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Minutes 09-23-99 MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, SEPTEMBER 23, 1999 AT 7:00 P.M. PRESENT Shanna St. John, Chairperson Dorothy Davis Charles Fisher Hattie Miller Mary Morera Stephen Waldman, Vice Chair Amy DeVries, Voting Student Amanda Hollis, Voting Student ABSENT Bob Borovy Laura Henley-Shephard, Alternate I. CALL TO ORDER Chairperson St. John called the meeting to order at 7:05 p.m. II. MOMENT OF SILENT PRAYER – PLEDGE OF ALLEGIANCE Chairperson St. John called for a moment of silent prayer and requested that Mary Morera lead the members in the Pledge of Allegiance to the flag. III. APPROVAL OF AGENDA Chairperson St. John requested that the following items be added to the Agenda: ? Under “Announcements/Presentations/Correspondence”, the addition of Item D, “Letter from Juliet Vargas”. ? Under “Old Business”, the addition of Item I, “Information Forums”. Chairperson St. John called for a motion to approve the Agenda, as amended. Motion Vice Chair Waldman moved to approve the Agenda, as amended. Motion seconded by Ms. DeVries, which carried unanimously. MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH BOYNTON BEACH, FLORIDA SEPTEMBER 23, 1999 IV. APPROVAL OF MINUTES Motion Vice Chair Waldman moved that the minutes of the August 26, 1999 meeting be approved. Motion seconded by Ms. Davis, which unanimously carried. V. ANNOUNCEMENTS/PRESENTATIONS A. TNT Concert- September 24, 1999 from 6-9 p.m., Oceanfront Park. Chairperson St. John noted that the Youth Council would be selling bottled water at the Concert. B. Aid to Victims of Domestic Abuse, Inc. (AVDA) Chairperson St. John referred members to the letter from the Secretary of AVDA, which is included in the agenda packet. C. CDF Updates Included in the agenda packets for review. D. Letter from Juliet Vargas Chairperson St. John read into the record a letter she received from Ms. Juliet Vargas, a copy of which has been filed with the minutes. Ms. Vargas complimented the Board on all the fine work it is doing. VI. OLD BUSINESS A. CDF Conference Report Chairperson St. John inquired if any member had any questions regarding the CDF Conference Report, which was distributed last month. Vice Chair Waldman felt the information on mentoring was very good and questioned if this Board could incorporate some of this knowledge. He also felt the information on the Child Watch Program was very useful. Vice Chair Waldman suggested the matter be tabled until the next meeting to give all members an opportunity to review the material. 2 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH BOYNTON BEACH, FLORIDA SEPTEMBER 23, 1999 Chairperson St. John suggested that a date be selected to hold an all-day workshop/training session for the Board to determine its goals and objectives for next year. It was agreed to further discuss this at the next Board meeting. B. Legion Circle Beautification – Ribbon Cutting th October 30 12 o’clock noon Chairperson St. John thanked the members that attended the recent workshop. Two representatives from the American Legion also attended, as well as future Eagle Scout, Jeff Borsos. The American Legion will be supplying the food and beverages for the event. Chairperson St. John will prepare and distribute a flyer to all the volunteers. Also, press releases will be prepared and sent out. Chairperson St. John said she would work with Ms. Green and the City to obtain a microphone and podium. Also, tables and chairs will be needed. A portion of the street needs to be closed off also. Ms. Davis inquired if the Mayor and Commissioners would also be invited. Flyers inviting the Mayor and Commissioners to the ribbon cutting will be sent out. After discussion, it was determined that the Mayor and each Commissioner would be called to personally invite them. Fishbone Fred has been contacted to provide the entertainment. However, he is out of town and the Board will have to wait until the end of the month to determine his availability. Mr. Fisher will follow through with Cone law firm that is supplying the ice cream. Chairperson St. John inquired on the status of the bench and Mr. Fisher said he spoke with American Recycled Plastics on Tuesday and asked for a picture of the bench to submit to the City before it is set in place. Chairperson St. John did not think it was necessary to furnish a picture of the bench to the City, since the City has previously purchased benches from them. Mr. Fisher inquired about placing the sponsors’ names on the walkway and Chairperson St. John said the Boy Scouts informed her that the wood would rot. Also, anyone else could carve their name into the wood and would most likely be subject to vandalism. Ms. Green informed her that Mr. Wally Majors of the Recreation Department would be working with her to obtain estimates for the signs. The Mangrove Park sign cost between $500 to $800. The Kid’s Kingdom sign cost $1,200. Chairperson St. John suggested not listing each sponsor’s name in order to cut down on the costs and that a generic thank-you could be used. After discussion, it was determined to use a general thank-you on a sign to all the sponsors, partners and volunteers in order to save on the cost. Chairperson St. John suggested that a collage of pictures could be placed on a board in City Hall for everyone to view that would list the sponsors’ names. 