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Minutes 11-10-99 MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA ON WEDNESDAY, NOVEMBER 10, 1999 @ 6:30 P.M. PRESENT Mayor Gerald Broening, Chairman Wilfred Hawkins, Interim City Manager Vice Mayor Henderson Tillman James Cherof, City Attorney Commissioner Nellie Denahan Nancy Byrne, Interim Director of Development Commissioner Ron Weiland Mike Rumpf, Planning & Zoning Director ABSENT Mayor Pro Tem William Sherman I. Call to Order Mayor Broening called the Community Redevelopment Agency meeting to order at 6:40 p.m. II. Agenda Approval Motion Vice Mayor Tillman moved to approve the agenda. Commissioner Denahan seconded the motion that carried 4-0. III. Presentations None IV. Approval of Minutes – October 13, 1999 Motion Commissioner Denahan moved to approve the minutes from October 13, 1999 Meeting. Commissioner Weiland seconded the motion that carried unanimously. V. Public Audience Anne Centi, 13C Southport Lane, requested a status report on the Marina and the high school. Attorney Cherof reported that all parties signed the City’s agreement with the Marina developer and it has been recorded. That clears the way for issuance of any permits associated with the project. They are currently in the process of pulling permits. 1 MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA NOVEMBER 10, 1999 Mr. Hawkins reported that with regard to the high school, construction has commenced on the site and the School District, Quantum Partners Ltd. and the City are working together to solidify some issues. The school is on schedule. VI. Unfinished Business: A. Information on Issue of County Grant Funding for 10-Acre Site Mr. Hawkins read the following memorandum to the Mayor and City Commissioners dated November 8, 1999 into the record: “This memorandum is a status report to the Community Redevelopment Agency on the matter of the 10-acre site to be discussed by the City Commission at the November 16 Commission Meeting.” “Staff is asking the City Commission to select one or more members to renegotiate the terms of the Interlocal Agreement with Palm Beach County for Boat Club Park improvements and the 10-acre site development. The Interlocal Agreement will expire in March 2000 and with the action taken by the Community Redevelopment Agency concerning the 10-acre site, it is appropriate that the City Commission renegotiate the Interlocal Agreement.” “The present agreement calls for an additional seventy-five boat trailer spaces divided between both sites. Approximately $750,000 has been allocated in the Agreement for Boat Club Park improvements and $1,875,000 for the 10-acre site. Bid documents had been prepared for Boat Club Park but were held pending further City Commission action.” Mayor Broening announced that the City Commission would discuss this issue at the regular th meeting scheduled for November 16. B. Status of Development/CRA Director Mr. Hawkins reported that the City has made an offer to Quintus Greene. He is currently the Deputy Director of Planning & Zoning in Arlington, Texas. He is reviewing a proposed contract and staff is 90% certain that he will execute the contract shortly and it will be on the City th Commission agenda for November 16. Mr. Hawkins advised that Mr. Greene lived in Florida in the past. However, he comes from Detroit, Michigan and has worked in Jackson, Mississippi and is presently working in Arlington, Texas. The population of Arlington, Texas is 313,000 and Jackson, Mississippi is slightly larger than Boynton Beach. In Jackson, Mr. Green was in charge of Economic Development, Community Redevelopment and Planning. In Detroit, Mr. Greene worked directly in the Mayor’s Office for Economic Development for the City of Detroit. Mr. Greene has a background in architecture and a Master’s Degree in Public Administration. 2 MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA NOVEMBER 10, 1999 C. Status of Ocean Avenue Promenade Project Nancy Byrne, Interim Director of Development, reported that the 90% plans have been delivered to the City and as of yesterday, they were disseminated to several City departments for technical review. Those comments will be reviwed at a meeting scheduled to occur next Friday. An entry feature has been added to the design of Ocean Avenue. Colored renderings will be th displayed at the City Commission meeting on November 16. A preliminary budget estimate at the 90% point is $1.7 million. At the present time, we are over budget. Ms. Byrne explained that the City’s construction projects have been coming in well above what the estimated budget figures were at bid. Gee & Jensen has increased their projected cost due to market intensity in construction at this time. The market is very good at this time and these companies do not need work from the City. The document is well padded with what staff believes the market will call for when we come back from bid. Staff is reviewing the budget as well as the construction drawings and comments will be forthcoming when we are closer to 100% design. Additional information will be available at the December CRA meeting and staff will be preparing for a CRA recommendation to go forward to Commission. Mayor Broening asked if any thought or consideration had been given to the old City entry on Ocean Avenue near the American Legion. Ms. Byrne said there are no plans to move the monument at this time. Staff determined that the temporary entry feature would cost $3,000 whereas moving the monument would cost approximately $30,000. When Town Square is addressed, the