R08-061
II
1 RESOLUTION NO. R08-0" I
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING THE CITY
5 MANAGER TO EXECUTE AMENDMENT NO 1. TO
6 TASK ORDER NO. U07-4-3 IN AN AMOUNT NOT TO
7 EXCEED $167,500.00 WITH CAMP, DRESSER &
8 McKEE, INC., FOR THE FINAL DESIGN AND
9 PERMITTING OF THE SODIUM HYPOCHLORITE
10 ON SITE GENERATION SYSTEM; AND PROVIDING
11 AN EFFECTIVE DATE.
12
13
14 WHEREAS, Amendment No 1 to Task Order No U07-4-3 governs the final design
15 and permitting of the structural, mechanical and electrical system upgrades required to install
16 the recently purchased Sodium Hypochlorite Onsite Generation system at the East Water
17 Treatment Plant; and
18 WHEREAS, the City Commission of the City of Boynton Beach upon
19 recommendation of staff, deems it to be in the best interest of the citizens of the City of
20 Boynton Beach to authorize the City manager to execute Amendment No.1 to Task Order
21 U07-4-3 in the amount of$167,500.00 with Camp Dressker & McKee, Inc.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
27 Section 2. The City Commission of the City of Boynton Beach, Florida does
28 hereby authorize and direct the approval and execution by the City Manager of Amendment
29 No.1 to Task Order U07-4-3 in the amount of $167,500.00 with Camp Dresser & McKee,
SICAIRESOlAgreementslTask - Change OrderslCamp Dresser Amendment No.1 to TO U07-04-3.doc
II
1 Inc., for the final design and permitting of the Sodium Hypochlorite Onsite Generation
2 System to be located at the East Water Treatment Plant, a copy of which is attached hereto
3 as Exhibit "A".
4 Section 3. This Resolution shall become effective immediately upon passage.
VL/
5 PASSED AND ADOPTED this L day of May, 2008.
6
7 CITY OF BOYNTON BEACH, FLORIDA
8 ~,'
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16 Commissioner - Ronald Wei~
17
18 N~~~G
19 Commissioner - Woodro\VL. Hay
20 .- ;J;;~L/~-
21
22 Commissioner - Marlene Ross
23 ATTEST:
24
25
26 net M. Prainito,..
2 City Clerk
28
29
30 (Corporate Seal)
S:ICAIRESOlAgreementslTask - Change OrderslCamp Dresser Amendment NO.1 to TO U07-04-3.doc
/(05-00/
CITY OF BOYNTON BEACH
Amendment No.1 to
ENGINEERING SERVICES TASK ORDER NO. U07- 4-3
I. PROJECT TITLE
City of Boynton Beach
East Water Treatment Plant Disinfection System Upgrade - Final Design and Design-Build
Services
II. BACKGROUND
Governmental agencies, such as the Environmental Protection Agency (EP A) and the
Department of Homeland Security, have been strongly encouraging utilities to stop the use of
gaseous chlorine facilities. With the potential health impacts due to accidental exposure and the
increased liability associated with gaseous chlorine, many utilities have considered alternative,
safer disinfection practices. The City of Boynton Beach (City) wishes to convert their existing
gaseous chlorine disinfection system at the East Water Treatment Plant (EWTP) to an on-site
sodium hypochlorite generation system. Camp Dresser & McKee Inc. (hereinafter referenced as
ENGINEER) shall perform the following Scope of Services to complete the Final Design and
Construction with a Guaranteed Maximum Price (GMP) of the EWTP Disinfection System
Upgrade Project. At 90% design, the GMP for the construction of the Project will be provided to
convert the project from a traditional Design-Bid-Build to a Design-Build delivery by CDM. At
that stage, if the City desires, a new Task Order will be issued for the final completion of the
Design- Build Project.
