Loading...
Minutes 07-22-08 MINUTES OF THE PLANNING AND DEVELOPMENT BOARD MEETING HELD ON TUESDAY, JULY 22, 2008 AT 6:30 P.M. IN COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA PRESENT: Shirley Jaskiewicz, Chair Mike Rumpf, Planning Director Roger Saberson, Vice Chair Jamila Alexander, Assistant City Attorney Matthew Barnes Sharon Grcevic Candace Killian Jeff Lis Steve Myott Amber Barritt, Alternate William Poznak, Alternate 1. Pledge of Allegiance. Chair Jaskiewicz called the meeting to order at 6:31 p.m. The members recited the Pledge of Allegiance to the Flag, led by Ms. Killian. 2. Introduction of the Board. Chair Jaskiewicz introduced the members of the board and welcomed Mayor Taylor to the meeting. 3. Agenda Approval . Motion Vice Chair Saberson moved to approve the agenda as presented. Mr. Barnes seconded the motion that unanimously passed. 4. Approval of Minutes. Motion Vice Chair Saberson moved approval of the minutes as presented. Mr. Barnes seconded the motion that unanimously passed. 5. Communications and Announcements. 1 Meeting Minutes Planning and Development Board Boynton Beach, Florida July 22, 2008 A. Planning and Zoning Report 1. Final disposition of the June 24, 2008 Planning and Development Board meeting agenda items Mike Rumpf , Planning and Zoning Director, announced the City Towing Land Use Amendment, Rezoning to Industrial Use and Abandonment items were approved at the July 1, 2008 City Commission meeting. At the July 15, 2008 City Commission the following occurred: The Holiday Inn Express Height Exception and Major Site Plan Modification were approved; the Boynton Loft Site Plan Time Extension was approved and the 2008 update to the Capital Improvements Element was approved under first reading for transmittal to the State of Florida. The two City-initiated Text Amendments, the M1-Industrial District Corridor Use Amendment and Administrative Adjustment revisions were tabled. Staff had received correspondence from a resident advising staff the August meeting falls on Primary Election Day. There were five items scheduled to be heard on the August agenda and it was up to the board to determine whether it would move forward with the meeting or not. If the board opted not to move forward with those items, they would need to be readvertised. Ms. Grcevic gave notice she would not be able to attend the meeting because of the election. After further deliberation, the board decided to hold the August meeting as scheduled. Mr. Rumpf advised the Chair had requested Utility Department staff be available to answer questions on water needs and capacity for existing and approved projects since some of the members had questions. Pete Mazella , Deputy Utilities Director, explained there was concern about water and how the City would handle its water needs in the future. The City’s Future Water Supply Plan would reduce consumption, upgrade the East Plant to a full 24 million gallons per day (MGD) and obtain 8 MGD from the Floridan Aquifer. The goals of the Phase I Reclaimed Water project were to reduce potable water consumption for irrigation via an alternative water supply; redirect potable water capacity to future growth areas, and fully utilize existing reclaimed water lines. The intention was to use as much reclaimed water as possible as a replacement of the potable water used for irrigation. Reclaimed water was high quality water, and it had a direct benefit to be used on the ground. Once that occurred, they could redirect potable water capacity to new growth. This would also allow the City to fully utilize the reclaimed water main they already had. 2 Meeting Minutes Planning and Development Board Boynton Beach, Florida July 22, 2008 Mr. Mazella provided a map showing the reclaimed water line that was installed about 10 years ago to service five golf courses. They were now constructing a 24 inch diameter line to serve as a trunk line from Congress Avenue to Seacrest Boulevard and then run a reduced sized line to the City Hall campus. Some of the users would be Bethesda Health Center, Caloosa Park, Congress Avenue Park, Crosspointe Elementary School and then east to High Pointe development, Forest Park Elementary School, the cemetery, the Little League Field, the City’s Water Treatment Plant, Pence Park, Sterling Village and the City Hall area. He noted these areas used potable water because of the proximity to the Coastal Zones. The City anticipated recapturing, during Phase I, about .5 MGP of potable water and replacing it with reclaimed water. Other phases would contribute another .5 MGD per day for a total of 1 MGD which was a better use of the City’s resource. The overall system demand and capacity through the year 2025 was reviewed. The population had a direct impact on how much water would be used since the City did not have large industrial users. The 2007 average demand was 16.2 MGD of potable water and in 2025, the average demand was anticipated to increase to 2025 MGD. Mr. Mazella explained water treatment plants were designed to meet the maximum average daily flow and must be able to handle the peak demands. In 2007, the City’s had a 44% peaking factor, which meant it could handle 144% of the average daily demand. In 2025, the peaking factor would be increased to about 161% of demand. About 24% of the City’s water would be drawn from surficial aquifers going to the East Water Plant