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Minutes 08-10-99 MINUTES OF THE CEMETERY BOARD MEETING HELD IN CONFERENCE ROOM “A”, CITY HALL, BOYNTON BEACH, FLORIDA ON TUESDAY, AUGUST 10, 1999, AT 7:00 P.M. PRESENT Oris Walker, Chairman John Wildner, Parks Superintendent Sue Kruse, Secretary Glenda Hall, Parks Supervisor Tim Hensley Mark Aniki, Parks Foreman David Nyquist Tereesa Padgett Mack McCray, Alternate ABSENT Joan Kuehn, Vice Chairwoman I. CALL TO ORDER Chairman Walker called the meeting to order at 7:01 p.m. II. ATTENDANCE Secretary Kruse called the roll. All members were present with the exception of Vice Chairwoman Joan Kuehn. Secretary Kruse acknowledged the presence of John Wildner, Glenda Hall and Mark Aniki. III. AGENDA APPROVAL With no additions, deletions or corrections to the agenda, Ms. Padgett moved approval. Mr. McCray seconded the motion that carried unanimously. IV. APPROVAL OF MINUTES – JULY 13, 1999 Ms. Padgett requested that the last sentence on Page 5 be corrected to read: “With regard to landscaping, Ms. Hall reminded the members that along the back of the th Mausoleum and along 15 Avenue, they had agreed on using Wax Myrtle.” Ms. Padgett requested that the next to last paragraph on Page 9 be corrected to read: “When Mr. Nyquist asked the members if they have looked at the baby section in Boynton Beach Memorial Park, Ms. Padgett responded affirmatively and said she would like all of the planting removed around the statue.” Motion th Mr. Hensley moved to approve the minutes of the July 13 meeting as corrected. Mr. Nyquist seconded the motion that carried unanimously. 1 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA AUGUST 10, 1999 V.RECEIPT OF BALANCE SHEETS – JUNE 1999 Ms. Padgett referred to “Due to Treasurer’s Fund” and questioned the figure of $95,863.65. She realized that $55,000 of that figure covers the amount that is transferred annually to the General Fund. However, she inquired about the remaining balance of $40,863.65. Secretary Kruse offered to investigate and report back to the board. Ms. Padgett also referred to the “Schedule of Investments” and reminded the members that there had been board consensus that the Cemetery funds would remain in the Local Government Investment Pool as long as the interest earnings were equal or better than the Certificates of Deposit. This report indicates that the CDs are providing better returns. Ms. Padgett questioned how long the board intended to let this continue. Mr. Hensley recalled that Diane Reese previously provided an explanation even though he did not feel that explanation was clear. Mr. Wildner explained that when interest rates go up, the LGIP lags and when interest rates go down, the reverse occurs. Secretary Kruse was of the opinion that Ms. Reese might have left the funds in the Pool because the financial consultant is scheduled to be present at the September meeting. Motion Ms. Padgett moved to table the reports until we get an explanation of the $95,000. Mr. Nyquist seconded the motion that carried unanimously. Mr. Nyquist referred to the “Repairs to Vehicle 631” and questioned whether or not that was the pickup truck. Ms. Hall advised that all of the Parks Division trucks begin with the #5. After reviewing previous bills, Secretary Kruse offered that the charge could possibly be the monthly insurance charge for the vehicle. However, she offered to investigate. VI.RECEIPT OF SALES REPORTS – JULY 1999 Motion Mr. Hensley moved to accept the Sales Report for the month of July. Mr. McCray seconded the motion that carried unanimously. VII.UNFINISHED BUSINESS A.FLORIDA MUNICIPAL INVESTMENT TRUST (Tabled until Sept.) Secretary Kruse reported that the financial consultant is scheduled to attend the September board meeting; therefore, this item remained on the table. B.LANDSCAPING (Tabled for full board to review plans) In the absence of Vice Chairwoman Kuehn, Mr. Nyquist recommended keeping this item on the table. However, Mr. Hensley suggested that the board move forward with discussion. Ms. Padgett pointed out that later in the meeting, there would be a discussion of additional Cemetery space. It is her opinion that if the Commission chose to extend Boynton Beach Memorial Park to the west, it might not be necessary to install as much landscaping as was recommended at the last meeting. She suggested that it might not be prudent to install landscaping behind the Mausoleum until the board has a better idea of what 2 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA AUGUST 10, 1999 will happen in the future. Mr. Wildner expressed concern that it would take a great deal of time for the Commission to make a decision to extend the Cemetery west. Although it makes very good sense to extend to the west, it would then become necessary to relocate the Little League fields. When Mr. Hensley questioned how long it would be before the plantings would be