Minutes 05-20-08
MINUTES OF THE CITY COMISSION MEETING HELD IN THE
COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA,
ON TUESDAY, MAY 20, 2008, AT 6:30 P.M.
Present:
Jerry Taylor, Mayor
Jose Rodriguez, Vice Mayor
Ron Weiland, Commissioner
Woodrow L. Hay, Commissioner
Marlene Ross, Commissioner
Kurt Bressner, City Manager
James Cherof, City Attorney
Judith A. Pyle, Deputy City Clerk
I. OPENINGS:
A. Call to Order - Mayor Jerry Taylor
B. Invocation - Commissioner Hay
C. Pledge of Allegiance to the Flag led by Commissioner Ron Weiland
D. Agenda Approval:
1. Additions, Deletions, Corrections
There were no additions, deletions or corrections to the agenda.
2. Adoption
Motion
Commissioner Hay moved to approve the agenda. Commissioner Ross seconded the motion.
The motion passed unanimously.
II. OTHER:
A. Informational Items by Members of the City Commission
Commissioner Ross announced she had attended various events since the last City Commission
meeting. She advised she and Carisse Lejeune, member of the City's Green Task Force,
attended the U.S. Green Building Council's Workshop for Palm Beach and the Treasure Coast,
and noted a number of cities were represented. Commissioner Ross also attended the Juvenile
Transition Center ceremony, which was attended by many high school students and graduates.
She congratulated Stephanie McKoy for her fine work in operating the program.
Commissioner Hay also commended Stephanie McKoy for a wonderful job. He also praised the
City's Police Department, and noted he had been working with the police and residents of the
CRA District. The cooperation between the citizens and the Police Department was admirable
and resulted in three arrests in less than a week.
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III. ANNOUNCEMENTS, COMMMUNITY &. SPECIAL EVENTS &. PRESENTATIONS
A. Announcements:
None
B. Community and Special Events:
None
C. Presentations:
1. Proclamations
a. Boynton Veterans Council Memorial Day Celebration - May 25, 2008
Mayor Taylor proclaimed May 25, 2008 as Boynton Veterans Council Memorial Day Celebration.
Chuck Magazine, the City's Liaison to the Veterans Advisory Commission, accepted the
proclamation.
b. Code Enforcement Officers' Appreciation Week - June 2-6, 2008
Mayor Taylor proclaimed the week of June 2-6, 2008 as Code Enforcement Officers' Appreciation
Week and expressed the City's appreciation for the Code Enforcement Officers' fine work. Diane
Springer, Code Compliance Coordinator, accepted the proclamation.
2. Presentation of Certificates of Appreciation to approximately 112 volunteers
who participated in the Great American Cleanup held on Saturday, April 19
and Saturday, April 26, 2008
Mayor Taylor congratulated everyone who participated in the cleanup. Thelma Lyons,
Administrative Assistant, presented certificates to representatives of Inlet Cove Association,
Boynton Neighborhood Association, Boynton Hills Neighborhood Association, Children's
Schoolhouse Museum, Mad Dads, Golfview Harbour Homeowners' Association and Forest Park
Neighborhood Association.
3. Workshop on 2008-09 Preliminary Budget and Fire Assessment
Kurt Bressner, City Manager, indicated City staff had been working on the proposed budget for
the next fiscal year and began the process last year when 682 programs operated by the City had
been analyzed. Costs were provided for all the programs, and options and alternatives were
developed.
The document presented was a preliminary view of the budget. The City had experienced a
difficult two years and difficult times were anticipated to continue. The City did have reserves and
Mr. Bressner recommended some of the reserves be utilized. The City estimated there would be a
10% reduction in the taxable value. State-shared Revenues were down $lM and preliminary
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budget requests indicated an increase of 11.7%. If the tax rate were maintained at 6.4 mills, a
shortfall of $12.8M would result. A roll-up in the tax rate would result in a shortfall of $9.6M. Last
year, the total taxable value in the City was $6.1B, $329M of which was for new construction.
This year, the total value declined from $6.1B to $5.5B, which would be offset by $169M in new
construction, representing a reduction of 9.38%.
It was anticipated the taxable value would continue to decline during the next fiscal year.
Zillow.com indicated property values in Boynton Beach had dropped 21.5% in the first quarter,
and Money Magazine predicted West Palm Beach would not stabilize until the fourth quarter of
2009. The City was faced with pension cost increases of $l.4M and continued unfunded State
mandates of $8.8M.
Option #1 would hold the current tax rate of 6.4 mills, resulting in a $3.8M net property tax
reduction and creating a shortfall of approximately $12.8. The current rate level was reduced
from 7.1% in June 2007 by the State Legislature. Funding sources to close the gap included a
reauthorization of the Fire Assessment at 35%, the use of $3M of the Undesignated Fund Balance,
$1.8M of the Public Service Tax, $1.3M for a one-time CRA property purchase, and $3.2M in
program and service reductions, for a total of $12.7M and a shortfall of $168K. Alternatives
included service cutbacks and programs that involved a reduction in the work force. Concerns
relating to this option were the use of one-time revenues and reserves, a small margin of error,
and a remaining shortfall.
Option #2 would retain the same amount of property tax collected in the current fiscal year. As a
result of a reduced taxable value, the property tax rate would increase to achieve the same level
of taxes. Homestead exempted property owners would receive an additional $25K exemption.
Non-exempted residential property owners were expected to experience an 8% loss in the market
value of the homes. The Property Appraiser's office indicated the City should assume a gain in
value of 4% in the business sector. The roll-up rate of 7.1% would create a $9.6M budget
shortfall. Funding sources included the $3.4M Fire Assessment, $3M of the Undesignated Fund
Balance, $1.8M for a one-time Public Service Tax, $1.3M for the one-time CRA property purchase,
and $3.2M in program reductions, for a total of $12.7M and a $3.0M surplus.
In short, Option #1 provided a cost decrease to the taxpayer, even with the reauthorized Fire
Assessment. Option #2 had the potential to balance the budget, provide for better contingencies
and was cost neutral. Both options would require the use of the additional revenues and one-time
allocations.
The final property value data would not be received from the County until the end of June, and
the Commission would be required to make a decision in July as to the proposed millage rate.
There were alternatives with either option that would provide a good level of service, avoid
catastrophic closure of facilities and allow the continuation of basic operating services. The
alternatives would not adversely affect public safety services or programs, but would reduce
services in certain areas.
Mayor Taylor noted his major concerns pertained to increased taxes, elimination of jobs and
service cuts. He reviewed the various options and suggested approximately 20 items could be cut.
The cuts would not eliminate any jobs and would result in a savings of $3,027,802. The
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reauthorization of the Fire Assessment ($3.4M) and one-time use of the Public Service Fund ($1.8)
would result in a total of $8,227,802, leaving a shortfall of $4.8M from $12.7M. The Unobligated
Funds ("Rainy Day Fund") totaled $24M, of which $7M were required to be retained, and after the
necessary calculations, the Unobligated Funds would be left with a balance of $19M.
The items suggested by Mayor to be eliminated or reduced included:
. Neighborhood Services under the Police Department, $114,500, transferring the employee
to a grant position.
. Fire Department, Staff Reorganization, $25,000.
. Public Education Fire Safety, $59,126. The amount of public safety information distributed
to the public would be reduced, and corporate funding would be sought.
. Residential recycling curbside, $722,000. Currently, only 32% of the population participated
in the recycling program. A centralized drop-off location would be provided for those
residents who chose to recycle.
. Public Works, Utility Cut Restoration, $101,000. This was funded directly by Utilities.
. Mulch once per year rather than twice, $37,000.
. Community Gardens. Mow vacant City properties 12 times per year rather than 18,
$8,000.
. Demonstration Garden at Harbor Hall, and pocket of open space, $8,000.
. Engineering position (vacant), $65,000.
. Scale back holiday lights and banners, to provide for City Hall only, $60,000.
. Reduce the election budget, $18,000 (a one-time savings only).
. Community Investment Funds, $50,000.
. Bring majority of document imaging in-house to staff, $26,852.
. Delete and reduce special consultants' studies, $45,000.
. Senior Planner and Planner positions (vacant), $154,000.
. Bring the benefit administration in-house, $29,000.
. Under Utilities, the Courtesy High usage verification, (loss of one vacant crew leader)
$59,083.
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. Utilities Maintenance Mechanic (vacant position), $39,941.
. Utilities Crew Worker Senior (vacant position), $30,300.
Other revenue sources included $1,376,000 from the CRA one-time property purchase, and a
savings of $190,000 from cutting Public Works maintenance and pre-funding expenses and
changing the refuse collection schedule.
