Agenda 08-19-08
The City of
Boynton Beach
100 E. Boynton Beach Boulevard. (561) 742-6000
City Commission
REVISED AGENDA
AUGUST 19, 2008
Jerry Taylor
Mayor - At Large
Jose Rodriguez
Vice Mayor - District III
Ron Weiland
Commissioner - District I
Woodrow Hay
Commissioner - District II
Marlene Ross
Commissioner - District IV
Kurt Bressner
City Manager
James Cherof DISTRI T I
City Attorney
Janet M. Prainito
City Clerk
www.boynton-beach.org
We're Reinventing City Living for
the Millennium
WELCOME
Thank you for attending the City Commission Meeting
GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order of
business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or
item of business, which is not listed upon the official agenda, unless a majority of the Commission has first
consented to the presentation for consideration and action.
. Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
. Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
. Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either
a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public
Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the right to impose
time limits on the discussion on an issue.
. Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings."
. Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of
the Commission - Time Limit - Three (3) Minutes
. Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after
a motion has been made and properly seconded, with the exception of Consent Agenda Items that have
not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit -
Three (3) minutes
.
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and
address.
DECORUM:
Any person who disputes the meeting while addressing the Commission may be ordered by the presiding
officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or
step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the
presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority
vote of the Commission members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission
Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach
Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every
month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to
Holidays/Election Day).
s:\CC\WP\CCAGENDA\Cover Template\WELCOME SHEET - REVISED 04-04-07.doc
City of Boynton Beach
REGULAR CITY COMMISSION MEETING
REVISED AGENDA
August 19, 2008 6:30 P.M.
I. OPENINGS:
A. Call to Order - Mayor Jerry Taylor
B. Invocation
C. Pledge of Allegiance to the Flag led by Commissioner Woodrow Hay
D. Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
II. OTHER:
A. Informational Items by Members of the City Commission
III. ANNOUNCEMENTS, COMMMUNITY & SPECIAL EVENTS & PRESENTATIONS
A. Announcements:
1. September 2, 2008 City Commission Meeting at 6:30 p.m. and
Regular CRA Meeting immediately thereafter. (CRA moved from
September 9, 2008)
2. September 16, 2008 City Commission Meeting rescheduled to September
18, 2008 at 6:30 p.m.
B. Community and Special Events:
None
C. Presentations:
1. Proclamations
None
2. Presentation by Susan Chapman of the Solid Waste Authority to the City
of Boynton Beach of an award for Outstanding Efforts in Recycling.
1
Revised Agenda
Regular City Commission
Boynton Beach, FL August 19, 2008
3. Presentation by Ms. Charlotte Pelton, President, The Waters Pelton
Organization, Inc., regarding the Capital Campaign Feasibility Study/
501(c)(3) Foundation.
IV. PUBLIC AUDIENCE:
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at
the discretion of the Chair, this 3 minute allowance may need to be adjusted
depending on the level of business coming before the City Commission)
V. ADMINISTRATIVE:
A. Accept the resignation of Eleanor Daly, a regular member of the Library Board.
B. Appointments:
Appointment Length of Term
To Be Made Board Expiration Date
Mayor Taylor Bldg. Bd. Of Adj. & Appeals Reg 3 yr term to 12/10 Tabled (2)
IV Ross Bldg. Bd. of Adj. & Appeals Alt 1 yr term to 12/08 Tabled (3)
III Rodriguez Cemetery Board Alt 1 yr term to 12/08
I Weiland Code Compliance Board Alt 1 yr term to 12/08
II Hay Code Compliance Board Reg 3 yr term to 12/09
Mayor Taylor Community Relations Board Alt 1 yr term to 12/08 Tabled (2)
III Rodriguez Education & Youth Advisory Board Alt 1 yr term to 12/08
IV Ross Education & Youth Advisory Board Stu N/V 1 yr term to 12/08
IV Ross Library Board Alt 1 yr term to 12/08 Tabled (2)
Mayor Taylor Library Board Reg 3 yr term to 12/09
IV Ross Recreation & Parks Advisory Board Alt 1 yr term to 12/08 Tabled (3)
IV Ross Veterans Advisory Commission Alt 1 yr term to 12/08 Tabled (2)
Mayor Taylor Veterans Advisory Commission Reg 3 yr term to 12/08 Tabled (2)
VI. CONSENT AGENDA:
Matters in this section of the Agenda are proposed and recommended by the City
Manager for "Consent Agenda" approval of the action indicated in each item, with all of
the accompanying material to become a part of the Public Record and subject to staff
comments.
A. Minutes
1. Special Budget Workshop - July 28, 2008
2
Revised Agenda
Regular City Commission
Boynton Beach, FL August 19, 2008
2. Regular City Commission - August 5, 2008
B. Bids and Purchase Contracts - Recommend Approval - All expenditures are
approved in the 2007-2008 Adopted Budget.
1. Award a piggyback to Palm Beach County Bid #08-060jCB awarded on
June 20, 2008 for one year to Allied Universal Corporation to purchase
bulk Sodium Hypochlorite (Liquid Chlorine) for an estimated annual
expenditure of $179,670.
2. Award the "REPAIRS OF TWO (2) BRIDGES WITHIN THE CTIY OF
BOYNTON BEACH", Bid #049-2413-08jOD to Bridge Master Construction
LLC in the amount of $58,349.50 with a 10% contingency in the amount
of $5,835.95 for a total expenditure of $64,185.45.
3. Multi-award Bid #057 -1412-08jOD, "ANNUAL SUPPLY OF BRASS
FITIINGS AND ACCESSORIES" on an overall basis to the lowest, most
responsive, responsible bidder who meets all specifications providing
domestic merchandise and can provide commodity in a timely fashion to
our warehouse for an estimated expenditure of $55,000.
4. Approve a one (1) year extension on Bid #025-1510-05jJA for the "ONE
YEAR CONTRACT FOR THE UPGRADE AND MAINTENANCE OF THE NEAX
PHONE SYSTEM FOR THE CITY OF BOYNTON BEACH" awarded to
Shared Technologist of Deerfield Beach, FL and approved on July 5, 2005
in the amount of $34,272 for the second extension - maintenance only.
5. Approve a piggyback of Somers, New York District Bid #5296 for the
purchase of a 2009 Sutphen Heavy Duty SL-75 Quint from Sutphen
Corporation for the amount of $613,715.88 with the immediate payment
option.
6. Approve a piggyback with the City of Greenacres RFP #07-003,
SPECIAUZED DEBT COLLECTION SERVICES, to Penn Credit Corporation,
for the City's Collection Services at a commission rate of 17% of collected
funds.
7. Approve a "Temporary Sulfuric Acid Surcharge", Bid #01l-2821-08fJA,
"ANNUAL SUPPLY FOR SULFURIC ACID" to Shrieve Chemical Company of
Woodland, Texas with an estimated expenditure for additional
transportation charges of $15,427.50.
8. Approve a piggyback of GSA Contract #GS-07F-9491G for the purchase
of four (4) emergency bypass pumps from Godwin Pumps of America, an
authorized vendor under the GSA contract, for a total expenditure of
$113,836.49.
3
Revised Agenda
Regular City Commission
Boynton Beach, FL August 19, 2008
9. Approve the purchase of two sculptures from the Avenue of the Arts year
long, on loan program, for permanent display in the City for a total of
$34,000, plus the expenditure of $6,000 to construct a base with electric
and water for one of the sculptures.
C. Resolutions
1. Proposed Resolution No. R08-086 RE: Ratifying a
Memorandum of Understanding (MOU) between the City of Boynton
Beach and SEIU, Florida Public Services Union, Blue Collar Unit regarding
Work Breaks for shift and non-shift employees in Division 28 11 (Public
Water Treatment).
2. Proposed Resolution No. R08-087 RE: Approving and
authorizing execution of a Memorandum of Agreement between the State
of Florida Department of Health, Palm Beach County Health Department
and the City of Boynton Beach to provide Influenza and Pneumococcal
vaccinations for a specific targeted group of Boynton Beach Senior
Citizens.
3. Proposed Resolution No. R08-088 RE: Approving and
authorizing execution of three Conditional Permit Agreements between
the Lake Worth Drainage District (LWDD) and the City of Boynton Beach
in support of the City's construction of the new regional force main.
4. Proposed Resolution No. R08-089 RE: Approving and
authorizing execution of the First Addendum to Extension and
Amendment to Agreement with the City of Boynton Beach and Paul W.
Smith Enterprises, Inc. d/b/a Boynton Transit Advertising Company.
5. Proposed Resolution No. R08-090 RE: Approving and
authorizing execution of Task Order No. U08-7-03 in the amount of
$32,936 to Erdman Anthony of Florida, Inc., to provide professional
engineering services for Section B of the Raw Water Main Interconnect
project, plus an owner's contingency of 10% in the amount of $3,294 for
a total budget appropriation of $36,230.
6. Proposed Resolution No. R08-091 RE: Approving and
authorizing execution of Amendment No. 3 to Task Order U-04-18-2 for
Stanley Consultants, Inc. in the amount of $62,081 providing for the
development of a GPS protocol to incorporate existing and new field
collected GPS data in the existing utilities base maps and development of
a methodology to link, or georeference, existing as-built drawing images
in Laserfiche format to the utilities base maps.
4
Revised Agenda
Regular City Commission
Boynton Beach, FL August 19, 2008
7. Proposed Resolution No. R08-092 RE: Approving a
12 month contract with Commercial Risk Management, Inc., for workers'
compensation third party administration (TPA) services, with option of
two one-year extensions for $24,500. Contract to be effective October 1,
2008.
8. Proposed Resolution No. R08-093 RE: Ratifying the
actions of the South Central Regional Wastewater Treatment & Disposal
Board on July 31, 2008:
a. Accept 2008/2009 Wastewater and Reclaim O&M Budgets and
Wastewater Repair and Replacement Expenditures;
b. Authorize the establishment of a user rate in Fiscal Year 2008-
2009 for wastewater in the amount of $.9977/1,000 gallons for
Operations and Maintenance and $.1940/1,000 gallons for
Reserves, bringing the total to $1.1917/1,000 gallons;
c. Authorize Board to establish a reclaim user rate to consumers
(Del ray and Plant) for Fiscal year 2008/2009 as follows:
$0.16139/1,000 gallons;
d. Accept the 2008/2009 Organization Chart and Salary Range
Revisions as well as the two job description revisions and the
addition of a new job position.
D. Approve reduction in surety for the project known as Sea view Park Townhomes,
reducing the required amount from the current value of $284,623.69 downward
to $12,400.
E. Approve the use of $2,000 from Commissioner Hay's Community Investment
Fund for the Lena Rahming/Maude Ford Lee Scholarship Fund to provide
assistance to former HeadStart students to attend college.
F. Approve the full release of surety for the water and sewer improvements at the
projects known as Boynton Town Center and Boynton Village in the amount of
$113,794.10.
G. Accept the written report to Commission of purchases over $10,000 for the
months of May and July 2008.
VII. CODE COMPLIANCE & LEGAL SETTLEMENTS:
None
5
Revised Agenda
Regular City Commission
Boynton Beach, FL August 19, 2008
VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA
PERMITS
The City Commission will conduct these public hearings in its dual capacity as Local
Planning Agency and City Commission.
A. Project: Country Inns and Suites (SPTE 08-006)
Agent: Robert E. Currie of Currie, Sowards, Aguila Architects
Owner: Anand Patel LLC (Anand Patel, Managing Partner)
Location: 2201 South Federal Highway
Description: Request for a one-year site plan time extension for site plan
development (NWSP 06-026) for construction of a 42,367 square
foot, 62 room hotel and a 9-foot height exception (HTEX 06-008,
approved on November 21, 2006, thereby extending the one-year
time extension to May 21, 2009.
IX. CITY MANAGER'S REPORT:
A. Discussion for new Towing Services Contract model
B. Provide direction regarding future action plan for construction of a new Police
Administration Building on City-owned property at the corner of Gateway
Boulevard and High Ridge Road and the sale of bonds in the amount of $25M to
fund this project.
C. Congress Avenue Community Park:
1. Reconfirmation and authorization to move forward with Phase I
construction
2. Pre-qualification of construction bidders
3. Authorization to enter into agreement for FRDAP Grant Award
(Proposed Resolution No. R08-094)
X. FUTURE AGENDA ITEMS:
A. September 2, 2008 - Regular City Commission meeting at 6:30 p.m. - Regular
CRA meeting immediately thereafter (moved from 9/9/08)
B. City Hall Chambers BBTV Upgrades CIP Project -September 2, 2008
C. Electronic Agenda Comparative Cost Analysis -September 2, 2008
D. September 9, 2008 -- City Commission Hearing/Adoption of Proposed FY
2008/2009 Budget (1st Hearing) at 7:15 p.m.
E. Adoption of Final Fire Assessment Rate Resolution - September 9, 2008
6
Revised Agenda
Regular City Commission
Boynton Beach, FL August 19, 2008
F. September 18, 2008 - City Commission Budget Public Hearing - Adoption of FY
2008/2009 Budget (2nd and Final hearing) at 6:30 p.m.
G. American Assembly Implementation Recommendations - September 18, 2008
H. Review of NE 12th Avenue Canal - (Tabled on August 5, 2008 to September 18,
2008)
I. Reconsideration of conveyance of Old High School from CRA to City of Boynton
Beach - October 7, 2008
J. Options for Hurricane Protection Project for 1913 Schoolhouse Children's
Museum - November, 2008
K. 2008 Recreation and Parks Strategic Plan Update - January, 2009
L. Approve donations to the Juvenile Transition Center in the amount of $6,500
from the Police Department's Law Enforcement Trust Fund. (Tab/ed on August 5,
2008)
XI. NEW BUSINESS:
None
XII. LEGAL:
A. Ordinances - 2nd Reading - Development - PUBLIC HEARING
None
B. Ordinances - 2nd Reading - Non-Development - PUBLIC HEARING
1. Proposed Ordinance No. 08-007 RE: Amending the
City's Comprehensive Plan to Implement the 2008 Evaluation and
Appraisal Report; providing for Amendment of the Future Land Use
Element, Transportation Element, Utilities Element, Conservation
Element, Recreation and Open Space Element, Housing Element, Coastal
Management Element, and Intergovernmental Coordination Element of
the Comprehensive Plan and providing for adoption of a Revised Future
Land Use Map.
2. Proposed Ordinance No. 08-020 RE: Amending
Land Development Regulations, Chapter 2 "Zoning", by creating a new
Section B, entitled "Additional Uses and Regulations on Collector or
Arterial Roads".
7
Revised Agenda
Regular City Commission
Boynton Beach, FL August 19, 2008
3. Proposed Ordinance No. 08-021 RE: Amending the
Land Development Regulations, Chapter 2 "Zoning", Section 5 to delete
reference to June 13, 1975.
4. Proposed Ordinance No. 08-023 RE: Amending the
provisions of the City of Boynton Beach Code of Ordinances which
prohibits the sale of alcoholic beverages on Sunday mornings.
5. Proposed Ordinance No. 08-024 RE: Amending
Ordinance 08-003 to correct the omission of Lot 44 from the legal
description, reconfirming inclusion in the Community Redevelopment Area
of the property described as Gulfstream Gardens.
6. Proposed Ordinance No. 08-026 RE: Amending the
Community Redevelopment Plan to clarify that enclaves and other
properties annexed into the City that are within the previously designated
boundaries of the CRA are part of the Community Redevelopment Area
and therefore subject to jurisdiction of the Community Redevelopment
Agency.
C. Ordinances - 1st Reading
1. Proposed Ordinance No. 08-027 RE: Approving the
abandonment of existing utility easements at Trinity Church International,
7255 South Military Trail, Lake Worth, FL.
Proposed Resolution No. R08-095 RE: Accepting an
easement from International Church Trust #1 for water and sewer
utilities and/or other appropriate purposes on, over and across said
property .
2. Proposed Ordinance No. 08-028 RE: Amending the
Land Development Regulations, Chapter 21, Zoning, Section 5.B, Signs
Allowed in Industrial Zoning Districts, to reduce the maximum height of
freestanding signs from twenty (20) feet to ten (10) feet.
D. Resolutions:
None
E. Other:
None
8
Revised Agenda
Regular City Commission
Boynton Beach, FL August 19, 2008
XIII. UNFINISHED BUSINESS:
None
XIV. ADJOURNMENT:
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CIlY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
(F.s.286.0105)
THE CIlY SHALL FURNISH APPROPRIATE AUXIUARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN
EQUAL OPPORTUNIlY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVIlY CONDUCTED BY THE CIlY. PLEASE
CONTACT JOYCE COSTELLO, (561) 742-6013 AT LEASf TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVIlY IN ORDER FOR THE
CIlY TO REASONABLY ACCOMMODATE YOUR REQUESf.
REVISED AGENDA 8/15/08 4:00 P.M.
S:\CC\WP\CCAGENDA\AGENDAS\year 2008\081908 Revised.doc
9
III.-ANNOUNCEMENTS & PRESENTATIONS
Item C.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
~ August 19,2008 August 4,2008 (Noon) o October 21, 2008 October 6, 2008 (Noon)
D September 2, 2008 August 18,2008 (Noon) D November 5, 2008 October 20, 2008 (Noon) C"')
0 C":)::;j
D September 16,2008 September 2, 2008 (Noon) o November 18,2008 November 3, 2008 (Noon) : =1-<
c:= -<0
D October 7, 2008 September 15, 2008 (Noon) o December 2, 2008 November 17,2008 (NOonf,' (")-rr
r-m
1""'10
.r:- ;0-<
:I:Iot ~.Z
(I)......
~ Announcements/Presentations 0 City Manager's Report :J: 00
- ,.,z
0 Administrative 0 New Business -
NA TURE OF .. '"'TlCD
AGENDA ITEM 0 - aPl
0 Consent Agenda Legal C ",~
:0
0 Code Compliance & Legal Settlements 0 Unfinished Business :z:
0 Public Hearing 0
RECOMMENDATION: Allow presentation by Susan Chapman of the Solid Waste Authority to the City of
Boynton Beach.
EXPLANATION: The Solid Waste Authority will be making a brief presentation and presenting an award for
Outstanding Efforts in Recycling to the City of Boynton Beach for the great partnership and teamwork that the
city has shown through their efforts in recycling. This award is being given to all 38 municipalities for their
valuable efforts in recycling and to recognize them for their participation.
PROGRAM IMPACT: This presentation will raise awareness of the benefits and importance of recycling in the
City of Boynton Beach.
FISCAL IMP ACT: None
AL TERNA TIVES: Not to allow presentation.
~~
-
City Manager's Signature
Assistant to City Manager Cfwt./
City Manager's Office
Department Name City Attorney! Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
III.-ANNOUNCEMENTS & PRESENTATIONS
Item C.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[gJ August 19, 2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon)
0 September 2, 2008 August 18, 2008 (Noon) o November 5, 2008 October 20,2008 (Noon)
0 September 16, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3, 2008 (Noon)
0 October 7, 2008 September 15,2008 (Noon) o December 2, 2008 November 17, 2008 (Noon)
[gJ Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda D Legal
0 Code Compliance & Legal Settlements D Unfinished Business
0 Public Hearing 0
RECOMMENDATION: To hear a presentation by Ms. Charlotte Pelton, President, The Waters Pelton Organization, Inc.
regarding the Capital Campaign Feasibility Study that was conducted for Congress Avenue Community Park and Barrier-
Free Playground and her recommendation (Exhibit A) regarding the development of a non-profit organization in Boynton
Beach. A full copy of the study is attached as Exhibit B.
EXPLANA TION: The Recreation & Parks Department was interested in forming a non-profit organization to raise funds for
park projects. In June 2006, at the request of the late Assistant City Manager Wilfred Hawkins, City staff began investigating
the possibility of developing a non-profit organization that could not only raise funds and be eligible to receive grants for park
projects, but also for various projects benefitting the City. In August 2007, staff received approval to assist with forming the
501 c3 non-profit and developing an initial board of directors. The concept of forming a non-profit organization with a broad
focus was not well received by key organizations in the community.
Congress Avenue Community Park and Barrier-Free Playground is a multi-million dollar project. The Waters Pelton
Organization, Inc. was contracted to determine if a fund raising campaign for this type of park was feasible. Through this
study, potential donors were identified, with Wilfred Hawkins being the main contact to these individuals. Following the loss
of Mr. Hawkins, Ms. Pelton met with staff to determine which potential donors were still approachable. The list was pared
down significantly since Mr. Hawkins had a strong relationship with a majority of the contacts.
PROGRAM IMP ACT: There are two key discussion points for the Commission to consider at this juncture:
I) Appointment of Initial Board of Directors - The Foundation By-Laws currently provide for the Steering
Committee to present a list of candidates to the City Commission for the establishment of an initial Board of
Directors. However, when this item was brought back for reconsideration at the August 21, 2007 Commission
Meeting a motion was passed "to approve with the adjustment this not come back before Commission and have no
involvement in future actions of this SOlc3." (Exhibit C-excerpt from minutes). Also, one of the primary concerns
raised by the Chamber of Commerce regarding the formation of a foundation was the linkage of the City to the
foundation (Exhibit D - Chamber Letter dated 9/27/07)). Therefore, staff recommends that the recruitment and
selection of the initial Board of Directors be established by the Steering Committee. The Steering Committee will be
comprised of two staff members, two Recreation and Parks Advisory Board Members and two community
stakeho lders.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORMDOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
2) Start up (seed) funding for initial development and pre-campaign action plan. Our consultant estimates start up
costs for the foundation to be approximately $75,000. which represents less than 10% of the estimated construction
costs for the Congress Avenue Community Park Project. With a successful capital campaign this initial investment
could be recouped. This would include professional services of a consultant for approximately 25 hours a month for
the first year ($60,000) to assist with: 1) the development of a marketing strategy (and materials) to communicate to
key constituencies; 2) assist with fine tuning the organization's goals and objectives and identify unmet needs of the
community and City; 3) develop a recruitment strategy and campaign plan for a strong Board of Directors, 4,
develop a public relations plan to enhance the organization's profile in the community; 5) identify gift opportunitIes
from potential donors; and 6) research and assemble a prospective donor database. The remaining amount (est.
$15,000) would be for marketing materials, brochures, campaign materials, etc.
lnitially it was conceived and subsequently included in the By-Laws as a qualification of a Board Member / Duector)
that "Directors shall be required to make an annual financial contribution and are encouraged to utilize the "falf
share" guideline of one (1 %) of their annual income unless their personal circumstances do not permit such a
contribution. " However, this specific method of identifying initial seed money (specific dollar amount) could
potentially discourage candidates. It can also serve to be limiting with higher level donors. Stafhvill adjust the
language in the By-laws to appropriately address the Director's level of participation/donations.
FISCAL IMPACT: : N/A - A decision on the seed funding will be raised for discussion and action under the Cll)
Manager's Report/Congress Avenue Community Park portion of this meeting. No action is necessary at this time.
ALTERNATIVES: N/A
j-'. --1e: (. ~: ~~. J20
7');. .~
: L. ~ . r__ \ c.. l...-
. ~
Department Head's Signature City Manager's Signature
Assistant to City Manager L?lttL-,
Department Name City Attorney / Finance
S'\BULLETINIFORMSIAGENDA ITEM REQUEST FORM.DOC
EXHIBIT A
Bovnton Beach Community Foundation Timeline
THE WATERS PELTON ORGANIZATION, INC.
FUND RAISING. PLANNING. MARKETING COMMUNICATIONS
477 South Rosemary Avenue, Suite 315
West Palm Beach, FL 33401
Telephone (561) 626-0026
FAX (561) 626-9119
Proposed Timeline for the Boynton Beach
Community Foundation
July 2008
Dallas I Fort Worth Denver Sacramento Tampa West Palm Beach
--
THE WATERS PELTON ORGANIZATION, INC. 1
FUND RAISING. PLANNING. MARKETING COMML!NICl\'rlON5
Boynton Beach Commumty FoundatIon __m_____..__._.__ ___. _~,,~ .__._________m___._.___________~._._._rlmclll-:~
Background
The Recreation & Parks Department was interested in forming a non-profit organizanon to
ralse funds for park projects, and in ] une 2006, at the request of the late _'\ssistant Cnv
:'vfanager \Xhlfred Hawkins, City staff began invesuganng the possibility of developing a nOI1-
profit organization that could not only raise funds and be eligible to receive grants for park
projects, but also for varlOUS projects benefitting the City. In _August 2007, staff received
approval to assist \llith forming the 501 ~3 non-profit and developing an initial board of
directors.
As a result, the Boynton Beach Community Foundation (the Foundation) is planned to be
created as a not-for-profit 501 (c) (3) organization in order to provide Boynton Beach area
residents and other concerned citizens the opportunity to support initiatives that are close to
their hearts, and improve the quality of life for all in their beloved city.
The proposed rrussion of the Boynton Beach Community Foundation IS to plan, encourage.
support and promote community improvement and growth through solicnaoon and
administration of funding projects on behalf of the City, which as Sl s t educational,
recreational and cultural ventures for the benefit of the residents of the Greater Boynton
Beach area. The Foundation's board of directors and other interested volunteers ,vill work
closely with individual donors, corporations, philanthropic organizations and foundations In
partnership with the city to serve it~ purpose
The City of Boynton Beach, through its Recreation and ParkJ Department, provides facilities,
programs and services to meet the recreational needs of its citizens. The Congress A \'enue
Community Park and Barrier-Free Playground, a Recreaoon and Parks Department project
that builds on the far-reaching vision of the Americans with Disabilities Act, is planned to be
the tIrst project to be developed by the Foundation 111 collaboration with the cny. The:
proposed park is planned to encompass a barrier-free playground where all children can play,
surrounded by acres of accessible recreational and therapeutic opportunities that stimulate
the mind and the senses for the young and the elderly, no matter their level of abilities
In preparation for a possible campaign to raise funding for the park, The Waters Pelton
Organization, Inc. (WPO), was retained to conduct a Campaign Feasibility Study to
determine the validity of the Case for Support, the availability of community leaders, and the
prospect of financial support for the construction projects. Through this study, potential
donors were identified, v.,>ith \X'ilfred Hawkins being the main contact to these indiViduals.
Following the loss of I\1r. Hawkins, Ms. Pelton met ,vlth staff to determine which potential
donors were still approachable, and the resulting list of potential participants was pared
down significantly since I\1r. HawkIns had a strong relationship ,,>ith a majority of the
contacts. A total of 22 key community leaders and potential donors prO\Tided input and
participation in the study process.
<..._ - ... _u_ _~......__.___ --.--......_-_....-
THE WATERS PELTON ORGANIZATION,INC.
Fu-..:n RAISI."';C . PLA"'~I'C; . MAHKE'll'Je CllM~\:'lC^TI(I"'.;S
Bovnton Beach Community Foundation Timeline
Recommendations
In assessing the community, one of the most important elements of the process is evaluating
the fIndings and comparing them to the realities of a community. Based on our findings a.nd
analysis of information provided by study participants, the following actions are
recommended:
1. Fully define and articulate the organization's purpose, the community's needs that
the Foundation aims to meet, and its future goals and objectives to meet those
needs; and develop the materials necessary to communicate this information to key
constituencies.
These materials should proactively address questions involving the relationship between the
Foundation and the City of Boynton Beach so that potential donors and! or volunteers have
clarity on these issues prior to any additional movement toward a development effort.
Because the concept of forming a non-profIt organization with a broad focus was not well
received by key organizations in the community, steps also need to be taken to address these
concerns to ensure that key leaders are on board with the concept.
2. Move forward with the development of a strong board of directors by reaching out to
those within Boynton Beach at the highest leadership levels in preparation for a
future campaign, and initiate a comprehensive program to identify and evaluate
future campaign leadership prospects.
This is the most critical next step, as the fIndings of the Feasibility Study clearly indicate that
future success will depend greatly on the Foundation's leadership structure as well as the
strength of a future campaign organization. Although a strong core group of prospective
leaders were identifIed, many of these people have little or no connection to the community
and! or the Foundation's immediate circle of volunteers, and a greatly broadened cross
section of community leadership will be necessary to implement the campaign strategies and
provide access to the entire community of those who might consider support of this project.
Specific attention should be given to cultivation and recruitment of individuals who could
potentially provide or access the top or lead gifts. This cultivation and recruitment process
should begin immediately.
_____.P_______.____ ---------..-----------------------------..----.----
THE WATERS PELTON ORGANIZATION, INC. 3
flJ"JD RAISING. Pt.ANNING . MARKETING C{)MMll~ICt\T1O~S
Bovnton Beach Commumtv FoundatlOn ---,---.---.---..--- __________~___.______~__________Jlmei ill,
3. Develop a leadership awareness strategy and action plan to educate and cultivate
business and community leaders and philanthropists about the purpose of the
Foundation, and to also educate them regarding the proposed plans for the park
project and its impact on those it will serve. Within this strategy should be a targeted
public relations plan to enhance the organization's profile in the community.
The primary concentration of this effort should begin as an integral part the campaign
preparation program. The plan should involve communication of needs of the community
and how its efforts will meet those needs and should be targeted to groups within the
vanous campaIgn constituencies n including top corporate leadership, foundations,
prominent tndividuals and other volunteers. Our experience suggests that the most effective
method for gaining community support of the Foundation and, ultimatelv this park project
is through one-on-one meenngs between the Foundation's leadership and leaJing area
business and civic leaders.
This program will serve to enlarge the potential volunteer base required for the campalgn, as
weil as develop additional contacts for prospective funding opportunities, and should
include individuals and organizations from outside the Boynton Beach area that would have
an interest in the project because of the target populations it aims to serve.
4. Adopt the $11 million goal outlined in the Case for Support only as an internal overall
working goal and give strong consideration to seeking input from potential donors as
to the elements most appealing to them in order to consider a phased approach to a
future campaign.
This phased approach should be actively discussed during the pre-campaign period when the
initial identification of campaign participants and the cultivation of lead and upper level gifts
take place. Once proper leadership and donor education has been completed and
appropriate campaign leadership has been identified, the Board should then determine hO'\v
and when to move forward with the formal campaign. This process should include
consideration of phasing or other alternative approaches to funding the elements of the plan.
5. Adopt a twelve (12) month schedule for this effort and re-evaluate the prospects for a
successful campaign at that point based upon recruitment success and the economic
climate.
".._____._....n_. _....._ .____...~.~_.__._m..___.m__._.._.__..__.__.____.. __..m_~__uu
THE WATERS PELTON ORGANIZATION, INC. +
Ft'"n RAI!'I'G . PLA'\JNING . MAHKETING COMMll'Il:,'\TIO~~
Bovnton Beach Community Foundation Timeline
Timeline
We recommend a 12 month organizational development and pre-campaign planning phase
as follows:
Months 1-3
~ Fully define/ref me the organization's purpose first articulated in the draft Articles of
Incorporation and Bylaws in preparation for filing for incorporation.
~ Fully identify unmet community needs that the Foundation aims to meet and
develop future goals and objectives to meet those needs.
~ Identify specific concerns and develop strategies to address those concerns identified
during the course of the study related to the "broad focus" of the Foundation.
~ Develop marketing materials necessary to communicate this information to key
constituencies.
~ Develop a strategy for recruiting a strong board of directors.
~ File for incorporation of foundation once the initial board is in place.
Months 4-6
~ Develop a leadership awareness strategy and action plan to educate and cultivate
business and community leaders and philanthropists about the purpose of the
Foundation, and to educate them regarding the proposed plans for the park project
and its impact on those it will serve. Within this strategy should be a targeted public
relations plan to enhance the organization's proftle in the community.
~ Initiate a comprehensive program to identify and evaluate future campaIgn
leadership prospects.
~ Initiate a program to cultivate individuals who could potentially provide or access the
top or lead gifts and seek input as to the elements most appealing to them in order to
consider a phased approach to a future campaign.
~ Identify dedication/memorial gift opportunities based upon plans and input from
potential donors.
Months 7-12
~ Develop prospect identification/ donor cultivation program targeting donors capable
of gifts of $10,000 and above.
~ Research and assemble prospective donor database and determine which prospective
donors have the capacity for making gifts of $100,000 or more.
~ Make a determination as to how and when to move forward with the formal
campaign, considering phasing or other alternative approaches to funding the
elements of the plan.
~--------
THE WATERS PELTON ORGANIZATION, INC. 5
FUND RAISING. PI.ANNING . MA.RKETINGCOMMllNICAT10NS
EXHIBIT b
Congress Avenue Community Park and 8aITjer-~ree Plav~rouJl(t____ .__._.__ l'amtal Campaign hasibilitv Stud\ Report
THE WATERS PELTON ORGANIZATION, INC.
FUND RAISING. PLANNING. MARKETING COMMUNICATIONS
477 South Rosemary Avenue, Suite 315
West Palm Beach, FL 33401
Telephone (561) 626-0026
FAX (561) 626-9119
Capital Campaign
Feasibility Study
Final Report
The City of Boynton Beach
and
the Boynton Beach Community Foundation
February 2008
Dallas / Fort Worth Denver Sacramento Tampa West Palm Beach
-~---_.~-------~-_....-
THE WATERS PELTON ORGANIZATION, INC.
F1.~Nl) RAISING. PLANNING. MARKETING COMMt:NICATIONS
Conlrress Avenue Community Park and Barrier-Free Plavlrround CaDita] CamDail!n Feasibilitv Study Renort
Table of Contents
Section Page
I. Background ....................................................................... 3
II. Purpose and Objectives ......................................................... 4
III. Methodology ...................................................................... 6
IV. Summary of Findings ............................................................. 7
1. Public Image and Awareness ................................. 7
2. Need and Importance of the Project ........................ 8
3. Community Financial Support........... ........... ... ........ 11
4. Pace-Setting Gifts ................................................ 12
5. Leadership ......................................................... 14
6. Economic Trends....... ................ .... .... ...... ........... 16
7. Competition for Philanthropic Support & Timing. . . . . . . . . . . . 17
V. Recommendations .................................................................. 18
Appendices
Appendix I - Study Participants ................................. 21
Appendix II - Case for Support .................................... 23
THE WATERS PELTON ORGANIZATION, INC. 2
FUND RAIsING. PI....\l'I.'NING . MARKETING COMMUNICATIONS
Congress Avenue Community Park and Barrier-hee Playground ._."-",,-_.._,,-,,_. CaPItal Campaign reasibility Stud, kepun
Background
Founded in 2006, the Bqynton Beac/; Community Foundation (the Foundation) will become a not-
for-profit 5Ul(c)(3) organization in order to provide Boynton Beach area residents and other
concerned citizens the opportunity to support initiatives that are close to weir hearts, and
improve the gualit:y of life for all in their beloved cm-.
The mISSIon of the Boynton Beach Community Foundation will be to plan, encourage,
support and promote community improvement and growth through solicitation and
administration of funding projects on behalf of the City, \vruch assist educational,
recreational and cultural ventures for the benefit of the residents of the Greater Bovnton
Beach area. The Foundation plans to \vork closely with individual donors, corporations,
philanthropic organizations and foundations in partnership with the city to serve its purpose.
The City of Boymon Beach, through its Recreation twd ParkJ Department, provides facilities,
programs and services to meet the recreational needs of its citizens. The Congress Avenue
Community Park and Barrier-Free Playground, a Recreation and Parks Department project
that builds on the far-reaching vision of the Americans \vith Disabilities j\ct, is planned to be
the tirst project to be developed by the Foundation in collaboration with the city.
The proposed park is planned to encompass a barrier-free playground \vhere all children can
play, surrounded by acres of accessible recreational and werapeutic opportunities that
stimulate the mind and the senses for the voung and the elderh', no matter weir level of
abilities.
In preparation for a possible campaign to raise funding for the programs outlined, The
Waters Pelton Organization, rne. (\'Z'POl, was retained to cunduct a Campaign Feasibility
Study to determine We vabdity of the Case for Support, the availability of community
leaders, and We prospect of financial support for the construction projects. A. total of 22
key community leaders and potential donors provided input and participation in the study
process. A full listing of participants is enclosed in the Appendix section of this report, as is
the complete Case for Support.
~-----------"~-'-_._.._- ---"
THE WATERS PELTON ORGANIZATJON.INC. .1
H!ND RAISING. PLA1'-.'NING . MARKETING COMM1;NICATmN<;;
CODlrress Ayenue Community Park and Barrier-Free PlaYl!round Caoita] Camoai!!D Feasibility Study Reoort
Purpose and Objectives
The purpose of this study was to evaluate the potential for securing the necessary funding
for the park project as outlined in the Preliminary Case for Support. The major objective was
to interview a representative cross-section of business and community leaders in the area to
determine their awareness and understanding of park and recreational programs and services
within the City of Boynton Beach, to seek their opinions regarding the formation of the
Foundation to raise funds for a variety of initiatives developed in partnership with the city,
and to determine their receptiveness to actively participating and financially supporting the
proposed capital campaign for the new park facilities proposed to be built.
Several areas of public opinion were surveyed, primary of which were the following:
1. To determine the current public image and the level of general public awareness of City
of Boynton Beach Recreation and Parks facilities, programs and services.
2. To determine how readily community leaders and prospective donors accept the urgency
of the City's proposed plans.
3. To determine how readily community leaders and prospective donors accept the concept
of the Foundation and whether its initial park project campaign would have broad-based
financial support from businesses, foundations, individuals and organizations capable of
making significant financial gifts.
4. To determine the interest level of local community leaders relating to active participation
in the leadership organization of the proposed campaign.
5. To determine the availability of pace-setting gjfts needed to achieve the financial goal of
approximately $11 million.
6. To determine the current and future economic trends and projections for the area.
THE WATERS PELTON ORGANIZATION, INC. 4
FUND RAISING. PLANNING. MARKETING COMMUNICATIONS
( oogress A venue Communilv Park and Barrier-rree Playground Capila] Campaign reasibililv Studv Report
~ To determine if any competing campaigns or fund raising efforts \vould hinder the
ayailability of leadership or financial support.
8. To determine the appropriate timing for a campaign effort.
--~-~
THE WATERS PELTON ORGANIZATION, INC. :;
H;ND RAISING. PLANNING. MA.RKETING COMMrrl\'ICA nONS
Conl!fess Avenue Communi tv Park and Barrier-Free Plavl!found CaoitaI Carnoailtl1 Feasibilitv Study Reoort
Methodology
An Ad Hoc steering committee comprised of both city employees and residents worked with
WPO to compile a list of 54 prospective interviewees. Individuals were identified according
to their potential for contributing to, or otherwise participating in and supporting the
proposed Capital Campaign.
Once the list of prospective interviewees was compiled, various key contacts were assigned
the task of calling these individuals to determine if they would be willing to participate in the
study. Once interviewees agreed, meetings were scheduled by WPO's staff and interviews
were completed between February and September 2007, by WPO President Charlotte
Pelton.
In preparation for the personal interviews with potential donors, selected community leaders
and city officials, a preliminary Case for Support document was prepared which described
the purpose of the Foundation, and the plans for the park and its associated capital
reqUltemen ts. A copy of the Case for Support was given to each interviewee prior to the
scheduled appointment and was used as a focal point for each interview. A copy of the Case
for Support is included in the Appendix Section of this report.
In addition to the on-site interview process, a questionnaire was mailed to 93 potential
participants to provide an opportunity for additional participation in the study.
Finally, each study participant was sent a personal letter of thanks at the conclusion of the
study. This was a way of expressing appreciation for the time and input given to the City of
Boynton Beach, the Boynton Beach Community Foundation and WPO during the study
process.
The consultants wish to acknowledge the leadership of Parks Superintendent Jody Rivers
and Director of Recreation & Parks Wally Majors throughout the course of this study.
WPO also gives thanks to members of the Steering Committee who helped contact study
participants, and acknowledges those who took time from their busy schedules to
participate.
THE WATERS PELTON ORGANIZATION, INC. 6
FUND RAISING. PLANNING. MARKETING COMMUNICATIONS
Congress Avenue Communltv Park and Barrier-hee Playground ~--~-_.._.__.--- , apital Campawn Feasibihtv Study Renort
Summary of Findings
The following represents a summary of tin dings uf the Campaign Feasibility Study, as well as
conclusions reached by the consultants with respect to each of the areas presented, and the
recommendations, which emerge from these conclusions.
1. Public Image and Awareness
The majority of study respondents (650/0) were not familiar with the recreational services
offered by the City of Boynton Beach, and, as a result, was not able to prO\'ide am'
impression of those services. This is the result of participants comprising a good
number of community leaders from outside of Bovnton Beach area. Keep in mind that
. -
this is a qualitative study, and the sample size is also not large enough to draw any
conclusions regarding the recreation services offered by the city; nor does it allow any
definitive conclusions regarding the gualitv of those services.
Among those who are familiar with the services, there \vere mixed opinions. Among
reasons cited:
. '~) er/.!iceJ appear to be concentrated in diJtrict l. and it appecm almoJt IlU Jerrices are alwilable in
diJtrict 4. "
. 'The city exjJen.ellceJ delqYJ ill getting thingJ done; city olfieialr are Jlo~' to mOIJe. "
. '1f'e haz'e waited way too long to make thir /Iappen. "
. 'U:-e have lJJell-maintained park.r(faci/itieJ. "
. 'The community haJ been voeal about tlJi.r procu.r. "
. 'There could be better diJtributiol1 q(fundr (amOJ~g the variouJ dzstrictJ). "
1>{ost respondents were also not able to comment on the image and reputation of the
City's recreational services among those \\'ho live in the Bovnton Beach area and use
them.
\Xiben asked about the concept of the Boynton Beach Community Foundation as a
supporting organization to partner with the city in support of these types of projects,
82%, of study respondents agreed with the concept.
-~-----~- -~-------_._._-
THE WATERS PELTON ORGANIZATION, INC.
FeND RAISING. PUNNING. MARKETING COMMUNICATION"
Comrress Avenue Community Park and Barrier-Free Plavll:round Canital Camnaill:Il Feasibilitv Study Renort
Among the few who did not agree with the concept, the following reasons were cited:
. "Not sure if there will be wider appeal to donors bryond those in Bqynton Beach. ':
. "Building a trust is an enormous task. I don't believe public will want to give to something linked
to a municipality. "
. "I am not willing to support this if it takes funds awqy from other non-proftts providing important
social services for the neecfy. "
2. Need and Importance of the Project
Sixty five percent (65%) of respondents agreed that the park's components are important
in terms of the needs of the community.
How important are the proposed facilities in terms of addressing important
community needs?
. Very important
(36%)
. Important (29%)
o Somewhat
important (12%)
o Somewhat
unimportant (6%)
. Very unimportant
(6%)
liIUnsure (12%)
There was also a very strong response in support of the overall plan as articulated in the
Case for Support, with the majority believing that the need for these facilities is real, and
that the case is well articulated as presented.
THE WATERS PELTON ORGANIZATION, INC. 8
FUND RAISrNG . PLANN1NG . MARKETING COMMUNICATIONS
Congress Avenue Communilv Park and Barrier-hee I'Javgrl'und -"---". ( apital Campaign }easibilitv Stud, Repon
Do yOll agree with the proposed plans as summarized in the preliminary Case for
Support?
.Yes (80%)
.No (13%)
DUnsure (7%)
Among reasons cited when asked how persuasive the plan is:
. '1t allolJlS the communi!)' to get involved emotional{v andjinancial!v. "
. ''I+'"e are saving green .rpace for families, especial Iv for mat!)! that don't have much (due to their
disabilities) I'.
. 'ThiJ would be a si.\: on a scale of 1-10, but onb a tbree forJolkJ of tbe.v hal!e no experience 1Jilt!;
organi:::fltion.r, Juch as the ARC. Ivho Jet7le the dirabled and t/7eirjamilieJ. "
. 'This iJ a jeel good pro/ect but not Jure thiJ iJ saltable to tbe broader m!1l1l1N11ity. "
. 'TersuaJiz1e. "
. "1 'el)' perJuasizJe. "
. '1t addreJseJ the need well and getr to tbe point. It Jhould attract intereJt. ,.
. lYe are in the forefront.
. '1t j)as a dual purpose -- helps childrm and adultJ in general community aJ well aJ those u'ho an
handicapped. "
. "Tbe case JUpporls netd. "
Among the stronger components:
. "The uJater jeatureJ makes thiJ a go-to cmttr. The tact that it IOr/l'ee to children and families. "
. "It will attract thoJe uJith links to special netd.r. "
. 'The city Jhould SUI7JI()' tht client Jet (disabled); tbl(J' could foml a partnership 1Jith tht: cit')!. "
. 'Thert: iJ nothing available lzke thiJ park in Boynton/Delrq)' South area. "
. '1t would J(nle the need to mlightm (those in) tbt: COJI!l(Y. "
. "OzJerall the plan zs well thought out, JJ.dh accessibility and intflplqJ' between parents and children
for interaction. Lots of educational aspectJ art: good. "
. 'The Imter park feature - olitrall concept iJ uniqm. ..
-~- --- ~-_. ---- ---- ---- --,-----
THE WATERS PELTON ORGANIZATION,INC. q
Ft 'ND RAlSING . PLANNING. MARKETING COMMLJl\ilCATJoNS
Comrress Avenue Community Park and Barrier-Free Plavl!round Caoital Camoailm Feasibilitv Studv Renort
Among the weaker components:
. 'The Bonsai gardens - who will take care if them?"
. "I had a sense that it was all kid-onlY based. "
. 'The average citizen is clueless. This is a lot if monry, especiallY when so ma'!)1 others issues are
important, such as crime and housing. "
. "Change it to aim at the general population} including "what is in it for me". It serves all the
disabled -- how ma'!)1 if these 18 7}OOO people are in the City if Bqynton Beach?"
. "It appeals to nalTowaudience (disabled and their families)".
. '1t is a nice idea, but is it going to fly and be maintained? I am concerned regarding how it might
attract the homeless, drug.r, etc. "
. '1t is not just jOr children but also senior citizens from local facilities who could take dqy tnps.
Position it as a destination jOr senior activities as wel/. "
A couple of items cited as missing that should be considered to be added:
. "Better emphasize how inclusive the pro/ect is - that it qffects all ages. "
. How about adding a fishingpond (stocked)?"
How important are these plans for the development of this park compared to
other needs in the community?
. High Priority (24%)
. Necessary (29%)
o Low Priority (24%)
DUnsure (24%)
While the majority of respondents believe the project is needed, almost one quarter think
it has a low priority when compared to other pressing needs, and almost one quarter
were unable to rate it when compared to other community needs.
Respondents cited concerns over the economy, with issues over unemployment, housing
and taxes, as troubling. They also mentioned that while this project is appealing in terms
of addressing the ability of the disabled to access parks, social service agencies should be
ranked as a higher priority due to the impending tax cuts and the area's economic woes.
THE WATERS PELTON ORGANIZATION, INC. 10
FuND RAIsING. PLANNING. MARKETING COMMUNICATIONS
Congress Avenue Community Park and Barrier-hee Playground .-.--".--. Vanllal Campaign Feasibilil\' Study Renort
3. Community Financial Support
In analyzing the potential sources of income in response to a campaign, several areas of
support were taken into consideration including individual philanthropy, corporations,
foundations and government grants. It was understood that the identification of
suftlcient potential sources of support at the appropriate levels would be vital In
evaluating the probable success of a campaign at this time.
Based upon the estimated capital needs outlined ($11 million remaining). do you
feel that the community will be receptive and financially supportive of a
campaign to complete the park?
.Yes (31%)
. Possibly (44%)
DNo (12.5%)
DUnsure (12.5%)
\X'hile more than 30% of study partiCipants feel the community would support a
campaign, the majority expressed some level of reservation about a campaign at this time
due to a number of external factors including the economy and the perceived lack of
major philanthropists within Boynton Beach, as well as the newness of the Foundation
and its lack of a track record.
\X'hen asked if the proposed campaign goal was realistic and attainable, less than 300(}
thougbt it was realistic at this time, and another 12% were eitber unsure or believe it
migbt possibly be only if a major donor or two came forward to lead the way. One
respondent suggested that a leadership gift from a major local corporation might cause
the community to rally behind the effort, while another suggested that a phased project
would allow the Foundation to expetience success with a smaller goal.
~_.~- ---~---_.-
THE WATERS PELTON ORGANIZATION, INC. II
Ft !ND RAlSING . PLANNING. MARKETING COMMr.:NlCATlONr.,:
Conl!Tess A venue Community Park and Barrier-Free Plavl!Tound Caoital Camoaign Feasibilitv Study Reoort
Among the project's major assets going into a capital campaign:
. "It has somethingjor everyone."
. "Quite a bit has alreacfy been donated. "
. "It is multi-generational and provides opportunities jor events, art shows, Very Special Arts, and
fundraisingfor other or;gani~tions. "
. "It will help put Bqynton Beach on the map. "
. 'The concept; the partners. "
. 'The open space, natural areas. The accessibility off of Congress from most points in city. "
. '1t is unique and people will feel good about giving to it. "
. 'The prqject concept, the property and location. "
. 'That it is benefiting the handicapped"
. 'The need and passion jor the need; the community is excited about the concept. "
Among possible obstacles to the success of a campaign:
. "Overall uncertainty of the economic climate and so maf!)' unknown if big pieces - housing, taxes
medica/, etc."
. "Getting people stirred up in prqject serving a minority if clients. "
. The City's record if lack qf success. "
. 'The neighbors' acceptance in terms if hours if operation, the numbers if people, etc."
. "Not reaching $ goals (appearance if failure). "
. "Competing capital prqjects such as the children's museum."
4. Pace-Setting Gifts
Most felt that the lead gift is within reach if the Foundation properly communicates with
and cultivates potential donors and attracts the right leaders to lead the Foundation and
the campaign.
Based on the gift chart. do you feel the top gift ($1 million) is attainable?
.Yes (65%)
. Possibly (23%)
o Unsure (12%)
THE WATERS PELTON ORGANIZATION, INC. 12
FUND RAISING. PLANNING. MARKETING COMMI.:'N1CA110NS
ConlZress A venue CommuJJltv Park and Barner-hee Playground Capital CampaHW beaslbJiily Study Report
Do you feel the Foundation can obtain the top-level gifts ranging from $250,000
to $1 million?
.Yes (41%)
. Possibly (47%)
DNo (6%)
o Unsure (6%)
It should be noted that a number of study participants are experienced in both raising
funds as well as in giving gifts, and therefore base their opinions on past personal
expenences. These expenences cause them to indicate the potentia! for success,
recognizing that is wholly dependent upon the recruitment of appropriate leaders, and
proper donor education and cultivation before asking for any significant gifts.
When asked about this proiect on their own list of giving priorities and whether they
personally would consider a gift to the campaign, almost 650(1 of respondents consider it
a low priority, and 41 % said that they \vould not consider a gift at this time. Manv cited
giving to social service agencies as a higher priority, including those related to seniors,
children and healthcare. However more than 5Uo/() of respondents said that the\' would
consider providing a gift, pointing to the need for the Foundation to build a strong
leadership for the organization and begin a donor communication, education and
cultivation program in anticipation of a future campaign.
--~.~~---~-~- ___ _____ _". __ ~_'_.H._. __
THE WATERS PELTON ORGANIZATION, INC. 1 ~
FeND RAcSIN"G . PLANNING. MARKETING COMMlJNICATJON~
Comrress Avenue Community Park and Barrier-Free Plavllfound Caoital Camoailffi Feasibilitv Study Revort
Would you be willing to make a personal contribution to the campaign?
.Yes (35%)
.Perhaps (24%)
DNa (41%)
In addition, 1/3 of study respondents said that they would possibly consider a gift in
memory of former Vice Mayor Robert Ensler, the man who championed this project
from its beginning. In addition, almost 30% of respondents also stated that their
companies might also consider a donation as well.
5. Leadership
Many study participants have had experience as volunteers in fund raising campaigns and
understand the work required to achieve success. When asked if they would consider
becoming an active supporter and/or member of the Foundation, 15% stated that they
would. When asked if they might consider being a campaign volunteer, more than 40%
stated that they would consider a role, and a few also stated that they would also
consider a leadership position.
This is a very positive response to the possibility of future involvement in the campaign,
but also further emphasizes the need to concentrate on identifying and cultivating the
right leaders who could inspire these volunteers toward success, keeping in mind that the
single most critical factor in the success of any campaign is leadership recruitment.
THE WATERS PELTON ORGANIZATION, INC. 14
FUND RAIsING. PlANNING. MARJffiTIN'GCOMMUNlCA110NS
Congress A venue Communitv Park and Barrier-free Plavground C aDital CamDmgn feasibility Stud\' Renor1
Who do you feel would be the most effective person (or persons) to serve as the
General Chairman for the campaign. and who are other prominent individuals
that should be involved in the campaign organization?
Among those identified:
. Someone who has overcome the mindset of their disability, such as Greg Rice.
. Billy and Dan Bowman
. Bob Ensler's wife
. :\1ichae1 \X/einer -land use attorney; Gene Moore; Jim Comparato
. George and Wilma Elmore
. Bob Taylor
. Bob Hill
. Carrie Parker Hill
. Stormy N arm Stormett
It was also suggested that the Foundation seek out advice from those who have been
closely tied to other organizations that work with disabled individuals and their families
to identify possible candidates to help lead the campaign.
The most critical first step, however, is the development of the board of directors for the
Foundation itself, keeping in mind that there needs to be a very clear separation between
city government and the Foundation so that there is no perception of cronyism among
or favoritism toward those involved.
- --"~-_.- .--- ----
THE WATERS PELTON ORGANIZATION, INC. ,-
t:'
FrrNO RAISlNG . PUNNING. MARKE1'JNG COMMl:NICATIONS
Comrress Ayenue Community Park and Barrier-Free PlaYl!Tound Caoital Camoailffi Feasibility Study Reoort
6. Economic Trends
How would you rate the current economic climate?
. Good (36%)
. Improving(21 %)
o Poor (36%)
o Unsure (7%)
As one might expect, many study participants expressed concerns about the local
economy. Among reasons mentioned are the sharp downturn in the real estate market
and its spillover impact in construction related jobs, taxes, the cost of insurance, and
healthcare costs. Consideration must also be given to the fact that these external
conditions have the possibility of continuing to impact the economy for the next couple
of years.
THE WATERS PELTON ORGANlZATION,INC. 16
FUND RAISlNG . PLANNING. MARKETING COMMUNICA'nONS
Congress A venue Community Park and Barner-l-ree I'lav!(round .._----. (am tal Campai!(n l'easibilllv Stud\ Report
7. Competition for Philanthropic Support and Timing of the Campaign
A number of local campaigns were identitled during the course uf the smdv process
including:
. The Boca Raton Hospital (now on hold)
. The South Florida Science Museum
. Social service organizations (with expressed concerns over pending tax cuts)
. United Way of Palm Beach County
Se,"eral study participants commented that there are always a number of campaigns that
are active or in the stages of development, and the majority of respondents (17%) stated
at this effort should proceed after the board of the Foundation has been properly built
and based upon the availability of the right campaign leadership.
_._-~--~- "- -- - .-_._--~--_._-
THE WATERS PELTON ORGANIZATION, INC. 1
FUND RAISING. PLANNING. MARKETING COMMCNJC..\TlON,S
Cone:ress Avenue Community Park and Barrier-Free Plavl!:round CaDital Camoail!n Feasibilitv Studv Reoort
Recommendations
In assessing the community, one of the most important elements of the process is evaluating
the fIndings and comparing them to the realities of a community. Based on the consultant's
fIndings and analysis of information provided by study participants, the following actions are
recommended:
1. We recommend the Foundation fully define and articulate the organization's
purpose, the community's needs that the Foundation aims to meet, and its future
goals and objectives to meet those needs; we also recommend it develop the
materials necessary to communicate this infonnation to key constituencies.
These materials should pro actively address questions involving the relationship between
the Foundation and the City of Boynton Beach so that potential donors and/or
volunteers have clarity on these issues prior to any additional movement toward a
development effort.
2. We recommend that current volunteer leaders of the Boynton Beach Community
Foundation move forward with the development of a strong board of directors,
reaching out to those within Boynton Beach at the highest leadership levels, in
preparation for a future campaign. We also recommend the Foundation initiate a
comprehensive program to identify and evaluate future campaign leadership
prospects.
This is the most critical next step, as the fmdings of the Feasibility Study clearly indicate
that future success will depend greatly on the Foundation's leadership structure as well as
the strength of a future campaign organization. Although a strong core group of
prospective leaders were identifIed, many of these people have little or no connection to
the community and/or the Foundation's immediate circle of volunteers, and a greatly
broadened cross section of community leadership will be necessary to implement the
campaign strategies and provide access to the entire community of those who might
consider support of this project. Specific attention should be given to cultivation and
recruitment of individuals who could potentially provide or access the top or lead gifts.
This cultivation and recruitment process should begin immediately.
THE WATERS PELTON ORGANIZATION, INC. 18
FUND RAISING. PLANNING. MARKETING COMMUNICA110NS
Conf?Jess A venue Communitv Park and Bamer-rree Plavground _.._,~.- CaPItal Campaign reasibililv Study ReflOl1
3. We recommend the Foundation's board of directors develop a leadership
awareness strategy and action plan to educate and cultivate business and
community leaders and philanthropists about the purpose of the Foundation, and
to also educate them regarding the proposed plans for the park project and its
impact on those it will serve. Within this strategy should be a targeted public
relations plan to enhance the organization's profile in the community.
The primary concentration of this effort should begin as an integral part the campaign
preparation program. The plan should involve communication of needs of the
community and how its efforts will meet those needs and should be targeted to groups
within the ,'anous campalgn constituenCles -- including top corporate leadership,
foundations, prominent individuals and other volunteers. Our experience suggests that
the most effective method for gaining community support of the Foundation and,
ultimately this park project is through one-on-one meetings bet\veen the Foundation's
leadership and leading area business and civic leaders.
This program will serve to enlarge the potential volunteer base required for the
campaign, as well as develop additional contacts for prospective funding opportunities,
and should include individuals and organizations from outside the Bovnton Beach area
that would have an interest in the project because of the target populations it aims to
serve.
4. We recommend that the $11 million goal outlined in the Case for Support should
be adopted only as an internal overall working goal and that strong consideration
be given to seek input from potential donors as to the elements most appealing to
them in order to consider a phased approach to a future campaign.
This phased approach should be actively discussed during the pre-campaign period when
the initial identification of campaign participants and the cultivation of lead and upper
level gifts take place. Once proper leadership and donor education has been completed
and appropriate campaign leadership has been identified. the Board should then
determine how and when to move forward with the formal campaign. This process
THE WATERS PELTON ORGANIZATION, INC. II}
FeND RAISIN\. . PUNNING. MARKETING C()MMeNIC:\TION~
COOlrress Avenue Community Park and Barrier-Free Plavl!:round Caoital Camoail!:ll Feasibility Study Reoort
Appendix I - Study Participants
Robert Arkin
Retired
Scott Badesch
CEO
United Way of Palm Beach County
Dari Bowman
Community Volunteer
Paul Bremer
Trustee
Marshall E. Rinker Foundation
Gale Howden
Vice President of Community Relations and Marketing
Palm Beach Post
Lance Howden
Director of Administration
Lytal, Reiter, Clark, Fountain & Williams, LLP
Shelly King
Retired
Elaine and Bernard Lern
Trudy McConnell
Vice President of Community Relations
Quantum Foundation
Commissioner Carl McKoy
City of Boynton Beach
Commissioner Karen Marcus
Palm Beach County
Patricia & Stanley Moss
Lisa Peterfreund
Community Volunteer
Victoria Regan
General Manager
WPBF Channel 25
THE WATERS PELTON ORGANIZATION, INC. 21
FUND RAISING. Pl..ANN1NG . MARKET1NG COMMUNICATIONS
r. Boynton Beach's Boundless Vision
r '
t d
f"l
f
t .
n Play
, .
f'
t _
I.
Laugh
, .
, "
L_ .
, '
I
I .
.-' Live
I..
r!
!
\;. ,.~
Without Limits
--.J
The Congress Avenue Community Park and Barrier-Free Playground
--'
The Boynton Beach Community Trust, Inc. Inaugural Project
.__J In Partnership with the City of Boynton Beach Recreation and Parks Department
A sense of COIvIMl.'NITI'...1t Starts in Parks
-~
',.- ,
The Boynton Beach Community Trust, Inc.
A trust created for our citizens, by our citizens, to enhance our community's guality of life.
Founded in 2006, the Boynton Beach Community Trust represents, promotes and serves the
Boynton Beach community. The Trust, which will become a not-for-profit 501 (c) (3) organization in
2007, will provide citizens the opportunity to support initiatives that are close to their hearts, and
improve the quality of life for all in their beloved city. The Boynton Beach Comm.unity Trust will
work closely with individual donors, corporations, philanthropic organizations and foJrrdations in
partnership with the city to serve its purpose.
The mission of the Boynton Beach Community Trust is to plan, encourage, support and promote
community improvement and growth through solicitation and administration of funding projects on
behalf of the City, which assist educational, recreational and cultural ventures for the benefit of the
residents of the Greater Boynton Beach area.
The Congress Avenue Community Park and Barrier-Free Playground, a project that builds on the
far-reaching vision of the Americans with Disabilities Act, is the first project to be developed by the
Trust.
Boynton Beach Community Trust Steering Committee
Wilfred Hawkins, Assistant City Manager Debbie Majors, Grants Coordinator
Wally Majdrs, Director of Recreation & Parks Janelle Sloan, Resident
Jody Rivers, P~rks Superintendent Patti Hammer, Resident
~::'
r
Play, lauah, live without limits.
l.
~- i
j The City of Boynton Beach, in partnership with the Boynton Beach Commuruty Trust, Inc., ha, "
vision to create a completely barrier-free public park on 13 acres at Congress Avenue Communin
. , Park that will provide children and adults of all abilities the chance to laugh. play, gro\.v and learn
together. A barrier-free playground where all children can play '"vill be the cro\.vning je\.vel of the
park. It will be surrounded by acres of accessible recreational and therapeutic opportunities that
stimulate the mind and the senses for the young and the elderly, no matter their level,)f abilities.
Special needs children will be able to experience the joy and anticipation uf a fun-tIlled day at the
park, rather than excluded, frustrated and embarrassed by their inabilities tn (wercome the barriers
that exist at most parks and playgrounds today. Parents and grandparents with bmited abilities will
delight in the \.vide variety of opportunities they will have to barrier-free pIal' with their children ;IfiLl
grandchildren. Picture a child with cerebral palsy able to enjoy the thrill of a splash fountain, or ;,
wheelchair-bound grandfather sailing hobby boats \vith his grandchildren, :md vau \vill begin to set
the promise this park has to foster meaningful memories and relationships forgeneratiuns t( ) cum.,
l Realizing the need for a barrier-free park in Palm Beach C:ounty where uver 18",UOU disabled
residents reside, representatives of agencies that offer services for special needs individuals, including
the United \X'ay, United Cerebral Palsy, Lions Club, American Red Cross, and Deaf Service Center
i were invited to participate in a design charette to determine the elements needed in a "boundless"
l park, and to create a master plan. A wide variety of programs for children, teens, adults and seni, )r<;
will be developed, inciuding arts and crafts, dance and movement, after-schuol programs, summer
-; and holiday camps, field trips, wheelchair tennis, fitness programs. ,md gardenmg.
The follO\ving pages will further explain the need for this important park, and share \.\'ith you' Jur
boundless vision for a place in our community where differences are celebrated because peuple ,)t all
._..J abilities can plav and learn together. Thank \'ou for taking the time to renecr on this projecr.
, . Sincerely,
L...l ~7,r-
...-.". Jerry Taylor
Mavor
" ~
The Citv ofBoynwn Beach's Boundless VisuJn P!a\., Laugh, Lin \\'it~out Lln1l' c
~
What does boundless mean?
Facts and faces tell the story of the endless benefits of a multi-generational barrier-free 11
park to our community. .'
l
Wide open opportunity... I
~J
Meet Adam and Brandon Susser, 6-year-old twin brothers, and two of the !!1
thousands of children who will have the chance to play together in Boynton j
Beach's 13 acre barrier-free park. So much more than a playground, this
unique park will allow special needs individuals and their friends and families to "1
interact and play at a splash fountain, sensory garden, hobby boat pond, I
I
walking trails, outdoor stage and more, Nowhere else in South Florida will .J
such a wide variety of outdoor recreational and therapeutic activities be offered
in one place to support our county's 187,000 special needs citizens, For kids '1
I
like Adam and Brandon, this will be one place where they don't have to think I
J
about overcoming barriers to enjoy each other's company. They only have to
think about having fun. l
J
"'1
Unrestricted access... J
'The barrierfree park will be a great asset to everyone in the community, Removing
bam.ers al/ows children and adults of aI/ ages and abilities to fullY access their '1
community. It will be a place where grandparents with disabilities or frailties can bring I
~,
their children, and adults with disabilities can er!Jqy. "
-Pat Murphy, Associate Executive Director United Cerebral Palsy of Palm 1
J
Beach and Mid-Coast Counties, rne.
.....,
; _J
Play without limits...
.~~., 'The new facility at Congress Avenue Community Park Wil/ complement nicelY what Palm "I
Beach County has a/reaqy provided ~y w~y of accessible recreation to people with disabilities, j
Where the County has developed a new facility concentrating on indoor recreation} sports training
and art education} this wonderful park wi// provide outdoor unstructured plqy which wi" "1
stimulate the senses and foster creative plqy in an inclusive social environment. "
~j
-Joan Hutchinson, Supervisor of Therapeutic Services for Palm Beach County
"1
_J
Endless fun... I
I
'The addition of a bam'erfree plqyground, interactive water p/~y area and a j
sensory garden in South County wil/ benifit a// children and gives them many
choices! The barrierfree park and bam.erfree plqyground wil/ aI/ow children of a// . !
abilities to plery} socialize} learn and interact with each other. The interactit'e water i
,..j
p/~y area lets children cool rff and have fun. The sensory garden wi// stimulate the
senses, be educational and an er!Jqyable plery experience for al/!" 1
-Jackie Lambert, Program Coordinator, Therapeutic Recreation, Palm j
Beach County Parks and Recreation Department
\
i
.J
The City of Boynton Beach's Boundless Vision Play, Laugh, Live Without Limits 4
.~
< Unlimited learning...
"~f children engage in the stimulating em'iromnent ofa bamer-free pic:yground, th~y
are able to experience sensory, motor, social, and cognitive skills in varying degrees 0/
difficul!)'. The opportuniry to gain these e>.pen'mceJ in at! tl/lJtructtmd IJ'C:l' allou!J a
. , child to progress with learning at hIS or her OU'll pace and mOl)e to t!,e JJext most
important thing be or sbe medJ to learn. "
-W.K. Kellogg Foundation, "Able to Play: Mobilizing Communities for
Children of All Abilities"
.,. ,
Immeasurable bonding experiences...
"1 e:xperienced a grou.zl~g enthusiasm as I revieu!ed piansfor tiN Congress AI'{'J!!tI
Boundless Plavground alld Park. rr-hat a tremendous project, e.rpecialh' sim! 1/
u'ell integrates the entire communi!)' ,/J it stimulates all the humall sellses/ Sell/OI'
adults, and those ~f all generations and abilities, u///! use this beaut~/ul spare. 7~/i/,:
concept iJ tmb exciti'J,g and a u!{mderful modelfor other C01JJ1JJ/mitie.r. "
- Christine Beatty. :\merican Council on Aging representatlye
l
Inexhaus.tible joX'"
"The equipment prr:Jl!ides such a u!onderful opportunzt)'jor all childrfl/. It /s
such a )~y to see the pride in. the/ace of a child u,ho has difficul(l' plc:ying Oll
. traditional equipm~nt. J once saU' a young girl pl~yillg JJJith her brotber on a
"; boundless pl~yground. She inJomled me that b~fOre tbe plc:yground JPaJ built
her br.other had to sit in bzs )Jibeelchair and JPatch elJeryone else plc:r at the
j)ark. It 11'as Wi] depressing. NOll' that he is able to plc:v with his peers he has
become a happY carefree child like he IPas b~fore he began usin.g a ui/}eelchair. "
-Stacy Staebell, Facility Manager II, Therapeutic Recreation, Palm
Beach County Parks and Recreation Department
'~~fart p~er:: -:;t:i"~ ':~ i" :: "il .,';- .. tni 1--'. ._"~. ~ .",
- ': ,-'.~-, ....'" '-
cHsa[b~ preverrt:s .......'1 ;:;~ 'T:; '~,_, S ., ,...,.,-,.- .,.." ,_ "", ,.,w~. (-',
-' : f;' ....t,::::;::,. "
~p~a'y-gr{)fJ;ri \r~ ." ',,~, .- " '::~l~~'e ~.s :;. '-<on: ::~: ~ I::'!i" ) ""1:=
The Citv of Boynton Beach', Boundless Visl< JO Pla\", Laugh, LIve \'{"ithcJut Lam:,
-.-..
~ .
- ==.~
-
-- -
------
I.,. 4' .,eI
-11-;':;tr..
.__u
I.. ...e. "',,,,,,.,,.-
,P,.",....". ...".,,?;:.. .
P'
. . "~""'.~<@'J11
l~'.'!f '.L.. ' .".""~.";i:"'1'n.tc'.;jh,,~liJ ~
J..' "'t,..,.],W'''' ,.;;.'1"J;;"^~'~i;;:{;,;~'>,..>",.,. '~.: ",
'.'~!-'C ..
J~"
~
f':\
G~~
>!.'
Wide Open apport nitie for Barrier-Free Fun.
Symbolically, the park is arranged like a small village with the Boundless Center and plazas at its center. A symbolic spring-fed stream implies the importance of water as the source of vitality for village life, and several play "castles"
along the edge of the village mark the transition to an agrarian or naturalistic countryside.
€";"~''*'~''';'
~"
i I
~
ti~~
l~J
t;,
';;-.
!;V:
5':,
&:-
~"
il
:1
,I
'I
i
I
I
I
I
f" "
Endless Recreational and Therapeutic Activities )
Play Space r-,
The play area will be made up of three separate play structures to provide access for different levels
of competency. The play areas will be configured so that more than 70% of the playground is n
universally accessible to children with physical disabilities. They incorporate sensory rich activities
tJ
for children with developmental and sensory disabilities, such as cerebral palsy, Down syndrome, iJ
autism, hearing and visual impairments, and they include rigor and challenge for all children. 0
Splash Fountain and Palm Court
This interactive splash fountain plaza will have spray jets through which the children can run and n
play. This feature allows for aquatic fun for children that can not use a conventional swimming
pool. Palm Court will be a place for flexible seating under a shady palm canopy with a clear view of LJ
the activities in the splash fountain plaza. n
( J
~. .~
Sensory Garden lj
This garden will surround visitors with sensory experiences, including plants and other natural 0
elements of various sights, textures, smells and sounds. People with sight disabilities will be able to
touch plants with different textures and smell different scents.
Wetlands n
A wetlands area in the park will provide opportunities to teach and learn about conservation efforts, L.
protection of wetlands, and habitats for birds and other wildlife while enjoying the nature of Florida. n
~.l
Hobby Boat Pond I "
U
This pond will offer children and adults, especially those confined to a wheelchair, the opportunity n
to expand their physical realm by allovling visitors to sail remote control hobby boats.
U
Walking Trails
Walking trails with, different surface treatment will meander through the park offering visitors n
different experiences with every turn of the trail. The trails will go through a variety of landscape L.J
including bamboo knolls, upland forests and wetlands creating opportunities for environmental 11
~ducation.
" U
Art in Public Spaces
Art and sculpture will create thematic features to define the different areas of the park. One such r 1
\ :
example will be the use of sculptural features to reinforce the streambed/riverbed theme. U
Play Stage ""1
I ,
; I
A play stage, located on the banks of a pond, will offer visitors the opportunity for cultural l.......J \
exhibitions and children's performances. A grassy slope will provide an amphitheater-like feeling. , .
The Boundless Center ' ,
U
This 4,000 square foot center will become the home of the City's therapeutic recreation programs. r 1
While the City makes every effort to integrate people with all abilities into its programs, there is a !I
, '
need for programs that reach out to specific disabilities. A dire need exists in Palm Beach County I ·
u
for after-school programs specifically for children with disabilities, which this center can provide. (1,
t ;
I i
U
r ~
i
The City of Boynton Beach's Boundless Vision Play, Laugh, Live Without Limits 8 U
I
i
I
Frequently Asked Questions
Q. fl"/lat n:/Jes d.lj(i iel'e/s 0/ dHabi/itles IS tUI jidrk aeJli!!la/ ,10 Li,:,/J!llllloa'a!t:'.
A The park will be designed and developed tel accommodate every type of ability regardless of rh:.
level of disability and will depend on the caregiver. Elderly individuals \vho are in \vheelchairs ( :1
walkers, or who have difficulties \vith mobility, will be able to enjew the park \vith the help,)f a
caregiyer. Grandparents and parents \vho are disabled in une \vay or another can hrinf:': thclr
grandchildren to the park. Indi\'iduals of all agcs are expected to use and enle,,' the park. It 1S n, ,T
only for children.
0. lFhat kinds o/aetit'z/ies )~'zi/ be offered at the park?
A. A wide variety of programs for children, teens, adults and seniors will be developed, includin~
arts and crafts, dance and movement, recreation programs, after-school programs, summer and
holiday camps, field trips, social programs, \vheelchair tennis, tltness programs, and gardening.
0. LFhat partners/Jips halle_yotf delle/oped to help Jlfpp0J1 this pro/ect?
A. \,\'e are \vorking \vith representatives of agencies that offer services for special needs individu:w,.
including the 'United 'Way, United Cerebral Palsy, LJ(JilS Club, American Red Cross, and the Deaf
Service Center on the design charette and master plan for the park.
O. rr~v does a eit) entity that operates 011 ta.Y dol/an needjimdillf!, Jlfpp0J1?
A. The Boynton Beach Community Trust was created to make our City better and stronger than If
can be on just tax dollars alone. Through creating a public/private partnership through the Trusl
we can reach out to individuals, corporations and fuundations that have the wherewithal to suppon
programs \vithout incurring greater tax burdens on (Jur citizens. The City of Boynton Beach has
provided $4 million as an in-kind land gift for the park, and has designated $2.5 million to create the
Barrier-Free ~layground. The City is providing signitlcant funding for this project, but it simp Iv
can't do it alone.
~~."
'Q. Hou' u1zil)!otfjimd park maintenance and opemtion.r:'
A. Park maintenance and operations for the Boundless Park has been identified in the Bovntun
Beach Recreation and Parks Strategic Plan that addresses development of parks and staftlng needs
over the next five years. \"XiTe have alsu designated fund raising opportunities to create an
endowment for the park that can be used to fund operations.
Q. l.foat is the timingfor building the park?
A. \,\'e have already received from the Cir;..' $2.5 million for the first phase of the project, the
Barrier-Free Playground, and a $4 million land gift in-kind. With a strong fund raising effort, we
hope to raise the majority of remaining funds needed over the next t\velve months, and break
ground on the park in late fall 2007.
The City of Boynton Beach's Boundless Vision Plav. Laugh, Ln'e W'ith, Jut Llrnl1
~ -1
Project Budaet and Preliminary Gift Table
. ,
The City of Boynton Beach has developed the budget below for the Boundless Park project. With a
$4 million land gift and an additional $2.5 million donation from the City, the campaign has already
obtained 43% of the $15 million project cost. The remaining $8.5 million is expected to be raised ,.-. .
through the Boynton Beach Community Trust from individuals, corporations and foundations.
Boynton Beach Boundless Park Capital Campaign Budget
Land $4,000,000
Site Preparation $395,000 ,- ..
Utilities $878,000
Boundless Community Center Buildings $2,194,000
Site Structures $912,000 . ,
Water Features $242,000
Paving $896,000 - .
Landscaping $1,537,000
Fixtures $435,000
Recreation Elements $891,000
Public Art $270.000
Total Capital/Land Costs $12,650,000
Endowment $2.350.000
Total Project Cost $15,000,000
City of Boynton Beach Land In-Kind Donation $4.000.000
Campaign Goal $11,000,000
City of Boynton Beach Donation for Playground/Infrastructure $2.500.000
Total Remaining to Be Raised $8,500,000
Boynton B~ach Boundless Park Capital Campaign Gift Table tp Reach $11,000,000 Goal
~::'
Number
of Gifts Gift Amount Total Cumulative Total % to Goal
1 $2,500,000 $2,500,000 $2,500,000 23% SOLD*
2 $1,000,000 $2,000,000 $4,500,000 41% . ,
2 $750,000 $1,500,000 $6,000,000 55%
4 $500,000 $2,000,000 $8,000,000 73%
5 $250,000 $1,250,000 $9,250,000 84%
6 $100,000 $600,000 $9,850,000 90%
8 $50,000 $400,000 $10,250,000 93%
8 $25,000 $200,000 $10,450,000 95% ;
10 $15,000 $150,000 $10,600,000 96%
15 $10,000 $150,000 $10,750,000 98%
25 $5,000 $125,000 $10,875,000 99%
- ~
50 $1,000 $50,000 $10,925,000 99%
100 $500 $50,000 $10,975,000 100%
250 $100 $25,000 $11,000,000 100%
*City of Boynton Beach Donation
The City of Boynton Beach's Boundless Vision Play, Laugh, Live Without Limits 10 J
:~ x HIE';:;: T
Meeting Minutes
City Commission
Boynton Beach, Florida ____.-.-._ _._n.__._ ____________ .. _ August_2~:L~Q!>?
Motion
Vice Mayor Rodriguez moved to approve Ordinance 07-022. Commissioner Weiland
seconded the motion.
Mayor Taylor indicated he believed the City Manager provided valuable input and he
would hate to see him leave the board, but deferred to his discretion.
Vote
City Clerk Prainito called the roll. The vote was 5-0.
2. Proposed Ordinance No. 07-023 RE: Amending
sections 26-9 and 26-34 of the City's Code governing rates for
potable water, wastewater and capital facilities charges.
City Attorney Cherof read proposed Ordinance 07- 023 by title only.
Motion
Vice Mayor Rodriguez moved to approve Ordinance 07-023. Commissioner McKoy
seconded the motion.
Vote
City Clerk Prainito called the roll. The vote was 5-0.
D. Resolutions:
None
E. Other:
None
XIII. UNFINISHED BUSINESS:
Mayor Taylor announced there was a request to reconsider the formation of a 501(c)(3)
as not-for-profit.
Vice Mayor Rodriguez indicated he sent a note to staff to put this back on the agenda
and he offered a motion to reconsider it. He thought staff worked hard to develop this
26
Meeting Minutes
City Commission
Boynton Beach, Florida August 21, 2007
concept that could only lead to good things for the City especially with the taxing
situation and the potential reduction of further taxes. He thought implementation of
this idea would provide for the ability to apply for dollars that were not previously
applied for and would only benefit the citizens of Boynton Beach.
Mayor Taylor explained the last time they asked for reconsideration, the motion failed.
He deferred to the Attorney if they could reconsider the issue. Attorney Cherof
explained because the motion was framed in the negative, the motion to reconsider
was appropriate.
Mayor Taylor advised he was in favor of the idea with one caveat, which was staff was
going to help get this off the ground. They were going to select the committee and
bring it back. He thought to keep it clean, they should not be involved at all and they
should not select the people. He thought to just let City staff do the ground work and
then whoever was selected and the Steering Committee would go from there.
Carisse LeJeune, Assistant to the City Manager, explained they already had it in mind
to do that.
Commissioner McCray questioned why they were going to bring it back after it had
been voted down.
Vice Mayor Rodriguez explained he sent an email out last week informing the City
Manager and the Commission that he would bring this back for reconsideration.
Mr. Bressner thought the email was sent on Thursday.
Commissioner McKoy explained he had concerns at the last meeting and thought this
item could very easily become criticized with the fact the Commission was involved. He
explained the Commission directs the City Manager and he directs the staff.
Commissioner Weiland explained he was on vacation when this was heard, and he read
the emails and news clipping on his Blackberry. He was surprised it did not pass and
thought being able to form a nonprofit to go after dollars was a positive thing. He
appreciated the Mayor requesting to clean it up and depoliticize it. He thought it was a
plus for the City to go after private dollars for public benefit. He appreciated
Commissioner McCray's opinion but thought after the newspaper article, he felt it would
be put back on the agenda even if the Vice Mayor had not put it on.
Woodrow Hay, explained under the normal course of events for a SOl(c)(3), it was just
paperwork that needed to be completed. He questioned why the Commission needed
to approve it and whether the corporation was independent.
27
Meeting Minutes
City Commission
Boynton Beach, Florida --_.._.---~._-"---, -_.._~ --.------. August 21, 2007
Mr. Bressner responded there was significant staff work involved with getting the
corporation off the ground and the Articles of Incorporation. The issue would return to
the Commission to ensure they could use public resources, to a certain extent, when
the 501(c)(3) would be approved. He explained one of the issues the 501(c)(3)
organization would be focused on, was the Boundless Playground, which is a City
project. He clarified once the funding organization was created and they made the
determination of what criteria to use, they become a funding vehicle. They needed to
get policy direction as to whether or not this was good community wide and whether or
not they authorize their work.
Mr. Hay questioned whether the 501(c)(3) would be dissolved if not doing a good job.
Mr. Bressner responded they could not dissolve it. Mr. Hay served on the CCC
(Concerned Citizens Concerned about our Children), which was a 501(c)(3), as the Vice
Chair.
Don Fenton, 2556 SW 23rd Drive, announced he was a founding director of the
Boynton Beach YMCA, and was recently appointed as the Chairman for the Professional
Advisory Board for the YMCA Foundation. He advised that in this country there is a
remarkable amount of money raised through the private and not public side for
charitable organizations. The mission statement of the 501(c)(3) is to work on the
Boundless Park. He asked where the basic funding to hire a skilled leader was and
about how would they raise money. He asked if there were any partnership outreach
made to other 501(c)(3) areas, where there was skilled leadership in the area. He
asked if anyone approached anyone to help run the Boundless Playground. Mr. Fenton
viewed this initiative as outreach of big government messing with the private side and
he questioned the appropriateness of it. He explained he personally donates money to
his favorite charities and would not want to donate a dime to a 501(c)(3) that was run
by government for government projects. He explained that was his tax write off and
there is a trade off. He asked whether government would reduce his taxes
commensurately with his donations and what would Boynton Beach do to enhance that
write-off.
Mr. Bressner explained the reason for establishing the 501(c)(3) originally by the City
was to allow it to compete with funding in areas that the City as a governmental entity
cannot compete for. There are many other foundations that, as rule, do not make
funding available to government and this would open doors for funding that the City is
blocked from. He explained the City can compete for some funding, but those
opportunities were few and far between. The corporation would be spun off from the
City once the Board of Directors was appointed. The corporation serves as a funding
vehicle for the Boundless Playground and maybe others. It would open up a wide
variety of activities for the betterment of the community.
28
Meeting Minutes
City Commission
Boynton Beach, Florida August 21, 2007
Mr. Fenton thought the City had the opportunity to raise funds through taxes but
thought the City was getting the issues confused. He considered it an invasion of the
public sector getting into what was traditionally in the country, a great public
enterprise. Vice Mayor Rodriguez explained once established, it was totally
independent, and once established, any organization could apply for funds. It was not
exclusive and in fact, the City may not get any funds at all. Mr. Bressner explained they
were charting new ground.
Heb Suss, 1711 Woodfern Drive, explained it was his understanding there was $2.M
raised for the Boundless Park. He asked if any monies were taken from the General
Fund. Mr. Bressner explained $2.5M was set aside by the City Commission from the
Capital Improvement budgets and that was the public investment in that project at this
time. The total cost of that project including all phases was anticipated to be $9M and
there was a significant funding gap. Mr. Bressner thought they could accomplish more
if there were other funding opportunities that were not necessarily tax dollars. Mr.
Bressner explained they authorized the planning work and final design on the park
facility. There had been limited fund raising activities as far as the contact of potential
donors, and they were trying to identify others which would be turned over to the
Foundation. Mr. Suss explained he had received some assurances that Commissioner
Ensler's name would be part of the park. Mayor Taylor explained that item was not on
the agenda.
Commissioner McCray inquired when Mr. Bressner was in Tallahassee, whether he was
successful in obtaining funding for the measure. Mr. Bressner responded there were no
available funds to obtain.
Commissioner Weiland seconded the motion.
Vice Mayor Rodriguez respectfully requested Commissioner McKoy recuse himself
because of his ownership stake in a SOl( c)(3) corporation in Boynton Beach that may
potentially compete for these dollars in the future with this new organization.
Commissioner McCray disagreed with the request.
Vote
The motion passed 3-2, (Commissioners McKoy and McCray dissenting.)
Commissioner Weiland stated if the norm up until this point was the private sector was
the entity seeking dollars to be contributed to different organizations, that was great.
He thought it was a good idea to step out of the box and be able raise money for the
City of Boynton Beach.
29
Meeting Minutes
City Commission
Boynton Beach, Florida -----_._---~-- August 21, 2007
Mayor Taylor explained the whole concept was to appoint a board to apply for monies
out of reach of the norm. He explained the City may apply for funding and they have
some other needs. This would provide an opportunity in the future to have another
funding source the people of the City might like to have some day.
Commissioner McKoy agreed the City needs organizations and the City needs assistance
in seeking funds for projects that will benefit all the residents of the City. He believed
in this concept and acknowledged that maybe the concept was something new, but felt
the intent of the 501(c)(3) was to be separate and independent from the City and it
was very much a part of the City. He indicated he could not support the item.
Motion
Vice Mayor Rodriguez moved to approve with the adjustment this not come back before
Commission and have no involvement in future actions of this 501(c)(3). Commissioner
Weiland seconded the motion that passed 3-2, (Commissioners McCray and McKoy
dissenting.)
XIV. ADJOURNMENT
There being no further matters to come before the Commission, the meeting properly
adjourned at 8:54 p.m.
CITY OF BOYNTON BEACH:
Mayor - Jerry Taylor
Vice Mayor - Jose Rodriguez
ATTEST:
Commissioner - Ron Weiland
Janet M. Prainito Commissioner - Mack McCray
City Clerk
Commissioner - Carl McKoy
Catherine Cherry-Guberman
Recording Secretary
(Transcribed from one recording)
(08-24-07)
30
Chairman Trustee EXHIBIT D
Companies
Bethesda Memorial
Hospital
Commerce Bank
":ompson Associates, Ine
Florida Power & Light Co.
The Palm Beach Post
JMW A Architects
2007 Board of Directors
Qairman of the Board September 27, 2007
Devon Coughlan,
Elk, ChriStll, & Bakst LLP Mayor Jerry Taylor
Chair- Elect 2008 City of Boynton Beach
Jim Guilbeault, 100 East Boynton Beach Blvd.
Culinan) Solutions, Inc. Boynton Beach, FL 33425
Immediate Past Chair
Barbara Barlage, Dear Mayor Taylor,
Re/lvfl1x Direct
Directors
Carole Aronson, The membership of the Boynton Beach Chamber of Commerce is
Renaissance Title
of tile Palm Beaches concerned about the City's recent initiative to form a non-profit agency
Kathlein Ambridge, for the apparent purpose of :filling the gap in City projects and services
Exit Realh} created by recent state mandated tax cuts.
Tile Destinations Group
Buck Buchanan, As the Commission mayor may not be aware, of the Chamber's
The Tomorroll' Connectioll over-700 members, there are over 30 non-profit agencies. Most of these
Shaun Castillo, agencies deliver services within Boynton Beach and to the benefit of the
Sun-Sentinel Boynton Beach community. The services provided by our non-profits
Robert D' Angelo,
":ompson Associates, [nc include making food available to the poor, engaging m family
Lou Frazer, strengthening, child abuse prevention, providing clothing, school
Holidlll} Inn Boynton Beach supplies, shelter and educational opportunities to those who otherwise
William Marcacci would not have the opportunity or ability to receive these services. The
Cypress Creek COUlltn} Club fact that these services are currently being provided by non-profits
Marie Neshe, relieves a substantial burden which otherwise would fall upon the City.
JFK Medical Center
Tony Newbold, .As is often reflected in the local media, many non-profits
Florida Power & Light Co. consistently struggle to raise enough money to support their essential.
Rob Silio, operations. With the downturn in the housing market, the ability of non-
GRT Ad Ser"Jices
Robert B. Taylor, Jr.. profits to raise the money they need to provide essential services is likely
Bethesda Memorial Hospital to become even more challenging. The Chamber membership is,
Steve Waxelbaum, therefore, very concerned with the City's intent to form a non-profit
The Palm Beach Post agency which will directly compete with existing non-profits for limited
Maria Werrlein, sponsorship and donor dollars. If the City's efforts, however well-
Commerce Bank . intentioned, result in other non-profits not being able to succeed, the
Elliott Williams, overall impact on the Boynton Beach community will be a negative one.
COJ1lmunications Resol/rce
Management, Corp. Weare certainly in favor of the City attempting to alleviate the
JamesWilliams,
IMINA Architects burdens which may result from a decrease in tax revenue. It may even be
Glenn P. J ergensen, appropriate for the City to seek to raise donations for specific and targeted
President & CEO projects such as the boundless community park project for children with
Greater Boynton Beach disabilities. However, creating a non-profit without specified goals or a
Chamber "I Commerce defined mission. statement to act as an ad hoc fundraising entity for the
City, while it may sound like a simple solution to the problem of decreased
tax revenues, will likely have a far more negative than positive impact
upon the greater Boynton Beach community.
639 E. Ocean Ave., Ste. 108, Boynton Beach, FL 334351 (0) 561-732-95011 (F) 561-734-43041 e1
www.bovntonbeach.org I email: Chamber@boyntonbeach.org
Page 2
It is, therefore, the position of the Chamber of Commerce that the City
should abandon its attempts to establish a non-profit agency under the
City's auspices and instead focus its efforts on supporting the many
extremely well run and beneficial non-profit agencies that already exist
within the City.
Regards,
Devon Coughlan Glenn Jergensen
Board Chair 2007 President & CEO
Cc: Vice Mayor Rodriguez
Commissioner Weiland
Commissioner McKoy
Commissioner McCray
639 E. Ocean Ave., Ste. 108, Boynton Beach, FL 334351 www,bovntonbeach.org I email: Chamber@boyntonbeach.org
()1~ 3 J .-U </
v. AOMINlSTRATlVE
C,I'1 duz./(. ITEM A.
~Ot'~ ~cc-hJ ~ p;
t 10 ~ 1:- ';i~
i (1l , J) , .... ;fi::;
, ::0: 00
P- rJ-- 2t 3 ~ i?;'\ '1? ~
lfl#t.
/'2" L, ~11"-'1 f)oI'-i1"~ ~ Dld-!
-----------------------------
~ jL,;y'y01 J I ~J ILi~ '1 &~
&J" "}'~,, -7"
./'I :1rY' plB G t.--
..)--1 11 J-nGf
P-fYJ h f+ v-c.., ~D /~~{ ]'l'
L" /~~IIJ ~ b~ l:t IU ?fal~
u/J ~
I
ff) ?J.-) v s '
":,0' ~l"" ~cL(
".
&'-p^, J:JcJo
J1:P jlO(L,-rL. ,J-,~j)- 61J
61 ~v-D 3?><./-?fi
,Oir v'"
V. ADMINISTRATIVE
ITEM B.
APPLICANT ELIGIBLE FOR APPOINTMENT 8/19/08
Last Name First 1st Choice 2nd Choice 3rd Choice
Name
Dwork Jonathan Planninq & Dev. Bd.
Caudell Scott Police Officers' Retirement
Trust Fund
Grace Joyce Arts Commission
Norfus Victor Planninq & Dev Bd.
Rodriguez Luis Education & Youth Adv. Bd.
(STUDENT)
Timm H. Warren Planninq & Dev Bd.
ALTERNATES AVAILABLE FOR REGULAR APPOINTMENTS
PRESENT POSITION
MEMBER NAME NAME OF BOARD ON BOARD
Jamie LaTour Code Compliance Board Alternate
S:\CC\WP\BOARDS\APPMENTS\Board Year 200B\Applicants Eligible for Appointment B 19 OB.doc 1
VI.-CONSENT AGENDA
ITEM B.l.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Connnission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
IZI August 19,2008 August 4. 2008 (Noon) D October 21 , 2008 October 6, 2008 (Noon)
D September 2, 2008 August 18,2008 (Noon) D November 5. 2008 October 20, 2008 (Noon)
D September 16, 2008 September 2, 2008 (Noon) D November 18, 2008 November 3,2008 (Noon)
D October 7, 2008 September 15,2008 (Noon) D December 2, 2008 November 17, 2008 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM IZI Consent Agenda D Legal
D Code Compliance & Legal Settlements D UnfInished Business
D Public Hearing D
RECOMMENDATION: A motion to piggyback the Palm Beach County Bid #08-060/CB awarded on June 20, 2008 for one
year to Allied Universal Corporation to purchase bulk Sodium Hypochlorite (Liquid Chlorine). The total estimated annual
expenditure is $179,670.00.
EXPLANATION: On June 20, 2008, Palm Beach County awarded a bid to purchase bulk Sodium Hypochlorite to Allied
Universal Corporation. Sodium Hypochlorite (Liquid Chlorine) is critical to our water treatment process as it is used as a
disinfectant. Allied Universal has provided us with this chemical in the past and has performed satisfactorily. KofI Boateng
concurs with this recommendation (see attached memo #08-57).
PROGRAM IMPACT: The purpose of piggybacking this bid is to secure a source to provide the best quality liquid chlorine
at the most economical price for the West Water Treatment Plant. Liquid Chlorine is used for the disinfection of drinking
water. This product will be used until chlorine generators are approved to be put into service.
FISCAL IMP ACT: Budget Account - 401-2811-536-52-28
Estimated Annual Expenditure - $179, 670 (reduced due to chlorine generators coming online).
ALTERNATIVES: This product will no longer be needed when the chlorine generators are approved by the Health
Department and the City of Boynton Beach Utilities Department, therefore reducing Expenditure this years budget. The
chlorine generators use salt and electricity to produce chlorine.
2007-2098 M Yea< Exponditure, $281,563.27 ,./: '. '-L ~ II ;_~~._ -<-...
~ 1t:Y~ Ir I< 11..t-, . t) --
. Department Head's SIgnature City Manager's Signature
~- Ass;,tant to City 7/<' ~
c q/n $'I'
Ity Att ey Fmance
'B ~~
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
Memorandum
Utilities # 08-57
To: Carol Doppler
Purchasing Agent of Financial Services
From: Kofi Boateng
Utilities Director
Date: July 1, 2008
Subject: Sodium Hypochlorite (Liquid Chlorine)
Palm Beach County Bid # 08-060/CB
Sodium Hypochlorite (Liquid Chlorine) is used at the West Water Treatment Plant
for disinfecting drinking water for Public Safety and to meet State and Federal
Requirements. This product will be used until we are able to run our chlorine
generators.
The current bid with Allied Universal Corporation to purchase chlorine does not
include liquid chlorine, only chlorine gas.
We recommend piggy-backing the Palm Beach County Bid #08-060/CB awarded
on June 20, 2008 for one year to Allied Universal Corporation. We are using
Allied Universal Corporation for other purchases (chlorine gas & sodium
hydroxide) and they provided a good product with average service.
We anticipate using 70,000 gallons of product from now until October 1, 2008
and 195,000 gallons from October 1, 2008 until the bid runs out on June 19,
2009. This is a total of 265,000 gallons at $0.678 per gallon equals $179,670 per
the bid's term.
Please place this item on the next city commission agenda to approve the piggy-
back bid from Palm Beach County for $50,000 dollars for Sodium Hypochlorite
(Liquid Chlorine) for this budget year and $180,000 for the total bid purchase to
Allied Universal Corporation. These funds are available in account number 401-
2811-536-5228 in the 2007/2008 and the 2008/2009 budgets.
If you have any questions, please contact Bevis Pigott at 742-6420 or Dave
Ailstock at 742-6953.
xc: Michael Low, Barbara Conboy,
Bevis Pigott, Dave Ailstock & File
Form L
May 6, 2008
Allied Universal Corp.
Catherine GulJlarmod, Executive Administrator
Purcbasing Department 3901 N.W. 115 Ave.
50 South Miliary Trail, Suite 110 Miami, FL 33178
West Palm Beach, Fl. :53415-3199 Dear Vendor: RE: TERM CONTRACT #:08060
(561) 616-6800
FAX: (561) 616-6811
www.pbcgov.comlpur This is to inform you that Palm Beach County Board of County Commissioners is
entering into a Term Contract with your company for Sodium Hvoochlorite. Purchase
and Deliverv. Various Locations based on:
. IX J BID/REQUEST FOR QUOTATION (RFQ) #~ 08-060/CB
[ ] RENEWAL OF CONTRACT based on BID/RFQ #: ' in accordance
Palm. 80ach County with all original terms, conditions, specifications and prices with no deviation.
Board of CMmty
Commissioners [ I RENEWAL OF CONTRACT based on BrDJRFQ #: to include a
Addie 1. Greene, Chairperson .t. increase in unit prlce(s) b.sed on term and condition *--:,
Jeff Koons, Vice Chair [ ] EXTENSION OF CONTRACT based on BID/RFQ #:
Karen T. Marcus I ] SOLE SOURCE CONTRACT '1#:
Robert J. !<anjian Vendor shall notify Purchasing Immediately If the sole source status chang...
Mary MCCarty The term of this contract is 6/20/08 through 6/19/09 . The estimated dollar value is
$1.766.202. .
Burt Aaronson
Jess R. Santamaria The obligations of Palm Beach County under this contract are subject to the
avallablllty of funds Jawfu lIy appropriated for Its purpose by the State of Florida and
the Board of County Commissioners.
Palm Beach County Departments will Issue Individual hard copy orders against this
County Ad.nainbtl'atur contract as your authorization to deliver. All Invoices must reference a unique
document number (e.g. CPO/DO 680 XY03030500000000001111 or CPO/DO 680
R.obert weisman XY030305*1111). Failure to provide an order number with each invoice will result in a
delay in processing payment.
If you have any questions, please contact Cindy Brewer at (561 )616-6814 .
Sincerely,
~cww-
-.in /!qual opportunit)' athleen M. Scarlett
~rfw Ar:tion .6mployr. Director
c: Vernetha Green, Water Utilities
File
@ prinI8d 01/ recycI6d papr
~12
~ ' , t ".~ ..~~,,~:"":
:';~r"'~~1~~-;;
::.. t:' ~ ". f:,( ~
'. ~.. f .' ._ ....... ~ _,I.
~'
'.~
-. -.... ..........
.~,II~~ . . :~......... -'. ". ~....,..:; . ~ ".,... .... ': .... n, f",;-"" . ' _ .'~" ,";., ,.... ~ . . , ..... .
,~,.llWIII.If~ flfIt", .;"ii1iB'..... ", _iL,~
:. "'~~ . "Mv--".t;: . ..... ,. '.., ' .. ',..' ".:.
,'" - . .....
, ~.,.~..- '..;J~:.'.:. . ./:a$.~ .". , . .
....;,.....~,
.~~, ..~,. .1~~....... ....
, ,.,.' '1Sii1IIn' .' ~.. ',..C...,. ..,~..' : _."."t:J:t,~i,.<.,:'::;..
.~.~
. . .-.. ". .:'. : :.,' -: ... . :.':'..~"'-fj" .
.- ~ . ,', . ...
..J., .' '. : :.~' .' '. .~..:." . .:.:',. .,.. t .~'~::. .:;~.
1SS11iM'::r-~~.~1'f"n": ", .'. ... ,.... ",. ,.n,
,'.,'." "",,~~,~'lt.,...;f'~ .. *.118 ,', 2:1;1. '110
.~' '. ~..".,.<,..." ",.......' ", '. iol.... ;". " .". ~ !O<""',
,..:..:; ."''''''':~;J.
'. ;". ~ . ' .
'. '
- 1"" :~.
~~~:~,::i,=!
. ."....".,... '. ........... ", ... ....,.,.,... .......j""..... . ,...." ",,,, ,. ,. ..,'. ,..... ,<.,.,. . .."...,...... '" .,. . , '.
~~:~~..r.J.J~;w.."JJfM.~.~h~._:lWlt'....I.hiLr..II?"~ ,~. ~.'.,,'
...... :i', . ;......~:
,..:.~l~.,.;;A...~'~ . ~
~.""...~ -~~iI:~. .~ '1e,"~.'
ZH:~ ~a. '. ,.. .. '~;. .~ ~."-lL';I: ~~-t .~
. ilM:iiIiF~ _~m ;~J~.
. ~~: ~i6_ ,~n.J~.Bi~
I
.\_~" '.',"
.~i.-,..,..._..'m_1;~. ..........., ,,; .!,......:.,.,.:~.......~>..:.
:;'l'~j l. '~)'.~~ 5.Ml6ii: :M~'t.i~if~
. ..
'~8iIlJaE. "1 i:~tt ~ '~f.;\~, .,..\t.r:)i ........
. . ", 0".' .',
,:IIIr'....:~.~; " ." . ..~; . . . '..
. . I . ~;.... '." .
_, .... ," ~.. - ","-. ..'1...... ,.. . ...,__ ._ .,.'" .', - '! .;:!:~. '~""" .... ....... ~~,... ", - .,' ," ."..~ '-.-
:-- -, :.' . . ~ -
':_N.,.~. ':'-, .'~.. '.
.....-:.. I '. . ........ ::.' :,.,: ::._.' _',"._" "' . .........: . _ _. '-" . ".._. ""..... ,..... ..^'_ _'~ _ ._.' _. ~ I. -.'... .. .
. ..' . , .."" .' ..... ..... '.,',...' ~. - . . 1 . '
BID RE-cAi ,EEl arm f
BID #: OS.()t10ICB T1TlE: Sodium Hypochlorite, Purchase .nd Delivery (Various Locations), Term Contnlct
BUYER: Cindy Brewer
ACTION DATE INITIALS ACTION INITIALS
BID OPENED 3127108 CBlNG BID POSTED IN PURCHASING
POSTING APPROVED M . POSTING REMOVED
COPY TO BUYER ASSISTANT FOR 1-1/3/0'0 '=iG copy TO OSSA AND DEPARTMENT
POSTING ON INTERNET
KEY(S) FOR RECOMMENDATION: (PLEASE NOTE YOUR RECOMMENDATION BELOW) PREFERENCE CODES:
(1) RECOMMENDED AWNm . LOWEST RESPONSIVE AND RESPONSIBLE BIDDER MEETING SPECIFICATIONS "LP' · l.OCAL PREFERENCE (lS%)
(2) 1m AWARD, RESPONSIVE AND RESPONSIBLE, BUT NOT LOWEST BIDDER MEETING SPECIFlCATlONS "SHE' .. SBE RANKING (10%)
(3) NO. AWARD, NOT RESPONSIVE AND/OR RESPONSIBLE 10 BID "NO LP" · MARnN CO . NO "LP' APPLED
(4) NOT EVALUATED
ITEM #1 Tanker Load
STEP 1 STEP 2
LlaT BIDDERS FROM OFFER AFTER
UST BIDDERS FROM TOTAL OFFER IF PREFERENCE LOWEST 10 HIGHEST PREFERENCE IF PREFERENCE AWARD
LOWEST TO HIGHEST MaiD NOTE: "loP" AFTER HAS BEEN NOTE: "LP" RECOMMENDATION
AND/OR "SBE" PREFERENCE HAS APPUED ANDlOR "SBE" "KEY" ONLY
BEEN APPUED (BEE ABOVE)
Allied Universal Corp. $1,739,070. Allied Universal Corp. $1,739,070. ( 1 )
Odyssey. Manufacturing Company $1.923.750. Odyssey Manufacturing Company $1,923,750. ( 2 )
ITEM #2 Less Than Tanker Load (LTL)
STEP 1 STEP 2
UST BIDDERS FROM OFFER AFTER
LIST BIDDERS FROM TOTAL OFFER If PREFERENCE lOWEST 10 HIGHEST PREfeRENCE IF AWARD
LOWEST TO HIGHEST AS BID NOTE: "LP" AFTER HAS BEEN PREFERENCE RECOMMENDATION
AND/OR "SBE" PREFERENCE HAS APPLIED NOTE: .LP" "KEY" ONLY
BEEN APPLIED AND/OR "SBE' (SEe ABOVE)
Allied Universal Corp. $27.132. Allied Universal Corp. $27,132. ( 1 )
Odyssey Manufacturing Company $28,900. Odyssey Manufach.ri,:,g Company $28,900. ( 2 )
I REMARKS: PUR '98 APR 3 P" ~14 I
PUR '08 RPR 11 AI1 9:31
Board of County Commissioners County Administrator
Addie L. Greene, Chairperson Robert Weismar
Jeff Koons, Vice Chair
Karen T. Marcus
Robert J. Kanjlan
Mary McCarty Purchasing Department
Burt Aaronson
Jess R. Santamaria www.pbcgov.com/pur
BOARD OF COUNTY COMMISSIONERS
NOTICE OF SOLICIT A liON
BID #OS..o60/CB
SODIUM HYPOCHLORITE, PURCHASE AND DELIVERY
(VARIOUS LOCATIONS), TERM CONTRACT
BID OPENING DATE: MARCH 27. 2008 AT 2:00 P.M.
It is the responsibility of the bidder to ensure that all pages are included. Therefore, all bidders are
advised to closely examine this package. Any questions regarding the completeness of this package
should be immediately directed to Palm Beach County Purchasing Department (561) 616-6800.
It is requested that all bids be submitted in triplicate, one original and two copies.
BIDDERS SHALL SUBMIT, IN A SEALED PACKAGE OR CONTAINER, AT LEAST ONE ORIGINAL,
SIGNED IN INK BY AN AGENT OF THE COMPANY HAVING AUTHORITY TO BIND THE COMPANY
OR FIRM. FAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR BID.
Call Bid Hotline number 795-8080 (from Palm Beach County), 425-7420 (from Broward County), or 655-
4527 (from Dade County) or tune in to the Education and Government Television Cabie Channel for a
list of additional advertised "Invitations for Bid" and "Requests for Proposal". The Bid Hotline also
provides updates on posted award recommendations. This same information, to include posted award
information, is available on our web site www.pbcgov.com/pur.
Protests can be accepted only during the five (5) business day posting period.
CAUTION
Amendments to this Invitation for Bid will be automatically sent only to those vendors
who received this document directly from Palm Beach County Purchasing Department.
Palm Beach County shall not be responsible for the completeness of any Invitation for Bid
package not purchased directly from Palm Beach County Purchasing Department.
In accordance with the provisions of ADA,
this document may be requested in an alternate tormat.
50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199
(561) 616-6800 FAX: (561) 616-6811
<<
Page 2
BOARD OF COUNTY COMMISSIONERS
Palm Beach County
INVITATION FOR BID
BID NO: 08-060/CB 8[0 TITLE: Sodium Hypochlorite. Purchase and Delivery (Various Locations), Tenn Contract
PURCHASING DEPARTMENT CONTACT: Cindy Brewer, Senior Buyer. TELEPHONE NO.: 561-616-6814
FAX NO.: 561-242-6714 EMAIL ADDRESS: cbrewer@co.pelm-beach.fJ.us
All bid responses must be received on or before March 27 , 2008 , prior to 2:00 p.m., Palm Beach County local time,
at which time all bids shall be publicly opened and read. SUBMIT BID TO: Palm Beach County Purchasing
Department, 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415-3199.
This Invitation for Bid, General Conditions. Instructions to Bidders, Special Conditions, Specifications, Attachments, Amendments flf
issued), and/or any other referenced document form a part of this bid solicitation and response thereto. and by reference are made a part
thereof. The selected awardee shall be bound by aB terms, conditions and requirements In these documents.
PURPOSE AND EFFECT: It is the purpose and intent of this Invitation to secure bids for item(s) and/or services as listed herein. The
selected awardee Is hereby placed on notice that acceptance of Its bid by Palm Beach County shall constitute a binding contract.
GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS
GENERAL CONDITIONS
1. GENERAL INFORMATION bidder and Palm Beach County for any terms and condltions not
speclflcaUy stated In the InvJtation for BId.
Bidders are advised that this package conslitutas the complete set of
specifications, tenns, and conditions which forms the binding contract b. DISCRlMINAnON PROHIBITED: Palm Beach County Is commIted
between Palm Beach County and the successful bidder. Changes to this to assIJ'Ing equal 'opportunity in the award of contracts and ccmp&es
Invitation for bid may be made 2!J!l by written amendment Issued by the with all laws prohibiting discrimnation. The successful bidder is
County Purdlaslng Depar1ment. Bidders are further advised 10 c106~ proliblled from dlscr1rn1nat1ng against any employee, appticant, or
examine every section of this document, to ensure that aD sequentialy client because of race. color. religion, disability. sex. age, national
numbered pages are present, and 10 ensure that It Is fully unders1OOd. origin, ancestly, marital status, or sexual orientation.
Queslfons or requests for explanations or i'Ilerprelatlons of this document
must be submitted to the Purchasing Department contact In wrillna In c. INDEPENDENT CONTRACTOR RELATIONSHIP: The &UCC8SSfu1
su1Ilcient time 10 perrnrt a written response and. If required, win be provided bidder Is. and shall be, In the performance c:J all work, services. and
to all prospective bldders, prior to bid opening. Oral explanations or acllllities under this Contract, an Independent Contractor and not llI'I
instructions given by any County agent are nat binding and should nol be employee, agent, or servant of the COUNTY. All persons engaged In
inlerpreted as altering any provision of this document Bidder certifies that any of the work or services performed pursuant to this Contract lShalf at
this bid is made without reliance on IIny oral representations made by the 1111 times, and In aU places. be subject to the su~1 bidder's sole
County. direction, supeMsIon. and control. The sU0C8S8ful bidder shall
exercise conIroI O'IIW the means and manner In which It and Its
The obligations of Palm Beacl'l County under this award are subject to the employees perform the work, and in all respects the sua:essfuJ
availability of funds lawfully appropriated for lis purpose. bidder's relationship, and the reJatlonSl'llp of Its employees, to the
COUNTY shall be that of an Independent Contractor and not as
2. LEGAL REQUIREMENTS employees or agenls of the COUNTY.
a. COMPUANCE WITH LAWS AND CODES: Federal, Stale, County d. CRlMtNAL HISTORY RECORDS CHECK ORDINANCE: Pursuant to
and local laws, ordinances, rules and regulations that In any manner OrdInance 2003-030, the Palm Beach County Criminal History
affect the Items covered herein apply. Lack of knowledge by the Recorda Check Ordinance iOrdinance"), the County shall conduct
bidder shall in no way be a cause for relief from responslbHIty. The fingerprint based crlmlnal history record checks on all persons not
suCCl!l8Sful bidder shall strictly comply with Federal, Slate and local employed by the County who repair, deliver, or provide goods or
building and safety codes. Equipment shal meet al State and Federal services for, to, or on behalf of the County. A. fingerprint based
Safety regulations. Bidder certifies thai all products (materials. criminal hIstory record check shall be conducted on aD employees and
equipment, processes, or other Items supplied In response to Iftls bid) subcontractors of vendors, Including r&paIr persona and delivery
contained In i18 bid meets all ANSI. NFPA and all ather Federal and persons, who are unescorted when entaring a faclIity determined to be
Slate requirements. Bidder further certlfles that, If It Is the successful critical 10 the publiC safety and security of the County. County facilities
bidder, and the product delivered Is subsequently found to be deficient that require this heightened level of security are Identified in Resolution
in any of Itte aforementioned requirements In effect on dale of deliWI)', R-2003-1274. as may be amlll1decl. The bidder Is solely responsible
all costs necessary to bring lITe product Into compliance shall be bome for understanding the financial, schedule, and stating Impicatlons of
by the bidder. this Ordinance. Further, the bidder acknowledges lhat Its bid price
Includes any and al direct or indirect costs associated wiltt compliance
In compliance with Chapter 442. Aotlda Statutes, Bny taxIc substance of this Ordinance, except for the applicable FDLElFBI fees that shaU
resulting from this bid shall be accompanied by a properly completed be paid by the County.
Malerial Safety Data Sheet (MSDS).
8. PUBLIC ENTITY CRIMES: F.S. 281.133 requires Palm Beach County
The Unlfonn Commercial Code (Florida Statutes, Chapter 672) shall to notify all bidden! of the following: "A person or afIlllata who has been
prevail as the basis for contractual obligations between the successful placed on the convicted vendor list foDowing a conviction for a publiC
entity alme may not submit a bid on a contract with a public entity for
the construclton or repair of a publie bulldll1g or public work, may not
Page 3
submit bids on leases of real property to a public entity. may not be resultant contract shaU be held in Palm Beach County and the
awarded or perform work as a contractor. supplier, subcontractor. or contractual obligations shall be interpreted according to the laws of
consultant under a contract \lAth any pUblic entity, and may not Florida.
transact business 'INIth any public entity in excess of the threshold
amount provided in F.$. 287.017 for CATEGORY TWO for a period of m. LEGAL EXPENSES: The County shall not be liable to a bidder for
36 months from the date of being placed on the convicted vendor list." any legal fees, court oasts, or other legal expenses arising from the
interpretation or enforcement of this contract, or from any other matter
f. NON-cou..uSION: Bidder certifies thai it has entered inlo no generated by or relating to this contract.
agreement to commit a fraudulent, deceitful, unlawful, or wrongful act,
or any act which may result in unfair advantage for one or more 3. BID SUBMISSION
bidders over other bidders. Conviction for the Commission of any
fraud or act of collusion ln conllection with any sale, bid, quotation, a. SUBMISSION OF RESPONSES: All bid responses must be
proposal or other act incident to doing business with Palm Beach submitted on the provided Invitation for Bid '"Response" Form.
County may result In pennanent qebarment Bid responses on vendor letterheadlqlKltation forms shall not be
accepted. Rqponses must be typewritten or wntt.n in ink, and
No premiums, rebates or gratuities are permitted; either with, prior to must be signed in Ink by an agent of the company having authority to
or after any delivery of material or provision of services. Any such bind the company or firm. FAILURE TO SIGN THE BID RESPONSE
violation may result in award cancellation, return of materials, FORM AT n1E INDICATED PLACES SHALl. BE CAUSE FOR
discontinuation of services, removal from the vendor bid list(s). and/or REJECTION OF lHE BID. Bid responses are 10 be submitted to the
debarment or suspension from dolng business with Palm Beach Palm Beach County Purchasing Department no later than the lime
County. indica*, on the solicitation preamble, and must be submitted In a
sealed envelope or container. which should have the enclosed
g. ~QBBYlNG: Bidders are advised that the "Palm Beach County address label afIlxed and bearing the bid number.
lobbyist Registration OrdInance" prohibits a bidder or anyone
representing the bidder from communicating with any County b. CERTIFICATIONS. UCENSES AND PERMITS: Unless otherwise
Commissioner, County Commissioner's staff. or any employee directed in sub-paragraph d. (Loc:al PreFeRlnca) or the Special
authorized to act on behalf of the Commission to award a particular Conditions of this bid. bidder should Include with its bid a copy of aU
contract regarding Its bid. i.e., a "Cone of Silence", applicable Certificates of Competency issued by the State of Florida or
the Palm Beach County Con.struction Industry licensing Board In the
The "Cone of SUence" is In effect from \he datelllme of the deadline for name of the bidder shown on the bid response page. It shal also be
submission r:A the bid, and term/nates at the time that the Board of the responsibility of the successful bldder to submit, prior to
County Commissioners, or a County Department authorized to act on commenc:emerrt of YwOrk, a current OCC\Jpational License for Palm
their behalf, awards or approves a contract, rejects all bids, or Beach County and all permils required to comple19 this contractual
otherwise takes action which ends the solicitation process. service at no additional cost 10 Palm Beach County. A Palm Beach
County Occupational lioense is required unless specifically exempted
Bidders may, however. contact any County Commissioner, County by law, In lieI.l of a Palm Beach County occupational license. the
Commissioner's staff, or any employee authorized to act on behalf of bidder should Include the current occupational license issued to tht
the Commission to award a particular conlJaet, via written bidder in the responae. It Is the responsibility of the successful blddel
communication I.e., facsimile, e--mail or U.S. mall. 10 ensure that all raqulred c:ertlfications, licenses and permits are
maintained in force and current throughout the 1erm of the contract
VIOlations of the "Cone of Silence" are punishable by a fine of $250.00 Fagure to meet this requirement shaft be considered default of
per violation. contract
h. CONFLICT OF INTEREST: AU bidders shall disclose with their bid the c. SBe BID DOCUMENT LANGUAGE
name of any officer, d~, or agent who Is also an employee or a
relative of an employee of Palm Beach County. Further, all bidders Item 1 . Policv
shall disclose the name of any County employee or relative of a
County employee who owns. directly or indirectly. an Inwrest of ten It is the polley of the Board of County Commissioners of Palm Beach
percent or more In the bidder's linn or any of Its branches. County. Florida, that SBE(s) have the maximum pradical OPPOrtunity
to participate In the competitive process of supplying goods and
i. SUCCESSORS AND ASSIGNS: The County and the successful services to the County. To that end, the Board of County
bidder eact1 binds Itself and Its succ:es&OlS and assigns to the other Commissioners established Ordinance No. 2002-064, 1MI1ch sets forth
party in respect to aU provisions of this Contract. Neither the County the County's requirements for the SBe program, and are incorpOl'8I8d
nor the suooessful bidder shall assign. sublet. conveyor transfer Its in this solicitation. CompUance with the requir8ments contained in this
interest in this Contract without the prior wrItIen consent of the other. section shall result in a bidder being deemed responsive to SBE
requirements. The provisions r:A 11115 Ordinance are applicable to this
j. INDEMNIFICADON: Regardless of the CO'oIerage provided by any solicitation, and shall have precedence over the provisions of this
insurance, the suCCOllSfuI bidder shall indemnify, save hannless and solidtation in the event of a conflict.
defend the County, its agents, servants, or employees from and
against any and all claims, IlabUity, losses and/or causes of action Although preferenoes will not be extended to c:ertilied MlWBEs, unless
which may arise from any negligent act or omission of the successful OthelWiS8 provided by law, businesses eligible for certification as an
bidder, its 8ubcontractcls, agents, servants or employees during the MlWBE are encouraged to maintakl their certification In order to assist
course of perfaTning services or caused by !he goodS provided In the tracking of M/WBE avallablUty and awards of contracts to
pursuant to theM bid documents and/or resultant conlJact. MIWBEs, This information Is vital to detennining whether race and
gender neutral programs assist MlWBE firms or whether race and
k. PUBLIC RECORDS: Arly material submitted in response to this gender preferences are necessary In order to addre5s any continued
invltation for bid Is considered a public document in aa:ordance with discrimination In the market
SecUon 119.07, F.$. This includes material which the responding
bidder might consider to be confidential or a trade secret Any claim of Item 2 . SBE Goals
confidentialty is waived upon submission. effective after opening
pursuant to Section 119.07, F.S. The County has established a minimum gosl of 15% SBe participatiOl'
for all County solicitations. This goal is a minimum, and no r04..IIldi(lb
I. INCORPORAOON. PRECEDENCE. JURISDICTION: This Invitation shall be accepted.
for Bid shall be Included and incorporated In the final award. The order
of contractual precedence shall be the bid document (original terms
and conditions), bid response. and purchase order or term contract
order. Arly and all legal action lleC9SSary to enforce the award or the
Page 4
Item 3 - Rankina of ResDOnsive Bidders decertified or whose c;ertlfloation has explrud after a contract award
date or durtng the pelformance of the contract.
Bidcklrs who meet the see goal shall be deemed to be responsive to
the sae requirement When evaluating competltive bids of up b:l one 6.4 The County or Prime may CCMlt toward its see goal a POrtion of
mlll10n dollars ($1,000.000) In which the apparent low bidder Is the total dollar value of a contract with a joint venture. ellglb6e ~der
determined to be non-responsive to the see requirement, the contract the standards for certification, equllll to the perc:enlage of the
shaH be awarded to the low bidder responsive to the SBe Alqulrement, ownership and control of the SSE pamer In the joint venture.
or. In the event there are no bldd9f'8 responsive 10 the SeE
requirement. to the bidder with the greatsst SBe participation in 6.5 The County or PrIme rmay oount toward its s8E goal the entiAt
excess of seven percent (7%) partldpation, as long as the bid does not expenditures for materials and equipment purchased by an SBE
exceed the low bid amount by ten percent (10%). subcontractor, provided that the SSE subcontractor has the
responslbUity for the Installation of the purchased materials and
In cases wheAt the low bid exceeds one million dollars ($1.000,000), equipment.
the contract. shall be awarded to the low bidder responsive to the SeE
requirements, or, In the 8V8nt there aAl no bidders responsive to the 6.6 The County or Prime may count the entire expenditure to an
sse requirements, to the bidder with the greatest SSE pal'llclpatlon in SBE manufactJ.nr (I.e.. a supplier that prodU<:8S goods from raw
excess of sewn percent (7%) participation. provided that such bid materials or substantially alters the goods before resale).
does not exceed the low bid olherwlse responsive to ltIe bid
requirements by more than one hundred thousand dollars ($100,000) 6.7 The County or Prime may count sixty percent (60%) of its
plus three percent (3%) of the lDIaI bid in excess of one million dollars expenditure to SBE suppliers that are not manufaCbJrers.
($1.000,000).
6.8 The Col.l'lty or Prtme may count toward Its sse goal second and
Item 4 . Bid Submission Documentation third tiered see suboontractora. provided that tile Priine Identifies the
SSE subcontradors as second and third tier subs In their bid
SSE blddets. bidding as prine contractors, are advised that they must submittal.
complete Schedule 1 listing the wor1< tel be performed by their own
workforce as wetl as the work to be performed by any SSE or MWSE bm 7 - Re8oonlllblRtl.. After Contract Award
subcontractor. Failure to Include this information on ScheWIe 1 will
result in the participation by the SSE prime bidders own workforce All bidders hereby assure that they shall meet the SBe participation
NOT being counted towards meeting the SBE goal. This requnment percentages S\Ibm1tt8d In thelr respecIlve bids 'll'ith the
apples even If the SBE oonb'actor Intends to perform 100% of tho 8ubconlractors contained on Schedules 1 & 2 and at the dollar values
work with their own WOl1<force. Bidders are required to submit with specified. BIdders agree to provide any additional information
their bid the approprlate SBE-MJWBE Schedules in order to be requested by the County to substantiate participallon.
deemed responsive to the SSE requirements. SBE-MlWBE
documentation to be submitted Is as foICJWS: The sucoesaful bidder shall submit an SBE-MlWBE AcIlvity Form
(Schedule 3) and SBe-MM'BE Payment Cet1ificatlon Forms
SctnKlule 1 . List of Proooaed SBE and MIWBE Prime (Schedule 4) with each payment application. Failure to provide these
Subcontractors forms may result In a delay In processing payment or disapproval of
the Invoice untI they are $Ubmlbd. The SBE-WNBE ActIvIty Form
This list shall contain the namea of all seE and MlWBE subcontractors Is to be iliad out by the Prime Contractor and the SBE-MtWBE
Intended to be used In performance of the contract, If awarded. The Payment CerUflcallon FDmIll are to be executed by the SBe or
type 01 work to be performed by each subcontractor and the dollar Iv1IWBE firm to verify receipt of payment
value or percentage shan also be specl1ied. ThIs schedule shall al80
be used if an SeE prime bidder Is utilizing AN( subcontractors. Item 8 . SBE SubstltuUons
Schedulellll 2 . Letbtrls' of Intent to Perform as an SBE or Attar contract award, the successful bidder shan only be permitted to
MlWBE SUbcontractor replllC8 a certified sBE subcontractor Vtotlo is unwilling or unablo to
perform. Such 8UbetlIuUon must be done wittl other cerlified S8Ea in
One Schedule 2 for each SBE and MlWBE Subcon1ractor listed on order 10 maintain the SBe percentages submlttflcl 'll'ith the bid.
Schedule 1 shall be completed and executed by the proposed SBE Requests far substitutions must be submitted to the Deparhent
and MlWBE Subcontractor. AddItional copies may be made as Issuing the bid and the O$BA.
needed.
Nots: Where there Is a conflict between the Local Preference
Item 5 - SBE Certification Ordinance and the SBE OrdInance, lie SBe OrdInance shall prevail.
Only those firms certified by Pam Beach County at the time of bid d. LOCAL PREFERENCE: In ac:ccWance with the Palm Beach County
opening shaa be counted toward the established SBE goals. Upon Loc::al Preference Ordinance. a preference will be given to bidders
receipt of a complete applicatlon, IT TAKES UP TO SIX1Y (60) who have a permanent place of business In Palm Beach CoIIlty and
DAYS TO BECONE CER11FJED AS AN SBE WITH PALM BEACH who hold a valid occupational Hcense issued by Ihe County that
COUNTY. It Is the responsIbDlty of the bidder to confirm the authorizes the bidder to provide the goocis or services to be
certification of any proposed seE; therefore, It Is recommended that purd1aaed. Local preference means that if the lowest IMpon9Ive,
bidders contact the O$BA lit (561) 616-684010 verify certification. respon8ible bidder Is a regional or non-local business, then aD bids
received from f9SponsIYe, responsible local bidders are decreased by
Item 6 - Counting SSE Partle_fio" land MJWBE Partlcloatlon 5%. The or\glnal bid amount Is not changed; the 5% decrease Is
for Tracktna Puroos..l calculated only far the purposes d determining local preference. To
receive a local preference. a bidder mllSt have a permanant place of
6.1 Once a tlnn Is determined to be an eligible SBE according to the business In existence m to the County's isalance ofthia Notice of
Palm Beach County certlllcation procedures. the County or the Prime SolidtaUonllnvltation for BId. Prior to the County's Issuance means
may count toward Its SBE pis only that portion of the total dollar the dale that tf1e NoIIoe of SolcltationJlnvltaUon for Bid was
value of a contract performed by the SBE. advertised In the Palm Beach Post A permanent place of business
means that the blddet's headquartel1l Is Iocafed In Palm Beach
6.2 The total dollar value of a contract. with an eligible SBe may be County; or. the bidder hM a permanent office or other slle In Palm
counted toward the goal. Beach County where the bidder wlU produoe a suDstantial portion of
the goods or aerviC88 to be purchased. A valid OCCIJpallonal Ucenslt
6.3 The County may count toward Its SSE goals the total value of a Issued by the Palm Beach County Tax Collector shell be used to
contract awarded to an eligible sse linn that subsequenUy Is verify that the bidder had a permanent place of business prior to the
issuance of Ihls Notice of soIicitaUonJInvltation for Bid. A Palm
Page 5
Beach County Occupatiol'lal Dcense is required unless specificany
exempted by law. In lieu of a Palm Beach County occupational Palm Beach County reserves the right to reject any offer or bid if the
license, the bidder shaD indude the cunent occupational license prices for any line items or subline 1tell1$ are matertally unbalance<
issued to the bidder in the response. Please note that the bid An offer Is materially unbalanced if it is mathematically unbalanceo,
slJbmitted to Palm Beach County must be from all address located and if there Is reason to believe that the offer would m2t result in the
mlt!iD Palm Beach County in order for local preference to apply. The lowest OII9t'aU cost to the County, even though It Is ttw lowest
bidder must submit the attached "CertIfication of Business Location" evaluated offer. Iv1 offer is mathemaUcally unbalanced If it is based on
at the time of bid submission. Failure to slJbmit this information shall prices which are significantly less than fafr market price for some bid
cause the bIdder to mt receive a local preference. Palm Beactr line Item iillt slgnlllcanlly gtester than faJ1 mart<:et prfce for other bid
County may require a bidder to provide additional information for line items. Fair market price shaH be determined based on industry
clarificalion purposes at any time prior to the award of the contract standards, comparable bids or offers, existing contracts, or other
means of establishing a range of current prices for which the line Items
e. DRUG FREE WORKPlACE CERnFICATION: In compliance with may be obtained In the market place. The determination of whether a
Florida Statute (Section 287.087) Btlached form -Drug-Free Woriqllace par1k:ular offer or bid Is materially unbalanced shall be made in Wliting
Cerliticatlon" should be fully executed and submitted with bid response by the Purchasing DIrector, citing the basis for the determination.
in order to be considered for a preference whenever two (2) or mote
bids which are equal wfth respect to price. quality, and service are j. NON.EXCLUSIVE: The County reserves the right to acquire some Of
l'S<leivecl by Palm Beach County. all of these goods and services through a State of Florida contract
CONDlnONED OFFERfi: Bidders are cautioned that any condition. under the provisions of Section 287.042, Florida Statutes. provided the
f. Slale of Florida oonlract offers a lower price for lt1e aame goods and
quaUfIcation, provision, or comment in their bid, or in other services. This reservallon applies both to the Initial award of this
correspondence transmitted with their bid, which in any way modifies, solicitation and to acquisition after a term contract may be awarded.
takes exception to, or is inconslstent with the speQflcallons. AddlllonaUy, Palm Beach County reserves the right to award other
requirements, or any of the terms, conditions, or provlslons of this contracts for goods and services fanlng within tile scope of this
solicitation, is sufficient cause for the rejecllon of their bid as non. solldtatlon and resultant comract when the specifications differ from
responsive. this solicilatlon Of resultant contract. or fur goods and servk:es
speciflecl In this solldtatlon when the scope substantially differs from
g. PRICING: th is solicitation or resultant contract.
(1) Prices offered must be the price for new merohandise and k. OFFER EXTENDED TO OTHER GOVERNM&.(f('AL ENTITIES: Palm
free from defect. Unless speclllcally requested in the bid Beach County encourages and 8gIM8 to the flJ~ bidder
specifications, any bids containing modlfytng or escalation extending the pl1clng, terms and conditions of this solicitation or
clauses shall be rejeded. resultant contract to ather govemmental entilies at \he discretion of the
(2) TIle plice orfered lTltlSl be In accordance with the unit of successful bIdder.
measul'9 provtded on the bid l'8SI:Ionse page{s). One (1)
space or line requires only one (1) sillgle, fixed unit price. l. PERFORMANCE DURING EMERGENCY: By submitting a bid,
Anything other than a single, fixed unit price 8haJI result in bidder agrees and promises that. during and after a public emergen~
the rejection of your bid. disaster, hurricane, load, or acts of God. Palm Beach County shaU b
(3) Bidder warrants by virtue of bidding that prices shall remain given "first priority" for all goods Bnd servfcee under this contract.
film for a period of ninety (90) days from the date of bid Bidder agrees to provide all goads and services to Palm Beach County
opening to allow for evaluation and award. during and after the emergenc;yldlsaster at the tenns. conditions. and
(4) Bidder warrants by virtue of bidding that ptices shall ramaln prica& as provlded In this soJicitatlon. and with a priority above, a
firm for the lnIial and any subsequent term unless modified preference over, sales to the private sector. Bidder shall fumlst1 s 2.0\-
by a special condition. hour phone number to the CotInty In the event of such an emergency.
(5) In the event of mathematical error(s), the unit price snail Failure to provide the stated prlorttylpreference during and after en
prevail and the bidder's total offer shan be corrected emergency/disaster ehall conatitull!l breactr of contract and make the
accordingly. BIDS HAVING ERASURES OR bidder subject to sanctions from further business with the County.
CORR.EC'TlON8 MUST BE INITIALED IN INK BY THE
BIDDER PRIOR TO BID OPENING. IF THE CORRECllON 4. BID OPENING/AWARD OF BID
IS NOT PROPERLY INITIALED. OR IF THE INTENT OR
LEGIBIUTY OF THE CORRECTION IS NOT CLEAR, lHe 8. OBSERVING THE PUBLISHED BtD OPENING llME: The
BID SHALl BE REJECTED. published bid opening time shall be 8cnapulously observed. It is
(6) Bidders may offer a cash dl8count for prompt payment the sole responsiblHty of Ihe bidder to ensure that thelr bid alTives In
However, such discounts shall not be considered in the Purchasing Department prior 10 the published bid Opening time.
determining the lowest net oosI. for bid evaluation purposes Any bid delivered after the pl'9dse time of bid opening shall not be
unless otherwise specified in the special conditions. Blddem considered, and shall be returned to the bidder unopened if bidder
should relied any discounts to be considered in the unit Idenlilication is pQ6d)le without opening. Bid responses by telephone.
prices bid. telegram, or facsimIle shall not be acoeplsd. Bidders shall not be
allowed to modify their bids after the published bid opening time.
h. SUBMrmNG NO BID or NO CHARGE: Bidders not wfshing to bid on
some Items sought by this solicitation should marl< those Items as 'no b. POSnNG OF AWARD RECOUIIIENO~MN: Recommended
bid. - If some Items are to be oIfered at no ctrarge, bidders should awards shall be publicly posted for review. at the Purchasing
mark those Items as -no charge." ltams left blank shall be consldered Department prior 10 final appmval, and shall remain pasted for a period
a .na bid" for that item, and the bid shall be evaluated aooordingly. of live (5) business da)'S. Siddens desiring it copy of the bid posting
Bidders who do not wish 10 submit bids on any Item In this solicitation. summary may request same by enclOSing a self-addressed, stamped
should retum a .Stahlment of No Bid" In an envelope plainly marked envelope With their bid. (NOTE: As a service to bidders, lhe County
wItI1 the bid number and mar1ced "NO BlD.- provides an unat'llcial list of award postings on otIr web site at
www.Dbcaov.comIDur and on our bid hat-llne, Ielephone 561-795-
i. ACCEPTANCElRgJECTlON OF BIDS: Palm Beach County reserves 8080. These listings are updated weekly, normally 011 Friday. If any
the right to accept or to reject any or aU bids. Palm Beach County also discrepancy between these listings and the at'Ilcial posting in the
reserves the right to (1) waive any non-aubstantive irregularities and Purchasing Department, the latter shall prewil.)
technicalities; (2) reject the bid of any bidder who has previously failed
in the proper perfonnance of a contract of a similar nalure, who has c. PROTEST PROCEDURE: Protest procedures are provIded in the
been suspended or debarred by another governmental entity, or who Palm Beach County Purchasing Code. Protests must be submitted in
is not In a posltiorl to penonn properly under this award; and (3) writing, addressed to the Dir9ctor of Purchasing, via hand delivery,
inspect all facilities of bidders In order to make a determination as to its mail or fax to 561/242-6705. Protest must identify the solicitation,
abHlty to perform. specify the basis for the protest, and be received by the Purchasing
Page 6
Department within five (5) business days of the posting date of the effective. If only portions of the contract are l8rmlnated, the sUccessful
recommended award. The protest is considered filed when it Is bidder has the right to withdraw, without adverse action, fran the
received by the Purd'lasing Dep8I1ment. Failure to file protest as entire contract.
outlined In the Palm Beach County Pun:hasing Code shall constitute a
waiver of proceedings under the referenced County Code. Unless directed differently In the notice of termination. the SUccessful
bidder shall Incur no further obligations in connection with the
5. CONTRACT ADMINISTRATlON terminated work, and shall stop work to the extent specified and on the
date given In the notice of tennlnalion. Addltionany, unless directed
a. DELIVERY AND ACCEPTANCE: Deliveries of all items shall be differently, the successful bidder shaD termlnatl!l outstanding orders
made as soon as possible. Deliveries resulting from !his bi<i are to be and/or subcontracts related to the terminated worl<.
made during the normal working hoors of the County. TIme Is of the
essence and delivery dates must be mel Should the successful THIS IS THE END OF -GENERAL CONDmONS.-
bidder fall 10 deliver on or before the stated dates. the County reserves
the right to CANCEL the order a contract and make the purchase
elsewhere. The successful bidder shall be responsible far making any
and aft claims against carriers for missing or damaged Items.
Delivered items shall not be consldeAld 'accepted" unlll an authorized
agent for Palm Beactl County has, by Inspection or test of such Items,
determined that they appear to fully comply with spec:lficalions. The
Board of County Commissioners may return. at the expense of the
$ucceesful bidder and for full credit, any Item(s) received whictl fall to
meet the County's spec:lflcations or performance standards.
b. FEDERAL AND STATE TAX: Palm Beach County Is ex8fTl)t from
Federal and State taxes. The authorized agent for PurchasIng shall
provide an exemption certI1Icate to the successful bidder, upon
request. Successful bidders are not exempted from paying sales tax
to their suppliers for materials to fulfil contractual obligations with the
County, nor 819 suooessful bidders aU1hotl%ed to use the County's Tax
Exer1l3tion Number In &eClIrlng such materials.
c. PAYMENT: Payment shall be made by the County after
commodltieslserYfces have been received, accepted and properly
invoiced as Indicated in the contract and/or order. Involoes must bear
the order number. The Florida Prompt Payment Act Is applicable to
this soUdtalion.
d. CHANGES: The Director of Purchasing, Palm Beach Colllty. by
written nollfication to the suocessful bidder may make minor ctlange6
to the contract terms. Minor changes are defined as modifications
which do not si9nlflcantiy alter the scope. nature. or pr1Qf or the
specified goods or services. Typical minor changes include, but are
not limited to. place of deliY8ry, method of shipment, minor ~Ions to
customized worX specifications, and adminis1ratlon of the conInIcl
The successful bidder ~I not amend any provIsion of the contract
without Wlttlen notification to the Directtlr of Purchasing, and written
acc:eptanoe from the Director of Purchasing or the Board of County
Commissioners.
e. DEFAULT: The County may, by written notice of default to the
successful bidder, terminate the contract in whole or In part If the
successful bidder falls to satlsfadoriy perfon'n any provisions of this
solicitation or resultant contract, or falls to make progress so as to
endanger perlgrmance under the terms and conditions of this
soDcitatlon or resultant contract, or provides repeated non-
performance. or does not remedy such faDure within a period r:A 10
days (or such period as the Dlredcr of Purchasing may authorize in
writing) aner reoelpt of notice from the Director of PurchaU'lg
specifying such faUure. In the event the County terminates IhIs
contract in whole or In part because of default of the succ;essful bidder,
the County may procure goods and/or services similar to those
terminatl!ld. and the successful bidder shall be liable for any excess
costs incurred due to this acGon.
If It is determined that the successful bidder was not in default or that
the default was excusable (e.g.. failure due to causes beyond the
control of, or without the fault or negllgenc;e of. the successful bidder).
the rights and obligations of the parties shall be those provided tn
Sedlon 5f, "Termination for Convenience."
f. TERMINATlON FOR CONVENIENCE: The DIrector of Purchasing
may, whenever the Interests of fhe County so require, terminate the
contract, in whole or In part, for the convenience of the County. The
Dil9ctor of Purchasing shall give five (5) days prior written notice of
termination to the successful bidder, specifying the portions of the
contract to be terminated and when the termination is to became
Page 7
SPECIAL CONDITIONS
6. GENERAUSPECIAL CONDITION PRECEDENCE
In the event of conflict between General Conditions and Special Conditions, the provisions of the Special Conditions shall
have precedence.
7. QUALIFICATION OF BIDDERS
This bid shall be awarded onry to a responsive and responsible bidder, qualified to provide the goods and/or service specified.
The bidder shari, upon request, promptly furnish the County sufficient evidence in order to confirm a satisfactory performance
record. Such information may include an adequate flTlancial statement of resources, the ability to comply with required or
proposed delivery or performance schedule, a satisfactory record of integrity and business ethics, the necessary organization.
experience, accounting and operation controls, and technical skills, and be otherwise qualified and eligible to receive an
award under apprtcable laws and regulatiorl$.
The bidder should submit the following information with their bid response; however. if not included, it shall be the
responsibility of the bidder to submit all evidence, as solicited, within a time frame specified by the County (normally within
two working days of request). Failure of a bidder to proVide the required information within the specified time frame is
considered sufficient cause for rejection of their bid. Information submitted with a preVious bid shall not satisfy this
provision.
A. List a minimum of three (3) references in which similar goods and/or services have been provided within the past
three C3} years including scope of work, contact names, addresses, telephone numbers and dates of service. A
contact person shall be someone who has personal knowledge of the bidder's performance for the specific
requirement listed. Contact person must have been informed that they are being used as a reference and that the
County may be calling them. 00 NOT list persons who are unable 10 answer specific questions regarding the
requirement.
8. AWARD C1TEM-BY-ITEM)
Palm Beach County shall award this bid to the lowest, responsive, responsible bidder on an item-by-item basis. The County
reserves the right to reject bids which would result in an award which is financially disadvantageous to the County. An award
may be considered financlally disadvantageous when it would result in an award to a bidder for less than $1,000. or when It
would result in awards of multiple small fragments. This policy is predicated on avoidance of increased administrative costs
and operational complexity.
9. METHOD OF ORDERING (TERM CONTRACT)
A contract shall be issued for a term of twelve (12) months or until the estimated amount is exptlnded, at the discretion of the
County. The County will order on an "as needed" basis.
10. F .O.B. POINT
The F.O.B. point shall be destination. Exact delivery point will be indicated on the term contract delivery order (00). Bid
responses showing other fhan F.O.B. destination shall be rejected. Bidder retains title and assumes all transportation
charges, responsibility, liability and risk in transit, and shall be responSible for the filing of claims for loss or damages.
11. ADDITION/DELETION OF LOCATIONS
Palm Beach County reserves the right to add or delete locations(s) during the term of the contract at its sole discretion.
Additional locations will be based on the unit price per gallon.
12. DELIVERY
De/ivery shall be required within ten (10) calendar days after receipt of term contract delivery order (DO) unless a mOdified
delivery date has been requested by the successful bidder and approved in writing by the Purchasing Department or thf
designated County representative. Failure of the successful bidder to perform to the delivery requirement is sufficient causE.
for default and termination of the contract.
Page 8
13. AS SPECIFIED
A term contract delivery order (DO) will be issued to the successful bidder with the understanding that all Items delivered must
meet the specifications herein. Palm Beach County wm return, at the expense of the successful bidder, items not delivered
as specified.
At the option of Palm Beach County, item(s) from any delivery may be submitted to an independent testing laboratory to
determine confonnity to respective specifICations. Bidders shall assume full responslbl1ty for payment of any and all charges
for testing and analysis of any product offered or delivered that does not conform to the minimum required specifICations.
14. QUANTITY
The quantities shown are estimated. Palm Beach County reserves the right to increase or decrease the total quantities as
necessary to meet actual requirements. Unless stipulated otherwise. Palm Beach County will accept NO minimum order
requirements. Additionally. bidders are cautioned to bid In accordance with the unit specified on the bid response page.
. 15. RENEWAL OPTION WITH ESCALATOR
The successful bidder shall be awarded a contract for twelve (12) months with the option to renew for four (4) additional
twelve (12) month periods. Prices shall remain firm for the Initial twelve (12) month period. The option for renewal shall only
be exercised upon mutual written agreement with all original terms and conditions adhered to with no deviations.
At the beginning of each of the four (4) twelve (12) month option periods, the County will consider a single annual price
adjustment to the unit price(s) based on the U.S. Department of Labor, Bureau of Labor Statistics Consumer Price Index
(CPI-U, All Items, Not Seasonally Adjusted (NS/>.)).. The webslte is httD:/lwww.bls.aov/coi/home.htm. At the County's sole
discretion, this annual adjustment shall be calculated by using the appropriate annual percentage as provided by the Bureau
of Labor Statistics not more than 120 days nor less than 30 days prior to the first day of the renewal term.
Any renewal Including subsequent price adjustments shall be subject to the appropriation of funds by the Board of County
Commissioners.
16. INFORMATION AND DESCRIPTIVE LITERATURE
Bidder lbIU. enter the manufacturer and manufacturer part number on the bid response page, if required. Additionally, the
bidder Jb!!I. submit with their bid response. manufacturer cut sheets, sketches, descriptive literature and/or complete
specifications for said Item(s). Literature shall provide sufficient detail to verify compliance to bid specifications. The failure
of the descriptive literature to show that the Item(s) offered conforms to the requirements of this solicitation shell
result in the rejection of the bid. Reference to literature submitted with a previous bid or literature which has been created
by any entity other than the manufacturer wUl not satisfy this provision. The County reserves the sole right to detennine
acceptance of offered item(s}.