entire face of the Library and City Hall Complex entry to Ocean Avenue will be changing. That would be the appropriate time to expend the money to move the monument and create a matching piece for it. Commissioner Denahan asked if there are plans to go forward with the sample poles, proposed audio system and street furnishings. Ms. Byrne said those items have been included in the budget. No dates have been set with respect to these items. The sample pole is being manufactured because it had to be created for the City of Boynton Beach. These issues will be discussed at 100% design. We may be able to do a sole source vendor with the pole manufacturer. If that is the case, he will be eliminated from the bid and that will reduce the dollars significantly. Kevin Scully, Scully’s Market, said he has been addressing the issue of the width of the Ocean Avenue project in front of Scully’s Market for a long time and no one has addressed this issue with him. One of the problems he has is that one of his main product distributors, McLaine Sun East, told him they will not deliver to his market when the renovations are complete because they cannot access the store because of the width of the street. They refuse to park in the designated loading zone that has been designed. Mr. Scully displayed some of the items that are supplied by McLaine Sun East, and pointed out that he cannot purchase products in the sizes they provide anywhere else. Mr. Scully said McLaine Sun East is the #1 distributor in the County and he has been dealing with them for 3 MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA NOVEMBER 10, 1999 more than six years. Referring to invoices, he said his current bill with McLaine Sun East is $2,600 as compared to his bill with Brown Distributors for $1,240 and Miller for $664. Mr. Scully felt these invoices indicate a healthy environment in his store. Mr. Scully pleaded for resolution to his conflict by the next CRA meeting. He feels the City should approach him with a resolution to this problem. Mayor Broening said he understands the conflict and concerns and the City is committed to resolving those concerns. Mayor Broening also explained that this issue would have to be addressed by the City Commission. Dale Sugerman, Assistant City Manager, said he was part of the group that helped establish the dollar amount that would be available for the Ocean Avenue Promenade Project. The group decided on a figure of $1 million and actually, $1.1 million was appropriated. The project is not over budget. The City is beyond the original estimate of $1.1 million. A few months ago, the City was successful in securing a grant from the Lake Worth Lagoon Partnership. We have not yet received those funds; however, we have been designated an allocation of $250,000 which can be used for stormwater improvements which are part of the Ocean Avenue Project. Although we may have to come up with additional funds for this Project, we are not over budget. Mr. Hawkins added that there are other funds the City can look at with regard to economic development funds set aside for that area. D. Status of Boynton Beach Promenade Project Nancy Byrne explained that staff has not done very much work on this project to date. However, staff has identified the ownership (Janet Hall) of the property and would need an easement or acquisition to put the Promenade all the way to the Intracoastal. Utilities is negotiating an easement agreement with Mrs. Hall for a pipe from Pond “B” to the Intracoastal. They are also negotiating with South Florida Water Management District on some minor Mangrove mitigation. This is minimal mitigation. Attorney Cherof advised that the State is easing up on some varieties of Mangroves that are not endangered. Mr. Hawkins advised that with the intent of the new Development/CRA Director to come on board and the establishment of the Engineering Department, this project could move forward. E. Status of CBD Parking Study th Mike Rumpf, Planning & Zoning Director, said that on November 15, we should receive revised Product 1 delivery on the existing scenario report. The other part should include the remainder of the deliverables that is the consolidation of Scenario 2 and Scenario 3. The first scenario is status quo. Scenario 2 involves a time period between now and buildout. Scenario 3 was to be buildout period. Staff will reevaluate the necessity to have those broken down and will go forward with status quo and buildout. 4 MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA NOVEMBER 10, 1999 F.Status of CRA District Master Plans: 1. Martin Luther King Jr. Boulevard District 2. Ocean Avenue Town Square Master Plan Mike Rumpf advised that the Visions 20/20 document provides an implementation schedule that is very general. There is much more work to do than is indicated. Staff is looking at the different districts and sub-districts and putting a schedule together. Doing an urban design plan is very intensive and it is important to use resources wisely. For this meeting, Mr. Rumpf assembled a quick indication of districts and sub-districts as follows: Ocean District Ocean Avenue Promenade (Streetscape Improvement Plan) Town Square/Government Sub-District Central Ocean Avenue Sub-District Old Town/500 Block Sub-District MARINA DISTRICT Port Promenade Marina District (Northern and Southern Areas) FEDERAL HIGHWAY CORRIDOR DISTRICT BOYNTON BEACH BOULEVARD CORRIDOR DISTRICT MARTIN LUTHER KING BOULEVARD AND GREATER AREA DISTRICT OTHER: Neighborhood District Plans Mr. Rumpf said staff is in the process of prioritizing and will return to the next meeting with more specifics that might include time frames and a possible ranking. In order to determine ranking, staff will consider the type of activities that are going on in the area, public preference and other unknowns that will surface. There will be time to allow the new Development Director to have input in this process. a. Interest in Old High School Building This issue will be considered when the City plans the Town Square/Government Sub-District. 