Mr. Bressner pointed out elimination of the recycling program would result in a loss of three
employees. To counter the layoffs, Mayor Taylor suggested retaining the recycling program and
taking $722,000 (the cost to run the program) out of the Reserve Funds. The reserve Fund would
then be left with a balance of $18M.
Vice Mayor Rodriguez expressed concerns relating to the cost increase to the City of 11.7%, and
believed there were opportunities to reduce the increase and lower the fire assessment. Mr.
Bressner would look into this. Mr. Bressner noted the City's soft hiring freeze which had generated
close to $lM in savings. The soft hiring freeze would continue, and the City would evaluate the
need for replacing staff on a case-by-case basis.
Discussions ensued regarding the recycling program, and Mr. Bressner pointed out the program
could be expanded to include centrally located sites in addition to the curbside program. This
would add cost, but would increase participation.
Bob Jamison, 216 SE 3rd Street, referred to the pension cost increases of $l.4M, and inquired
whether there were any conflicts of interest between the money manager and the consultant
based on soft money and revenue sharing. Mr. Jamison was advised there were no conflicts of
interest, nor was any soft money received. The managers were paid directly for their services.
Mack McCray, 806 NW 4th Street, noted the citizens of Boynton Beach objected to any further
taxes, including a re-authorization of the fire assessment. He believed the Heart of Boynton (HOB)
had been neglected and asked to how much had been expended to improve the area. He was
advised that at least $10M had been spent on improvements to the HOB.
Jenae Reynolds noted she managed the dance program at the Boynton Beach Civic Center, and
inquired as to whether budget cuts would force the Civic or Art Centers to close. Mayor Taylor
advised these facilities would not be closed.
Anastasia Chandler, of the Art Center, spoke on the recycling program and believed fewer
residents would participate if the drop-off sites were eliminated.
Victor Norfus, 261 North Palm Drive, requested a breakdown of information relating to the
recycling program. Mr. Bressner would provide this information. Mr. Norfus asked about funds
received by the City for recycling.
Jeff Livergood, Director of Public Works and Engineering, explained the funds remained with the
Solid Waste Authority in Palm Beach County. Mr. Norfus inquired as to the Neighborhood Services
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position. Mr. Bressner advised the position would be folded into the Youth Violence Prevention
Project; however, an amendment to the grant would be required.
Mark Karageorge, 240A Main Boulevard, thanked the Mayor and Commissioners for the work on
the budget. With regard to the 10.1% increase, he suggested department heads endeavor to
lower the increase.
Commissioner Hay inquired as to the organizational structure of the administration and whether
the City operated pursuant to a defined span of control. Mr. Bressner indicated an analysis on this
issue was underway.
Mr. Bressner noted staff would be returning to the Commission for further budget hearings based
upon the 6.4 millage rate.
4. Authorize the Notice to Proceed for Phase II - Scope of Services to
Government Services Group, Inc., in the amount of $26,500 for the
2008/2009 Fire Rescue Assessment Program.
Bill Bingham, Fire Chief, explained the Notice to Proceed pertained to the second half of
Phase II of the program, which would allow Government Services Group, Inc. (GSG) to continue
the work effort only.
Kurt Bressner, City Manager, inquired as to the failsafe date on which the Commission was
required to make a decision regarding the assessment.
Camille Tharpe, GSG, responded their schedule did not include the failsafe date, but
recommended the rates be determined by July 1st and the initial assessment resolution be
adopted by July 1st. It would be necessary for GSG to provide information to the Property
Appraiser's Office to be included on the Truth in Millage (TRIM) Notice no later than the end of
July.
Mr. Bressner noted the Commissioners had until September to determine whether they wished
to go forward. In July, the Commission would establish a tentative millage rate, which could
decrease but not increase. This would also hold true for the resolution to be adopted in July.
The Commission would be required to establish at least the basis and rate structure in July for
the notices which were to be sent out to the property owners by the Property Appraiser's Office.
The public hearing would be scheduled for September, prior to the adoption of the final
ordinance. Mr. Bressner believed it was essential to move forward, as he believed the revenue
was necessary to meet the needs of the City and the operation of the Fire Department. In the
alternative, the monies would have to come from the General Fund.
Mayor Taylor noted the action to be taken was to authorize the Notice to Proceed to continue
the work effort only. Vice Mayor Rodriguez believed it would be necessary to move forward on
the study; however, he hoped the assessment would not be necessary.
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Motion
Vice Mayor Rodriguez moved to approve. Commissioner Weiland seconded the motion. The
motion passed unanimously.
IV. PUBLIC AUDIENCE:
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at
the discretion of the Chair, this 3 minute allowance may need to be adjusted
depending on the level of business coming before the City CommiSSion>
Nancy Chandler, 914 NE 7th Street, wished to speak about the Brownfield follow-up report under
the City Manager's Report. Mayor Taylor noted she would be permitted to speak at that time.
Gerry Barnick, Village Royale on the Green, expressed concern that the Boat Club Park
Clubhouse was going to close in the fall, noting seniors played cards at the building several times
a week. She added, during the summer months, they would be utilizing the Clubhouse at
Intracoastal Park. Mr. Bressner indicated refurbishments were being made to the building and the
City would work with the seniors in finding an alternate location. After the refurbishments were
completed, it would be determined whether the seniors would remain at Intracoastal Park or
return to Boat Club Park Clubhouse. Additionally, Ms. Barnick asked about the Tennis Center on
Congress Avenue. Mr. Bressner noted the Tennis Center would remain and preliminary
engineering work was in the process for the Boundless Playground.
Victor Norfus, 261 N. Palm Drive, thanked the Commission for paving the streets and for the
improved appearance of the Martin Luther King (MLK) and Heart of Boynton (HOB) areas. He
expressed dissatisfaction with regard to a speed limit sign on Seacrest Boulevard, which he
believed was inaccurate and hoped this would be addressed. He also wished to address citizen
appointments to the CRA Board and believed this should be placed on the agenda.
John McGovern, 2620 Spiceberry Lane, noted the agenda indicated there would be no
discussions relating to the Old High School until October 7, 2008. Mayor Taylor responded this
was correct. The item would be addressed by the CRA. At the last meeting, the City Commission
voted for the property to remain with the CRA until October ih. The budget contained an item
supplementing the Schoolhouse Children's Museum for more than $280,000. It was
recommended this item be cut by $10,000. While Mayor Taylor noted his support for the
Schoolhouse Children's Museum, the City did not have $8M to refurbish the Old High School. Mr.
McGovern suggested volunteer talent be considered.
No one else coming forward, Mayor Taylor closed the public audience.
V. ADMINISTRATIVE:
A. Appointments
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Appointment Length of Term
To Be Made Board Expiration Date
II Hay Bldg. Bd. of Adj. & Appeals Reg 3 yr term to 12/10 Tabled (2)
IV Ross Bldg. Bel. of Adj. & Appeals Alt 1 yr term to 12/08 Tabled (3)
III Rodriguez Bldg. Bd. of Adj. & Appeals Alt 1 yr term to 12/08 Tabled (2)
II Hay Code Compliance Board Alt 1 yr term to 12/08
III Rodriguez Code Compliance Board Alt 1 yr term to 12/08
II Weiland Community Relations Board Alt 3 yr term to 12/10 Tabled (2)
III Rodriguez Community Relations Board Alt 1 yr term to 12/08 Tabled (2)
Mayor Taylor Education & Youth Advisory Board Alt 1 yr term to 12/08
Mayor Taylor Library Board Alt 1 yr term to 12/08 Tabled (2)
I Weiland Library Board Alt 1 yr term to 12/08 Tabled (2)
III Rodriguez Recreation & Parks Reg 3 yr term to 12/08
IV Ross Senior Advisory Board Alt 1 yr term to 12/08 Tabled (2)
Weiland Veterans Advisory Commission Alt 1 yr term to 12/08 Tabled (2)
Motion
Commissioner Weiland moved to appoint Paula Melley as an Alternate for the Community
Relations Board. Mr. Hay seconded the motion. The motion passed unanimously.
Motion
Vice Mayor Rodriguez moved to appoint Robert Lapin to the Recreation and Parks Board.
Commissioner Ross seconded the motion. The motion passed unanimously.
Motion
Commissioner Ross moved to appoint Lloyd McCoy as an Alternate to the Senior Advisory Board.
Commissioner Weiland seconded the motion. The motion passed unanimously.
Motion
Commissioner Hay moved to table the other appointments. Commissioner Ross seconded the
motion. The motion passed unanimously.
VI. CONSENT AGENDA:
Matters in this section of the Agenda are proposed and recommended by the City
Manager for "Consent Agenda" approval of the action indicated in each item, with all of
the accompanying material to become a part of the Public Record and subject to staff
comments.
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Commissioner Hay requested Item C5 be pulled.
