Loading...
Minutes 07-22-08 MINUTES OF THE BOYNTON BEACH ARTS COMMISSION MEETING HELD ON TUESDAY, JULY 22, 2008, AT 6:30 P.M. AT THE GREATER BOYNTON BEACH CHAMBERS OF COMMERCE CONFERENCE ROOM, BOYNTON BEACH, FLORIDA PRESENT: Barbara Ready, Chair Debby Coles-Dobay, Public Art Administrator Cheryl Arflin Barbara Lentz Christine Moeller (arrived at 6:47 p.m.) Anderson Slocombe Halena Wolf (arrived at 6:37 p.m.) Dana Cook, Alternate Sherie Tengbergen, Alternate ABSENT: Nubia Richman I. Call to Order The meeting was called to order at 6:30 p.m. II. Roll Call of Members Self introductions were made. III. Agenda Approval It was requested Item VIII.C, Jaycee Park name change, be deleted. Motion Mr. Slocombe moved to accept the agenda as amended. Ms. Lentz seconded the motion that passed unanimously. IV. Approve Meeting Minutes A. Approval of June 26, 2008 meeting minutes Motion Ms. Lentz moved to accept the minutes as written. Mr. Slocombe seconded the motion that passed unanimously. 1 Meeting Minutes Arts Commission Boynton Beach, Florida July 22, 2008 B. Approval of June 14, 2008 workshop minutes Chair Ready suggested approval of the minutes be postponed until the members had an opportunity to review the minutes. Motion Ms. Arflin moved to postpone approval of the minutes until the next regular meeting. Mr. Lentz seconded the motion that passed unanimously. V. Announcements A. August 26th - New meeting place and time Chair Ready announced the next regularly scheduled meeting would be held August 26, 2008 at 6:00 p.m. in the program room at the new Library. The board would no longer be meeting at the Chamber of Commerce, and Ms. Coles-Dobay was in the process of locating a new meeting venue. Ms. Coles-Dobay announced the horses and fountain artwork had been completed at the rotaries at Town Center. Chair Ready announced the birth of her granddaughter. B. Board member changes Chair Ready announced the following changes: Angela Budano had resigned from the board, Mr. Slocombe was appointed to a regular position at the City Commission meeting of July 1, 2008, and Ms. Tengbergen was appointed as an alternate member at the City Commission meeting of July 15, 2008. Ms. Tengbergen provided her background. Chair Ready commented Ms. Tengbergen could participate in all discussions and when her presence was needed for a quorum, she would have full voting privileges. (From this point forward, only regular members voted.) VI. Vote A. Arts Commission Vice Chair Ms. Wolf nominated Cheryl Arflin as Vice Chair. Ms. Lentz nominated Anderson Slocombe, who declined as his schedule would conflict with the meetings. 2 Meeting Minutes Arts Commission Boynton Beach, Florida July 22, 2008 There were no other nominations, and Cheryl Arflin was elected Vice Chair. VII. Avenue of The Arts (PDF Document Emailed July 15) A. Discussion on additional Avenue artwork Chair Ready noted new artwork had been submitted for consideration with regard to the on-loan program for Avenue of the Arts. The submission arrived timely, and the new artwork was eligible for consideration. All five of the new pieces were submitted by Deborah and Leonardo Marucci. At the last meeting, the members selected the top nine pieces for the nine sites available, as well as three alternates. With the addition of the new pieces, it would be necessary for the board to re-select the top nine pieces for consideration. The members also agreed to re-select the alternates. The board voted, and the results were as follows: The top nine selections: "Strech" by Claudia Jane Klein (six votes) "Opposing Forces" by Lisa and Phillip Trejo (six votes) "The Family" by Peter Otfinoski (six votes) "Sailfish" by Frank Ledbetter (six votes) "Botanical Mandela" by Deborah and Leonardo Marucci (six votes) "Butterfly Mandela" by Deborah and Leonardo Marucci (five votes) "The Summer of Our Discontent" by Patrick Cochran (four votes) "Mind Blossom" by Michael Sonntag (four votes) "Sirena" by Joseph Palumbo (four votes) The three alternates: "Seeking Wisdom" by Penny Collins (four votes) "The Lovers" by Peter Otfinoski (two votes) "Family" by Cobert Collins (two votes) 3 Meeting Minutes Arts Commission Boynton Beach, Florida July 22, 2008 B. Location approval for '08/'09 Avenue artwork There was consensus on the location of the artwork as follows: "Strech" – Location #1 "The Summer of Our Discontent" – Location #2 "The Family" – Location #5 "Sailfish" – Location #10 "Sirena" – Location #9 "Botanical Mandela" – Location #8 "Butterly Mandela" – Location #4 "Opposing Forces" – Location #7 "Mind Blossom" – Location #6 Ms. Coles-Dobay reported there had been no vandalism or damage to any of the sculptures; however, a light at the Veterans Park pedestal location was knocked out. It was questioned if any sculptures could be placed in the pathway area near the Marina and the Intracoastal. Ms. Coles-Dobay noted she had discussions with