5 MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA NOVEMBER 10, 1999 Mr. Hawkins directed the members to a letter in the back-up material from Todd Alan Price of StageWrite Entertainment, Inc. Mr. Price has been here on many occasions and was last here in October to look at the building. StageWrite deals with stage plays. They have taken an interest in the building and will be getting a due diligence from their standpoint with respect to their features. We are hopeful that we will receive conceptual ideas on how they see the building being used for their purpose. We will bring that information forward to the CRA. They are looking at the entire building because they see potential for retail and private uses of the front part of the school. They talk about this being a “regional-type” theater. Mayor Broening referred to damage he noticed on the southeast cornice of the school building. From the audience, Mr. Black said the damage was caused by a lightning strike to the building. Mr. Rumpf said the implementation steps for the District Plans would be as follows: Data Collection: Uses, Trends, Traffic, Amenities/Resources ? Mini Workshop/Charette (confirmation workshop) ? Conceptual Design ? Public Review ? Overlay Regulations ? OTHER: ? Implementation Measures: ? Public Improvements ? Incentives ? Comprehensive Plan Amendments ? Funding Mechanisms G. Status of Modular Newsracks in the CRA District Attorney Cherof advised that this was a citywide concept that was scaled back to begin in the CRA as a means of moving from individual newsracks to modular systems. It is anticipated that th this Ordinance will go before the City Commission for first reading on December 7. Attorney Cherof reported that staff met with newsrack people to get their input on the system. A meeting was held and many good ideas were received and the Ordinance was modified. This system will enhance the look and quality of the CRA. H. Status of Pond “B” Mr. Hawkins advised that a memorandum had been prepared as a status report on this item. (A copy of the memorandum is attached to the original set of these minutes on file in the City Clerk’s Office.) 6 MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA NOVEMBER 10, 1999 Commissioner Denahan asked when the new bid would close. th Mr. Sugerman said it had tentatively been scheduled for December 7 and a decision was made th yesterday to move it to December 15. Staff is trying to avoid bid-opening dates where there are other projects with a larger amount of money than our project. There is a great deal of money chasing contractors that are all busy. The prices are going up and the competition is dwindling. It is very difficult to find low bidders who will bid within their traditional engineer’s estimate. Larry Finkelstein asked when the public would have an opportunity to see the amenity package. Mr. Sugerman said the drawings are complete and are available through Camp, Dresser & McKee. We do not have a set of plans on file at City Hall, but Mr. Sugerman will secure a copy of those plans and put them on file in the City Clerk’s Office. I. Status of CRA Budget Mr. Hawkins advised that the members were provided with two monthly reports for September and October. The current fund balance for the CRA is $599,756. This figure will probably be adjusted up when the revenues come in. Mayor Broening asked about the estimate of the flow of money coming in. Mr. Hawkins advised that in September, we had $219,000 coming in. We are waiting to see what the County will do for us in terms of the expanded area. Commissioner Denahan asked if the revenue stream was equal during all months of the year. Mr. Hawkins replied that the revenue stream has been pretty constant. VII. New Business: A. CRA Master Plan Update Mr. Rumpf reported that the City has several documents that are titled Redevelopment Plan and there are other documents with redevelopment recommendations. This is a long-term project that is a consolidation of some of the plans we have. The original plan came out in the early 1980s and there is a great deal of overlap in the Redevelopment Plan. At the present time, the Visions 20/20 Plan is all-inclusive and a total replacement of the other plans. Staff needs a directive to go on a time schedule to update the plans. The back-up material provides a history of what currently exists. We began with the Central Business District and that was expanded to the Residential Area. A separate plan was prepared for that area. The Visions 20/20 plan covers both of those areas and it dives deeper into neighborhood planning. 7 MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA NOVEMBER 10, 1999 VIII. Other None IX. Adjournment Mayor Broening thanked staff for the informative meeting and thanked everyone for attending the meeting. There being no further business to come before the CRA, Commissioner Weiland moved to adjourn. Vice Mayor Tillman seconded the motion that carried 4-0. The meeting properly adjourned at 7:22 p.m. Janet M. Prainito Deputy City Clerk (One Tape) s:\cc\wp\minutes\cra\111099.doc 11/11/99 3:22 PM 8