A. Minutes
1. Regular City Commission - May 6, 2008
B. Bids and Purchase Contracts - Recommend Approval - All expenditures are
approved in the 2007-2008 Adopted Budget.
1. Approve Chaz Equipment of Wellington, FL to repair a 10" Force Main for
a total cost of $27,460 utilizing the City's approved bid "Repair and
Emergency Services" contract #065-2821-07/JA.
2. Approve the purchase of Acuity FL State FDLE Interface from Queues
Enforth Development for $40,612, via sole source, to allow officers to run
tags for stolen vehicles, names for wants and warrants, DL numbers for
driver information, and serial numbers on guns, found property, etc.
3. Approve Chaz Equipment of Wellington, Florida to repair a 24" Storm
Water Main in the area of SW 18th Street near Ocean Avenue in
Leisureville for a total cost of $83,750 utilizing the City's approved bid,
"Repair and Emergency Services", Contract #065-2821-07/JA
C. Resolutions
1. Proposed Resolution No. R08-060 Re: Assessing the
costs for nuisance abatement on properties within the City of Boynton
Beach.
2. Proposed Resolution No. R08-061 Re: Approving and
authorizing execution of Amendment No.1 to Task Order U07-4-3 with
CDM, for the final design and permitting of the Sodium Hypochlorite
Onsite Generation (OSG) system for the East Water Treatment Plant in
the amount of $167,500.
3. Proposed Resolution No. R08-062 Re: Approving and
authorizing signing of an Agreement for Water Service Outside the City
Limits with John and Charmaine Westerman for the property at 1025
Ridge Road, Lantana, FL (Ridge Grove Lot 28)
4. Proposed Resolution No. R08-063 Re: Approving
Amendment No. 2 of Task Order No. U04-14-02 with Mathews
Consulting, Inc. (MCI) in the amount of $28,161 for additional data
collection services provided by MCI for the Phase 1, Reclaimed Water
System Project
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5. Proposed Resolution No. R08-064 Re: Approving
Task order #U08-01-04 with Arcadis U.S., Inc., to drill a replacement raw
Water well #12E in the grounds of Forest Park Elementary School, for
the sum of $482,165
This item was pulled by Commissioner Hay.
D. Approve donation to the Boy Scouts of America in the amount of $5,000 from
the Police Department's Law Enforcement Trust Fund.
E. Approve the full release of surety for the projects known as Renaissance
Commons Phase 4A (Villa Lago), in the amount of $49,424.10 and returning
Letter of Credit No. SM222088W from Wachovia Bank to RCR Holdings, II, the
developer of the project
F. Approve the full release of surety for the projects known as Renaissance
Commons Phases lA and lB in the amount of $43,901.75 and returning
Performance Bond No. 08780439 from Fidelity and Deposit Company to K.
HovnanianfTown and Country Builders, Inc., the developer of the project.
G. Approve the release of a performance bond for the Knollwood Groves PUD project
in the amount of $105,621.50.
H. Accept the written report to Commission of purchases over $10,000 for the month
of April 2008.
1. Authorize the use of $1,000 of Vice Mayor Rodriguez's Community Investment
Funds to help the Boynton Beach Police Athletic League in sending three basketball
teams to the Nationals in Hampton, Virginia from June 23-29, 2008.
J. Authorize the use of $750 of Vice Mayor Rodriguez's Community Investments Funds
to help defray the cost of the Annual Health Fair & Pre-Back-to-School Bash at the
Beacon Center at Forest Park Elementary School.
Motion
Commissioner Ross moved to approve the Consent Agenda, with the exception of Item C5. Vice
Mayor Rodriguez seconded the motion. The motion passed unanimously.
Commissioner Hay inquired about the underground formation and type of well construction, as
well as problems with the original well resulting in its abandonment.
Kofi Boateng, Utilities Director, advised hydraulic computer modeling of the hard water had
been performed, indicating the current well was not functioning as well as it should have and
identifying alternative locations to re-drill another well. Over the last few years, staff had
attempted to shallow the wells having saltwater intrusion close to the coastal areas. If the work
were to commence at this time, it would be completed by the beginning of the school year in
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August. If the current window of opportunity were not utilized, staff would have to wait until
the ensuing summer.
Motion
Commissioner Hay moved to approve Item C5. Commissioner Ross seconded the motion. The
motion passed unanimously.
VII. CODE COMPLIANCE &. LEGAL SETTLEMENTS:
None
VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA
PERMITS
The City Commission will conduct these public hearings in its dual capacity as Local
Planning Agency and City Commission.
James Cherof, City Attorney, explained the procedure for quasi-judicial hearings and
administered the oath to all who would be testifying. He inquired whether the applicant had
any objection to the consolidation of Items A and B. The applicant had no objection.
A.
Project:
Agent:
Owner:
Location:
Description:
B.
Project:
Agent:
Owner:
Location:
Description:
Safe &. Secure Phase III (MSPM 08-001)
Robert Basehart, Pugliese Company
Boynton Properties, LLC
3010 South Congress Avenue
Request for Major Site Plan Modification approval for the addition
of a separate 7,953 square foot storage building to a 3.39-acre
site, currently improved with a 95,588 square foot self-storage
facility and 4,575 square foot automotive car wash, all zoned M-l
Industrial.
Safe &. Secure Phase III (CDPA 08-001)
Robert Basehart, Pugliese Company
Boynton Properties, LLC
3010 South Congress Avenue
Request for approval of a Community Design Plan Appeal to allow
overhead bay doors to face Congress Avenue, in conjunction with
an application for Major Site Plan Modification (MSPM 08-001)
Ed Breese, Principal Planner, made the presentation noting the property would have access to
the west from Congress Avenue on the north side of the existing carwash and to the south,
from SW 30th Avenue, on the east side of the Phase I building. The applicant was also utilizing
four excess parking spaces from the Phase I project which included two loading spaces, 12 feet
by 45 feet in length. The Phase I storage facility was designed to accommodate 16 additional
storage bays, the largest of which would be 450 square feet. The colors and finishes on the
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building were designed to mimic those on the Phase I building, and would consist of shades of
beige on the walls and a Patina Green metal standing seam roof.
In conjunction with the request for a major site plan modification, the applicant was requesting
approval of the Community Design Plan appeal which was established to discourage overhead
bay doors from view from major thoroughfares. This building would be shielded by the
carwash at Congress Avenue. The applicant had also proposed to paint the overhead bay doors
the same colors as the walls to make them less noticeable.
There were four tiers of landscaping between the overhead bay doors and Congress Avenue,
including the landscaping along Congress Avenue and the carwash. Staff required extensive
landscaping at the exit of the tunnel of the carwash to block the views of the operation of the
carwash from Congress Avenue. The applicant also agreed to double the amount of landscaping
on the island separating the carwash from the Phase III building.
Staff was recommending approval of the major site plan modification with the 29 conditions and
approval of the Community Design Plan appeal, based on the mitigation measures the applicant
had undertaken. The applicant was amenable to the changes recommended by staff.
Robert Basehart, agent for the project, indicated he and his client had reviewed the
conditions of approval and agreed to all of them.
Commissioner Weiland inquired whether the applicant would be willing to purchase mature
material with height and density. Mr. Basehart agreed, noting the issue had been covered in
the conditions of approval. Mr. Breese added this had been taken into consideration in the
original site plan, and the Planning and Development Board suggested upsizing some of the
landscaping as well.
Commissioner Hay inquired as to the objection by the Chair of the Planning & Development
Board and her reasons for voting against the projects. Mr. Basehart indicated he believed Chair
Jaskiewicz felt the property was overdeveloped and as such, could not support the proposal.
Mr. Basehart believed the total building coverage in the floor area was well within the limits
required by the Code.
Motion
Commissioner Hay moved approval of major site plan modification and the conditions of
approval. Commissioner Ross seconded the motion.
Mayor Taylor opened the public hearing. No one having come forward, the public hearing was
closed.
Vote
The motion passed unanimously.
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Motion
Commissioner Weiland moved to approve the Community Design Plan appeal. Mr. Hay
seconded the motion.
Mayor Taylor opened the public hearing. No one coming forward, the public hearing was
closed.
Vote
The motion passed unanimously.
C
Project:
Agent:
Owner:
Location:
Description:
947 Isles Road (ZNCV 08-003)
Jose Rodriguez
Jose Rodriguez
947 Isles Road
Request for relief from the City of Boynton Beach Land
Development Regulations, Chapter 2, Zoning, Section 5.C.2.a.,
requiring a minimum front yard setback of 25 feet, to allow a
variance of 11 feet and a front yard setback of 14 feet for a
proposed addition to a single-family residence within the R-l-AA
Single-family Residential Zoning District.