17. WORK SITE SAFETYISECURITY
The successful bidder shall at all times guard against damage or loss to the property of Palm Beach County, the bidder's own
property, and/or that of other contractors, and shall be held responsible for replacing or repairing any sum loss or damage.
When applicable, the successful bidder shall provide fences, signs, barricades. flashing lights, etc. necessary to protect and
secure the work site(s) and Insure that all County, State of Florida. OSHA, and other appncable safety regulations are met.
Additionally. successful bidder shall provide for the prompt removal of all debris from Palm Beach County property. Palm
Beach County may withhold payment or make such deductions as deemed necessary to ensure reimbursement or
replacement for loss or damage to property through negligence of the successful bidder or Its agents.
18. INSURANCE REQUIRED
It shall be the responsibility of the successful bidder to provide evidence of the following minimum amounts of insurance
coverage to Palm Beach County. cia Purchasing Department, Attention Buyer. 50 South Military Trail, Suite 110, West Palm
Beach, Florida 33415. During the term of the Contract and prior to each subsequent renewal thereof, the successful bidder
shall provide this evidence to the County prior to the expiration date of each and every insurance required herein.
Commercial General Liability Insurance. Successful bidder shall maintain Commercial General Liability Insurance, or similar
fonn, at a limit of liability not less than $500.000 Each Occurrence for Bodily Injury, Personal Injury and Property Damage
Liability. Coverage shall include Premises and/or Operations, Independent Contractors, Products and/or Completed
Operations. Personal Injury/Advertising LIability, Contractual Liability and Broad Form Property Damage coverages.
Coverage for the hazards of explosion. collapse and underground property damage (X-C-U) must also be included when
applicable to the work to be performed. This coverage shall be endorsed to Include Palm Beach County as an
Additional Insured.
Page 9
Business Auto Liability with Pollution LIability Endorsements. Successful Bidder shall agree to maintain Business Automobfle
Liability, including the MCS-90 Motor Carrier Act Endorsement andlor CA 99 48 Pollution Liability - Broadened Coverage fe
Covered Autos - Business Auto, Motor Carrier and Truckers Coverage Forms Endorsement, at a minimum limit not less tha~
$500,000 per occurrence providing coverage for damages against such third-party liability, remediation and defense costs. In
the event the policy includes a self-insured retention or deductible in excess of $100,000. the County reserves the right, but
not the obligation, to review and request a copy of the successful bidder's most recent annual report or audited financial
statements. The policy shall be endorsed to include "Palm Beach County Board of County Commissioners, a Political
Subdivision of the State of Rorida, its Officers, Employees and Agents as additional Insured."
Workers' Compensation and Employer's Liability Insurance. Successful bidder shall maintain Workers' Compensation &
Employer's Liability Insurance in accordance with Florida Statute Chapter 440.
A signed Certificate or Certificates of Insurance, evidencing that required insurance coverages have been procured by the
successful bidder in the types and amounts required hereunder shall be transmitted to the County via the Insurance
CompanyfAgent within a time frame specified by the County (normally within 2 working days of request). Failure to provide
required insurance shall render your bid non responsive.
Except as to Business Auto, Workers' Compensation and Employer's Liabl1lty (and Professional liability, when applicable),
said Certificate(s) shall cleariv confirm that coverage required by the contract has been endorsed to include Palm Beach
County as an Additional Insured.
Further, said Certificate(s) shall endeavor to provide ten (10) days written notice to County prior to any adverse change,
cancellation or non-renewal of coverage there under.
It is the responsibility of the successful bidder to ensure that all required insurance coverages are maintained in force
throughout the term of the contract. Failure to maintain the required insurance shall be considered default of contract.
Successful bidder shalf agree to provIde the County with at least ten (10) days prior notice of any cancellation, non-renewal or
material change to the insurance coverages. All insurance must be acceptable to and approved by County as to form, types
of coverage and acceptability of the insurers providing coverage.
Bidder shall agree that all insurance coverage required herein shall be provided by Bidder to County on a primary basis.
Page 10
SPECIFICATIONS
BID #08-060/CB
SODIUM HYPOCHLORITE, PURCHASE AND DEUVERY
(VARIOUS LOCATIONS), TERM CONTRACT
PURPOSE AND INTENT
The sole purpose and intent of this Invitation for Bid is to establish a firm fixed price term contract for the purchase and
delivery of Sodium Hypochlorite In bulk and less than tanker loads to various locations throughout Palm Beach County for the
Palm Beach County Water Utilities Department
TECHNICAl.. REQUIREMENTS:
Product soeclflcations (as oer AWWA Standard B300a-99. latest revision):
. Trade name: Hypochlorite Solution, Bleach
. Chemical formula: NaOCI
. Composition: 10% by weight, minimum
. SpecifIC gravity: at20C-1.1-1.2
. Molecular weight: 74.5
. Appearance: Light-yellow to green dear liquid solution
. Solubility in water. Complete
. Freezing Temperature: minus 7C to minus 10C
SUCCESSFUL BIDDER'S RESPONSIBILITIES:
Shipments shall bear warning labels as specified by US DOT regulations.
Successful bidder's vehicle shall be equipped with a 2" Cam Lock Filler Nozzle for product dispensing (unload).
The delivery site(s) is located within a wellfleld zone. Proper handl ing and delivery procedures shall comply with the
Department of Environmental Resources Management (ERM) requirements.
Product shall be delivered in thoroughly cleaned tank trucks. Palm Beach County reserves the right to orde~ In quantities
less than a tanker load (L TL).
Product shall be delivered in bulk as follows:
Item #1 . Tanker load is 5,000 gallons.
Item #2 - Less than tanker load (L TL) quantity (less than 5,000 gaUons).
Page 11
DELIVERY LOCATIONS ARE AS FOLLOWS:
ESTIMATED USAGE
ITEM #1
System #2 Water Treatment Plant 510,000 gallons
2956 Pinehurst Drive
West Palm Beach, FL 33467
System #3 Water Treatment Plant 360,000 gallons
13026 Jog Road
De/ray Beach, FL 33446
South Region Wastewater Reclamation Facility (SRWRF) 600,000 gallons
12751 Hagen Ranch Road
Boynton Beach. FL 33437
System #8 Water Treatment Plant 286,000 gallons
1500 Jog Road
West Palm Beach, FL 33415
System #9 Water Treatment Plant 477,000 gallons
22438 SW 7th Street
Boca Raton, FL 33433
Lake Region 191,000 gallons
39700 Hooker Hwy
Belle Glade, FL 33430
Water Treatment Plant #10 141,000 gallons
10930 Okeechobee Blvd
Royal Palm Beach. FL 33411
ITEM fI.2
System #1 Water Treatment Plant 6,000 gallons
3421 Wilder Avenue
West Palm Beach, FL 33406
Seminole Water Treatment Plant 8,000 gallons
5622 Seminole Pratt Whitney Road
Loxahatchee,FL 33470
Pump Station #241 10.000 gallons
1915 North Haverhill Road
West Palm Beach, FL 33417
Lift Stations 10,000 gallons
(Addresses { directions will be provided at time of order)
Page 12
BID RESPONSE
BID #OS..oSO/CB
SODIUM HYPOCHLORITE, PURCHASE AND DELIVERY
(VARIOUS LOCATIONS), TERM CONTRACT
ITEM DESCRIPTION UNIT ESTIMATED UNIT TOTAL OFFER
NO. QUANTITY PRICE
1. Sodium Hypochlorite, (NaOC1, Bleach), as
specified herein.
TANKER LOAD Gallon 2,565,000 $ $
Manufacturer offered:
2. Sodium Hypochlorite, (NaOC1, Bleach), as
specified herein.
lESS THAN TANKER LOAD (L TL) Gallon 34,000 $ $
Manufacturer offered:
Is Qualification of Bidders information Included, per Term and Condition #I? YES_ INITIAl_
Is Information and Descriptive Uteralure Included, per Term & Condition #167 YES_ INlTIAl_
Does bidder clearly understand the Insurance requirement, per Term and Condition # 187 YES_ INITIAL
* PLEASE AFFIX SIGNATURE WHERE INDICATED
(FAILURE TO DO SO SHALL RESULT IN THE REJECTION OF YOUR BID)
By signature on this document, bidder acknowledges and agrees that Its offer includes and accepts all terms, conditions,
and specifications of the County's bid solicitation as originally published, without exception, change or alteration of any
kind, except as may have been published by the County in official amendments prior to this date of submittal.
FIRM NAME: (Enter the entire legal name of the bidding entity) DATE:
PRINT NAME:
* SIGNATURE: PRINT TITLE:
ADDRESS:
CITY I STATE: ZIP CODE:
TELEPHONE # ( ) E-MAIL:
TOLL FREE # ( ) FAX #: ( )
APPLICABLE L1CENSE(S)
NUMBER # TYPE:
FEDERAL ID #
Page 13
STATEMENT OF NO BID
BID #08-060/CB
SODIUM HYPOCHLORITE, PURCHASE AND DELIVERY
(VARIOUS LOCATIONS), TERM CONTRACT
If you are not bidding on this service/commodity, please complete and return this form to: Palm Beach County Purchasing
Department, 50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199.
Failure to respond may result in deletion of vendor's name from the qualified bJdder's list for the County of Palm Beach.
COMPANY NAME:
ADDRESS:
TELEPHONE:
SIGNATURE:
DATE;
WE, the undersigned have declined to bid on your Bid No. for
(Service/Commodity)
because of the following reason(s):
- Specifications too "tight", Le., geared toward brand or manufacturer
only (explain below)
- Insufficient time to respond to the Invitation for Bid
- We do not offer this product or an equivalent
- Our product schedule would not penn It us to perform
- Unable to meet specifications
- Unable to meet bond requirements
- Specifications unclear (explain below)
- Other (specify below)
REMARKS:
Page 14
CERTIFICATION OF BUSINESS LOCATION
BID #: OS-060/CB
In accordance with the Palm Beach County Local Preference Ordinance. a preference shall be given to those bidders
who have a permanent place of business In Palm Beach County ("County") and who hold a valid occupational license issued
by the County that authorizes the bidder to provide the goods or services to be purchased. To receive a local preference, an
interested bIdder must have a permanent place of business in existence Drior to the County's issuance of an invitation for bid.
A valid occupational license issued by the County Tax Collector shall be used to verify that the bidder had a permanent place
of business prior to the issuance of the Invitation for bid. A Palm Beach County Occupational license is required unless
specifically exempted by law. In lieu of a Palm Beach County occupational license, the bidder should include the current
occupational license issued to the bidder in the response. The bidder must submit this Certification of Business Location at
the time of bid submission. This Certification of Business Location is the sole determinant of local preference eligibility.
Errors In the completion of this Certification or failure to submit this completed Certlflcation shall cause the bidder to not
receive a local preference. Please note that the bid submitted b;: the bidder to the County must be from an address located
within Palm Beach County in order for local preference to apply.
I. Bidder is a:
Non-Local Business A non-local business is one that does not have a permanent place of business In Palm Beach.
Martin. Broward. or MiamI-Dade County.
Regional Business A regional business is one that has a pennanent place of business in Martin, Broward, or
Miami-Dade County.
(Please indicate):
Martin County
Broward County
Miami - Dade County
Local Business A local business has a permanent place of business In Palm Beach County
(Please Indicate):
Headquarters located In Palm Beach County
Permanent office or other site located in Palm Beach County
from which a vendor will produce a substantial portion of the goods or
services to be purchased
-A post office box or location at a postal service center is not acoeptable.
II. The attached copy of bidder's Palm Beach County Occupational License verffies bidder's permanent place
of business in Palm Beach County
THIS CERTIFICATION Is submItted by , as
(Name of Individual)
,of
(Title/Position) (Firm Name of Bidder)
who hereby certifies that the infonnation stated above is true and correct, that the bidder has a permanent place
of business in Palm Beach County, and that the attached Palm Beach County Occupational License is a true and
correct copy of the original. Further, it is hereby acknowledged that any misrepresentation by the bidder on this
Certification is considered an unethical busIness practice and is grounds for sanctions against future County
business with the bidder.
(Signature) (Date)
Page 15
DRUG-FREE WORKPLACE CERTIFICATION
BID #Oa.Q60/CB
IDENTICAL TIE BIDS/PROPOSALS - In accordance with Section 287.087, F.S., a preference shall be given to
vendors submitting with their bids/proposals the following certification that they have implemented a drug-free
workplace program which meets the requirements of Section 287.087; provided, however, that any preference given
pursuant to Section 287.087, shall be made in conformity with the requirements pursuant to the Palm Beach County
Code, Chapter 2, Article III, Sections 2-80.21 thru 2-80.34. In the event tie bids are received from vendors who have
not submitted with their bids/proposals a completed Drug-Free Workplace Certification fonn, the award will be made
in accordance with Palm Beach County's purchasing procedures pertaining to tie bids.
This Drug-Free Workplace Certification form must be executed and returned with the attached bid/proposal, and
received on or before time of bid opening to be considered. The failure to execute and/or return this certification
shall not cause any bid/proposal to be deemed non-responsive.
Whenever two (2) or more bids/proposals which are equal with respect to price, quality, and service are received by
Palm Beach County for the procurement of commodities or contractual services, a bId/proposal received from a
business that certJfies that it has implemented a drug-free workplace program shall be given preference In the award
process. In order to have a drug-free workplace program, a business shall:
(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession. or use of a controlled substance Is prohibited In the workplace and specifying the actjons that
will be taken against employees for violations of such prohibition.
(2) Inform employees about the dangers of drug abuse in the workplace. the business's policy of maintaining a
drug-fr.. workplace, any available drug counseling, rehabilitation, and employee assistance programs, and
the penalties that may be imposed upon employees for drug abuse violations.
(3) Give each employe. engaged in providing the commodities or contractual services that are under bid.. copy
of the statement specified In numb.r (1).
(4) In the statement specified In number (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of Chapter 893, Florida Statutes. or of any controlled substance law of the United Stales or any
state, for a violation occurring in the workplace no later than 'tve (5) days after such conviction.
(5) Impose a sanction on. or require the satisfactory participation in a drug abuse assistance or rehabilitation
program If such is availabl. in the employee's community, by any employee who Is so convicted.
(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation Section
287.087, Florida Statutes.
THIS CERTIFICATION is submitted by the
(Individual's Name)
of
(TltleJPosltlon with CompanyNendor) (Name of CompanyNendor)
who does hereby certify that said CompanyNendor has implemented a drug-free workplace program which meets
the requirements of Section 287.087, Florida Statutes, which are Identified in numbers (1) through (6) above.
Signature Date
Page 16
SCHEDULE 1
UST OF PROPOSED SBE-MJWBE PRIME SUBCONTRACTORS
BID NAME: BID NO.
NAME OF PRIME BIDDER: ADDRESS:
CONTACT PERSON: PHONE NO: FAA NO:
BID OPENING DATE: DEPARTMENT:
PLEASe IDENTIFY ALL APPLICABLE CATEGORIES
...""........................*....*.1II'........"*.....*..........*_~....1l.....,........................**..*..*..~........*~............o6tiH.......**....*...*......*............*.............,......................fl...........",.**......'I'*......lt................................................
Nilme, Address and Subcontract Amount
Phone Nt.mber (Check on. or both Categories)
Mlnorltv Business Sman Busln... Black ".Dante Women Caucasian Other (Please Specify)
1. 0 0 $ S $ $ S
2. D 0 S $ $ $ $
3. D 0 $ $ $ S $
4. 0 0 $ $ $ $ $
5. 0 0 $ S $ $ $
(Plellll' us. additional SheilS If nIlC8tl..ry To~1 $ $ $ $ S
Total Bid Price $ Total Value of SSE Participation S
NOTE: 1. The amount Rsted on this form for a Sublxlnlractor must be supported by prk;es or percentage included on Schedule 2 or a proposal from each Subcontractor listed In order to be CO\JJlted toward
goal attainment.
2. Firmo may be certfied by Palm Beach County as an SBE and/or an MWBE. 11 flrms are certified as both an SBe and M/WBE, please indicate the dollar amoont under the appropriate category.
3. MlWBE information is being collected for tracking purposes only.
Page 17
SCHEDULE 2
LETTER OF INTENT TO PERFORM AS AN SBE OR M/WBE SUBCONTRACTOR
BID NO. BID NAME:
TO:
(Name of Prime Bidder)
The undersigned is certified by Palm Beach County as a(n) - (check one or more, as applicable):
Small Business Enterprise _ Minority Business Enterprise _
Black - Hispanic _ Women - Caucasian Other (Please Specify)
-
Date of Palm Beach County Certification:
The undersigned is prepared to perform the following described work in connection with the above project
(Specify in detail. particular work Items or Darts thereof to be oerformed):
Line
Item No. Item Description QtylUnits Unit Price Total Price
at the following price $
(Suboonbactorsquom)
and shall enter into a formal agreement for work with you conditioned upon your execution of a contract with Palm Beach
County.
If undersigned intends to sub-subcontract any portion of this subcontract to a non-certffied SBE subcontractor, the amount of
any such subcontract must be stated: $
The undersigned subcontractor understands that the provision of this fcnn to prime bidder does not prevent subcontractor
from providing quotations to other bidders
(Print name of SBE-MIWBE Subcontractor)
By:
(Signature)
(Print name/title of person executing on behalf
of SBE-MlWBE Subcontractor)
Date:
Page 1 a
SCHEDULE 3
SBE-M/WBE ACTIVITY FORM
SBE-M/WBE ACTIVITY FOR MONTH ENDING BID#
BID NAME
PRIME CONTRACTOR NAME
PROJECT SUPERVISOR
SBE-M/WBE SUBCONTRACTING INFORMATION SBE-MIWBE Category (check all applicable)
Name of SBE.MIWBE SBE-MIWBE Amounldrawn Amount Paid to Actual Minority Small Other
Subcontractor SubconlJact Amount for SBE-MIWBE Date Starting Date Business Business (Please
Subcontractor ({) (/) Black Hispanic Caucasian Women Specify)
I hereby certify that the above Information is true to the best of my knowledge
(Signature and T1Ue)
Return to:
Additional Sheets May Be Used As Necessary
otnce of Sma. Business Assistance
50 S. Military TraU. SiJIe 209
west Palm Beam. FL33415
NOTE: Firms may be certified as an SBE and/or an MtWBE. If firms are certified as both an SSE and MIWBE. please indicate the dollar amount in each
section. The dollar amount will not be counted twice.
Page 19
SCHEDULE 4
SBE-MIWBE PAYMENT CERTIFICATION
Th is is to certify that received
SBE or MlWBE Subcontractor
(Monthly) or (Final) payment of $ on
from for labor and/or materials used on BID NO.
(Prime Contractor)
BID NAME: BID#:
PRIME CONTRACTOR:
SSE OR MiWBE SUBCONTRACTOR:
(Company Name)
BY: BY;
(Signature of Prime Contractor) (Signature of Subcontractor)
(Print Name & Title of Person Executing on behalf (Print Name & Title of Person Executing on behalf of
of Contractor) Subcontractor)
8T ATE OF FLORIDA
COUNTY OF
Sworn to and subscribed before me this day of .20.
by
Notary Public, State of Florida
Print, Type or S1amp Commissioned Name of Notary
Personally KnOWl'1_ OR
Pnoducedldentification Type of Identification Produced
STATE OF FLORIDA
COUNTY OF
SWorn to and subscribed before me this day of ,20
by:
Notary Public, State of Florida
Print, Type or Stamp Commissioned Name of Notary
Personally Known_ OR
Pnoducedldentiflcation Type of Identification Produced
DUE; To be submitted with Pay Request. immediately following any payment to the SBE-M/WBE from the Prime Contractor.
VI.-CONSENT AGENDA
ITEM B.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
~ August 19, 2008 August 4,2008 (Noon) D October 21, 2008 October 6.2008 (Noon)
D September 2, 2008 August 18, 2008 (Noon) D November 5, 2008 October 20,2008 (Noon)
D September 16, 2008 September 2.2008 (Noon) D November 18, 2008 November 3, 2008 (Noon)
D October 7, 2008 September 15, 2008 (Noon) D December 2. 2008 November 17, 2008 (Noon)
D AnnouncementslPresentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: A motion to award the "REPAIRS OF TWO (2) BRIDGES WITHIN THE CITY OF
BOYNTON BEACH", Bid# 049-2413-08/CJD to Bridge Masters Construction LLC in the amount of: $58,349.50 with
a 10% Contingency in the amount of: $ 5,834.95 for a total expenditure of: $64,184.45.
EXPLANATION: On June 17, 2008, Procurement Services opened nine (9) proposals, which were reviewed by the
Engineering Department. After careful review, the Engineering Department recommends Bridge Masters
Construction LLC which is the lowest bidder who met all specifications. There were a few deficiencies in their bid as
noted on the Tabulation Sheet, yet they have all been rectified to the Engineering Department's satisfaction. They are
as follows:
. A Company check was submitted with the proposal rather than a 5% Bid Bond, Cashier's Check or Cash, or
money order.
Submitted a Cashier's Check
. A Non-Collusion Affidavit was not submitted with Bid proposal.
Submitted a sil!ned and Notarized Non-Collusion Affidavit
. An Anti-kickback affidavit was not submitted
Submitted a sil!ned and notarized Anti-Kickback affidavit
. Acknowledged Addendum #1 yet it was not signed
Submitted a sh~ned Addendum #1
On page NC-3, Notice to Contractors, the bid states "The City reserves the right to reject any and all bids and to
waive technical errors". Therefore we are requesting from the Commission to waive the technical errors per memo
#08-075 from H. David Kelley, Assistant Public Works Director/City Engineer thereby saving the City $13,550.50.
PROGRAM IMP ACT: The purpose of this bid was to seek a contractor to repair two (2) Bridges located in a
residential area to the South Side of Old Boynton Road, between North Congress Ave. and Boynton Beach Blvd.
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
C: David Kelley - City Engineer
George Mantell- Project Manager
File
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMPACT: 302-4905-580-63-22 $58,349.00 plus a 10% contingency for a total expenditure 01 $ 64,184.45.
ALTERNATIVES: Not repair the bridges and be in violation of the State Inspections
(\
, \-ferl-s.~ _/
'~; ,'"J ~.'" il\. ~.,;-' ~ l .... ~ .....,.: .~ '-
. City"Manager's Signature
Assistant to City Manager {;rwL/
. /rtft
CIty Atto ey. Fmance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
C: David Kelley - City Engineer
George Mantell Project Manager
File
~_A:r~~.R~ ',' i - ,." 1. j ,. i' .. ; /' t ~
J'
DAVID KELLEY, CITY ENGINEER, DEPUl J DIRECTOR '
CAROL DOPPLE. _ PURC AGENT
.
REPAIRS OF TWO (2) BRIDGES WITHIN THE CITY OF BOYNTON BEACH
"Offers from the vendors listed herein are the only offers
BID DUE DATE: JUNE 17,2008 received timely as of the above receiving date and time.
BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation,
BID # 049-2413-08/CJD ~~ ~ *- .:Jc- ~ *,f any, are hereby rejected as late"
VENDORS Sri dge Masters Constructioh, TIC CEM Enterprises, Inc. Concrete Protection & Restoration, Inc.
1212 Crossbow Lane 1757 Benbow Court 1135 NW 22nd Ave.
Tarpon Springs, FL 34689 Apopka,FL 32703 Delray Beach, FL 33445
Attn: Antonios Vezyropoulos Attn: Charles Meeks Attn: Steven Troxel
Phone: 727-409-8416 Phone: 407-884-9148 Phone: 561-274-9014
Fax: 727-937-9450 Fax: 407-884-2972 Fax: 561-276-9256
Acknowledgement of Addendum #1 Yes/Not signed Yes/Not signed Yes/Not signed
Six Copies submitted 5 copies submitted 6 copies submitted 5 copies submitted
Proposal Price for Coral Drive Bridge $24,174.75 $32,300.00 $58,528.00
Proposal Price for Venice Drive Bridge $34,174.75 $39,600.00 $61,910.00
Total Proposal Price for (2) Bridges $58,349.50 $71,900.00 $120,438.00
5% IjIO Ijono t:ncloseo Company Ck Urawn on Harttord Casualty inS. vvestern Surety Company
Bank of America Company
Ijlooer s UUallTlCatlOns ~UOmltted Yes Yes Yes
Bidder's Site Inspection Submitted Yes Yes Yes
Non-Collusion Affidavit Submitted Not Submitted Yes Yes
Anti-Kick Back Affidavit Submitted Not Submitted Yes Yes
Confirmation of Minority Owned Business Yes/Not a Minority Yes/Not a Minority Yes/Not a Minority
Owned Business Owned Business Owned Business
Confirmation of Drug Free Workplace Yes Yes Yes
Safety Program Compliance Yes Yes Yes
Trench Safety Act Submitted Yes Yes Yes
REPAIRS OF TWO (2) BRIDGES WITHIN THE CITY OF BOYNTON BEACH
"Offers from the vendors listed herein are the only offers
BID DUE DATE: JUNE 17,2008 received timely as of the above receiving date and time.
BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation,
BID # 049-2413-08/CJ D if any, are hereby rejected as late"
- ----
VENDORS Bridge Masters Construction, LLC CEM Enterprises, Inc. Concrete Protection & Restoration, Inc.
1212 Crossbow Lane 1757 Benbow Court 1135 NW 22nd Ave.
Tarpon Springs, FL 34689 Apopka, FL 32703 Delray Beach, FL 33445
Attn: Antonios Vezyropoulos Attn: Charles Meeks Attn: Steven Troxel
Phone: 727-409-8416 Phone: 407-884-9148 Phone: 561-274-9014
Fax: 727-937-9450 Fax: 407-884-2972 Fax: 561-276-9256
Sub-Contractor's Form Submitted Yes/NA Yes/NA Yes/NA
--- --
Comments
"__."_.____.._"~_._L._...__." .~_"__.._.._._._____"_,~____ ___ ___.
REPAIRS OF TWO (2) BRIDGES WITHIN THE CITY OF BOYNTON BEACH
"Offers from the vendors listed herein are the only offers
BID DUE DATE: JUNE 17,2008 received timely as of the above receiving date and time.
BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation,
BID # 049-2413-08/CJD if any, are hereby rejected as late"
VENDORS Contracting Specialists Inc. Custom Built Marine Construction, Inc. L & S Concrete Restoration, Inc.
1460 SW 3rd Street, Ste B-9 P.O. Box 3016 8445 Lone Eagle Way
Pomapno Beach, FL 33069 Stuart, FL 34995 Sarasota, FL 34241
Attn: Abhi Tipnis Attn: David H. Corrigan, Sr. Attn: Douglas K . McFadden
Telephone: 954-786-3223 Telephone: 772-288-4254 Telephone: 941-927-9880
Fax: 954-786-3228 Fax: 772-288-2802 Fax: 941-924-5395
Acknowledgement of Addendum #1 Yes/Not signed Yes Yes
Six Copies submitted 6 copies submitted 6 copies submitted 6 copies submitted
Proposal Price for Coral Drive Bridge $44,320.00 $73,288.00 $98,600.00
Proposal Price for Venice Drive BridQe $56,750.00 $73,288.00 $106,100.00
Total Proposal Price for (2) Bridges $101,070.00 $146,576.00 $204,700.00
5% Bid Bond Enclosed North American Specialty Ins. Developers Surety & Indemnity Travelers Casualty & Surety Co.
Company Company of America
Bidder's Qualifications Submitted Yes Yes Yes
Bidder's Site Inspection Submitted Yes Yes Yes
Non-Collusion Affidavit Submitted Yes Yes/No Seal Yes
Anti-Kick Back Affidavit Submitted Yes Yes Yes
Confirmation of Minority Owned Business Yes/Not a Minority Yes/Not a Minority Yes/A Minority Owned
Owned Business Owned Business Business
Confirmation of Drug Free Workplace Yes Yes Yes
Safety Program Compliance Yes Yes Yes
Trench Safety Act Submitted Yes Yes Yes
REPAIRS OF TWO (2) BRIDGES WITHIN THE CITY OF BOYNTON BEACH
"Offers from the vendors listed herein are the only offers
BID DUE DATE: JUNE 17,2008 received timely as of the above receiving date and time.
BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation,
BID # 049-2413-08/CJD if any, are hereby rejected as late"
VENDORS Contracting Specialists Inc. Custom Built Marine Construction, Inc. L & S Concrete Restoration, Inc.
1460 SW 3rd Street, Ste B-9 P.O. Box 3016 8445 Lone Eagle Way
Pomapno Beach, FL 33069 Stuart, FL 34995 Sarasota, FL 34241
Attn: Abhi Tipnis Attn: David H. Corrigan, Sr. Attn: Douglas K . McFadden
Telephone: 954-786-3223 Telephone: 772-288-4254 Telephone: 941-927-9880
Sub-Contractor's Form Submitted Yes/NA Yes Yes/NA
Comments
REPAIRS OF TWO (2) BRIDGES WITHIN THE CITY OF BOYNTON BEACH
"Offers from the vendors listed herein are the only offers
SID DUE DATE: JUNE 17,2008 received timely as of the above receiving date and time.
SID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation,
SID # 049-2413-08/CJD if any, are hereby rejected as late"
VENDORS Sieg & Ambachtsheer, Inc. Talley Walker Services, Inc. West Construction
P.O. Box 740609 5208 Palm Way 318 South Dixie Highway, suite 4-5
Orange City, FL 32774-0609 Lake Worth, FL 33463 Lake Worth, FL 33460
Attn:V. C. Lane Attn: Talley Walker Attn: Martha Morgan
Telephone: 386-775-3835 Telephone: 561-719-3101 Telephone: 561-588-2027
Fax: 386-775-3474 Fax: 561-966-8609 Fax: 561-582-9419
Acknowledgement of Addendum #1 Yes Yes Yes
Six Copies submitted 6 copies submitted 6 copies submitted 6 copies submitted
Proposal Price for Coral Drive Bridge $54,900.00 $$31,800.00 $66,660.00
Proposal Price for Venice Drive Bridge $64,900.00 $41,650.00 57,460.00
Total Proposal Price for (2) Bridges $119,800.00 $73,450.00 $124,120.00
5% Bid Bond Enclosed North American Specialty Ins. Developers Surety & Indemnity Western Surety Company
Company Comoany
Bidder's Qualifications Submitted Yes Yes Yes
Bidder's Site Inspection Submitted Yes Yes Yes
Non-Collusion Affidavit Submitted Yes Yes Yes
Anti-Kick Back Affidavit Submitted Yes Yes Yes
Confirmation of Minority Owned Business Yes/Not a Minority Yes/Not a Minority Yes/Minority Owned Business
Owned Business Owned Business
Confirmation of Drug Free Workplace Yes Yes Yes
Safety Program Compliance Yes Yes Yes
Trench Safety Act Submitted Yes Yes Yes
REPAIRS OF TWO (2) BRIDGES WITHIN THE CITY OF BOYNTON BEACH
"Offers from the vendors listed herein are the only offers
BID DUE DATE: JUNE 17,2008 received timely as of the above receiving date and time.
BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation,
BID # 049-2413-08/CJD if any, are hereby rejected as late"
VENDORS Sieg & Ambachtsheer, Inc. Talley Walker Services, Inc. West Construction
P.O. Box 740609 5208 Palm Way 318 South Dixie Highway, suite 4-5
Orange City, FL 32774-0609 Lake Worth, FL 33463 Lake Worth, FL 33460
Attn:V. C. Lane Attn: Talley Walker Attn: Martha Morgan
Telephone: 386-775-3835 Telephone: 561-719-3101 Telephone: 561-588-2027
.~---."
Sub-Contractor's Form Submitted Yes/NA Yes/NA Yes/NA
-~-~-_.~--~ . ._._o..,~ _~_.~" _~,_~~~__~_'______.__"__"_"'_ ~~--"'~~--- ~,-~ -~~'~~'-~--
Comments
I
--_.,-------------_._-~~--_.- -~.- -_.~, ---~-----~_.._.,,--- .__..._~. --_._._----~-,~--~------~--,- -. .__.~-- ------>--- -------~---_." _~J
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
MEMORANDUM NO. 08-075
TO: Carol Doppler, Procurement
Finance Department
.. :.~
THRU: H. David Kelley, Jr., PE/PSM ">s~ 1
Asst. Dir. ofP.W.lCity Engineer
FROM: George Mante~
Project Manager
DATE: July 17,2008
REF: Memo No. 08-072
SUBJECT: Bid Proposals Reviews
Coral Drive & Venice Drive Bridge Repairs
Bid #049-2413-08/CJD
Subsequent to our previous memorandum no. 08-072 on the above noted subject (copy attached), the
previously noted technical errors and deficiencies of the apparent low bidder have been rectified to this
Division's satisfaction. Therefore, in accordance with the last paragraph of the "Notice to Contractors"
(page NC-3), the city does "reserves the right to reject any and all bids and to waive technical errors as
heretofore set forth", we still recommend that the city consider the low Bidder, Bridge Masters
Construction, as the firm to be awarded a Purchase Order for the required tasks.
However, due to the tentative six (6) week plus construction schedule and the limited calendar time left in
this fiscal year, we respectfully request that this award be placed on the August 5th City Commission
agenda for approval. If this is not possible, we request that the funds be encumbered in order for this
project to be completed as soon as possible. Further, in regards to the account number, please allow for a
10% contingency to cover any unforeseen expenditures.
Again, if you have any questions regarding this matter, please call me at x6990. Your attention to this
matter will be appreciated.
xc: Jeff Livergood, PE, Director of Public Works
H. David Kelley, Jr., PE/PSM, City Engineer
file
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
MEMORANDUM NO. 08-072
TO: Carol Doppler, Procurement
Finance Department
/'
.,
THRU: H. David Kelley, Jr., PEIPSM (
Asst. Dir. ofP.W./City Engineer
FROM: George Mantell @
Project Manager
DATE: June 24, 2008
SUBJECT: Bid Proposals Reviews
Coral Drive & Venice Drive Bridge Repairs
Bid #049-2413-08/CJD
Account# 302-4905-580-63-22
Based on the bid proposals opened on Tuesday, June 17,2008 afternoon in conference room "B", we have
reviewed all the bids submitted and submit our results to you in tabular form, as follows:
Rank Coral Venice Total
No. Firm Location Bridge Bridge Bid
1. Bridge Masters Construction Tarpon Springs, FL. $24,174.75 $34,174.75 $58,349.50
(a,b,c,d,e)
') CEM Enterprises Apopka, FL. $32,300.00 $39,600.00 $71,900,00
.. .
3. Talley Walker Services Lake Worth, FL. $31,800.00 $41,650.00 $73,450,00
4. Contracting Specialists, Inc. Pompano Beach, FL. $44,320.00 $56,750.00 $101.070.00
5. Sieg & Ambacktshber, Inc. Orange City, FL. $54,900.00 $64,900.00 $119,800.00
6. Concrete Protect. Restoration Delray Beach, FL. $58,528.00 $61,910.00 $120.438.00
7. West Construction, Inc. (e) Lake Worth, FL. $66,660.00 $57,460.00 $124.120,00
8, Custom Built Marine Const. (f) Stuart, FL. $73,288.00 $73,288.00 $146.576.00
9. L & S Concrete Restoration Sarasota, FL. $ 98,600.00 $106,100.00 $204.700,00
Notes: (see next sheet)
NOTES:
(a) City's Addendum #1 returned, but not signed to acknowledge.
(b) 5% Bid Bond enclosed with a personal check instead of a surety company check.
(c) Non-collusion Affidavit not submitted (returned).
(d) Anti kick-back Affidavit not submitted (returned).
(e) Time frame to complete task(s) not acknowledged in comments area.
(f) Proposal not signed.
In accordance with the last paragraph of the "Notice to Contractors" (page NC-3), the city "reserves the
right to reject any and all bids and to waive technical errors as heretofore set forth". Based on our
investigational reference checks of the apparent low bidder, and the waiver of the technical errors noted
above, we recommend that you consider the low bidder, Bridge Masters Construction, as the firm to be
awarded a Purchase Order after ratification by the City Commission at their earliest possible meeting.
Further, in regards to the account number noted above, please allow for a 10% contingency to cover any
unforeseen expenditures.
If you have any questions regarding this matter, please call me at 742-6990. Your attention to this matter
will be appreciated.
xc: Jeff Livergood, PE, Director of Public Works
file
BIDDER ACKNOWLEDGEMENT
Submit Bids To: PROCUREMENT SER VICES
100 E. Boynton Beaeh Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-03 I 0
Telephone: (561) 742-(<~2~
Broadcast Datc (City): MA Y 13,2008
Bid Title: REPAIR OF TWO (2) BRIDGES WITHIN THE CITY OF BOYNTO:'\J
BEACH
Bid Number: #049-2413-0X/CJ D
Bid Received By: JUNE 10,2008, NO LATER THAN 2:30 P.M. (LOCAL TIME)
Bids will be opened in Procurement Services unless specificd otherwise. Bid receiving date and
time is scheduled for: .TlJNR 10, 200R, no J::Iter th::ln 2:10 P M. (Joe::lJ time) and may not hL'
withdrawn within ninety (90) days after sueh date and time.
All awards made as a result of this bid shall confoml to applicable sections of the charter and
codes of the City. .&R I04F .A-1/tS IE fLS LLL
Name of Vendor: GotJ.5T (Lu L TlolIJ j
"-
Federal J.D. Number: 20gi f,J:i3'1 ..~~~~ - - --------
A Corporation of the State of: FLDrt-1 j) A
-~--
Area Code: 1.21 Telephonc Number: 40 '1- 8 4 I ~
--.-----
Area Code: 7;;7 FAX Number: '1 ~ 7 - '1 t.f ~o
._~---~--~~-- --
Mailing Address: lc21;t C-{J-o.s s: B 0 l...J L..N
--.----
City/State/Zip: .r IJ r<.. f /) IJ S f>~J A) t.r .s / Ft- J 3 'I b 'i'1
f I
Vendor Mailing Date: 06//6/oi
I I
---o/J rON/oj \IE 2~ fl-ofOuLPS
Name Typed
THIS PAGE TO BE SliBMITTED ALONG WITH PROPOSAL
ADD END A
CITY OF BOYNTON BEACH
FLORIDA
BID TITLE: REPAIR OF TWO (2) BRIDGES WITH THE
CITY OF BOYNTON BEACH
BIDDER: ---1>1-1 D (,{f' Mh Srr f!-J (.eN S TI!- U C TI DAi U-C
I
DA TE SUBMITTED: rJGJ/bJo7
I ,
We propose and agree, if this bid is accepted, to contract with the City of Boynton Beach, in the
Contract Form, to furnish all material, equipment, machinery, tools, apparatus, means of
transportation, construction, coordination, labor and services necessary to complete/provide the
work specified by the Contract documents.
Having studied the documents prepared by:
&:tO~4f .-"1 t11J rr LL-
(Name of Project Manager/Architect/Consultant)
and having examined the project site (when indicated in these specifications to do so), we
propose to perform the work of this Project according to the Contract documents and the
following addenda which we have received:
ADDENDUM DATE ADDENDUM DATE
Ji o b J oj I/.IJ{) f
I f
----
--~--
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
A - I
BID PROPOSAL
The Bidder agrees to accept as full payment for the:
REPAIR OF TWO (2) BRIDGES WITHIN THE CITY OF BOYNTON BEACH
BID #049-2413-0R/CJD
Work to be perfom1ed consists of. but IS not necessarilv limited 1\;
as defined in these Contract documents based upon the undersigned's own estimate of quantitl,;"
and costs. the following total sum of:
CORAL DRIVE BRIDGE: S 2. 4, I 7'1 . ]_~_
Total Cost for Repairs
VENICE DRIVE BRIDGE S '3 L// /74 . 7 s
~~-~._-_._~-------_._-_.__.__._-
Total Cost for Repairs
t" 5';
TOTAL PROJECT SUM FOR BOTH BRIDGES $ 5 g f 3 t.j 1 ~__=__~~
~__ (" ~ ~_bJ~____fk. 1..1.stV,\ .,t 11'\~ Au '"-dred (;:, r/; .~. ~ Du ILl I"
.' '"
and ._..___.. . ). f l'enh
(amount written in wor
The undersigned bidder agrees to commence work \vithin tell ( I ()) calendar days aner till' da1l' \' ~
the "Notice to Proceed" and shall complete thc work within 90 calendar days ~lltcr llie
commencement datc.
The undersigned biddcr hereby represents that he has carefully examined the drawings and th~
Contract including all Contract documents and will execute the Contract and perform all !h
items, covenants and conditions, all in exact compliance with the requirements ul 111<.;
speciticatiolls and drawings.
THIS PAGE TO BE SUBMITTED 1]'1 ORDER FOR PACKAGE
TO BE CONSIDERED COMPLETE AND ACCEPTABLE
BP - !
The bidder, by and through the submission of his Bid, agrees that he has examined and that he
shall be held responsible for having theretofore examined himself as to the character of the route,
the location, surface and underground obstructions, the nature of the ground water table,
conditions and all other physical characteristics of the work, in order that he may thereby provide
for the satisfactory completion thereof, including the removal, relocation or replacement of any
objects or obstructions which will be encountered in doing the proposed work.
The bidder, by submission of this Bid acknowledges that the bidder has been advised that in the
event bidder contests the award of this project to another bidder, that the bidder damages, if any,
are limited to actual Bid preparation costs and bidder hereby waives any claim it may have for
other damages coming from the City's failure to award the project bidder.
Date 06J /b/O g
I I
f)f.-/D~ I1lJs TPt--S CoNSTtuc.Tles/J / IA.'-
(Name of bidder, Corporation, Fiml or Individual)
By fl/lI ,
4N fbJJ I (J (" I/l; c'l ~OU La r __
Printed Name
(fFt-I EfLIlL /1'1 ~ A-f /J E (L
Title
;J-7- (jo9- 'ltt/6
Telephone Number
Florida Contractor's License Number L erG J 5" I 35 g C
THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE
TO BE CONSIDERED COMPLETE AND ACCEPTABLE
BP-2
STATEME:\'T OF BIDDER'S QliALlFICATIONS
Each Contractor bidding on work included in these Genera] Documents shall prqxm: and SUbll111
the data requested in the following schedule of information.
This data must be included in and made part of each bid document. Failure III comply wilh I i1l'>
instruction may be regarded as justification for rejecting the Contractor.s proposal.
* attach additional sheets giving the infon11ation
I. Name of Bidder: {) f-Jf) (n; MA s rrl-J U,/'J.s. r f-v cr h~ f LL C
, Business Address: j;). J:;L cf20ss B (,1.-"'\ L,,--,J
- - ---_._~._--_.._-
~ .sf ~ t-.) (;-S FL 3'162-1_
' J?-f c .10 ,
------'..-.--
~. When Organized: 1;2 LZoO{;;
JpLDt.1 P It
4. Where Incorporated: -~~- ~ -----.-.-.---
,
S. How many years have you been engaged in thc contracting busincss under the presl'111
firm name'? .2...5"
6. General character of work perfon11Cd by your company. {~/J ~.~IE_
~'E rll' RS JD I IV T ~fAf tLS' !8 H () Gn.;;- f'A , N TI t"xi C,
I .'
-~---~
----~-------
7. Number of employees. __5 ------.-----
b. Background and experience of principal members of your personnel, including or/iccr:-.
9. Bonding capacity. vP (0 it b (lOj 000 ~ () (.)
,
I (). Have you ever defaulted on a contract? If so. where and why?*
I\JC)
THIS PAGE MliST BE SUBMITTED ALONG WITH PROPOSAL
<";B() . I
STATEMENT OF BIDDER'S QUALIFICATIONS continued......
11. Experience in perfoffi1ance.
Project $ Value Contact Namc Phone #
sf- 13 b h;fA/IJ -If 3i..fs, 000 . -00 J'1/U i>A(LutJ.4 305- :2Jb- 2-00'
I
PI.s~(.1W1 pr; J o/,JT ~f'I}-'f.-J ~ I '1 ~ 000_00 ~(l.{2"f ,Jo lh.:Uof.J LJo7- '1lJ7-7l/.26
Sf!. g Jbl/llt I-6f/Jlfl5 .J S 2,000.00 !/u)( (;~CTD~) 850--258-/13J
~ S TOC-Co iN tciJfJr/ibv.Jf .:II 41 20c . t!(} 1/11 EWw J c.J- 90'-/ - 2 ?,-/ -, 370
,
II. Contracts on hand. *
12. Largest completed projects (include final cost).
1 ) Sf- gJ(;, kf!1/flJ + fA (NTIt0& ~ J f./S; 000 U I1/laJ!)
2) f)f!1J rJ ~ L.o l) tV T\-( D/s.~crw 10'f SO, "Yf p.ttht-8 ~ I '1' Lf~ 0 (0)
3) 5,~ Z To tt0T5 fl.rffrlf C $ S2, 000 J
.. .--
14. List all lawsuits (design and/or construction related) to which you have been a party and
which: *
I ) arosc from construction projects: * jJ tJ;J2
2) occurred within the last 4 years: *
3) provide case number and style: *
Dated at: fv\o~~lti
this lL day of JUNG 202.'8
By: ~~aturc)
Namc: 4r11DtI'O.s Vff'1~ (,vLO.5
(printed or typed)
Title: r:xerl<;l/Jt 11 ffrlf,e !l
THIS PAGE MUST BE SUBMITTED ALONG WITH PROPOSAL
SBQ - 2
BIDDER'S SITE INSPECTION CONFIRMATION
Check One:
D NON-MANDA TORY [ZJ MANDA TORY
BID TITLE: RRPAIR OF TWO (2) RRIOC;RS WITHIN THR CITY OF ROYNTON
RRACH
:jtOqq, ) Vf}, ~CSJ) tJb!/61Zd<t
BID NUMBER: .' ___~______-o DATE: I[tJTfJ AI (05 VE i: Y tc tOL/Lv'; __ _ _ as an authorized representative (\1
(Name and Title of Representative)
~tl,f){ft Attfs TEfLJ ' cr!oAJ I LLC-
C-e/J.5']t.J (hereinafter called the bidder) located at
(Name of Company) ] it l ~
1c.2/2 CI-oJSSov) btJ , '~~N Srf-jN(fJ fi and that s~l1d
-_.._----_.._----_._-~ , ...-7-
Company Address
bidder has visited the site of the work and has carefully examined the plans and specitlcatiol1",
ftw said project and checked them in detail oefore suomitting his bid or proposal
f11c11 fit fZ-
RE/TITL E
S[E S i {.,tJ -//1/ S Jfr7::-r
OWNER'S REPRESENTATIVE
SIGNATURE FOR MANDATORY ONLY
THIS PAGE TO BE SlIBMITTED ALONG WITH BID IN ORDEI{
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
'\CA - I
CONFIRMATION OF MINORITY OWNED BUSINESS
A requested fOffi1 to be made a part of our files for future use and information. Please fill out and
indicate in the appropriate spaces provided which category best describes your company. Return
this form with your bid proposal sheet making it an official part of your bid response.
Is your company a Minority Owned Business?
Yes
If Yes, please indicate by an "X" in the appropriate box:
( ) AMERICAN INDIAN
( ) ASIAN
( ) BLACK
( ) HISP ANIC
( ) WOMEN
( ) OTHER
(specify)
( ) NOT APPLICABLE
Do you possess a Certification qualifying your business as a Minority Owned Business? /'
YES NO
-
If YES, Name the Organization from which this certification was obtained and date:
Issuing Organization for Certification
Date of Certification
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
MOB- ]
Revised 2/22/05
CONFIRMA nON OF DRUG-FREE WORKPLACE
Preference shall be given to businesses with drug-free workplace programs. \Vhenc\ cr t \\0 iI!
morc bids which are equal with rcspect to priec, quality, and serviec arc recei\n.i by the Cit~ iI!
Boynton Beach or by any political subdivision for the procurcmcnt of commoditics or contractu:! I
services, a bid received from a business that ccrtifies that it has implemented a drug-Jn:l
workplacc program shall be givcn preferencc in the award process. Establishcd procedure'. I,,,
processing tic bids will be followed if none of thc ticd vendors have a drug-frcc workplace
program. In ordcr to have a drug-frcc workplacc program, a busincss shall:
I) Publish a statement notifying cmployecs that thc unlaviful manufacturc, distributi\)!).
dispcnsing, possession, or use of a controlled substancc is prohihitcd in the workplacL' ;llili
specifying the actions that will be taken against employecs for violations of such prohihiti\1I1
2) Inform employecs about thc dangers of drug abusc in the workplace, thc husiness's poliL') ii'
maintaining a drug-free workplacc, any available drug counseling, rehabi I itation. ;i1ld
cmploycc assistance programs, and thc pcnaltics that may hc imposed upon cmployec'. 11\1
drug abuse violations.
3) Cjivc cach employee cngaged in providing the commodities or contractual seniccs that ;11,'
under bid a copy ofthc statement specificd in subsection (I ).
4) In thc statcment specified in subsection (I). notify the employce that as a L'ondition "i
working on thc commoditics or contractual scrvices that arc under hid. the employeL' \\ II i
abidc by thc terms of the statemcnt and will notify thc cmployer of any convict ion of. or pk;i
of guilty or nolo contendcrc to, any violation of Chapter 893 or of any controlled suhstal1l"l'
law of the Unitcd States or any statc, for a violation occurring in the workplace no bier lh.11i
S days aftcr such conviction.
S) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance, I!
rehabilitation program if such is available in the cmployec's community hy, any cmplo\l'l"
who is so convictcd.
6) Make a good faith cffort to continuc to maintain a drug- frcc workplacl' throu!!1:
implementation of this section.
As the person authorized to sign the statement, I certify that th' " ith
the above requirements.
,
Ven
TIllS PACE TO BE SlIBMITTED ALONG WITH PROPOSAL IN ORDER FOR
PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
DF\\ - I
SAFETY PROGRAM COMPLIANCE
Safety is a high priority in the conducting of business in the City of Boynton Bcach. Prcfercnce
shall bc givcn to contractors with an established safety program following O.S.H.A. guidelincs,
and documcnted results establishing a safe working environment.
1. Biddcr shall provide a copy of the Safety Program(s) to be in effcct for the duration of thc
Contract (attach to the back of this form).
2. The City reserves the right to conduct periodic safety inspcctions of thc contractor,
subcontractor, cmployees, agents, etc. throughout the duration of the Contract.
3. The City reserves the right to terminate the Contract where it is dctermined that thc contractor
or subcontractor is in non-compliance of the safety terms, regulations or rcquircmcnts
cstablishcd by O.S.H.A. or the State.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements.
j
SIGNA TURE
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
SPC - I
TRE~CH SAFETY A.CT
AFFIDA. VIT
On October I. 1990. House Bill 31 ~3. known as the Trcnch Safety Act bccame I~l\\, Ihl'
ineorporatcs the Occupational Safety & Health Administration (OSHA) revised cxcl\atin!1 sall:1\
standards. citation 29 CFR.S.1926.650. as Florida's own standards.
Thc Proposcr. hy virtue of his signature belm\', affirms that hc is aware 01" this Act. and \\ III
comply with all applicable trench safety standards, Such assurance shall bc legally bindi ng un ;tll
pcrsons cmployed by the Contractor and his suhcontractors.
Thc proposer is also obligated to identify his anticipated mcthod and cost 01" compliance \\ith th~
applicable trench safety standards.
PROPOSER ACKNOWLEDGES THAT INCLUDED IN THE VARIOUS ITEMS OF 'II Ii
PROPOSAL AND IN THE TOTAL BID PRICE ARE COSTS FOR COMPL YINC) WITII 'If II
FLORIDA TRENCH SAFETY ACT (90-96 LAWS OF FLORIDA). THESE ITEMS /\R[- \
BREAKOUT OF THE RESPECTIVE ITEMS INVOLVING TRENCHING AND WILL 1\< \1
BE PAID SEPARATELY. THEY ARE NOT TO BE CONFUSED WITH BID ITEMS IN '1'111
SCHEDULE OF PRICES. NOR BE CONSIDERED ADDITIONAL WORK.
TN ORDER TO BE CONSIDERED RESPONSIVE. THE PROPOSERS MUST COMPITTI!
THIS FORM. I.E. IDENTIFY THE COSTS AND METHODS SUMMARIZED BELO,^'. SI< i'\
AND SUBMIT IT WITH THEIR BID DOCUMENTS,
8ftl DW- t1f{SlF '-s [,c AJJ J1l;tJ L17t./J) iLc
/\uthorizcd Signature or Proposer
*COMPLETION REQUIRES PROPOSERS TO FILL IN THE APPROPRIATE DFT.\II ~
UNDER THE FOLLOWING HEADINGS:
Unit Extendcd Price Mcthod
!fl= lV~
_._-~----- .
1-"; \
SCHEDULE OF SUBCONTRACTING/MINORITY BUSINESS ENTERPRISE (MBE/WBE) PARTICIPATION
BIDDERS ARE TO SUBMIT A DETAILED LISTING OF ANY SUBCONTRACTOR(S) PARTICIPATION OF ANY PORTION OF THIS
PROJECT FOR ANY REASON.
BID TITLE: RRPAIR OF TWO (2) RRIO(;RS WITHIN THR CITY OF ROVNTON RRACH RID # 049-2411-0R/C.IO
MAIN CONTRACTOR NAME: f>fLl f)trr M ,4-5TFfLS Cl>,..:J.ST{2.u en 0":; I Lee
MINORITY
NAME/ADDRESS/ PHONE OF TYPE OF WORK STATUS TYPE CERTIFIED DOLLAR %OF
SUBCONTRACTOR TOBE *( see key AMOUNT TOTAL
PERFORMED Yes No below) Yes No
IF YOli ARE NOT SlIBI\UTTI.\'G A BlD, PLEASE COMPLETE FOR:\)
AND RETURN TO PROClIREMENT SERVICES
NB -]
.. STATE OF FLORIDA
{~ "':::...~.} ~""~ is. DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
\~ ' ... ~!
\. ... . .0/ CONSTRUCTION INDUSTRY LICENSING BOARD (8S0) 4 8~7 1395
\A' 5 'ft'/ 1940 NORTH MONROE STREET
.....~!?~'!'!~/ TALLAHASSEE FL 32399-0783
BRIDGE MASTERS CONSTRUCTION LLC
1212 CROSSBOW LN
TARPON SPRINGS FL 34689
.DE~:;=ID~F BUS::S~2~'
"""Mj!~' PROFESSIONAL REGULATION
QB55038 05/16/07 06070489
QUALIFIED BUSINESS ORGANIZATION
BRIDGE MASTERS CONSTRUCTION LLC
(NOT A LICENSE TO PERFORM WORK.
ALLOWS COMPANY TO DO BUSINESS I
IT HAS A LICENSED QUALIFIER.)
IS QUALIFIED under the provis.ions of Ch.4'
Expiration date, AUG 31, 2009 L070516L
DETACH HERE
-- -..-
AC# 322 2 0 96 STATE OF FLORIDA
DEPARTMENT OEBUSINESScAND PROFESSIONAL REGULATION
CONSTRUCTIONI-NDUSTRY LICENSING BOARD SEQ#L070S1600lS
~LICENSE NBR
.05 16 2007 060704897 QBs5038
The BUSINESS ORGANIZAT~ON
Named below IS QUALIFI1!:D
Under the provisions of Chapter 489 FS.
Expiration date: AUG 31, 2009
(THIS IS NOT A LICENSE TO PE~FORM WORK. THIS ALLOWS
COMPANY TO DO BUSINESS ONLY IF IT HAS A QUALIFIER.)
BRIDGE MASTERS CONSTRUCTION LLC
1212 CROSSBOW LN
TARPON SPRINGS FL 34689
CHARLIE CRIST HOLLY BENSON
GOVERNOR DISPLAY AS REQUIRED BY LAW SECRETARY
---"- -----.--.-.----
\
AC# 3802925 ." :~T ~I~: Pf FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
. CONSTRUCTJ:q~~~ I:~trSTRY. LICENSING BOARD SEQ# L08060200663
_ .J.__ '.
; . LICENSE NBR
06 02 2008 078157609 CGC1513586
The GENERAL CONTRACTOR
Named below IS CERTIFIED
Under the provisions of Chapter 489 FS.
Expiration date: AUG 31, 2010
VEZYROPOULOS, ANTONIOS I
BRIDGE MASTERS CONSTRUCTION LLC I
1212 CROSSBOW LN
TARPON SPRINGS FL 34689-2860
: ,
CHARLIE CRIST CHUCK DRAGO
GOVERNOR INTERIM SECRETARY
DISPLAY'ASREQUIRED BY LAW
Bv~M~0V~CO-naV~Uh1/, LLC.
1212 Crossbow Lane
Tarpon Springs, FL 34689
Tel# 727-409-8416
Fax# 727-937-9450
bridgemasters@gmail.com
RESUMES
GEORGE VEZYROPOULOS
1998-2000 - GLOBAL CONSTRUCTION. lNC.
FOREMAN FOR BRIDGE MAINTENANCE 'VIi'ORK
CONTACT: GEORGE KALIKANTZAROS 7::' 7 -lJ)4-07hO
2000-2001 SMAKCO. INC
MAIN WORKER FOR HOUSE REHABILITATION JOBS
CONT ACT: EMMANl JEL KALIOROS - N /1\ (C/\,NNOT HI,
LOCATED)
2001-2007 - M & J CONSTRUCTION COMPANY OF PINELLAS COI :NTY
FOREMAN FOR CONCRETE REPAIRS & BRlDG[
MAINTENANCE WORK
CONT ACT: JAMES BARTZOUKAS 727-93X-6.+ ]X
2007-CURRENTL Y BRIDGE MASTERS CONSTRUCTION. LLC
MAIN WORKER FOR CONCRETE REPAIRS IN BRIIXiI:S
EFSTATHIOS GLYNATSIS (KEY PERSONNEL)
2002-200] MAILBOX BUILDERS. INC
MAIN WORKER FOR STUCCO APPLICATION IN IIOMES
CONTACT: TON'!' TSIMOURIS -727-789-'+808
20cn-2()07 - M & J CONSTRUCTION OF PlNELI ,AS COUNTY. INC
2ND FOREMAN FOR CONCRETE REPAIRS & BRlDGF
MAINTENANCE WORK
CONT ACT: .lAMES BARTZOUKAS 727-93X-64 n
2007-CURRENTL Y BRIDGE MASTERS CONSTRUCTION. LLC
KEY WORKER. FOREMAN FOR ALL CONCRL:TE AND
STUCCO WORK
By~MCC4,t'e-r~C~~L01'\;, LLC
1 21 2 Crossbow Lane
Tarpon Springs, FL 34689
Tel# 727-409-8416
Fax# 727-937-9450
bridgemasters@gmail.com
ANTON/OS VEZYROPOULOS (CORPORATE SECRETARY)
2002-2003 - ARIS, INC
OFFICE WORK, BID PREPARATION, SUBCONTRACTOR
MANAGEMENT, ORDERING & DELIVERING MATERIALS
TO THE SITE
CONTACT - DIMITRIS CHRISTODOULAKIS - N/A (MOVED
TO AUSTRALIA, CAN'T BE LOCATED)
2004-2006 - MJM CONSTRUCTION, LLC
OFFICE WORK, BID PREPARATION, SUBCONTRACTOR
MANAGEMENT, ORDERING & DELIVERING MATERIALS
TO THE SITE
CONTACT - GEORGE KALIKANTZAROS - 727-934-0760
2007-CURRENTL Y BRIDGE MASTERS CONSTRUCTION, LLC
OFFICE WORK, BID PREPARATION, SUPPLIER
MANAGEMENT, MAIN POINT OF CONTACT ON .lOBS FOR
PAPERWORK NEEDED
^:/KOLAOS VEZYROPOULOS (DIRECTOR)
NO PRIOR CONSTRUCTION EXPERIENCE.
EXPERIENCE IN PHONE WORK AND SALES.
HE ONLY DEALS WITH OFFICE WORK FOR THE COMPANY.
BID SUBMITTAL, PLAN ORDERING, ANSWERING PHONE, SENDING FAXES,
FINANCIAL TRACKING, BILL PAYMENTS
Bv~lvf~eY~C~vuct;"'l.OYI.;, LLC
1212 Crossbow Lane
Tarpon Springs, FL 34689
Tel# 727-409-8416
Fax# 727-937-9450
bridgemasters@gmail.com
CONTRACTS ON HAND
1. .JOINT REPAIRS IN BREVARD COUNTY ($71,500.0())
WILL START BEGINNING OF .HILY 2008
2. DISTRlcTWIDE PRESSURE WASHING AND PAINTING OF BARRIER
WALLS ($229,000.00) WILL START MID JULY 2008
3. REHABILITATION OF INEZ HENDERSON HOUSEHOLD ($57,500.00)
IS 950;;) COMPLETE. IT WILL FINISH BY JUNE 20, 2008.
The City of
Boynton Beach
ProcurententServices
100 E. Boynton Beach Boulevard
P. O. Box 310
Boynton Beach. Florida 33425-03t 0
Telephone: (561) 742-6310
FAX: (561) 742-6316
ADDENDUM #1
DATE: JUNE 3, 2008
BID TITLE: "REP AIRS TO TWO (2) BRIDGES WITHIN THE CITY OF
BOYNTON BEACH"
BID NUMBER: #049- 2413-08/cJD
Thc following changes, additions, deletions, and/or information are hcrcby madc a part of
thc Bid for the "REPAIRS TO TWO (2) BRIDGES WITHIN THE CITY OF
BOYNTON BEACH"
I. Announcement:
New bid opening date: June 17th, 2008 2:30pm
Conference Room B
City Hall- 2nd Floor
2. Question: "What is the specific Scopc of Work"?
Response: Thc general "Scope of Work" and thc "Scopc of Projcct" werc
listcd in the Bid Documents. In regards to the Coral Drive bridgc
(FDOT #935301), the recommended repairs arc listcd on page 9 of
13 (second half) of the report dated 8/22/07. In addition to this
shcet, the following needs to be performcd:
1. All signagc to be installed nccds to bc FDOT
approvcd.
2. All roadway striping will be latex.
3. Any and all depressions necd to bc corcd to
dctcrmine whether or not thcrc arc voids or
undermining. If found, fill with any approvcd
FDOT QPC products.
~, All 'vegetal ion (other than normal gras:-.) 11l'cds to hl
removed from approach areas and \\ ing \\ aI I :.lrc:t'
for a distance of 5 teet (minimum)
5. Any and all graffiti tel be removcd li'om hridges.
6. Bridge shall be pressure cleaned.
7 Rcmove tree from southeastcorncr quadrant in thl'
wing wall area.
X. A II guardrai 1 pancls tn be l'lllTeeted.adj lIstcd pcr
FDOT standard,
In rcgards to the Velllee Drive briJge (FDOT #().~ 5.~()2). the
recommended rcpairs arc listcd on pagc X of 12 (second half) 01
the report dated g/22/()7 In addition to this shcet. the 1()l1owing
nceds to bc pcrformcd:
1. All signagc to he installed needs to be FDOT
approved,
! All roadway slriping \vill be latex.
3. Any and all depressions need 10 be corcd III
deternlinc whethcr or not there arc voids 01
undem1ining. If found, fill with any appnl\ed
FDOT QPe products.
4. All vcgetation (other than normal grass) necd:-. t(\ hl'
removed from approach areas and 'vying wall area'-
!(lr a distance or 5 feet (minimum).
5. An) and all graffiti to be removed from bridge..,
6. Bridge shall be prcssure cleancd.
7. All guardrail panels to bc correctediadjusted pCI'
FD( n standard.
If any other tasks arc uncovered during thc repair stagc, the (.ity..,
Projcct Managcr will havc thc final authority to dclcrminl' what
task nceds to be addrcsscd as a part of thc projcct scopc.
.., QUESTION: "What are thc specifications of how the work is 10 he done'''>
,) ,
RESPONSE: The FDOT "Standard Specifications for Road and BridgL'
Construetion", 2007 cdition.
4. QlJESTION: "Definc thc aprons on the bridge[s]"
RESPONSE: Ten (10) fect from thc cnd bcnt along thc eenterlinc, by thc width
of the bridge propcr.
5. QlJESTION: "If depressions in thc roadway/bridgc \varrant coring. 110\\ i:-. thi"
to bc done "'.J
RESPONSE: If voids are encountered. they shall he filled ,^'ith FD( rri()p('
approved products,
6. QUESTION: "What is the right-of-way width for the bridge"?
RESPONSE: The roadway right-of-way (per record plats) is 50 feet. The
roadway clearances are noted on page 7 of 13 (front half) ofthc
report for the Coral Drive bridge, and on page 6 of 11 (front half)
of the report for the Venice Drive bridge.
In response to the May 27,2008 letter sent by C.E.M/ Enterprises, Inc., paragraphs # I &
#2, needing clarification as to the repairs. Refer to Question #1 above and the
corresponding response to same.
In regards to paragraph #3, the City's Project Manager shall be the overall authority on
what is not delineated sufficient enough in Question # I above and the corrcsponding
response to same; refer to the last paragraph of this Response above.
In rcsponse to paragraph #4, refer to Question #4 above and the corresponding responsc
to same. If further detail is required, the City's Project Manager shall be the overall
authority on supplemental requirements for "filling the void". No advance coring has
been taken in suspected locations that may be found at these two (2) bridgcs.
If further clarification is necessary, please refer to the City's Project Manager, George
Mantell, telephone number 742-6990, or the City Engineer, H. David Kelley, Jr.,
PE/PSM, telephone number 742-6988.
Datc --~_.~~ -~
(Name of Bidder. Corporation. Firm or Individual)
By
Signature
Printed Name
Title
Telephone Number
>l~~
~i.. "
Carol Doppler. CPPB
Purchasing Agcnt
/cjd
C: Georgc Mantcll- Project Manager
Dave Kelly - City Enginecr
City Clerk
Shelf copies
File
-
Bank of America ~. Cashier's Check No. 6320412
.iNoir.et~~_~W~~~~~=~~":"'", \'~,,"_(:lji. . .." :. ,.' '" " ,:" .
~~(11""'\:\\ ~ .
'.~rJj~:?';~:Ul\t ) !~J'!1;/l\r., ......... /\~~, .~.,JJ ~:
,t
"', ' i
'eo.l'sg,:...n T(''eeU104fi .; 1.:;"D*~~~te, !
, '::-/ 1
' ,," " ," ~' . ~.. :" .. ~ '; .. ':., .. ; ';: ~', ~ " ~ '" .
8 .. ...... ~eInitte(kiurCh<$ed By) . .*2-918 ~ 00....; 1
N .,.'.. $. '. !
~'II9DOUSIID','I"'IUJDDJrIIGll!II'lOWU lJD,qocmstt:' ~ ." '" '"
. .. .
i
ay ,. , .
J:Q .. t
>l) 1-'Af~ I
~ To
i The. -tcl'ftO! 'BOUTOIBIlClitt c::::::-
o., OrdeifU ~
o Of ~-
~
Authorized ':Signature ~
Bank of America, NA VOID AJi'TER90 DAYS, ~
San Antonio, Texas
/I- b 31 2 0 ~ . 2 /I- I: . . ~OOOO . ~I: 00 . b ~ .00 20 5 ~ /I-
. THE ORIGINAL DOCUMENT HAS REFLECTIVE WATERMARK ON THE BACK THE ORIGINAL DOCUMENT HAS REFLECTIVE WATERMARK ON THE BACK ..
.
~
NONCOLLUSION AFFIDAVIT OF PRIME BIDDER
State of r\ O\U C\c, )
countyQ, v~\\C0 )
fJNTot./i 1.7J l/f 1. '1 f<.~ fuvL.cJ , being ftrst duly sworn, deposes and says that:
1) He is Cotr,~ oFF 1L.f/L of EfLt D LrE f-'\ 1\ ST( R j Ca ;-.1ST (L-\J', alof'J" \..\. <-
(Title) (Name of Corporation or Finn)
the bidder that has submitted the attached bid:
2) He is fully informed respecting the preparation and contents of the attached bid and of all
pertinent circumstances respecting such bid;
3) Said bid is genuine and is not a collusive or sham bid;
4) Further, the said bidder nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly with any other bidder, firm or person to submit a
collusive or sham bid in connection with the Contract for which the attached bid has been
submitted or to refrain from bidding in connection with such Contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communications or conference with
any other bidder, firm or person to fix the price or prices in the attached bid or of any other
bidder, or to fix any overhead, proftt or cost element of the bid price or the bid price of any
other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement
any advantage against the C (1'1 \) ~ ~,"/ I>J \b I" '? ( N-tt (Local Public Agency) or any
person interested in the proposed Contract; and
5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its
agents, representatives, owners, employees, or parties in interest, including this affiant.
(Signed) f(/jJf -~-
(Title) t-c j2-f 0 jU't It a \- ~ I L( IL
Subscribed and sworn to before me
-~ r)
,20~
This -J!i- day of ,~ U c C'
My commission expires } '-(0-0 7
, ,
.~ "-~~".,
THIS PAGE TO BE SUBMITTED ALONG WITH BID IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
NCA - ]
ANTI-KICKBACK AFFIDAVIT
STATE OF FWRIDA )
: SS
COUNTY OF PALM BEACH )
I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be
paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift,
directly or indirectly by me or any member of my firm or by an officer of the corporation.
By: dlr//7JIVJQS va'! W.oJiAj -1fIII-
NAME - SIGNATURE
Sworn and subscribed before ~ /
this / q' day of lju 'd- ' 20!25L
Printed Infonnation:
. jl/nfl/lf V€7::1~P.uLc5
NAME
Co f-f, !-It TE sf: <:.JZ-€ f#\ Pi
TITLE
gILt D t(( M..".m \<- 5 u,.J..s ~l c.:n o,J) L~ <-
COMPANY
~~ "<< JUDITH A. HALEY
i ~ Notary Public, State of Florida
My comm expires Jan. 06. 2009
No 00384590
~~~
"OFFICIAL NOTARY SEAL" STAMP
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR
BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
AKA-I
The City (~l
Boynton Beach
Procure/IIl!Il! 5;entice.,
100 E. Boynton Beach Boulet'ard
P. O. Box 310
fjllynllln Beach. F]l1nd~1 .'.'-+:".-111jll
Telephone: (561) -./2-63/11
F,J.\": (561) -42-6316
ADDE:\lDUM #1
DATE: JUNE .\. :200X
BID TITLE: "'REPAIRS TO TWO (2) BRIDGES WITHI'\T THE CITY OF
BOYNTON BEACH"
BID '\TlIMBER: #049-2413-08/CJD
The follmving changcs, additions, deletions, and/or information arc hcreby madc a part or
the Bid for thc "'REPAIRS TO TWO (2) BRIDGES WITHIN THE CITY OF
BOY'\TTON BEACH"
1. Announcement:
New bid opening date: .June 17th, 2008 2:30pm
Conference Room B
City Hall- 2nd FloOl'
, Question: "What is the specific Scopc of Work",?
~,
Response: The gcncral "Scopc of \Vork" and the "Scope of Project" \\cre
listcd in Ihc Bid Docllllll'nts, In regards to Ihe Coral Dri\c bridgc
(FDOT #9,\530] ), thc rccommcnded repairs arc listcd on page l) or
13 (second half) 0 f thc rcport datcd :-\122/07. In addition 10 thi~
sheet, the following necds to be performed:
l. All signagc 10 be inslalled needs to be FDcrl
approved.
, All roadway striping will be laIC:\.
_.
, An\' and all deprcssions nced to lx' L'orl'd l(\
.' .
determine whether or not therL' arc \oid~ 01
undermining. I I' found. lill \vith all\ appr()\ ed
F 1)( n QPe product-..
4. All vegctation (othcr than normal grass) necds to bc
removed from approach areas and wing wall arcas
for a distance of 5 feet (minimum).
5. Any and all graffiti to be removed from bridges.
6. Bridge shall be pressure cleaned.
7. Remove tree from south cast comer quadrant in the
wing wall arca.
8. All guardrail panels to be correctcd/adjustcd per
FDOT standard.
In regards to the Venice Drive bridge (FDOT #935302), thc
recommended repairs are listed on page 8 of 12 (sccond half) of
the report datcd 8/22/07. In addition to this shcet, the following
needs to be performed:
1. All signagc to be installed needs to bc FDOT
approvcd.
2. All roadway striping will bc latex.
3. Any and all dcpressions nccd to bc corcd to
determine whether or not thcrc arc voids or
undermining. If found, fill with any approved
FDOT QPC products.
4. All vegetation (other than normal grass) nccds to bc
removed from approach arcas and wing wall arcas
for a distancc of 5 feet (minimum).
5. Any and all graffiti to be removed from bridgcs.
6. Bridgc shall be pressure cleancd.
7. All guardrail panels to be corrcctcd/adjustcd pcr
FDOT standard.
If any other tasks are uncovcred during thc rcpair stagc, thc City's
Project Manager will havc the final authority to determinc what
task needs to be addrcssed as a part ofthc project scopc.
3. QUESTION: "What arc the spccifications of how the work is to bc donc"?
RESPONSE: The FDOT "Standard Specifications for Road and Bridgc
Construction", 2007 edition.
4. QUESTION: "Define thc aprons on thc bridge(sJ"
RESPONSE: Ten (10) fcet from the cnd bent along the centerlinc, by thc width
of the bridgc proper.
5. QUESTION: "If depressions in thc roadway/bridgc warrant coring, how is this
to be donc"?
RESPONSE: Ifvoids are encountercd, thcy shall be filled with FDOT/QPC
approved products.
6, QUESTION: "What is thc righl-or-way width lor the bridge' ,
RESPO~SE: Thc roadway right-of-\\ay (per record plats) IS 50 feet. The
roadway clearances arc noted on page 7 of L~ (front half) oflhe
report for the Coral Drive hridge. and on pagc (, or 11 (li'o11l haJ f)
of the rcport for the Venicl' Drive bridge.
In response 10 the May 27, 2008 letter scnt hy C'.F.M! Enterprises, Inc.. paragraphs f:-l &.
#2, needing clarification as to the repairs. Refer to Question # 1 abo\C and the
eorrcsponding rcsponse to samc.
In regards to paragraph #3, thc City's Projcct Managcr shall be the overall authority on
what is not delineatcd suffieicnt enough in Question #] ahc)\e and the corresponding
rcsponse to same; refer to the last paragraph of this Responsc abO\e
In response to paragraph #4, refer to Question #4 above and the corrcsponding rcsponse
to samc. I f further detai I is required, the City's Project Managcr shall be the 0\ erall
authority on supplemcntal requiremcnts for "tilling thc void". No advance coring h~h
becn taken in suspccted locations that may be found at these two (.2) bridges
If further clarification is necessary, plcase rcfer to thc City's Projcct Manager, Cicorgc
Mantell. telephone number 742-6990. or the City Engineer. H. David Kelley. Jr..
PEiPSM. telephone number 742-6988
Date 0 7 -1. '1-0 ~
g tl f) u't it {l- 5 CoN 5> T/AI C Th tVI l..-t.'-
(Name of Bidder, tion, Firm or lndividual)
By
1t1nNlrJ} yE 1 tf.of!#J~'5
Printcd Name
(',P /ZIo M n: o r:-t: I U~/-
. Title
7 :~'7 - 'I c'lf -- ?'f / "
Tclephone Numbcr
f'. ~~
L~ .........
Carol Doppler, CPPB
Purchasing Agcnt
/cjd
C: George Mantcll - Project Manager
Dave Kelly - City Engineer
City Clerk
Shelf copics
File
BankofAmerica .. Cashier I sCheck ~o. 6320412
iNo't;~ to.iUro~ {1n~'~~h(,tI;is d~ck:j;lps,~.nu~la~,(;~tol~fi.a ~ft " i - ''. "air''!. "lft8 ;. / 'J, :' ' i -'3o,ii:i14Q--
'statet!lenifand90Jl':y,willtl~tPM will lie r<;lluirMl'no, to rel'l(lceljlent,' 's ." " 'Da~';' . - , - ,I' - - ;(
'Checbh...uld be;negt>tiated In $0 days, 'l ; -..: . ' :\'l'X
Ba~,:"~t - - .
Cener - J
muso, &olOl 006UOU2 Bl1DG1;1l1ftR1COnmCfIOI~Ltc
v-, Remitter {Purchased By I
:::: *$2918.00**
""
N
~t~ lBOUSlIlkJId1lUlDUD IIGIlftJIDOLLUS AJDOOCllfStt
:J: ay
v-, ~
~ To
i The ..Cln Of ;BOmOJ BUCHtt ~ 1-
'" Ordehtt
:::: Of ~
_.__..-._._--~-------
Authorized Signature
Bank of America, N.A_ VOID AFTER 90 DAYS
San Antonio, Texas
III b ~ 2 0 I... . 2 III I: . .1...0000 . gl: 00 . b I... .00 20 5 I... III
. THE ORIGINAL DOCUMENT HAS REFLECTIVE WATERMARK ON THE BACK THE ORIGINAL DOCUMENT HAS REFLECTIVE WATERMARK ON THE BACK .
!
ATTENDANCE SHEET FOR RFQ OPENING
(Please Print)
BID NAME REPAIRS OF TWO (2) BRIDGES WITHIN THE City Of Boynton Beach
RFQ NUMBER: 049-2413-08/00
DATE JUNE 17, 2008
TIME: 2:30 P.M.
NAME OR GoMl5ANY REPROSENJrATI\lE ADDRESS PAQ~~~U.M6.ER FAX NlJMBER .... ....
Cm,$IATE & ZIP W /AREA~~f)},€:
c.trOC~~/.1I>l. ~#C~ /1fto Sw 3rt( 5-(. (fYf) ct~
alXf~ ~I fL J3o&'7
Cc,~ f) 1f? -3~Z-3 7J'C, -5~
wesf'C()l{~, :fAc t'cl'" t-T' I1eZ "31?; S. );>:f-;"~ .M; t. W4 Y .5"'-6I-c;gg~2t/21 ::;61 ~~..~ -9'111
tftk W(!7I'-It.- / rL. ':!:rt7/w
GlTi-r( aD 1 \.
i-J v-., C L-11L( ~U- '~\'
)~\ ) , ) a ?I?
~\ latL-(Q I" . 1ct? -l]~7 BC
, \,~ ~-L '" . .......' ....I
I i''\ ..~ .~
i () ./ ,>' 1 C ( ,(, . L ( f! '-7 / , {J ~j i$vf (~
C I ...\ (1 ,:''J <. \..j '. (If '-(/j
\ cfr \ J ., / 'c-
t ~\ C .. ~. .. (,,' : I '" v-.
~CAtt.lL <J(-O~+t~~ ~...L \fb~ ll~. N.W. ?2'\'\') AvcJ t. 3<<;~. c87. oo~3
. ~.t \ ~,.t( ('-6--e.;l(.~l 3'3~'-.( J
? Qf.s~{t;,..-h Q.....)
VI.-CONSENT AGENDA
ITEM 8.3.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to Citv Clerk's Office
~ August 19,2008 August 4, 2008 (Noon) D October 21,2008 October 6,2008 (Noon)
D September 2, 2008 August 18,2008 (Noon) D November 5,2008 October 20,2008 (Noon)
D September 16,2008 September 2, 2008 (Noon) D November 18, 2008 November 3, 2008 (Noon)
D October 7, 2008 September 15,2008 (Noon) D December 2,2008 November 17,2008 (Noon)
C")
D Announcements/Presentations D City Manager's Report g ~~
NATURE OF D Administrative D New Business ~-<~
(i") n
AGENDA ITEM ~ Consent Agenda D Legal I :-".~
D Code Compliance & Legal Settlements D UnfInished Business - ~~
D Public Hearing D ~ ui 6
_ 0%
(:) ...,.,
RECOMMENDATION: A motion to multi-award Bid# 057-1412-08/CJD, "ANNUAL SUPPLY qJ. B~
FITTINGS AND ACCESSORIES" on an overall basis to the lowest, most responsive, responsible bidder wNme~1
specifications providing domestic merchandise and can provide commodity in a timely fashion to our warehouse. ::z:
Estimated expenditure of $55,000.00.
CONTRACT PERIOD: August 20, 2008 to August 19, 2009
EXPLANATION: On July 9, 2008, Procurement Services opened and tabulated Eight (8) proposals for the
referenced bid. It is recommended to award this bid to multi-vendors as overall "Low Bidder". The evaluating
factors used in determining the award were based on: price, brand name (Domestic Merchandise), vendor minimum
shipping, and Warehouse processing time. Michael Dauta, Warehouse Manager, concurs with this recommendation
(per memo attached). The provisions of this bid award will allow for a one (1) year extension at the same terms,
conditions and prices subject to vendor acceptance, satisfactory performance and determination that the renewaU_.
the best interest of the City.
PROGRAM IMP ACT: The purpose of this bid is to secure a source for the supply of brass fittings and accessories to
be ordered on an "As Needed" basis and stocked in the warehouse for the use of several departments.
FISCAL IMPACT: : INVENTORY ACCOUNT: ESTIMATED EXPENDITURE:
502-00-141-00-0 $55,000.00
Last year's expen<l\ture was: $45,000.00
rder on an "As Needed" basis
City Manager's Signature
Assistant to City Manager _~
Citr A~f&i,
S:\BULLETIN\FORMS\AGENDA I REQUEST FORM.DOC
C: Michael Dauta - Warehouse Manager
File
Shaded Areas designate the lowest, Most responsive, responsible bidder for each item.
~A~ -- ~ ~C--
'~"/. .->-
~-- - .. <... ~-
arol Doppler, pur~ MiKe Dauta, Warehouse Manager
ANNUAL SUPPLY 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
"T1 r
m
;:Q m
::r:
0 G) 3:
c
0 en )>
z 0 z 3:
en z 3! ~
0
C m ""C z
z m C
c -I Ro Z
~ m ""C m
;:Q
m ""C r en
c ;:Q c c
3! Cii 3: ""C
!!! ""C
WAREHOUSE ""C m r
m en z -<
ITEM# QTY. COMMODITY # G)
670-060-00003
2 670-060-00004
3 670-060-00005
--
4 670-060-00006
5 670-060-00007
6 50 670-060-00008
7 25 670-060-00009
8 25 670-060-00010
i .'-- ...---.-,., -.---..---...--...---..---, --~-~ -.----.-
I 11 25
- ...- - ...--..--. .u .._~- .--_... ----.-.._-_._-----~--_..__._._._,.~-_._,- _._~----,-".._--- -,.~------
Summary Tabulation Sheet 2005
ANNUAL SUPPL Y 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
"TI r-
m m
;0 :I:
0 G) s:::
c
0 en )>
z 0 z s:::
en z '"tI ~
0 m ;; z
C z m C
C -I Qo Z
~ m '"tI m
;0 en
m '"tI r-
C ;0 C c
3! en s::: '"tI
~ '"tI
WAREHOUSE '"tI m r-
m en z -<
ITEM# COMMODITY # G)
12 670-020-00001
13 670-020-00002
14 670-020-00003
670-020-00004
16 670-052-00008
17 670-052-00009
18 670-052-00010
19 670-052-00011
20 670-052-00012
Summary Tabulation Sheet 2005
ANNUAL SUPPLY 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
"T1 r
m
::0 m
::I:
0 G> 3:
c
0 en )>
z 0 z 3:
en z "'C ~
0
C m =0 z
z m r
0 -I QO Z
)> m m
-I ::0 "'C
m "'C r en
0 ::0 C c
3! (ij 3: "'C
m "'C
WAREHOUSE "'C m r
m en z -<
ITEM# COMMODITY # G>
22 50
23 50 670-052-00003
24 40 670-052-00004
25 50 670-052-00005
26 100 670-052-00006
Summary Tabulation Sheet 2005
ANNUAL SUPPL Y 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
." r-
m
::0 m
:I:
(') Q s::
c
0 (J) )>
z 0 z s::
(J) z ::2 )>
0 m ""C Z
r- Z m r-
6 -i Qo Z
~ m ""C m
::0 (J)
m ""C r-
0 ::0 c: c:
s:: ""C
""C Cii ""C
;; m III r-
WAREHOUSE m (J) Z -<
ITEM# QTY. COMMODITY # Q
30 100 670-063-00001
31 400 670-063-00002
Summary Tabulation Sheet 2005
ANNUAL SUPPL Y 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
" r
m
:;tI m
G') :I:
0 c: s::
0 en )>
z 0 z s::
en z "tJ )>
0 m "tJ Z
C z m C
c -I j2Cl Z
~ m "tJ m
:;tI
m "tJ r en
c :;tI c: c:
~ en s:: "tJ
!;!! "tJ
WAREHOUSE "tJ m r
m en z -<
ITEM# QTY. COMMODITY # G')
670-004-00001
50 670-004-00002
41 100 670-004-00003
42 25 670-004-00004
43 200 670-004-00005
44 50 670-004-00006
45 50 670-004-00007
46 50 670-004-00008
47 100 670-004-00009
48 50 670-004-00010
Summary Tabulation Sheet 2005
ANNUAL SUPPL Y 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
"T1 r
m m
:;Q :I:
0 G) s:
c
0 en )>
z 0 z s:
en z "U )>
0 m =u z
c z m C
c -t RO Z
)> m m
-t :;Q "U en
m "U r
C :;Q C C
"U en s: "U
=u OJ "U
WAREHOUSE m Z r
m en -<
COMMODITY # G)
670-004-00011
670-004-00012
670-004-00013
670-012-00001
670-012-00002
670-012-00003
670-012-00004
670-012-00005
670-012-00006
Summary Tabulation Sheet 2005
ANNUAL SUPPLY 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
'TI r
m
::tI m
:I:
0 G) 3:
c:
0 en )>
z 0 z 3:
en z :!! ~
0 m "tI z
C z m C
C -l Ro z
)> m m
-l ::tI "tI
m "tI r en
c ::tI c: c:
:!! en 3: "tI
~ "tI
WAREHOUSE "tI m r
m en z -<
ITEM# QTY. COMMODITY # G)
670-005-00001
670-005-00002
670-005-00003
670-005-00004
Summary Tabulation Sheet 2005
ANNUAL SUPPL Y 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
"11 I"'"
m m
" ::t
0 (i) s:
c
0 en )>
z 0 z s:
en z :!! )>
0 m "tI Z
I"'" Z m I"'"
6 -I RO Z
~ m "tI m
" en
m "tI I"'"
0 " c C
"tI en s: "tI
2! "tI
WAREHOUSE ij m I"'"
m en z -<
ITEM# COMMODITY # (i)
670-001-00005
670-001-00006
670-001-00007
670-001-00008
Summary Tabulation Sheet 2005
ANNUAL SUPPLY 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
'TI r
m
::0 m
:I:
0 G) s:
c:
0 en )>
z 0 z s:
en z :B ~
0 m "'tJ z
C z m C
c -I RO Z
~ m "'tJ m
::0 en
m "'tJ r
C ::0 c: c:
:B en s: "'tJ
1JJ "'tJ
WAREHOUSE "'tJ m Z r
m en -<
ITEM# QTY. COMMODITY # G)
670-015-00001
670-015-00002
670-015-00003
670-015-00004
670-015-00005
Summary Tabulation Sheet 2005
ANNUAL SUPPL Y 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
"11 r-
m
:0 m
::I:
0 G> s:
c:
0 en >
z 0 z s:
en z :!! ~
0
r- m "tI z
6 z m C
-l QO z
~ m "tI m
:0 en
m "tI r-
C :0 c: c:
:!! en s: "tI
m "tI
WAREHOUSE "tI m Z r-
m en -<
ITEM# COMMODITY # G>
93 5 670-009-00001
94 5 670-009-00002
95 5 670-009-00003
96 5 670-009-00004
Summary Tabulation Sheet 2005
ANNUAL SUPPLY 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
"T1 r
m m
:;0 :I:
0 G) s:
c:
0 en )>
z 0 z s:
en z :!! ~
0 m "'tI z
C z m r
C -l RO Z
)> m "'tI m
-l :;0 en
m "'tI r
C :;0 c: c:
"'tI en s: "'tI
OJ "'tI
"'tI m r
WAREHOUSE m en z -<
ITEM# QTY. COMMODITY # G)
670-058-00006
670-058-00002
670-058-00003
Summary Tabulation Sheet 2005
ANNUAL SUPPLY 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
"T1 r-
m m
:;0 ::I:
0 G') s:
c
0 (J) )>
z 0 z s:
en z J! )>
0 m "U z
C z m C
c -I go Z
~ m "U m
:;0 (J)
m "U r-
C :;0 C C
"U en s: "U
OJ "U
:;; m r-
WAREHOUSE m en Z -<
ITEM# QTY. COMMODITY # G')
108 5 670-058-00004
109 5 670-058-00005
110 5 670-058-00008
111 5 670-058-00009
112 20 670-058-00007
113 5 670-058-00010
Summary Tabulation Sheet 2005
ANNUAL SUPPLY 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
." r
m
;;0 m
G> J:
C1 c: 3:
0 en )>
z 0 z 3:
en z :B ~
0
C m "0 z
z m C
c -l QO Z
)> m m
-l ;;0 "0
m "0 r en
c ;;0 c: c:
:B en 3: "0
OJ "0
WAREHOUSE "0 m Z r
m en -<
QTY. COMMODITY # G>
---- .--- . -.." .-. - ~ <~".. ~ "--"'-<-~. -~-~.--, ,,~ --- .~---- -.-.--- ---+-'-~--'--~-- -- ._-,~ -.---
10 670-061-00006
5 670-061-00007
5 670-061-00008
5 670-061-00009
Summary Tabulation Sheet 2005
ANNUAL SUPPL Y 2008
OF BRASS FITTINGS AND ACCESSORIES
Vendor Name:
s:: C/) :I:
c: c: c
z
z C/) C/)
0 -I c:
=ti ~ ""D
)> ""D
m r
r -<
~ s:: ~
m
-I
-I m
m ;;0 m
;;0 Qo ~
~ C/)
0 c: 0
;;0 ""D ;;0
WAREHOUSE " ""D "
C/) r-:: C/)
ITEM# COMMODITY #
1 100 670-060-00003
2 50 670-060-00004
3 200 670-060-00005
4 100 670-060-00006
5 100 670-060-00007
6 50 670-060-00008
7 25 670-060-00009
8 25 670-060-00010
9 200 670-060-00011
5
14 10 670-020-00003
17
18 670-052-00010
19 670-052-00011
670-052 -00001
~~,,~-
22 50 670-052-00002
23 50 670-052-00003
24 40 670-052-00004
25 50 670-052-00005
26 100 670-052-00006
670-052-00007
31 400
.---.---.--,---.-- -~_._~.'.''',-~-~~-,-"
39 100 670-004-00001
40 50 670-004-00002
41 100 670-004-00003
42 25 670-004-00004
43 200 670-004-00005
44 50 670-004-00006
45 50 670-004-00007
46 50 670-004-00008
47 100 670-004-00009
48 50 670-004-00010
49 50 670-004-00011
50 100 670-004-00012
51 50 670-004-00013
670-012-00001
670-012-00002
670-012-00003
670-012-00004
670-012-00005
670-012-00006
83 670-015-00003
84 670-015-00004
85 670-015-00005
670-058-00006
670-058-00002
670-058-00003
670-058-00004
670-058-00005
670-058-00008
670-058-00009
670-058-00007
670-061-00004
670-061-00005
670-061-00006
670-061-00007
670-061-00008
670-061-00009
1 j . /
I ';'f
(
.~ :'('''' .~~ ;::,.' 1,Y E'1:s:
!:!j "\ lO08
The City of ,'.)- L
.. .g --"
Boynton Beach - ~-d, --
-- v
Finance Department
WAREHOUSE DIVISION
TO: Carol Doppler, Purchasing Agent
FROM: Michael Dauta, Warehouse Manager
DATE: July 22, 2008
SUBJECT: Brass Bid #057-l4l2-08/CJD
I reviewed the tabulation sheet sent from your office. The evaluating factors used were
A) Pricing; B) Domestic Merchandise C) Warehouse processing time. My
recommendation is a multi-award to overall low vendor.
Last year's expenditures were $45,000. This year's expenditures will be an estimated
$55,000. The increase is for upcoming projects utilities have planned.
Mainline SuppIv
Item(s) #
1,2,4,5,6,7,8,9,12,16,17, 19,20,22,24,25,26,35,36,70,79,90,91,92,97,98,99,101, 114, 126,
127
Sunstate Meter & Supply
Item(s) #
3,1 0,11, 18,21,27,30,31,33,55,56,58,59,60,93,94,95,96,100,103,104,115,116,117,118,119,
120
Municipal Water Works
Item(s) #
13,86,87,
Consolidated Pipe & Supply
Item(s) #
14,15,23,32,34,39,40,41,42,43,44,45,46,4 7 ,48,49,50,51,52,53,54,57,61,62,63,64,65,66,
67,68,69,73,74,75,76,77,78,80,81,82,83,84,85,88,89, 102,106,108,110,121
Lehman Pipe & Plumbin2
Item(s) #
28,29,71,72
Fer2uson Enterprises
Item(s) #
37,38,105,122,123,124,125
HD Supply Waterworks
Item(s) #
107,109,111,112,113,128
In addition, the following vendors included a discount of cost plus % for all items not
listed on the bid.
Consolidated Pipe & Supply 35%
Ferguson Enterprises 25%
Lehman Pipe & Plumbing 83%
Mainline Supply 45%
Municipal Water Works 40%
Sunstate Meter & Supply 15%
CC: Barry Atwood, Director of Finance
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME, ALL OTHER OFFERS SUB MinED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS, L TO
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH, FL 33069 RIVIERA BEACH, FL 33404
Alto: MICHAEL GEORGE AnN: JASON MUELLER AnN: SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE: 561-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
1 100 3/4" MIP X COMPo ADAPTOR FORD #C84-33 670-060-00003 $7.24 $7.17 $7.21
2 50 3/4" X 1" COMPo ADAPTOR FORD #C84-34 670-060-00004 $7.89 $7.94 $7.99
3 200 1" MIP X COMPo ADAPTOR FORD #C84-44 670-060-00005 $8.57 $8.49 $8.55
4 100 1 1/2" MIP X COMPo ADAPTOR FORD #C84-66 670-060-00006 $21.50 $21.25 $21.39
5 100 2" MIP X COMPo ADAPTOR FORD #C84-77 670-060-00007 $31.31 $30.97 $31.17
6 50 3/4" FIP X COMPo ADAPTOR FORD #C14-33 670-060-00008 $7.76 $7.54 $7.58
7 25 3/4" FIP X 1" COMPo ADAPTOR FORD #C14-34 670-060-00009 $9.07 $8.88 $8.94
8 25 1" FIP X COMPo ADAPTOR FORD #C14-44 670-060-00010 $11.10 $10.23 $10.29
9 200 3/4" X 1" ADAPTOR FORD #A24 670-060-00011 NO BID $11.89 $11.97
1" BALL CORP. CC THREAD FORD #FB-1000
Page 1 Brass Fittings Tabulation 08.xls
ANNUAL SUPPL Y OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMlnED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS, L TO
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH, FL 33069 RIVIERA BEACH, FL 33404
Attn: MICHAEL GEORGE AnN: JASON MUELLER AnN: SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE: 561-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
WAREHOUSE
ITEMII QTY. DESCRIPTON COMMODITY #
._--~=
13 5 1 1/2" BALL CORP. CC THREAD FORD #FB-1000 670-020-00002 $62.31
-.- --- --~,.~~_..~----
14 10 2" MALE IRON PIPE 670-020-00003 $103.05
~--"-"-"-"-~-"'.~ ._~-
NOBID
-. -'"
16 100 3/4" FORD #B41-333W 670-052-00008 $29.00 $28.80 28.98
17 200 1" FORD #B41-444WG 670-052-00009 $43.75 $43.69 $43.96
._-,.,.~-_..__.~._----_..-
18 10 FIP X METER 3/4" B91-223W 670-052-00010 $18.85 $17.23 $17.34
19 25 BV 3/4" COMP (CTS) X FORD YOKE #B94-223W 670-052-00011 $21 .45 $20.97 $21.09
20 100 BV1" COMP (CTS) X FORD YOKE #B94-344W 670-052-00012 $37.50 $37.24 $38.12
~~~'~"'~--'-'~~~i!l\1.::;ilI__._~,iIlIJ~'~~-:--1r_'_~..~_~_.-. .~-"'"~~~~~_
~"' .._____..,_~ j"_'~~'"__._''' ,..... l
~c ~~ ~~~~
21 50 3/4" FORD #BL 11 ,233W 670-052-00001 $17.47 $17.06 $17.17
M._'.~~__' '~__~_'_~~'~_""~_~._'_" .... _~ . _._...... __ ----
22 50 3/4" FORD #B11-233W 670-052-00002 $16.53 $16.13 $16.23
..-- _'__.,'_..U_ _ .____r
23 50 1" FORD #BL 11-344W 670-052-00003 $29.11 '* -.---- -... $33.35 $33.53
-- ----~..- ."".,.~._"M '--," -.. ~~~~~_..,.".". ''''-.
24 40 1" FORD #B11-444WG 670-052-00004 $40,15 ~-----~.~ --- $39.24 $39.48
-,_.._._.._-_.,...,..,,~ .._~-- ""-._-,..~..~.,, - ~-~ "-_._._._-~
Page ..-, nrC1SC~ t~itting~, T,~h( dati(l' n~~
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMlnED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS, L TO
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH, FL 33069 RIVIERA BEACH, FL 33404
Alln: MICHAEL GEORGE AnN: JASON MUELLER AnN: SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE: 561-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
WAREHOUSE
ITEMtI QTY. DESCRIPTON COMMODITY #
25 50 1 1/2" BALL VALVES FIP X FIP #B11-666 670-052-00005 $74.29 $71.57 $72.02
26 100 2" BALL VALVES FIP X FIP #B11-777 670-052-00006 $108.00 $104.67 $106.99
27 5 2" GATE VALVE OPERATING NUT FORD #OT67 670-052-00007 $9.08 $8.79 $8.84
34 400 3/4" X 2 1/2" LONG FORD #C38-23-2.5
35 100 3/4" X 2 1/4" #C38-23-2.25 670-061-00002
36 101 1" X 25/8" LONG FORD #C38-44-2,625 670-061-00003
Page 3 Brass Fittings Tabulation 08.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION. IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS. L TO
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH. FL 33069 RIVIERA BEACH, FL 33404
Attn: MICHAEL GEORGE A TTN: JASON MUELLER A TTN SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE 5fi1-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
39 100 3/4" X 18" 670-004-00001 $13.11 ~ $16.38 $15.14
40 50 3/4" X 2 670-004-00002 $1.71 .f- $2.10 $1.97
-
41 100 3/4" X4" 670-004.00003 $2.98 11 $3.64 $3.43
,_'_~L'_____~__~____'__'____'_"'_'____'
42 25 3/4" X 6" 670-004-00004 $4.35 * $5.32 $5.14
43 200 1" X 2" 670-004-00005 $2.46 $3.02 $2.84
44 50 1" X 4" 670-004-00006 $4.17 $5.27 $4.98
-_. _.~ -',. ,.._-_."._._.._---,~." '.__.~-'-'.,-'~" ~,.. ~
45 50 1" X 6" 670-004-00007 $6.34 * $7.76 $7.33
-"-"'--'- ..- -,., -~~--~~ --. --- ----
46 50 1 1/2" X 2" 670-004-00008 $4.21 >1 $5.16 $4.86
---~ ..-.- O_"_~,
47 100 1 1/2" X 4" 670-004-00009 $7.56 --t-- ________. $9.26 ___________ $8.72
. ,,'." -- -.._-..- --~ ,,-,_.~-~._.._._-
48 50 1 1/2" X 6" 670-004-00010 $11.17 $13.64 2.88
-.------.-.-.-.-- -- _._--,,_. +. "-~~--'" ------".. -.-----...---..-. .. ~-~,,~-~
PaQr' HrnS::, r-:ittings T .1bu!atiC" ''\>3 '( !-,
ANNUAL SUPPL Y OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS, L TD
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH, FL 33069 RIVIERA BEACH, FL 33404
Attn: MICHAEL GEORGE ATTN: JASON MUELLER ATTN: SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE: 561-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
WAREHOUSE
ITEM~ QTY. DESCRIPTON COMMODITY #
49 50 2" X2" 670-004-00011 $5.97 * $7.30 $6.88
50 100 200 X4" 670-004-00012 $9.73 ,;: $11.90 $11.22
51 50 200 X6" 670-004-00013 $14.35 -* $17.56 $16.57
55 200 100 X 3/400 670-012-00001 $3.42 $4.04 $3.83
56 5 1 1/4" X 1" 670-012-00002 $5.84 $6.90 $6.53
57 10 11/2"X1" 670-012-00003 $8.30 $9.79 $9.29
58 20 2" X 3/4" 670-012-00004 $10.24 $12.10 $11.45
59 20 200 X 1" 670-012-00005 $10.24 $12.10 $11.45
60 20 2" X 1 1/200 670-012-00006 $10.24 $12.10 $11 .45
Page 5 Brass Fittings Tabulation 08.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS, LTD
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH, FL 33069 RIVIERA BEACH, FL 33404
Attn: MICHAEL GEORGE ATTN: JASON MUELLER ATTN: SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE: 561-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
_.
DESCRIPTON
'AQ7-<;:". " "'-.,
-----
._~~~~,...~ '.~~-~~.'~
.-
, ,., I. '... ~-"
670-001-00001
--
670-001-00002
'__n~.'_'=__'~"",~~.__.~~"~~_.'~=~. ~.~~'~'~~.'._"~
670-001-00003
670-001-00004
-.
Pa~r " qf;lS;:: TdLHJI~jtl' F_R "ir~
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS, L TD
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH, FL 33069 RIVIERA BEACH, FL 33404
Attn: MICHAEL GEORGE ATTN: JASON MUELLER ATTN: SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE: 561-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
670-015-00001
670-015-00002
670-015-00003
670-015-00004
Page 7 Brass Fittings Tabulation 08.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
fO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS, L TO
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH, FL 33069 RIVIERA BEACH, FL 33404
Attn: MICHAEL GEORGE ATTN: JASON MUELLER ATTN: SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE 561-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
DESCRIPTON
93 5 3/4" X 1" "L" COUPLlNG-3/4" FEMALE 670-009-00001 NOBID $10.74 $10.80
COPPER FLAIR X PACK JOINT 1" FD#L04-34
94 5 1" X 1" "L" COUPLING -1" FEMALE 670-009-00002 $22.10 $15.92 $16.02
COPPER FLAIR X PACK JOINT 1" FD#L04-44
95 5 1 1/2" MIP FORD L 84-68 670-009-00003 $35.00 $34.67 $34.88
-- $50,24 $49.68 $50.00
96 5 2 MIP FORD L 84-77 670-009-00004
'"--
Pagp Q RrCls~: filtin~r' ;'1i"Jhti,' rj8 ,,)
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS, LTD
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH, FL 33069 RIVIERA BEACH, FL 33404
Attn: MICHAEL GEORGE ATTN: JASON MUELLER ATTN: SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE: 561-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
3/4" FORD #C44-33 670-010-00001
1" FORD #C44-44 670-010-00002
1 1/2" FORD #C44-66 670-010-00003
2" FORD #C44-77 670-010-00004
Page 9 Brass Fittings Tabulation 08.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
-
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS, L TO
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH, FL 33069 RIVIERA BEACH, FL 33404
Attn: MICHAEL GEORGE ATTN: JASON MUELLER A TTN: SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE: 561-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
1 1/4" x 4 670-058-00006 $17.19 $14.00 $14.73
3/4" x 3"(3)PIECE DRESSER COMP/GALV.PIPE 670-058-00002 $9.10 $11.00 $11.45
-
3/4" X 6" 670-058-00003 $16.00 $11.00 $7.91
_.. ..,
1" X 4" 670-058-00004 $10.13 $12.00 $12.74
1" x 6" 670-058-00005 $16.40 $12.00 $9.00
1 1/2" X 4" 670-058-00008 $14.90 $17.00 $16.39
-
11/2" X6" 670-058-00009 $20.50 $17.00 $12.80
.--,.--~.._~-_. o_._~_ -,~ ---
1 1/4" x 6" 670-058-00007 $17.19 $14.00 $11.24
-- $23.25 ...
2" X6" 670-058-00010 $22.00 $16.71
1 1/2" CUSTOM SETTER - FORD WB66-15B x13
2" CUSTOM SETTER - FORD #WB77-15Bx17
-~-~
Paw' 10 l~rClS:C cd T.;hl!lali' flEi yi'.
ANNUAL SUPPL Y OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9, 2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS, L TO
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH, FL 33069 RIVIERA BEACH, FL 33404
Attn: MICHAEL GEORGE ATTN: JASON MUELLER ATTN: SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE: 561-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
3/4" X 7" FD#V42-7W 670-061-00004 $42.90 $43.17
3/4" x 12" FD #V42-12W 670-061-00005 $44.96 $45.24
3/4" x 15" FD #V42-15W 670-061-00006 $46.85 $47.15
1" x 10" FD #V44-10W 670-061-00007 $81.92 $82.43
1" x 12" FD #V44-12W 670-061-00008 $83.87 $84.40
1" x 18" FD #V44-18W 670-061-00009 $100.11 $100.75
$177.73
NET PRICING WILL
BE QUOTED PER REQUEST
Specification check off sheets submitted YES YES YES
Page 11 Brass Fittings Tabulation 08.xls
ANNUAL SUPPL Y OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9, 2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
-.--
Vendors: CONSOLIDATED PIPE & SUPPLY FERGUSON ENTERPRISES HD SUPPLY WATERWORKS, LTD
3010 EUNICE AVE. 2361 NW 22ND STREET 1101 WEST 17TH STREET
ORLANDO, FL 32808 POMPANO BEACH, FL 33069 RIVIERA BEACH, FL 33404
Attn: MICHAEL GEORGE ATTN: JASON MUELLER ATTN: SUSAN HELMS
PHONE: 407-293-2001 PHONE: 954-973-8100 PHONE: 561-848-4396
FAX: 407-293-6522 FAX: 954-960-0095 FAX: 561-845-7267
WAREHOUSE
ITEMii QTY. DESCRIPTON COMMODITY #
- ,--'.__. --
.__~_r -
Anti-Kickback Affidavit Submitted YES YES YES
_~___'__._M_. _____ __ ---.-- --------- -- -- f-- .--.
Confirmation of Minority YESINOT A MINORITY YESINOT A MINORITY YES/NOT A MINORITY
Owned Business Submitted OWNED BUSINESS OWNED BUSINESS OWNED BUSINESS
YES YES YES ----.-
Confirmation of Drug Free Workplace Submitted
--------..-----.,..--.- -.--..--- -- - ---- f------------- -- -.. ~_.
Comments Minimum $1,500.00
Original Bid not submitted
(2) copies submitted
~~m"~~_"_______.,_ ~_~~__'._m..." ._._ .._.._._ _ ,.,_ - .-- --"""--~--"'_.- ,,- _k " __ __,ou _._ _ ~--~-~-~-~_.-. ---
Pagp A") FSf as" [-rHin'l'- r ah: iiati' "t{. ~.;.
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE,"
Vendors: LEHMAN PIPE & PLUMBING MAINLINE SUPPLY CO. METALLOY INDUSTRIES INC.
230 N.w. 29TH STREET 668 ENTERPRISE DR. P.O. BOX 1150
MIAMI, FL 33127 PORT ST. LUCIE, FL 34986 ALACHUA, FL 32616
ATTN: WILLIAM HAHN ATTN: GREG PANAS UK ATTN: GLENN BLUMBERG, JR,
PHONE:305-576-3054 PHONE: 772-408-1960 PHONE: 386-418-1088
FAX: 305-576-3066 FAX: 772-408-1963 FAX: 386-418-1288
WAREHOUSE
TEMtl QTY. DESCRIPTON COMMODITY #
1 100 3/4" MIP X COMPo ADAPTOR FORD #C84-33 670-060-00003 NOBID $6.95 NON-RESPONSIVE
2 50 3/4" X 1" COMPo ADAPTOR FORD #C84-34 670-060-00004 NO BID $7.75 1t DID NOT SUBMIT
3 200 1" MIP X COMPo ADAPTOR FORD #C84-44 670-060-00005 NOBID $8.35 PROPOSAL
4 100 1 1/2" MIP X COMP, ADAPTOR FORD #C84-66 670-060-00006 NOBID $20.60 ~ PRICING
5 100 2" MIP X COMPo ADAPTOR FORD #C84-77 670-060-00007 NOBID $30.00 :;
6 50 3/4" FIP X COMPo ADAPTOR FORD #C14-33 670-060-00008 NOBID $7.30 *'
7 25 3/4" FIP X 1" COMPo ADAPTOR FORD #C14-34 670-060-00009 NOBID $8.75 *
8 25 1" FIP X COMPo ADAPTOR FORD #C14-44 670-060-00010 NOBID $9.98 *'
9 200 3/4" X 1" ADAPTOR FORD #A24 670-060-00011 NOBID $5.90 *
12 50 1" BALL CORP. CC THREAD FORD #FB-1000 670-020-00001 NOBID $29.55 >1
13 5 11/2" BALL CORP. CC THREAD FORD #FB-1000 670-020-00002 NOBID $60.60
Page 1 Brass Fittings Tabulation 08.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9, 2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: LEHMAN PIPE & PLUMBING MAINLINE SUPPLY CO. METALLOY INDUSTRIES INC.
230 NW. 29TH STREET 668 ENTERPRISE DR. P.O. BOX 1150
MIAMI, FL 33127 PORT ST. LUCIE, FL 34986 ALACHUA, FL 32616
ATTN: WILLIAM HAHN ATTN: GREG PANASUK ATTN: GLENN BLUMBERG, JR.
PHONE:305-576-3054 PHONE: 772-408-1960 PHONE: 386-418-1088
FAX: 305-576-3066 FAX: 772-408-1963 FAX: 386-418-1288
WAREHOUSE
TEM#l QTY. DESCRIPTON COMMODITY #
14 10 2" MALE IRON PIPE 670-020-00003
16 100 3/4" FORD #B41-333W 670-052-00008 NOBID $27.98 +
17 200 1" FORD #B41-444WG 670-052-00009 NOBID $42.05 ~
18 10 FIP X METER 3/4" B91-223W 670-052-00010 NOBID $17.60
19 25 BV 3/4" COMP (CTS) X FORD YOKE #B94-223W 670-052-00011 NOBID $20.35 ~
20 100 BV1" COMP (CTS) X FORD YOKE #B94-344W 670-052-00012 NOBID $35.60 *'
~i~~~ ~ 'r ~~:~~_o~=__~~. ~~_-=-~ffiOf~~",,~_""~---, ~~&P.~~~,?~I;;:~1r ~~~~~~~~!!Iil!~~~...,---~~'-~~_
~:t,,/",",_~~, ~~~~m~i~.l:t':l~""-_~i';'~:i&"~~,:,:~~.J~&.H.&.W".:'i(1W~~~ td\1ii~~~.~~_"""t>.~:t:~;;,;~~~~~
21 50 3/4" FORD #BL 11-233W 670-052-00001 NOBID $17.50
22 50 3/4" FORD #B 11-233W 670-052-00002 NOBID $15.86 *'
.--
23 50 1" FORD #BL 11-344W 670-052-00003 NO BID $30.90
,-~,-~ - -- --
24 40 1" FORD #B11-444WG 670-052-00004 NOBID $37.65 L
---.-. - - ---"--~-_.._----_...._--
Paw' " Rras" Fittinq:: T;lbi;latic "\8
ANNUAL SUPPL Y OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: LEHMAN PIPE & PLUMBING MAINLINE SUPPLY CO. METALLOY INDUSTRIES INC_
230 NW. 29TH STREET 668 ENTERPRISE DR. P.O. BOX 1150
MIAMI, FL 33127 PORT S1. LUCIE, FL 34986 ALACHUA, FL 32616
A TTN: WILLIAM HAHN ATTN: GREG PANASUK ATTN: GLENN BLUMBERG, JR.
PHONE:305-576-3054 PHONE: 772-408-1960 PHONE: 386-418-1088
FAX: 305-576-3066 FAX: 772-408-1963 FAX: 386-418-1288
WAREHOUSE
TEMtl QTY. DESCRIPTON COMMODITY #
25 50 1 1/2" BALL VALVES FIP X FIP #B11-666 670-052-00005 NOBID $68.25 ~
26 100 2" BALL VALVES FIP X FIP #B11-777 670-052-00006 NOBID $99.80 ~
27 5 2" GATE VALVE OPERATING NUT FORD #QT67 670-052-00007 NOBID $8.70
34 400 3/4" X 2 1/2" LONG FORD #C38-23-2.5 670-061-00001 NO BID $4.45
35 100 3/4" X 2 1/4" #C38-23-2,25 670-061-00002 NO BID $4.45 ~
36 101 1" X 25/8" LONG FORD #C38-44-2.625 670-061-00003 NOBID $6.96
Page 3 Brass Fittings Tabulation 08.xls
ANNUAL SUPPL Y OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME_ ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: LEHMAN PIPE & PLUMBING MAINLINE SUPPLY CO. METALLOY INDUSTRIES INC.
230 NW. 29TH STREET 668 ENTERPRISE DR. P.O. BOX 1150
MIAMI, FL 33127 PORT ST. LUCIE, FL 34986 ALACHUA, FL 32616
ATTN: WILLIAM HAHN ATTN: GREG PANASUK ATTN: GLENN BLUMBERG, JR.
PHONE:305-576-3054 PHONE: 772-408-1960 PHONE: 386-418-1088
FAX: 305-576-3066 FAX: 772-408-1963 FAX: 386-418-1288
WAREHOUSE
TEMtJ QTY. DESCRIPTON COMMODITY #
39 100 3/4" X 18" 670-004-00001 $15.53 $15.30
40 50 3/4" X 2 670-004-00002 $1.96 $19.85
41 100 3/4" X4" 670-004-00003 $3.43 $3.50
42 25 3/4" X6" 670-004-00004 $5.01 $5.40
---
43 200 1" X2" 670-004-00005 $2.84 $2.90
._.~-------- '~<-'._._Y_"~'.
44 50 1" X4" 670-004-00006 $4.96 $5.05
45 50 1" X6" 670-004-00007 $7.31 $7.75
"._~~ ~-" .._-_.._---~
46 50 11/2" X2" 670-004-00008 $4.85 $5.10
-- -- _.-"---- -.-.. ---...~ .-.~~..~- ~---~~- .- '--~'--'-"----~"~---'. - .~. -
47 100 11/2" X4" 670-004-00009 $8.71 $9.15
-~" . - -.- ~ -- ~
~ 50 11/2" X6" 670-004-00010 $12.86 $13.85
~_.~.~____..r"~ ,. ---- -.-,< .~---~<~--- <~_. .._'-~'~-'~~
Pagp ~ q(a~);:) rjttifl~!,~, "Jbl1!atj(, "'F.:
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE,"
Vendors: LEHMAN PIPE & PLUMBING MAINLINE SUPPLY CO. METALLOY INDUSTRIES INC.
230 N.w. 29TH STREET 668 ENTERPRISE DR. P.O. BOX 1150
MIAMI, FL 33127 PORT ST. LUCIE, FL 34986 ALACHUA, FL 32616
ATTN: WILLIAM HAHN ATTN: GREG PANASUK ATTN: GLENN BLUMBERG. JR.
PHONE:305-576-3054 PHONE: 772-408-1960 PHONE: 386-418-1088
FAX: 305-576-3066 FAX: 772-408-1963 FAX: 386-418-1288
WAREHOUSE
TEMtI QTY. DESCRIPTON COMMODITY #
49 50 2" X 2" 670-004-00011 $6.87 $7.05
50 100 2" X4" 670-004-00012 $11.20 $12.00
51 50 2" X6" 670-004-00013 $16.53 $17.75
55 200 1" X 3/4" 670-012-00001 $3.69 $3.95
56 5 11/4" X 1" 670-012-00002 $6.29 $7.20
57 10 1 1/2" X 1" 670-012-00003 $8.94 $9.95
58 20 2" X 3/4" 670-012-00004 $11.03 $12.00
59 20 2" X 1" 670-012-00005 $11.03 $12.00
60 20 2" X 1 1/2" 670-012-00006 $11.03 $12.00
61 5 3/4" 670-002-00003 $2.63 $3.46
62 5 1" 670-002-00004 $4.77 $5.35
63 5 1 1/2" 670-002-00006 $11.03 $12.30
64 5 2" 670-002-00007 $18.91 $21.10
Page 5 Brass Fittings Tabulation 08.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: LEHMAN PIPE & PLUMBING MAINLINE SUPPLY CO. METALLOY INDUSTRIES INC.
230 NW. 29TH STREET 668 ENTERPRISE DR. P_O. BOX 1150
MIAMI, FL 33127 PORT ST. LUCIE, FL 34986 ALACHUA, FL 32616
ATTN: WILLIAM HAHN ATTN: GREG PANASUK ATTN: GLENN BLUMBERG, JR.
PHONE:305-576-3054 PHONE: 772-408-1960 PHONE: 386-418-1088
FAX: 305-576-3066 FAX: 772-408-1963 FAX: 386-418-1288
WAREHOUSE
TEMtl QTY. DESCRIPTON COMMODITY #
77 20 3/4" 670-013-00001 $5.24 $5.85
78 40 1" 670-013-00002 $9.46 $10.50
79 10 1 1/2" 670-013-00003 $18.39 $13.45
-"--.-
80 10 2" 670-013-00004 $30.48 $33.20 I
--.,
Pa~v' c; Brass Fitt!rl~.r.,:. r,~3[_jtll;'-jt;, -)8 X!c
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME_ ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE,"
Vendors: LEHMAN PIPE & PLUMBING MAINLINE SUPPLY CO. METALLOY INDUSTRIES INC.
230 N.w. 29TH STREET 668 ENTERPRISE DR. P.O. BOX 1150
MIAMI, FL 33127 PORT ST. LUCIE, FL 34986 ALACHUA, FL 32616
ATTN: WILLIAM HAHN ATTN: GREG PANASUK A TTN: GLENN BLUMBERG, JR.
PHONE:305-576-3054 PHONE: 772-408-1960 PHONE: 386-418-1088
FAX: 305-576-3066 FAX: 772-408-1963 FAX: 386-418-1288
WAREHOUSE
TEMtl QTY. DESCRIPTON COMMODITY #
81 15 3/4" 670-015-00001 $2.63 $2.95
82 5 1" 670-015-00002 $4.20 $4.75
83 20 1 1/4" 670-015-00003 $5.89 $15.00
84 10 1 1/2" 670-015-00004 $7.36 $8.25
85 20 2" 670-015-00005 $12.07 $13.60
1" X 3/4" X 3/4" #Y44-243
1 1/2" X 1" X 1" #Y44-264
2" # Y44-274
Page 7 Brass Fittings Tabulation 08.xls
ANNUAL SUPPL Y OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: LEHMAN PIPE & PLUMBING MAINLINE SUPPLY CO METALLOY INDUSTRIES INC.
230 NW. 29TH STREET 668 ENTERPRISE DR. P.O. BOX 1150
MIAMI, FL 33127 PORT ST. LUCIE, FL 34986 ALACHUA, FL 32616
AnN: WILLIAM HAHN AnN: GREG PANASUK AnN: GLENN BLUMBERG, JR
PHONE:305-576-3054 PHONE: 772-408-1960 PHONE 386-418-1088
FAX: 305-576-3066 FAX: 772-408-1963 FAX: 386-418-1288
---
WAREHOUSE
COMMODITY #
~'.'"'-'.:;x:;,ii>it. ~ -"""""
_. -~- ",,",,"-" '~." ".'--^..=. \liJ ~~- '.,., .'~.~.~~::-
5 3/4" X 1" "L" COUPLlNG-3/4" FEMALE 670-009-00001 NOBID NOBID
COPPER FLAIR X PACK JOINT 1" FD#L04-34 NOBID
-.--.. -~~--~----
94 5 1" X 1" "L" COUPLING -1" FEMALE 670-009-00002 NOBID $16.25
COPPER FLAIR X PACK JOINT 1" FD#L04-44 NOBID $35.60
95 5 1 1/2" MIP FORD L 84-68 670-009-00003 NOBID $51.00
96 5 2 MIP FORD L 84-77 670-009-00004 NOBID
11/4" X4 670-058-00006
3/4" X 3"(3)PIECE DRESSER COMP/GALVPIPE 670-058-00002
.--
107 " 3/4" X6" 670-058-00003
--~~~ --_..~~~---~ -~-~----~~ -.-.-- -..- . -- -
lOR :, 1" X4" 670-058-00004
.~~~- -- - - -
Pap" 8 Brass Fittings r;:jhlJlMti {)t{ .~ I':'::
ANNUAL SUPPL Y OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: LEHMAN PIPE & PLUMBING MAINLINE SUPPLY CO. METALLOY INDUSTRIES INC.
230 N.w. 29TH STREET 668 ENTERPRISE DR. P.O. BOX 1150
MIAMI, FL 33127 PORT ST. LUCIE, FL 34986 ALACHUA, FL 32616
ATTN: WILLIAM HAHN ATTN: GREG PANASUK ATTN: GLENN BLUMBERG, JR.
PHONE:305-576-3054 PHONE: 772-408-1960 PHONE: 386-418-1088
FAX: 305-576-3066 FAX: 772-408-1963 FAX: 386-418-1288
WAREHOUSE
TEMt/ QTY. DESCRIPTON COMMODITY #
109 5 1" X6" 670-058-00005 $12.22 NOBID
110 5 11/2"X4" 670-058-00008 $22.24 NO BID
111 5 11/2"X6" 670-058-00009 $17.36 NO BID
112 20 1 1/4" X 6" 670-058-00007 $15.25 NOBID
113 5 2"X6" 670-058-00010 $22.68 NO BID
116 5 3/4" X 7" FD#V42-7W 670-061-00004 NOBID $42.75
117 5 3/4" X 12" FD #V42-12W 670-061-00005 NOBID $44.78
118 10 3/4" X 15" FD #V42-15W 670-061-00006 NOBID $46.75
119 5 1" X 10" FD #V44-10W 670-061-00007 NOBID $81.60
120 5 1" X 12" FD #V44-12W 670-061-00008 NO BID $83.50
121 5 1" X 18" FD #V44-18W 670-061-00009 NO BID $99.75
Page 9 Brass Fittings Tabulation 08.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
-----
Vendors: LEHMAN PIPE & PLUMBING MAINLINE SUPPLY CO METALLOY INDUSTRIES INC.
230 NW. 29TH STREET 668 ENTERPRISE DR. POBOX 1150
MIAMI, FL 33127 PORT ST. LUCIE, FL 34986 ALACHUA, FL 32616
ATTN: WILLIAM HAHN ATTN: GREG PANASUK ATTN: GLENN BLUMBERG, JR.
PHONE:305-576-3054 PHONE: 772-408-1960 PHONE: 386-418-1088
FAX: 305-576-3066 FAX: 772-408-1963 FAX: 386-418-1288
WAREHOUSE
DESCRIPTON COMMODITY #
Pagp 10 Bras,; Fittin!J:" r;ihul~1tl' i"H--5
ANNUAL SUPPL Y OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: LEHMAN PIPE & PLUMBING MAINLINE SUPPLY CO. METALLOY INDUSTRIES INC.
230 N.w. 29TH STREET 668 ENTERPRISE DR. P.O. BOX 1150
MIAMI, FL 33127 PORT ST. LUCIE, FL 34986 ALACHUA, FL 32616
A TTN: WILLIAM HAHN ATTN: GREG PANASUK ATTN: GLENN BLUMBERG, JR.
PHONE:305-576-3054 PHONE: 772-408-1960 PHONE: 386-418-1088
Ftu<: 305-576-3066 Ftu<: 772-408-1963 Ftu<: 386-418-1288
WAREHOUSE
TEMtl QTY. DESCRIPTON COMMODITY #
OFF LIST PRICE 83% *45%
Specification check off sheets submitted YES YES
Anti-Kickback Affidavit submitted YES
Confirmation of Minority INCOMPLETE NOT SUBMITTED
Owned Business Submitted
Confirmation of Drug Free Workplace
Comments AY MCDONALD ONLY
Page 11 Brass Fittings Tabulation 08.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONL Y OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: MUNICIPAL WATER WORKS, INC. SUNSTATE METER & SUPPLY, INC.
3028 MERCY DRIVE 14001 W. NEWBERRY ROAD
ORLANDO, FL 32808 NEWBERRY, FL 32669
ATTN: JAMES MATHIS ATTN: AL ELLENBURG
TELEPHONE: 407-295-2400 TELEPHONE 1-800-342-3409
FAX: 407-295-2455 FAX 352-332-5604
1 100 3/4" MIP X COMPo ADAPTOR FORD #C84-33 670-060-00003 $7.19 $7.20
2 50 3/4" X 1" COMPo ADAPTOR FORD #C84-34 670-060-00004 $7.96 $8.00
3 200 1" MIP X COMPo ADAPTOR FORD #C84-44 670-060-00005 $8.53 $8.30 1K
4 100 1 1/2" MIP X COMP_ ADAPTOR FORD #C84-66 670-060-00006 $21.35 $20.70
5 100 2" MIP X COMPo ADAPTOR FORD #C84-77 670-060-00007 $31.12 $30.20
6 50 3/4" FIP X COMP ADAPTOR FORD #C14-33 670-060-00008 $7.56 $7.55
7 25 3/4" FIP X 1" COMPo ADAPTOR FORD #C14-34 670-060-00009 $8.92 $8.90
8 25 1" FIP X COMP_ ADAPTOR FORD #C14-44 670-060-00010 $10.27 $10.30
9 200 3/4" X 1" ADAPTOR FORD #A24 670-060-00011 $5.97 $11.70
50 670-020-00001
I 13 5 1 1/2" BALL CORP. CC THREAD FORD #FB1000 670-020-00002
, .. -.-" ____~ _'_'~__ _ _._,_.___.'._n - . ..-. ----".-. -- --.
Par' 1 r~rnc:.."- f iftjntJ'- ..;hld,Jl!" 1M ,(.-
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION. IF ANY ARE HEREBY REJECTED AS LATE:'
Vendors: MUNICIPAL WATER WORKS, INC. SUNSTATE METER & SUPPLY, INC.
3028 MERCY DRIVE 14001 W. NEWBERRY ROAD
ORLANDO, FL 32808 NEWBERRY. FL 32669
ATTN: JAMES MATHIS ATTN: AL ELLENBURG
TELEPHONE: 407-295-2400 TELEPHONE 1-800-342-3409
FAX: 407-295-2455 FAX 352-332-5604
WAREHOUSE
TEM#I QTY. DESCRIPTON COMMODITY #
14 10 2" MALE IRON PIPE 670-020-00003 $103.56 $101.50
15 10 2" CC THREAD 670-020-00004 $103.56 $101.50
16 100 3/4" FORD #B41-333W 670-052-00008 $28.93 $28.35
17 200 1" FORD #B41-444WG 670-052-00009 $43.90 $43.00
18 10 FIP X METER 3/4" B91-223W 670-052-00010 $17 .32 $17.00
19 25 BV 3/4" COMP (CTS) X FORD YOKE #B94-223W 670-052-00011 $21.08 $20.65
20 100 BV1" COMP (CTS) X FORD YOKE #B94-344W 670-052-00012 $37.45 $37.00
21 50 3/4" FORD #BL 11-233W 670-052-00001 $17.15 $16.90 :f-
22 50 3/4" FORD #B11-233W 670-052-00002 $16.20 $15.95
23 50 1" FORD #BL 11-344W 670-052-00003 $33.51 $33.00
24 40 1" FORD #B11-444WG 670-052-00004 $39.43 $38.80
Page 2 Brass Fittings Tabulation 08.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: MUNICIPAL WATER WORKS, INC. SUNSTATE METER & SUPPLY, INC.
3028 MERCY DRIVE 14001 W, NEWBERRY ROAD
ORLANDO, FL 32808 NEWBERRY, FL 32669
ATTN: JAMES MATHIS ATTN: AL ELLENBURG
TELEPHONE: 407..295-2400 TELEPHONE 1-800-342-3409
FAX: 407-295-2455 FAX 352-332-5604
WAREHOUSE
TEMtl QTY. DESCRIPTON COMMODITY #
25 50 1 1/2" BALL VALVES FIP X FIP #B11-666 670-052-00005 $71.92 $70.50
26 100 2" BALL VALVES FIP X FIP #B11-777 670-052-00006 $105.18 $103.05
27 5 2" GATE VALVE OPERATING NUT FORD #OT67 670-052-00007 $8.80 $8.65 1:'
34 400 3/4" X 21/2" LONG FORD #C38-23-2.5 670-061-00001 $4.67 $4.60
35 100 3/4" X 2 1/4" #C38-23-2.25 670-061-00002 $4.67 $4.60
, 16 101 1" X 2 5/8" LONG FORD #C38-44-2 62:; 670-061-00001 $7.20 $7.05
._--,_.. "-'-'-',-"--.--- " .~--_._,-_.~- .""'-..-- _.~." --.---..-.,-..-- -_..~-_._.__._.
Pag<' '< Rr;;l~',~' f';ttijjqc-, ! ;~1~11 i!;Jtlf '1(\ ,
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE_"
Vendors: MUNICIPAL WATER WORKS, INC. SUNSTATE METER & SUPPLY, INC.
3028 MERCY DRIVE 14001 W. NEWBERRY ROAD
ORLANDO, FL 32808 NEWBERRY, FL 32669
ATTN: JAMES MATHIS ATTN: AL ELLENBURG
TELEPHONE: 407-295-2400 TELEPHONE 1-800-342-3409
FAX: 407-295-2455 FAX 352-332-5604
39 100 3/4" X 18" 670-004-00001 NO BID NO BID
40 50 3/4" X 2 670-004-00002 NO BID NO BID
41 100 3/4" X 4" 670-004-00003 NOBID NO BID
42 25 3/4" X 6" 670-004-00004 NOBID NO BID
43 200 1" X2" 670-004-00005 NOBID NO BID
44 50 1" X 4" 670-004-00006 NO BID NOBID
45 50 1" X6" 670-004-00007 NO BID NOBID
46 50 11/2" X2" 670-004-00008 NOBID NOBID
47 100 11/2" X4" 670-004-00009 NOBID NOBID
48 50 11/2"X6" 670-004-00010 NOBID NOBID
Page 4 Brass Fittings Tabulation OB.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: MUNICIPAL WATER WORKS, INC. SUNSTATE METER & SUPPLY, INC.
3028 MERCY DRIVE 14001 W. NEWBERRY ROAD
ORLANDO, FL 32808 NEWBERRY, FL 32669
ATTN: JAMES MATHIS ATTN: AL ELLENBURG
TELEPHONE: 407-295-2400 TELEPHONE 1-800-342-3409
FAX: 407-295-2455 FAX 352-332-5604
WAREHOUSE
TEMtl QTY. DESCRIPTON COMMODITY #
49 50 2" X2" 670-004-00011 NOBID NOBID
50 100 2" X4" 670-004.00012 NOBID NO BID
51 50 2" X6" 670-004-00013 NO BID NO BID
1" X 3/4" 670-012-00001 NO BID
11/4"X 1" 670-012-00002 NO BID
11/2" x 1" 670-012-00003 NO BID
2" X 3/4" 670-012-00004 NO BID
2" x 1" 670-012-00005 NO BID
2"X 11/2" 670-012-00006 NO BID
61 5 3/4" 670-002-00003 NOBID NO BID
62 5 1" 670-002-00004 NOBID NOBID
63 5 11/2" 670-002-00006 NOBID NOBID
64 5 2" 670-002-00007 NOBID NOBID
Paev C; nra~,~:.. r.jttifl:-J:c' Tabu~at;' "J(3.....!:
ANNUAL SUPPL Y OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: MUNICIPAL WATER WORKS,INC_ SUNSTATE METER & SUPPLY, INC.
3028 MERCY DRIVE 14001 W, NEWBERRY ROAD
ORLANDO, FL 32808 NEWBERRY, FL 32669
ATTN: JAMES MATHIS ATTN: AL ELLENBURG
TELEPHONE: 407-295-2400 TELEPHONE 1-800-342-3409
FAX: 407-295-2455 FAX 352-332-5604
WAREHOUSE
TEM#l QTY. DESCRIPTON COMMODITY #
77 20 3/4" 670-013-00001 NOBID NOBID
78 40 1" 670-013-00002 NOBID NOBID
79 10 1 1/2" 670-013-00003 NO BID NOBID
80 10 2" 670-013-00004 NOBID NOBID
Page 6 Brass Fittings Tabulation OB.xls
ANNUAL SUPPL Y OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BIO# 057-1412-08/CJO AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: MUNICIPAL WATER WORKS, INC. SUNSTATE METER & SUPPLY, INC.
3028 MERCY DRIVE 14001 W. NEWBERRY ROAD
ORLANDO, FL 32808 NEWBERRY, FL 32669
ATTN: JAMES MATHIS ATTN: AL ELLENBURG
TELEPHONE: 407-295-2400 TELEPHONE 1-800-342-3409
FAX: 407-295-2455 FAX 352-332-5604
WAREHOUSE
TEMiJ QTY. DESCRIPTON COMMODITY #
81 15 3/4" 670-015-00001 NO BID $3.60
82 5 1 " 670-015-00002 NOBID $5.75
83 20 1 1/4" 670-015-00003 NOBID NOBID
84 10 11/2" 670-015-00004 NOBID NO BID
85 20 2" 670-015-00005 NO BID NO BID
90 10 1" X 3/4" X 3/4" #Y44-243 670-056-00001
91 25 1 1/2" X 1" X 1" #Y44-264 670-056-00002
92 15 2" # Y44-274 670-056-00003
Pa('~ 7 Hr;:]~!"::, T;1b;)!::11" ,IR .i.
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: MUNICIPAL WATER WORKS,INC. SUNSTATE METER & SUPPLY, INC,
3028 MERCY DRIVE 14001 W. NEWBERRY ROAD
ORLANDO, FL 32808 NEWBERRY, FL 32669
ATTN: JAMES MATHIS ATTN: AL ELLENBURG
TELEPHONE: 407-295-2400 TELEPHONE 1-800-342-3409
FAX: 407-295-2455 FAX 352-332-5604
WAREHOUSE
TEM#! QTY. DESCRIPTON COMMODITY #
3/4" X 1" "L" COUPLlNG-3/4" FEMALE
COPPER FLAIR X PACK JOINT 1" FD#L04-34
94 5 1" X 1" "L" COUPLING -1" FEMALE 670-009-00002 $16.00 $15.70
COPPER FLAIR X PACK JOINT 1" FD#L04-44
95 5 1 1/2" MIP FORD L 84-68 670-009-00003 $34.83 $34.15
96 5 2 MIP FORD L 84-77 670-009-00004 $49.93 $48.95
105 20 1 1/4" x 4 670-058-00006 NOBID NOBID
106 20 1 1/4" x 6 670-058-00007 NOBID NOBID
107 5 3/4" X 3"(3)PIECE DRESSER COMP/GALV.PIPE 670-058-00002 NOBID NO BID
108 5 3/4" X 6" 670-058-00003 NOBID NOBID
Page 8 Brass Fittings Tabulation 08.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: MUNICIPAL WATER WORKS,INC. SUNST A TE METER & SUPPLY, INC.
3028 MERCY DRIVE 14001 W. NEWBERRY ROAD
ORLANDO, FL 32808 NEWBERRY, FL 32669
ATTN: JAMES MATHIS ATTN: AL ELLENBURG
TELEPHONE: 407-295-2400 TELEPHONE 1-800-342-3409
FAX: 407-295-2455 FAX 352-332-5604
WAREHOUSE
TEMil QTY. DESCRIPTON COMMODITY #
109 5 1"X4" 670-058-00004 NOBID NOBID
110 5 1" X6" 670-058-00005 NOBID NO BID
111 5 11/2" X4" 6 7 0-058-00008 NO BID NOBID
112 5 11/2" X6" 670-058-00009 NO BID NOBID
113 5 2"X6" 670-058-00010 NOBID NO BID
3/4" x 7" FD#V42-7W 670-061-00004 $44.00
3/4" x 12" FD #V42-12W 670.061-00005 $46.00
3/4" x 15" FD #V42-15W 670-061-00006 $48.00
1" x 10" FD #V44-10W 670-061-00007 $84.00
1" x 12" FD #V44-12W 670-061-00008 $86.00
1" x 18" FD #V44-18W 670-061-00009 $103.00
Parr '1 i1t ;:--i:-::;<:'; ~-ltlinu,c.; "T'-'11 !iJi;lh' ig .r
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9, 200B
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: MUNICIPAL WATER WORKS, INC. SUNSTATE METER & SUPPLY, INC.
3028 MERCY DRIVE 14001 W. NEWBERRY ROAD
ORLANDO, FL 32808 NEWBERRY, FL 32669
ATTN: JAMES MATHIS ATTN: AL ELLENBURG
TELEPHONE: 407-295-2400 TELEPHONE 1-800-342-3409
FAX: 407-295-2455 FAX 352-332-5604
WAREHOUSE
DESCRIPTON COMMODITY #
Page 10 Brass Fittings Tabulation OB.xls
ANNUAL SUPPLY OF BRASS FITTINGS
AND ACCESSORIES 2008
BID DUE DATE: JULY 9,2008
BID DUE TIME: 5:00 P.M. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY
BID# 057-1412-08/CJD AS OF THE ABOVE RECEIVING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE
TO THIS SOLICITATION, IF ANY ARE HEREBY REJECTED AS LATE."
Vendors: MUNICIPAL WATER WORKS, INC. SUNST A TE METER & SUPPLY, INC.
3028 MERCY DRIVE 14001 W. NEWBERRY ROAD
ORLANDO, FL 32808 NEWBERRY, FL 32669
ATTN: JAMES MATHIS ATTN: AL ELLENBURG
TELEPHONE: 407-295-2400 TELEPHONE 1-800-342-3409
FAX: 407-295-2455 FAX 352-332-5604
WAREHOUSE
TEMtl aTY. DESCRIPTON COMMODITY #
DISCOUNT OFF LIST 40% 15%
Specification check off sheets submitted YES YES
Anti-Kickback Affidavit submitted YES YES
Confirmation of Minority NOT SUBMITTED YESINOT A MINORITY
Owned Business Submitted sent in 8/5/08 OWNED BUSINESS
Confirmation of Drug Free Workplace NOT SUBMITTED YES
Comments
_..._._._-_._-,_._~
Page 11 Rras;:; r.!ttinp;c . ,hlli'1l!( \8 vi-
VI.-CONSENT AGENDA
ITEM 8.4.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORNI
Requested City Commission Date Fina] Form Must be Turned Requested City Commission Date Fina] Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[gJ August] 9,2008 August 4, 2008 (Noon) o October 2], 2008 October 6, 2008 (Noon)
0 September 2, 2008 August ]8, 2008 (Noon) o November 5, 2008 October 20, 2008 (Noon)
0 September ] 6, 2008 September 2, 2008 (Noon) o November ]8,2008 November 3, 2008 (Noon)
o October 7, 2008 o December 2, 2008 t"')
September ]5,2008 (Noon) November ]7, 2008 (NS) ('")::j
CO ::j-<
==- -<0
c::
0 0 (i") ("')"Tl
Announcements/Presentations City Manager's Report . .trJ
1'1'l0
NATURE OF 0 Administrative 0 New Business .- :::0-<
~z
AGENDA ITEM [gJ Consent Agenda 0 Legal -0 (j) .-j
:x 00
0 Code Compliance & Legal Settlements 0 UnfInished Business N ..."z
.. .,.,m
0 Public Hearing 0 + -net
nJ>
- f"I1~
::z:
RECOMMENDATION: A motion to approve a one (1) year extension on Bid#025-1510-05/JA for the "ONE YEAR
CONTRACT FOR THE UPGRADE AND MAINTENANCE OF THE NEAX PHONE SYSTEM FOR THE CITY OF
BOYNTON BEACH" which was for the current maintenance agreement on our Telephone system awarded to Shared
Technologies, of Deerfield Beach, Florida that was approved at the July 5, 2005 Commission meeting in the amount of
$34,272.00 for the (Second Extension - Maintenance Only).
EXPLANATION: This bid was awarded to SHARED TECHNOLOGIES, OF DEERFIELD, FL. and the agreement
allowed for two (2) additional one (1) year extension periods which has expired on July 4, 2008 having exhausted all
renewals. The agreement provides for any replacement equipment and an on-site, certified repair technician in the
event that our telephone system experiences a component failure. Without this coverage, the City would have to rely
on the availability of the repair technicians after resolving contracted-customer issues, thus losing valuable
productivity time.
Due to the timing of the expiration of our existing maintenance agreement and the requirements for additional
telephone equipment for the Fire Station No#5/Emergency Operation Center building, the I.T.S department
recommends that the current maintenance agreement with Shared Technologies be extended for 12 months. John
McNally, I.T.S. Manager concurs with this recommendation. (See attached Memo. 08-009), dated July 31, 2008.
PROGRAM IMP ACT: An extension of our maintenance agreement would allow for continued support of our current
telephone system while the I.T.S. Department creates and reviews bid specs for a new telephone maintenance
agreement to include telephone equipment to support operations for the Fire Station No#5/Emergency Operation
Center Building.
The Fire Station No. 5/Emergency Operation Center building will not be ready to receive the new telephone
equipment until approximately May/June of 2009 (pending construction delays and completion).
ALTERNATIVES: The only alternative would be to go out for a new bid for a maintenance agreement for a one-year
period and then we would have to go out again for a new bid for the additional telephone equipment for Fire Station
No.5/EOC center as well a new maintenance agreement to service all City locations.
FISCAL IMP ACT: BUDGET ACCOUNT: EXPENDITURE:
001-1510-513-46-23 $34,272.00
S:\BULLETIN\FORMS\AGENDA ]TEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
\
.i
/
i
I 4c4~~
,
City Manager's Signature
e;,~~ . AssIstant to CIty Manager ~
LffjfJ
pm'h.,mgD'P+~
CIty Att ey Fmance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
interoffice ITS Memorandum No. 08-009
MEMORANDUM
To: Carol Doppler, Purchasing Agent "!~j r W'r:'f
r1 \/, D;
$:...);1
From: John McNally, I.T.S. Manager AUG 0 1 2008
f'k'(," ", .'., ,
Re: Shared Technologies Maintenance Agreement Extension . ., '"~' "",'ViCEo
Date: July 31, 2008
The City of Boynton Beach's telephone equipment is currently covered by a support and maintenance
agreement with Shared Technologies. This agreement provides for any replacement equipment and an
on-site, certified repair technician in the event that our telephone system experiences a component
failure. Without this coverage, the City would have to rely on the availability of the repair technicians
after resolving contracted-customer issues, thus losing valuable productivity time.
The current telephone system maintenance agreement was awarded to Shared Technologies as the result
of an open bid process in 2005. The agreement was extended for two one-year renewals, and covers
maintenance through July 4, 2008.
Due to the timing of the expiration of our existing maintenance agreement and the requirements for
additional telephone equipment for the FS5/EOC building, the I.T.S. department respectfully
recommends that the current maintenance agreement with Shared Technologies be extended for 12
additional months.
The following criteria should be used in consideration of our request for a 12 month extension of the
current telephone maintenance agreement:
. An extension of our maintenance agreement allows for continued support of our current
telephone system while the LT.S. Department creates and reviews bid specs for the
renewal of our telephone maintenance agreement to include telephone equipment to
support operations for the Fire Station #5/Emergency Operation Center (FS5/EOC)
building.