3 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH BOYNTON BEACH, FLORIDA SEPTEMBER 23, 1999 Mr. Fisher suggested that a price limit on the signs be set. Vice Chair Waldman said he would check with Jeff Industries on the cost of a sign and Chairperson St. John would contact ABC Signs. It was determined to present Certificates of Appreciation to all the volunteers and that the Certificates would have the Nickelodeon logo on it. Chairperson St. John said that the Certificates could be mailed with the invitations. Motion Mr. Fisher moved that this Board spend up to $250 for one sign for the American Legion Beautification Project. Motion seconded by Vice Chair Waldman, which carried unanimously. The order for the presentations and the ceremony have been tentatively set as follows – ? Flag ceremony by the American Legion; ? Heidi DeVries will introduce the Chaplain; ? Invocation will be offered by the American Legion Chaplain; ? Both Boy Scout Troops will assist in the flag ceremony; ? Mr. Fisher will introduce the dignitaries that are present; ? Speech by the Post Commander; ? Chairperson St. John will thank the sponsors. ? Thank-you’s by the Post Commander to the in-kind sponsors. (If Chairperson St. John is not able to get the certificates prepared for mailing with the invitations to the volunteers, she will present them during the ceremony.) ? The two Eagle Scouts will thank all the volunteers; ? Closing and thanks to everyone by Dorothy Davis; and ? Everyone will be invited to enjoy the refreshments being offered at the American Legion Post. Ms. Davis inquired if there would be music provided. Chairperson St. John is waiting to determine if Fishbone Fred will be available. Chairperson St. John said that there is money available to hire a DJ if the Board so wished. She noted that DJ Robin always donates his services for the Youth Banquet and that if he were available, the Board could pay him to provide the music for the ceremony. DJ Robin charges $200 to non- profit organizations for four hours. It was felt that his services would probably only be needed for two hours. The records indicated that cash donations of $2,120 were received for the project and $1,117 has been spent to date. Therefore there is a balance remaining of $1,003. Vice Chair Waldman asked if these funds could be carried over to another project and was informed they could. 4 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH BOYNTON BEACH, FLORIDA SEPTEMBER 23, 1999 Ms. Morera noted that the sign would also need some type of bracket or post to be mounted on and this could also entail additional costs. Chairperson St. John said she would speak with Ms. Green to determine if the City would have any posts available on which the sign could be mounted. Chairperson St. John said that it might be possible to attach the sign to the bench. Motion Mr. Fisher moved that this Board spend up to $200 for entertainment at the ribbon cutting ceremony. Motion seconded by Ms. DeVries. Motion unanimously carried. The Board would be meeting two days prior to the ceremony; therefore last minute items could still be addressed. Chairperson St. John said the City would be furnishing tents for the event. C. Youth Expo Mr. Fisher stated he has not yet contacted the Sun Sentinel and Chairperson St. John said it was important that they be contacted by the end of next week in order to receive funding for the next Youth Expo. Mr. Fisher said he could not locate the letter that was used last year. For the year 2000, the Mall has available the weekend of October 27 through the 29 or the first week in November, which is November 3 through 5. Chairperson St. John stated that normally the Youth Expo is held in November and she rdthth informed the Mall to reserve November 3, 4 and 5. Chairperson St. John requested that when the minutes are mailed that a copy of the brochure on the Youth Expo be included so that members would have an opportunity to review it for changes and suggestions. D. Youth Council Ms. Hollis requested that a banner be furnished for the Youth Council and Chairperson St. John will check on the price with ABC Signs. Ms. Hollis inquired if Chairperson St. John had spoken with MTV about the youth dance. Vice Chair Waldman said that an original rap song has been composed by the Youth Council for the dance and requested Chairperson St. John to contact her friend who is a producer at MTV. This person indicated that MTV might be interested in covering the dance if the Youth Council could come up with something very original. Vice Chair Waldman said that Mr. Borovy will furnish him with the name of a person at WXEL who might be interested in filming the dance and he will contact this person. A theme for the Youth Expo also needs to be chosen tonight. After much discussion it “Children Are Our Future” was determined to use the theme . 5 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH BOYNTON BEACH, FLORIDA SEPTEMBER 23, 1999 Ms. Hollis announced that the dance date has been set for Saturday, January 22, 2000 at the Civic Center beginning at 6:00 p.m. The theme of the dance is “Stop the Violence” Vice Chair Waldman announced that the Dick Weber Center is looking for volunteers to help with their food drive. They serve approximately 1,000 families, including 2,700 children. The Atlanta Bread Company is donating their left over baked goods to the Youth Council to sell at the TNT Concert on Friday night. The Manager of the Atlanta Bread Company is Mr. John Green and a thank you letter will be sent. Mr. Fisher said that in the past, coffee and donuts used to be sold during the Commission meetings. He thinks this would be a good opportunity for the Youth Council to sell coffee and donuts. Chairperson St. John said she would speak with Ms. Green to determine if this were possible. Ms. DeVries reported that Ms. Anne Centi expressed pride in the City’s Youth Council and donated $20.00 towards refreshments for the dance and two door prizes (a Star War’s collectible figure and a ring). Mr. Fisher inquired how much money was raised at the last car wash. Vice Chair Waldman reported it was $80, but unfortunately the car wash was rained out. E. Charter Revision Chairperson St. John reported that the information for the charter revision has