installed once the board made a decision, Ms. Hall explained that it would be necessary to get prices from at least three different companies. The Parks Division may decide to do some of the plantings in-house; however, the trees would be planted more quickly if an outside firm were used. The Parks Division does not have extra manpower available to handle such a job. Ms. Padgett recommended no installation of any trees behind the Mausoleum. Ms. Hall reminded the members that at the last meeting, the board considered the installation of groups of Palms, Wax Myrtle and some flowering bushes for color. It could take two to three months if the installation is done in-house. The landscaping could be installed much faster if contractors are used. Ms. Hall said it is always more prudent to plant the trees first. Once the Wax Myrtle is installed, if the board then wants to add trees, some of the Wax Myrtle would be destroyed in the process. Wax Myrtle is a large species that grows to 15’. When Mr. McCray asked Ms. Hall for her opinion on whether or not the board should move forward with the landscaping at this time, Ms. Hall explained that a Commission decision on the expansion of the Cemetery could take a very long time. In addition, there would probably be a great deal of opposition from the Little League since it would be necessary to locate a 10-acre site for the ballfields. Ms. Hall recommended providing privacy at the Cemetery at an inexpensive cost by installing Wax Myrtle as a hedge. The cost of the other plant material is not very high; however, that cost would depend on the type of Palm trees that were selected. The flowering plant material would cost approximately $5 each (for a total of approximately $500 for 100 plants). Mr. Nyquist recalled discussion about zig-zagging the plantings behind the Mausoleum. Ms. Hall explained that there is not very much room to zig-zag in that area. Once the Wax Myrtle is planted, there will only be a mower width of space left. Mr. Aniki said there is a total area of approximately 15’ from the wall. The Wax Myrtle would provide a nice sound barrier and would look nicer than the fence. Ms. Hall recommended using Wax Myrtle and adding color bushes in the front of it where there is some depth. She would not recommend adding trees in the future. It is her opinion that the Palm trees and Wax Myrtle should grow together as a group. Ms. Hall said she would plant Palm trees at the corners with other plantings at the base of the trees. Mr. Hensley inquired whether or not the City would close the park road if the board made that recommendation. Mr. Wildner explained that although the primarily designated entrance road to High Point is off Seacrest Boulevard, the park road is the primarily used entrance to High Point. Mr. Hensley pointed out that if a decision were made to extend the Cemetery to the west, the fence behind the Mausoleum would probably be removed. When Mr. Wildner explained that there is a great deal of infrastructure in Little League Park, Ms. Padgett said the Cemetery Board went on record years ago about expanding the Cemetery to the West. Secretary Kruse added that she researched minutes back to 1980. There were also discussions in 1986, 1992 and 1994. When the last discussion took place, Scott Miller was City Manager and he explained about the wellfields that are located in Little League Park. Mr. Wildner is of the opinion that it would be easier to pursue a separate location. This would require a separate maintenance building, another crew and additional equipment. Although Mr. Wildner realizes that this would be costly, he also realizes that replacement of the infrastructure would be very expensive and that would raise the discussion about whether General Funds or Cemetery Funds 3 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA AUGUST 10, 1999 would be used for the replacement. Ms. Padgett said Cemetery Funds could not be used for that purpose because those funds are designated for maintenance of the Cemetery. Mr. Wildner felt the Little League patrons would feel it was inappropriate to pay for this from General Funds. Mr. Wildner is of the opinion that political consideration would be a major factor since it would be necessary to balance Cemetery needs and Little League needs. For this reason, Mr. Wildner feels it would be easier to address this issue if another separate site could be located. If a site could be located that is not too far from the existing Cemetery, it might be possible to move the Cemetery crew back and forth between the two sites. Mr. Nyquist felt that if a separate site were located for another Cemetery, a separate Trust Fund would have to be set up. When the discussion returned to landscaping, Mr. Hensley asked about the cost of Palm trees. Ms. Hall said the cost would depend on the type of Palms selected. Ms. Padgett is opposed to the installation of Sabal Palms. Sabal