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Minutes 08-09-99 MINUTES OF THE SAFETY COMMITTEE MEETING HELD IN FIRE/POLICE TRAINING ROOM, BOYNTON BEACH, FLORIDA MONDAY, AUGUST 9, 1999 AT 10:00 A.M. PRESENT Wally Majors, Chairman Recreation Bob Borden Fire Rescue Bob Downey Utilities WWTP Tony Frazier Finance/Warehouse Chris Gamble Golf Course Bob Lee Public Works Dorothy Mack Human Resources Barbara Madden City Clerk’s Office Hugh McCaffrey Communications Chuck Magazine, Vice Chair Risk Management Sharon Tierney ITS ALSO PRESENT Pam Webb Risk Management ABSENT Mark Bobich Utilities Administration & EWTP David Egnor Police A. D. Henehan, Jr. Library Mike Rumpf Planning & Development Norman Turner Parks I. CALL TO ORDER Chairman Majors called the meeting to order at 10:02 a.m. II.ROLL CALL The Recording Secretary called the roll. A quorum was declared present. III. ACCEPTANCE OF MINUTES OF JULY 12, 1999 REGULAR MEETING Vice Chair Magazine had two corrections to the minutes as follows: On Page 3, the second and third sentences of the second paragraph should be changed to read as follows: MEETING MINUTES SAFETY COMMITTEE BOYNTON BEACH, FLORIDA AUGUST 9, 1999 “Vice Chair Magazine said OccuCare must be called for approval of medical treatment. Mr. Lee stated the employee or supervisor is supposed to call OccuCare and that Risk Management should be informed that OccuCare had been notified.” Motion Mr. McCaffrey moved to accept the minutes of the July 12, 1999 meeting, as amended. Motion seconded by Vice Chair Magazine. Motion unanimously carried. IV. SAFETY COMMITTEE EDUCATION AND TRAINING PROGRAM: “Seatbelt trainingpresentation by Chuck Magazine Just Click It”, Vice Chair Magazine informed members that the video being viewed was prepared in- house and hopefully a great many more will be prepared the same way. Vice Chair Magazine said he would be meeting with various Department Heads to determine what training programs would be useful to various departments. Vice Chair Magazine said the video is for sale at $9.99, but he would have it available to any Department that may wish to view it. V. OLD BUSINESS A. Fire Drills Nothing to report B. Safety Newsletter Vice Chair Magazine said he planned on distributing the Newsletter at the RMS Conference which he is attending tomorrow. He reported that he continues to look for all types of articles or cartoons. C. “Proud to be a Safe Worker” Awards None to report. D. Departmental Inspections & Safety Meetings Vice Chair Magazine will have them available for distribution later in the day. 2 MEETING MINUTES SAFETY COMMITTEE BOYNTON BEACH, FLORIDA AUGUST 9, 1999 E. Safe Driver Program 1. Defensive Driver Course Vice Chair Magazine said that approximately 30 to 40 people took the course in July. The course would be rescheduled for September and notification of the exact dates will be sent out. 2.“A Safety First City” Stickers Nothing to report F. Hazardous Communication Project Team Vice Chair Magazine inquired if the program was on line and Ms. Tierney said it was not. No decision has been made on who would pay for the program and that the disks provided by Mr. Bobich were probably going to be used. Mike Spinka is coordinating this G. Safety Belt Use Project Team th Vice Chair Magazine said that an 80% goal was set for September 15. Ms. Webb stated that the monitoring would take place during the last week of the month at three locations: East Water Treatment Plant, Public Works and the City Hall complex. H. Incident Review Board Referral 1. Oceanfront Park Boardwalk Slip and Fall Risks Vice Chair Magazine reported that he last reported that the paint was starting to peel off because the surface was not “roughed up” prior to applying the paint. The paint would be applied again after roughing up the surface to determine if the paint would seal. I. Roof Leaks 1. Police Pistol Range 2. Fire Station #1 3. Hester Center The roofs still leak and Vice Chair Magazine was uncertain if there would be anything done prior to the close of this fiscal year. It is intended that a consultant would be brought in next fiscal year to check all the roofs in the City. Vice Chair Magazine was 3 MEETING MINUTES SAFETY COMMITTEE BOYNTON BEACH, FLORIDA AUGUST 9, 1999 unsure if funds were included to also repair the roofs. However, the roof at the Pistol Range would be replaced. VI. NEW BUSINESS A. Spill Report Members were referred to a letter from John Guidry, Director of Utilities and a Spill Report prepared by Mark Bobich, which were included in the Agenda packets. Vice Chair Magazine said a spill occurred at the East Water Treatment Plant and it was contained. Vice Chair Magazine stated that some of the diesel fuel being loaded into one of the tanks overflowed and the company making the delivery was responsible and was contacted to contain the spill. Because of the size of the spill, certain governmental agencies had to be notified. There was no injuries or permanent damage reported. B. Other Chris Gamble reported that many employees are having problems with the safety boots ? and are unable to purchase anything at WalMart that is suitable and lasts more than a ? couple of months. Mr. Gamble stated that they need waterproof boots and WalMart doesn’t sell anything that is waterproof. Vice Chair Magazine stated that there are slip-on waterproof boots that are available from the warehouse. Most waterproof boots are heavily insulated and are earmarked for cold-weather use. These boots are not suitable for hot weather use. Vice Chair Magazine said the decision on where to purchase the boots is handled at the ? Department level and if you can’t get what is needed at WalMart, the boots could be purchased on the outside. However, this is only permissible once per year with a $75.00 maximum cost. Mr. Frazier inquired if there was a solution for employees who wear out their shoes in ? six months. Mr. Frazier said he recently purchased a pair of boots at WalMart and was told that the shoes had a 90-day exchange policy, provided the shoes don’t show wear. Mr. Frazier said he had been informed that the shoes have a one-year warranty, which Vice Chair Magazine confirmed. Vice Chair Magazine said he would contact the corporate offices on this issue. Also, there are problems in being able to purchase the correct size. VII. ANNOUNCEMENTS Vice Chair Magazine has a list of conferences being sponsored by the Safety Council, which he read to the members. Anyone interested in attending should contact him. 4 MEETING MINUTES SAFETY COMMITTEE BOYNTON BEACH, FLORIDA AUGUST 9, 1999 Assistant Fire Marshal Borden reported that the City is considering participation in a nd Child-Safety Day on August 22. The Catalina Center is waiting for McDonald’s to furnish the proper insurance certificates. VIII. NEXT MEETING DATE: Monday, September 13, 1999 @ 10:00 a.m. IX. ADJOURNMENT Motion Mr. McCaffrey moved that the meeting adjourn. Motion seconded by Assistant Fire Marshal Borden. The meeting properly adjourned at 10:40 a.m. Respectfully submitted, _______________________________ Barbara M. Madden Recording Secretary (one tape) 5