. The FS5/EOC building will require a new telephone system capable of 'surviving' on
its own (independent of City Hall) in the event the buildings lose interconnectivity.
Existing support and daily operations will also require the system to be fully compatible
and integrated with the current telephone system (similar handsets, dialing features,
etc).
. The FS5/EOC building will not be ready to receive the new telephone equipment until
approximately May/June of 2009 (pending construction delays and completion).
Memorandum #08-009 Page..' 01
July 31. 2008
Telephone system vendor price quotes are valid for approximately 30 to 90 days.
making it difficult to hold a vendor to a price quoted 6 to 12 months prior.
. It is our recommendation to select one vendor for the purchase of the new telephone
equipment for the FS5/EOC building and maintenance for our existing s:'stem,
. Funding for the extension of the existing telephone maintenance agreement is available
in account # 001-1510-513.46-23.
C: Lori La V erriere, Assistant City Manager
Cathy McDeavitt, Assistant to the Director of 1. T. S.
Carlos Aiken, Senior G.I.S. Network Administrator
08/01/2008 13: 21 9724525805 ~;HhRED TEC:H PAGE E':
0C/P.llnSB8 12:39 5t.1742~:jl;; BOyt.JTQt-.l ,f;lCH FINANCE PtlGE Z:~
PncIUMl-..at Sat-vi'*
100 S. ~too &.eh &uJer.rud
'p.O. B~JU)
~...BH_ FJorid. S84'S'(MJO
7Wephon. No! (U1) 1Q'8t!UJ
FAX: {fj.r;1J 9412o-UI6
1 une 26, 2008
Shared Technologies
6466 N.W. 5dl Way
Ft. La.ud.erdal.e, Fl 33309
Attn: Betsy Baker
BlD NAME; .'ONE YEAR. CONTRAC'l' FOR THE UPGRADE AND MAINTENAL"lfCE
OF THE NEAX PHONE SYSTEM FOR TIm CITY 0' BOYNTON
BEACH"
BID NUMBEIl: #O%6-1S10-08/JA
Dear Ms. Baker;
The referenced bid expires on July 4, 2008, We would like to elCtend the C'lltt'et1t BID tor an
additional year a.t the same terms and conditions.
A new Bid for the PBX Maintenance of our existing equipment, t\s well as additional equipment
for a new Fire StationIBOC will be processed in the Spring/Summer 2009. At that time we will
invite you to bid.
We appreciate}lOur quality service, therefore, if you agree, the current contract will bo rmewed
for an additional year.
Pleue indi,ciI-te your responge on the following page and return it to PJ:ocuremertt Servioes at yow
earliest cQ%l,venien~. We look forward to continue wcrlcing with }IOu. If you should have any
questions, please feel free to oall Janet Allert, Bll.)'er at (561) 742~322.
Sincerely,
Ija C.athy MoDcavitt - r,T.S. Assistant 1Ci the Dire!:tor
101m McNally-Lt.S, Manager
Ceotral File
File
AJDHJ~ '8 G.!:lI'"Y ~ '/1. Gl.IlIirCI.,UI>
U:=:/Dl/:[1[1:; , .~. --I Ij 7~'(.j b2:IE:j::1 __.;:;':C.
-38/01,2@09 ~::39 %170::25316 ;;;:::""rCJ.. H -- ;; '}<,c,t'I(:'="
"'c'ss..
BID NAME: "ONE YEAR CONTRACT FOR THE UPGRADE Al'c"D MAINTENANCE
OF THE NE,AX PHONE SYSTEM FOR THE CITY OF BO)~ON
BEACH"
BID :t-.'tJMBER: # O~6-1S10-08lJA
As;r.eemcnt between the City cfBoyntcn Boa.ch~ Owner; and
Shared T_h"ololriC.3
(CompB.Qy's Na.me)
Contrad Renewal Period: July S, 2008 to July 4.2009
/
.-L.. Yes, I agree to renew the eJeisting contract under the same Terms and Conditions, and
agree to submit II Certificate of mlnU:ance along with this a~mt and will name the
City of Boynton Beach as additional insmed.
_ No, I do not wish to ren.ew the ccm.tta.ct a.t this time
5{jftft..€.O 7/ECf/N(JU)IiI&.$ ,wC- ~.~
NAME OF COMPANY SIGNATtlRE
Be..~ l;14~tE:R- DLr. Cnvtc~fA~
-
NAME OF RE RESENTA TIVE TITLE
(please print)
8 /[Ior; q 7~ - t.f6;2 - -5ffHJ_
DATE ~ - (AREA CODE) TELEPHONe NtJMBER
A.m.u-..,., ~ 0i>1.<P""U' to the Ou)fit~
$i:II.r.~~'.n~'!r /blrferlbidn'4Niho",1i"O
REVISED PROPOSAL BLANK
BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA
To All Bidders: Date: kill L I ~, "2.00:;
,
The undersigned declares that he has carefully examined the specifications and is thoroughly
familiar with its provisions and with the quality, type and grade of product/service called for.
When submitting more than one bid proposal price for this product and/or service, indicate how
many individual and/or combination item(s) are to be tabulated and considered. Attach a separate
proposal sheet for each.
TOTAL PROJECT COST FOR THE UPGRADE AND MAINTENANCE OF THE NEAX
PHONE SYSTEM TO INCLUDE THE SERVICE AGREEMENT FOR ONE YEAR
PRICE FOR FIRST YEAR TO INCLUDE MAINTENANCE, MONITORING
AND PARTS
$ 167, (;) 7.;1.,00
/
PRICE FOR SECOND YEAR TO INCLUDE MAINTENANCE, MONITORING
AND PARTS
$ Bti. ~7;J.. ()o
,
PRICE FOR THE THIRD YEAR TO INCLUDE MAINTENANCE, MONITORING
AND PARTS
$ 3tf, .;) 7;;J,()V
,
TOTAL PRICE FOR THREE YEARS TO INCLUDE MAINTENANCE,
MONITORING, AND PARTS
# ~
$ ~3 I h/6,00
,
4
TillS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE
TO BE CONSIDERED COMPLETE AND ACCEPT ABLE
ALLPRlCES F.O.B. BOYNTON BEACH
K Original so marked and two (2) copies of bid submitted
~ All Manufacturer Warranty Infonuation to be Enclosed
-X- Schedule of Subcontractors Submitted
-4- Specification" Check-off' sheet (Pages 8-12) Submitted ~
es/N 0
K 5% Bid Bond Submitted ~
es/N 0
K References Submitted ~
es/N 0
KAcknowledgement of Add # 1 a
es/N 0
Date N~"- /tt; I 10()';/
,
-:5 AMt()~rJULO G:,( (S . ~c..,
(Name of Bidder, Corporation, Firm or Individual)
By
By
/ Signature
b eoJt&c- 60;7tliuJI.101
,
Printed N aIDe
~UV,A.,II -EkcuTJJt..
Title
5
THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE
TO BE CONSIDERED COMPLETE AND ACCEPT ABLE
9,r't - 57/- 1603
Telephone Number
J: ~ c...
~"1< 0?~
Mary Munro
Assistant to the Finance Director
/JA
cc: John McNalIy- I.T.S Manager
Central File
File
6
THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE
TO BE CONSIDERED COMPLETE AND ACCEPT ABLE
~'"
.
SHARED
.TECHnOL.OaleS
TM
MAINTENANCE ORDER
RECEIVED
1. (a) Customer Premises (each a Service Location):
. JUN 1 6 2005
City of Boynton Beach
100 East Boynton Beach Blvd. PROCUREMENT SERViCc,"
P.O. Box 310 rr--
Boynton Beach,
Florida, 33425-0310
Contact Person: John McNally I T Manager 561-742-6070
(b). Customer Billing Address (if different from above):
Street Address City State Zip
Contact Name and Title (Customer Contact) Contact Phone Contact Fax
2. Maintenance Order Term commences and remains in full force and effect through
The Maintenance Order Term shall commence on the date specified above and cover a period of one (1) year, unless a period other than one (1) year is
expressly specified above. Either party may tenninate the Agreement or any Maintenance Order or portions thereof, at any time, with or without cause,
during the T enn, upon not less than thirty (30) days' prior written notice to the 0 ther party, provided that Customer shall pay in full a II charges for
Maintenance Services and any other services rendered by Company through the termination date. After the expiration of the initial Maintenance Order
Term, the Maintenance Order Term may be renewed from year-to-year through the execution of a written amendment to the Agreement or this
Maintenance Order providing for such extension, which amendment will set forth the tenn of renewal and expiration or tennination of the Agreement or
Maintenance Order.
3. EquipmentlCPE:
See Addendum "A"
Site Event Buffer (SEB) Please check one:
o Company provided SEB
[gJ Customer provided SEB
o No SEB required
Additional Conditions:
4. Maintenance Service Rates and Charges: Company will invoice and Customer agrees to pay to Company the Monthly Recurring Charges
identified below per Service Location:
Total Monthly Recurring Charges $2,096.00
Total Annual Recurring Charges $25,152,00
Total Monthly and Annual Recurring Charges are subject to change based on the number of ports in service. Invoices will be issued by Company
monthly (monthly, quarterly, annually or semi-annually).
5. Hours of Service; Platinum Service Guarantee:
5.1 Maintenance Service. Company will use commercially reasonable efforts to respond to Major Failures (as hereinafter defined) within two (2)
Business Hours (as hereinafter defined) following notification by Customer Contact and within twenty-four (24) hours (excluding weekends and
Company observed holidays) of notification by Customer Contact for all other failures, Response by Company outside of Business Hours will be
billed at the hourly MAC Rates set forth in Section 6 below. "Business Hours" means the hours of service under the specific Service Plan that
Customer selects below. "Major Failure" means (I) the EquipmenVCPE cannot make or receive any voice or data call; (ii) any of the attendant
consoles cannot make or receive any voice or data calls; (iii) twenty percent (20%) or more of either the trunks or stations are inoperable: (Iv)
any of the T1 trunks are inoperable; or (v) any Additional Conditions specified above.
SHARED TECHNOLOGIES CONFIDENTIAL
1
Maintenance Order (rev042905)
5.2 Service Plan (Please select the plan below):
o Basic - (8 hours a day/5 days a week) 8:00 A.M. to 5:00 P.M. Monday through Friday
[gI Complete - (8 hours a day/5 days a week) 8:00 A.M. to 5:00 P.M. Monday through Friday, PLUS, FOR MAJOR FAILURES ONLY
5:01 P.M. to 7:59 A.M. Monday through Friday and all day Saturday and Sunday, and Company observed Holidays..
Timeframes are based on local time at Service location.
'Under the Complete Plan, Company will use commercially reasonable efforts to respond to Customer Contact notifications regarding Major
Failures within the timeframes specified in Section 5.1 above.
5.3 Company observed holidays are:
(i) Company observed holidays in all slates except New York and New Jersey are:
. New Year's Day Thanksgiving Day
. Memorial Day Day after Thanksgiving
. Independence Day Christmas Eve
. Labor Day Christmas Day
(ii) Company observed holidays in New Jersey are:
. New Year's Day Election Day
. Presidents Day Veterans Day
. Memorial Day Thanksgiving Day
. Independence Day Christmas Day
. Labor Day
(Iii) Company observed holidays in New York are:
. New Year's Day Columbus Day
. Marlin Luther King Day Election Day
. Presidents Day Thanksgiving Day
. Memorial Day Day after Thanksgiving Day
. Independence Day Christmas Day
. Labor Day
5.4 Customer Contact shall report any EquipmenUCPE failures to Company immediately by calling the Shared Technologies National Response
Center at 1-800-526-7006. If Customer is a National Account (as determined by Company). Customer shall report any EquipmentlCPE
failures to Company immediately by calling 1-800-267-7283.
5.5 Platinum Service Level Guarantee. If. during any month of the Maintenance Order Term identified in Section 2 of this Maintenance Order,
Customer is dissatisfied with the Maintenance Services ("Platinum Service Level Guarantee"), then Company will credit Customer for the
monthly Maintenance Services charge for such month for the affected Customer Service location subject to the following terms and
conditions. If this Agreement covers more than one Customer Service Location, Customer is required to specify at which Customer Service
Location Company failed to meet the Platinum Service Level Guarantee and Customerwi/J receive a credit in an amount equal to the
monthly Maintenance Services charge for that specific Customer Service Location only. Customer may request the Platinum Service Level
Guarantee credit by stating its reasons for its dissatisfaction with the Maintenance Services in writing to Company. The Service Level
Guarantee can be requested a maximum of three (3) times per Contract Year per Maintenance Agreement. The Platinum Service Level
Guarantee is only available for the Maintenance Services provided pursuant to this Agreement.
6. Labor Rates for Moves, Adds and Changes (MAC):
6.1 In the event Customer desires to move, add or change the configuration of Customer's Equipment, Customer agrees to pay to Company
(i) charges for all materialslparts needed to accomplish the work requested, (ii) labor charges for the work required to complete the requested
move, add, or change, at Company's hourly rate as set forth below, and (Iii) Company's travel charges incurred with the requested move, add,
or change, at Company's hourly rate as set forth below.
6.2 Labor Rates:
(i) For all cities other than identified in this Section 6.2(i1):
Standard Labor Rate Monday-Friday, 8:00 am.5:00 pm $85.00/hr
Overtime Labor Rate Monday-Friday, 5:01 pm-7: 59 am, All day Saturday $127.50/hr (2 hour minimum)
Overtime Labor Rate Sunday and Company Holidays $170.00/hr (4 hour minimum)
(Ii) For New York and New Jersey:
New York (and its five (5) borouahsl:
Standard Labor Rate Monday-Friday, 8:00 am-3: 30 pm $125.00/hr
Overtime Labor Rate Monday-Friday, 3:31 pm-7: 59 am, All day Saturday $187.50/hr (4 hour minimum)
Overtime labor Rate Sunday and Company Holidays $187.50/hr (4 hour minimum)
New Jersev:
Standard labor Rate Monday-Friday, 8:00 am-4: 30 pm $95.00/hr
Overtime labor Rate Monday-Friday, 4:31 pm-7: 59 am, All day Saturday $142.50/hr (2 hour minimum)
Overtime Labor Rate Sunday and Company Holidays $190.00/hr (4 hour minimum)
SHARED TECHNOLOGIES CONFIDENTIAL
2
Maintenance Order (rev042905)
6.3 'Labor Rates are subject to periodic change by Company, unless otherwise specified in the Agreement. Any change In labor rates may
be delivered via invoice insert.
Materials/Parts will be billed at current /ist prices at the time such materialslparts are purchased.
Customer agrees to pay to Company the MAC Charges identified in this Section 6 for any MAC work performed in accordance with the
terms and conditions set forth in the Agreement.
This Maintenance Order is subject to all terms and conditions of the Maintenance Agreement, the Master Purchase and Maintenance
Agreement and/or the Master Sales and Maintenance Agreement in effect as of the date hereof between Company and Customer.
City of Boynton Beach Acknowledgement:
(Signature)
Name:
Title:
Date:
Shared Technologies Acceptance: ~~/~1-L~ Date: ~ / 1.3 / O~
I ,
SHARED TECHNOLOGIES CONFIDENTIAL
3
MaintenanceOrder (rev04290S)
ti.,;;;
SHAReD
. .. TeCHnDl.OCileS
TM
Maintenance Agreement
This Maintenance Agreementfor Company Services (as defined below) ("Agreemenf'), is made by and between Shared Technologies Inc.,
("Company") and City of Boynton Beach ("Customer"), with offices located at 100 East Boynton Beach Blvd.( P.O. Box 310) Boynton Beach. Florida,
33425..()310. Customer may request and Company or its providing affiliate may install and maintain certain pre-purchased telecommunications equipment at
Customer locations within the continental United States as described in the applicable Maintenance Order, PO, and/or other fonns supplied by Company
which are submitted by Customer and s ubsequenlly accepted by Company ( collectively a nd individually, the "Company Services"). This Agreement is
binding after execution by both parties. Acceptance of this Agreement by Company is subject to Customer meeting Company's credit tenns and conditions,
which may be based on commercially available credit reviews and to which Customer hereby consents.
This Agreement shall be of no force and effect unless this Agreement is executed by Customer and delivered to Company on or before
1. Definitions.
1.1 "Maintenance Services" means the Company's service offering defined in Section 8 below.
1.2 "Maintenance Order" means an order for Maintenance Services made during the Term of this Agreement, made on the forms supplied
by Company, submitted by Customer and subsequently accepted by Company. Such Maintenance Order shall specify the
commencement date for such Maintenance Services, installation and maintenance location, port count, and the monthly recurring
charges for such Maintenance Services.
1.3 "Purchase Order" or "PO" means Customer's standard purchase order(s) u sed to 0 rder Company Services contemplated herein.
The terms and conditions of this Agreement, including any attachments, will supercede all tenns and conditions, other than price (as
detennined soiely by Company), type and quantity of equipment and maintenance schedule, set forth in the Customer's PO regardless
of the date indicated on the PO. All orders placed by the Customer and all Company Services provided by Company will be subject to (i)
acceptance by Company, and (i1) the terms and conditions of this Agreement. In the event of any inconsistency between the tenns in
the PO and this Agreement relating to price of equipment, type and quantity of equipment, delivery schedule and delivery instructions,
the tenns in this Agreement shall control.
1.4 "Equipment" means the pre-purchased CPE, cables, connectors, andlor software described in the applicable Maintenance Order
andlor PO submitted by Customer and subsequently accepted by Company.
1.5 "Premises" means the Equipment installation and maintenance location as identified in the applicable Maintenance Order andlor PO.
1.6 "Customer Change Authorization" or "CCA" means an order, made on fonns supplied by Company, submitted by Customer and
subsequently accepted by Company, modifying an existing Maintenance Order or an order for additional services provided by Company
to Customer.
2. Term. The tenn of this Agreement shall commence on the date it is fully executed by Company and shall remain in full force and effect
through the expiration of any applicable Maintenance Order andlor PO submitted by Customer and subsequently accepted by Company. The
term of each Maintenance Order (each a "Maintenance Order Term") shall commence on the date specified therein and cover a period of one
(1) year (each a "Contract Year"), unless a period other than one (1) year is expressly specified in the applicable Maintenance Order. After the
expiration of the initial Maintenance Order Tenn, the Maintenance Order Term maybe renewed from year-to-year through the execution of a
written amendment to this Agreement providing for such extension, which a mendment will set forth the term of renewal a nd expiration or
tennination of the Agreement or Maintenance Order Term. The rate for each Contract Year may be increased by no more than five percent
(5%) than the previous year, or any other rate specified by Company in writing or by invoice insert.
3. Invoicina and Charaes.
3.1 Company shall submit i nvoice(s) to Customer for a II charges due under this Agreement, inCluding without limitation any installation,
shipping, upgrading, and restocking charges. Invoices will be issued by Company monthly (monthly, quarterly, annually or semi-
annually).
Invoices will be issued in accordance with the applicable Maintenance Order. Customer will pay the amount invoiced upon receipt of
invoice. Customer may not withhold payment of any amount invoiced based on abatement, reduction, set-off, defense, counterclaim or
recoupment in connection with any past, present or future claim Customer may allege against Company for charges not covered under
this Agree'ment or against the manufacturer of any equipment or any other third party. In the event Company does not receive full
payment within thirty (30) days of the invoice date, Company, in its sole discretion, may assess an additional charge against Customer
in the amount of one and one-half percent (1Yz%) per month or the maximum rate allowed under applicable law, whichever is less, on
any unpaid' amounts. Amounts .paid in advance or in excess of the amount invoiced will be applied to outstanding or future invoices;
provided, however, that if this Agreement expires or is earlier terminated and there are no outstanding amounts owed or invoiced, any
unused portion of the advance or excess payment(s) will be refunded to Customer.
3.2. All charges are exclusive of federal, state and local sales, use, excise, utility and gross receipts taxes, other similar tax-like charges, and
tax-related surcharges, which Customer agrees to pay. Taxes based on Company's net income shall be the sole responsibility of
Company. I n the event that Customer provides Company with a duly authorized exemption certificate, Company agrees to exempt
Customer in accordance with law, effective on the date the exemption certificate is received by Company.
3.3 Failure to remit payment when due may result, upon Customer notification, in interruption or cancellation of Company Services under this
Agreement. Customer shall be liable for the payment of all fees and expenses, including attomey's fees, reasonably incurred in collecting, or
attempting to collect, any charges owed hereunder. Company may refuse to ship any equipment, provide Maintenance Services 0 r fulfill a
Customer Sales Order, Maintenance Order andlor PO for Equipment if 0) Customer provides false infonnation to Company regarding Customer's
identity, creditworthiness, or its planned use of the equipment, (Ii) any outstanding balance due for equipment purchased under this A~reement, or
(Iii) Company no longer offers the Equipment or provides Maintenance Services on the CPE or other equipment on a commercial baSIS.
4. Confidential Information. To the extent permitted by law, and subject to the Florida Public Records Law, Section 119.07, Florida Statutes,
commencing upon Customer's execution of this Agreement and continuing for a period of three (3) years from the termination of this Agreement, each
party shall protect as confidential, and shall not disclose to any third party, any Confidential Information received from the disclOS!ng pa~ or olhE:rwise
discovered by the receiving party during the Tenn, including, but not limited to, the pricing and terms of this Agreement, and any Information relating to
SHARED TECHNOLOGIES CONFIDENTIAL
1
MalntenanceAgmt.02l18/05
the disclosing party's technology, business affairs, and marketing or sales plans (collectively the "Confidential Information"). The parties shall use
Confidential Information only for the purpose of this Agreement. The foregoing restrictions on use and disclosure of Confidential Information do not
apply to information that: (a) is in the possession of the receiving party at the time of its disclosure and is not otherwise subject to obligations of
confidentiality; (b) is or becomes publicly known, through no wrongful act or omission of the receiving party; (c) is received without restriction from a third
party free to disclose it without obligation to the disclosing party; (d) is developed independently by the receiving party without reference to the
Confidential Information, or (e) is required to be disclosed by law, regulation, or court or govemmental order
5. Limitation of Liability and Limited Warranty.
5.1. Neither party will be deemed to be negligent, at fault or liable in any respect for any deiay or failure in performance resulting from acts of
God, war, accidents, labor disputes, strikes, power interruptions or outages or any other cause beyond the reasonable control of the
party delayed; provided, however, that such acts or events shall not relieve Customer of its obligation to make payments for invoiced
amounts. In no event shall Company be obliged to provide credits for service interruptions to Customer's network telecommunication
services.
5.2. Limited Warranty:
5.2.1 During the term of this Agreement, Company warrants that the Equipment will have been installed and maintained in a good and
workmanlike manner subject to the limitations set forth in Section 5.2,2 below,
5.2.2 The limited warranty described herein does not include efforts to remedy, repair or replace as a result of: (I) accident or neglect;
(ii) problems relating to or residing in other hardware, software or services with which the Equipment is used; (iii) use of the Equipment
in an environment, in a manner or for a purpose for which it was not designed; (iv) problems relating to or residing In the power supply or
other circuitry, except as provided by Company; and (v) installation, modification, alteration or repair of the Equipment or Software by
anyone other than Company or the manufacturer.
5.3. EXCEPT AS SPECIFICALLY SET FORTH IN THIS AGREEMENT COMPANY MAKES NO WARRANTIES, EXPRESS OR IMPLIED,
AS TO THE EQUIPMENT, MAINTENANCE SERVICE, ANY OTHER EQUIPMENT OR RELATED PRODUCT, SOFTWARE OR
DOCUMENTATiON. COMPANY SPECIFICALLY DISCLAIMS ANY AND ALL IMPLIED WARRANTIES, iNCLUDING WITHOUT
LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR TITLE OR NON-
INFRINGEMENT OF THIRD PARTY RIGHTS. COMPANY SHALL NOT BE LIABLE FOR ANY DAMAGES ARISING FROM OR
RELATED TO ALLEGED VIOLATIONS OF THIRD PARTY INTELLECTUAL PROPERTY RIGHTS.
5.4. NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INDIRECT, CONSEQUENTIAL, EXEMPLARY, TREBLE, SPECIAL.
INCIDENTAL OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION LOSS OF USE OR LOST BUSINESS, REVENUE.
PROFITS, OR GOODWILL, ARISING IN CONNECTION WITH THtS AGREEMENT, EQUIPMENT, RELATED PRODUCTS,
DOCUMENTATION ANDIOR THE INTENDED USE THEREOF, UNDER ANY THEORY OF TORT, CONTRACT, INDEMNITY,
WARRANTY OR STRICT LIABILITY, EVEN IF THE PARTY HAS BEEN ADVISED,KNEWORSHOULDHAVEKNOWNOFTHE
POSSIBILITY OF SUCH DAMAGES.
5.5. WITHOUT LIMITATION OF THE PROVISIONS OF SECTION 5.4 ABOVE, THE TOTAL LIABILITY OF COMPANY, TO CUSTOMER IN
CONNECTION WITH THIS AGREEMENT SHALL BE LIMITED TO THE LESSER OF (A) DIRECT DAMAGES PROVEN BY CUSTOMER OR
(B) THE TOTAL AMOUNTS PAID BY CUSTOMER TO COMPANY FOR THE SPECIFIC PRODUCT OR SERVICE FORMING THE BASIS OF
THE CLAIM OR CAUSE OF ACTION FOR THE THREE (3) MONTHS IMMEDIATELY PRECEDING THE DATE ON WHICH SUCH CLAIM OR
CAUSE OF ACTION AROSE. COMPANY SHALL NOT BE LIABLE FOR DAMAGES THAT COULD HAVE BEEN AVOIDED BY
CUSTOMER'S USE OF REASONABLE DILIGENCE. THE FOREGOING LIMITATION APPLIES TO ALL CAUSES OF ACTIONS AND
CLAIMS, INCLUDING, WITHOUT LIMITATION, BREACH OF CONTRACT, BREACH OF WARRANTY, NEGLIGENCE, INDEMNITY, STRICT
LIABILITY, MISREPRESENTATION AND OTHER TORTS. CUSTOMER ACKNOWLEDGES AND ACCEPTS THE REASONABLENESS OF
THE FOREGOING DISCLAIMERS AND LIMITATIONS OF LIABILITY. HOWEVER, NOTHING IN THIS SECTION 5.5 SHALL LIMIT
COMPANY'S LIABILITY: (A) IN TORT FOR ITS WILLFUL OR INTENTIONAL MISCONDUCT, OR (B) FOR BODILY INJURY OR DEATH
PROXIMATELY CAUSED BY COMPANY'S NEGLIGENCE, OR (C) LOSS OR DAMAGE TO REAL PROPERTY OR TANGIBLE PERSONAL
PROPERTY PROXIMATELY CAUSED BY COMPANY'S NEGLIGENCE.
6. Termination.
6.1 Either party may terminate this Agreement for Cause. "Cause" shall mean a breach by the other party of any material provision of this
Agreement, provided that written notice of the breach has been given to the breaching party, and the breach has not been cured within
thirty (30) days after delivery of such notice,
6.2 Either party may terminate this Agreement or any Maintenance Order or portions thereof, at any time, without cause, during the Term, upon not
less than thirty (30) days' prior written notice to the other party, provided that Customer shall pay in full all charges for Maintenance Services and
any other services rendered by Company through the termination date.
7. Indemnification.
To the extent permitted by law, Customer and Company agree to defend at their expense, indemnify, and hold harmless each other from and
against any thlrd party claims, suits, damages and expenses asserted against or incurred by such party ("Indemnitee") a rising 0 ut 0 for
relating to bodily injury to or death of any person or loss of or damage to real or tangible personal property or the environment to the extent
that such third party claim, suit, damage, or expense was proximately caused by any negligent act or omission on the part of the party from
whom indemnity is sought, its agel'lts or employees ("'ndemnifying Party"). Notwithstanding any other provision of this Agreement, the
Indemnifying Party shall pay all damages, settlements, expenses and costs, including costs of investigation, c.ourt.c osts and r eason~ble
attorneys' fees and costs (including allocable costs of in-house counsel) incurred by the Indemnitee ~s set fo~h In thIS. Sec~on 7, including,
without limitation, reasonable attorneys' fees and costs (including allocable costs of in-house counsel) Incurred In enforCing thiS Section 7.
8. Company Responsibilities. , , '
8.1 Company shall maintain the items 0 f C PE purchased independently by Customer, ass et forth In the applicabl~ Maintenance Order
and/or PO, Customer hereby grants Company the exclusive right to maintain such Equipr1Jent during the term of thiS Agreement.
8.2 Company shall provide, on a commercially reasonable basis, maintenance service, as more fully described in Section B.3 ("Maintenance
Service"), on the Equipment. In performing its maintenance obligation, Company may, in its discretion, seek and obtain the assistance
of contractors or the vendors or manufacturers of the Equipment maintained hereunder.
8.3 Maintenance Service as defined herein, includes the following:
8.3.1 Use commerci~t1y reasonable efforts to isolate any problems with the Equipment and to restore service within the hours set forth in
the applicable Maintenance Order andlor PO following receipt of Customer's notification or Company being made aware that the
Equipment is inoperative. ,
8.3.2 Investigate trouble reports initiated by Customer and repair or replace, at Company's sole discreti?n, any of the EqUipment that
fails to meet the manufacturer's published operating specifications for the Equipment during the term of thiS Agreement.
8.4 Maintenance Service shall not include or apply to the following:
SHARED TECHNOLOGIES CONFIDENTIAL
2
MalntenanceAgmt.02/18/05
8.4.1 Electrical work external to the Equipment or otherwise considered "in-house wiring".
8.4.2 Repair or replacement of failed equipment caused by factors outside of the Equipment, such as fire, accident, misuse, vandalism,
water, lightning, or failure of Customer's Installation Site to conform to manufacturer specifications.
8.4.3 Use of the Equipment for other than the intended purpose.
8.4.4 Repair of damage caused by the maintenance or repairs performed by a person other than a Company employee or person
authorized by Company.
8.4.5 Supplies, accessories, painting, or refurbishing of the Equipment.
8.4.6 Relocation, additions, or removal of Equipment, parts, or features not furnished by Company or use of the Equipment with other
equipment that fails to conform to manufacturer specifications.
8.4.7 Power or back-up power to or from the Equipment, unless otherwise agreed by the parties in the applicable Maintenance Order.
8.4,8 Any network "tel co" issues.
8.4.9Repair or damage caused by problems relating to or residing in the power supply or other circuitry.
In the event Customer requests Company to perform anyone or more of the activities identified in this Section 8.4 and Company agrees
to do so, which will be refiected in a CCA or Maintenance Order, signed by both parties, Customer will pay Company the hourly labor
MAC Rates set forth in the applicable Maintenance Order or CCA plus any additional charges for parts/materials and travel charges.
8.5 Company provided Site Event Buffer (SEB). Customer may purchase from Shared Technologies, at the price identified in the applicable
Sales Order, a new SEB device for use in monitoring of the Customer's telecommunications system related alarms. In the alternative, if
requested in the applicable Maintenance Order, and at no additional charge to Customer, Company will provide, at Customer's
Premises, a refurbished SES device to be used in the provision of Maintenance Services purchased hereunder. Title to the Company
provided SEB will remain with Company. Upon the expiration or earlier termination of Maintenance Services, Customer will allow
Company to retrieve the Company provided SEa from Customer Premises. Customer's failure to allow Company to retrieve the
Company provided SEB will result in a charge (as determined by Shared Technologies based on the age and condition of the SEB
device) to Customer's account for the purchase of such refurbished SEB device. Customer will be responsible for the payment of such
charges. Any new SEB purchased by Customer, or SEB owned and provided by Customer, will remain the Customer's property.
9. Customer Responsibilities. Customer's responsibilities and obligations under this Agreement include the following:
9.1 Provide Company and its subcontractors with immediate access (twenty-four (24) hours per day, seven (7) days per week during the
Term) to Customer facilities, overhead and under floor cable ducts, Premises and Equipment as may be necessary or useful for
Company to meet Company's requirements identified herein.
9.2 Report detected Equipment failures and provide information requested by Company, its subcontractors, or Company's designated point
of contact, that is necessary or useful for Company to meet Company's requirements identified herein.
9.3 Obtain, as may be necessary and at Customer's cost, all permits, licenses, variances and other authorizations required by state and local
jurisdictions for installation and operation of the Equipment.
9.4 Provide adequate building, space, circuitry, and power in accordance with the standards established by Company for proper installation
and operation of the Equipment.
9.5 Ensure that adequate back-up power to the Equipment exists in the event of a . power failure, interruption or outage.
9.6 Ensure that all of Customer's electronic files are adequately duplicated and documented at all times. Company and its subcontractors will
not be responsible or liable for Customer's failure to adequately duplicate or document files or for data or files lost during the course of
performance of services hereunder.
9.7 Provide a well-lighted and safe working area that complies with all local safety standards and regulations for Company employees and
subcontractors.
9.8 Provide Company employees and subcontractors with proper security clearances as required. If security passes are required for the
Company employee or subcontractor or the equipment brought with such person, Customer must be available to provide all required
badges, passes, etc. at the time the Company employee or subcontractor arrives at the Customer Premises.
9.9 Customer agrees to ensure that any replacement equipment is free of any encumbrances at the time of any exchange. Customer further
agrees to remove all external attachments or objects from the unit of equipment to be replaced before the time of exchange. Customer
gives up all rights to any such items not removed.
9.10 Provide Company employees and subcontractors all appropriate communications, product and service documentation, installed
equipment lists, cabling and equipment locations, configuration and maintenance of any software and any software upgrades or back.
ups related to the Equipment.
9.11 Appoint an administrator (the "Customer Contacr) knowledgeable in Customer operational requirements as a point of contact to
Company and with the authority to act on Customer's behalf.
9.12 Follow all installation, operation and maintenance instructions provided by the Equipment manufacturer(s).
10. Miscellaneous.
10.1 Subcontractino, Company may subcontract any or all of the work to be performed by and under the terms and conditions of this
Agreement. Company will be responsible for the work of such subcontractors and for the fulfillment of the terms and conditions of the
Agreement.
10.2 Notices.
10.2.1 Any notices or other communication required to be given to the other party under this Agreement will be given in writing and
either (i) delivered in person, (Ii) sent by overnight courier service, properly addressed and prepaid, or (Iii) sent by United States Postal
Service certified or registered mail, retum receipt requested, properly addressed and with the correct postage.
10.2.2 Notices to Customer are to be sent to the address set forth on the first page of this Agreement. Notices to Company are to be
sent as follows: Shared Technologies Inc., 1405 South Beltline Road, Suite 100, Coppell, TX 75019, Altn: Contract Administration.
10.2.3 Notices will be deemed delivered and effective (i) the day of delivery if in person, {Ii) the day of delivery if sent by courier service
or (iii) three (3) business days after the date of mailing. Addresses may be changed by giving written notice in accordance with this
Section 10.2.
10.3 Aoplicable Law. This Agreement shall be govemed by and construed in accordance with the substantive laws of the State of Fiorida without
regard to its choice or conflicts of law principles.
10.4 Independent Contractor Status. Company's relationship to Customer in the performance of this Agreement is that of an independent
contractor. Nothing contained in this Agreement shall be deemed or construed as creating a partnership, j oint venture 0 r fiduciary
relationship between Company and Customer.
10.5 Export and Leaal Compliance.
10.5.1. Customer acknowledges that certain equipment, software and technical data that may be provided hereunder may be subject
SHARED TECHNOLOGIES CONFIDENTIAL
3
MalntenanceAgmt.02l18105
to export and re-export controls under the U.S. Export Administration Regulations and/or similar regulations of the U.S. or any other
country. Customer shall not export or re-export any such equipment. software, technical data or any direct product thereof in violation 0"
any such laws.
10.5.2. Customer shall comply with all laws and regulations, including but not limited to import and custom laws and regulations.
10.6 Toll Fraud Disclaimer. Company makes no representation or warranty that the equipment is technically immune from or orevents
fraudulent intrusions into andlor unauthorized use of the Equipment (including any interconnection to a long distance network).
10.7 Survival. The rights and responsibilities of the parties hereto under the provisions, which by their nature extend beyond anv such
expiration or termination, shall survive expiration or earlier termination of this Agreement.
10.8 Assiqnment. Neither party may assign this Agreement or any of its rights hereunder without the prior written consent of the other party,
which consent will not be unreasonably withheld or delayed: provided that Company may assign this Agreement, in whole or in part, or
any of its rights hereunder to an affiliate or successor without the written consent of or notification to Customer.
10.9 Use of Service Marks, Trademarks and Name. Neither Company nor Customer shall: (i) use any service mark or trademark of the other party: or
(i1) refer to the other party in connection with any advertising, promotion, press release or publication unless it obtains the other party's prior written
approval. Under no circumstance shall a party, as a result of this Agreement, obtain any ownership interest or other right in any patents, pending
patents applications, trade secrets, copyrights, names, trademarks, tradenames, servicemarks, logos or other intellectual property rights.
10.10 Modifications; Invaliditv: Waiver, Except as otherwise provided herein, modification or amendment to this Agreement shall not be valid
or effective unless in writing and signed by both parties hereto. The invalidity or non-enforceability of any particular provision of this
Agreement shall not affect the other provisions, which shall be valid and enforceable to the fullest extent permitted by law. No waiver of
any of the provisions of this Agreement shall be binding unless it is in writing and signed by the party granting the waiver. No waiver
shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, and no waiver shall be deemed, or shall
constitute, a continuing waiver,
10.11 Entire Aqreement. This Agreement, and Company accepted Maintenance Order(s}, PO's and/or other forms supplied by Company
constitute the entire understanding between the parties concerning the subject matter hereof. No prior or contemporaneous
representations, expressions, or agreements, either written or oral, or any handwritten modifications, any course of dealing, usage of
trade or course of performance under this or other agreements shall alter the terms of this Agreement.
10.12 SiQnature Authorization. The parties have duly executed and agreed to be bound by this Agreement as evidenced by the signatures of
their authorized representatives below. Each party represents and warrants to the other that the signatory identified beneath its name
has full authority to execute this Agreement on its behalf, Sha~~~;~
City of Boynton Beach
f4!J3/0G'
Date Date
Betsy Baker
Typed or Printed Name Typed or Printed Name
Director Contract Administration
Title Title
SHARED TECHNOLOGIES CONFIDENTIAL
4
MalntenanceAgmlO2/18/05
VI.-CONSENT AGENDA
ITEM 8.5
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[gI August 19,2008 August 4, 2008 (Noon) D October 21, 2008 October 6, 2008 (Noon)
D September 2, 2008 August 18,2008 (Noon) D November 5, 2008 October 20,2008 (Noon)
C")
D September 16, 2008 September 2, 2008 (Noon) D November 18, 2008 November 3, 2008 (N@ O::j
=i-<
~ -<0
D October 7, 2008 September 15,2008 (Noon) D December 2, 2008 November 17, 2008 ~n) ("')."
r-(Xl
, M,O
.r:- ?3 -<
D ~z:
D Announcements/Presentations City Manager's Report ~ ~c;
NATURE OF D Administrative D New BusinessN ~.%
AGENDA ITEM [gI D .. ""'tal
Consent Agenda Legal ::: ~
D Code Compliance & Legal Settlements D Unfinished Business .~
D Public Hearing D
RECOMMENDA TION: A Motion to approve a piggy-back of Somers, New York District Bid #5296 for the
purchase of a 2009 Sutphen Heavy Duty SL-75 Quint from Sutphen Corporation for the amount of $613,715.88 with
the immediate payment option.
EXPLANATION: This unit is a direct replacement for unit #801 scheduled for replacement in 07/08. Unit #801 has
been in service for 16 years and is now being used in a backup capacity. This unit has met its useful service life for the
City of Boynton Beach and is in need of replacement. This new fire apparatus has a 75 foot aerial boom which is
consistent with our department's standardization of our fire apparatus to meet the needs of a dynamically changing
building profIle within our city limits.
The City of Boynton Beach will save $22,963.00 utilizing the early payment option, if payment is received within 30
days of contract signing, as indicated within the contact. If we do not accept this prepayment option the total cost will
be $636,678.88. The Sutphen Company is providing a performance bond to protect our early payment funds.
PROGRAM IMP ACT: In keeping with our efficient Quint concept, this purchase will ensure that an aerial device is
available in each station to meet our increasing demand for complex fire and rescue situations, without doing so at the
expense of other city response zones.
FISCAL IMP ACT: If payment is received within 30 days of contract signing we will save $22,963.00. If we do not
accept this prepayment the total cost will be $636,678.88.
Account #: 501-2516-519-6433 Expenditure: $613.715.00
..
.;{;,u.f;:li~
ep City Manager's Signature
\- ~
~
dlehie1e .
Purchasing Agent
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
The City of Boynton Beach FL
Ray Carter, Deputy Fire Chief
Operations
Boynton Beach Fire Rescue Department
100 E. Boynton Beach Boulevard
Boynton Beach. Florida 3343.'
Phone. (561) 74:2-633'1 www.bbfrd.org
FAX (561) 74:2-6334
E-mail: carterr(a!ci. novntoll-ncachJI. us
//7
,. '" ~. .
r/. ,r
August 8, 2008
,
"
To: Carisse Lejeune, Assistant to the City Manager ~
From: Ray Carter, Deputy Fire Chief
Re: Cover Memorandum for Agenda Item
As requested, please review the included information regarding the purchase of the Sutphen SL-75
Quint (fire apparatus) as described in the agenda request scheduled for the August 19,2008 city
commission meeting.
A "Quint" is simply a fire apparatus that has been designed and specified in such a manner that it
provides five different, but equally important functions needed on the fire ground. Those functions and
features include a self-contained pump (greater than 1000 gallon per minute capacity), a hose bed with
a full complement of appropriate size fire hose, a self-contained water tank (500 gallons or greater), a
full complement of ground ladders, and an aerial device (75ft. ladder that operates as part of the
functions of the truck and can flow water from the tip). By combining all of these functions into a
single vehicle known as a "Quint", more simultaneous operations can be accomplished using a single
vehicle instead of requiring two different vehicles (a ladder truck and a pumper) with their associated
crews to complete the same functions. Likewise, the SL-75 that we are purchasing provides these
features on a short wheel base chassis that can maneuver in and around our many apartment complexes
and limited access facilities that larger fire trucks cannot access.
The "Quint Concept" is a response system for fire protection that is designed to take advantage of the
"Quint" configuration of the apparatus by placing one "Quint" in every response zone so all five of the
functions can be addressed immediately upon arrival of the first unit on the fire ground instead of
waiting for units with those capabilities to arrive from other zones. This creates a more efficient use of
first arriving resources and minimizes the need to call for outside "mutual aid" to provide for these
functions when these units are busy on other responses.
The SL-75 is designed to meet all of the NFP A (National Fire Protection Association) standards that
speak to fire apparatus design for occupant safety and fire ground function as well as meet all of the
features looked at by ISO (Insurance Service Organization) when designating a Public Fire Protection
Classification for the purpose of setting insurance premium rates for both commercial and residential
properties. The use of this design and response system in our current staffing and response plan
afforded us an opportunity to improve our Public Protection Classification to a two (2) this year when
ISO assessed our fire protection capabilities. This rating placed Boynton Beach in the top seven tenths
of one percent of all fire protection systems rated by the ISO.
America's Gateway to the Gulfstream
The City of Boynton Beach FL
Ray Carter, Deputy Fire Chief
Operations
BoyntonJJeach Firl/ ~e Department
100 E. Boynton Beach Boulevard
Boynton Beach. Florida 33435
Phone: (561) 742-6339 www.bbfrd.org
FAX: (561) 742-6334
E-mail: carterr@ci.boynton-beachjl.us
The Boynton Beach Fire Rescue Department has been working towards full implementation of the
"Quint Concept" for the past eight years through the purchase of these vehicles as the fleet replacement
plan called for apparatus to be replaced. The continuation of this program will ensure that this
innovative concept continues to be utilized in the best interest of efficient delivery of fire protection
services to all of the citizens of Boynton Beach well into the foreseeable future.
Should you have any further questions or need additional information, please call and I will be glad to
assist you.
cc: Carol Doppler, Purchasing Agent
William Bingham, Fire Chief
Jim Ness, Deputy Fire Chief
America's Gateway to the Gulfstream
~ SUTPHEN" E-\MILY OWNED
STNCE 1 R9( I
Boy ton Beach Fire Rescue
Deputy Chief James Ness
100 E. Boy ton Beach Blvd.
Boyton Beach, FI. 33435
RE: Performance Bonds.
Chief Ness,
It is understood that a performance bond will be required as surety for monies down on
the purchase of the aerial ladder.
Sutphen Corporation will provide a 100% performance bond within 14days of a
confirmed purchase order or signed contract from the City of Boyton Beach.
~.
Res~;c ~
~ ~/. ----~
en Creese
Director Sales & Marketing
Sutphen Corporation
JIll. Box 1 ilK Amlin. OH 4:1O()~
Tel 614 889-1005 Toll Free kO() H4H.i)K6() Fax (j 11 kR~J OK7.'
Weh www.slltphen.colll Email ~lli.phen@sut]llwJlco]"p cow
.
~ SUTPHEN" FAMILY OWNED
SINCE 1890
Boy ton Beach Fire Rescue
Deputy Chief James Ness
100 E. Boyton Beach Blvd.
Boyton Beach, FI. 33435
Chief Ness,
This letter shall seNe to modify language in our purchase agreement with Somers Fire
District of Somers, NY for the purchase a Sutphen model SL75 Aerial Ladder for use a
"Piggy Back Order" for the City of Boyton Beach. The following Language shall be used
with respect to Boy ton's purchase:
This Agreement shall be governed and controlled as to interpretation,
enforcement, validity, construction, effect and in all other respects by the laws, statutes
and decisions of the State of Florida. Exclusive jurisdiction and venue for any litigation
at all related to this Agreement, directly or indirectly, based upon contract, tort, or other
theory of law, shall lie in the Palm Beach County Court of Common Pleas, and the
parties hereto consent and submit to the general jurisdiction of this court. All of the
terms and provisions of this Agreement shall be binding upon and inure to the benefit of
and be enforceable by Sutphen, Purchaser, their successors and assigns.
Respe I~
/ ~ ,1/ ~
en Creese
Director Sales & Marketing
Sutphen Corporation
PO. Box 158 Amlin, OH 48002
Tel 614 889-1005 Toll Free 800848-5860 Fax 614 889-0874
Web www.sutphen.com Email sutphen@suiphencorp.com
.
s
,
P~'~F',~r~', ~
".' '~r(.": ,'" "0' ".!~ ".." '
~'~U7 a ~V'JA'~~
:i
'.1
~ Date: July 1, 2008
"
I Boynton Beach Fire Dept
, Attn: Deputy Chief Ray Carter
; 100 E Boynton Beach Blvd.
Boynton Beach, FL 33425
FOR YOUR REVIEW:
We hereby propose and agree to furnish the following fire fighting apparatus upon your
acceptance of this proposal:
One (or more) Sutphen Heavy Dut)' SL-75 Quint(s)
Complete and Delivered Each for the Sum of................$ 636~678.88
If you pay 25% down within 30days of signing the contract, please Deduct: $ 8,93733
Net Price with 25% down: $ 627,741.55
If you pay 100% down within 30days of signing the contract, please Deduct: $ 22,963.0C
Net Price with 100% down: $ 613,715.88
t Apparatus will be manufactured completely in accordance to the following proposal and
delivered approximately 11-13 months after approval of contract, subject to delays from
all causes beyond our control. Unless accepted within 60 days from this date, the right is
reserved to withdraw this proposal.
David Stonitsch
1 Sales Representative
1
,
r
j
!i
"
~
p
I
2-d 9i:r2S-0SS-SE2 40S~IUO~S plf\ea d22:EO 80 60 Tnr
~
COMPARISON FROM SOMERS FIRE DISTRICT, NY TO BOYNTON BEAC
Item Somers NY Boynton Beach
Bid Price $ 667,000.00
73" Cab with 1 0" raised Rood $ 3,540.63
Additional Air Horn Foot Switch $ (63.62)
Computer Tray in lieu glove box $ 1 03.00
Map Box $ 464.61
EMS Cabinet $ 1,547.50
.,. 320 amp Alternator $ 583.22
Automatic Tire Chains $ (2,100.00)
1r'" Treadplate Cover for Front Bumper $ 58.06
Bumper Through Divider $ (300.00)
Detriot Series 60515 hp Engine $ 2,662.55
-'J Rear Cab Door Handrails $ 265.10
I:- (3) 12 V Power Points $ 174.24
Dark Window Tint $ 400.00
* Alternating Flashing Headlamps $ 174.23
~ Electric Drivers Seat $ 282.00
Seat Belt Warning System w/Light $ (1,000.00)
.:fr. Secure All SCBA Brackets $ 750.00
Front Tires Goodyear $ (232.30)
Rear Tires GoodYear Hwy $ (578.31)
Waterous 2-Stage Pump $ (6,407.58)
_ Zinc Anodes for Pump $ 152.70
Pressure Control Waterous $ (1,122.24)
Elkhart Unibody Valves $ 3,000.00
2-1/2" Right Side Inlet $ (290.40)
2-1/2" Left Side Inlet $ (290.40)
Front Suction $ (4,625.36)
Swivel for Front Suction $ (929.20)
(1) 2-1/2" and (1) 4" Right Side Discharge $ 1,527.56
4" Right Rear Discharge $ (1,568.03)
2" Left Front Hose bed $ (580.76)
Air Chuck on Pump Panel $ (373.56) .
Foam System $ 4,123.63 .
30 gal Foam Tank: $ 1,306.70
Foam Gauge $ 577 .25
2-1/2" Tank Fill $ (522.68)
Whelen PST ANK water level $ (1,030.00)
Pac Trae $ (8,081.40)
-I< Turtle Tile $ 1,115.16 .
Rescue Body Double High Sides $ 3,757.50 -
Credit (2) Shelves $ (522.68)
(2) additional roll out trays $ 1,161.52
Right Running Board Through $ 348.45
Additional LED in Compt $ (1,300.00)
Install Radio $ (795.29)
Credit Install (2) additional antennas $ (456.74)
Rear Vision Camera $ (1,923.40)
Credit (2) Mini LED Light Bars $ (2,700.00)
David Clark. Intercom System $ 5,993.39 .
Onan 15kw in lieu of 10kw generator $ (3,727.08)
Credit (2) 11 Ov Outlets $ (464.60)
Paint Stainless Steel Body $ (8,000.00)
Credit (2) Maltese Cross Emblems $ (1,710.20)
Credit Chevron Stripe on Rear $ (1,500.00)
Large Boom Sign $ 600.00 .
Credit Physio Control LifePac $ (9,000.00)
110 Volt up Ladder $ 1,742.27
Stokes Basket on Boom Base $ 1,638.00 .
Credit Inspection Trips Overage $ (6,000.00)
Credit Federal PA 300 siren $ (175.06)
TOTAL $ (30,321.62)
$ 636,678.38
\8
9
PROPOSAL FOR THE
BOYNTON BEACH FIRE
DEPARTMENT
BOYNTON BEACH, FL
FORA
SUTPHEN
SL-75 FT QUINT
~ SUTPHEN'
Boynton Beach Fire Rescue
TABLE OF CONTENTS
INTENT OF SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
QUALITY AND WORKMANSHIP ............. ..... ... .........6
PERFORMANCE TESTS AND REQUIREMENTS . . . . . . . . . . . . . . . . . . .6
FAILURE TO MEET TESTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
EXCEPTIONS TO SPECIFICATIONS !
.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. '
GENERAL CONSTRUCTION .................................8
DELIVERY REQUIREMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
PURCHASER RIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
U. S . A. MANUFACTURER .................................. 8
MANUFACTURER'S EXPERIENCE. .......... ............ .....8
ELIMINATION OF DIVIDED RESPONSIBILITY . . . . . . . . . . . . . . . .8
FAMA COMPLIANCE ...................................... 9
PRE-CONSTRUCTION CONFERENCE . . . . . . . . . . . . . . . . . . . . . . . . .10
INSPECTION TRIPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
CHASSIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
ALUMINUM CAB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
CAB DES IGN .......................................... 1 C
CAB DIMENSIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
CAB MOUNT ING ........................................ 11
INTERIOR ............................................1]
FENDER CROWNS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
GRILLE ..............................................12
CAB INSULATION ......................................12
ROOF DESIGN .........................................12
DIAMOND PLATE, CAB ROOF ............................. 12
DOORS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
EXTERIOR GLASS .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. It It ,. .. .. .. .. .. .. .. .. .. .. 1:?,
POWER WINDOWS '1 ':I
.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ...J.....,J
SUN VISORS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
CAB TILT SYSTEM .....................................13
CAB STRUCTURAL INTEGRITY . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
MANUAL CAB LIFT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
COMPUTER TRAY i c:.
.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. It .. .. ....i...-..J
MAP BOX ............................................. 1 5
EMS CABINET ......................................... 15
DOOR PANELS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1:;
DOOR REFLECTIVE MATERIAL .. ...... .... ............... .15
CAB ACCESSORY FUSE PANEL ............................1:0)
AIR HORNS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1(:
ALTERNATOR .......................................... 16
FRONT AXLE ..........................................16
FRONT SHOCK ABSORBERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
REAR AXLE ........................................... 1 6
TOP SPEED ........................................... 16
BATTERIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
BATTERY CHARGING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 '7
1
~ SUTPHEN"
Boynton Beach Fire Rescue
BATTERY JUMPER TERMINAL ............................. 1 7
BRAKE WARRANTY ...................................... 18
AIR BRAKE SySTEM................................... .18
AIR BRAKING ABS SYSTEM ..............................19
BUMPER .............................................. 19
DIAMOND PLATE BUMPER LI D ............................ 19
STORAGE WELL COMPARTMENT ............................20
COOLING SySTEM..................................... .20
RAD IATOR ............................................ 20
COOLANT ............................................. 20
HOSES & CLAMPS..................................... .20
CHARGE AIR COOLER ...................................20
FAN ................................................. 21
SURGE TANK ..........................................21
DRlVELINE ...........................................21
ENG INE ENCLOS URE .................................... 21
ENGINE ..............................................22
ENGINE WARRANTY .....................................22
AIR COMPRESSOR ......................................22
STARTER .............................................22
FUEL FILTERS ........................................22
EXHAUST SYSTEM ......................................22
AIR CLEANER/INTAKE ..................................22
ENG INE BRAKE ........................................ 23
FRAME ............................................... 23
FUE L TANK ........................................... 2 3
CAB HANDRAILS ....................................... 24
CAB DOOR HANDRAILS ..................................24
HEATER/DEFROSTER/AIR CONDITIONING CONTROLS ..........25
WINDOW TINT .........................................25
LOAD MANAGER ........................................ 25
AUTOMATIC HIGH IDLE ACTIVATION .............. ...... ..25
INSTRUMENT PANEL ....................................26
ENGINE WARNING SYSTEM ...............................28
WIRING .............................................. 28
DOOR AJAR INDICATION ................................28
MASTER ELECTRICAL PANEL .............................29
PUMP SHIFT MODULE ...................................30
AUXILIARY POWER POINT ...............................30
INTERIOR........................................... .30
LIGHTING CAB EXTERIOR ...............................30
ALTERNATING HEAD LAMP ............................... 30
HAND HELD SPOTLIGHT .................................30
LIGHTING CAB INTERIOR ...............................30
LIGHTING CREW CAB INTERIOR ..........................31
MIRRORS ............................................. 31
DRIVER'S SEAT .......................................31
OFFICER'S SEAT ......................................31
CREW SEATS ..........................................32
2
~ SUTPHEN'
Boynton Beach Fire Rescue
SCBA BOTTLE BRACKET . . . . . . . " . . . . . . . . . . . . . . . . . . . . . . . . .32
STEERING ................. . . . . . . . . . . . . . . . . . . . . . . . . . .33
FRONT TIRES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
FRONT HUB COVERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
REAR HUB COVERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
REAR TIRES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
MUD FLAPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
WHEELS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
TRANSMISSION ........................................34
TRANSMISSION FLUID ..................................35
TRANSMISSION SHIFTER ................................35
FRONT TURN SIGNALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
WHEELBASE ........................................... 35
WINDSHIELD WIPERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
MISCELLANEOUS CHASSIS EQUIPMENT. ........ ...... .... ..35
PUMP TRANSFER CASE ..................................36
PRIMING SYSTEM (TRIDENT AIR PRIMER) . . . . . . . . . . . . . . . . .37
PUMP ANODE ..........................................37
PUMP CERTIFICATION ..................................37
THREAD TERMINATION ..................................37
PRESSURE GOVERNOR ...................................38
INT AKE REL I E F ....................................... 38
AUXILIARY COOLER .................................... 38
VALVES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
VALVE WARRANTY ......................................38
PUMP CONNECTIONS ':<(<
.... .. .. .. .. .. .. ~ ~ .. .. .. .. .... .. .. .. .. .. .." .. .. " .. ~ .... .. ~ .. .. ~ .. J~
6" PUMP INLETS . . . . .. . . . . . .. .. . . . . . . .. .. . . . .. . . . . .. . .39
2-1/2" RIGHT SIDE INLET . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
2-1/2" LEFT SIDE INLET . . .. . ... .. ... .. .. . . . .. . . . . . . . .39
TANK TO PUMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
OUT LET S ............................................. 3 9
2-1/2" LEFT SIDE DISCHARGES . . . . . . . . . . . . . . . . . . . . . . . . .40
2-1/2" RIGHT SIDE DISCHARGES . . . . . . . . . . . . . . . . . . . . . . . .40
ADAPTER ............................................. 40
4" OUTLET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
2-1/2" OUTLET LEFT HOSE BED. .... ... ...... ..... ..... .40
FRONT BUMPER DISCHARGE ..............................41
CROSSLAYS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
CROSSLAY COVER.......... . . . . .. .. . .. . . ... . . .. .. . . . . . .41
TANK FILL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
FOAM SYSTEM .........................................41
FOAM TANK ........................................... 4],
PUMP &~D GAUGE PANELS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
VALVE CONTROLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
ESCUTCHEON PLATES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
COLOR CODING ........................................ 42
PUMP PANEL LIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
PUMP PANEL GAUGES AND CONTROLS . . . . . . . . . . . . . . . . . . . . . .4:3
4" 1-1ASTER GAUGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
3
~ SUTPHEN"
Boynton Beach Fire Rescue
2-1/2" PRESSURE GAUGES ..............................43
WATER TANK LEVEL GAUGE .......... ....................43
CLASS A FOAM TANK LEVEL GAUGE .......................44
APPARATUS BODY ...................................... 44
BODY SUBFRAME ....................................... 45
ROLL-UP COMPARTMENT DOORS. ..........................45
PAINTED ROLL-UP DOORS ...............................46
SCBA CYLINDER COMPARTMENTS ..........................46
COMPARTMENT MATTING ... .......... ........ ...... ......46
REAR STEP COMPARTMENTATION ..........................46
COMPARTMENTATION LEFT SIDE ..........................46
COMPARTMENTATION RIGHT SIDE .........................47
ADJUSTABLE SHELVES ..................................47
ADJUSTABLE VERTICAL SLIDE-OUT PANEL .................47
600# SLIDE-MASTER TRAYS .............................47
HOS E BED ............................................ 48
HOS E BED DIVI DER .................................... 48
HOSE BED COVER ......................................48
HANDRAILS AND STEPS ................................. 48
RUB RAI LS ........................................... 4 8
ALUMINUM TREAD PLATE ................................. 49
RUNNING BOARD TROUGH ................................ 49
BOOSTER TANK ........................................49
ELECTRIC SySTEM.................................... .50
BACK-UP ALARM .......................................51
COMMUNICATION SYSTEM ................................51
COMPARTMENT LIG .....................................51
ELECTRICAL PROVISION ................................52
ANTENNA MOUNTING ....................................52
LICENSE PLATE BRACKET ...............................52
TAIL/STOP /TURN LIGHTS ...............................52
LED ICC/MARKER LIGHTS ...............................52
STEP LIGHTS .........................................52
GROUND LIGHTING .....................................52
WORK LIGHT S ......................................... 53
OPTICAL WARNING SYSTEM ..............................53
UPPER LEVEL WARNING DEVICES .........................53
LOWER LEVEL WARNING DEVICES ........................ .53
SIREN ............................................... 54
FEDERAL Q2B SIREN ...................................54
SIREN SPEAKER ....................................... 5 4
GENERATOR ........................................... 54
120-VOLT OUTLET.................................... .55
LIGHT SWITCH ........................................55
BREAKER BOX ......................................... 55
QUARTZ LIGHT BROW 750WATT FOCUS ............. ........56
QUARTZ LIGHT 750WATT FOCUS ..........................56
QUARTZ LIGHT 750WATT FOCUS ..........................56
CORD REEL ........................................... 57
4
~ SUTPHEN'
Boynton Beach Fire Rescue
FOUR WAY RECEPTACLE .................................57
GROUND LADDERS .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 57
LADDER MOUNTING .....................................57
PAINTING ............................................58
LETTERING ........................................... 59
STRIPING ............................................59
BOOM SIGN ...............,...........................59
BOOM SIGN LETTERING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
MISCELLANEOUS EQUIPMENT FURNISHED ... .... ....... .... .59
WHEEL CHOCKS .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. .. .. 59
AERIAL DEVICE - MIDSHIP MOUNTED .... .......... ..... .60
CONSTRUCTION STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
CONSTRUCTION ........................................60
AERIAL EGRESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
FOLDING STEPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
LADDER TRAVEL SUPPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
LIFTING CYLINDERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
EXTENSION/RETRACTION SySTEM......................... 61
HYDRAULICS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
AUXILIARY HYDRAULIC POWER..... ....... ... ...... ..... .62
INTERLOCK ...........................................63
ELECTRIC SWIVEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63
TURNTABLE ...........................................63
TURNTABLE BEARING ................................... 64
TURNTABLE SUPPORT ...................................64
OUTRIGGER JACKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
BOOM CONTROLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
INCLINOMETER ........................................6::,
CENTRALIZED CONTROLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
AERIAL DATA PLAQUES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ,. . ES
OPERATIONAL TEST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
WATERWAY ............................................ 66
FLOWMINDER .......................................... 66
AERIAL SPOT LIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
MONITOR/NOZZLE ......................................67
INTERCOM ............................................67
ELECTRIC UP THE LADDER .... .... ....... .............. .67
STOKES RACK .........................................67
OPERATION AND SERVICE MANUALS . . . . . . . . . . . . . . . . . . . . . . .67
WARRANTIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
DELIVERY ............................................68
MANUFACTURING & LOCATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . .68
5
~ SUTPHEN"
Boynton Beach Fire Rescue
INTENT OF SPECIFICATIONS
It is the intent of these specifications to cover the furnishing and delivery to the
purchaser a complete apparatus equipped as hereinafter specified. With a view of
obtaining the best results and the most acceptable apparatus for service in the fire
department, these specifications cover only the general requirements as to the type of
construction and tests to. which the apparatus must conform, together with certain
details as to finish, equipment and appliances with which the successful bidder must
conform. Minor details of construction and materials where not otherwise specified are
left to the discretion of the contractor, who will be solely responsible for the design and
construction of all features. The apparatus will conform to the requirements of the
current (at the time of bid) National Fire Protection Association Pamphlet #1901 for
Motor Fire Apparatus unless otherwise specified in these specifications.
Bids will only be considered from companies which have an established reputation in
the field of fire apparatus construction and have been in business for a minimum of ten
(10) years.
Each bid will be accompanied by a set of "Contractor's Specifications" consisting of a
detailed description of the apparatus and equipment proposed and to which the
apparatus furnished under contract must conform. Computer run-off sheets are not
acceptable as descriptive literature.
The specifications will indicate size, type, model and make of all component parts and
equipment.
QUALITY AND WORKMANSHIP
The design of the apparatus must embody the latest approved automotive engineering
practices.
The workmanship must be the highest quality in its respective field. Special
consideration will be given to the following points: Accessibility to various areas
requiring periodic maintenance, ease of operation (including both pumping and driving)
and symmetrical proportions.
Construction must be rugged and ample safety factors must be provided to carry loads
as specified and to meet both on and off road requirements and speed as set forth
under "Performance Test and Requirements."
PERFORMANCE TESTS AND REQUIREMENTS
A road test will be documented with the apparatus fully loaded and a continuous run of
ten (10) miles or more will be made under all driving conditions, during which time the
6
~ SUTPHEN"
Boynton Beach Fire Rescue
apparatus will show no loss of power or overheating. The transmission drive shaft or
shafts, and rear axles will run quietly and free from abnormal vibration or noise
throughout the operating range of the apparatus. The apparatus, when loaded, will be
approximately 66% on the rear axle. The successful bidder will furnish a weight
certification showing weight on the front and rear axle, and the total weight of the
completed apparatus at the time of delivery.
a. The apparatus must be capable of accelerating to 30 MPH from a
standing start within 25 seconds on a level concrete highway without
exceeding the maximum governed engine RPM.
b. The service brakes will be capable of stopping the fully loaded vehicle
within 35 feet from a speed of 25 MPH on a level concrete highway.
c. The apparatus, fully loaded, will be capable of obtaining a speed of 50
MPH on a level highway with the engine not exceeding 95% of its
govemed RPM (full load).
d. The apparatus will be tested and approved by a qualified testing agency
in accordance with their standard practices for pumping engines.
e. The contractor will furnish copies of the Pump Manufacturer's Certification
of Hydrostatic Test (if applicable), the Engine Manufacturer's current
Certified Brake Horsepower Curve and the Manufacturer's Record of
Construction Details.
FAILURE TO MEET TESTS
In the event the apparatus fails to meet the test requirements of these specifications on
the first trial, a second trial may be made at the option of the bidder within thirty (30)
days of the date of the first trials. Such trials will be final and conclusive and failure to
comply with these requirements will be cause for rejection. Permission to keep and/or
store the apparatus in any building owned or occupied by the purchaser will not
constitute acceptance of same.
EXCEPTIONS TO SPECIFICATIONS
The following specifications will be strictly adhered to. Exceptions will be considered if
they are deemed equal to or superior to the specifications, provided they are fully
explained on a separate page entitled "EXCEPTIONS TO SPECIFICATIONS."
Exceptions will be listed by page and paragraph.
Failure to denote exceptions in the above manner will result in immediate rejection of
the proposal. In addition a general statement taking "TOTAL EXCEPTION" to the
7
g SUTPHEN"
Boynton Beach Fire Rescue
specifications will result in immediate rejection of bid.
GENERAL CONSTRUCTION
The apparatus will be designed and the equipment mounted with due consideration to
distribution of load between the front and rear axles so that all specified equipment,
including filled water tank, a full complement of personnel and fire hose will be carried
without injury to the apparatus. Weight balance and distribution will be in accordance
with the recommendations of the International Association of Fire Chiefs and National
Fire Association (or American Insurance Association). Certified Laboratories certificate
will be submitted by the manufacturer. Weight of apparatus will meet all federal axle
load laws.
DELIVERY REQUIREMENTS
The apparatus will be completely equipped as per these specifications upon arrival and
on completion of the required tests will be ready for immediate service in the fire
department of the purchaser. Any and all alterations required at the scene of delivery
to comply with these specifications must be done at the contractor's expense.
PURCHASER RIGHTS
The Purchaser reserves the right to accept or reject any bid. The purchaser also
reserves the right to award in their best interest and reserves the right to waive any
formalities.
U.S.A. MANUFACTURER
The entire apparatus will be assembled within the borders of the Continental United
States to insure more readily available parts (without added costs and delays caused
by tariffs and customs) and service, as well as protecting the purchaser should legal
action ever be required.
MANUFACTURER'S EXPERIENCE
Each manufacturer will have been in business making similar apparatus for a minimum
of twenty (20) years and must have had single ownership for more than twenty-five (25)
years.
ELIMINATION OF DMDED RESPONSIBILITY
It is required that each bidder produce both the chassis and complete apparatus. To
eliminate divided responsibility and service, the chassis and body must be
8
~ SUTPHEN'
Boynton Beach Fire Rescue
manufactured by the same Company. Manufacturer will state the number of years the
Company has been producing their own chassis and body. Manufacturer will state
compliance with the paragraph. NO EXCEPTIONS.
FAMA COMPLIANCE
Manufacturer must be a current member of the Fire Apparatus Manufacturer's
Association.
9
~ SUTPHEN"
Boynton Beach Fire Rescue
PRE-CONSTRUCTION CONFERENCE
After award of the contract, and prior to construction of the apparatus, a
pre-construction conference will be held at the facility of the manufacturer. A provision
will be provided in the bid price for all travel, food and lodging to accommodate three
(3) Fire Department personnel.
INSPECTION TRIPS
An inspection trip at the manufacturers facility prior to delivery of the completed
apparatus will be provided. Accommodations for three (3) Fire Department personnel
to indude all transportation, food and lodging will be included in the bid price.
CHASSIS
The chassis will be manufactured in the factory of the bidder. The chassis will be
designed and manufactured for heavy duty service with adequate strength and capacity
of all components for the intended load to be sustained and the type of service
required. There will be no divided responsibility in the production of the apparatus.
ALUMINUM CAB
The cab will be a full tilt 6-person 10" rear raised roof cab designed specifically for the
fire service and manufactured by the chassis builder.
Cab will be built entirely by the apparatus manufacturer within the same facilities (no
exceptions). Rear of the cab will be slanted forward at the top rear for mid-ship aerial
use. The outside of the rear cab wall will be aluminum diamond plate.
CAB DESIGN
The cab will be designed specifically for the fire service and manufactured by the
chassis builder.
The apparatus chassis will be of an engine forward, fully endosed tilt cab design.
There will be four (4) side entry doors.
The cab will be of a fully open design with no divider wall or window separating the
front and rear cab sections.
Construction of the cab will consist of high strength 5052H32 aluminum welded to
extruded aluminum framing of6061-T6 material.
10
tJ SUTPHEN'
Boynton Beach Fire Rescue
The cab roof will utilize extruded, radiused outer corner rails with integral drip channel
and box tubing type cross brace supports.
The cab sides will be constructed from extruded door pillars and posts that provide a
finished door opening, extruded and formed wheel well openings supports, formed
aluminum wheel well liners and box tubing type support braces.
The cab floor and rear cab wall will utilize box tubing type framing and support bracing.
The framework will be of a welded construction that fully unitizes the structural frame of
the cab.
The structural extrusion framework will be overlaid with interlocked aluminum alloy
sheet metal panels to form the exterior skin of the cab.
The structural extrusion framework will support and distribute the forces and stresses
imposed by the chassis and cab loads and will not rely on the sheet metal skin for any
structural integrity.
CAB DIMENSIONS
The cab will be designed to satisfy the following minimum width and length dimensions:
Cab Width (excluding mirrors) 98"
Cab Length (from C/L of front axle)
To front of cab (excluding bumper) 68"
To rear of cab 73"
Total Cab Length (excluding bumper) 141"
CAB MOUNTING
The cab mounting system will use a steel sub frame, isolated from the cab with six (6)
rubber mounts, to minimize chassis vibration and torsional loads from being induced
into the cab structure. The two tilt pivot points will have stainless steel bushing and
grease fittings for lubrication and smooth tilting of the cab.
INTERIOR
The cab interior will have Zolatone gray/black rubberized, mar resistant, textured finish.
FENDER CROWNS
Polished stainless steel front axle fenderettes with full depth radiused wheel well liners
will be provided.
11
~ SUTPHEN"
Boynton Beach Fire Rescue
GRILLE
The front of the cab will be equipped with a grille with sufficient area to allow proper
airflow into the cooling system and engine compartment.
CAB INSULATION
The cab will be insulated in a manner to reduce noise levels inside the cab. The cab
interior sound levels will not exceed 90 decibels at 45 mph in all cab seat positions.
ROOF DESIGN
The cab will be of a one-half 15" raised roof design with side drip rails and will satisfy
the following minimum height dimensions:
Cab Dimensions Interior
Front 59"
Rear 70"
Cab Dimensions Exterior
Front 65"
Rear 80"
DIAMOND PLATE. CAB ROOF
The roof of the cab will have a diamond plate overlay. The overlay will be constructed
of .125" aluminum serrated diamond plate and measure 3D" x 60".
DOORS
The cab doorframes will be constructed from aluminum extrusions fitted with an
aluminum sheet metal skin and will be equipped with dual weather seals. The cab
doors will be equipped with heavy-duty door latching hardware, which complies with
FMVSS 206. The mechanics of the door operation will utilize rod linkage for positive
operation. A rubber coated nylon web doorstop will be provided.
The doors will be lap type with a full-length stainless steel 3/8" diameter hinge and will
be fully adjustable.
All openings in the cab will be grommeted or equipped with rubber boots to seal the
cab from extraneous noise and moisture.
12
~ SUTPHEN"
Boynton Beach Fire Rescue
The cab doors will be designed to satisfy the following minimum opening and step area
dimensions:
Door Opening:
Front 36.5" x 73.00"
Rear 36.5" x 87.25"
The cab doors will have brushed severe duty 304 stainless steel interior door panels.
EXTERIOR GLASS
The cab windshield will be of a two piece curved design utilizing tinted, laminated,
automotive approved safety glass. The window will be held in place by an extruded
rubber molding with a chrome plated decorative locking bead. The cab will be finished
painted prior to the window installation.
Two (2) fixed position side windows will be provided between the forward cab area and
the crew cab area, one (1) each side and will utilize tinted, tempered automotive
approved safety glass. The widows will be approximately 20.5" high x 16.50" wide to
provide maximum visibility. The side windows will be held in place by an extruded
rubber molding with a chrome plated decorative locking bead
The cab door and canopy windows will utilize tinted, automotive approved safety glass.
Two (2) sliding rear windows approximately 15" x 17" will be installed on the rear wall of
the cab.
POWER WINDOWS
All four cab entry doors will have power windows. Each door will be individually
operated and the driver's position will have master control over all windows. The front
windows will roll down completely.
SUN VISORS
The sun visors will be made of dark smoke colored transparent polycarbonate. There
will be a visor located at both the driver and officer positions.
CAB TIL T SYSTEM
An electric over hydraulic cab tilt system will be provided in order to facilitate the lifting
of the cab allowing full access to the engine and accessories mounted under the cab.
The cab will be mounted to a 4" steel box tube sub-frame through the use of high
durometer rubber mounts. The raising of the tilt cab will be accomplished through a
13
~ SUTPHEN'
Boynton Beach Fire Rescue
hydraulic lift system consisting of two (2) hydraulic lift cylinders, an electrically driven
hydraulic pump, two (2) hydraulically activated latches, and an electrical control switch.
The hydraulic lift cylinders will be coupled to the steel cab sub-frame (not directly to the
cab) with greaseable Kaiser bushing for the pivot point. The above-described
sub-frame will be used to minimize stress to the cab during lifting operations.
The hydraulic cylinders will lift the cab to a tilt angle of 45 degrees, exposing the
engine and accessories for service. A safety locking system will be provided that will
release automatically when the cab is tilted up or down.
The lift system will operate in a smooth and safe manner and will indude cylinder
interlocks to ensure that the cab will remain in a fixed position in the event of a failure
in the system.
CAB STRUCTURAL INTEGRITY
The cab of the apparatus will be designed and so attached to the vehicle as to
eliminate, to the greatest possible extent, the risk of injury to the occupants in the event
of an accident.
The apparatus cab will be tested to specific load and impact tests with regard to the
protection of occupants of a commercial vehide.
A test will be conducted to evaluate the frontal impact strength of the apparatus cab to
conform to the test J2420 and the "United Nations Regulation 29, Annex 3, paragraph
4, (Test A). A second test will be conducted to evaluate the roof strength of the
apparatus cab to conform to the Society Of Automotive Engineers (SAE) SAE
J2422/SAE J2420 and "United Nations Regulation 29, Annex 3, paragraph 5, (Test B)
and SAE J2420. The evaluation will consist of the requirements imposed by ECE
Regulation 29, Paragraph 5.
The test will be conducted by a certified independent third party testing institution.
A letter stating successful completion of the above test on the brand of cab being
supplied will be induded in the bid. There will be "no exception" to this requirement.
MANUAL CAB LIFT
There will be a manually operated hydraulic pump for tilting the cab in case the main
pump should fail. The operator will be located under the left front comer of the front
bumper.
14
@ SUTPHEN'
Boynton Beach Fire Rescue
COMPUTER TRAY
There will be a slide-out tray in front of the officer's seat for a laptop computer or other
use.
MAP BOX
A map box compartment will be provided between driver and officer. The map box will
have the capacity to hold two (2) 3" and two (2) 2" 3-ring binders. The construction will
be of .125" aluminum plate and finished to match the interior of the cab. The map
holder will be equipped with a Velcro strap to hold the binder in place.
EMS CABINET
There will be a cabinet constructed of .125 aluminum plate and painted to match the
interior of the cab. The cabinet dimensions will be approximately 21" wide x 24" deep x
40" tall. The cabinet will come complete with a locking roll up door and two adjustable
shelves. Strip lighting will be provided in the cabinet. The location of the cabinet will
be in place of the rear facing crew seat behind the driver.
DOOR PANELS
The interior of the cab entry doors will have a 304 brushed stainless steel scuff plate,
contoured to the door.
DOOR REFLECTIVE MATERIAL
The lower portion of the cab interior door panels will have a total of 245 square inches
of reflective material on each door exceeding the NFPA requirement of 96 square
inches. The layout will be opposing ruby red "chevron" stripes on each side. The red
striping will be laid over white 3M reflective materials. The reflective decal will be
plainly visible to oncoming traffic when the doors are in the open position.
CAB ACCESSORY FUSE PANEL
A fuse panel will be located in the rear crew area next the rear facing seat behind the
officer. The fuse panel will consist of six (6) battery hot and six (6) ignition switch
ci rcuits. Each circuit will be capable of 10-ampere 12-volt power and total output of
50-amps. The fuse panel will be capable of powering accessories such as hand held
spotlights, radio chargers, hand lantern chargers and other miscellaneous 12-volt
electrical components.
15
~ SUTPHEN'
Boynton Beach Fire Rescue
AIR HORNS
Two (2) Grover 2040 Stuttertone rectangular, chrome plated, air horns will be mounted
behind grill opening in bumper. The horns will be activated by a split "Y" lanyard in cab
ceiling.
ALTERNATOR
A 320 ampere Prestolite/Leece Neville alternator with serpentine belt will be provided
The alternator will generate 260 amperes at idle.
A low voltage alarm, audible and visual, will be provided.
FRONT AXLE
The front axle will be a Meritor™ MFS-20-133A 3.74" drop beam with a capacity of
22,000 pounds. The axle will be hub piloted, 10 stud, furnished with oil seals and come
complete with assist cylinder, hoses, and mounting brackets.
FRONT SHOCK ASSORBERS
The front axle will be equipped with heavy-duty telescopic Koni brand shock absorbers.
REAR AXLE
The rear axle will be a Meritor™ RS-30-185 Single reduction drive axle with a capacity
of 31,000 Ibs. The axles will be hub piloted, 10 studs, furnished with oil seals.
TOP SPEED
Rear axle speed approximately 65 MPH.
SA TTERIES
The battery system will be a single system consisting of four negative ground, 12 volt
Interstate Group 31 MHD batteries, cranking performance of 950 CCA each with total of
3800 amps, 185 minute reserve capacity with 25 ampere draw at 80 degrees
Fahrenheit. Each battery will have 114 plates. Warranty will be accepted nationwide.
The batteries will be installed in a vented 304 stainless steel battery box with a
removable aluminum cover to protect the batteries from road dirt and moisture. The
batteries are to be placed on dri-deck and secured with a fiberglass hold down. The
batteries will be wired directly to starter motor and alternator.
16
~ SUTPHEN'
Boynton Beach Fire Rescue
The battery cables will be 3/0 gauge. Battery cable terminals will be soldering dipped,
color-coded and labeled on heat shrink tubing with a color-coded rubber boot
protecting the terminals from corrosion.
There will be a 350-ampere fuse protecting the pump primer and a 250-ampere fuse
protecting the electric cab tilt pump and other options as required.
BATTERY CHARGING
A Kussmaul Auto Charge 1200 battery system charger will be provided. The Auto
Charge 1200 is a fully automatic battery charger with a very high output for vehicles
with a single battery system. A remote single bar graph display is provided to indicate
the state of charge of the battery system. The rated output will be 40 amps for the
battery system.
A Kussmaul Model 091-55-20-120 super electric auto-eject with weatherproof cover
and power interrupt will be provided.
An 120 volt Auto Pump air compressor will also be provided to maintain air within the
air brake system.
A miniature air filter, that mounts in the output pressure line of the air pump to trap
moisture, will be provided. The micron filter element removes contaminants from the
air line. A transparent bowl permits easy monitoring of water collected and a manual
purge valve allows the operator to conveniently drain the bowl. A Bendix DV2 heated
automatic drain valve will be provided.
BATTERY JUMPER TERMINAL
There will be one set (two studs) of battery jumper terminals located by the battery box
under the cab. The terminals will have plastic color-coded covers. Each terminal will
be tagged to indicate positive/negative.
BRAKES (Front)
The front brakes will be Meritor S-cam style. They will be 16.5" x 6" with heavy-duty
return springs, and a double anchor pin design. They will also have quick-change
shoes for fast easy brake relining.
BRAKES (Rear)
The rear brakes will be Meritor S-cam style. They will be 16.5" x 7" with heavy-duty
17
~ SUTPHEN"
Boynton Beach Fire Rescue
return springs, and a double anchor pin design. They will also have quick-change
shoes for fast easy brake relining.
BRAKE WARRANTY
The brakes will carry Meritor's five (5) year 75,000 mile warranty, exclusive of wear
items.
AIR BRAKE SYSTEM
The vehide will be equipped with air-operated brakes. The system will meet or exceed
the design and performance requirements of current FMVSS-121 and test requirements
of current NFPA 1901 standards.
Each wheel will have a separate brake chamber. A dual treadle valve will split the
braking power between the front and rear systems.
All main brake lines will be color-coded nylon type protected in high temperature rated
split plastic loom. The brake hoses from frame to axle will have spring guards on both
ends to prevent wear and crimping as they move with the suspension. All fittings for
brake system plumbing will be brass.
A Meritor Wabco System Saver 1200 air dryer will be provided.
The air system will be provided with a rapid build-up feature, designed to meet current
NFPA 1901 requirements. The system will be designed so the vehide can be moved
within 60 seconds of startup. The quick build up system will provide sufficient air
pressure so that the apparatus has no brake drag and is able to stop under the
intended operating conditions following the 60-second buildup time. The vehicle will
not be required to have a separate on-board electrical air compressor or shoreline
hookup to meet this requirement.
Four (4) supply tanks will be provided. One air reservoir will serve as a wet tank and a
minimum of one tank will be supplied for each the front and rear axles. A Schrader fill
valve will be mounted in the front of the driver's step well.
A spring actuated air release emergency/parking brake will be provided on the rear
axle. One (1) parking brake control will be provided and located on the engine hood
next to the transmission shiffer within easy reach of the driver. The parking brake will
automatically apply at 35 :t1 0 PSI reservoir pressure. A Meritor WABCO IR-2 Inversion
Relay Valve, supplied by both the Primary and Secondary air systems, will be used to
activate the parking brake and to provide parking brake modulation in the event of a
primary air system failure.
18
~ SUTPHEN'
Boynton Beach Fire Rescue
Accessories plumbed from the air system will go through a pressure protection valve
and to a manifold so that if accessories fail they will not interfere with the air brake
system.
AIR BRAKING ASS SYSTEM
A Wabco ABS system will be provided to improve vehicle stability and control by
reducing wheel lock-up during braking. This braking system will be fitted to axles and
all electrical connections will be environmentally sealed from water and weather and
be vibration resistant.
The system will constantly monitor wheel behavior during braking. Sensors on each
wheel transmit wheel speed data to an electronic processor, which will sense
approaching wheel lock and instantly modulate brake pressure up to 5 times per
second to prevent wheel lock-up. Each wheel will be individually controlled. To improve
field performance, the system will be equipped with a dual circuit design. The system
circuits will be configured in a diagonal pattern. Should a malfunction occur, that circuit
will revert to normal braking action. A warning light at the driver's instrument panel will
indicate malfunction to the operator.
The system will consist of a sensor clip, sensor, electronic control unit and solenoid
control valve. The sensor clip will hold the sensor in close proximity to the tooth wheel.
An inductive sensor consisting of a permanent magnet with a round pole pin and coil
will produce an alternating current with a frequency proportional to wheel speed. The
unit will be sealed, corrosion-resistant and protected from electro-magnetic
interference. The electronic control unit will monitor the speed of each wheel sensor
and a microcomputer will evaluate wheel slip in milliseconds.
BUMPER
There will be a 12" high double rib polished stainless steel wrap-around bumper
provided at the front of the apparatus. Laser cut perforated grilles will be incorporated
into the bumper and located at the outboard of the frame rails for the air horns and at
the center for the siren speaker. The bumper will be mounted to a reinforcement plate
constructed of 1/4" x 10" x 70" carbon steel. A gravel shield will be provided,
constructed of .188" aluminum diamond plate. The bumper extension will be
approximately 24".
DIAMOND PLATE BUMPER LID
There will be a 1/8" diamond plate cover with latches provided for the front bumper
trough. The cover will have a 2" rise to accommodate the storage well requirements.
19
~ SUTPHEN'
Boynton Beach Fire Rescue
STORAGE WELL COMPARTMENT
There will be a hose well compartment located in the center of the front bumper. The
compartment will run the full width of the bumper and measure approximately 11" deep
x 71" wide x 15" long (9,200 in2). The compartment will be constructed of .125" smooth
aluminum plate.
COOLING SYSTEM
The cooling system will have sufficient capacity to keep the engine properly cooled
under all conditions of road and pumping operations. The cooling system will be
designed and tested to meet or exceed the engine and transmission manufacturers and
EPA requirements. The complete cooling system will be mounted in a manner to isolate
the system from vibration and stress. The individual cores will be mounted in a manner
to allow expansion and contraction at various rates without inducing stress to the
adjoining core{s).
RADIATOR
The radiator will be a cross-flow design constructed completely of aluminum with
welded side tanks. The radiator will be bolted to the bottom of the charge air cooler to
allow a single depth core, thus allowing a more efficient and serviceable cooling
system.
The radiator will be equipped with a drain cock to drain the coolant for serviceability.
COOLANT
The cooling system will be filled with Extended Life Coolant to provide a longer life
cycle and reduced change intervals. The coolant makeup will contain ethylene glycol
and deionized water to keep the coolant from freezing to a temperature of -34 degrees
F.
HOSES & CLAMPS
Silicone hoses will be provided for all engine coolant lines.
All radiator hose clamps will be spring loaded stainless steel constant torque hose
clamps for all main hose connections to prevent leaks.
CHARGE AIR COOLER
The charge air cooler will be of a cross-flow design and constructed completely of
20
~ SUTPHEN'
Boynton Beach Fire Rescue
aluminum with welded side tanks. The charge air cooler will be bolted to the top of the
radiator to allow a single depth core, thus allowing a more efficient and serviceable
cooling system.
FAN
The engine cooling system will incorporate a heavy-duty composite 11-blade fan.
A shroud and recirculation shield system will be used to ensure air that has passed
through the radiator is not drawn through again.
The fan tip to radiator core clearance will be kept at a minimal distance to increase the
efficiency of the fan and reduce fan blast noise.
SURGE TANK
The cooling system will be equipped with a surge tank. The surge tank will be equipped
with a low coolant probe and sight glass to monitor the coolant level. The surge tank
will have a cap that meets the engine manufacturer's pressure requirements as well as
the system design requirements.
DRIVELlNE
The driveline will consist of Spicer 1710 series dual grease fitting universal joints with
"Half-Round" end yokes. The drive shaft will be built with a heavy-duty steel tube
4.095" outside diameter x .180 wall thickness. The shafts will be dynamically balanced
prior to installation into the chassis. A splined slip joint will be provided in each shaft
assembly. Universal joints will be extended life. There will be two (2) Zerk fittings in
each universal joint assembly so the joint can be greased without tuming the shaft.
ENGINE ENCLOSURE
An integral, formed aluminum engine endosure will be provided. The engine enclosure
will be of a contoured design to blend in an aesthetically pleasing manner with the
interior dash and flooring of the cab. The endosure will be kept as low as possible to
provide the maximum space.
The enclosure will be covered in gray Durawear. The inside of the engine enclosure
will have a sound deadening insulation system. The cab interior will have a
sound-deadening package to help minimize the noise (DB) levels and eliminate engine
heat from the front and rear of the cab.
A work light will be installed in the engine enclosure with an individual switch located
on the base of the light.
21
~ SUTPHEN"
Boynton Beach Fire Rescue
ENGINE
The apparatus will be powered by a Detroit Diesel Series 60 EGR DDEC V, 515 H.P.
@ 1800 R.P.M., 1650 ft. lb. torque @ 1200 R.P.M., 14.0 liter displacement.
ENGINE WARRANTY
The engine will have a five year or 100,000 mile warranty and approval by Detroit
Diesel for installation in the chassis.
AIR COMPRESSOR
The air compressor will be a 16 CFM engine driven Bendix model BA-941.
STARTER
The starter will be a 12-volt Delco Remy model 42MT controlled by a switch on the left
lower cab dash.
FUEL FIL TERS
The engine fuel filters will be mounted in a manner that is easily accessible for service
or replacement. A primary and secondary filter will be provided and will be approved
for use by the engine manufacturer.
EXHAUST SYSTEM
The engine exhaust system will be horizontal design constructed from heavy-duty truck
components. All exhaust tubing will be stainless steel. Flexible couplings will be
utilized to absorb the torque and vibration of the engine. The outlet will be directed to
the forward side of the rear wheels, exiting the right side, with a chrome straight tip.
The system will be equipped with single canister consisting of a Diesel Oxidation
Catalyst (DOC) and a Diesel Particulate Filter (DPF). The canister will be mounted
under the right side frame rail, and meeting the engine manufacturer's specifications
and current noise level tests. An orange fiberglass heat-absorbing sleeve will be used
on the exhaust pipe in the engine compartment area to reduce the heat, to protect the
alternator, and also to protect hands when checking or adding oil in the engine
compartment.
AIR CLEANER/INTAKE
The engine air deaner will be sized in accordance with the engine manufacturers
22
~ SUTPHEN'
Boynton Beach Fire Rescue
recommendations. The air cleaner will be manufactured from a fire retardant media
and will incorporate and ember separator in accordance with NFPA 1901 to protect the
engine from hot embers.
A restriction warning light will be provided and located on the cab dash.
ENGINE BRAKE
The engine will be equipped with a Jacobs compression engine brake. An "On/Off'
switch and a control for "Low/High" will be provided on the instrument panel within easy
reach of the driver.
The engine brake will interface with the Wabco ASS brake controller to prevent engine
brake operations during adverse braking conditions.
A pump shift interlock circuit will be provided to prevent the engine brake from
activating during pumping operations.
The brake light will activate when the engine brake is engaged.
FRAME
The chassis frame will be of a ladder type design utilizing industry accepted
engineering best practices. The frame will be specifically designed for fire apparatus
use. Each frame rail will be constructed of two 3/8" thick-formed channels. The outer
channel will be 10.06" x 3.50" x .375" and the inner channel (liner) will be 9.31" x 3.13"
x .375". The section modulus will be 31.28 in.3. The resistance to bending moment
(RSM) will be 1,569,160 in.llbs. The cross-members will be constructed of minimum
3/8" formed channels and have formed gusseted ends at the frame rail attachment.
.625 inch, grade 8 flange, Huck bolt fasteners will be used on all permanently attached
brackets to the frame to eliminate the need for bolt re-tightening.
The frame will be painted glossy black prior to installing wiring harness and other
components.
A lifetime warranty will be provided.
FUEL TANK
The chassis will be equipped with a 65-gallon stainless steel rectangular fuel tank. The
fuel tank will be certified to meet FMVSS 393.67 tests. The tank will be removable by
means of six (6) bolted connections and dropped. One (1) tank baffle will be used.
23
~ SUTPHEN"
Boynton Beach Fire Rescue
Dual pick-up and return ports with a single 3/4" tank drawtube will be provided for
diesel generators if required.
The fuel tank will be equipped with a 2 1/4" filler neck assembly with a 3/4" vent located
on the left hand side of the tank. A fuel fill cap attached with a lanyard will be provided.
The bottom of the fuel tank will contain a 112" drain plug.
The fuel lines will be nylon braid reinforced fuel hose with brass fittings. The lines will
be carefully routed along the inside of the frame rails. All fuel lines are covered in high
temperature rated split plastic loom. Single suction and return fuel lines will be
provided.
The fuel tank will be mounted in a saddle with a barrier between the tank and the
saddle.
CAB HANDRAILS
There will be four (4) 24" long, handrails provided and installed, one (1) at each cab
entrance. The handrails will be constructed of 1-114" diameter, knurled and anodized,
3/8" heavy wall extruded aluminum and mounted utilizing chrome stanchions, which will
provide sufficient space to allow for a gloved hand to grip the rail.
There will be two (2) rubber coated grab handles provided and mounted on the interior
of the cab, one each side, near the windshield post for ingress assistance. The
handrail on the driver's side will be approximately 11" long and the handrail on the
officer's side will be approximately 18" long.
CAB DOOR HANDRAILS
Two (2) 1-114" diameter knurled aluminum handrails rails will be provided on the inside
of the rear crew doors just above the windowsill.
HEAVY DUTY HEATERlDEFROSTERlAIR CONDITIONER
There will be a minimum 60,000 cool BTU and 80,000-heat BTU single unit, heater/air
conditioner mounted over the engine cover. The unit will be mounted in center of the
cab on the engine hood/endosure. Unit will have a shutoff valve at the right side of the
frame, next to the engine. Airflow of the heater/air conditioner will be a minimum 1200
CFM. To achieve maximum cooling, a TM-31 Compressor (19.1 cu. in.) will be used.
There will be ductwork to the floor of the cab, facing forward to provide heat for the
front of cab floor area.
The defroster/heater will be a minimum of 39,000 BTU and will be a separate unit
24
~ SUTPHEN'
Boynton Beach Fire Rescue
mounted over the windshield. There will be eight (8) louvers/defusers to direct to
windshield and door glass. Airflow of the defroster/heater will be a minimum 350 CFM.
The unit will be painted Zolatone greystone to match the cab ceiling.
The condenser will be roof mounted and have 60,000 BTU rating. The unit will include
two fan motors. Airflow of the condenser will be a minimum 2250 CFM. (This
roof-mounted condenser will work at full rated capacity at an idle with no engine heat
problems.)
HEA TERlDEFROSTERlAIR CONDITIONING CONTROLS
The heater/defroster/air conditioning will be located in the overhead console in the
center of the apparatus cab within easy reach of the driver and officer. The controls will
be illuminated for easy locating in dark conditions. The controls will be located in such
a way that the driver will not be forced to turn away from the road to make climate
control adjustments. Control of all heater/defroster/air conditioning functions for the
entire apparatus cab will be achieved through these controls.
WINDOW TINT
There will be window tinting applied to the cab windows.
LOAD MANAGER
Load manager will have the ability to sequence loads on and off. It will also be able to
shed 8 loads when the vehicle is stationary, starting at 12.7 volts lowest priority load to
be shed, then respectively at 12.6,12.4,12.2,12.0,11.8,11.4 and 11.0 volts DC. Any
load that has been shed will be off for a minimum of five minutes, and then if voltage
has rebounded above shed voltage, the shed load will automatically come on. There
will also be an indicator panel along side the rocker switches, which indicate power is
on, battery warning and fast idle. Battery warning indicator will flash at a rate
proportional to the voltage discharge rate.
AUTOMATIC HIGH IDLE ACTIVATION
The load management system will be capable of activating the apparatus high idle
system when the system voltage drops below 12.3 volts DC. The system will raise
engine speed for a minimum of five minutes until voltage exceeds 13.0 volt DC. The
load management system will activate the high idle feature before any devices are
automatically shed OFF. The high idle function request from the load management
device will function only if the appropriate interlocks are present; that is, control of the
high idle system is monitored and will be superseded by the state of the interlock
control module. The automatic high idle system will be deactivated whenever the brake
25
~ SUTPHEN"
Boynton Beach Fire Rescue
pedal is pressed, and will remain inactive for two minutes thereafter to allow an
operator to override the high idle function and return the engine to idle before PTO
engagement.
INSTRUMENT PANEL
The main dash shroud, which covers the area directly in front of the driver from the
doorpost to the engine hood, will be custom molded and covered with a non-glare black
vinyl. The dash will be a one (1) piece hinged panel that tilts outward for easy access
to service the intemal components. The gauge panel will be constructed of durable
aesthetically pleasing light gray polymer material. The gauges will be Maxima
Technologies/Datcon gauges with built-in self-diagnostics and red warning lights to
alert the driver of any problems. All gauges and controls will be backlit for night vision
and identified for function. All main gauges and warning lights will be visible to the
driver through the steering wheel.
The vehicle will be equipped with a keyless ignition, with a two (2)-position rocker
switch, "Ignition Off/On" and a two (2)-position rocker switch, "Off/Start".
Instrumentation on dash panel:
. Tachometer/hourmeter with built in re-settable hour meter
. Speedometer/odometer with built in re-settable trip odometer
. Ammeter
. Voltmeter
. Fuel gauge
. Engine oil pressure
. Transmission temperature
. Engine temperature
. Primary air pressure
. Secondary air pressure
Indicators and warning lights visible to driver:
. Battery on
. Parking brake engaged
. Low air with buzzer
. Turn signals
. Hi-beam
. Engine temperature with buzzer
. Engine oil pressure with buzzer
. Transmission temperature with buzzer
. Do not shift transmission
. Check transmission
. Stop engine with buzzer
26
~ SUTPHEN.
Boynton Beach Fire Rescue
. Check engine
. Regeneration
. High exhaust temperature
. Air filter restriction light
. Back pressure
. Cab door open (flashing)
. Compartment door open (flashing)
. Antilock brake warning
. Fasten seat belt
Other indicator and warning lights
. Differential locked
. PTO engaged
. Upper power
. Auto-slip response
. Retarder engaged
. Retarder temperature
. Jacks out
. Jacks down
Controls located on main dash panel:
. Master power disconnect with ignition switch
. Engine start switch
. Headlight switch
. Windshield wiperlwasher switch
. Differential lock switch (if applicable)
. Dimmer switch for backlighting
. Parking brake control
Controls included in steering column:
. Ham button
. Turn signal switch
. Hi-beam low-beam switch
. 4-way flasher switch
. Tilt-telescopic steering wheel controls
Controls, gauges and indicator lights located to the right of driver's position:
. Transmission shifter
. Pump shift control with OK TO PUMP and PUMP ENGAGED lights
. Heater/defroster controls
. Eighteen (18) illuminated rocker switches
Driving compartment warning labels will include:
. HEIGHT OF VEHICLE
27
~ SUTPHEN"
Boynton Beach Fire Rescue
. OCCUPANTS MUST BE SEATED AND BEL TED WHEN APPARATUS IS IN
MOTION
. DO NOT USE AUXILIARY BRAKING SYSTEMS ON WET OR SLIPPERY
ROADS
. EXIT WARNINGS
Additional labels included:
. COMPUTER CODE SWITCH
. ABS CODE SWITCH
. FLUID DATA TAG
. CHASSIS DATA TAG
ENGINE WARNING SYSTEM
An engine warning system will be provided to monitor engine conditions such as low oil
pressure, high engine temperature and low coolant level. Warning indication will
include a STOP ENGINE (red) light with audible buzzer activation and a CHECK
ENGINE (amber) light
Note: (Some engine configurations may also include a fluid waming light.)
There will be a master infonnation light bar with 24 lights located across the center of
the dash panel that covers up to 24 functions. These are defined under Indicators and
Warning Lights above.
WIRING
All wiring will have XL high temperature crosslink insulation and will be 10 gauge, 12
gauge, 14 gauge and 18 gauge depending on load. All wiring will be color-coded,
and the function and number stamped at 3" intervals on each wire. All wiring will be
covered with high temperature rated split loom for easy access to wires when trouble
shooting. All electrical connectors and main connectors throughout the chassis will be
treated to prevent corrosion.
DOOR AJAR INDICATION
Four (4) red LED lights are provided in the forward cab overhead console area, visible
to both driver and officer. Upon releasing the apparatus parking brake one or more of
these lights will automatically illuminate (flash) if any cab door is open, compartment
door is open, any ladder or equipment rack is not in stowed position, stabilizer system
deployed or any other device has not been properly stowed that may cause damage if
the apparatus is moved.
28
~ SUTPHEN'
Boynton Beach Fire Rescue
MASTER ELECTRICAL PANEL
The chassis main breaker panel will be wired through the master disconnect solenoid
and controlled with a three-position ignition rocker switch. Circuit breakers and
flashers will be located at officer's right side lower interior firewall with removable cover
and schematic provided with notebook holder on outside cover.
A deluxe breaker panel with up to 22 ground switched relays with circuit breaker
protection will be provided.
An integrated electrical sub-panel will be provided and interfaced to the body and
chassis through an engineered wire harness system.
Twelve (12) 20-ampere and one (1) 70-ampere relay for cab Iightbar and assemblies
will be provided. If the option for a mechanical siren has been selected two (2)
additional relays will be provided.
Additional four relay boards with circuit breaker protection for additional loads.
Maximum two boards (8 relays) per breaker panel. All relay boards set up to trip with
input from switch of positive-negative or load manager by moving connector on board
(no tools needed to do this).
All relay boards will be equipped with a power-on indicator light (red), input indicator
light (green) and power output indicator light (red).
Up to 23 additional automatic reset circuit breakers for non-switched loads that are
remotely switched (ie: heater fans, hood lights, etc.).
All relays and circuit breakers on the relay boards will be pull-outlpush-in replaceable.
All circuit breakers on the relay boards will be 20 ampere automatic reset which can be
doubled or tripled for 40 or 60-ampere capacity.
The system will utilize Deutch DRC weather resistant connectors at the breaker panel,
toe board and main dash connections.
All internal wire end terminals, including locking connectors, will be mechanically
affixed to the wire ends by matching terminal crimping presses to assure the highest
quality terminations.
All internal splices will be ultrasonically welded connections and all intemal wiring will
be high temperature GXL type wire that is protected by wiring duct wherever possible.
All switches will be ground controlled; no power going through any rocker switch.
29
@ SUTPHEN"
Boynton Beach Fire Rescue
Any switch controlling a relay in the breaker panel will be capable of being set to
function only when the parking brake is set. All relays will be tagged with the function
that the relay is controlling.
PUMP SHIFT MODULE
A pump shift module with indicating lights will be located within easy reach of the
driver. A gear lockup will be provided to hold the transmission in direct drive for pump
operation.
AUXILIARY POWER POINT
Three (3) 12-volt 15-ampere auxiliary lighter socket type plug-in, will be provided in the
cab near the officer.
INTERIOR
The cab interior will be finished in gray Durawear on the full front and rear headliners
and rear firewall.
LIGHTING CAB EXTERIOR
Exterior lighting and reflectors will meet or exceed Federal Motor Vehicle Safety
Standards and National Fire Protection Association requirements in effect at this time.
There will be dual sealed beam halogen rectangular headlights in custom housings on
each side of the front of the cab.
AL TERNA TING HEAD LAMP
The headlights will have an alternating flash feature for emergency response use.
HAND HELD SPOTLIGHT
One Optronics Blue Eye Model KB-4003, 400,OOO-candle power hand-held spotlight
will be provided, installed at officer's side of cab.
LIGHTING CAB INTERIOR
Interior lighting will be provided inside the cab for passenger safety. Two (2) ceiling
30
~ SUTPHEN"
Boynton Beach Fire Rescue
mounted Weldon Technologies model 8080 red/clear dome lights with a push on/off
feature in the light lens. One light will be located over the officer and driver's position.
The lights will also activate from the open door switch located in each cab doo~amb.
LIGHTING CREW CAB INTERIOR
Interior lighting will be provided inside the crew cab for passenger safety. Two (2)
ceiling mounted Weldon Technologies model 8080 red/clear dome lights with a push
on/off feature in the light lens will be provided. The lights will also activate from the
open door switch located in each cab doorjamb.
MIRRORS
Two (2) Lang Mekra 300 Series chrome plated Aero style main and convex mirrors will
be installed on each side of the vehicle. The main mirror will be 4-way remote
adjustable with heat, 7" x 16" 2nd surface chromed flat glass. The convex will be, 6" x
8" 2nd surface chromed 400 mm radius glass. Each mirror housing assembly will be
constructed of lightweight textured chrome ABS with on truck glass and housing back
cover replacement. In the event the mirror breaks the glass will be replaceable in (3)
minutes or less. The glass will include a safety Cidhesive backing to keep broken glass
in place. The mirror assembly will be supported by a "e" loop bracket constructed of
polished stainless steel tube utilizing two point mounting reducing vibration of mirror
glass during normal vehicle operation. The lower section of the holder will include a
spring loaded single detent position 20 degrees forward with easy return to operating
position without refocusing.
DRIVER'S SEAT
The driver's seat will be an H.O. Bostrom 8-way power electric seat. The seat will have
the following features:
. Integrated 3-point seat belts
. Power 8" fore taft adjustment
. Power 2" height adjustment
. Power front seat tilt
. Power rear seat tilt
. Power Back recline
. Built in lumbar support
. 100% Durawear™ gray tweed seat material
OFFICER'S SEAT
The officer's seat will be a Bostrom Firefighter™ Tanker 450 ABTS SCBA seat. The
31
~ SUTPHEN'
Boynton Beach Fire Rescue
seat will have the following features:
. Integrated 3-point seat belt
. "Auto-Pivot & Return" head rest
. Built in lumbar support
. 100% Durawear™ gray tweed seat material
CREW SEATS
The crew cab area will have four (4) Bostrom Firefighter™ seats. The seating
arrangement will be: two (2) rear facing Bostrom Tanker 450 ABTS SCBA seats and
two (2) forward facing Bostrom 400CT ABTS SCBA flip up seats. The seats will have
the following features:
. Integrated 3-point seat belts
. "Auto-Pivot & Return" head rest
. Built in lumbar support
. 100% Durawear™ gray tweed seat material
sCBA BOTTLE BRACKET
The officer and crew seats will come equipped with an H.O. Bostrom SecureAIITM SCBA
Locking System capable securing all U.S. and international SCBA brands and sizes
while in transit or for storage on fire trucks.
Locking will be achieved by pushing the SCBA unit (bottle) against the pivot arm to
engage the automatic lock system. A top clamp will surround the top of the SCBA tank
for a secure fit in all directions. The bracket will be equipped with a center guide fork to
keep the tank in-place for a safe and comfortable fit in seat cavity.
All adjustment points will utilize one tool and be easily adjustable.
....
The bracket system will be free of straps and clamps that may interfere with auxiliary
equipment on SCBA units.
The release handle will be integrated into the seat cushion for quick and easy release
and will eliminate the need for straps or pull cords to interfere with other SCBA
equipment.
The bracket system will meet NFPA 1901 standards and requirements of EN 1846-2.
32
~ SUTPHEN'
Boynton Beach Fire Rescue
STEERING
Ross heavy duty Model T AS-85 power steering will be provided. The steering gear will
be bolted to the frame at the cross-member for steering linkage rigidity. Four (4) turns
from lock to lock with an 18" diameter slip resistant rubber covered steering wheel.
Steering column will have six-position tilt and 2" telescopic adjustment. The cramp
angle will be 45 degrees with 315mm tires or 43 degrees with 425mm tires providing
very tight turning ability.
SUSPENSION (Front)
The front suspension will be a variable rate taper-leaf design, 54" long and 4" wide. All
spring and suspension mounting will be attached directly to frame with high strength
Huck bolts and self-locking round collars.
Oil seals will be provided.
SUSPENSION (Rear)
The rear semi-elliptic springs will be 37-1/4" x 3 x 10 leaf with trailing arms. The trailing
arms allow free movement of the axle from bump loads and deflections while holding
the axle in chassis alignment. This suspension will control axle wrap-up torque caused
by accelerating or braking. The trailing arms will be mounted in maintenance free
rubber bushings at both ends. The left arm will be adjustable in length for maximum
accuracy of chassis alignment.
FRONT TIRES
Front tires will be Goodyear 425/65R22.5, load range L, G286 highway tread, single
tubeless type with a GAWR of 22,000 pounds. Wheels will be disc type, hub piloted,
22.5 x 12.25 10 stud 11.25 bolt circle. Chrome plated lug nut caps will be provided.
FRONT HUB COVERS
Polished stainless steel hub covers will be provided for the front axle.
REAR HUB COVERS
Polished stainless steel hub covers will be provided for the rear axle.
REAR TIRES
Rear tires will be Goodyear 315/80R22.5, load range J, G291 highway tread, dual
33
~ SUTPHEN'
Boynton Beach Fire Rescue
tubeless type with a GAWR of 31,000 pounds. Wheels will be disc type, hub piloted,
22.5 x 9 10 stud with 11.25" bolt circle. Chrome plated lug nut caps will be provided.
MUD FLAPS
Hard rubber mud flaps will be provided for front and rear tires.
WHEELS
Aluminum wheels will be provided for the front and for the inside and outside of the rear
wheels. The aluminum wheels will match the tire and axle capacities of the apparatus.
TOW EYES (Front)
There will be two front tow eyes with 3" diameter holes attached directly to the chassis
frame.
TOW EYES (Rear)
There will be two tow eyes attached directly to the chassis frame rail under the rear
compartment.
TRANSMISSION
The chassis will be equipped with a Generation IV Allison EVS4000 six (6) speed
automatic transmission. It will be programmed five (5) speed, sixth gear locked out, for
fire apparatus vocation, in concert with the specified engine.
An electronic oil level indicator will be provided as well as a diagnostic reader port
connection. The fifth gear will be an overdrive ratio, permitting the vehicle to reach its
top speed at the engine's governed speed. The dipstick is dipped in a rubber coating
for ease in checking oil level when hot.
The chassis to transmission wiring harness will utilize Metri-Pack 280 connectors with
triple lip silicone seals and clip-type positive seal connections to protect electrical
connections from contamination without the use of coatings.
Ratings: Max Input (HP) 600
Max Input (Torque) 1850 (Ib ft)
Max Turbine (Torque) 2600 (Ib ft)
Mechanical Ratios: 1sL 3.51 :1
2nd - 1.91 :1
34
~ SUTPHEN'
Boynton Beach Fire Rescue
3rd _ 1.43:1
4th - 1.00:1
5th - 0.74:1
Reverse - -5.00
TRANSMISSION FLUID
The transmission will come filled with Castrol TranSynd™ Synthetic Transmission Fluid
or approved equal meeting the Allison TES-295 specification. NO EXCEPTION.
TRANSMISSION SHIFTER
An Allison "Touch Pad" shift selector will be mounted to the right of the driver on the
engine cover accessible to the driver. The shift position indicator will be indirectly lit for
nighttime operation.
FRONT TURN SIGNALS
There will be two Whelen 400 Series LED rectangular amber turn signal lights mounted
one each side in the front of the headlight housing and one mounted on each side of
the warning light housing.
WHEELBASE
The approximate wheelbase will be 215".
WINDSHIELD WIPERS
Two (2) black anodized finish two speed synchronized electric windshield wiper
system. Dual motors with positive parking. System includes large dual arm wipers with
built in washer system. One (1) master control works the wiper, washer and
intermittent wipe features. Washer bottle is a remote fill with a 4 quart capacity.
Washer fill is located just inside of officer cab door.
MISCELLANEOUS CHASSIS EQUIPMENT
Fluid capacity plate affixed below driver's seat.
Chassis filter part number plate affixed below driver's seat.
Tire pressure label near each wheel location.
Cab occupancy capacity label affixed next to transmission shifter.
35
~ SUTPHEN"
Boynton Beach Fire Rescue
NFPA compliant seat belt and standing warning plates provided.
FIRE PUMP HALE QMAX-150
Fire pump will be midship mounted. The fire pump will be of the double suction single
stage centrifugal type, carefully designed in accordance with good modem practice.
The pump will be of fine grain alloy cast iron, with a minimum tensile strength of 30,000
PSI.
The pump body will be horizontally split, on a single plane, casing type with removable
lower casing for easy removal of the entire impeller assembly including wear rings and
bearings from beneath the pump without disturbing piping or the mounting of the pump
in the chassis.
All moving parts in contact with water will be of high quality bronze or stainless steel.
Easily replaceable bronze labyrinth wear rings will be provided. Discharge passage
will be designed to accomplish uniform pressure readings as the actual pump pressure.
The rated capacity of the fire pump will be 1500 gallons per minute in accordance with
NFPA# 1901.
The pump shaft will be rigidly supported by three bearings for a minimum deflection.
One high lead bronze sleeve bearing to be located immediately adjacent to the impeller
(on side opposite the drive unit). The sleeve bearing will be lubricated by a force fed,
automatic lubrication system, pressure balanced to exclude foreign material. The
remaining bearings will be heavy duty type, deep groove ball bearings and will be
splash lubricated.
The pump shaft will have only one packing gland located on the inlet side of the pump.
It will be of split design for ease of repacking. The packing gland must be a full circle
threaded design to exert uniform pressure on the packing to prevent "cocking" and
uneven packing load when it is tightened. It will be easily adjustable by hand with a rod
or screw driver and requiring no special tools or wrenches. The packing rings will be of
a unique combination of braided graphite filament and braided synthetic packing and
have sacrificial zinc foil separators to protect the pump shaft from galvanic corrosion.
PUMP TRANSFER CASE
The drive unit will be designed of ample capacity for lubricating reserve and to maintain
the proper operating temperature. Pump drive unit will be of sufficient size to withstand
up to 16,000 Ibs. ft. torque of the engine in both road and pump operating conditions.
The gearbox drive shafts will be heat treated chrome nickel steel input and output
36
~ SUTPHEN'
Boynton Beach Fire Rescue
shafts will be at least 2-3/4" in diameter, on both the input and output shafts. They will
withstand the full torque of the engine in both road and pump operating conditions.
The engagement of the pump transmission will be of such design so as to permit
transfer of power from road to pump operation only after vehicle is completely stopped.
The pump shift will be air actuated from the cab and have both a green "Pump
Engaged" light, and a green "O.K.-To-Pump" light. A third green light will be provided
on the pump operator's panel for "Throttle Ready".
The pump drive unit will be cast and completely manufactured and tested at the pump
manufacturer's factory.
PRIMING SYSTEM (TRIDENT AIR PRIMER)
The pump will be capable of priming the pump within 30 seconds using 20 ft. of suction
hose on a 10ft. lift. The pump will be an air venturi ( Trident brand)type. An extra air
tank will be provided on the chassis.
PUMP ANODE
A Hale pump anode kit assembly # 529-0080-00-0 will be provided and installed in the
pump body. A minimum of two (2) anodes will be installed one (1) in the suction side
and one (1) in the discharge side of the pump.
PUMP CERTIFICATION
The pump, when dry, will be capable of taking suction and discharging water in
compliance with NFPA#1901 chapter 14. The pump will be tested by National Testing
and will deliver the percentages of rated capacities at pressures indicated below:
100% of rated capacity @ 150 PSI net pump pressure.
70% of rated capacity @ 200 PSI net pump pressure.
50% of rated capacity @ 250 PSI net pump pressure.
THREAD TERMINATION
National Standard Thread will terminate the inlets and outlets of the apparatus.
37
~ SUTPHEN"
Boynton Beach Fire Rescue
PRESSURE GOVERNOR
Apparatus will be equipped with a Class1 Pressure Governor that is connected to the
Electronic Control Module (ECM) mounted on the engine. The Governor will operate
as a pressure sensor (regulating) governor (PSG) utilizing the engine's data for optimal
resolution and response.
Programmable presets for RPM and Pressure settings will be easily configurable using
the menu structure.
Engine RPM, system voltage, engine oil pressure and engine temperature with audible
alarm output for all will be provided.
INTAKE RELIEF
There will be a Hale stainless steel intake relief valve installed on the intake side of the
pump. The surplus water will be discharged away from the pump operator and
terminate with Male NST hose thread. System is field adjustable.
AUXILIARY COOLER
An auxiliary cooler will be furnished to provide additional cooling to the engine under
extreme pumping conditions. Water from the pump is to be piped to the coils of the
heat exchanger allowing the engine fluid to be cooled as required.
VALVES
All valves will be Elkhart Unibody unless otherwise noted. The valve will have an all
cast brass body with flow optimizing nickel-chrome plated brass ball, and dual polymer
seats. The valve will be capable of dual directional flow while incorporating a
self-locking ball feature using an automatic friction lock design and specially designed
flow optimizing brass ball. The valve will not require the lubrication of seats or any
other internal waterway parts, and be capable of swinging out of the waterway for
maintenance by the removal of six bolts. The valve will be compatible with a slow close
device. This valve will be actuated using manual handles, a Rack & Sector, manual
gear, or electric actuator. The manual handles will be quickly adjustable to one of eight
handle positions, and require only 90 degrees travel.
VALVE WARRANTY
The valves will carry a 1 a-year warranty.
38
~ SUTPHEN'
Boynton Beach Fire Rescue
PUMP CONNECTIONS
All suction and discharge lines (except pump manifolds) 1" and larger will be
heavy-duty stainless steel pipe. Where vibration or chassis flexing may damage or
loosen piping or where a coupling is necessary for servicing, a flexible connection will
be furnished. All lines will be drained by a master drain valve or a separate drain
provided at the connection. All individual drain lines for discharges will be extended
with a rubber hose in order to drain below the chassis frame. All water carrying gauge
lines will utilize nylon tubing.
6" PUMP INLETS
Two 6" diameter suction ports with 6" NST male threads will be provided, one on each
side of vehicle. The inlets will extend through the side pump panels and come
complete with removable strainer and long handle chrome-plated cap.
2-1/2" RIGHT SIDE INLET
One 2-112" gated inlet valve will be provided on the right side pump panel. The valve
will be supplied with chrome plate female swivel, plug, chain, and removable strainer.
The valve will attach directly to the suction side of the pump with the valve body behind
the pump panel.
2-1/2" LEFT SIDE INLET
One 2-1/2" gated inlet valve will be provided on the left side pump panel. The valve
will be supplied with chrome plate female swivel, plug, chain, and removable strainer.
The valve will attach directly to the suction side of the pump with the valve body behind
the pump panel.
TANK TO PUMP
The booster tank will be connected to the intake side of the pump with a 1/4 turn 3" full
flow valve with check valve, with the remote control located at the operator's panel.
The 3" tank to pump line will run from a bottom sump into the 3" valve. To prevent
damage due to chassis flexing or vibration, a short 3" flexible rubber hose coupling will
be used to connect the tank to the intake valve.
OUTLETS
The discharge valves will be an inline Tork-Lock constructed of brass and be of the
39
~ SUTPHEN"
Boynton Beach Fire Rescue
quarter turn type of fixed pivot design to allow for ease of operation at all pressures.
The valves will be controlled from the operator's panel and will be equipped with swing
type locking handles. Each valve will be supplied with 2-1/2" National Standard
Threads and come with chrome plated female caps and chains. 2-1/2" or larger
discharge outlet will be supplied with a 3/4" quarter turn drain valve located at the
outlet. All 2-112" and larger discharges will be supplied with a 30 degree angle down
elbow.
2-1/2" LEFT SIDE DISCHARGES
Two (2) 2-1/2" gated discharges will be located on the left side pump panel. The
valves will be of the quarter turn tork-Iok ball type of fixed pivot design to allow for ease
of operation at all pressures. The valve will be connected to the discharge side of the
pump with the valve bodies behind the pump panel. A chrome swing type handle
located on the pump operator's panel will control the side discharges.
2-1/2" RIGHT SIDE DISCHARGES
One (1) 2-1/2" gated discharges will be located on the right side pump panel. The
valves will be of the quarter turn tork-Iok ball type of fixed pivot design to allow for ease
of operation at all pressures. The valve will be connected to the discharge side of the
pump with the valve bodies behind the pump panel. A chrome swing type handle
located on the pump operator's panel will control the right side discharges.
ADAPTER
There will be a 4" NST swivel female x 5" Storz adapter with cap and chain on the right
side 4" discharge.
4" OUTLET
A Hale Maxflow 4" electric valve will be provided on the right side pump panel. The
valve will be controlled at the pump operator's panel.
2-1/2" OUTLET LEFT HOSE BED
There will be a 2-1/2" gated outlet piped to the left front of the hose bed. The outlet will
be installed with proper clearance for spanner wrenches or adapters. Plumbing will be
2-112" piping and a full flow 2-1/2" ball valve with the control at the pump operator's
panel.
40
~ SUTPHEN'
Boynton Beach Fire Rescue
FRONT BUMPER DISCHARGE
A 1-1/2" discharge with 2" plumbing will be provided at the front bumper. The valve will
be remote controlled at the pump panel.
CROSSLAYS
Two (2) crosslay hose beds will be supplied. The piping and valves will be 2", the
swivel will be 1-1/2". The valves will be the "drop-out" style, push/pull controlled from
the pump panel.
Each compartment will hold 200 ft. of 1-3/4" double jacket hose. Both beds will be of
the same dimension.
CROSSLAY COVER
A vinyl cover will be provided to enclose the top and sides of the crosslays, capable of
being secured at the top and sides.
TANK FILL
A 1-1/2" tank fill will be provided, using a quarter turn full flow ball valve controlled from
the pump operator's panel.
FOAM SYSTEM
There will be an Akron Model 3126 125 G.P.M. By-Pass Eductor installed in one 1.5"
discharge for one foam tank. The system will come complete with a combination
instruction plate and a 0-1-2-3-6% metering valve, as well as all necessary valves and
check valves to properly flush the system.
FOAM TANK
There will be a 30-gallon foam tank. The tank will be part of the main booster tank.
There will be a 3" PVC fill tower and cap and a tank vent. There will be a 1-1/2"
flanged outlet and drain valve at the lowest point in the tank.
PUMP AND GAUGE PANELS
The panels will be constructed of black vinyl covered aluminum for maximum protection
against abrasion caused during normal use.
Pump panels on both sides will be easily removable. The gauge and control panels will
41
~ SUTPHEN'
Boynton Beach Fire Rescue
be two separate panels for ease of maintenance. The upper gauge panel will be
hinged with a full-length stainless steel hinge held closed with a 1/4-turn latch. There
will be one (1) hinged access door as large as possible located over the right side
pump panel. This door will have a full-length stainless steel hinge and a 1/4 tum
latching mechanism.
VALVE CONTROLS
The pump controls and gauges will be located at the left side of the apparatus and
properly marked.
The control panel will be laid out in a user-friendly manner with a minimum of six (6)
horizontally operated swing type locking handles for 2-1/2" and larger discharges.
Horizontally operated swing handles will be required to provide better leverage as
valves wear and become more difficult to open and dose. The smaller valves will be
controlled by pull type locking handles. "No Exception"
All valve controls will have the corresponding discharge gauge located immediately
adjacent to control handle to allow operator to view the discharge pressure without
searching the panel.
ESCUTCHEON PLATES
The pump panel will be equipped with color-coded removable escutcheon plates
around the suction and discharge valves. The escutcheon plates will be designed to
allow easy access for valve repair with out dismantling the pump panel. "No
Exception"
COLOR CODING
Each discharge valve control, outlet, and corresponding line gauge will be color-coded.
The color-coding will be:
#1 Discharge- Yellow
#2 Discharge - White
#3 Discharge - Navy Blue
#4 Discharge - Black
#5 Discharge - Green
#1 Pre-Connect - Orange
#2 Pre-Connect - Red
#3 Pre-Connect - Brown
#4 Pre-Connect - Magenta
Front Bumper Line - Turquoise
42
~ SUTPHEN'
Boynton Beach Fire Rescue
Large Diameter Discharge - Yellow With White Border
Left Hose Bed Pre-Connect - Tan
Right Hose Bed Pre-Connect - Lavender
Left Rear Discharge - Olive
Right Rear Discharge - Light Blue
Deck Gun - Silver
Inlets - Burgundy
Tank fill Lime Green
Tank to Pump - Burgundy
PUMP PANEL LIGHTS
The pump panel controls and gauges will be illuminated by a minimum of two (2)
incandescent lights.
PUMP PANEL GAUGES AND CONTROLS
The following gauges and controls will be provided at the pump panel:
. Two (2) certified laboratory test gauge outlets.
. Pump primer control.
. Master drain control and additional drains as needed.
. Tank-fill and pump cooler valve controls.
. Tank to pump valve control.
. Pump capacity rating plate.
. All discharge controls.
. Two (2) master pump gauges.
. Gauges on all 1-1/2" and larger discharge lines.
4" MASTER GAUGES
NoShok liquid filled pump pressure and vacuum gauges will be provided. The gauges
will be 4" in diameter with white faces and black lettering. The gauges will have a
pressure range of 30"-0-400 psi.
2-1/2" PRESSURE GAUGES
NoShok liquid filled individual line pressure gauges will be provided. The gauges will
be 2-1/2" in diameter with white faces and black lettering. The gauges will have a
pressure range of 0-400 psi.
WATER TANK LEVEL GAUGE
Fire Research TankVision@ model WL2000 water tank volume indicator kit will be
43
~ SUTPHEN"
Boynton Beach Fire Rescue
installed. The kit will include an electronic indicator module, a pressure sensor, and
sensor cable. The indicator will show the volume of water in the tank on nine (9) easy
to see super bright LEDs. A wide view lens over the LEDs will provide for a viewing
angle of 180 degrees. The indicator case will be waterproof and manufactured of
aluminum.
The program features will be accessed from the front of the indicator module. The
program will support self-diagnostics capabilities, self-calibration, and a datalink to
connect remote indicators. Low water warnings will include flashing LEOs at 25%,
down chasing LEOs when the tank is almost empty.
The indicator will receive an input signal from an electronic pressure sensor. The
sensor will be mounted on the outside of the water tank near the bottom; no probe will
be place on the interior of the tank. Wiring will be weather resistant and have
automotive type plug-in connectors.
The gauge will be located on the pump operator's panel.
CLASS A FOAM TANK LEVEL GAUGE
A Fire Research TankVision@ model WL2600 foam tank volume indicator kit will be
installed. The kit will include an electronic indicator module, a pressure sensor, and
sensor cable. The indicator will show the volume of Class A foam in the tank on nine
(9) easy to see super bright LEDs. A wide view lens over the LEDs will provide for a
viewing angle of 180 degrees. The indicator case will be waterproof and manufactured
of aluminum.
The program features will be accessed from the front of the indicator module. The
program will support self-diagnostics capabilities, self-calibration, and a datalink to
connect remote indicators. Low water warnings will include flashing LEOs at 25%, down
chasing LEDs when the tank is almost empty.
The indicator will receive an input signal from an electronic pressure sensor. The
sensor will be mounted on the outside of the water tank near the bottom; no probe will
be place on the interior of the tank. Wiring will be weather resistant and have
automotive type plug-in connectors.
The gauge will be located on the pump operator's panel.
APPARATUS BODY
The apparatus body will be constructed of #4 brushed finish #304 stainless steel and
will include brushed stainless steel compartment interiors. Other scuff prone areas
such as the area surrounding compartment openings, the rear inside beavertails, rear
44
~ SUTPHEN"
Boynton Beach Fire Rescue
compartment door area and front and rear of the side compartments will also be a
brushed scuff resistant stainless steel finish.
The apparatus body, including the running boards will be supported by structural
channel and angle. The rear design will be strong enough to support the complete
body.
Each compartment will be properly vented with louvers.
Each compartment will have drain holes for the release of moisture. Each compartment
will have sweep-out flooring with no obstructions at the floor bottom.
BODY SUBFRAME -
A stainless steel subframe/undercarriage will be provided for the body compartments.
ROLL-UP COMPARTMENT DOORS
The apparatus body will be equipped with R.O.M Robinson Shutter doors. The door
slats will be double wall box frame, manufactured from anodized aluminum. The doors
will have the following features:
. Manufactured wholly in the United States.
. Concave individual slat design to prevent loose equipment from hindering door
operation.
. Co-Extruded stretch resistant inner seal between slats to prevent metal-to-metal
contact and inhibit moisture and dust penetration.
. Interlocking swagged/dimpled end shoes will be utilized to provide a tight fitting
assembly and allow for easy removal in the event of damage.
. Effective counter balancing for ease of lifting and lowering the doors.
. One-piece side rail and track to provide an unobstructed slide area and reduce
the risk of binding.
. Non-abrasive replaceable water and dust barrier compartment to keep
equipment clean and dry.
. A magnetic type switch integral to the door will be supplied for door ajar
indication and compartment light activation.
. A full width positive latch bar will be operable with one hand, even with heavy
gloves.
A door open indicator light will be provided in the cab.
45
~ SUTPHEN'
Boynton Beach Fire Rescue
PAINTED ROLL-UP DOORS
The doors will be wet painted before assembly by the door manufacturer. The paint will
be the same as the apparatus to achieve an exact match of paint color and have the
look and durability same as on the rest of the truck.
SCBA CYLINDER COMPARTMENTS
There will be four (4) spare breathing air cylinder compartments recessed in the rear
fender wells, two (2) left and two (2) right. The compartments will have cast aluminum
doors with equipped with a weather resistant flush fitting thumb latch. The interior of
the door will incorporate a rubber "0" -ring seal to keep the compartment free of road
debris and moisture. The interior compartment will be constructed of a high-density
polyethylene plastic.
COMPARTMENT MATTING
Turtle Tile interlock matting material will be provided in each compartment.
REAR STEP COMPARTMENTA TION
There will be one compartment at the rear step, 53" wide x 30" high x 40" deep with
dear unobstructed opening: 42.5" wide x 23.25" high with hinged door
44" wide x 21.5" high with roll-
COMPARTMENTATION LEFT SIDE
L-1 There will be one compartment ahead of the rear wheels approximately 30" wide
x 60" high x 20" deep with opening: 23" wide x 53.25 high with hinged door.
23.25" wide x 51.5" high with roll-up door.
L-2 There will be one compartment above the wheel well approximately 60" wide x
30" high x 20" deep with opening: 50" wide x 25" high with hinged door.
53.25" wide x 21" high with roll-up door.
The lift-up door will be held open by gas springs.
L-3 There will be a compartment behind the rear wheels approximately 50" wide x
60" high x 20" deep with opening: 41" wide x 53.25" high with hinged door.
43.5" wide x 51.5" high with roll-up door.
L-4 There will be a second compartment behind the rear wheels approximately 25"
wide x 60" high x 20" deep with opening:
18" wide x 53.25" high with hinged door.
18.5" wide x 51.5" high with roll-up d
46
~ SUTPHEN"
Boynton Beach Fire Rescue
COMPARTMENTATION RIGHT SIDE
L-1 There will be one compartment ahead of the rear wheels approximately 30" wide
x 60" high x 20" deep with opening: 23" wide x 53.25 high with hinged door.
23.25" wide x 51.5" high with roll-up door.
L-2 There will be one compartment above the wheel well approximately 60" wide x
30" high x 20" deep with opening: 50" wide x 25" high with hinged door.
53.25" wide x 21" high with roll-up door.
The lift-up door will be held open by gas springs.
L-3 There will be a compartment behind the rear wheels approximately 50" wide x
60" high x 20" deep with opening: 41" wide x 53.25" high with hinged door.
43.5" wide x 51.5" high with roll-up door.
L-4 There will be a second compartment behind the rear wheels approximately 25"
wide x 60" high x 20" deep with opening:
18" wide x 53.25" high with hinged door.
18.5" wide x 51.5" high with roll-up do
ADJUSTABLE SHELVES
There will be eight (8) adjustable shelves provided and installed in a compartments.
The shelves will be fabricated of .188" aluminum plate.
ADJUSTABLE VERTICAL SLIDE-OUT PANEL
There will be an adjustable vertical slide-out tool board with a 250 lb. capacity supplied
and mounted on unistrut tracks. Extra compartment lights will be provided and located
as needed to properly illuminate the compartment.
600# SLIDE-MASTER TRAYS
There will be three (3) Slide-Master pullout drawers provided and installed. The drawer
will have a distributed load capacity of 600 Ibs. and be capable of extending 70% of its
depth. The tray will be fabricated of .188" aluminum plate and have a formed lip that
measures 2",
47
~ SUTPHEN"
Boynton Beach Fire Rescue
HOSE BED
The rear hose bed will be divided into two separate sections. Each hose bed section
will be completely wide open to allow for quick and easy loading and unloading of hose.
Hose bed flooring will be slatted extruded aluminum.
HOSE BED DMDER
The hose bed will be divided by a 3/16" aluminum partition that is fully adjustable by
sliding in tracks located at the front and rear of the hose bed. The divider will be
located as needed.
HOSE BED COVER
There will be a red nylon/vinyl hose bed cover for the main hose bed. The cover will be
capable of being securely fastened at the front, sides and rear.
HANDRAILS AND STEPS
Handrails will be constructed of 1-1/4" diameter knurled anodized aluminum 3/8"
heavy wall extrusion. The handrail will be mounted utilizing chrome stanchions,
which will provide sufficient space to allow for a gloved hand to grip the rail. The rails
will be located in the following areas:
(Note: These are in addition to those previously mentioned in the chassis section):
There will be one (1) handrail on each side of the access steps to the ladder. These
handrails are covered with ribbed rubber to prevent hand slipping when climbing the
steps.
There will be one (1) fold-down step on each side of the front face of side
compartments as required by N.F.P.A.
There will be one (1) fold-down step at each side of the rear area.
There will be two (2) pull-out steps, approximately 25-3/4" wide x 11-3/4" deep,
provided on the right side of the apparatus for ease of accessing side stacked ground
ladders. These steps will be located one ahead of the rear axle and one behind the
rear axle.
RUB RAILS
The body will be equipped with heavy extruded aluminum rub rails at the sides. Rub
48
~ SUTPHEN'
Boynton Beach Fire Rescue
rails will be spaced away from the body by 112" polymer spacers. The rub rails will be
polished to a bright finish and be fitted with custom cast end caps.
ALUMINUM TREADPLATE
All load bearing aluminum treadplate running boards will be .155 thick bright annealed
with a serrated embossed finish. Running boards and rear step edges will be flanged
down for added strength. Running boards will also be flanged up to form kick plates.
All non-load bearing aluminum will be .125" thick bright annealed finish. In areas
where aluminum treadplate will function as a load-bearing surface, there will be a
heavy steel sub-structure. This structure will consist of 3" channel and 1-112" angle
welded support. This will assure that there will be no flexing or cracking of running
boards. The aluminum will be insulated from the steel by closed cell foam body barrier
material.
Treadplate locations:
1. Skirting around front bumper.
2. The step at the cab entrance.
3. The jump seat steps.
4. The running boards.
5. The rear step.
6. The top of the compartments.
RUNNING BOARD TROUGH
A trough will be provided in the right side running board to hold a 15-foot length of 5"
hose.
BOOSTER TANK
The tank will have a capacity of 500 U.S. gallons.
The tank will be constructed of 1/2" thick polypropylene sheet stock. This material will
be a non-corrosive stress relieved copolymer thermo-plastic. The booster tank will be
of a specific configuration and is so designed to be completely independent of the body
and compartments. All joints and seams will be welded and/or formed and tested for
maximum strength and integrity. The top of the booster tank is fitted with removable
lifting eyes designed with a 3 to 1 safety factor to facilitate easy removability. The
transverse swash partitions will be manufactured of 3/8" polypropylene and extend from
approximately 4" off the floor to just under the cover. The longitudinal swash partitions
will be constructed of 3/8" polypropylene and extend from the floor of the tank through
the cover to allow for positive welding and maximum integrity. All partitions will be
equipped with vent and air holes to permit movement of air and water between
49
~ SUTPHEN"
Boynton Beach Fire Rescue
compartments. The partitions will be designed to provide maximum water flow. All
swash partitions interlock with one another and are welded to each other as well as to
the walls of the tank.
The tank will have a combination vent and manual fill tower. The fill tower will be
constructed of 1/2" polypropylene and will be a minimum dimension of 8" x 8" outer
perimeter. The tower will be located in the left front corner of the tank. The tower will
have 1/4" thick removable polypropylene screen and a polypropylene hinged-type
cover. The tank cover will be constructed of 1/2" thick polypropylene to incorporate a
multi three-piece locking design which allows for individual removal and inspection if
necessary .
The sump will be constructed of 112" polypropylene and be located in the left front
quarter of the tank. The sump will have a minimum of 3" national pipe threaded outlet
on the bottom for a drain plug. This will be used as a combination clean-out and drain.
All tanks will have a anti-swirl plate located approximately 2" above the sump.
All tank fill couplings will be backed with flow deflectors to break up the stream of water
entering the tank.
The tank will rest on the body cross members in conjunction with such additional cross
members, spaced at a distance that would not allow for more than 530 square inches of
unsupported area under the tank floor.
The tank will be completely removable without disturbing or dismantling the apparatus
structure.
ELECTRIC SYSTEM
All electrical wiring in the chassis will be XLP cross link-insulated type. Wiring is to be
color-coded and include function codes every three (3) inches. Wiring harnesses will
be routed in protective, heat resistant loom, securely and neatly installed. Two power
distribution centers will be provided in central locations for greater accessibility. The
power distribution centers contain automatic thermal self-resetting breakers, power
control relays, flashers, diode modules, daytime driving light module, and engine and
transmission data links. All breakers and relays are utilized in circuits which amp loads
are substantially lower than the respective component rating thus ensuring long
component life. Power distribution centers will be composed of a system of interlocking
plastic modules for ease in custom construction. The power distribution centers are
function oriented. The first is to control major truck function and the second controls
overhead switching and interior operations. Each module is single function coded and
labeled to aid in troubleshooting. The centers also have accessory breakers and
relays for future installations. All harnesses and power distribution centers will be
electrically tested prior to installation to ensure the highest system reliability.
50
~ SUTPHEN'
Boynton Beach Fire Rescue
All external harness interfaces will be of a triple seal type connection to ensure a
proper connection. The cab/chassis and the chassislbody connection points will be
mounted in accessible locations. Complete chassis wiring schematics will be supplied
with the apparatus.
The wiring harness contained on the chassis will be designed to utilize wires of
stranded copper or copper alloy of a gauge rated to carry 125% of maximum current for
which the circuit is protected without exceeding 10% voltage drop across the circuit.
The wiring will be uniquely identified by color code or circuit function code, labeled at a
minimum of every three (3) inches. The identification of the wiring will be referenced
on a wiring diagram. All wires conform to SAEJ1127 (Battery Cable), SAEJ1128 (Low
Tension Primary Cable), SAEJ1560 (Low Tension Thin Wall Primary Cable).
All hamesses will be covered with moisture resistant loom with a minimum rating of 300
Degrees Fahrenheit and a flammability rating of VW-1 as defined in UL62. The
covering of jacketed cable has a minimum rating of 289 degree Fahrenheit.
All harnesses are securely installed in areas protected against heat, liquid
contaminants and damage. The harness connections and terminations use a method
that provides a positive mechanical and electrical connection and are in accordance to
the device manufacturers instructions. No connections within the harness utilize wire
nut, insulation displacement, or insulation piercing.
All circuits conform to SAE1292. All circuits are provided with low voltage over current
protective devices. These devices are readily accessible and protected against heat in
excess of component rating, mechanical damage, and water spray. Star washers are
not used for ground connections.
BACK-U P ALARM
An Ecco model SA917 automatic self-adjusting electronic back-up alarm producing
87-112 db will be installed at the rear between the frame rails. It will operate whenever
the transmission's reverse gear is selected.
COMMUNICATION SYSTEM
A FIVE position David Clark intercom system will be provided in the cab. The five
positions indude: driver, officer, three crew seats. The driver and officer positions will
be interfaced with radio.
COMPARTMENT LIGHTING
Each compartment will be equipped with one (1) LED light strip which will provide a
51
~ SUTPHEN'
Boynton Beach Fire Rescue
consistent pattern to illuminate to entire compartment. For any compartment larger
than 50" wide, two (2) LED light strips will be provided.
ELECTRICAL PROVISION
Wiring will be provided in the cab and canopy for the future installation of electrical
chargers. The location will be determined during the pre-construction conference.
ANTENNA MOUNTING
The customer supplied radio antenna will be installed in the cab roof with the coax
cable run to the radio mounting area. The radio location will be determined at the
pre-construction meeting.
LICENSE PLATE BRACKET
A license plate bracket will be provided at the rear of the apparatus. A Weldon
Technologies light part # 9186-23882-30 will be mounted directly above the license
plate area for proper illumination.
TAIUSTOPITURN LIGHTS
The taillights are to be Whelen 600 LED style. The brake/tail lights to be red and
exceed SAE requirements. The turn signal will be populated in an arrow pattern,
amber in color. The backup lights are to be halogen. One opening will be open to
accept a 600 series warning light.
LED ICCIMARKER LIGHTS
LED type ICC/marker lights will be provided to meet D.O.T. requirements.
STEP LIGHTS
Truck Lite #44042C LED step lights will be provided, one each side on the front
compartment face at pump panels, one at turntable step, and one each side of rear
step.
GROUND LIGHTING
The apparatus will be equipped with lighting capable of illumination to meet NFPA
requirements. Lighting will be provided at areas under the driver and crew riding area
exits and will be automatically activated when the exit doors are opened. The ground
lights will be Truck-lite@) LED model #44042C. Lighting required in other areas such as
52
~ SUTPHEN'
Boynton Beach Fire Rescue
work areas, steps and walkways will be activated when the parking brake is applied,
provided the ICC lights are on.
WORK LIGHTS
There will be two (2) Unity brand AG 6" chrome plated sealed beam flood lights
provided. The lights will be securely mounted at the upper rear of the apparatus body.
Each light will be supplied with individual switches.
OPTICAL WARNING SYSTEM
The optical warning system will be capable of two separate signaling modes during
emergency operations. One mode will signal to drivers and pedestrians that the
apparatus is responding to an emergency and is calling for the right-of-way and the
other mode will signal that the apparatus is stopped and is blocking the right-of-way.
Switching will be provided that senses the position of the parking brake.
A master optical warning device switch will be provided to energize all of the optical
warning devices provided. All lights will operate at not less than the minimum flash rate
per minute as specified by NFPA.
UPPER LEVEL WARNING DEVICES
The upper level is divided into zones A, B, C and D and the approved lighting package
to be provided will be as follows:
Zone A (front) will have one (1) Whelen Model FN72QLED 12 LED Freedom Series 72"
Lightbar.
Zone B (right side) will be covered by the module from the lightbar and the right rear
stanchion beacon.
Zone C (rear) will have two (2) Whelen Model MCFLED2R Micro Edge Freedom LED
light bars mounted on the rear stanchions and two (2) Whelen Model 60AOOFAA amber
LED, mounted at upper rear of apparatus.
Zone D (left side) will be covered by the module from the Iightbar and the left rear
stanchion beacon.
LOWER LEVEL WARNING DEVICES
The lower level is divided into zones A, B, C and D and the approved lighting package
to be provided will be as follows:
53
~ SUTPHEN"
Boynton Beach Fire Rescue
Zone A (front) will have a stainless steel warning light housing each side with Two (2)
Whelen 64ROOFRR red LED lights mounted in the front of each housing. The inboard
pair of lights is in addition to the minimum NFPA warning system and will be wired
through a load-shedding device.
Zone B (right side) will have four (4) Whelen 64ROOFRR LED red lights mounted one
on the side of the headlight housing, one at the middle of the apparatus, one on the
body side at rear of apparatus, and one on the side of the aerial device.