Palms are the least expensive at approximately $135 each installed. Other varieties of Palms cost approximately $8 to $10 per foot. The original plan Ms. Hall suggested called for 22 Sabal Palm trees at an approximate cost of $4,000 to $5,000. If the trees are not planted at this time and the board decides at a later date to install them, the costs would involve the price of the trees plus the cost for replacement of the damaged landscape material. Ms. Hall reiterated that she would not recommend going back to put in the trees. Ms. Padgett recommended using smaller planting materials in the back and Palm trees only at the corner. Ms. Hall confirmed that Wax Myrtle would be planted along the back with flowers along the west end. The trees will be eliminated along the west, but they will be planted at the corner. (The total number of trees would be 8.) There will be low coloring vegetation around the trees. Ms. Hall questioned whether or not the gate should remain in place for accessibility. She pointed out that at times, it is necessary to put shutters on the Mausoleum. There is enough depth to create a false entrance. This would allow for entry when necessary, but it would be visually obscured. Motion Mr. Hensley moved to accept the plan the way Glenda Hall stated it with the Foxtail Palm trees on the corners, the Wax Myrtle along the back with little variation of color at certain points where she originally had the Palm trees and a false entrance at the north end. Mr. McCray seconded the motion that carried unanimously. Mr. Nyquist asked for suggestions regarding plantings at the base of the baby statue. Ms. Hall advised that when the existing landscaping was removed, they found rotting boards. The crew did not remove them. However, she recommended that a landscape edging be installed. It was her recommendation that Allison Heather should be planted in this location since it is a small, low growing plant that is inexpensive. Approximately 15 to 16 plants would be required. If any of the plants were destroyed in the future, they could be easily replaced. Motion Mr. Nyquist moved to go with the black commercial edging and the plant material that was recommended by Ms. Hall. Mr. Hensley seconded the motion. Ms. Padgett recommended that the plantings not be placed too close to the border. The motion carried unanimously. 4 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA AUGUST 10, 1999 C.FENCING (Tabled for full board to review complete proposals) There was a brief discussion about whether or not to keep this item on the table due to the absence of Vice Chairwoman Kuehn. However, the decision was to move forward on this issue. Motion Ms. Padgett moved to remove the item from the table. Mr. Nyquist seconded the motion. Mr. Wildner advised that if a decision were made by the board to go forward, this would be a bid item and it would take time to write up the specifications. Therefore, if Vice Chairwoman Kuehn had any questions or concerns, there would be ample opportunity to address them. The motion carried unanimously. Mr. Aniki addressed this issue as Ms. Hall displayed a sample of the fence that was provided by A & A Fencing. The estimate from A & A Fencing was based on 1,094 linear feet of 5’ high black painted aluminum fencing with three slide gates and one walk gate. The cost would be $47,890. Mr. Wildner pointed out that all of the pricing that was secured appeared to be in the neighborhood of $47,000. Once a decision is made on the style, specifications will be written and turned over to Purchasing. The low bidder may, or may not be selected for the job. Mr. Nyquist recommended that two sections of fencing be installed behind the hedges at the main entrance off th Seacrest Boulevard that would tie in on 15 Avenue. This fencing might have to curve slightly. When Ms. Padgett reminded the members that Vice Chairwoman Kuehn suggested securing prices from Tropical, Mr. Wildner said Tropical discussed the fencing in general. No specific prices were secured from them. They would be free to submit a bid at the appropriate time. With respect to the walkway gate, Mr. Nyquist recommended its elimination because it permits people to walk across the graves. He feels there should be solid fencing with openings only at the roads. Ms. Padgett agreed that people should not be encouraged to walk over the graves. Consensus There was consensus of the board to eliminate the walkway gate and to go with the circle design at the top of the fence. Mr. Wildner recommended that the board request staff to prepare specifications and turn them out to bid so that we can get competitive prices. Motion Mr. McCray moved to give staff consent to write the specifications for the fence with the circles and bring them back to this board for formal approval before they go to Purchasing with the corrections of removing the walkway gate and adding the fence to the main