Attorney Cherof administered the oath to all who would be testifying.
Attorney Cherof noted Vice Mayor Rodriguez was the applicant and had complied with Florida
Statute 112 by timely filing a Conflict of Interest form with the City Clerk. The disclosure
indicated as he was the property owner, action on the item could inure to his special private
gain or loss. He was not permitted to participate in the discussion, but was permitted to speak
in support of his application.
Kathleen Zeitler, Planner, advised the property consisted of a three-bedroom, three-bath
house and complied with all the requirements. The applicant wished to construct an additional
bedroom closer to the property line. Staff reviewed the requested variance, focusing on the
criteria the Code required for a variance to be granted as well as the applicant's response to the
criteria. Staff found no basis of a hardship or special conditions or circumstances and
recommended denial of the applicant's request. However, staff was supportive of residential
redevelopment and recognized that previous variance requests had been reviewed by the City
using more than the traditional criteria. In its report, staff pointed out several issues that would
mitigate the addition to the property. The properties across the street to the south were
actually backing up to, rather than fronting, Isles Road, and would not be affected by the
bedroom addition to the front. Additionally, the property was situated in such a manner that
the garage would be adjacent to the bedroom addition, minimizing any potential impact to the
living environment of the abutting residence. There were six additional points set forth in staff's
report for the Commission's consideration in making a decision, and a copy of the report is on
file in the City Clerk's office.
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Vice Mayor Rodriguez, speaking as the applicant, suggested his comments made at the
Planning and Development Board meeting (included in the packet) be considered, along with
the unanimous decision of the Planning and Development Board to support his application.
Commissioner Weiland suggested in the near future redefining the term "hardship," which had
presented obstacles to applicants. He noted his support for the project. Commissioner Hay
advised he attended the Planning and Development Board at the time this item was discussed.
One of the members of the Planning and Development Board residing in the area had no
objection to the project, nor did the neighbors. He concurred with Commissioner Weiland and
believed the project should move forward, despite staff's recommendation to deny the request.
Attorney Cherof concurred with staff's analysis of the matter based on the criteria in the Code
and explained the process for dealing with the definition and standard for a hardship was
through a Code amendment and not through the granting of variances. This issue would
continue to occur, and Mr. Cherof suggested he and staff review and redraft the section of the
Code if directed to by the Commission. Mayor Taylor noted the issue could be addressed at
another time.
Mayor Taylor opened the public hearing. No one having come forward, the public hearing was
closed.
Motion
Commissioner Ross moved to approve the request for relief from the Boynton Beach Land
Development Regulations. Mr. Hay seconded the motion. The motion passed unanimously.
D.
Project:
Agent:
Owner:
Location:
Description:
Boynton Vistas II (MSPM 07-004)
Jeff Wolff, Wolff & Company, Inc.
Wolff & Company, Inc.
420 NW lih Avenue
Request for Major Site Plan Modification approval to allow
construction of 7 additional multi-family residential apartment
units in two, 1-story buildings and a 1,000 square foot rental
office on a 1.76-acre site zoned R-3, Multi-family Residential.
Attorney Cherof administered the oath to all who would be testifying.
Kathleen Zeitler, Planner, noted there was an existing two-story apartment building with
eight units and a one-story apartment building with four units. The proposed project would
consist of a one-story building with four units and a one-story building with three units and one
office. Building "A" would contain four dwelling units, and Building "B" would contain three
dwelling units and the office. The minimum living area for multi-family was 750 square feet.
The applicant would exceed that by having a 1,000 square foot unit. The project was proposed
at the maximum density of 10.8 dwelling units per acre in order that the proposed rental office
space could not be converted to an additional dwelling unit in the future. Staff reviewed the
site plan and determined the project met the recommended conditions of approval and
14
Meeting Minutes
Regular City Commission
Boynton Beach, FL
May 20, 2008
complied with the Land Development Regulations. The project had received traffic and school
concurrency .
The project proposed a mix of two and three bedroom units for a total of 19 dwelling units.
The project required 42 parking spaces, and the applicant was providing 45 spaces, including
two handicap spaces. The parking lot was being reconfigured and upgraded to meet Code and
improve circulation for pedestrians and traffic. The parking lot would be resurfaced and striped
and would include new curbing, landscaped islands and sidewalks. The site would be
landscaped to comply with the current Code and a large open space area would serve as usable
open space and recreation for the residents.
The one-story buildings would have a contemporary design, with a pitched roof and decorative
features. The colors would consist of brown with beige trim. Staff recommended approval,
subject to the conditions.
Jeff Wolff, Agent, agreed to all the conditions of approval.
Mayor Taylor opened the public hearing. No one coming forward, the public hearing was
closed.
Motion
Vice Mayor Rodriguez moved approval. Commissioner Weiland seconded the motion. The
motion passed unanimously.
IX. CITY MANAGER'S REPORT:
A. Brownfield Follow-up Report
Lori LaVerriere, Assistant City Manager, advised that pursuant to the direction of the
Commission at its April 15th meeting, staff worked with GIS to develop maps which would
delineate the industrial, commercial and residential properties slated for redevelopment. This
would allow the Commission to determine the areas to be designated as Brownfields. The
packet contained four maps. The CRA District was broken down into four quadrants for the
purpose of managing the maps. A listing was provided which detailed the parcel numbers for
all the properties outlined. It was believed, in order to meet statutory requirements, staff
would be required to hire a surveyor to develop legal descriptions for each of the parcels once
the Commission determined properties to be designated. However, the maps were developed
with adequate detail to meet the statutory requirements, and it would not be necessary to hire
a surveyor.
Mayor Taylor noted the community's opposition to the Brownfield designation. While he
originally supported this action, he suggested abandoning the designation and allowing property
owners to apply for a Brownfield designation if they so desired. Vice Mayor Rodriguez and
Commissioner Ross concurred.
15
Meeting Minutes
Regular City Commission
Boynton Beach, FL
May 20, 2008
Nancy Chandler, 914 NE ih Street, thanked the Commission for arriving at a decision that
was beneficial to the City and residents.
Motion
Vice Mayor Rodriguez moved that the Commission would not approve the expenditures of the
dollars for Brownfield designations, to abandon the Brownfield designations within the City of
Boynton Beach and allow those property owners that want to be designated to apply
independently. Commissioner Ross seconded the motion. The motion passed unanimously.
B. Approve a six-day work schedule for Solid Waste residential refuse collection and
change current collection from Monday, Tuesday, Thursday, and Friday to
Monday through Saturday.
Jeff Livergood, Director of Public Works and Engineering, noted a number of alternatives had
been discussed earlier to balance the budget for the next fiscal year. The alternatives were
generated by staff and as part of the evaluation of services, one of the recommendations was
to consider the method of collecting residential waste. Currently, garbage was collected on a
four-day schedule (Monday, Tuesday, Thursday and Friday). On Wednesdays and Saturdays,
the garbage collection trucks remained idle. Staff evaluated the equipment and determined if
the City went to a six-day collection schedule, five vehicles could be eliminated from the fleet,
resulting in a savings of maintenance and pre-funding expenses. Collection of residential
garbage would be made on Wednesdays and Saturdays, requiring 33% of the City's
homeowners to change their collection days. The routes would, therefore, have to be
reconfigured. Currently, when a holiday occurred, staff would make up the day and there
would be no effect on service. On the Six-day schedule, it was suggested employees work on
all holidays with the exception of Thanksgiving, Christmas and New Year's Day. During weeks
when these holidays occurred, residential refuse would only be collected one time. There would
be no make-up day and residents would be served on their next scheduled collection day. Mr.
Livergood expressed concerns regarding the holiday make-up and determined the only option
available was to have staff work on all holidays, with the exception of Thanksgiving and
Christmas, when the landfills were closed. He also recommended against operating residential
service on New Year's Day based on safety concerns for employees. He estimated the total
savings to be approximately $190,000, with no employee layoffs. Employees were currently
working a four-day, lO-hour-per-day schedule which would continue.
Motion
Commissioner Hay moved to approve the proposal. Vice Mayor Rodriguez seconded the
motion. The motion passed unanimously.