Zone C (rear) will have two (2) Whelen 64ROOFRR LED, red lights mounted one each
side of the rear of the apparatus.
Zone D (left side) will have four (4) Whelen 64ROOFRR LED, red lights mounted one on
the end of the headlight housing, one at the middle of the apparatus, one on the body
side at rear of apparatus and one on the side of the aerial device.
SIREN
One (1) Whelen Model 295 HFSA1 electronic siren will be installed at the cab
instrument panel complete with noise canceling microphone. The horn button in the
steering wheel, a switch on right hand side of cab floor and the control on the siren
head will actuate the siren. A selector switch will be provided on the instrument panel
for control of horn or siren by steering wheel button.
A foot switch will be provided on the officer's side of the cab floor.
FEDERAL Q2B SIREN
There will be a Federal Q2B-NN siren installed in the center of the cab grille. The siren
will be securely mounted and activated by means of a solenoid and will include a brake.
The siren will be wired to the horn button. A rocker switch on the dash will toggle
between air horns and Q2B.
SIREN SPEAKER
One Cast Products SA4201-5-A weatherproof siren speaker will be provided, mounted
behind the bumper.
GENERATOR
The apparatus will be equipped with a complete electrical power generation system. An
54
~ SUTPHEN"
Boynton Beach Fire Rescue
Onan CMHG-10000 hydraulic 10.0 KW generator will be provided and installed. The
generator and wiring will conform to present National Electric Codes as outlined in the
National Fire Protection Association Standards. The output of the generator will be
controlled by an intemal hydraulic system. The generator will be powered by a
transmission power take off unit, through a hydraulic pump and motor. The generator
will be operable anytime that the apparatus engine is running and meeting the minimum
range of RPM's. A hot shift PTO switch located in the cab dash will activate the
generator.
The generator housing will be composed of 100 percent stainless steel housings and
have a total of four (4) air inlet locations. All connections will be located outside the
housing. The generator will be designed to operate with an ambient temperature of
120 degrees Fahrenheit
An LCD display hour meter will be provided. Onan display by FRC with 15' harness
displays Hz, volt, amps, and oil temperature. The generator will be equipped with a
three- point vibration isolation mounting system.
The reservoir will consist of a three (3) gallon hydraulic tank with integral filter.
Total Weight: 2741bs.
Length: 32.0 inches
Width: 15.9 inches
Height: 13.7 inches
Watts: 10000
Hz: 60
Voltage: 120/240
Amperes: 83/42
Phase: Single
120-VOL T OUTLET
Two (2) 120-volt outlet with weatherproof cover will be provided. All 120 volt wiring will
be installed in liquid tight conduit.
LIGHT SWITCH
A remote switch will be provided on the pump panel to activate the quartz lights.
BREAKER BOX
A circuit breaker box will be provided with eight (8) spaces for breakers which will be
provided as needed. All wiring will be installed in liquid tight conduit.
55
~ SUTPHEN"
Boynton Beach Fire Rescue
QUARTZ LIGHT BROW 750WATT FOCUS
A Fire Research Focus Model 875 Quartz Halogen Lamp will be provided. The light
will be housed in a heavy-duty aluminum housing.
Watts: 750
Amps: 6.3
Volts: 120
Bulb Type: Halogen
Width: 10"
Height: 7 5/8"
Depth: 4 7/8"
The light will be mounted on the front of the apparatus cab.
QUARTZ LIGHT 750WATT FOCUS
A Fire Research Focus Model 875 Quartz Halogen Lamp will be provided. The light
will be housed in a heavy-duty aluminum housing.
Watts: 750
Amps: 6.3
Volts: 120
Bulb Type: Halogen
Width: 10"
Height: 7 5/8"
Depth: 4 7/8"
The light will be mounted on a non-telescoping fixed mount. A switch will be located at
the light head. Mounted on the end of the ladder.
QUARTZ LIGHT 750WATT FOCUS
A Fire Research Focus Model 875 Quartz Halogen Lamp will be provided. The light
will be housed in a heavy-duty aluminum housing.
Watts: 750
Amps: 6.3
Volts: 120
Bulb Type: Halogen
Width: 10"
Height: 7 5/8"
Depth: 4 7/8"
56
~ SUTPHEN'
Boynton Beach Fire Rescue
The light will be flush mounted on the apparatus. One on each side of the cab.
CORD REEL
There will be a Hannay Model ECR1614-17-18 electric rewind cable reel furnished and
mounted in a compartment. The reel will come complete with 150 feet of 10/3
Seoprene Water-resistant (SOW) yellow jacketed cable. A Hannay Type "C" roller
assembly and HS-3 cable stop ball will be provided.
FOUR WAY RECEPTACLE
An Akron (GFE) four-way receptacle box with light will be provided and hard wired to
the end of the cable. The box will be securely mounted in the immediate area of the
cord reel. The mounting will be a fabricated aluminum bracket equipped with a Velcro
strap to secure the box.
GROUND LADDERS
The apparatus will be equipped with heavy duty, box type "I" beam rail, ground ladders.
The ladders will meet the requirements of NFPA 1931 to ensure proper design and
that sufficient strength is available for the service intended. The ground ladders will be
constructed of aluminum with non-welded, field replaceable rung to rail connections to
simplify field repairs and removable plated steel butt spurs for added strength. A full
1/2", non-rotting, poly rope will be provided for easy ladder operation.
The apparatus will be capable of carrying minimum of 48 ft. ground ladders:
One (1) 10 ft. collapsible ladder, (mounted in fly section)
One (1) 14 ft. roof ladders with roof hooks
One (1) 24 ft. 2-section extension ladder
The ladders will have lifetime Warranty against manufacturing defects.
LADDER MOUNTING
The ladders will be mounted on slide tracks under the ladder cradle in the center of the
hose bed.
57
~ SUTPHEN"
Boynton Beach Fire Rescue
PAINTING
All exposed metal surfaces not chrome plated, polished stainless steel or bright
aluminum tread plate will be thoroughly cleaned and prepared for painting. All
irregularities in painted surfaces will be rubbed down and all seams will be caulked
before the application of the finish coat.
All removable items such as brackets, compartment doors, door hinges, trim, etc. will
be removed and painted separately to insure finish paint behind all mounted items.
Body assemblies that cannot be finish painted after assembly will be finish painted
before assembly. Both aluminum and steel surfaces to be painted will be primed with a
two (2)-component primer which is compatible with the finish coat. The apparatus will
be finish painted with a polyurethane base/clear system. "No Exception"
Utilizing the stainless steel body fabrication, the interior of aI/ compartments, inside
hose bed, and surrounding areas adjacent to compartments doors will remain a #4
brushed stainless steel finish. This practice will eliminate the possibility of paint
chipping, and electrolysis of aluminum which can cause corrosive action between
dissimilar metals. Chassis and compartment doors will be painted the color indicated.
Prior to reassembly and reinstallation of lights, handrails, door hardware and any
miscellaneous items, an isolation tape or gasket material will be used to prevent
damage to the finish painted surfaces. A nylon washer will be installed under each
acom nut or metal screw that is fastened directly to a painted surface.
The fol/owing paint process will be utilized:
Surface Preparation:
1. Wash surface thoroughly with mild detergent.
2. Clean and de-grease with Prep-Sol 3812S.
3. Sand and feather edge using 400 grit or finer on a dual action sander.
4. Remove sanding dust with a cleaner compatible with polyurethane base
coat/clear coat final finish.
Substrate treatment:
1. Use a Metal Conditioner followed with a Conversion Coating product.
Priming:
1. Use a priming 615S pretreatment.
2. Use a self etching primer applied to achieve a 1.5 mil dft minimum.
3. Use Prime N Seal sealer compatible with polyurethane base coat.
Color Coat:
1. Apply polyurethane base coat 1-2 mil dft minimum.
58
~ SUTPHEN"
Boynton Beach Fire Rescue
Clear coat:
1. Apply polyurethane clear coat 2 mil dft minimum.
LETTERING
Forty (40) 3" 22KT Gold laminate goldleaf letters, with left hand shading and right hand
outline to equal 3-5/8" letter, will be provided.
Forty (40)Additional 4" letters will be provided.
Twelve (12) Additional 8" letters will be provided.
STRIPING
A 6" Scotchlite stripe will be provided across the front of the cab and along each side of
the apparatus.
An additional 1 " Scotchlite stripe will be provided.
A 1/2" 22KT gold laminate goldleaf stripe will be provided on each side of the
apparatus.
BOOM SIGN
A boom sign, approximately 72" x 16", will be provided on each side of the boom. The
background of the boom sign will be painted primary truck color.
BOOM SIGN LETTERING
Up to twenty (20) 14" 22KT Gold laminated goldleaf letters, with left hand shading and
right hand outline to equal 14-5/8" letter, will be provided on each boom sign.
MISCELLANEOUS EQUIPMENT FURNISHED
1 pt. touch-up paint
Pike pole tubes will be provided, three each side of the rear compartment.
WHEEL CHOCKS
Two (2) Ziamatic #SAC-44 folding wheel chocks with SQCH-44H holders will be
provided. The wheel chocks will be located in a area close to the rear axles easily
59
~ SUTPHEN'
Boynton Beach Fire Rescue
accessible fonn the side of the apparatus.
AERIAL DEVICE - MIDSHIP MOUNTED
An aerial device with a minimum 75-foot vertical reach will be provided. The height
dimension will be calculated with the aerial at 75 degrees. The horizontal reach of the
device will not be less than 68.5 feet. The overall height of the apparatus with the
aerial device in the bedded positions will be no more than 10 feet and the overall length
of vehicle will be not more than 38 feet, 7 inches.
CONSTRUCTION STANDARDS
The aerial device will be designed and tested with a safety factor of three to one (3: 1)
figured on the dead load of the ladder assembly with a tip load of 1,000 pounds and a
live load of 750 pounds at the tip while flowing 1,000 GPM at 90 degrees to the side.
A one and one half to one (1.5:1) stability factor will also be provided that is in
compliance with the intent of the Occupational Safety and Health Administration
(OSHA) and the American National Standards Institute (ANSI) and National Fire
Protection Agency (NFPA) 1901. These capabilities will be established in an
unsupported configuration.
CONSTRUCTION
The aerial ladder will be comprised of four sections and will extend to a nominal height
of 75 feet at 75 degrees, measured in a vertical plane from the top rung of the fly
section to the ground.
The ladder will have the capability to support 1,000 pounds at the tip dry and 750
pounds at the tip while flowing 1000 gallons per minute in the unsupported
configuration based upon 360 degree rotation, up to full extension and from -6 degrees
to 80 degrees.
The ladder will be constructed of certified 6061-T651 heat treated aluminum alloy.
Each section will be trussed diagonally, vertically, and horizontally using aircraft type
Huck bolts. All critical points will be reinforced for extra rigidity and to provide a high
strength to weight ratio. All ladder rungs will be round and Huck bolted to each section
utilizing comer gusset bracing for torsional rigidity.
Minimum Climbing Ladder Dimensions: Width Heioht
Fi rst Section 35.25" 28.5"
Second Section 31" 25.75"
60
~ SUTPHEN'
Boynton Beach Fire Rescue
Third Section 27.25" 22.5"
Fourth Section 24.25" 19.75"
Access to the climbing ladder and the mid-ship turntable area will be accomplished
through one (1) recessed step area located on left side directly below the mid-ship
turntable.
AERIAL EGRESS
A bolt-on removable egress will be installed on the tip of the fly section. The rungs on
the egress will be on a plane of 20 degrees to provide a smoother transition onto the
ladder when it is at a high angle.
FOLDING STEPS
One (1) set of folding steps will be installed at the tip of the ladder to provide solid
footing for personnel.
LADDER TRAVEL SUPPORT
A heavy duty ladder rest will be provided for support of the ladder in the travel position.
On the base section of the ladder, stainless steel scuff plates will be installed where the
ladder comes in contact with the ladder support. A marker will be provided on the
turntable to indicate when the ladder is aligned with the travel support and may be
lowered into it. The ladder rest will be illuminated for nighttime operation.
LIFTING CYLINDERS
Two (2) double acting lift cylinders will be utilized to provide smooth precise elevation
from 6 degrees below horizontal to 80 degrees above horizontal. The lift cylinders will
have a 4.5" internal diameter (bore), a 2.5" cylinder rod, and a 40" stroke. The lift
cylinders will be equipped with integral holding valves located on the cylinder to
prevent the unit from falling should the charged lines be severed at any point within the
hydraulic system.
The lowering of the ladder will be controlled by a pressure relief valve so as to limit the
downward pull of the ladder when it is bedded. Both raising and lowering functions will
be influenced by flow compensation which will maintain ladder tip speed within
approximately 10% of design speed regardless of load, angle, or extension.
EXTENSION/RETRACTION SYSTEM
A full hydraulic powered extension and retraction system will be provided using two
61
~ SUTPHEN"
Boynton Beach Fire Rescue
sets of hydraulic cylinders and cables. Each set will be capable of operating the ladder
in the event of a failure of the other. The extension cylinder will each have a 3.5"
internal diameter (bore), a 2.5" diameter rod, and a stroke of 176.5". Extension and
retraction will be internally limited within the cylinders, eliminating excess strain on the
cables, sheaves, and ladder structure. Each of the cylinder, cable, and sheave
assemblies will be completely independent of the other, so as to provide a safety factor
wherein a failure of one assembly will not affect the function and operation of the other.
The extension cylinders will be equipped with counter balance valves to synchronize
the cylinders for smoother operation and prevent the unit from retracting should the
charged lines be severed at any point within the hydraulic system.
The reeling of the cable will be such as to provide synchronized, simultaneous
movement of all sections to full extension.
Ultra high molecular weight polyethylene (UHMW) wear pads impregnated with
molybdenum disulfide will be used between the telescoping sections for maximum
weight distribution, strength and smoothness of operation.
HYDRAULICS
The apparatus will be equipped with a power take-off (PTO) driven by the chassis
transmission and actuated by an electric shift, located inside the cab. The PTO which
drives the hydraulic pump will meet all the requirements for the aerial unit operations.
The hydraulic system will operate at a nominal 20 gallons per minute at pressures up to
2,700 PSI. A green indicator light will be installed on the cab instrument panel to notify
the operator that the PTO is engaged.
The hydraulic system will be supplied by a pressure compensating, variable gallonage
type pump. The pump will provide adequate fluid volume to allow all ladder functions to
operate simultaneously, without noticeable loss of speed. The pump will supply oil only
when the ladder is in motion, thereby preventing overheating of the hydraulic oil. When
the hydraulic pressure reaches a preset level, the pressure compensating feature of the
pump will discontinue any flow into the system.
AUXILIARY HYDRAULIC POWER
An emergency auxiliary hydraulic motor will be furnished to provide a backup hydraulic
system, should the regular hydraulic system fail. An electric switch located inside the
hydraulic compartment will start the auxiliary hydraulic motor. The auxiliary hydraulic
motor will be installed in the left side compartment directly below the midship turntable
for ease of access and maintenance.
62
~ SUTPHEN'
Boynton Beach Fire Rescue
INTERLOCK
An intertock will be provided that prevents operation of the aerial device until the
chassis spring brakes have been set and the transmission has been placed in neutral
or the transmission is in the drive position with the driveline to the rear axle
disengaged.
An intertock will be provided that allows operation of the engine speed control only after
the chassis spring brakes have been set and the transmission is in neutral.
An intertock system will be provided to prevent the lifting of the aerial device from the
travel position until all the stabilizers are in a configuration to meet the stability
requirements. The interlock system will also prevent the moving of the stabilizers
unless the aerial device is in the travel position.
One (1) limit switch will be installed at the cradle to prevent operation of the stabilizer
once the aerial has been elevated from the nested position.
HYDRAULIC SWIVEL
The aerial device will be equipped with a hydraulic swivel which will connect the
hydraulic lines from the hydraulic pump and reservoir to the aerial control bank. The
hydraulic swivel will allow for 360 degrees of continuous rotation of the aerial device
with no loss of speed or capacity in it's function.
ELECTRIC SWIVEL
The ladder will be equipped with an electric swivel to allow for 360 degrees of
continuous rotation of the aerial while connecting all electrical circuits through the
rotation point. A minimum of twenty-six (26) collector rings will be provided.
TURNTABLE
The turntable will be a minimum 63" in diameter. It will be covered with slip resistant
aluminum diamondplate to provide secure footing. The turntable will be lighted for
nighttime operation.
The turntable will be attached directly on top of the mainframe assembly using 24-5/8"
diameter grade 8 bolts. Turntable side plates will be positioned at a 45-degree angle,
exactly opposite the angle of the lift cylinders, to act as a partial counter-balance
weight to the ladder.
The turntable will be equipped with a rotating mechanism with a steel balanced fly
wheel connected at one end which will rotate the turntable 360 degrees through a
63
~ SUTPHEN"
Boynton Beach Fire Rescue
planetary gear box that will handle torque loads imposed by water hammer and hose
breakage. The rotating mechanism will give the turntable and ladder built-in coast as
an added safety precaution to avoid lateral ladder side-to-side deflection (reactionary
whipping effect) caused by the ladder being stopped suddenly.
The power operated turntable will provide continuous rotating of the aerial structure
clockwise or counter cloCkwise, thus enabling the structure to be positioned in any
segment through 360 degrees. The rotating mechanism will also provide sufficient
power to rotate the aerial sections in any direction at any angle, fully extended, while
carrying the manufacturer's rated load capacity with the waterway in operation and
discharging water at the tip of the aerial fly section.
The complete rotation system will have built-in relief to prevent damage from rotating
the ladder into buildings or from overloaded water streams. Suitable indicators, clearly
visible at all times, will be provided to facilitate correct alignment of the turntable with
the bed of the ladder. An automatic light will be used to show correct alignment for
bedding of the ladder from the turntable control station.
TURNTABLE BEARING
The turntable bearing will be bolted to the top of the mainframe assembly and have a
gear diameter of 42".
TURNTABLE SUPPORT
The turntable support will be mounted mid-ship of truck forward the pump panel.
The turntable support assembly will be a welded steel box beam structure extending
across the chassis frame 34" x 39" in depth. The measurements of 34" x 39" are
important to take shock loads imposed by water turret operation and to give a reserve
strength factor to compensate for hose breakage and water hammer. To further
compensate for hose breakage and water hammer, lateral tower deflection, there will
be steel support gusset beams, one each side, welded onto the turntable side plates.
OUTRIGGER JACKS
Two (2) hydraulically operated underslung scissor-type stabilizing jacks will be
attached to the midship mounted main frame assembly, one (1) jack on each side of
vehicle with a minimum spread of 16 feet. Both jacks will be operated by two (2)
midship mounted hydraulic valve handles.
The hydraulic cylinders will be enclosed in a protective heavy duty tubular frame. A
solid steel fail-safe pin will be provided for each jack tube. Said pins will be manually
inserted through the tubes after the outrigger jacks have been positioned.
64
~ SUTPHEN"
Boynton Beach Fire Rescue
The outrigger jacks will have a maximum spread of 16 feet from pad to pad. The
control is electric over hydraulic with electric push button activation.
BOOM CONTROLS
There will be an operator's position with four controls located at the base of the
turntable flooring next to the left side pump panel area. The controls will be spring
loaded to bring any operation of the tower controls back to a neutral position. The four
controls will have the following functions:
I. Outrigger jack controls.
2. Raise and lower.
3. Extend and retract.
4. Rotation 360 degrees right and left.
The controls will be equipped with a latching, hinged cover for protection. A hydraulic
lockout will be provided that will prevent aerial operation until the outrigger jacks are
set into position. Hydraulic power is transferred to aerial operation when outriggers are
set. Power can be transferred back to the outriggers only after the aerial has been
bedded.
There will be a plaque located at the controls displaying functions.
A slide out step will be provided at the controls for safety of the operator.
INCLINOMETER
An illuminated inclinometer will be provided and mounted in plain view of the pedestal
operator location.
CENTRALIZED CONTROLS
All outrigger jack controls, turntable controls and pump controls will be located in one
centralized area to: a) allow person(s) close proximity to all control stations of the
truck, b) allow faster set up time for all operations of the truck.
AERIAL DATA PLAQUES
Load instruction plates will be located at the tumtable pedestal control station
indicating the recommended safe load of the aerial. The aerial will carry the rated load
capacity indicated in the following manner: raise, extend, rotate, retract and lower
without exceeding the hydraulic pressures prescribed by the manufacturer.
65
~ SUTPHEN'
Boynton Beach Fire Rescue
OPERATIONAL TEST
After starting the engine, setting the jacks and transmitting power to the aerial, a
complete cyde of the aerial operation will be carried out as follows: With one person
operating the machine from the control station, raise the aerial from the bedded
position, rotate 90 degrees and extend to full height. This will be completed in less
than 150 seconds, smoothly without vibration.
WATERWAY
The waterway will be constructed of a heavy duty light weight aluminum tubing. Steel
tubing will not be acceptable due to the added weight factor. The waterway will be
piped directly from the pump with a maximum of five 90 degree swivel joints to keep
friction loss to a minimum. There will be a stainless steel flex tube (4" minimum) from
the 90 degree swivel joint and attaching to the base section of the waterway. The base
section of the waterway will be a 5" minimum diameter and finish with a 3-1/2" diameter
in the fourth section of the aerial.
The waterway will have the capability of flowing a minimum of 1000 gallons per minute.
The waterway will be capable of being pinned at the tip of the third or forth aerial
section. It will have full flow capability at either position.
The lower end of the waterway will be a mounted to a stainless steel flex tube through
hydraulic swivel to a 3" ball valve in a special opening at the top of the pump manifold.
The waterway will be enclosed in the base aerial section, thereby protecting it from
possible damage from buildings, roof cornices, etc.
There will be a waterway control at the pump panel. The valve will be an Elkhart 3" ball
valve with an electrical actuator.
FLOWMINDER
The apparatus will be equipped with a Class1 Flowminder on the waterway discharge
line to give the pump operator or engineer an indication of actual volume of water (in
gallons per minute) being discharged.
The Flowminder system will consist of:
1. A digital display that will be weatherproof with super-bright digits at least 1/2" high.
The display will be wired to the flow transmitter to show flow. Each display will be
labeled with color-coded ID tags.
2. A flow transmitter mounted in the discharge line piping between the pump and the
discharge outlet. The transmitter will consist of a weather resistant black composite
66
~ SUTPHEN'
Boynton Beach Fire Rescue
housing with a stainless steel, durable paddle wheel. The only part inserted into the
water flow path will be the paddle wheel.
3. A set of weather resistant connectors to connect the digital displays to the flow
transmitter and to the apparatus power.
4. Machined mounting hardware to hold the transmitter in the correct position in the
discharge line will be provided and placed in strict accordance with the Class1
mounting requirements.
5. The flowmeter will be checked and calibrated prior to delivery of the apparatus.
AERIAL SPOT LIGHTS
There will be four (4) Unity brand spotlights with individual on/off switches for the aerial
tower; two spotlights will be mounted at the tip of the ladder, one each side, and two (2)
at the base section of the ladder, one each side to act as aerial tracking lights.
MONITORINOZZLE
There will be one (1) Elkhart Vulcan RF monitor installed at the end of the waterway. It
will be attached to the end of the yoke with a 4-bolt flange. This monitor will be capable
of up to 1250 G.P.M. Positioning of the monitor will be accomplished through electric
controls located at the aerial tip, pump panel and hand held transmitter. This monitor
will be equipped with an Elkhart SM-1250 E nozzle and a 248A stream shapero The
flow pattern will be adjustable with the electric controls.
INTERCOM
A Fire Research two-way voice communication system will be provided between the
aerial/adder operator's position and the monitor position. The speaker/microphone at
the tip will allow for hands-free operation.
ELECTRIC UP THE LADDER
A 11 O-volt circuit will be provided up the ladder, complete with reel and junction box.
STOKES RACK
A Junkin, Model SAF-3000WPC, plastic coated steel frame stretcher basket (stokes
basket) will be mounted on base section of boom.
OPERATION AND SERVICE MANUALS
Two (2) complete "Operation and Service" manuals will be supplied at the time of
67
~ SUTPHEN"
Boynton Beach Fire Rescue
delivery . Service manual instructions will include service, maintenance and
troubleshooting for major and minor components of the truck. The apparatus
manufacturer will supply part numbers for major components (i.e. Engine, Axles,
Transmission, Pump, etc.). A table of contents, hydraulic, air brake and overall
apparatus wiring schematics will be included.
A video training tape on the operation of the truck will be supplied at the time of
delivery .
WARRANTIES
The following warranties will be supplied:
1. The apparatus will be warranted to be free from mechanical defects in
workmanship for a period of one (1) year. The apparatus will be covered for
parts and labor costs associated with repairs for a period one (1) year.
2. Life-time warranty on the frame.
3. Seven (7) year warranty on paint.
4. Ten (10) body structural warranty
5. Ten (10) year cab structural warranty
6. Manufacturers Warranties for all major components.
DELIVERY
The custom built fire apparatus will be driven from the manufacturing facility to the
community by a factory trained delivery engineer who will thoroughly demonstrate the
complete apparatus operation and maintenance to the fire department designated
personnel.
MANUFACTURING & LOCATIONS
The apparatus will be manufactured in facilities wholly owned and operated by the
company. A complete stock of service parts, and service will be provided on a 24
hours around the clock basis. The company will maintain parts and service for a
minimum period of twenty (20) years on each apparatus model manufactured.
68
VI.-CONSENT AGENDA
ITEM B.6
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[gJ August 19,2008 August 4, 2008 (Noon) D October 21, 2008 October 6,2008 (Noon)
D September 2, 2008 August 18, 2008 (Noon) D November 5, 2008 October 20, 2008 (Noon)
D September 16, 2008 September 2,2008 (Noon) D November 18, 2008 November 3, 2008 (Noon)
D October 7, 2008 September 15,2008 (Noon) D December 2, 2008 November 17.2008 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM [gJ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfmished Business
D Public Hearing D
RECOMMEND A TION: A motion to approve a piggyback with the City of Greenacres RFP# 07-003, SPECIALIZED
DEBT COLLECTION SERVICES, to Penn Credit Corporation, for the City's Collection Services for Utility
Payments, Roll offs, and Dumpster delinquent accounts at a commission rate of 17% of collected funds.
EXPLANATION: Currently the City is utilizing RFP# 023-1410-07/JA, with Credit Tech approved at the January
21,2003, Commission Meeting, retaining 20% of funds collected. The current contract expired on January 20, 2008,
therefore with Commission Approval we will be able to Piggyback Greenacres RFP# 07-003, SPECIALIZED DEBT
COLLECTION SERVICES, that allows for a 17% commission, and the City can retain additional 3% of the
collections. The term of this Agreement shall be for one (1) year beginning November 2, 2007 and ending November
1,2008. At the end of the one (1) year period, this Agreement may, at the City of Greenacres sole option, be extended
for up to four (4) additional one (1) year terms.
PROGRAM IMP ACT: The purpose of this Request for Proposal was to obtain a qualified firm for the collection and
associated reports relative to the City's delinquent accounts at the lowest commission rate.
The Contract with Penn Credit Corporation was approved by the City of Greenacres Commission on November 2007,
therefore this will be our contract period starting date with four (4) additional one (1) year extensions to be exercised.
FISCAL IMP ACT: The current contract with Credit Tech is 20% retain age. The collection service allows the City to
have the potential of recovering 83% return of the uncollected accounts. Penn Credit Corporation retains 17% of
funds collected.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
./ J
..7\, c.,",...."
.' /,t. ~......... ;x....::..i" L i. ""~ '- ''"-_
'. City Manager's Signature
~ ~ . A"i'llintlOCitYM7~
P,OO-m,m,nt Scl.v~ City Attornfy I Fman"
Cc: Tony Penn - Customer Service Manager File
Jean Murphy - Public Works, Administrative Assistant
S:IBULLETINIFORMS\AGENDA ITEM REQUEST FORM.DOC
g
~'C{?
/'J
/
----. .- r:'// ~j
.~ tf;cd7
c e7'l4Z- -~)(;;rclz.ct'4(:?'?c.
r. 0 q',z~'(;~{ o/r:1' (~ '
.Y70" . /94" L b>..c.e? '... . ,/. ,..: "",,'.z; .9:J~~'
/)f:.;M~;;.d;",? /;2 1';7/a5~tJ9-fW
7:/7..f!J::f:.7/"2-:I
June 30, 2008
Ms. Janet Allen
City of Boynton Beach
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33435-0310
Dear Ms. Allen:
PCC approves The City of Boynton Beach to piggyback the contract that Penn Credit
Corporation currently has with the City of Greenacres.
In addition, we agree to the same terms that are in said contract for RFP No. 07-003:
. Our agreed collection fee of 17%
. Start date of 11/2/07 ending on 11/3/08 with the option to extended for up to four( 4)
additional one (1) year terms upon thirty (30) days prior written notice to the AGENCY.
We look forvvard to working with the City of Boynton Beach. If you have any questions or
comments, please do not hesitate to contact our office.
Sincerely,
~
Brett Templin
Client Services Manager
DEPARTMENT OF PUBLIC WORKS
MEMORANDUM NO. 08-075
I"
,"
--~'"
">>,,-
-.." .
'"" .,.....""'-,.,
TO: Carol Doppler, Purchasing Agent
Procurement
THRU: Christine Roberts, Assistant Director of Public Works (~
FROM: Jean A. Murphy, Administrative Assistant <:~~:~0:'-:
DATE: July 30, 2008
SUBJECT: Penn Credit Corporation
I have reviewed the information In the e-mail you provided
recommending piggy-backing the City of Greenacres contract with
Penn Credit Corporation.
The Public Works Department IS In agreement with your
recommendation.
Copy: PW Files
MEMORANDUM
UTILITIES CUSTOMER RELATIONS DVISION
Ct.\\ff.\l
TO: Carol Doppler ~Ji. t 1~~~
Procurement Services ~~ \\ '" . . . . ,~s
~ .,\",-
Anthony Penn ~1iI f ~/
FROM: "."..".", .~~
, '
Customer Service Manager
DATE: July 30,2008
SUBJECT: Penn Credit Corporation
Utilities Customer Relations Division recommends the City of Boynton Beach
piggyback off of the collection agreement between the City of Greenacres and
Penn Credit Corporation. The 3% price savings will be a plus for the divisions
2008/2009 budget.
cc: Cheryl Smith
Agnes Wilson
Tia Dobard
File
AGREEMENT
Between
CITY OF GREENACRES
and
PENN CREDIT CORPORATION
for
SPECIALIZED DEBT COLLECTION SERVICES
This is an agreement between the CITY OF GREENACRES, a municipal
corporation of the State of Florida, (hereinafter the "CITY");
AND
Penn Credit Corporation, its successors and assigns, (hereinafter the
"AGENCY").
WIT N E SSE T H, in consideration of the mutual terms and conditions,
promises, covenants and payments hereinafter set forth, CITY and AGENCY agree as
follows:
ARTICLE I
SCOPE OF SERVICES
The AGENCY shall complete all services as enumerated in CITY RFP No. 07-003 for
specialized debt collection services, dated June 24, 2007, and AGENCY'S proposal
response dated July 5, 2007 attached hereto as Exhibit "A" to this Agreement and by
this reference made a part hereof. Specifically, AGENCY will provide collection services
for delinquent accounts of services rendered by the CITY, such as unpaid ambulance
transportation bills, parking citations, false alarm fees and any other collectibles deemed
eligible for collection agency service by the CITY.
ARTICLE /I
TERM
The term of this Agreement shall be for one (1) year beginning November 2, 2007 and
ending November 3,2008. At the end of the one (1) year period, this Agreement may, at
the CITY's sole option, be extended for up to four (4) additional one (1) year terms upon
thirty (30) days prior written notice to the AGENCY.
ARTICLE III
COMPENSATION AND METHOD OF PAYMENT
The sole compensation to be paid to the AGENCY by the CITY for the
services rendered hereunder shall be seventeen percent (17%) of the total amount of
debts recovered, collected, and remitted to the CITY by AGENCY hereunder whether
paid by a debtor to AGENCY or directly to CITY.
ARTICLE IV
AGENCY RESPONSIBILITIES
4.1 The CITY hereby agrees to present to AGENCY, from time to time, evidence
of indebtedness described in Article I of this Agreement and as further
identified by CITY in accordance with the requirements of this Article.
AGENCY shall have full right and power to do in its own name and on its own
behalf all of the things that may be legally required and permissible to
enforce and collect the debts identified in this Agreement and to receive
payment in accordance with the terms of this Agreement. However,
AGENCY shall not file suit against any debtor unless specifically authorized
by CITY through an appropriate resolution adoption by the Greenacres City
Council.
4.2 AGENCY shall endeavor to collect all sums due, and shall use its best efforts
and professional judgment in collecting, settling, and compromising all
accounts assigned hereunder. Upon receipt of payment by CITY as
provided in Article V of this Agreement, AGENCY shall promptly execute and
deliver, as appropriate, any release(s) or satisfaction(s) of the applicable
debt(s).
4.3 Except as provided in this Agreement to the contrary, AGENCY shall
undertake to collect any debt described in Article I.
4.4 Upon the request of CITY, AGENCY agrees to release all of its right, title and
interest in any debts presented to AGENCY, to cease all activities to recover
the sums due, and further agrees that all right, title and interest in any such
recalled debt shall thereafter remain with CITY.
4.5 AGENCY shall render the amounts recovered hereunder by check of such
collected amounts to Greenacres City Hall, 5800 Melaleuca Lane,
Greenacres, Florida 33463, Attention: Accounts Receivable, not later than
ten (10) days following the end of each calendar month for the collection
period. The report submitted with the collected amount shall detail each
account collected (gross amount) and the 17% due the AGENCY deducted
from the check amount. Any expenditure by AGENCY on debts that are
uncollectible for any reason, are the sole responsibility of said AGENCY and
not subject to reimbursement by the CITY.
2
Specialized Debt Collection Services Page 2 of 10
_w,_
ARTICLE V
RECORDS
5.1 AGENCY shall keep such records and accounts and require any and all
agencies and sub-agencies to keep records and accounts as may be
necessary in order to record complete and correct entries as to the services
rendered hereunder. All such records shall be available at all reasonable
times for examination and audit by CITY and shall be kept for a period of
three (3) years after the completion of all work to be performed pursuant to
this Agreement. Incomplete and incorrect entries in such records will be
grounds for CITY'S disallowance of any fees based upon such entries.
5.2 AGENCY shall submit to the CITY, on a monthly basis, data reports which
will reflect the following information:
(A) A listing of all accounts extracted from the public records for collection.
(8) A listing of accounts presented by the CITY to AGENCY for collection.
(C) Each listing shall include, at a minimum, the following:
1. The dollar amount of debts outstanding.
2. The dollar amount of debts collected for the month.
3. The dollar amount of debts collected cumulative to date.
4. Final disposition and justification of non-collectibility.
5. Performance Analysis Report
6. Trust Account Bank Statement
7. Any such other information, which the CITY may from time
to time request.
ARTICLE VI
MISCELLANEOUS
6.1 OWNERSHIP OF DOCUMENTS
All documents and other data provided in connection with this Agreement are
and shall remain the property of CITY whether or not the services provided
hereunder are fully completed.
3
Specialized Debt Collection Services Page 3 of 10
6.2 TERMINATION
This Agreement may be terminated by either party for cause, or by CITY for
convenience, upon thirty (30) days written notice from the terminating party
to other party. In the event of such termination, AGENCY shall be paid its
compensation for services performed to termination date. In the event that
AGENCY abandons this Agreement or causes it to be terminated by CITY,
AGENCY shall indemnify CITY against any loss pertaining to this
termination. All finished or unfinished documents, data and reports prepared
by AGENCY shall become the property of CITY and shall be delivered within
five (5) calendar days by AGENCY to CITY.
For purposes of this Agreement, termination by CITY for cause includes, but
is not limited to, the following:
1. AGENCY'S failure to keep, perform and observe each and every
provision of this Agreement and such failure continues for a period of
more than seven (7) days after delivery to AGENCY of a written notice
of such breach or default; or
2. AGENCY'S occupational business license terminates for any reason;
or
3. AGENCY becomes insolvent, or takes the benefit of any present or
future insolvency statute, or makes a general assignment for the
benefit of creditors, or files a voluntary petition in bankruptcy or a
petition or answer seeking an arrangement of its reorganization, or the
readjustment of its indebtedness under the Federal Bankruptcy laws,
or under any other law or statute of the United States or any state
thereof, or consents to the appointment of a receiver, trustee or
liquidator of all or substantially all of its property, or has a petition
under any present or future insolvency laws or statute, filed against it,
which petition is not dismissed within thirty (30) days after the filing
thereof; or
4. Any assignment by AGENCY of any choice in action or debt presented
to it by the CITY, any assignment of this Agreement in whole or in part,
or any of AGENCY'S rights and obligations hereunder;
AGENCY recognizes and agrees that in the event of the termination or
expiration of this Agreement, it will be necessary to assist the CITY and/or a
selected successor to AGENCY with an orderly transition and disposition of
all accounts previously presented by the CITY to AGENCY. AGENCY shall
be paid in accordance with Article III for all collection services rendered
through the date of termination and for any accounts authorized to continue
beyond the date of termination during any transition period.
4
Specialized Debt Collection Services Page 4 of 10
...,.,~ .",
6.3 EQUAL OPPORTUNITY EMPLOYMENT
AGENCY agrees that it will not discriminate against any employee or
applicant for employment for work under this Agreement because of race,
color, religion, sex, age, national origin or disability. This provision shall
include, but not be limited to, the following: employment upgrading,
demotion or transfer; recruitment advertising, layoff or termination; rates of
payor other forms of compensation; and selection for training, including
apprenticeships.
6.4 PUBLIC ENTITY CRIMES ACT
In accordance with Section 287.133, Florida Statutes, AGENCY through
execution of this agreement, certifies that it is not listed on the convicted
vendors list maintained by the State of Florida, Department of General
Services.
6.5 ASSIGNMENT
This Agreement, or any interest herein, shall not be assigned, transferred or
otherwise encumbered by AGENCY, under any circumstances, without prior
written consent of CITY.
6.6 INDEMNIFICATION OF CITY
6.6.1 AGENCY shall at all times hereafter, indemnify, hold harmless and
defend CITY, its agents, and employees from and against any claim,
demand or cause of action of any kind or nature arising out of error,
omission or negligent act of AGENCY, its agents, or employees in the
performance of services under this Agreement.
6.6.2 AGENCY further agrees, at all times hereafter, to indemnify, hold
harmless and defend CITY, its agents, and employees from and
against any claim, demand or cause of action of any kind or nature
arising out of any conduct or misconduct of AGENCY resulting from
the performance of services under this Agreement for which CITY, its
agents, or employees are alleged to be liable.
6.6.3 AGENCY acknowledges and agrees that CITY would not enter into
this Agreement without this indemnification of CITY by AGENCY, and
that CITY'S entering into this Agreement shall constitute good and
sufficient consideration for this indemnification. These provisions
shall survive the expiration or earlier termination of this Agreement.
Nothing in this Agreement shall be construed to affect in any way the
CITY'S rights, privileges, and immunities as set forth in Section
768.28, Florida Statutes,
5
Specialized Debt Collection Services Page:; of 10
6.7 INSURANCE
AGENCY shall provide, pay for and maintain in force at all times during the
services to be performed, such insurance, including Workers' Compensation
Insurance, Employer's Liability Insurance, Comprehensive General Liability
Insurance and Professional Liability Insurance with minimum coverage
amounts acceptable to CITY.
Such policy or policies shall be issued by United States Treasury approved
companies authorized to do business in the State of Florida and having
agents upon whom service of process may be made in the State of Florida.
AGENCY shall specifically protect CITY by naming the CITY OF
GREENACRES as an additional insured under the Comprehensive General
Liability Insurance Policy hereinafter described. The Professional Liability
Insurance Policy or certificate shall reference this Agreement, and copies of
said policy shall be provided to the CITY Purchasing Administrator and
Contract Coordinator.
6.7.1 Professional Liabilitv Insurance: The limits of liability provided by
such policy shall be no less than one million dollars ($1,000,000.00).
6.7.2 Worker's Compensation Insurance to apply for all employees in
compliance with the Workers Compensation Law of the State of
Florida and all applicable federal laws.
6.7.3 Comprehensive General Liabilitv Insurance with minimum limits of one
million dollars ($1,000,000.00) per occurrence combined single limit
Liability. Coverage must be afforded on a form to more restrictive
than the latest edition of the Comprehensive General Liability Policy,
without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
Premises and/or Operations.
Independent CONTRACTORS,
Broad Form Property Damage.
Broad Form Contractual Coverage applicable to this specific
Agreement.
Personal Injury Coverage with Employee and Contractual Exclusions
removed with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability.
The CITY OF GREENACRES is to be named as additional insured
with respect to liability arising out of operations performed for CITY by
or on behalf of AGENCY or acts or omissions of AGENCY in
connection with such operation.
6
Specialized Debt Collection SeNices Page 6 of 10
-,~".,
6.7.4 AGENCY shall provide to CITY prior to the effective date of this
Agreement a Certificate of Insurance or a copy of all insurance
policies required by Section 6.7 including any subsection thereunder.
CITY reserves the right to require a certified copy of such policies
upon request. All endorsements and certificates shall state that CITY
shall be given thirty (30) days notice prior to expiration or cancellation
of the policy.
6.8 PERFORMANCE OF WORK BY AGENCY
It is expressly agreed that AGENCY is and shall be in the performance of all
work, services and activities under this Agreement an independent
contractor and not an employee, agent, or servant of the CITY. All persons
engaged in any work, service or activity performed pursuant to this
Agreement shall at all times and in all places be subject to AGENCY'S sole
direction, supervision and control. AGENCY shall exercise control over the
means and manner in which it and its employees perform and work, and in
all manner in which it and its employees perform the work, and in all respects
AGENCY'S relationship and the relationship of its employees to the CITY
shall be that of an independent contractor and not as employees or agents of
the CITY.
In the event AGENCY, during the term of this Agreement, requires the
services of any subcontractors or other professional associates in connection
with services covered under this Agreement, AGENCY must secure the prior
written approval of CITY'S Purchasing Agent.
6.9 LAWS AND REGULATIONS
It is further understood by the parties that AGENCY will, in carrying out its
duties and responsibilities under this Agreement, abide by all federal, state
and local laws including, but not limited to, the Fair Debt Collection Practices
Act. AGENCY agrees to pursue only reasonable collection techniques and
will not use any collection techniques which reflect adversely upon the CITY.
If the CITY deems any technique utilized by AGENCY, in its sole discretion,
to be unreasonable or not in the best interest of the CITY, AGENCY shall
cease and desist from using such techniques upon notice by the CITY.
6.10 CONTRACT ADMINISTRATOR
The CITY'S Contractor Administrator during the performance of services
pursuant to this Agreement shall be the CITY'S Director of Finance.
7
Specialized Debt Collection Services Page 7 of 10
6.11 NO CONTINGENT FEE
AGENCY warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for AGENCY to
solicit or secure this Agreement and that it has not paid or agreed to pay any
person, company, corporation, individual, or firm, other than a bona fide
employee working solely for AGENCY any fee, commission, percentage, gift,
or any other consideration contingent upon or resulting from the award or
making of this Agreement.
6.12 GOVERNING LAW AND VENUE
The Agreement shall be governed by the laws of the State of Florida. Any
and all legal action necessary to enforce the Agreement will be held in Palm
Beach County and the Agreement will be interpreted according to the laws of
Florida. No remedy herein conferred upon any party is intended to be
exclusive of any other remedy, and each and every such remedy shall be
cumulative and shall be in addition to every other remedy given hereunder or
now or hereafter existing at law or in equity or by statue or otherwise. No
single or partial exercise by any party or any right, power, or remedy
hereunder shall preclude any other or further exercise thereof.
6.13 ATTORNEY'S FEES
In any action brought by either party for the enforcement of the obligations of
the other party, the prevailing party shall be entitled to recover reasonable
attorney's fees and costs.
6.14 AUTHORITY TO ENGAGE IN BUSINESS
AGENCY hereby represents and warrants that it has and will continue to
maintain all licenses and approvals required to conduct its business, and that
it will at all times conduct its business activities in a reputable manner. Proof
of such licenses and approvals shall be submitted to the CITY'S Contract
Coordinator or Purchasing Administrator upon request.
8
Specialized Debt Collection Services Page 8 of! 0
6.15 ALL PRIOR AGREEMENTS SUPERSEDED
This document incorporates and includes all prior negotiations.
correspondence, conversations, agreements or understandings applicable to
the matters contained herein; and the parties agree that there are no
commitments, agreements or understandings concerning the subject matter
of this Agreement that are not contained in this document. Accordingly, the
parties agree that no deviation from the terms hereof shall be predicated
upon any prior representations or agreements whether oral or written.
It is further agreed that no modification, amendment or alteration in the terms
or conditions contained herein shall be effective unless contained in a written
document.
6.16 NOTICES
Whenever either party desires to give notice unto the other, such notice must
be in writing, sent by registered United States mail, return receipt requested,
addressed to the party for whom it is intended at the place last specified; and
the place for giving of notice shall remain such until it shall have been
changed by written notice in compliance with the provisions of this
paragraph. For the present, the parties designate the following as the
respective places for giving of notice:
FOR CITY OF GREENACRES: WITH A COpy TO:
Director Of Finance City Attorney
City Of Greenacres City Of Greenacres
5800 Melaleuca Lane 5800 Melaleuca Lane
Greenacres, FI 33463 Greenacres, FI 33463
FOR AGENCY:
Richard S. Templin, President
Penn Credit Corporation
916 South 14th Street
Harrisburg, PA 17104
9
Specialized Debt Collection Services Page 9 of 10
IN WITNESS WHEREOF, the parties hereto have set their hands and official seals this
2..3':/ day of ~bu .2007.
CITY OF GREENACRES
A Municipal Corporation of the
State of Florida.
~ Jeffreie~
Director of Finance
City Seal
End9As ~ Form 1 Sufficiency:
g c/ )
/' "
/"
,::t,---..~/ ..l,-..L... ~=;.>'-li,"'~~t/:?__"'"
v'
Pamela S, Terranova B
City Attorney I . &' ~ lli '
mn . .' . p0:f10'Y\
91lP &, Jl{fh ~f -tlbj Pa. nCXf
~~
. natur --....
tR\cW'.:lY d S. 1&nf,\~f\
Typed Name
--
1- :.' :~f :, ;,:' , -,,': . - .' .-
^ .<. ",', -" -, ,- . . };".,:"i/iI 'f~ ,: ,', ',__,'i
SWORN TO and SUBSCRIBED before me this. I ~+h day of Oc rDber ,2007.
(Seal) ,.:.. . YLVN4lA \: .~
=~~~ NOtary Publi
~~~~
.Nt '.'~.J!iIIIIIf..._
Member. ~.
My Commission Expires: q.3D. O~
10
Specialized Debt Collection Services Page 10 of ) 0
~partmeJltof Flrumce Samuel J. Ferren
5800 ~_ucaLane , Mlly(lt
~-R.. 33463 Wadle Atallal1
(561)~.oo13 Clly MaNl{lll!
(561).~m7,Pall Jeffrey A. Price. CGFO
Em81k grpIil'i@ci;greenacresJl.us 01rnclOr ot Finwl<:e
City of Greenac:pes
Octt:>ber 25,' 2007,
,ifODGE.]'O"PROGEED C
.."Q
,...~
' , , ~,' <.
Mr. :Qiobartl:;S'41Qm IIh'rPf:eSilJent. .. ~v.:,;-, :i' . ,t ~!'~ " '!,
., ~
~#~......... . y, ''',\ .
Ham$btir.g;~PA,,1710'4
, , , ' '
'$Ub~: '~~~NC);014l~~:~:SpeCial~o~f:it GC?"~rt:~;~
, :' -:', '
, , " ,,"', . , " (,', t
. ~;Mr. ::reiTij)1in
, , . -, <."
~~ii~~ft>t~PNc;ot.oo3:~eebt CoI_n
, ,'.; : ~a$~iYQ;'\:~r:lj;;'> . ';:.1 ~tj[ij{t.!~'i8'\'f:,':'; e:cG'.' ;,;i':Ct\ ~1I:oorW"'" .''c ~":~iiQh,~.". ~;YN~ijernber: 2:, ..;'07
~~rf,""ur~"I"iir<C;l;c;tl~ll&~.j~;Js';i',L~~W~.,..'itl~' 'dq,~,t :~\~\i
an 'Ollm""'" d .0, ~r' . ' ' '~'. '.U, EmS,' '. : e ,en e of arm "' n
wdti~g'jna~ig~~':;~~~!'"'1hez:~~:;ana:;:'~1~~10fl~' .(!)f:.:the:;~~~mEirit. . As specified in the
agri:leJt1entdocumet.i1tsj:~!agream~'n1ay, atttleaiW's'SClle~pUCJnt:be eXtended for up to four
(4);~l:iklitlOAal'one{1)'Year;t~. ..' "
AttaOhed'is yotlirCQpy'.of,ttu1~;,~igned~agree,l':t'lent The city'scolitactS for services provided under
this;'a.g~rr'fi).I1t area$;(~llo'Ms: '
Prima.ry Oontact:" ,lrlSe.r~~ms.~~'C,q4il!!;.Receivabl~ :Tce<?1niclan.
'T~I~pflpn,~: 561~42~2012
~a~'~~~a2Q57
- .',." ~" -, .- '" , '
,..... i",;;;",~"""'.",h.,,,,\,,,:.,,. ,..' '"
. . e-malll,' '." .1f.~9~,teefll8Cres;flfLIs
SeCondary CP~Qt: 'Jim'~9~iit#i$~ :~,~nt:ff:J!lanoe Director
, , ':j.e~6im$S~~2~2020, , .
,FaXi~5a'~2;26a7 '
':. _, '~.f.::.:I,<'.'>' <:~'4"~'~$~' :_ _', .'
'l:i-m~if.dMolnmls~d;~~cresifhus
"
PI~Cl~@i m~~' ~~.~W~ll'o~r;:.QIi~nt"colle,t;;~!(;IAS firmt':,P,ro,g~$siveFlnFlnbial Services, to
C()ofdijlj~i~tt$.;~~'t;;t~~,if~;:~~riaO:N~i~~r' 16..~qq7:,J:)I~~.~:i,I~9i~n.6t Inger Adkins,
,as:41s:t~~C()"fm:~_i:atl~~aJt:ime,:tnei;PrOcessfo~,:~m{ig:icitirrent'ciEtlinq'uent account
. ~,. ',' ,.ti ,'..' '. ,'" ' '...
IA prma. ~n.
We.lookforward~:WQrkimgi3A(itb:~~tirmto';icior~as;Et OJJr:C!letl~j;liijt~!lCa;n3nfcottection rates!
~n,..
',~ ,'> '
", .,' 'ti>' I."
\" ,,' ~ ~~",
,-' ,.-, ". ",
PJ~~~Milri.9PPB . . .
PtirchaSihg'A'dmiriiStrator
'''''
9.9';,'
J~;;
CITY OF GR.EENACRES
Council Agenda Memo
2007.08AM2.01
TO: Mayor and City Council
THRU: Wadie Atallah, City Manager
FROM: Jeff A. Price
Director of Finance
SUBJECT: Specialized Debt Collection Services (RFP No. 07-003)
DATE: August 30, 2007
BACKGIROUND:
The City of Greenacres maintains a contract with a qualified Agency to provide
Collection Services for delinquent accounts of services rendered by the City, such as
unpaid ambulance transportation bills, parking citations, false alarm fees, and any other
collectibles deemed eligible for collection agency service. Progressive Financial
Services is the agent currently providing debt collection services for the City at a
collection fee of 17.5%. The contract with Progressive Financial Services expires in
November 2007.
The City's Purchasing Division advertised RFP Number 07-003 for Specialized Debt
Collection Services on June 24, 2007. Eight (8) vendors were sent Request for
Proposal Notices. On July 18, 2007 the City opened proposals received from
Accelerated Receivables Management, Penn Credit Corporation, and Transworld
Systems Inc.
ANALYSIS:
The selection committee staff evaluated and ranked each of the three firms. The
attached spreadsheet summarizes the points assessed for each firm. Based on staff
evaluation, Penn Credit Corporation was ranked as the top firm.
Penn Credit Corporation provided services to the City from years 1997 to 2002. Their
current references were caHed and came back positive. Penn Credit has provided debt
collection services to Palm Beach County since 1997. They also have worked with the
City of West Palm Beach, City of Boca Raton, and City of Orlando.
FINANCIAL INFORMATION:
The awarded firm is compensated solely based on a percentage of actual collections
recovered and remitted to the City. Penn Credit will provide and remit payment to the
City for the gross total of actual collections less collection fees of 17% for each month.
Council Agenda Item Page 2
Memorandum 2007.08AM2.01
LEGAL:
The proposals have been reviewed in accordance with applicable City Code
requirements.
STAFF RECOMMENDATION:
Approval to award RFP No 07-003 to Penn Credit Corporation based on staff analysis
and recommendations.
.,4~ flI~
Alyssa Milo, CPPB
Purchasing Administrator
Attachment: Selection Committee Evaluation Spreadsheet
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM B.7.
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[8J August 19, 2008 August 4,2008 (Noon) o October21,2008 October 6, 2008 (Noon)
0 September 2, 2008 August 18, 2008 (Noon) o November 5, 2008 October 20, 2008 (Noon)
0 September 16, 2008 September 2,2008 (Noon) o November 18, 2008 November 3, 2008 (Noon)
o October 7, 2008 September 15, 2008 (Noon) o December 2, 2008 November 17,2008 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [8J Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfmished Business
0 Public Hearing 0
RECOMMENDATION: A motion to approve a "Temporary Sulfuric Acid Surcharge", Bid # 01l-2821-08/JA,
"ANNUAL SUPPLY OF SULFURIC ACID" to Shrieve Chemical Company, of Woodland Texas, Estimated
Expenditure will be $300,427.50.
EXPLANATION: On January 2, 2008, Commission approved the Bid award for Sulfuric Acid to Shrieve Chemical
Company, of Woodland, Texas. There have been recent increases in the transportation costs of Sulfur thereby
resulting in increased sulfuric acid prices. In an effort to counteract these price increases, Shrieve Chemical Company
has passed some of the increase to its customers by way of a temporary sulfuric acid surcharge. Shrieve Chemical
Company has always provided a good product with excellent service.
PROGRAM IMPACT: The purpose of this bid was to obtain a contract for a one (1) year period for the purchase of
sulfuric acid. The West Water Treatment Plant uses 93% sulfuric acid to lower PH of the feed water to prevent
calcium carbonate (CaC03) from precipitating onto the membrane surface during the water treatment process. The
West Water Treatment Plant anticipates using 5,000,000 pounds per one (1) year period.
FISCAL IMP ACT: BUDGET ACCOUNT NUMBER ESTIMATED EXPENDITURE TO INCLUDE
ADDITIONAL TRANSPORTATION CHARGES
401-2811-536-52-35 $15,427.50
Current Estimated Expenditure: $285,000.00
Total Expenditure: $ 300,427.50
This increase in transportation costs is good through October 15, 2008
ALTERNATIVES: Due to increase costs for fuel, Procurement Services has been receiving correspondence from
vendors requesting increases in transportation costs. Since the bid is only half over, the Utilities Dept feels that it is
better to accept a temporary sulfur surcharge than go out for another bid.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
;:;i ,AGENDA ITEM REQUEST FORM
~ ~/J (<;/O~~
~..I / '-.J
'''( ',-,;'7'< j ~~.,--"; .A. ";{c, ._, . -it... (_' ~ ......,,-c '--"'-"-
Department Head's Signature city Manager's Signature
~~ A"i"ant to City MHg" ~
City Attoin,~:a1, ---.. -
S:\BULLETTN\FORMS\AGENDA ITEM REQUEST FORMDOC
-~""f~D
Memorandum '~- c. I'j,,,, " '~,:,' ,
,1)10. !t. +~," ;f.>-~~' ~"'(, \f, ~
Utilities # 08-59 ~"!'\R
nil r' iiJU";
J"'&e "c5
pF,~,'.. -" .' _. _.__'
To: Bobby Jenkins ..--.-----
----
Assistant Director of Financi
From: Kafi Baateng ~ 7-{l(DB
Utilities Director
Date: July 2, 2008
Subject: Sulfuric Acid Temporary Sulfur Surcharge
Sulfuric Acid is used at the West Water Treatment Plant for lowering the pH of
the membrane feed water to prevent calcium carbonate from coating the
membrane surface.
The current bid for purchasing sulfuric acid is with Shrieve Chemical Company
and was approved by the commission on January 2nd, 2008. Shrieve Chemical
Company has always provided a good product with excellent service.
There have been recent increases in the price of sulfur thereby resulting in
increased sulfuric acid prices. In an effort to counteract these price changes,
Shrieve Chemical Company has passed some of that increase to its customers
by way of a temporary sulfuric acid surcharge.
Since the bid is only half over and all chemical companies are affected by this
price increase, we feel that it is better to accept a temporary sulfur surcharge
than go out for another bid. Please place this item on the next city commission
agenda for approval.
If you have any questions, please contact Bevis Pigott at 742-6420 or Dave
Ailstock at 742-6953.
xc: Michael Low
Barbara Conboy,
Bevis Pigott
Dave Ailstock
File 'F
Pagt' I Ii
Allen, Janet
From: Ailstock, David
Sent: Monday, August 04,2008 1:41 PM
To: Allen, Janet
Subject: FW: Shrieve sulfur/sulfuric crisis boynton beach
Attachments: Shrieve Surcharge Ltr(2).doc; Sulphur Market Jan2008 1-22-08.pdf; 052608.pdf
.. "~ ......' ";/"~:" '". "';';'_~i~&'~~i.f,2.l~Q.?~.!.
~.. "., ,. ,'" _i'oi.:!lifj;! <..J>'," . ~.:'! .. "...;W'of. ,.."-ii,' ,-,,-, - _ ,_' _..'-, .. " ". .r . .\ ._ '..<, 't':..~.,;._ ,,', . .......-'..~~:_,. \~..',..s.'.:m.. ;"'_ ,__ .. (',,, .",' ~;~;1,..,..,-,,*I:" ~,. .Jl. M",-~.;.".,. ,s:t<:.. -" j .;'
From: ailstocks@bellsouth.net [mailto:ailstocks@bellsouth.net]
Sent: Monday, August 04, 2008 1:36 PM
To: Ailstock, David
Subject: FW: Shrieve sulfur/sulfuric crisis boynton beach
___n_________ Forwarded Message: _n___________
From: bm427@yahoo.com
To: Dave Ailstock <ailstocks@bellsouth.net>
Subject: FW: Shrieve sulfur/sulfuric crisis boynton beach
Date: Mon, 04 Aug 2008 17:30:35 +0000
William V McLain
--- On Mon, 8/4/08, Ted Threadgill wrote:
> From: Ted Threadgill
> Subject: FW: Shrieve sulfur/sulfuric crisis boynton beach
> To: bm427@yahoo.com
> Date: Monday, August 4, 2008, 1: 15 PM
> Ted Threadgill
> Shrieve Chemical Company
> Business Manager-Sulfuric Acid
> 800-367-4226
>
> -----Original Message---n
> From: Ted Threadgill [mailto:tthreadgi11@shrieve.com]
> Sent: Tuesday, May 27, 2008 11 :00 AM
> To: Janet Allen (allenj@ci.boynton-beach.fl.us)
> Cc: Evelyn Johnson (ejohnson@shrieve.com)
> Subject: Shrieve sulfur/sulfuric crisis boynton beach
>
>
> Dear Janet,
>
> It was my pleasure to speak with you earlier.
>
> Attached please find a proposed resolution to the current
8/4/2008
Page 2 of3
> sulfur crisis in
> the form of a temporary sulfur surcharge. Also attached is
> a presentation
<:' market fundamentals (without the latest April 21 st
> Increase) and The
> Green Markets publication that the sulfur surcharge would
> be tied to.
> Please review and call me to discuss.
>
> Your current pricing, even with this surcharge added is
> well below current
> market pricing. Pompano Beach was the last public bid
> I've seen (March)
> and was priced at $302.95 per ton. Your current price is
> $.057 or $114.00
> per ton. 100% of the surcharge will go to the producer
> (MOSAIC) to combat
> this historical cost increase.
>
> We have product contracted for Boynton through October 15th
> of 2008. This
> Sulfur surcharge will keep the producer from loosing
> (potentially)
> millions of dollars over that period and keep them
> committed to the local
> market. They predict this is a relatively short term
tuation that will
> go away when scheduled sulfur production gets back to
> normal, and
> domestic prices raise to meet International demand....then
> of course the
> surcharge will go away and things should return to normal.
> Until then the
> only answer to insure sulfur and acid keeps flowing is for
> prices to go
> up. Regardless, we have no intention of a municipality (or
> any of our
> customers) going without sulfuric, please be assured.
>
> It would be acceptable to Shrieve should Boynton choose to
> go back out to
> bid although in the current environment what we are
> offering should be
> much more attractive to Boynton. We greatly appreciate your
> consideration
> of working with us and the local producer through this
> situation for the
> long term health of our acid supply stream.
'=>
look forward to talking to you soon.
>
>
>
> Ted Threadgill
8/4/2008
f)agc ,i (\ I
> Shrieve Chemical Company
> Business Manager-Sulfuric Acid
> 800-367-4226
8/4/2008
Shrieve Chemical Company
1755 Woodstead Court
The Woodlands, Texas 77380
TED THREADGILL (800) 367-4226
Business Manager- Sulfuric Acid Fax: (281) 292-2014
May 27,2008
City of Boynton Beach
Janet Allen
Dear Janet,
On January 18, 2008, the sulfur industry initiated a US$ 140 LT increase on sulfur,
essentially bringing the Tampa price index to US$ 252 LT. This was followed by a
$200.00 increase April 21 setting the Tampa Posting at $452.00. These are unprecedented
events that has affected a number of related industries. Since acid. and other sulfur
derivatives (S02, sulfite, bisulfite, fertilizers, etc.) are dependent on sulfur, these markets
have been significantly impacted by the increase in sulfur pricing. The result of this
impact is that producers will be forced to increase pricing or possibly shut down
production.
Shrieve Chemical will initiate a "Temporary Sulfur Surcharge" ("TSS") of US$
115.60/st, "as-is basis" effective June 1,2008 for all sulfuric acid shipments. The TSS
will adjust up or down based on the next quarterly published price change for sulfur. The
formula used for this surcharge will be any Tampa Green Market Sulfur Contract Posting
Average above $112.00 (baseline Sulfur Posting) times .34 (i.e. $340.00 X .34 =
$115.60). Future invoices will include a "Base Acid Price" line and a TSS line,
providing information for your customers and management regarding sulfur market
conditions.
We recognize that these market conditions and the TSS are difficult on customers and
suppliers alike. We believe that instituting the TSS equitably reflects the market changes
and helps to preserve availability of future supply. Weare prepared to work with and
support you in whatever way we can. We have developed the attached documentation
regarding sulfur market changes that may assist you in better understanding this situation
and will be happy to review it with you at your request.
Regards,
Ted Threadgill
Business Manager-Sulfuric Acid
Sulphur - Unprecedented Market Situation
· North American Sulphur supply contract prices are
typically linked quarterly to the Tampa recovered Sulphur
index as published in Green Markets.
· This index price is established through negotiations
between the major buyers (Fertilizer producers) and the
major suppliers (Oil and Gas).
· As of January 11 , the Tampa Q1 '08 index settled at an
average of $252 per Long Ton, completely off the scale
of the last 1 0 years.
· Consumers of Sulphur are not able to absorb this extra-
ordinary market increase.
North American Sulphur Price Index
_~ _,____ mu____
Tampa (c) Recovered History
280.00
260.00
240.00
220.00
i=' 200.00
~ 180.00
~ 160.00
- 140.00
B 120.00
'r:: 100.00
iO- 80.00
60.00
40.00
20.00
0.00 .,
~ OjCb OjO) (0<0 (0<0 (0' (0' (0~ (0~ (0~ (0~ (0~ (0~ (0<0 ~ (0Cb
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
a 0 a 0 a ~flj ':>v ,:>fli 00 ~v ~'Q ,:>fli 00 ~v ~ ,:>fli
Quarter
, . -
,
\l "
- Vancouver
-ADNOC
, .'. -..... ,"-'-""~'-C"-"-"~"__". -~'"'''''''''''''---_''_''''___~_'_ .."._ " .._~.-.._--~---,._._.,~-
r: H
i
'i: ij
, ' ,1 t,] ~1 f]
;:1 f:l !1 u n~
" 'I:: ii [; 1,111'
)1 n ;:~ I, r:
~ ~ ,', n,
,n ij
, ; ~ f
I I I I ~ I I. I
. - .- .
Sulphur - Unprecedented Market Situation
us Market Overview:
US Sulphur Market Disrupted due to 3 main factors:
.:. US supply has been less than expected as refinery
expansions have been delayed, and there has been an
unusually high amount of unplanned downtime.
.:. Global Sulphur demand has been surging predominantly
due to the "China effect." The US Sulphur export
capability, which was initially built as an emergency relief
valve for a potentially over-supplied market, is now
linking US prices to the surging international market.
.:. Extraordinarily high prices for the end-use products that
consume Sulphur (Fertilizer and Metals), have driven up
demand, and the ability to pay more for scarce Sulphur
supply.
Products that use Sulphur are booming
us Phosphate Fertilizer (DAP) Copper
Price Index Price Index
~tonne $/tonne
50 10000
600 9000
550 8000
500 7000
450 6000
400 5000
350
300 4000
250 3000
200 2000
150 1000
100 0
02 03 04 05 06 07 02 03 04 05 06 07
Source: Pentasul Source: Pentasul
. 700/0 of US Sulphur is used for the production of Phosphate
fertilizers (DAP). Spot prices reported last week at all time high of
$675 US/metric tonne, up from $240 a year ago.
. A growing use for Sulphuric Acid is to leach metals such as Copper
and Nickel, as metal prices have surged. Historically these metals
were produced from Sulphide ores by means of smelting, with
Sulphuric Acid being produced as a by product. But as these rich
Sulphide ores have matured another process called Pressure Acid
Leaching (PAL) has been developed and this is a net consumer of
large amounts of Acid.
Sulphur - Unprecedented Market Situation
us Supply Analysis: us Sulphur Producers: (Annual MM tonnes)
.:. About 72 MM tonnes are ExxonMobil 1.4
produced globally, in all forms. ConocoPhillips 1.3
Valero 1.1
.:. North American Sulphur supply
Shell Oil Products US + Motiva 0.9
is approximately 11 .5 MM tonnes
broken down as follows: Chevron 0.7
7 MMT from US Oil refining Lyondell + CITGO 0.7
.
BP 0.5
. 1.5 MMT from US Natural Gas
Koch 0.4
. 3 MMT from imports (Canada,
Mexico, Venezuela) Marathon 0.4
",--
Total Top Nine 7.3
..-~ -.--
Others 1.1
_.__..._->--~--~---
US Total 8.4
Future Expectations
Longer term, sulphur supply has been forecast to outpace demand:
Supply: Major new supply globally from all recovered sulphur sectors should
come on stream (22 million metric tonnes growth in all-forms by 2012)
-sources of crude oil supply contain higher Sulphur content (more "sour" crude)
-sources of natural gas supply contain higher Sulphur content (more "sour" gas)
Demand: Sulphur demand will increase gradually, but will not keep pace with
increased supply, and location of demand will shift.
DAP plant projects (new or expansions):
-Morocco 0.75 MMT/yr in 2008
-Vietnam 0.15 MMT/yr in 2008
-China 2.5 MMT 2007-2009
-Saudi Arabia 1.44 MMT/yr in 2010
-Brazil 0.26 MMT by 2010
-Algeria, Tunisia, Egypt, Jordan - potential for nearly 2 MMT/yr
This new DAP capacity may pressure US DAP producers to curtail their
production for export (approximately 400/0 of their current output).
Industry experts predict prices to start to normalize to historic levels during
second half of 2009 / early 201 O.
World Supply Demand Balance
80000
70000
60000
50000
40000
30000
20000
10000
0
1990 1995 2000 2005 2010 2015
_ Oil _ Gas _ Oil Sands c:=J Mined - China -+- Demand
Source Pentasul
http://greenmarkets.pf.com · A Pike & Fischer Publication
GREEN MARkETS
FERTILIZER MARKET INTELLIGENCE WEEKLY
Prices · Politics · Economics · Transportation
EuroChem awarded zero percent urea dumping margin May 26, 2008
in DOC new-shipper review VOLUME 32 NUMBER 21
In what is a victory for Russian fertilizer producer MCC Eurochem, the U.S. 30th ~977-2008
Department of Commerce has issued a final decision in EuroChem's new-shipper
review, setting a zero percent weighted-average margin on solid urea imports from
the Russian Federation produced and exported by EuroChem based on a specified JlLnntVersaty
period of review. All other Russian fertilizer manufacturers or exporters will still be
subject to a 64.93 percent tariff, the rate established by the existing anti-dumping Celebrating over 30 years of
duty order against solid urea from Russia and Ukraine. Editorial Excellence
EuroChem had requested the new-shipper review in January 2007, claiming that it
did not export solid urea to the U.S. at less than fair market value during the period
of review from July 1, 2006, through Dec. 21, 2006, and that it has never been af-
filiated with any Russian exporter or producer who exported solid urea to the U.S. 2 NOLA gran urea soars
during the antidumping duty order period of investigation.
The DOC followed that request by initiating a new-shipper review, but a group 3 Indian intentions dominate
of fertilizer companies known as the Ad Hoc Committee of Domestic Nitrogen
Producers submitted a letter to the DOC in February 2007 arguing that EuroChem IFA meeting
was not eligible for a new-shipper review because its factories existed and produced
urea during the period of investigation, and because it was affiliated with entities 3-7 Vietnam books Qafco urea
see EuroChem, page 16 13-14 LSB eyes partner for Pryor
CVR examines alternatives for fertilizer IPO; UAN off-take
company postpones nitrogen plant turnaround
15 Congress overrides farm
CVR Energy Inc. executives recently told analysts that the company is examin- bill veto
ing alternatives to the CVR Partners LP IPO (GM March 10, p. 1) in light of the
changing fertilizer market. CVR Energy Inc. is itself a recent IPO, and trades on
the New York Stock Exchange. CVR Partners LP was also to be an IPO and would
include the CVR nitrogen plant and some other assets, with CVR Energy retaining
majority ownership. CVR Energy consists of the refinery and nitrogen plants in
Coffeyville, Kan.
"We are reviewing alternatives available to us to maximize the value of the fertil-
izer business in a public environment," said John Lipinski, CVR CEO. "I mean we
need to go back and revisit where we sit with all of that. In the short time that we
have filed, the business has changed significantly... We are analyzing it to make "'
sure we maximize shareholder value." SPOT BARGE PRICES
Since the fertilizer IPO is still in the quiet period mandated by SEC, the officials StlFOB U.S. Gulf
could not comment as to what alternatives are being considered. Ammonia 580
CVR has said that because of high fertilizer prices it has decided to postpone a
planned mid-year turnaround of its fertilizer facility until October. In the meantime, Urea (g) 600-655
the company said that in May it had to take a several day outage at the facility in Urea (p) 600-620
order to replace a specialty catalyst. However, the company said last week that the CAP 990-995
plant is back in operation. · All prices, see pages 4-5
see CVR, page 16 ~
Copyright @ 2008, Institute of Management and Administration, Inc. - Published by Pike & Fischer
Duplication in any form without written permission is unlawful.
I Market Watch I pliers are ready to listen. The lack of demand from the 1 S
is reportedly driving the softening of prices in Yuzhny),
One Asian source noted that eventually the governme'n:
in Kiev will have to adjust the KIP downward, The repre
AMMONIA sentative of a producer in the Middle East said he tigure'd
U.S. Gulfffampa: The Tampa ammonia price has dropped the price would not drop below $400/mt FOB, Others said
$40/mt for June to $51 O/mt DEL, according to sources. Yam sub-$400/mt FOB is likely.
was reported to have agreed to this number with Mosaic. No matter what the market says, unless the govern me III
In the meantime, there were reports of NOLA prompt drops the KIP, any deals below $420/mt FOB will have te
business being done at $580/st FOB, down $30/st FOB from remain 1D limbo,
the long-standing benchmark. Sources have speculated for As far as the participants at the IFA conference are con-
some weeks that that number has been under pressure and cerned, the price remains soft - but not anemic - at $4~(I-
should see a drop, $440/mt FOB,
Eastern CornbeIt: Sources continued to quote the spot am- Correction: Due to a typographical error in the Black Sea
monia market at $800-$820/st FOB regional terminals, with ammonia report, Green Markets last week reported the uj.
the low end out of spot Illinois River locations and the higher ficiallowest price offered from Yuzhnyy, the KIP, as $20/mt
numbers reported in Indiana. Movement was described as spotty FOB. The correct amount is $420/mt FOB.
last week, Some suppliers continued to reference very bullish Middle East: Prices remain soft as the Black Sea price
numbers for forward contract tons, with postings as high as drops and Indian demand does not match expectations,
$1,020-$I,030/st FOB in the region for June forward. Sources had expected Indian buying to pick up, but until all
Western CornbeIt: The ammonia market remained at $760- the deals for other inputs are secured by the DAP producers,
$800/st FOB regional terminals for spot tons, with delivered demand is expected to remain soft
ammonia quoted at the $81 0-$820/st range in central Mis- Reports of deals as low as $450/mt FOB have circulated
souri from southern production points. One source reported Trying to nail down seller and buyer has been difficult. ()I1L'
booking some fall prepay tons recently at the $885/st FOB producer agent noted that sub-$500/mt FOB is likely, hut
level. and some suppliers were referencing forward contract not yet done.
ammonia for as high as $ I ,000-$1 ,020/st FOB in the region Sources say that with only the discussion of prices bet\v een
for June forward shipments. potential buyers and potential suppliers, the price hovers JUS!
Southern Plains: Ammonia prices were strengthening, above and below the $500/mt FOB range. A good be1. ',;l1d
Sources tagged the market at $700-$760/st FOB regional one observer, is $490-$500/mt FOB,
terminals, up from numbers in the mid- to high-$600s/st Western Europe: Prices here reflect the continued decline
FOB one week earher. Pricing out of regional production in the Yuzhnyy price. Sources say the apparent lack of nell
points was reported in the $700-$725/st FOB range, while dcmand from the U.S. is having a positive inn uencc on prk'
pipeline terminals were said to be at the upper end of the ing - if you are a buyer - in Western Europe. Prices are 11< <"
range to the dealer. A Colorado source reported booking pegged in the low-mid $500/mt C&F
tons for immediate shipment at the $700-$710/st DEL
level at mid-month, but speculated that delivered prices UREA
were higher last week, U.S. Gulf: Taking its cue from the international market. the
Agrium reposted anhydrous ammonia on May 6 to $725/ NOLA granular barge market was back in action again last
st FOB Clay Center. Kan.; $720/st FOB Conway, Kan,; week. with another frenzied run-up in prices. Sources said the
$7 15/st FOB Mocane, Okla,; and $695/st FOB Borger, week started with product trading near the $600/st FOB marh
Texas, Agrium's delivered postings from the Borger facility However, as many players eased into their trading rituals at
moved on May 6 to $720/st in Texas north of Interstate 40, the Vienna !FA meeting, NOLA prices took off. By midweeh.
and $725/st in Texas and Oklahoma south of Interstate 40, sources were reporting that prices had easil y climbed to the $6 ~().
Those levels reflect a $50ist increase from the company's $630ist FOB range. By late Thursday and early Friday source;,
April 28 ammonia postings in the region, reported that prompt barges had moved into the $640-$655/s1
Sources said retail pricing has definitely not kept up with FOB range. Prills were being offered at $640/st FOB
replacement costs on nitrogen products. "This doesn't do any Sources cited several factors; however, the foremost one wa;,
real favors for the end farmer customer," said one source, "If the strong international market. Sources noted big demand
the retailer is not willing to take the time to keep pace with the from India and other countries, as well as concerns that China
market and make incremental moves and they then have to take may not have export product later in the year due to both the'''
major steps to keep up. they had better keep a defibrillator handy own domestic demand and earthquake damage. Sources ;,aid
to use on the customers that suffer from the price shock." the U.S. price had gotten so low again that available barge,
South Central: The anhydrous ammonia market was were once again possible candidates for re-exports. In addi-
pegged at $650-$700/st FOB regional terminals. with the tJOn, the U .S, is on the eve of rice season, whIch was another
low for spot tons FOB Memphis, Tenn, positive factor for sellers,
Black Sea: Despite the official KIP of $420/mt FOB. Eastern Cornbelt: Granular urea was quoted at S625.
sources report buyers are pushing for much less ~ and sup- $f155/st FOB in the region,
2 May 26,2008. GREEN MARKETS
Copyright @ 2008, Institute of Management and Administration, Inc, - Published by Pike & Fischer
Duplication in any form without written permission is unlawful.
Western CornbeIt: Granular urea pricing was quoted three separate formula programs would be a nightmare. A
at $625-$650/st FOB in the region, down slightly from the trader also noted how untenable having multiple formula
previous week's high. The low end was reported in Missouri, contracts at various prices would be politically for the Indian
while sources quoted the dealerreference price FOB Clinton, government.
Iowa, firmly at the $640/st level last week. One Nebraska The conventional wisdom has STC coming in quickly to
source quoted delivered urea at $665/st FOB. replace the formula tender it scrapped earlier this year. The
Southern Plains: The granular urea market was pegged other two buyers are then expected to soon follow suit.
at $625-$650/st FOB regional terminals to the dealer. One Reportedly, the warehouses are sufficiently full to get the
supplier was offering forward contract tons FOB Inola, Okla., application season started. But getting the season started and
for as high as $713/st for June and July. keeping it going are different. The Indian buyers could hold
South Central: Granular urea pricing covered a wide off a short while, but not too long, say sources.
range in the region, but was up significantly from last report. The generally-agreed-to numbers are that 1.5 million mt
Sources tagged the dealer market at $630-$670/st FOB will be needed by the end of the summer, and 5 million mt
regional terminals, with most quotes reported in the $630- by the end of the year.
$650/st FOB range last week. Deliveries during the summer have always been tricky
Southeast: Sources reported some nitrogen movement because of the monsoon season. If, however, there is no
on com in the region. The urea market was pegged at $640- near-term end in sight to high urea prices - and this is also
$660/st FOB port terminals in the region, up considerably a generally agreed-to idea - the buyers may have to accept
from last report. The Savannah, Ga., and Charleston, S.C., summer deliveries.
markets were quoted in the $650-$660/st FOB range last The idea is to take what is available as soon as possible as
week to the dealer. a hedge against higher prices down the line.
India: Throughout the IFA conference the question As long as China stays out of the market, sources say,
was: "What will the Indians do about their urea needs?" India will have to depend on the Middle East or the Black
The only answer that came out was that STC was ready Sea for its tons. And both markets are now saying $700/mt
to call another tender, either as the IFA meeting closed or FOB is the magic number to get into the negotiating room.
the next week. One source added that when an Indian tender is announced,
With urea export prices continuing to hit record high levels, the Middle East suppliers will be looking at a minimum price
sources say the Indian buyers will have to come to some sort of $750/mt FOB.
of accommodation between the country's urea needs and the And that price will only be good if the first tender is called
nation's budget. The cost to the government comes primarily in May. After that, the price will be higher.
in the subsidies the treasury pays to farmers. The 2006-2007 Middle East: Reports circulated around the IFA confer-
subsidy bill was about US$5. 7 billion dollars for all fertilizers, ence of a deal by a major Middle East producer at $700/mt
of which urea is the dominant commodity. FOB. The most consistent story is that Qafco sold a cargo
I.S. Sarma, secretary to the Indian Department of Fertil- to a trader taking a position with an eye to selling to India
izers, pointed out the estimated subsidy bill for the 2007- or Brazil.
2008 fertilizer year is US$9.25 billion, and US$22.5 billion Several Asian traders were quick to believe the deal. One
next year. said everyone is so used to seeing dramatic price increases
The problem, one trader said, is that the $9 billion figure in the past few weeks that $700/mt FOB is no surprise.
was calculated when urea was about $200/mt less than cur- Traders from other parts of the globe, however, are con-
rent levels. A number of traders around the IFA gathering vinced the deal was just under $700/mt FOB.
were estimating the Indian government will have to double Prices are expected to remain high, and not only because
its current estimate to handle this year's demand. of increasing demand. Sources report a number of area plants
The Indian urea importers - STC, MMTC, and IPL - were will go down for routine maintenance.
laying low during the IFA conference. They reportedly spent Qafco and Sabic are slated to take down at least one plant
the better part of the week trying to accomplish what visits each this month for scheduled maintenance. The cutbacks
to the producing countries just a couple of weeks ago could will not take down all production facilities. Sources say just
not: secure some pre-tender tons at a favorable rate. one line or one plant will come down at a time.
These rumors were dispelled within 24 hours of the reg- At the same time, PIC is cutting back on production. Sources
istration tables opening. say there are some problems with the delivery system of
One Asian trader noted there is no reason for the producers natural gas to the production complex.
to offer any concessions on prices at a time when buyers are In the meantime, Qafco signed a deal with Vietnam to
knocking on the door. ship 250,000 rnt of urea to the Southeast Asian country for
Then a few traders suggested that IPL and MMTC might the next three years. Middle East media reports Qafco said
follow the STC play book and seek cargoes based on a the deal was part of the company's move to strengthen its
formula basis for at least the third quarter. This, too, was presence in Asia.
dismissed. With prices on the way up and changes occurring almost
One producer agent noted just the paperwork alone for every hour, the best guess as the IFA conference closed put
the producers dealing with three separate companies with the Middle East market at $690-$710/mt FOB.
GREEN MARKETS. May 26, 2008 3
Copyright @ 2008, Institute of Management and Administration, Inc. - Published by Pike & Fischer
Duplication in any form without written permission is unlawful.
I ---~
GREEN MARkETS PRicE SCAN
Unless otherwise noted, all domestic U.S. prices are on a short ton, FOB basis. International prices are on a metric ton basis.
AMMONIA 5/26/08 Year ago 5/26/08 Year ago
U.S. Gulf NOLA barge 580 292-295 Southeast ] 1.57-11.83 7.83-8.00
June NYMEX ng close 11.697 7.68] Northeast 12. 17 -13.44 8.06-9.31:\
May NYMEX ng close 11.280 7.508 California ]2.81-]3.43 9.38-9.69
Tampa mt C&F 510 340 California DEL ]3.43-13.75 10.00-10,31
Other U.S. Gulf mt C&F 515-520 363 Pacific N.W. N.A. N.A.
Mid Cornbelt 760-820 410-445 Pacific N.W. DEL 12.81-13.59 9.38-9.69
Great Lakes 850-880 445-465 W. Canada DEL C$/mt 15.11-15.64 12.18-12.71
Northern Plains 800-820 445-455
Southern Plains 700-760 370-400
Southern Plains DEL N.A. 390-400
South Central 650-670 410-425 AM. NITRATE 5/26/08 Year ago
South Central DEL N.A. N.A. U.S. Gulf NOLA barge 360-365 270-272
California DEL 700-755 475 Mid Cornbelt 400-41 0 320-325
Paci1ic N.W. DEL 925-1,020 435-440 Southeast DEL 400-41 0 320-355
-- Southern Plains
W. Canada DEL C$/mt 1,032-1,076 809-844 380-390 310-315
Caribbean 465-475 305-310 South Central 395-420 296-315
Western Europe C&F 520-540 285-290 South Central DEL N.A. N,/\
Black Sea 420-430 240-245 California DEL N.A. N.A,
Middle East 490-500 270-280 Pacific N.W. DEL 454-469 327-335
W Canada DEL C$/mt N.A. N.A,
UREA 5/26/08 Year ago
U.S. Gulf prill import 600-620 285-295
U.S. Gulf gran barge 600-655 298-310
Mid Corn belt 625-655 335-380 AM. SULFATE 5/26/08 Year ago
Great Lakes 650-705 375-395 Mid Cornbelt 320-370 230-250
Northern Plains 625-675 375-395 Great Lakes 350-370 235-25U
Northern Plains DEL 680-700 4 1 5-425 Southern Plains 295-325 200-230
Northeast 650-685 390-405 South Central 330-340 215-:::35
Southern Plains 625-650 325-340 Southeast 320-360 205-2 1 (!
South Central 630-670 345-380 California 310-350 2] 0-23CJ
California DEL 675-700 400-410 Pacific N.W. DEL 335-340 205-22<;
Pacific N.W. DEL 670- 700 400-410
_n_ __.____,,___
W. Canada DEL C$/mt 675-700 550-575
Caribbean granular N.A. N.A. DAP 5/26/08 Year ago
Black Sea 680- 700 290-300 Central Florida 1.025-1.070 365-37()
Middle East prill 690- 710 315-316 New Orleans barge 990-995 .382-3:->5
Middle East granular 690- 710 315-316 Mid Cornbelt 1,020-1,075 413-430
Indonesia bulk N.A. 295-300 Great Lakes 1,050-1.143 425-436
UAN 5/26/08 Year ago Northern Plains 1,050-1,100 415-425
U.S, Gulf NOLA barge 12.50-12.66 7.97-8.28 South Central 995-1,030 415-425
Southern Plains i ,000-1 ,050 415-420
U.S. Gulf NOLA barge st 400-405 255-265 California DEL 1,170-1,175 422-427
Mid Cornbelt 12.97-13.75 9.06-9.69 Pacific N.W. DEL 1.l60-1.l 75 412-422
Great Lakes 13.22-14.06 9.21-9.69
Northern Plains 13.75-14.20 9. l5-9.30 Eastern Canada C$/mt 1.200-1,225 '570-575
Southern Plains 12.50-13.13 8.91-9.22 U.S. Gulf export 1,160-1,255 427 -42~
South Central 12.19-12.81 8.7'5-9.22 North Africa 1.200-1.220 420-425
4 May 26, 2008 . GREEN MARKETS
Copyright <9 2008, lnstitute of Management and Administration. Inc, - Published by Pike & Fischer
Duplication in any form without written permission is uJJJawfui
MAP 5/26/08 Year ago STANDARD MURIATE 5/26/08 Year ago
Central Florida 1,095 361-370 Saskatchewan 485-488 185-188
New Orleans 1,000-1,060 381-385 Vancouver 525-567 170-215
Western U.S. DEL 1,145-1,160 405-420
TSP 5/26/08 Year ago GRANULAR MURIATE
Central Florida N.A. N.A. Saskatchewan 490-493 193-198
New Orleans domestic N.A. N.A. Carlsbad 532-549 203-208
New Orleans import N.A. 340-345 Midwest 725-760 227-235
Western U.S. DEL 700-770 251-259
Vancouver 550-625 180-225
PHOS. ROCK 5/26/08 Year ago
Central Florida N.A. N.A.
North Africa 180-400 42-46 SOLUBLE MURIATE
Jordan 70-74 BPL 200-300 43-51 Saskatchewan 490-493 193
Western U.S. N.A. 250-255
PHOS. ACID 5/26/08 Year ago
North Carolina N.A. N.A.
Western U.S. DEL 13.20 5.70-5.80 SULFUR 5/26/08 Year ago
India C&F 1,985 566.25 DRY MT
Vancouver c 650-660 57-60
10-34-0 5/26/08 Year ago Vancouver s N.A. 60-80
Midwest 900-950 335-350
Western U.S. DEL 563-625 269-295
RECOVERED LT
Tampa c 450.50-453.50 59.50-62.50
POTASH 5/26/08 Year ago Tampa s N.A. N.A.
COARSE MURIATE New Orleans 439.50-442.50 48.50-51.50
Saskatchewan 482-488 191 Houston DEL 435.50-440.50 44.50-49.50
Midwest 700-740 224-227 West Coast 550.00-590.00 11.00-26.00
Western U.S. DEL NA 247-252 Alberta mt N.A. N.A.
GREEN MARkETS
NEPF Award Winner:
- Best Spot News Coverage-
PRICE QUOTES DO NOT REFLECT ACTUAL TRANSACTIONS, BUT REPRESENT CURRENT MARKET CONDITIONS AS PERCEIVED
BY SELECTED BUYERS AND SELLERS.
PRICE NOTES. Prices are based on large transactions. involving truckloads or larger volumes. All prices are net of discounts for volume. cash. or prompt payment, if such are offered.
.BAN.G..E.S..; Price spreads shown for a region usually reflect localized price differences within the region. FOB/C&F/DELlVEREO. Prices listed on an FOB basis are at the producer's plant gate, ter.
minai, or pipeline point. All prices are FOB unless otherwise noted. C&F prices include transportation to the destination pon. Delivered (DEL) prices include transportation costs [0 lhe retail dealer's
premises or the nearest accessible railhead. Prices followed by the designation (c) are CONTRACT prices; prices followed by the designation (5) are SPOT prices. The notation N.A. (nol available)
means that a current price is not obtainable. The notation (mt) denotes metric ton.
COMMODITY NOTES-NITROGEN SOLUTIONS. Domestic prices are quoted on the basis of nutrient units; to convert to a short ton basis, multiply lhe nutrient value of the solution (e.g., 32) by
the price shown. UB.EA:. (p) indicates prilled product, (g) granular product Prices not so marked represent both. PHOSPHATE ROCK. Prices reflect long-term contracts for 68'k hone phosphate of
lime rock lhat is being mined in the area closest to the named price point. SUL..E.U.B.; Recovered Tampa. New Orleans and Houston prices are for 2-.1 quaner. West Coasl price is refinery to prillers.
B.EGJ.QNS..:. Mid-Combelt - Ohio, Indiana, llIinois, Iowa, Missouri, Nebraska; Eastern Cornbelt - Ohio, Indiana, Illinois; Western Cornbelt ~ Iowa, Missouri, Nebraska; Southern Plains ~ W.
Texas, Oklahoma, Kansas, E. New Mexico. E. Colorado; South Central - Alabama. Mississippi, Kenrucky, Tennessee, Arkansas, Louisiana, E. Texas; Southeast - Florida, Georgia, South Carolina,
North Carolina, Virginia; Northeast - Maryland, Delaware, Pennsylvania, New Jersey, New York. New England; Northern Plains - Minnesota, North Dakota, South Dakota; Great Lakes - Michigan,
Wisconsin; CaJirornia - California; Pacific Northwest - Washington, Oregon, Idaho, Montana; Western Canada - Manitoba, Saskatchewan, Alberta, British Columbia; Eastern Canada - Ontario,
Quehec, New Brunswick, Nova SCalia, Prince Edward Island
GREEN MARKETS. May 26, 2008 5
Copyright @ 2008, Institute of Management and Administration, Inc. - Published by Pike & Fischer
Duplication in any form without written permission is unlawful.
China: More local urea plants have reportedly shut down in sources familiar with the Chinese market say the price h",.
the Sichuan area as a result of the devastating earthquake that steadily moved up.
hit the area, Sources say plant closures came from a number This increase is expected to put off the point when tllt'
of reasons, Some were shut down because of the potential international price and the Chinese price - including the 13~;
of damage to the plant itself. Others came down because of percent duty - reach parity.
disruption in the supply line of inputs, such as damage to Sources had earlier pegged Middle East prices at $700/mt
a natural gas line. while still others went down because of FOB as the point when Chinese urea would once again come
actual damage as a result of the earthquake. into play. By the close of the IFA conference, sources were
At this point industry observers are looking carefully at saying the Middle East urea would have to hit $800/mt FOB
what has happened in the earthquake zone to the urea plants, before Chinese urea could be competitive,
People are pushmg as hard as they can for information with- Black Sea: Sources report the Yuzhnyy price is matchlllg
out appearing to be insensitive to the plight of the VIctims the Middle East price and staying at parity, Gone are the
of the earthquake, days of a $5-$20Imt difference because of freight said onc
Sources familiar with the Chinese market say the focus is ,ource,
on making sure that farmers are not inconvenienced by the Sources report that just as the IFA conference started.
apparent loss of domestic production. At the same time, the $6401mt FOB was long gone and only a wish of the buyers
leaders in Beijing are keeping a keen eye on how the Western Producers were reportedly asking $680-$700Imt FOB f(lr
media report the government's response to the disaster, An ad- materia] as the conference progressed.
ditional eye is kept on farmers' reports of urea availability, Asian sources say much of the discussion of price out of
The imposition of the 135 percent export duty was seen Yuzhnyy is based on the producers' call of market levels. ,,>
as an attempt to ensure a plentiful supply for the domestic opposed to actual deals taking place,
market. Sources have said for more than a decade the last Strengthening the producer;s hand are reported sale, 1<.
thing Beijing wanted was 900 million angry farmers. Brazil that put a netback into the mid-$600s/mt FOB.
The concern to forestall rural unrest became more apparent Asian sources say any business talks with the Yuzhnyy
as Beijing worked to make sure that nothing interfered with suppliers meant starting at $680/mt FOB and going up from
the public relations bonus the government leaders expected there. Producers say the starting level is $700/mt FOB.
from hosting the :?O08 Olympics. Nailing down actual business in the upper $600s/mt FOB
One trader noted that hosting the 2008 Olympics was to S700/mt FOB was difficult to find at the IFA conference
the equivalent of a high school or college graduation Still, traders said the Yuzhnyy suppliers have been keeping
ceremony for China, If everything went well, the Chinese parity with the Middle East supplier in the past few month,.
leaders figured, China would be accepted into the league and there is nothing to assume they are not doing so slilL
of world leaders, As the IFA closed, the best bet on the Yuzhnyy price - 11al
The reactions to the Tibet riots and demonstrations against ring any real business - is $680-700/mt FOB.
the OlympIC tlame tour outside China caused grief among Indonesia: PIM is expected to call its export tender in eari \
the government leaders, June. Sources said the original tender that was to take place
N ow wi th major buyers of urea pointing the finger at China the week before the IFA conference was postponed because
for the rapid rise in urea prices along with the cutbacks in the producerrealized it could not meet the production require-
production because ofthe earthquake, the Chinese government ments it set out in the original tender documents,
is reportedly trying to figure out how to spin the situation to Reportedly, the paperwork is all ready for the sale, but
their advantage. structural problems in the natural gas pipeline leading to the
Some representatives of Chinese companies at the IFA PTM facility are causing the company to delay the offer
conference were surprised to see so much animosity from Sources say PIMdoes not wanttobe known as a supplier who
buyers directed at China, They said from a strictly political offers tons and cannot deliver. A number of international trader,
and local economic perspective the decision to impose a 135 have been burned by other Indonesian suppliers in the past when
percent export duty on urea made sense. The move, they say, shIps arrived but no cargo was available for loading.
was designed to ensure local farmers had enough urea to The best guess for when the selling tender will be called
continue China's economic and social growth, is the second week of June.
Non-Chinese sources never doubted the reason for Beijing's Sources say a minimum price of $650/mt FOB should be
decision, The consequence of that action, however, was to expected from buyers anxious to buy inexpensive urea 1'''1
cut off Chinese urea as a source for major buyers in the rest Asian buyers.
of the world, One observer noted that to call $650/mt FOB inexpensl ve
Industry sources estimate 16 percent of all world urea says more about the urea situation in Asia than an) l1ther
traded last year was from China. If Chinese urea production statement.
was removed from the supply-demand figures, said one Sri Lanka: At least one country tossed caution to the wllld
source, the deficit in urea supply for 2008 would be a little and called a tender while the industry met in Vienna. CFC
more than 3 million mt. and CCF announced they would take offers on a total of
Pri or to the earthquake, sources calculated a steady decline 180,000 mt bagged urea, The tender will close June 1 (j, The
in the domestic price of urea. Following the earthquake. ....losing date will possibly allow for Indonesian material \\, re
6 May 26, 2008. GREEN MARKETS
Copyright @ 2008, Institute of Management and Administration, Inc. - Published by Pike & Fischel
Duplication in any form without written permission is unlawful
offered if PIM gets its production level back up. The rest of NITROGEN SOLUTIONS
the material will most likely come from the Middle East. U.S. Gulf: Compared to urea, UAN barges were quiet last
As with India, urea is subsidized. The final decision on how week. However, sources continued to call the market strong,
many tons to take will depend on a reconciliation of what the though there was little word on new sales of prompt barges.
farmers need and what the treasury can afford. While some speculated that the next prompt barges might move
Pakistan: Reportedly, TCP has not backed off on its up to $41O-$415/st FOB, others reported that forward barges
reported need to buy 300,000 mt of urea this season. The were being quoted much higher - at $460/st FOB or above.
problem they face is finding the money to pay the ever-in- Eastern CornbeIt: The UAN-32 spot market was quoted
creasing price. at$425-$440/st($13.28-$13. 75/unit) FOB regional terminals
The best source for Pakistan is from the Middle East. to the dealer. On a forward contract basis for June through
A previous deal between the governments of Pakistan and November, one supplier was referencing UAN-32 as high as
Saudi Arabia provided Pakistan with enough fertilizer to $15.50-$15.80/unit FOB in the region last week.
keep the farmers happy through the first quarter of this year. Western CornbeIt: The UAN-32 market remained at
The government-to-government deal is now done, and TCP $4l5-$425/st ($12.97-$13.28/unit) FOB to the dealer. One
must once again go to the international market at a time when Missouri source pegged the common dealer price firmly at
record high prices are marked off each week. the $420/st ($13. 13/unit) FOB level last week, and said spot
Sources are looking to see which Middle Eastern country sales continued for preplant movement and the upcoming
will step up to help Pakistan - and at what level. One Asian sidedress demand.
source speculated TCP will have to get in line with higher Southern Plains: The UAN-32 market had reportedly
prices, just like all other prospective buyers. firmed to $400-$420/st ($ 12.50-$ 13. 13/unit) FOB regional
Vietnam: State-owned Petro Vietnam Fertilizer signed acon- terminals. A Colorado source quoted delivered UAN-32 as
tract with Qafco of Qatar to deliver 250,000 mt of urea per year high as $450/st ($14.06/unit) last week.
over a three-year period. Atthe same time, the Hanoi government South Central: The UAN terminal market continued to
ordered the halt of any urea exports from the country. play catch-up to current replacement costs. UAN-32 was
During the past few months some Vietnamese companies quoted at $390-$41O/st ($12.l9-$12.81/unit) regional ter-
have been offering Chinese urea for re-export. The tons have minals to the dealer.
been offered to India, Thailand, and the Philippines. Southeast: The UAN-30 market was reported at $347-
Demand for urea this year is pegged at 2 million mt. Do- $355/st ($11.57 -$11.83/unit) FOB regional terminals, with
mestic production can only supply up to 900,000 mt. most sources touting the upper end of that range as the week
Sources say the imports Vietnam once depended on from advanced. Based on current replacement costs, which sources
China may soon face a problem. put as high as $465/mt C&F last week, the terminal price range
Reportedly, a large number of the tons came across the was "grossly under the market," according to one contact.
land border between Vietnam and China. Sources say some of While no one is willing yet to pay around $ 13.00/unit FOB
those tons may not have been accurately recorded as exports port terminals, sources said that is technically where the
by Chinese border officials. market should be, and at least one supplier was reportedly
Beijing has since ordered a crackdown on all exports. The referencing UAN-30 as high as $396/st ($ 13.20/unit) FOB
tons that once slipped across the border into Vietnam may Augusta, Ga., at mid-month.
now soon face the same scrutiny as ship-loaded tons.
Ban2ladesh: The country's council of advisers' committee AMMONIUM NITRATE
on economic affairs has exempted urea imports from the public Western Cornbelt: Ammonium nitrate pricing was up
procurement regulations. This was done as a precautionary slightly to $400-$41O/st FOB in the region, with delivered
measure to ensure smooth supply of the agricultural input in nitrate pegged at the $415/st level in Nebraska from Arkansas
view of a possible crisis on the international market. After River shipping points in Oklahoma.
the exemption, the industries ministry will now be able to Southern Plains: Ammonium nitrate remained at $380-
import urea through state-to-state arrangements instead of $390/st FOB Catoosa, Okla., with reports of some growers
floating international tenders. switching from urea to nitrate for the sidedress run.
Bangladesh plans to import 500,000 mt of urea from the South Central: Ammonium nitrate was reported in a
United Arab Emirates (UAE), Saudi Arabia, and Qatar under broad range at $395-$420/st FOB in the region last week,
state arrangements to ease fertilizer crisis and boost rice with the upper end reflecting new reference levels. Most
production in the next fiscal year. According to local media, sources pegged the common dealer range at $400-$4l5/st
the three countries have already sent draft contract letters FOB out of terminals.
to Bangladesh authorities following discussions between Southeast: Arnmonium nitrate was $400-$41 O/stFOB Wilm-
the committee and the authorities concerned. As per import ington, N.C., and Tampa, Fla., up slightly from last report.
plans, QAFCO would supply 200,000 mt of urea. The UAE
has also agreed in principle to export 80,000 to 100,000 mt AMMONIUM SULFATE
of urea, while Saudi Arabia has consented to export 100,000 Eastern CornbeIt: Granular arnmonium sulfate was steady
mt. The industries ministry officials said the government at$335-$370/stFOB in the region, with several sources report-
would set an import target of 500,000 mt of urea. ing the common dealer reference at the $350/st FOB level.
GREEN MARKETS. May 26, 2008 7
Copyright @ 2008, Institute of Management and Administration, Inc. - Published by Pike & Fischer
Duplication in any form without written permission is unlawful.
Western Cornbelt: Granular ammonium sulfate was price high if not higher, even with domestic consumplJUfI 111
tagged at $320-$350/st FOB regional terminals, with the this country slowing.
low reported in Missouri. Sales were made for the summer season out of Celltr~:l
Southern Plains: Granular ammonium sulfate was up Florida last week at $ I .085/st FOB, but those were 1101
from last report at $295-$325/st FOB in Texas, with the low considered prompt.
at Freeport and the upper end FOB Plainview, Other am- The Central Florida DAP price range last week was 1111-
monium sulfate postings at Plainview as of May 2 include changed from the previous week's range of$1.025-$1 ,0701s(
coarse at $320/s1 and standard at $290/st FOB. A Colorado FOB, based on actual sales at that time. PotashCorp's Centrai
source placed the 12-0-0-26 ammonium thiosulfate market Florida reference price stayed at $] ,050/st FOB for DA P
last week at $320/st DEL to his trade area. Mosaic's asking price was still $1 ,070/st FOB for DAP and
American Plant Food Corp.'s May 2 postings in Texas $1 ,095/st FOB for MAP. CF's price was $1 ,050/st FOB fur
included granular ammonium sulfate at $295/st FOB Free- DAP and $1,125/st FOB for MAP, which continued tD be
port, $305/st FOB Galena Park, $315/st FOB Fort Worth. scarce, In Texas, Agrifos's truck price remained at $1 ,0501s1
and $325/st FOB Littlefield, while coarse grade moved to FOB for trucks and $1,045/st FOB for rail shipments.
$270/st FOB Freeport, $280/st FOB Galena Park, $290/st U.S. Gulf: Business on the river system improved last
FOB Fort Worth, and$300/stFOB Littlefield. APF's standard week to the near coma level, just barely returning from the
ammonium sulfate postings moved on May 2 to $260/st FOB grave. The lack of activity has taken a toll on prices, which
Freeport and $290/stFOB Littlefield, whileN-PacCompacted declined about another $5/st FOB last week. With phosphate
product firmed to $31 O/st FOB Galena Park. sales in general in the dumps, barges far cheaper than those
South Central: Granular ammonium sulfate pricing had offered by producers were still available. When thm.e arc
reportedly strengthened to $330-$340/st FOB regional ter- gone, prices will probably creep back up.
minals, and sources said additional increases are likely to Last week, NOLA phosphate prices continued to be ()LIt
reflect current replacement costs. of whack compared to Central Florida. which are normalh
Southeast: Ammonium sulfate pricing was up consider- Sl 0-$20 lower than on the river.
ably from last report. DSM Chemicals hiked its postings by Activity at warehouses remained atsub par levels last week.
$60/st May 16, bringing reference prices FOB Augusta to although far stronger than in the East, which is served by rai i
$360/st for granular and $31 O/st for standard grade sulfate, However, prices at warehouses were still trailing replace.
The company's delivered postings into Florida moved on ment costs. Dealers were holding out and hoping that the
that date to $380/st for granular and $320/st for standard. market will take a dive due to a lack of domestic consump.
Sources said granular ammonium sulfate FOB Hopewell, tlOn, However, that was unlikely to push prices down much
Va.. had also firmed to the $360/st FOB level. more. because the export market continued to be strong and
will take up the slack, The earthquake in Chma has shaken
PHOSPHATE the world market. About 10 million tons of phosphate rock
Central Florida: New orders for phosphates out of Central production was lost, along with a couple of phosphate prli-
Florida had virtually ceased by last week, but producers were ,:essing plants there, so China was using high export tariff:,
still moving large quantities by railcars for orders placed to keep fertilizers in the country.
earlier. A trader said many of his customers who buy at this Farmers, who have been stung by high fuel prices and hIgh
time of year were holding off and may wait until just before fertilizer prices, were said to be planning to ask Congress for help
the fall season begins before they reorder. Credit costs for to get the price of fertilizer to a more reasonable level. The on 1:-
storing fertilizers was cited as a factor. real options lawmakers would have would be to institute price
The problem appeared to be mostly in the eastern part of controls or place an export tariff on fertilizers. (Does that sound
the country. where it appeared farmers were cutting back on familiar?) The problem with price controls in the past hm, been
their use of phosphates by somewhere between one-half and the tendency to either keep prices artificially high or anificiall,
one-third of normal. In the Midwest areas served by rail, that low, which created an entirely new set of problems,
has been less of a problem due to high grain prices, especially Weather has also continued to playa role in fertilizerprice:,
for corn. The export market continued to be the driving factor In some areas, like on the Arkansas River, farmers have had
in the domestic market last week, and last week that market far too much rain and were suffering. The planting season for
sagged on the bottom end of the range as a result of sales by corn basically comes to an end by Memorial Day or the end
producers in other countries to India. of the month, so time was running out late last week,
However, the earthquake in China will likely soon reverse Based on actual NOLA DAP barge sales last week, the pnce
that trend, Some sources expected China to extend its high range fell slightly from $995-$ I ,OOO/st FOB the previous week
export tariff on phosphates and most other fertilizers, and one to$990-$995/stFOB. MAP barges were available at pricesS] 5-
rumor held that it was planning to increase the export tariff $75/stFOB more than DAP. Mosaic's asking price for forward
from 135 percent to 235 percent to prevent any movement ,.,ales from June through August was $1 ,090/st FOB for DAP
of phosphates out of the country. Regardless, that will take and $1.1 05/st FOB for MAP. CF was seeking $1 .070/st FOB
about 1.6 million mt of phosphates out of the world market. lor DAP and $] ,145/st FOB for MAP for prompt delivene."
That means countries in the Far East will have to turn to Eastern Cornbelt: The regional DAP market was pegged
other sources for their supplies, and that would keep the at $1,030-$1 ,075/st FOB to the dealer. with MAP tagged al
8 May 26,2008' GREEN MARKETS
Copyright @ 2008, Institute of Management and Administration, Inc, - Published by Pike & Fischer
Duplication in any form without written permission is unlawful.
$1,050-$1, I OO/st FOB regional warehouses. Forward contract Western Cornbelt: Potash continued to firm. The low end
DAP for June through September included $1,104/st FOB of the warehouse price range was pegged at the $700/st FOB
Peoria, Ill., and $1, I 07/st FOB Cincinnati. Sources reported level last week, reported by a Missouri source who said the
no current pricing levels for 10-34-0 in the region. spot price for brokered or resellers tons had firmed from the
Western Cornbelt: The DAP market was quoted at$1 ,020- prior week's $675/st FOB level. The upper end ofthe range
$1,065/st FOB regional warehouses last week, with the low for confirmed spot business was quoted at $760/st FOB, but
in Missouri and the high out of Iowa terminals to the dealer. reference prices on the secondary market were confirmed as
The MAP market was pegged at $1,050-$1 ,085/st FOB. One high as $830/st FOB in Iowa last week.
Nebraska source reported cutbacks on phosphate and potash Southern Plains: Potash pricing continued to ratchet up,
usage in his trade area this spring, and another said there were with sources pegging the regional warehouse market last week
dealer-to-dealer sales taking place in a broad pricing range at $620-$700/st FOB to the dealer for brokered or reseller tons.
on leftover spring tons in late May. Confirmed sales were reported at both ends of that range last
One regional supplier was referencing forward contract week, and one source said he expected spot deals to reach the
DAP for June through September at $1, 104/st FOB St. Louis, $750/st FOB level by the end of the month. One source said he
Mo., and $1,llO/st FOB Pine Bend, Minn., with MAP ref- was "scrambling" to find spot tons to finish the spring season, and
erenced at $1,185/st FOB Pine Bend. traders were positioning product for the beginning of fall.
10-34-0 remained in very tight supply at $900-$950/st Intrepid Potash's May postings FOB Carlsbad, N.M., in-
FOB in the region. clude $532/st for 60 percent granular, $543/st for 62 percent
Southern Plains: The DAP market was quoted in a broad standard, $546/st for 62 percent fine standard, and $5491st for
range at $1,000-$1,050/st FOB warehouses to the dealer. 62 percent granular. Effective June 1, granular SOP magnesia
MAP was said to be $20-$30/st higher than DAP at the postings from the company will firm to $281/st FOB Carlsbad,
port for spot tons. On a forward contract basis, however, with standard grade moving to $251/st FOB Carls bad.
one supplier was referencing Inola pricing for June through South Central: Potash pricing in the region was up to $675-
September at $1, 107 /st for DAP and up to $1, I 82/st for MAP. $725/st FOB warehouses to the dealer, up considerably from
Several sources talked of cutbacks in phosphate movement last report. The dealer market FOB Vicksburg was pegged
this spring. firmly at the $695/st FOB mark at mid-month.
10-34-0 was tagged in a very broad range at $825-$91O/st Southeast: Sources reported no firm pricing quotes for
FOB in the region, with the upper end also quoted for de- potash in the region; one source said his business has seen
livered tons to eastern Colorado. Product remained in very a "lot of demand destruction" due to high prices this spring.
tight supply last week. Agrium's red premium potash po stings will firm on July
South Central: Sources continued to quote the dealer I to $642/st rail-DEL in Virginia, and $652/st rail-DEL in
market for DAP in the $995-$1,030/st FOB range out of Alabama, Georgia, Florida, and the Carolinas.
regional warehouses to the dealer. The MAP market was Sulfate of Potash: Great Salt Lake Minerals Corp., a sub-
reported at $1,0 I 0-$1 ,035/st FOB where available, with the sidiary of Compass Minerals, said May 21 that it will increase
upper end FOB Vicksburg, Miss. the price of its SOP by $75/st effective with June 16,2008,
The TSP market was pegged at $925-$940/st FOB ware- shipments. The new list price for standard, non-granulated
houses in the region, with the upper end in Arkansas and SOP will be $733/st, while granular SOP will be $745/st at
supplies described by one source as "fairly tight." the company's Ogden, Utah, solar evaporation plant. A price
U.S. Export: PhosChem made no new sales last week, but list for Great Salt Lakes Minerals's SOP products is posted
talk at the !FA meeting at Vienna was generally bullish. At the on its website at www.gslminerals.com.
meeting, talk centered around the earthquake in China and
the positive influence of taking 10 million mt of phosphate The Week in Fertilizer Stocks
rock out of the world's supply system. As a result, China was
certain to extend its current 135 percent tariff on fertilizers
- and some said it may rise to 235 percent, which will prob-
ably not be necessary to stem the flow of products out of the Week Year
country. The Far East, India, and Australia will be the most Producer Symbol Price Ago Ago
affected by the loss of phosphates from China, and that would Agrium AGU 85.18 89.05 39.47
continue to push up the price in the world market. CF Industries CF 13 1.87 138.73 42.95
The export DAP price range last week remained unchanged Intrepid Potash IPI 46.83 46.77 N/A
at $1,160-$1,255 mt. With the earthquake related problems Mosaic MOS 122.51 128.93 32.27
in China, expect prices to begin to rise soon. Potash Corp POT 199.74 204.15 67.87
Terra Industries TRA 40,17 46.15 19,03
POTASH Terra Nitrogen TNH 150,66 148.04 76.02
Eastern Corn belt: The potash market was quoted at $700- Distribution/Retail
$750/st FOB regional warehouses, up again from last report, Andersons Inc. ANDE 41.45 41.15 40.85
with reference levels for brokered or resellers tons over the Deere & Co. DE 80,95 83.61 58.14
$800/st FOB level at some locations. Scotts SMG 28.66 28.83 46.40
GREEN MARKETS. May 26, 2008 9
Copyright @ 2008, Institute of Management and Administration, Inc. - Published by Pike & Fischer
Duplication in any form without written permission is unlawful.
India: The following MOP prices have been made by India slightly. Meanwhile, maintenance work was planned at the
so far at the common price of US$625/mt CFR, including docks at Vancouver, although no serious disruptiom \-er:
180 days credit: anticipated,
. Canpotex 1,32 million mt ex Canada: 550,000 mt IPL Middle East: Producers who once had to chase buyers art:
385,000 mt CFL, 385,000mt Tata Chems; now finding themselves on the other end of the game, ReJlllrl
. BPe 1,35 million mt: 0.2 million mt seller's option ex edly, South African buyers had been playing one Middle East
Belarus: 750,000 mt IPL, 250,000 mt MMTC, 200,000 supplier against another in previous years. Now. say source"
mt Zuari, 150,000 mt Deepak Ferts; the South Africans have been hounding the sulfur producer,
. ICL 1,025 millionmtexlsrael: 800,000mtIPL, 225.000 day and night trying to make a deal for deliveries,
mt Zuari: One source at the IFA meeting in Vienna said last wed
. APC 575,000 mt ex Jordan: 375,000 mt IPL, 200,000 that a Middle East producer joked that no matter where he
mt Zuari: turned - no matter how private - there seemed to be a Snuth
. K&S: IPL 50,000 mt. African buyer asking for a price,
The total contracted quantity so far contracted with India MARKET NOTES
for supplies during 2008-09 is 4.72 million mt, plus a 0.5 India: In order to ensure continued raw material supply
million mt seller's option, and offset spiraling prices in the global markets, fertilizer
SULFUR major Coromandel Fertilizers Ltd, (CFL) of the Murugappa
Group has floated a 50-50 joint venture with Singapore-hased
Tampa: Recent sulfur discussions have centered around Getex Ocean Trades Pte Ltd, to explore rock phosphate
the phosphate industry and questions of whether phosphate sources globally, The joint venture company - Singapore.
prices had peaked, after India announced several DAP buys headquartered Coromandel Getex Phosphates Pte Ltd ,- will
at prices below the existing range at that time. One source initially identify rock phosphate mines across the globe, Based
said phosphate inventories in the U, S, were growing, and on the findings, CFL will look into exploring the prospects
some wondered whetherthat and the Indian buys would push (rock phosphate) and then formulate a plan to source for it>
prices and production of phosphates down. captive purpose in India, said A. Vellayan. CFL chairman
Most likely not. The earthquake in China destroyed much of and Murugappa group vice-chairman,
the infrastructure for the phosphate industry there and China "
will not be exporting any phosphates anytime soon, which ! Management Briefs ~
will keep world market prices for phosphate up - and perhaps
push them even higher during the next several months,
Sultur prices in the Middle East were likely to head up
again in June, but how much was unclear, If phosphate Glenn Stroud has been appointed to the new position ot
production is curtailed, less sulfur will be needed and prices general manager of Agrium U,S, manufactUling, assumini2
could begin to go down for a change. That appeared unlikely, overall responsibility for Agrium's U.S. nitrogen and phos.
Again, because of China. phate operations, Stroud will remain based at Borger, Texa:;,
Tesoro was beginning to ship sulfur to China from it:; and continue to report directly to Stephen Dyer, Agrium',
Nikiski plant from Homer, Alaska, The total amount to be \ice president of manufacturing, who announced Stroud';,
sent was not available - and neither was the price. promotion May 21,
The ConocoPhillips refinery at Sweeny, Texas, was said Dyer also announced that Erik Vettergren has accepted
to have taken its sulfur unit off line to make improvements, the position of plant manager of Agrium's Conda Phosphate
and was expected to remain out of service until the end of Operations near Soda Springs, Idaho, overseeing processing
May ',lperatlons at that phosphate fertilizer plant. Lin Kramer
In general, sulfur supplies remained extremely low and will continue to manage Conda mining operalions and, like
demand continued to be extremely high, which will at least Vettergren, will report directly to Stroud.
fortify prices. Wild guesses for third-quarter pricing were Stroud has held numerous leadership positions within
for another triple digit increase, but most likely less than Agrium the past eight years. including general manager.
$200/lt. U.S, Nitrogen: production manager, Conda Phosphate: and
Transportation could soon become another important is- production manager, Kennewick, Wash" Nitrogen Opera-
sue for the sulfur industry. Hurricane season begins June 1. LIons, A Montana State University graduate with a Bachelcll
and any storms that move into the Gulf of Mexico will be of Science degree in chemical engineering, Stroud has mor,'
a problem. than 20 years of experience in the fertilizer and chemical,
West Coast: Contract prices on the West Coast have been i ndllstry, including a wide spectrum of engineering, operatJ ons
settled at between $550-$590/mt FOB, but spot sales were .1l1d maintenance responsibilities, Prior to ,ioining Agriun',
bnnging around $650/mt FOB, ,n 2000, he held a number of leadership positions WIth the'
Vancouver: With China taking less sulfur because of the Unocal Corp.
upcoming Summer Olympics and air pollution concerns, It also was announced that Charles Ross. who managed
spot prices at Vancouver were said to be down - but only Cunda Phosphate Operations for a number of years, has heen
lU May 26, 2008 . GREEN MARKETS
Copyright @ 2008, Institute of Management and Adminislration, Inc, - Published by Pike & Fischer
Duplication in any form without written permission is unlawful
named start-up manager of Agrium's $1.2 billion nitrogen Burrup Holdings launches $2.5 B IPO
complex in Damietta, Egypt, which will have a combined
capacity of 1.3 million mt of urea and 100,000 mt of net Perth-Burrup Holdings Ltd. on May 19 lodged its prospectus
ammonia after it is completed in 2010. for an initial public offering (IPO) to list on the Australian
Agrium will have a 60 percent interest in the EAgrium Securities Exchange. Burrup claims to have the largest
venture and be the exclusive marketer of its exported ni- single train merchant ammonia plant in the world, which
trogen products. EChem and EGas, which are owned by it says will produce 800,000 mt of ammonia in fisca12009.
the Egyptian government, will hold a 24 percent interest. The offering is to certain employee, retail, and institutional
GASCO, the national operator of a gas distribution grid, will investors, and is expected to raise between $390-$502 mil-
hold a 9 percent interest, and the Arab Petroleum Investment lion, with the share price ranging from $1.75-$2.25. Based
Corporation will hold a 7 percent interest. on this range, market capitalization would be $1.95-2.5 bil-
lion. The offer comprises a sell-down of shares by existing
The 2008 IFA International Crop NutritionAward last week shareholders, Pankaj Oswal as trustee for the Burrup Trust,
was presented to Dr. Achim Dobermann, Deputy Director and Yara Australia Pty Ltd., as well as an issue of new shares
General for Research of the International Rice Research by Burrup Holdings. Going into the IPO the company was
Institute (IRRI), for promoting the ecological intensification owned 70 percent by OswallBurrup Trust and 30 percent by
of rice, maize, and soybean production systems in many Yara. After the IPO, it will be53 percent OswallBurrup Trust,
countries. IFA noted that given the current food situation, Dr. 27 percent Yara, and 20 percent new shareholders. Yara has
Dobermann's work on rice, a staple food for about two-thirds a 20 year off-take and marketing agreement for the Burrup
of the global population, is particularly relevant. ammonia. Just last week (GM May 19, p. II), Burrup and
Yara announced plants to build a 350,000 mtly technical
The International Plant Nutrition Institute (IPNI) said May ammonium nitrate plant in Australia.
17 that Incitec Pivot of Australia is joining the group as a full
member. IPNI, which was launched in January 2007, has as OCP, Libya sign $1 B MOU
its mission to develop and promote scientific information
about the responsible management of plant nutrients. Julian Jorf Lasfar-Morocco's Office Cherifien des Phosphates
Segal, Incitec Pivot managing director and CEO, and James (OCP) and the Libya-Africa Investment Portfolio have
Whiteside, general manager, supply chain and trading, will signed a US$1 billion memorandum of understanding on
join the IPNI board of directors. the feasibility study to build three production facilities for
I I phosphoric acid, ammonia, and fertilizers. Under the agree-
News Briefs ment, a $350 million phos acid plant that could produce I
million mtly would be built in Jorf Lasfar. A $500 million,
800,000 mtly ammonia plant would be built in Libya. A $150
million fertilizer plant, reportedly DAP, would also be built
The Andersons to buy three lime facilities in either Libya or Morocco.
Maumee, Ohio- The Andersons Inc. said May 22 that it has Migao, SQM announce potassium nitrate jv
recently signed a letter of intent to purchase three pelleted
lime production facilities in Ohio, Illinois, and Nebraska to Vienna-Migao Corp., a leading producer of specialty potash
expand the pelleted lime capabilities of its Plant Nutrient fertilizers for the Chinese market, and Sociedad Quimica y
Group. The Andersons is pursuing the purchase of Mineral Minera de Chile S.A. (SQM) of Santiago, Chile, the world's
Processing Inc., in Carey, Ohio, ASC Mineral processing largest producer and distributor of potassium nitrate, an-
in Fairmont, Ill., and Platte River Pelletizing in Weeping nounced May 20 at the International Fertilizer Association
Water, Neb., all of which are owned and operated by the Conference that they have created an investment framework
Allen family of Allerton, Ill. "This acquisition will expand agreement for a joint venture for the production of potassium
our service area, our production and distribution capabilities nitrate in China for domestic and international distribution.
and enable us to increase our service levels to customers," The jv will create a new enterprise jointly owned 50/50 by
said The Andersons CEO Mike Anderson. "The acquisi- Migao and SQM. The agreement calls for the construction of
tion would make us the largest producer of pelleted lime in a new 40,000 mtly potassium nitrate facility in China, which
North America." The transaction is scheduled to close later is expected to be operational in the first quarter of calendar
this year, pending completion of due diligence, approval of 2009 at a capital cost of US$20 million. Migao, through its
The Andersons board and selling shareholders, negotiation wholly-owned subsidiaries, will continue to produce potas-
of documents, and any applicable regulatory agencies. "We sium nitrate in China, and distribute it through the newly
are excited about what this transaction means to the future of formed jv. The jv will distribute any exports of potassium
these operations," says Vicki Allen, a representative for the nitrate produced by Migao or the jv, as well as imports of
family owners. "It is our sincere belief that The Andersons SQM's potassium nitrate to China. In addition, the jv will
can carry on the dream our family has spent more than two distribute any exports of products produced by Migao. "We
decades pursuing." are very pleased to enter into this agreement with SQM.
GREEN MARKETS · May 26, 2008 11
Copyright @ 2008, Institute of Management and Administration, Inc. - Published by Pike & Fischer
Duplication in any form without written permission is unlawful.
ThIS mutually beneficial agreement leverages SQM's strong the company's books in the first quarter under previous ~tc
mternational network and Migao's established presence ::ounting methods will be booked later in the year.
throughout China," said Mr. Liu Guocai, Migao's CEO,
"This agreement expedites Migao's ambition of becoming PotashCorp to donate $1 M to China quake relief
recognized as a leading international fertilizer company,"
Patricio Contesse, SQM CEO said, "We are thrilled at this Saskatoon-Potash Corp. of Saskatchewan Inc. said ]vlay
opportunity to work with Migao in the growing Chinese 16 that it made a donation of US$I million to assist relief
market, as we believe the synergies we are creating will efforts in China following an earthquake that struck Sichuan
henefit us both. This agreement will allow us to further de- Province on May 12. The donation will be directed to the:
velop our presence in one of the most important markets for China Charity Federation for use by the Sichuan Charity
the fertilizer industry. and it is consistent with our strategy Federation. "We extend our thoughts, prayers and support
of strengthening our worldwide leadership position in our to the thousands of people whose lives have been affected
three core businesses," SQM and Migao will now take the by this tragedy," said PotashCorp President and CEO Bili
next steps to effect the jv, including seeking the necessary Doyle. "Our friends and business partners in China say It l'
approvals from the Chinese government. a traditional value in their country that when disaster stri ke".
help comes from all sides. We share this value and are respond.
Canpotex looks at three port options ing quickly in their time of need," This donation follow" ~I
commitment to the relief efforts in Myanmar through CARE
Saskatoon-Canpotex Ltd., which has been looking fornew USA, which was announced at PotashCorp's annual meellng
port capacity for some time, said last week it is considering of shareholders on May l:::.
three options that could add 10 million mt/y of handling
capacity. These include new facilities at Prince Rupert. B,C. Aurox to study Balla Balla phosphate assets
or Cherry Point, Wash., or a further expansion to the exist-
ing Canpotex terminal in Vancouver. Canpotex is already Perth-Aurox Resources Ltd., an Australian iron ore de-
expanding the Vancouver location to some 8.5 million mt. velopment company, says it also has phosphate asset" for
With this upgrade, due in 2010, Canpotex capacity will be development at its Balla Balla iron ore location in northern
12 million mt/y. The new 10 million mt would be on top of Western Australia, not far from Port Hedland, Currently. the
that. Mosaic President Jim Prokopanko outlined the pros phosphate was slated to be removed as a waste product from
and cons of all three options. Vancouver is congested, but magnetite mining, However, with phosphate rock moving
expandable. Prince Rupert would be one day closer to the from $50/mt to $400/mt on world markets within the past
Asian markets, but is served by only one rail line. Cherry year, Aurox is now giving phosphate another look. It "
Point would mean a border crossing, but the location can moving ahead with studies into the beneficiation and sales
easily accommodate large vessels. The price tag for these of phosphate from the project. It currently estimates that il;,
options is put between $300-$500 million. In addition to its deposit could have well over 100 million mt. Aurox says It
existmg Vancouver terminal. Canpotex also has a facility in is already well advanced in the development of Balla Balla,
Portland. Ore 11.aving completed a bankable feasibility study for 6 millirln
rnt/y of magnetite iron ore production, It says it has in pbce
LOL earnings up in 1 a two IS-year sales contracts for total of 6 million mtly, HI
creasing to 10 million mtly in year five with major Chinese
Arden Hills, Minn.-Land 0' Lakes Inc, reported net income steel companies. The facility is near major ports, gas, and
of $61.3 million on sales of $3.26 billion for the first quarter power grids with main highway access. Iron ore shipments
ending March 31, 2008, compared to the year-ago $52.6 to China could begin as early as 201 O.
million and $2,2 billion, The recent quarter sales included
$487 million in crop protection products (CPP) sales that TFI joins other ag groups for presentation at the UN
would not have been included in LOL's financials before
the repositioning of Agriliance LLC assets in 2007, With the Washington-The Fertilizer Institute (TFI) joined reI'
cpp sales factored out, net sales for the quarter were still resentatives from the Soil Science Society of /\menc.,
up 27 percent. LOL did report a $10.9 million pretax loss in (SSSAj, the Soil and Water Conservation Society, and
its agronomy business. compared to a year-ago $1.6 million the World Bank in May in conducting a United Natlon\
pretax loss. LOL said CPP sales are up 52 percent over first (UN) learning center course titled A Global Toulbox l<
quarter 2007 numbers, and the company expects a solid year Manage Water and Nutrients for Agri-Communities TFI
for this business. This reflected sales of $487.2 million in Vice President of Scientific Programs Bill Herz presenwd
first quarter 2008, versus the CPP unit of Agriliance posting at the UN sanctioned course, which was held as a part uf
$256.4 million in sales in first quarter 2007. The increase was the sixteenth session of the Commission on Sustainable
primarily related to sales from the CPPbusiness to the current Development (CSD-16) at UN headquarters in New York
Agriliance retail business, which were previously recorded City. The objective of the learning center course was to
as intercompany transfers rather than sales. An estimated teach delegates about technologies and tools, including
$] 5 million in vendor rebates that would have appeared on hest management practices IBMPs), available to achieve
12 May 26, 2008. GREEN MARKETS
Copyright @ 2008, Institute of Management and Administration, Inc. - Published by Pike & Fischel
Duplication in any form without written permission is unlawful
sustainable agricultural production goals and improve wa- LSB eyes partner for Pryor UAN off-take;
ter quality and availability. Through the center, delegates chemical profits up 57 percent in 1 Q
learned how to identify the best management practices or
land practices within the toolbox that protect and enhance LSB Industries Inc. is looking for a potential partner that
water quality. TFI's presentation centered on its steward- will commit to take all of the 325,000 stJy of UAN from
ship system of using the right fertilizer product at the right its Pryor, Okla., nitrogen facility. LSB is seeking permits
rate, time, and place. "Using the tools that are available to to bring the long-idled plant back up (GM April 7, p. 11).
them, farmers can properly manage fertilizers and on-farm However, it has yet to make a final decision as to whether to
sources of nutrients to meet food production needs while proceed with the Pryor startup. It recently told analysts that
protecting the environment," said Herz. "With today's food it would prefer to find one major buyer with a good distribu-
supply crisis as a backdrop, it is important to remember tion network that would commit to take all the product on a
that adequate soil fertility is often a limiting factor in year-round basis, rather than having to go out in the market
enhanced food production." The Commission on Sustain- to try to solicit small sales.
able Development - also known as CSD - was created in "We want to make sure we can sell out the plant," Tony
December 1992 to ensure effective follow-up of the 1992 Shelby, LSB CFO and executive vice president, finance,
United Nations Conference on Environment and Develop- told analysts.
ment (UNCED, also known as the Earth Summit), in Rio de In preparation for the potential startup, LSB says it will
Janeiro, Brazil, where world leaders signed the Framework likely hold off on any near-term repurchases of its own
Convention on Climate Change and the Convention on stock. LSB expects the startup to cost $15-$20 million and
Biological Diversity; endorsed the Rio Declaration and the take about a year. About half of the cost will be capitalized,
Forest Principles; and adopted Agenda 21, a 300-page plan while the other half would be expensed as incurred. LSB said
for achieving sustainable development in the 21 st century. it is also looking at other chemical expansion opportunities
A copy of TFI's learning center presentation can be found besides Pryor.
on TFI's Web site at www.tfi.org. In the meantime, LSB said its chemical business - which
includes fertilizer, industrial, and mining related nitrogen
TFI tells GOP senators about high natural gas prices products - was the standout performer for the company in the
first quarter ending March 31,2008, with a 57 percent increase
Washington-The Fertilizer Institute (TFI) on May 16 in operating profits. Chemical operating income was $12.1
discussed the impact of the natural gas crisis on the U.S. million on sales of $91.3 million for the quarter, up from the
fertilizer industry before the U.S. Senate Republican Confer- year-ago $7.7 million and $73.7 million, respectively.
ence at a hearing titled More American Energy: Lowering The company said that the improved chemical results
the Cost of Energy and Balancing the Family Budget. Terra were driven by substantially higher sales prices for fertilizer
Industries Inc. President and TFI Chairman Michael Bennett products, increased UAN tons shipped, and slightly better
testified on behalf of TFL Bennett told the group that "in pricing for mining products and industrial acids. During the
seven of the last eight years since 2000, global consump- first quarter UAN tonnage shipped was 22 percent higher
tion of grain and oilseeds has exceeded production. If the than the year-ago period, while revenues from these sales
world's farmers stopped growing food today, we would only increased 109 percent. LSB gave the average published sales
have enough grains in the world's storage bins to feed the price per ton for the quarter as $361/st, up 58 percent from
world's population for 55 days." He told the senators that the year-ago $228/st. In the meantime, the cost of natural
fertilizer use currently represents 40 percent of the world's gas, the primary feedstock for the Cherokee, Ala., nitrogen
food production and will have to continue to be a part of the plant, was $7.04-$9.80/mmBtu, versus the year-ago $5.30-
solution toward resolving the food crisis. He emphasized that $10.59/mmBtu.
escalating domestic natural gas prices had caused 26 U.S. LSB said there was depressed early demand for fertilizer
nitrogen plants to shut down since 2000. "Currently, only in the first quarter, primarily for ammonium nitrate from the
30 nitrogen plants are operating in the U.S. and 55 percent EI Dorado, Ark., facility. As a result, the company sold 35
of the U.S. farmer's nitrogen fertilizer is imported. In less percent fewer tons of the product than the year-ago quarter.
than 10 years, we went from being basically self-sufficient in However, revenues for the product were only down 21 per-
nitrogen fertilizer supply to importing more than half of our cent, reflecting higher prices per ton. Ammonia, the primary
needs." He said America's food security - and by extension, feedstock for El Dorado, went from the mid-$400s/mt in
its national security - will be jeopardized if action is nottaken January to a current price of about $550/mt. However, the
to address the country's natural gas crisis. He said TFI sup- company noted that the majority ofEI Dorado's sales are to
ports the newly introduced "Domestic Energy Production Act customers who accept the cost of ammonia as a pass through.
(S.2958)," which the Senate Republican leadership recently LSB hopes to grow its non-seasonal industrial business with
introduced. He added that the fertilizer industry particularly an emphasis on customers who accept the risk inherent with
supports provisions that would allow states to petition to lift raw material cost fluctuations. This is currently 60-65 percent
federal moratoriums on drilling off their shores and the bill's of chemical sales.
efforts to promote importantcoal-to-liquids technologies and LSB says it maintains a strong presence in the seasonal
energy production initiatives. agriculture sector, which is 35-40 percent of its sales. The
GREEN MARKETS · May 26, 2008 13
Copyright @ 2008, Institute of Management and Administration, Inc. - Published by Pike & Fischer
Duplication in any form without written permission is unlawful.
real growth in the chemical business is the ag side - every- 90 percent capacIty last year. a level previous estimate,
thing else is steady. considered unlikely.
LSB said the distribution system to the north of its facility An IFA assessment concluded that the slight surplm,e,'
was full, waiting to be taken down. He said LSB does not that currently exist could be cut into as capacity grow, ill
have much UAN inventory, but it will produce pretty much the next five years.
full out in the second quarter. At El Dorado, the movement of One observer noted that until the new capacity is online,
ammonium nitrate is a little bit slower and the company has a prices would most likely remain high. He added that high
lot of inventory, but it expected demand to pick up in May. natural gas and petroleum costs would also keep addin~ t(,
LSB-wide, net income was $10.9 million ($.46 per diluted the final price of fertilizers,
share) on sales of $160.4 million, versus the year-ago $10.8
million ($,28 per share) and $147.4 million, respectively. Net Citizens criticize Simplot sulfuric acid
Il1come was nearly level due to a $6.7 million provision for plans, IDEQ regulation
income taxes taken in the current quarter, LSB operating in-
come was $19.3 mi11ion versus the year-ago $13.5 million, At a May 21 public hearing to address the J.R. Simplm
LSB's climate control business also saw increased oper- Co.'s request to remove a production limit at its No, 3()(J
ating profits to $9.3 million, up from $8.5 million, though sulfuric acid plant west of Pocatello, some public citizen,
sales were off. Despite national concerns over the current criticized Simplot's proposal and the Idaho Department of
housing crisis, the company said its own market share in this Environmental Quality's regulation of the company's phm,.
segment continues to lead the industry. The first quarter ,vas ph ate fertilizer complex,
its highest on record for bookings. However, another concern Simplot estimates it would produce 2,000 tons of sulfUrIC
is higher prices for copper, steel, and aluminum, which are acid per day without the 1 ,750-tons-per-day production limit
up 25 percent since the beginning of the year. The lDEQ has proposed to issue an air quality permit allowing
Slmplot to remove the restrictIon without violating federal
IFA conference focuses on industry future emiSSIOns standards or unreasonably impacting humans,
animals, or vegetation. The state agency has extended IhL'
More than 1,600 leaders of the fertilizer industry met in public comment period until June 10.
Vienna, Austria, last week to discuss the impact of record Monty Johnson, a Simplot environmental engineer. testItied
prices on the industry and end users. Increased demand for annual emission limits will not increase as a result of liftmg
fertilizer has caused the price increase because new produc- the sulfuric acid production limit. Sulfur dioxide emisslOns
tion is not yet online. would remain the same, while nitrous oxides would decrease.
IFA reports showed that capacity across the board remained he said, noting most of the plant's odor is inherent with le1'-
relatively stable during the past 10-15 years, while recent tilizer manufacturing and comes primarily from phosphori:
demand skyrocketed in the past two years. The higher prices acid, not sulfur dioxide.
the industry currently enjoys are allowing companies to afford The Don Plant discharges about 565 tons of sulfur diOXIde
new investments in production facilities. annually. Simplot anticipates that would increase to 602 rum
The problem for buyers is that the timeframe from initiation if the sulfuric acid production limit were removed, but tl1~lt
of building a new plant or opening a new mine will still be would still be below the 750 tons allowed each year undel'
at least three years. Large fertilizer importers such as India federal standards,
and Pakistan will continue to face a problem of balancing Citizen Roger Turner said the way IDEQ has processed
their fertilizer needs and their national treasuries. Simplot's request may violate the federal Administrative
J ,S. Sarna, secretary to the Indian Department of Fertilizers, Procedures Act, because there is a lack of information re,
told IFA delegates that the subsidies planned for the 2007-2008 garding which other sources at Simplot's Don Plant would
fiscal year are budgeted for US$9.2 billion. Next year the actually show increased emissions by boosting the sul1u1'k
amount is estimated to be US$22.5 billion. He said increases acid plant's output. He said granting the permit does nl11
in the price paid for fertilizer cannot keep rising at current address a possible increase in visible emissions or odor,
levels without a major economic and social disruption, There's also no indication which sources at the plan! are
The rising prices and the trend for continued high prices tested annually, he said, urging IDEQ to consider reopel1l11g
brought out what one delegate called the largest number of the permit approval process,
financial institutions he has ever seen attending the annual Greg Helm, a citizen who has lived in Pocatello for 17 year;.,
event. and requested the public hearing, said an inordinately high J (J
One Asian trader said he was dumbstruck by how many percent of local residents suffer respiratory ailments, indue/-
investment bankers were at the conference. He said he took ing himself and two of his children, who have asthma, He s~ud
as llJany meetings with potential financiers as he did with records show that in 2007 Simplot's plant discharged 45 Lilm
his regular customers. Df carbon monoxide, 112 tons of nitrous oxides, 2 I I ton;., ,,1
TFA also noted that plants were operating at levels higher particulates, 1,610 tons of sulfur dioxide, 750 tons of sulfunl
than anticipated, according to sources. On the average, global acid, and 3.3 tons of volatile organic compounds into the au.
ammonia plants ran at 88 percent of capacity for 2007, com- Helm noted the Michaud Flats area near the phosphate
pared to 86 percent in 2006. Urea plants ran at just above piants ofSllnplot and FMC has been designated a Superfund
14 May 26, 2008 . GREEN MARKETS
Copyright @ 2008, Institute of Management and Administration, lne, - Published by Pike & Fischer
Duplication in any form without written permission is unlawful
site. He also expressed concerns about the air quality impacts Credit provision and other key policy priorities such as
ofHoku's polysilicon plant in Pocatello and Southeast Idaho reforms to the Technical Service Providers (TSP) program,
Energy's coal gasification plant near American Falls - projects anhydrous ammonia nurse tank grant program, and increased
that are scheduled to be completed in the near future. transparency and oversight of energy trades were maintained
Melissa Gibbs, IDEQ airshed coordinator in Pocatello, in the 2008 Farm Bill," said ARA President and CEO Jack
noted that automobile emissions and road sanding during Eberspacher. "We applaud Senator Pat Roberts (R-Kan.)
the winter also impact the community's air quality. for spearheading efforts on the inclusion of the Agricultural
Dale Hofhine, a retired Simplot employee, said it is ir- Chemicals Security Credit provision. ARA also thanks all
rational for the company to increase its emissions at a time members of the conference committee and other Senate and
when the rest of the nation is "stepping down" because of House members that assisted on this proposal."
global warming concerns. "I've never yet seen another plant Among the many provisions in the five-year legislation,
comparable to the amount of daily pollutants coming out of the 2008 Farm Bill will boost nutrition programs, including
this plant," Hofhine said. "You can taste it." food stamps and emergency domestic food aid, by some $10
About 30 people attended the hearing and a public infor- billion; increase subsidies for certain crops, including fruits
mation session that preceded it. and vegetables excluded from previous farm bills; extend
dairy programs; increase loan rates for sugar producers, and
Congress overrides veto, passes 2008 urge the government to buy surplus sugar and sell it to ethanol
Farm Bill producers for use in a mixture with com; cut a per-gallon
ethanol tax credit for refiners from 51 cents to 45 cents, and
Both the House and Senate voted on May 22 to override a push more money to cellulosic ethanol; stop allowing farm-
presidential veto ofthe 2008 Farm Bill, putting the full $307 ers to collect subsidies for multiple farm businesses; and
billion legislation on track to become law. The legislative pay farmers for weather-related farm losses from a new $3.8
process was not without some hiccups, however, as a portion billion disaster relief fund.
of the bill was mistakenly left out of the package sent to and In his May 21 letter to the House vetoing the bill, Presi-
vetoed by President Bush on May 21. dent Bush criticized the legislation on several grounds. "At
According to the Agricultural Retailers Association, which a time of high food prices and record farm income, this
supported the bill and praised Congress for overriding the bill lacks program reform and fiscal discipline," he said.
president's veto, the Trade title of the 2008 Farm Bill Con- "It continues subsidies for the wealthy and increases farm
ference Report was inadvertently left out of the version sent bill spending by more than $20 billion, while using budget
to the President. As a result, this title will not yet become gimmicks to hide much of the increase." Bush also said the
law even with the veto override, since it was not part of the bill was inconsistent with his administration's objectives in
version vetoed by President Bush. ARA reported that the international trade negotiations, and needlessly expands the
House on May 22 approved the farm bill agreement with the size of government.
trade title as a precautionary step in case of any constitutional "At a time when net farm income is projected to increase
challenges to the legislation. by more than $28 billion in I year, the American taxpayer
The bill, criticized by President Bush as being too expensive should not be forced to subsidize that group of farmers who
and bloated with earmarks at a time when U.S. farmers are have adjusted gross incomes of up to $1.5 million," Bush
enjoying higher crop prices and improved farm income, was said. "When commodity prices are at record highs, it is
approved in the House by a vote of 306 to 110, and in the irresponsible to increase government subsidy rates for 15
Senate shortly thereafter by a vote of 82 to 13. The margins crops, subsidize additional crops, and provide payments that
of support in both chambers were more than enough to de- further distort markets."
feat the veto that President Bush cast on Wednesday. Senate ARA, TFI, and CropLife America, along with some 1,050
Agriculture Committee Chairman Tom Harkin (D-Iowa ) other associations and trade groups, sent letters on May
said on the Senate floor Thursday that all of the farm bill 21 to both the House and Senate urging them to override
titles except for the trade title are now law with the Senate's Bush's veto.
farm bill override vote. "Communities across the nation, from urban to rural, have
The bill includes the Agricultural Chemicals Security Credit waited too long for this legislation," the letter stated. "The
provision, which will provide a tax credit to agricultural Conference Report makes significant farm policy reforms,
retailers, distributors, and other eligible agricultural busi- protects the safety net for all of America's food producers,
nesses that improve security at their fertilizer and pesticide addresses important infrastructure needs for specialty crops,
storage facilities. The measure was supported by ARA and increases funding to feed our nation's poor, and enhances
The Fertilizer Institute. The final bill also includes additional support for important conservation initiatives. This is by
funding for tank locks and additives to reduce the production no means a perfect piece of legislation, and none of our
of methamphetamine from anhydrous ammonia, and measures organizations achieved everything we had individually
to increase federal oversight authority to detect and prevent requested. However, it is a carefully balanced compromise
manipulation and limit speculation in U.S. electronic energy of policy priorities that has broad support among organiza-
markets by increasing reporting requirements. tions representing the nation's agriculture, conservation, and
"We are pleased that the Agricultural Chemicals Security nutrition interests."