the CRA as to placing public art markers to educate and draw the community to the area. A call to artists would be initiated to hire an artist to design a marker, or public art element, to be placed throughout the Marina. This would be discussed further, and the criteria established for the artists. It was suggested a maintenance program be created for all the artwork selected and included in discussions. Ms. Coles-Dobay pointed out maintenance requirements were included in the Guidelines and Recommendations incorporated in the Art in Public Places ordinance. Additionally, maintenance plans had been established for every piece of artwork installed in the City. Ms. Coles-Dobay also suggested criteria be considered, such as future placement, and whether the artwork was appropriate for public display. It was noted the artwork would be appraised for insurance purposes. 4 Meeting Minutes Arts Commission Boynton Beach, Florida July 22, 2008 VIII. RECREATION & PARK PROJECTS Ms. Coles -Dobay pointed out the proposals were brought before the board in order for the members to familiarize themselves with City projects and to assist in determining whether the costs were reasonable. A. Congress Community Park - (packet distributed June 26) Ms. Coles -Dobay provided an overview of the project, a barrier -free park for people of all abilities or disabilities, and costs associated therewith. She also discussed the Public Art elements to be incorporated into the infrastructure, which would be contributed by Congress Community Park as required by the ordinance. Beth Ravitz was approved as the artist for the project. The final proposal, a copy of which is on file in the City Clerk's office, was included with the meeting materials, and would be presented to the City Commission for approval. The theme for the park would focus on a Florida swamp and would provide access to three la including a free - formed structure resembling a spider, a Florida village p Y areas, 9 p and a fish camp. Other features included wetlands, sensory play areas, picnic areas, food concessions and restrooms. The Public Art elements would include an entry feature, spider wall playground which would emulate insect critters, animals and flora, artistic structures, wall opposite the "Sway Fun," and restroom screen panels. Additional elements would be added, if the budget allowed, which would include rock -lined walkways, stained flooring and custom carved seating. ... - "Sway Fun," s15,000, was not unreasonable; however, it would be difficult to dctcrminc what portion of the cost was for the wall and what portion was for the art. The total , - . ' . : - - - - - - - , - ere than $61,000, which did not appear to be unrc�asonablc. B. Jaycee Park - (PDF document emailed July 17) Ms. Coles -Dobay noted Phase One of the project had been completed. A portion of the project was to include retention of the mangrove mitigation area. The mangrove estuary was a valuable piece of green space, and it was important this be communicated to the public. Ms. Coles - Dobay provided an overview of the project. The site plan provided in the meeting materials reflected the upgrades to the park, including a parking area in the 5 Meeting Minutes Arts Commission Boynton Beach, Florida July 22, 2008 front, restrooms, playground, and two bocce ball courts. The park was surrounded by condominiums to the north and south, and residents used the park extensively, especially for bocce ball tournaments. The pathways leading to the water were added, and the green space remained as open space for festivals and other events. Dock space would be added in Phase II to provide access to the water for fishing. The mangrove area would remain untouched. Strategically-placed pavilions would be added. The intent of the Public Art area was to create a holistic experience that would educate visitors as to estuary ecology and its connection to the Gulf Stream ecosystem and Boynton Beach's rich fishing and cultural heritage. The interpretive Public Art marker proposal provided a blueprint to produce a sequential loop trail of interpretive Public Art Markers and create site interpretation which would link recreational and passive usage of the park in an educational and aesthetic manner. Ms. Coles-Dobay reviewed the Public Art concepts, interpretive story content and elements. These included the community and its connection to the land and ocean, historical and cultural context of the community, biographies and quotes from Boynton charter captains and their mates, and specifics of estuary ecology. With regard to the proposed costs associated with the development, production, fabrication and installation of the interpretive markers, the 10% contingency should be increased from $14,000 to $140,000. It was believed the costs for copy writing, copy editing and proofreading, $44,800, were too high, and a breakdown of the materials, time and labor was requested. It was noted the cost for structural engineering and construction drawings, $12,000, could possibly drop. The members questioned the $5,800 charge for the interpretive panel package which included custom mounting hardware, and the $1,450 fabrication charge which also included custom mounting hardware. Breakdowns were also requested for graphic production and image acquisition. Consensus There was consensus for additional information to be obtained and for a breakdown to be provided relating to the cost concerns set forth above. C. Jaycee Park name change This item was removed from the agenda. 