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Minutes 01-11-99 MINUTES OF THE SAFETY COMMITTEE MEETING HELD IN THE FIRE/POLICE TRAINING ROOM, CITY HALL BOYNTON BEACH, FLORIDA MONDAY, JANUARY 11, 1999 AT 10:00 A.M. PRESENT Wally Majors, Chairman Recreation Mark Bobich Utilities Administration & EWTP Bob Borden Fire Rescue Doug Feeley Utilities WWTP Chris Gamble Golf Course Bob Lee Public Works Dorothy Mack Human Resources Mary Anne Sarka City Clerk’s Office Hugh McCaffrey Communications Chris Mitchell Planning & Development David Egnor Police Pam Webb Risk Management ABSENT A. D. Henehan, Jr. Library Steve Huggins Finance/Warehouse Sharon Tierney ITS I. CALL TO ORDER Chairman Majors called the meeting to order at 10:10 a.m. II. ROLL CALL The Recording Secretary called the roll. A quorum was declared present. III. ACCEPTANCE OF MINUTES Chairman Majors asked if the members had an opportunity to review the minutes of the December 14th, 1998 meeting. There being no changes, Chairman Majors called for a motion to approve the minutes. MEETING MINUTES SAFETY COMMITTEE MEETING BOYNTON BEACH, FLORIDA January 11, 1999 Motion Hugh McCaffrey moved that the Minutes of the December 14, 1998 meeting be approved. Motion seconded by Mr. Lee. Motion unanimously carried. IV. SAFETY COMMITTEE EDUCATION AND TRAINING PROGRAM Chairman Majors stated that the video is postponed. V. OLD BUSINESS A. Fire Drills 1. Civic Center Fire Alarm Status Chaiman Majors reported the Civic Center was put on notice to install a fire alarm system. Mr. William DeBeck is accepting proposals which will then be submitted for approval. B. City Hall Parking Garage & Parking Lot Chairman Majors asked if anyone had any comments concerning the garage that is now completed. No comments were made. One of the members stated that Vice Chair Magazine will be checking on the lighting in the City Hall parking lot. C. Safety Newsletter D. “Proud to be a Safe Worker” Awards ) (attachment Chairman Majors asked the members if they had anything to report. A participant reported a City employee was driving from the Golf Course to the ? warehouse and witnessed an accident involving a few cars and a bus. He ran over and checked the children on the bus and calmed down the bus driver. He immediately called the Police and continued to help at the scene of the accident until assistance arrived. Mr. Bobich –Utilities Admin/EWTP. (attachment) Mr. Bobich read the attached ? memo pertaining to Mark Phillips of Laboratory Services. The memo explained how Mr. Phillips responded to a safety situation concerning the sample flow, which was continuous and dropped to the floor drain splashing the electrical receptacle 2 MEETING MINUTES SAFETY COMMITTEE MEETING BOYNTON BEACH, FLORIDA January 11, 1999 mounted on the wall. Mr. Thomas P. Fitzgerald – Co-Ord./W.Plant recommended that Mark Phillips’ positive attitude and action in the area of employee safety be rewarded. Mr. Phillips will be formally recognized by the awarding of the Proud To Be A Safe Worker Award. E. Departmental Inspections & Safety Meetings No report F. Safe Driver Program 1. Defensive Driver Course 2. “A Safety First City” Stickers No report G. City Hall Main Entrance Accessibility No report H. Hazardous Communication Project Team Chairman Majors asked for any updates. Mr. Bobich stated that at the last meeting Ms. Tierney indicated Mr. Hughes could not get to the information for about three weeks. Mr. Bobich said that the CD has been turned over to ITS to make it accessible to employees citywide. I. Safety Award Distribution Everyone received their safety awards from the warehouse with notes of approval from the Department Head. VI. NEW BUSINESS A. Senior Center Fire Safety Issues Chairman Majors asked for any information. Assistant Fire Marshal Borden stated work was currently in progress at Lucille & Otleys. The Codes will be followed and no sprinklers will be installed at this time because it is not a Code requirement. 3 MEETING MINUTES SAFETY COMMITTEE MEETING BOYNTON BEACH, FLORIDA January 11, 1999 B. Safety Belt Use Project Team Ms. Webb stated they were putting together a team because employees are not using their safety belts. A survey was taken by Mr. Bobich and only 12 out of 21 employees were using their seat belts while driving City vehicles. This problem was also discussed at the department head level meeting with the City Manager. A team is being put together with approximately four to five members and Ms. Webb from Risk Management will be part of that team. A memo will be sent to all personnel reminding them to use their safety belts at all times. VII. ANNOUNCEMENTS A. DOT Work Zone Traffic Control Course, January 14 and February 4, 1999. Mr. Bobich announced the course scheduled for January 21 was changed to February 4, 1999. The course will also be given on January 14 as planned. These courses will be given at the Hester Center. The course is daylong and everyone is on their own for lunch. There is talk about setting up another class in the near future if there are enough participants. The classes are limited to 20 people. At the conclusion of the course employees will be certified and this course is recommended for anyone involved in roadway blockages. IX. ADJOURNMENT Chairman Majors asked if there was any further business. At this time Chairman Majors encouraged all participants to have safety meetings and acknowledged that this could be challenging. Chairman Majors suggested that safety issues could be included in the regular staff meetings. Document what safety issues were discussed and report it appropriately. There being no further business Chairman Majors called for a motion to adjourn. Motion The meeting properly adjourned at 10:30 a.m. 4 MEETING MINUTES SAFETY COMMITTEE MEETING BOYNTON BEACH, FLORIDA January 11, 1999 X. NEXT MEETING DATE: MONDAY, February 8, 1999 @ 10:00 A.M. Respectfully submitted, ___________________________ Mary Anne Sarka Recording Secretary (one tape) 5