X. FUTURE AGENDA ITEMS:
A. Review new resolution for enclave annexation (Tabled on February 19, 2008)
B. Report on existing "Green" efforts within the City of Boynton Beach - June 3,
2008
16
Meeting Minutes
Regular City Commission
Boynton Beach, FL
May 20, 2008
C. Discussion of funding electronic agenda software - June 3, 2008
D. Closed-door session for BOYNTON BEACH ALLIANCE; and DESIDERIO
COPRORATION, a Florida Corporation, EWELL L. MILLER, individually; and SIR
ELECTRIC, INC., a Florida Corporation, Plaintiffs vs. The City of Boynton Beach,
Defendant - Case No. CA 02 01704 AN - June 3, 2008
E. Follow-up on CIP Budget - June 3, 2008
F. Review of the 10-Year Comprehensive Plan Amendments - June 17, 2008
G. Reconsideration of conveyance of Old High School from CRA to City of Boynton
Beach - October 7, 2008
XI. NEW BUSINESS:
None
XII. LEGAL:
A. Ordinances - 2nd Reading - Development - PUBLIC HEARING
None
B. Ordinances - 2nd Reading - Non-Development - PUBLIC HEARING
1. Proposed Ordinance No. 08-010 Re: Approving the
amendment to Chapter 2, Article V, Section 2-79 (a) of the City of
Boynton Beach Code of Ordinances expediting the procedures with
respect to abatement of certain nuisances.
Attorney Cherof read Proposed Ordinance No. 08-010 by title only.
Mayor Taylor opened the public hearing. No one coming forward, public hearing was closed.
Motion
Commissioner Hay moved to approve. Vice Mayor Rodriguez seconded the motion.
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
17
Meeting Minutes
Regular City Commission
Boynton Beach, FL
May 20, 2008
C. Ordinances - 1st Reading
1. Proposed Ordinance No. 08-012 Re: Amending Chapter
10, Article II. Refuse, Garbage and Trash allowing for unlimited amounts
of vegetation and bulk trash for residential curbside pickup and approving
a 25 cents per month residential rate increase.
Attorney Cherof read Proposed Ordinance No. 08-112 by title only.
Motion
Vice Mayor Rodriguez move to approve. Commissioner Hay seconded the motion.
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
D. Resolutions:
None
E. Other:
None
XIII. UNFINISHED BUSINESS:
None
XIV. ADJOURNMENT:
There being no further business to come before the Commission, Mayor Taylor properly
adjourned the meeting at 8:51 p.m.
18
Meeting Minutes
Regular City Commission
Boynton Beach, FL
May 20, 2008
ATTEST:
CIlY OF BOYNTON BEACH
.' ' ~2/i::/
Marlene Ross, Commissioner
19
FORM SA MEMORANDUM OF VOTING CONFLICT
FOR STATE OFFICERS
LAST NAME-FIRST NAME-MIDDLE NAME NAME OF BOARD. COUNCIL. COMMISSION, AUTHORITY, OR COMMITTEE
e 0 Q f1.ic.'V e 'z... i ,-r ~ >' ~ ;1 f3v.......r"'...., C. i-c, c.. "" _. s.~ 'II .~
MAILING ADDRESS {2.P NAME OF STATE AGENCY
crl.f1 -::r:; $'(.., t!' ;::.
CITY [> i~ v (.. f,. COUNTY;} MY POSmON IS: ~ELECTlVE
O'1.....T ~...v ~(..--- I ~ Lo4 ... I... o APPOINTIVE
DATE ON WHICH VOTE OCCURRED
Y /2. 01 u B
WHO MUST FILE FORM SA
This form is for use by any person serving at the State level of govemment on an appointed or elected board, council, commission, author-
ity. or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest
under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing the reverse side and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
ELECTED OFFICERS:
As a person holding elective state office, you may vote on a measure which inures to your special private gain or loss; to the special gain
or loss of a principal by whom you are retained (including the parent organization or subsidiary of a corporate principal by which you are
retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. However, if YOl;l vote
on such a measure you must complete this form and file the form within 15 days after the vote occurs with the person responsible for
recording the minutes of the meeting, who must incorporate the form in the minutes.
For purposes of this law, a "relative" includes only your father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-
in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enter-
prise with you as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed
on any national or regional stock exchange).
APPOINTED OFFICERS:
As a person holding appointive state office, you may vote on a measure which inures to your special private gain or loss; to the special
gain or loss of a principal by whom you are retained (including the parent organization or subsidiary of a corporate principal by which you
are retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. However, you
must disclose the nature of the conflict before voting or before making any attempt to influence the decision by oral or written communica-
tion, whether made by you or at your direction.
For purposes of this law, a "relative" includes only your father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-
in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enter-
prise with you as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed
on any national or regional stock exchange).
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
. You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes.
. A copy of the form must be provided immediately to the other members of the agency.
. The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION OR VOTE AT THE MEETING:
. You must disclose orally the nature of your conflid in the measure before participating.
. You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
CE FORM BA - EFF. 1/2000 PAGE 1
DISCLOSURE OF STATE OFFICER'S INTEREST
I,
t,~:'>._.~
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.....'" .( )-I: I" , '7'-" '-' -
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, hereby disclose that on.______'_______._____'___
20
(a)~easure came or will come before my agency which (check one)
_:.._ inured to my special private gain or loss;
inured to the special gain or loss of my business associate,
inured to the special gain or loss of my relative,
inured to the special gain or loss of
whom I am retained; or
inured to the special gain or loss of
is the parent organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
, by
. .__.' which
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Date Filed
Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES ~112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOllOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8A - EFF, 1/2000
PAGE 2
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Safe & Secure Self Storage Phase III
Development
P&Z
BuildIng
EngIneerIng
Oec. L1ceate
DtptItJ City Cia
APPLICANT'S AGENT: Robert Basehart -Pugliese Company
APPLICANT'S ADDRESS: 101 Pug'\.iese"s Way Delray Beach, FL 33444
DATE OF HEARING RATIFICATION BEFORE CITY coMMISSION: May 20,2008
TYPE OF RELIEF SOUGHT: Request for approval 0< C! Community Design Plan Appeal to allow
overhead bay doors facing Congress Avenue.
LOCATION OF PROPERTY: 3010 S. Congress Avenue
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
-L HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3.
The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4.
The Applicant's application for relief is hereby
L GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5.
This Order shall take effect immediately upon issuance by the City Clerk.
6.
All further development on the property shall be made in accordance with the terms
and conditiOnjOf t~iS order.
Other /11 ti ;V f/
7.
DATED:
S;\Planning\SHAR.~D\WP\PROJECTS\Safe & Secure Self Storage\MSPM 08-001\CDPA 08-001\DO.doc
EXHIBIT A
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A STORAGE eUILDING FOR,
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SOUT'-I CONGRESS AVENUE at S.W. 30\h AVENUE
BO'rNTON BEAC'-I FL 33426-'3011
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ARCHITECTS. P.A, .=::;:::
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EXHIBIT C
November 8, 2007 (revised April 1 , 2008)
City of Boynton Beach
Planning & Zoning Department
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425
Attention: Edgar Breese, Principal Planner
SUBJECT: COMMUNITY DESIGN PLAN APPEAL- PROHIBITION OF
OVERHEAD DOORS FACING DESIGNATED ROADWAY.
Dear Mr. Breese:
Please accept this letter as our request and justification for a Community Design Plan
Appeal, to obtain relief from the provisions of Chapter 9, Section 11 (J)(l) of the City
Code. Specifically this provision provides that on properties that are located on any
specified public street (Congress Avenue in this case), overhead doors shall not be
located on facade(s) that face such street. We are filing this request based on our
desire to cooperate with the City and in recognition ofthe intent ofthe provision in
question, even though we believe that the subject project design does not technically
violate this provision.
The portion of the subject property on which the proposed phase 3 building will be
located is located behind a .88 acre car wash site that is under different ownership and
received its site plan approval independently. The car wash has been constructed and
is in operation. Therefore, the subject phase 3 project has no frontage on Congress
Avenue, and is actually located 155' west of that right-of-way. It is important to note
that the City required heavy landscape buffering at both ends ofthe car wash building,
to screen the view of the tunnel at both ends. This landscaping completely screens
any view of the subject proposed building from Congress Avenue in the areas both
north and south ofthe car wash building, and the car wash building itselfprevents any
view of the subject site.
The applicant has taken several further steps to assure that the bay doors in the
proposed building will not be seen from Congress Avenue. The first mitigation
measure is that the applicant will double the plant material located in the landscape
buffer located at the rear of the car wash site. This buffer will serve as an actual third
line ofvegetative buffer, because there is a continuous landscape island that runs the
full length of the car wash site, between their parking lot and staging lanes. Further,
the proposed new building has been designed to place the overhead doors in a
recessed area, to further reduce the potential of any exposure to Congress Avenue.
The recess is 12' deep, 8' of which is covered with a canopy. All of these factors
make the overhead doors invisible to traffic on Congress A venue that are traveling
northbound, which is the near side of that roadway to the subject site. Congress
Avenue has a landscaped median, which will provide an additional (4th) layer of
buffering for motorists traveling southbound.