6 Meeting Minutes Arts Commission Boynton Beach, Florida July 22, 2008 IX. AIPP Programs/Library A. On loan exhibit A call to artists would be initiated for a six-month, on-loan exhibit to be held on the second floor of the new wing of the Library. The first six-month exhibit was targeted for September 2008-February 2009, and a second exhibit for March 2009-August 2009. The first exhibit would be sponsored by the Hunter's Run Board. There was discussion as to whether the exhibit should run for four months or one year; however, the members believed a six-month timeframe was appropriate. Consensus There was consensus to continue the program for six-month periods. B. Monthly Public Art program The Art in Public Places program would host a presentation every month to educate the public about the arts. The program room contained a large screen, 20 feet by 18 feet, for viewing of the presentations. It was suggested a partnership be established with the Senior Center in order to defray costs. Once the program was established, sponsorships would be sought. In the interim, donations could be accepted. Consensus There was consensus to go forward with the program. X. Unfinished Business None XII. New Business A. Artavox 2009 Ms. Coles-Dobay reported the Palm Beach County Cultural Council would like to hold its May 2009 "Artavox" (celebration of the arts) in Boynton Beach. She toured the City with Artavox representatives, and they indicated they would be interested in having the event at the Children's Schoolhouse Museum, where they could assemble stage areas and art areas for art installation and performance art. They requested assistance from the Art Commission in securing $5,000 in sponsorships to defray costs. Sponsorship opportunities could be sought from local businesses, and partnerships could be 7 Meeting Minutes Arts Commission Boynton Beach, Florida July 22, 2008 established with the Chamber of Commerce, Community Caring Center or other organization. Members agreed to volunteer their time at the event. Consensus There was consensus to go forward with Artavox. Chair Ready pointed out next year would be eventful, as the tionol rit ge Florida Trust for Historic Preservation would be holding its statewide convention in Palm Beach County, and the Boynton Woman's Club would be marking its 100 anniversary. B. Master Visioning Plan facilitator Ms. Coles -Dobay noted efforts were continuing with the board's visioning plan. She distributed biographical information on Annette Gray, who observed the last workshop. Ms. Coles -Dobay believed it might be helpful to bring in a facilitator for the remaining three workshops (one likely to be held in September 2008, and two next year) if the board agreed. A facilitator could streamline and complete the visioning process more rapidly. Ms. Gray would charge $900 per session. Ms. Coles -Dobay believed Ms. Gray was knowledgeable as to the board's vision. Ms. Gray had worked for the Boynton Beach CRA and was familiar with the growth and changes in the City, was well acquainted with City visionaries and planners, had experience with the West Palm Beach Downtown Development Authority, and was knowledgeable on the subject of Public Art and its integration into infrastructures. Board discussion ensued. Highlights were as follows: ♦ The board utilized a facilitator during the initial stages of the process, and the efforts were not successful. ♦ The board was now focused and ready to proceed, and it was not necessary to have a facilitator. ♦ A fee of $900 was outrageous. ♦ It would be insulting for a stranger to provide direction to the board as to the manner in which to proceed, after the members had given their time and best efforts to the process. ♦ The board could benefit from the efforts of a moderator. 8 Meeting Minutes Arts Commission Boynton Beach, Florida July 22, 2008 Ms. Lentz commented she knew Ms. Gray well, having worked with her through the eRA, and Ms. Gray was on target and would provide good direction. Motion Ms. Moeller moved to table the issue regarding the facilitator. Ms. Wolf seconded the motion that passed 6-1 (Ms. Lentz dissenting). Adjournment There being no further business to discuss, the meeting properly adjourned at 8:51 p.m. ~.Dt Stephanie D. Kahn Recording Secretary 9