and the West Water Treatment Plant would be converted to handle water from the Floridan aquifer which would contribute 8 MGD. The City also has purchased water on a permitted basis from the County. The City planned to interconnect the east and west wellfields and wells would be drilled to draw from the aquifer. The treatment plants would be connected by a six-mile connection with a 30-inch water main. The schedule to accomplish this was to obtain a permit by 2009, complete the wellfield interconnection by 2011, complete the Florida Aquifer wells by 2011 and convert the West Water Treatment Plant to reverse osmosis by 2013. There was a question about obtaining the permit and whether the City anticipated it would receive the allocation they requested. Mr. Mazella explained the City was using water from multiple sources, such as alternative sources, reclaimed water, pulling from two separate aquifers, and two aquifer storage and recovery wells which help moderate the seasonal demands on the surficial aquifer. The program was well rounded and has been well received. The program took into consideration the current restrictions, but they were a short time fix. The City was requesting a 20 year permit with 5 year review periods so the district can review and modify the program if needed. The City was 3 Meeting Minutes Planning and Development Board Boynton Beach, Florida July 22, 2008 focusing on large users for reclaimed water, eliminating the need for 14 MGD of potable water. Currently the City has about 17 MGD going through the regional wastewater plant, with half of that going to Delray Beach and half to the City. There would never be enough wastewater reclaimed to meet all the irrigation demands of the area. It would need to be a mixed approach. Desalinization was reviewed but was cost prohibitive. Chair Jaskiewicz opened the public hearing. William Vanrine , 3044 Quantum Lakes Drive, inquired if the City had any way to put the gray water system in place in the future so apartment complexes and PUD’s could convert to gray water without tremendous cost to the developer. Mr. Mazella explained communities near the line would have access. Most of the redevelopment did not have a big demand for irrigation, but could have access. Along Congress Avenue, the issue was cost benefit. He explained several large users were interested in tapping into the line. Chair Jaskiewicz closed the public hearing. 7. Unfinished Business Gulfstream Gardens A. Master Plan Modification Gulfstream Gardens (MPMD 08-002) 1. PROJECT: AGENT: Bradley Miller, Miller Land Planning Consultants, Inc. OWNER: Jeffrey B. Meehan, Gulfstream Gardens, LLC LOCATION: West side of Federal Highway, approximately ¼ mile north of Gulfstream Boulevard DESCRIPTION: Request for Master Plan Modification to update the proposed unit type from townhouse units to rental units; to eliminate one (1) access driveway; and to revise building layout, project circulation, and associated parking areas. . Gulfstream Gardens (MSPM 08-004) 2. PROJECT: AGENT: Bradley Miller, Miller Land Planning Consultants, Inc. OWNER: Jeffrey B. Meehan, Gulfstream Gardens, LLC LOCATION: West side of Federal Highway, approximately ¼ mile north of Gulfstream Boulevard DESCRIPTION: Request for Major Site Plan Modification to revise the type of housing approved from 308 townhouse units to 308 multi-family rental units; to eliminate one (1) access driveway; to 4 Meeting Minutes Planning and Development Board Boynton Beach, Florida July 22, 2008 unify and expand recreational amenities; and to modify layout and design of buildings and associated parking areas. Kathleen Zeitler , Planner, presented the request and explained although they would present the Master and Major Site Plan Modifications together, they should be voted on separately. The previously approved site plan for Phases I and II contained 308 townhouse units in 28 identical buildings, each three stories with 11 units per building. The buildings were a mix of one, two and three bedrooms ranging between 1,265 and 2,600 square feet under air. The proposed site plan included 308 multi-family rental apartments in 32 buildings, each three stories, with three different building types. The mix of one, two and three bedroom units ranged between 888 to 1,685 square feet under air. Each two and three bedroom unit would have a one car garage plus a parking space in the driveway. There would be a one story recreation building with over 4,400 square feet, a tot lot and usable open space areas with benches, bike rack and continuous pedestrian paths. The landscape materials were similar to the previously approved materials with offsite buffers to the south and west. The applicant submitted a recorded landscape agreement and a release agreement with the property owner to the South (Public Storage) and an agreement, releasing the City from liability for landscaping within the Old Dixie Highway right-of-way. Staff reviewed the plans and recommended approval subject to the 42 conditions of approval contained in the staff report. Bradley Miller , Miller Land Planning Consultants, agreed with the conditions of approval and gave a brief PowerPoint presentation showing the project. His clients wanted to move the project forward based on a project they did in Coral Springs. The access points were off Federal Highway and then a second access on Old Dixie Highway. The Federal Highway access would include a northbound left turn and a landscaped median. The project focused around a central recreational area. There were three types of buildings. Type one was a three-story structure with one bedroom units and no garages. The type two buildings were a mix of two and three story buildings with garages and type three had a façade that had a mix of two and three stories and the garage units. Fourteen units were changed from three bedroom to one bedroom. Chair Jaskiewicz opened the floor for public comments. Attorney Alexander administered the oath to Sarah Renshaw. 