GREEN MARKETS. May 26, 2008 15
Copyright @ 2008, Institute of Management and Administration, Inc. - Published by Pike & Fischer
Duplication in any form without written permission is unlawful.
EuroChem, from page 1 would be the same as using antidumping calculations :.1\ ~,
shortcut to impose an additional countervailing duty. withoUl
meeting the procedural and substantive requirements or "
that were part of the non-market-economy entity that pro- countervailing duty investigation."
duced and exported subject merchandise during the period In a Dec. 26.2007, letter to DOC Secretary Carlos GUll
of investigation. errez, Reps. Marion Berry (D-Ark.) and ]0 Ann Emerson
The Ad Hoc Committee, whose urea producing members (R-Mo.) also voiced their support for EuroChem's requcst.
include CF Industries Holdings Inc. and PCS Nitrogen Inc., saying "the current restrictive antidumping measure~. arc
submitted other arguments as well, including the claim that outdated, unnecessary. and extremely injurious to Americ:.111
the DOC would create a potentially large and unnecessary farmers."
administrative burden by continuing the new-shipper review Antidumping duties on urea imports from Russia aIlli
because any producer that has changed over time and has Ukraine currently remain in place after a 2005 sunset revie\\
been acquired by a new owner could use this precedent to decision by the U.S. International Trade Commission. The
justify eligibility for a new-shipper review. ITC decision was subsequently upheld in a 2007 appeab
In addition to its initial claims, EuroChem argued that ruling by the U.S, Court of International Trade (GM Dee.
the new-shipper review was warranted because a "mean- ;. 2007)
ingfui difference" exists between Soviet entities and open ---.
joint-stock companies in the Russian Federation, of which CVR, from page f
EuroChem is one. EuroChem charged that the Ad Hoc
Committee was ignoring the fact that the Soviet Union CVR is continuing with plans for a full conversion l1t ll:-.
itself no longer exists, and that the "massive transforma- ammonia production to UAN and for the expansion of UAr\
tion" of the Russian economy since the period of inves- capacity from 2,000 stJd to 3,000 stJd. It expects this upgrade
tigation was significantly more than a simple "corporate to be in place during the second or third quarter of20 10. Of its
restructuring, .. two businesses, refining and fertilizer, CVR said that further
The DOC ultimately concluded that the new-shipper investment in fertilizer is more attractive right now,
review was warranted based on its analysis of the com pet- The company said most industry price forecasts are quite
ing arguments, and rendered its final decision in the case robust into 2010 for both ammonia and UAN, CVR said cur,
this spnng. The decision, which appeared in a May 22 rent ammonia prices are exceeding $660/st and UAN $400/st.
Federal Register notice, was heralded by the Agricultural CVR said that it has sold 85-90 percent of Its fertilizer bl'uk
Retailers Association, which last summer sent a letter to through the remainder of the year.
the DOC urging support for EuroChem's new-shipper CVR again touted its stance as the only petroleum coke,
review request. based nitrogen plant in North America. noting that WIth
"We believe EuroChem's new shipper review should $1 OlmmBtu gas with an ammonia production cost of$350/st.
proceed under the normal rules that apply to all market that CVR's own petcoke based production cost would onh
economy products, and any inquiry into cost of production be around $100/st.
should focus on what EuroChem's costs actually are and Another plus, said CVR, is its new Continuous Catalytu.:
not on what those costs 'should be,''' the 2007 ARA letter Reformer Unitin the refinery. The unit will produce hydrogcn
stated. "Assigning a higher cost, in order to offset an alleged so that the refinery will no longer have to take hydrogen awa:.
distortion in Russia's domestic natural gas market, we be Iieve from ammonia production.
-----
GREEN MARkETS Routine or systematic photocopying of this publication or portions thel e, <I
is a violation of Federal copyright laws, To ensure compliance with COP).
right regulations or to inquire about licensing any Pike & Fischer content.
contact Pike & Fischer Customer Care at customercare@pf.com or call
EDITORIAL I" at 1-800-255-8131 x 248/301-562-]530 x 248
Steve Sea)'. Editorial Director ...................................(865) 690-7499 (sseay@aol.com) While no copyright is claimed in any materials ubtained tmm olllcwl
Daniel Cole, Senior Editor. N. America........(406) 556-0870 (danielkcole@msn.com!
Dan Kubiske. Senior Correspondent, Int.I..........(703) 539-8348 (dan@kubiske.org) United States Government sources. including the text of statutes. ruk,
Robert Boyle. Senior Correspondent, Phosphates/Sulfur ....................(727) 895-1420 or regulations, all other rights are reserved,
I robertwp boyle@gmail.com) Base subscription rates: If you are interested in subscribing to Grcen
Jeffrey Hearn, Laynu 1..............................................................................(301) 562-15311 Markets or another sister publication. call (800) 255-8]31 Ext. 24S
Facsimile WAX) ........................................................................................(301) 562-1521 Subscription rates are $]249 per year in North America, $]649 per
\Veb site ............................................................................... http://greenmarkets.pf.com year elsewhere. The e-mail version of Greel! Markets is $1549 per
year. Greel! Markets is published Monday, 5] weeks a year IS51\
Offices: 10 10 Wayne Avenue, Suite 1400, Silver Spring. MD 20910 USA, (11495669/91
with correspondents in major trading centers worldwide, Pike & Fischer Customer Care
Information has been obtained by Greel! Markets from sources believed to Email: customercare@pf.com
be reliable, However. because of the possibility of human or mechanical Phone: ]-800-255-8131 x 248 / 30]-562-1530 x 248
error by our sources. Greel! Markets or others. Greel! Markets does nol Web: www,pfco!TI
guarantee the accuracy, adequacy, or completeness of any information and Historical Database: Green Markets price statistics. going back as lar
is not responsible for any errors or omissions or for the results obtained as 1977, are available for purchase, For more information. contact Pike &
from the use of such information, Fischer Customer Care at customercare@pfcom or 1-800-255-8131 x248
16 May 26, 2008 . GREEN MARKETS
Copyright (Q 2008, Institute of Management and Administration, Inc. - Published by Pike & Fischer
Duplication in any form without written permission is unlawful.
VI.-CONSENT AGENDA
ITEM B.8.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
[8J August 19, 2008 August 4,2008 (Noon) o October 21 , 2008 October 6,2008 (Noon)
o September 2, 2008 August 18, 2008 (Noon) o November 5,2008 October 20,2008 (Noon)
o September 16, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3,2008 (Noon)
o October 7,2008 September 15,2008 (Noon) o December 2, 2008 November 17,2008 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ~ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Motion to approve the purchase of four (4) emergency bypass pumps from Godwin
Pumps of America. Godwin Pumps of America Inc. is an authorized vendor under the GSA contract. The Utilities
Department would like to piggyback the GSA contract with Godwin Pumps for the purchases of these bypass
pumps. Godwin Pumps GSA contract # GS-07F-9491G effective 5/1/2007 to 3/31/2112.
EXPLANATION: The City's bypass pumping equipment has been primarily Godwin Pumps. Their performance
and service has been exceptional. Godwin Pumps offers options that most manufacturers cannot offer. For
example, their maximum flows of 5000 to 6000 gpm, solids handling capacity of 3", total dynamic head (TDH) as
high as 180 ft, "dry prime" patent priming system at a minimum of 28 feet of suction head at start-up and 24 hour
parts and service. These options are needed by the Wastewater Division in the event of an emergency. These
pumps will be installed permanently at four lift station locations. In the event of an emergency situation, for
example storms and hurricanes, the pumps will provide continued wastewater conveyance during power outages.
The four lift station locations are;
1. LS# 914 in Platina
2. LS# 918 in Royal Manor
3. LS# 609 in Golf View Harbor
4. LS# 612 in Lakes of Tara
PROGRAM IMPACT: The total cost for the four bypass pumps including the float system and automatic "Prime
Guard" controller is $113,836.49. Godwin Pumps has offered to extend this price to the Utilities Department based
on their contract with GSA, which is approximately $6,000 per pump less than pricing on a recent bid for East
Brunswick Sewage Authority on similar, but not identical, pump. Attached is the proposal and the GSA contract.
Funds are available in account #403-5000-590-96-04 SWR 108.
FISCAL IMPACT: Total cost for these purchases are $113,836.49. Funds are available in account #
403-5000-590-96-04 SWR 108.
ALTERNATIVES: The Utility Department is continuing to utilize this technology where it is appropriate compared
to using generators to provide the electricity to run the stations. Stand-by pumps provide a better alternative since
they act as a back-up for loss of electrical power as well as pump failure. There is less maintenance and service to
the pumps vs. generators and lower fuel costs which will enable the City to save in operational costs.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
--
( ~~
\~
- ity M,m;;g~," Sigm,"" ---
Assistant to City Mana er ~
U 7lL-\,ln ~
Department Name City Atto
C4-A~~
SIBULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
FINANCE DEP ARTMENT/Procurement Services Division
MEMORANDUM
TO: Kurt Bressner
City Manager
From: Carol Doppler, CPP
Purchasing Agent
DATE: July 31, 2008
RE: GODWIN PUMPS AGENDA ITEM
Per your request, Tony has provided me with documentation of a bid from East
Brunswick Sewage Authority that Godwin was awarded just recently, (see
attached). They purchased a "Trailer-Mounted" by-pass pump and we are ordering
the same pumps but "Skid-Mounted" to be installed stationary at the lift stations.
In speaking with Tony, he explained that the cost for this pump is $33,928.00 as
opposed to our GSA quotes of approximately $27,500.00 per unit. This price
difference does not constitute $6,400.00 for a trailer. The typical cost difference is
approximately $3,000.00 to $4,000.00.
Therefore I am requesting that we accept GSA contract as the best price and move
forward with the agenda item.
The only other alternative we have is to spec out a new bid and I don't believe we
would get a better price and considering we are in hurricane season this may be the
way to go.
Please return to me if you agree so we can meet the deadline for August 19, 2008
Commission meeting.
Thank you
Icjd
C: Tony Lombardi: Maintenance Manager
File
East Brunswick Sewerage Authority
25 Harts lane. P.O. Box 1065 . East Brunswick, NJ 08816
Phone (732) 257-8313
FAX (732) 257-0605
Ma rch J ~ , 2008
Godwin Pumps
One Floodgate Road
Bridgeport, NJ 08014
To Whom It May Concern:
We are please to infor~ you ~hat you have successfully
bid for the Trailer Mounted Trash Pump. Your bid was awarded
at the March 27, 2008 meeting of the EBSA Board of
Commissioners.
Enclosed is a copy of the Resolution from :hat meeting
and two copies of the contract. Kindly sign the two copies
and return them to us as soon as possible, when they are
signed by our officials a copy will be mailed to you for your
records.
J'..gain, congratulations and we look forwaro to ooing
business with you. If you have questions, please do n01:
hesitate to call.
Very truly yours,
'rf lilt UZ,;L-,JjI1-,r,~L
t1 ureen David
Purchasing
Enclosures
MDI
RESOLUTION OF THE
EAST BRUNSWICK SEWERAGE AUTHORIT'i
RESOLUTION NO. 2351
Wl1EREAS, the EaSt Brunswick Sewerage Authority "dv<rlised f"r reed\>t or
bids for a Trailer Mounted Trash pumP with CriticallY Silenced Enclosure onrl,u<,day,
March 20,2008, and
V>I11EREAS, on March 20, 200S at 10:00 a.m, twO bids were received on the
Trailer Mounted Trash pump with CriticallY Silenced Enclosure from Godwin pump' of
America, Inc., and Foley, Inc., and
Wl-fEREAS, the Executive Director has reviewed all documents and have
found them to be in order.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
the East Brunswick Sewerage AuthoritY that:
I) The recorrunendstion of the Executive Director is hereby accepted.
2) The bid is awarded to Godwin pumps of I\tt>erica, Inc. in the amount of
$33,92S.00, for the Trailer Mounted Trash pumP with CriticallY Silenced
Enclosure in accordance with their bid documents submitted on March 20, 200S.
3) The Executive Director is hereby authoriZed to award the bid.
I hereby certify the above to be a true copy of a Resolution adopted by the East
Brunswick Sewerage AttthoritY at a meeting held on March 27, 200S.
. East Brunswick Sewerage Authority ,-:;":"; ~ i- 'f
~,l-, ~" -
P.O. Box 1 065 . 25 Harts Lane. East Brunswick. New Jersey 08816 . (732) 257-8313
-VENDOR God win Pumps 11670
____B...
-Address One Flood gatp Rnad, Bridgeporl, Lj 080i.4
-
DATE APPROPRIAT.ION ACCT. " PURCHASE REO. /I CONTRACT" DELIVERY DATE PURCHASE ORDER NO.
1 Q (i P. ')
.,. {j',; U ,_
f; /:'') lua Capital This number must appear on all
packages, Invoice and correspondence.
ITEM NO. QUANTITY DESCRIPTION OF GOODS OR SERVICE RENDERED. ITEMIZE FUllY UNIT PRICE AMOUNT
1 G (> rJ v.' Lr. cd - L 00 m Drj,-prim c' pump
pee c c nt:r B':t cl c ~ lJ m e \, t. s S33,na.f')('
I
!
/1 .;.} .', _ '
/)24, /,) ... . ,} ,"";;"" ~. . /; I
/,)..:...'/.(1',;....../ ,(,','- t./". -- ,
'. I
DO NOT ACCEPT THIS ORDER UNLESS IT IS SIGNED BELOW.
THE CONDITIONS OF THIS ORDER ARE NOT TO BE MODIFIED BY ANY VERBAL UNDERSTANDING,
Budget Appropriation Balance Sufficient and Encumbered, '~'-"-------
Purchasing Date
PAYMENT RECOR 0
~-- .
DATE PAID CHECK NO. Approved "c/: "'-
Date
INVOICE NO, AMOUNT '-"'
Ship To _._~--,-_._-
APPROPRIATION OR ACCOUNT CHARGED
I I . --.--"-------.-
tHS
/
L/ - {{ -bY:
~r& - P. 1 of 2
SIGNEy,^::1f}1 6 CONNERTY COURT
EAST BRUNSWICK, NJ 08816-1633 M58230
i I 732-390-2166
V
EAST BRUNSWICK SEWERAGE AUTH EAST BRUNSWICK SEWERAGE AUTH
25 HARTS LANE C/O BRANCH GP23
PO BOX 1065 6 CONNERTY COURT
EAST BRUNSWICK, NJ 08816 EAST BRUNSWICK, NJ 08816
28320 # 4/09/08 KB
EAST BRUNSWICK, NJ 270 MOTOR FRT SCOTT VIANDS
**SALE**
DELIVERY DATE: MAY 21, 2008
SHIPPING INSTRUCTIONS: MUST SHIP WITH p/T# 017425
1 GODWIN MODEL CDI00M CRITICALLY SILENCED 4" PUMPSET
DRIVEN BY A YANMAR 3TNV88SP DIESEL ENGINE
ENTIRE UNIT ENCLOSED IN SOUND ATTENUATED PANELS
GODWIN PRIMEGUARD AUTOMATIC CONTROLLER
MOUNTED ON A GL5 HIGHWAY TRAILER (N32-5852)
DOT LIGHT KIT
4" GODWIN Q.D. SUCTION & DISCHARGE (AS LISTED BELOW)
SiN ENGINE
COMPRESSOR TRAILER
SKID
WO CONTROL
1 4" FEMALE GODWIN Q.D. X 4" FLANGE ADAPTER ON SUCTION
1 4" O-RING
1 4" MALE GODWIN Q.D. X 4" FLANGE ADAPTER ON DISCHARGE
1 TWO FLOAT ASSEMBLY FOR GODWIN PRIMEGUARD CONTROLLER
1 411 FEMALE GODWIN Q.D. X 4" FLANGE ADAPTER
4/11/08 8:42:25
P. 2 of 2
6 CONNERTY COURT
EAST BRUNSWICK, NJ 08816-1633 M58230
732-390-2166
EAST BRUNSWICK SEWERAGE AUTH EAST BRUNSWICK SEWERAGE AUTH
25 HARTS LANE C/O BRANCH GP23
PO BOX 1065 6 CONNERTY COURT
EAST BRUNSWICK, NJ 08816 EAST BRUNSWICK, NJ 08816
28320 # 4/09/08 KB
EAST BRUNSWICK, NJ 270 MOTOR FRT SCOTT VIANDS
11 4 O-RING
1 4 MALE GODWIN Q.D. X 4" FLANGE ADAPTER
1 4 SMALL HOLE SUCTION SCREEN WITH MALE GODWIN Q.D.
1 4 X 90 DEGREE GODWIN Q.D. BEND
2 4 X 60 DEGREE GODWIN Q.D. BEND
2 4 X 45 DEGREE GODWIN Q.D. BEND
1 4 X 20' LIGHTWEIGHT ORANGE HELIX HOSE WITH GODWIN Q.D.
5 4 X 10' RUBBER SUCTION HOSE WITH GODWIN Q.D. AND
DOUBLE BOLT CLAMPS
10 4" X 25' HEAVY DUTY ORANGE LAYFLAT DISCHARGE HOSE WITH
GODWIN Q.D.
16 5/8" X 4" NUTS AND BOLTS
2 o & M MANUALS
4/11/08 8:42:25
gedwin
pumps
,:.:;:,; ;tf,,'JJ:'. ~~' .'~~;;'~;;:' ,~.:,: '~:~~,.
Great Pumps. Great People.
202 Winston Creek Parkway Telephone: 863-682-8800
lakeland, Fl 33810 Facsimile: 863-682-5200
June 23,2008
City of Boynton Beach
124 E. Woolbright Road
Boynton Beach, FL 33435
Attention: Mr. Anthony Lombardi
Phone: (561) 742- 6421
Fax: (561) 742-6298
RE: Sale Pumpsets for Various Lift Stations
Revised Sale Quotation #KA3550-1
Dear Mr. Lombardi:
Godwin Pumps of America, Inc is pleased to provide you with the following revised sale quotation for
your upcoming project located at (4) various lift stations utilizing the Godwin Dri-Prime Back Up System
(DBS).
Godwin will honor GSA sale pricing on each pumpset that you will need for the various lift stations.
GSA agencies can purchase pumps and designated accessories at a discounted rate. To see our complete
catalog, visit the www.gsaadvantage.gov website. Our GSA contract # is GS-07F-949lG, effective 5/1/07
to 3/31/12.
Although we will offer the same discount on the accessories, they are open market items and will be listed
separately in the pricing that follows.
If we can provide additional information or assistance, please do not hesitate to contact us at 863-682-
8800, mobile at 813-363-5962 or via e-mail at tampa@godwinpumps.com.
Sincerely,
GODWIN PUMPS OF AMERICA, INC.
(~-
I
Kevin Abernathy
Sales Engineer
KA/jaw
June 23. 20m;
City of Boynton Beach
Anthony Lombardi
Sale Quotation KA3550-l
Page 2 of 3
** SALE QUOTATION **
GSA Pricing
Lift Station # 914
Platina Godwin List GSA
350 GPM @ 40' TDH Price Price
1 Godwin Dri-Prime@ Model CDlOOM Critically Silenced Automatic $ 34.265.00 $ 27.341.41
Self-Priming (to 28 feet) Diesel Pumpset.
. 4" Flange on Suction and Discharge Connection,
. Solids handling to 1 7/8".
. Dry Running Oil Bath Mechanical Seal. I
. Driven by Yanmar 3TNV88, 24,6 HP @ 2200 RPM, water cooled diesel engine, i
. Entire pump and engine assembly shall be completely enclosed with sound I
attenuated panels. I
. Skid Mounted with 105 gallon fuel tank,
. Average fuel consumption 1.1 GPH @ 1800 RPM. I
. Noise Level: 69 dBA @ 30 Feet
I
I
Lift Station # 918 GSAI
Royal Manor Godwin List
250 GPM @ 95' TDH Price Price I
I Godwin Dri-Prime@ Model CD80D Critically Silenced Automatic $ 33,620.00 $ 26.826.74!.
Self-Priming (to 28 feet) Diesel Pumpset.
. 3" Flange on Suction and Discharge Connection,
. Solids handling to 1-5/8",
. Dry Running Oil Bath Mechanical Seal.
. Driven Yanmar 3TNV70, 14.7 HP @ 2200 RPM, water cooled diesel engine.
. Entire pump and engine assembly shall be completely enclosed with sound
attenuated panels.
. Skid Mounted with 68 gallon fuel tank.
. Average fuel consumption 0.7 GPH @ 1800 RPM,
-
Lift Station # 609
Golfview Harbor Godwin List GSA
450 GPM @ 70' TDH Price Price
1 Godwin Dri-Prime@ Model CDlOOM Critically Silenced Automatic $ 34,265.00 $ 27.341.41
Self-Priming (to 28 feet) Diesel Pumpset.
. 4" Flange on Suction and Discharge Connection,
. Solids handling to I 7/8",
. Dry Running Oil Bath Mechanical Seal.
. Driven by Yanmar 3TNV88, 24,6 HP @ 2200 RPM, water cooled diesel engine.
. Entire pump and engine assembly shall be completely enclosed with sound
attenuated panels,
. Skid Mounted with 105 gallon fuel tank.
. Average fuel consumption] ,] GPH @ 1800 RPM,
. Noise Level: 69 dBA @ 30 Feet
i
This pricing information is for your internal use only. We ask that these items and terms be kept confidential. All applicable tax and freight
charges wifl be added to invoices. All quotations are subject to credit approval. All quotations are valid for 90 days. All prices quoted in US
Dollars. See attached Terms and Definitions which are part of this quote.
June 23, 2008
City of Boynton Beach
Anthony Lombardi
Sale Quotation KA3550-1
Page 3 of 3
** SALE QUOTATION **
GSA Pricing (Continued)
Lift Station # 612
Lake of Tara Godwin List GSA
350 GPM @ 70' TDH Price Price
1 Godwin Dri-Prime@ Model CDlOOM Critically Silenced Automatic $ 34,265.00 $ 27,341.41
Self-Priming (to 28 feet) Diesel Pumpset.
. 4" Flange on Suction and Discharge Connection.
. Solids handling to 1 7/8".
. Dry Running Oil Bath Mechanical Seal.
. Driven by Yanmar 3TNV88, 24.6 HP @ 2200 RPM, water cooled diesel engine.
. Entire pump and engine assembly shall be completely enclosed with sound
attenuated panels.
. Skid Mounted with 105 gallon fuel tank.
. Average fuel consumption 1.1 GPH @ 1800 RPM.
. Noise Level: 69 dBA @ 30 Feet
SALE SUBTOTAL - GSA ITEMS $136,415.00 $108,850.97
Availability: 4-6 weeks, upon receipt of purchase order.
Transportation Charges: No Additional Charge
Transportation by: Godwin Pumps of America, Inc.
** SALE QUOTATION **
Open Market Items
Item Qty Description List Discounted
Sale Total Sale Total
A 4 Godwin PrimeGuard Controller $ 4,820.00 $ 3,846.08v
B 4 Two Float Assembly for Godwin PrimeGuard Controller $ 1,428.00 $ 1,139.44 1/
SALE SUBTOTAL - OPEN MARKET ITEMS $6,248.00 $4,985.52
List Discounted
Price Price
SALE TOTAL - ALL ITEMS $142,663.00 $113,836.49
This pricing information is for your internal use only. We ask that these items and terms be kept confidential. All applicable tax and freight
charges will be added to invoices. All quotations are subject to credit approval. All quotations are valid for 90 days. All prices quoted in US
Dollars. See attached Terms and Definitions which are part of this quote.
gedwin CONFIDENTIAL
pumps. III ~lJ,ntract!1older INTERNAL USE ONLY
I Effective 5/1/07 - 3/31/12
YanmarL100V Site Trolley $11.lf7!~
2'/3 . CD7SM Site Trolley $13,896,! 3
Kubota D722 GPlO Trailer $14.494,58
GPl8 Trailer $14,l02,04
GP30 Trailer $17.139.75
Yanmar 3TNV70 GP60 Trailer $17.550,69
3 CD80D Skid Mounted - 30 Gallons I $16,29792
GP30 Trailer $18,9079
Deutz F2L20 I ] GP60 Trailer $19.40': "6
Skid Mounted - 30 Gallons $18.268,84
GP30 Trailer $19.473 73
Yanmar 3TNV88 GP60 Trailer $19,960.4/ I
Skid Mounted - 30 Gallons $18,735,63
Caterpillar 3013C GP30 Trailer $19.94451
CD 100M Skid Mounted - 30 Gallons $19,2144C'
4 Kubota V1S0S GP30 Trailer $: 8,556 :;"
Skid Mounted - 30 Gallons 1> 'i 7.9 i 2,,"", I
Deutz F2LIOI i GP30 Trailer $20,048 :'L I
Skid Mounted $19.465 .,~ i
GP30 Trailer ! $20,427 2:b
Yanmar 3TNV88 GP60 Trailer $209180::; 'lit /. (.
Skid Mounted - 30 Gallons $19,697,15
John Deere 4024T GP60 Trailer $22314,39
CD 103M Skid Mounted - 60 Gallons $2 34C';'
Deutz F4L 1011 GP60 Trailer $23,004 .'
4' Skid Mounted - 60 Gallons $2203.':
CD 103M Yanmar 3TNV88 GP60 Trailer $20.503:'
232mrr, Trl!l'lmed Impeller Skid Mounted - 60 Gallons $19.54 :::
'CD 103M with PrimeGuard John Deere 40241 GP60 Trailer $23.0;;:' oJ"
Skid Mounted - 60 Gallons $22,098c.':
GP60 Trailer $25 406,41
John Deere 4045D Skid Mounted $24436
GPIOO Trailer $25.482,2'
, GP60 Trailer $25.7654:0
Caterpillar 3054C-NA Skid Mounted _ 60 Gallons $;'506,' 32
CD1SOM Caterpillar 30S4C-T GP60 Trailer $26 958,40
Skid Mounted - 60 Gallons $25,9889 I
Deutz F3L914 GP60 Trailer $2S~510?
6' Skid Mounted - 60 Gallons $24. .85 )!
Deutz F4L914 GP60 Trailer $25.9 41 :'~
Skid Mounted - 60 Gallons $:2S, t:,OtJ
CD150M GP60 Trailer )~~::j 43() 4~
John Deere 4024T
240mm Trimmed Impeller Skid Mounted - 60 Gallons $::::IL.(l!i.;
'CD 150M with PrimeGuard John Deere 40450 GP60 Trailer ~,26
Skid Mounted - 60 Gallons $25,621.8::'
GP7052C Trailer $47062,50
John Deere 60681 Skid Mounted - 150 Gallons $46.?5928
GL 10 Trailer S49. ;" i
GP7052C Trailer S,,~9,q47,D,:
CD160M John Deere 6068H Skid Mounted - 150 Gallons $46,' 592(,
6 GL 10 Trailer $52 C09
GP7052C Trailer $E! : c'~ ttc;:
Caterpillar C6,6 Skid Mounted - 150 Gallons $48,E3(!
John Deere 4045H GP3052C Trailer $45,~~9 S.'JD
Skid Mounted - 100 Gallons $43,850,79
GP7052C Trailer $47 C30,58
John Deere 6068T Skid Mounted - 150 Gallons $43, 64:~ 33
GLlO Trailer $49,Cl33.4
GP7052C Trailer $47 ~52,o.
6" CD180M John Deere 6068"" Skrd Mounted 150 Gatlons $5094049
GL 10 Trailer $j:,-I(.iC;S: ;1 .
Caterpillar C6,6 GP70S2C Trailer $4(1 A6E.~i')
Skid Mounted - 150 Gallons $52,660,05
gedwin CONFIDENTIAL
pumps. . ~"gmr~,<::!,~older INTERNAL USE ONt Y
Effective 5/1/07 - 3/31/12
GP60 Trailer $26,846.69
John Deere 4045D GP3052 Trailer $29,519.79
8" CD200M Skid Mounted $26,168.44
GP60 Trailer $27,564.84
DeutzF4L914 GP3052 Trailer $30,277.83
Skid Mounted - 100 Gallons 26,870,63
John Deere 4045T GP3052 Trailer $35,276.93
Skid Mounted $33.7 44.88
8" CD225M John Deere 4045H GP3052 Trailer $37,499.19
Skid Mounted - 100 Gallons $36,026.99
Caterpillar C4.4 GP3052 Trailer Consult Factory
Skid Mounted - 100 Gallons Consult Facto
Skid Mounted $39,869.07
John Deere 6068T GP7052C-250 $42,382.58
GL 10 Trailer $45.115.53
10" CD250M GP7052C $45,267.14
John Deere 6068H Skid Mounted - 100 Gallons $42.753.63
GL 10 Trailer $48,004.07
Caterpillar C6-6 GP7052C $45,267.14
Skid Mounted - 100 Gallons $42.753.63
Caterpillar C9 Skid Mounted $72.038.02
12" CD300M GL 14 Trailer $77.795.16
John Deere 6090H GL 14 Trailer $77.224.63
Skid Mounted - 250 Gallons $71,483.45
John Deere 6068T Skid Mounted $53,661,47
GUO Trailer $58,907.92
12" DPC300 John Deere 6068H GL 10 Trailer $61,796,46
Skid Mounted - 150 Gallons $56,550.01
Caterpillar C6-6 GL 10 Trailer $63,651.67
Skid Mounted - 150 Gallons $58.405,22
18" CD400M Caterpillar C9 Skid Mounted (no tank) $118.314.55
2
gedwin CONFIDENTIAL
pumps. . ~?'I)~ra,c;tl-1older INTERNAL USE ONL Y
Effective 5/1/07 - 3/31/12
standard Build - Cast Iron Wearplates
John Deere 4045D GP60 Trailer $26,998,30
Skid Mounted - 60 Gallons $26,998,30
HL80M Deutz F4L914 GP60 Trailer $27,644,63
4"x3" Skid Mounted - 60 Gallons $26,990,32
Caterpillar 3054C-NA GP60 Trailer $26,99830 I
Skid Mounted - 60 Gallons $26,276 . "
HL80M with John Deere 4024T GP60 Trailer $24,923,66
295mm trimmed impeller Skid Mounted - 60 Gallons $23,934,2'
Standard Build - Cast Iron Wearplates
John Deere 4045T GP3052 Trailer $35,209 IJ
Skid Mounted $33.473,58
HL4M John Deere 4045H GP3052 Trailer $37,2877,1
4"x4" Skid Mounted - 1 00 Gallons $35,755,69
Caterpillar C4,4 GP3052 Trailer Consult Coctor',
(2200 RPM Operating Skid Mounted - 100 Gallons Consult cactor\'
HL4M with John Deere 4045D GP3052 Trailer $32,;; 59 43
310mm trimmed impeller Skid Mounted - 100 Gallons $3] ,223,39
28% Chromium Steel Hardened Wearp/ates
John Deere 4045T GP3052 Trailer $36,322:'3
Skid Mounted $34.459,[1.4
HL4M John Deere 4045H GP3052 Trailer $38,27i 1 tf
4"x4" GL6 Trailer $36,7 4
Caterpillar C4.4 GP3052 Trailer Consult 'oetery
Skid Mounted - 100 Gallons ':onsult =CJCt8n,'
HL4M with John Deere 4045D GP3052 Trailer $34,68246
310mm trimmed impeller Skid Mounted - 100 Gallons $32,188,90
Standard Build - 28% Chromium Steel Hardened Wearp/ates
GP7052C Trailer $44.9':0,8"
John Deere 6068T Skid Mounted $4 1 .7 88 I 2
GL 10 Trailer $470345:
6" x 4" HL5MS GP7052C Trailer $47.864.4,1
John Deere 6068H Skid Mounted - 150 Gallons $44,676,66
GL 10 Trailer $499:'], :'
Caterpillar C6-6 GP3052 Trailer $46.276,::.,
Skid Mounted - 150 Gallons $42.406,52
Cast Iron Wearplates
John Deere 6068T GP7052C Trailer $4: 624,.5.~
Skid Mounted $31 738..5'
6" x 4" HL5MS John Deere 6068H GP7052C Trailer $4.: .5 1 3 OE
Skid Mounted - 150 Gallons $40, 6J,~.O(7
Caterpillar C6-6 GP7052C Trailer $46,2/65~
Skid Mounted - 150 Gallons $42.406,52
Standard Build - 28% Chromium Steel Wearplates
John Deere 60681-1 Skid Mountea $6 'I >'<14,~~lo
GP7052C Trailer $58, 756 ~i
6" x 6" HL5M GP7052C Trailer $568253C
Caterpillar 31266 Skid Mounted - 175 Gallons $53 581
HL5M Skid Tank with GL 10 $58,772.27
Cast Iron Wearpfates
John Deere 60681-1 GP7052C Trailer $54' 421,
6" x 6 HL5M Skid Mounted - 175 Gallons $51 ,~::54.9=;'
Caterpillar 31266 GP7052C Trailer $51929G.:::
Skid Mounted - 175 Gallons $48,52273
3
gedwin CONFIDENTIAL
pumps. . ~,!;?,mmf!,t1older INTERNAL USE ONLY
Effective 5/l/07 - 3/31/12
Size Godwin Pump Model Drive Mounting GSA Net
20.8%+ IFF.75%
Standard Build - 28% Chromium Steel Wearplates
Skid Mounted - 150 Gallons $56,334.56
Caterpillar 31268 GP7052C Trailer $59.749,75
8" x 6" HL6M GL 10 Trailer $60,970.60
John Deere 6068H Skid Mounted - 150 Gallons $58,560.82
GP7052C Trailer $61,944.08
Cast Iron Wearplates
Caterpillar 31268 Skid Mounted - 150 Gallons $53,653.49
8" x 6" HL6M GP7052C Trailer $57,064.68
John Deere 6068H Skid Mounted - 150 Gallons $55,839.84
GP7052C Trailer $59,027.61
Standard Build - 28% Chromium Steel Hardened Wearplates
Caterpillar 3406 Skid Mounted - 250 Gallons $103,862.26
10"x8" HL8M with compressor GL 16 Trailer $112,788.82
Caterpillar C 15 Skid Mounted - 250 Gallons $97,763.61
with compressor GL 16 Trailer $106,684.58
Standard Build - 28% Chromium Steel Hardened Wearplates
10"x8" HL225M Caterpillar C9 $77,978.69
$83,735.82
Standard Build - 28% Chromium Steel Hardened Wearp/ates
Caterpillar 3406C Skid Mounted - 250 Gallons
GL21 Trailer
12"x10" HL250M Skid Mounted - 250 Gallons
GL21 Trailer
Standard Build - 28% Chromium Steel Hardened Wearplates
Skid Mounted - 175 Gallons $62.757.98
John Deere 6068T GP7052C $59,570.21
4" x 3" *HL 110 GL 10 Trailer 64,816.67
Skid Mounted - 175 Gallons $62,458.75
John Deere 6068H GP7052C $65,642.53
GL 10 Trailer 67,705.21
Standard Build - 28% Chromium Steel Hardened Wearplates
Skid Mounted - 200 Gallons $80,177.01
6" x 4" *HL 130M Caterpillar C9
GL 12 Trailer $89,229.64
Standard Build - 28% Chromium Steel Hardened Wearplates
Caterpillar 3406 Skid Mounted - 250 Gallons $103,600.54
8" x 6" *HL 160M with com ressor GL 16 Trailer $112,525.50
Caterpillar C 15 Skid Mounted - 250 Gallons $107,829,62
with com ressor GL16 Trailer $116,754.58
4
gedwin CONFIDENTIAL
pumps. . ~9,fltr~c,!Holder INTERNAL USE ONLY
Effective 5/1/07 - 3/31/12
7,5HP Skid Mounted $9,814,66
2"/3 CD75M GP30 Troiler $1 l,418,52
10HP Skid Mounted $10.0341J
GP30 Trailer $11,641.94
7,5HP Skid Mounted $11,00758
3" CD80D GP30 Trailer $12,615,43
Skid Mounted !
10HP $11,262,92
GP30 Trailer $12,870.77
7,5HP Skid Mounted $11,091.37
3 CD80M GP30 Trailer $12.103,20
10HP Skid Mounted $11,326,Ct
GP30 Trailer $ j 2,938,60
15HP Skid Mounted $11.82148
4" CD 100M GP30 Trailer $13,42933
20HP Skid Mounted $12,120,7'
GP30 Trailer $] 3, 724,57
25HP Skid Mounted $13,221.87
4' CD] 03M 240mm Trimmed Impeller GP30 Trailer $14,829.7
30HP Skid Mounted $13,40140
GP30 Trailer $15,005,26
40HP Skid Mounted $15,116,97
6 CD150M GP60 Trailer $17,004, Co
50HP Skid Mounted $] 5,232,67
GP60 Trailer 17,119.80
75HP Skid Mounted $30,756,60
6 CD 160M 330mm Trimmed frr,~elle~ GL7 Trailer $34. 965 ~~
100HP Skid Mounted $31 434,8.'
GL7 Trailer $35.643,98
100HP Skid Mounted $32.424,29
6 CD180M GL7 Trailer $36,633,4..-
125HP Skid Mounted $33,601,25
GL7 Trailer $37,810,39
Skid Mounted $ 1 7 ~140
8 CD200M 60HP
GP60 Trailer $18,923,15
75HP Skid Mounted $20,89805
8" CD225M GL7 Trailer $25,'07,IE
100HP Skid Mounted $2 i .576.3C
GL7 Trailer $25.785,43
Skid Mounted $23060 4C
10' CD250M 100HP
GL7 Trailer $27,2696~
150HP Skid Mounted $45,33496
12" CD300M GL 1 0 Trailer $48,98,'; 5,j
200HP Skid Mounted $44, '42,04
GLl 0 Trailer $49,388,50
IOOHP Skid Mounted $33.96432
12" DPC300 GL 1 0 Trailer $39,2'0 '.'
125HP Skid Mounted $35,14 :.of:
GL 10 Trailer $40,387,' 3
5
gedwin CONFIDENTIAL
pumps. II ~np.~!.m~l,!;:iolder INTERNAL USE ONLY
Effective 5/1/07 - 3/31/12
standard Build - Cast Iron Wearplates
30HP Skid Mounted $15,519.93
4"x3" HL80M GP60 Trailer $17,403.07
50HP Skid Mounted $16,190.20
GP60 Trailer $18,077.33
Standard Build - Cast Iron Wearplates
60HP
360mm Trimmed Skid Mounted $21,053.65
4"x4" HL4M Impeller GL7 Trailer $25,262.78
75HP Skid Mounted $23,220.05
GL7 Trailer $27,429.19
28% Chromium Steel Hardened Wearplates
60HP Skid Mounted $22,673.47
4"x4" HL4M 360mm Trimmed GL7 Trailer $26,882.60
75HP Skid Mounted $23,311.82
GL7 Trailer $27,520.95
Standard Build - 28% Chromium Steel Hardened Wearplates
75HP Skid Mounted $24,181.57
6"x4" HL5MS GL7 Trailer $28,390.71
100HP Skid Mounted $24,859.82
GL7 Trailer $29,068.95
Cast Iron Wearplates
75HP Skid Mounted $21,907.44
6"x4" HL5MS GL7 Trailer $26.116.58
100HP Skid Mounted $22,581. 70
GL7 Trailer $26,794.83
Standard Build - 28% Chromium Steel Wearplates
100HP Skid Mounted $26,088.65
6"x6" HL5M 375mm Trimmed GL7 Trailer $30,301,77
125HP Skid Mounted $27,265.61
GL7 Trailer $31,474.74
Cast Iron Wearplates
100HP Skid Mounted $23,690.84
6"x6" HL5M 375mm Trimmed Impeller GL7 Trailer $27,899.97
125HP Skid Mounted $24,995.47
GL7 Trailer $29,204.60
Standard Build - 28% Chromium Steel Wearplates
125HP Skid Mounted $34,941.79
8"x6" HL6M 365mm Trimmed Impeller GL 10 Trailer $40,188.25
150HP Skid Mounted $35,903.31
GL7 Trailer $41.153.76
Cast Iron Wearplates
125HP Skid Mounted $32,551.96
8" x 6" HL6M 365mm Trimmed Impeller GL7 Trailer $37,802.41
150HP Skid Mounted $33,509.49
GL 10 Trailer $38,7 67.91
HL225M Skid Mounted $57,547.43
10"x8" 300HP GLl2 Trailer $63,304.57
12"xlO" HL250M 400HP Skid Mounted $68,156.05
GL 12 Trailer $73,913,18
Standard Build - 28% Chromium Steel Wearplates
4" x 3" *HL110M 100HP Skid Mounted $53,457.99
GLl 0 Trailer $58,716.41
Standard Build - 28% Chromium Steel Wearplates
4" x 4" *HL130M 250HP Skid Mounted $60,420.02
GL 12 Trailer $66,205.08
Standard Build -?8% ChromiUm St~el Wearplates
8" x 6" *HL 160M 350HP Skid Mounted $6~,803.54
GL 12 Trailer $72.560.67
6
gedwin CONFIDENTIAL
pumps. _ INTERNAL USE ONLY
~ ~.s:>,r:,tra~t Holder Effective 5/1/07 - 3/31/12
!
HP Parl Number Voltage/Phase
10HP CA101016P29 460 Volt, 3 Phose $91'6"
20HP CA201627P29 460 Vall. 3 Phose $9;n 4',
30HP CA303242P36 460 Vall. 3 Phose $9 "i:'
40HP CA404063P36 460 Volt, 3 Phose $1
I 50HP CA7563100P42 460 Vall. 3 Phose $' ',",
60HP CA7563100P42 460 Volt, 3 Phose $1 ^,'
75HP CA7563100P42 460Volt,3Phose $15 clUI
100HP CA100100125P48 460Volt,3Phose 1 ~
125HP 711900-125A 460 Volt, 3 Phose $3.(;60.9'
150HP 711900-150A 460 Vall. 3 Phose $3,295,4'1
HP Parl Number Voltage/Phase
10HP CM101016P29 460Volt,3Phose $4220
20HP CM201627P29 460 Volt, 3 Phose $52664
30HP CM303242P36 460 Volt, 3 Phose $5984c i
I ~
40HP CM404063P36 460 Volt, 3 Phose I $ 7r~:: 1 "I
50HP CM7563100P42 460 Volt, 3 Phose $8r.~:\
60HP CM7563100P42 460 Vall. 3 Phose $8"'.7. I
75HP CM7563100P42 460 Volt. 3 Phose $8' "7,
100HP CMlO0100125P48 460 Volt, 3 Phose $1,:.'70 1
125HP 711900-125A 460 Volt, 3 Phose $3,060,90
10HP CA 101016P29 460 Volt, 3 Phose I
I
20HP CA201627P29 460 Volt, 3 Phose $1 858 4C I
30HP CA303242P36 460 Volt, 3 Phose $1 "62 I
j
40HP CA404063P36 460 Volt, 3 Phose i $1 '~6:.'.) I
I
50HP CA7563100P42 460 Vall. 3 Phose I $2'3:::,0 i
I ~' ' ~,
60HP CA7563100P42 460 Volt, 3 Phose : ",2'2-' 6[; i
75HP CA7563100P42 460 Volt, 3 Phose I $2,603,6b i
100HP CA 100100125P48 460 Volt, 3 Phose L-- $3IO~~~_1
125HP 711900-125A 460 Volt, 3 Phose 1 $3364"_-i
150HP 711900-150A 460 Volt, 3 Phose ! $35~~_.~~,_j
gedwin CONFIDENTIAL
pumps. . S;:,8mf~p.l,tfolder INTERNAL USE ONLY
Effective 5/1107.3131/12
HP Part Number Voltage/Phase
10HP CM101016P29 460 Volt. 3 Phose $869.7S
20HP CM201627P29 460 Volt, 3 Phose $1.003.01
30HP CM303242P36 460 Volt, 3 Phose $1.06S.2S
40HP CM404063P36 460 Volt, 3 Phose $1,229.63
SOHP CM7S63100P42 460 Volt, 3 Phose $1,332.S6
60HP CM7S63100P42 460 Volt, 3 Phose $1 ,332.S6
7SHP CM7S63100P42 460 Volt. 3 Phose $1,332.56
100HP CM10010012SP48 460 Volt, 3 Phose $2,424.94
12SHP 711900-12SA 460 Volt, 3 Phose $3,364.12
lSOHP 711900-1S0A $3,S98.71
GLS Trailer
Skid Mounted - 10S Gallons
4" CD100M Yanmar 3TNV88 GLS Trailer
Skid Mounted - 10S Gallons
4" CD 103M John Deere 4024T GLS Trailer
Skid Mounted - 10S Gallons
6" CD 150M John Deere 404SD GLS Trailer
Skid Mounted - 10S Gallons
6" CD160M John Deere 6068T GL 10 Trailer
Skid Mounted - 150 Gallons
6" CD200M John Deere 404SD GLS Trailer
Skid Mounted - 10S Gallons
8" CD22SM John Deere 404ST GL7 Trailer
Skid Mounted - 150 Gallons
10" CD250M John Deere 6068T GL 10 Trailer
Skid Mounted - 1S0 Gallons
12" DPC300 John Deere 6068T GL 12 Trailer
Skid Mounted - lS0 Gallons
GL21 Trailer
Skid Mounted - 240 Gallons
4" x 4" HL4M John Deere 4045T GL7 Trailer $49,049.37
Skid Mounted - 150 Gallons $43,312.18
Standard Build - 28% Chromium Steel Wearplates
6" x 4" HL5MS John Deere 6068H $SS,89S.70
$SO.733.03
Standard Build - 28% Chromium Steel Wearplates
6" x 6" HLSM Caterpillar 31268 72.S16.79
$67,146.65
Standard Build - 28% Chromium Steel Wearplates
8" x 6" HL6M Caterpillar 31268 $72.488.86
$67,122.71
Standard Build - 28% Chromium Steel Wearplates
10"x8" HL22SM Caterpillar C9 $109,728.72
$100,360.90
Standard Build - 28% Chromium Steel ~earplotes
GL21 Trailer $13S,338.60
12"x 10" HL2S0M Skid Mounted - 340 Gallons $12S,73S.40
C;L21 Trailer $131,101.54
Skid Mounted - 340 Gallons 121.506,31
8
gedwin CONFIDENTIAL
pumps. . ~pmra,c:! t10lder INTERNAL USE ONLY
Effective 5/1/07 - 3/31/12
GL5 Trailer
Skid Mounted - 105 Gallons
CD 150M V -60ctm John Deere 4045D GL5 Trailer
6 Skid Mounted - 105 Gallons
CD150MV-120ctm John Deere 4045D GL5 Trailer
Skid Mounted - 105 Gallons
CD225MV-120ctm John Deere 4045T GL 10 Trailer
8' Skid Mounted - 100 Gallons
GLl 0 Trailer
Skid Mounted - 100 Gallons
HS 1 00 Pumpend $6.379.53
4" HS 1 OOMR Power Yanmar 3TNV88 GL5 Trailer $24.788,01
HS I OOMR Hose Set (2) 3/4" x 50'; (I) liT x 50 $865.76
HS100 Com lete Unit $32.033.30
HS 100 Pumpend $6.379.53
4' HS 1 OOMR Power Yanmar 3TNV88 Skid Mounted - 70 Gallons $22.633,57
HS 1 OOMR Hose Set (2) 3/4" x 50'; (1) 1/2" x 50 865.7 6
HS100 Com tete Unit $29.878.86
HS150 Pumpend $7.7 48,00
6' HS 150MR Power John Deere 4045D GL7 Trailer $32.46020
HS 150MR Hose Set (2) 1"x50'; (1) I/Tx50 $l.272. 71
HS150 Com lete Unit $41.480.91
HS150 Pumpend $7.748,00
6 HS 150MR Power John Deere 4045D Skid Mounted - 105 Gallons $28.350,81
HS 150MR Hose Set (2) 1" XSO'; (1) 1/2' x 50' $1.272.71
HS150 Com lete Unit $37.371.52
HS80 Pumpend $4.20115
3' HS80 Power Pack Yanmar 3TNV76 GP30 Trailer $12.491~S
HS80 Hose Set (2) 3/4" x 50' $714, i c,
HS80 Com lete Unit $17.407.06
HS80 Pumpend $4.20115
3 HS80 Power Pack Yanmar 3TNV76 Skid Mounted - 30 Gallons $11,8494
HS80 Hose Set (2) 3/4" x 50' $714,16
HS80 Com lete Unit $16.764.72
HS 1 00 Pumpend $6,379,53
4 HS 1 OOMR Power Yanmar 3TNV88 GP30 Trailer $12,89C I
HS 1 OOMR Hose (2) 3/4" x 50'; (1) liT x 50 $865 76
HS100 Com lete Unit $20,140.01
HS 1 00 Pumpend , $6,379,53
4' HS 1 OOMR Power Yanmar 3TNV88 Skid Mounted - 30 Gallons I $12.17:'57
HS 1 OOMR Hose (2) 3/4" x 50': (1) 1/2"x50 $865,70
HS100 Com lete Unit $19.417.87
HS100 Pumpend $6,37953
4" HS100MR Power Caterpillar 301 3C GP30 Trailer $13,560,99
HS 100MR Hose (2) 3/4" x 50'; (1) liT x 50 i $86576
I
HS100 Com lete Unit $20.806.29
HS100 Pumpend I $6,37953
4" HS 1 OOMR Power Caterpillar 3013C Skid Mounted - 30 Gallons I $13,05430
I
HS 1 OOMR Hose (2) 3/4" x 50'; (1) 1/2" x 50 $865,76
HS100 Com lete Unit $20.299.59
HS 1 OOSG Pumpend $8.230,75
4 HS 1 OOSG Power Yanmar 3TNV88 GP60 Trailer $14,3190,)
HS 1 OOSG Hose (2) 3/4" x 50'; (II liT x 50; (:') 1/4', 50 $I,057,~/
HS100SG Com lete Unit $23.607.05
gedwin CONfIDENTIAL
pumps. II ~s~D1r~st~older INTERNAL USE ONLY
Effective 5/l/07 - 3/3J/12
Godwin Pump Model Drive Mounting GSA Net
Size (20.8%+ IFF.75%1
HS100SG Pumpend $8,230.75
4" HS 1 OOSG Power Yanmar 3TNV88 Skid Mounted - 60 Gallons $13,345.55
HS 1 OOSG Hose (2) 3/4" x 50'; (1)1/2" x 50'; (2) 1/4" x 50 $1 .057,27
HS100SG Comolete Unit $22,633.57
HS 150 Pumpend $7.7 48,00
6" HS150MR Power John Deere 4045D GP60 Trailer $18,496.25
HS 150MR Hose $1.272.71
HS150 Comolete Unit $27.516.96
HS 150 Pumpend $7,748.00
6" HS 150MR Power John Deere 4045D 60-gal Skid $17,522.76
HS 150MR Hose $1,272.71
HS 150 Complete Unit $26,543.47
HS 150 Pumpend $7,748.00
6" HS 150MR Power Caterpillar 3054C-NA GP100MV Trailer $21,165.36
HS150MR Hose $1,272.71
HS150 Comolete Unit 530,186.07
HS 150 Pumpend $7,748.00
6" HS150MR Power Caterpillar 3054C-NA 60-ga/ Skid $19,270.25
HS 150MR Hose $1,272.71
HS 150 ComDlete Unit 528,290.96
HS 150V Pumpend $7,7 48,00
6" HS 150MR Power John Deere 40450 GP60 Trailer $18,496.25
HS 150MR Hose $1,272.71
HS150 Comolete Unit $27,516.96
HS150V Pumpend $7,7 48,00
6" HS 150MR Power John Deere 40450 60-gal Skid $18,496.25
HS 150MR Hose $1,272.71
HS150 Comolete Unit $27,516.96
HS150V Pumpend $7.748.00
6" HS150MR Power Caterpillar 3054NA GP100MV Trailer $21.013.75
HS 150MR Hose $1.272.71
HS150 Comolete Unit $30,034.46
HS 150V Pumpend $7,748.00
6" HS150MR Power Caterpillar 3054C-NA Skid Mounted - MV100 Gallons $19,270.25
HS 150MR Hose (2) ]"XSO'; (1) 1/2"x50' $1.272. 71
HS 150 ComDlete Unit $28.290.96
HS 150VSG Pumpend $9,347.87
6" HS 150SG Power John Deere 4045D GP100MV Trailer $22.338.33
HS 150SG Hose (2) 1"x50'; (1) 1/2"x50'; (2) 1/4"x50 $1. 432.30
HS150VSG Comolete Unit $33,118.50
HS150VSG Pumpend $9.347.87
6" HS 150SG Power John Deere 4045D Skid Mounted - MV100 Gallons $21.703.97
HS 150SG Hose (2) 1"x50'; (1) 1/2"x50'; (2) 1/4"x50 $1,432,30
HS150VSG Comolete Unit $32,484.14
HS200 Pumpend $15,144.90
8" HS200MR Power John Deere 60681 175-gal Skid $30,237.94
HS200MR Hose $2,194.34
HS200 Complete Unit $47,577.17
HS200 Pumpend $15,144.90
8" HS200MR Power John Deere 60681 GP7052C Trailer $31.913.61
HS200MR Hose $2.194.34
HS200 Complete Unit $49,252.85
HS200 Pumpend $15,144.90
8" HS200MR Power John Deere 6068H GP7052C Trailer $34,798.16
HS200MR Hose (2) 1-1/4"x50'; (1) 1/2"x50' $2.194.34
HS200 Complete Unit $52,137.40
HS200 Pumpend $15.144.90
8" HS200MR Power John Deere 6068H Skid Mounted - 175 Gallons $33,122.49
HS200MR Hose (2) 1-1/4"x50'; (1) 1/2"x50' $2,194.34
HS200 Comolete Unit $50.461.73
HS200SG Pumpend $18.2nn
8" HS200SG Power John Deere 6068T GP7052C Trailer $32,388.38
HS200SG Hose (2) 1 1/4" x 50'; (1) 112" x 50'; (2) 1/4"x50 $2,262.16
HS200SG Comolete Unit $52,943.32
10
gedwin CONFIDENTIAL
pumps. III ~\?Dtra~~.t1older INTERNAL USE ONL Y
Effective 5/1/07 - 3/3J/l2
Size Godwin Pump Model Drive Mounting GSA Net
20.8%+ IFF.75%
HS200SG Pumpend $18,29277
8' HS200SG Power John Deere 6068H Skid Mounted - 175 Gallons $30.712
HS200SG Hose (2) 11/4"x50; (I) 1/2"x50'; (2) 1/4"x50 $2,26L. c
HS200SG Com lete Unit $51.267.65
HS200SG Pumpend $18,29277
8' HS200SG Power John Deere 6068H GP7052C Trailer $35,272.94
HS200SG Hose (2) 11/4"x50; (1) 1/2'x50'; (2) 1/4"x50 $2.262 c
HS200SG Com lete Unit $55,827.87
HS200SG Pumpend $18,29277
8' HS200SG Power John Deere 606SH Skid Mounted - 175 Gallons $33,597,::'t
HS200SG Hose (2) I 1/4"x50'; (1) 1/2"x50; (2) 1/4"x50 $2,262 it
HS200SG Com lete Unit $54,152.20
HS250 Pumpend $17,l'5,S'
10" HS250MR Power John Deere 606ST 175-gal Skid $30,::'37 '14
HS250MR Hose $2,194,2,4
HS250 Com lete Unit $49,548.08
HS250 Pumpend $17 115,81
10' HS250MR Power John Deere 606ST GP7052C Trailer $31,913,6'
HS250MR Hose $2,194,2,4
HS250 Com lete Unit $51.223.76
HS250 Pumpend $17,1'581
10' HS250MR Power John Deere 606SH GP7052C Trailer $34,798, ,
HS250MR Hose (2) 1-1/4' x 50'; i I) 1/2' x 50' $2,194,34
HS250 Com lete Unit $54,108.31
HS250 Pumpend $17,l15,SI
10" HS250MR Power John Deere 6068H Skid Mounted - 175Gallons $33, I ::'249 i
HS250MR Hose (2) 1-1/4" x 50'; (1) 1/2" x 50' $2.194,34
HS250 Com lete Unit $52,432.64
HS300 Pumpend $27,S36,14
12 HS300MR Power John Deere 606SH GL 10 Trailer $57,798 :c
HS300MR Hose (2) 2x50'; (1) 1/2"x50 $3.893,9~
HS300 Com lete Unit $89,528.87
HS300 Pumpend $27,836, 14 I
12" HS300MR Power John Deere 6068H Skid Mounted - 175 Gallons $52.552 3> i
HS300MR Hose (2) 2x50'; (1) i/2x50' $3.893,05 I
HS300 Com lete Unit ,282.41
HS80 Biodegradable Oil
HS100 Biodegradable Oil I
HS 150 / HS 150V Biodegradable Oil
HS200 / HS250 Biode radable Oil
.1
gedwin CONfIDENTIAL
pumps. II ~,8~t.m~!.~0Ider INTERNAL USE ONLY
Effective 5/1/07 - 3131/12
DOT Light Kit $211.45
Pintle Hitch 3" Included
Ball Hitch 2" $75.80
Ball Hitch 2-5/16th $123.68
Elec:trlc: Brakes
GP30 Trailer 3"Pintle $498.71
2" Ball $598.46
2-5/16th Ball $622.39
Hydraulic: Brakes
3" Pintle $817,89
2" Ball $909.65
2-5/16th Ball $957.53
DOT Light Kit $211.45
Pintle Hitch 3" Included
Ball Hitch 2" $75.80
Ball Hitch 2-5/1 6th $123.68
Elec:trlc: Brakes '
GP60 Trailer 3" Pintle $498.71
2" Ball $598.46
2-5/16th Ball 622.39
HydrauRc Brakes
3" Pintle $837.84
2" Ball $925.61
2-5/16th Ball $957.53
DOT Light Kit $211.45
Pintle Hitch 3" Included
Ball Hitch 2" $75.80
Ball Hitch 2-5/16th $123.68
Elec:trlc: Brakes
GP100 Trailer 3" Pintle $498.71
2" Ball $598.46
2-5/16th Ball $622.39
Hydraulic: Brakes
3" Pintle $837.84
2" Ball $929.60
2-5/16th Ball $957,53
DOT Light Kit Included
Pintle Hitch 3" Included
Ball Hitch 2" $75.80
Ball Hitch 2-5/16th $123,68
Elec:trlc: ,rakes
GP3052C Trailer 3" Pintle Standard
2"Ball $95.75
2-5/16th Ball $127,67
Hydraulic Brakes
3" Pintle $606.43
2"Ball $702,19
2-5116th Ball $734.10
DOT Light Kit Included
Pintle Hitch 3" Included
Ball Hitch 2" $75.80
Ball Hitch 2-5116th $123.68
Elec:trlc: Btakei
GP7052C-250 3" Pintle #VALUEI
2"Ball $95.75
2-5/16th Ball $127.67
HydrciullC:8rakes
3" Pintle $925.61.
2" Ball $1.021.36
2-5/16th Ball $1,053.28
12
gedwin CONFIDENTIAL
pumps. III ~2n~rac! t;1older INTERNAL USE ONLY
Effective 5/1/07 - 3/31/!2
Trailers From GP30 to GP60
From GP60 to GP100
Grom GP60 to GP3052
Skids From 30 Gallon to 60 Gallon Skid
From 60 Gallon to 100 Gallon Skid
From 100 Gallon to 175 Gallon Skid
Enclosure with Locking Doors $857,79
Engine Model4045D Oil Level Site Gauge $15560
Block Heater - 110 Volt $1 03,'~
Hos ita I Muffler $490.73
Enclosure with Locking Doors $90965
Engine Model 4045T Oil Level Site Gauge $15560
Block Heater - 110 Volt $103" I
Hos ital Muffler $530,63
Enclosure with Locking Doors $1,1929:'
Engine Model 6068T Oil Level Site Gauge $ 1 55 60
Block Heater - 110 Volt $103,'3
Hos ita I Muffler 530.63
A-91, Two 60' Floats, 25' Plug-in Cord, Stand Mounted $2,306,05
A-91, Fire Control, 25' Cord, Stand Mounted, Pressure Sensor $2,1624:'
EMS-448, 50' Transducer for Level Control, Engine Mount Microprocessor Con $3,012,2:
Two Float Assembly for Godwin PrimeGuard Controller $284 86
Level Transducer for Godwin PrimeGuard Controller I $142q
I
Pressure Transducer for Godwin PrimeGuard Controller $498, '
3016D/4045D Auto Throttle for Godwin PrimeGuard Controller 833.85
"3
gedwin II ~nS~mr~~l,~older CONFIDENTIAL
pumps. INTERNAL USE ONLY
Effective 5/1/07 - 3/31/12
26kW-R GHP26KW-R JD4024TF270 Trailer $19,461.76
Skid Mounted $18,105.26
45kW-R GHP45KW-R JD5030TF270 Trailer $25.753.51
Skid Mounted $23,559.18
65kW-R GHP65KW-R JD4045TF275 Trailer $30,980.02
Skid Mounted $28,526.36
100kW-R GHP100KW-R JD6068TF275 Trailer $45,003.82
Skid Mounted $39,889.02
125kW-R GHP 125KW-R JD6068HF275 Trailer $52,304.97
Skid Mounted $47.158.25
150kW-R GHP150KW-R JD6068HF275 Trailer $56.813.33
Skid Mounted $51.686.56
185kW-R GHP185KW-R JD6068HF475 Trailer $65,730.31
Skid Mounted 60 603.54
250kW-R GHP250KW-R JD6081HF070 Trailer $85.020.51
Skid Mounted $76,542,39
350kW-R GHP350KW-R JD6125HF070 Trailer $108,599.63
Skid Mounted 99.702.60
20kW-S GHP20KW-S Isuzu 4LE Trailer $14.781.84
26kW-S GHP26KW-S JD4024TF270 Trailer $18,173.08
Skid Mounted $16.816.59
45kW-S GHP45KW-S JD5030TF270 Trailer $24,237.43
Skid Mounted 22,043.09
65kW-S GHP65KW-S JD4045TF275 Trailer $28.318.89
Skid Mounted $25.853.26
100kW-S GHP100KW-S JD6068TF275 Trailer $40,615.15
Skid Mounted $35,468.43
125kW-S GHP125KW-S JD6068HF275 Trailer $47.337,79
Skid Mounted $42,191.08
150kW-S GHP150KW-S JD6068HF275 Trailer $52,045.64
Skid Mounted 46,910.89
185kW-S GHP185KW-S JD6068HF475 Trailer $61,979.99
Skid Mounted 56,833,28
250kW-S GHP250KW-S JD6081 HF070 Trailer $80.631.84
Skid Mounted $72.413.06
350kW-S GHP350KW-S JD6125HF070 Trailer $105.000.92
Skid Mounted $96,131.82
6kW GLT416 Mitsubishi L3E Trailer $8.976.83
6kW GLT 416-ALC Mitsubishi L3E Trailer $10,054.04
14
gedwin CONFIDENTIAL
pumps. . f;2,t)trac,!Holder INTERNAL USE ONLY
Effective 5/1/07 - 3/31/12
1 GWP-25HX l.l Honda GX25 $3' 5 19
'y GWP-50HX 4,0 Honda GX120 $538 6 '
3 GWP-80HX 5,5 Honda GX 160 $658,~~C
4" GWP-100HX 8,0 Honda GX240 $1, :92,Q'
T GTP-50HX 55 Honda GX160 $949.55
3 GTP-80HX 8,0 Honda GX240 $ ,348:
4' GTP-100HX 11.0 Honda GX340 $U86,87
:5
gedwin CONFIDENTIAL
pumps. II ~g,f.lYac!l;:Iolder INTERNAL USE ONLY
Effective 51 J 107 - 313 J /12
$219.43 $630,37
GS P05- 1 1/2 HP 115 Volt Single 30' $410,94
$678.25 $1.089,19
$219.43 $630,37
GSP05-2 1/2 HP 230 Volt Single 30' $410,94
$781.98 $1.192,92
2"
$219.43 $881 .72
GSP10-1 1 HP 115Volt Single 50' $662.29
$718,15 $1.380.44
$219.43 $881.72
GSP10-2 1 HP 230 Volt Single 50' $662,29
$781.98 $1.444,27
$219.43 $1.839,25
GSP20-1 2 HP 115 Volt Single 50' $1.619.82
$781.98 $2.401.80
$219.43 $1.839.25
GSP20-2 2 HP 230 Volt Single 50' $1.619,82
3" $781.98 $2.401.80
$219.43 $1.839,25
GSP20SL-1 2 HP 115Voll Single 50' $1.619.82
$78996 $2.409.78
$219.43 $1.839,25
GSP20SL-2 2 HP 230 V 011 Single 50' $1.619,82
$789,96 $2.409.78
$219.43 $630,37
GST05-1 1/2 HP 115 Volt Single 30' $410,94
$678.25 $1.089,19
$219.43 $630,37
GST05-2 1/2 HP 230 V 011 Single 30' $410,94
$781. 98 $1.192,92
2"
$219.43 $881.72
GSTlO-1 1 HP 115Volt Single 50' $662.29
$718,15 $1.380.44
$219.43 $881. 72
GST10-2 1 HP 230 Volt Single SO' $662,29
$781.98 $1.444,27
GSP05-1/GST05-1 1/2 HP 115Volt Single 30' $50,27
GSP05-2/GST05-2 1/2 HP 230 Volt Single 30' $51.87
GSPlO-1/GSTlO-1 1 HP 115 Volt Single 50' $63,04
GSP10-2/GSTl0-2 1 HP 230 Voll Single SO' $67,03
$498.71 $3,139.89
3" *GSP25HV-2 2,5 HP 230 Volt Single 65' $2,641.18
$837.84 $3.479,02
$758,04 $3,881,98
*GSP45HV-2 4,5 HP 230 Volt Single 65' $3,123,94
$1.157,01 $4,280,95
$797,94 $4.636,03
4" *GSP60HV-2 6,0 HP 230 Volt Single 65' $3,838,09
$1.236,81 $5,074,90
$797,94 $4,636,03
*GSP60HH-2 6,0 HP 230 Volt Single 65' $3,838,09
$1,236,81 $5,074,90
. GSP25, 45 & 60 requires a Godwin Custom Control Panel tor Operation. Panel must be purchased,
16
gedwin CONFIDENTIAL
pumps. _ c.:ontract Holder INTERNAL USE ONLY
Effective 5/ J /07 - 3/3 J /12
I
GSP35HV - 3 3,5 HP 230 Volt Three 65 $2,31403 I
I
$997 43 $3,:YI: 4:
$44685 'i,:
3' GSP35HV - 4 3,5 HP 460 Volt Three 6" $2,31403
$997 43
I
I $446 85 $:
I GSP35HV . 6 3,5 HP 575 Volt Three 6S' $2,31403
$ 1.03732 r~ y) \ .~.~
$44085 '),_' 'JS2 P,
GSP55HV - 3 b,5 HP 230 Volt Three 05' $3,11! 97
$997 43 16
$44685
4" GSP55HV . 4 5,5 HP 460 Volt lhree 65' $3,1119/
$997.43
$44685
GSP55HV - 6 S,5 HP 575 Volt lhree 6S $3,111 97
$ I ,037,32
! $44685
GSP55HH - 3 5.5 HP 230 Volt 'lt1ree f,S' $3,11' 9l
$99743 $/~ i l!(~ ,)'1
$446 85
4' GSP55HH . 4 5,5 HP 460 Volt Ihree 65 $3.! II 97
$997 43 $4.10939
$44685 <.;1
GSP55HH - 6 5.5 HP 575 Vall lhrpE- ! !,C; $3,11 91 I
$I,OJ732
$5S4 .~7
GSP80HV 3 8,0 HP 230 Volt Thre'f' 65 $3,830
$997 4:;
I I $446 85
4' GSP80HV. 4 80 HP 460 Vall !'w~e I I,S' $3,83C, \ i
$997 43
$4468e'
GSP80HV - 6 8,0 HP 575 Volt Thref' 65 $3,830 I
GSP80HH - 3 8,0 HP 230 Volt fhree 65 $3,830 11
$997 4:, l4 d:i; :14
$4468,';
4 GSP80HH 4 8,0 HP 460 Volt three 6S' $3,830 I
$997 43
$44685 '),.'. :/, Qf,
GSP80HH - 6 (\ 0 HP 575 Volt Ihrf~e 65 $3,830 I I
$1 03!:': },.1 h6, 4)
I $63Ci 37
GSPI30HV - 3 13.0 HP 230 Volt Three 65' $5.36;' ',6
$'9/4,'
$S:>457 ~"
4' GSPI30HV 4 130 HP 460 Volt lllfee 65 $5,362,' f
$99/43 5.6 ~"j'158
\ ! $5"45" i'
GSPI30HV - 6 13,0 HP 575 Volt Tnret:; f8 '\>5,3(,2 I" \
$1.03/32 ~/ jyy 48
gedwin CONFIDENTIAL
pumps. II S:,9,mr~c,! tlolder INTERNAL USE ONLY
Effective 5/1/07 - 3/31/12
$630,37 $6.495.23
GSP130HH - 3 13,0 HP 230 Voll Three 65' $5,864,86
$997.43 $6,862,28
$554,57 $6.419.43
4" GSP130HH - 4 13,0 HP 460 Volt Three 65' $5.864,86
$997 43 $6.862.28
$554,57 $6.419.43
GSP130HH - 6 13,0 HP 575 Volt Three 65' $5,864,86
$1.037,32 $6.902,18
$738,09 $9.11 6.46
GSP160HV.. 3 16.0 HP 230 Volt Three 65' $8.378,37
$1.236,81 $9.615,18
$554,57 $8,932,94
GSP160HV-4 16,0 HP 460 Volt Three 65' $8,378,37
$997.43 $9.375,80
$554,57 $8,932,94
GSP160HV - 6 16,0 HP 575 Voll Three 65' $8.378,37
$1.037,32 $9.415,69
6"
$738,09 $9,116.46
GSP160HH - 3 16,0 HP 230 Voll Three 65' $8.378,37
$1.236,81 $9,615,18
$554,57 $8.932,94
GSP160HH - 4 16,0 HP 460 Volt Three 65' $8,378,37
$997.43 $9,375,80
$554,57 $8.932,94
GSP160HH - 6 16,0 HP 575 Volt Three 65' $8.378,37
$1.037,32 $9.415,69
$957,53 $12.120.71
GSP300HV - 3 30,0 HP 230 Volt Three 65' $11.163,18
$1.675,67 $12.838.85
$630,37 $11.793,55
GSP300HV - 4 30,0 HP 460 Volt Three 65' $11.163,18
$997.43 $12.160,61
$630,37 $11.793,55
GSP300HV - 6 30,0 HP 575 Volt Three 65' $11.163,18
6" $1.037,32 $12,200,50
$957,53 $12.120.71
GSP300HH - 3 30,0 HP 230 Volt Three 65' $11.163,18
$1.675,67 $12.838,85
$630,37 $11.793,55
GSP300HH - 4 30,0 HP 460 Volt Three 65' $11.163,18
$997.43 $12,160,61
$630,37 $11.793,55
GSP300HH.. 6 30,0 HP 575 Volt Three 65' $11.163,18
$957,53 $17.714,27
GSP600HV - 4 60,0 HP 460 Volt Three 65' $16.756.74
$1.675,67 $18.432.41
8"
$957,53 $17,714,27
GSP600HV - 6 60,0 HP 575 Volt Three 65' $16.756.74
$1.675,67 $18.432.41
$95753 $17.714,27
GSP600HH - 4 60,0 HP 460 Volt Three 65' $16.756.74
$1.675,67 $18.432.41
6"
$957,53 $17.714,27
GSP600HH - 6 60,0 HP 575 Volt Three 65' $16.756.74
$1.675,67 $18.432.41
gedwin CONFIDENTIAL
pumps. !II C:?,ntract Holder INTERNAL USE ONLY
Effective 5/1107 - 3/31/l2
$95753 $1r "
GSP600SV - 4 600 HP 460 Vall ThreA 65' $17,55468
$1,675,61 $ .J-::
8'
$95753 I 1
GSP600SV - 6 60.0 HP 575 Volt Three 65' $17,554,68
$1.61061 ~,:" ,X~C ~~-
$1,356 SO $~'(.' ' ,. f, 4:
GSP900HV . 4 90,0 HP 460 Vall Three 6S $27,919.92
$1.83526 i~!'I
8'
$ 1.:<5650 I $"
GSP900HV - 6 90,0 H P 575 Volt lhree 65 $27,91992
$1,615,61 $",'
$1,306 5(: $~'
GSP900HH .4 9(:,Q HP 460 Volt Three 65' $2791997
$1,83526 $~5
6'
$! ,351 5C ,I'
GSP900HH . 6 90,Q HP 575 Volt Three 61:,' $27 919 9!!
$1,615,67 Ct"
$ i ,3565[, Ll', . <
GSP900SV - 4 90,0 HP 460 Volt Ihree IS $27,91992
$1,835 26 1,1',
10'
$1 ,?J5c .5(" t""
GSP900SV . 6 90,0 HP 575 Volt Three 65 $2791997
'GSP40SL-2HV 40 HP 230 Vall 3ingle 100' $3,271,55
3
'GSP40SL-2HH 4.0 HP 230 Vall Single 100' 1,3,510 94
GSP20SL-3 2 HP 230 Vall Thr8(~ 6c' $1.619 e,2
-'
$~7;' .73
$478 n
3" GSP20SL-4 7 HP 460 Vall Thf~;t-:' 6~; $ i ,619P,~
$37l '3
$57053
GSP20SL-6 2 HP 575 Voll Three $1.6198:
$9 i I (,j
$57(,: ,53
GSP60SL-3HV 60 HP 230 Volt Three 100 $3,271
$997 43
$570.53
3 GSP60SL-4HV 6,0 HP 460 Volt Threp 100 $3,271 5,5
$99743
$57[' c,.'
GSP60SL-6HV 6,0 HP 575 Volt lhree 100' $:J,771 5:'.
$1 ,OJ! 32
'9
gedwin CONFIDENTIAL
pumps. III ~9mracj: I;lolder INTERNAL USE ONLY
Effective 5/1/07 - 3/31/12
$570,53 $4.081.46
GSP60SL-3HH 6,0 HP 230 Volt Three 100' $3,510,94
$997.43 $4,508,36
$570,53 $4.081 .46
3" GSP60SL-4HH 6,0 HP 460 Volt Three 100' $3.510,94
$997.43 $4.508,36
$570,53 $4.081.46
GSP60SL-6HH 6,0 HP 575 Volt Three 100' $3,510,94
$1.03732 $4,548,26
$498]1 $4.097.42
3" .GSL30HV-2 3,0 HP 230 Volt Single 65' $3,598] 1
$837.84 $4.436,55
$797,94 $5.984,55
3" .GSL60HV-2 6,0 HP 230 Volt Single 65' $5,186,61
$1.236,81 $6,423.42
$446,85 $4,045,56
GSL35HV-3 3,5 HP 230 Volt Three 65' $3,598] 1
$997.43 $4,596,13
$446.85 $4,045,56
3" GSL35HV-4 3,5 HP 460 Volt Three 65' $3.598]1
$997.43 $4.596,13
$446.85 $4,045,56
GSL35HV-6 3,5 HP 575 Volt Three 65' $3,598] 1
$1.037,32 $4,636,03
$554,57 $5]41.18
GSL80SV-3 8,0 HP 230 Volt Three 65' $5,186,61
$997.43 $6,184,04
$446,85 $5,633.46
4" GSL80SV-4 8,0 HP 460 Volt Three 65' $5,186,61
$997.43 $6,184,04
$446.85 $5,633.46
GSL80SV-6 8,0 HP 575 Volt Three 65' $5.186,61
$1.037,32 $6,223,93
$554,57 $5]41.18
GSL80HV-3 8,0 HP 230 Volt Three 65' $5,186,61
$997.43 $6,184,04
$446.85 $5.633.46
3" GSL80HV-4 8,0 HP 460 Vall Three 65' $5,186,61
$997.43 $6,184.04
$446,85 $5,633.46
GSL80HV-6 8,0 HP 575 Volt Three 65' $5.18661
$1.037,32 $6,223.93
$55457 $5]41.18
GSL80HH-3 8,0 HP 230 Volt Three 65' $5,186,6 ]
$997.43 $6,184,04
3" $446.85 $5,633.46
GSL80HH-4 8,0 HP 460 Volt Three 65' $5,186,61
$997.43 $6,184.04
GSL80H H-6 8,0 HP 575 Volt $5,186,61 $446,85 $5,633.46
Three 65'
$1.037,32 $6,223,93
. GSL30 & GSL60 Require a Godwin Custom Control Panel for Operation, Panel must be purchased.
20
VI-CONSENT AGENDA
.. CITY OF BOYNTON BEACH ITEM 8.9
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetinl! Dates in to City Clerk's Office Meetinl! Dates in to City Clerk's Office
I8l August 19, 2008 August 4,2008 (Noon) D October 21, 2008 October 6, 2008 (Noon)
D September 2, 2008 August 18,2008 (Noon) D November 5, 2008 October 20,2008 (Noon)
D September 16, 2008 September 2,2008 (Noon) D November 18, 2008 November 3, 2008 (Noon)
D October 7, 2008 September 15,2008 (Noon) D December 2, 2008 November 17,2008 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM I8l Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDA TION: Request to approve the Arts Commission's recommendation (Exhibit A) to purchase two sculptures
from the Avenue of the Arts year long, on loan program for permanent display in the City. The sculpture, Rings of Promise by
Penny Collins at a cost of $14,000.00 (reduced from $28,000.00) and Seahorse Fountain by Frank Varga at a cost of
$20,000.00 would total a $34,000.00 purchase. In addition, the Arts Commission recommended approving an expenditure of
$6,000.00 to construct a base with electric and water for the Seahorse Fountain. The Arts Commission based their
recommendation on several criteria including: 1) Long term maintenance expense; 2) Artwork placement; 3) Budget climate
and 4) Public votes (Exhibit B).
EXPLANATION: The Avenue of the Arts program has allocated $50,000 out of the $100,000 Acquisition of Public Art funds
to purchase artwork for permanent placement in the City. The Rings of Promise is recommended to stay at its current location
on the pedestal in front of the Schoolhouse Children's Museum. The Library Board, Arts Commission and City staffagreed
that the area outside the north side of the new Library was an ideal location for the Seahorse Fountain. The unfinished
landscape area is proposed to be designed into a public courtyard. The artist will install the Seahorse Fountain on the base and
fabricate it into a working fountain for which it was designed (Exhibit C).
PROGRAM IMPACT: The artwork selected will contribute to the City's image and assist in the development for the "Town
Square" planning. It will fulfill the Avenue of the Arts program objective to attract visitors to the City's downtown core,
provide a showcase for emerging and international renowned artists, elicit social engagement and civic pride. The artwork that
was selected received the top two public votes.
FISCAL IMPACT: The Art in Public Places Program is funded from the 30% of the 1% fees collected on development and
redevelopment projects as mandated in the Public Art Ordinance No. 07-002. The 2007/2008 Art in Public Places program is
forecasted to collect a total of$139,093. Year-to-date a balance of$107,119 in fees has been collected.
The cost for the two sculptures and a pedestal would be $40,000.00 and if approved will come from the Acquisition of Public
Art account #151-2611-579-67-01. Attached is a 4-year Art in Public Places program revenue/expense document. The initial
program investment is expected to sustain itself in budget year 2008/2009 (Exhibit D).
ALTERNATIVES: To not approve the purchase of the two sculptures and one sculpture base for permanent placement.
EXIDBIT "A" A TT ACHED: Arts Commission minutes.
EXIDBIT "B" ATTACHED: Avenue of the Arts purchase criteria, public votes and comments.
EXHIBIT "C" ATTACHED: Seahorse Fountain purchase specifications and proposed placement.
EXHIBIT "D" A TT ACHED: Art in Public Places 4 year revenues/expense document.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
1
,
" 'i)
~~
City Manager's Signature f
) _ Assistant to City Manager ~
1 ubl/( /hJ-
Department Name City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORMDOC
Exhibit A
Meeting Minutes
Arts Commission
Boynton Beach, Florida June 26, 2008
1. "Sailfish" by Frank Ledbetter
2. "Strech" by Claudia Jane Klein
3. ''The Summer of Our Discontent" by Patrick Cochran
4. "Mind Blossom" by Michael Sonntag
S. "The Family" by Peter Otfinoski
6. ''Two Roads" by Dale Rogers
7. "Sirena" by Joseph Palumbo
8. "Opposing Forces" by Lisa and Phillip Trejo
9. "Jalepeno" by Gwen Tessier
The three alternates selected were "Family" by Cobert Collins, "Seeking Wisdom" by
Penny Collins, and "North Star" by Richard Beau Lieu.
B. Seahorse Fountain Pedestal and Location
Ms. Coles-Dobay distributed information provided by artist Frank Varga relating to the
"Seahorse Fountain." At the last meeting, the members selected the "Seahorse
Fountain," determining it worked well with the City's image, and was durable. The
members felt the piece should be relocated to the library grounds. To that end, Ms.
COles-Dobay conferred with Jeff Livergood, Director of Public Works, Craig Clark, Library
Director, and others with regard to landscaping and areas surrounding the library. The
intent was to create an intimate setting in a public space where the sculpture could be
enjoyed. The addition of Live Oaks, Palm Trees and benches would further enhance
the public space. The members were pleased with the rendering of the location
provided by Ms. Coles-Dobay. Suggestions by members for added shading to the space
would be discussed at a later date.
Ms. Coles-Dobay noted the cost for the "Seahorse Fountain" was $20,000, and the base
was estimated at $6,000. She requested a recommendation from the board to move
forward with the purchase of the "Seahorse Fountain" and the base, and placement of
the artwork on the library grounds.
3
Exhibit A
Meeting Minutes
Arts Commission
Boynton Beach, Florida June 26, 2008
Motion
Ms. Wolf moved to go ahead with the purchase of the "Seahorse," pay the $6,000 for
the base, and for its location. Ms. Richman seconded the motion that passed
unanimously.
VIII. Opus 14
A. Maintenance and Purchase Recommendation
Ms. Coles-Dobay provided artist Rick Beau Lieu's proposal for the purchase of "Opus
14" for placement at Oceanfront Park. A copy of the proposaf is on file in the City
Clerk's office. The Arts Commission previously provided direction to negotiate the
purchase of the sculpture and discussed durability and maintenance requirements. The
board had previously recommended the artwork be inspected quarterly, waxed and
covered with an epoxy coating. The preferred course of maintenance was waxing. Mr.
Beau Lieu has agreed this should be done on a quarterly basis. Recreation and Parks
would assign a person to wax the sculpture and would be taking over the maintenance
as well. Insurance was estimated at $300 annually. If the members were in accord
with the proposal, Ms. Coles-Dobay suggested a recommendation be made to move
forward.
Motion
Ms. Moeller moved to purchase the "Opus 14" sculpture. Ms. Wolf seconded the motion
that passed unanimously.
IX. Development Projects
A. Pantry Mural
Ms. Coles-Dobay advised the project was brought to the Arts Commission on a
voluntary basis. The Pantry is located at 206 S. Federal Highway. Gloria Bowden, the
owner of the building, would be appearing before the CRA to request a commercial
fa~ade improvement grant to add a mural and other enhancements to the front of the
building.
It was requested the Arts Commission review the concept and determine whether the
cost to Ms. Bowden was favorable. Ms. Bowden selected the artist, Dana Donaty, who
had also painted a mural on the Delray Camera Shop. The artist would paint the mural
on "Signa bond" aluminum panels, using UV paints with a protective UV finish. A
conceptual drawing was provided which featured a mini "Old Farm Store," TIki Hut,
beach scene and brightly colored flowers. The members favored the concept and
believed the price for the mural, $8,000, was excellent.
4
Exhibit A
Meeting Minutes
Arts Commission Meeting
Boynton Beach, Florida May 27, 2008
It was asked whether the percentage of fees for permits applied to residential as well
as commercial development. Ms. Coles-Dobay advised the fees excluded single-family
homes on infilllots.
Ms. Coles-Dobay advised the 1% fee for Oceanfront Park was $21,000, rather than
$2,100 as reflected in the report.
The question was raised as to who would be responsible for leasing vacated buildings,
and it was noted the owner of the building would be the individual who would lease the
interior space.
It was noted the members should be aware of the funding status prior to making
recommendations, and that perhaps the reports prepared by Ms. Coles-Dobay should
be provided monthly. Most of the members agreed quarterly reports would be more
suitable. Recommendations could be made to the City Commission once the funding
status was established. When recommendations were made to the City Commission, an
agenda cover sheet was provided reflecting the accounts from which the funds were
generated, and the cover sheet was signed by the City Manager, Rnance Department
and Legal Department.
VIII. Avenue of the Arts
A. Recommendation to Purchase Avenue Artwork
Items to be considered when making the recommendation included tax revenues,
budget shortfalls, budget balancing and press reports. Public perception should also be
considered. Residents were asked to vote for their favorite sculpture to assist the City
in purchasing Avenue of the Arts artwork. Public perception was that taxpayer dollars
were paying for the sculptures. Therefore, it was important the public be made aware
that the Art Commission's funds were generated by the ordinance, and not the City's
general fund. An article by Mitra Malek, staff writer for the Palm Beach Post, pointed
out the development projects paid for the purchase of the artwork, and the City's Public
Art ordinance required the collection of 10/0 on new construction, with 30% of those
funds paid for programs such as Avenue of the Arts.
Ms. Coles-Dobay noted one of the functions of the Avenue of the Arts program was to
provide artwork on loan downtown which would generate visitors and stimulate
revitalization. Artists participated in the Avenue of the Arts on-loan program, as they
were aware the program would be purchasing some of the artwork. Knowing this,
some of the artists reduced the price of their artwork. For example, Penny Collins
reduced the price of Rings of Promise from $28,000 to $14,000. The artwork displayed
on the avenue was also available for sale to the public, and 10% of the sales would be
5
Meeting Minutes
Arts Commission Meeting
Boynton Beach, Florida May 27, 2008
paid into the program. Ms. CoIes-Dobay provided a chart which included information
relating to the artists, artwork, the public voting results and maintenance requirements.
Other considerations included permanent placement of the artwork and the timing of
the recommendations to the City Commission.
It was noted the 2007/2008 budget reflected a negative balance of $27,000; however
the $116,000 allotted for expenses included the $50,000 to purchase the artwork. The
program was not required to spend the entire $50,000. It was stressed the City
Commission was mindful that the program was new and as such, would not always
reflect a negative balance, especially in light of the anticipated projects.
Discussion ensued regarding the artwork submissions. Board members were impressed
with Frank Varga's Seahorse Fountain, $20,000 (which included making the sculpture
into a fountain), and felt it should be relocated in front of the library. Additional costs
for plumbing and a concrete pad would be necessary to relocate Seahorse Fountain.
Ms. Coles-Dobay would ascertain the additional costs and bring this information back to
the board. She also noted if the members wished to go forward with the purchase and
relocation, approval would be necessary from the Library Board.
The members were also impressed with Penny Collins' Rings of Promise ($14,000), but
believed the Seahorse Fountain was more in keeping with the Boynton Beach theme.
Chair Ready noted the board could recommend the purchase of both pieces, which
would total $34,000. If purchased, there was consensus for Rings of Promise to remain
at its current location.
It was suggested to include in the board's recommendation to the City Commission an
acknowledgement that as the purchase fell within the budgeted amount but exceeded
the amount currently in the AIPP account, the board would like to recommend the
purchases if the Commission was willing to advance monies for the project.
Motion
Ms. Arflin moved that the board include in their recommendation to the City
Commission the verbiage that the purchase falls within the budgeted amount but
exceeds the money currently in the AIPP account, and if the Commission was going to
advance monies for this project, the board would like to recommend the purchase of
Seahorse Fountain and Rings of Promise. Ms. Wolf seconded the motion that passed
unanimously.
Motion
Ms. Wolf moved that, as Rings of Promise was already in place, the members liked the
piece, and received favorable reviews from residents, the board go ahead with the
6
Exhibit A
'Meeting Minutes
Arts Commission Meeting
Boynton Beach, Florida May 27,2008
.- ... - __'. _.....--........."",:tiE~';.-
purchase of Rings of Promise and leave it in its current iocation. Ms. Lentz seconded
the motion that passed unanimously.
Motion
Ms. Richman moved that negotiations be opened to acquire Seahorse Fountain and if
possible, that it be moved to the Library area upon approval of the Library Board, and
to find out what it would cost to move it, as well as the costs for the pad and
installation. Mr. Slocombe seconded the motion that passed unanimously
B. Selection of New Avenue Artwork for 2008! 2009
This item was postponed to a future meeting.
IX. AIPP'Master Pian Detail Discussion
A. Public Art Sectors
Ms. Coles-Dobay Roted this item was continued from the last meeting. She prepared a
chart identifying with an "X" Public Art opportunities in various sectors of the City that
were designated at the last meeting. The checkmarks indicated areas where Public Art
was planned or already existed. The Federal Highway corridor was identified as
northern and southern City boundaries, and touched upon the different cultures,
history, and hidden jewels.
Jaycee Park would include interpretative Public Art markers which, through site
interpretation and planning, would create a holistic experience that would inspire
visitors to understand estuary ecology and its connection to the Gulf Stream ecosystem
and Boynton Beach's fishing and cultural heritage. The information provided would set
the stage for areas to be considered in the master planning.
It was determined Seahorse Fountain and Rings of Promise were relevant to the Town
Square sector. Members suggested focusing on identifying areas ror speCific iocations
for t'1e pieces and then prioritizing, beginning with areas already established, such as
the area in front of the Schoolhouse ChiidrenlsMuseum and Town Square. Chair Ready
noted that Town Square was within reach, as RFPs and RFQs were going to be solicited.
It was suggested something be done with the amphitheater, which could serve as a
forma! sculpture and tied into a cultural canidar recommended by EDAW. p..s part of
the project, the developer would be required to pay a 1 % fee, which could help pay for
the amphitheater and turn it into Public Art.
The members aoreed Town Center was within reach and the most loalcal Diace for
- - ,
de\ie!Oprnent to be.grn. r't-.t".--n!\ _. n __....4 ...k..::::::r; --.-\__! ! t~ . '. r" 0" ~ _ . r' .
~~:::Ol t r-..ve. Hlc. Cl'i'oJ \,.t~""; rcu~!~! !"1!gn\^.:ay ,-orr~aor L.ouro a:so De
7
Meeting Minutes
Arts Commission Meeting
Boynton Beach, Florida May 27, 2008
considered. It was also suggestedt in addition to Public Art, educational components
and public events be considered. A kinetic art event would be suitable for the Federal
Highway Corridor and possibly, the Renaissance.
Further discussion would continue on this item.
B. Plan Workshop date, Saturday, June 14, 2008, 10:00 a.m.-2:00
p.m.
There was consensus to hold the meeting on Saturday, June 14, 2008 from 10:00 to
2:00 p.m.
X. Unfinished Business
A. Opus 14 Maintenance and Purchase - June 26, 2008
Ms. Coles-Dobay distributed information provided by Rick Beau Lieu relating to the
Opus 14 Sea Turtle sculpturet including maintenance requirements. Ms. Coles-Dobay
would also obtain the opinion of a conseNator regarding the proposed maintenance
and provide this information at the next meeting.
B. Arts Commission Duties and Responsibilities Update -
June 26,2008
This would be discussed at the June 26, 2008 meeting.
XII. New Business
None.
Adjournment
There being no further business to discusst the meeting properly adjourned at 8:42
p.m.
') . f)l
~~
Stepha Ie D. Kahn -
Recording Secretary
061808
8
/'
m
><
~
-.
C'
::+
m
"Seahorse Fountain" by Frank Varga
"Rings of Promise" by Penny Collins NW corner of Library In unfinished landscaped area
Schoolhouse Children's Museum (currently on pedestal at NE 4th and East Ocean Ave.)
Exhibit 8
,---- ---- .~._---- -.... - - ___ ._____.._w_ ._-~-- . - ---------------- --- - - ---- -------.----- .-----
IAvenue of the Arts - Purchase criteria
.._-- ----- --- --- ------------ ----------
Artwork Size & Location & PUBLIC maintenance
Artists Name Name Wei,aht base size material Value Base VOTES
Penny Collins Children's
Collins Studio Schoolhouse Museum 24.5"
879 Rambling Dr Circle Rings of Promise 8' x 4.75' x 129 E. Ocean Ave. 2008 $2&;OOG bronzeplate Two times a year wipe off sculpture and spray with good clear iacquer,
Wellington, FL 33414 " A commitment to 3.75' Existing pedalstal gold silica bronze $14,000 3/8"thick 4- 15 4 man hours, Approximately $150.00 per cleaning $300.00 yearly,
793-3182 793 8685 fax one another" 500tbs 2" holes for
cell 281-3847 Large pad bolts
corbert@bellsouth.net 6'square x 6" thick
City Hall 28" diameter
Wave Factor stainless
Cobert captured the 9' x 3' x 3', 100 Boynton Bch Blvd. 1986 316L Stainless $+8;OOG steel plate Clean sculpture, lightly sand then spray with good clear lacquer spray
Cobert Collins movements of the 300tbs East of City marque & steel bronze $10,000 5/8"thick 4- 4 paint 2 times a year. Estimated 16 man hours. Approximate cost $
beautiful ocean Large pad 2" holes for 300.00 each time $600.00 yearly.
6'square x 30' thick bolts
Claudia Jane Klein Eve would need to be cleaned and re waxed every year with a
426 North 0 street, 24.25" square very special wax that has UV and environmental protectorates. It
Lake Worth FL 33460 306 Ocean Ave. steel plate 1/4" would lake a couple of hours, Claudia would do the maintenance for
Eve East side of right of the cost of the wax and my time abC'ut $350. If this is done there should
5822425 F547 0509 " Balanced within 8'x2.5'x1 ' way to apartment 2004 welded steel $12,000.00 thick with 4 5 not be a need for any major work. Existing finish should be fine for at
319-5303 cell the Universe" 300lbs driveway Large pad 1/2" holes least 15 years. Any repairs at a minimum cost The sculpture
claudiajaneklein@ 6'square x 30" thick 2.75" from can live indefinitely well maintained and free of rust. The best time to
bellsouth.net each comer schedule the work is after hurricane season and into Nov,
claudiajaneklein.com
Tom Brewitz
ComerMark Gyra Marina Entrance
2835 Sterling Ave So., "Inspired by a 110NE6thSt ~ ! 22' diameter Artist would clean the sculpture and put an automative clear coat.
Newport, MN 5119 musical jazz 12' x 6' x 2' grassy area near 2004 kinetic stainiess , I steel base 3 Artist recommends that this should suffice for the life of the sculpture
651-458-6893 group's rhythm and 250lbs sidewalk steel $15,000 I 4-112' holro but the artwork should be examined periodically and apply the clear
651-253-3699 cell Large pad coat spray bi-annually.
tbrewitz@comermark. motion. 6'square x 30' thick
Com
f
Beth Ravitz -
2007 three Powder 1/4" Powder Coated Aluminum, powder coated DOT pole. f:ach cat is
11831 Highland PL, Feline Foliage 135 E. Ocean Ave coated 1/4" aluminum attached to an aluminum tube by a bolt. The nut is to be spot weldEid
Coral Springs,FL 33071 A whimsical feline 12' x 8' x6' west of 1st Ave & cats bolted to 6" dia ~ 2' x 2' 1/2" on site if sculpture is purchased. (Currently the nut is secured by a
954-701-2118 Tree Sculpture for 400lbs Ocean galvanized 8'h pole $10,000 Steel wI 4 6 silicone coating) Each aluminum tube fits into a sleeve welded to the
bethravitz@aol.com cat lovers" . small pad by 1/2" wrought iron holes base "tree trunk" of the sculpture. The tube and sleeve are secured by
www.bethravitz.com 6'square x 16" thick metal "branches". a thief proof screw. Two of these are screwed into each of the 3
Steve DiLeonardo Veteran's Park sleeves.. Powder coating should last 10-15 years before it needs to
4036 Floral Drive, Fire & Rain 100 NE4th St. 2006 Aluminum be re-done. If the colors appear dull, the animals should be washed
Boynton Beach, FL The flame comes up 6'x 2' x1' grass in between coated with acrylic $a;4OO 3/16" with a sponge and the same cleaning agents used to clean a car.
w/base urethane on powder aluminum plate 4 -"~""-"--"----"....--.._-------.....-----_...------_............---......---...-..
33436 into a raindrop bench and flagpole $2,900
572-5402 shape 100lbs Large pad coated aluminum 16" x 24" Clean with soap and water every six months, apply
740 4950 fax 6'square x 30" thick base Carnuba wax approximately 1/2 hour man hours $7.00
for a 10 vear suoolv.
Genevieve Steel
P.O. BOX 531432 412 Ocean Ave. Watersteel is fabricated in steel. The beauty of this is that there is little
Lake Park, FL 33403 6.5'x 3' x Right of way in front of $e,OOQ maintenance. It will patina over time into a deep, rust, burgundy, color.
ceIl561.667.4202 fax Water Steel 2.5' Robin's Nest 2007 rusted steel $1,000 3 The maintenance I recommend, is maintaining the mounting and bolts,
925.666.4202 200lbs Large pad -$500 that secure the sculpture to meet hazardous winds; as well as a yearly
dragonwaterproduction 6'square x 30' thick $500 cleaning, with water, dove soap, and a wet rag, to remove dust, bug
s@yahoo.com remains, etc.
Frank Varga $20,000 a) On-going maintenance of artwork: The sculpture should be waxed
Varga Studio 480 E. Ocean Ave. once per year. Estimated labor one hour. Materials cost $5.00 for a
296 NE 6th Ave, Delray Pedalstal on 1997 Caste bronze, includes 24" diameter can of wax.
Beach, FL 33483 seahorse fountain 6' x 3' x 3' Ocean & 4th Can be made into a costs to b) Cost of anticipated replacement parts and average lifetime: No
200lbs 1/4" bronze 45
704 1199 Large pad fountain. make It into plate replacement parts. Lifetime 50+ years
stevesokoI1@bellsouth. 6'square x 6" tick an operating c) No anticipated major maintenance.
net fountain
Richard Beau Lieu City Hall
Boynton Beach, FL 100 Boynton Bch Blvd.
beaulieustudios Chambered 7'x 6.75' x Seacrest side in 2006 $le;GOO 25" diameter Washed with soap and water yearly. Coat with UV wax developed by
2'
@aol.com Nautilus landscaping Painted Welded Steel $10,000 3/4" steel 5 Ron Young, Escondito, CA called Sculpt Nouveau. This material costs
www.artmajeur.cOml 4001bs. Small pad $60.00 per gal that will last up to 4 years and services many
sculptors57 6'square x 18" thick applications depending upon sculpture surface area. It's a superior
Richard Beau Lieu Civic Center protection barrier that far surpasses anything on the market today.
Boynton Beach, FL 128 E. Ocean Ave. Painted sculptures would have to be repainted every 6-8 years.
beaulieustudios 6.5'x 3.33'x Landscaping east of 2002 $15,000 20" x 20" 1/2" Painting can be easily o\done on site in a few hours time. Beau Lieu
Luna Tuna 2' sculpture studio will repaint the piece for $400.00 includes materials
@aol.com entryway Painted Welded Steel Not for sale steel 2
www.artmajeur.coml 2501bs. Small pad and labor.
sculotors57 6'souare x 16' thick
(ti;J7 C.r:t~1f- p#A-f:, V~tfy:J~ ~ EJthibitB
(?,7tJL~ ~ A'tJ~vI(;U'f ff /'
. . ..' ~ f //*-JZ. ~C?=:fJ /cYr::tc;2..L) dr
I k ;.4- .> #r ?c::~~~
?'i . I~//
Q ~{~ ? A/t'~ ~/r
~c?~~ .
7hp/ /~pc&. JP~~ ~~-
J3/7/~<?~ ~r (~~~a/ A-a~~)
:r R~ j?~~~ ~ ~/~7 ;:J /5
-ry/f' ~ ~7,. 1- ~e-Z-I ~
t/dj/ /~ /~r~Y /"u ~ )
T/ ~ L-rpe.
~PJ? /~#~/ .
X ~~~p/~ ~~,
~/H1lP~r ~// .' y
/e- ~r /p
ra4! //l,k~. ?y~/P (
-vtA!::-. j;r/-e. ~ /;:; ~~~dI/
;ifrfi k 'rvt.. f/ ~~
~ c7 ~ F'?/ ~fl ~/.A
7c4~6-C:; ,
~~. ~ ~ft4~-0--
~e ~. #~ .-:::r:: . tV'~r'
J- /3r- 2-CJd cP-
~ll;dO; fil:Cr2/tleo '(~ / S /)0(( Cf' /(;0
rflff /i(/I-/{; :t A/(f;(/O&(C /F ~/(/r.& D c;
~
. er'7( IT/tl( r!1!/'"Ck.pP 17 d 41. 1" ?)4PE-
I/u ~j/( 6;fJ(, 6 F jcJ C1 / PloTS .......-:- ;?Efi P
.to
1ile ffRiP1/#b / (v ~lIf .. 6J"/p S -r447
:i rJf;4{/f ~fJc(/!'cte(J. 'lute/f t4-(f'l/dLJ
f{A-~I!.~f-t Jl)/lJ /.~ ~:;:?(JI(/.3/~/f RfL //-115
, -tlI-f(!P (/j /JcJ
( ;U CcJ f1 (?~ 7e (Ue e;. py'C t{ s (' .---".
Nf2-
L/t (~ K//'U j) d r-: II/(',j f1. PI" 7<:, t/c ~. :1 F T/j'{' i
- T C4- /Jf1 ~f?1 /r ff(r-)f~ ?!e r r /If 11 cJ q r 0 F
ftt/3Ct'C se/C{/rCf. hlf 1(#/'( {? j/~c{c("~ J?;L I c: C(' (! f' S
I 'Iv a t{ (l, ~ (/(1 e- /./ 110 1./ 1 ,. .7 F ~ 04S () ,1/ e of
-r /f~ r e:. A It r (! d J,/7 tr r' p q 7 ~ r€ :) ( ::r l.U d {;fC () '1se
G0(( ~~~P. /u!f4-7 iJ/S' C(2;;cf -- Se ;0 p 0 ~1 7
d- :1../
~L(cl-f ;t- Ree for Ctet4P pf1-r' ~ ? /IJ ~ \v ( ';'f
, ,
Ci? Joe /0 ('
?,<:f- f ~ to Y r#{/-(,
~Di~P~?'cX fC(
-:5> ..(2 <f
Exhibit 8
April 24 Sherman. he seems to be putting promotional and
Nancy Mato [nmato@fourarts.org] presentations together and thought he might be of help t'"
Of the sculptures shown, I prefer Seahorse and you in some projects.. I also gave him Rick's name and
might be able to help promote his gallery,
Gyro. Claudia
Thank you,
Stan and Barbara Cook would like to submit our vote for
Nancy Mato Frank Varga's Seahorse exhibit No 8. Thank you.
Barbara Cook
Executive Vice President
The Society of the Four Arts HI Deb,
2 Four Arts Plaza
Palm Beach, FL 33480 Winner: I vote for #6 Klein
Ph: 561-655-7227 Fax: 561-655-7233 Runner Up: #8 Varga
Sharon Koskoff
I am listing the following votes in orders one Home Studio 561 276-9925
through three.... Cell 561 699-7899
1. Rings of Promise BySharon.com
ArtDecoPB.org
2. Eve
3. Fire and Rain We vote for Rick Beau Lieu's #2
Hope this helps.. Sculpture as our favorite.
Thanks, The decision was not an easy one ALL
Heidi Lindquist the sculptures are wonderful.
h Iivesay@bellsouth.net
vote: Gloria & Harry Waldman
Rick Beau Lieu's "Chambered Nautilus" tickles Ffi Deb.
my brain.
Steve [ l.Jote for # 3. . . q( COUl:fe it ~f the mo.l,+
nussdos@yahoo.com i!."Pensive. . . S017J'/
Hey, I wanna vote for the avenue of the arts. Ka tlH , Biscuiti
-- -.'
First place: Luna Tuna eRA Special Events ililanur.;er
. '
:; 6 J - "7 ~ 7 _ ~J:; 6 ,not ; I "l
,"-,- _ _ ,....1 i ~_'*'-. <oi--...~':'. ,_ '" ~
Thanks, now I feel better. f :;6 t_ "7?7_ij~~
J...... 1 " ~j I ..... _ _- (
Suzette ' . ::; 61-44 :; - ~H) '77;,
~ <lO ....' . ",-' _ ,...-""
\\7W\V: bovntonbeachcra.com
Hi Debby
Just got this from Rick. Weill have to vote for myself as I
would love to sell Eve..... ,even though I like Rick's From: RiversJ @ci.boynton-beach.fl.us
work........1 also want to thank you for coming to the Subject: Love the cats! and the kinetic om.
Opening night. It sure was some event......... something
like getting pie in the face.!1 did meet a photographer that on Ocean Ave
shoots for the Wellington life style magazine. Ray
1
Date: May 6, 20083:49:39 PM EDT Unfortunately the most expensive, but I think it's
-he rings of promise piece is my favorite. symmetry allows the versitility for placement at many
locations downtown, and it being more realistic and
Gorgeous! simplistic than abstract, with the right amount of detail,
contributes to the active environment with more
Thanks for all your help and insight this motorists passing than pedestrians right now in most
locations downtown. I tend to lean toward more
morning. abstract art with formal geometric shapes (such as
Chambered Nautilus) but the "Rings" meets the criteria
mentioned above.
Mike
RumpfM @ci. boynton-beach. fl.us
Subject: My vote for Art - Rings of Promise
Respectfully, My vote is for Luna Tuna..
Stephanie H. Slater Craig B. Clark, Library Director
Public Information Officer
Boynton Beach Police Department Office of Media Boynton Beach City Library
Relations 208 S. Seacrest Blvd.
561.742.6191 office Boynton Beach, FL 33435
561.436.4806 cell (561) 742-6380 (v)
Debby, (561) 742-6381 (fax)
From: WileyC@ci. boynton-beach. fl. us
I vote for the Rings of Promise Subject: Art
sculpture! Date: May 11, 2008 4:59:45 PM EDT
To: colesdobayd@cLboynton-beach.fl.us
Thanks, I do not think any more art should be
purchased.
1(atli{een Zeit{er, City PCanner Debby,
Office: (561)742-6263 While they are all awesome and have truly
Pa~' (561)742-6259 helped make Boynton Beach a more
zeit{erk @ci. 6o-vnton-6eacli:f[ us interesting and fun place to be, I vote for
Rings of Promise. This was my favorite from
the first time I saw it. I love what it stands for
Feline Foliage - This is the perfect artwork for in front of - can you tell I'm a romantic at heart??
the Museum.
Joyce Coste[Co You have done an amazing job in educating
}1.dministrative )1ssistant everyone and helping to make the City more
City of CBoynton <Beach beautiful - I'm glad you hung in there!
:;ity ?vtanager's Office Here's funny story... I was doing a walk-
561-142-6013 through for final inspection of our FEMA
561-142-6011)"az grant for hurricane window coverings at City
costeffoj@ci. Goynton-Geac!i.f[ us Hall a few weeks ago, and as I was showing
2
Exhibit B
the inspector around the West Wing, I came I vote for "Rings of Promise""
around the SW corner and "POP" out of
nowhere was the Chambered Nautilus! We
both were surprised - I have driven by that Sherry l. Miller
area and never noticed it -always too busy Human Resources i\naiyst
thinking about where I'm headed. It's good City of Boynton Beacr:
to slow down and walk sometimes so we Ph ~. ~ ,...... -0 V" 1"'270
can drink in all you have given us. I ant:. ~o i-I L.rc:-o f
r- ~rc~ -4'-' '"'''74
rax: bo ! -I ~-b~ /.
Thanks, Email: millers@ci.boynton-
Debbie beach. fl. us
I ';:' · ,
,IL':..-L";C L'(;7?lVI()er' tIlE:' ('l711I!'YJJ711?C-'l7f /)(}T(}!'\.;
c'"}....i;71,f"'1cT t/"'r/c ',}ll-1L!~'l f}t" .'l!I~' /f1+:(/-/-7111<"I,17t',' From: CrawfordCh @ci. boynton-beach. fl. us
.,I,...l-i _, .,J~.l ,__" t 'ilL '_" L. ,t ......1 ,_I <:.....-1L :~t!~~;'.i,;
Subject: This one gets my vote.
Debbie Majors, CPRP Date: May 7, 2008 10:33:48 AM EDT
City of Boynton Beach To: DobayD @ci. boynton-beach.fl. us
P.O. Box 310
Boynton Beach, FL 33435
(561) 742-6241 voice
(561) 742-6238 fax
mal orsd0>ci. bovnton-beach.f1. us
-
Member, American Association of
Grant Professionals
Debby,
I would like to vote for the Rings of Promise
artwork #3 in front of the Children's
Schoolhouse Museum.
Sharyn M. Goebelt, IPMA-CP
Human Resources Director
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, FL 33425-0310
Phone: 561 742-6277 Fax: 561 742-
6274
3
From: miss dumas04@yahoo.com From: stcook@mindspring.com
Subject: Avenue of the Arts Subject: APP vote
Date: May 9,200812:20:35 PM EDT Date: May 11,2008 11 :19:17 AM EDT
To: colesdobayd @ci.boynton-beach.fl. us To: colesdobayd@cLboynton-beach.fl.us
\My vote is for "Ring of Promise" by Penny I vote for "Water Steel" by
Collins. Genevieve Steel.
From: trac8198@bellsouth.net From: JOWELDO@aol.com
Subject: vote for arts Subject: Public Art Vote
Date: May 9, 2008 10:43:53 PM EDT Date: May 11,20084:53:33 PM EDT
To: colesdobayd @ci. boynton-beach .fl. us To: colesdobayd @ci.boynton-beach.fl. us
Reply-To: trac8198@bellsouth.net
Hello, I cast one vote for Frank Varga's Seahorse Fountain.
Thank you for all the wonderful art work Bill Weld
on display in our beautiful city. Boynton Beach
I have two favorites: "Fire & Rain" and From: sg6183@yahoo.com
"Wave Factor".
Subject: avenue of the arts
Thank you, Date: May 12, 2008 5:58:59 PM EDT
Kerstin Tracy I vote for the "seahourse fountain"
from: mattgnyc@aol.com Sandie
Subject: public art Feline Foliage & Seahorse Fountain.
Date: May 11,20088:47:30 AM EDT
Helena G. Fallon
Hello - I rec'd your flyer in the mail with my 146 SE 7th Ave., Boynton Beach,FL
water bill. It inquired about our perception of 33435
the public art and, specifically, whether it
inspired us. The short answer is, "no". These Debby Coles-Dobay,
steel, modem art monstrosities are ugly. I'm all
for public art, but how about exotic plants, My mom, Mary Delaney wished to
gardens or something truly beautiful like that?
There is no better "artist" than Mother Nature Vote for #1, Wave Factor, and to
and., honest to God, who really enjoys these invite you and other members of
metal "modem" sculptures? They look like a car the City to this reception as
wreck turned upside down. Yecch! well as the exhibit. Thank you!
Thanks for the opportunity for feedback @
'-1att Gilbert
4
Exhibit B
From: linwir@bellsouth.net most treasured asset (the beach) AND Rings of Promise
Subject: Favorite Sculpture in Boynton -- as a reminder that
Date: May 13, 20089:30:31 AM EDT it is our people who must help each other rise to the
challenge to keep the
I would love to vote for the gorgeous Seahorse circle of life turning.
Fountain Sculpture by artist Frank Varga in Hopefully these thoughts have inspired whatever judges
Boynton Beach. That sculpture really gives you are bringing their
the feeling of Florida. The other modern wisdom to bear on this opportunity.
sculptures are great also. Thanks kindly,
Anyone can do modern. Can't wait to see the Sigrid
new sculptures.
Thanks p.s., Last fall, I actually saw my first seahorse in the 12
-- years I've been
Linda and Ron Wiringer here -- in 5 feet of water at the south end of Gulfstream :)
WOW!
Mona Vie will allow you to Magnificent!
GET HEALTHY & GET WEALTHY
linwir@be/lsouth.net sigrid grimm@nccLcom
www. mymonavie. com/anti aging powers
NCCI Holdings, Inc.,
901 Peninsula Corporate Circle, Boca Raton, Florida
From: Sigrid Grimm@NCCI.COM 33487(561)893-2054
Subject: vote on Avenue of the Arts pieces From: borlier@bellsouth.net
Date: May 14, 2008 7:55:55 AM EDT Subject: Art in Public Places Vote
Date: May 13, 2008 8:39:58 PM EDT
Hi! I want to place my vote for # 2
Boynton Beach has something sooooo special. You can't Chambered Nautilus
Thanks,
even get it way down
in the Keys. It has LIFE on the ROCKS.
Ruth Sorlie
No, it's not a fancy drink. It an amazing magical world of
natural wonder John Bradey
starting in KNEE DEEP water just offshore! The rocks
offshore Boynton Sun sentinel article
Beach, from the inlet down to almost Delray have vote for seahorse sculpture, frank Varga.
magnificent biodiversity
-- coral, plants, fish, crustaceans... Amazing displays of From: linwir@bellsouth.net
vivid color and
life right there in crystal clear water. So close to shore a Subject: Seahorse fountain
little kid can Date: May 14, 2008 9:21 :30 AM EDT
see it and be amazed. This magic abruptly disappears Ron Wiringer would like to vote for the Seahorse
when you get to Delray Fountain by Frank Varga
Beach and anywhere further south along the shore.
Nothing but raw rock with I am voting for the Seahorse Fountain
algae or dead remnants of life there. What Boynton has is
special, unique Sculpture by artist Frank Varga.
and warrants stubborn and steadfast protection. I1nrZrsdtf' rr'mllgl'l'
It is for this reason that my vote goes to both the Donald K. Porges. CPA. LLC
1880 N. Congress Ave. Suite 215
Seahorse Fountain -- as Boynton Beach, FL 33426
a reminder of what precious and fragile gift we have in the Phone (561) 737-5568
shallows of our Fax (561) 737-5569
5
From: Ppubbaa@aol.com On May 15, 2008, at 8:33 AM, <Shellaiean@aol.com>
1ubject: Vote wrote:
Hello Debby,
Date: May 13, 20089:11 :59 PM EDT
Hi Debbie, I don't envy your job at all. After seeing on the
I really like the Seahorse news and hearing the city complain of lack of
money to run this town it behooves me as to
Fountain-Location 8. why in Gods green earth would any town want
This is a great idea for to spend tax payers dollars on out door "art"
work. That is such a waste of money.
beautifying Boynton Beach.
Keep up the good work. Don't get me wrong because I do enjoy art. But
looking at these sculptures scattered around
Patty town...art is not a word I would use in most
cases. My other thought is an artist should be
inspired to DONATE their works so all can see
From: drrobertlawrence@yahoo.com what they consider to be art and if the city
Subject: art work in boynton beach wanted to do anything it would be to MAYBE put
Date: May 14, 2008 1 :57:29 PM EDT a plaque at the base of the art stating the name
I would like to see art work-(drawings) on it has been given and credit to the
buildlings that are unattractive in boynton artist...PERIOD!!! To spend tax dollars to
beach. purchase this stuff...1 don't think so scooter!
example- Boynton post office on Seacrest blvd. In myoid home town in order to save money
they allowed the high school art classes to paint
diane lawrence hydrants, garbage cans, benches, the sides of
blighted buildings with beautiful works of FREE
Debby, art. The whole city just popped in color and
affordable art. Hummm....did this city even
I'd like to cast a vote for the Seahorse think about doing something like that??? I just
Fountain Sculpture by Frank Varga, please! wonder?
Thanks! I know the city keeps stating that the CRA is a
separate entity but when it's run by our Mayor
From: KBell@theitem.com and commissioners it's not that separate than
Subject: Vote this city at all. The rate of money that the CRA
Date: May 15, 2008 11 :26:04 AM EDT is blowing through is mind blowing!!!!!!!! One of
the biggest waste of money is that stupid trolley!
Ken Bell Does the city not know that there is a bus
service already and taxi services as well????
City Editor
The Item Doesn't the city know that it's SLOW season
20 N. Magnolia St. and to see these trolleys all over town, most of
Sumter, SC 29150 them empty and watching the gas just being
Phone (803) 774-1225 burned up...insurance cost, employee pay all
being wasted is enough to make most of city tax
payers us sick to our stomachs! ESPECIALLY
when we are being told stories of OH POOR
BOYNTON...not having enough money for
6
Exhibit B
services so they need to raise taxes and cut From: innetl@bellsouth.net
services. Subject: Voting for Art
Date: May 15, 20088:13:32 PM EDT
Has President Bush had private meetings with #l--Chambered Nautilus
the Mayor on how to run a town in the #2--Wave Factor
ground...since the President has done such a #3--Seahorse Fountain
find job with running this country in the
ground?? Oh GOD please say NO! But it From: gina0428@bellsouth.net
makes a person wonder just who is being a Subject: Vote - Art in Public Places
leader for this town and who is really RUNNING Date: May 17, 2008 9:34:13 AM EDT
this city into the GROUND! I can't wait for the I would like to cast my vote for Feline
day when this current Mayor is gone...he has
not done a service to this city and to have him Foliage.
as the head of the CRA is just another example
as to no checks and balances being in place Georgina Johnson
and a city run amok!! ENOUGH ALL READY! 1306 S. W. 24 Street
Please share my letter with who ever needs to Boynton Beach, FL 33426
know how MANY of us city residence feel. From: bird mike@comcast.net
We've had enough of this Mayor and all the
stupid approvals for the over building and the Subject: Vote
bust of this real estate market and depressed Date: May 17, 20089:03:31 AM EDT
city economy. If you keep running people out Debby
of a town because they can't afford to live Please accept this vote for number 8 the seahorse
here then finances go down...DUH....basic foundation,
math, it's just BASIC MATH!
regards
Very sad city home owner....if I could sell....I'd Mike & Barbara Bird
be gone too, From: innetl@bellsouth.net
Sheila O'Brien Subject: Voting for Art
Date: May 15, 20088:13:32 PM EDT
From: wstephen@fau.edu #l--Chambered Nautilus
Subject: Vote for Art #2--Wave Factor
Date: May 15, 20083:07:56 PM EDT #3--Seahorse Fountain
I'd like to vote for the Sea horse Fountain
Wendy Stephens
Boynton Beach, FL
From: BARKOLT@aol.com
Subject: Sculpture
Date: May 16, 20083:28:59 PM EDT
I wish to vote for "Seahorse Fountain
Sculpture by Frank Varga" Thank
you. Henrietta Rosner
7
From: desgallant@yahoo.com vote. Whichever sculpture wins will be an asset
,ubject: Vote for Art in Public Places to and enhancement for the city.
Date: May 16, 2008 9:03:48 PM EDT Bill Orlove, vice chair
Dear Debby, Boynton Beach Park and Recreation Advisory
Board work - 242-6633.
Let me start by thanking you and everyone involved From: julilarock@bellsouth.net
in the Arts in Public Places for having the foresight Subject: My favorite(s)
and wisdom to recognize the benefits art serves a Date: May 17, 20087:35:09 PM EDT
community. To: colesdobayd@ci.boynton-beach.fl. us
Reply-To: julilarock@bellsouth.net
My votes are:
1 st choice: Wave Factor by Colbert Collins Hi there!
2nd choice: Seahorse Fountain by Frank Varga Spent a fun little while taking a tour of the artwork--some
3rd choice: Gyra by Tom Brewitz of which I
4th choice: Rings of Promise by Penny Collins have seen numerous times due to the businesses I
frequent on
I would like to just make you aware of the fact that Ocean Avenue.
our "Does Public Art Inspire You?" page that brought My favorites are:
my attention to this chance to vote for a work, didn't
'ctually arrive in the mail until today. Given that it Rings of Promise
asks for our vote by May 19th, that only left us three Seahorse Fountain
Water Steel
days to do this. I was lucky that I was able to do so
in the time allowed. However, I would suggest that, Also noticed a painted dumpster along the way today--it
in the future, one or two weeks notice would be more looked just
likely to garner many more responses. fine and brightened up the immediate area.
Thanks!
Sincerely, Julianne
Des Gallant From: erikadeblasi@mac.com
1721 Stonehaven Drive, #6 Subject: Vote for Eve sculpture
Boynton Beach, FL 33436 Date: May 17, 2008 10:29:30 PM EDT
I'd like to vote for the Eve sculpture.
From: wholko@comcast.net Thanks!
Subject: Avenue of Arts Vote Erika
Date: May 16, 2008 10:36:44 PM EDT
Erika Rains DeBlasi
Debby: President
My favorite artwork (although I had a few) is the Rains Design Group
Seahorse Fountain for the "Avenue of the Arts" 245 SW 9th Ave
culpture vote. Boynton Beach, FL 33435
I applaud the Arts Commission for creating this Tel: 561-573-5464
project and giving the citizens an opportunity to Fax: 866-672-7953
8
Exhibit B
From: cdrbrown@earthlink.net Seahorse sculpture, because it represents
Subject: Vote for public art Boynton Beach's seaside town.
Date: May 17, 2008 11 :32:41 PM EDT
To: colesdobayd@ci.boynton-beach.fl.us Doris Sewak
Reply-To: cdrbrown@earthlink.net 2884 Begnia Ct., Delray Beach, FL 33445
Dear Ms. Coles-Dobay: d ms 1 03 5(Ci)hotma il. com
First of all, I am impressed that you seeking public opinion on
the art work proposed for public display. I tried going to the
website, but was unable to open it for some reason. My wife From: WT Jordan@aol.com
and I both like and highly recommed number 8; I hope that
counts as 2 votes. I trust we are not too late to vote, and thank Subject: Vote for the Arts
you again for letting us a voice in the selection process. Date: May 20, 2008 1 :28:42 PM EDT
We wish you continued success, To: colesdobayd@ci.boynton-beach.fl.us
Cc: taylorj@ci.boynton-beach.fl.us,
Sincerely, Weiland R @ci.boynton-beach.fl.us,
hayw@ci. boynton-beach. fl. us,
Ron & Alice Brown Rod riguezJ@ci. boynton-beach. fl. us,
cdrbrown@earthlink.net rossm @ci. boynton-beach. fl. us,
EarthLink Revolves Around You. bressnerk@ci.boynton-beach.fl.us
From: BeaulieuStudios@aol.com Debby,
Subject: voting How incredible it is that our city government has
Date: May 18, 2008 12:16:31 PM EDT chosen to WASTE MY MONEY on:
1. Employing a Public Art Administrator
I would like to vote for Eve at location # 6. Thanks 2, Conducting a survey on the money they have
already wasted on Public Art
3. Considering purchasing more art at MY expense,
From: Katebecker2@aol.com 4. etc., etc., etc,
Subject: My vote for my favorite artwork... When our city is rapidly becoming the gang/murder/drive-
Date: May 18, 20085:39:40 PM EDT by shootings capital of South Florida,
I vote for the Seahorse Fountain on the
SW corner of Ocean Ave and 8th Street. With the current crime rate in Boynton Beach. is this
really the best use of our limited resources?
Thank You, Kate Becker Perhaps instead of having a Public Art Administrator, we
216 SW 14th Street should have a "Gang Prevention Administrator"
Boynton Beach, FI 3342 PLEASE ,.., PLEASE .... PLEASE .." PLEASE
PLEASE, "PLEASE " PLEASE .." PLEASE
From: Becker1 usn@aol.com GET YOUR PRIORITIES STRAIGHT !!!I
Subject: Seahorse Fountain
Date: May 18, 2008 5:44:04 PM EDT From: larryssokol @comcast.net
I like the Seahorse Fountain on Subject: Sculpture Vote
the corner of Ocean Ave and 8th Street. Date: May 21,2008 11 :57:17 PM EDT
To: ColesDobayD@ci.boynton-beach.fl.us
William H. Becker Regards, Bill Jordan
216 SW 14th Street I am voting for the Seahorses sculpture by Frank Varga
Boynton Beach, FI 33426 Larry Sokol
9
Frbm: ekmond@msn.com
Subject: Vote for Art From: pritt@palmbeach.k12.fl.us
Date: May 21, 20085:53:06 PM EDT Subject: art vote
My favorites are: Date: May 21, 2008 1 :06:51 PM EDTI
would like to submit my vote for
Fire and Rain and Seahorse
1. Rings of Promise Fountain. I am excited to see the
artwork displayed!
Thanks!
2. Fire and Rain Macaire Pritt
From: scott3849@bellsouth.net
3. "Water Steel II Subject: art vote
Date: May 21,20084:00:11 PM EDT
Thanks for giving us the definetly Seahorse Fountain
From: nabbo@aol.com
opportunity to vote on this. Subject: I vote for the Seahorse by Frank
Varga.
Date: May 21,20089:23:04 PM EDT
From: vargastudios@yahoo.com From: KKARENG@aol.com
Subject: Sculpture Vote Subject: Vote
Date: May 21, 2008 11 :59:44 PM EDT Date: May 22,20087:05:17 AM EDT
I am voting for my sculpture of Seahorses (which can be I am voting for Seahorse Fountain by Frank Varga.
made into a
fountain). From: bostondiamonds@comcast.net
Frank Varga Subject: boynton beach art
Date: May 22,20088:27:49 AM EDT
From: idtaylor@pbcgov.org Hi,
Subject: public art vote My favorite is "Wave Factor". It is strong but graceful.
Date: May21, 200811:51:10AM EDT
Just wanted to send in my vote for the Virginia Diamond
Seahorse Fountain, From: alehrlich69@bellsouth.net
I think it is a great piece. Subject: vote
Thanks for all your work. Date: May 22, 2008 1 :28:47 PM EDT
Jeannie Taylor Seahorse fountain. It fits the theme of a beach city and
it's the only one I understand!
From: NoanieC@aol.com
Subject: vote for artwork From: LeighAnnEntity@aol.com
Date: May 21,200812:25:18 PM EDT Subject: competition
I vote for "Seahorse Fountain" Date: May 22,20085:10:58 PM EDT
Joan Carabee I vote for the Seahorse by Frank Varga.
10
Exhibit B
From: frankvarga@bellsouth.net When do we start thinking about fiscal responsibility??
Subject: seahorse People are leaving south Florida
as fast as they can move away from here, but we kee~
Date: May 23, 2008 12:10:43 AM EDT building more high rise condo projects.
Maybe we should find a solution for the water shortage
I cast my vote for the Seahorse sculpture. This fi rs t.
sculpture in a fountain setting would add flavor Rather than asking city residents "What's your favorite
to a seaside community. sculpture?" sent us a copy of the current city budget (or
Every great city seeking tourism dollars needs a proposed budget) and ask the taxpayers to choose
the arts to make it an attraction. Sincerely, what programs they want to add or delete while staying
Joanne Varga within the limits of the budget. It might be very
interesting.
From: friedfish3@comcast.net What kind of salary does a "Public Art Administrator" add
Subject: public art to the budget??
Try thinking outside the box...,........ I believe my tax
Date: May 23,20088:05:41 PM EDT dollars should continue art programs in our schools,
There's nothing quite like ART IN PUBLIC PLACES. All Have a contest and let the kids create a piece of art that
major cities of the world have displayed art for the public could be on display for the year.
to view, appreciate and come to become so used to that
the art is a part of their life and is like second nature to STOP THE SPENDING! With all the proposed budget
the viewer. Art in the public and open areas have often cuts, we don't need to spend money
become regular stops and gathering spots for all people. on art at the current time.
Many places even require art in public areas as a part of
development planning. Thanks for asking what I think,
Boynton Beach must not be an exception, but rather a L Piercey
leader having Art in Public Places.
My vote for artist and his piece is Richard Beau Lieu's CALL IN VOTES MAY 23, 2008
CHAMBERED NAUTILUS. This would be my first choice, 13Lila Klein
but as many others as possible would also be a
welcomed addition to the community. 19665 Island Ct., Boca 33434
561 488 7504212 9376 cell
Since I just returned from a short road trip and was "Magnificent sculpture" Seahorse Fountain
opening my mail today [5/23] kindly consider my vote.
Sincerely, Seahorse Fountain
Ken Fishkin Terry Varga (not his wife)
736-1373
John Ben,
From: Lpiercey@aol.com Seahorse FOuntain "Best of the lot."
Subject: Public Art Doris Silver Seahorse sculpture
Date: May 24, 2008 12:25:49 AM EDT
May 23, 2008 Seahorse sculpture
Dear Ms. Coles-Dobay, - Voice Academy
If the city budget can afford to buy permanent art pieces. David Ecount
why are FEAR based articles appearing
in the newspaper regarding potential budget cuts for Seahorse sculpture
police protection, street lights, and other
basics, .......,............or the other possibility just Dr. Kemp,
RAISE THE TAXES??
I'd love a beautiful piece of art in my living room too, but if Seahorse sculpture
my personal budget can only afford necessities like food Susan Puthman 733 7539
and mortgage payments, you can bet I won't be thinking
about buying any art. I'll get creative Seahorse sculpture
and let the kids paint a masterpiece to hang on the wall.
11
rom: PDinielli@aol.com From: harry@prospectfinancetc.com
Subject: (no subject) Subject: Vote For Art
Date: May 24, 2008 4:32:27 PM EDT Debby,
great job keep up the beautiful work
Please except my vote for the Sea Horse Water
From: lisa.hanley@juno.com Fountain by Frank Varga
Subject: public art
Date: May 25, 2008 6:48:36 PM EDT Harry Swain
My favorite pieces (actually, the only pieces I like) are:
Feline Foliage
Water Steel
From: BOBFOOTS@aol.com
Subject: Avenue of the Arts
Date: May 26, 2008 7:31 :00 PM EDT
Ginny and I have enjoyed the sculptures and are sorry to
hear that they all will not be retained.
Ginny votes for 5 and 8.
I vote for 2, 5,8, and 10.
Bob Foot
From: Iinwir@bellsouth.net
Subject: Voting
Date: May 26, 2008 11 :26:47 AM EDT
Please accept my vote for The Seahorse Fountain
Sculptureby Frank Varga.
Thanks
From: mark@prospectfinancetc.com
Subject: Vote For Art
Date: May 23, 2008 2:16:13 PM EDT
Debby,
I would like to cast a vote for Frank Varga's Sea Horse
Water Fountain.
Thank You
Mark Swain
Boynton Resident
12
Exhibit B <(' to'
.A /oD
~c9w~~~'~~-~/:~
~~~_~~0t~~1
~' - - I
~,0 ·
d-~~ ~a---J~- i~~
c0-p~~~'j~~ .
CO (J~~~ ~~ ~~~,
~~\ ~ %~-t-~-l-~~
1~~~" .oJ-~~ r
~~~S~ ,~;:df:
~ ~ ~ ~~o;~>
~4r 4-vvo;~~G~~-~~~
~ ~, cb 1(.~s. D~ \\\n.', "'(lL J
~~ ~o-u:t ~ ~- ~.
~ ~ i)-- 0-3-' ~ ~ ~ 0 ftu-L
~ Q/v'- ~ ~~
'--....---
:
Exhibit C
<//arr.ga ~C!u1pturr.ing ~tudio
296 N.E. 6TH AVENUE GROSSE POINTE
DELRAY BEACH. FL 33-483 MICHIGAN
561-278-75-49 313-88-4--4-456
June 25, 2008
Debbie Coles-Do bay
Public Arts Administrator
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, Florida 33425
Dear Ms. Coles-Dobay,
PURCHASE FOR
SEAHORSE FOUNTAIN
Total Cost $20,000.
For permanent placement in City. Targeted site location outside in landscaped area on NW
comer of new City Library.
Description of Seahorse Fountain:
Cast Bronze sculpture approximate size, 6' X 3' diameter, base cast concrete, weighing
approximately 250 pounds.
Sculpture attached with six (6) 3/8" stainless steel rods bolted through base. Also attached
inside pool basin with six (6) 3/8" stainless rods cemented into concrete, to sustain high winds.
Pump and Housing:
Water pump 110 volt, size of pump to be determined. It will be attached to fountain with flex
hose to deliver water to Seahorse sculpture. Flotation mechanism non-electric. Type to be
determined, to supply water to basin when water level drops in height. Water level of pool
approximately 6" deep. Material of flotation mechanism plastic.
Fountain Basin:
6' diameter approximate 10" deep water basin, material concrete inside fInished in ceramic type
tiles. Color patterns to be determined.
Lighting:
Three (3) submergible lights placed in water basin. Type to be determined for illumination of
sculpture.
Continued
Page .:
Specs will be determined when lighting is determined.
The above work and cost includes installation of fountain and pump lights and water supply
mechanism and tile ceramic for inside of water basin. Above provided by artist.
Maintenance: Replacing lights, water line supply device, and pump when necessary.
Seahorse bronze and stone to be left to oxidize naturally, which will give a beautiful turquoise
color, no maintenance necessary. However, if color variation is desired, areas wished to remain
Bronze in color should be waxed with Johnsons paste wax, once a year.
City to supply:
Structured engineering drawings for water basin, base and sculpture attachment.
Electric (11 Ov GFI) supplied to fountain basin.
Construction of fountain basin including footings.
All necessary permits and inspections.
V~S, __
d..~J~
/
Frank Varga
Exhibit C ,
.
ttuh
~
hoVS~ ~~
~~~
~ I I"S ft t-S J:ZA--
\?vV'" '3 '
( .. 3 ( 't 3if 1{Yl~
(g ~, 0 111S. l(\~ -r5
ft itS t\
,'~
10' .
lip
1-v Vl-old
vJPv~
r
~~l\ 1-
Ltl~
&(
I
I
.
..,
. ,. ,', '- 'A".' _- . . , . "
, ,
. " ,,'
,j~,. .' . ._.,,,;',-/i.~".I:"~':~_"-~"'"
:::/'.. .' ,_', "jl
. . , ~ ",
'~~~~~._;~~":,^,;~~1Ff~~tf'"~';;";A""!rr';,"",,,,,
--- -
.
'-""~"O"'O'''''~''"''"'-''''''~~'T''''''''':'\
.. I
'j
..,,,,.t,:,,,,,,,,','.""'i"'i'~,~....,,,,.
Exhib;~ .,
ART IN hJBLIC PLACES EXPENSE/REVENUES
BUDGET YEAR REVENUES EXPENSES YEAR BALANCE ACCUM BALANCE .
05/'06 $7 085.56 $7 829.00 -$743.44 ($743.44)
'06/'07 $33.314.73 $139.919.92 -$106 605.19 ($107 384.63)
07/'08* $107.119.35 $66 776.69 $40 342.66 ($67,041.97)
* Year to date 07/16/2008
07/'08 140,000* $212.500.00 -$72.500.00 ($139 541.97)
08/'09 $250,000.00 $153.860.00 $96.140.00 $43,401.97
* Estimated revenues from 30% PA fee Collection only.
Additional revenues from 70% retained and rennovation projects.
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.l
AGENDA ITEM REQUEST FORNI
Requested City Conunission Date Final Form Must be Turned Requested City Conunission Date Final Form Must be Turned ill
Meeting Dates in to City Clerk's Office Meeting Dates to City Clerk's Office
C8J August 19, 2008 August 4, 2008 (Noon) o October 21,2008 October 6,2008 (Noon)
o September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon)
o September 16, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3,2008 (Noon)
o October 7, 2008 September 15, 2008 (Noon) o December 2, 2008 November 17,2008 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM C8J Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approve Resolution No. 08-_ ratifying a Memorandum of Understanding (MOD) between the
City of Boynton Beach and the SEIU, Florida Public Services Union, Blue Collar Unit regarding Work Breaks. This MOU
shall modify Article 16, Work Breaks for shift and non-shift employees in Division 28 11 (Public Water Treatment)
EXPLANATION: The parties have negotiated and have agreed to modify Article 16 by adding the following language:
a) Shift employees working in Division 28 11 (Public Water Treatment) will not receive an unpaid lunch break
and are required to remain at their normal work stations for the duration of their shift;
b) Non-shift employees in Division 28 II will have the option of either taking an unpaid thirty (30) minute lunch
break or may elect to remain on the clock and take no lunch break.
c) Non-shift employees who elect to remain on the clock and take no lunch break will be precluded from taking
break time other than the two (2) fifteen (15) minute paid breaks in accordance with Section 16.2
There are twenty-eight (28) bargaining unit employees affected by this MOD. The Memorandum will become effective the
date that it is ratified by the City Commission. The Bargaining unit ratified this MOU on Monday, July 14, 2008, as
verified by the attached documents;
. A letter from Frank Sosa, SEIU Administrator, Florida Public Services Union to Human Resources Director
Sharyn Goebelt dated July 14, 2008, notifying the City that the MOU has been ratified.
. A copy of the proposed MOU with SEIU Florida Public Services Union, Blue Collar Members regarding work
breaks, signed by Frank Sosa, SEIU Administrator.
PROGRAM IMP ACT: This MOU affects twenty-eight (28) bargaining unit employees in Division 28 11 (Public Water
Treatment), both shift and non-shift. The terms of this MOU were agreed to as a resolution to a grievance filed by the
Union regarding work breaks and after discussion and concurrence with Blue Collar representatives and Management
representatives in Labor Management meetings.
FISCAL IMPACT: There is no fiscal impact to implement this MOD. If this MOU is not implemented there will be a
fiscal impact to provide work break coverage for evening shift employees because back-up coverage is not currently
available for shift employees to leave their work station.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
ALTERNATIVES: Do not approve the MOD. If not approved the Union may escalate to arbitration since we are unable to
provide work breaks for shift employees in the evening because there is no one available to provide back-up coverage,
)/o>r
~4U~-~L
City Manager's Signature
fssistant to City Manager {YYYf-/
HUMAN RESOURCES ~"
~-
Department Name City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM,DOC
I'
I RESOLUTION NO. R08-
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 RATIFYING A MEMORANDUM OF
6 UNDERSTANDING WITH THE SEIU, FLORIDA
7 PUBLIC SERVICES UNION, CTW, CLC, (BL UE
8 COLLAR) COLLECTIVE BARGAINING AGREEMENT
9 REGARDING WORK BREAKS; AND PROVIDING AN
10 EFFECTIVE DATE.
II
12
13 WHEREAS, the City and the Union have negotiated and reached an agreement
14 regarding work breaks and have agreed to changes to Article 16 of the current collective
15 bargaining agreement as set forth in the attached memorandum of understanding.
16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
17 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
18 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
]9 being true and correct and are hereby made a specific part of this Resolution upon adoption
20 hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
22 hereby ratifY the Memorandum of Understanding with the SEIU, Florida Public Services
23 Union, CTW, CLC (Blue Collar) Collective Bargaining Agreement regarding work breaks, a
24 copy of which is attached hereto as Exhibit "A".
25 Section 3. This Resolution shall become effective immediately upon passage.
26
S:\CA\RESO\SEIU MOU Blue Collar (work breaks).doc
i
11 PASSED AND ADOPTED this _ day of August, 2008.
~I CITY OF BOYNTON BEACH. FLORIDA
~d
51 ~---_._._-
I -~---~-
6: Mayor- Jerry Taylor
!
'71
, ,
sl - ~---,-~
9 Vice Mayor - Jose Rodriguez
101
I] I ------
]21 Commissioner - Ronald Weiland
13 I
]41 -------------
I
IS Commissioner - Woodrow L. Hay
16
17 '
-- -----..---, - -- - ~--~---------_._-----
IS Commissioner - Marlene Ross
19 ATTEST:
20 I
2 ]
')')
-----.".---.--. - ---
')~ Janet M. Prainito, CMC
~-'
24 City Clerk
~5
26
27 ( Corporate Seal)
I
I
I'
I
I
I
I
i s: ,CA.RESO\SEIU MOU Blue Collar (work breaks),doc
I
I
i
i
I
Florida
Public Services
Union zune JUL I 8 PM 4: 1; 3
~'
.. ~ ' j ~. l~ ' i'~" , .~ _ ,-j
_, j I
, ...~. - ~.
SEIU
ED BURKE July 14, 2008
President
By U.S Mail
CARNELL HARRISON
Executive Vice President
BETTY BOWERS Ms. Sharyn Goebe1t, Human Resources Manager
Secretary-Treasurer City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
Re: SEIU Ratification of MOU-Lunch Breaks
Dear Ms. Goebelt:
Orlando
700 I Lake Ellenor Dr., Please be advised that on Monday, July 14,2008, the SEIU FPSU Blue
Suite 130 Collar Bargaining Unit ratified the Memorandum of Understanding
Orlando, FL 32809-5793 reached between the Union and the City of Boynton Beach regarding
407-856-5828
Fax: 407-856-5895 Lunch Breaks.
Toll Free: 1-866-855-5004
If you desire additional information, please do not hesitate to call.
Jacksonville Thank you.
435 Oark Rd.. Ste 407 Sincerely,
Jacksonville, FL 32218
904.766.8717 -V ~
,i;J, ..
Lake County
Frank sa
101 N. Joanna Ave SEIU Administrator
Tavares. FL 32778
352.742.9599
Cc: Mike Osborne, Chief Steward
Largo
7850 Ulmerton Rd, Ste 9
Largo, FL 33779
727.532.9800
Palm Springs
21 12 S. Congress Ave. Ste 207
Palm Springs, FL 33406
561.965.0077 @ E-mail: info@Seiuflpublicservicesunion.org · Web srte: www.seiuflpublicservicesunion.org
"
MEMORANDUM OF UNDERSTANDING
WITH REGARD TO SEIU BLUE COLLAR MEMBERS
WITH THE CITY OF BOYNTON BEACH
THE CITY OF BOYNTON BEACH (hereinafter, "the City") and the SEIU Florida
Public Services Union (the "UNION") agree that effective July 1, 2008, and continuing in full
force and effect through and including September 30, 2009, that Article 16 of the Blue Collar
Collective Bargaining Agreement shall be modified as follows:
Article 16
16.0 WORK BREAKS
16.1 a) Shift employees working in Division 28 11 (Public Water Treatment)
will not receive an unpaid lunch break and are required to remain at
their normal work stations for the duration of their shift.
b) Non-shift employees in Division 28 11 will have the option of either
taking an unpaid thirty (30) minute lunch break or may elect to remain
on the clock and take no lunch break.
c) Non-shift employees who elect to remain on the clock and take no
lunch break will be precluded from taking break time other than the
two (2) fifteen (15) minute paid breaks in accordance with Section
16.2.
This Memorandum will become effective the date it is ratified by the City Commission and the
bargaining unit.
IN WITNESS THEREOF, the Parties have caused this Memorandum of Understanding to be
signed by their duly authorized representatives on the _ day of , 2008.
FOR THE CITY OF FOR THE SEIU Florida Public Services Union
BOYNTON BEACH
" , Ii
j , !
..,- ~'.