entrance. Mr. Nyquist seconded the motion that carried unanimously. D.MAUSOLEUM PRESSURE CLEANING (Tabled for prices from Boynton Beach Contractors) Motion 5 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA AUGUST 10, 1999 Ms. Padgett moved to remove this item from the table. Mr. McCray seconded the motion that carried unanimously. Secretary Kruse reported that three bids were received as of March 25, 1999 from Chandler Enterprises in the amount of $1,715, BMW Chattahoochee in the amount of $2,100 and RWS Concrete Services in the amount of $6,225. Motion Mr. Nyquist moved to throw out these quotes and try to find local people first. Mr. Nyquist feels Mr. DeBeck is not trying to find local people. Mr. Wildner advised that he asked Mr. DeBeck this question and his response was that this job does not involve only pressure cleaning. It also involves sealing. He has not been able to find a local vendor to do that portion of the job. Mr. Nyquist asked Mr. Wildner to have Mr. DeBeck put that response in writing and submit it to the board. Mr. Nyquist moved to withdraw his motion. Motion Mr. Nyquist moved to accept Chandler. Mr. Wildner offered to ask Mr. DeBeck to state his experience with this lower bidder in his statement to the board. Mr. McCray seconded the motion to accept the low bid of $1,715. The motion carried 5-1. (Ms. Padgett dissented because we do not have any experience with Chandler and low bids are not always the most favorable ones.) E.ADDITIONAL FUNERAL SETUP Mr. Aniki reported that he secured a price list that lists the Royal Emerald Grass Set at $364, the 3-in-1 Imperial Combination Lowering Device at $3,893, 12 wooden folding chairs ($17.75 each) at $213, and two heavy duty chair protector bags ($134.20 each) at $266.40. The total price for the funeral set would be $4,736.40. Mr. Wildner advised that purchases under $10,000 do not require competitive bids. We are required, however, to get three quotes. At the board’s request, staff would secure two other quotes. Mr. Hensley advised that the prices would probably be within $5 or $10 of each other because all of the companies buy from the same manufacturers. Chairman Walker questioned why wooden chairs were selected over metal chairs. Mr. Wildner reported that there were metal chairs at the Cemetery in the past. They were painted a few times, but they always looked “beat up”. The cost different is only $5 additional per chair for metal chairs. Motion Mr. McCray moved to table this item until two additional quotes are received. Mr. Hensley seconded the motion that carried unanimously. F.MAUSOLEUM LIFT REPLACEMENT (Delivery, warranty & repair costs) 6 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA AUGUST 10, 1999 Mr. Wildner reported that he contacted the company a week ago and they said we could expect delivery within three weeks. Therefore, the lift should arrive in two weeks. Mr. Aniki confirmed that there is a one-year warranty on the lift. G.CHARGES FOR LATE ARRIVING FUNERALS Secretary Kruse reported that since the last board meeting, a Sunday funeral was one and one-half hours late. Mr. Aniki added that a funeral last Saturday was also late because a fight broke out at the church. Mr. Nyquist questioned whether or not the Cemetery crew was keeping a record of these instances. Mr. Aniki responded that the work orders contain the necessary information. Ms. Hall said Mark and Dave contacted her on Sunday afternoon to advise her of the delay and to try to determine how long to wait for the funeral to arrive. They were unable to contact the funeral director. Ms. Hall asked for clarification from the board about the amount of time that would be considered reasonable to wait without charging an additional fee. While Mr. Hensley agreed that there should be a penalty for late arrivals, he also stated that the crew must remain at the Cemetery regardless of the time of arrival. Secretary Kruse said she sent the funeral director a letter the day following the incident. The funeral director called her back and explained that he had no control over the situation. Secretary Kruse advised him that because his actions were inconsiderate, the overtime costs were exceptional. Secretary Kruse contacted the City of Boca Raton regarding how they handle these situations. She was advised that they once had a funeral home that was charged a surcharge of $1,000 because of a late arrival. The funeral director refused to pay the fee and the City banned him from the cemetery until the bill was paid. Secretary Kruse also spoke with Richard Howell from All County Funeral Home about charging an overtime charge for funerals after 3:00 p.m. daily and Saturdays after 12:00 noon. Mr. Hensley believes we should bend the rules a little, but the funeral directors need to establish the length of the service. We should assess an overtime/penalty charge when the lateness is excessive. At Palm Beach Memorial Park