5 Meeting Minutes Planning and Development Board Boynton Beach, Florida July 22, 2008 Sarah Renshaw , 48 Heather Cove Drive, owned a condo in Seagate and inquired if that would be torn down. Mr. Miller responded the site was already cleared. There were no other comments and Chair Jaskiewicz closed the public hearing. The board members inquired about the style of the project, which was previously Old French Country with stone at the building base. It was thought it previously looked fancier because it was a for sale product; however, the concern was it may be similar to the Mirabella project. It was also noted the prior plans had two swimming pools. Mr. Bradley explained one pool of the two previously approved pools was a splash pool; however, his clients found that one amenity would service the community adequately. His client’s project in Coral Springs went condo conversion which this project would as well. Mr. Poznak expressed his concerns regarding the drainage plans. Mr. Miller responded the drainage design was established and part of the site plan application reviewed by the City. The majority of the drainage was via an exfiltration trench constructed under the parking lot. There was over 5K linear feet of trench under the parking lot and water was caught by a catch basin from the parking lot and graded to those locations. The South Florida Water Management District gave conceptual approval to the design. There would be follow-up permitting after the Planning and Development Board and City Commission approval to receive the final drainage permits from the City, Lake Worth Drainage District and the South Florida Water Management District. The financing was nearly complete for the project. Some members were concerned the project would be a huge rental community instead of an ownership community. When cash flows were not available, the property becomes degraded and it was reported that scenario was occurring all over Florida. Another concern was when the conversion occurred, the units would be substandard because they started out as a rental community and a lack of amenities, such as elevators, would make it difficult to sell third floor units. Mr. Miller explained his clients were still involved in the Coral Springs project after over four years. Additionally, with a condo market, many residents were transient and were seasonal, as opposed to a rental community which housed individuals who lived and worked in the community on a daily basis. Ms. Zeitler clarified that Engineering staff and other departments review the applications and impose conditions of approval regarding drainage and water and sewer. The full drainage plans, including the calculations and permits, would be submitted when they applied for their building permit. At this stage it was only conceptual. 6 Meeting Minutes Planning and Development Board Boynton Beach, Florida July 22, 2008 Motion Chair Jaskiewicz asked for a motion to approve the request for Master Plan Modification to update the proposed unit type from townhouse units to rental units; to eliminate one (1) access driveway; and to revise building layout, project circulation, and associated parking areas. Ms. Grcevic so moved. Ms. Killian seconded the motion that unanimously passed. Motion Mr. Barnes moved to approve the Major Site Plan Modification of Gulfstream Gardens. Mr. Myott seconded the motion. Chair Jaskiewicz clarified the motion was to revise the type of housing approved from 308 townhouse units to 308 multi-family rental units; to eliminate one (1) access driveway; to unify and expand recreational amenities; and to modify layout and design of buildings and associated parking areas subject to the 42 conditions of approval. Mr. Barnes amended his motion to include that language. Mr. Myott amended his second and the motion unanimously passed. 8. New Business Sunshine Square A. Conditional Use Sunshine Square (COUS 08-003) 1. PROJECT: AGENT: Arianne Nielsen, Land Design South OWNER: Woolbright Sunshine, LLC LOCATION: Southwest corner of the intersection of South Federal Highway and Woolbright Road DESCRIPTION: Request for conditional use approval for a Cosmetology School to locate within existing Building “C” in the Sunshine Square shopping center. Kathleen Zeitler explained the request was for a conditional use and included interior renovations. The floor plan included stations for barber, cosmetology and hair styling services. The request met the required standards for conditional uses, and was compatible with the surrounding development. Staff recommended approval and a period of one year be given to secure the permits for the interior renovations. There was one letter in opposition to the request from a surrounding property owner on the basis she owned a similar business in the adjacent shopping center. (The letter is on file in the office of the City Clerk.) Arianne Nielsen , Land Design South, was present to answer any questions. 