I ^'-"'/ I . L.P-<---
Kurt Bressner, City Manager smu U~ion Representative
THE CITY OF SEIU FPSU (Blue Collar)
BOYNTON BEACH
J ~ I
(JIA 1'"( ~__ <.:c" ~ _
D~ D~. \
Janet Prainito, City Clerk
Date
MOUBCSEIULunchBreaks 1
VI.-CONSENT AGENDA
ITEM C.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
~ August 19,2008 August 4, 2008 (Noon) D October 21,2008 October 6, 2008 (Noon)
D September 2, 2008 August 18,2008 (Noon) D November 5, 2008 October 20, 2008 (Noon)
D September 16, 2008 September 2, 2008 (Noon) D November 18, 2008 November 3, 2008 (Noon)
D October 7, 2008 September 15, 2008 (Noon) D December 2, 2008 November 17, 2008 (Noon)
D AnnouncementslPresentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Motion to approve agreement per resolution No. 08 XXXX authorizing a Memorandum of
Agreement between the State of Florida, Department of Health, Palm Beach County Health Department and the City
of Boynton Beach to provide Influenza and Pneumococcal vaccinations for a specific targeted group of Boynton Beach
Seniors Citizens.
EXPLANATION: Recognizing the significant number of our low-income, largely minority senior population who
may not have access to these types of immunizations, the Fire Rescue Department would like to continue its efforts
with the countywide initiative to provide Senior Citizens with the Influenza and Pneumococcal vaccinations. These
inoculations will be provided to seniors at no cost at various locations within the city limits of the City of Boynton
Beach. Fire Rescue will continue to provide the personnel necessary to process the paperwork and administer the
injections. In this agreement, the Palm Beach County Health Department supplies aU training and vaccines to
BBFRD paramedics who in turn, administer the vaccinations to our residents.
PROGRAM IMP ACT: Provides a critical immunization service to the Senior Citizens of Boynton Beach who may
not have health insurance or access to the local public healthcare system.
FISCAL IMP ACT: Paramedics who volunteer their time for this project are compensated through earning comp
time.
ALTERNATIVES: Not to enter into the agreement and not provide this service to the residents of Boynton Beach.
C-. t I }.4Z~~
-- .
'Department Head's Signature City Manager's Signature
Assistant to City Manager ~
FIRE RESCUE DEPT '\
~
Department Name " City Attorney I Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
,
I;
. .
1 RESOLVTION NO. R08-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND APPROVING
5 EXECUTION OF A MEMORANDUM OF AGREEMENT
6 BETWEEN THE CITY OF BOYNTON BEACH AND THE
7 PALM BEACH COUNTY HEALTH DEPARTMENT TO
8 PROVIDE INFLUENZA AND PNEUMOCOCCAL
9 VACCINA TIONS FOR A SPECIFIC TARGETED GROUP OF
10 BOYNTON BEACH SENIOR CITIZENS; AND PROVIDING
11 AN EFFECTIVE DATE.
12
13 WHEREAS, recognizing the significant number oflo-income. largely minority senior
14 population who may not have access to these types of immunizations. the Fire Rescue
15 Department would like to continue its efforts to provide Senior Citizens \vith intluenza and
16 pneumococcal vaccinations: and
17 WHEREAS, the attached Agreement will begin on the date it is signed by both parties
18 and shall end on March] , 2013; and
19 WHEREAS, the City Commission of the City of Boynton Beach deems it to be in the
20 best interests of the citizens of the City of Boynton Beach to enter into a Memorandum of
21 Agreement between the City of Boynton Beach and the Palm Beach County Health Department
22 which will allO\v our Fire Rescue Department to provide Senior Citizens with influenza and
23 neumococcal vaccinations.
24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
25 HE CITY OF BOYNTON BEACH, FLORIDA, THAT:
26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being
27 rue and correct and are hereby made a specitic part of this Resolution upon adoption hereof
28 Section 2. The City Commission of the City of Boynton Beach hereby authorizes
29 nd directs the City Manager and City Clerk to execute the Memorandum of Agreement with
\CA\RESO\Agreements\Vacclnatlons for Seniors 081908 doc
, I
,
i j
: I
1 the Palm Beach County Health Department which will allow our Fire Rescue Department to
2 continue to provide senior citizens with influenza and pneumococcal vaccinations. A copy of
3 the Agreement is attached hereto as Exhibit "A",
4 Section 3. This Resolution shall become effective immediately upon passage,
5 PASSED AND ADOPTED this _ day of August, 2008.
6
7 CITY OF BOYNTON BEACH, FLORIDA
8
9
10 Mayor - Jerry Taylor
11
12
13 Vice Mayor - Jose Rodriguez
14
15
16 Commissioner - Ronald Weiland
17
18
19 Commissioner - Woodrow L. Hay
20
21
22 Commissioner - Marlene Ross
23
24
25
26
27 TTEST:
28
29
30
31
32
33 anet M. Prainito, CMC
34 ity Clerk
35
36
37
38 Corporate Seal)
'ICAIRESOlAgreementslVaccinalians for Seniors 081908 doc
MEMORANDUM OF AGREEMENT
ADULT IMMUNIZATION SERVICES
This Memorandum of Agreement ("Agreement") is entered into between the State of Florida.
Department of Health, Palm Beach County Health Department, hereinafter referred to as the
"Department," and the City of Boynton Beach, hereinafter referred to as the "City."
THE PARTIES AGREE:
I. The Department Agrees:
A. To provide training for the Adult Immunization Initiative to the Fire Rescue Paramedics
B. To provide Public Health Nurses who will assist in organizing flu and pneumococcal
services to the low-income, largely minority senior population.
C. To provide Public Health Nurses who will do problem solving and answer technical
questions as needed by telephone.
D. To provide a list to the City of those paramedics who have successfully passed the Adult
Immunization Training.
II. The City Agrees:
A. To assign paramedics who will provide immunization services. Each assigned
paramedic must have successfully completed the Palm Beach County Health Department
Adult Immunization Training and received a passing grade on the final test.
B. Information Security.
The City shall maintain confidentiality of all data, files, and records including client
records related to the services provided pursuant to this Agreement and shall comply with
state and federal laws, including, but not limited to, sections 384,29, 38] ,004, 392.65 and
456.057, Florida Statutes. Procedures must be implemented by the City to ensure the
protection and confidentiality of all confidential matters, These procedures shall be
consistent with the Department of Health, Information Security and Privacy Policy 2007
which is incorporated herein by reference and the receipt of which is acknowledged by
the City upon execution of this Agreement. The City will adhere to any amendments to
the Department's security requirements provided to it during the period of this
Agreement. The City must also comply with any applicable professional standards of
practice with respect to client confidentiality.
C. To assess each client's need for the vaccine by using a screening questionnaire supplied
by the Department. The screening questionnaire will assist the paramedics to assess each
client's health status, allergies, and reactions to previous immunizations.
D, To administer to each client the correct vaccines utilizing the correct routes, sites, and
doses according to established Department and CDC protocols.
1
r'Cfn>immUlli::/Af()A, '_)()(ji:):Bl1
':<,'
E. To document immunization actions on the immunization card and on the Client
Immunization Record Card or other approved form.
F. To be responsible for proper storage and handling of the vaccine and to adhere to
vaccine storage and handling requirements during transportation of the vaccine and at
the community sites.
G. To be responsible for acquiring and picking up the vaccines at the Health Care Pharmacy
Distribution Center.
H. To be responsible for supplies needed for vaccine administration such as syringes sharps
containers, alcohol wipes, gloves and supplies needed for vaccine storage at outreach
sites, such as coolers and ice packs.
1. To adhere to the Department's established Courtesy Standard, which states: "Treat
customers, the public and staff with courtesy, respect and dignity and present a positive
public image."
J. To refer to the Public Health Nurse questions that may require more in-depth
immunization knowledge or problem solving.
K. To be responsible for scheduling sites and working with site coordinators.
L. To present a schedule of planned outreach sites with dates and times to the Health
Department's Immunization Program Coordinator two weeks in advance of the planned
outreach. (This information will enable coordinator of activities with the Health
Department and Palm Beach County Adult Immunization Coalition.)
M. To be fully responsible for the negligent acts or omissions or intentional acts of
paramedics they employ, who are participating in the immunization initiative, and to
ensure that appropriate professional and liability insurance coverage is maintained for
the paramedics. Nothing herein shall be construed as a waiver of sovereign immunity
beyond the limits set forth in Section 768-28, Florida Statutes.
III. The City and The Department Mutually Agree:
A. Effective and Ending Dates
This Agreement shall begin on March 1, 2008, or on the date on which the Agreement
has been signed by both parties, whichever is later. It shall end on March 1, 2013.
B. Termination
(1) Termination at Will
This Agreement may be terminated by either party without cause upon no less than
thirty (30) calendar days notice in writing to the other party, unless a lesser time is
2
xlepilimmuniz/MOA/2008/BB
i ,:;ii" ;~.iC~: {}::,' Ai
""""'~o<~~N" o.
;n?~;'/ ,.~~ ';~t'?' '"" ,I '" '~
mutually agreed upon in writing by both parties. Said notice shall be delIvered h\
certified mail, return receipt requested, or in person with proof of deliven
(2) Termination for Breach
This Agreement may be terminated for either party's non-performance upon no less
than twenty-four (24) hours notice in writing by the non-breaching party, Waiver of
breach of any provisions of this Agreement shall not be deemed to be a waiver of any
other breach and shall not be construed to be a modification of the terms of this
Agreement.
C. Indemnification
The Department as a state agency agrees to be fully responsible to the limits set forth in
Section 768.28, F.S. for its own negligent acts which result in claims or suits against the
Department or the City arising out of this Agreement, and agrees to be liable to the limits
set forth in Section 768.28, F.S. for any damages proximately caused by said acts or
omISSIOns. Nothing herein shall be construed as a waiver of sovereign immunity or
consent by a state agency or subdivision of the State of Florida to be sued by third parties
in any matter arising out of any Agreement. The City agrees to be fully responsible for
its own negligent acts, which result in suits or claims against the City or the Department
arising out of this Agreement, and agrees to be liable for any damages proximately
caused by said acts or omissions,
D, Relationship.
Nothing herein shall create or be construed to create an employer-employee, agency, joint
venture, or partnership relationship between the parties.
E. Renegotiation or Modification
Modifications of provisions of this Agreement shall only be valid when they have been
reduced to writing and duly signed by both parties.
F. Health Insurance Portability Act of 1996 (HIP AA),
(l) Where applicable, the parties will comply with HIP AA as well as all regulations
promulgated thereunder (45CFR Parts 160,162, and 164),
(2) Where applicable, the parties incorporate by reference the operative obligations of the
respective parties specified in 45 C.F.R, 99 164.502(e) and 164,504 (e, f, and g, and
subdivisions thereunder as applicable) of HIP AA privacy regulations, only insofar as
either individual party is a business associate as defined in 45 C,F.R. 9 160.103, for
purposes of this Agreement. This provision for HIP AA business associate obligations
shall remain in effect as long as the business associate has possession of protected
health information received from the other party. This HIP AA business associate
provision survives termination of this Agreement.
l':cpi/JmmUl1lz/AfO 4:'}()()8/H l>
'':,'
G. Official Representatives.
(1) For the Department:
Name: Deborah Hogan, R.N., M.P.H.
Title: Senior Community Health Nursing Supervisor
Organization: Palm Beach County Health Department
Mailing Address: 1050 15th Street, West, Riviera Beach, FL 33404
TelephonelFax: (561)840-4568 - (561)841-8578
E-mail: deborah _ hogan@doh.state.fl.us
(2) For the City:
Name: Michael Landress
Title: EMS Division Chief
Organization: City of Boynton Beach
Mailing Address: 100 E. Boynton Beach Blvd., Boynton Beach, FL 33435
Telephone/Fax: 561-742-6337 /561-742-6346
E-mail: landressm@ci.boynton-beach.fl.us
H. All Terms and Conditions Included
This Agreement contains all the terms and conditions agreed upon by the parties. There
are no provisions, terms, conditions, or obligations other than those contained herein, and
the Agreement shall supersede all previous communications, representations, or
agreements, either verbal or written between the parties. If any term or provision of the
Agreement is found to be illegal or unenforceable, the remainder of the Agreement shall
remain in full force and effect and such term or provision shall be stricken.
IN WITNESS THEREOF, the parties hereto have caused this-.1 page Agreement to be executed
by their undersigned officials as duly authorized.
City of Boynton Beach State of Florida, Department of Health
Palm Beach County Health Department
Signed By: Signed
Name: N . Jean Marie Malecki, MD, MPH, F ACPM
Title: Director
Date: Date:
4
xlepilimmuniz/MOA/2008/BB
"c ,c' ,.,. '~..0" if:, MAL
(~~~~iI ". .
VI.-CONSENT AGENDA
ITEM C.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVl
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
i:8l August 19, 2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon)
o September 2, 2008 August 18,2008 (Noon) o November 5,2008 October 20, 2008 (Noon)
o September 16, 2008 September 2, 2008 (Noon) D November 18, 2008 November 3, 2008 (Noon)
o October 7, 2008 September 15,2008 (Noon) o December 2, 2008 November 17,2008 (Noon)
('")
0 n-
O Announcements/Presentations ~ City Manager's Report CO --,I
-t-<
0 c... -<Q
NATURE OF 0 Administrative New Business c::
r- ("')'"'1
AGENDA ITEM 0 Consent Agenda 0 Legal W ~t:D
iTlo
- :::0-<
0 Code Compliance & Legal Settlements 0 Unfinished Business ~:z
:z:- en""
0 Public Hearing 0 :x 00
\0 ..,,%
.. '"'1 CD
+:'" 5m
+:'" rrt.
0
RECOMMENDATION: Motion to authorize and execute by resolution three (3) Conditionn
Permit Agreements between the Lake Worth Drainage District (LWDD) and the City of Boynton
Beach in support of the City's construction of the new regional force main.
EXPLANATION: In 2007, the City issued task order U07-20-1 to the Wantman Group, Inc.
(WGI) for the new regional force main route selection, detail design, permitting and bidding
phases of the project. Once the force main route was identified and confirmed the acquisition of
easements, permits and agreements began and the new force main design has now progressed to
the 90% stage. Currently, the project is in the permitting phase and permits/agreements have been
issued by FDOT, L WDD and FEC. Agency review continues for the PBC HD and CSX
permits/agreements.
PROGRAM IMPACT: The L WDD Conditional Permit Agreements are necessary to allow the
City to construct several portions of the new regional force main in the L WDD canal right-of-
ways. The L WDD canal right-of-ways covered by these three (3) Agreements are for the:
E-4 (aerial crossing)
L-29 (underground crossing)
L-30 (aerial crossing)
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMPACT: The L WDD Conditional Permit Agreements contains the provision for a non-
refundable permit fee of $1,500.00 for two (2) of the Agreements and $500.00 for the other. The
City's permit fee checks were submitted to L WDD along with the project drawings to initiate the
permitting process. The fees were paid from Utilities account #406-5000-590-96-03 SWR114.
AL TERNA TIVES: Although there are alternative force main routes available, the one selected is
the most direct and will provide the City with the most cost effective construction option.
Therefor~, thes~,L~DD _~di~onal P;~~it Agreements must be aU)hO~ized.
i / ,., ~' , -/' ',' ~/)
/1.., ' \, ::>, ,L----. .J\ / ~.;'
\ "/ ~- . '.' )':.-_A', ---"t..,-~c>'- '1f1
~\ \., --- . ~.
Kofi Boateng, P.E. City Manager's Signature
Utilities Director
Assistant to City Manager ~
Utilities ~ - ;t1/V+
Department Name City Attor y / Finance
//
bc:rt:er Mazzella, Deputy Director, Utilities
~Paul Fleming, PMP, Sr. Project Manager
Chris Roschek, P.E., Engineering Division Manager
Karen Riseley, CPPB, Contract Administrator
Barb Conboy, Manager Utilities AdminIFinance
Project File
S IBULLETIN\FORMS'c-\GENDA ITEM REQUEST FORM DOC
, .
I RESOLUTION NO. R08-
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA,
5 AUTHORIZING THE MAYOR AND CITY CLERK TO
6 EXECUTE THREE CONDITIONAL PERMIT
7 AGREEMENTS BETWEEN THE CITY OF BOYNTON
8 BEACH AND THE LAKE WORTH DRAINAGE
9 DISTRICT IN SUPPORT OF THE CITY'S
10 CONSTRUCTION OF THE NEW REGIONAL FORCE
I] MAIN; AND PROVIDING AN EFFECTIVE DATE.
12
13 WHEREAS, in 2007, the City issued a task order to the Wantman Group for the new
14 'regional force main route selection; and
15 WHEREAS, the Lake Worth Drainage District (L WDD) Conditional Permit
16 Agreements are necessary to allow the City to construct several portions of the new regional
17 force main in the L WDD canal right of ways.
18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
19 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
20 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
21 being true and correct and are hereby made a specific part of this Resolution upon adoption
22
23 Section 2. The City Commission of the City of Boynton Beach, Florida does
24 ereby authorize and direct the Mayor and City Clerk to execute the three Conditional Permit
25 greement between the City of Boynton Beach and Lake Worth Drainage District, said
26 onditional Permit Agreements being attached hereto as Exhibits "A", "BOO and "Coo.
27 Section 3, This Resolution shall become effective immediately upon passage.
I PASSED AND ADOPTED this _ day of August, 2008.
2
:3 CITY OF BOYNTON BEACH. FLORIDA
4
:-
b Mayor - Jerry Taylor
7 I
8
-~-~_..-
9 Vice Mayor ~ .lose Rodriguez
10
II
----_._--~-----~._._~-~---_.__._-------~~ -~-~
12 Commissioner. Ronald Weiland
13
14
._-_.__.._--~ ~~-
1:- Commissioner -- Woodrow L. Hay
16
17
18 Commissioner - Marlene Ross
19
20 ATTEST:
21
Y)
--- .--
,,~ Janet M. Prainito, CMC
--'
24 City Clerk
25
26
27 ( Corporate Seal)
28
I
City of Boynton Beach
Utilities Department
Engineering Division
I nteroffice Correspondence
TO: Peter Mazzella, DATE: July 28, 2008
Utilities Deputy Director
FROM: faal flUff?, fRf PHONE: 6487
Senior Project Manager
PROJECT: Regional Force Main Project
SUBJECT: LWDD Construction Permit and Conditional Permit Agreements
bee: C. Roschek, P.E. (via email)
ee: Project File: 3.1 b
Chris,
Accompanying this IOC are two (2) oriainals of the following LWDD documents:
1. E-4 Conditional Permit Agreement (aerial crossing)
2. L-29 Construction Permit (underground crossing)
3. L-30 Conditional Permit Agreement (aerial crossing)
It is the City Attorney's opinion that these documents require Commission Authorization and I have
incorporated the comments received from you on the DRAFT AIRF issued 7/15/08 and I am therefore
attaching the FINAL AIRF for your action,
Please note that once the original documents are signed by the City, both originals for each Agreement
must be returned to the LWDD for final execution. If the City Clerk would prefer for the Utilities
Department to handle this aspect, please have the Clerk return all City signed originals to me and I will
transmit to LWDD and track their return to the City,
Creating value for our customers and community by achieving excellence
in service, products and environmental quality.
PEOPLE - TEAMWORK -INNOVA TlON
LAKE WORTH DRAINAGE DISTRICT
LAKE WORTH DRAINAGE DISTRICT
13081 Military Trail
Delray Beach, FL 33484-1105
(561) 498-5363 or 737-3835
Fax: (561) 495-9694
LWDD Permit No. 08-8512U.01
CPA No. 1140
Canal No, E-4
June 23, 2008
Page 1 of 5
CONDITIONAL PERMIT AGREEMENT
WHEREAS, the City of Bovnton Beach, hereinafter called Permittee, has requested
from the LAKE WORTH DRAINAGE DISTRICT, hereinafter called LWDD, a temporary
Conditional Permit to construct and maintain the facility described on the attached Exhibit 'A',
subject, however, to the following conditions:
1. Permittee shall pay a non-refundable fee in the amount of $1,500.00.
2, In the event it becomes necessary for LWDD to expand or further utilize its
facilities within its right-of-way, the Permittee shall after reasonable notice (the same not to
exceed sixty (60) days,) effect such removal of the permitted facility as LWDD may reasonably
require from time to time so as to allow and not delay LWDD canal or right-of-way
improvements and further, the Permittee shall maintain in good safe operating condition the
facility permitted and involved herein.
3. This agreement may never be assigned without the written consent of the LWDD.
4. Upon the full and complete execution of this instrument, LWDD acknowledges
receipt of payment and grants the requested Conditional Permit and Permittee agrees to effect
and complete, at no cost to the LWDD, the installation involved herein within six (6) months
from the date of this instrument.
5. Permittee may, at its sole expense, modify the facility involved and installed
herein under the condition that same does not unreasonably interfere with LWDD'S use of its
right-of-way and Linder the condition that the plans and specifications for such modification
have been approved in writing by LWDD. Such modification to be accomplished with no
further payment to LWDD.
6. No sampling points, corporation stops (air release valves), valve boxes or other
appurtenances will be permitted within the LWDD right-of-way unless specifically shown and
dimensioned on the plans and designed to withstand the normal and routine maintenance of
the LWDD.
7. Forty-eight (48) hour notice will be given to LWDD prior to the commencement of
construction activity.
8. Facilities backfilled prior to receiving LWDD approval will be uncovered for visual
inspection.
ahplsJwl08512U 01 CPA 1140 city of boynton doc Rev '108
LAKE WORTH DRAINAGE DISTRICT CPA No. 1140
LWDD Permit No. 08-8512U.01
Canal No. E-4
June 23, 2008
Page 2 of 5
9. It is not the intention of this Permit Agreement to approve of the construction
methods for the installation of the herein approved utility crossing. It shall be the responsibility
of the Permittee's contractor installing the above described facility to maintain the continuous
uninterrupted free flow of water in the canal. It shall further be the duty of the Permittee to
obtain the approval of LWDD for any construction methods which would be contrary to the
above. The Permittee shall also be responsible for the installation of silt screens and/or
turbidity barriers as necessary to maintain the clarity of the water, FAILURE TO COMPLY
WITH WRITTEN NOTICE OF A VIOLATION OF THIS PARAGRAPH SHALL, AFTER FIVE (5)
WORKING DAYS, AUTOMATICALLY VOID THIS CONDITIONAL PERMIT AGREEMENT.
10. Each party shall be liable for its own actions and negligence and, to the extent
permitted by law, City shall indemnify, defend and hold harmless LWOO against any actions,
claims, or damages arising out of City's negligence in connection with this agreement, and
LWDD shall indemnify, defend and hold harmless City against any actions, claims, or damages
arising out of LWDD'S negligence in connection with this agreement. The foregoing
indemnification shall not constitute a waiver of sovereign immunity beyond or alter the limits set
forth in Florida Statutes Section 768.28, nor shall the same be construed to constitute agreement
by either party to indemnify the other party for such other party's, or any third party's negligent,
willful or intentional acts or omissions.
11. The address appearing beneath the Permittee's signature shall, for notice
purposes, be considered as the permanent mailing address of said Permittee unless LWDD
has been notified of a change of address in writing,
ahplsjw\08512U.01 CPA 1140 city of boynton.doc Rev 1.11.08
LAKE WORTH DRAINAGE DISTRICT
CPA No. 1140
LWDD Permit No. 08-8512U.01
Canal No. E-4
June 23, 2008
Page 3 of 5
LWDD ACCEPTANCE:
IN WITNESS WHEREOF, the parties hereto have hereunto set their hand(s) and seal(s) this
day of ,2008.
WITNESSES: LAKE WORTH DRAINAGE DISTRICT
By:
(1) Witness Signature President, Board of Supervisors
James M. Alderman
Printed Name
Attest:
(2) Witness Signature Secretary, Ronald L. Crone r
,<:;j~:
Printed Name 13081 Military Trail
Delray Beach, FL 33484-1105
LWDD NOT ARIZA TION
STATE OF FLORIDA
COUNTY OF PALM BEACH
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the state and
county aforesaid to take acknowledgements, personally appeared JAMES M. ALDERMAN and
RONALD L. CRONE, the President and Secretary, respectively, of the LAKE WORTH
DRAINAGE DISTRICT, and that they severally acknowledged executing the same under
authority duly vested in them by said District and that the seal affixed thereto is the true seal of
said District.
WITNESS my hand and official seal in the county and state last aforesaid this _ day of
,2008.
NOTARY PUBLIC - State of Florida
Joann M. Aylor
My Commission Expires:
ahplSjwl08512U 01 CPA 1140 city of boynton.doc Rev 1108
LAKE WORTH DRAINAGE DISTRICT
CPA No. 1140
LWDD Permit No. 08-8512U.01
Canal No. E-4
June 23, 2008
Page 4 of 5
PERMITTEE ACCEPTANCE: (COMPLETE ALL INFORMATION)
(1) Witness Signature Company or Agency Name
By:
Printed Name Signature of Authorized Personnel
Printed Name and Title
(2) Witness Signature
Business Mailing Address
Printed Name Business Mailing Address (cont'd)
PERMITTEE NOT ARIZA TION
STATE OF FLORIDA
COUNTY OF PALM BEACH
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State and
County aforesaid to take acknowledgments, personally appeared , the
of . He I She is personally known to me or
has produced as identification, and who did (did not)
take an oath.
WITNESS my hand and official seal in the County and State last aforesaid this the_ day of_
,2008.
Notary Public Notary Stamp or Seal
This permit is issued in duplicate. Please sign both copies and return both copies to LWDD for
signature. The permit is valid only after both the Permitter and Permittee have signed.
Construction in LWDD rights-of-way prior to receiving the executed permit is not allowed.
The Permittee must have a copy of the fully executed permit posted at the jobsite prior
to any construction. Failure to comply may result in the jobsite being shut down.
ahp\sjw\08512U.01 CPA 1140 city of boynton.doc Rev. 1.11.08
LAKE WORTH DRAINAGE DISTRICl
CPA No. 1140
LWDO Permit No. 08-8512U,01
Canal No. E-4
June 23, 2008
Page 5 of 5
EXHIBIT 'A'
To construct one 24-inch pile supported Force Main over the E-4 Canal 28
feet +/- North of the existing Mission Hill Road Bridge (Section 5, Township
46 South, Range 43 East) with a minimum low member elevation of 15.18
N.G.V.D. (1929) in the open channel areas of the E-4 Canal and a minimum
depth of cover of 36-inches elsewhere in the E-4 Right-of-Way.
Said crossing is to be constructed as shown on the approved plans on file
at the offices of the LWDD, designed, signed and sealed and submitted for
the City of Boynton Beach by James W. Richie, P.E. of the Wantman Group,
Inc.
Eng. Job No. 407667.01 (Sheets FM 12 & 5-3 dated 04/06/08 & 06/09/08).
ahp\Sjw\08512U 01 CPA 1140 city of boynton.doc Rev 1 1 08
LAKE WORTH DRAINAGE DISTRICT
LAKE WORTH DRAINAGE DISTRICT
13081 Military Trail
Delray Beach, FL 33484-1105
(561) 498-5363 or 737-3835
Fax: (561) 495-9694
LWDD Permit No. 08-8512U.01
CPA No. 1140
Canal No. E-4
June 23, 2008
Page 1 of 5
CONDITIONAL PERMIT AGREEMENT
WHEREAS, the City of Boynton Beach, hereinafter called Permittee, has requested
from the LAKE WORTH DRAINAGE DISTRICT, hereinafter called LWDD, a temporary
Conditional Permit to construct and maintain the facility described on the attached Exhibit 'A',
subject, however, to the following conditions:
1, Permittee shall pay a non-refundable fee in the amount of $1,500.00.
2, In the event it becomes necessary for LWDD to expand or further utilize its
facilities within its right-of-way, the Permittee shall after reasonable notice (the same not to
exceed sixty (60) days,) effect such removal of the permitted facility as LWDD may reasonably
require from time to time so as to allow and not delay LWDD canal or right-of-way
improvements and further, the Permittee shall maintain in good safe operating condition the
facility permitted and involved herein,
3. This agreement may never be assigned without the written consent of the LWDD.
4. Upon the full and complete execution of this instrument, LWDD acknowledges
receipt of payment and grants the requested Conditional Permit and Permittee agrees to effect
and complete, at no cost to the LWDD, the installation involved herein within six (6) months
from the date of this instrument.
5, Permittee may, at its sole expense, modify the facility involved and installed
herein under the condition that same does not unreasonably interfere with LWDD'S use of its
right-of-way and under the condition that the plans. and specifications for such modification
have been approved in writing by LWDD. Such modification to be accomplished with no
further payment to LWDD.
6. No sampling points, corporation stops (air release valves), valve boxes or other
appurtenances will be permitted within the LWDD right-of-way unless specifically shown and
dimensioned on the plans and designed to withstand the normal and routine maintenance of
the LWDD,
7. Forty-eight (48) hour notice will be given to LWDD prior to the commencement of
construction activity.
8. Facilities backfilled prior to receiving LWDD approval will be uncovered for visual
inspection.
ahplsjw\08512U.01 CPA 1140 city of boynton.doc Rev. 1.11.08
LAKE WORTH DRAINAGE DISTRICT
CPA No. 1140
LWDD Permit No. 08-8512U.01
Canal No. E-4
June 23, 2008
Page 2 of 5
9. It is not the intention of this Permit Agreement to approve of the construction
methods for the installation of the herein approved utility crossing. It shall be the responsibility
of the Permittee's contractor installing the above described facility to maintain the continuous
uninterrupted free flow of water in the canal. It shall further be the duty of the Permittee to
obtain the approval of LWDD for any construction methods which would be contrary to the
above, The Permittee shall also be responsible for the installation of silt screens and/or
turbidity barriers as necessary to maintain the clarity of the water. FAILURE TO COMPLY
WITH WRITTEN NOTICE OF A VIOLATION OF THIS PARAGRAPH SHALL, AFTER FIVE (5)
WORKING DAYS, AUTOMATICALLY VOID THIS CONDITIONAL PERMIT AGREEMENT.
10. Each party shall be liable for its own actions and negligence and, to the extent
permitted by law, City shall indemnify, defend and hold harmless LWDD against any actions,
claims, or damages arising out of City's negligence in connection with this agreement and
LWDD shall indemnify, defend and hold harmless City against any actions, claims, or damages
arising out of LWDD'S negligence in connection with this agreement. The foregoing
indemnification shall not constitute a waiver of sovereign immunity beyond or alter the limits set
forth in Florida Statutes Section 768.28, nor shall the same be construed to constitute agreement
by either party to indemnify the other party for such other party's, or any third party's negligent,
willful or intentional acts or omissions.
11. The address appearing beneath the Permittee's signature shall, for notice
purposes, be considered as the permanent mailing address of said Permittee unless LWDD
has been notified of a change of address in writing.
ahplsjwl08512U 01 CPA 1140 city of boynton doc Rev 1 11 08
LAKE WORTH DRAINAGE DISTRICT CPA No. 1140
LWDD Permit No. 08-8512U.01
Canal No. E4
June 23, 2008
Page 4 of 5
PERMITTEE ACCEPTANCE: (COMPLETE ALL INFORMATION)
(1) Witness Signature Company or Agency Name
By:
Printed Name Signature of Authorized Personnel
Printed Name and Title
(2) Witness Signature
Business Mailing Address
Printed Name Business Mailing Address (cont'd)
PERMITTEE NOT ARIZA TION
STATE OF FLORIDA
COUNTY OF PALM BEACH
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State and
County aforesaid to take acknowledgments, personally appeared , the
of . He I She is personally known to me or
has produced as identification, and who did (did not)
take an oath.
WITNESS my hand and official seal in the County and State last aforesaid this the_ day of _
,2008.
Notary Public Notary Stamp or Seal
This permit is issued in duplicate. Please sign both copies and return both copies to LWDO for
signature. The permit is valid only after both the Permitter and Permittee have signed.
Construction in LWDO rights-of-way prior to receiving the executed permit is not allowed.
The Permittee must have a copy of the fully executed permit posted at the jobsite prior
to any construction. Failure to comply may result in the jobsite being shut down.
ahplsjw\08512U.01 CPA 1140 city of boynton.doc Rev. 1.11.08
LAKE WORTH DRAINAGE DISTRICT
CPA No. 1140
LWDD Permit No. 08-8512U,01
Canal No. E-4
June 23, 2008
Page 5 of 5
EXHIBIT 'A'
To construct one 24-inch pile supported Force Main over the E-4 Canal 28
feet +/- North of the existing Mission Hill Road Bridge (Section 5, Township
46 South, Range 43 East) with a minimum low member elevation of 15.18
N.G.V.D. (1929) in the open channel areas of the E-4 Canal and a minimum
depth of cover of 36-inches elsewhere in the E-4 Right-of-Way.
Said crossing is to be constructed as shown on the approved plans on file
at the offices of the LWDD, designed, signed and sealed and submitted for
the City of Boynton Beach by James W. Richie, P.E. of the Wantman Group,
Inc.
Eng. Job No. 407667.01 (Sheets FM 12 & S-3 dated 04/06/08 & 06/09/08).
ahplsjwl08512U 01 CPA 1140 city of boynton.doc Rev 1 11 08
LAKE WORTH DRAINAGE DISTRICT
LAKE WORTH DRAINAGE DISTRICT
13081 Military Trail
Delray Beach, FL 33484-1105
(561) 498-5363 or 737-3835
Fax: (561) 495-9694
LWDD Permit No. 08-8513U.01
CPA No. 1141
Canal No. L-30
June 17, 2008
Page 1 of 5
CONDITIONAL PERMIT AGREEMENT
WHEREAS, City of Bovnton Beach, hereinafter called Permittee, has requested from
the LAKE WORTH DRAINAGE DISTRICT, hereinafter called LWDD, a temporary Conditional
Permit to construct and maintain the facility described on the attached Exhibit 'A', subject,
however, to the following conditions:
1. Permittee shall pay a non-refundable fee in the amount of $1500.00,
2. In the event it becomes necessary for LWOD to expand or further utilize its
facilities within its right-of-way, the Permittee shall after reasonable notice (the same not to
exceed sixty (60) days,) effect such removal of the permitted facility as LWDD may reasonably
require from time to time so as to allow and not delay LWDO canal or right-of-way
improvements and further, the Permittee shall maintain in good safe operating condition the
facility permitted and involved herein,
3, This agreement may never be assigned without the written consent of the LWOO,
4, Upon the full and complete execution of this instrument, LWDD acknowledges
receipt of payment and grants the requested Conditional Permit and Permittee agrees to effect
and complete, at no cost to the LWDD, the installation involved herein within six (6) months
from the date of this instrument.
5. Permittee may, at its sole expense, modify the facility involved and installed
herein under the condition that same does not unreasonably interfere with LWDD'S use of its
right-of-way and under the condition that the plans and specifications for such modification
have been approved in writing by LWDD. Such modification to be accomplished with no
further payment to LWDD.
6. No sampling points, corporation stops (air release valves), valve boxes or other
appurtenances will be permitted within the LWDD right-of-way unless specifically shown and
dimensioned on the plans and designed to withstand the normal and routine maintenance of
the LWDD.
7. Forty-eight (48) hour notice will be given to LWDD prior to the commencement of
construction activity.
8. Facilities backfilled prior to receiving LWDD approval will be uncovered for visual
inspection.
ahplsjwlcityof boynton cpa 1141 08-8513U.01.doc Rev. 1.11.08
LAKE WORTH DRAINAGE DISTRICT
LWDD Permit No. 08-8513U,01
CPA No. 1141
Canal No, L-30
June 17, 2008
Page 2 of 5
9.lt is not the intention of this Permit Agreement to approve of the construction methods
for the installation of the herein approved utility crossing. It shall be the responsibility of the
Permittee's contractor installing the above described facility to maintain the continuous
uninterrupted free flow of water in the canal. It shall further be the duty of the Permittee to
obtain the approval of LWDD for any construction methods which would be contrary to the
above. The Permittee shall also be responsible for the installation of silt screens and/or
turbidity barriers as necessary to maintain the clarity of the water. FAILURE TO COMPLY
WITH WRITTEN NOTICE OF A VIOLATION OF THIS PARAGRAPH SHALL, AFTER FIVE (5)
WORKING DAYS, AUTOMATICALLY VOID THIS CONDITIONAL PERMIT AGREEMENT.
10. Each party shall be liable for its own actions and negligence and, to the extent
permitted by law, City shall indemnify, defend and hold harmless LWDD against any actions,
claims, or damages arising out of City's negligence in connection with this agreement, and
LWDD shall indemnify, defend and hold harmless City against any actions, claims, or damages
arising out of LWDD'S negligence in connection with this agreement The foregoing
indemnification shall not constitute a waiver of sovereign immunity beyond or alter the limits set
forth in Florida Statutes Section 768.28, nor shall the same be construed to constitute agreement
by either party to indemnify the other party for such other party's, or any third party's negligent,
willful or intentional acts or omissions,
11, The address appearing beneath the Permittee's signature shall, for notice
purposes, be considered as the permanent mailing address of said Permittee unless LWDD
has been notified of a change of address in writing.
ahplsjwlcity of boynton cpa 1141 08-8513U 01.doc Rev 1 11 08
LAKE WORTH DRAINAGE DISTRICT LWDD Permit No. 08-8513U.01
CPA No. 1141
Canal No. L-30
June 17, 2008
Page 3 of 5
LWDD ACCEPTANCE:
IN WITNESS WHEREOF, the parties hereto have hereunto set their hand(s) and seal(s) this
day of ,2008.
WITNESSES: LAKE WORTH DRAINAGE DISTRICT
By:
(1) Witness Signature President, Board of Supervisors
James M, Alderman
Printed Name
Attest:
(2) Witness Signature Secretary, Ronald L. Crone ~
Printed Name 13081 Military Trail
Delray Beach, FL 33484-1105
LWDD NOT ARIZA TION
STATE OF FLORIDA
COUNTY OF PALM BEACH
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the state and
county aforesaid to take acknowledgements, personally appeared JAMES M. ALDERMAN and
RONALD L. CRONE, the President and Secretary, respectively, of the LAKE WORTH
DRAINAGE DISTRICT, and that they severally acknowledged executing the same under
authority duly vested in them by said District and that the seal affixed thereto is the true seal of
said District.
WITNESS my hand and official seal in the county and state last aforesaid this _ day of
,2008.
NOTARY PUBLIC - State of Florida
Joann M. Aylor
My Commission Expires:
ahplsjw\city of boynton cpa 1141 08-8513U.01.doc Rev. 1.11.08
LAKE WORTH DRAINAGE DISTRICT
LWDD Permit No. 08-8513U,01
CPA No. 1141
Canal No. L-30
June 17, 2008
Page 4 of 5
PERMITTEE ACCEPTANCE: (COMPLETE ALL INFORMATION)
City of Bovnton Beach
(1) Witness Signature Company or Agency Name
By:
Printed Name Signature of Authorized Personnel
Printed Name and Title
(2) Witness Signature
Business Mailing Address
Printed Name Business Mailing Address (cont'd)
PERMITTEE NOT ARIZA TION
STATE OF FLORIDA
COUNTY OF PALM BEACH
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State and
County aforesaid to take acknowledgments, personally appeared , the
of ' He / She is personally known to me or
has produced as identification, and who did (did not)
take an oath.
WITNESS my hand and official seal in the County and State last aforesaid this the_ day of _
,2008.
Notary Public Notary Stamp or Seal
This permit is issued in duplicate. Please sign both copies and return both copies to LWDD for
signature, The permit is valid only after both the Permitter and Permittee have signed.
Construction in LWDD rights-of-way prior to receiving the executed permit is not allowed.
The Permittee must have a copy of the fully executed permit posted at the jobsite prior
to any construction. Failure to comply may result in the jobsite being shut down.
ahplsjw\city of boynton cpa 1141 08-8513U01 doc Rev - 1 08
LAKE WORTH DRAINAGE DISTRICT
LWDD Permit No. 08-8513U.01
CPA No. 1141
Canal No. L-30
June 17, 2008
Page 5 of 5
EXHIBIT 'A'
To construct one aerial pile supported 24-inch Force Main crossing the
L-30 Canal 45 feet +/- west of the CSX Railroad Bridge (Section 5, Township
46S, Range 43E) with a minimum low member elevation of 15.20 N.G.V.O.
(1929) over the open channel area of the canal and a minimum depth of
cover of 36-inches elsewhere in the L-30 Canal right-of-way.
Said crossing shall be constructed as shown on the plans designed,
signed and sealed by James W. Richie, P.E. of the Wantman Group, Inc.
and submitted by same for the City of Boynton Beach, (Sheets G-2, 3 & 4,
FM-2 & 3 and 0-1 through 0-5 along with P-1 & 2), Eng. No. 407667.01.
ahplsjw\city of boynton cpa 1141 08-8513U.01.doc Rev. 1.11.08
LAKE WORTH DRAINAGE DISTRICT
LAKE WORTH DRAINAGE DISTRICT
13081 Military Trail
Delray Beach, FL 33484-1105
(561) 498-5363 or 737-3835
Fax: (561) 495-9694
LWDD Permit No. 08-8513U.01
CPA No, 1141
Canal No. L-30
June 17, 2008
Page 1 of 5
CONDITIONAL PERMIT AGREEMENT
WHEREAS, City of Bovnton Beach, hereinafter called Permittee, has requested from
the LAKE WORTH DRAINAGE DISTRICT, hereinafter called LWDD, a temporary Conditional
Permit to construct and maintain the facility described on the attached Exhibit 'A', subject,
however, to the following conditions:
1. Permittee shall pay a non-refundable fee in the amount of $1500.00,
2. In the event it becomes necessary for LWDD to expand or further utilize its
facilities within its right-of-way, the Permittee shall after reasonable notice (the same not to
exceed sixty (60) days,) effect such removal of the permitted facility as LWDD may reasonably
require from time to time so as to allow and not delay LWDD canal or right-of-way
improvements and further, the Permittee shall maintain in good safe operating condition the
facility permitted and involved herein,
3. This agreement may never be assigned without the written consent of the LWDD.
4. Upon the full and complete execution of this instrument, LWDD acknowledges
receipt of payment and grants the requested Conditional Permit and Permittee agrees to effect
and complete, at no cost to the LWDD, the installation involved herein within six (6) months
from the date of this instrument.
5. Permittee may, at its sole expense, modify the facility involved and installed
herein under the condition that same does not unreasonably interfere with LWDD'S use of its
right-of-way and under the condition that the plans and specifications for such modification
have been approved in writing by LWDD. Such modification to be accomplished with no
further payment to LWDD,
6. No sampling points, corporation stops (air release valves), valve boxes or other
appurtenances will be permitted within the LWDD right-of-way unless specifically shown and
dimensioned on the plans and designed to withstand the normal and routine maintenance of
the LWDD.
7. Forty-eight (48) hour notice will be given to LWDD prior to the commencement of
construction activity.
8, Facilities backfilled prior to receiving LWDD approval will be uncovered for visual
inspection.
ahplsjwlcity of boynton cpa 1141 08-8513U 01.doc Rev', 11 08
LAKE WORTH DRAINAGE DISTRICT LWDD Permit No. 08-8513U.01
CPA No. 1141
Canal No. L-30
June 17, 2008
Page 2 of 5
9.lt is not the intention of this Permit Agreement to approve of the construction methods
for the installation of the herein approved utility crossing. It shall be the responsibility of the
Permittee's contractor installing the above described facility to maintain the continuous
uninterrupted free flow of water in the canal. It shall further be the duty of the Permittee to
obtain the approval of LWDD for any construction methods which would be contrary to the
above. The Permittee shall also be responsible for the installation of silt screens and/or
turbidity barriers as necessary to maintain the clarity of the water. FAILURE TO COMPLY
WITH WRITTEN NOTICE OF A VIOLATION OF THIS PARAGRAPH SHALL, AFTER FIVE (5)
WORKING DAYS, AUTOMATICALLY VOID THIS CONDITIONAL PERMIT AGREEMENT.
10. Each party shall be liable for its own actions and negligence and, to the extent
permitted by law, City shall indemnify, defend and hold harmless LWDD against any actions,
claims, or damages arising out of City's negligence in connection with this agreement, and
LWDD shall indemnify, defend and hold harmless City against any actions, claims, or damages
arising out of LWDD'S negligence in connection with this agreement. The foregoing
indemnification shall not constitute a waiver of sovereign immunity beyond or alter the limits set
forth in Florida Statutes Section 768.28, nor shall the same be construed t6 constitute agreement
by either party to indemnify the other party for such other party's, or any third party's negligent,
willful or intentional acts or omissions.
11. The address appearing beneath the Permittee's signature shall, for notice
purposes, be considered as the permanent mailing address of said Permittee unless LWDD
has been notified of a change of address in writing.
ahplsjwlcity of boynton cpa 1141 08-8513U.01.doc Rev. 1.11.08
LAKE WORTH DRAINAGE DISTRICT
LWDD Permit No. 08-8513U,01
CPA No. 1141
Canal No. L-30
June 17, 2008
Page 3 of 5
LWDD ACCEPTANCE:
IN WITNESS WHEREOF, the parties hereto have hereunto set their hand(s) and seal(s) this
day of ,2008.
WITNESSES: LAKE WORTH DRAINAGE DISTRICT
By:
(1) Witness Signature President, Board of Supervisors
James M. Alderman
Printed Name
Attest:
(2) Witness Signature Secretary, Ronald L. Crone '~~
Printed Name 13081 Military Trail
Delray Beach, FL 33484-1105
LWDD NOT ARIZA TION
STATE OF FLORI DA
COUNTY OF PALM BEACH
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the state and
county aforesaid to take acknowledgements, personally appeared JAMES M. ALDERMAN and
RONALD L. CRONE, the President and Secretary, respectively, of the LAKE WORTH
DRAINAGE DISTRICT, and that they severally acknowledged executing the same under
authority duly vested in them by said District and that the seal affixed thereto is the true seal of
said District.
WITNESS my hand and official seal in the county and state last aforesaid this _ day of
,2008.
NOTARY PUBLIC - State of Florida
Joann M. Aylor
My Commission Expires:
ahplsjwlcity of boynton cpa 1141 08-8513U 01.doc Rev' 11 08
LAKE WORTH DRAINAGE DISTRICT LWDD Permit No. 08-8513U.01
CPA No. 1141
Canal No. L-30
June 17,2008
Page 4 of 5
PERMITTEE ACCEPTANCE: (COMPLETE ALL INFORMATION)
City of Boynton Beach
(1) Witness Signature Company or Agency Name
By:
Printed Name Signature of Authorized Personnel
Printed Name and Title
(2) Witness Signature
Business Mailing Address
Printed Name Business Mailing Address (cont'd)
PERMITTEE NOT ARIZA TION
STATE OF FLORIDA
COUNTY OF PALM BEACH
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State and
County aforesaid to take acknowledgments, personally appeared , the
of . He I She is personally known to me or
has prod uced as identification, and who did (did not)
take an oath.
WITNESS my hand and official seal in the County and State last aforesaid this the_ day of_
,2008.
Notary Public Notary Stamp or Seal
This permit is issued in duplicate. Please sign both copies and return both copies to LWDD for
signature, The permit is valid only after both the Permitter and Permittee have signed.
Construction in LWDD rights-of-way prior to receiving the executed permit is not allowed.
The Permittee must have a copy of the fully executed permit posted at the jobsite prior
to any construction. Failure to comply may result in the jobsite being shut down.
ahplsjw\cityof boynton cpa 1141 08-8513U.01.doc Rev. 1.11.08
LAKE WORTH DRAINAGE DISTRICT
LWDD Permit No. 08-8513U.01
CPA No. 1141
Canal No, L-30
June 17, 2008
Page 5 of 5
EXHIBIT 'A'
To construct one aerial pile supported 24-inch Force Main crossing the
L-30 Canal 45 feet +/- west of the CSX Railroad Bridge (Section 5, Township
46S, Range 43E) with a minimum low member elevation of 15.20 N.G.V.O.
(1929) over the open channel area of the canal and a minimum depth of
cover of 36-inches elsewhere in the L-30 Canal right-of-way.
Said crossing shall be constructed as shown on the plans designed,
signed and sealed by James W. Richie, P.E. of the Wantman Group, Inc.
and submitted by same for the City of Boynton Beach, (Sheets G-2, 3 & 4,
FM-2 & 3 and 0-1 through 0-5 along with P-1 & 2), Eng. No. 407667.01.
ahplsjwlcity of boynton cpa 1141 08-8513U.01 doc Rev 1 08
LAKE WORTH DRAINAGE DISTRICT
LAKE WORTH DRAINAGE DISTRICT
13081 Military Trail
Delray Beach, FL 33484-1105
(561) 498-5363 or 737-3835
Fax: (561) 495-9694
CONSTRUCTION PERMIT
June 23, 2008
Mr. Kofi A Boateng, P,E.
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33435
Re: City ot Boynton Beach - 24-lnch Regional Force Main; Underground Crossing ot the L-29
Canal through an Unexcavated Section; East ot the E-3%E Right-ot-Way; Neptune Drive
and Thor Drive; 5/46/43
LWDD Canal No. L-29
LWDD Permit No. 08-8532U.01
Dear Mr. Boateng:
Lake Worth Drainage District (hereinafter referred to as II LWDD") approves the construction plans
prepared by The Wantman Group for the City of Boynton Beach, subject to the following conditions:
( ) Permittee shall reconstruct canal(s) to approved design section along and adjacent to the
project's limits, including clearing and proper sloping of the maintenance berms, The cleared
canal berms and side slopes shall be stabilized. Type of stabilization shall be approved by
LWDD. The permitted construction shall be completed prior to any building activity adjacent to
LWDD rights-of-way, Please be advised that any fill material scheduled to be removed from the
canal may not be relied on for site work.
(X) Permittee is to construct any sidewalk or pathway that is proposed within LWDD's rights-of-way
with six-inch (6") thick concrete, or to meet LWDD approved alternate loading and material(s),
The LWDD will not be held responsible or liable for any damage to the sidewalk or pathway
resulting from LWDD operations and maintenance procedures, or any property damage or
personal injury resulting from any sidewalk or pathway damage. All repairs are to be the
responsibility of the Permittee.
(X) Permittee or Permittee's representative shall notify the LWDD inspection Department forty-eight
(48) hours prior to any work within LWDD rights-of-way to coordinate the extent of work to be
completed. All facilities needing inspection must be observed prior to backfilling.
(X) Permittee shall restore LWDD's right-of-way to its original or better condition where disturbed by
construction activity,
(X) LWDD cannot accept any water from dewatering either on or off-site until written notification of
approval from South Florida Water Management District has been submitted to this office.
(X) It shall be the responsibility of the Permittee to locate and protect any underground facilities within
LWDD's rights-of-way prior to construction.
ahp\sjw\08-8532U.01 cy of boynton construction permit.doc Rev. 1.11.08
LAKE WORTH DRAINAGE DISTRICT
LWDD Permit No.08-8532U,01
Canal No. L-29
June 23, 2008
Page 2 of 3
(X) Permittee shall take all reasonable precautions necessary to prevent turbidity or silting upstream
or downstream during construction.
( ) At the time of installation, a permanent benchmark shall be established on top of the control
structure(s) with the elevation c1earlv defined.
(X) All underground installations in LWDD rights-of-way must have a minimum depth (cover) of thirty-
six inches (36"). All underground utilities placed within the LWDD's canal rights-of-way must be
identified with LWDD approved permanent witness markers identifying utility type and location
(X) Should any valves or valve boxes be permitted in LWDD's rights-of-way, they shall have a
minimum HS-20 (traffic bearing) load rating.
(X) Permittee shall submit "record drawings" within sixty (60) days of project completion, Drawings
should show, as a minimum, perimeter grading at or above the design storm and control structure
elevations. Failure of the Permittee to provide these drawings within the time specified may result
in LWDD requesting that all jurisdictional agencies withhold their final approval until the drawings
are received and approved.
( ) Permittee must submit "project certification" within sixty (60) days of project completion.
(X) Permittee shall obtain any and all permits required by EPA, FDEP, USACE, FDOT, SFWMD,
Palm Beach County, and/or any municipality that may be involved, prior to the commencement of
any construction.
( ) Permittee agrees that the stormwater discharge authorized by this permit shall comply with all
applicable provisions of Part IV of Chapter 373, Florida Statutes, as well as applicable
management and storage of surface water rules, including but not limited to, 40E-4.301, 40E-
400.215, and 40E-400.315, Florida Administrative Code, and Section 5.2 of the SOUTH
FLORIDA WATER MANAGEMENT DISTRICT basis of Review, All costs of correcting any
violations of SOUTH FLORIDA WATER MANAGEMENT DISTRICT law and rules shall be the
exclusive obligation of Permittee.
(X) All unpermitted drainage facilities installed before or during construction shall be removed prior to
the project's final acceptance.
( ) Permittee has provided a bond in favor of LWDD in the amount of 110% of the cost of the pipe
and its installation. Bond will be released upon issuance of final inspection by LWDD and
Permittee's submittal of "record drawings" to LWDD.
(X) Permittee agrees that significant construction must start within one year to the date of permit
issuance or this permit is void and a new permit must be applied for prior to any construction
activity on site. The new application must meet current operating policies.
(X) The Permittee, assigns, or successors in title agree to operate and maintain the facility/system in
perpetuity,
In consideration of and by acceptance of the permit issued by the LWDD, the undersigned agrees to
perform the above. Further, each party shall be liable for its own actions and negligence and, to the extent
permitted by law, City shall indemnify, defend and hold harmless LWDD against any actions, claims, or
damages arising out of City's negligence in connection with this agreement, and LWDD shall indemnify,
defend and hold harmless City against any actions, claims, or damages arising out of LWDD'S negligence
ahp\sjw\08-8532U.01 cy of boynton construction permit.doc Rev ~ 11 08
LAKE WORTH DRAINAGE DISTRICT
LWDD Permit No.08-8532U.01
Canal No. L-29
June 23, 2008
Page 3 of 3
in connection with this agreement. The foregoing indemnification shall not constitute a waiver of sovereign
immunity beyond or alter the limits set forth in Florida Statutes Section 768.28, nor shall the same be
construed to constitute agreement by either party to indemnify the other party for such other party's, or any
third party's negligent, willful or intentional acts or omissions.
This permit shall expire two (2) years from issuance date, should construction fail to be completed.
During the duration of this permit, Permittee shall at all times provide LWDD access through LWDD
right(s)-of-way,
PERMITTER: PERMITTEE: (COMPLETE ALL INFORMATION)
LAKE WORTH DRAINAGE DISTRICT
Municipality or Agency Name
By: By:
Ronald L. Crone, Manager Signature of Authorized Personnel
Printed Name and Title
Business Mailing Address
Business Mailing Address (cont'd)
PERMITTEE NOT ARIZA TION
STATE OF FLORIDA
COUNTY OF PALM BEACH
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State and County
aforesaid to take acknowledgments, personally appeared ,
the of He I She is
personally known to me or has produced as identification, and
who did (did not) take an oath.
WITNESS my hand and official seal in the County and State last aforesaid this the_ day of ,
2008.
Notary Public Notary Stamp or Seal
This permit is issued in duplicate. Please sign both copies and return both copies to LWDD for
signature, The permit is valid only after both the Permitter and Permittee have signed. Construction in
LWDD rights-of-way prior to receiving the executed permit is not allowed.
The Permittee must have a copy of the fully executed permit posted at the jobsite prior to any
construction. Failure to comply may result in the jobsite being shut down.
ahp\sjw\08-8532U.01 cy of boynton construction permit.doc Rev. 1.11.08
LAKE WORTH DRAINAGE DISTRICT
LAKE WORTH DRAINAGE DISTRICT
13081 Military Trail
Delray Beach, FL 33484-1105
(561) 498-5363 or 737-3835
Fax: (561) 495-9694
CONSTRUCTION PERMIT
June 23, 2008
Mr. Kofi A. Boateng, P.E.
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33435
Re: City of Boynton Beach - 24-lnch Regional Force Main; Underground Crossing of the L-29
Canal through an Unexcavated Section; East of the E-3%E Right-of-Way; Neptune Drive
and Thor Drive; 5/46/43
LWDD Canal No. L-29
LWDD Permit No. 08-8532U.01
Dear Mr. Boateng:
Lake Worth Drainage District (hereinafter referred to as "LWDD") approves the construction plans
prepared by The Wantman Group for the City of Boynton Beach, subject to the following conditions
( ) Permittee shall reconstruct canal(s) to approved design section along and adjacent to the
project's limits, including clearing and proper sloping of the maintenance berms. The cleared
canal berms and side slopes shall be stabilized. Type of stabilization shall be approved by
LWDD, The permitted construction shall be completed prior to any building activity adjacent to
LWDD rights-of-way. Please be advised that any fill material scheduled to be removed from the
canal may not be relied on for site work.
(X) Permittee is to construct any sidewalk or pathway that is proposed within LWDD's rights-of-way
with six-inch (6") thick concrete, or to meet LWDD approved alternate loading and material(s).
The LWDD will not be held responsible or liable for any damage to the sidewalk or pathway
resulting from LWDD operations and maintenance procedures, or any property damage or
personal injury resulting from any sidewalk or pathway damage. All repairs are to be the
responsibility of the Permittee.
(X) Permittee or Permittee's representative shall notify the LWDD inspection Department forty-eight
(48) hours prior to any work within LWDD rights-of-way to coordinate the extent of work to be
completed. All facilities needing inspection must be observed prior to backfilling.
(X) Permittee shall restore LWDD's right-of-way to its original or better condition where disturbed by
construction activity.
(X) LWDD cannot accept any water from dewatering either on or off-site until written notification of
approval from South Florida Water Management District has been submitted to this office.
(X) It shall be the responsibility of the Permittee to locate and protect any underground facilities within
LWDD's rights-of-way prior to construction.
ahp\sjw\08-8532U.01 cy of boynton construction permit.doc Rev ~ 11 08
LAKE WORTH DRAINAGE DISTRICT LWDD Permit No.08-8532U.01
Canal No. L-29
June 23,2008
Page 2 of 3
(X) Permittee shall take all reasonable precautions necessary to prevent turbidity or silting upstream
or downstream during construction.
( ) At the time of installation, a permanent benchmark shall be established on top of the control
structure(s) with the elevation c1earlv defined.
(X) All underground installations in LWDD rights-of-way must have a minimum depth (cover) of thirty-
six inches (36"). All underground utilities placed within the LWPD's canal rights-of-way must be
identified with LWDD approved permanent witness markers identifying utility type and location,
(X) Should any valves or valve boxes be permitted in LWDD's rights-of-way, they shall have a
minimum HS-20 (traffic bearing) load rating.
(X) Permittee shall submit "record drawings" within sixty (60) days of project completion. Drawings
should show, as a minimum, perimeter grading at or above the design storm and control structure
elevations. Failure of the Permittee to provide these drawings within the time specified may result
in LWDD requesting that all jurisdictional agencies withhold their final approval until the drawings
are received and approved.
( ) Permittee must submit "project certification" within sixty (60) days of project completion.
(X) Permittee shall obtain any and all permits required by EPA, FDEP, USACE, FOOT, SFWMD,
Palm Beach County, and/or any municipality that may be involved, prior to the commencement of
any construction.
( ) Permittee agrees that the stormwater discharge authorized by this permit shall comply with all
applicable provisions of Part IV of Chapter 373, Florida Statutes, as well as applicable
management and storage of surface water rules, including but not limited to, 40E-4.301, 40E-
400.215, and 40E-400,315, Florida Administrative Code, and Section 5.2 of the SOUTH
FLORIDA WATER MANAGEMENT DISTRICT basis of Review. All costs of correcting any
violations of SOUTH FLORIDA WATER MANAGEMENT DISTRICT law and rules shall be the
exclusive obligation of Permittee,
(X) All unpermitted drainage facilities installed before or during construction shall be removed prior to
the project's final acceptance.
( ) Permittee has provided a bond in favor of LWDD in the amount of 110% of the cost of the pipe
and its installation. Bond will be released upon issuance of final inspection by LWDD and
Permittee's submittal of "record drawings" to LWDD,
(X) Permittee agrees that significant construction must start within one year to the date of permit
issuance or this permit is void and a new permit must be applied for prior to any construction
activity on site. The new application must meet current operating policies.
(X) The Permittee, assigns, or successors in title agree to operate and maintain the facility/system in
perpetuity.
In consideration of and by acceptance of the permit issued by the LWDD, the undersigned agrees to
perform the above, Further, each party shall be liable for its own actions and negligence and, to the extent
permitted by law, City shall indemnify, defend and hold harmless LWDD against any actions, claims, or
damages arising out of City's negligence in connection with this agreement, and LWDD shall indemnify,
defend and hold harmless City against any actions, claims, or damages arising out of LWDD'S negligence
ahp\sjw\08-8532U.01 cy of boynton construction permit.doc Rev. 1.11.08
LAKE WORTH DRAINAGE DISTRICT
LWDD Permit No.08-8532U,01
Canal No. L-29
June 23, 2008
Page 3 of 3
in connection with this agreement. The foregoing indemnification shall not constitute a waiver of sovereign
immunity beyond or alter the limits set forth in Florida Statutes Section 768.28, nor shall the same be
construed to constitute agreement by either party to indemnify the other party for such other party's. or any
third party's negligent, willful or intentional acts or omissions.
This permit shall expire two (2) years from issuance date, should construction fail to be completed
During the duration of this permit, Permittee shall at all times provide LWDD access through LWDD
right(s)-of-way.
PERMITTER: PERMITTEE: (COMPLETE ALL INFORMATION)
LAKE WORTH DRAINAGE DISTRICT
Municipality or Agency Name
By: By:
Ronald L. Crone, Manager ;f Signature of Authorized Personnel
Printed Name and Title
Business Mailing Address
Business Mailing Address (cont'd)
PERMITTEE NOTARIZATION
STATE OF FLORI DA
COUNTY OF PALM BEACH
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State and County
aforesaid to take acknowledgments, personally appeared
the of He / She is
personally known to me or has produced as identification, and
who did (did not) take an oath.
WITNESS my hand and official seal in the County and State last aforesaid this the_ day of
2008.
Notary Public Notary Stamp or Seal
This permit is issued in duplicate. Please sign both copies and return both copies to LWDD for
signature. The permit is valid only after both the Permitter and Permittee have signed. Construction in
LWDD rights-of-way prior to receiving the executed permit is not allowed,
The Permittee must have a copy of the fully executed permit posted at the jobsite prior to any
construction. Failure to comply may result in the jobsite being shut down.
ahp\sjw\08-8532U.01 cy of boynton construction permit.doc Rev 1 1108
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.4.
AGENDA ITEM REQUEST FOR1,_
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 August 19,2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon)
0 September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon)
0 September 16, 2008 September 2,2008 (Noon) o November 18, 2008 November 3,2008 (Noon)
0 October 7, 2008 September 15,2008 (Noon) o December 2, 2008 November 17,2008 (Noon)
0 Announcements/Presentati ons 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ~ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Motion to approve via resolution the First Addendum to Extension and Amendment to
Agreement with the City of Boynton Beach and Paul W. Smith Enterprises, Inc. d/b/a Boynton Transit Advertising
Company.
EXPLANATION: On August 5,1997 the City entered into an Agreement with Paul W. Smith of Boynton Transit
Advertising for the installation and maintenance of bus shelters and bus benches. Currently the Extension and
Amendment to the Agreement approved by Commission on July 15,2003 allows for twenty-five (25) bus shelters and
55 bus benches. Mr. Smith is requesting to lift the number requirement allowing for unlimited numbers of bus
shelters and bus benches.
Staff agrees with his request and as outlined in the Agreement Mr. Smith must obtain permission and any required
easements and/or permits prior to erecting any bus shelter or bus bench. In addition, the advertising benefits local
business and merchants and will increase the revenue paid to the City (10% of advertising fee).
It should be noted that the expansion of bus shelters also is a very significant step towards addressing Item III.E.2.c, in
the final policy statement of the Boynton Beach Assembly dated October 2006. This policy statement focuses on
neighborhood revitalization by improving bus stops. Although the statement is somewhat vague in its intended goal,
there is no doubt that additional bus shelters are a definite improvement to the appearance of bus stops and provide
shelter from poor weather conditions for transit passengers.
PROGRAM IMP ACT: Allows for more shelters so residents have a place to wait for a bus and increases the revenue
share to the City.
FISCAL IMP ACT: Increases revenue paid to the City (10% of advertising fee).
AL TERN A TIVES: Not to increase the number of shelters.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
)
~/VVe/L~~<-- ._-,-
City Manager's Signature
Assistant to City Manager ~
/nj/ ithfb \.~ --
Li /1 C
Department Name City Attorney / Finance
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
I! ,
I: I
I'
I
I
.1 RESOLUTION NO. R08-
1
,
2 I
I
3 I
4 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
5 FLORIDA, APPROVING AND AUTHORIZING THE
6 EXECUTION OF A FIRST ADDENDUM TO
7 EXTENSION AND AMENDMENT TO AGREEMENT
8 BETWEEN THE CITY OF BOYNTON BEACH AND
9 PAUL W. SMITH ENTERPRISES, IN c., D/B/A
10 BOYNTON TRANSIT ADVERTISING; AND
11 PROVIDING AN EFFECTIVE DATE.
12
13
14 WHEREAS, on August 5, 1997, by Resolution No. R97-129, the City Commission
15 approved an agreement with Paul W. Smith Enterprises, Inc., d/b/a Boynton Transit
16 Advertising, providing for bus shelters and benches throughout the City; and
17 WHEREAS, Paul W. Smith Enterprises, Inc., d/b/a Boynton Transit Advertising has
18 requested to lift the number requirement allowing for unlimited numbers of bus shelters and
19 bus benches.
20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
21 HE CITY OF BOYNTON BEACH, FLORIDA, THAT:
22 Section 1, The foregoing "Whereas" clauses are hereby ratified and confirmed as
23 eing true and correct and are hereby made a specific part of this Resolution upon adoption
24
25 Section 2. The City Commission of the City of Boynton Beach, Florida does
26 ereby approve, and authorizes the City Manager to execute the First Addendum to Extension
27 nd Amendment to Agreement with Paul W. Smith Enterprises, Inc., d/b/a Boynton Transit
28 dvertising, a copy of which Agreement is attached hereto as Exhibit "A".
29 Section 3. This Resolution shall become effective immediately upon passage,
:\CA\RESO\Agreements\Boynton Transit Ext First Addendum.doc
II
t I
i I
\ ,
! I
1 ' I PASSED AND ADOPTED this day oj .\ugUSl. :2008.
I'
2 CITY OF BO)'NTON BEACH. FLORID,\
3 !
4
5 ~-_._-~--~------~---_..,---_.~.,-----
6 Mayor- Jerr~ Taylor
7
8
9 -.
10 Vice Mayor. Jose Rodriguez
11
12
13
14 Commissioner- Ronald Weiland
15
16
17
----~---~-~- -'--'~._-~- ---~ --,~
18 Commissioner- Woodrow L. Hay
19
20
21 .- --
22 ATTEST: Commissioner Marlene Ross
23
24
25
26
27
--'. -~.--
28 Janet M. Prainito, CMC
29 City Clerk
30
31
32 Corporate Seal)
ICAIRESO\Agreements\Boynton Transit Ext First Addendum doc
FIRST ADDENDUM TO EXTENSION AND AMENDMENT TO AGREEMENT
This is a First Addendum dated the _ day of , 2008, between:
CITY OF BOYNTON BEACH, a municipal
corporation of the State of Florida, hereinafter referred
to as "CITY,"
and
PAUL W. SMITH ENTERPRISES, INC., d/b/a
BOYNTON TRANSIT ADVERTISING COMPANY, a
Florida corporation, its successors and assIgns,
hereinafter referred to as "CO MP ANY."
WHEREAS, on August 5, 1997, by Resolution No. R97-129, the City Commission of
the City of Boynton Beach authorized the proper City officials to execute an Agreement with
COMP ANY providing for bus shelters and benches throughout the City, said Agreement dated August
8, 1997 ("Agreement"); and
WHEREAS, on July 15,2003, by Resolution No. R03-122, the City Commission of
the City of Boynton Beach approved an Extension and Amendment to the Agreement dated August 5,
1997 to extend the term of the Agreement and to provide for additional shelters and benches; and
WHEREAS, CITY and COMPANY mutually agree to remove the restriction as to the
number of bus shelters and benches that can be erected by COMPANY; and
NOW, THEREFORE, in consideration of the mutual promises and covenants
contained herein, and other good and valuable consideration, the receipt and adequacy of which are
acknowledged, the parties agree as follows:
Section 1. The foregoing recitals are true and correct and are hereby incorporated
into this Agreement.
Section 2, Section 1.5, "Ownership and Location," subsection A, ofthe Agreement
is hereby amended as follows:
A. CITY grants COMPANY the right to construct, erect, and maintain
bus shelters and benches within the City of Boynton Beach at
specifically designated locations within the City of Boynton Beach
along the transit systems' bus routes and places of public
convenience. COMPANY may erect bus shelters and benches upon
S:\CA\AGMTS\Boynton Transit Addendum 2008.doc
- 1 -
the road rights-of-\vay or on private property. provided the
COMP AN'{ obtains any requircd easemcnts, lease or license
agreements with the propert) u\\ner ofthe sitc. CITY. to the extent
of its ownership of the sitc. shall reasonably exccute such easements,
leases, or license agreements tn effectuate COMP:,\]\;'{'S use ufthe
site, All conveyance documents shall be in a form approved by the
City Attorney of CITY.
Section 3, In all other respects the original Agreement between the parties dated
August 8. 1997. and all amendments thereto are hereby ratified. reaffirmed and shall remain in full
force and effect as provided by their terms.
IN WITNESS OF THE FOREGOING. the parties have set their hands and seals the da)
and vear tirst written above.
WITNESSES: CITY OF BOYNTON BEACH
Bv
--~. - ~~- ...~.~.._- -~--~ .- --~---.-
Jerry Taylor. Mayor
.. _. ------- -----~- BL
Kurt Bressner. City Manager
(CORPORi\ TE SEAl) :\ TTEST:
Janet M, Prainito, CMC
City Clerk
Approved as to form:
._~~_.-
James A. Cherof
City Attorney
S'\CA,AGMTS',Bc:,rntDD 'Transit Addendum LOU8.doc
"
L
WITNESSES: PAUL W. SMITH ENTERPRISES, INC.
By
Paul W. Smith, President
[Witness-print or type name]
(CORPORATE SEAL)
ST A TE OF FLORIDA:
COUNTY OF BROW ARD:
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared before me this , 2008, Paul W. Smith as
President of PAUL W. SMITH ENTERPRISES, INC., a Florida corporation, and acknowledged he
executed the foregoing Extension and Amendment as the proper official of PAUL W. SMITH
ENTERPRISES, INC., for the use and purposes mentioned in it and he affixed the official seal of the
corporation, and that the instrument is the act and deed of that corporation.
(SEAL)
Notary Public, State of Florida
(Signature of Notary taking
Acknowledgment)
Name of Notary Typed,
Printed or Stamped
My Commission Expires:
Commission Number
S:\CA\AGMTS\Boynton Transit Addendum 2008.doc
- 3 -
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.5
AGENDA ITEM REQUEST FOR1h
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Fonn Must be Tumed
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
~ August 19,2008 August 4,2008 (Noon) o October 21, 2008 October 6, 2008 (Noon)
o September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) n
0 ("")=i
o September 16, 2008 o November 18,2008 o:t ::::{-<
September 2, 2008 (Noon) November 3, 2008 (Noon;b. -<0
c=
o October 7, 2008 o December 2, 2008 G"') n'"T1
September 15,2008 (Noon) November 17, 2008 (Noo'l) reo
1""'10
- ::0-<
-0 ~z
(I}-4
0 AnnouncementslPresentations 0 City Manager's Report :Jl: 00
ca .."z
NATURE OF 0 Administrative 0 New Business .."m
-1"'1
- ('")>
AGENDA ITEM ~ Consent Agenda 0 Legal '-'> fTlC")
0 0 :c
Code Compliance & Legal Settlements Unfinished Business
0 Public Hearing 0
RECOMMENDATION:
Motion to approve and authorize the execution of a Resolution approving Task Order No. U08-7-
03 in the amount of $32,936 to Erdman Anthony of Florida, Inc., to provide professional
engineering services for Section B of the Raw Water Main Interconnect project. Additionally,
approve an owner's contingency of 10% in the amount of $3,294 for a total budget appropriation
of $36,230.
EXPLANATION:
The Business Case Evaluation for Water Supply Strategy, completed in February 2007, included
the interconnection of the East and West wellfields by construction of a 6-mile long raw water
main as one of the City's most critical water supply projects over the next 5 years. To expedite the
design and permitting of the project, the 6-mile water main has been divided into 3 sections, so
that each section can be designed, permitted, bid and constructed concurrently (rather than
sequentially) with the others. Although this will take more effort to coordinate, it will significantly
shorten the implementation schedule, and allow the City to have this line in place sometime in
2011.
The task order under consideration involves the pre-design activity of route selection in Section B
as shown on the map on page 1 of the task order. It will evaluate two alternate routes within this
section B, reviewing the location of existing utilities, landscaping, and other obstacles when
considering permitting and constructability features of the pipeline along each of the alternate
routes before proceeding to firm design. Section B comprises the area between Military Trail and
Congress Ave., with the alternate routes being within either the Woolbright Road or Golf Road
public right-of-way.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
PROGRAM IMPACT:
This project is a critical portion of the City's future water supply improvements program, which
include the construction of the raw water main interconnection between the East and West
wellfields, the construction of ion exchange resin treatment units to pre-treat the water from the
West wellfield, and a transfer pumping station to move the partially treated water from the West
Water Plant to the East Water Plant.
FISCAL IMPACT:
The cost for this route evaluation and selection phase of the project is $32,936, plus the 10%
contingency, for a total commitment of $36,230. This project is included in the Capital
Improvement Program budget, and funds are available in account no. 404-5000-590-96-01
(WTR 136).
AL TERNA TIVES:
None. l'his projf~ct is required to meet the future demands of the lervice area.
('tr ~~~ ~.wt{12~L
Department Head's Signature 1 City Manager's Signature
Kofi A. Boateng, P.E. Kurt Bressner
Utilities
Department Name City Attorn
Attachment - Three (3) Original Task Order copies
cc: ~. Mazzella, Deputy Director of Utilities
Barb Conboy, Manager, Utilities Administration & Finance
C. Roschek, P.E., Engineering Division Manager
Karen Riseley, Contract Administrator
File
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
1 RESOLUTION NO. R08-
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING EXECUTION OF
5 T ASK ORDER NO. U08-7-03 IN THE AMOUNT OF I
6 $32,936.00 WITH A 10% OWNER'S CONTINGENCY !
7 OF $3,294.00 FOR A TOTAL BUDGET
8 APPROPRIA TION OF $36,230.00 WITH ERDMAN
9 ANTHONY OF FLORIDA, INC., TO PROVIDE
10 PROFESSIONAL ENGINEERING SERVICES FOR
11 SECTION B OF THE RAW WATER MAIN
12 INTERCONNECT PROJECT; AND PROVIDING AN
13 EFFECTIVE DATE.
14
15
16 WHEREAS, the Business Case Evaluation for Water Supply Strategy included the
17 interconnection of the East and West wellfields by construction of a 6-mile long raw water
18 main as one of the City's most critical water supply projects over the next 5 years; and
19 WHEREAS, Task Order #U08-7-03 with Erdman Anthony of Florida, Inc., involves
20 the pre-design activity of route selection in Section B and will evaluate two alternate routes
21 within this Section B; and
22 WHEREAS, the City Commission of the City of Boynton Beach upon
23 recommendation of staff, deems it to be in the best interest of the citizens of the City of
24 Boynton Beach to authorize execution of Task Order U08-7-03 in the amount of $32,936.00
25 with an additional owner's contingency of $3,294.00 for a total budget appropriation of
26 $36,230,00 to Erdman Anthony of Florida, Inc., for professional engineering services for
27 Section B of the Raw Water Main Interconnect project.
28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
29 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
S:ICAIRESOlAgreementslTask - Change OrderslErdman Anthony-Task Order U08-7-03doc
i I
I'
I
I
I
I
I
I
1 I Section 1. The foregoing" Whereas" clauses are hereby ratilied and con firmed a~
2 being true and correct and are hereby made a specific part of this Resolution upon adoption
3 hereof.
I
I
41 Section 2. The City Commission of the City of Boynton Beach. Florida does
5 hereby authorize and direct the approval and execution of Task Order U08-7 -U~ in the
6 amount of $32,936.00 with an additional owner's contingency of $3.294.00 fc)r a total
7 budget appropriation of $36.230.00 to Erdman Anthony of Florida. Inc.. for professional
8 engineering services for Section B of the Raw Water Main Interconnect project. a l'Op~ of
9 which is attached hereto as Exhibit ""A"
10 Section 3, This Resolution shall become effective immediately upon passage.
11 PASSED AND ADOPTED this day of August. 2008.
12
13 CITY OF BOYNTON BEACH. FLORIDA
14
15
._~._- ~~ ~.- ._.__._~----_._-
16 Mayor - Jerry Taylor
17
18
--~-~ _~ _n.
19 Vice Mayor - Jose Rodriguez
20
21
--~.._----~~-
22 Commissioner - Ronald Weiland
23
24
----.--. ._~-~~-------~--
25 Commissioner -- Woodrov, L. Hay
26
27
~_._._._.-
28 Commissioner - Marlene Ross
29 ATTEST:
30
31
32 Janet M. Prainito, CMC
33 City Clerk
34
35 (Corporate Seal)
-I S.\CA\RESO\Agreements\Task Change Orders\Erdman Anthony Task Order U08-7..03 doc
II
Task Order No. U08-7-3
Raw Water Main Interconnect - Section B
A. Background
The City has capacity to treat more raw water at its East Water Treatment Plant (EWTP);
however they the raw water must be transported to that East Water Treatment plan from the well
fields near the West Water Treatment Plant (WWTP). Therefore, the City desires to interconnect
the two water treatment plants. They plan to design and construct this raw water main in four
phases:
1. Section A - From the WWTP to Military Trail and Woolbright Road (or Golf Road, if
needed).
2. Section B - From Military Trail east to Congress Ave (either down Woolbright Road or
down Golf Road)
3. Section C - From Congress Ave to 1-95 (either down Woolbright Road or down Golf
Road)
4. Existing Facilities - Under 1-95 to the EWTP down Woolbright Road
It is anticipated that a 30" or 36" ductile iron or high density polyethylene water main will be
needed for sections A, Band C. This proposal is for the design of Section B which will be
investigated in the following two steps:
1. Route analysis and recommendation
2. Design, plans, permitting, assistance during construction, and certification
This proposal is for the first phase, the route analysis and recommendation, for Section B, from
Military Trail to Congress Ave (either down Woolbright Road or down Golf Road) as shown on
the sketch above in the solid green line labeled Section B.
TASK ORDER NO.3 - Raw Water Main Interconnect - Section B
B Scope of Services for Phase I - Route Analysis
The CONSULTANT will investigate the existing conditions and recommend either Alternatiw
#1, Golf Road. or Alternative #2 Woolbright Road for the proposed water main between Militar:
Trail and Congress A venue. The following items are included:
l. Obtain documents of record, where available. related to the existing conditions including
utility company record drawings, roadway plans, proposed improvements. right-of-wa:
maps. Review available utility plans, atlases. and maps of the area for location of
existing utilities. Coordinate the proposed facilities with existing utility alignments In
avoid conflicting routings to the extent possible.
2, Perform site investigation activities including a field survey of the project area to verify
water line, sanitary sewer, and other utilities locations and alignments are consistent with
those shown on utility record drawings. Document surface details such as fences.
sidewalks, walls, curbs, vegetation, sign poles, etc, to the extent that they are visible and
may be materially affected by the construction of the proposed improvements.
3, Coordinate with the stakeholders regarding the project to include the following:
a. City staff
b. County roadway department regarding the installation of this water main within
their right of way, any future plans for these rights of way. the permit process.
maintenance of traffic
c. Utility departments regarding relocation of their existing facilities, if needed.
Coordination with the up to 8 utilities (such as FPL Bell South, Gas, Cable TV.
PBC Traffic) is anticipated.
d. The consultants for Sections A and C regarding the connection to those projects at
Military Trail and Congress A venue.
4. Review the data and recommend which of the two alternative alignments is preferable. It
is anticipated that a decision matrix will be used to conclude which alternative will be
preferable with the items to be included in the decision matrix to be determined and
weighted during the project and with City staff approval but will likely include items
such as: Utility Impacts, Maintenance of Traffic/Public Safety.
Constructability/Roadway Impacts. Permitablity, Right of Way Impacts. Community
Impacts, Environmental Impacts. and Construction Costs
), Prepare a summary report of the findings and recommendations to include the following:
a. Summary of the findings along each of the two alternative corridors to include ;1
listing of the potential conflicts and photographs
b. Copies of the record drawings, roadway plans, etc. that are obtained
c. A sketch of the key features (on County aerial photographs at I "=200' scale on
1 IxI7 paper) to graphically depict the features found along each of the two
corridors with a general alignment indicated
d, Recommendations
TASK ORDER NO.3 - Raw Water Main Interconnect - Section B
6. Two review meetings with the City staff to present our findings, review our approach to
the analysis, decision matrix items and weights, and recommendations.
C. Assumptions
In addition to the work items discussed above, the following assumptions were made in
establishing the scope of this Amendment and associated fee. Changes and/or modifications in
the above work items or these assumptions are considered an Additional Services Item under the
terms of the contract. Assumptions include:
1. This analysis will investigate only the east west corridors along Woolbright Road and
Golf Road. The north south corridors along Military Trail and/or Congress A venue
between Woolbright Road and Golf Road are not included and will be addressed in the
alternative analysis performed for Section C. Should Section B be installed along
Woolbright and Section C be installed along Golf, an additional 5,000' +/- will be needed
for Section C. The impacts of that additional length of water main will be addressed in
the route recommendation for Section C and are not included in this proposal.
2. This recommendation will address the general corridor to be designed; however, the
exact placement of the proposed pipe within this corridor will need to be designed and
determined in the final design phase of the project.
3. The CITY will provide copies of any records in their possession regarding existing
facilities in the vicinity (atlases, plans, record drawings, easements, etc.).
4. The following items are not included in this proposal: subsurface utility locations, land
survey, geotechnical investigation, title search, cost estimating.
5. No interim booster pump station is included in this Section.
6. This phase is to recommend an alignment only, no final design, plans, permitting,
specifications, etc. are included in this Phase
7. Survey and acquisition of any easements are not anticipated and are not included in this
Phase.
8. Attendance at public meetings or hearings associated with public involvement or with
permits applied for in support of the project is not included in this Phase.
9. The design is to be based on the local codes and standards in effect at the beginning of
the project. Revisions required for compliance with any subsequent changes to those
regulations is considered an Additional Services item.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated November 18, 2003 between the
City of Boynton Beach and Crossroads Engineering & Surveying (Resolution 03-182), assigned
to Erdman Anthony of Florida, Inc. on June 15,2004 (Resolution R04-089) and extended by the
3
TASK ORDER NO.3 - Raw Water Main Interconnect - Section B
-
City Commission on February 21. 2006 (Resolution R06-050) and extended a second time 11\ tlli
City Commission on February 19.2008 (Resolution R08-027\.
E. Additional Services
The following are examples of some specific Additional Services Items that may be required. but
are not included within this Task Order. Generally. a condition contrary to the work description
in Section B or assumptions of Section C (upon which the design fee is based) is considered an
Additional Services item. Examples include:
1. Development of property descriptions of easements, road right-of-ways, etc. Preparation
of right-of-way or easement boundary surveys.
2. Threatened or endangered species and species of special concern permitting or relocation
work.
3. Archeological/Historical preservation permits. studies, or reports.
4, Analysis of additional corridors,
5. Design modifications to the Construction Contract Documents (i.e.. change orders)
required during construction.
These and other services can be provided, if desired by the CITY. under separate Task Order(" !
or by an amendment to this Task Order. Services performed will be on an as-directed basis in
accordance with a written Notice to Proceed from the CITY.
F. Obligations of the CITY
1. The CITY shall provide the CONSULTANT in a timely manner, record data and
information related to the sewer system, water distribution system and streets within the
project as necessary for all the performance of services specified herein.
2, The CITY shall review all drawings and other documents presented by CONSULTANT
and obtain advice of an attorney, insurance counselor, and others as CITY deems
appropriate for such review and render decisions pertaining thereto within reasonable
time so as not to delay the services of CONSULTANT.
G. Compensation
In accordance with the above mentioned Agreement. compensation by the CITY to the
CONSULTANT will be on a lump sum basis, The estimated time and compensation for the
services described in this Task Order is as shown in Exhibits A attached.
H. Schedule
The CONSULTANT will commence design and permIttmg services upon receipt of written
authorization and will complete all work associated with this Task Order in accordance with the
attached schedule shown on Exhibit B,
K:IBllsine" Development\Proposals\Boynton Beach\2 Year gcn.conslllt.c(lntract\lntcrconncctISC<lpe.doc
.i
TASK ORDER NO.3 - Raw Water Main Interconnect - Section B
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By:
Kurt Bressner,
City Manager
Dated this day of ,2008
SUBMITTED BY:
ERDMAN ANTHONY OF FLORIDA INC.
By: (j
Dana I. Gillet ,PE, PSM
Principal Associate
5
ERDMAN ~ EXHIBIT A - STAFF-HOUR ESTIMATE Project Name: Raw Water Main Interconnect - Section B
ANTHONY ..
Date: 5/14/08
Basis of No. of Hours Total Project Project Senior Senior Project Project Senior Senior Total
Category litem Estimate Units per Unit Hours Director Engineer Designer Admin. Director Engineer Designer Admin.
Support Support
$150.00 $120.00 $95.00 $60.00
Phase 1- Route Analysis
1. Records research LS 1 20 20 10% 10% 80% 0% $300.00 $240.00 $1,520.00 $0.00 $2,060.00
2. Field review Mile 4.2 16 67.2 10% 10% 80% 0% $1,008.00 $806.40 $5,107.20 $0.00 $6,921.60
3. Coord - utilities EA 8 3 24 50% 50% 0% 0% $1,800.00 $1,440.00 $0.00 $0.00 $3,240.00
Coord - pbc, city, termini EA 4 8 32 50% 50% 0% 0% $2,400.00 $1,920.00 $0.00 $0.00 $4,32000
4. Analysis Mile 4.2 12 50.4 20% 200/0 60% 0% $1,512.00 $1,209.60 $2,872.80 $0.00 $5,594.40
5. Report LS 1 40 40 10% 30% 30% 30% $600.00 $1,440.00 $1,140.00 $720.00 $3,90000
6. Review meetings EA 2 20 40 100% 00/ 0% 00/ $6,000.00 $0.00 $0.00 $000 $6,00000
/0 /0
--- --- -'_..__._._-,.~-,.. -.- -.
Subtotal 273.6 43% 220/0 33% 200 $32,036.00
.- -- ------ t--..
Expenses -" - '~-"~'-" ---.- 1-- $900.00
Total $32,936.00
- .-- -- --- ,. ---.--.. .'.-. ---.. -_.~._~.. .. -.---.-.,.... ..... -"-'-""-'--' ....- - .. -.--. -_.....<- ,. - --. - ." -. ..,...--..-- ,...- -- -
Expenses
Description Size No. of Sets Sheets per Set Total Units Cost per unit Total Cost
Correspondance 8.5"x11 " 1 n/a 500 0.1 $50.00
Plans 11"x17" 50 14 700 0.2 $140.00
Overnight Shipping or local delivery 7 20 $140.00
No. of Trips Miles per Trip Total Miles
Mileage 19 50 950 0.6 $570.00
Total $900.00
ERDMAN ~
ANTHONY A
EXHIBIT B
PROJECT WORK SCHEDULE
Task Estimated
Duration Estimated Start Completion
Description (weeks) Date Date
Phase 1- Route Analysis
O. Notice to Proceed 0 9/1/2008 9/1/2008
1. Records research 2 9/1/2008 9/15/2008
2. Field review 4 9/8/2008 1 0/6/2008
3. Coordination 4 9/22/2008 10/20/2008
4. Analysis 3 10/20/2008 11/10/2008
5. Report 3 10/30/2008 11 /20/2008
6. City review 3 11/20/2008 12/11/2008
7. Revise and resubmit ~ 12/11/2008 1/1/2009
17.5
The City of Boynton Beach RECEIVED
Utilities Department
124 E. Woolbright Road
Boynton Beach, Florida 33435
Oi1ice: (561) 742-6400
FAX: (561) 742'6298
Website:www.cbbutilities.oTg OCT 1 5 2007
BOYNTON BEACH UTILITIES
Attention: Barbara Conboy
Manager, Utilities AdministrationIFinance
Re: RFQ #065~2821-03/CJD - Second Two~Year Renewal
Contract for General Consulting and Engineering Services
Note: Please return this form no later than October 19, 2007
Agreement between the City of Boynton Beach, Owner, and
ERDMAN ANTHONY OF FLORIDA, INe.
Name of Firm
Contract Renewal Period: February 20,2008 through February 21,2010
~ Yes, 1 agree to renew the existing contract under the Terms and Conditions of the original
agreement for a second two-year period. I understand that the City Commission must
authorize renegotiation of revised rate schedules of services.
- No, I do not wish to renew the contract.
ERDMAN ANTHONY OF FLORIDA, INe. SI~REA--~
NAME OF FIRM
\)0J\.u. \ 81. \ \et\e ?r\\\U~\ ksoc.h,~
NAME OF REPRESENTATIVE TITLE
(please print)
\0 \ \d 0 '1 S(O \-1<51-q 12 ~
. .
DATE (AREA CODE) TELEPHONE NUMBER
(Formerly Crossroad Engineering, Inc.)
America's Gateway to the GulfStream
, .
.
ft
The City of
. Boynton Beach
Utilities Department
J U E. Woolbright Road
Boynton Beach, Florida 33435
Phone (561) 712-6451
FAX: (561)742-6298
LETTER OF TRANSMITTAL
TO: Crossroads Engineering, Inc. DATE: June 15, 2004
1402 Royal Palm Beach Blvd, Bldg. 500
Royal Palm Beach, FL 33411
Attn: Dana Gillette:
RE: Assignment and Assmnption Agreement
TRANSMITTED HEREWITH ARE THE FOLLOWING ITEMS:
Copies . Date No. Description
1 Original executed Assignment and
Assumption Agreement
REMARKS: Please file accordingly.
CC: City Clerk - original
SIGNED: 4.~ Q ~9o'0'/5-01
. RO~-089
AsSIGNMENT AND AssUMPTION AGREEMENT
THIs AsSIGNMENT AND AssUMPTION AGREEMENT, dated ..Ju.n~ 1 ,2004 (the
"Assignment"), is made by and among the City of Boynton Beach (the "Assignor"), Crossroads
Engineering & Surveying, Inc. ("Crossroads"), and Erdman Anthony of Florida, Inc. (the
"Assignee").
WHEREAS, Assignee and Crossroads intend to enter into an agreement (the "Purchase
Agreemenf') whereby Assignee will purchase substantially all of the assets of Crossroads, including,
without limitation, certain contracts of Crossroads; and
WHEREAS, Assignor and Crossroads have entered into that certain Agreement for General
Consulting and Engineering Services with the City of Boynton Beach contract dated November 18,
2003, Contract No. R03-182, for services as stated in the attached Agreement for Assignor (the
"Services Agreement"), which Services Agreement is attached hereto and made a part hereof as
Exhihit A; and
WHEREAS, pursuant to the Agreement, Crossroads desires to assign to Assignee, and Assignee
desire to assume from Crossroads, the rights and obligations of Crossroads under the Services
Agreement; and
Now, THEREFO~ the parties hereto agree as follows:
l. All of the above recitals are incorporated herein and made a part hereof as if fully
rewritten.
2. Assignor does hereby sell, assign and transfer to Assignee, effective as of the Closing
Date as defined in the Purchase Agreement (the "Closing Date"), all of Crossroad's right, title and
interest, and delegates to Assignee all of the duties of Assignor, under the Services Agreement. This
Assignment shall have no effect witil the closing of the transactions contemplated under the Purchase
Agreement
3. Assignee hereby assumes and agrees to perform all of Crossroads obligations and
liabilities under the Services Agreement arising on or after the Closing Date.
4. Nothing in this Assignment shall otherwise affect Crossroads' obligations arising under
the Assignment, including, without limitation, any obligations of indemnification as set forth in the
Purchase Agreement.
[Signatures on next page.]
,
.
.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date and year
above first written.
AssIGNOR: AsSIGNEE:
C ; +-'1 of Bo~mon kH ERDMAN ANTHONY OF FLoRIDAt INc.
BY:'~ B~~
Name: . ~A... Name: . " \ . \
Its: Ci~ MAt\02JeA- Its: -Pv"e >'Il'1~\.d-
-
CROSSROADS ENGINEERlNG & SURVEYING, INc.
By; ~
Name: . . "F., P~M
Its: Presirlp-nt
''''ROV<o AS TO fOR", ~
. \L":) Cl
. ~ cny ATTO"NEY
, '
~
t.}(;)J@11' ^
~
seeattaC\l.ed.
.
.
. The City of
Boynton Beach
UtilitieJ Departmelll
124 E, Woolbright Road
Boynton Beach, Florida J34JJ
Phone (561) 742.645/
FAX' (56/)742-6298
LETTER OF TRANS MITT AL
TO: Janet Pranito, City Clerk DATE: December 11, 2003
RE: 2 Year Contract - General Engineering Services
TRANSMITTED HEREWITH ARE THE FOLLOWING ITEMS:
Copies Date No. Description
1 Original Agreement - Crossroads
Engineering & Surveying, Inc.
I Proof of Insurance
REMARKS: Please file accordingly.
CC: Procurement Services
-
Karen Risel ey SIGNED: U ~ fJ/IOl
~~~~Q~ LETTER OF TRANSMITTAL
1402 Royal Palm Beach Boulevard, Bldg. 500
Royal Palm Beach, FL 33411 Date: December 8, 2003
Phone: 561-753-9723 Fax: 561-753-9724 Job: 03137 RECEIVED
www.crossroads-eng.com
Re: Contract DEe - 9 2003
To:City of Boynton Beach - Utilities Department BOY""'UTlLlTlES
124 E. Woolbright Rd.
Boynton Beach, FL 33435 Attention: Mr. Barbara Conboy
WE ARE SENDING YOU VIA: DFAX o Hardcopy transmitted as follows:
DTo Be Picked Up Du.s. Mail DOvernight Delivery DHand Delivery
DOriginals DBlue Line Prints o Reports DCopy of Letter
DSepias DPhotocopies DShop Drawings DDiskettes
Number of Copies Each Latest Date Description
Sheets
7 1 3/1101 Administrative Policv Manual
1 1 10/1/01 Insurance Advisory Form
6 1 11/18/03 Agreement General Consulting & Engineer
1 1 Infrastruture Improvements
5 1 Exhibit 8 - Classifications
4 1 12/5/03 Insurance Certifications
These are transmitted as checked below:
~As Requested DFor your information OFor Approval OFor Corrections
DAs we discussed. OFor your use OFor Review and comment DReturned after Loan
I REMARKS ------,
--J
I ___----J
CC:
Sincerely,
Project Number.03137 By c/J~
o General o Pemits D Utilities o Environmental
D Geotech o RiW-Survey l:8J Contracts D Proposals
o Other: Dana I. Gillette, PE, PSM
E:IPROJECTS\Ol J37_Boynton Bea<:hIContract\LOT Contract 12-i-Ol.tIo< Principal
If 03-1 f';z
AGREEMENT
for
GENERAL CONSULTING AND ENGINEERING SERVICES
THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to
as "City", and Crossroads Engineering. Inc.. hereinafter referred to as "Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
WHEREAS, the City issued a Request for Qualifications invitation for Consulting and
General Engineering services for the City of Boynton Beach, Utility Department, RFQ No. 065-
2821-03/CJD; and
WHEREASt RFQ No. 065-2821-03/CJD defined four (4) Scopes of Services to include
design servicest permitting, bidding services, construction administration, and all miscellaneous
services for the areas of stormwater, public drinking water, wastewater collection and
transmission; and other assignments logically tied to the development, operation and
maintenance of the City of Boynton Beach Utility Department; and
WHEREAS, RFQ No. 065-2821-03/CJD further defined four (4) Scopes of Services as
Scope A: Water Plant Expansion and Capacity Replacement; Scope B: Wellfield Development
and Hydrogeology Services; Scope C: Infrastructure Improvements; and Scope D: Ancillary
Studies and Services; and
WHEREAS, Consultant timely submitted its qualifications in accordance with the
Request for Qualifications invitation, the City's Procurement Code, and Florida Statute 286.055,
the Consultants' Competitive Negotiations Act; and
WHEREAS, the City Administrative review team determined that Consultant was
qualified for appointment to perform the scope(s) of services set forth in the Request for
Qualifications invitation; and
WHEREAS, the City Commission on ,..;0 U . I( , 2003, accepted the City
Administration's recommendation and designated Consultant as one of 15 qualified consulting
firms for Scope C to provide general engineering services to the City; and
WHEREAS, the City Manager, through his administrative staff, has successfully
negotiated an agreement with Consultant defining terms and conditions for the performance of
consulting and engineering services within the scope of the Request for Qualificationsinvitation.
NOW, THEREFORE, in consideration of the mutual covenants expressed herein, the
parties agree as follows:
1. REPRESENTATIONS: The representations set forth in foregoing whereas clauses are true
and correct.
CA-l
2, PROJECT DESIGNATION. The Consultant is retained by the City to perform general
engineering consulting services under a continuing contract with the City whereby the
Consultant, on a non-exclusive basis, under the terms of this agreement, Consultant, on
written request by the City, will provide professional engineering services to the City for:
A. Individual projects in which construction costs do not exceed $1,000,000.00, or
B. Individual study activity when the fee for such professional service does not exceed
$50,000.00
C. For engineering work of a specified nature as hereinafter identified in the scope of
services and as requested by the City with no time limitation, or
D. Design build projects
3. SCOPE(S) OF SERVICE. Consultant agrees to perform engineering services on specified
projects at the request of the City during the tenn of this agreement, including the provision
of all labor, materials, equipment and supplies. The specified projects which may be
assigned to Consultant are set forth on Exhibit "A" (Exhibit' A' will define the scope(s)
Consultant is approved for). Consultant acknowledges that it is one of 15 consulting firms
for Scope C which will be assigned projects listed on Exhibit "A" and that the CitY has made
no representation or promise regarding which projects or the number of projects that will be
assigned to Consultant.
4. TERM. The initial term of this Agreement shall be two (2) years. This Agreement may be
renewed for two (2) additional two (2) year periods subject to Consultant acceptance,
satisfactory annual performance evaluation and determination that renewal is in the best
interest of the City.
5. TIME OF PERFORMANCE. Work under this contract shall commence upon the giving of
written notice by the City to the Consultant by way of an executed task order. Consultant
shall perform all services and provide all work product required pursuant to this agreement
and the specific task order, unless an extension of such time is granted in writing by the City.
6. PAYMENT. The Consultant shall be paid by the City for completed work and for services
rendered under this agreement as follows:
a. Payment for the work provided by Consultant shall be made based on the hourly rates as
provided on Exhibit "B" attached hereto. The hourly rates shall be reviewed and may be
adjusted in conjunction with the renewal every two years at the request of the Consultant
and following approval by the City. Approval of rate changes shall be by resolution of the
City Commission. -
b. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for project completed to date. Such vouchers will be
checked by the City, and upon approval thereof, payment will be made to the Consultant
in the amount approved.
c. Final payment of any balance due the Consultant will be made promptly upon its
ascertainment and verification by the City after the completion of the work under this
agreement and its acceptance by the City.
CA-2
d. Payment as provided in this section shall be fuUwmpensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
complete the work.
OWNERSIDP AND USE OF DOCUMENTS, All documents, drawings, specifications and
other materials produced by the Consultant in connection with the services rendered under
this agreement shall be the property of the City whether the project for which they are made
if executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
Consultant's endeavors. Ally use of the documents for purposes other than as originally
intended by this Agreement, with out the written consent of the Consultant, shall be at the
City's sole risk.
WARRANTIES AND REPRESENTATIONS. Consultant represents and warrants to the City
that it is competent to engage in the scope(s) of services contemplated under this agreement
and that it will retain and assign qualified professionals to all assigned projects during the
term of this Agreement. Consultant's services.-shall meet a standard of care for professional
engineering and related services equal to or exceeding the standard of care for engineering
professional practicing under similar conditions.
COMPliANCE WITH LAWS. Consultant shall, in performing the services contemplated by
this service agreement faithfully observe and comply with all federal, state and local laws,
ordinances and regulations that are applicable to the services to be rendered under this
agreement.
INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers,
agents, and employees, from and against any and all claims, losses, or liability, or any portion
thereot: including reasonable attorneys' fees and costs, arising from, any injury or death to
persons, including but not limited to injuries, sickness, disease, or death to Consultant's own
employees or agents, or damage to property, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the Consultant, its agents or employees.
Neither party to this Agreement shall be liable to any third party claiming directly or through
the other respective party, for any special, incidental, indirect, or consequential damages of
any kirid, including but not limited to lost profits or use, that may result from this Agreement
or out of the services or goods furnished hereunder.
INSURANCE. The Consultant shaI1 secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance with a minimum coverage of $1,000,000
per occurrence and $1,000,000' aggregate for personal injUry; and $1,000,000 per
occurrence/aggregate for property damage, and professional liability insurance in tl1e amount
of$I,OOO,Ooo. The general liability policy shall include the City as an additional insured and
shall include a provision prohibiting cancellation of the policy except upon thirty (30) days
prior written notice to the City.
Said general liability policy shall name the City of Boynton Beach as an additional named
insured and shall include a provision prohibiting c8Acellation of said policy except upon
thirty (30) days prior written notice to the City. Certfficates of coverage as required by this
section shall be delivered to the City within fifteen (15) days of execution of this agreement.
CA-3
INDEPENDENT CONTRACTOR. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Consultant nor any employee of Consultant
shall be entitled to any benefits accorded City employees by virtue of the services provided
under this agreement. The City shall not be responsible for withholding or otherwise
deduction federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to Consultant,
or any employee of Consultant.
CONVENANT AGAINST CONTINGENT FEES, The Consultant warrants that he has not
employed or retained any company or person, other than a bonafide employee working solely
for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay
any company or person, other than a bonafide employee working solely for the Consultant,
any fee, commission, percentage, brokerage fee, gifts, or ay other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warranty, the City shall have the right to annul this contract without liability' or, in its
discretion to deduct from the contract price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
DISCRIMINATION PROHBITED. The Consultant, with regard to the work performed by it
under this agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the selection
and retention of employees or procurement of materials or supplies.
ASSIGNMENT. The Consultant shall not sublet or assign any of the services covered by this
agreement without the express written consent of the City.
NON- WANER. Waiver by the City of any provision of this agreement or any time limitation
provided for in this agreement shall not constitute a waiver of any other provision.
TERMINATION,
a. The City reserves the right to terminate this agreement at any time by giving ten (10)
days written notice to the Consultant.
b, In the event ofthe death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations oftrus agreement between
surviving members of the Consultant and the City, if the City so chooses,
c. The Consultant reserves the right to terminate this Agreement by giving sixty (60) days
written notice to the City.
CA-4
DISPUTES. Any dispute arising out of the terms or conditions of this agreement shall be
adjudicated within the courts of Florida. Further, this agreement shall be construed under
Florida law.
NOTICES. Notices to the, City of Boynton Beach shall be sent to the following address:
City of Boynton Beach
124 E. Woolbright Road
Boynton Beach, FL 33425-0310
Attn: Paul Fleming, Senior Project Manager
Notices to Consultant shall be sent to the following address:
Crossroads Engineering & Surveying, Inc.
1402 Royal Palm Beach Blvd., BId. SOO
Royal Palm Beach, FL 33411
INTEGRATED AGREEMENT. This Agreement, together with attachments or addenda,
represents the entire and integrated agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. This
. agreement may be amended only by written instrument signed by both City and Consultant.
.-
CA-5
DATED this ~ day of l-4ovembe..r , 20~,
CITY OF BOYNTON BEACH
~ O~~~
Kurt Bressner, City Manager onsultant
Attest! Authenticated: ? re S:.'H~Q,I[\'\-
Title
(Corporate Seal)
Attest! Authenticated:
-i(::~l {L cUd-
S tary 0
,
Rev. 04/08/03
CA-6
EXHIBIT A
SCOPE C: INFRASTRUCTURE IMPROVEMENTS
. Water Main Replacement
. lnterconnections
. Sanitary Sewer Line, Repair, Rehabilitation, Replacement
. Inflow & Infiltration Studies/Repair
. Wastewater Pump Station RehabilitationlExpansion & Analysis
. Pump SizinglExpansionlI.mprovements
. Stormwater Management
. Swale and Drainage Development!Improvements
. Outfalls
. Roadway and Transportation
. Neighborhood Improvements
. Lighting
. Sidewalks
. Park Amenities
. Other Related services
--
EXHIBIT B
PLEASE PROVIDE A BRIEF DESCRIPTION FOR EACH
CLASSIFICATION WHERE AN HOURLY RATE IS ASSIGNED
Classification Hourlv RIlt8 IEmDlov...ldentlfled
PROJECT DIRECTOR (PRINCIPAL) $130.00 IGlllelle, Dana
Qualfficatlons Required: An owner of lhe firm with an engineering degree, a professional
engineering Ilcense and at IeS$t 15 years of experience responsible for the overall
functioning of the Engineering Division,
Technical Qualifications: A fully competent engineer capable of devisin9 nev
approaches 10 problems encountered, applying intensive and diverse knowledge 0
engineering principle$ in broad areas and related fields, and demonstrating creativity,
foresight, and mature engineering judgment in anticipating and Solving engineering
problems. KnCMtedge of AutDCADD or MicroStatlon, Geopac, Excel, Word, and general
computer sklHs are also required,
SUpervlSDry Responsibilities: Supervise the technical and administrative staffs.
RepoltS To: Board of Directors.
General Duties: Maintain contacts with key engineers and officials In other orga"i~lions. I
demonstrating skill in persuasion and negotiatiOn of critical issues, Coordination with
dients, permit agencies, subconsuhants, Ensuring the quality and scheduie of the worl< I
product. Participation in mar1tellng and sales presentations. SUpelVlsion of technical staff,
Preparation of proposals, contracts and invoicing,
NSPElASCE Equlv8lent: Englnesr Level VIII
CLIENT SERVICE MANAGER
SENIOR PROJECT MANAGER $100.00 Khan, Nisar
Qualifications Requlntd: This is professional position for a graduate engineer who ha!
obtained or is eligible to obtain a Professional Engineering Rcense and at least 10 years 0 Note: Mr. Khan holds a PhD in
experience. Engineering from Perdue
Technical Qualifications: Independen~y evaluate, select and apply engineering
techniques and procedures, using theIr judgment to make adaptations and modifications. ,
The professional engineer must be able to devise new approaches to problem! I
encountered and to independently perfonn most assignments, Knowledge of AutoCADD 0
MicroStatlon, Geopac, Excel, Word, and general computer skills are also required.
Supervisory Responsibilities: Oversee the worn of engineers, designers and
ad ministrative staff.
Reporb To; A principal of the finn who will provide quality control reviews and instructions I
as to general results expected.
General Duties: Responsible for design and preparation of portJons of construction plans
for a variety of civil engineering projects, field reviews during construction to ensure i
,
compliance with plans and specifications, coordination with clients, permit agencies, I
subconsultants, and participation in marketing and sales presentations, Oversee technical I
staff, assist in preparation of proposals, contracts and Invoicing. I
NSPElASCE Equivalent: Engineer Level VI ,
-1
PROJECT ENGINEER $90.00 Hamblet, Sean
QuallflclItlons Required: This is professional position for a graduate engineer who has
obtained or Is eligible tD obtain a Professional Engineering license and at least 5 years 0 I
experience. I
I
Technical Quallflclltionll: The professional engineer win independently or with minol
assistance from a supelVisor evaluate, select and appiy standard engineering techniques
and procedures, using their judgment to make adaptations and modifications. The
professional engineer must be able to devise new approaches to prOblems encountered
and to independently perform most assignments. Knowledge of AutDCADD Of
MicroStation, Geopac. Excel, Word. and general computer skills are also required.
SupervIsory Responsibilities: May be assisted by other memebers of the technical and
administrative staffs.
Reports To: A senior engineer Dr a principal of the firm who will review the worX and
provide quality control reviElws and Instructions as to general results expected.
General Duties: Responsible for the overall design and preparation of construction plans
for a variety of civil engineering projects, field reviews during construction to ensure
compliance with plans and specifications, coordination wIth clients, permit agencies,
subconsultants, and participation in mar1teting and sales presentations. Oversee technicai
staff, 3$Sist in preparation of proposals, contracts and invoicing.
NSPEJASCE Equivalent: Engineer Level V I
i
.""",'"",.""",,-,~.....~,.,,-,;,,.....~.,,~...,,-~ .,
EXHIBIT B
PL.EASE PROVIDE A BRIEF DESCRIPTION FOR EACH
CLASSIFICATION WHERE AN HOURLY RATE IS ASSIGNED
CI...lflcallon Hourly Rate I Employ... Identified
SCIENTIST
SENIOR DESIGNER $60.00 DuSlie, Dane
Quallftc:atlonll Required: This is a position for a graduate engineer wtlh 3 or more years
of experience who has obtained an Engineer Intern certification or who Is eligible to obtain
an Engineer Intern certification,
Technical Quallflcatlon,: this individual will develop their knowledge and abilities In this
position by applying standard techniques, procedures and criteria exlll'Cising Judgment on
details of work and ill making preliminary selections of engl~rlng techniques and
adaptations to those techniques to. suit the particular assignment This Individual ill
expected to understand and be able to apply .standard practices and techniques, adjust al'l(
correlate data and results, recognize dlscrepandes In reaults, and follow operetlon!
throughout. seriea of related detailed steps, Knowledge of AutoCADD or MlcroStallon,
Geopac, Excel, Word, and general computer skill. are also required,
Supervlaory R"p~"lb"ltIes: The project engine8f may be assisted by a technician.
Report. To: A profea8lonal, engineer who will BCAIell their assignments for unusual 0
difficult problems and seleel !he techniques and procedures 10 be apprNld on non-routine
wort.
General DutIM: Design and prepare constructJon plans for a variety of civil engineering
projects, field review prior to design, on-slle conslruction observation. coordination wtIh
pem1lt agencies and subconsullants.
NSPE/ASeE Equivalent: Engineer Level III
DESIGNER
SENIOR ENGINEERlHYDROGEOLOGIST
EHGINEERlHYDROGEOLOGIST (TECHNICAL SPEClAUST)
SENIOR PROFESSIONAL SURVEYORIMAPPER $130.00 Noth, James
QuaUflcatJOII8 RequIred: An owner of the firm with a land surveying degree, registered
professional land surveyor and at least fifteen years of experience responsible for the
overall functioning of the Swveytng Division,
Technical Qualifications: A fully competenl surveyor demonstrating creativity, foresight.
and mature professional judgement. Capable of antJdpating difficulties, devisIng solutions
to improve the production and quality or surveying services, and knowlegable of !he FIor1da
laws and practices, KnowIege or AutoCADD or M"lCI'oStation. Geopac, CaCIE, Word, Excel
and general computer knowledge is required,
Supervisory Responelblltu..: RespOnsible for the overall functioning of the Surveying &
Mapping Division. This poaltlon will oversee hlgherfng and firing and all surveys produced.
Reports To: Board of Directors
General DutIH: Primary responsibilities include review of work In prOceS$ and final maps
prior to release 10 clients, ensut1ng the quality and schedule of the work product,
COOrdinating with clients and other dealgn team members, the preparation of survey
proposals. Also responsible for contract negotiations. survey Invoices and
.-
\
'-
EXHIBIT B
PLEASE PROVIDE A BRIEF OESeRIPTlON FOR EACH I
CLASSIFICATION WHERE AN HOURLY RATE IS ASSIGNED
Classification HourlY Rate EmDlov... Identified
PROFESSIONAL SURVEYOR/MAPPER $90.00 Laird, Terry
Qualifications Required: Registered professional land surveyor and at least ten years of
experience. Banko, Katherine
Technlca' Qualnlcatlons: Technical requirements include proficiency wllh Ule FOOT
EFBlCEFB software, MicroStation, CAiCE/GEOPAK, word processing and spreadsheet
programs. Kramer, James
Supervisory Responslblllti..: Directly supervise the technician and crews and
responsible tor the hiring of field and office personnel.
Reports To: A principal of the firm wilD will provide quality control reviews and Instructions
as to general results expeded.
General Dutie.: Production of field and office surveying and mapping functions,Prepare
surveys and right of way maps, prepare field set-up, reduce field data. Purchase survey
field equipment/supplies. Client liaison with current survey clients. Review weekly lime
sheets of the survey crew and survey office personnel. Assist in the development of
proposals and contract negotiations.
ENGINEERINGlSURVEYING TECHNICIAN $60,00 Gable, Patricia
Quallflcatlo,. RequlnKI: l11ls position requires a minimum of ten years of CADO draftln, !
and design experience with clva engineering land development andlor roadway plans i
preparation.
Technical Qualifications: Technical requirements Include proficiency with AutoCADD 0
MicroStation. Additional experience with FOOT Bar Menus and CADD standards, CaICE,
Geopak, Descartes, Autolum, Guidesign, Word and Excel Is preferred.
Supervisory Responslbllltl..: none.
Reports To: The engineer or surveyor tor the specific projee!. This position requires
wor1<ing well with a variety of staff members within the firm.
General Duties: Assist the engineers and surveyors with the design and preparations 0
plans and surveys, Prepare plans using CADD. perform minor design efforts under Ihe ,
direction of the project engineer or project surveyor.
SENIOR FIELD REPRESENTATIVE (PROFESSIONAL) $100.00 Raysin, Harry
Qualification. Required: This Is professional position for a graduate engineer with a
Professional Engineering license and at least 5 years of experience.
Technical Qualifications: The professional engineer will independently or with mino
assistance from a supervisor evaluate, select and apply standard engineerlng techniques
and procedures, using their judgment to make adaptations and modifications. ThE
professional engineer must be able to devise new approaches to problems encountere<
and to independently per10rm most assignments. Knowledge of AutoCADD 0
MlcroStation, Geopac, Excel, Word, and general computer skills are also required.
Supervisory ResponsIbilities: May be assisted by other memebers of the technical anc
administrative staffs.
Reports To: A senior project engineer or a principal of the firm who will review the wort<
and provide quality control reviews and instructions as 10 general results expected.
General Duties: ResponSible for the field reviews during construction to ensure
compliance with plans and specificatiOns, coordination with clients, pennit agencies, I
subconsullants, and contractors. Participation in marketing and sales presentations, assist
In preparation of proposals, contracts and invoicing.
NSPElASCE EqUivalent: Engineer Level V i
SURVEY CREW !
2 Person $85.00
3 Person I $105,00
4 Person $130.00
i
GIS SPECIALIST 1
---1
GRAPHJCS SPECIALIST
EXHIBIT B
PLEASE PROVIDE A BRIEF DESCRIPTION FOR EACH
CLASSIFICATION WHERE AN HOURLY RATE IS ASSIGNED
CI_lfIeatlon Houl1YRate EmDlov...ldentifled
SENIOR INSPECTOR $60,00 Dussle, Dane
Quallllcallons Required: This is a position for a graduale engineer with 3 or more years
of experience who has obtained an Engineer Inlem certification or who is eligible 10 obtain
an Engineer Intem certification,
Technical QuallfiClltlolll: This individual wilt develop their knowledge and abUlties in this
position by applying standard techniques, procedures and crlteria exercising Judgment on
details of work and In making preDminary selections of engineering techniques and
adaptations to 1hose techniques to suit the particular assignmenL This individual is
expected to understand and be able to apply standard practices and techniques, adjust and
correlate data and results, recognize discrepancies in results, and follow operations
throughout a series of related detailed steps. Knowledge of AutoCADD or MicroStation
Geopac. Excel, Word, and general computer skills are al60 required. the
Supervisory RRpon.lbllltlee: The project engineer may be assisted by
administrative staff.
Reports To: A professional engineer who wm screen their assignmeots for unusual 0
dIfflcult problema and select the techniques and procedures to be applied on non-routine
worj(.
General DutietI: Responslble for the field rel/lews during constroctlon to ensure
compliance with plans and specifications, coordination with c1Jenls, permit agencies,
sUbconsullants, and contractors.
NSPElASCE Equivalent Engineer Level III
GPS EQUIPMENT $20.00
SENIOR ADMINISTRATIVE SUPPORT $60.00 Halliday, Susan
Quallflcatlons Required: This Is a position for a college graduate with 10 or more years 0
experience In the engineering consulting business,
TeChnical Qualifications: This individual will have a good personality, work well with the
public, and have good organizational and secretarial skills (telephone, typing, filing),
Knowledge of Excel, Word, and general computer skills are also required.
Supervisory Responsibilities: None
Reports To: A principal of the firm and any engineers or swveyors who require
assistance.
General Duties: Responsible for all aspects of helping the office to ron smoothly, A wide
variety of duties include sorting incoming mall and handling incoming and outgoing
correspondence for all personnel; monitoring and ordering supplies; assisting .he
bookkeeper by preparing accounts payable, preparing the checks and printing, and
handling accounts receivables by typing and recording invoices, preparing and recording
deposits, and assisting with collections: answering phones, filing, preparing files; assisting
PersoMel Director with new employee packages, insurance, monitoring vacetion time;
keeping office in good condition (make coffee, keep common areas neal. change light
bulbs, manage Janitor service, etc,), conducting and documenting tI1e computer backups
and I'8storatlons, assist with prepartion of proposals, ietters of interest, and RFQs,
ADMINISTRATIVE SUPPORT
PARAPROFESSIONAL
AERIAL PHOTOGRAMMETRY Subconsult to Bosworth
Aerial Survevs
EXHIBIT B
PLEASE PROVIDE A BRIEF DESCRIPTION FOR EACH ~J
CLASSIFICATION WHERE AN HOURLY RATE IS ASSIGNED
C1ualfleltlon Hourlv Ram EmDlov_ Identified
COMPUTER SYSTEM ANALYSIS $75,00 Gillette, ChrIstopher
Quallflcalons Required: This is a position for a college graduate with 20 pr more years 0
experience in the computer consulting business. i
Technical Quallflcations: This individual will have a gpod understanding of prooesses,
project management, quall1y control, and the engineering consulting business. Extensive
knowledge of various computer languages and technicques is elso required.
Supervisory Responsibilities: None
Reports To: A principal of the firm and any engineers or surveyors who require
assistance,
Genel'lll DuUes: For software applications: conducting systems analysis interviews to
define the scope and requirements. developing a plan for development. coding, testing,
debugging, preparing documentation, Implementing, revising. Responsible also for all I
aspects of the oflioe computer system: netwot1dng, maintaining em all and webslte
accounts, troublshooling difficulties, performing backups and restores.
RATE STUDY
FINANCIAl SERVICES
INSTRUMENTATION AND CONTROL SERVICES
HUMAN RESOURCE SERVICES $100,00 Heath, Kimberly
QualifICations Required: This is a position for a COllege graduate with 10 or more years 0
experience In the engineering consulting business.
Technical Qualifications: This individual will have a good understanding of Florida
employment laws, insurance requirements and practices. payroll taxes, and competatiYe I
I
compensation rates for the engineering and surveying field. Knowledge of Excel, Word.
and general computer skUls are also required.
Supervisory ResponsIbilities: Administrative staff
Repor18 To: The board of directors.
General Du1fe,:"Res.ponsible for -iI'aspectS of human resources: help wanted
advertisements, review of resumes, interviews, salary negotiations. relocation, employee
manual and policies, insuranoe (heallh, dental, life, disability), benefits plans, retirement
plans, bonus plans, salary reviews, performance reviews, termination interviews, workers I
compensation, workpiace safety, unemployment compensation, payroll taxes. i
I
DATA A.CQUISITION AND CONTROL SERVICES l
i
DIRECT COSTS - MARK UP % 110% I
Office, Reproduction, Mailing, Etc.
DIRECT COSTS. MARK UP % 110%
Su bconsuttanls
DEC-05-2003 16:21 COLLINSt.mTH ALTER P.02
. .c ... -. ,...". ~L..'" II ''''.M.I L.. V. L..II""'U"", .&... I ...." v . 'V"'U" " ... I J.l./U~/lUU;S
PRODUCEJI (30S) az 2 -1 &00 FAX THIS CERTIFICATE IS ISSUED AS A MATTER OF INfORMATION
'linsworth. Alter, Fowler, Dowling & French ONL.Y AND COHRRS NO RIGHTS UPON TH! CERTlFJCAT!
H~~ THIS CER'nFICATE DOES NOT AMeND, EXTeND OR
. 0.' Box9SlS AL R lliE COVERAGE AFFORD&D BY THE POLICIES BELOW.
Mianri lakes, Fl 33014-9315
Raqu81 Will iams INSURERS AFFORDING COVERAGE NAle.
tN$IJAEC-Cronroads Englneer1ng ~urveY'lng, Inc. MUfl&RA: AsslIrance Coq:tany of America
1402 Royal Pall11 8each Blvd. lN~ll; Harr.Tord Ins Co of the SE
Building 500 INSIAERc: Ohio Cuua....ty Insurance Company
Royal Pallll Beach, Fl 33411 1H$tJIUiRD: LlOYd. of London
INSIJRER E:
THE POUClES OF INSUfWICE USTEO BELOW HAVE IEEN ISSUED TO THE INSURED NAMED ABOVE FOR lHE POUCY PERIOO INDICATED, NOTWITHST,A.NDIN
ANY R!QUIR!MENT. TEIW OR CONDITION OF ANY CONTRACT Of<< Oll'ER DOCUMl;NTWrTH RESPECT TO WHICH THIS CERTIFICAtE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORCED BY IHE POUCIES DESc:R18ED HER!IN IS SU8JECT TO ALl T~B TERMS, eXCLUSIONS AND CONDITIONS OF SUCH
POLlCI!S. AOOREG.KTIIIJMITS SHOWN MAY HAVE EleeN REOUCED BY PAID CLAIMS,
lNGR mE OI'HlUftAHCE I9'PEC'TlVE PO LIMITS
GBNERAl. LlIollUTY I 1,000.
X COWEF\C~ GeIaW. LIA8Il.f1Y S 1000
ClAIMS ~ m OCCUR YIm IlXP (My .. fllI/'IIIrll S 10
A PliR$ON"~ I ADVIH.lURY I 1 000
GSNEIW. AGlCJReOATS a 2000
~S.~~A~. s 2,000,00
21UECIN9606 02/09/2003 02/09/2004 Cot.IIlflSl smGLE LUT S
(&. 8CClidMl) 1000
IlOOLV Jol.MtV S
(Pet petIO'I)
B
lIOOlL Y INJ\R( S
(Per lIllGllr.nll
PROPERlY o.+.IoW3E S
~.cddeo1Cl
/IJIrO ONL'Y - EA I'.CCltlaIT $
O'THER Ttw.I I!A ACe I
AlITO 0Ht. Y: AGG a
BXO(04)5311618~ 01/19 200! 08/21/2004 VoCtiOCCUlVlllNCf s 1 000
AOOREeATE s 3,000,0
C s
5
a
WOAl<IU COW'INIAnOfll .....C
EWLOVIIIW UAIILm' E.L. EACHACCIDiNT S
foN( PROPIUETOlWIIRl'NBlIEXECIJ11\/E
OI'FlCl;RINBtRER EXCLUDeD? E.l. D16EAliE . Ell 6to4PLO S
~e5aIlle ...-
!'RQVlIlONS belo. E.L DISlA.SI. POLICY I.MT s
~s$ional Liability P29003 07/ll 2003 07/21/2004 $1,000,000 General Aggregate
[) laims-Made FoMll $1.000,000 Ead1 Claim
el:ro~ - 1-9S $25,000 Deduc~ib'e
PESC'~Otoi Of" OP~~ / 'f:'TlOIol'/ r~' ~ua\OtlS AtlDSl IV !Nl)OM~"" I SHCl.AlI'RCWlSI~'
.ert ,ca~e Ho er 5 name t ona Insured on ~ e Genera' Liabi ity and Auto Liability poli~iesl
15 provide by ISO CA0001 unde,. the definition "WDo is an isured." -
SHOULD AIf'( OF THl! ABOVE DE:ICIlIBEO ~OUCII!S 8E C'ANCEl1.ED BEFORE Tft':
I!JlPIIU.T1ON DATETMIRIDF, THE ISStAHG INlURSR WlIJ.INDE4VDR TO MAIL
Boynton Beach, C; ty of ~ DA,'l'f WRrTnN NOTICI! 19 T/fe C&Jm~TI! HOUll!R tol.4~ TO lHI &sT.
Utilit1es D~r~men~ aUT I'All.URE TO IMI~ aueH 'lOTle! $IW.l.IMPO&e NO 08LlOA'I'lON OR UAJIIUT'I'
124 Eas~ Woo brig~t 01' N(i K1NP UI'OII THE IMSUREI\, IT& AOlilfl'a Oft ~RE&EHTATlVlili.
Boyn t:on Bead! ~ FL :n 43 5 AUTHORIZED REPRDCNTATlVl n~~~: .~.~
Meade Collinsworth FVM
ACORD 25 (2001/08) ~CORD CORPORAnoN 1988
DEC-05-2003 16:21 COLLINSWORTH RLTER ..~
.
IMPORTANT
If the certificate holder Is an ADDITIONAL INSURED, the poIicy(ie$} rrK.I$t be endorsed. A statement
on this cer1lflcate does not comer rights to the certificate holder in r;au of 6uoh endorsement(s).
If SUBROGATION IS WAIVED, subject to the tenns and condltion$ of the policy, oertaln policies may
require an endorsement. A statement on this certificate d085 not confer rights to the certificate
holder in lieu of such endorsement(s}.
DISCLAIMER
The Certificate of Insurance on the reverse sIde of this form does not constitute 8 contract between
the Issuing Insurer(s), authorized representative or producer, and the certificate holder, nor does it
affinnalively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
,CORD 25 (2001108)
Tn-rnl r:- '~"7'
12/85/2a83 14:23 15613682112 EXCEL HR
..--- -.--. --_. PAGE a1
CERTIFICA TE OF LIABILITY INSURANCE I eM'TE (MI.lIDOIYY)
1215/2003
..
RODUCER (407)788-3000 FAX (407)718-7933
THIS CERTlF leA TE IS ISSUED AS A MA. TTER OF INFOR l.IA TION OHl Y AND CONFERS NO
lnsurance Office of America, Inc. RIGI1TSlJPON THE CERTIFICATE HOlOER. THIS CERTIFICATE DOES NOT "'MMalD. eXTEND
t 50 N. Wc:stmontt Drive OR "l TEA lHe COVCAAGE ...FFOROED 8Y THE POLICIES BELOW.
P.O. Box 162207
Alumonte Sprinp, FL 32716-2207 INSURERS MFOROlNG COVERAGE
NSURED EXCEL Administrative Soll/tions, Inc. NURER"': e_ NaIl... """'rwlC:e Ctl.
2/20 N. Dixie Hwy. INSURSl B:
Boca RalOn. Fl. 33431 INSURER C:
INSUReR 0:
INSURER E:
::OVE:RAGf:S
THE POLICIES OF lN6URAl>ICE LISTeD BEl.OW HAve BEEN ISSIJEO TO THE INSURED NllNEO A80YE FOR THE POUCY PERIOD INOIe... TED. NOTVofTJfSTANDlNO AI<< REQUIREMENT. TERM OR
CONDITION DFNlY CQNTJUJ::T.OR OTlfER DOCUM&IT 1Ilf1M "eSPECTTO WHICH THIS CERTIFIe...TE MAY BE l6SUED OR w,Y PeRT""N. THE INSURANCE "FFOROED BY THE POLIC1ES
OESCRIBED HeREIN IS SUBJECT TO ALL THE TERMS, exClUSIONS ANO CONOI11OItS OF SUCH POLICIES. AOGItEGATE LIIAITS SHOWN MAY HAve BEEN REDUCED BY PAID CI.A1US.
INSfl lYPE OF INSURANCE I POLICY NUMBER I POlIC,Y~~g~ I POLICY EXP~ UI.IIT$
LTR DAte D CAre lMIoUD
GE NERAL LIABILITY I I I :ACtl OCCURRENCE S
- COMM GENERAL LWlILITY lItE DMVoGE (A~ one lral $
- CLAIMS IAADE DOCCUR eo EXP (Any _ perw1)
- Efl80NAL ~ ADV INJURY
- EHERo\LAOOREGATE
GEN't. AGO UMIT APPLIES PJ:R: ftOOUCT8-COMf'/O? AGO
hpOLnPftOJ r/loc
~UTO"08lLE LIABilITY I -, I Of.tBINEO SINGLE lIMIT ~ 4
I- IN1v AUTO ~
j I- All OWNED AUTOS aODIL Y INJURY (l'erptl'-" J
I- SCHEDULED AUTOS
.... HIRE/) AUTOS DOilY INJURY /per eaXlent; 1
i- NClN-OWolEo .wTOS
. ..
i- = I y' OAIV-tiE (I'B< l
bAAAGE lWlllITY I I I uro ON.. 'I' - lOA ACCIOEHT l
1\/0('( AUTO OTHER THAN !!A ACe $
-
AUTO ONLY: AGG S
EXCESS L....SILITY I T I Ie.l.CH OCCURltENCE
:=JOCCUR UClAIMS MADE I'IGGAEG.>. TE
R;EDUCnBLE
ReTEHllON lr J
WORKaAS COMPENSATION AND 2700009882-031 1 04/0 In.OO) I 04~112004 we SUIIu- ICIlY OTtI-ER
EMPLOYERS' LIABILITY Li"nll6
A ,L EACH ACCIDENT $100000
.L DISEASE-&. EMPLOYEE S 100000
L DlSEASE.POlICY ~lT S I 000 DO
:ITHEft I I
peSCRIPTION OF OflEAATION&\.OCAT1ONSN&/ICLESlEXLlJSlOHS ADDED BY ENOOASEUENTISI'ECI1\l. PROVISIONS
CovCfage is provided for only those employees I~ 10 (but not subconlJacton at):
Crossroads Engineering &. Sllrveyinl 1402 Royal Palm Bead! Blvd. Bldg 500 Royal Palm Beach Fl 334 t I
Fn: 561-753-9724
--
ICERTIFICATE HOLDER I ~DDmONAlIN8URED; INSURER lETTER IICANCELLA lION I
The City of8oynton Beach SHOlILD..."., Of lliE ABOVE DESCRIBED POLICIES BE CANCElLED BEFORE T11E EXPIRATION
D,J,TE THeREOf. THE ISSUlHO INSURER WILL ENDEAVOR TO W,ll311DAYS WRIlTEN NOTICE
TO THE CERTIFICATE HOLDEll NIo.UEO TO TKE lE/'i, SlIT FA'WRE TO MArl Sl./CH NOTICE
SHAl.llldPOSE 110 OBLIGATION OR LIABilITY OF ANY KIND UPONTHE COMPAA'V. ITS AGENTS
UIiI ities Dept OR REPRE5eNT...nVE8,
124 East Woolbright ~oacl Authortr6CI Rep.......1hi>>
bA-~
I _oynton Beach, FL 33435 Glen I::sbjom
_. _ ~2/05/2B03 14:23 15613682112 EXCEL HR
::>AGE .~'-'
. . ~.
.
IMPORTANT
: the certllicate holder Is lin ADDITIONAL INSURED, the pollcy(les) must be endorsed. A slstement on this certlflcata does nOI conter rights to the cartifcate holder In lleu of
uch endorsementls).
r SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certlfiale does not confer
ights to the certlfialle hOlder In lieu of such endorsements(s).
DISCLAIMER
!1te Certificate of Insurance on the reverse SIde of thl$ form doe5 not con5Ulute a contrllct batweEm the lsaulng Wlsurer(s), authorized reprasenlalive or producer, Bncllt1e
~ertificate holder, nor does It afflnnatlwly or negatively amEmd, eJClend Of alter the COllefllge afforded by the policies IIsled thereon.
VI.-CONSENT AGENDA
ITEM C.6.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meetimz Dates in to City Clerk's Office
n
~ August 19,2008 August 4, 2008 (Noon) o October 21,2008 October 6, 2008 (Noon) a n=i
0::> =4-<
o November 5, 2008 :e.. -<0
o September 2, 2008 August 18,2008 (Noon) October 20,2008 (NOon)g n"
I r- c:;,
o September 16, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3, 2008 (Noonr- fTlO
::0-<
-0 ~Z
o October 7, 2008 o December 2, 2008 (/)"""i
September 15,2008 (Noon) November 17, 2008 (N~ 0
0;::
W .."
.. "m
CJ1 -f"I1
n>
0 Announcements/Presentations 0 City Manager's Report \D f"I1n
::x:
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ~ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION:
Motion to approve and authorize the execution of a Resolution for Amendment No.3 to Task
Order U-04-18-2 for Stanley Consultants, Inc. in the amount of $62,081. Amendment No. 3
provides for the development of a GPS protocol to incorporate existing and new field collected
GPS data in the existing utilities base maps and development of a methodology to link, or
georeference, existing as-built drawing images in Laserfiche format to the utilities base maps.
GPS data is collected and used by all divisions in Utilities and is provided by surveyors for new
construction projects. Laserfiche is the City's standard electronic format for storing scanned
drawings and documents.
EXPLANATION:
Stanley Consultants has assisted the City with updating the AutoCAD maps for the entire water
distribution, wastewater collection and pumping, stormwater, and reuse systems. As part of the
process, a new AutoCAD standard was developed. The standard covers file structure, layer
naming, attributes, symbology, line styles, text styles, and dimension styles. Utility data is stored
on continuous drawings that cover the entire service area. In addition, the AutoCAD standard
allows for conversion to GIS for use by other City departments, while maintaining utility data in a
CAD format.
The original Task Order U-04-18-2 and previous amendments have focused on the development of
an AutoCAD standard, work flow process, conversion of the base maps into the standard,
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
incorporation of as-built information from development projects into the base maps, and training.
Amendment No.3 to Task Order U-04-18-2 will provide the following professional services:
PROGRAM IMP ACT:
. Develop the workflow plan required to incorporate existing and new field collected GPS
data into the utilities base maps from all divisions in the Utilities Department and new
construction projects.
. Provide recommendations for managing utilities GPS data, addition of this data in the
utilities base maps, and modifications to the record drawing specification.
. Provide planning phase and production phase services to georeference and catalog 143
Laserfiche as-built plan sheet images in 29 separate projects.
FISCAL IMP ACT:
Funds are available in Utilities' accounts #403-5000-590-96-10 WTR017 and #403-5000-590-96-04
SWROl1.
COMMISSION 1
TASK ORDER APPROVED ACCOUNT NUMBER AMOUNT
;
Task Order U-04- September 6, 2005 403-5000-590-96-10 WTR017 $96,637.00 i
18-2 403-5000-590-96-04 SWROl1
403-5000-590-96-10 WTR017 1
Amendment No.1 October 3, 2006 403-5000-590-96-04 SWROll $49,857.00
Amendment No.2 May 15, 2007 403-5000-590-96-10 WTR017 $49,858.00
403-5000-590-96-04 SWROl1 i
Amendment No.3 Proposed Approval 403-5000-590-96-10 WTR017 $62,081.00
AU2ust 19, 2008 403-5000-590-96-04 SWR011 !
TOTAL $258,433.00 i
AL TERNA TlVES:
The only alternative would be to cancel the current project and postpone this work. Utilities staff
recommends approving Amendment No.3 to meet the ever increasing need for detailed GPS and
as-built information on the existing utility systems. This information will be used extensively by
our staff and will provide vital information for design and construction projects throughout the
service area.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
/2 ~
j/,,~j/ ~;: Ie I!_~ 7/t,~r
Kofi Boateng, Kurt Bressner,
Utilities Director City Man er ~
Utilities Department
Department Name City Attorney / Finan
Attachment: Three (3) Original Task Order Amendments
xc: Kofi Boateng, Utilities Director
flY Peter Mazzella, Deputy Utilities Director
Michael Low, Deputy Utilities Director
C~ Christopher Roschek, Manager, Engineering Division
Barb Conboy, Manager, Utilities AdministrationlFinance
Procurement Services
File
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM. DOC
I
I
I
I,
,I
I
1 RESOLllTION NO. R08-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH.
4 FLORIDA, A1JTHORIZING EXECUTION OF
5 AMENDMENT NO.3 TO TASK ORDER NO. 11-04-18-2
6 IN THE AMOllNT OF $62,081.00 FOR STANLEY
7 CONSUL T ANTS, INC., PROVIDING FOR THE
8 DEVELOPMENT OF A GPS PROTOCOL TO
9 INCORPORA TE EXISTING AND NEW FIELD
10 COLLECTED GPS DATA IN EXISTING UTILITIES
11 BASE MAPS; AND PROVIDING AN EFFECTIVE DATE.
12
13
14
15 WHEREAS, Task Order U-04-18-2 was approved by the City Commission on
16 September 6, 2005, which included services for development of an AutoCAD standard. \vork
17 tlow process, conversion of the base maps and training: and
18 WHEREAS, Amendment No. 1 to Task Order U-04-18-2 was approved by the City
19 Commission on October 3. 2006: and
20 WHEREAS, Amendment No, 2 to Task Order U-04- 18-2 was approved by the City
21 Commission on May 15,2007: and
22 WHEREAS, the City Commission of the City of Boynton Beal' h upon
23 recommendation of staff, deems it to be in the best interest of the citizens of the City oj
24 Boynton Beach to authorize execution of Amendment No.3 to Task Order lI04-] 8-2 in the
25 amount of $62.081,00 for Stanley Consultants to meet the ever increasing need for detailed
26 GPS and as-built information on the existing utility systems.
27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
29 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
30 being true and correct and are hereby made a specific part of this Resolution upon adoption
31 hercof.
S \CA\RESO\Agreements\TaSK - Change Orders\Stanley - Amnd No 3 to Task Order UQ4-18-2doc
I
,
I
1 I Section 2. The City Commission of the City of Boynton Beach, Florida does
2 hereby authorize and direct the approval and execution of Amendment No.3 to Task Order
3 U04-18-2 in the amount of $62,081.00 for Stanley Consultants, providing for a GPS protocol
4 to incorporate existing and new field collected GPS data in to the utilities base maps from all
5 divisions in the Utilities Department and new construction projects, a copy of Amendment
6 No, 3 to Task Order U-04-18-2 is attached hereto as Exhibit "A".
7 Section 3. This Resolution shall become effective immediately upon passage.
8 PASSED AND ADOPTED this _ day of August, 2008.
9
10 CITY OF BOYNTON BEACH, FLORIDA
11
12
13 Mayor - Jerry Taylor
14
15
16 Vice Mayor - Jose Rodriguez
17
18
19 Commissioner - Ronald Weiland
20
21
22 Commissioner - Woodrow L. Hay
23
24
25 Commissioner - Marlene Ross
26 ATTEST:
27
28
29 Janet M. Prainito, CMC
30 City Clerk
31
32
33 (Corporate Seal)
S ICAIRESOlAgreementslTask - Change OrderslStanley - Amnd No 3 to Task Order U04-18-2.doc
Task Order No. U-04-18-2
City of Boynton Beach
Amendment 3
GPS Protocol Development and Georeferencing Pilot Project
Stanley Consultants
July 23, 2008
Task 1 - GPS Protocol
Background
The City of Boynton Beach Utilities Department manages the water, sanitary, reuse, and
storm water utilities within the service area. To more efficiently manage their assets, the
Utilities Department maintains a CAD/GIS base map. The base map data is maintained
in AutoCAD Map software. The base map consists of four AutoCAD files (dwg), one for
each of the four utility systems. Within each dwg file, the data is organized by layer for
the different elements of the systems. Tabular data is stored in AutoCAD Map object
data.
Under contract with the City of Boynton Beach Utilities Department, Stanley Consultants
has performed various services under Task Order No. U-04-l8-2 related to setting a CAD
standard and updating the base maps.. Associated with this Amendment, Task Order 2
initially established a CAD standard for contractor submittals; a workflow for converting
the City data to the new standard; a pilot project converting four contractor submittals to
the new standard; and training City staff on the new standard. Next, Amendment 1 of
Task Order 2 converted the existing base maps to the new standard. Subsequently,
Amendment 2 of Task Order 2 converted nine contractor submittals to this standard and
merged the data into the base map.
Objective
The objective ofthis work is to develop a GPS protocol for the Utilities Department. The
key elements ofthe protocol are:
], Develop the workflow plan required to incorporate existing and new field
collected GPS data into the utilities base map.
2. Provide an example of the field survey to GIS integration strategy used on a
sanitary sewer survey proj ect conducted by Stanley Consultants.
3. Provide an example GPS/Laser Ranging equipment configuration and available
documentation on the GPS survey collection process used by one of Stanley
Consultants' clients for a recent sanitary and storm sewer data collection project.
City of Boynton Beach WO#2, Amendment 3 Page 1 of8
Scope of Work
1. Meet with Utilities Department Staff
CONSULTANT shall meet with members of the Utilities Department staff to establish a
list of GPS layers that need to be incorporated into the utilities base map. Recent GPS
collected data for storm drains and fire hydrants exist in the IT Department (GIS Division
data) and not in the Utilities Department base maps. Utilities Department will also be
adding new GPS data that will need to be incorporated into the base maps. It is
understood in this scope of work that workflow will be developed for two sources of GPS
data: internal Utilities Department data and external survey GPS data provided by
developers. Internal sources of GPS data include utility locate staff and I-Water data
collected from valve exercising.
The CONSULTANT will make available two examples from recent projects which
demonstrate procedure to collect field survey and how to process and load field survey
into the Arc GIS Geodatabase and AutoCAD Map. These examples are provided as
background information and are not intended to be used as the basis for design ofthe
final GPS workflows. An overview of both procedures will be provided dming the
meeting with Utilities Department staff. For the first example, the CONSULTANT will
obtain an equipment specification for a GPS and integrated Laser Ranging apparatus used
to collect manhole and pipe invert elevation data. For the second example, the
CONSULTANT will provide an overview of a process to load field data into GIS using a
Microsoft Access query based procedure.
Deliverables:
1. Meeting notes that include the list of GPS data to be incorporated into utilities
base map. Provided in PDF format via emaiL
2. A copy of the example ArcGIS Geodatabase containing the Microsoft Access
query based procedures to process sanitary sewer survey data developed by
Stanley Consultants.
3. A copy of the GPS/Laser Ranging equipment configuration and any readily
available documentation on the GPS survey collection process used by one of
CONSULTANT's clients for a recent sanitary and storm sewer data collection
project.
2. Develop Draft Documents
CONSULTANT shall prepare a workflow for Utilities Department staffto incorporate
data identified in the meeting notes into the utilities base map. The workflow shall
consist of a diagram depicting major steps in the processing of the GPS data and a written
description of the workflow. The diagram and description shall be intended as a guide
for Utilities Department staff to use when carrying out the conversion. No conversion
work is intended under this scope of services. The workflow can work from the
assumption that all internal GPS data will come in a uniform format.
City of Boynton Beach WO#2, Amendment 3 Page 2 of8
CONSULTANT shall prepare recommendations for managing utility GPS data within the
City AutoCAD Map and GIS system. CONSULTANT shall also prepare recommended
modifications to the City Record Drawing Specification.
CONSULTANT shall submit draft documents to Utilities Department and attend review
meeting with Utilities Department staff.
Deliverables:
1. Draft GPS workflow diagram and written description. Provided in PDF format
via email.