and Memory Gardens, the funeral must be in the gate by 3:00 p.m. or be charged $200 per hour. The funeral directors make that clear to the families and ministers. Mr. Hensley feels it would be okay to allow fifteen to thirty minutes for unanticipated delays. However, an hour would be excessive. Mr. Wildner added that in these cases, the City winds up paying the overtime costs. Mr. Hensley recommended suggesting to the Commission that a charge be added. Mr. Aniki inquired as to how to handle a situation when the funeral director says a late arrival was out of his control. Ms. Padgett advised that all of the funeral directors would have to adhere to the timeframe or pay the extra charges. Chairman Walker agreed that we should be reasonable and allow a 30-minute delay; however, a fee should be charged after 30 minutes. He further recommended notifying the funeral directors of this in writing. Ms. Hall asked about the members’ feelings with respect to funerals that are scheduled after 4:00 p.m. Mr. Nyquist requested that Betty Sangi, the Cemetery Clerk, research the work orders for the past year to determine how many times this situation has occurred. Secretary Kruse advised that the Cemetery price list contains a charge of $200 for Openings and Closings between the hours of 9:00 a.m. and 5:00 p.m., and $325 for Saturday, Sunday and holidays. Mr. Nyquist said these fees would have to be changed. 7 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA AUGUST 10, 1999 Motion Mr. McCray moved to table the charges for late arriving funerals until we get a report back from Betty. Mr. Nyquist seconded the motion that carried unanimously. H. REPORTS ON CEMETERY AREAS ASSIGNED TO MEMBERS Chairman Walker said he was out-of-town for most of the month of July and has not been able to visit his area. He will make a report next month. Mr. McCray reported that there has been a great improvement in his area. Mr. Nyquist reported that the overall appearance of his area is fair and improvements are still needed. Mr. Nyquist asked if a report was available on raising the markers. Mr. Aniki responded negatively, but reported that all areas have been addressed except for Blocks Y and W. Mr. Nyquist requested that a report be provided for the members advising them of the areas where markers have been raised. He said Mr. Shepaum reported last month that approximately 50 markers had been raised. He questions that number. Ms. Padgett reported that there is a lot of brown grass in Blocks M and K. In addition, there was a tier of markers that was completely covered with brown grass. Ms. Hall explained that the water was down for a long time. There had been five main line breaks and electrical problems that shut down the pumps. Irrigation is an ongoing problem. Mr. Wildner added that the irrigation breaks at the Cemetery because of the age of the system. This also affects the Little League field. With respect to the brown grass on the markers, Ms. Hall explained that the mower is in the shop and the one that was used was not good. Ms. Padgett recommended that the workers use the blower to remove the grass whenever this happens. She pointed out that the markers were not visible because so much grass was covering them. There are markers in Blocks I and J that need trimming so badly that the names are not visible. Ms. Padgett is not pleased with the sight of the center hedge in the entranceway. Ms. Hall said the area is too shady to allow a dense hedge to grow. The existing hedge needs trimming. Ms. Padgett also noted that the tree in the center island looks like it is dying. She recommended removing that tree and the sign. Mr. Aniki asked if the sign could be moved to the east side of the circle. Mr. Wildner offered to look at the sign in terms of aesthetics. He will provide the board with a recommendation next month regarding a replacement tree. Ms. Padgett urged Mr. Wildner to eliminate some of the signs in the Cemetery. I. PARKS DEPARTMENT REPORT Mr. Aniki reported that all of the mowers are down at the present time. The crew has been very busy with funerals. They are getting ready to begin weed eating. Mr. Aniki reported that when he started at the Cemetery, Mike Bowden asked the crew not to do any maintenance while funerals are in progress. Mr. Nyquist disagreed with that request and felt that if only one crewmember was needed for the funeral, the remaining members of the crew could be doing quiet work in another location. Mr. Hensley agreed that the entire crew would not have to be available for the funeral director. One member should be available. If the others are needed, the one crewmember could communicate with the others. Mr. Aniki explained that it takes three workers to set up. Once that is done, the crew goes back to usual tasks. The crew knows when the funeral is expected and stops whatever they are doing 20 minutes prior to cool down. Since the crew carries