7 Meeting Minutes Planning and Development Board Boynton Beach, Florida July 22, 2008 The board members had questions about parking, which had a deficit of 72 spaces. The board acknowledged the parking could accommodate the use, but the concern was it was not known what development was coming behind this application and whether there would be enough to support all the uses in total. As a school, the use would attract parking and the center would be an active center. The board previously approved an item with a parking deficit and now was approving another item with an Institute of Transportation Engineers (ITE) generation rate. It was pointed out the use could potentially have a much stronger generation rate than the ITE specified rate. The project had shared parking with mixed uses. Ms. Nielsen acknowledged the board’s concerns and explained the allocation for parking was appropriate for where the users would be parking and using the space. The end product would provide the parking for the other uses across the site. Chair Jaskiewicz opened the floor for public hearing. No one coming forward, the public hearing was closed. The occupancy classification for the use was mercantile. The board then discussed the back façade of the complex that faced Publix, which was unsightly from Federal Highway. Chair Jaskiewicz indicated it was her understanding that would be renovated and improved. The Publix store would be entirely renovated and in a different location. The members thought that aspect should be taken into consideration in Phase II and it was noted many buildings in different areas of the State were required to have four- sided building facades. Motion Mr. Myott moved to approve the conditional use. Mr. Lis seconded the motion that unanimously passed. Mr. Myott left the meeting at 7:55 p.m. Country Inns and Suites B. Site Plan Time Extension Country Inns and Suites(SPTE 08- 1. PROJECT: 006) AGENT: Robert E. Currie of Currie, Sowards, Aguila Architects OWNER: Anand Patel LLC (Anand Patel, Managing Partner) LOCATION: 2201 South Federal Highway DESCRIPTION: Request for a one-year site plan time extension for site plan development (NWSP 06-026) for construction of a 42,367 square foot, 62 room 8 Meeting Minutes Planning and Development Board Boynton Beach, Florida July 22, 2008 hotel and a 9-foot height exception (HTEX 06- 008), approved on November 21, 2006, thereby extending the one-year time extension to May 21, 2009. Mike Rumpf explained the request for the site plan time extension and height exception would be reviewed together. The applicant was requesting a Site Plan Time Extension which was previously approved in November 2006 for 62 rooms in a four-story building. The height exception was for two dormers, and the proposed hotel was designed to resemble a Key West, multi-family type of project with a metal roof. The drawings were not complete and the financial conditions were not economically feasible to complete the project at this time. Traffic concurrency was approved with a build-out date of 2008 that will expire. An updated analysis and approval for the traffic is required. The Utility Reservation Fee is due and without payment, the Utility Department indicated it could not ensure the capacity will be available. A letter of objection was received indicating the traffic on South Federal Highway was enough and the project would exacerbate the condition. The County indicated, during the initial site plan approval, 20 daily vehicle trips were associated with the project and no capacity issues were raised. Staff recommended approval of the request for the one-year time extension and height exception subject with all prior conditions of approval. If approved the time expiration for the project, including the concurrency requirement, would be extended to May 21, 2009. st Robert Currie , 134 NE 1 Avenue, confirmed that financing was difficult. The owner had some preliminary financial abilities that had changed and was bringing on a partner. He anticipated commencing construction in February of 2009. He distributed a picture for the board to review. Chair Jaskiewicz opened the public hearing. No one coming forward, the public hearing was closed. Chair Jaskiewicz requested a motion to approve the request for a one-year site plan time extension for site plan development for construction of a 42,367 square foot, 62 room hotel and a 9-foot height exception approved on November 21, 2006, thereby extending the one-year time extension to May 21, 2009. Motion Vice Chair Saberson moved to approve the staff recommendation. Mr. Lis seconded 9 Meeting Minutes Planning and Development Board Boynton Beach, Florida July 22, 2008 the motion. Ms. Killian disclosed the applicant was her neighbor. Attorney Alexander explained there was no pecuniary interest, and being a neighbor did not pose a conflict. Vote The motion unanimously passed. 8. Other Chair Jaskiewicz advised she attended the City Commission meeting for the hotel renovation items and the City Commission agreed with the board's recommendations. 9. Comments by members None. 10. Adjournment There being no further business to discuss, the meeting properly adjourned at 8:04 p.m. Q~ lit.uuy Catherine Cherry Recording Secretary 10