2. Draft recommendations for managing utility GPS data and modifications to the
Record Drawing Specification. Provided in PDF format via email.
3. Review meeting notes. Provided in pdf format via emaiL
3. Develop Final Documents
CONSULTANT shall prepare final version of draft documents following direction
received from Utilities Department at the review meeting,
Deliverables:
1. Final GPS workflow diagram and written description. Provided in PDF format
via email.
2. Final recommendations for managing utility GPS data and modifications to the
Record Drawing Specification. Provided in Microsoft Word format via email.
4. Ongoing Support
CONSULTANT shall provide on-call services to support the implementation ofthe GPS
workflow. Scope may include on-site meetings, off-site work, phone calls, emails, etc,
Scope shall be limited by the not-to-exceed amount in the contract.
Task 2 - Georeferencing Pilot Project
Background
The City of Boynton Beach (CLIENT) manages scanned as-built drawings in a
Laserfiche system. The as-built drawings include plan sheets from water and sanitary
sewer projects that show the location of valves, manholes, and other features. The as-
builts are stored in the LasterFiche system as tif images. When City Staff want to view a
scanned as-built, they are required to use the Laserfiche software to find the project name
and pull up the scanned drawings associated with the project name.
City of Boynton Beach WO#2, Amendment 3 Page 3 of8
The basis for this scope and fee is the Laserfiche data that was the current inventory of
files as of July 22,2005. At that time, there were approximately 10,000 tifimages stored
in the Laserfiche system, with a total file volume of 3.0 GB. These are organized into
nine general folders: NEQUADDW, NWQUADDW, SEQUADDW, SWQUADDW,
STICKFIL, STICKFIl, STICKFI2, STICKFI3, and STICKFI4. The CLIENT will supply
the most recent Laserfiche files. If the format of the latest version is the same as it was in
July 2005, this task may proceed as indicated in Task 2, Scope of Work Phase 1 -
Planning Phase.
In the current Laserfiche implementation, the drawings are not geo-referenced. Geo-
referencing is the association of points on the plan sheet with coordinates in a geospatial
referencing system (e.g. State Plane coordinates). Geo-referencing would allow City
Staff to view the as-builts in GIS or CADD software and overlay other data layers such as
the utility base maps.
The value of having the as-built drawings geo-referenced is that the data can be viewed in
context. For instance, when City staff is researching the utilities in the area of a new
project, the as-builts may give more accurate locating information than the data available
in the utility base maps. The as-builts also provide an indication of the age of the utilities
and who the engineer and contractor were on the project. After the geo-referencing is
complete, City staff will be able to access this information from GIS and CADD
software, overlaid with the utility base maps and other layers. Better access to the as-
built data will improve efficiency and provide better support for decision making.
Objective
The obje~tive of this work is to develop and test the methodology to geo-reference
existing as-built drawings for use in AutoCAD Map 3D and ArcGIS. Geo-referencing
methodologies for AutoCAD Map 3D and ArcGIS will be tested by conducting a pilot
project on a small portion of the city. In brief, geo-referencing involves identifying
reference points on the scanned as-built drawings and the corresponding points on a
reference layer such as an aerial photograph or utility base map. The geo-referenced
images will be delivered in formats suitable for use in Arc GIS as a raster catalog. A raster
catalog is a simple data format that contains polygons representing the area an as-built
covers on the ground. Each polygon provides the link to the actual image file of the as-
built. AutoCAD Map 3D methodology will be designed to utilize the raster catalog
developed for ArcGIS to the greatest extent possible thus minimizing the effort to build
the system and maintain it in the future.
Stanley Consultants proposes to divide the geo-referencing pilot project into two phases:
a planning phase and a production phase.
City of Boynton Beach W0#2, Amendment 3 Page 4 of8
Scope of Work
1. Planning Phase
Stanley Consultants (CONSULTANT) shall utilize as-built images stored in the existing
LaserPiche implementation. The data is stored in a folder and filename hierarchy that
includes Base-16 numbers and is indexed with a database. The investigation shall
include preparing a procedure to extract project names, folder names, and file names
from the LaserPiche database for use in the raster catalog.
CONSULTANT shall research current AutoCAD MAP 3D software functionality to
determine the most efficient method for accessing geo-referenced images.
CONSULTANT shall also research whether the current tif storage format is the best
available format for the ArcGIS raster catalog and AutoCAD MAP 3D. Other image
formats may include geotiffs or grayscale JPEG and appropriate compression formats.
CONSULTANT shall identify the image conversion process and provide image
conversion services necessary to complete the planning phase.
CONSULTANT shall geo-reference and catalog up to ten (10) of the LaserPiche plan
sheet images. This effort will help refine the geo-referencing and cataloging
methodology and will also provide verification of the time and resource estimate for the
production phase.
Upon conclusion of the planning phase, the CONSULTANT shall prepare a report
summarizing the findings of the investigation and research. The report will present a
process outline for the production phase. The CONSULTANT shall present the report
and demonstrate the methodology at the City Utility Department office prior to starting
the production phase, City Staff will be able to see a sample of the finished product and
provide feedback before the production phase begins.
Deliverables:
1. Meeting notes. Provided in pdf format.
2. Planning Phase Report. Provide 5 paper copies and in pdf format.
3. Initial dataset developed for use in Autocad MAP 3D and ArcGIS on CD.
4. Confirmed cost estimate and schedule for phase 2
2. Production Phase
CONSULTANT shall process the LaserPiche data for the area identified by the CLIENT.
The phase 2 preliminary cost estimate is based upon the following data, identified by
CLIENT.
1. Stick Piles - 11000 - project name Sanitary Sewer.
City of Boynton Beach WO#2, Amendment 3 Page 5 0[8
2. Stick Files - 1000-9950 - 6995 - Project name: Sewage Works Project - Names:
2429 & 2434.
3. Stick Files - 4300 - Project Name: Four Seasons Development Phase # I-A, Four
Sea Suns & Four Seasons Phase #2.
4. Stick Files - 5300 - Project names: 2137 thru 2192.
CONSULTANT has performed preliminary review of these files and estimates a sheet
count for georeferencing of 143 drawings in 29 separate projects. Processing shall
include geo-referencing and cataloging the data as outlined in the phase 1 report.
. At the conclusion of production phase, CONSULTANT shall submit a report
summarizing the production effort including any changes or modifications to the process
developed during the planning phase.
Interim progress meetings, if necessary, shall be held at CONSULTANT's office.
CONSULTANT shall prepare meeting agendas and meeting notes.
Deliverables:
1. Meeting notes. Provided in pdf format.
2. Raster catalog of LaserFiche images.
3. Geo-referenced images (if different storage format is utilized).
4. Production Phase 2 Report. Provide 5 paper copies and in pdfformat.
Compensation
CLIENT shall compensate CONSULTANT for services in Items 1 thru 4 an amount
outlined below, based on time and materials outlined in Exhibit A.
Task 1
Scope Items 1-3 _$23,254.00_ Lump Sum
Scope Item 4 _$ 6,500.00_ Maximum Not To Exceed
Task 2
Scope Item 1 _$15,828.00_ Lump Sum
Scope Item 2 _$16,499.00_ Lump Sum
Total Contract Amount $62,081.00
City of Boynton Beach WO#2, Amendment 3 Page 60f8
Duration of Services
The duration of services for Task 1, Items 1-3 is eight (8) weeks from receipt of Notice
To Proceed from CLIENT.
The duration of services for Task 1, Item 4 is six (6) months from receipt of Notice To
Proceed from CLIENT.
The duration of services for Task 2, Item 1 is six (6) weeks from receipt of Notice To
Proceed from CLIENT.
The duration of services for Task 2, Item 2 is twelve (12) weeks from receipt of Notice
To Proceed from CLIENT.
Services provided by CLIENT
1. Scheduling project meetings with Utilities Department staff.
2. Preparation for initial meeting and provide list of GPS layers that need to be
incorporated into the Utilities base map.
3. Timely review of draft documents and attendance at review meeting.
4. Access to CLIENT file servers for development of Workflow document.
Additional Services
The following Additional Services are not included in Basic Services and are at
CLIENT'S option. These services, if exercised by CLIENT and agreed to by
CONSULTANT, shall be paid for in addition to compensation for Basic Services.
CONSULT ANT is not authorized to proceed with performance of any Additional
Services unless they are duly authorized, in writing, by CLIENT.
1. Meeting with City IT Department (GIS Division) staff.
2. IT consulting for CLIENT network services.
3. Training of CLIENT staff.
4. Custom software solutions.
City of Boynton Beach WO#2, Amendment 3 Page 70f8
.r"'''''''''''''''"-'''''''''iw"",~~~_...,,,.,',,"
APPROVED BY;
CITY OF BOYNTON BEACH, FLORIDA
By:
Kurt Bressner
City Manager
Dated this day of ,2008
SUBMITTED BY:
STANLEY CONSULTANTS, INC
By: TShakaD~ :- ~ ~.
Vice President
City of Boynton Beach W002, Amendment 3 Page 8 of8
The City of Boynton Beach
. . U".~Dop__nt N~O
124 E, WoolbriGht Road
Boyntnn an.oo. Florid. 99435 E C ~ ~
ODice: (561) 742-6400
FAX: (561) 742'6298 ~
Website:www. chhutilities, or[f
,t> 1lJ~
ot1
C'1\ \1\\~~
Attention: Barbara Conboy ~o\\ ~~
Manager, Utilities AdrninistrationlFinance ~O
Re: RFQ #065-2821-03/CJD - Second Two-Year Renewal
Contract for General Consulting and Engineering Services
Note: Please return this form no later than October 19, 2007
Agreement between the City of Boynton Beach, Owner, and
STANLEY CONSULTANTS, INC.
Name of Firm
c7eneWal Period: February 20, 2008 through February 21, 2010
_ Yes, r agree to renew the existing contract under the Terms and Conditions of the original
agreement for a second two-year period. I understand that the City Commission must
authorize renegotiation of revised rate schedules of services.
_ No, I do not wish to renew the contract
'\.
STANLEY CONSULTANTS, INe. _._-
NAME OF FIRM
Y;~AKA e . -pe- tJ rJ JcS \J \ ce-- ?~SrD-ENI
---~
NAME OF REPRESENTATIVE TITLE
(please print) 7b ,. 6 8q. 9-'+lf Lf ofF1cC-
oc-T. i'-7 ~ 00 r- 5G I. '?7;;<. q-:rqq Ce-LL
I
DATE f (AREA CODE) TELEPHONE NUMBER
America s Gateway to the Gulfstream
, ,
The City of
Boynton Beach
Utilities Department
124 E, Woolbright Road
B~nronB~~.FwriM3305
Phone (561) 742-6400
FAX: (561)742-6298
OFFICE OF THE DIRECTOR OF UTILITIES
LETTER OF TRANSMITTAL
TO: Janet Pranito, City Clerk DATE: December 12, 2003
RE: 2- Y ear Contract - General Engineering Services
TRANSMITTED HEREWITH ARE THE FOLLOWING ITEMS:
Copies Date No. Description
1 Original Agreement - Stanley Consultants,
Inc.
1 Proof of Insurance
REMARKS: Please file accordingly.
CC: Procurement Services
Karen Riseley SIGNED: &-J.C1
/ ;).;.;.Q;
;fD.3_/J7:Z.
AGREEMENT
for
GENERAL CONSULTING AND ENGINEERING SERVICES
TInS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to
as "City", and Stanley Consultants. Inc., hereinafter referred to as "Consultant", in consideration
of the mutual benefits, terms, and conditions hereinafter specified.
WHEREAS, the City issued a Request for Qualifications invitation for Consulting and
General Engineering services for the City of Boynton Beach, Utility Department, RFQ No. 065-
2821-()3/CJD; and
WHEREAS. RFQ No. 065-2821-03/CJD defined four (4) Scopes of Services to include
design services, permitting, bidding services, construction administration, and all miscellaneous
services for the areas of stormwater, public drinking water, wastewater collection and
tmnsrnission; and other assignments logically tied to the development, operation and
maintenance of the City of Boynton Beach Utility Department; and
WHEREAS. RFQ No. 065-2821-03/CJD further defined four (4) Scopes of Services as
Scope A: Water Plant Expansion and Capacity Replacement; Scope B: Wellfield Development
and Hydrogeology Services; Scope C: Infrastructure Improvements; and Scope D: Ancillary
Studies and Services; and
WHEREAS, Consultant timely submitted its qualifications in accordance with the
Request for Qualifications invitation, the City's Procurement Code, and Florida Statute 286.055,
the Consultants' Competitive Negotiations Act; and
WHEREAS, the City Administrative review team determined that Consultant was
qualified for appointment to perfonn the scope(s) of services set forth in the Request for
Qualifications invitation; and
WHEREAS, the City Commission on NDV. /1 , 2003, accepted the City
Administration's recommendation and designated Consultant as one of nine (9) qualified
consulting firms for Scope D to provide general engineering services to the City; and
WHEREAS, the City Manager, through his administrative staff, has successfully
negotiated an agreement with Consultant defining terms and conditions for the perfonnance of
consulting and engineering services within the scope of the Request for Qualifications invitation.
NOW, THEREFORE, in consideration of the mutual covenants expressed herein, the
parties agree as follows:
1. REPRESENTATIONS: The representations set forth in foregoing whereas clauses are true
and correct.
CA-l
.
2. PROJECT DESIGNATION. The Consultant is retained by the City to perform general
engineering consulting services under a continuing contract with the City whereby the
Consultant, on a non-exclusive basis, under the terms of this agreement, Consultant, on
written request by the City, will provide professional engineering services to the City for:
A. Individual projects in which construction costs do not exceed $1,000,000.00, or
B. Individual study activity when the fee for such professional service does not exceed
$50,000.00
C. For engineering work of a specified nature as hereinafter identified in the scope of
services and as requested by. the City with no time limitation, or
D. Design build projects
3. SCOPE(S) OF SERVICE. Consultant agrees to perform engineering services on specified
projects at the request of the City during the teon of this agreement, including the provision
.of all labor, materials, equipment and supplies. The specified projects which may be
assigned to Consultant are set forth on Exhibit "A" (Exhibit 'A' will define the scope(s)
Consultant is approved for). Consultant acknowledges that it is one of nine (9) consulting
finns for Scope D which will be assigned projects listed on Exhibit "A" and that the City has
made no representation or promise regarding which projects or the number of projects that
will be assigned to Consultant.
4. TERM. The initial teon of this Agreement shall be two (2) years. This Agreement may be
renewed for two (2) additional two (2) year periods subject to Consultant acceptance,
satisfactory annual performance evaluation and determination that renewal is in the best
interest of the City.
5. TIME OF PERFORMANCE. Work under this contract shall commence upon the giving of
written notice by the City to the Consultant by way of an executed task order. Consultant
shall perform all services and provide all work product required pursuant to this agreement
and the specific task order, unless an extension of such time is granted in writing by the City.
6. PAYMENT, The Consultant shall be paid by the City for completed work and for services
rendered under this agreement as follows:
a; Payment for the work provided by Consultant shall be made based on the hourly rates as
provided on Exhibit "B" attached hereto. The hourly rates shall be reviewed and may be
adjusted in conjunction with the renewal every two years at the request of the Consultant
and following approval by the City. Approval of rate changes shall be by resolution of the
City Commission.
b. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for project completed to date. Such vouchers will be
checked by the City, and upon approval thereof, payment will be made to the Consultant
in the amount approved.
c. Final payment of any balance due the Consultant will be made promptly upon its
ascertainment and verification by the City after the completion of the work under this
agreement and its acceptance by the City.
CA-2
.
d. Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
complete the work.
OWNERSIDP AND USE OF DOCUMENTS, All documents, drawings, specifications and
other materials produced by the Consultant in connection with the services rendered under
this agreement shall be the property of the City whether the project for which they are made
if executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
Consultant's endeavors, Any use of the documents for purposes other than as originally
intended by this Agreement, with out the written consent of the Consultant, shall be at the
City's sole risk.
WARRANTIES AND REPRESENTATIONS. Consultant represents and warrants to the City
that it is competent to engage in the scope(s) of services contemplated under this agreement
and that it will retain and assign qualified professionals to all assigned projects during the
term of this Agreement. Consultant's services-shall meet a standard of care for professional
engineering and related services equal to or exceeding the standard of care for engineering
professional practicing under similar conditions.
COMPLIANCE WITH LAWS. Consultant shall, in performing the services contemplated by
this service agreement faithfully observe and comply with all federal, state and local laws,
ordinances and regulations that are applicable to the services to be rendered under this
agreement.
INDEMNIFICATION, Consultant shall indemnify and hold harmless the City, its officers,
agents, and employees, from and against any and all claims, losses, or liability, or any portion
thereof: including reasonable attorneys' fees and costs, arising from any injury or death to
persons, including but not limited to injuries, sickness, disease, or death to Consultant's own
employees or agents, or damage to property, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the Consultant, its agents or employees.
Neither party to this Agreement shall be liable to any third party claiming directly or through
the other respective party, for any specia~ incidental,. indirect, or consequential damages of
any kind, including but not limited to lost profits or use, that may result from this Agreement
or out of the services or goods furnished hereunder.
INSURANCE. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance with a minimum coverage of $1,000,000
per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per
occurrence/aggregate for property damage, and professional liability insurance in the amount
of $1,000,000. The general liability policy shall include the City as an additional insured and
shall include a provision prohibiting cancellation of the policy except upon thirty (30) days
prior written notice to the City.
Said general liability policy shall name the City of Boynton Beach as an additional named
insured and shall include a provision prohibiting c~cellation of said policy except upon
thirty (30) days prior written notice to the City. Certificates of coverage as required by this
section shall be delivered to the City within fifteen (15) days of execution of this agreement.
CA-3
.
INDEPENDENT CONTRACTOR. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Consultant nor any employee of Consultant
shall be entitled to any benefits accorded City employees by virtue of the services provided
under this agreement. The City shall not be responsible for withholding or otherwise
deduction federaL income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to Consultant,
or any employee of Consultant. .
CONVENANT AGAINST CONTINGENT FEES. The Consultant warrants that he has not
employed or retained any company or person, other than a bonafide employee working solely
for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay
any company or person, other than a bonafide employee working solely for the Consultant,
any fee, commission, percentage, brokerage fee, gifts, or ay other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warranty, the City shall have the right to annul this contract without liability or, in its
discretion to deduct from the contract price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
DrSCRIMINA nON PROHBITED. The Consultant, with regard to the work performed by it
under this agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the selection
and retention of employees or procurement of materials or supplies.
ASSIGNMENT. The Consultant shall not sublet or assign any of the services covered by this
agreement without the express written consent of the City.
NON-WAIVER. Waiver by the City of any provision of this agreement or any time limitation
provided for in this agreement shall not constitute a waiver of any other provision.
.. .
TERMINATION.
I
a. The City reserves the right to terminate this agreement at any time by giving ten (I 0)
days written notice to the Consultant.
b. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this agreement between
surviving members of the Consultant and the City, if the City so chooses.
c. The Consultant reserves the right to terminate this Agreement by giving sixty (60) days
written notice to the City.
CA4
DISPUTES. Any dispute arising out of the terms or conditions of this agreement shall be
adJudicated within the courts of Florida. Further, this agreement shall be construed under
Florida law.
NOTICES. Notices to the City of Boynton Beach shall be sent to the following address:
City of Boynton Beach
124 E. Woolbright Road
Boynton Beach, FL 33425-0310
Attn: Paul Fleming; Senior Project Manager
Notices to Consultant shall be sent to the following address:
INTEGRATED AGREEMENT. This Agreement, together with attachments or addenda,
represents the entire and integrated agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. This
agreement may be amended only by written instrument signed by both City and Consultant.
CA-5
DATED this ~ day of H&le.M her ,20~.
CfIY OF BOYNTON BEACH
~~a Qtz<. t~, ~-+
Consultant
Attest! Authenticated: 1./\ e..e. 9()o.l=t'So' \.) e. '-J \
Title
(Corporate Seal)
Attest! Authenticated:
~.L~ .
{ .~G
Rev. 04/08103 Secretary
CA-6
Exhibit A
SCOPE D: ANCILLARY STUDIES and SERVICES
. Rate Analysis
. Accounting Procedures
. Revenue Bonds
. Risk Management
. Employee Training
. Performance Measurement & Organizational Management
. NPDES Permitting
. Vulnerability Assessments
. Master Plan Updates
. Clean Air Act Compliance
. Consumer Confidence Report
. Consumer Satisfaction Survey
. Wastewater Capacity Analysis
. Hydraulic Analysis
. Power Analysis
. Geographic Information Systems
. Aerial Photogrammetry & Photography
. Process Controls & Instrumentation
. Data Acquisition and Control Services (DACS)
. Supervisory Control & Data Acquisition (SCADA)
. Other Related Services
EXHIBIT B
Stanley Consultants, Inc.
. Hourly Fees and Charges
Classification Hourly Rate Employees Identified
Project Director (principal)
$140.80 Tshaka Dennis, P .E.
SC-16
Client Service Manager
$140.80 Tshaka Dennis, P.E.
SC-16
Senior Project Manager David Grounds, P .E.
$159.80 Charles Meyer, P .E.
SC-17 Patrick Mullin, P .E.
Project Engineer
$108.25 Brian Roth, P .E.
SC-13
Scientist i'O"c
$~ Michael Durham, QEP
SC-16
'S.u., I.e. JI~ (). i~df>
Senior Designer lOt'"
$~ Jon Ahlschwede, S.B.T.
SC-16
'j~- leJlv !/l.jbl.$
Designer '1,. f1
$ fflO:15' Daniel Hill
SC-12
~;u.. Ie.. #0-- 10 It,. a
Senior Engineer/Hydrogeologist
$126.00 William Holman, P.E.
SC-15
Engineer/Hydrogeologist /I g Q:J
(Technical Specialist) $116.60
SC-14 Michael Donnelly, PO
S..u Icrllor IV)/r>'(J3
Senior Professional Surveyor/Mapper Services to be provided by
$95.00 sub consultant -
Betsy Lindsay, Inc.
Note: SC-XX denotes Stanley Consultants personnel classification. See Stanley's Standard Hourly Fees and 3
Charges sheet.
. EXHIBIT B
Stanley Consultants, Inc.
Hourly Fees and Charges
Classification Hourly Rate Employees Identified
Professional SurveyorlMapper Services to be provided by
$85.00 subconsultant -
Betsy Lindsay, Inc.
Engineering/Survey Technician Services to be provided by
$75.00 sub consultant -
I Betsy Lindsay, Inc.
Senior Field Representative J.1 J f1.I
(Professional) $~'
SC-16 James McLellan, P,E.
:s&. le-'I-.u /Olft;.~
Survey Crew $150.00 (3-man GPS) Services to be provided by
$130.00 (2-man GPS) subconsultant -
$ 90.00 (I-man GPS) Betsy Lindsay, Inc.
GIS Specialist
$108.25 Daniel Miller, P.E.
SC-13
----
Graphics Specialist .-.--,
$73.75 (---- Joanne DiGnazio, C.D. I
SC-8 ,
" ,
.
--
Senior Inspector
$73.75 James Russen
SC-8 I
GPS Equipment Services to be provided by
I
$ 40.00 I sub consultant, Betsy Lindsay,
I
I
I Inc.
I ---
Senior Administrative Support !
!
$67,75 I Renee Jones I
SC-7 I
I
I !
Administrative Support ~1fOC 1
$.S4M) I
I
SC-5 I Patricia Gringeri I
'5U-. Ie-~fb to./ ha I
Paraprofessional $67.75 Karen McDaniel
SC-7
Note: SC-XX denotes Stanley Consultants personnel classification. See Stanley's Standard Hourly Fees and 4
Charges sheet.
EXHIBIT B
Stanley Consultants, Inc.
Hourly Fees and Charges
Classification Hourly Rate Employees Identified
Aerial Photogramrnetry Services to be provided by
See attached sub consultant, Aerial
Cartographics of America, Inc.
Computer System Analysis i1i.fco
$140.8& Chuck Littler
SC-16
~ Ie.l-'#* lti. it..,.(j3
Rate Study
$108.25 Brian Roth, P .E.
SC-13
Financial Services
$108.25 Brian Roth, P .E.
SC-13
Instrumentation and Control Services
$126.00 Jeffrey Gambrall, P.E.
SC-l5
Human Resource Services i 3)./cu
$ffiO.OO Robert Berg
SC-18
:Su.. 1eJ/'{T ) D lip {ll
Data Acquisition and Control Services
$116.60 Steven Tripmacker
SC-14
Direct Costs - Mark -up %
Office, reproduction, mailing, etc.
At Cost Plus 10%
Direct Costs - Mark-up % sub-
consultants
At Cost Plus 10%
Senior Environmental Analyst $116.60 Edwin Slattery
SC-14 .
Note: SC-XX denotes Stanley Consultants personnel classification. See Stanley's Standard Hourly Fees and 5
Charges sheet.
EXHIBIT B
Stanley Consultants, Inc.
Hourly Fees and Charges
Classification Hourly Rate Employees Identified
Environmental Analyst $108.25 James Hodina, QEP
SC-13
Planner $79.50 John Sayles, AlCP
SC-9
Senior Architect $116.60 Richard Herrick, AlA
SC-14
Architect $93.10 Gail Ray, AIA
SC-l1
Senior Structural Engineer $126.00 Kent Turner, P.E.
SC-15
Structural Engineer $108.25 Larry Badtram, P .E.
SC-13
Senior Electrical Engineer $140.80 I Vernon McAllister, P.E.
SC-16 !
Electrical Engineer $126.00 David Goetz, P .E.
SC-IS
-
$116.60 Stewart Primrose, P.E.
Senior Mechanical Engineer SC-14
Mechanical Engineer $93.10 Jon Bovenkamp, P.E.
SC-Il
Note: SC-XX denotes Stanley Consultants personnel classification. See Stanley's Standard Hourly Fees and to
Charges sbeet.
. Exhibit B
Stanley Consultants INC.
A S!riy ~ Company
~ ErMronmentaJ and CaIsbuctim 5eMw . WcrtWde
October 16, 2003 RECEIVED
OCT 2 ,.
Ms. Barbara Conboy -
Manager, Utilities Administration
The City of Boynton Beach
Utilities Department
124 E. Woolbright Road
Boynton Beach, Florida 33435
RE: Certified Letter # 7003 1010000063009538
Billable Classification Rates
Dear Ms. Conboy:
Thank you for the above referenced letter. We have reviewed your average rates for the
categories listed in your letter and are willing to accept your rate Cap of 20 percent above
these average rates. Therefore, we are willing to accept the following rates for the
classifications listed:
Classification Agreed Upon Rates
Scientist $120.00
Senior Designer $108.00
Designer $ 86.00
EngineerlHydrogeologist
(Technical Training) $113.00
Senior Field Representative
(Professional) $121.00
Administrative Support $ 54.00
Computer System Analysis $134.00
Human Resource Services $134.00
Thank you very much for your effort and consideration and we look forward to working
with the City in the near future.
Sincerely,
Stanley Consultants, Inc. ~
Tshaka E. Dennis, P.E.
Project Principal ~
S:\Adminislration\Conboy Boynton Beach IO-16-03.doc
.-.._.!.... '"". ....... .._....~ .....1. __I.... n~~.t r-..:.. ......... r-...... ......,..... .... .1. r'1..,.,...,.,... ...,.. ,.....""..,... t ...... ..__ _........
ACORD. CERTIFICATE OF LIABILITY INSURANCE CSR CH I 0... ore (MM/DDIYYYY) 1
SCCOK-1 12/10/03
PFtODuc.ER THIS CERTIFICATE IS ISSUED AS A MAnER OF INFORMATION
M.i.l1er, l.Jarri.~on , & Beckey ONLY AND CONFERS NO RIGHTS UPON THE CER11FICATE
Insurance HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
100 W. Second St. ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
Muscatine rA 52761
phone: 56:3-263-6044 Fax:563-263-6667 INSURERS AFFORDING COVERAGE HAle #
INSURED INSURER A; St. Paul Fire & Marine 13706
INSURER B:
S~l~ Coa.ultants,~Ine. INSURER C:
1 01 Belve ere Road 400 E INSURER 0:
We3t Pa m Beach FL 3 406
INSURER E:
COVERAGES
THE POUCIES OF NSURA~CE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICAtED. NqTW1ltiSTANDING I
AIN REOUIREMENr. TERN OR CONDITION OF ANY COHTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR I
MAY PERTAIN. THEINSURA.NCE AFFORDED BY THE POLICIES OESCRIBE9 HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POlICIES.AGGREllATE LMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
,.
LTR NSR rYPE OF ItoISURANCE POUCY NUMBER I DATE fMMIOD/YYl DATE rlHllOOIYYI UMI1$
GEN ERA!. LIABILITY I EACH OCCURRENCE S 1 000 000
-
A X X CONMERCIA.L GENeRAL UABILITY CK01402156 01/01/03 01/01/04 PREMISES lea 0CCUI'III1Qll) s 100 000
I CLAIMS IAADE [!J OCCUR MED EXP (Anyone pem>n) S 5,000
- peRSONAL & MN INJURY S 1 000 000
GENeRAL AGGREGAore S 2 000 000
-
I ~ A~filEUMIT APPUES PER: - PRODUCT5-COMP~PAGG S 2 000 000
PRD- n
POley X JECT LOC ." ., . <'~ \,
AUTOMOalt.E L~BIUTY COMBINED SINGLE LIMIT sl,OOO,OOO
-
A X ~ A!<Y AUTO CK014021S6 01/01/03 01/01/04 (Ea accident)
I ~ ALL OWNED AUTOS ElODIL Y INJURY
I (Per poinon) $ I
! ~ SCHEDULED ALlTOS ~
~ HIRED AUTOS
BODILY INJURY S
~ NONOWNS) AUTOS (Per accident)
---.-
PROPERTY DAMAGE I
- (Per aecldenl) S
GARAGE LJABlUrY AUTO ONLY. EA ACCIDENT S
I ==1 ANY AUTO OltiER THAN EA ACe s
AUTO ONLY: AGG $
EXCESSIUMElRELLA UABIUTY EACH OCCURReNCE $
=:J OCCUR D CLAIMS IAADE "'"
AGGREGATE $
----~---
$
--._-- -----
R DEDUCTIElLE $
I . _.,_.._,,----~_._--~
RETENTION S S
i woRKERS CQMPENSAll()t( AHD I X lTORY L1P.1ITS 1 IU~ --
EMPLOYERS' LIABIUTY WVA1403645 01/01/03 01/01/04 E,L EACH ACCIDENT $ 500,000
A my PROPRIETORIPARTNERlEXECUTIVE
OFFICERlMEt.lBER EXCLUOED? EL DISEASE - EA EMPLOYEE $ 500 000
~~~~~V~~~S below E.L. DISEASE - POLICY LIMIT S 500,000
OTHER I
I
I 1
DESCRIPTION OF OPERATIONS I L.OCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS I
General Engineering Services, RFQ No. 065-2821-03/CJD. Certificate holder !
is included as an additional insured on general and auto liability coverage. I
i
I i
j
CERTIFICATE HOLDER CANCELLATION
BOYN001 SHOULD ANY OF ltiE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE IS$UlNO INSURER WILL ENDEAVOR TO MAlL ~ DAYS WRI1'TEN
City of Boynton Beach NOTICE TO lti~ CERTIFICATE HOLDER NAMED 'TO THE LEFT, ElUT FAILURE TO DO so SHALL
Uti~ities Department IMPOSE NO OSLIGATION OR LIABIUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
124 East Woolbridqe Road
Boynton Beach FL 33435 REPRESENTATlVES.
AUTHORIZED REPRESENTA
Michael Harris
ACORD 25 (2001/()8)
. CJVA
For AD the 110-.1, ,,"nto You MUoo. PROFESSIONAL LIABILITY
ARCHITECTS/ENGINEERS
INSURED: SC COMPANIES, INC.
Policy AEA 00-822-09-75
MEMORANDUM OF INSURANCE
ARCHITECTS AND ENGINEERS PROFESSIONAL LIABILITY
This memorandum is issued
Addressee: as a matter of information
City of Boynton Beach only and confers no rights
upon the holder. By its
utilities Department issuance the Company does
124 East WOolbright Road not alter, change, modify
Boynton Beach, FL 33435 or extend the provisions
of said policy and does
not waive any of its
Name and Address of Insured: rights thereunder.
Stanley COnsultants, Inc.
1601 Belvedere Road HOD E
West Palm Beach, FL 33406
Policy Period: 08/05/03 to 08/05/04
$ 1,000,000 Per Claim limit of liability (including claims expenses)
$ 1,000,000 Aggregate limit of liability (including claims expenses)
The policy provides contractual liability coverage for liability of
others which the insured assumes under a written contract provided such
liability is caused solely by the insured's negligent act, error or
omission.
In the event of the cancellation of the Insurance as shown herein, the
Continental Casualty Company or its authorized representative will
provide thirty (30) days prior written notice to the party to whom this
certificate is addressed at the address stated herein. The mailing of
such notice shall be sufficient proof of notice.
The above named insured has in force, on the date indicated below, a
policy of professional liability insurance issued by the Continental
Casualty Company with a limit of liability of not less than the amount
indicated above.
Dated at: Chevy Chase, Maryland Date December 10, 2003
VICTOR O. SCHINNERER & CO.
BY:
~- ~.~ . dR'
ut or~ze epresentatlve
1-41249-A
.
.
Sta nley Consultants INC.
A itan~ Goup COll1XlIly
Eljineocing.Envionnw.ntal ard ConstnJdioo ServiCl!S' Woridwide
RECEIVED
December 11, 2003 DEe 11 20@
BOYNI'OtlllCHUTfI.\TIES
Ms. Barbara Conboy
Manager, Utilities Administration
Boynton Beach
Utilities Department
124 E. Woolbright Road
Boynton Beach, Florida 33435
SUBJECT: Consultant Agreement
Two-Year General Consulting and Engineering Services
Dear Ms. Conboy:
As requested, please find enclosed an executed original Consultant Agreement for the above subject project.
Also enclosed is a copy of an Original Insurance Certificate naming the City of Boynton Beach as additional
insured.
Should you have any questions or require additional information, please do not hesitate to contact me.
Sincerely,
STANLEY CONSULTANTS, INC.
Tshaka E. Dennis, P.E.
Project Principal
Enclosure
S:\Administration\Conboy-Executed Agreement TO 12-1 ] ~3 .doc
..~
Servico Centre. '601 Belvedere Road, Suite 400 East. West Palm Beach. FL 33406 . phone 561.6B9.7444 . fax 561.689.3003
VI.-CONSENT AGENDA
ITEM C.7
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
~ August 19, 200S August 4, 200S (Noon) D October 21, 2008 October 6,2008 (Noon)
D September 2, 200S August IS, 2008 (Noon) D November 5, 200S October 20, 2008 (Noon)
D September 16, 2008 September 2, 200S (Noon) D November IS, 200S November 3. 200S (Noon)
D October 7, 200S September 15, 200S (Noon) D December 2, 200S November 17. 200S (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Approve 12 month contract with Commercial Risk Management, Inc., for workers' compensation
third party administration (TP A) services, in the amount of $24,500, with option of 2 one-year extensions. Contract to be
effective October I, 2008, following expiration of current contract with other service provider.
EXPLANATION: Efforts to reduce costs resulted in proposal to unbundle services provided by current TP A. Consultant
obtained, analyzed and recommended change to new provider identifying specific services to be provided. Current provider
is no longer providing adequate services and fees were found to be above current market. Please see attached memorandum
outlining recommended change.
PROGRAM IMP ACT: Unbundled services results in receiving only those services needed and contracted for at reduced
costs. Recommended provider has excellent record and reputation with other clients and local attorneys. Recommended
provider has more stable staff and can offer single point adjuster for all workers' compensation claims, rather than different
adjusters for first notice, medical only and lost time claims.
FISCAL IMPACT: Current FY 2007-8 expenditure is $42,200. Proposed FY 2008-9 expenditure is $24,500. This will be
a $17,700 saving by changing providers and using unbundled services. Account #522-1710-519-45.09.
ALTERN A TIVES: Remain with current provider resulting in continuing decrease in quality of service at higher cost than
available.
~~rure
Assistant to City Manager (/HL-
RISK MANAGEMENT
Department Name City Attorney / Finance
RMIWP/CJM/ClaimwclWC TPA Agenda Item Request August 19, 200S.doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
i i
II
I
I,
i I
I'
I
1 i
-, RESOLUTION NO. R08-
-
:1
4
:5 A RESOLUTION OF THE CITY COMMISSION OF
6 BOYNTON BEACH, FLORIDA, APPROVING A
7 SERVICE AGREEMENT BETWEEN THE CITY OF
8 BOYNTON BEACH AND COMMERCIAL RISK
9 MANAGEMENT, INC., FOR WORKERS'
]0 COMPENSATION THIRD PARTY ADMINISTRATION;
11 AUTHORIZING THE CITY MANAGER AND CITY
I:: CLERK TO EXECUTE SAID AGREEMENT; AND
1 ~ PROVIDING AN EFFECTIVE DATE.
.'
]4
15
16 WHEREAS, efforts by City staff to reduce costs have resulted in a proposal to
17 unbundle services provided by the current third party administrator: and
18 WHEREAS, the City's Consultant obtained, analyzed and recommended change to J
19 new provider identifying specific services to be provided; and
20 WHEREAS, the City Commission of the City of Boynton Beach deems it 111 the best
::1 interest. health, safety and welfare of the citizens and residents of Boynton Beach to enter into
)) the twelve (12) month Service Agreement with Commercial Risk Management. Inc.
-,~ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
-.'
::4 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
~5 Section 1. Each Whereas clause set forth above IS true and con-eel amI
26 incorporated herein by this reference.
::7 Section 2. The City Commission of the City of Boynton Beach. Florida hereby
28 approves and authorizes the City Manager and City Clerk to execute the Service A.u.rccment
29 between the City of Boynton Beach and Commercial Risk Management. Inc.. j\.)r \\orkers'
,1U compensation third party administration services, a copy of said Agreement is attacheJ hereto
\,l' \ Rl:\UAgrecmelllS\CUl11merclul Risk Il;lunugen1\:1l1 dUl
I
,
I
I
I
i
,
, ,
11 as Exhibit "A".
')1 Section 3. That this Resolution shall become effective immediately upon passage.
-I
]
3 PASSED AND ADOPTED this _ day of August, 2008.
4
5 CITY OF BOYNTON BEACH, FLORIDA
6
7
8
9 Mayor - Jerry Taylor
10
II
12
13 Vice Mayor - Jose Rodriguez
]4
15
16
]7 Commissioner - Ronald Weiland
18
]9
20
21 Commissioner - Woodrow L. Hay
22
23
24
25 Commissioner ~ Marlene Ross
26 ATTEST:
27
28
29
30 Janet M. Prainito, CMC
31 City Clerk
32
33
34 (Corporate Seal)
35
36
S \CA\RESO\Agreements-Commercial Risk Management.doc
SERVICE AGREEMENT
TIllS SERVICE AGREEMENT (the "Agreement") is made and entered into by and
between COM:MERCIAL RISK MANAGEMENT, INC. (referred to as the "Company") and
CITY OF BOYNTON BEACH., FLORIDA (referred to herein as the "Self-Insured").
In consideration of the covenants and conditions set forth below to be performed and
observed by the parties hereto and in consideration of the sum often dollars ($10.00) and other
good and valuable considerations passing between the parties hereto, it is agreed as follows:
1. The excess workers' compensation and employers liability insurance coverage is to
be placed by others.
2. So long as this Agreement remains in effect, the Company will furnish claims
handling and statistical data, including filing of all forms and reports (from data supplied by the
Self-Insured) as required by the Florida Department of Financial Services.
3. The Company will handle to a conclusion all claims which occur during the period
that this Agreement remains in effect. The cost of handling the tail for the initial twelve (12)
month term of this Agreement and for each one-year renewal of the term of this Agreement will
be considered to be included in the Annual Service Fee to be paid upon each renewal of the term
of this Agreement. However, in the event of any cancellation of this Agreement, the Self-Insured
shall pay to the Company an administrative fee for handling the tail in an amount to be
negotiated between the Company and the Self-Insured, which administrative fee shall not exceed
ten percent (10%) of paid loss, and which administrative fee shall be payable on a monthly basis
as invoiced by the Company.
Furthermore, in the event of any cancellation of this Agreement, the Company agrees to
continue to provide claims adjusting services on all claims incurred during the period that this
Agreement was in effect, if requested to do so by the Self-Insured, for a maximum period of
ninety (90) days. The Company shall be entitled to a fee for such continuing claims adjusting
services equal to a pro-rata portion of the Annual Service Fee specified below, payable monthly
as invoiced by the Company.
In the event claims files and claims servicing responsibilities are transferred to a new
service company, the Company will provide an accounting of all claims and claims activity to
the new service company. Upon the transfer of the files and final accounting of the claims
Page 1 of 4
activity, the Company shall be released from all further responsibility and liability under this
Agreement and the Self-Insured shall indemnify and hold harmless the Company with respect to
all claims activity occurring on and after the date of such transfer.
In the event of the insolvency of the Self-Insured, the Company will provide claims
adjusting services on all claims incurred during the period that this Agreement was in effect for
a maximum period of ninety (90) days or until relieved of this responsibility by the Division of
Workers' Compensation of the Department of Financial Services. The Company shall be
entitled to a fee for such continuing claims adjusting services equal to a pro rata portion of the
Annual Service Fee specified below, payable monthly as invoiced by the Company.
The Company acknowledges that files containing the records of the Self-Insured's claims
shall belong to the Self-Insured, provided that the Company shall, at its expense, have the right
to retain copies of any and all such records to the extent determined appropriate by the
Company.
All claim expenses commonly referred to in the insurance industry as "Allocated Claims
Expenses" shall be the responsibility of, and paid by, the Self-Insured. Without limiting the
generality of the immediately preceding sentence, the term "Allocated Claims Expenses" shall
include such items as attorneys' fees, court costs and independent investigative claims costs.
4. Manual Premium is computed by multiplying unlimited payroll by class times
National Council on Compensation Insurance ("NCCr') manual rates in effect for the auditable
period. Standard Premium equals Manual Premium times experience modification, computed in
accordance with the Rules of NCC!. Furthermore, NeCI rates will be utilized to determine
Florida State Assessments and Guaranty Fund Assessments. All such Assessments shall be paid
directly by the Self-Insured to the Florida Department of Financial Services on a quarterly basis,
as invoiced.
5. The Self-Insured shall pay to the Company, for the Company's services under this
Agreement (except as otherwise provided in this Agreement), an Annual Service Fee (referred
to herein as the "Annual Service Fee"). The initial Annual Minimum and Deposit Service Fee
shall be $24,900.00 adjustable by final annual payroll audit at a rate of 1.32% of Manual
Premium. January 1, 2008 manual rates will be used for calculating the audited service fee for
the term of this Agreement. The Annual Service Fee is payable in four quarterly payments of
$6,225.00 as invoiced by the Company. cs-;"tecJ- to l.O e 'i Cf!!t
6. The term of this Agreeme shall be twelve (12) months, with such term being
deemed to have commenced at 12:01 .m. on October 1, 2008, and with such term to terminate
at 12:01 a.m. on September 30, 010 Any renewal of the term of this Agreement shall be
documented by an instrument in wnting signed on behalf of both the Company and the Self-
Insured.
Notwithstanding the foregoing provisions of this paragraph, either the Self-Insured or the
Company shall have the right to cancel this Agreement solely by giving the other not less than
sixty (60) days' advance written notice of the proposed date of cancellation. Any such
cancellation of this Agreement shall be subject to all of the applicable terms and provisions of
this Agreement.
Page 2 of 4
7. Each notice, request, demand, consent, approval or other communication required
or permitted under this Agreement (collectively a "notice") shall be valid only if it is (a) in
writing [or sent by telex, telegram or telecopy and promptly confirmed in writing] and (b)
addressed by the sender to the other party at its address and in the manner set forth below:
a. If to the Company: COMMERCIAL RISK MANAGEMENT, INe
Post Office Box 18366
Tampa, Florida 33679-8366
b. If to the Self-Insured: CITY OF BOYNTON BEACH, FLORIDA
P.O. Box 310
Boynton Beach, FI 33425
Except as otherwise provided herein, each notice shall be effective on the earlier of its
receipt, if delivered personally or by courier, or the third day after it (or the written confirmation
of it) is postmarked for dispatch by fIrst-class, postage prepaid, certified or registered, United
States Mail, with return receipt requested (whether or not the return receipt is subsequently
received by the sender).
Any party wishing to change the person or address to which notices are to be given may
do so by complying with the notice provisions of this paragraph.
8. This Agreement embodies the entire Agreement and understanding between the
parties with respect to the subject matter hereof: expressly superseding all prior Agreements and
understanding, whether oral or written. No amendment, modifIcation or attempted waiver of
any provisions of the Agreement shall be binding upon either party to this Agreement unless
reduced to writing and signed by or on behalf of each of the parties to this Agreement. The
waiver by either party of any breach of any covenant or condition of this Agreement shall not be
construed as a waiver of any subsequent breach of such covenant or condition or of the breach
of any other covenant or condition contained in this Agreement. Any number of counter parts of
this Agreement may be signed and delivered, each of which shall be considered an original and
all of which, together, shall constitute one and the same instrument. The normal rule of
construction to the effect that any ambiguities are to be resolved against the drafting party shall
not be utilized in the interpretation or construction of this Agreement. This Agreement shall be
governed by and shall be construed in accordance with the laws of the State of Florida. In the
event any litigation shall be instituted for the purpose of enforcing any of the provisions of this
Agreement, the prevailing party, as determined by the court having jurisdiction thereof, shall be
entitled to recover from the non~prevailing party, in addition to all other relief, an amount equal
to all costs and expenses incurred in connection with such litigation, including, without
limitation, reasonable attorneys' fees at the pretrial level, the trial level and in connection with
all appellate proceedings. The provisions of this Agreement shall be binding upon, and shall
inure to the benefit of, the parties hereto, and their respective successors and assigns.
Page 3 of 4
IN WITNESS WHEREOF, the Company ~ caused this ~eement to be executed by
its undersigned officers duly authorized this 't. S - day of v v '-1 ' 2008, but
effective as of October 1, 2008. '
::~i~~'INC
its Vice President
~k
its President
IN WITNESS WHEREOF, the Self-Insured has caused this Agreement to be executed by
its undersigned officers duly authorized this day of , 2008,
but effective as of October 1, 2008.
CITY OF BOYNTON BEACH, FLORIDA
By:
Its
ATTEST:
By:
Its
Page 4 of 4
The City of Boynton Beach, Florida
Risk Management Department
MEMORANDUM
TO: Lori La Verriere
Assistant City Manager
FROM: Chuck Magazine
Risk Manager
DATE: July 14, 2008
SUBJECT: Workers' Compensation Third Party Administration
As part of this Department's efforts to reduce costs, we had previously advised that we were
looking at changing our Third Party Administrator (TP A) services provider and assuming more
direct control over our claims. We decided to look at "unbundling" our services where we would
be able to assume more responsibility for our claims, and only purchase those services necessary.
To assist us in this evaluation process, we contracted with OccMedPros, a well-respected local
consultant. (See their report attached.) Their assignment was to identify those services we could
perform in-house and those we would need to purchase. The evaluation and results are attached.
Please note that our current expenditure per year is $42,200. The proposed new program will
cost $24,500. Please note that the cost for the consultant is $1,500.
Weare also recommending that we drop out of the Managed Care Program established by the
State. (See memorandum from Pam Brown attached.) The out of pocket savings for this will be
$1,000 every other year. We also anticipate that being leaving Managed Care, there will be
savings from the claims handling.
Another reason for leaving our current TP A are operational and management problems we have
been having with the incumbent company. These are also outlined in Pam Brown's
memorandum. Please also note that Alison Schefer, one of our workers' compensation attorneys,
speaks very favorably regarding Commercial Risk Management and opting out of Managed Care.
I am therefore recommending that at the expiration of the current contract with PGCS, our
current TP A, that we contract with Commercial Risk Management Inc., to provide the services
outlined in the report from OccMedPros.
I also recommend that we opt out of the State's Managed Care Program. Please note that I have
been advised that there are only three public entities left in this program, of which the City of
Boynton Beach is one. Please advise if you have any questions. Thank you.
A TT ACHMENTS
RMlWPICJM/CIaimwc/WC TP AD 1. doc
~Off PrtJtltJntlOn ~ LOff Control rfrotgf Protlctlf/tJ Jqtl~/t?f II
OccMedPros
July 10, 2008
City of Boynton Beach TP A Assessment
Needs
The City of Boynton Beach wants to "unbundle" Workers' Compensation
claims processing services, including ED!. The City needs a service-
oriented company with open communication to the claims department and a
low turnover rate in claims personnel. The City requires a TP A with an
electronic data entry system to process claims on-line with the state of
Florida.
Research
With experience in handling governmental entity claims and the above needs
in mind, seven companies were contacted. After reviewing the services,
experience, and referrals, OccMedPros presented the top three companies
fitting the criteria.
Discussion
Three proposals were submitted. Strong points, weaknesses, referrals of each
were discussed. There are as follows:
1. Johns Eastern Company, Bradenton, FL.
Johns Eastern is a high-quality, service oriented TP A that offers the kind of one-
to-one communication that the City is looking for. They are adept at handling
electronic claims processing and have a proprietary system in place. The
Company rates very high in customer satisfaction with clients and industry
professionals. They have offices throughout Florida.
The Johns Eastern proposal was priced at $50,000 based on 100 claims. At this
price, there would be no savings over the City of Boynton Beach's current
contract.
2. Commercial Risk Management, Inc., Tampa, FL.
Commercial Risk Management is the company that scored the highest in customer
satisfaction, low-turnover rate, and client communication. Many of their clients
have been with them for over 10 years and gladly recommend them.
The principals and claims management team have been in place for 18 + years.
The average adjuster has been there for over 12 years. Commercial Risk
Management has guaranteed that the City can have one adjuster who is dedicated
and responsible for their account, thus enhancing client-provider communication.
They have an electronic claims processing system in place.
The Commercial Risk Management proposal was priced at $24,500 based on 100
claims. At this price, there would be considerable savings for the City of Boynton
Beach over their current contract.
3. Cambridge Integrated Services
Cambridge Integrated Services is a national TP A with offices throughout the state
of Florida including Pompano Beach. They are a service oriented company with
an electronic claims processing system in place. They have enjoyed a good
reputation among their clients and the industry for the past few years. Upon closer
review, it was brought to my attention that they have had quite a bit oftumover in
the past 6-9 months. Many clients have been passed off to different adjusters and
claims processors, often in the middle of a claim. Two of their top clients are
getting ready to make a change.
The Cambridge Integrated Services proposal was priced at $26,350 based on 100
claims. At this price, there would be considerable savings for the City of Boynton
Beach over their current contract.
Recommendation
Commercial Risk Management is the company that best suits the needs of
the City of Boynton Beach. They have outstanding customer service and
satisfaction, an extremely low employee turnover rate, and electronic claims
processing. They will guarantee open communication by giving the City a
dedicated adjuster. Their proposed contract will result in considerable
savings for the City of Boynton Beach.
.
City of Boynton TPA Claims
Beach Carve-Out for EDI, Handling Services
Network? Client
TPA Location Multiple offices? Gov't Exp.? EDI in house? choice? Overall Est. Cost?
Johns Eastern Sarasota, FL yes, including WPB yes yes Rockport, client Fee proportional
$50,000 for 100 w/c
Commercial Risk CorVel, Client One price based on
Management Tampa, FL no yes yes choice past client claims &
$24,500 for 100 w/c
m
Cambridge yes, including Claims
Integrated Systems Tampa, FL Porn pano Beach yes yes First Health (Focus) Administration fees
Client can add $26,350 for 100 w/c
~ .--
--
Specialty Claims fee per service;
Service Winter Park, FL no yes no, CorVel CorVel adjusting services
fax, photocopies,
-.-.
Frank Company quoted
Gates/Attenta Lake Mary, FL yes. no yes First Health (Focus) different price
on experience or fee
up with a written
-- -- - ---_.._-----,~--
GAB/Robins Lake Mary FL. not for w/c no yes CorVel, First Health Fees based on past
estimated -$25,000
-- -- exceed 30 new
- -- Did not pursue
Altamonte Springs.
ICS FL no yes not yet, Rockport further as company
~----- ---- by August 08 system in place yet.
The City of Boynton Beach, Florida
Risk Management Department
MEMORANDUM
TO: Chuck Magazine
FROM: Pam Brown
Claims Administration
DA TE: July 2, 2008
SUBJECT: Managed Care Options
PGCS and TP A Options
After much discussion with numerous service providers including workers' compensation
lawyers, I believe opting out of Managed Care is a better option for the City. I was informed
several issues that have come up:
- Better control of our Provider Network List and of our program
- Worker's Compensation Judges are looking at these claims in a negative way
- We would not have to pay for !ME's
- No payment to AHCA for the program
- No future audits and necessary reports for Managed Care
I do believe that we would have much more control and understand there will be more
responsibility on the City's side handling worker's compensation claims.
Pertaining to PGCS, it is time to look into different options due to the past problems and
continuing problems I see in the future due to their recent lay offs. Since Theresa Moe left,
PGCS does not seem to be able to maintain a stable staff of employees, especially on our cases.
We deal with two different adjusters, one for medical only and one for work loss claims. This
makes it more trying for us to discuss the claims with the appropriate adjuster. In my opinion, I
do not believe they have the necessary experience that is needed for our claims, since we are so
proactive on each claim. We do all of the managed care duties for the claimants and when
requests are made by us, it seems to take a considerable amount of time to complete the requests.
Concerning fines and penalties from the State, in recent months, again since Ms. Moe left, we
have been assessed numerous fines and penalties for late or non payment of services. I
understand that PGCS should be covering these fines, but I do not believe it bodes well for us.
This office seems to receive more calls from service providers concerning payment since Ms.
Moe left.
"Loss Prevention & Loss Control Through Proactive Strategies"
",'~ "^.'.'-~.""'."'''''"'''''''''-''''"''_'''''''_'''\''''''~i;''''~';'''''''''''C'''"H;,.i"'....".."...,." c..",,',"
~
.
Communication seems to be lacking between PGCS and us on various situations; for instance,
recently when an adjuster resigned from their office we were continuously told that she was just
out of the office, when in fact she would not be back. We seem to be the last to accurately get
information that is pertinent to us.
I have researched information given to us by Lisa Minnaker on several TPA's and Commercial
Risk seems to be our most viable choice. The references I am getting on them is very positive
and they seem to be able to work with us on a seamless conversion of claims. They would meet
with us here and also go to PGCS to pick up all claims from them. They do not have the
RiskMaster program but will be able to adapt to the type of reports we will need, loss runs,
reports for actuary, etc. They have a very stable staff averaging about 15 years of service from
employees and seem to very attentive and helpful. I spoke to Alison and she said they are the
best in Florida and very easy to work with. The litigation files will sustain no impact as to the
change and neither should any other claims.
If you need any more information or need me to research anything else, please let me know.
Thanksl
/pb
"Loss Prevention & Loss Control Through Proactive Strategies"
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.8
AGENDA ITEM REQUEST FOAAl
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[8J August 19,2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon)
o September 2, 2008 August 18, 2008 (Noon) o November 5, 2008 October 20, 2008 (Noon)
o September 16, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3, 2008 (Noon)
o October 7, 2008 September 15,2008 (Noon) o December 2, 2008 November 17,2008 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approve a Resolution ratifying the action of the South Central Regional Wastewater Treatment and
Disposal Board at their meeting on July 31, 2008.
EXPLANATION: On July 31, 2008, the South Central Regional Wastewater Treatment & Disposal Board held its
Regular Quarterly Annual meeting. At that time, the Board unanimously approved, by a vote of 8-
0, the following items that are now before the City Commission for ratification:
a. Accepted 2008/2009 Wastewater and Reclaim O&M Budgets and Wastewater Repair
and Replacement Expenditures;
b. Authorize the establishment of a user rate in Fiscal Year 2008-2009 for wastewater in
the amount of $.9977/1,000 gallons for Operations and Maintenance and $
.1940/1,000 gallons for Reserves bringing the total to $1.1917/1,000 gallons;
c. Authorized Board to establish a reclaim user rate to consumers (Delray and Plant) for
Fiscal Year 2008/2009 as follows: $0.16139/1,000 gallons; and
d. Accepted the 2008/2009 Organizational Chart and Salary Range Revisions as well as
the two job description revisions and the addition of a new job position.
This City Commission ratification is the confirmation process for the actions taken by the S.C.RW.T.D. Board.
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A ~
ALTERNATIVES: N/A
City Manager's Signature
Assistant to City Manager ~
Department Name City Attorney / Finance
S:\CC\WP\CCAGENDA\SCRWTD Ratifications\Agenda Item Request - SCRWTD Ratifications for 07-31-08.doc
RA TIFICA TION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF JUL Y 31, 2008
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on JULY 31, 2008 by a vote of 8-0, accepted 2008/2009 Wastewater and
Reclaim O&M Budgets and Wastewater Repair and Replacement
Expenditures.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action
independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , ,by a vote.
CITY OF BOYNTON BEACH
By:
Mayor/City Manager
Attest:
City Clerk
Approved as to form:
City Attorney
F:ldocslBdMtgslR atifsl200 7- 20081BoyntonBeachRatif 07-31-2008. doc
AGENDA ITEM J2a
South Central Regional Wastewater Treatment & Disposal Board
Executive Summary
FN 2008/2009
WASTEWATER BUDGET
The Operations budget for 2008/2009 is $6,117,658 which is $910,658 over last year's budget and $1,061,458
over the FlY 2007/2008 projected expenditures.
Due to this increase, we are requesting a rate increase to $1.1917 or O&M and Reserves, up 15.7% from the
2007/2008 rate.
Rate in 2007/2008 for O&M and Reserves was $1.03/1,000 gal; prior rate 2006/2007 was $0.9832/1,000 gal.
This increase is due primarily to the following three (3) line items, (including a decrease in personnel & sludge
hauling):
2007/2008 2008/2009
Personnel (decrease) 1,694,000 1,595,358 Less One Employee/Expand responsibilities
New Pelletization Fees 0 495,000 Sludge handling SWA - tipping fees
Sludge Hauling 490,000 352,000 Sludge hauling SWA - shorter distance
Injection Well Process 0 684,000 Ocean Outfall Line elimination
Operating Contingency 0 10,000 Lab procedures, compliance, etc.
$2,184,000 $3,136,358
NOTICE: Our rate this year is an estimate for the new process of 100% Reclaim water and deep well injection to
eliminate discharge to the Atlantic Ocean, requiring additional chemicals and pumping of the treated water. These
estimates are based on our current knowledge of the process, vendors' specifications, and anticipated rate increases
due to the current economy.
The Solid Waste Authority's contract will impact the cost for hauling sludge to the new pelletization facility for
conversion into fertilizer; also an added tipping fee.
To date we have not been advised of any increases to the tipping fee.
We have factored in the H&H Sludge hauling CPI-U 4.2% increase in this budget.
RECLAIM USER RATE/BUDGET
The projected budget is increased for all plant's influent flow that must now be treated to reclaim standard.
Therefore the Reclaim O&M budget for 2008/2009 is $1,019,000, which is $540,000 over our last year budget.
Increases due relate to electric consumption and rate; in addition to increased chemical usage.
Our User Rate for reclaim will decrease from $0.28/1,000 gal to $0.16139 per 1,000 gal due to the increased
amount of flow that will now be handled by the facility.
WASTEWATER RESERVE FOR REPAIR AND REPLACEMENT
It is estimated as of 05/31/2008 we will have $2,500,000 in the wastewater Reserve for Repair & Replacement
un-encumbered. We anticipate expenditures of $ 1 ,497,000:t of this years budget for various projects mainly
related to the Clarifiers, Headworks Scrubber, Bar Screen, and Reclaim equipment repairs.
The new rate for Repair & Replacement of $0.1940/1,000 gal will generate $1,189,000 at minimum flow.
POTENTIAL CAPITAL PROJECTS
The Cities have paid $9.8m 10/01/07 through 06/30/08, remainder of FlY 2007-2008 the Board will require
$11,032,943 (before SFWMD $3.4m & FLDEP $500k Grants) and FlY 2008-2009 $1,389,200 from each city
50/50 for construction of Reclaim Expansion, and construction of Solid Waste Authority Pelletization Project.
F:\docs\Budget\fy2008-2009\Exec Summary 2008-2009.doc 8/1/2008 10:07:46 AM
AGENDA ITF\~ .J2h
South Central Regional Wastewater Treatment & Disposal Board
Salient Budget Changes
2008/2009
Budget Projected Budget Increase/
2007/2008 2007/2008 2008/2009 (decrease)
PERSONNEL SERVICES - TOTAL 1,694,000 1,613,000 1,595,358 -5.82%
1212 Regular Wages 4% avg inc, restructure due to Executive Director change
(% decrease impacted by reduction of Reclaim allowance)
SERVICES - TOTAL 841,000 850,200 1,235,000 46.85%
3409 Pelletization Fees - SWA 465,000 100.00%
New cost - Tipping fees to Solid Waste Authority
3410 Sludge Hauling 490,000 513,000 352,000 -28.16%
Distance from SWA versus Yeehaw
OPERATIONS/MAINTENANCE - TOTAL 1,742,000 1,598,000 2,309,300 32.57%
4304 Injection Well Process 684,000 100.00%
New costs associated with deep well injection
CHEMICAL/SUPPLIES - TOTAL 845,000 925,000 891,000 5.44%
CHEMICALS 770,000 851,000 802,000 4.16%
Chemicals increased - cost for products & fuel surcharges
OPERATING CONTINGENCY - - 10,000 100.00%
Lab procedures, certification, etc
ENGINEERING 85,000 70,000 77,000 -9.41%
Permit and Pre-treatment assistance
F:\docs\Budget\fy2008-2009\acct detail fy 08-09 Page 1
AGENDA ITEM J2c
w,'~::.~,",..........""",,,,.-,.....> . ,<<<<<-<<"__/-=~""___'.=_="">C"'""_,.,.",.,.,.,.,.",,o,.,,,___x=...<,,,,,,,,,,,,,,,,_,~<_""''>___<<<'''''''''.',',,,^'','<<<_m<<''''',,:,'..""",.=,_,...,..... ",_",_c,_,'"_,""'.'_:<-'''''''c''_'_'''''""'''_,,_::=,,,,,_"",,,,,,,,,,>>",',",.,.v.'_"_" ",_...~,.." "'.
.. ........ .... ........'.......,....".... .........".. ".'. ... ..
..... ........... ... ......,......."..........,...,.
... ,.. .. ............,........"..........,....
. ........ ............,..,.............,....
.. .... . ........,....................
.. .. ... ........ .. ..,... ... ...
..... ............. .. ..... . .
. . . .. .... .......... .. ..... ..
..... ...."........ .....
... . .. ............ ,
.. ... ........... ......................
. . . .. ............... . , . .. ...... . .. ... ...
.. .. .............. .... ......... ...,.....
. ............. ......,.......,................
, . . .. .... . .... ................................
..... .... ......................... .... ... .
. . . .. .. . . . . . . .. . ... ....... ... ... . .
.... .............. ......... ... ..
.. .. ............. . . . ....... ..
. ... .............. .... ................
... . . . . . . . . . . .. .. ............... .. . . .
. . ...................................
. . . . . . . .. .. ..................
.. .. . ... ...................
..... .
. ... . . . . . . . . . . . . . .. ................
.. .. ............... ........
. .' .. , . ... . . .
.. ....... ... . . ......
.................. .. .. . ...
.......... ........
. ......... . . . . . . . . .
...... . ,..... ,..
s()~m~E00L0~G'RN~h~ASTEWATERTR~TMENT&DfSPOSALBOARD
..... .. ............ ... ANN.UAL WASTEWATER & RECLAIM BUDGETS ....
.. .... ..................... .... ... ... .. ..... '" ....... .
. . ........ .. .... ... .. . . ,.. .. .... . ..... .... .. ...
.. .. . ... ...... ............ . .. ... ... ... .. ... .. ....
...... .. ................ ... . . . .... .. . ... .. ..
.. . ..... . . .. ........... . . .. ... ... ........ . .. . . . . . . . . .. . .. .
. ........ ............. ,............ ................. . ............. . .
. ............................... ....... ......... .'.'.. . ... .. . .. .
........ .............,..... ................ . ..'.....
. . ..... ...... . ........... .. ............... .. .. ...... . .. ..
...... .... ............. ..... ...................... ... . ..
. . . ... ......... . ..... ...........,...... .. .. . ..........
........... .......... .. . ............ .... . .. . ............
.. . ...... ........... .. . .... .. .. .. ...
.......... ....... .. .. ....... ............ . ... ............
. . ..... .......'. ...,.. ....... .... ....... ..... ..... . ...... .. .
.... .. .. ........... ...................... ..... ........ .. .
................................... ..... ............20082009
.. . ..... ...... .... . ................ ..... .... ...
.......... .... ... .. .. ..................... ........
. . ... ... .... .. .... ... .............. .. _. .
.. ..'.. .. '.' ... .. .................. ..,....
. .. ... .... . ........................... ...................
. .. .. .. .. . .. ..................
. . . . . .. ... . . . .. . . . . . . . . . . . . . . . .
. . . ....... ........................
. ..... .. .... ...... ......... ....
. . ... . .... .. .. .. . . . . . . . . . . . . . . . . . . . . . . .
. ... .... ..... . ...............
......... . .... ..... ...........'.......
. .. ..... .... ....... ..............
.. ... .... .... .... . .. . . .......
.... ..... ..... .......................
.. ... ........ ..............,....
.... ..... ....'. ... ........ ... ...
.. ,... . .... .. .. .. .............. . ......
.... ..... ..... ....... ... . ...
. .... . .. .... .................... ..
... .... .... ....................
.. ..... ....... .... ...... ....
.. . . ..... ...................
. ... .. .. .......................
. .. ... ... ... ......... ........
. ..... .. .... .. ..... ... .... ........
. . .. ...... .. .. ........ .......
.. ...... .... .. .. .. ............ .......
. .... ............ ................. . .....
..... .. ................. .. .....
. . ... ..... ...... ..... ... . .
V^,~' ........... ............. . . ......._..WN.._.'....^'. ~. w.....wuw'"
~,..... W,' '''''W~W "'"."'~~'.'.wm.'.<M.'..'..~=~M'.'.'"
F:\docslBudgel\fy2008-2009\acct detail fy 08-09
South Central Regional Wastewater Treatment & Disposal Board
\< d',!)
WASTEWATER OPERATIONS & MAINTENANCE BUDGETS
2004-2009
2004-2005 2005-2006 2006-2007 2007 -2008 2007 -2008 2008-2009
DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET
SUMMARY TOTALS
PERSONNEL SERVICES $1.270.599 $1.337.664 $1.398.008 51.694.000 51613.000 51 595.358
OPERATING EXPENSES 2.651.827 3.131.022 3.131.022 3428.000 3373,200 4435.300
SERVICES 711.681 724,375 747,740 841.000 850.200 1.235.000
OPERATIONS/MAINTENANCE 1.165.139 1.511,864 1.516.980 1.742.000 1.598.000 2309,300
CHEMICALS/SUPPLIES 775.007 825.295 866,302 845.000 925.000 891.000
- -- -- ---------- --- --- --------_.~---------- - --------------------- --------------------- - --------------------- .-----------.
TOTAL PERSONNEL AND
OPERATING EXPENSES 3,922426 4,468,686 4.529,030 5.122.000 4.986.200 6.030.658
OPERATING CONTINGENCY 10.000 10.000 0 0 0 10.000
ENGINEERING 138.645 138.645 90.954 85,000 70.000 77000
-- ---- -- --- ---------- -- - -- -- -- ----- ------- --------------------- --------------------- ----------------------" ----------------
TOTAL BUDGET $4,071,071 $4,617,331 $4,619,984 $5,207,000 $5,056,200 $6,117,658
rate = $ 0.9977
Min flow = 16.80000
avg flow = 17 4000
PERSONNEL
ACCOUNT 2004-2005 2005-2006 2006-2007 2007-2008 2007 -2008 2008-2009
NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDG'
1212 REGULAR WAGES $ 885,428 5 890.906 $ 903.019 $1.099.000 51.032.000 51.036.358
12121 SICKNACATION REDUCTIONS 7.223 25.596 49.524 55.000 84.000 45 000
1214 OVERTIME 40.889 50.634 57.929 40.000 40.000 40 000
12151 EMPLOYEE ASSIST. PROG. 567 567 567 1000 1.000 " 000
1221 SOCIAL SECURITY 77.290 78.713 86.697 103.000 93.000 100.000
1223 HEALTH INSURANCE 92.138 115.771 111.132 146.000 143.000 158.000
12231 DENTAL INSURANCE 9.615 0 7646 10.000 6.000 10000
12232 DISABILITY INSURANCE 5.352 6.094 5.352 6,000 6.000 6000
12233 LIFE INSURANCE 784 1.347 1.212 2000 2.000 2000
12234 VISION CARE 0 0 1043 2.000 1.000 2000
1224 WORKERS' COMPENSATION 35.332 36.393 29409 41.000 40.000 41000
1225 UNEMPLOYMENT 3.072 15.759 1,499 2.000 2000
1236 PENSION 111,825 115.093 102.952 145,000 125.000 120 ODD
1237 DEF COMP SUP 39.283 40.000 38.000 30 ODD
1240 PAYROLL CONTINGENCY 1.084 791 744 2.000 2.000 2 ODD
--- - ---- -- -- ----- - --- --------------------- ~-------------------- ----------------- --- ------------
TOTAL PERSONNEL
SERVICES $1,270,599 $1,337,664 $1,398,008 $1,694,000 $1,613,000 $1,59
$1,713,358
reclaim = $37.44
F \docs\Budget\fy2008-2009\acct detail fy 08-09 Page 1 of 5 ; ':'.1 (> AJ.~_
South Central Regional Wastewater Treatment & Disposal Board
AGENDA ITEM J2c
WASTEWATER OPERATIONS & MAINTENANCE BUDGETS
2004-2009
SERVICES
ACCOUNT 2004-2005 2005-2006 2006-2007 2007-2008 2007 -2008 2008-2009
NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET
3100 MEDICAL SERVICES $1,470 $400 $2,469 $2,000 $4,000 $2,000
3110 LEGAL (GENERAL & ADMIN) 35,364 10,386 48,124 42,000 40,000 52,000
3112 LEGAL (TOXICITY) 1,238 2,362 1,129 7,000 4,000 4,000
3120 SERVICES (G & A) 8,824 10,980 12,420 14,000 16,000 9,000
3200 AUDITING 23,024 21,000 27,500 40,000 36,000 40,000
3300 LAB PERMIT TESTING 51,200 50,160 50,850 90,000 77,000 90,000
3400 PRETREATMENT 0 0 0 0 0 0
3402 TOXICITY TESTING 0 0 0 0 0 0
3404 CHEMICAL ANALYSIS 0 0 0 0 0 0
3406 METER CALIBRATION 7,745 6,720 7,080 8,000 8,000 8,000
3409 PELLETIZA TION FEES - SWA 0 0 0 0 0 465,000
1 SLUDGE HAULING 430,587 441,056 444,040 490,000 513,000 352,000
3411 GRIT HAULING 79,504 97,149 107,920 90,000 111,000 152,000
3412 TRASH HAULING 890 887 644 1,000 1,200 1,000
3500 SERVICES (0 & M) 71,835 83,275 45,564 57,000 40,000 60,000
--------------------- --------------- ------ --------------------- --------------------- ----------------------- ---------------------
TOTAL SERVICES $711,681 $724,375 $747,740 $841,000 $850,200 $1,235,000
F"\docs\Budget\fy200B-2009\acct de1ait fy 08-09 Page 2 of 5 8/1/2008 1()': lOAM
South Central Regional Wastewater Treatment & Disposal Board
\ll!''-: ! \!
WASTEWATER OPERATIONS & MAINTENANCE BUDGETS
2004-2009
OPERA nONS/MAINTENANCE
ACCOUNT 2004-2005 2005-2006 2006-2007 2007-2008 2007-2008 2008-2009
NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET
4000 VEHICLE EXPENSE $12,627 512.979 5 12.612 515,000 $13.000 $15000
4020 BOARD CONTINGENCY 2,578 3.149 2,939 5.000 4.000 5000
4100 TELEPHONE 20,045 17178 13.666 15.000 14.000 15.000
4102 POSTAGE 3,428 3.621 2.852 5.000 5.000 5000
4300 ELECTRICITY 752,536 1.023.992 1.053.091 1,165.000 1.096.000 1 123.000
4302 WATER 25,682 10,027 13.125 24,000 35.000 10000
4303 IRR/PROCESS RECLAIM WATER 0 106.270 83,253 100,000 85.000 35.000
4304 INJECTION WELL PROCESS 0 0 0 0 684.000
4400 EQUIPMENT RENTAL 596 863 301 2,000 2.000 2000
4500 INSURANCE 197,906 197,498 214,217 254.000 186,000 257 000
4600 M & R EQUIPMENT 43.089 59.876 46.429 59.000 50,000 5
4620 M & R VEHICLES 2.810 4.743 3.764 7.000 7.000 10000
4630 M & R GROUNDS 6,998 11930 12.129 15.000 15.000 15000
4640 M & R BUILDINGS 11,188 4,612 10.110 10,000 12.000 15000
4650 M & R UNSPECIFIED 22,846 20,048 10.705 20.000 19,000 20.000
4900 ADVERTISING 3.656 5.774 6.017 3000 10,000 200Ci
4902 LICENSE & PERMITS 17.904 11.968 12.694 17000 17000 1730l;
5400 MEMBERSHIP DUES & SUBSCRIP' 11.071 10.729 11 179 12.000 12.000 10.000
5410 TECHNICAL TRAINING 4.423 3.753 4.151 9.000 14,000 '1 000
5420 EDUCATIONAL EXPENSES 6,231 2.854 3.746 5.000 2.000 5000
6400 CAPITAL ASSETS 19,525 0 ()
---- ----- ---- -- -- ---- -~----------------- -------------------- ------------------~ -----------..-------- "------_._-
TOTAL OPERATIONS/MAINT. $1,165,139 $1,511,864 $1,516,980 $1,742,000 $1,598,000 $2,309.300
F"\docs\8udget\fy200B-2009\acct detail fy 08-09 Page 3 of 5 . /',Jue 'Ii.' .A"
South Central Regional Wastewater Treatment & Disposal Board
AGENDA ITEM J2c
WASTEWATER OPERATIONS & MAINTENANCE BUDGETS
2004-2009
CHEMICALS/SUPPLIES
ACCOUNT 2004-2005 2005-2006 2006-2007 2007-2008 2007 -2008 2008-2009
NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET
5100 OFFICE SUPPLIES $6,778 $5,904 $ 7,748 $9,000 $9,000 $8,000
5201 SAFETY SUPPLIES 7,965 5.439 4,245 6,000 6,000 6,000
5202 GENERAL OPERATING 12,868 15,868 10,002 15,000 15,000 20,000
5203 JANITORIAL SUPPLIES 2,819 3.457 3,217 3,000 3,000 3,000
5204 LABORATORY SUPPLIES 5,974 6,615 6,675 8,000 8,000 8,000
5210 CHEMICALS 711,697 736,792 815,203 770,000 851,000 802,000
5220 OIL, FUEL, LUBRICANTS 9,802 26,039 5.474 6,000 7,000 9,000
5225 DEISEL 4,000 15,000 9,000 9,000 16,000
5230 CONSTRUCTION MATERIALS 0 0 157 3,000 1,000 3,000
1 UNIFORMS 7,256 5,327 7.453 8,000 8,000 8,000
bL50 SMALL TOOLS < $500 4,609 3,709 5,106 6,000 6,000 6,000
5251 OFFICE EQUIPMENT < $500 1,239 1,145 1,022 1,000 1,000 1,000
5252 LAB EQUIPMENT < $500 0 0 1,000 1,000 1,000
--------------------- --------------------- --------------------- --------------------- ----------------------- -------------------
TOTAL CHEMICALS/SUPPLIES $775,007 $825,295 $866,302 $845,000 $925,000 $891,000
OPERATING EXPENSES (SUMMARY)
SERVICES $711,681 $711,681 $747,740 $841,000 $850,200 $1,235,000
OPERATIONS/MAINTENANCE $1,165,139 $1,165,139 $1,516,980 $1,742,000 $1,598,000 $2,309,300
CHEMICALS & SUPPLIES $775,007 $775,007 $866,302 $845,000 $925,000 $891,000
--------------------- --------------------- --------------------- --------------------- ----------------------- --------------------
TOTAL OPERATING EXPENSES $2,651,827 $2,651,827 $3,131,022 $3,428,000 $3,373,200 $4,435,300
F"\docs\8udge1\fy2008.2009\acct detail fy 08-09 Page 4 of 5 B/1/200B10:10AM
South Central Regional Wastewater Treatment & Disposal Board
\t d:,!) : , \i i_.
WASTEWATER OPERATIONS & MAINTENANCE BUDGETS
2004-2009
OPERATING CONTINGENCY
ACCOUNT 2004-2005 2005-2006 2006-2007 2007-2008 2007-2008 2008-2009
NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET
4990 OPERATING CONTINGENCY $0 $0 $0 $0 $0 $10.000
--------------------- --------------------- ~._------------- ------ --------------------- --------------------.--.- -.-----------
TOTAL OPERATING $0 $0 $0 $0 $0 $10,000
CONTINGENCY
ENGINEERING
ACCOUNT 2004-2005 2005-2006 2006-2007 2007 -2008 2007-2008 2008-2009
NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET
3150 GENERAL $180,151 $136,645 $ 89,784 $50.000 $50.000 $50,v_ J
3160 BIOTOXICITY 0 0 0 0
3162 PRETREATMENT 0 0 1 170 35.000 20.000 25.000
3163 THERMAL SCREENING 0 2.000 0 0 C 2.000
-- -- ------------ -- - -- --------------------- --------------------- ------------- ----- -----------------
TOTAL ENGINEERING $180,151 $138,645 $90,954 $85,000 $70,000 $77,000
GRAND TOTAL BUDGET: $4,102,577 $4,537,843 $4,619,984 $5,207,000 $5,056,200 $6,117,658
F-\docs\Budget\fy2008-2009\acct detail fy 08-09 Page 5 of 5 "\'1 ';'ooe '1_' 10 f\M
AGENDA ITEM 12c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
PERSONNEL
2008-2009
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
-..-
1212 REGULAR WAGES Base wages - 22 Regular Employees; 1 part-time $1,154,358
4 Administrative Reuse (118.000)
2 Lab & pretreatment Wastewater $1,036,358
10 Operators(including Supervisor) + Holiday reg
5 Maintenance(including Supervisor)
Includes 4% average merit pay increase
$118,000 for Reuse (37.00/hr est 270 hr per mth)
Special Parity Increase:
Levine 5%
12121 SICK PAY REDUCTION Employees have the annual option to 30,000
cash out 96 hours sick pay to deferred comp
in excess of fifteen (15) working days accrued in sick bank
12122 VACA PAY REDUCTION Vaca 100% up to 80 hours. 15,000
1214 OVERTIME Shift coverage as required for plant
operations. Employees working over
40 hours per week (excluding sick hours)
are paid at time and a half.
12141 Hurricane Watch 3,000
12142 Maintenance 4,000
12143 Shift 1 Coverage 4,000
12144 Shift 2 Coverage 8,000
12145 Shift 3 Coverage 4,000
12146 Training 1,000
12148 Holiday Coverage 14,000
12149 Lab/Pretreatment 1,000
12150 Special Projects 1,000
---------------- 40,000
12151 EMPLOYEE ASSISTANCE Board cost: $2.75 per employee per 1,000
PROGRAM month. Provides family counseling and
referral services to employees and their
families. Legal and financial consulting.
1221 SOCIAL SECURITY/ Employer's estimated cost: 7.65% 100,000
MEDICARE currently = Social Security - 6.2%;
Medicare - 1.45%.
1223 BLUE CROSS/BLUE SHIELD Board cost per employee [22] is estimated @ 158,000
HEALTH INSURANCE $555.00 monthly. (@ 15% inc est) + $10 @ emp/mth to BB
+ Stop loss liability $8,000 to City of Boynton Beach
12231 DENTAL INSURANCE Board cost per employee [22] est @ $35.00 monthly 10,000
F:\docs\Budget\fy2oo8-2009Iacct detail fy 08-09 Page 1 of 9 8111200810:10 AM
C( d
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
PERSONNEL (cant.)
2008-2009
ACCT. NO. DESCRIPTION BUDGET
12232 DISABILITY INSURANCE Long term disability insurance provided 6.000
by the Board at approximately on 40 hour
base pay per employee.
12233 LIFE INSURANCE Board provides term life insurance. 2.000
12234 VISION CARE Employee vision plan $6 @ emp mthly 2.000
1224 WORKERS' COMPENSATION Cost per employee based on a 40 hour 41.000
base pay and claims rating
1225 UNEMPLOYMENT Paid on a reimbursable basis according 2,000
to claims received.
1236 PENSION Defined Board contribution based on 40 120.000
hours base pay for participants plus
administrative fees.
1237 DEF COMP SUPPLEMENT Board match to sick cash in deferred comp 30,000
1240 PAYROLL CONTINGENCY Employee annual appreciation dinner 2.000
and luncheons (Le.. retirements,
recognitions, and safety awards) -------- .-..-- ---------
TOTAL PERSONNEL $1,595,358
3744
F'\docs\Budgetlfy2008-2009Iacct detail fy 08-09 Page 2 of 9 811.'7008 '010 AM
AGENDA ITEM J2c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS & SUPPLIES
SERVICES
2008-2009
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
3100 MEDICAL SERVICES Employee physicals, drug screens & immunizations $2,000
3110 LEGAL (ADMIN & LABOR) Attorney fees:
31101 Admin - Saberson $50,000
31103 Pension - Gray Robinson 1,000
31104 Lewis, Longman & Walker 1,000
--------------- 52,000
3112 LEGAL (TOXICITY) Continuing Operational Permit Legislation
31121 Saberson 2,000
31125 Lewis, Longman & Walker 2,000
---------------- 4,000
3120 SERVICES: 31201 Accounting & Bookkeeping 1,000
General & Administrative 31202 Computer Consultant & Lic renewals 5,000
31206 Copier Maint. Contract 2,000
31207 Appraisal Fee (to do 2010) 0
31208 Others 1,000
----------------- 9,000
3200 AUDIT FEES 32001 Annual Audit - Single Audits (2) 40,000
3300 LAB PERMIT TESTING Outside Lab Testing Services 90,000
3406 METER CALIBRATION Calibration of transmitters, totalizers, 8,000
FLORIDA SERVICE recorders, and flowmeter pump as required.
3709 SLUDGE PELLETIZATION 19,000 Wet ton per year x 32.34 x .75 (9 months) 465,000
3410 SLUDGE HAULING 3 Mth = $140,000 and 9 Mth = $212,000 (est) 352,000
31 cyd * $19.40 * 230 loads (before SWA)
31 cyd * $10.23 * 670 loads (after SWA)
est % increase= %
3411 GRIT HAULING 794 trips @ $1,005; 50@ $1,070; 12 @ $364.00 (mth). 152,000
3412 TRASH AND HAULING Tipping fee for trash hauling. Regular trash container. 1,000
3500 SERVICES: 35001 Centrifuge 30,000
Operations, Maintenance & 35002 Air Scrubbers Balancing 2,000
Professional 35003 Generators 6,000
35004 Lawn Maintenance 12,000
35005 Admin. Building Cleaning 6,000
35006 Lab Equipment - Calibration 2,000
35008 Other 1,000
35009 Contract Labor 1,000
---------------- 60,000
--------------
TOTAL SERVICES $1,235,000
-----------
-----------
F:\docsIBudgetlfy2008-2009\acct detail fy 08-09 Page 3 of 9 8/11200810:10 AM
; !'-:~~; ,
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS & SUPPLIES
OPERATIONS/MAINTENANCE
2008-2009
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
4000 VEHICLE EXPENSE Mileage reimbursement @
$0.585/mile (FED rate); Fuel for company vehicles
golf carts, and gas powered equipment
(Due to the rising cost of fuel, we are estimating fuel)
40002 Mileage Reimbursement 1.000
40003 Fuel for Vehicles/Equip 3,000 gal $4.67 14,000
----------------- $15,000
4020 BOARD CONTINGENCY Public relations, good will tours, floral
arrangements or fruit baskets, cards for
illnesses or funerals, and miscellaneous
business expenses:
40201 Board Expense: Appreciation 1,000
40202 Board Expense: Meals and Entertainment 2,000
40204 Board Expense: Travel, Lodging 2,000
----------------- 5,000
4100 TELEPHONE EXPENSE Monthly base fees and long-distance usage 15.000
including Fax, pager, 5 cellular phones and E-mail/lnternet
4102 POSTAGE U.S. Mail - Rate $.42 first class 5.000
4300 ELECTRICITY 13,464,000 kw * .08335/kw ' 123,000
Plant avg 17.5 mgd
4302 WATER CONSUMPTION Consumption of plant avg $3,500 @ mth * 25% 10.000
( 75 est for reclaim portion = $32,000)
4304 INJECTION WELL PROCESS 11.75 mg @day@ $0.16/1000 684.000
4303 IRR/PROCESS REUSE WATER Irrigation water cost. 7 m gal/day @ $.16/1000 35,000
4400 EQUIPMENT RENTAL Cranes, various equipment, and instru- 2000
ments as required in maintenance and
operations
4500 INSURANCE EXPENSE 45001 General Professional Liability 57,000
45002 Auto (included in commercial liability) 0
45003 Employment Practices 20,000
45004 Fiduciary 3,000
45006 Petroleum Storage Tank 1,000
45007 Pollution Liability (3 yr policy ends 9/30/09) 15,000
45008 Commercial Property 150,000
45009 Boiler & Machinery 7,000
45010 Mobil Equip & EDP 2.000
45011 Employee Dishonesty 2.000
257,000
F'ldocsIBudget\fy2008-2009Iacct detail fy 08-09 Page 4 of 9 8/1/20081010 AM
AGENDA ITEM J2c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
OPERATIONS/MAINTENANCE
2008-2009
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
4600 M & R EQUIPMENT Annual repair items for pumps and plant
equipment:
46001 Influent Building 4,000
46002 Aerators 2,000
46003 Blower Building 2,000
46004 Scrubbers 8,000
46005 Clarifier 4,000
46006 Return Building 2,000
46007 Solids Handling Building 5,000
46008 Hypochlorite 4,000
46009 EQ Building 1,000
46010 Effluent Building 1,000
46011 Shop Building 1,000
46012 Office Building 1,000
46013 Dechlorination 1,000
46014 Miscellaneous (GMS) 15,000
46015 Operators Office 1,000
46016 Lime Silo 1,000
----------------
.""~"~,~:ggg
Annual repairs for vehicles:
4620 M & R VEHICLES 46200 Company Vehicles 2,000
46201 Tractor 3,000
46202 Ottawa - Off road trailer 1,000
46203 Service Carts 2,000
46204 Boom Lift 1,000
46205 Other 1,000
----------------- 10,000
4630 M & R GROUNDS Landscaping, sprinkler systems, retention 15,000
ponds, piping, fertilizer, etc.
4640 M & R BUILDINGS Painting, Repair or replacement of doors, 15,000
screens, locks, windows, ceiling tiles, bulbs
electrical, plumbing, and lighting.
4650 M & R UNSPECIFIED Funds for emergency or unidentified 20,000
equipment deficiencies that require upgrade
or improvement in operation.
4900 ADVERTISING Advertisement and legal ad allowance 2,000
related to plant operation or bids and
public notices.
F:\docsIBudgetlfy2008-2009\acct detail fy 08-09 Page 5 of 9 8/1/200810:10 AM
o.\_Jl
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
OPERA TIONS/MAINTENANCE
2008-2009
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
4902 LICENSES AND PERMITS 17.300
STATE
Professional & Operators license renewal 2,500
Operating Permit 7.500
Storage Tank 50
-----------------
10,050
PALM BEACH COUNTY
Air Pollution Licenses 1,000
Wellfield Permit 75
Storm Water 500
Tags on Trucks 100
Wastewater 2,150
-----------------
3.825
CITY & SPECIAL DISTRICT
Solid Waste Assessment/Lake Worth Drainage 2,400
Special District Fee 175
Other 850
-----------------
3,425
5400 MEMBERSHIP DUES AND Dues - Professional organizations 10.000
SUBSCRIPTIONS Professional Registration and licenses, Journals
and subscriptions.
5410 TECHNICAL TRAINING CPEs required for lie renewal per FLDEP
Lab Technical, and Quality Assurance
Short Schools; Personnel Seminars and
technical conferences; computer classes
54101 Conferences 5,000
54102 Meals 1,000
54103 Travel & Lodging 4,000
54104 CEU courses 1,000
----------------- : 1.000
5420 EDUCATIONAL EXPENSES Classes, books & fees. 5.000
--- -- ---------------
TOTAL OPERA TIONS/MAINT. $2,309,300
-----------
.------------
FldocslBudgel\fy2008.2009laccl detail fy 08.09 Page 6 of 9 811/2008 1C 10 AM
AGENDA ITEM J2c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
OPERATING EXPENSES: SERVICES: MAINTENANCE: CHEMICALS & SUPPLIES
CHEMICALS AND SUPPLIES
2008.2009
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
5100 OFFICE SUPPLIES Copier paper, stationery, printer ink cartridges s.oOO
business cards. check printing,
general office supplies, & necessities.
5201 SAFETY SUPPLIES Gloves, protective glasses, face shields, 6,000
hearing protection, overboots, ear-plugs,
muffs, emergency eye wash, cartridge respirators,
gas cartridge, sterile storage bags for resp-
irators, disinfection systems for respirators,
fit test ampoules, respirator storage cabinets,
disposal respirators, chemical spill absorb-
ents, oil sorbent, liquid chemical neutralizers,
barricade tape, hazardous materials response
kit, salvage drum, diffusion detector tubes,
signs, labels, tags, first aid supplies, fire
extinguishers and accessories, hazardous
area lights, emergency small tools, safety
charts, books.
5202 GENERAL OPERATING Operating supplies, raingear, hard-hats, 20,000
SUPPLIES boots, drager tubes, gloves, hoses,
firehoses, chart pens, charts, DO meters,
sludge jugs, flags, coffee supplies, water
cooler supplies, batteries, hurricane supplies,
and other miscellaneous supplies.
5203 JANITORIAL SUPPLIES Mops, brooms, paper goods, brushes, all 3,000
necessary janitorial cleaning supplies.
5204 LABORATORY SUPPLIES Laboratory upgrades and replacements. 8,000
Reagents, glassware, replacement of equip-
ment, apparatus. Lab supplies consumed by
Process testing done in house.
est % increase= %
5210 CHEMICALS 5 52101 Polymer: 455,000 Ibs @ .98 Ib (est 5% inc) $446,000
5 52102 Lime: Calculated 300 tons @ $195.60 60,000
per ton. (three 3 mths)
10 52103 cl2 Sodium Hypo 12%. @ $.825 GAL 24,000 20,000
0 52104 Bisulfite: 100,000 Ibs. @ $.2725 Ib (4 mths) 29,000
10 52105 Misc. Chemicals 5,000
0 52106 Caustic 42,000 gal @$3.72@gal 157,000
22 52107 Sulfuric Acid 200,000 Ibs. @ $.252Ib. 51,000
10 52108 Salt 1,250 tons @ $106.70.. 34,000
..Plant = $106.70.313 tons ----------------- 802,000
F:\docs\8udgetIfy2008-2009Iacct detail fy 08-09 Page 7 of 9 8/11200810:10 AM
:\ \ I f~ : t',l
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
CHEMICALS AND SUPPLIES (cont.)
2008-2009
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
5220 OIL, GAS, GREASE, AND Misc gas, grease, oil and lubricants for pumps 9000
LUBRICANTS and mowers
5225 DIESEL FUEL Diesel fuel for generator 16.000
5230 CONSTRUCTION MATERIAL Walkways, signs, fencing, rails, platforms, 3.000
small shelters, concrete, etc. Additional office
and storage units.
5240 UNIFORMS Provides five (5) new sets of uniforms for 8.000
employee per year. Basis cost of $200.00 each.
Approved protective safety shoes: $100 ($200)
employee per year (potential of two pairs due to environment)
5250 SMALL TOOLS AND Handtools, drills, bits, files, small toolboxes, 6,000
EQUIPMENT PURCHASE electrical equipment, and small maintenance
tools < $750.00 value.
5251 OFFICE EQUIPMENT Filing cabinets, chairs, calculators, adding 1,000
machines, office mats, shelves, printers,
tables < $750.00 value.
5252 LAB EQUIPMENT Small equipment <$750.00 1000
,. -- .., - ...-- -------,---~'-
TOTAL CHEMICALS AND $891,000
SUPPLIES -----------
-----------
F'ldocsIBudgetlfy2008-2009Iacct detail fy 08-09 Page 8 of 9 8J1 !2008 10: 1 0 AM
AGENDA ITEM J2c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
OPERATING CONTINGENCY
2008-2009
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
4990 OPERATING CONTINGENCY To be utilized as a supplement for any line $10,000
items which are exceeded during the budget
year. Status of this Fund to be reported to
Board. Lab procedures, compliance audit, and
certification implementation.
ENGINEERING
2008-2009
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
3150 GENERAL 31501 General/Permit Assistance (permit renewal) 50,000 $50,000
3162 PRE-TREATMENT FLDEP Permit (Mathews Consulting) 25,000 $25,000
3163 THERMAL SCREENING Scan every 2 years 2,000 $2,000
-----------------
TOTAL ENGINEERING $77,000
-----------
-----------
GRAND TOTAL BUDGET: $6,117,658
-----------
-----------
F:\docslBudgetlfy2008-2009\acct detail fy 08-09 Page 9 of 9 8/11200810:10 AM
".
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
RECLAIM WATER OPERATIONS & MAINTENANCE BUDGET
FrY 2008/2009
ACCOUNT
NO. DESCRIPTION 2004-2005 2005-2006 2006-2007 2007 -2008 2007 -2008 2008-2009
ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET
R 1212 REGULAR WAGES $ 113,103 $112.079 $140,913 $141.000 $148.000 $118.000
R 31101 LEGAL 2.674 4.982 3.396 4.000 1 000 3.000
R 31502 ENGINEERING 1.768 3.402 21 4.000 1 OOC'
R 32001 AUDIT 4.000 4.000 5,040 4.000 4.000 10000
R 3402 TESTING 17,299 17.756 18.844 20,000 25.000 50.000
R 3406 METER CALIBRATION 90 2.591 686 1,000 1.000 2000
R 35004 SERVICES (LAWN MAl NT) 7,800 8.816 8.268 9.000 9,000 "
R 43000 FUEL FOR VEHICLES 94 1000 1.000 1.000 1.000 1 UVU
R 4300 ELECTRICITY 123,942 152,431 175,825 203,000 203,000 535,000
R 45001 INSURANCE 21.230 17.635 20,637 30.000 44,000 32.000
R 46014 M & R EQUIPMENT 9,913 9836 17.514 10.000 9000 10000
R 4640 M & R BUILDING 1,051 1 109 1,508 1.000 1.000 ~ 000
R 4902 LICENSES & PERMITS 0 [I 0 0
R 5204 SUPPLIES LAB 0 (I 0 1000 1000
R 52103 CHEMICALS 66,574 73,480 71,282 50.000 92.000 246,000
---------------- --------------------.... ---------------- --------------- --------.--------. -- -----
TOTAL BUDGET: $ 369,538 $409,117 $464,934 $479,000 $538,000 $1,019,000
r \aor:sIBudgetlfy200B 2:JOfl\Peclal'"r: det+-summarv fy OR_DO Page 1 n~ - q,'
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD AGENDA ITEM J2c
RECLAIM WATER OPERATIONS & MAINTENANCE BUDGET
FN 2008-2009
2008-2009
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
*** $37 as of 06/01/08
R 1212 REGULAR WAGES Reuse charged ($37.00/hr) $118,000
work related to reclaim - min 270 hrs mthly
R 31101 LEGAL Attorney fees associated with 3,000
reclaim
R 31502 ENGINEERING Engineering fees associated 1,000
with reclaim
R 32001 AUDIT Audit fees for reclaim 10,000
R 3402 TESTING Costs associated for lab fee 50,000
required by DEP including injection well
R 3406 METER CALIBRATION Calibration of transmitters, 2,000
totallizers, recorders as required
R 35004 SERVICES - Ground Cost incurred for maintenance 9,000
of grounds associated with reclaim
R 43000 FUEL FOR VEHICLES Fuel for monitoring of reclaim 1,000
R 4300 ELECTRICITY 6,425,000 kwh * .08335/kwh 535,000
(kwh $.08335 avg)
R 45001 INSURANCE Property liability package for 32,000
reclaim covered under plant
policy
R 46014 M & R EQUIPMENT Annual repair items for reclaim 10,000
pumps & equipment in-plant
R 4640 M & R BUILDINGS Cost incurred for repair of reclaim 1,000
buildings
R 4902 LICENSE & PERMITS Cost for State & local reclaim 0
permits
R 5204 LAB SUPPLIES Lab supplies consumed for 1,000
testing required by DEP
R 52103 CHEMICALS Sodium Hypochlorite - 246,000
est salt 970 tons @ $106.70 per ton 1 04,000 -----------------
est $32,000 water for production 32,000
est electric for production 110,000
TOTAL BUDGET: $1,019,000
rate 0.16139
F:\docs\Budget\fy2008-2009\Reclaim det+summary fy 08-09 Page 1 of 1 8/1/200810:12 AM
\GF'\iDAi I 1\1 I~d
South Central Regional Wastewater Treatment & Disposal Board
REPAIR & REPLACEMENT FUNDS
F/Y 2007/2008
Recind - Paint Plant Exterior $ (100,000.00)
F/Y 2008/2009
Sampler Repair/Replacement $ 2,000.00
Portable Welder 5,000.00
Hydraulic Pump 20,000.00
Clarifiers 250,000.00
Bar Screen 400,000.00
Construction 700,000.00
Headwarks Scrubber Equipment 50,000.00
Add Sludge Tank Aeration Pipes 150,000.00
Reclaim A/C Units 15,000.00
Reclaim #1 VFD Repair 5,000.00
TOTAL R&R F/Y 2008/2009 = $ 1,497,000.00
F:\docs\Budget\fy2008-2009\R&R for budget 2008-2009
RA TIFICA TION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF JULY 31, 2008
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on JULY 31, 2008 by a vote of 8-0, authorize the establishment of a user
rate in Fiscal Year 2008-2009 for wastewater in the amount of $.9977/1,000
gallons for Operations and Maintenance and $.1940/1,000 gallons for
Reserves bringing the total to $1.1917/1,000 gallons.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action
independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , ,by a vote.
CITY OF BOYNTON BEACH
By:
Mayor/City Manager
Attest:
City Clerk
Approved as to form:
City Attorney
F :ldocslBdMtgslRatifsl2007 -2008\BoyntonBeachRatif 07-31-2008. doc
\(iFND.\ . I ~il
South Central Regional Wastewater Treatment & Disposal Board
WASTEWATER OPERATIONS
REPAIR & REPLACMENT RESERVES FUND
USER RATE & PROJECTED REVENUES
F N 2008/2009
RATE O&M Budaet
$6,117,658
0.9977/1,000/gal O&M
0.1940/1.000/aal Reserves
1.1917/1.000/aal Total
OPERATIONS & MAINTENANCE
PROJECTED FLOW RATE INCOME
MINIMUM 16.8 mgd $0.9977/1,000/gal $6,117,896
AVERAGE 17.3 mgd $0.9977/1,000/gal $6,299,977
MAXIMUM 17.8 mgd $0.9977/1,OOO/gal $6,482,057
RESERVES FOR REPAIRS & REPLACEMENT
PROJECTED FLOW RATE INCOME
MINIMUM 16.8 mgd $0.194/1,000 GALS. $1,189,608
AVERAGE 17.3 mgd $0.194/1,000 GALS. $1,225,013
MAXIMUM 17.8 mgd $0.194/1,000 GALS. $1,260,418
F: \docs\Budget\fy2008-2009\rates0809 Page 1 of 1
.
RA TIFICA TION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF JULY 31,2008
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on JULY 31,2008 by a vote of 8-0, authorized Board to establish a reclaim
user rate to consumers (Delray and Plant) for Fiscal Year 2008/2009 as
follows:
$0.16139/1,000 gallons
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action
independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , , by a vote.
CITY OF BOYNTON BEACH
By:
Mayor/City Manager
Attest:
City Clerk
Approved as to form:
City Attorney
F:\docslBdMtgslRatifs\2007 -2008IBoyntonBeachRatif 07-31-2008. doc
<\GENDi\! f 1\1 H
South Central Regional Wastewater Treatment and Disposal Board
RECLAIM USER RATE OPERATION & MAINTENANCE
F N 2008/2009
Original Retail Customers (1.3 billion gal/year) 3 year average
City of Delray Beach (468 million gal/year) (Delray Muni, Hamlet, Delaire, Delray Misc)
SCRWWTP (255 million gal/year) + estimate for deep well
Total = 6314 mg annual (17.3 mgd est)
Projected budget Reclaim O&M = $1,019,000
User Flows RATE Revenue
Original Retail Customers 1.3 billion gal/year 0.2552/1000 gal 331,760
(4 courses $.08 surcharge) not included
City of Delray Beach:
Delray Muni GC 96 million gal/year 0.16139/1000 gal 15,493
Hamlet 125 million gal/year 0.16139/1000 gal 20.174
Delaire 182.5 million gal/year 0.16139/1000 gal 29,454
Delray Misc 65 million gal/year 0.16139/1000 gal 10,490
SCRWWTP 4546 million gal/year 0.16139/1000 gal 733,679
$ 1,141,050
F:ldocsIBudgetlfy200B-2009\ratesOB09 Page 1 of 1
.
RA TIFICA TION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF JULY 31, 2008
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on JULY 31, 2008 by a vote of 8-0, accepted the 2008/2009 Organizational
Chart and Salary Range Revisions as well as the two job description
revisions and the addition of a new job position.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action
independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , ,by a vote.
CITY OF BOYNTON BEACH
By:
Mayor/City Manager
Attest:
City Clerk
Approved as to form:
City Attorney
F:\docslBdMtgsIRatifs\2007 -2008IBoyntonBeachRatif 07-31-2008. doc
CHART OF ORGANIZATION ;\( iENIlA 111.M .I5a
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
Pending Approval July 31, 2008
CITY COMMISSION
BOARD MEMBERS ------------ BOARD
TOTAL Full Time 22 ATTORNEY
AND
EXECUTIVE DIRECTOR 1 \... / AUDITORS
OPERATIONS 9 I BOYNTON (5) I
MAINTENANCE 5 I DELRAY (5) I
LAB PERSONNEL 2
FINANCIAL 1
ADMINISTRATION 4 r
Executive Director
l CONSUL TANT CONSUL TANTS
ACCOUNTANT ~ ENGINEERS
,
Finance Plant Superintendent
Admini~ ~
I Executive Assistant
Purchasing
Agent/Buyer
/ '\
I LEAD PRETREATMENT
ELECTRICIANS OPERATORS: CO-ORDINATOR
1 Day Lead
4 Shift ./
/'
MECHANICS: I...... LAB
1 Day Lead CO-ORDINATOR
3 Mechanics OPERATORS
\...
r 'r1nr.sIBur' "lfy2008-2009Ichart of organization 2008 .2009 doc
Agenda Item J5b
POSITION DESCRIPTION
PLANT SUPERINTENDENT
Job Title: Plant Superintendent
Reports To: Executive Director
Supervises Directly:
Maintenance Department; Wastewater Operators; Pre-Treatment Coordinator;
Laboratory Coordinator; and Buyer
Supervises through Subordinates:
N/A
Purpose for the Position:
To supervise and coordinate activities of personnel engaged in operating and
environmentally controlling the South Central Regional Treatment and Disposal
Board Treatment Plant
F:\docslPersonnel\JobDescIPLANT SUPERINTENDENT. doc Page 1 of 5
Rev. 06/08
Plant Superintendent
Job Description
Essential Responsibilities:
1. Responsible for first line supervision and directs day-to-day activities of plant
personnel engaged in the successful and efficient operation and maintenance
of a wastewa er and reuse facility.
2. Plans daily work schedule and assigns tasks to workers based upon priority
of work and expertise of individual workers. Establishes or adJusts work
procedures to meet production schedules, using knowled~e 0 capacities of
machines and eguipment. Interprets specifications and jo orders to workers
and assigns duties.
3. Directs Pre-treatment Coordinator and Laboratory Coordinator in preparation
of reports, collection of samples and regulatory procedures.
---
4. Reviews and approves operational reports for submittal to Executive Director
and regulatory aaencies.
5. Monitors on a dailv basis odor emissions and responses to complaints.
6. Maintains contact with reuse customers as required.
7. Monitors ocean discharges on monthly basis and reports changes to
Executive Director
8. Maintains records on chemical usage and storage and equipment operation.
9. Recommends measures to improve production methods, equipment,
performance, quality and efficiency. Maintains time and production records.
10. Maintains group's inventory and requisitions supplies and equipment
needed; may estimate, requisition and inspect materials.
11. Reviews new construction plans for treatment plant, repair and expansion.
12. Required to implement and enforce Board's safety policies and procedures
within the work group. Ensures safety equipment is available and that
equipment is used whenever required. Provides initial and annual safety
training for all members of the work group and maintains group's safety
manual. Corrects hazardous conditions, otherwise, notifies management of
unsafe equipment or unsafe working conditions. Must be safety conscious
at all times.
- --
13. Must utilize employee performance appraisal process to help motivate and
develop work group. Provides ongoing consultation with employees
requiring same; advises employees of the relative merits of their
strengths/weaknesses on a regular basis, applying the Board's progressive
discipline procedures as needed. Prepares and submits employee
evaluations in a timely manner.
F:\docslPersonnelUobDesclPLANT SUPERINTENDENT. doc Page 2 of 5
Rev. 06/08
Plant Superintendent
Job Oescri tion
14. Must verify accuracy of work group's time sheets and submit same in a timely
manner. Follows Board's administrative policies and purchasing
procedures; enters proper account codes on all purchasing related
documents. Explains company policies and procedures to work group.
Prepares work schedules providing clear instructions to employees.
Res onsible for the selection and trainin of new em 10 ees.
15. Res onsible for all urchases for 0 erations and Maintenance De artments
16. In charge of plant in absence of Executive Director.
17. Performs other job related duties as assigned.
To do this kind of work, you must be able to:
- understand the technologies required in the work you are directing.
- plan and direct the work of others.
- solve problems using facts and personal judgment.
- react quickly in emergency situations and make decisions that may involve a
great amount of money or the safety of others.
- work shifts, weekends and holidays, if needed.
Phvsical Demands: Lifting 50 Ibs maximum with frequent lifting and/or carrying of
objects weighing up to 10 Ibs. Requires walking or standing to a significant degree
as well as, climbing, reaching, handling, fingering, feeling, talking, hearing, seeing
and smelling.
Environmental Conditions: Both: Inside and outside. Ajob is considered "both" if
the activities occur inside or outside in approximately equal amounts.
Math Skills: Requires mathematical development sufficient to be able to: Work with
algebra and geometry. Basic knowledge of biology & chemistry. Must possess
sufficient computer skills to develop spreadsheets.
F:ldocslPersonnelVobDesclPLANT SUPERINTENDENT.doc Page 3 of 5
Rev. 06/08
Plant Superintendent
Job Description
Lanauage/Literacv Skills: Must have developed languagelliteracy skills to the point
to be able to: Read and comprehend English (policy manuals, memos, letters,
books, journals, instructions, rules and regulations, etc.).
Write reports with proper format, punctuation, spelling and grammar.
DATA:
Coordinating: Determining time, place, and sequence of operations or action to be
taken on the basis of analysis of data; executing determination of and/or reporting
on events.
People Supervising: Determining or interpreting work procedures for a group of
workers, assigning specific duties to them, maintaining harmonious relations among
them and promoting efficiency. Must be able to understand instructions and to
communicate with supervisor about work questions, Board policies or safety
problems/procedures. Must be able to communicate with subordinates, peers and
the general public. Tact and diplomacy must be used at all times to assure a
positive Board image.
Operating-Controlling: Starting, stopping, controlling and adjusting the progress of
machines or equipment. Operating machines involves setting up and adjusting the
machine or materials as the work progresses. Controlling involves observing
progress of operations and turning devices to regulate reactions of materials.
Handling: Using body members, hand tools and/or special devices to work, move or
carry objects or materials.
Uniforms: Employees in this position are required to wear company furnished
uniforms.
Specific Vocational Preparation:
- Thorough knowledge of equipment used in wastewater plants and pump
stations.
- Knowledge of wastewater treatment processes and regulations related to
sewage treatment.
- Minimum six years experience in operation of wastewater treatment plant.
F:\docslPersonnelVobDesclPLANT SUPERINTENDENT. doc Page 4 of 5
Rev. 06/08
Plant Superintendent
Job Description
To do this job, you must have the following licenses or certifications before being
hired:
- Florida driver's license.
- Florida Wastewater Class "A" license or ability to obtain within one year.
To do this job, you must have the following amount of total education and/or
experience:
- High school graduate.
- Demonstrated past successful experience operating and maintaining
wastewater treatment plants, or equivalent two-year degree in Biology,
Chemistry, or Natural Science.
F:\docslPersonnelVobDesclPLANT SUPERINTENDENT. doc Page 5 of 5
Rev. 06/08
Agenda I tern
FINANCE ADMINISTRATOR
POSITION DESCRIPTION
prey: FISCAL/SYSTEMS ANAL YST
Job Title: Finance Administrator
Reports To: - Executive Director
Supervises Directly: Purchasing Agent/Buyer
Supervises Through Subordinates:
- N/A
Purpose of the Position:
This is a responsible, technical position in processing and maintaining all financial records
of the Board plus coordinating all plant computer systems.
Work is carried out with established policies and under the general supervision of the
Executive Director.
Performs confidential, administrative, computer and financial support functions for Executive
Director, the Board and other Departments as needed.
-----
F:\docslPersonneIVobDescIFINANCE ADMINISTRA TOR. doc Page 1 of 4
FINANCE ADMINISTRATOR
Job Description
Essential Responsibilities:
1. Provides Executive Director with reliable reports on the current financial
position by maintaining appropriate accounting systems enabling timely
and accurate preparation of financial statements.
2. Participates in controlling capital and operating costs by assisting in the
preparation of budgets and reporting budget compliance information and
cumulative project cost data to the appropriate department personnel.
3. Oversees and maintains all the General Ledger Systems and Schedules,
including Accounts Receivable, Accounts Payable, Balance Sheet and
Chart of Accounts, plus prepares quarterly tax returns. Additionally
oversees all non-personnel insurance and obtains Certificates of
Insurance from outside contractors/vendors.
4. Provides all information for the auditor's annual review in a complete and
timely manner. Work with Cities' Financial Departments to satisfy all
auditors.
5. Maintains integrated computer network systems for facility.
6. Test and evaluate any new computer products for efficiency, reliability
and compatibility with existing system.
7. Assist Department Heads to develop procedures and prepare written
documentation for user's information.
8. Monitor system performance. Assist in troubleshooting any problems.
9. Train users on use of program and/equipment as needed.
10. Provides backup to Executive Assistant when required.
11. Performs other job related duties as assigned.
F:'docslPersonnelVobDescIFINANCE ADMINISTRA TOR. doc Page 2 of 4
FINANCE ADMINISTRATOR
Job Description
To do this kind of work, you must be able to:
- Compute and record numbers.
- Follow procedures for keeping records.
- Use eyes, hands, and fingers at the same time to enter figures in books and forms, or to
operate a calculator or personal computer.
- Perform work that is routine and detailed.
- Copy large quantities of numbers without error.
Physical Demands: Lifting 10 Ibs. maximum and occasionally lifting and/or carrying such articles
as computer printouts, notebooks, ledgers, etc. Walking and standing are required only
occasionally as well as reaching, handling, fingering, feeling and seeing.
Environmental Conditions: Inside: Protection from weather conditions but not necessarily from
temperature changes. A job is considered "inside" if the worker spends approximately 75 percent
or more of the time inside.
._---
Math Skills: Requires mathematical development sufficient to be able to compute: discount
interest, profit and loss; commission, markups and selling prices; ratio and proportion, and
percentages. Calculate surface, volumes, weights and measures; work with algebra and geometry.
Language/Literature Skills: Must have developed language/literacy skills to the point to be able to
read and comprehend English (instructions, policy manuals, memos, letters, books, rules and
regulations, etc.).
Write reports with proper format, punctuation, spelling, and grammar.
Speak with poise, voice control, and confidence using correct English and well-modulated voice.
Relationships to Data, People, and Things:
Data: Computing: Performing arithmetic operations and reporting on and/or carrying out a
prescribed action in relation to them.
People: Taking instructions: Must be able to understand instructions and to communicate with
supervisor about work questions, Board policies, or safety problems/procedures. Must be able to
communicate with co-workers and the general public. Tact and diplomacy must be used at all times
to assure a positive Board image.
Things: Operating-Controlling: Starting, stopping, controlling and adjusting the progress of office
machines or equipment. Operating machines involves setting up and adjusting the machine or
materials as the work progresses. Controlling involves observing progress of operations and turning
devices to regulate reactions of materials.
FldocslPersonnelVobDesclFlNANCE ADMINISTRA TOR. doc Page 3 of 4
FINANCE ADMINISTRATOR
Job Description
Specific Vocational Preparation:
Specific Vocational Preparation includes an occupationally significant combination of the following:
vocational education, apprentice training, in-plant training, on-the-job training, or essential
experience in less responsible jobs which lead to the higher job or serving other jobs.
- Knowledge of bookkeeping principles and procedures.
- Considerable knowledge of computers and modern office machines and the ability to
establish and maintain efficient records.
- Ability to prepare complete financial reports and statements of moderate complexity.
- Knowledge of municipal budgeting and procedures.
To do this job, you must have the following licenses or certifications before being hired:
- Florida driver's license.
To do this job, you must have the following amount of total education and/or experience:
- Associate Degree in business or related field or a minimum of seven years
governmental finance experience including two (2) years of bookkeeping, or an
equivalent combination of experience, education and training.
- Complete knowledge of computerized operation procedures is required.
F:ldocslPersonnelVobDesclFlNANCE ADMINISTRA TOR. doc Page 4 of 4
AGENDA ITEM J5d
POSITION DESCRIPTION
PURCHASING AGENT/BUYER
Job Title: Purchasing Agent/Buyer
Reports To: Finance Director and Plant Superintendent
Supervises Directly:
N/A
~-'<-
Supervises through Subordinates:
N/A
Purpose for the Position:
To
F:ldocslPersonnelVobDesclPURCHASING A GENT BUYER. doc Page 1 of 4
06/08
PURCHASING AGENT/BUYER
Job Description
Essential Responsibilities:
1. Coordinate with requisitionin?i de~artments to determine specifications and
requirements. Interface with he mance, administration and operations
personnel and with vendors as required in completing assigned duties.
2. Ensures all purchasindl activities under charge comply with all Federal, State
and Board policies an regulatory practices
3. pre~are and maintain official purchasing documentation files for official
pub ic record and audit purposes.
4. Ensures reguisitions conform to pre-established standards for specifications,
and determines methods of solicitation
5. Ensures proper maintenance of all records and files, Le., on-line vendor files,
direct reimbursements, purchase orders, chanae orders, receivina items.
6. Solicits informal quotation pricing (less than $15,000) and delivery policies
from vendors
7. Assesses vendor responses for prices, terms and conditions
8. Negotiates prices, terms and delivery with suppliers
9. Prepare purchase orders for the purpose of providing payments to vendors,
then forward to Finance
10. Recommends suppliers with respect to cost, quality, capabilities and delivery
competitiveness
11. Performs property control duties, i.e., filling out appropriate forms and
affixing property Identification decals.
12. Performs inventory duties, Le., locating requested items and scanning
property numbers.
13. Study market prices and trends and technical developments applicable to
assigned responsibilities, and advises purchasing management of significant
market information.
14. Monitors vendor performance
15.
16.
17.
F:ldocslPersonnelVobDesclPURCHAS/NG AGENT BUYER. doc Page 2 of 4
06/08
PURCHASING AGENT/BUYER
Job Description
To do this kind of work, you must be able to:
- Compute and record numbers correctly.
- Follow procedures for keeping records.
- Use eyes, hands, and fingers at the same time to enter figures in books and forms, or to
operate a calculator, personal computer and dictating equipment.
- Perform work that is technical and detailed.
- Possess above-average ability to organize and prioritize.
- Copy large quantities of numbers without error.
Physical Demands: Lifting 10 Ibs. maximum and occasionally lifting and/or carrying such articles
as computer printouts, notebooks, ledgers, etc. Walking and standing are required only
occasionally. Reaching. Handling. Fingering. Feeling. Seeing.
Environmental Conditions: Inside: Protection from weather conditions but not necessarily from
temperature changes. A job is considered "inside" if the worker spends approximately 75 percent
or more of the time inside.
Math Skills: Requires mathematical development sufficient to be able to: Add, subtract, multiply
and divide. Compute discount, interest and percentages.
Language/Literature Skills: Must have developed language/literacy skills to the point to be able to
read and comprehend English (instructions, policy manuals, memos, letters, books, rules and
regulations, etc.). Write correspondence and reports with proper format, punctuation, spelling and
grammar.
Relationships to Data, People, and Things:
Data: Computing: Performing arithmetic operations and reporting on and/or carrying out a
prescribed action in relation to them.
People: Taking instructions: Must be able to understand instructions and to communicate with supervisor
about work questions, Board policies, or safety
problems/procedures. Must be able to communicate with customers and the general public. Tact and
diplomacy must be used at all times to assure a positive Board image.
Things: Operating-Controlling: Starting, stopping, controlling and adjusting the progress of office machines
or equipment. Operating machines involves setting up and adjusting the machine or materials as the work
progresses. Controlling involves observing progress of operations and turning devices to regulate reactions
of materials.
F:\docslPersonne/VobDescIPURCHASING AGENT BUYER-doc Page 3 of 4
06/08
PURCHASING AGENT/BUYER
Job Description
Specific Vocational Preparation:
Specific Vocational Preparation includes an occupationally significant combination of the following:
vocational education, apprentice training, in-plant training, on-the-job training, or essential experience in
less responsible jobs which lead to the higher job or serving other jobs.
- Considerable knowledge of business English and math.
- Minimum accounting knowledge helpful.
- Proficient skills in word processing and basic computer spreadsheets.
- Considerable knowledge of business machines including typewriters, copiers, calculators,
and computers.
- Ability to understand and follow direction quickly and accurately with brief written or oral
instruction.
- Ability to maintain complex clerical records and prepare reports as required.
To do this job, you must have the following licenses or certifications before being hired:
- Florida driver's license.
To do this job, you must have the following amount of total education and/or experience: (If hiring
someone into this position, what would be the minimum amount of experience and education that would be
required in order for the incumbent to have a reasonable expectation for success?)
- Graduation from accredited High School or equivalent. Two years of business school
training or minimum of seven years administrative experience.
- Experience in federal, state, or local government purchasing is preferred.
- Proficiency of computerized operational procedures is required.
- Certification as a Certified Public Purchasing Officer (CPPO) or Certified Professional Public
Buyer (CPPB) is desired.
F:\docslPersonnelVobDescIPURCHASING AGENT BUYER. doc Page 4 of 4
06/08
AGENDA ITEM J5e
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT & DISPOSAL BOARD
MODIFIED SALARY RANGES - 2008/2009
ANNUAL PAY RANGE
PAY GRADE JOB TITLE CURRENT PROPOSED PEPIE MEDIAN
0 MAINTENANCE WORKER 24,000 - 37,000 26,000 - 39,000 25,598 - 38,714
I OPERA TOR I (TRAINEE) 28,000 - 41,000 30,000 - 45,000 30,339 - 44,902
CLERK/RECEPTIONIST
II OPERA TOR II ("C") 33,000 - 49,000 35,000 - 52,000 34,861 - 51,513
III MECHANIC 37,000 - 54,000 39,000 - 58,000 38,503 - 56,612
OPERA TOR III ("B")
IV ELECTRICIAN
LAB COORDINATOR
OPERA TOR IV ("A") 41,000 - 59,000 42,000 - 62,000 42,146 - 61,762
PRETREATMENT COORD.
PURCHASING AGENT
V EXECUTIVE ASSISTANT 41,000 - 59,000 49,000 - 69,000 46,167 - 68,637
VI FINANCE ADMINISTRATOR 49,000 - 73,000 55,000 - 85,000 58,805 - 89,115
PLANT SUPERINTENDENT
i-\ IPersollllPIlProposed REV Sa/Range 08-09.doc 07-07-2008
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM D.
AGENDA ITEM REQUEST FORlVl
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[gI August 19,2008 August 4, 2008 (Noon) D October 21. 2008 October 6, 2008 (Noon)
D September 2, 2008 August 18,2008 (Noon) D November 5, 2008 October 20, 2008 (Noon)
D September 16, 2008 September 2, 2008 (Noon) D November 18,2008 November 3, 2008 (Noon)
C')
D October 7, 2008 September IS, 2008 (Noon) D December 2, 2008 November 17, 2008 (N~ n-i
=4-<
c.... -<0
c:: (")-T1
r-
D Announcements/Presentations D City Manager's Report N .co
mo
D Administrative D CD ::0-<
NATURE OF New Business ~%
AGENDA ITEM [gI D -0 U')-i
Consent Agenda Legal ::E 0
0%
D Code Compliance & Legal Settlements D Unfinished Business .z:- ~G:J
..
D Public Hearing D <J'I o~
(,.) ~
::J:
RECOMMENDATION:
Motion to approve reduction in surety for the project known as Seaview Park Townhomes, reducing the required
amount from the current value of $248,623.69 downward to $12,400.
EXPLANATION:
All of the required water and sewer improvements have been completed for this project, and accepted by the City for
operation and maintenance. Approximately 5% of the initial surety will be retained until after the I-year warranty
period has expired, and a subsequent inspection reveals that all manholes, valve boxes and other surface features
remain in satisfactory condition. The Developer of the project will furnish a replacement surety in this amount, or
amend the existing performance bond.
PROGRAM IMP ACT:
None.
FISCAL IMP ACT:
None
AL TERNA TIVES:
No"'. Th, CEOWS for "Oo,tioo of ,o"ty. ~
f>/ ~: . -~
" Department Head's Signatur City Manager's Signature
Kofi A.Boateng, P.E. Kurt Bressner
Assistant to City Manager ~
UTILITIES 1!!M
Department Name City Attomey / Finance
XC: Peter Mazzella File
Christopher Roschek, P .E.
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM,DOC
~~~ Carter=Burgess En9inee"in~, A.rchlh?cture
~~ and Retnte Serv'lC'e<.>
Harold Jackson J P.E., ceCA
The City of ProjecT Mo no w:r. 6363 N,\N tjtrt 'Nr::'1
C(,n~~ructio(l Engineer-ing Sui1C 300
Boynton Beach Forr Lcudc.rckde Fi.:xidn
95.1.:315 103.3 D ,fen 3230<).616,
95.01.315.1001 ,v.\: 11": Fux, 954 :3 ~ ~- i ~Jtll.
<154eI6.2.160 ,,,,,bole ha.-old IClCksc'~d~!)(~b (om
,,'...ru.c~b "'on
Utililies DepiU1lnent -- -_._~-~ ---------
IU E. Woolbright Rd
Boynton BUlck, Florida 33435
Pirone (56/) 742-6400
FAX: (561 742-6298
FINAL W ALK- THROUGH INSPECTION FOR BOND REDUCTION
PROJECT: DATE: October 19,2007
Seaview Park Club TIME: 9:00 AM
Engineer Rep. Contractor Rep"
Alfonso Orellana Pat Kirrman
Carter Burgess Ranger Construction Industries, Inc
CORRECTIONS COMPLETED October 19, 2007
GENERAL NOTES:
1. DOC Backflows are not set meter custom setters & backflows not set.
2. Telephone pole still in FDOT right of way (sidewalk). BellSouth is getting
permit to move. (Scheduled for 10/2312007 removal)
3. All markers found water and sewer.
4. AU valves operated and left in open position and half turned back.
5. All hydrants have been operated and free of obstructions.
6. All hydrants are to be red and in good condition.
7. All landscape valves have collars.
8. All clean outs found with markers.
9. All manholes open and checked.
.. '....
,~~ ~~~R. -..
Contractor ~
~'J~
Engineer t-- _~Il!pector (walk)
America's Gateway to the Gulfstream
\1 G~ -
,.
~ - , , '-
Charlie Crist Ana M. V1amonte Res, M.D., M.P.H.
Governor state Surgeon General
November 15,2007
Peter Mazzella
Deputy Utilities Director
City of Boynton Beach
124 E. Woolbright Road
Boynton Beach, FL 33435
PROJECT: Seaview Park Club
WATER PERMIT NO: 138271.336- DSGP SEWER PERMIT NO: 138271.337-DWC
Dear Mr. Mazzella:
The referenced project is hereby released for service to the extent indicated below. This release
is based on certification by the engineer-of-record that the water and sewer system has been
constructed in substantial conformance with plans previously approved by this agency.
X The system Is released to the full extent of the approved plans.
Should you have any questions, please call me at (561) 355-3070, extension 1134.
Sincerely,
~~~~
Curtis C. W:"lrltchell
Engineer m
Plan Review and Permits RECEIVED
Division of Environmental Health & Engineering NOV 19 Z007 ~(\
BOYNTON BEACH UTILmES
cc: Engineer-of-record: Gary A. Tenn, P.E.
PALM BEACH COUNTY HEALTH DEPARTMENT
Post Office Box 29/ 901 Evemla Street, West Palm Beach, FL 33402
Jean M. Malecki, MO, MPH, FACPM, Director
www.Dbchd.com
TELEPHONE (561) 355-3070 FAX (561) 355-4242
VI.-CONSENT AGENDA
ITEM E.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[gJ August 19, 2008 August 4, 2008 (Noon) o October21,2008 October 6, 2008 (Noon)
0 September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20,2008 (Noon)
0 September 16, 2008 September 2.2008 (Noon) o November 18, 2008 November 3, 2008 (Noon)
C")
0 October 7,2008 September 15,2008 (Noon) o December 2, 2008 November 17, 2008 (N~ n=i
=t-<
C- -<0
c::
r- 0-"
0 0 N 'CD
Ann 0 uncements/Presentations City Manager's Report '-"0
\D ::0-<
NA TURE OF 0 Administrative 0 New Business ." :::r:::z:
U)-i
AGENDA ITEM [gJ Consent Agenda 0 Legal ::::J: 0
O:z:
.z::- ""'m
0 Code Compliance & Legal Settlements 0 Unfinished Business ...
0 ~.'f'I'1
0 Public Hearing 0 0"\ ~?>
0
:z:
RECOMMENDATION: Authorize the use of$2,000 from Commissioner Hay's Community Investment Fund for the Lena
Rahming/Maude Ford Lee Scholarship Fund to provide assistance to former Head Start students to attend college.
EXPLANATION: Commission approval is requested for allocation of$2,000 from Commissioner Hay's fund to assist
former Head Start students attend college.
PROGRAM IMP ACT: Allocation of funds will assist the above program.
FISCAL IMPACT: (Include Account Number where funds will come from.) 001-1110-511-95-47
Funds are budgeted for these types of activities. Each Commissioner has $ I 0,000 in Community Investment Funds to allocate
subject to Commission approval.
ES: Decline to authorize the requested use. ~~~
Department Head's Signature City Manager's Signature
~
Department Name
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: July 25, 2008
Requested by Mayor/Commissioner: Commissioner Hay
Amount Requested: $2,000
Recipient/Payee: Lena Rahming/Maude Ford Lee Head Start Scholarship
Description of project, program, or activity to be funded: Funds to be used to provide
assistance to former head start students to attend college.
Dated: '7 I-J.'f/c ~ By:/f~ {Jd.J!-
-
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $10,000. $3,806.25 has been used to date by the requesting Member, leaving
a balance of available funds of $6,193.75. This request would bring the available amount
down to $4,193.75.
Accordingly:
::J There are funds available as requested
~ There are insufficient funds aVajlabl~~ ~
Dated: '"1/~(rj!5 By: ~ -
I Finance Director
Part 111- Eligibility Evaluation (to be completed by City Manager)
~ The proposed expenditure of funds will not result in improvement to private
property;
~The recipient/payee provides services within the City of Boynton Beach.
::J The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City: and
'f:I Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpq.se.
Dated~1 ;7'110'(:' By ~rfL
City Manager
S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
Page 1 of2
V\l~lsh, Pam
--
From: Hay, Woodrow
Sent: Thursday, July 24, 2008 3:32 PM
To: Welsh, Pam
Cc: Bressner, Kurt
Subject: RE: Community Investment Funds
Pam,
I1C1...
Yes, please put this on the August :J.8t'h Agenda... Thank you...
Commissioner Hay
-----._.._,-,--_.._--_._------- ._-- .--..-....-..-.-.-...., --_.._.,,----,.,---~_.,-,--^--_.__.__._,-----_.
From: Welsh, Pam
Sent: Tue 7/22/2008 9:29 AM
To: Hay, Woodrow
Cc: Bressner, Kurt
Subject: RE: Community Investment Funds
Commissioner Hay,
The last time a request to fund the Head Start Scholarship was placed on the 9/16/06 Commission Agenda for the amount of
$~ "0 requested by Commissioner McCray. I've placed a hard copy of the Agenda Item Request Form, email requesting funding,
[, ~tionary Funds Accountability Form, and the scholarship application form.
If you would like this item place on the August 15th Agenda, please let me know and I will prepare the paperwork.
You have $6,193.75 left in your Community Investment Fund.
[lam WeL1 fl
a.dnzinL, tJta.t.We (lj,,~ tanl
ei.UJ ~'" (J1fia
561-742-6013
emai1: ~fip(a)~-6w..cA.f1.I.W
From: Bressner, Kurt
Sent: Monday, July 21, 20084:57 PM
To: Welsh, Pam
Subject: Community Investment Funds
Pam,
Lena Rahming has requested funding for the 2008 Head Start Scholarship. Can you prepare a synopsis for him on last year's
program including copies of the agenda material, compliance with our information request and levels of funding.
A. how much does he have left for 2007-08?
Thanks,
7/24/2008
Lena Rahming/Maude Ford Lee Head Start Scholarship Application
STUDENT INFORMATION
Name:
Last First Mi
Home .
Address:
Number, Street and Apartment Number
Phone: L-l
City State Zip Code
Social Security Number: - - Date of Birth:
-
Which Palm Beach County Head Start Center did you attend?
Center Name: T eacher( s)
Name:
Year(s) of attendance:
CURRENT HIGH SCHOOL SENIORS ONLY
Please have your high school counselor complete the following to verify your scholastic information
and submit your official high school transcript.
High School:
Name City State
Cumulative high school GPA: Phone: L-) -
Counselor (or authorized school official):
College you plan to attend:
Course of study:
Volunteer Community Services and Extra Curricular Activities: Please list any volunteer
community service and extra curricular activities you have completed throughout your high school
career.
(Minimum 25 volunteer hours)
RECOMMENDATIONS
List names, addresses, telephone numbers and relationship of two people who you have asked to
write your recommendations. Also, include a letter of support from your parent(s )/guardian.
Name Address Phone Number
Name Address Phone Number
ESSAY REQUIREMENT
Please type and attach a separate sheet. In less than 500 words, discuss what Head Start has done
for me?
In submitting this application, I certify that the Information provided is complete and accurate to the
best of my knowledge. Falsification of information may result in termination of any scholarship
granted.
I agree to return the scholarship award if my plans change for whatever reason
and I am unable to use the funds towards continuing my education.
PLEASE NOTE: All applications, including photos and writings become the property of the Head
Start Scholarship Committee and can be used for publicity purposes.
Signature of Applicant Date
Please forward the completed scholarship application to:
Boynton Beach Head Start
Attn: Lena Rahming
909 NE 3rd Street, Boynton Beach, FL 33435
To be considered for the Lena Rahming and Maude Ford Lee Head Start
Scholarship,
applications must be postmarked or received on or before
Friday, July 21, 2008
Rev. 3/08 mlf/lr
VI.-CONSENT AGENDA
ITEM F
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
I:8J August 19, 2008 August 4,2008 (Noon) o October 21, 2008 October 6, 2008 (Noon)
o November 5, 2008 n
0 September 2, 2008 August 18,2008 (Noon) October 20, 2008 (NoCO n-t
en ~-<
0 o November 18, 2008 C- -<0
September 16,2008 September 2, 2008 (Noon) November 3, 2008 (N~ ("')-r'\
r- (Xl
o October 7, 2008 September IS, 2008 (Noon) o December 2, 2008 (..) r:1 0
November 17,2008 (N88n) ::0-<
~:z
:z:- ~ -l
3: O~
0 Announcements/Presentations 0 City Manager's Report '!? -r'\(Xl
~F"1
NATURE OF 0 Administrative 0 New Business z:- n)llo
..;;- fT\("')
AGENDA ITEM I:8J Consent Agenda 0 Legal ::z:
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION:
Motion to approve the full release of surety, for the water and sewer improvements at the project known as Boynton
Town Center and Boynton Village, in the amount of $113,794.10.
EXPLANATION:
All of the required water and sewer improvements have been completed fo~ this project, and accepted by the City for
operation and maintenance. The I-year warranty period has expired, and subsequent inspection reveals that all
features remain in satisfactory condition. The performance bond from Travelers Casualty and Surety Company of
America should therefore be returned to the developer of the project, 1950 Congress Ave. LLC , c/o The Sembler
Company, 1450 South Johnson Ferry Road, Suite 100, Atlanta, GA 30319-4316, Attn: Brad Jacobs
PROGRAM IMP ACT:
None.
FISCAL IMPACT:
None
e aUows for release of surety. ~
/~Q:
~ :;;;;;~~-:-
epartment Head's Signature City Manager's Signature
Kofi A.Boateng, P.E. Kurt Bressner
UTILITIES A"i"'nl to CilyM7r
Department Name City Atto~y / Finance
XC: (Y"Peter Mazzella Finance Dept.
Christopher Roschek, P.E. File
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
~SEMBLER
July 8, 2008
Peter Mazzella, Deputy Director of Utilities
124 E. Woolbright Road.
Boynton Beach Florida 33435
RE: Boynton Town Center and Boynton Village
Release of Bond for I-year Maintenance of Utilities
Mr. Mazella:
Pursuant to the development requirements associated with the above referenced property, Sembler,
alk/a 1950 Congress A venue, LLC, has posted a performance bond with the City of Boynton Beach
for the I-year Maintenance of the Water and Sewer utilities in the amount of $113,794.1 O.
At this time, the requirements for which the surety was posted have been satisfied and we hereby
request a full release of the posted performance bond. Completion of the requirements set forth b)
the City can be evidenced by the attached Exhibits A and B. Exhibit A is a copy an email received
from Brent Allen stating all punch list corrections have been completed, and Exhibit B is a copy of
the City of Boynton Beach Final Walk-Through Inspection memo stating the same. A copy of the
bond is also attached as Exhibit C for your reference.
Please let me know if you have any questions or comments relative to this matter, or if there is any
other information I can submit in order facilitate this request.
Respectfully,
,r1?zJ>--I~#-
Brad Jacobs
Project Manager
THE SEMBLER COMPANY I SEMBLER.COM
From: Allen, Brent
To: Brad Jacobs;
cc: Mazzella, Pete;
Subject: RE: Boynton town center
Date: Tuesday, July 01, 2008 2: 15:03 PM
Brad,
Corrections on Boynton Town Center have now been completed.
You may send a letter asking for release of the surety to Peter Mazzella
124 E. Woolbright Road. Boynton Beach Florida 33435 Thank You, Brent
Allen
-----Original Message-----
From: Brad Jacobs [mailto:BradJacobs@sembler.com]
Sent: Monday, June 30, 20083:18 PM
To: Allen, Brent
Cc: Lombardi, Tony; Mazzella, Pete; Roschek, Christopher;
carmen@hjcontracting.com; David West; Dino Marini
Subject: RE: Boynton town center
Brent:
Blow off lid and chains have been installed, and second lift is down. I
do believe punch list is done. Please let me know if you need to do
another final walk through, Carmen with H&J will be onsite today and
tomorrow.
thanks
BRAD JACOBS
SEMBLER I PROJECT MANAGER
404.847.1800 I FAX 404.847.1818
-----Original Message-----
From: Allen, Brent [mailto:AllenB@cLbovnton-beach.fl.us]
Sent: Monday, June 30, 2008 2:52 PM
To: Brad Jacobs
Cc: Lombardi, Tony; Mazzella, Pete; Roschek, Christopher
Subject: RE: Boynton town center
Brad,
Still waiting for a 2" Blow off lid for the 17x30 blow off box
And the chains to be reinstalled on the painted fire hydrants. Then
FROM : BOYNTON BE~H UT I LIT I ES FAX 1'<<). : 561 742 6298 Jul. 02 200B 02:31PM Pi
;) ~ " l)
I I
I I'
_..
!
~II~ KImIey-Horn
The City of and ~es, Inc.
Boynton Beach I
I Stephen H. Mills.
4431 fIdlatllllllra Dm'll
",.t~ ' \9ro.$l Pefm e.idl, ~ s:M07
1/lllld4S~ I TEL '., I4/i 0llS5
0 lU E. H'tItI/Mt:#It RIl
?/j\" .. ~ f1r 8tJ-BI7~ Ff,X &If- ~ 'Ilif
lJDy"hllI lIfrttM. Fttlrld4J JU!5 ! MOO ~l Jlf 1360
,.hoIt. (561) 742-6400 I flAG SlI1 822 M
FAX: ($6/ '?4J~619'
\ ." " ........,.-.-~---, -- .-. ----..-. -+ . ~-:--;,... --,- ------
-
FINAL W ALK- THROUGH lNSPE('"TlON
PROJECT: DATn: Juno 1,2008
Boynton Town Cenler TIME: 10:00 ^M
Bldg. H-I and H-2
Carmine from H&1
ConstruetiOQ Rep.
CORRECTIONS COMPLE'f'ED July 1, Z008
Warranty Televising Complete
GENERAL NOTES:
1. All markers found scwer and water.
Z. All valves operated and left in op~ position and balf turned back.
3. All hydrants operated and free of obstructions at final.
4. All hydrants are red and in good condition.
S. Allland,cape valves need to havo collars.
6. AD meters are at gra~e with markers. .
7. All clean ClUts with marken, asphalt to have #7610 coveOl.
8. All manholes have been opened.
9. All hydrants are plumb & straight with proper ~learan~e zones.
10. Chain on fiie bydrant ZDCllift mUMt clean all valves & manholes.
---CONTRAC~ -
tIIIl~1f-
C !'OR
America '.ct ~t",..w~v 1-.... t-h... 1"'..7 ~,....~---
EXlllBIT ''N-3''
(LDR, Chap. 7, Art. I, Sec. 3.B.)
(LDR, Chap. 7.5, Art. IT, Sec. 7.)
104842480
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That [1] [we], 1950 Congress Avenue. LLC . hereinafter
call PRINCIPAL, and Travelers Casualty and Surety Company of America ,a surety
company authorized to do business in the State of Florida, hereinafter referred to as SURETY,
are held and firmly bound unto the City of Boynton Beach, a political subdivision of the State of
Florida, hereinafter called CITY, the full and just sum of One hundred and thirteen thousand.
seven hundred and ninety-four dollars and ten cents U. S. Dollars ($113.794.10 ), lawful money
of the United States of America, to be paid to the City of Boynton Beach, to which payment will
and truly be made, we bind ourselves, our heirs, executors, administrators, successors and
assigns, jointly and severally, firmly by these presents:
[WHEREAS, the above bound PRINCIPAL has received approval from the CITY for the
recording of a certain subdivision plat known as (plat name) . and such
recording is prior to completion of construction of the Required Improvements as prescribed by
the Subdivision, Platting and Required Improvements Regulations, Chapters 2.5, 5 and 6
respectively of the Land Development Regulations of the City of Boynton Beach, hereinafter the
REGULATIONS, pertaining to said subdivision;] or
[WHEREAS, the above bound PRINCIPAL has received approval from the CITY for the
construction of a certain project known as Bovnton Town CenterNillage - Developer
Surety Requirements for Water and Sewer SYStem Improvements. pursuant to City of Bovnton
Beach letter. dated March 6.2007. written by Peter Mazzella. referencing Utility Service under
PBC Health Dept. permit #'s 138271-323-DSGP and 138271-323-DWC - Letter attached. as
Exhibit "A" . and such project shall construct and install the required public
improvements to support the Project pursuant to the terms of the Permit,] and
WHEREAS, PRINCIPAL has been issued that certain [ (specify permit tvpe)
Permit] [Land Development Permit] Number , hereinafter the PERMlT, for
construction of said Required Improvements, a copy of which is attached hereto and by reference
made a part hereof; and
WHEREAS, it was one of the conditions of said REGULATIONS and PERMIT that this
bond be executed.
Page 1 of 4 pages
--- ._.~
NOW, THEREFORE, the conditions of this obligation are such that if the above bound
PRlNCIP AL shall in all respects comply or cause others to comply with the terms and conditions
of said PERMIT, within the time specified, and shall in every respect fulfill [its] [his] [her] [their]
obligation thereunder and under the plans therein referred to, then this obligation to be void;
otherwise, it shall remain in full force and effect.
The PRlNCIP AL and CITY agree that the City Engineer may, in writing, reduce the
initial amount stated above in accordance with the requirements of said REGULATIONS.
The SURETY UNCONDITIONALLY COVENANTS AND AGREES that if the
PRlNCIP AL fails to perform all or any part of the construction work required by said PERMIT
and REGULATIONS within the time specified, the SURETY, upon thirty (30) days written
notice from the CITY or its authorized agent or officer, of the default, to the PRlNCIP AL or its
authorized agent or officer, will forthwith perform and complete the aforesaid construction work
and pay the cost thereof, including, but not limited to, engineering, legal, and contingent costs,
together with any damages either direct or consequential. Should the SURETY fail or refuse to
perform and complete the said improvements, CITY, in view of the public interest, health, safety
and welfare factors involved and the inducement in approving and filing the said plat, shall have
the right to resort to any and all legal remedies against the PRINCIPAL and/or SURETY, or both
at law and in equity including specifically the specific performance, to which the PRlNCIP AL
and SURETY unconditionally agree.
The PRlNCIP AL AND SURETY FURTHER JOINTLY AND SEVERALLY AGREE
that the CITY, at its option, shall have the right to construct or, pursuant to public advertisement
and receipt of bids, cause to be constructed the aforesaid improvements in case the PRlNCIP AL
should fail or refuse to do so in accordance with the terms of said PERMIT. In the event CITY
should exercise and give effect to such right, the PRINCIPAL and SURETY shall be jointly and
severally liable hereunder to reimburse the CITY the total cost thereof, including but not limited
to, engineering, legal, and contingent costs, together with any damages, either direct or
consequential, which may be sustained on account of the failure of the PRINCIPAL to carry out
and execute all the obligations for construction of Required Improvements pursuant to the
REGULATIONS and PERMIT.
IN WITNESS WHEREOF, the PRINCIPAL has executed these presents this 8th day of
March ,2007.
