Agenda 07-31-08
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue · Delray Beach, Florida 33445
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Telephone
(561) 272-7061 (561) 734-2577
Fax: (561) 265-2357
www.scrwwtp.org
BOARD
City Council Members of
Boynton Beach & Delray Beach
QUARTER ANNUAL MEETING
OF THE
SOUTH CENTRAL REGIONAL
WASTEWA TER TREA TMENT
AND DISPOSAL BOARD
DA TE: THURSDA Y, July 31, 2008
AT: S.C.R.W. T. & D.B.
1801 N. CONGRESS AVE.
DELRA Y BEACH, FL 33445
TIME: 5:00 P. M.
AGENDA
A. CALL TO ORDER
B. ROLL CALL
C. PROOF OF NOTICE OF MEETING
D. ADDITIONS AND/OR DELETIONS TO AGENDA
E. ACCEPTANCE AND/OR CORRECTION TO MINUTES OF REGULAR MEETING
HELD APRIL 17, 2008.
F. REPORT OF OFFICERS, COMMITTEES AND EXECUTIVE DIRECTOR
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AGENDA - SCRWT&DB
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1. CURRENT FINANCIAL STA TEMENTS (through June 2008)
a.
Balance Sheet
(ITEM F1 a)
b. Budget Variance & Cash Projection (ITEM F1 b)
Year-to-Date Actual
c. Capital Projects Cash Projections (ITEM F1c)
d. State Investment Pool (ITEMS F1 d)
QUESTIONS
MOTION TO ACCEPT CURRENT FINANCIAL STATEMENTS
2. EXECUTIVE DIRECTOR'S REPORT
a.
Compliance and Operational Status Report
Third Quarter Report
(ITEM F2a)
b.
DEP annual Inspection
(ITEM F2b)
c. Biosolids Pelletization Project (ITEM F2c)
d. Operating Permit Application
e. Deepwell/24-MGD Expansion Construction Update (ITEM F2e)
f. Odor Complaint Log (Apri/18 - July 7, 2008) (ITEM F2f)
g.
NOAA Update
(ITEM F2g)
QUESTIONS
CITIZEN'S COMMENTS
MOTION TO ACCEPT EXECUTIVE DIRECTOR'S REPORT
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3. BOARD A TTORNEY'S REPORT
a. Executive Director's Contract Discussion
(ITEM F3a)
QUESTIONS
MOTION TO ACCEPT BOARD A TTORNEY'S REPORT
4.
ENGINEER'S REPORT
(ITEM F4a)
a. HAZEN AND SAWYER
1. FDEP Operating Permit
2. 24 MGD Reclaim Project Update
3. Deepwell Project Update
4. Globtec R&R Project
5. FY 2008/2009 Design Contract For R&R Projects
. Clarifier IIA" Rehab
· Headworks Bar Screen
· Sludge Holding Tank Diffused Aeration
QUESTIONS
MOTION TO ACCEPT ENGINEER'S REPORT
G. CONSENT AGENDA - (Board Members may request that any item be removed
for discussion.)
1. Authorization to renew contract with H&H LSD, Inc. dated September 16,
2007, for $19.40 and $10.23 per cubic yard for sludge disposal services.
First year of a three renewal option.
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2. Authorization to extend the term of the contract with Genapure Corporation
for lab services from October 1, 2008 through January 29, 2009. Original
contract term was October 19, 2007 through September 30, 2008.
3. Authorization to expend $127,900 on an emergency basis from repair and
replacement funds to:
a. Clarifier Repairs $5,000 Line Item Number S535806.101,
Equipment Number 08-10002. While draining clarifiers for
inspection, repairs are made as necessary.
b. Tractor Clutch and Starter $4,000 Line Item Number S535806.103,
Equipment Number 067-012a-. Tractor is used on daily basis for
various jobs.
c. Master Lift Station Pump $11,000 Line Item Number S535805.104,
Equipment Number059-11102. Flygt pumps are in a very corrosive
environment, although maintained corrosion still occurs
d. Replace Centrifuge #1 Drive Motor $9,000 Line Item Number
S535806.105; Equipment Number 030-11001. Motor failed due to
wear - motor was installed in 1987.
e. Reclaim Dryer Air Compressor $1,200 Line Item Number
S535806.107; Equipment Number 041-11003. Unit had rusted
beyond repair - unit was installed in 1998.
f. Master Liftstation Plug Valve $2,000 Line Item Number
S535806.108; Equipment Number 059-11300 Valve would no
longer close properly.
g. Vogelsang Pump Repair $3,000 Line Item Number S535806.109
Equipment Number 030-11101. Pump was damaged due to
construction debris in pump housing.
h. Centrifuge #3 Gear Box $65,000 Line Item Number S535806.110
Equipment Number030-11006. Gearbox rebuild required at 24,000
hours. Gearbox is special order from overseas and takes 26 weeks
for delivery.
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i. Effluent Pump Station Control Panel $27,700 Line Item Number
S535806.102; Equipment Number 014-16013. PLC no longer
supported program.
MOTION TO APPROVE CONSENT AGENDA
H. ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION
I. OLD BUSINESS
1. Robert Hagel's Consulting Agreements (ITEMS 11a and 11b)
a. Consultant Agreement prepared by Board Attorney, Roger
Saberson.
b. Special Project Assistant to the Executive Director- prepared by
Robert Hagel.
J. NEW BUSINESS
1. ACCEPTANCE OF EXECUTIVE DIRECTOR'S CONTRACT AGENDA ITEM
F3a.
2. ACCEPTANCE OF 2008/2009 WASTEWATER AND RECLAIM
O&M BUDGETS AND WASTEWATER REPAIR AND REPLACEMENT
EXPENDITURES. (Repair and Replacement Fund)
a.
b.
c.
d.
Executive Summary
Salient Budget Features
o & M Budgets
Repair & Replacement Fund
(ITEMS J2a through J2d)
3. AUTHORIZATION TO ESTABLISH WASTEWATER USER RATE TO
CITIES FOR FISCAL YEAR 2008/2009 AS FOLLOWS: (ITEM J3)
2008/2009
Operations & Maintenance $ 0.9977/1,000 GAL.
Reserves $ O. 1940/1,000 GAL
TOTAL $ 1.1917/1,000 GAL
(See Enclosure)
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4. AUTHORIZATION TO ESTABLISH RECLAIM USER RATE TO
CONSUMERS (Delray and Plant) FOR FISCAL YEAR 2008/2009 AS
FOLLOWS: (ITEM J4)
$0.16139/1,000 GALS
5. ACCEPTANCE OF 2008/2009 ORGANIZA TlONAL CHART AND SALARY
RANGE REVISION (ITEMS Sa through Se)
a. Organizational Chart
b. Plant Superintendent Job Description
c. Finance Administrator Job Description
d. Purchasing Agent/Buyer
e. Salary Ranges (Adjusted per PEPIE Salary Survey 2008)
6. Authorization to approve Hazen and Sawyer's Work Order 08-01 for the
Design Services of the Repair and Replacement Project consisting of
IIA" Plant Clarifiers, Headworks Bar Screen, Sludge Tank Diffuser
Piping. Design Services for this Project shall be on a Not to Exceed
basis in amount of $125,370 from the Repair and Replacement Fund.
(ITEM J6)
7. Board Meeting Quarterly Schedule
K. PUBLIC AUDIENCE
L. ADJOURNMENT
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