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Minutes 02-09-99 MINUTES OF THE CEMETERY BOARD MEETING HELD IN CONFERENCE ROOM “C”, WEST WING, BOYNTON BEACH, FLORIDA, ON TUESDAY, FEBRUARY 9, 1999 AT 7:00 P.M. PRESENT Tim Hensley, Chairman John Wildner, Parks Superintendent Tereesa Padgett, Vice Chairwoman Sue Kruse, Secretary Joan Kuehn Candace Smith Oris Walker I. CALL TO ORDER Chairman Hensley called the meeting to order at 7:11 p.m. II. ATTENDANCE Secretary Kruse announced that all members were present. She acknowledged the presence of John Wildner, Parks Superintendent. III. AGENDA APPROVAL Secretary Kruse reported that only the December Balance Sheets were available for this meeting. Chairman Hensley requested a brief discussion of the League of Cities Florida Municipal Investment Trust under Unfinished Business. Motion Vice Chairwoman Padgett moved to accept the amended agenda. Ms. Smith seconded the motion that carried unanimously. IV. APPROVAL OF MINUTES - January 7, 1999 Vice Chairwoman Padgett recalled discussing the new portion of the brick wall that was replaced at the cemetery. She was of the opinion that Mr. DeBeck did not quite understand that her request was to speckle the new red brick wall with white paint so that it would match the older brick. Mr. Wildner offered to follow up with Mr. DeBeck by clarifying the request. With regard to the new portable chapel, Vice Chairwoman Padgett requested clarification regarding the need to replace the roof and wheels every two years. Mr. Wildner explained that the roof is made of Fiberglas and would require replacement periodically. Since the wheels are made of rubber, they would also require replacement from time to time. Motion Mr. Walker moved to accept the minutes with any corrections if necessary. Vice Chairwoman Padgett seconded the motion that carried unanimously. V. RECEIPT OF BALANCE SHEETS - December, 1998 1 Vice Chairwoman Padgett noted on the sheets that the Barnett Bank of Palm Beach County should read NationsBank. 2 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA FEBRUARY 9, 1999 Vice Chairwoman Padgett requested an explanation of “Contractual Services” in the amount of $15.00. Secretary Kruse advised that the $15.00 charge was for the exterminator. Motion Ms. Smith moved to place the report on file. Ms. Kuehn seconded the motion that carried unanimously. VI. RECEIPT OF SALES REPORT – January, 1999 Motion Mr. Walker moved to accept the Sales Report. Vice Chairwoman Padgett seconded the motion that carried unanimously. VII. UNFINISHED BUSINESS A. Parks Department Report - John Wildner, Parks Superintendent Mr. Wildner reported that he had not had an opportunity to check the cemetery. He also reported that the portable chapel had been ordered and is expected to arrive quickly. The cemetery crew is short one person because one of the new hires did not pass probation. The job is currently posted. B. Reports on Cemetery Areas Assigned to Members Chairman Hensley advised that he did not inspect his areas. He will provide a report on his areas at next month’s meeting. Ms. Smith reported that her area looked like it had been mowed recently and looked very good. She stated that the center circle is getting rusty looking. Mr. Wildner advised that the curbing would be painted more often in the future to eliminate the rusty look. Ms. Kuehn advised that her area looked good. Mr. Walker said the grounds are in good condition and it appears that the Mausoleum will be finished by the end of the month. Mr. Wildner reported that Mr. Osborne telephoned him to find out if the City would do the irrigation. Mr. Wildner offered to provide him with a cost estimate. Mr. Wildner believes Mr. Osborne will be contacting him very soon regarding the move from temporary storage to permanent storage. When Mr. Osborne questioned the status of the memorialization, Mr. Wildner explained the Board’s decision. Vice Chairwoman Padgett noted that one hedge is missing and was replaced by grass. She questioned whether or not the grass would remain. Mr. Wildner explained that the hedge was in poor condition and Mr. Osborne suggested it not be put back in place. Staff agreed. However, Mr. Wildner stated that if it were the Board’s desire, he would replace the hedge. At Vice Chairwoman Padgett’s request, Mr. Wildner will also check the grass in Bock “J” and Block “M” to see if they are getting the proper watering. 3 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA FEBRUARY 9, 1999 Vice Chairwoman Padgett said there is still a need for trimming around the markers. Chairman Hensley recommended that the Board meet at the Cemetery when the clocks are changed to Daylight Savings Time. C. Maintenance of the Mausoleum Secretary Kruse reported that she telephoned Bill DeBeck last week for a progress report. He promised to provide the report but Secretary Kruse did not receive it as of today. However, she reported that she witnessed maintenance people working at the Mausoleum today. D. Florida Municipal Investment Trust Chairman Hensley reported that he received and read the information Ms. Reese provided, and he liked what he understood. However, before he would be willing to move $2.5 million of the Cemetery Fund into this Trust, he would want to feel very confident that it was the right decision. He recommended that the members take another month to review the information that was provided and decide whether or not there are any questions that need clarification. Mr. Walker recommended that Ms. Reese be invited to another meeting to provide answers to any of the board members’ questions. Chairman Hensley requested that Ms. Reese be invited to join the board members at the next meeting. Ms. Smith said she briefly reviewed the material and wanted another opportunity to do a more thorough investigation. Motion Vice Chairwoman Padgett moved to table this item for further study. Mr. Walker seconded the motion. Ms. Smith pointed out that if the Fund would not yield more with this investment than it would with Certificates of Deposit, there is not reason to take a loss. The motion carried unanimously. VII. UNFINISHED BUSINESS A. Refund request from Emil J. Kuenzler, Jr. for Lot 115B, Block R, BBMP, in the amount of $140 B. Refund request from Essie Miller for Lot 312A, Block O, BBMP, in the amount of $180 Motion Ms. Smith moved to meet these requests. Ms. Kuehn seconded the motion that carried unanimously. VIII. OTHER 4 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA FEBRUARY 9, 1999 Secretary Kruse reported that on February 8th, Vice Mayor Jaskiewicz referred to the hedges as looking “scrawny” on Woolbright Road. She recommended that the Board look at the fence being installed at the East Water Treatment Plant. This is a white aluminum fence. Secretary Kruse contacted Dale Sugerman who referred her to Mark Law. She left a message for him, but he did not return the telephone call. Ms. Kuehn said she likes looking at the cemetery when she drives past it on Woolbright Road. Discussion ensued about the problem with the hedges in this location. Mr. Wildner explained there has always been a problem with the western sections because of the soil. There was soil replacement and the hedges began to look better. However, the problem reappears. Vice Chairwoman Padgett recalled past discussions about planting a few trees along Woolbright Road. She inquired as to whether or not there were plans in place to pursue that issue. Chairman Hensley and Mr. Wildner recalled a board decision not to do that because if the trees grow too tall, they would hit the wires and if they were too short, they would block the line of sight. Secretary Kruse reported that the meeting date for March falls on Election Day. She requested a decision from the board as to when to reschedule the meeting. Mr. Walker felt that there was no pressing issue pending that required a Board meeting in March. Motion Mr. Walker moved that the Board forego the March meeting and carry over the Balance Sheets and other statements until April. Ms. Smith seconded the motion that carried unanimously. IX. ADJOURNMENT There being no further business to come before the board, Vice Chairwoman Padgett moved to adjourn the meeting. Ms. Kuehn seconded the motion that carried unanimously. The meeting properly adjourned at 7:55 p.m. Janet M. Prainito Deputy City Clerk (One Tape) 5