Loading...
Minutes 12-16-99 MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, DECEMBER 16, 1999 AT 7:00 P.M. PRESENT Shanna St. John, Chairperson Charles Fisher Mary Morera Laura Henley-Shephard, Voting Alternate Stephen Waldman, Vice Chair Amy DeVries, Student Amanda Hollis, Student ABSENT Hattie Miller Dorothy Davis I. CALL TO ORDER Chairperson St. John called the meeting to order at 7:10 p.m. II. MOMENT OF SILENT PRAYER – PLEDGE OF ALLEGIANCE Chairperson St. John called for a moment of silent prayer and requested that Ms. Henley-Shephard lead the members in the Pledge of Allegiance to the flag. III. APPROVAL OF AGENDA Motion Ms. Henley-Shephard moved to approve the Agenda. Motion seconded by Mr. Fisher, which carried unanimously. IV. APPROVAL OF MINUTES Motion Ms. Henley-Shephard moved to approve the minutes of the November 18, 1999 meeting. Motion seconded by Mr. Fisher, which carried unanimously. MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH MEETING MINUTES December 16, 1999 V. ANNOUNCEMENTS/PRESENTATIONS/CORRESPONDENCE Chairperson St. John made the following announcements: thnd A. Green Market – Saturday, January 8 and 22 at 8:00 a.m. to 11:30 a.m. Set up is at 7:30 a.m. Mr. Fisher noted that the booth across from their booth is selling bread and Mr. Fisher would like this Board to be able to sell coffee as well. Chairperson St. John asked Mr. Fisher if he could speak with the people who operate Lawrence Groves and Knollwood Groves to see if they would be willing to donate between four to six gallons of orange juice that the Board could sell in cups. Mr. Fisher thought that selling hot chocolate would be a good idea also. Chairperson St. John will follow through to determine if the Board could sell either coffee or hot chocolate at the Green Market. nd Chairperson St. John announced that Saturday, January 22 is the night of the Youth Council dance and that day is their turn to sell the bread and suggested that this Board could fill in for them. Ms. Hollis stated that the Youth Council would still be taking their turn selling nd bread at the Green Market on Saturday, January 22. Vice Chair Waldman did not think the Board should sell coffee in competition with the booth across from their booth and should stick with selling hot chocolate or orange juice. B. CDF Updates Included in the agenda packet. Also included in the packets are the recent account balances for the Board. Chairperson St. John said there is one discrepancy of $92 and she will be speaking with the Finance Department on this. Chairperson St. John announced that there will be a baby shower for Board member Mary Morera on Saturday, January 8 from 1:00 p.m. to 3:00 p.m. at the Golfview Harbor Clubhouse and everyone is invited. VI. OLD BUSINESS A. “Community Boards” Open Forum – February After discussion, it was determined that the Open Forum would also act as this Saturday, February Board’s regular February Meeting and would take place on thand 19 could be tied in with the Green Market. The Forum would begin at 12 noon and plans will be formalized at the Board’s January meeting . 2 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH MEETING MINUTES December 16, 1999 th It was also noted that the January 27 meeting would be an hour earlier at 6:00 p.m. Chairperson St. John informed the Board that she attended the Senior Advisory Board meeting and explained to them that the Advisory Board on Children and Youth does not receive a budget for funding from the City. However, while she was at the meeting, the Senior Board wanted to know why this Board had access to a City account. Chairperson St. John explained to them why this Board has a City account. The seniors questioned why the funds they raised from their fundraising efforts went directly to the Senior Center Budget and they couldn’t access any of that money. Chairperson St. John explained that the funds that her Board raises are used for various programs and events and it is necessary that the Board have access to the funds for these purposes. Chairperson St. John announced that the Senior Center Christmas Party is rd scheduled for Thursday, December 23. She spoke with Carolyn Sims and suggested using youth volunteers to help serve the food at the Christmas Party and Ms. Sims thought this was a good idea. Ms. DeVries stated that some of the Youth Council have volunteered to serve. Chairperson St. John said she would be sending a letter to the Senior Advisory Board to invite them to join the Board Forums again. Mr. Fisher would like to invite the current Commissioners and all new candidates to attend the Board Forum, which could be of assistance to them. It was also noted that the Board Forum would now include five Boards, since Parks and Recreation have indicated that they would like to be included. It was also decided to send an invitation to all Board Chairpersons. B. Youth Expo Wednesday, January After discussion, it was determined to hold a workshop on th 19 at 6:30 p.m. in the Library Program Room . Vice Chair Waldman will check to see if the Library is available. Vice Chair Waldman would also like to discuss the Bob Borovy Student Award at the workshop. C. Youth Council – Mondays 6:30 P.M. – Madsen Center “Stop the Violence” Dance – January 22, 2000 Chairperson St. John announced that the Youth Council meets on Mondays in the Madsen Center at 6:30 p.m. Also, the Youth Council has been meeting on Thursdays in the Library to discuss the dance. These meetings take place at nd 7:00 p.m. The dance is scheduled for Saturday, January 22 from 6:00 p.m. to 11:00 p.m. 3 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH MEETING MINUTES December 16, 1999 Chairperson St. John said that she received some information from MTV and has emailed MTV that she would