Pugliese Corporate Center ~ 10 1 Pugliese's Way < Suite 200 · Delroy Beach, Florida < 33444
Tel 561 330 7000. Fax 561 330 7001 < www.puglieseco.com
Mr. Edgar Breese, Principal Planner
City of Boynton Beach
Boynton Beach Self Storage Phase 3
Community Design Plan Appeal
November 8,2007 (revised April I, 2008)
Page 2.
In summary, the applicant believes that the requested relief from the overhead door design criteria
is justified because the objective of the Code to prevent the view of such doors from primary
roadways within the City has been met, due to:
The proposed site for the phase 3 building is located 155' from Congress Avenue (the
proposed building is over 180' from the road right-of-way).
There is an intervening building and 4 tiers of landscaping between the roadway and the
proposed building.
The 4th tier oflandscaping has been doubled in plant material density.
The building has been designed to recess the overhead doors and place them under a canopy
to further isolate them from potential exposure to Congress Avenue.
We look forward to the processing of this request through the approval process. If there are any
additional materials or qualification of the contents ofthis letter, please do not hesitate to contact me.
Thank you in advance for your consideration of this matter.
1)
2)
3)
4)
Very truly your~ /~ -".
~~<t..~ "\
Rbb~~E. Basehart, AICP
Executive Vice President
EXHIBIT "D"
Conditions of Approval
Project name: Safe & Secure
File number: CDP A 08-001
Reference:
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- Solid Waste
Comments: None X
PUBLIC WORKS - Forestry & Grounds
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENT ALIST
Comments: None X
Conditions of Approval
2
I DEP ARTMENTS I INCLUDE I REJECT I
I Comments: None PLANNING AND ZONING I I I
X
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Comments:
1. None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
11. To be determined. I I I
S:\Planning\SHARED\WPIPROJECTS\Safe & Secure SelfStoragelMSPM 08-001\CDPA 08-001\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
Development
P&Z
Building
Engineering
Occ. LloeJII8
Ot1'ltY ctt; CIIIl
PROJECT NAME:
APPLICANT:
947 Isles Road
Jose Rodriguez
APPLICANT'S ADDRESS:
947 Isles Road, Boynton Beach, FL 33435
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: May 20,2008
TYPE OF RELIEF SOUGHT: Variance approval for relief from the City of Boynton Beach Land
Development Regulations, Chapter 2, Zoning, Section 5.C.2.a.,
requiring a front building setback of 25 feet, to allow an 11-foot
variance, and a front building setback of 14 feet for a proposed
addition to a single-family residence in the R-1-AA zoning district.
LOCATION OF PROPERTY: 947 Isles Road, Boynton Beach
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1.
Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2.
The App~98nt
-A- HAS
_ HAS NOT
established by substantial competent evidence a basis for the relief requested.
3.
The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4.
The Applicant's application for relief is hereby
-4- GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5.
This Order shall take effect immediately upon issuance by the City Clerk.
6.
All further development on the property shall be made in accordance with the terms
and condition; of this order.
Other j1~" 1/ t
:
7.
~
S:\Planning\SHARED\WP\PROJECTS\947 Isles Ro
Exhibit "A" - Site Location Map
ZNCV 08-003 - 947 Isles Road
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OBTAINED FROM THIS OFFICE.
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EXHIBIT "C"
APPLICANT'S JUSTIFICATION
The code states that the zoning code variance cannot be approved unless the board finds the
following:
a. That special conditions and circumstances exist which are peculiar to the land, structure/ or
building involved and which are not applicable to other lands/ structures or buildings in the same
zoning district.
This is a single family home that backs up to a waterway canal, so there is no growth
that can occur towards the rear of the property. The floor plan is only conducive to
expanding towards the front.
b. That the special conditions and circumstances do not result from the actions of the applicant
This home was built on this property in 1959 and it is a two bedroom home.
c. That granting the variance requested will not confer on the applicant any special privilege that is
denied by this ordinance to other lands/ buildings/ or structures in the same zoning district.
Records reflect that there has been no front setback variances requested similar to
this request.
d. That literal interpretation of the provisions of this ordinance would deprive the applicant of rights
commonly enjoyed by other properties in the same zoning district under the terms of the
ordinance and would work unnecessary and undue hardship on the applicant.
As the City makes adjustments to more friendly uses of properties by bringing them
closer to streets and sidewalk and creating closer setbacks, this variance request
would support that philosophy.
e. That the variance granted is the minimum variance that will make possible the reasonable use of
the land, building/ or structure.
The setback requirements are 25', the request is a variance of 11'. The bedroom
would be 11' in depth which is a reasonable size bedroom.
f. That the grant of the variance will be in harmony with the general intent and purpose of this
chapter [ordinance} and that such variance will not be injurious to the area involved or
otherwise detrimental to the public welfare.
The granting of the variance would only support the City's intent to see families
grow and stay in their current homes. The intent is to grow and stay in Boynton
Beach.
EXHIBIT "0"
Boynton Isle. Neighborhood Association
945 Isl.. Road
Boynton Beach, Florida 33435
Jeff Lis, President
Jay Laing, Vice President
Jeanne Wenzel, Treasurer
March 25, 2008
City of Boynton Beach
Re: 947181e8 Rd. Variance Request.
Please accept this letter as support for a 11 foot variance request that Jose
Rodriguez of 947 Isles Rd. has made to the City of Boynton Beach.
The Boynton Beach Isles Neighborhood Association supports his efforts to add a
3rd working bedroom to the front, east side of his home and recommends
approval.
EXHI BIT" 0"
March 25th 2008
Dear Boynton Isles Neighbors
I would like to add a 3'" working bedroom to my home at 947 Isles Rd. and need your help to do so. The
city of Boynton Beach has setback requirements that prohibit me from adding this room without
requesting and being granted a varIance.
The setback requirements are 25 feet, I would like to build the bedroom towards the front, on the east
side so that it will match the existing roof lines on the house. As many of you know expanding to the
rear with the canal and pools make it almost impossible.
The room that I would like to build will be very moderate and just over 10 feet wide on the interior.
I'm requesting an 11 foot variance. If approved my new setback would be 14 feet. Also, like many of
our streets, It Is a dead end with nO sidewalks and there are no facing neighbors. All houses, like mine
face south to the rear of the homes on Castilla Lane.
~ f. II J.<
If you are in support of my requ.\!St, please sign below.. Thanks you very much for your help.
~ ~/
Jose Rodriguez
Address
EXHIBIT "E"
Conditions of Approval
Project name: 947 Isles Road
File number: ZNCV 08-003
Reference"
I DEPARTMENTS I INCLUDE I REJECT I
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
PLANNING AND ZONING
Comments: None X
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Conditions of Approval
P 2 f2
age 0
I DEPARTMENTS I INCLUDE I REJECT I
Comments:
None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
I To be determined. I I I
S :\Planning\SHARED\ WPIPROJECTS\947 Isles Road\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
Development
P&Z
Building
Engineering
Oce. lIc.n..
D___ CIIdl
PROJECT NAME:
Boynton Vistas II
APPLICANT'S AGENT:
Jeff Wolff, Wolff & Company, Inc.
5139 1st Road, Lake Worth, FL 33467
AGENT'S ADDRESS:
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: May 20, 2008
TYPE OF RELIEF SOUGHT: Major site plan modification approval to allow construction of 7
additional multi-family residential apartment units and 1,000 square
feet of office.
LOCATION OF PROPERTY: 420 NE 17th Avenue, Boynton Beach
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X TH IS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
DATED:
1.
Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2.
The APp~ant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3.
The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4.
The Applicant's application for relief is hereby
"-i- GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5.
This Order shall take effect immediately upon issuance by the City Clerk.
6.
All further development on the property shall be made in accordance with the terms
and conditions of this order.
Other lit ~ &
7.
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S:\Planning\SHARED\WP\PROJECTS\Boynton Vistas 11\ MSPM 07-004\DO.doc
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BOYNTON VISTAS II
419 S. CIRCLE DRIVE. BOYNTON BEACH. FLORIDA
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1176 S,W, 4I:h.COlJflT
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CONSULTING ENGINEERS
21' -r. M/IONDLM STMET
ARCADlA. FL.OIllOA 34266
(16314'1-1242
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CONSULTING ENGINEERS
2115 t. t.W)NQ1M STWUt
AIlCAlllA.f\.0IlIl)A,34266
(1U3) 411-8242
EXHIBIT "C"
CONDITIONS OF APPROVAL
Maior Site Plan Modification
Project name: Boynton Vistas II
File number: MSPM 07-004
Reference: 3rd review plans identified a Maior Site Plan Modification with a March I L 2008 Planning and
Zoning Department date stamp marking.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - Solid Waste
Comments: All previous comments have been satisfied. X
PUBLIC WORKS - Forestry
Comments: All previous comments have been satisfied. X
PUBLIC WORKS-Traffic
Comments:
1. Enter into a maintenance agreement for S. Circle Dr. with the HOA/POA's X
for the developments to the west and south of Boynton Vistas. A copy of this
maintenance agreement will be required at the time of permitting for Paving,
Grading & Drainage.