been submitted to the Legal Department. It is possible that the ordinance will appear on the th October 5 Commission agenda, but she was not certain. Chairperson St. John said she received E-mail from Ms. Green who requested that she do a presentation with her to the City Commission on all the work this Board has performed and how all this has benefited the community. Ms. Green suggested that the Board point out how it raises its own funds and how it operates its fundraisers. This would be a separate item from the charter revision ordinance. Chairperson St. John reviewed the contents of the draft presentation with the Board members. Mr. Fisher said he has concerns about the Board making a presentation at this time and suggested if a presentation was made that it be limited to three to four minutes. Ms. Davis said it is important that this Board be cognizant of what is happening in the City at this time and felt the Commissioners might question the purpose of a presentation at this particular time. It was felt that Ms. Green would be the person who could answer these questions. 6 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH BOYNTON BEACH, FLORIDA SEPTEMBER 23, 1999 F. Web Site Mr. Fisher said he furnished the September update to the Library, but the page has not yet been updated. Chairperson St. John requested that Mr. Fisher proceed with the October update, which would include the ribbon cutting ceremony on October 30th. G. The “Bob Borovy” Student Award Vice Chair Waldman reported he is considering using the criteria used by the Eagle Scouts as one of the bases for the award, which had been suggested by Mr. Borovy. After he has an opportunity to review this, he would like to have a workshop on the award. Vice Chair Waldman noted that some money needs to be raised for the award and he is going to donate $25.00 towards the award. He also will be soliciting money from other people. It was decided not to set a workshop until Mr. Borovy is able to attend. H. Youth Volunteer Bank It was determined that a workshop would be held after the ribbon cutting ceremony to plan for the next year. I. Informational Forums Vice Chair Waldman pointed out that the Board has sponsored child safety forums previously, but has not been successful in obtaining audiences. After the last forum, the Board discussed holding the forums during various PTA meetings at schools throughout the City. The Board could bring in speakers that the PTA’s would like to hear. However, Vice Chair Waldman noted that the PTA meetings don’t usually fall on a Thursday and would the forum serve as the Board’s regular meeting? Vice Chair Waldman requested direction from the Board on how to proceed. After discussion, it was determined that Vice Chair Waldman will contact some of the PTA organizations and try to arrange for forums to be held at an elementary school, a middle school and a high school. He will report back his findings to the Board. VII. NEW BUSINESS A. Set November and December Meeting Dates It was noted that the Board’s regularly scheduled meeting for November falls on Thanksgiving Day and needs to be changed. After discussion, it was determined to hold the November meeting on Thursday, November 18, 1999. 7 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH BOYNTON BEACH, FLORIDA SEPTEMBER 23, 1999 Motion Mr. Fisher moved that the November meeting be changed to Thursday, November 18, 1999. Motion seconded by Ms. Hollis. Motion unanimously carried. The Board’s December meeting falls on Thursday, December 23, 1999. Chairperson St. John did not wish to change the December date and requested that the meeting rd remain on the 23. After discussion, however, members requested that the December th date be changed to Thursday, December 16. Motion Vice Chair Waldman moved that the December meeting be changed to Thursday, th December 16. Motion seconded by Ms. Davis. Motion carried 6-2 (Chairperson St. John and Mr. Fisher dissenting.) Chairperson St. John requested that a workshop be set for the Youth Volunteer Bank. rd Tuesday, November 23 at After discussion it was determined to hold a workshop on 6:30 p.m. in the Library. Vice Chair Waldman will check on the availability of the Library for that date. VIII. PUBLIC AUDIENCE Ms. Beth Miller, Vice Chair of Community Relations Board gave an update to the Board on the S.T.A.R. Program. Ms. Miller explained that it will now be a one-day event and th would take place on Saturday, October 30. The place has yet to be determined, but will either be at the Library, the Civic Center or City Hall in the Mall. The time will be from 9:00 a.m. to 3:00 p.m. Chairperson St. John noted this was the same date as the Ribbon Cutting Ceremony at the American Legion. Thursday, October 21, 1999 the Community Relations Ms. Miller announced that on BoardOpen Community Forum-“Crises would be sponsoring an st Resolution/Community Relations for the 21 Century” at 6:30 p.m . The program will consist of an open forum where people can come and express their concerns about the City. Also, questions could be submitted in writing and all questions will be The place will be at Fire Station #3, answered. The Forum will not be political. Miner Road and Congress Avenue. A major media release is planned to encourage attendance. Chairperson St. John suggested that a Recording Secretary be present at the Forum and thinks it is important that everything that is said at the Forum be onrecord. 8 MEETING MINUTES ADVISORY BOARD ON CHILDREN & YOUTH BOYNTON BEACH, FLORIDA SEPTEMBER 23, 1999 IX. ADJOURNMENT Next Scheduled Meeting – October 28, 1999 Motion Vice Chair Waldman moved that the meeting adjourn. Motion seconded by Ms. Davis. The meeting properly adjourned at 8:55 p.m. Respectfully submitted, _______________________________ Barbara M. Madden Recording Secretary (two tapes) 9