like to have at least 200 available for everyone who attends the dance. The information received is an action guide called “fight for your rights—take a stand against violence“, together with an interactive CD- ROM. Ms. Hollis reported that the tickets have not been ordered as yet. th Since the next meeting for this Board would not take place until January 27, which is after the dance, Chairperson St. John said that if the Youth Council needed anything from this Board, it would be necessary to have the Board vote on it tonight. Motion Ms. Henley-Shephard moved that this Board appoint two representatives who would have final approval on the format of the tickets. Motion died for lack of second. Mr. Fisher inquired about the budget for the dance and Ms. DeVries stated there is approximately $800 in an account. Ms. DeVries said that there is a set amount that will be spent on each category, such as food, decorations and music. Also, money will be set aside for security at the dance. There will be a couple of police officers assigned to the dance. If there is any trouble and backup is necessary, the Youth Council would have to pay for the back up. Mr. Fisher asked if they were planning to use the entire $800 and Ms. Hollis said they are only planning to use approximately $500 to $600. Motion Ms. Morera moved that this Board allocate $200 to the Youth Council to help defray the costs of a DJ for the January 22, 2000 dance. Motion seconded by Vice Chair Waldman. Motion unanimously carried 6-1 (Mr. Fisher dissenting). Chairperson St. John requested that a representative from the Youth Council th attend their January 19 workshop to update the Board on the status of the dance. Mr. Fisher requested that the budget for the dance be presented at that time. 4 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH MEETING MINUTES December 16, 1999 VII. NEW BUSINESS (taken out of order) A. Youth Leadership Caucus Chairperson St. John announced that the Children’s Services Council Youth thth Leadership Caucus would take place on March 10 through the 13 at the Everglades Youth Conservation Camp. The weekend is devoted to youth leadership training and it is intended to put together a group that would continue working throughout the year to keep communicating and performing community projects. Chairperson St. John pointed out that it is a sleepover and attendees must be a member of a youth group. Also an adult from the group must attend and said she is planning to attend. Also adult volunteers are needed. Registration will be limited and there will be a random drawing for groups to attend. B. Youth Summit Chairperson St. John said she spoke with Rita Thrasher from America’s Promise in Boca Raton and they will be putting on a Youth Summit on March 31, 2000 and she would like the Boynton Beach Youth Council to participate. The keynote speaker will be General Colin Powell. The Summit will take place at FAU in Boca Raton. Chairperson St. John also announced that the G.A.L.A. would be taking place in th March beginning March 17. VI. OLD BUSINESS D. Youth Volunteer Bank th The Youth Volunteer Banquet is scheduled for Saturday, May 13. th January 19 Workshop to a After discussion it was determined to change the Workshop on the Youth Volunteer Bank and the Bob Borovy Student Award beginning at 6:30 p.m. in the Library Program Room. Thursday, January 27, 2000 will be the regular Board meeting in the Commission Chambers beginning at 6:00 p.m. Saturday, February 19, 2000 will be the Boards Open Forum, which will also serve as this Board’s regular February meeting beginning at 12 noon in the Library Program Room. Aworkshop for the Youth Expo will be held on Thursday, February 24, 2000 at 6:30 p.m. in the Library Program Room . 5 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH MEETING MINUTES December 16, 1999 Motion Mr. Fisher moved to approve the above dates and meeting times. Motion seconded by Vice Chair Waldman, which carried unanimously. E. The “Bob Borovy” Student Award Previously discussed. F. January Board Meeting It is intended to have long tables placed in front of the dais in the Chambers and will be a planning meeting. It is anticipated that the meeting would be lengthy. Chairperson St. John suggested that food be furnished since the meeting would begin early and would be lengthy. After discussion it was determined to purchase soups and sandwiches from the Atlantic Bread Company. Motion Mr. Fisher moved to approve up to $150 to purchase food from the Atlantic Bread Company for this Board’s planning meeting on Thursday, January 27, 2000. Motion seconded by Vice Chair Waldman, which carried unanimously. G. Library Books Ms. Claude, Administrative Assistant to Melody Green informed Chairperson St. John that the City’s policy on disposal of City property is contained in the City’s APM. Ms. Claude furnished a copy of the policy to Chairperson St. John, which she read to the members. In order to get books donated, the Board would have to approach the City Manager with this request. Chairperson St. John said that when she spoke with Mr. Henehan at the Library, she got the impression that the books were beyond use and were not usable. Chairperson St. John would like to see these outdated and damaged books donated to various children’s facilities and charities. Mr. Fisher offered to speak with the City Manager first, before determining what to do with the books and will report back to the Board. VII. PUBLIC AUDIENCE None 6 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH MEETING MINUTES December 16, 1999 VIII. ADJOURNMENT There being no further business, the meeting properly adjourned at 8:20 p.m. Respectfully submitted, ________________________________ Barbara M. Madden Recording Secretary (two tapes) 7