caskets, they can’t be sweaty. VIII. NEW BUSINESS 8 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA AUGUST 10, 1999 A. RESTRICTION OF CEMETERY LOT SALES Secretary Kruse directed the members to a report that was included in the backup. She reported that the City of Boca Raton has never sold burial space to non-residents. She was told that they have 10 acres for the Cemetery and 10 acres for the Mausoleum. They have concluded that they will run out of space by the year 2020 and they will get out of the cemetery business at that time. After reviewing the report, Mr. Nyquist determined that there are 1,289 lots remaining, but when you include the infant lot and the Replat, the number is 1,518. That means that we have less than eight years of sales left based on our current sales. Mr. Nyquist recommends that the sale of lots be restricted to residents only. He further recommends that the Commission be notified that we are running out of grave space. Mr. Hensley feels it is important to determine whether or not the Commission agrees with the board that the Cemetery should be expanded to the west or whether another location should be found. Mr. Hensley believes the sales should either be restricted to residents only, or the non-resident fee should be made cost prohibitive. Mr. Wildner explained that if the board wishes to ask this question of the Commission, research should be done and the board should provide a recommendation so that the Commission would not make an uninformed decision. The Commission should be provided with the facts during a presentation. The Commission needs to know that we have only eight years of sales left and the board needs direction on how to proceed. This issue needs to be addressed very soon. Ms. Padgett questioned whether or not there was any indication about the Cemetery on the City’s Master Plan. Mr. Hensley recalled that the master plan of the City was to include the ballpark area as part of the Cemetery. Mr. Wildner said he had no knowledge of that and that is not mentioned in the Recreation and Parks section of the Plan. He offered to investigate to determine whether or not that exists in another element of the Plan. Mr. Wildner pointed out that the City would have to provide for the Little League. He explained that he would have to argue both sides of this issue because he wants to make sure there is ample space in the Cemetery, but also agrees that we need to have a place for the Little League. Mr. Nyquist expressed the opinion of all of the members that no one wanted to eliminate the Little League. When Mr. Hensley asked Mr. Wildner if he had knowledge of other locations that are available, he said there may be other land available for cemetery space and he is aware of other land that is available for recreation. However, the City is deficient in recreation space. Therefore, if 10 acres of recreation space were eliminated for use as Little League Park, that deficit would increase. When Mr. Nyquist asked Mr. Wildner if he was opposed to expanding the Cemetery to the west, he said he felt it would be better to look for another piece of ground for a second cemetery. Mr. Aniki agreed that with additional people, the crew could handle another cemetery. Mr. Wildner explained that even if the Cemetery were expanded into the ballfields, the crew would have to be increased and additional equipment would be needed. It would be more efficient to have the entire Cemetery in one area. Mr. Wildner pointed out that the Commission could decide that there won’t be another Cemetery and we would go out of the business. That is the reason why it would be a good idea to do research and offer a number of alternatives. Ms. Padgett was of the opinion that this issue should be brought to the Commission’s attention; however, Mr. Hensley felt the board should make a recommendation to see whether or not the Commission is in agreement. Ms. Padgett recommended telling the Commission that we need to expand the Cemetery since we will be out of space in eight years. The board is not aware of what is available and it is the board’s recommendation that the Cemetery be expanded. Ms. Padgett recommends directing the previous board meeting minutes to the 9 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA AUGUST 10, 1999 Commission’s attention. Mr. Hensley agreed that the entire board believes the Cemetery should be expanded. What the board needs to know is how to proceed. Consensus There was a consensus of the board to submit a memorandum to the City Commission without a formal motion from the board. Secretary Kruse offered to submit the letter as the cover page to the minutes. Mr. Hensley pointed out that the memorandum could inform the Commission that the board would be happy to appear before them. Motion Mr. Nyquist moved that a separate memorandum be sent to each Commission member on the possible future expansion of the Cemetery. The