The East Water Treatment Plant Disinfection System Upgrade Project includes the following
components:
. Conversion of chlorination system from chlorine gas to on-site sodium hypochlorite
generation (OSG). The on-site sodium hypochlorite generation system equipment will be
procured through a direct purchase;
. Design of a new hypochlorite storage tank area and brine storage tank structure. This design
will include a secondary containment structure with a salt loading station and water
softening equipment;
. Design of modifications to the existing chlorine gas building and chlorine gas scrubber area,
including installation of new metering equipment and removal of existing chlorine gas
equipment; and
. Design of the new FPL service that provides a dedicated feed from a temporary transformer
located near the OSG system and a new 1,200 amp service entrance rated distribution
switchboard distributing power to the OSGs; and design of modifications to the existing
MCC-3. Under a separate contract, the plant electrical system will be modified. The
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modifications include the increase of the existing main service entrance and additional
standby generation to handle the entire plant at 24 mgd capacity, including the new OSG
system. The feed to the OSG system will be transferred to the main plant service after the
electrical improvements are completed.
III. CONTRACT REFERENCE
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services RFQ No. 065-2821-03jCJD, Scope A:
Water Plant Expansion and Capacity Replacement.
IV. SCOPE OF SERVICES
Task Order no. U07-4-3 was approved on August 23,2007 to complete the preliminary design
and permit application for the OSG system. The following is a description of the Scope of
Services to be provided under this Task Order Amendment No.1.
Task 1- Final Design
This task includes the preparation of drawings and specifications, conducting formal reviews of
the contract documents at 60% and 90% completion levels, and developing an opinion of
probable construction cost for the design. Specific work products will include two draft contract
document sets during 60% and 90% levels of completion. An opinion of probable cost will be
developed at 60%.
At 90% a Guaranteed Maximum Price (GMP) for the construction of the Project will be
provided to convert the project from a traditional Design-Bid-Build delivery to a Design-Build
delivery by CDM. At that stage, if the City desires, a new Task Order will be issued for the
final completion of the Design-Build Project.
Subtask 1.1 Preparation of Procurement Packages
Engineer will prepare early procurement documents. A procurement package will be prepared
as follows:
. Specification section 11515 - Onsite Sodium Hypochlorite Equipment
ENGINEER will issue the documents for procurement package based upon specification section
11515 to single system supplier to procure system through a direct purchase based upon pricing
extended to another local utility. ENGINEER will review bill of materials and shop drawings to
select the specific items to be included in this package.
Subtask 1.2 Preparation of Contract Documents
ENGINEER will prepare final construction drawings and specifications suitable for conversion
to a Design-Build project. The technical specifications will utilize the Construction
Specifications Institute (CSI) sixteen-division, three-part format. The design shall be complete
(as applicable to the Project) site improvements, building, appurtenances, process and ancillary
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equipment, accessories, wiring, piping, foundations, substructures, electrical controls,
instrumentation, telemetry, metering, process equipment and mechanical facilities. The design
shall also include detailed drawings, specifications, tables, charts, schedules, and other
documentation as may be necessary for the Project. ENGINEER will utilize the City's standard
specifications and front end documents. The preliminary list of drawings is provided in Exhibit
A. The list of drawings may change as the design occurs and the final list will include necessary
drawings required to construct all included improvements to the complete water treatment
plant facilities.
Subtask 1.3 Periodic Review of Work Perfonned
At approximately the 60% and 90% completion levels of the contract documents, the
ENGINEER will submit three sets (3) of progress drafts of the contract documents to the City
staff for review. A review meeting will be conducted with City staff, and address appropriate
City review comments.
Subtask 1.4 Opinion of Probable Construction Cost
ENGINEER will prepare an opinion of the probable construction cost at the 60% completion
level for the project. The opinion of probable construction cost shall be delivered to the City
with the 60% drawings and specifications.
Subtask 1.5 Constructability Review
ENGINEER will involve the CDM Constructors and subcontractor staff during the design to
obtain input on potential constructability issues. An initial site visit and constructability review
of the current design will be performed. A more detailed constructability review will be
performed at the 60% and 90% levels.
Subtask 1.6 Design-Build Construction Cost
ENGINEER will prepare an estimate of construction cost at the 90% completion level for the
project. A Guaranteed Maximum Price (GMP) will be prepared at this level to convert the
Project to a Design-Build delivery project. The GMP will include both the remainder of the
design and the construction of the Project by CDM.
Task 2 - Permitting Services
ENGINEER will prepare application for permits as may be required and related to the Project.
