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Minutes 04-24-08 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON THURSDAY, APRIL 24, 2008, at 7:00 P.M. AT THE SENIOR CENTOR, BOYNTON BEACH, FLORIDA Present: Stephen Waldman, Chair Mary Morera, Vice Chair Carol Lundquist Lesha Roundtree Loretta Wilkinson Robert Chiste, Student, Reg. Voting Member Brianna Frank, Student, Reg. Voting Member Sherri Claude, Board Liaison Absent: Pamela Camel Hattie Miller Lisa Pierre, Student, Reg. Non-voting Member I. Call to Order Chair Waldman called the meeting to order at 7: 10 p.m. II. Pledge of Allegiance/Moment of Silence The board recited the Pledge of Allegiance to the Flag and observed a moment of silent reflection for our troops in harm's way. III. Approval of Minutes of March 27, 2008 As the minutes were not available, the board wished to table the item until the next meeti ng. Motion Mr. Chiste moved to table. Ms. Morera seconded the motion that passed unanimously. IV. Approval of Agenda Chair Waldman requested discussion on the League of Cities' Conference be added under New Business. Motion Ms. Morera moved approval. Mr. Chiste seconded the motion that passed unanimously. Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida April 24, 2008 V. Announcements! Presentations! Correspondence Ms. Claude noted the board would resume meeting in Commission Chambers at City Hall as of the next meeting. VI. Public Audience None VII. New Business A. League of Cities Conference Chair Waldman noted the National League of Cities' Conference would be held in Orlando November 11-15, 2008, and the Palm Beach League of Cities would be sending 30 youths to the program. Last year, the conference was held in New Orleans and the youngsters attending met with Mayor Ray Nagin. The program would pertain to interactive problem solving. Seats had already been set aside and included 10 at large. This would be the first year students from Boynton Beach would be attending. The parents or guardians were asked to provide the sum of $100 to sponsor their child. Chair Waldman believed it would be a worthwhile gesture for the board to donate $100 for the cost of registration and inquired whether the board would be willing to do so. He noted the League would provide funds for hotel accommodations. Chair Waldman suggested, if there were two students from Boynton Beach attending, the board sponsor another child. It was noted the students learned of the program through the School District, Social Studies Departments and Principals. Chaperones were needed, if any of the board members wished to volunteer their time. Motion Ms. Morera moved that the board give $100 toward the League of Cities to sponsor one child. The board would also be willing to sponsor another child, if necessary. Ms. Frank seconded the motion that passed unanimously. The board agreed the monies should be provided from the Miscellaneous Fund. VIII. Old Business A. Proposal to Reward Academic Accomplishment at Boynton Beach High School A program, which would require the approval of the Principal, has been proposed at the High School to reward academic accomplishments throughout the year. If monetary awards are provided, only graduating seniors would be recipients. The board was 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida April 24, 2008 requested to provide a plaque or funding; however this may not be necessary. Chair Waldman would keep the board apprised as to the status of this item. He believed the program would be approved. It was agreed this item would remain on the agenda. B. Tennis Carnival - April 26, 2008 at Hunter's Run The Tennis Carnival would be held this Saturday from 2:00-4:00 p.m. Ms. Claude would email a roster to Ms. Morero. Volunteers were needed from 1 :30-4:00 p.m. Chair Waldman and other board members noted they would be available. Ms. Morero would be providing Gatorade, bottled water and snacks. Water would also be available on the tennis courts. It was noted only 20 youths registered for the event. The event was publicized in the Sun-Sentinel, on BBTV and the City's website, and flyers were distributed. Future events could be publicized on WXEL through Commissioner Ross. Competing events were discussed and included The Great American Cleanup. Participants aged 6-18 could register through April 25, 2008. It was noted Ms. Roundtree would bring four children to the event. Arrival time for the event was 1 :30 p.m. for check-in and court assignment. C. Youth Volunteer Bank Ms. Claude noted the banquet would be held on May 2, 2008, 6:30 p.m., at the Intracoastal Park Clubhouse. Three volunteers were needed to serve food and clean up. Chair Waldman and other members agreed to volunteer. Thus far, approximately 65 people were expected to attend. In-kind donations were discussed, and Karate's agreed to donate a gift certificate. Benvenuto's and Torchio's also agreed to provide $50 gift certificates, and Bonefish Grill agreed to provide two dinners at $90. Ms. Claude noted she could provide give-aways and tee-shirts. The board agreed to award some of the nicer gifts to the first, second and third place winners, and to provide door prizes. Approximately nine in-kind donations were received. D. Bob Borovy Award Ms. Claude noted the letters were sent on Tuesday and, as in the past, if fewer than 10 applications were received, a first and second place winner would be designated. Eight applications were received. The first and second place winners, Alana St. John and Andrea Fishman, both attended Atlantic High School and would be unable to accept their awards, as they would be attending their school's prom. The parents would accept the awards on behalf of their children. The judges were Debbie Majors, Gary Solomon of the Sand Sifters, and last year's winner. Ms. Claude would interview the winners over the telephone and provide information for the presentations and press release. It was noted Emily Borovy would be present and would make the presentations. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida April 24, 2008 E. Fundraising Discussion ensued with regard to selling cookies at the May 16, 2008 Oceanfront Concert Series. Ms. Morera would have to know a week in advance whether the board wanted to commit to the fundraising effort. Any proceeds realized could be put back into the Miscellaneous Fund. Chair Waldman, Ms. Wilkinson and Mr. Chiste believed they could attend. Ms. Claude agreed to provide the signs. Pricing suggestions included $1.00 per cookie (for a total of $250), or four cookies for $3. Prices could be reduced later in the evening if the cookies had not sold out. Ms. Claude would email the members a week in advance of the event. IX. Future Meeting Dates: May 29,2008 June 26, 2008 X. Adjournment Motion Ms. Frank moved to adjourn. Mr. Chiste seconded the motion that passed unanimously. The meeting adjourned at 7:47 p.m. 11- Stepha ie D. Kahn Recording Secretary 050208 4