memorandum should inform them that: “We want to bring to your attention that within eight years, we will be out of burial space in Boynton Beach Memorial Park. We have discussed options and would like the feelings of the Commission regarding what direction to take regarding if you are in agreement with expanding to the west of the Cemetery which was discussed at previous meetings (meeting minute excerpts attached). The board would appreciate a response as soon as feasible.” Mr. McCray seconded the motion. A decision was made to send this letter out under Ms. Kruse’s signature as Secretary of the board. The motion carried unanimously. B. WRITTEN REPORT ON SARA SIMS MEMORIAL GARDENS Mr. Wildner reported that the irrigation system at Sara Sims Park includes the system across the road into the th Cemetery. The bid opening will be on August 17. Commission approval is expected at the second meeting in September. Construction should begin in October. The new system should dramatically improve the appearance of the Park and the Cemetery. When Mr. Nyquist inquired about general maintenance at Sara Sims, Mr. Wildner explained that there is a perimeter fence in place. That fence was put in place when some of the graves were relocated from the Barton site when I-95 came through. Ms. Padgett also recalled that it was being used as a playground and picnic area and it was full of debris. Mr. McCray added that the citizens in the northern section of the City complained because they had loved ones buried in this location and it was being used as a playground. It was fenced to keep intruders out. When Mr. Hensley expressed his opinion that it looks like a prison, Mr. McCray explained that the fence needed to be in place. Ms. Hall said it is not unusual for a crew of four to spend the entire day after a weekend picking up litter and trash between Hester, Wilson, Sara Sims and Barton Parks. Ms. Padgett agreed with Mr. McCray that the fence is necessary, but the Cemetery should be as well maintained as possible. Mr. Wildner pointed out that if the board was willing to participate in the expense, there are other things that could be considered for this Cemetery. C. LEGALITY OF ATTACHING VASES TO CRYPTS/NICHES Secretary Kruse advised that she requested a legal opinion on this issue. She spoke with the Assistant City Attorney, Nick Igwe, who is working on this issue and will have a response next week. This item will appear on the next agenda. 10 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA AUGUST 10, 1999 Motion Mr. Hensley moved to table Item C. Mr. McCray seconded the motion that carried unanimously. D. ESTIMATE FOR FENCE INSTALLATION AROUND SAND STORAGE AREA Mr. Nyquist corrected this item to indicate that this fence is not around the sand storage area. Rather, it is east of the sand storage area. Mr. Aniki secured a quote from A & A Fencing and provided a quote of the price the Parks Division would charge to do this project in-house. After obtaining prices from The Home Depot, Mr. Aniki said the Parks Division could do the job for a total of $369.61. However, he requested that that figure be rounded off to $400. A & A Fencing provided a quote of $450 and noted that a permit is required. (The cost of the permit was not determined but would be added to the fee.) Mr. Wildner added that this is a small job that could be done in-house. Mr. Aniki said the posts would not be cemented. They will be installed with screws. This will be a 6’ board-on-board fence. Motion Mr. Nyquist moved that the board authorize Mark Aniki to proceed with the installation of the fence. Mr. Hensley seconded the motion that carried unanimously. E. EXPANSION OF CEMETERY MAINTENANCE SHED Motion Mr. Nyquist moved to place this item on the table until direction is received about what will happen with the Cemetery. Mr. McCray seconded the motion that carried unanimously. F. REFUND REQUEST FROM JOHN & SOPHIA LIUZZI FOR CRYPT A-15, SECTION A, SUNSET BUILDING, BOYNTON BEACH MAUSOLEUM IN THE AMOUNT OF $1,900. Motion Mr. Hensley moved to approve this refund to the family. Ms. Padgett seconded the motion that carried unanimously. IX. OTHER ?Mr. Nyquist requested that the board have a walk-through of the Cemetery in September. Consensus There was a consensus of the board to meet at the Cemetery at 6:00 p.m. prior to the regular September meeting. ?Ms. Padgett noticed that trucks have been parking in the area west of the work shed, south of the water pump to the electrical area. She requested that a hedge be planted in this area to act as a barrier. X. ADJOURNMENT 11 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA AUGUST 10, 1999 There being no further business to come before the board, Mr. Hensley moved to adjourn the meeting. Mr. Nyquist seconded the motion that carried unanimously. The meeting properly adjourned at 10:00 p.m. Janet M. Prainito Deputy City Clerk (Four Tapes) 8/7/08 9:40 AM 12