Permit-related work shall include furnishing required data, drawings and other information
requested to obtain required permits. ENGINEER will submit permit applications to City staff
for review and will meet with the City as required to discuss the City's review comments.
ENGINEER will revise the applications as required and submit to appropriate regulatory
agencies for review and approval. The permits to be obtained by ENGINEER include the
following:
. Palm Beach County Health Department permit (applied for under original Task Order)
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. The construction contractor will be required to obtain a building permit for the Project. The
City's building permit process will require project approval during the design phase. A set
of drawings and specifications will be submitted to the City for review at the 90%
completion level. Three (3) signed and sealed sets of drawings will be submitted to the
Building Department at the start of the bidding process to begin the permitting process.
. The Palm Beach County Department of Environmental Resources Management (DERM)
will require permits for the storage of water treatment plant chemicals (i.e., commercial
grade sodium hypochlorite).
. EP A may require an NPDES Stormwater Construction Notice of Intent application and
preparation of a Stormwater Pollution Prevention Plan if any offsite discharges are
anticipated. These plans are required to be submitted by the construction contractor.
ENGINEER will provide drawings and specifications requested by the construction
contractor for the submittal, if applicable.
V. ASSUMPTIONS
The City shall provide the following contributions to the work order unless otherwise available
through public resources:
. Copies of all record drawings for the existing site plan and chlorine gas facilities, electronic
format preferred.
. Monthly operating reports for EWTP including chlorine dosing and plant flows; and
. Review of ENGINEER work products within the time assigned in the project schedule. The
schedule allows for one (1) week of reviewing period by the City.
VI. COMPENSATION FOR SERVICES
The compensation for the work set forth in this Work Order for Tasks 1 and 2 shall be a not-to-
exceed amount of $167,500 as detailed in Exhibit B. CDM shall submit monthly invoices to the
City. Payments shall be based on actual documented costs for labor, subconsultants and
expenses of the project, as supported by written monthly status reports.
VII. DELIVERABLES
. CDM will prepare 60% and 90% design drawings and specifications for review and
comment by the City. CDM will provide three (3) copies of each for review by the City.
. At the 90% level, following receipt of the City's review comments, CDM will provide
updated drawings and specifications per City's comments. CDM will provide three (3)
copIes.
. Opinion of probable cost will be submitted with the 60% design.
. GMP for completion of design and construction will be submitted at 90% level.
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VIII. PROJECT SCHEDULE AND COMPLETION DATES
The duration and completion times of all tasks are summarized as follows:
Task Time to Complete from Notice to Proceed (Working Days)
Task 1- Final Design 90
Task 2 - Permitting (services) 60
The project as described above will be completed within 120 working days from the time a
notice to proceed is received. There are many factors that can affect the completion of this
project within the time expected. It is assumed that major equipment will be pre-purchased by
the City. Equipment to be pre-purchased by the City includes:
. Onsite generation Sodium Hypochlorite Equipment.
It is expected that equipment supplier will have the availability to provide the equipment
within the time frame required for accelerated construction.
Also, the time to obtain permits can vary depending upon the reviewers' comments. Permitting
delays can defer both the final design development and the construction start date.
APPROVED BY: SUBMITTED BY:
C~ONBEACH CAMP DRESSER & MCKEE INC.
d=2J CnL
By: ~ By:
Kurt Bressner David L. Collins, P.E., BCEE
City Manager Associate
Dated this _day of 2008 Dated this ~daYOf~2008
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CITY CLERK'S OFFICE
MEMORANDUM
TO: Barb Conboy
Utilities Manager
FROM: Janet M. Prainito
City Clerk
DATE: May 8, 2008
RE: R08-061 - AMENDMENT NO.1 TO Engineering Services Task
Order No. U07-4-3
Attached for your information and files are two fully executed originals of the above
mentioned Task Order. Since the documents have been fully executed, I have retained
one original for Central File.
Please contact me if there are any questions. Thank you.
~
~Yn. p~
chments
cc:
Central File
S:\CC\WP\AFTER COMMISSION\Departmental Transmittals\2008\Barb Conboy - R08-061 - Engineering Services. doc
S:ICCIWPIAFTER COMMISSIONIDepartmental Transmittals\200BIBarb Conboy - ROB-061 - Engineering Services. doc