ENGINEERING
Comments:
2. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the Technical Advisory Review
Team (TART) process does not ensure that additional comments may not be
generated by the Commission and at permit review.
3. Full drainage plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article IV, Section 5 and Section 10.2 will be required at
the time of permitting.
4. Revise plans prior to permitting to be more specific regarding the limits of the X
demolition required for asphalt paving required (re: note at northeast
proposed building.) Show limits of demolition graphically.
5. Paving, drainage and site details will not be reviewed for construction X
acceptability at this time. All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings
and the "Engineering Design Handbook and Construction Standards"
and will be reviewed at the time of construction permit application.
COA
04/18/08
2
DEPARTMENTS INCLUDE REJECT
UTILITIES
6. At time of permitting, fire flow calculations will be required demonstrating X
the City Code requirement of 1,500 g.p.m. (500 g.p.m. some residential
developments) with 20 p.s.i. residual pressure as stated in the LDR, Chapter
6, Arti c1e IV, Section 16, or the requirement imposed by insurance
underwriters, whichever is greater (CODE, Section 26-16(b)).
7. The CODE, Section 26-34(E) requires that a capacity reservation fee be paid X
for this project either upon the request for the Department's signature on the
Health Department application forms or within seven (7) days of site plan
approval, whichever occurs first. This fee will be determined based upon
final meter size, or expected demand.
8. A building permit for this project shall not be issued until this Department has X
approved the plans for the water and/or sewer improvements required to
service this project, in accordance with the CODE, Section 26-15.
9. All utility construction details shall be in accordance with the Utilities X
Department's "Utilities Engineering Design Handbook and Construction
Standards" manual (including any updates) and will be reviewed at the time
of construction permit application.
FIRE
Comments: None X
POLICE
Comments: None X
BUILDING DIVISION
Comments:
10. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART (Technical Advisory
Review Team) process does not ensure that additional comments may not be
generated by the commission and at permit review.
11. Indicate within the site data the type of construction of each building as X
defined in 2004 Florida Building Code, Chapter 6.
12. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or structure
shall be determined by the provisions of ASCE 7, Chapter 6, and the
provisions of 2004 FLORIDA BUILDING CODE, Section 1609 (Wind
Loads). Calculations that are signed and sealed by a design professional
registered in the state of Florida shall be submitted for review at the time of
permit application.
COA
04/18/08
3
DEPARTMENTS
INCLUDE
13. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
14. At the time of permit review, submit details of reinforcement of walls for the X
future installation of grab bars as required by the Federal Fair Housing Act,
Title 24 CFR, PartlOO.205, Section 3, and Requirement #6. All bathrooms
within the covered dwelling unit shall comply.
15. Bathrooms and kitchens in the covered dwelling units shall comply with the X
Federal Fair Housing Act, Title 24 CFR 100.205. Indicate on the plans which
design specification ("A" or "B") of the FEDERAL FAIR HOUSING ACT is
being used. The clear floor space at fixtures and appliances and turning
diameters shall be clearly shown on the plans. Master bath shower in
Building "A", Unit # 2 shall be changed to a tub.
16. A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the
permit shall be submitted at the time of permit application, F.S. 373.216.
17. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
. The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
. If the project is a multi-family project, the building number/s must be
provided. The building numbers must be the same as noted on the
Commission-approved site plans.
. The number of dwelling units in each building.
. The number of bedrooms in each dwelling unit.
. The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
18. Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
review at the time of permit application submittal. The plans must incorporate
all the conditions of approval as listed in the development order and approved
by the City Commission.
19. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. The addressing plan
shall be approved by the United States Post Office, the City of Boynton
Beach Fire Department, the City's GIS Division, and the Palm Beach
County Emergency 911.
. Palm Beach County Planning, Zoning & Building Division, 100
Australian Avenue, West Palm Beach (Sean McDonald 561-233-5013)
. US Post Office, Boynton Beach (Michelle Bullard 561-734-0872)
REJECT
COA
04/18/08
4
DEPARTMENTS INCLUDE REJECT
20. This project falls under the guidelines of the Florida and Federal Fair X
Housing Acts. The following requirements shall be clearly shown on the
plans:
. The accessible building entrance shall be on an accessible route.
. Public and common use areas must be readily accessible to and usable by
people with disabilities.
. An accessible route shall be provided into and through the covered
dwelling unit.
. All doors designed to allow passage into and within all premises shall be
wide enough to allow passage by persons in wheelchairs.
. Light switches, electrical outlets, thermostats and other environmental
controls shall be in accessible locations.
21. All premises shall contain reinforcements In bathroom walls for future X
installation of grab bars.
PARKS AND RECREATION
Comments:
22. Park Impact fees (to be paid at time of permitting) will be: 7 units at X
$1,045.00 each = $7,315.
FORESTER/ENVIRONMENT ALIST
Comments: None X
PLANNING AND ZONING
Comments:
23. Execute, and record into public record the Warranty Deed and the Unity of X
Title, and submit copies of each to Planning & Zoning prior to permitting.
24. The applicant is responsible for compliance with Ordinance 05-060, the "Art X
in Public Places" program and must demonstrate their participation. Indicate
location of proposed public art on site plan and landscape plan or note details
of off-site selection.
25. Prior to permitting, revise floor plan (sheet A-6) to label Units 2-4 as Units I- X
3.
26. Revise Photometric plan to include light levels all around proposed X
buildings demonstrating compliance with minimum average light level of
one (1) foot candle on site. On the photometric plan, continue the light
level readings to all property lines, to ensure no light spillage onto adjacent
properties.
COA
04/18/08
5
I REJECT I
DEPARTMENTS INCLUDE
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Comments:
1. None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
1. To be determine.
MWR/kz
S:\Planning\SHARED\ WP\PROJECTS\Boynton Vistas II\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Safe & Secure Self Storage Phase III
De.,elopment
P&Z
Building
Engineering
Occ. L1ceat8...-.
DetMIW.CIf-
APPLICANT'S AGENT: Robert Basehart - Pugliese Company
APPLICANT'S ADDRESS: 101 Pugliese's Way Delray Beach, FL 33444
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: May 20,2008
TYPE OF RELIEF SOUGHT: Request for major site plan modification approval for the addition of a
separate 7,953 square foot storage building to a 3.39 acre site currently
improved with a 95,588 square foot self storage facility and 4,575
square foot automatic carwash, all zoned M-l, Industrial.
LOCATION OF PROPERTY: 3010 S. Congress Avenue
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
~HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
-4 GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other ~A/ e-
S:\Planning\SHARED\WP\PROJECTS\Safe & Sec
EXHIBIT A
SAFE & SECURE PHASE III
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EXHIBIT "C"
Conditions of Approval
Project name: Safe & Secure Self Storage Phase III
File number: MSPM 08-001
Reference: 2nd review plans identified as a Major Site Plan Modification with an April 1, 2008 Planning and
Z d k'
omng ate stamp mar mg.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- Solid Waste
Comments: None X
PUBLIC WORKS - Forestry & Grounds
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments:
1. Palm Beach County Health Department permits may be required for the X
water and sewer systems serving this project (CODE, Section 26-12). The
plan depicts a one-inch fire line, which staff notes as inadequate. Please
correct at time of permitting.
2. Fire flow calculations will be required demonstrating the City Code X
requirement of 1,500 g.p.m. (500 g.p.m. some residential developments)
with 20 p.s.i. residual pressure as stated in the LDR, Chapter 6, Article IV,
Section 16, or the requirement imposed by insurance underwriters,
whichever is greater (CODE, Section 26-16(b)).
3. The CODE, Section 26-34(E) requires that a capacity reservation fee be X
paid for this project either upon the request for the Department's signature
on the Health Department application forms or within seven (7) days of site
plan approval, whichever occurs first. This fee will be determined based
upon final meter size, or expected demand.
4. A building permit for this project shall not be issued until this Department X
has approved the plans for the water andlor sewer improvements required to
service this project, in accordance with the CODE, Section 26-15.
FIRE
Comments: None X
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
POLICE
Comments: None X
ENGINEERING DIVISION
Comments:
5. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the Technical Application
Review Team (TART) process does not ensure that additional comments
may not be generated by the Commission and at permit review.
6. Full drainage plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article IV, Section 5 will be required at the time of
permitting.
BUILDING DIVISION
Comments:
7. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
8. As required by LDR, Chapter 4, Section 7, submit a floor plan drawing. The X
building plans are not being reviewed for compliance with the applicable
building codes. Therefore, add the words "Floor plan layout is conceptual"
below the drawing titled Floor Plan found on sheet/s A-I.
However, add to the floor space drawing a labeled symbol that identifies the
location of the handicap-accessible entrance door/s to the building. The
location of the door/s shall match the location of the accessible entrance
door/s that is depicted on the site plan drawing.
9. Add a labeled symbol to the site plan drawing that represents and delineates X
the path of travel for the accessible route that is required between the
accessible parking space/s and the accessible entrance door/s to the
building. The installed symbol, required along the path, shall start at the
accessible parking space/s and terminate at the accessible entrance door/s to
the building. The symbol shall represent the location of the path of travel,
not the location of the detectable warning or other pavement markings. The
location of the accessible path shall not compel the user to travel in a
drive/lane area that is located behind the parked vehicles. Identify on the
plan the width of the accessible route. (Note: The minimum clear width of
an accessible route shall be 36 inches, except at curb ramps that are part of a
required means of egress shall not be less than 44 inches). Add text to the
drawing that would indicate that the symbol represents the accessible route
and the route is designed in compliance with 2004 FBC, Section 11-4-3
(Accessible Route) and 11-4.6 (parking and Passenger Loading Zones).
Please note that at time of permit review, the applicant shall provide detailed
documentation on the plans that will verify that the accessible route is in
DEPARTMENTS INCLUDE REJECT
compliance with the regulations specified In the 2004 FBC. This
documentation shall include, but not be limited to, providing finish grade
elevations along the path of travel. Clearly depict five (5) foot access aisle
adjacent to handicap parking space.
10. If an accessible route has less than 60 inches clear width, then passing X
spaces at least 60 inches by 60 inches shall be located at reasonable
intervals not to exceed 200 feet. A "T"-intersection of two corridors or
walks is an acceptable passing place. 2004 FBC, Section 11-4.3.4.
11. A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the
permit shall be submitted at the time of building permit application, F.S.
373.216.
12. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
A) The full name of the project as it appears on the Development Order
and the Commission-approved site plan.
B) The total amount paid and itemized into how much is for water and
how much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
13. At time of permit review, submit separate surveys of each lot, parcel, or X
tract. For purposes of setting up property and ownership in the City
computer, provide a copy of the recorded deed for each lot, parcel or tract.
14. Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
review at the time of permit application submittal. The plans must
incorporate all the conditions of approval as listed in the development order
and approved by the City Commission.
15. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. The addressing plan
shall be approved by the United States Post Office, the City of Boynton
Beach Fire Department, the City of Boynton Beach Department of
Engineering, the City's GIS Division, and the Palm Beach County
Emergency 911.
A) Palm Beach County Planning, Zoning & Building Division, 100
Australian Avenue, West Palm Beach, Florida (Sean McDonald--561-
233-5013).
B) United States Post Office, Boynton Beach (Michelle Bullard-561-734-
0872)
PARKS AND RECREATION
Comments:
16. Irrigation must be from a non-potable water source, include bubblers on all X
trees, have 110% coverage and be low flow irrigation.
Conditions of Approval
4
DEPARTMENTS INCLUDE REJECT
FORESTER/ENVIRONMENT ALIST
Comments: None X
PLANNING AND ZONING
Comments:
17. All equipment located on the building shall be painted to match the X
building. At time of permit, place note on the plans.
18. The applicant shall provide an executed and recorded "unity of control" X
document" for all of Parcel "A" prior to the issuance of the first permit.
19. No additional signage will be permitted in conjunction with this project X
expansion.
20. Staff recommends the placement of taller landscape material, between six X
(6) and eight (8) feet in height, along the north building fayade, to better
screen the blank wall from residential properties to the north.
21. As the property line appears to divide the planter island west of the X
proposed building, the applicant acknowledges acceptance of responsibility
for the maintenance of the landscaping and irrigation in this area.
22. As noted in the original Site Plan approval, the use of the self-storage X
facility shall be limited to Chapter 2, Section O.I.c of the Land
Development Regulations. The storage bays shall not be used to
manufacture, fabricate or process service or repair vehicles, boats, small
engines or electrical equipment, or to conduct similar repair activities;
conduct garage sales or retail sales of any kind; or conduct any other
commercial or industrial activity on the site (Chapter 2, Section O.I.c.).
23. As noted in the original Site Plan approval, no vehicle or boat maintenance, X
or repair shall be permitted on-site (Chapter 2, Section 0.1.).
24. Hours of operation shall be limited to 7:00 a.m. to 9:00 p.m. seven days a X
week (Chapter 2, Section 0.2.e).
25. It is the applicants' responsibility to ensure that the MSPM is publicly X
advertised in accordance with Ordinance 04-007.
26. The applicant is responsible for compliance with Ordinance 05-060, the X
"Art in Public Places" program.
27. The approval of the Major Site Plan Modification shall be subject to the X
approval of the Community Design Plan Appeal (CDP A 08-001).
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
r
Comments:
28. Modify the roof at the north and south end of the building to hip roof style. X
29. Replace the proposed palm trees at the north end of the lot with live oak X
trees.
DEPARTMENTS INCLUDE REJECT
ADDITIONAL CITY COMMISSION CONDITIONS
Comments: To Be Determined.
S :\Planning\SHARED\ WP\PROJECTS\Safe & Secure Self Storage\MSPM 08-001 \COA.doc
Page 1 of2
Bressner, Kurt
Sent:
To:
Cc:
From: Bressner, Kurt
Tuesday, May 20, 2008 3:53 PM
Hay, Woodrow; Rodriguez, Jose; Ross, Marlene; Taylor, Jerry; Weiland, Ronald
Malek, Mitra; Erika Pesentes; Atwood, Barry; Bingham, William; Boateng, Kofi; Bressner, Kurt;
Cherof, James; Costello, Joyce; Goebelt, Sharyn; Greene, Quintus; Immler, Matt; LaVerriere, Lori;
Lejeune, Carisse; Livergood, Jeffrey; Segal, Wayne
Subject: Budget Information Update
For tonight's meeting we will have revised sheet showing the cost of the two options. Basically, we lost a little
ground due to higher expenses and gained a bit on the revenues.
Option # 1 - Keeping the tax rate at 6.4553 - the deficit starts out at $12.7 M instead of $13.9 M in the packet.
The difference was a combination of a better property tax revenue projection and increased costs in the budget
requests.
Option # 2 - The tax rate (roll-up rate) comes out as 7.1726 instead of 7.2170 - the amount of property tax stays
the same. The deficit for option #2 rises slightly from $8.8 M to $9.6 M. The increase is due to additional costs
that were left out of the proposed budget requests.
The budget request went from an increase of 10.1 % to $75,351,671 (last year was $68,442,011) to an increased
request of 11.7% or to $76,438,707 (last year was $68,442,011)
I also refined the list of possible program cuts that could be made without reducing services appreciably. This list
went from the original $987K to $1.698M. Much of the additional savings was from further cuts of vacant
positions in Engineering and Development and deferring the take-home squad car purchase for one year.
Option #1 (Tax rate held at 6.4553) Emerges with a slight deficit of $168 K with the list of program reductions and
personnel cuts. I view that as balanced. If an alternate list of program adjustments is considered, we will need to
find an additional $1.6M in additional budget cuts, fund balance use or other revenues.
Option #2 (Tax rate rolls up to 7.1726) creates a surplus of either $3.0 M if the program reductions and personnel
cuts are considered. If the alternate list of program adjustments is considered, we will have a surplus of $1.5M.
This can be used to either reduce the fund balance use, reduce the program cuts or buy down the tax rate by
about .3000 (each .1 Mill represents about $450K) -- This means the tax rate of 7.1726 could go down slightly to
6.8726 if the entire $1.5 M surplus was used in this manner.
Both options 1 and 2 assume the following non-property tax revenues:
1. A continued authorization of the Fire Assessment - the projected rate is 35% and $68/single family home
vs. the $70/single family home - this is as close to the current rate (for planning purposes) we could get to.
It would generate $3.4M
2. Use of the undesignated General Fund Balance of $3.0 M
3. Use of a one-time transfer of the Public Service Tax of $1.8 M
4. Use of one-time funding from CRA to City for HOB land purchase of $1.3M (authorized last week)
Please note that these projections are still very tentative as we won't have our taxable value data from the
Property Appraiser's Office until late June. Our revenue projections for this year and next assume a drop in state
shared revenues but we won't have reliable data until we complete our ninth month financials.
Nevertheless, I think the report you see tonight will give the City Commission good information to give direction to
staff for the final budget preparation and budget hearings in July.
I'll print up a copy of this e-mail for you as well. Our revised sheets are color coded and we will be making 90
sets.
5/20/2008
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