1950 Con~ess Avenue, LLC
[a Florida Lirti]ted L' ility Company]
BY:
~&)Jf.MJf>>J
~~
Melvin F. Sembler
Page 2 of 4 pages
ADDRESS: c/o The Sembler Company
5858 Central Avenue
SLPetersburg, Florida 33707
STATE OF Florida )
COUNTY OF Pinellas )
BEFORE ME personally appeared Craig Sher who is personally known to me. or
has produced N/ A as identification, and who executed the foregoing instrument as Manager /
Member of 1950 Congress Avenue, LLC, a Limited Liability Company, and acknowledged to
and before me that [he][she] executed such instrument as such Manager / Member of said
Limited Liability Company, and that instrument is the free act and deed of said Limited Liability
Company.
WITNESS my hand and official seal this 8th day of March, 2007.
My commission expires: 1vA'~
,,\\\!~IIII Vicki L. Marcink Notary Public
/l':~ . '~~'-:. Commission #D0311159
~{~'::E Expires: May 22, 2008 (Seal)
";:itOFf\.i1:~'~ ~ondcd.Thm
I,,,,, \ \ \ Atlantic Bonding Co., Inc.
-OR-
(INDIVIDUAL PRINCIPAL)
WITNESS: BY:
ADDRESS:
Page 3 of 4 pages
(SURETY SIGNATURE BLOCK)
Travelers Casualty and Surety
Company of America ,SURETY
WITNESS: BY (}~
John F. Palmer, its attorney-in-fact
(power of attorney must be attached)
Dana Wieland, As-to-Surety
ADDRESS: c/o Wells Fargo Insurance Services
311 Park Place Blvd.. 4th Floor
Clearwater, Florida 33759
STATE OF Florida )
COUNTY OF Pinellas )
BEFORE J\1E personally appeared John F. Palmer
who [ is 1[ are 1 personally known to me or [has ] (have 1 produced N/A [and N/A
. respectively] as identification, and who executed the foregoing instrument, and
acknowledged before me that [he] [she] [they] executed said instrument for the purpose expressed
therein.
WITNESS my hand and official seal this 8th ,2007.
My commission expires: 8lOt"Stt'OO8 ~'I:lUlIJlItuI-UIB~WJ.Pf!IUOB ft
aoo~ I ~~ Nenuer saJ!dx3 ~' .~
9M:6aaa # UOlSslwwOO ~ '!;E
UOJU8.:f 'M 61e.a:;> "," ,,*~. (S~~~ Craig W. Fenton
~&'
=:{ ":*: Commission # 00279346
~~. ~ Expires January 21, 2008
,ff{.,,' llondIIdTroyFIIIn-in8IInllI<:e.lnc. 8lJO.38&.7019
Page 4 of 4 pages
Exhibit "A"
FROM :BOYNl'ClN ~ACH UTILI-TIEs FAX 'NO. : 561 742 6298 Mar. lil6 2eI12l7' 11 :18l=lM P1
The City of l.,io,:Yrtto.n Beach
r . .. . . .'
'ummES DEP.AR'l'MEN'l'
.3::M'E; WCQizlrightRoad
l:kJyn.tOfJ ~ FlcriClrl3343S
Offloa: (562)"713-64.S1
. . FAX: ($61) 7"'~-6298
"Webei~W1v\ll. cl. floyrU01I.beadr-jl.us
March 6, 2007'
Mr; ,Richard Fore~~ Via Fax 404 847-181 g
Senip.rBeveiopmcAt Manager'
i9S0.Congl'e:?,s Avenue, tLC clo
The Sembler C()1ll.pap.y
145Q:~outh Johnson Ferry Road
SUlte 100
AtlE11\i~. GA 30~:19.
R~' 13o~l.9n:town Centei'fVillago- Developer Surety Requirements
UtHit1 servic~ under PBC Health Department permil #'s 138271 "323-DSGP'and 138211-323-
mwc
Dear.Mr. ForomaIl~
P.1ease h.e .a4viseQ' that in order'for the City of Boynton "Beach LO releMe potable water aruhanitary sewer
service tclthe'abov~ 'referenc.cd project, surety aoceptable 10 the City of Boynton Beach must be posted in
theampl.lnt: listed. below:
Water'syst~lIi, compietedand certified.by K.imley-Hor.n
. Cos~ .e.,'ltimme for wOl'k; $824,400 x 5% = $41,220.00 surety amounl
Sewer system, City ~wned systeJrl, no prlvatelyowncd components.
CQst e~al:e:for WQ1'k~ $:1,45 1~482 x 5%.= $727574.10 surety amount
"o~.suretyto beposted.lO: $113;794.1 0
Please can me with any questions at 56-1-742-6404,
Sincerely;
~01"BOYNTON aBACH
~~
. ..... . ~.
"... . .... ~~. . .''- :'. ~ .
Peter Maziella
Dep.uty Director of Utilities
Xc: Chris. Rosohek
Russ~nM'Qrrison. P. E. (via f<lX561-B63-6392
Fire
Amerl<:4'; OQ/~WQ)' la Ihu Gu(jirrrllllhl
WARNING: THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER
IfSTPAUL POWER OF ATTORNEY
TRAVELERS Farmington Casualty Company St. Paul Guardian Insurance Company
Fidelity and Guaranty Insurance Company St. Paul Mercury Insurance Company
Fidelity and Guaranty Insurance Underwriters, Inc. Travelers Casualty and Surety Company
Seaboard Surety Company Travelers Casualty and Surety Company of America
St. Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company
Attorney-In Fact No. 216523 Certificate No. 0 0 0 9 9 7 6 6 0
KNOW ALL MEN BY THESE PRESENTS: That Seaboard Surety Company is a corporation duly organized under the laws of the State of New York, that SI. Paul
Fire and Marine Insurance Company, SI. Paul Guardian Insurance Company and SI. Paul Mercury Insurance Company are corporations duly organized under the laws
of the State of Minnesota, that Farmington Casualty Company, Travelers Casualty and Surety Company, and Travelers Casualty and Surety Company of America are
corporations duly organized under the laws of the State of Connecticut, that United States Fidelity and Guaranty Company is a corporation duly organized under the
laws of the State of Maryland, that Fidelity and Guaranty Insurance Company is a corporation duly organized under the laws of the State of Iowa, and that Fidelity and
Guaranty Insurance Underwriters, Inc. is a corporation dl,lly organized under the laws of the State of Wisconsin (herein collectively called the "Companies"), and that I
the Companies do hereby make, constitute and appoint
John F. Palmer, Craig W. Fenton, Marll B. Jacobs, and Tamara Sue Davis
I
Clearwater Florida I
of the City of , State of , their true and lawful Attorney(s)-in-Fact,
each in their separate capacity if more than one is named above, to sign, el\ecute, seal and acknowledge any and 1!ll bonds, recognizances, conditional undertakings and
other writings obligatory in the nature thereof on behalf of the Companies in ~sj,ness o~uaranteeing the fidelity of persons, guaranteeing the perfonnance of
contracts and el\ecuting or guaranteeing bonds and undertakings required or p~~. in an0~ns o\~ceedings allowed by law. I
~ #~~~ ~~"\J I
~~ ~O G, '-~ ~~~ 6th il
IN Wl~~yWHEREOF, the Comp~~8ihave caused this ins~to e ~~d ~~rporate seals to be hereto afihed. this ________
day of '-' <ti?> ~~ ;t ~ ~
p~ ;;() ~.~
Farmington Casualty Cq~ ~ 0 ~~ St. Paul Guardian Insurance Company
Fidelity and Guaranty ~1)S'fu.ance~n\pan~ 0 St. Paul Mercury Insurance Company
Fidelity and Guaranty Insur~e"lUnderwiIters, Inc. Travelers Casualty and Surety Company
Seaboard Surety Company Travelers Casualty and Surety Company of America
St. Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company
@
1951
I
J
Ii
!I
~j
State of Connecticut By: iI
I"
City of Hartford ss. I!
6th July 2006 . r
On this the day of , before me personally appeared George W. Thompson, who acknowledged himself
to be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, inc.,
Seaboard Surety Company, St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, SI. Paul Mercury Insurance Company. Travelers I
Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company. and that he, as such, being II
authorized so to do, el\ecuted the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer.
Ii
j~ ~
'f{\~ C, i
i
In Witness Whereof, I hereunto set my hand and official seal.
My Commission el\pires the 30th day of June, 20 II. '- Marie C. Tetreau!t, Notary Public I
I
I
58440-6-06 Printed in U.S.A.
WARNING: THIS POWER OF ATIORNEY IS INVALID WITHOUT THE RED BORDER
I
WARNING: THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER
This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Farmington Casualty Company, Fidelity
and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., Seaboard Surety Company, St. Paul Fire and Marine Insurance COiPpany,
St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of
America, and United States Fidelity and Guaranty Company, which resolutions are now in full force and effect, reading as follows:
. .
RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice
President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys-in-Fact and Agents to act for and on behalf
of the Company and may give sucll appointee such authority as his or her certificate of authority may prescribe to sign with the Company's nwn.e and seal with the
Company's seal bonds. recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any
of said officers or the Board of Directors at any lime may remove any such appointee and revoke the power given him or her; and it is
FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may
delegate.all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy
thereof is filed in the office of the Secretary; and it is
FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking
shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice
President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the
Company's seal by a Secretary or Assistant Secretary; or (b) duly executed (under seal, if required) by one or more Attorneys-in-Fact and Agents pursuant to the power
prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is
FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President,
any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any power of attorney or to any certificate
relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys-in-Fact for purposes only of executing and attesting bonds and
undertakings and other writings obligatory in the nature thereof, and any such power of attorney or certificate bearing such facsimile signature or facsimile seal shall be
valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the
Company in the future with respect to anY bond or understanding to which it is attached.
I, Kori M. Johanson, the undersigned, Assistant Secretary, of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance
Underwriters, Inc., Seaboard Surety Company, SI. Paul Fire and Marine Insurance C;ompanY.1 SI. Paul Guardian Insurance Company, SI. Paul Mercury Insurance
Company, Travelers Casualty and Surety Company, Travelers Casualty and s~etY.~mpany..OftAmert.c~;"f,1d United States Fidelity and Guaranty Company do hereby
certify that the above and foregoing is a true and correct copy of the P~r"gr~~~~~~~'Cu~ed by, siildlCompanies, which is in fu1l force and effect and has not been
revoked. ~ ~"-~ ""'~\; ~)~ ;.\~ ~V ~
..~'" 0' '" ~&\:- --<;-V
~ ~ ...~ ~ ~~'P
"'" . "';h '\\ .A,\~ I - 8 h M h QL
IN TESTIMONY WHEREOF, I have hereunto set my hand andjfflxetl th~e s of said~Gompanies this t day of arc ,20 .
~V" ~.;;; v .... (~',\.,.
~Y" (~ ~
10 '." :\0 ~ ~~-
~ ' (\) 5)\\)1
(\\'(\;. ~, .>..1 ';::i~ \ .
~ ~'> 1,<i' \.>" 01}-
'" ..z.i~'\\.:';" "\0:
€)
To verify the authenticity of this Power of Attorney. call1-800-421-3S80 or contact us at www.stpaultrave1ersbond.com. Please refer to the Attorney-In-Fact number,
the above-nwned individuals and the details of the bond to which the power is attacbed.
WARNING: THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED B RbER
- VI.-CONSENT AGENDA
ITEM G.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[8J August 19,2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon)
0 September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) n
0 C"?-l
0 o November 18, 2008 CD ~-<
September 16, 2008 September 2,2008 (Noon) November 3, 2008 (No. -<0
c::= ("')""
en
o October 7, 2008 September 15, 2008 (Noon) o December 2, 2008 November 17,2008 (Nolin) .tXl
rt'lO
.::- :::0-(
:Xx
~ cn-l
0 0 == 0
PurunolUlcenaentsfPresentations City Manager's Report 0%
.r:- ""
0 Adnrinistrative 0 .. .."aJ
NATURE OF New Business - ~
AGENDA ITEM [8J Consent Agenda 0 Legal ....,
::t:
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0 I
RECOMMENDATION: Motion to accept the written report to Commission of purchases over $10,000 for the naonths of
May, and July 2008.
EXPLANATION: Per Ordinance 001-66, Chapter 2, Section 2-56.1 Exceptions to competitive bidding, Paragraph b, which
states: "Further, the City Manager, or in the City Manager's absence, the Acting City Manager is authorized to execute a
purchase order on behalf of the City for such purchases lUlder the $25,000 bid threshold for personal property, cOIl1Il1odities,
and services, or $75,000 for construction. The City Manager shall file a written report with the City Commission at the
second Commission naeeting of each naonth listing the purchase orders approved by the City Manager, or Acting City
Manager.
PROGRAM IMPACT: Ordinance 001-66, Chapter 2, Section 2-56.1 has assisted departInents in timely procurenaent of
cOIl1Il1odities, services, and personal property. Adnrinistrative controls are in place with the developnaent of a special
processing form titled "Request for Purchases Over $10,000" and each purchase request is reviewed and approved by the
DepartInent Director, Purchasing Agent, and City Manager.
FISCAL IMPACT: This Ordinance provides the impact of reducing paperwork by streamlining processes within the
organization. This allows adnrinistration to naaintain internal controls for these purchases, reduce the adnrinistrative overhead
of processing for approval, and allow for naore timely purchases to be naade.
ALTEWi(J;(J ~
DepartInent Head's Signature City Manager's Signature
C~~ City Atto
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
C: File
. CITY OF BOYNTON BEACH
APPROVED REQUESTS FOR PURCHASES OVER $10,000
FOR MAY & JULY 2008
1. Vendor: SUNGUARD HTE INC. Purchase Amount: $23,080.00
Requesting Department: Utilities/Customer Service Contact Person: Tony Penne
Date: 5/20/08
Brief Description of Purchase:
E-GOV, BILL PAYMENT, ONLINE BILLING CONVERSION
Source for Purchase: COMPATIBLE WITH Fund Source: 401-2825-536.64-14
EXISTING SOFTWARE
2 Vendor: J & J INVISION Purchase Amount: $10,657.61
Requesting Department: FACILITIES Contact Person: PAULA LEBLANC
Date: 7/15/08
Brief Description of Purchase:
CARPET FOR CITY MANAGER'S OFFICE
Source for Purchase: State Contract 360-240-00-1 Fund Source: 302-4101-580.62-01
I
3 Vendor: MORE DIRECT Purchase Amount: $11,430.00 I
Requesting Department: POLICE Contact Person: DOUG SOLOMON I
Date: 7/17/08 i
Brief Description of Purchase:
COMPUTER HARD DRIVES
Source for Purchase: STATE CONTRACT Fund Source: 001-2110-521.64-15
4 Vendor: Purchase Amount:
Requesting Department: Contact Person:
Date:
Brief Description of Purchase:
Source for Purchase: Fund Source:
5 Vendor: Purchase Amount:
Requesting Department: Contact Person:
Date:
Brief Description of Purchase:
Source for Purchase: Fund Source:
Page 1
"""""";""''"~''"'-'''''"''''''''',,,-~,~,..,,.,.,-.
PURCHASE ORDER
./ CITY OF BOYNTON BEACH, FLORIDA
./ PROCUREMENT SERVICES DEPARTMENT
100 EAST BOYNTON BEACH BOULEVARD P.O. #: 081414
P.O. BOX 310
BOYNTON BEACH, FLORIDA 33425-0310 DATE: 07/15/08.
VENDOR 1514
SHIP TO:
TO: J & J / INVISION City of Boynton Beach
818 J & J DRIVE FACILITY MANAGEMENT
P.O. BOX 1287 222 NE 9TH AVENUE
DALTON, GA 30720 BOYNTON BEACH, FL 33435
REQUISITION NO. 46639 ORDERING DEPARTMENT: FACIL'ITIESjRC INQUIRIES REGARDING
. PURCHASE ORDER CALL
DATE NEEDED: BID NO: I COMMISSION APPROVED: (561)7426310
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST
1 300.00 SYD CITY MANAGER'S OFFICE 23.0800 6924.00
SUITE-CARPET YARDAGE
new carpet installation
based on FL State Contract
#360-240-00-1
Carpet Product: Applause Color:
Whistle
Backing: ActionBac
Installer is Barnard's Carpet
Tele: (561)278-3600
2 9.00 CAN VOC FREE ADHESIVE 29.6200 266.58
3 300.00 SYD CPT REMOVAL 3.2500 975.00
4 1.00 QT SEAM SEALER 8.5300 8.53
5 300.00 SYD CPT DISPOSAL .3500 105.00
6 300.00 SYD FURNITURE MOVING 2.1800 654.00
7 500.00 LFT BASE 1.2600 630.00
8 300.00 EA FLOOR PREP 1.8350 550.50
9 300.00 EA NIGHTjWKENb,DOORS 1.0800 324.00
ELEVATOR
PROCUREMENT SERVICES: P.O. TOTAL: 10657.61
CCOUNT NO.
302-4101-580.62-01 10657.61
PURCHASING
PURCHASE ORDER
CITY OF BOYNTON BEACH, FLORIDA
PROCUREMENT SERVICES DEPARTMENT
, 100 EAST BOYNTON BEACH BOULEVARD
P.O. BOX 310 P.O. :fi. 03142('
BOYNTON BEACH, FLORIDA 33425-0310 DATE: - 7.::2
VEN DOR 5268
SHIP TO:
TO: MORE DIRECT City of Boynton Beach
4800 T-REX AVE POLICE DEPARTMENT
STE 300 100 E. BOYNTON BCH. BLV:C
BOCA RATON, FL 33431 BOYNTON BEACH, FL 33435
REQUISITION NO. 46711 ORDERING DEPARTMENT: POLICE
DATE NEEDED: BID NO: COMMISSION APPROVED:
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST
1 2.00 EA DL385 G2 2218 2.6 4GB-2P P41/512 3575.0000 7150 00
COMBO RPS HPM
MORE DIRECT - QUOTE #3804188
* * STATE CONTRACT NO.
250-000-03-1**
VENDOR ITEM NO.- 432195-001
2 4.00 EA 72GB 10K HD SAS SFF-2.5LP 1IN 255.0000 102C.OO
HPL
VENDOR ITEM NO.- 375861-B21
3 6.00 EA 146GB 10K HD SAS SFF-2.5LP lIN 315.0000 18%.00
HPL
VENDOR ITEM NO.- 431958-B21
4 2.00 EA OEM 1PK WIN SVR STD 2003 R2 685.0000 1370.00
W/SP2X64 1-4 CPU 5CLT
VENDOR ITEM NO.- P73-02768
REMARKS:
RETURN PURCHASE ORDER TO DEPARTMENT.
PROCUREMENT SERVICES: P.O. TOTAL: 11430.00 I
-J
ACCOUNT NO.
001-2110-521.64-15 11430.00
PURCHASING
PURCHASE ORDER
CITY OF BOYNTON BEACH, FLORIDA
PROCUREMENT SERVICES DEPARTMENT
100 EAST BOYNTON BEACH BOULEVARD P.O. #: 081273
P.O. BOX 310
BOYNTON BEACH, FLORIDA 33425-0310 DATE: OS/20/08
VENDOR 1375
SHIP TO:
TO: SUNGARD HTE INC City of Boynton Beach
1000 BUSINESS CENTER DR. CUSTOMER SERVICE
LAKE MARY, FL 32746 100 E. BOYNTON BCH BLVD
BOYNTON BEACH, FL 33435
REQUISITION NO. 46148 ORDERING DEPARTMENT: UTIL-CUSTOMER RELATIONS INQUIRIES REGARDING
PURCHASE ORDER CALL
DATE NEEDED: BID NO: I COMMISSION APPROVED: (561 )742-6310
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST
1 1.00 JOB E-GOV, BILL PAYMENT, ONLINE 23080.0000 23080.00
BILLING CONVERSION
REMARKS:
This software will replace the current on-line
billing program and will improve and expand
utilities customer service.
PROCUREMENT SERVICES: P.O. TOTAL: 23080.00
ACCOUNT NO. PROJECT
401-2825-536.64-14 23080.00
PURCHASING
CITY OF BOYNTON BEACH
REQUEST FOR PURCHASE OVER $10,000
Date: 5/912008
Requesting Department: Utilities-Cust. Relations Contact Person: Anthony Penn
Explanation for Purchase:
To improve and expand services by allowing our utility customers online access to their account
information 2417. This improves efficiency by reducing time staff spend answering the phone and
walk-in inquiries;postage saving. YL,[ r.ffw."e,. WI I( 1i"l'/4Ct... ~ c....rn,....' l>>1t- (,..L- ~ rt.., .~"',.,...,
~
IRecommended Vendor HTE SUNGARD I
I Dollar Amount of Purchase 23,080.00 I
Source for Purchase (check and attach backup materials):
Three Written Quotations D GSA D
State Contract D PRIDE/RESPECT D
SNAPS D Sole Source D
Piggy-Back D Budgeted Item D
Emergency Purchase D other D
Contract Number:
NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract.
Fund Source for Purchase:
Computer Software-Click2Gov operating system (401-2825-536-64-14)
qnfl A:!;vaIS: Date r-- (>-"k::o~
D partment Head
Purchasing Agent Date sfttp JDt(
I
Asst City Manager Date
City Manager Date 5--l f- oCo
Fonn Revised 02101/02
..."''',.,.....~I>,,_~'''''ll....,_~..'-,.,.,..''''''
VIII.-PUBLIC HEARING
ITEM A.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to Citv Clerk's Office
[8] August 19, 2008 August 4. 2008 ONoon) o October 21, 2008 October 6, 2008 ONoon)
0 September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20. 2008 ONoon)
0 September 16, 2008 September 2,2008 ONoon) o November 18, 2008 November 3, 2008 ONoon)
o October 7,2008 September 15,2008 ONoon) o December 2, 2008 November 17, 2008 ONo~ C"')
-
C"') -t
CD =4-<
c... -<0
c n""
0 Announcements/Presentations 0 City Manager's Report r- 'CD
N 1'10
NATURE OF 0 Administrative 0 New Business c..J ;::)-<
AGENDA ITEM 0 0 :Xz
Consent Agenda Legal > <..,";-1
:x 0
0 Code Compliance & Legal Settlements 0 Unfinished Business S O:z:
""a:J
.. ~r"'1
[8] Public Hearing 0 c...) n>
0'\ ~("")
::I:
RECOMMENDATION: Please place this request on the August 19, 2008 City Commission Agenda under
Public Hearing. The Planning and Development Board on July 22, 2008, recommended that the request be approved. For
further details pertaining to this request, see attached Department Memorandum No. 08-066.
EXPLANATION:
PROJECT: Country Inns and Suites (SPTE 08-006)
AGENT: Robert E. Currie of Currie, Sowards, Aguila Architects
OWNERS: Anand Patel LLC (Anand Patel, Managing Parnter)
LOCATION: 2201 South Federal Highway
DESCRIPTION: Request for a one-year site plan time extension for site plan development (NWSP
06-026) for construction of a 42,367 square foot, 62 room hotel and a 9-foot height
exception (HTEX 06-008), approved on November 21,2006, thereby extending
the one-year time extension to May 21,2009.
PROGRAM IMP ACT: N/A
FISCAL IMP ACT: N/A
ALTERNATIVES, ::!k ~
' f1t~
Developrri6t Department Director City Manager's Signature
Assistant to City Manager eM--
" ~ ~
/L-...-(.J /'
Planning and Zo~ irector City Attorney / Finance
Agenda Item Request Country Inns and Suites SPTE 08-006 8-19-08S:\Planning\SHAREDlWP\PROJECTS\Country Inns & Suites\SPTE 08-006\Agenda
Item Request Country Inns and Suites SPTE 08-006 8-19-08.doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 08-066
TO: Chair and Members
Planning and Develcy;nent Board
..1 f)L/
THRU: Michael Rumpf t',-,lJ ..
Director of Planning and Zoning
FROM: Ed Breese ~
Principal Planner
DATE: July 1, 2008
PROJECT: Country Inns and Suites (SPTE 08-006)
REQUEST: Site Plan Time Extension
------
PROJECT DESCRIPTION
Property Owner: Anand Patel, LLC (Anand Patel, Managing Partner)
Applicant: Anand Patel, LLC (Anand Patel, Managing Partner)
Agent: Robert Currie of Currie Sowards Aguila Architects
Location: 2201 S. Federal Highway (see Location Map - Exhibit "A")
Existing Land Use/Zoning: Local Retail Commercial (LRC)jCommunity Commercial (C-3)
Proposed Land Use/Zoning: No change proposed
Proposed Use: 62 room Hotel on a 0.91 acre site
Acreage: 0.91 acres (39,502 sf)
Adjacent Uses:
North: Right-of-way for NE 21st Street, then farther north is developed commercial
property (The Palace Game Room) designated Local Retail Commercial (LRC) and
zoned Community Commercial (C-3);
South: Developed parcel (Fairfield Apartments) designated High Density Residential
(HDR) and zoned Multi-Family Residential (R-3);
East: Right-of-way for Federal Highway, then farther east is developed residential
(Tuscany on the Intracoastal) designated High Density Residential (HDR) and
zoned Multi-Family Residential (R-3); and
West: Developed parcel (Golden Sands Inn) designated Local Retail Commercial (LRC)
and zoned Community Commercial (C-3).
Page 2
Memorandum No. PZ 08-066
BACKGROUND
Mr. Robert Currie, agent for Anand Patel, LLC (property owner) is requesting a one (i)-year site plan
time extension for the Country Inns and Suites site plan development order (NWSP 06-026) and height
exception (HTEX 06-008), which were approved by the City Commission on November 21, 2006. The
approvals are valid for 18 months from the original date of approval. If this request for a one (i)-year
time extension were approved, the expiration date of this site plan, including concurrency certification,
would be extended to May 21, 2009.
The subject property is located within the Federal Highway Corridor Community Redevelopment Plan
Study Area V, on the west side, at 2201 South Federal Highway (see Exhibit "A"). According to the
original site plan staff report, the proposed hotel project was approved for 62 rooms in a four (4) story
building. The project has been approved for the following: a new site plan (NWSP 06-026) and a height
exception (HTEX 06-008) of nine (9) feet for two (2) dormers. The proposed hotel was designed to
resemble a Key West-themed multi-family type of project, including standing seam metal roof with a
gable profile, with stucco finish to mimic shiplap siding, painted soft pastel colors, again reminiscent of
Key West (see Exhibit "B").
ANALYSIS
The site plan and height exception approvals for the Country Inns and Suites project are valid for 18
months from the date of approval. The applicant has to receive a building permit prior to the expiration
of their approval or request an extension. Examples of building permits include but are not limited to the
following: plumbing, electrical, mechanical, foundation, and structural. The regulations authorize the
City Commission to approve site plan time extensions up to one (1) year, provided that the applicant
files the request prior to the expiration date of the development order. In this case, the applicant has
met that requirement; Staff received the request for a site plan time extension on May 16, 2008,
approximately a week prior to the expiration date of the new site plan and height exception (see Exhibit
"C") .
According to the agent, "working drawings are not yet complete and financial conditions are such that it
is not economically feasible to complete the project at this time". The applicant hopes that conditions will
improve by the end of the year and the project can move forward.
A more formal criterion for evaluating requests for time extensions is compliance with concurrency
requirements. Traffic concurrency was approved with a build-out date of 2008 and no building permits
are to be issued by the City for this project after the 2008 build-out date. Since the applicant has not
begun any construction, it would appear there would not be adequate time left on his traffic
concurrency, and an updated traffic approval letter from Palm Beach County Traffic Engineering will be
required. As for utilities, records indicate the utility reservation fee is once again due. Without payment
of the reservation fee, the Utilities Department cannot guarantee capacity will be available when the
developer is ready to move forward. The site plan time extension would still be subject to the original
conditions of site plan approval and those conditions associated with the minor site plan modification.
The site plan time extension is still subject to the original 43 conditions of site plan approval. Lastly, no
new land development regulations are now in place which staff recommends should be applied to the
subject project. As for application of the Art in Public Places ordinance (05-060), this project was not
Page 3
Memorandum No. PZ 08-066
exempt, as the new site plan request was filed and under review after adoption of Ordinance 05-060 on
October 5, 2005. The original site plan depicted the public art at the northeast corner of the site,
consisting of a cascading water feature with a reflecting pool containing metal sculptures.
SUMMARY I RECOMMENDATION
Staff recommends approval of this request for a one (i)-year time extension of the site plan (NWSP 06-
026) and height exception (HTEX 06-008) for the Country Inns and Suites project. If this request for
extension were approved, the expiration of this site plan, including concurrency certification, would be
extended to May 21, 2009. If this request for site plan time extension is approved, all outstanding
conditions of approval from the original site plan must still be satisfactorily addressed during the building
permit process. Any additional conditions recommended by the Board or City Commission shall be
documented accordingly in the Conditions of Approval (see Exhibit "D").
S:\Planning\SHARED\WP\PROJECfS\Country Inns and Suites\SPTE 08-006\Staff Report.doc
- -."
.' ..
~
1 in. = 71.1 feet
i
Country Inns & Suites Exhibit A
I J , \l~j': iii
. II ,
C.~lE""-'L "C'T!'~' "-IT" C"T-'. ~\
, ;lU Pl.A1j~ 5\!B1llTfED FOR 6f"ECIFIC PT'~IT" 5HALl ICNItU C_l,~.fl.AI-I Cct-NERCltIL Qvl"l'a-A, ~ ! \,\ 3 1'"1 '
t~~~~T~:~=~~~~\~ ~~~r~~,~ 3~EER 3t~~.~~\f~ \ ~,~': 1'\,= 1
~~~~~~::=~~~~~ I~~~~~~~~.. ~~11:g:TI 4,\~., __ --l _,-+- _~ J
~.. OMJt,l.AG!! O~Tl'tlC1 (LIl.o01.~lO" C&"A.fl.~l r1.A;.:IUM\M ,llLLC\l.'EO '-"1"1(;<,(1' ~5-',~' '" SIORI!:!> " .
~!JjY1~I!NT"'LN!&'TIC:TI~(FP!f".'I""'U1I'EAC" fP:<OPOsml-lEIOoI-fT, ",,,,'.~'t0t1\QFO~1 45-10R:lt:~ ~E-_Z!5T ,t.'.'Et'IUE - -- ~I CURRIE
~~ ~=~=~~~'f.\'~~~~;I<::" ~~,.,. AT D~F"" '"\be ~"'rI (PURfNWi'-l BL ',,-0 ~ QD H
COU'<tr"DE:p~c:f'Etolv1~.o\L~$oG'.ACf. ~"Te"-C"'.3, Al.l.~r.', "'iO'C'f'C'5!D, --- -~ -. 1i
~NA6rENT(FeCE~AloV.6I'fT OTHERS 5I4ALL BE fr'lcmt, ~_C' TO ,",'-<" ~,.., ID<I&TI'~O.>>:l!l OJt____ -----. II SOWARDS
INClUDED IIJIT\J n-.!': I"!'~T l'tl!'cve~l ,o1!:A!'fo l,,'," ."-'' W ell:. Rf:C~'(,URI;O
:j~'~~~~-:~~~~T~~,l.~~~I;:~~;~~~~" ~'~E~,:;:~,r~,.'~'~ ~_~;:~~Oo~',j~ =~':J:~~T /1 AGUILA
~I',l.c<.ll.-'MD oev(l.CI1"f'1l!t./T COOl!': CJ-I)oI"TeR ~ SI;C'lOol 'FE~ Cl-l;lP1F!R l &~Cl1'-l "_'~' !l1In-I EA'SMfNT I ARCHITECTS
t"c~ "INI"fLr~)""'-l"I,,,"'1 II"l'; "6_0 - - ~_. 1 ~\ I I
FI\~ ~'~~g~~- a 11 Ii 1,1 ~ :='oP~J~~:::
f<; o-.I01"l'L 1O"Ccr'~ . I]~ . 1" f'.6I'IKJI'U !or"C"''' PE:'~~O ~ 1-->- ACCOf'lD.4J'I::F! \l!ITl-l CIIT i ' ill ~
('C;Cl.lp.oN""TnPE ,c;t.!H01EL <;'''NO~OR.J.I>iII4C.G-4 f": If ~ I ~T~..._
PPCJP05F!O AREA, ~~ 161 ~Cl q ''''il <,::: n Ffl" fi ".'~"'.) I) ~ r. ~!.1-4M-
CO\'<~~T1CTnlPE. II~, sPF!N<:LEF<EO ~lIr ~ '_J"t~~l,,",TTIV~ I, II i!1 f!1,I "~I
~~:~ ~~,A"'''A ~{~~ ;~O':E~" R..o"" ~ ~ ~ I: ~~~1 =:~
,,'=._0""" ,.,._",.,",,", d>~'''';''"I<I ; 'i /I! """"'"'M~il1lE1
C;C"4~~11o-l1TP'Ii, :,~~:~'''''f-?..,~q I"!?L~ TT"; Iii . Ii ~A !O]~oe
1,"'XIM.J'1 FLOoR ...m..., 11,~00 ~ FT nl'< !'lev'" I I ~ ~ 1I11 P'!'\<
\1"'''\~ ~~, M' . , ~TC"'TE5 "" I ~ ~ I
\-lAH;ICAf"PtD AC~105 \!Nil C.4t.~l!.-.4TICt-lS C:-) i! ~ elF""
,-. ''', ,pC .", ~~ '.,," 0 ' 'ljl W,,""","~
..] ~"!!'''I_ "''''~, ,,,,,,,,".-pledl"EO ACCE'~IE:!(.E 1'lCCr'~ .
''',",,''''''''O=~''O,,~~~~M,.'''~'' ~ j I' c. II ".,
~ """,01,_"'-10 If"V'',l.RlED "'-'OCM"- ~ 1 1 I
: (0) J il :
, oj) I '[ ~
' '
a~ 1 II
J.l<OtOlMC'::!p::;E0'- Z ' {l':
;~;;:;'::'~~f,~~;;~ r ~ I il'::: III
O.-t:RPL...'HIJ-15"F<FA -q 0 IJ 111 i
: fll' j " I
f \? ill I J: i ~",-'Jtfr 'H't
: . : 'T q ,S COUNTRY INNS
c,..;p'c" 1,;1' !!!eJ ~E~I~~ \ I tf) I- (j 1
""",""'D' """' '8 ' :J", I~ 1'1 oj I AND SUITES
FI><TUI'O'.!::,l"tlIl-l!:O TO I I Ii
~:T;>'~~~I\-': 0 I ~ I BY CARLSON
\O_L> """"'0 ,,,,"CN",L ':1 ,1'1', I'
I ,>,' """..N"",,""""'O ' ." I' 'I'
~I <:MA'- "ll~!e I' )
~'"'J-< ~ @ , III ;'
~~ -_ @ ~~I II :II
..."'Bl.I-~ -----:--L .-/1 i, 'i
~l ' 1- 'I II Iii 2201 SDIJTH
~~c, "~<" @,'! \ N FEDERAL HWY
;:;~~;~'';:;W' , - . ,t II 1\ : I.! , BOYNTON BCH FL
~i~"l i ~ !1 if i ~ II ' ""0"'
I ~:'--' J : ,Iii 'I ,,:! '
~ I Ii
LjQ~ ' II,
I ,GEl<1!3'IIOR LJ~TQE1,~1LS i21f:9iliTAlN DETAIL _ _ .1 " Iii
\::v- wM ,-)-, ...~ ill ,I
_,_ ii/I ill IHESE OlWIW.l~ ""t PIIU'Mltl) ~tl.
Sl~ I,(b€" i,lli! ,i.I,1 =g:~JI("':t1~~~
~,_ -- ,,---~_.-'E'~"'''. _,_r~",,,,r'-'! ~~:~TO-!'rO~"''''~r1Tl-J-- ~S=~,""1;;;I:(:TC=
N ~tfll-'lllUllD tcI!S11lUCl T"I: IUl.DIIfG
:1 "'11"3- EB 0 SITE PLAN I. '''': .. =<~;~~:f i ~;:m'.L~f;."\=7
11 - __ FM-p"'-RI!OerI'QR!Tl>(lJ.!.Y1, COMpt(l[,lt/OoPt!>.(\!loUt.e.r.JIlCll!<{;
11 !!<:lJlP1'l'~~ -"jll' IC.OUI, j'.;It'C 5ClL.u.tC..!'j....."!'~~"'..,~'" j I'IlC1I'O~ONTIlEf'VoI/sd"'"
II -O;-C"l.LE> I'. ,€l,iZ!' VI,.,! fl..t\l\lWfI
:: __"",,,,"~,,,,,.~.'n~o -,-' itr' ,-- .01A10"
1\ ~"" ~,~tTh"'''~ "~"u-'''lC.~ .,' '''" ~~... "",,-' ,.T_"-"! --ffi- '. . - 2201 , - - \,111' ~1"1Ir; 1I"'JCCC ~ -?; M~"'~ "nE
,~..._ ....O.,_.'~ - ".,_"""",-",~-",-,,-,_,,-----,-~"'.; """"'''''' __ )~ &1'I.lCCC
:: _,_~~~-CO.I'A!HIEO : ~ \" " SITE PLAN
" =~11 ''', SlID -- If . "'.."",,,,"'.,,",- . . ~~
I' ~AC>C"~"""....'.'I," .! .' ....oo~ ' . ~TeAI"'~1')(H'
II ~rC"EF~II'O' . 1 I -~".'.. -- t~ ,."'aE1"/~'CllAOO:-'-- I
t::' ~" II: c.o..a., "_Cq;"'~<E 1 I ~a.SI.JIr'Il"E5 <:JANllT1l llL"'~ L c~Ul.;xl T\!f'-N< l.'_-'"
CO'" " ' .j;:S;';..,,,< :: -,_'::-" .':::::=:-::,:::::-" i=- ~ : ~~'O '~C"G __ - II' I I ~"" 522.0G I 'JZ' .
ILJ _ ~g NU""tF
060401
~RA"'~'C ",,,,~ro .--
:,;:+g,l!!,l~RENCLQ6Ulii;_ tlit~~~~DErAIL __ @~IOOp'~AI~d ~!,Ol__
in
X
I
OJ
-1
lTI
STREET ELEVATION - FEDERAL HIGHWAY
project.
boynton
beach
country
inn and suites
toe>)'"~""" :;-:r~~~
dllve bodker
---,_..
1!llUl, .blth """'Ill''' ....,t. to"!
deny \>e.aoch nma. 33"e13
',"1_1!7G~U
..h",.t: t:rt!....
plantinr
elevation>..
project num~cr'
!5!50~
d...ta' 0._&3-00;
s":;,.I",,
dT......n t>y. ~.
......"'1",1<:>"...
SIDE ELEVATION - SE 21ST A VENUE tH'~
c '0--11--00.
C
t..
",he.-/:.'
L-4
., , tN-ct.
m
X
I
-
OJ
-
--i
OJ
EXHIBIT
CURRIE · 50 \NARDS · AGUILA ~ ARCHITECTS
Robert G. Currie, fAIA Jess M. Sowards, AlA Jose N. !\qulla';LA
April 1 0, 2008
Mr. Mike Rumpf, Director
City of Boynton Beach
Planning &:. Zoning Division
100 E. Ocean Avenue
Boynton Beach, Florida 33425
Re: PZ-035
Country Inns &:. Suites
Dear Mr. Rumpf:
Responding to Ed Breese's memorandum of April 7, 2008, this is a request for a
one-year extension of the approved site plan for Country Inns &:. Suites.
The reasons we are requesting this extension are:
1. Working drawings are not yet complete.
2. Financial conditions are such that it is not economically feasible to
complete the project at this time. Hopefully by the end of the year
conditions will improve so that we can break ground on this project which
will greatly add to the redevelopment of downtown Boynton Beach.
Enclosed please find an application fee in the amount of $500.00.
Thank you very much for your consideration.
, bert G. Currie, FAIA F;ro",
for the owner } ,... ------
, ./!J :c: --.".........._--,
..;, Ie: (" ,'- -.~_
:" .1 t"~I!: - --~....-_
i / n ~ --"0
,,' II ;---.- '___
: ;/ .' "'"
I ~-';". I 6 '):"
.-
'"
AlA FLORIDA FIRM OF THE YEAR 2000
Architecture' Planning' Interior Design. # AA2600 1584
134 Northeast First Avenue' Delray Beach, Florida 33444 . 561.276-4951 . Fax: 5(., }.243-818" . "'''w., ,"l-anllllt;, Is.' 11m
EXHIBIT "D"
Conditions of Approval
Project name: Country Inns & Suites
File number: SPTE 08-006
Reference:
I DEPARTMENTS I INCLUDE I REJECT I
PUBLIC WORKS- Solid Waste
Comments: None X
PUBLIC WORKS - Forestry & Grounds
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
Conditions of Approval
2
I DEP ARTMENTS I INCLUDE I REJECT I
I Comments PLANNING AND ZONING I fl
1. The site plan time extension is subject to the original conditions of approval. X
2. An updated traffic approval letter from Palm Beach County Traffic X !
Engineering will be required.
3. In order to ensure capacity will be available when the developer is ready to I X I
move forward, the applicant shall pay the utility reservation fee. I
I \
! !
!
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS I I
'O-
j
Comments:
None X
I
i
ADDITIONAL CITY COMMISSION CONDITIONS I ..-..-----
Comments: I I
I To be determined. i i II
S:IPlanningISHAREDIWP\PROJECTS\Country Inns & SuiteslSPTE 08-006\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Country Inns & Suites
APPLICANT'S AGENT: Robert Currie - Currie Sowards Aguila Architects
APPLICANT'S ADDRESS: 134 NE 1 st Avenue Delray Beach, FL 33444
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: August 19, 2008
TYPE OF RELIEF SOUGHT: Request Site Plan Time Extension for a 62 room hotel on a 0.91 acre
parcel.
LOCATION OF PROPERTY: 2201 S. Federal Highway
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
- HAS
- HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
- DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Country Inns & Suites\SPTE 08-006\DO.doc
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida July 22, 2008
The board members had questions about parking, which had a deficit of 72 spaces
The board acknowledged the parking could accommodate the use, but the concern was
it was not known what development was coming behind this application and whether
there would be enough to support all the uses in total. As a school, the use would
attract parking and the center would be an active center. The board previously approved
an item with a parking deficit and now was approving another item with an Institute of
Transportation Engineers (ITE) generation rate. It was pointed out the use could
potentially have a much stronger generation rate than the ITE specified rate.
The project had shared parking with mixed uses. Ms. Nielsen acknowledged the
board's concerns and explained the allocation for parking was appropriate for where the
users would be parking and using the space. The end product would provide the
parking for the other uses across the site.
Chair Jaskiewicz opened the floor for public hearing. No one coming forward, the public
hearing was closed.
The occupancy classification for the use was mercantile. The board then discussed the
back fa9ade of the complex that faced Publix, which was unsightly from Federal
Highway. Chair Jaskiewicz indicated it was her understanding that would be renovated
and improved. The Publix store would be entirely renovated and in a different location.
The members thought that aspect should be taken into consideration in Phase II and it
was noted many buildings in different areas of the State were required to have four-
sided building facades.
Motion
Mr. Myott moved to approve the conditional use. Mr. Lis seconded the motion that
unanimously passed.
Mr. Myott left the meeting at 7:55 p.m.
B. Country Inns and Suites
Site Plan Time Extension
1. PROJECT: Country Inns and Suites (SPTE 08-
006)
AGENT: Robert E. Currie of Currie, Sowards, Aguila
Architects
OWNER: Anand Patel LLC (Anand Patel, Managing
Partner)
LOCATION: 2201 South Federal Highway
DESCRIPTION: Request for a one-year site plan time extension
for site plan development (NWSP 06-026) for
construction of a 42,367 square foot, 62 room
8
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida July 22, 2008
hotel and a 9-foot height exception (HTEX 06-
008), approved on November 21, 2006,
thereby extending the one-year time extension
to May 21,2009.
Mike Rumpf explained the request for the site plan time extension and height exception
would be reviewed together.
The applicant was requesting a Site Plan Time Extension which was previously
approved in November 2006 for 62 rooms in a four-story building. The height exception
was for two dormers, and the proposed hotel was designed to resemble a Key West,
multi-family type of project with a metal roof. The drawings were not complete and the
financial conditions were not economically feasible to complete the project at this time.
Traffic concurrency was approved with a build-out date of 2008 that will expire. An
updated analysis and approval for the traffic is required. The Utility Reservation Fee is
due and without payment, the Utility Department indicated it could not ensure the
capacity will be available.
A letter of objection was received indicating the traffic on South Federal Highway was
enough and the project would exacerbate the condition. The County indicated, during
the initial site plan approval, 20 daily vehicle trips were associated with the project and
no capacity issues were raised.
Staff recommended approval of the request for the one-year time extension and height
exception subject with all prior conditions of approval. If approved the time expiration
for the project, including the concurrency requirement, would be extended to May 21,
2009.
Robert Currie, 134 NE 151 Avenue, confirmed that financing was difficult. The owner
had some preliminary financial abilities that had changed and was bringing on a partner.
He anticipated commencing construction in February of 2009. He distributed a picture
for the board to review.
Chair Jaskiewicz opened the public hearing. No one coming forward, the public hearing
was closed.
Chair Jaskiewicz requested a motion to approve the request for a one-year site plan
time extension for site plan development for construction of a 42,367 square foot, 62
room hotel and a 9-foot height exception approved on November 21, 2006, thereby
extending the one-year time extension to May 21,2009.
Motion
Vice Chair Saberson moved to approve the staff recommendation. Mr. Lis seconded
9
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida July 22, 2008
the motion.
Ms. Killian disclosed the applicant was her neighbor. Attorney Alexander explained
there was no pecuniary interest, and being a neighbor did not pose a conflict.
Vote
The motion unanimously passed.
8. Other
Chair Jaskiewicz advised she attended the City Commission meeting for the hotel
renovation items and the City Commission agreed with the board's recommendations.
9. Comments by members
None.
10. Adjournment
There being no further business to discuss, the meeting properly adjourned at 8:04 p.m.
Catherine Cherry
Recording Secretary
10
IX. - CITY MANAGER'S
REPORT
CITY OF BOYNTON BEACH ITEM A
AGENDA ITEM REQUEST FORt....
Requested City Commission Date Final FOnTI Must be Turned Requested City Commission Date Final FOnTI Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[8J August 19, 2008 August 4,2008 (Noon) D October 21, 2008 October 6, 2008 (Noon)
D September 2, 2008 August 18, 2008 (Noon) D November 5, 2008 October 20, 2008 (Noon)
D September 16, 2008 September 2,2008 (Noon) D November 18, 2008 November 3, 2008 (Noon)
D October 7, 2008 September 15, 2008 (Noon) D December 2, 2008 November 17, 2008 (Noon)
D Announcements/Presentations [8J City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM D Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: This item is brought before the Commission for discussion of a new towing service contract model.
Staff is seeking policy direction from the Commission as to which model to use in developing a new towing service
contractlbid.
EXPLANATION: Staff has researched alternatives models for the Commission to consider for a new towing services
contract. The following is an overview of the options the tow committee considered viable when reviewing the history of our
contracts, current market conditions and what other communities are doing. The tow committee comprised of Scott Blasie,
Code Compliance Administrator; Carol Doppler, Purchasing Agent; Steven Weiser, Fleet Administrator; Sgt. Craig Anthony
from the Police Department and Lori La Verriere, Assistant City Manager.
Currently: Our existing contract was awarded in 2005 to eight tow companies, all of whom had to be located within the City
of Boynton Beach. The contract was a two year contract with a one year extension, expiring in March 2008. The contracts
have been extended until a new RFP is awarded. Towing services are currently provided on a rotational basis. Non consent
tows (accident vehicles) are rotated on a per call basis by Dispatch. Compliance (code enforcement) tows are rotated monthly
and they are administered through the Police Code Compliance division.
The City's contract closely mirrors the adopted Palm Beach County rates for all class tows. The City pays 50% of the
contract rate for towing our fleet vehicles and pays full contract rates for police directed tows and storage. In 2007 we paid
approximately $24,485.00 in tow charges for our fleet vehicles and approximately $18,189.50 in towing and storage fees for
police directed tows, such as confiscated vehicles or crime scene vehicles. Year to date 2008 we've paid $14,441.50 for fleet
tows and $27 ,344.53 for police directed tows/storage.
Alternatives: As we researched how other local government agreements were structured we found a number of
municipalities require a franchise fee as part of their agreements. The attached spreadsheet (Exhibit A) illustrates our
findings. Below are a few examples of various contract models available for your consideration:
A. Firstly, the City can maintain the current contract arrangement which is on a rotation basis. We
currently have six tow companies on rotation.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
B. A second option would be to solicit an RFP requiring a franchise fee from vendors for the purpose of
establishing a "market value" for our towing business and award the contract to the single highest and
most responsible bidder. Currently Delray Beach. Pompano Beach and Hollywood have franchise agreements
with one vendor. The City of Delray Beach receives approx. $140,000 annually on their contract. Pompano
Beach receives approximately $110,000 annually and Hollywood receives $180,000 annually.
The City of Boca Raton is in the process of awarding a contract, however, they may be awarding to two vendors.
They sought franchise bids and received two responses - one for $180,000 and one for $110.000. Staff has
indicated they will likely award to the two vendors at a reduced/negotiated price ($55,000 each which
represents half of the lowest bid).
The obvious benefit of seeking a franchise agreement is the potential for a new revenue source for the C it: as
well as the potential reduction of the expenses we incur in towing our fleet vehicles. A disadvantage of a
franchise is that larger companies would be in a better position to offer a higher franchise fee. whereas. smaller
companies may have a difficult time doing so.
C. A third option is to seek proposals from vendors (franchise fee) and consider awarding to the top two or
three bidders. This is the direction in which Boca Raton is headed. An average of the top two or three
proposals can be taken and the contract be awarded accordingly, with both or all vendors paying the same fee.
As staff sought input from City tow vendors (copies of all responses attached - Exhibit B) we found that two of
the five responses (Beck's and Zuccala's) suggested limiting the towing service contract to two companies. A
third vendor (Emerald) indicated that "many city contracts do have a rotation system but most are now
contracted to no more than two companies". Their letter also stated that "the Palm Beach County Sheriffs
Office still has as many as 9 companies on rotation in a single zone but this has become more of a problem than
a solution for the public".
D. A fourth option is to structure an RFP to obtain franchise fees from vendors with a minimum bid
outlined in the proposal. For instance, the City of West Palm Beach has this type of contract. Two vendors
pay $15,000 each annually (a higher minimum can be established - i.e. $20-$25K). This option may draw
increased participation because the minimum bid statement wouldn't be prohibitive for the smaller tow
companIes.
PROGRAM IMP ACT: Regardless of the contract model the City Commission selects, staff encourages the Commission to
consider the inclusion of free city tows for all city owned or leased vehicles (at least Class A & B). Additionally, as expressed
in the attached memorandum from the Police Department (Exhibit C), the Police Dept. requests "we secure a tow contract that
releases the City from its responsibility to pay for the storage of vehicles at the rotation tow vendor's facilities. The vendors
who maintain the vehicles stand in a position of interest as they have possession of the vehicle for collateral for eventual
satisfaction of storage fees from the vehicle's owner or relevant insurance company". Both of these provisions are very
common among neighboring municipal towing service contracts (refer to Exhibit A).
Staff has encouraged our tow vendors to attend the 8/19/08 Commission meeting to provide their input for your consideration
as well.
FISCAL IMPACT: Depending on the contract model selected, the City may potentially increase revenues in the fonn of
franchise fees and possibly reduce expenses related to the towing fleet vehicles and the storage of police directed to\\',
S'\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
ALTERNATIVJ'S, n/a, ~
,~" AL, --d::" k /,"~ .'-' ---- '
'/ Departmenf-Ffead's ignature City Manager's Signature
Assistant to City Manager ~
U fy ~~j~~: O?GU-J City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
TOWING SERVICES AGREEMENTS EXHIBIT A
COMPARATIVE ANALYSIS OF FRANCHISE FEES
PREPARED JANUARY 17, 2008
UPDATED APRIL 15, 2008
UPDATED AUGUST 5,2008
ENTITY CONTRACT MODEL ANNUAL CONTRACT AMT. COMMENTS CITY TOWS STORAGE FEES
Franchise $109,963.00
Franchise $141,250.00 Fleet tows free Inside $25.00 - Outside $20.00
Cars onl
Two bids submitted - awarded
Franchise $110,000.00 to both ($55K ea.) Fleet Tows Free Free Storage
Franchise $30,00000 Two companies Paid By Entity - Rates
$3,750.00/Company/QTR x 2 Min. Bid established Established in RFP
-------.- --- -
Franchise $25,000.00 (3) Companies $8,333.33/yea Fleet Tows Free Evidence No Charge
Forfeiture 45 days - No
_._-~.". --"-~~~- ------"-_._-_._..._-~-~, Charge .-
Franchise $115,500.00/year ---.- -_._-" .._-,---,._.~--,..._-------- Forfeiture & City - No Charge Forf.eiture No Charge 30 days
~.- - '~'-'--
Rotate all companies that
Rotation NONE request to be on the list
--,-,,~--, .,..~ -_._~.._,-"-
Contract Service Rates outlined in contract Serviced by the Sheriffs office I
.-------.-.-- -"--_. -I
.
Rotation - 13 companies No Free Tows i
Rotation Rates outlined in contract j
.----
Rotation limited to (4)
Rotation Rates outlined in contract companies Fleet Tows Free J
__._n_.._ ~._..- ---,.. -,_....
EXHIBIT B
Letters received from tow vendors:
./Blake's Towing & Transport, Inc.
./ Zuccala's Wrecker Service
'/Beck's Towing & Recovery
./ Emerald Towing & Heavy Hauling
./Eastem Auto Body & Glass, Inc.
\ . " ,
BLAKE'S
TOWING & TRANPSORT, INC.
1500 SW 30TH AVE #11
BOYNTON BEACH, FL 33426
June 30, 2008
The City of Boynton Beach
Procurement Services
100 East Boynton Beach Blvd
PO Box 310
Boynton Beach, FI33425-0310
Attn: Carol Doppler
RE: RFQ "TWO YEAR CONTRACT FOR VEHICLE TOWING ROTATION
PROGRAM" RFQ 007-211 0-05/CJD
Carol:
Thank you for the letter clarifying that there will be no changes to the
current tow rotation system, including fees and charges, during the
extended period ending March 13, 2009.
I look forward to the opportunity to provide the commission with my
thoughts and ideas as to how the towing rotation can be written to benefit
those involved. I strongly believe that changes can be made to
accommodate the city without any unfair financial burden placed on the
towing companies. I would like to make myself available to the City of
Boynton Beach at anytime in helping them understand the financial and
legal aspects in the operations of a towing company.
I will forward the City of Boynton Beach my opinions and information to
help guide with future changes to the towing rotation for the Commission
meeting August 19, 2008.
Sincerely
-:1--~
Jason Blakeley
President
. .
. .
-
.
RFQNAME: "TWO YEAR CONTRACT FOR VEHICLE TOWING ROTATION
PROGRAM"
RFQ: # 007.211o.0S/CJD
Agreement between the City of Boynton Beach, Owner; and
Blake's Towin2 & TransDort
(Company's Name)
CONTRACT PERIOD: MARCH 14,2008 TO MARCH 13,2009
k Yes, I agree to renew the existing contract under the same Tenns and Conditions,
*~T 1lIQBIMC*TI8HS (as shown below) and agree to submit a' Certificate of
Insurance along with this agreement and will name the City of Boynton Beach as
additional insured. k 1# IIff tJo n-fOPI FIe;? n ~ ~ T/fl5 77fl1G:
_ No, I do not wish to renew the contract at this time.
*NO CHARGE FOR TOWING/STORAGE OF CITY VEIDCLES AND POLICE
CONFISCATEDIEVIDENCE VEHICLES FOR THE EXTENDED TERM OF THIS RFQ.
gl-J4K.EY; ~1f/6 r jllU"-s k ~&~/
NAME OF COMPANY SIG TuM
.j ft&;;tJ I541tU5C&#/-- ta-g,rpf::;7-l1
TITLE
NAME OF REPRESENTATN
(please print)
0/3D)D~ SiP I 737 3303
DATE I t (AREA CODE) TELEPHONE NUMBER
/cjd
America's Gateway to the GulfstreBm
551737537'3 ZUCCALA c;: C'.~GL 0"
E:l7/1l/2008 11 : 013
~\ lRECKEllA ~
~~ 81..1.77 ~.
1ApJi jo.t, ~
oc::xx::x:xx>ooo.
el33 E. Indu$trill Ave. Boynton B&ach, FL. 3~2e
(561) 731.1212. Fax: (881) 731-1379
To the City Commissioners of Boynton Beach:
Agenda: City Towing Rotation
."
My name is Drew Zuccala, Owner and Operator of Zuccala Wrecker
Service. I've been towing in the city of Boynton Beach for over 30 years and my
business has been operating at the same. location since 1978. Zuccala Wrecker
Service at one time had the towing contract for the city of Boynton Beach for over
10 years. The city's purchasing department sent out a letter recently that looked
more like a contract agreement thlin 8 questionnaire. But, when nobody agreed to
sign it: anDther letter followed sa)ing that the first letter was just an inquiry for a
future towing contract.
This brings us to my inquiry as to how to answer this qu~sti.on. I'm not in
favor of a single company contract, or a franchise.contract. The ci1y has tWo local
towing services that are ready and able to serve the city of Boynton Beach. These
two companies have the equipmen4 big and small, the history and the knowledge
to take care of the city's needs, Having two companies share the responsibility
takes the pressure off one single service for whatever reason. Having two
companies that hBve.a long history, of working well together would be an asset to
the city. This could possibly benefit the city by negotiating a better contract for
city owned vehicles. If the city cannot come to tenns with tbis then at least
consider bringing do\VD the rotation from 7 to 4 companies. Thank you in advance
for your consideration.
Sincerely,
Drew Zuccala
-- - - . - -- --,- '-. -.-
,.
.
Beck's Towing & Recovery
410 North East 5" Avenue
Boynton Beach, A 33435
Phone: (561)369-1096 Fax: (561)369..()698
FrideIY, Jurt 11, 2008
To: City of Boynton Beach
RE: City Towing ContrlJCt
My name is Steve Beck, ovvner end operator of Beck's T OV>Iing &
Recovery. I have been in the towing indUStry for the past 33 years with
the last 14 yeNS owning my own towing compM1Y.
We recently received a letter from the purchasing department
asking to re-sign a contrad leaving everything as It was with an
addendum to tON "II city vehicles for free "net store al -police
hoId"vehlcles for free. Naturalt)', all towers would not sign it Shortly
after, another Imer foIl~ ~ng the first tetter wes just for i'lqulry
for the future toNing contract. If it's 5l inquiry you want, here's mine. It
is obvious th8t the city is Iookilg for free towing. Let's mce it, ttl~ won't
happen unless you go to e single contrl!ctor. Which I, along with other
towers are not in favor of. 1 believe you could get reduced rates for
the city by cutting the amount of tow contractors. You heve two of the
four ~rgest tow corn~nies in Palm Beach County in your ~
backyard. These two COl11P8nies h&ve all the equipment to to\o\l from
the smallest of cars to the largest of Semi's.
Using these two companies would be an asset to the city end to
EfZd ~E9ZtoH9~ << 8~9t19~ flNlMO! S.;1l:>3S ,o:~ lkLHOOZ
.
the patrons of Boynton Beacn. If th;s is not possible for the city perhaps
you WOUld consider reducing the mexJmum number of companies
from six to ttTee. You know the old sayilS"1f you build it, they will
come", well with budget cuts 5'td signs of 8 recession m~ it's time
for the city to rethink It's to'Ning contract. Thn you in advence for
your consideration.
Sincerely,
/!~
Steven E. Beck
(f(d 'lI.(92v/L9' (( !iMO-Ii'lf-l <11; '111111I01 !;'):l~lJ o;a:" ll-[Q-800l
07/28/2008 10 08 FAX 9545174737 EMERALD [lJOo1/001
.- ,- -
v~M~~~~ING
July 23, 2008
Carol Doppler. CPPB
Purchasing Department
City of Boynton.Beadt
100 East Boynton Beach Boulevard
Boynton Beach. FI. 33425
Re: Towing Contract
Dear Carol.
Please ~t this letter as our response to your requesl for informatiOl1 conteming the
Au,ust I VIi City Commission meeting.
In my opinion the City of Boynton would be best served with ~ a sole provider
apeement or a rotation that irK:1udcs no more than three companies that can all provide
Class A, 8, and C towing service IInd lowboy tnwportation.
Having multiple companies on the rotation IUld two separate lists for Class A, B and a
separate list for Class C will not wort. if you IISk: to ha~ city owned vehicles ~ at no
charge. The result would leave you with no one applying for the Class C list as there are
very few Clus C requested tows.
Many city contracts do have a rotation 'syslCm but most a.re now con!racted to no more
than two companies. The Palm Bea4-;h County Sheriffs Office still has as many as 9
companies on rotarlan in a 5iDg1c zone but this bas become more of a problem than a
solution for the public.
Towing bas been and will continue to become Vel)' specialized as we have seen with
many state towins contnK:ts now requiri RS certified towing operatoB and certifications in
Hazmat awareness and Movement of Traffic (MOl).
Sbould you have any questions J can always be reached at (561)735-0398.
---..-,... ..
Siocerely,
Jam~ M. J
President
161 N.''''. 4th StJ'tlet · Boca Rate1\. Florid:\ 334S2
(BOO) 239.()604 . (561) 395-9595 · (561) 36Hlll . Fax (561) 361-9040
BeTU 0161. PBTU 0153
NON COLLUSION AFFIDAVIT OF PRIME BIDDER
State of ~fi( /./A- )
County of / q/ /Y1 r3~ )
,
, being first duly sworn, deposes and says that:
1) He is P fLES ( 0 e;-/) V- of EA-> +CJ'Zr\ 1}.It., J1;/)r 16-//)-$) ~<-.
(Title) (Name of Corporation or Firm) ./
the bidder that has submitted the attached bid:
2) He is fully informed respecting the preparation and contents of the attached bid and of all
pertinent circumstances respecting such bid;
3) Said bid is genuine and is not a collusive or sham bid;
4) Further, the said bidder nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly with any other bidder, firm or person to submit a
collusive or sham bid in connection with the Contract for which the attached bid has been
submitted or to refrain from bidding in connection with such Contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communications or conference
with any other bidder, firm or person to fix the price or prices in the attached bid or of any
other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of
any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful
agreement any advantage against the (Local Public
Agency) or any person interested in the proposed Contract; and
5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of
its agents, representatives, owners, employees, or parties i~er1 including this affiant.
(Signed) Zl/Pt ~ x--:-
Subscribed and sworn to before me (Title) J fl.€'S / iJEY) ~ m__
This ~ day of
My commission expires
-----
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
c-~ Fl
.~ (~) I ~ i' J
The City of
Boynton Beach
PrtlCIlTement Senices
100 E. BtlyntDn Beach Boulewlnl
P. O. BtIX 310
Boynton Beach, Florida 33425-0310
Telepholle: (561) 742-6320
FAX: (56}) 742-6306
ADDENDUM #1
DATE: June 20, 2008
RFQ TITLE: "TWO YEAR CONTRACT FOR VEmCLE TOWING
ROTATION PROGRAM"
RFQ NUMBER: #OO7-2110-05/CJD
The following changes, additions, deletions, and/or infonnation are hereby made a part of
the RFQ for the "TWO YEAR CONTRACT FOR VEHICLE TOWING
ROTATION PROGRAM"
Agree to extend the existing RFQ # 007-2110-OS/CJD UNTIL MARCH 13, 2009
with Modifications as follows:
No charge for towing! storage of City Vehicles and Police confiscated/evidence
vehicles for the extended term of this RFQ.
Date 7/;1(08
er, Corporation, Finn or Individual)
Signature
~J'\ t1 tD r:r~"1
e Pri ed Name
~1fJ€~ -()w"t:"
Title
&~~~ ~I - j"9- t/3~(c,
Telephone Number
Carol Doppler, CPPB
Purchasing Agent
C: Scott Blasie - Code Enforcement
Craig Anthony - Police
Steve Weiser - Fleet Manager
File
t
RFQNAME: "TWO YEAR CONTRACT FOR VEmCLE TOWING ROTATION
PROGRAM"
RFQ: # 007-2110-05/CJD
Agreement between the City of Boynton Beach, Owner; and
Eastern Auto Bodv & Glass. Inc.
(Company's Name)
C~CT PERIOD: MARCH 14,2008 TO MARCH 13,2009
_ Yes, I agree to renew the existing contract under the same Tenus and Conditions,
~~ITH M8BlFleATIO~ shown below) and agree to submit a Certificate of
Insurance along with this agreement and will name the City of Boynton Beach as
additional insured.
_ No, I do not wish to renew the contract at this time. nO
ISTORAGE OF CITY VEmCLES CE
CONFISC CE VEHICLE RM OF THIS RFQ.
NAME OF COMPANY SIGNATURE
NAME OF REPRESENTATIVE TITLE
(please print)
DATE (AREA CODE) TELEPHONE NUMBER
/cjd
Americas Gateway to the Gulfstream
EXHIBIT C
CITY OF BOYNTON BEACH, FLORIDA
INTER-OFFICE MEMORANDUM
TO: Major Unger DATE: 07-22-08 FILE:
SUBJECT: Tow Contract Presentation
FROM: Sergeant Anthony REFERENCES: August 19th City Commission Agenda
ENCLOSURES: CD of Powerpoint Presentation
In review of the tow vendor invoices for the 2007 budget year, and the 2008 budget year through May 15th, I
find the following payments have been made.
In 2007 the Police Department paid a total of $42,674.50 to six tow vendors. Of that total, $18,189.50 was
directly invoiced to the Police Department for police directed tows and storage fees. A total of $24,485.00 was
indirectly invoiced to the Police Department, via Fleet Maintenance, for police fleet vehicle tows and service
charges.
The 2008 budget year was tabulated from October 1 S\ 2007 through May 15th, 2008 in which the Police
Department has paid a total of$41,786.03 to six tow vendors. Of that total, $27,344.53 was directly invoiced to
the Police Department for police directed tows and storage fees. A total of $14,441.50 was indirectly invoiced
to the Police Department, via Fleet Maintenance, for police fleet vehicle tows and service charges.
The Police Department currently has 13 parking spaces available for storage in the downstairs garage. If this
space is filled to capacity then all storage of evidentiary vehicles must be maintained at contracted tow yards,
of which daily storage fees are applied per contract. In 2007 the Police Department paid $887.00 in storage
-ees to six tow vendors however, in 2008 we have paid $19,344.78. This difference is due to the rise in
accident fatalities this year and the need for storage to accommodate the vehicles involved.
All evidentiary vehicles, per Florida Law, must be maintained in a secure facility until released by the State
Attorney's Office. This process can be quite lengthy ranging from months to years of storage before the case is
cleared.
Traffic Homicide Investigations (THIs) are broken down into two categories, non-criminal and criminal. THIs
account for the majority of storage fees we encounter. A non-criminal THI has a minimal storage time of
approximately nine months, and can last over a year. A criminal THI has a minimal storage time of
approximately two years, or more in some cases up to five years. These vehicles can not be released until the
State Attorney's Office closes the case and allows the release. If there is no storage at BBPD then these
vehicles must be stored at contracted tow yards.
Vehicles used in criminal investigations (homicides, etc.) must be stored as evidence until the case is closed. If
the case goes to trial the vehicle must be stored for many years to allow for prosecution and the appeals
process. Should a major criminal investigation remain unsolved and a vehicle is a principle component of the
case, Florida Law dictates the vehicle must be held for 100 years.
It is the recommendation of the Police Department that we secure a tow contract that releases the City from its
responsibility to pay for the storage of vehicles at the rotation tow vendors' facilities. The vendors who
maintain the vehicles stand in a position of interest as they have possession of the vehicle for collateral for
~ventual satisfaction of storage fees from the vehicles' owners or relevant insurance company.
.iJ-$':T to .*0 Tow Bills B,v Vendor
VENDORS PD DIRECTED TOWS STORAGE FLEET TOWS
BECKS
2007 $2,540.50 $750.00 $5,566.00
2008 $2,095.00 $495.00 $3,607.00
BLAKES
2007 $2,162.50 $12.00 $2,877.50
2008 $2,430.00 $17,620.00 $1,487.00
EASTERN
2007 $881.00 $50.00 $742.00
2008 $917.75 $229.78 $0.00
EMERALDS
2007 $3,679.00 $0.00 $5,506.00
2008 $1,072.00 $0.00 $3,483.50
SCOTTS
2007 $5,197.50 $0.00 $2,037.00
2008 $1,350.00 $1,000.00 $1,527.00
ZUCCALAS
2007 $2,842.00 $75.00 $7,756.50
2008 $135.00 $0.00 $4,337_00
2007 TOTALS $17,302.50 $887.00 $24,485.00
2008 TOTALS $7,999.75 $19,344.78 $14,441 50
GRAND TOTALS
2007 $42,674.50
2008 $41,786_03
01:\ f'OLIC~
~~~
~. ~. I' '>'. .... ~ Tra[fic Homicide Investigations
~> '~""- ~
~ ~\~ ii
~ J'W'Y. .... >:
.po ;MY"!",. . . "'$
~~~.. '^~
l!tlrr ,{t~O- (THIl
. Non-Criminal: Usually single vehicle crashes where death
ensues and no criminal charges are filed.
Minimum storage time: 9 months to 1 year.
. Criminal: Crashes including multiple vehicles where death
ensues and charges are pending or filed.
Minimum storage time: 2 to 3 years.
. Evidentiary Vehicles: Usually not crash related where a
vehicle is criminally instrumental and death ensues.
Minimum storage time: 5 to 6 years.
,..c."" POLICe
.... ' A <:>
<:~ ~~ ~
o .~~' ""i'"O~
to< '".. "",' "'!
Z ' .' \" ll: BBPD Secure Storage
:0 '\ 1
~' r'L .J.. "S'
1t1f)': to!".'" · The BBPD currently has parking spaces for 13
evidentiary vehicles in our "indoor" secure
storage facility.
~
.;i
-
- ~._--~_.~ ~"-
--OJ
.
.
.
.
.. . ..
.
IX.-CITY MANAGER'S
REPORT
CITY OF BOYNTON BEACH ITEM B.
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
t:8J August 19, 2008 August 4, 2008 (Noon) o October 21, 2008 October 6,2008 (Noon)
0 September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon)
0 September 16, 2008 September 2,2008 (Noon) o November 18,2008 November 3,2008 (Noon)
0 October 7, 2008 September 15, 2008 (Noon) o December 2, 2008 November 17, 2008 (Noon)
0 Announcements/Presentations t:8J City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Report and Recommendation on funding of new Police Administration Building on City-owned
property at the SE corner of Gateway Boulevard and High Ridge Road. Staff recommends proceeding with the sale of bonds
in the amount of $25M to fund this project
EXPLANATION: In 2004, the City purchased approximately 9 acres of land on the southeast corner of Gateway Boulevard
and High Ridge Road primarily for the purpose of constructing a new Fire Administration Headquarter / Fire Station Number
5. The new Fire facility is now under construction and will be open for service in less than a year.
The referenced property was an attractive location for the City because it would not only provide space necessary for Fire
Department needs, but it was readily apparent that there was sufficient land such that a planned future Police facility could be
accommodated on site as well, forming a very convenient Public Safety complex that is reasonably located within the
community and had excellent access to the arterial roadway network.
During design of Fire Station Number 5, a very specific scope of design service included evaluation of the entire site to ensure
that the design of Fire Station Number 5 will easily co-exist with a future Police building. We wished to ensure that we did
not proceed too far with Fire Station design only to find that sufficient land did not remain for the Police building. Initial
space programming of the site nearly 24 months ago showed us that a Police building could be located on site with the
primary assumption that parking would have to be accommodated in a parking structure rather than on grade. In the FY
2006/07 Five Year Plan, $25M was allocated to design and construct the Police building.
Final design services for Fire Station 5 also included specific space programming services to once again test our space
assumptions for the proposed Public Safety Complex. This new study (attached hereto), undertaken by CH2MHILL at a cost
slightly less than $20k specifically identifies very detailed space requirements for Police operations based upon current
conditions as well as needs projected well into the future. The Police staff worked closely with the architect to identify a need
for 81,050 square feet. This compares favorably to a space needs analysis conducted in 2003 by Architects Design Group,
Inc wherein the project space need for the year 2020 was 77, I 24 square feet. According to Police staff, the increased
building space is necessary to accommodate staffing needs that will allow for a reconfigured staffing structure wherein the
department is split into an east and west command structure. Additionally, the space program assumes additional staff
necessary to allow for future municipal annexation that would require increased Police staff levels. Lastly, additional staff not
only necessitated growth in administrative space, but an increase in the number of parking spaces needed in the parking
garage.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
As noted, staff has proceeded with Police space programming with the assumption that $25M would be available through the
sale of bonds. The debt service for the bonds would be paid by using proceeds from the public service tax regular
contribution to the Capital Improvement Program (CIP). The most recent contribution of public service tax monies to the eIP
was slightly greater than $1.8M per year and it was anticipated that approximately $2.3M would be needed to repay the bond
debt for the Police building.
However, the most recent space study by CH2MHILL finds that a slightly larger Police building will be necessary for reasons
noted herein. Therefore the cost estimate for the project has risen to slightly over $31M. A breakout of these costs is as
follows:
Building $18.3M
Parking $4.0M
Site Work $1.4M
Generator $0.7M
Design $2.5M
Contingency $2.4M
Furnishings $2.0M
Total $31.3M
The above cost is a combination of assumptions by the architect about the amount of space designed into the Police building
and also the estimated cost for that space. Therefore, for the cost of the project to decrease, or increase for that matter, there
would need to be a corresponding change in the square footage of building construction or a reduction in construction pricing.
The local economy is already showing a fairly marked downward trend in construction costs as evidenced by favorable bids
received for Fire Station 5. One can only guess if this trend will continue, stabilize, or reverse course.
To move this project forward, staff requests authorization from the City Commission to begin the process for the sale of
bonds in the amount of $28M to cover project cost of $25M plus cost of issuing the bonds and a debt service reserve. Stall
recognizes that this amount is not sufficient to construct a Police complex according to the space programming and cost
estimates outlined herein. However, to proceed with the sale of bonds in the amount of$35M to cover the $31.3M cost plus
the cost of issuing the bonds and a debt service reserve would require annual debt service of approximately $2.8M and the
City would have to defer all public service tax funds from the crp fund to the bond debt service requiring that a number of
other planned capital projects be deferred. Staff has no recommendation in this regard. Much more analysis and public
discussion regarding project deferral or elimination is necessary.
PROGRAM IMPACT: The existing Police Administration building at the City Hall Complex is comprised of 18,300
square feet. There is no question that this space is unsatisfactory for effective police operations. In fact, it is staffs opinion
that the Police staff has done an outstanding job serving our community in sub-standard conditions. It is absolutely necessary
that the City provide additional space for police operations. Unfortunately, the construction schedule established when the
property was purchased in 2004 did not anticipate such a marked decline in tax revenue both locally and statewide.
FISCAL IMPACT: Not determined pending direction from the Commission.
ALTERNATIVES: As noted, the Five Year Plan allows for a Police building with a total cost of $25M. However, the Cit)
Commission should consider the following alternatives.
1. Proceed with a building assuming funding of $25M. Changes in building size, material and scope would be
required.
2. Proceed with a building assuming funding of $31 M. This would negatively impact other planned capital projects.
3. Investigate alternative financing strategies and structures with the City's independent financial advisor that could
reduce near-term debt service requirements.
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
4. Defer construction ofthe Police building until the economic climate improves. On the surface this may seem to be a
good public policy decision. However, now is an absolutely favorable time to construct a new facility of this
magnitude. There is no doubt the need is proven. The bidding climate is favorable and interest rates are low.
Therefore, the financial impact to the public would be less in the long run if we proceed immediately. Although it
might be popular to some to delay the project, this must only be done with the recognition that the overall cost to the
community could be much greater. Herein lays the tough decision.
Lastly, the construction estimates account for a building designed according to traditional building code criteria. There is no
need to construct a costly hardened facility because Fire Station 5 was purposely designed to serve that need. However, it is
very important to note that emerging "green" construction trends are not accounted for in the referenced construction
estimates. The desire to go Green has only emerged as a viable technique in the last few years. We do know, however, that
an additional likely cost of 10% (+/- $3M) in addition to the costs reported herein would be required to build according to
Gold level Leadership in Energy and Environmental Design (LEED) standards. Recent Florida State Legislation, House Bill
7135 was approved and signed into law by Governor Crist on June 25, 2008. HB 7135 creates an unfunded mandate for all
county, municipal, school district, water management district, state university, community college and Florida state court
buildings to be constructed to meet a nationally recognized, high-performance green building rating system as approved by
the Department of Management Services. (See applicable section ofHB7135 below). Staff acknowledges that many LEED
concepts should be included in the building design for efficiency of operation and reduced long-term maintenance expenses.
Staff further warns that a number of emerging construction means and materials may be popular today but they have not been
proven or tested in long standing structures, particularly in a humid, southern climate like ours.
House Bill 7135
Section 22. (I) The Legislature declares that there is an important state interest in promoting the construction of energy-
efficient and sustainable buildings. Government leadership in promoting these standards is vital to demonstrate the state's
commitment to energy conservation, saving taxpayers money, and raising public awareness of energy-rating systems.
(2) All county, municipal, school district, water management district, state university, community college, and Florida state
court buildings shall be constructed to meet the United States Green Building Council (USGBC) Leadership in Energy and
Environmental Design (LEED) rating system, the Green Building Initiative's Green Globes rating system, the Florida Green
Building Coalition standards, or a nationally recognized, high-performance green building rating system as approved by the
Department of Management Services. This section shall apply to all county, municipal, school district, water management
district, state university, community college, and Florida state court buildings the architectural plans of which are
commenced after July I, 2008.
Cl(f~ik$!J -I: :1/-/
";; /~ (' ('~L t, (>~ z ..... A_.(~
City Manager's Signature
1i
~))J L jjdfs '1/
Department Name City A ,
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
ESTIMATED COST OF
POLICE ADMINISTRATION BUILDING
Building - Sq. Feet 81 ,050 $ 18,300,000
Parking Deck $ 4,000,000
Site Work $ 1,400,000
Total Construction Cost $ 23,700,000
Generator $ 700,000
Design $ 2,500,000
Contingency $ 2,400,000
Furnishings $ 2,000,000
Total Estimated Cost $ 31,300,000
ASSUME $25.000.000 ESTIMATED COST ASSUME $31.300.000 ESTIMATED COST
BOND & DEBT SERVICE REQUIREMENTS BOND & DEBT SERVICE REQUIREMENTS
Project Cost $ 25,000,000 Project Cost $ 31,300,000
Issuance Cost 2% $ 560,000 Issuance Cost 2% $ 700,000
Debt Service Reserve $ 2,264,116 Debt Service Reserve $ 2,830.145
Capitalized Interest $ Capitalized Interest $ -
Estimated Financing $ 27,824,116 Estimated Financing $ 34 830.145
Financing Contingency $ 175,884 Financing Contingency $ 169.855
Bond Amount $ 28,000,000 Bond Amount $ 35,000,000
Term - Months 240 Term - Months 240
Interest Rate 5.25% Interest Rate 5.25%
Annual Debt Service $ 2,264,116 <<<>>> Annual Debt Service $ 2,830,145
Total Debt Service $45,282,328 Total Debt Service $56.602,910
C:\Documents and Settings\lejeunec\Local Settings\Temporary Internet Files\OLK1 C\ \ Police Administration
Building - Est Debt Service. xis \ Police Admin Bldg Bond Issue 8/13/2008
, RECEWED
CH2M HILL
J\JL O?, 1UU~ 3001 PGA Boulevard
Suite 300
.. - ~OHKC Palm Beach Gardens. FL 33410-2896
CH2MHILL oOBU~ J" ." Tel 561-904-7400
...... Fax 561-904-7401
June 25, 2008
Mr. Jeffrey Livergood
Director of Public Works
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33425
Re: Boynton Beach Police Station Concept Development
Dear Mr. Livergood:
Please find enclosed multiple copies of the Concept Development for the above-referenced
project.
The purpose of this document was to evaluate the space requirements for the Police Station
as presented by the Police Department in conjunction with the City of Boynton Beach space
standards and to ensure that the building would fit on the site and in context with the
overall Master Site Plan.
CH2M HILL worked closely with Jeffrey Katz, representative from the Police Department,
to develop the conceptual floor plans. Jeffrey Katz did an outstanding job of determining
the program and physical relationships between the various departments and functions
throughout the building.
Based on our findings and analysis, we are confident that the preliminary space
programming proposed for the Boynton Beach Police Station fits on the site and within the
context of the overall Master Plan.
In addition, based on the Concept Development, we are including a Preliminary Statement
of Probable Cost for your review (attached).
If you have any questions or need any additional information, please call me at (561) 904-
7503.
.
Copy: Tom Orlowski - CH2M Hill
Boynton Beach Police Station Facility
Concept Cost Review
CH2M HILL
June, 2008
Review:
Item/Scope Acre $/ Acre SF $/SF Park'g $/Park'g Total $
Spaces Space
Building 81 ,000 $225 $18,225,000
Elevator 75,000
Parking Garage (2 floors) 188 $21,000 $3,948,000
Pedestrian Bridges (3) 700 $60 $42,000
SitworklUtilities (+/- acres) 5.7 $250,000 $1,425,000
1800 KV A Generator, $600,000
switchgear & fuel tank
Generator Enclosure $100,000
structure
SUB TOTAL $24,415,000
AlE fees $2,441,5
Contingency $2,441.500
TOTAL * $29,298,000
* Not included: Movable Fixtures, Furnishings & Equipment (FF&E)
. 55,760 $35 $1.951,600
.81,000 SF Bldg X Assigned SF
W CH2MHIlL
....'
BOYNTON BEACH POLICE STATION
CONCEPT DEVELOPMENT
May, 2008
Preliminary Space Program
Concept Master Plan
Concept Plan Diagrams
Concept Building Elevation
Boynton Beach Police Facility
Preliminary Space program
CH2M HILL
May, 2008
Note: Preliminary Space Program is in conjunction with Concept Diagram Plans and
Master Site Plan as the basis for further development.
FIRST FLOOR (Approximate dimensions/areas)
* 128' x 280' = 35,840 SF
* 33' x 60' = 1,980 SF (Sally Port)
* 10' x 26' (x 2) = 520 SF (2 North Stairs)
38,340 SF
FIRST FLOOR Approx. Approx. Total
Department / Space SF Size SF
Main lobby 1 ,400
Reception 160
Duty Officer 110 1,670
Community/Multi-use Room 2,000 (40'x50')
Event Storage 270
Serving kitchen (event preparation) 220
Pantry 90 2,580
Victim Advocate rooms (office/interview adjacent Lobby) 360 (2)@180
360
Records Operations 1,582
Sergeant 110 (10'x11')
Supervisor 110
Crime Analyst 110
Forfeiture Specialist 110 2,022
Large Conference Room 320 320
General Break Room 300 (15'x20') 300
Detectives
Commander Office 180
Large conference 300
Interview rooms (2) 220 (10'x11' ea)
Observer Room (adjacent Interview rms) 120
Observer equip. rm. 56 (Tx8')
Juvenile Victim 140
Suspect Lavatory 80 (10'x8')
Sergeant Offices (4) 560 (140 SF ea)
2 Supv. Offices (future/assigned) 320 (160 SF ea)
Detective work stations (32) 2.592 (9'x9' ea)
Central Copy / supply 150
Break room 250 4,968
FIRST FLOOR (continued) Approx. Approx. Total
Department/Space SF Size SF
Forensic/Computer Crimes Investigations
Undercover Operations 140
Work stations (3-4) 340 480
Tech Services
Entry/storage/staging 210 (14'x15')
Work stations (3-4) 340
Manager Office 150
Work room 240
Sensitive equip./stor. 112 (8'x14')
Radio/comp. repair 180 (13'x14')
Repair Storage 100 1,332
Adult and Juvenile Processing Areas (70'x54') 3,780
Including Report Writing & DUI
Bulk Evidence/Processing/Storage 2,740 (74'x37')
Narcotics Vault 210 ( 13'x16')
Money & Weapons Vault 210 (13'x16')
Evidence Supply 160 (10'x16') 3,320
Sally Port (32'x59') 1,888
Vehicle Process (22'x25') 550
Forensic Process (34'-6"'x25') 863
Crime Scene
(4) Work stations & lockers 500 (25'x20')
Supervisor Office 140
Storage/supply 175 815
SUB TOTAL 25,248
Unassigned Spaces 13,092
Walls. corridors, toilet rooms, janitor rooms, mechanical rms.,
electrical rms., stairs, elevator, elevator eq. (approx 34% of total SF)
FIRST FLOOR TOTAL 38,340
SECOND FLOOR (Approximate Dimensions/Areas)
* 128' x 280' = 35.840 SF
* Approximate Area (-950) SF (Open to 1 st FI. Lobby below)
* 10' x 26' (x 2) = 520 SF (2 North Stairs)
35,410 SF
SECOND FLOOR Approx. Approx. Total
Department/Space SF Size SF
Lobby (above/open to 1st FI Lobby below) 700 700
(with wall display areas)
Communications - 3 rooms including work stations, 2.300
telephone/network, building security server & equip.
(Note: access floors & alternative fire supression
system in these rooms).
Communications Lieutenant office 140
Communications Manager office 140
Communications Storage & Quiet Space 120
Toilet Room 40 2,740
Code Enforcement
Manager Office 140
Planning & Review 120
6 work stations, reception and small waiting area 1,000 1,260
Community Action Team
14 work stations + 1,540
2 CAT Sergeant offices 200 (100 SF ea)
CAT Lieutenant office 120
CAT Team Storage 120 1,980
CRA Police Squad
5 work stations 550
CRA Sregeant office 120 670
Bicycle Supply Room I 90 90
Crime Prevention I
Demo & JFO Meeting I 260
I
Officers ( 2 rooms) I 220 (110SFea)
Crime Prevention Storage 160 640
Traffic Enforcement
Homicide Investigation (work area for 10+) 800
Traffic Sergeant office 110
Traffic Enforcement Storage 150 1060
General Storage 350 350
Main Janitor Office/Supply Room 180 180
SECOND FLOOR (continued) Approx. Approx. Total
Department/Space SF Size SF
Marine Enforcement Office (3 work stations) 330 330
K-9 Offices (3 work stations) 330 330
Animal Control (3 work stations) 330 330
Kennel
Interior access room to 4 kennel cages 120
4 Kennel Cages 60 (4@15SF)
(Cages also to have exterior/platform access)
K-9 Equipment Storage 20
Kennel Storage 20 220
Quartermaster
Supply Room 140
Chemical Weapons Vault 20
Weapons Vault (for patrol rifles) 50 210
(Note: All rooms w/reinforced walls & ceiling)
Sergeants Office
(2) Sergeants office/work areas (ea. w/ 12+ work stations) 2,460
(2) Supervisor/Conference Rooms 280 (140 SF ea) 2,740
(Note: access to Conf. rms. also from Roll Call/Briefing)
Roll Call/ Briefing Room 985 (+/- 25'x40') 1,000
Officer Mailboxes & Form Storage Center 100 100
(linear open area adjacent central corridor)
Central Copy/Fax Area 60 60
(linear open area adjacent corridor/mailboxes)
Break Area - East (adjacent Mailboxes/copy area) 240 240
Offices
Lieutenant Offices (8 offices) 960 (120 SF ea)
District Captain ( 2 offices) 340 (170 SF ea)
Court Liaison office 160
Chaplin office 120
Explorer office 120
P.SA office 120 1,820
Special Services Sergeant office 110
Assigned space (in development) 370
Off Duty Detail & Special Events Coordinator 100
Assigned space (in development) 370 950
Mechanical Equipment 210 210
Second Floor (continued) Approx. Approx. Total
Department/Space SF Size SF
Classroom (adjacent 2nd Floor Lobby) 720 (24'x30') 720
Defensive Tactics/Use of Force Simulation Room 432 (24'x18') 432
(adjacent classroom & Training Admin.) ,
,
Training
Administration Office (6+ work stations) 660
Training Records Storage 135
Training / Recruiting Equipment Storage 155
Pre-Employment / Review Panel Interview Room 180
Training Library 200 1,330
Break Area-West 240 240
Women - Lockers/Showers/Toilets 1,000 1,000
(62 lockers, verify)
Men - Lockers/Showers/Toilets 2,000 2,000
(120 lockers, verify)
Fitness & Rehab Center 900 900
Laundry - Sorting & Storage 190 190
(adjacent Fitness & Rehab Center) I i
,
I
Police Equipment & Ammunition Storage 400 I 400
(Note: reinforced walls & ceiling) I
Armory / Weapons Repair Shop I 230 230
(adjacent Police Equipment & Ammunition Storage)
SUB TOTAL 25,652
Unassigned Spaces I I
!
Walls, corridors, toilet rooms, janitor rooms, mechanical rms., 9.758
electrical rms., stairs, elevator, elevator eq. (approx 28% of total SF)
SECOND FLOOR TOTAL 35,410
RECAP Assigned Unassigned Total
Spaces Spaces SF
FIRST FLOOR 25,248 13,092
SECOND FLOOR 25,652 9,758
THIRD FLOOR (2nd Floor Option location) 4,250 3.050
SUB TOTAL 55,150 25,900 *
TOTAL BUILDING SF 81,050
Say 81,000
* Approximately 32% Unnassigned Spaces, walls etc.
Approximate required parking for 81,000 SF Police Station
* General parking requirements provide 1 space per 300 SF of Building
* Sally Port is unoccupied space - not included in above.
* Some other building spaces are not normally occupied such as vehicle & forensic processing,
equipment & storage rooms etc. but are included in 1/300SF parking since the additional parking
requirements are minimal.
Approximate Gross Building SF minus (-) Sally Port = 79,200 SF
79,200/300 =264 parking spaces required.
NOTE:
The Concept Master Plan and diagrams were developed for the purposes of evaluating
space on the site and to ensure that the building/program could fit on the site while conforming
with the program requirements of the Police Department.
The City of Boynton Beach and CH2M HILL developed the requirements of space needs
for this project. The spaces are designed around the initial desires of the Police Department
to meet their long-term goals.
Based on the preliminary space program and conceptual plan diagrams, the City must also
consider projected population growth and its effect on the proposed bulding space requirements
before proceeding with the final design.
~ BOYNTON BEACH PUBLIC SAFETY COMPLEX
Concept Sketch - Master Plan
Gl2M HILL
~ !~~-\o:- --.._____. May, 2008
20' Setback
f\Jinil111111\
Impound
,- Property Line
rTII~lJ i I \ i i i I. ilJliITil: p
,-J~--'
83 Pohce parkIng spaces shown -------'t:;:~
Plus 3 Service Spaces _.-~\-
LillU~ I r- -Police Station Mechanical Equipment l
'1 \ & Emergency Generator
20' Setback O.
, .
Minimum .
/.- "\
I
,
^e>""""'""" ~i Parking Garage
,._-~- 188 spaces on
To Gatev,ray Blvd. 2 levels -
Police Station
Pedestrian
Bridges
-
-
~-~ I
C
Roof Entrance
ro Garage
---~ - ____m '---._-_.~ --
,
High Ridge Road N~
LEGEND
2 Slory Parking Garage 1 Main Lobby/Entrance
2 Reception
+ . 4 3 Records Operations
T T rr 4 Duty Officer
5 Victim Advocate
...!. .-1 6 Community/Multi-Use Room
f C!.C]1 . (~, 7 Event Preparations/Storage
DrnID t B Forensic/Computer Crimes
11 - . 13 - 9 Detectives
12
I 10 Victims/Interview
. . . 000 4,
I I 11 Crime Scene
-
B ., 12 Forensic Process
C 13 Vehide process
~ - 14 Bulk Evidence/Processing/Storage
6
9 3 A Major Crimes Storage
A 14 B A 15 16
B Evidence Process
. - C Narcotics Vault
71 0'0 + - - D Money & Weapons Vault
D +
18 C D E E Evidence Supply
. . I 15 Adult & Juvenile Processing
I I ., - r-
. A Report Writing
GOO ~'I I I. I
B DUI
1 21
17 C Adult Process
. D Juvenile Process
.- t . 16 Sally Port
17 Tech Services
18 Mens & Womens Toiiets
BOYNTON BEACH POLICE ST A nON 19 Large Conference
Concept Diagram - First Floor N 20 Break Room
~ 21 Mechanical & Electrical Equipment
CH2M HILL
22 Stairs
May,2008 23 Elevator
Ll:C;END
Second Flour Lobb\
2 Story Parking Garage 2 C"ommunicaliuns
3 Code Enforcement
<I C"'lassroom
5 Defensivc Tacli('~
b Training ,\dmin./R\?COid':o
Iraining: Library & Intl'1 VW\',
i\lCl1S & \Vclnwll"- 1 "d<.eu:'/'1h"~,,
q Fitness & Rehab CC'nlcI
13 19 III Laundry
9 I I I I 11 AnnolylWcapnn5 f{'pair
- 12 Police Equipment & Ammunition
........-----..~.,,- " Special Servicc~ &: nff dul\ (" ;ilIdl!1.1\'
21
14 rvlarinc Enforcement
K 30 1 , K-9 Offices
Ii, Animal Control
2 3
[J ,- 32 Roof 17 Kennel
23 22
1<.; l..!uartf'f l\1astC'l" SlJp~'I\
It) Dlstrict Capt.1in
l 7 1 2(\ Lieutenant Otfile<,
I 21 +---- 2J Sergeants
I 20
" 0 " Roll Call/Bridjn~
I
.
..:.,) Mail
5 Open to helm....;
I I I I :'1 PHAfFx!'!o['criC11.1r1i1\ i
24 19 2~ llalfic EnforcemC'nt
16 Crime Prevention
- t~ummunity Adion Tt',1l11
l" CIL\ Polit:c ~ljtl<ld
BOYNI0N BEACH PULICE STATION Men_" & \\UDlt'I1S j "ii"t
Concept Diagram - Second Floor N Storage/Supply
CH2M HILL ~ , \'1echani\ al Fquif'llll'll:
'" nlT.lk Room
May,200S
'.' Stairs
"., Ele\'atlli
.
l 2 Story Parking Garage Below
LEGEND
1 Lobby/Waiting
2 Conference
3 Chief's office
l t 10 II I, I 4 Admin. Assistant
_.~_.~.
4- 0 9 I 5 Open Office Area;
.
Purchasing
7
Administration
I' + Professional Standards
- 12
Internal Affairs
Grant Officer
Accreditation Manager
6 Public Information Officer
. Roof 5 Roof 6 Offices;
Uniform Service Commander
Support Service Commander
+~ Budget Services Administrator
8- Administrative Service Commander
1 Interview/Unit Meeting
0 I mE 7 Break Room
2 I 8 Mens & Womens Toilet
12 11
9 Mechanical Equipment
10 Stair
11 Elevator
12 Work/Storage
BOYNTON BEACH POLICE ST A nON
Concept Diagram - Third Floor (Option for Second Floor) N
CH2M HILL .....
May, 2008
,----
il f:j r:. C
- '>
rd [el ~-p S
t\'
II
-i
===-4: \ l-_
!tl ")K
Ed ' t:::~
I\---. ~~.-,___----4-
\ \1 EJ \ 1:;
\'\ii'l %
Iii e- "
\t- -~ ----\-
\\~
\ Ii (f-j' l-
1\\ rtI f--, /'
\11 ~ ic:
\" ~';-
\\\~
ill W
\i\____------~~-~- -
~l H \t..-
\ 121 "-;.oK
\ D \ IL
\eJ:
.--;\'" ~ tr=1:>- "--
\ 'I iL "-
\ . \
\,~\\\!\m\' ~
\\tt \ \\h1'1. \.
I \
. \' \ \
M I L--- \
/ ~ A:-1
, I
,{; \\illl\ nil' ~
'( " ~
, a -'-- -
il " . .
'h'\ \~\ \~
\ El L-,
~ '> ~
.-- z. 0
:t:J I..- o.,;p
...... ~
.. ~ ~
'. r:""1' 1\ \-' 'G3
\ L--l II- (f) C
~ 1;>'-- \>.l '3
:t: '\ l\-", s;t',
,...:J -
-,___' o..c.
\ r='IJ\ "1iIm1\\\ p... ~
_ \llllIl'll. ,.,-< 0
"'" :>i:'J \\ 0 (f)
\C-'l ~ \
i IF __ \>.l f,
..L.- c:c "';)
1\ z. ;;t. ....l
~T' 0 ~ ~ ~
\-' Po<:I:: g
. n \_ \ z. OJ .,.. c-\
i \.-\-t - r~~;;:'
, ' 0 '0 ~ ~
.-I-_--L-- c:c U U ?o
IX. - CITY MANAGER'S
REPORT
CITY OF BOYNTON BEACH ITEM C.1
AGENDA ITEM REQUEST FORe._
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[8] August] 9, 2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon)
o September 2, 2008 August 18, 2008 (Noon) o November 5, 2008 October 20, 2008 (Noon)
0 September 16, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3, 2008 (Noon)
o October 7, 2008 September 15,2008 (Noon) o December 2, 2008 November 17, 2008 (Noon)
0 AnnouncementslPresentations [8] City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: This item is presented to the Commission for reconfirmation and authorization to
move forward with Phase I of Congress Avenue Community Park and Barrier-Free Playground Project.
Further, staff recommends the City provide initial seed funding of$75,000 out of the Congress Avenue
Community Park CIP funds for professional services to assist with the formation of a foundation including the
implementation of the development/pre-campaign action plan as presented by Ms. Charlotte Pelton under the
presentation portion of this meeting.
EXPLANATION: In December 2005 the design firm of Glatting Jackson was contracted to develop a Master
Plan for the Congress A venue Community Park and Barrier-Free Playground. The Master Plan was completed in
July 2006 with an estimated cost of $9,071,865. Subsequent staff review brought the project estimate down to
$8,602,875 (attached). In September 2006, the City Commission authorized the transfer of $2.5 million in
Undesignated General Fund Revenues to the Capital Improvement Fund for construction of Phase I of the park.
The construction estimate for Phase I is $2.6 million. The City has a total of $2.9 million funded in the FY 07/08
CIP for the first phase. The remainder of the funds ($5.7 million) are identified in year 2012/2013 with the
source of funds being derived from grants and donations. Phase I of the project includes the playgrounds,
restroom, picnic shelter, trails and site work. To date the City has received tentative award of two grants totaling
$335,610 (see table - Page 2).
PROGRAM IMPACT: The current park system has 153 acres of land that are maintained on a regular basis.
Congress A venue Barrier Free Park is 13 acres. No increase in personnel or equipment is required because the
plant material being used consists of mainly native species that will require less maintenance than what has been
planted in parks in the past. Additionally, the turnover of Little League to the baseball organization decreased
the need for additional man power. Below is a table that illustrates our current funding sources and anticipated
operating and maintenance expenses.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMP ACT: Current Funding Sources and Projected Annual Operating Costs
Current Fundine Sources:
Budgeted in CIP $2,900,000 Funded in 07/08
Design Fees to Date -386,000 Plans 100% complete. In permitting for 2nd review.
LWCF Grant Awarded +200,000 A ward letter received
FRDAP Grant Awarded +135,610 Pending contract execution
Donations Received +5,193 $5,000 from Hunters Run/$IOO private donation/$42.87
interest
Funds Available to Date $2,854,803
Estimated Annual 0 eratin and Maintenance Costs:
I Line Item ---,
Estimated Comment I
! Cost
: Personnel $32,000 No additional ersonnel needed.
Electric 4,000 Li htin , time clock
Water 600 Restrooms onl . Reuse water for irri ation
lrri ation Maintenance 1000 New s stem-limited maintenance first ear
-j
Su lies 500 Nuts, bolts, chains, etc. i
Chemicals 350 Fertilizer -lower due to native lants
Gardenin Su lies 1,000 Mulch
Custodial Costs 5,800 Contracted - restrooms l
-I
Waste Dis osal 1,000 Solid Waste Services I
-j
TOTAL $46,250 Bud eted in FY 08/09 0 i
.-1
Staff has identified additional grant sources and will continue to actively seek grant funds. These are funding
sources for which the City can apply:
. FRDAP max award $200,000 (can seek additional funds in future phases)
. LWCF max award $200,000 (can seek additional funds in future phases)
. The Kresge Foundation max award $100,000
. Recreation Programs max award $140,000 for Individuals with Disabilities
. The Columbus Foundation max award $15,000
. Cultural Support Grant award range $25,000 - $ I 00,000
Funding for the remaining scope of work for this project is dependent upon raising funds through the formation
ofa not-for-profit community foundation. During the presentation of the Capital Campaign Feasibility Study for
this project, our consultant, Ms. Charlotte Pelton identified the need to fund start up costs of approximately
$75,000 for the implementation of a development and pre-campaign action plan. These funds will provide the
level of expertise that will be needed to fully define and develop a viable foundation organization. Capital funds
can be utilized to provide initial seed funds.
ALTERNATIVES: Postpone development of park at this time or not develop at all.
S.\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
./ . ~LQ:
/ 1', ,I
-'. / V ,~
,/?v_, /v._~, :V~
-- ,-
Department Head's Signature City Manager's Signature
Assistant to City Manager CPnL-
Recreation and Parks
Department Name City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
~ '--------
~ ~ ~ c - ::Cj. -
- - -(-
04ARTER DRIVE ~il4
0
.& 0
....-- 0-*0 CO
A 00 ..ri
o ___H'___' - ,---, - . ---- -
Th
, ,
0 .. J ~ :===~_= ~,II
.1 I
I f
d
,~---_. ,- - -..--
C" ~
,
EXI5 Tt.t:; --.
~~: lLETLAND $
r-ew ~
ROACWAY
CONI>ECTION o .fL ~ __ _
LIMIT OF
CONSTRUCTION
u
~
'r ~
.,
,
0'
EXI5 Tt.t:;
GRAVEL lLETLAND
L...CXJP TRAIL
-
, --" /'
CWXEL)
/
*'
*.
CONGRESS AVENUE COMMUNITY PARK
CITY OF BOYNTON BEACH, FL [C G L AT TIN G J A C K SON
~oo rn KERCHER ANGLIN
120 N. Orange Ave Ortando FL 32801
BOYNTON BEACH RECREATION T .1: 407 843 6552 Fax: 407 839 1789
'"
AND PARKS DEPARTMENT DaIB: 17 MAR 2llOB Nollh
- ~-~~.,'---
Opinion of Probable Cost DRAFT fl #. 19~31.0
glatbng jad<.son kerct'la- 8f1Qkn lopel nnel1art, me data. June 2, 2006
phase: Master Pian
TOTAL COST C:)S!lll Fees & Contll\]ellc) S8.602 B75 .,
"'372,'" Port! ConoIruc:llon Coot "'....... P11t Construdion Coat
T etal Feel Ind Conttngency" 35% ~Z!O.m Talal_....CooII_ \I.N.m lotal Feet and Contingency
o..iwl&Pwmq" ''''' "".,., 0....' PwIIlq .....1IIl 1l""lJ1&Pem'U1g
~ 0wdianI" '" ""." -- ....52ll -"""~
""""""".. ".. ......" """"""" 57C3,475 -
ToUIPrice T~= ......, Ph... 1: PricewJ
..." ,.." Q.lanttty UnIC UnltPriee f_& o-trip1ioo
No CluMll1y 0_
Site Preparation $413600 $558.360 ,~
1 Clear Ind Grub 5,000 flY $1.00 15.000 5.000 $5.000 rEll'J'1OlJe ciebrts and vegmation
2 Exotics Removal 3.000 flY $1000 $30.000 3.000 $30.000 lMChaniatllV dear 8XOtitS from v.eUand, ~ treat I mamtllir. lor 2 'jear5
3 Pil"\I~ RImoYal \00 gy $1000 S1,00J 100 $1,000 rrisc conaele slabs al axlsting ptOing area
4 Rough Grading - Pond Excavation. Cut 5,000 CY $500 $25,000 5,000 $25,000 expand existing pond, Q9 new pond
5 Rough Gndlna . Berms (using pontUlIQ 5.000 CY $8.00 $40,000 5\XXl $40.000 spread8lCistingc:ul,rrixwlnewfil
6 Rough Grading - New FlU 10,700 CY $1600 $192,&Xl ~. $192.&Xl Sjnad newfill, lam bemE
7 F1nlshGradlnfJ 60.000 sy $2.00 $120,000 ~ l8Il,OOO stread toosoo, 6'
IIInrru~1- :'1:101'.'111I ":""1'11) m~1!l!J
1 storm , 1.5 "00,lXXl $100,000 1 $100,000 anowanee
2 EJectri<a1 1 lS $300,000 $300,000 1 $300,000 """"nee
, ........ 1 lS $tOO,@ $100,000 1 $100,00} a11lJM3nc:e
4 Water 1 lS $150,000 S150,00J 1 $150,0IXl aIIowanCll
I:mmllllll- :t.#Ji'lllfJI-."t'.lCJI'J:WIo11) i~J'JCI'i[!J
1 90undlell Comm Center 3,700 SF $250 $92S,000 3.700 $92S.ooo bIod: 'NaU., tile toof, WXId Vin, poIshedOX'lC. kAn
2 90undten Comm Clr . Cwerect Drop on fiJO SF $150 $75.000 fiJO $75,000 tie and \WOd pla.nlt roof, v.ood b6am and raftErs.. p-ecast oonc. posts
, Bound... CorMl ctr - Covered Porch l,fiJO SF $150 $225,000 1,fiJO $225,000
4 9oundl... Ccmm ctr - Furnishing. 1 lS $200,000 $200,000 1 $200.000
5 Resfroom _,ion 800 SF $300 $240,00:1 $0 tile and 'MlOd plank roof, 'I'ItlOd beam and railers, precast cone posts
6 Restroom Pavilion. Open-air Porch 400 SF $150 $60,000 $0
1:o-'"f1~"iIi1TilUII'" ':'1'10'1111I 1111.,1.11) Mi'~1!l!J
, EM! EntIy _", Bridge '00 If S500 150,000 $0 ffWdelflWVKlOCIdedt, dpoonc. endfXlSls, 'MJOd~ngwJipev.oodlq?raI
2 MinI Bridge . Splash Plou 30 If $300 $9,000 $0 ff'tllide~mnaeteard1, non-sIiptieufac8. ipe'MXldtopral
3 Mini Bridge. Pond 15 If $200 $3.000 $0 8' VIide ~ mnaele ardl. ips 'M)Od planking and raiing
4 BoardWllk 100 If $300 $30,000 $0 8' 'aids recycded<., WoOOdI1ll, ipeWDOdtopral
5 ea.t Pond Deck and Railing fiJO SF $100 $50,000 $0 mf~'M)()dded;" ~nliIing, 'MlO(ls1epsto'Mlta"
6 Plaza PlYlllon. &Xl SF $175 $105,000 $0 tile and \IItlOd plank roof, wood bean and rafters, jnC8st 00f\C. posts
7 Piua TntUIs 160 IF $500 $108,000 $0 \MXXl beam and slats, precest cone. posts
. Main Entry Sign 1 EA $4ll.00l $4ll,000 1 $4ll,000 18'x1S' high Q'JJ.I WIll, r8sed ITllltllIlelters, lie insets, 118 cap
. Second Entry Sign - Congre... Av.WXEL 1 EA $20.000 $20,000 1 $20,000 10'x8' high lmJ SlUClXl_, rased mBIa1lefters, tile insets, tie ~
10 Second Entry Gtle - WXB. 1 EA $15,000 $15,OCXl 1 $15,000 2-3')(12' high <mJ stua:o 'IWrrIs, \KlOd beam. raised 55 letters, 'IiIe insets, lie cap
11 Play Stage ond Romp 800 SF $30 $24,000 $0 ap oonc" molal t1llI
12 Wall . P~y Stage 100 IF $200 $20.000 $0 24" high aool1lUln WId, &tucm vi tie inlay face
" ""1. C1lmblng.... . _lnlng .. IF $250 $11,000 .. $11,00J Z to 6' high battenld anu retain 'MIll, stUCll) face. handllool hads
14 Wan - s.tw811- Retllnlng fiJO If $150 575,000 fiJO $75.000 1'1' high anuW/stuClXl, lpev.ood cap
15 Wall - Play Castles . FrMltandlng 250 If $300 $75,00l 250 $75,000 1'1' -48' high anu Wlsluoco, Ipe MXldcap
16 Tabla- Accenlbte PIayNIork Tables 20 If $500 $10,000 20 $1O,00J 30" tigh x lB"v.ide stBires ste9/tqJ, p-ecast cone. base
17 Wood Fence - Tall 200 If $100 $20.000 200 $20000 2:Q'MlOd~s6'o,e~6''nigh
18 Wood Fence - Low 200 LF '50 $10,000 200 $10,(0) 2x2'MXldpidletsS' O.c - 3' high
loakllbtt.'l-..rbe ar..dlor r"~walIOr:d w.ilI
.n'eMiiiil"'''' $181000 $244.350 Uili:JUWJ
It.'{;'(~~
1 Pond - Aerl.tor I Circutllor Ptmp 2 EA 150,000 $100,000 2 $100,00Cl -""
2 SpInh PIuII . Pump!, OnIlnl, Relervolr 1 EA $20.000 $20.000 $0 ...........
3 SpIa.h PlaD. VariobJa.tJmld _ 30 EA $1,500 $45.()(X) $0 ...........
4 Rtftrtled. Small S1mm... 5 EA $1.000 $5,000 $0 ...........
5 Riverbed - Dry Runnel 100 IF $50 $5,000 $0 mast oonc tile, 3/-4' v.1d9 x 2" deep channel
. Spray Ulster , EA 12.000 ",000 , ".000 "'..",...
hl;~.JItI' 1:!l'ti-';!1JI '.ID'A.\l-1lI ~;1l'J''':\:1l1
1 S....h P\Ilo. me.....1co 300 SF $200 l5O,OOO $0 r;:ustan drarsignecl mexican tile on ap mnc pavement base
2 SpllSh PIIZI - Unit Paven 3,000 Sf $18 $54,000 $0 IfD'8d ooIa pavers, dp cone base
3 Walkway. untt Panrs 6,000 SF $12 $72,000 6,000 $nooo c.oncpavers, sand set bed
4 Walkway - ap COne wI RNer Rock Ins_ 2,000 SF $10 $20,000 2,000 $20.000 S'mncwalcs
7 Wafkway - CIP Concrete 40.000 SF $7 $280,000 40,000 $2Bll,000 6"ooncwalks
5 Trail - Compacted Gravel 1,000 SY $12 $12.000 1.000 $12,000 6'''''''''''00_'''''
6 Trail - Wood Mulch 700 SY $12 $8,400 700 $8.400 6'
8 Road - A'phall 1,000 sy $55 $55,000 1.000 $55,000 tnrpad SIilgfad8, base, and v.ecrtng oourses
9 ~on S1H1 Edging 7,000 If $8 $56,000 $0 ,.' x t/8.ttidte<<ae.st8kedQ24' Q,(:,{1<<gravelhI}
10 Wood EdgIng 2,000 If $2 $4,000 2.000 $4,000 2x6PT""""llllge, slaksdCl36"o.o ("'''''''''......)
11 stone Boulders 200 EA $200 $40.000 50 $1O,00J rtvEJbed boulders, varied siz&'prqxrtion S" ~ 30", seI in cone wlss bar
Ilr:TiTh.;:Ir.III' 1:r.o~'III-"'1i.rarIo1 llUffi1:.U!l
1 Shade Trees 300 EA $700 $210.000 300 $21O,lXXl
2 Accent I Spedmen Trees 15 EA $1,fiJO $22,fiJO 15 $22,500
, TT" - Wetland Rel1oratlon 100 EA $200 $20,000 100 $20000
4 Pa\mI 50 EA $<00 $20.000 20 $8.000 durrps, planted @6'o_c
5 _boo 100 EA $250 $25,000 100 $25,000
6 omamental Shrubs and Grouttdco\f'er 12,<XX) SF $2\l $240.000 f2,()(X) $240,(0)
7 Wetland Shrubs and Groundccwer 1,000 SV $70 $70,000 1,000 $70.000 ~pBnlrrill:
. SOd 27,000 SY $9 $243.000 27,0CfJ $243.000
9 Mulch 5,000 SY $4 $20,000 5,000 $20,000 ,..1tid1 I\cumudl, fXNf!I weiland and select ~ng bed aeas
1m""... 11;"1:1'11111 'fi1t'Jlt!IUI m-.I!J!I
1 lig1lts.lloeclwoycutollFbdu... 5 EA $2.fiJO $1~fiJO 5 $12,50:1 ..........."""""Y"""'.....
2 Ughll.PedeltrienP",,_ 20 .... $3,000 $60,000 20 l5O.ooo ....._,_.....posl.ghI
, Lights - aoIlardILow Pedestal Flxturu 2\l .... 51,200 $24,COO 20 $24000 kJwVdlag8, beglHypetTJ9laltda"dMQht, located on gravel path at 50' o.c
4 Ugh" . IN.n llgh.......... 15 .... $1,00} $15,0CXl $0 .........., .ushmoonl_".,.......
5 Ughts - Entry I Gat. Signs 10 .... $2,000 $20.000 10 $20,000 -
6 Lights - Plaza Prtemenl 10 .... ~ooo $20,000 $0 watlrproof b!\I'9S, lushnnmt
7 8enolI 20 EA $1.200 $24,00J I. $12,cro .... bend1
. Pleniclable 10 EA $3,000 $30,000 10 $30,000 teak table and seat
9 PicnlcGrfll 5 EA $600 ~fiJO 5 $2,500 -
10 lnterpIeUve Signage IlntenIcfive Exhibits 20 EA $5,000 $100,000 I. $50,000 -_.--""""
11 T nIIeh Receptacl8l 10 EA $I,fiJO $15,000 10 $15,1XX) &ta1'll1&rd 1llOBplade, alSkm'MXld endosln
12 Umbrellas 10 EA $1,000 $10.000 $0 retraclablefatlricllrtnllas
13 FlrePIt 1 EA $3.000 $3,000 $0 ___,II<lC"'lCllllCbos&
RecreatIon Elements $650000 $891,000 :t{:U)I!l!I
1 P....Equi_it.....) \ 1.5 125.000 $25.000 1 $25,000
2 Play Eq.I....... I"") 1 lS $15,000 $15.000 1 $15,CXXl
, Pily Equi_ f9Inwno) 1 lS \35.000 \35.000 1 \35 000
4 Play Equipment_ SWIng Set 3 EA $15,lXX) $45,000 , $45,000
5 P)lyground Shade Cover -large 1 EA $70,000 $70,000 $0
6 Playground StlIlde Cover . Medklm 1 EA $40.000 $40,000 1 $40.000
7 P)lyground Snadl eaver - Small 1 EA $20.000 $20,000 1 $20,000
. Sittely Play Surface - Poured 16,000 Sf $25 $400,000 16,OOJ $400.000
9 Outdoor Exerdd Cour.. 1 .... $10,(0) $10,000 $0
l:lni]g,,, "-111I11111I ~Ijtlfllll. ~
1 Cast BrOftZe Pavement IntMs 25 EA $1.000 $25,000 $0
2 Wall Mural- GlessICefU'llc TIles 1,000 SF $175 $175,1XX> $0
ClIIIIIrlg_""',"",*,L_~ In: ,....__'"'....or_ .............~..Dlnn:knIMh>dGl-...g......-.....~..._o:o'IIiIiIn ThInl<n.lV~ [c-
...rnWoIo--....n~_.._............_"'....--.o.....~<ut.-~.I.......I\O<IiIoo<II.......-....~-, T'-.....,.,.-.oI-.l_rn___hl
- UIlf or... CMSlndoIlO<lSl """'."" Oomtu_.....on:tt>olN<"""" If...O""-_____.lof"'~~ .........-.l.........._oI..~wsI_.....
IX. - CITY MANAGER'S
CITY OF BOYNTON BEACH REPORT
ITEM C.2
AGENDA ITEM REQUEST FORI
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[ZJ August 19,2008 August 4,2008 (Noon) D October 21, 2008 October 6, 2008 (Noon)
D September 2, 2008 August 18,2008 ONoon) D November 5, 2008 October 20,2008 ONoon)
D September 16, 2008 September 2,2008 ONoon) D November 18, 2008 November 3, 2008 (Noon)
D October 7, 2008 September 15,2008 ONoon) D December 2, 2008 November 17,2008 (Noon)
D Announcements/Presentations [ZJ City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM D Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfmished Business
D Public Hearing D
RECOMMENDATION: Approve by motion the pre-qualification of seven construction contractors allowing only them to
bid upon the Congress A venue Community Park (AKA Boundless Playground) project. Those contractors include West
Construction, Collage Companies, Brang Construction, Coastal Contracting, DiPompeo Construction, JMW Construction,
and Ocean Gate General Contractors.
EXPLANATION: The Congress Avenue Community Park (AKA Boundless Playground) will be a new and unique
component of the City's Comprehensive Park Plan. This park will provide recreation elements to those that are physically
challenged. Because of the park's unique nature, a number of design and construction components are not typically found in
a routine park construction project. Therefore, staff believed it best to pre-qualify construction contractors in advance of the
construction bidding process.
In a normal bid process, cost becomes the primary factor at the time of contract award. Most commonly, the lowest qualified
bidder is awarded the project. Lowest bid is easy to determine but qualifications can be more complex to identify. This is
made more difficult in that one can be easily swayed by cost rather than qualifications. To that end, staffhas determined that
pre-qualification of contractors prior to bidding will encourage a more competitive 'bidding climate among only those bidders
determined to be most qualified. Most notably, we will have the confidence that the lowest bidder will have the capability to
construct the project in a quality and timely manner.
The City publicly solicited contractor qualifications from all local and regional companies. Contractors were required to
submit their qualifications and response to the City's request by April 29 of this year. Since that date, staff, together with the
design consultant, Glatting Jackson, has evaluated qualifications according to a scoring matrix that was advertised to all
respondents. The evaluation team consisted of Jeffrey Livergood, Director of Public Works and Engineering, Jody Rivers,
Parks Superintendent, and Dave Barth, Principal of Glatting Jackson. A total of fourteen contractors submitted their
qualifications and, based upon the scoring matrix summary, the team has determined seven companies to be qualified. These
companies are as follows:
West Construction
Collage Companies
Brang Construction
Coastal Contracting
DiPompeo Construction
JMW Construction
Ocean Gate General Contractors
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
A copy of the scoring matrix is attached for Commission review.
Upon completion of Commission contractor pre-qualification, each of the selected contractors will be specifically invited to
submit bids for construction of the park. Staff will then recommend award of a construction contract to the lowest bidder.
assuming budgeted funds are sufficient for the work.
PROGRAM IMP ACT: By proceeding with contractor pre-qualification, bidding and construction of the Congress A venue
Community Park will proceed.
FISCAL IMPACT: None. Contractor pre-qualification merely determines which companies will be allowed to bid on the
construction project.
ALTERNATIVES:
1. Determine all fourteen contractors to be qualified and allowed to bid on the construction project.
2. Reject all pre-qualification submissions and open up construction bidding to all companies.
) /~
~'~~
City Manager's Signature
~~~ LL Wt~(~'~ ^"i,tmt to City Ma r
~----~.- - , -.., ~
Department Name City Atto ey / Finance
CA}'1Q~
Procurem t er ices
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CONGRESS AVENUE COMMUNITY PARK
PREQUALlFICATION OF CONTRACTORS
RATING MATRIX
C) Ul .! Ul c
c Cl) c ,~ 0 c
.... Cl) :;:::
:;::: C) ... 0 Ul C) 0
Ul C (,) C (,) ... 0 (,) :;:::
.... W III C C :;::: Cl) ::s
c III c.. :;::: 0 (,) ~ "0 ... (,)
'0 Ul ... (,) ::s .... ::s
.... E 0 .... I: Ul
~ I: III ... 0 c ...
Q. .... ~ Cl) ....
0 0 0 ... "C Ul ... 0 Ul
.... a:I (,) .... Ul
E 0 0 0 0 0 I: III I: Cl) III 0 I: ...
0 ... Cl) 0 Cl) 0 Cl) l- e> 0 Cl)
::s a:I Cl) c.. .... c ~
E C) .l! C) I: 0 Ul 0 ,Q Cl) I: 0 0
"C Ul III Cl) III > III :;::: .... Cl)
'x I: '> III 0 <i. E 3: 0 :;::: Cl) ::s Ul '>
III "0 Q. ~
CRITERIA III ... III 0 is 0 ~ (,) III (,) ~ Cl)
:E a:I C 0 0 J: J: :E z 0 a::
Experience with the installation 5 2 4 5 4 4 2 4 3 4 0 5 Barth
of large play grounds, park 4 0 5 5 5 2 0 3 1 1 3 1 5 Livergood
furniture and park amenities. 5 2 4 5 5 1 0 3 1 0 3 1 5 Rivers
Subtotal 5 14 4 13 15 14 7 2 10 2 4 10 2 15
Experience with the installation 5 2 5 3 3 3 0 3 2 0 0 5 Barth
of public art. 4 0 2 1 0 0 0 1 0 0 0 0 3 Livergood
2 1 2 4 0 1 0 1 0 0 0 0 3 Rivers
Subtotal 5 11 3 9 8 3 4 0 5 0 2 0 0 11
Development of at least three 5 2 5 5 5 3 3 4 2 4 0 5 Barth
(3) major parks. 5 0 4 5 5 0 0 4 2 1 3 0 4 Livergood
5 1 5 5 5 1 0 3 1 0 3 0 5 Rivers
Subtotal 5 15 3 14 15 15 4 3 11 3 3 10 0 14
FNGA certified landscaper 0 0 0 0 0 0 0 0 0 0 0 o Barth
preferred (1 point if so-O if not) 0 1 0 0 0 0 0 0 0 0 0 0 o LiverQood
0 0 0 0 0 0 0 0 0 0 0 0 o Rivers
Subtotal 1 0 1 0 0 0 0 0 0 0 0 0 0 0
Experience with installation of 5 3 5 5 5 3 0 5 2 5 0 5 Barth
irrigation systems. 3 4 3 3 3 2 0 3 3 0 2 0 3 LiverQood
5 4 5 5 1 0 3 1 0 3 1 5 Rivers
Subtotal 5 13 7 12 13 13 6 0 11 4 2 10 1 13
Experience with construction of 5 3 5 5 5 5 0 5 3 5 0 5 Barth
restrooms and picnic pavilions. 4 4 4 5 5 1 0 2 1 1 5 0 4 LiverQood
5 4 4 5 5 2 0 2 0 0 4 1 5 Rivers
Subtotal 5 14 11 13 15 15 8 0 9 1 4 14 1 14
List of all lawsuits 4 0 5 5 0 5 5 5 5 5 5 5 Barth
No litigation - 5 points 4 4 5 5 5 5 3 5 5 3 3 5 5 Livergood
One (1) litigation - 4 points 4 0 5 5 0 5 5 5 5 5 5 5 5 Rivers
Two (2) litigations - 3 points
Three (3) litigations - 2 points
Four (4) litigations - 1 point
Five (5) or more - 0 points
Subtotal 5 12 4 15 15 5 15 13 15 10 13 13 15 15
MAXIMUM POINTS 79 33 76 81 65 44 18 61 20 28 57 19 82
3 4 2 5 6 7 1
LOCATED AT 3111 S. CONGRESS A VENUE, BOYNTON BEACH,
FLORIDA
RFQ #041-2730-08/JA
Section 1 - Submittal Information
A. The City of Boynton Beach will receive RFQ responses until APRIL 29, 2008, at 2:30
P.M. (LOCAL TIME) in Procurement Services located on the second floor of City Hall. 10U
E. Boynton Beach Boulevard, to provide the City with professional consultant services for
"PRE-QUALIFICA TION OF GENERAL CONTRACTORS FOR THE
DEVELOPMENT/CONSTRUCTION OF CONGRESS A VENUE COMMUNITY
PARK LOCATED AT 3111 S. CONGRESS A VENUE, BOYNTON BEACH,
FLORIDA" .
B. Any responses received after the above stated time and date will not be considered. It shall he
the sole responsibility of the qualifier to have their RFQ response delivered to Procurement
Services for receipt on or before the above stated time and date. It is recommended that
responses be sent by an overnight air courier service or some other method that creates proof
of submittal. RFQ responses which arrive after the above stated deadline as a result of deb:
by the mail service shall not be considered, shall not be opened at the public opening, and
arrangements shall be made for their return at the qualifier's request and expense
i
..,."'~""' :o.'.;~""'L~ ,., ". ''''.''''''"''''''''^'' ..,._"..;""".....",,.."'..,_...-;._ ".<.,...._... _
C. The City reserves the right to consider submittals that have been determined by the City to be
received late due solely to mishandling by the City after receipt of the RFQ and prior to the
award being made.
D. These RFQ's will be publicly opened and read aloud in Procurement Services after the
designated due date, on April 29, 2008, at 2:30 P.M. (local time). All qualifiers or their
representatives are invited to be present. Procurement Services is located on the second floor
of City Hall, 100 E. Boynton Beach Boulevard.
D. If any addendum(s) are issued to this Request for Qualifications, the City will attempt to
notify all prospective qualifiers who have secured same, however, it shall be the responsibility
of each qualifier, prior to submitting the RFQ response, to contact the City Procurement
Services at (561) 742-6322 to determine if any addendum(s) were issued and to make any
addendum acknowledgements as part of their RFQ response.
E. One (1) original, so marked, and four (4) copies, of the RFQ response shall be submitted
III one sealed package clearly marked on the outside REQUEST FOR PRE-
QUALIFICA TIONS OF GENERAL CONTRACTORS FOR THE
DEVELOPMENT/CONSTRUCTION OF CONGRESS AVENUE COMMUNITY PARK
LOCATED AT 3111 S. CONGRESS AVENUE, BOYNTON BEACH, FLORIDA, and
addressed to: City of Boynton Beach, Procurement Services, P.O. Box 310, Boynton Beach, FL
33425-0310.
F. Responses shall clearly indicate the legal name, address and telephone number of the
qualifier (firm, corporation, partnership or individual). Responses shall be signed above the ~
or printed name and title of the signer. The signer shall have the authority to bind the qualifier to
the submitted RFQ. Qualifiers must note their Federal I.D. number on their RFQ submittal.
G. All expenses for making RFQ responses to the City are to be borne by the qualifier.
H. A sample draft contract that the City intends to execute with the successful firm is
contained in this Request for Qualifications for review. The City reserves the right to modify the
contract language prior to execution. The scope of services will closely track the scope of work
detailed in Section 2 of this Request for Qualifications.
Section 2 - Scope of Work-
The City of Boynton Beach is seeking to pre-qualify a General Contractor to provide the
necessary experience either through his/her company or through sub contractors to assure that the
site for the Congress Avenue Community Park, located at 3111 S. Congress Avenue, Boynton
Beach, Florida is developed in strict adherence to the construction documents. There are
unusual elements to the site such as the installation of public art, custom designed site
furnishings, grading and landscaping.
2
Background:
Congress A venue Community Park and Limitless Playground is located at 3] ] 1 South Congress
A venue in Boynton Beach. The park currently consists of 17 soft and 4 hard tennis courts, a pr(1
shop, locker rooms, and 138 parking spaces that occupy 11.5 acres. The remaining] 3.5 acres ]s
undeveloped. A Master Plan was developed for this area in 2006. Construction documents will
be completed in spring 2008. Phase I amenities will include play areas, a restroom/shelter. d
picnic pavilion, trails, seating areas, artwork. landscaping and irrigation.
Scope:
The general contractor must provide the necessary experience either through his/her compan: \ \1'
through sub contractors to assure that the site is developed in strict adherence to the construction
documents. There are unusual elements to the site such as the installation of public art, custom
designed site furnishings, grading and landscaping.
Qualifications:
EV ALUATION CRITERIA
The Contractor must provide documentation of experience in:
~---------~-,._~.._. _."_..---~,,._---_._._-_.-
Experience with the installation of large play : 5 Points
grounds, park furniture and park amenities
Experience with the installation of public art ' 5 Points
.------
At least three (3) major parks 5 Points
--
FNGA certified landscaper preferred ] point if so - 0 if not
Experience with installation of irrigation I 5 Points
i:~:~;nce with construction of restrooms and1~';]:;oint~-.--n_---
pICnIC avilions
---,---_._----~------_._---_..-
List of all lawsuits
No litigations i 5 Points
[One (1) litigation I ---------_._-_._--_.._-_._--_.~---
I 4 Points ----.--.,-.-
I Two (2) litigations 3 Points
--.----,--- ._~---._------------_.__._---_._-
I Three (3) litigations : :2 Points
-------.---.--.-.-,-. --- -----------~-_._._,,-_.,_.
,_~our (4) litigations i 1 Point
___ n._____~_ n. __L _nun.n.. _______._.___._ m. ___.._._._ _
I Five (5) or more I 0 Points
~__.__,..L_._.__ --- .._~.-----
in MAXIMUM POINTS I 35 Points
-,_..., .-------.-- ---...-..---- --.---------------
Review Team
A review team made up of representatives from the Department of Recreation and Parb. and
Engineering will review the submittals and determine which contractors are qualified. Fach
qualified contractor will be asked to submit a Bid for the construction of the park.
~
, ,
Section 3 - General Information and Requirements
A. The RFQ response should be designed to portray to the City how the qualifier's range of
servIces can best assist with the PRE-QUALIFICATIONS OF GENERAL
CONTRACTORS FOR THE DEVELOPMENT/CONSTRUCTION OF CONGRESS
AVENUE COMMUNITY PARK LOCATED AT 3111 S. CONGRESS AVENUE,
BOYNTON BEACH. FLORIDA. In order to evaluate the capabilities of all firms, each
RFQ shall include, at a minimum, the following information:
1. Experience of the firm with similar projects.
2. It is essential that the project be supervised and carried out by personnel possessing
training and experience appropriate to the nature of the project. The RFQ shall include:
a) Willingness and ability to complete the project within the time and budget constraints,
considering the firm's current and projected workload.
b) Resumes of academic training and employment in the applicable fields.
c) Evidence of possession of required licenses or business permits.
d) Evidence of any previous experience in projects of a similar nature-provide contact
names and phone numbers along with project names and appropriate agency contacts.
3. Reference listing, including contact names and phone numbers.
4. A list of all lawsuits in which the firm has been named as a party in the past two (2) years.
5. Must provide a minimum of (3) examples of each of the following:
. Installation of large playgrounds, park furniture and park amenities
. Installation of public art
. Construction of at least (3) major parks
. Installation of Irrigation Systems
. Construction of restrooms and picnic pavilions
B. The following items are attached with the RFQ in Appendix A and must be completed and
submitted with any RFQ response in order to have a valid submittal. They are:
1. Qualifier's Acknowledgement
2. Addendum(s)
3. Statement of Qualifier's Qualifications
4. Anti-Kickback Affidavit
5. Non-collusion Affidavit of Prime Qualifier
6. Minority Owned Business Statement
7. Confirmation of a Drug Free Workplace
8. Statement of No Submittal (if applicable)
A
~**** THE MOST RESBONSIBLE;--RESPONSIVE CONTRACTORS WHO MET ALL CRITERIA*****
JEFFREY LIVERGOOD, PUBIC WORKS DIRECTOR
RFQ: PRE QUALIFICATION OF GENERAL CONTRACTORS FOR THE CONGRESS AVE. PARK
"Offers from the vendors listed herein are the only offers
RFQ DUE DATE: APRIL 29,2008 received timely as of the above receiving date and time.
RFQ DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation,
RFQ # 041-2730-08/JA if any, are hereby rejected as late"
VENDORS BRANG CONSTRUCTION INC. DAVID BROOKS ENTERPRISES INC. COASTAL CONTRACTING & DEV. INC.
4300 OAK CIRCLE 9000 BURMA RD.. STE 101 807 N. NORTHLAKE DRIVE
BOCA RATON, FL 33431 PALM BEACH GARDENS, FL 33403 HOLLYWOOD, FL 33019
ATTN: JAMES R. FEDELE ATTN: DAVID BROOKS ATTN:GARYJ.MCGEDDY
PH:(561) 368-3180 PH: (561) 626-9960 PH: (954) 920-7444
FAX: 561) 368-3188 FAX: 561 626-9980 FAX: (954) 927-4480
ONE ORIGINAL AND FOUR COPIES
SUBMITTED YES YES YES
STATEMENT OF QUALIFICATIONS
YES YES YES
ANTI-KICKBACK AFFIDAVIT
YES YES YES
NON COLLUSION AFFADAVIT
YES YES YES
CONFIRMATION OF MINORITY OWNED
BUSINESS YES/NOT A YES/NOT A YES/NOT A
MINORITY OWNED BUSINESS MINORITY OWNED BUSINESS MINORITY OWNED BUSINESS
CONFIRMATION OF DRUG FREE
WORKPLACE YES YES YES
SCHEDULE OF SUBCONTRACTORS
SUBMITTED YES YES/NA NOT SUBMITTED
COMMENTS
--- _., '.n."_,_,.._____._
REQUEST FOR QUALIFICATIONS OF
GENERAL CONTRACTORS THE DEVELOPMEN J /
~\-IIT[ 1 CONSTRUCTION OF COf\ .-::SS AVENUE PARK
RFQ: PRE QUALIFICATION OF GENERAL CONTRACTORS FOR THE CONGRESS AVE. PARK
"Offers from the vendors listed herein are the only offers
RFQ DUE DATE: APRIL 29, 2008 received timely as of the above receiving date and time.
RFQ DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation.
RF-Q # 041-2730-08/JA if any, are hereby rejected as late"
VENDORS COLLAGE DESIGN & CONST. GROUP, INC DESIGN BUILD INNOVATIONS,INC. I POMPEO CONSTRUCTION C RP.
585 TECHNOLOGY PARK 814 S. MILITARY TRAIL 2301 N.w. 33RD. CT, UNIT#102
LAKE MARY, FL 32746 DEERFIELD BEACH, FL 33442 POMPANO BEACH, FL 33069
AlTN: BRIAN A. WALSH AlTN: ROBERT B. MILLER AlTN: JOHN 01 POMPEO JR.
PH: (407) 829-2257 PH: (954) 596-2411 PH: (954) 917-5252
FAX: (407) 829-2258 FAX: 954) 480-6249 FAX: 954 974-4646
ONE ORIGINAL AND FOUR COPIES
SUBMllTED YES YES YES
STATEMENT OF QUAL/FICA TIONS
YES YES YES
ANTI-KICKBACK AFFIDAVIT
YES YES YES
NON COLLUSION AFFADAVIT
YES YES YES
CONFIRMATION OF MINORITY OWNED
BUSINESS YES/NOT A YES/NOT A YES/NOT A
MINORITY OWNED BUSINESS MINORITY OWNED BUSINESS MINORITY OWNED BUSINESS
CONFIRMATION OF DRUG FREE
WORKPLACE YES YES YES
SCHEDULE OF SUBCONTRACTORS
SUBMllTED YES/NA YES/NA 1. YES
COMMENTS
REQUEST FOR QUALIFICATIONS OF
GENERAL CONTRACTORS FOR THE DEVELOPMENT/
SHEET 2 CONSTRUCTION OF CONGRESS AVENUE PARK
RFQ: PRE QUALIFICATION OF GENERAL CONTRACTORS FOR THE CONGRESS AVE. PARK
.Offers 'from the vendors listed herein are the only offers
RFO DUE DATE: APRIL 29,2008 received timely as of the above receiving date and time.
RFO DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation.
RFQ # 041-2730-08/JA if any. are hereby rejected as late"
VENDORS H.A. CONTRACTING CORP. HOMESTEAD CONCRETE & DRAINAGE, INC. JMW CONSTRUCTION CORP.
9500 NW. 12TH ST. BAY 1 221 SW. 4TH AVE. 4163 ARTESA DR.
MIAMI, FL 33172 HOMESTEAD, FL 33030 BOYNTON BEACH, FL 33436
ATIN: HENRY ANGELO III ATIN: ALFREDO CORDERO ATIN: JOHN WilLIE
PH: (305) 591-9212 PH: (305) 248-9649 PH: (561) 752-0480
FAX: (305 591-9630 FAX: 305 248-9650 FAX: 561) 752-0481
ONE ORIGINAL AND FOUR COPIES
SUBMITIED YES ORIGINAL ONLY YES
STATEMENT OF QUALIFICATIONS
YES YES YES
ANTI-KICKBACK AFFIDAVIT
YES YES YES
NON COLLUSION AFFADAVIT
YES YES YES
- ~_.. .".~--~.~--_.. -_._.~---~--
CONFIRMATION OF MINORITY OWNED
BUSINESS YES/NOT A YES/CERTIFIED WITH YES/NOT A
MINORITY OWNED BUSINESS DADE, BROWARD, FOOT & SFWMD MINORITY OWNED BUSINESS
CONFIRMATION OF DRUG FREE
WORKPLACE YES YES YES
SCHEDULE OF SUBCONTRACTORS
SUBMITIED YES/NA YES NOT SUBMITIED
--
COMMENTS
~ ... ---_._-.----- -----'~ --._.,_._------~--,--_._--
REQUESr FOR QUALIFICATIONS OF GENERAL CONTRACTORS FOR THE DEVELOPMENT/
CONSTRUCTION OF cm '=:SS AVENUE PARK
:.;fIFFi
RFQ: PRE QUALIFICATION OF GENERAL CONTRACTORS FOR THE CONGRESS AVE, PARK
"Offers from the vendors listed herein are the only offers
RFQ DUE DATE: APRIL 29, 2008 received timely as of the above receiving date and time.
RFQ DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation,
RFQ # 041-2730-08/JA if any, are hereby rejected as late'
~ ~ ~
VENDORS MCCABE BROTHERS CONST. INC. OCEAN GATE GENERAL CONTRA TORS PHILLIPS & JORDAN, INC.
,
2559 WEBB AVE. #3 2854 S.E. FEDERAL HIGHWAY 191 P & J ROAD
DELRA Y BEACH, FL 33444 STUART, FL 34994 ROBBINSVILLE, N.C. 28771
ATTN: ERIC MCCABE ATTN: MARK MACDONALD ATTN: JONATHAN MCGUIRE
PH: (561) 278-0404 PH: (772) 283-6744 PH: (828) 479-3371
FAX: (561) 278-0409 FAX:(772)283~1538 FAX: (828) 479-3010
ONE ORIGINAL AND FOUR COPIES
SUBMITTED YES YES ORIGINAL ONL Y
STATEMENT OF QUALIFICATIONS
YES YES NOT SUBMITTED
ANTI-KICKBACK AFFIDAVIT
YES YES NOT SUBMITTED
NON COLLUSION AFFADAVIT
YES YES NOT SUBMITTED
CONFIRMATION OF MINORITY OWNED :
BUSINESS YES/NOT A YES/NOT A NOT SUBMITTED
MINORITY OWNED BUSINESS MINORITY OWNED BUSINESS
CONFIRMATION OF DRUG FREE i
WORKPLACE YES i YES NOT SUBMITTED
SCHEDULE OF SUBCONTRACTORS
SUBMITTED YES YES NOT SUBMITTED
COMMENTS
REQUEST FOR QUALlFICATIOS OF GENERAL CONTRACTORS FOR THE DEVELOPMENT!
CONSTRUCTION OF CONGRESS AVENUE PARK
SHEET 4
RFQ: PRE QUALIFICATION OF GENERAL CONTRACTORS FOR THE CONGRESS AVE. PARK
"Offers from the vendors listed herein are the only offers
RFQ DUE DATE: APRIL 29,2008 received timely as of the above receiving date and time.
RFQ DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation,
RFQ # 041-2730-08/JA ~y, are};J.ebY rej~d as ~ ~
VENDORS SOLUTION CONSTRUCTION, INC. WEST CONSTUCTION, INC.
7955 NW. 12TH STREET STE 425 318 S. DIXIE HIGHWAY, STE 4-5
DORAL, FL 33126 LAKE WORTH, FL 33460
ATTN: ANDRES CORREA ATTN: MARTHAA. MORGAN
PH:(786) 621-8550 PH:(561) 588-2027
FAX: (786) 524-0775 FAX: (561) 582-9419
ONE ORIGINAL AND FOUR COPIES
SUBMITTED YES YES
STATEMENT OF QUALIFICATIONS
YES YES
ANTI-KICKBACK AFFIDAVIT
YES YES
NON COLLUSION AFFADAVIT
YES YES
.---- 1-.- - --~ -_._~-
CONFIRMATION OF MINORITY OWNED
BUSINESS YESIYES HISPANIC YESIYES WOMEN
MIAMI-DADE COUNTY PALM BEACH COUNTY, FL
- ----
CONFIRMATION OF DRUG FREE
WORKPLACE YES YES
SCHEDULE OF SUBCONTRACTORS
SUBMITTED YES/NA YESI TO BE DETERMINED
.-- --- -. .~.._._..~.,"~-"._.~-----~-
COMMENTS
L-___________._.,..___ - ________,_.~.._.___, -- .--- ...-.-J __.______. ______.._______. U"__ _.__,,_ __ __.....J
REQUES-j fOR QUALIFICATIONS OF GENERAL CONTRACTORS FOR THE DEVELOPMENT/
SHEEl 5 CONSTRUCTION OF CONGRESS AVENUE PARK
IX. - CITY MANAGER'S
REPORT
CITY OF BOYNTON BEACH ITEM C.3
AGENDA ITEM REQUEST FORn'l
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[8J August 19, 2008 August 4,2008 (Noon) D October 21, 2008 October 6, 2008 (Noon)
D September 2, 2008 August 18,2008 (Noon) D November 5, 2008 October 20, 2008 (Noon)
D September 16, 2008 September 2, 2008 (Noon) D November 18,2008 November 3, 2008 (Noon)
D October 7, 2008 September 15,2008 (Noon) D December 2, 2008 November 17,2008 (Noon)
D Announcements/Presentati ons [8J City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM D Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Authorization to enter into an agreement with the State Department of Environmental
Protection in furtherance of an approved outdoor recreation project.
EXPLANATION: The Recreation and Parks Department has been awarded a $135,611 Florida Recreation
Development Assistance Program (FRDAP) grant to develop the Congress Avenue Community Park property.
The FRDAP grant will provide matching funds (up to $135,611) for the Phase I development of this land. This
includes a playground, picnic area, trails, restroom, landscaping, and other related support facilities. The City
will have until April 30, 2011 to complete the project.
PROGRAM IMPACT: This park will provide an exciting, inspiring and accessible playground and park for
adults and children of all abilities to enjoy. The entire park will be completely barrier-free so people of all
abilities and disabilities can have access to all park amenities and features. Children with and without challenges
can play together. Parents and grandparents with physical limitations can bring their children and grandchildren
to the park and enjoy the amenities together.
FISCAL IMPACT: The City will receive a $135,611 grant through FRDAP. The Department of Environmental
Protection requires a 50% cash match from the City of Boynton Beach. There is $2,900,000 budgeted for park
development in the adopted Capital Improvements Plan for FY2007/08 (Account# 302-4298-580-63-05).
City Manager's Signature
~ssistant to City Manager ~
Recreation & Parks '. '.(-:-~
Department Name City Attorney / Finance
S:\BULLET1N\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 RESOLUTION NO. R08-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING THE MAYOR AND CITY
5 CLERK TO ENTER INTO A PROJECT AGREEMENT
!I WITH THE STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENT AL PROTECTION FOR FUNDING
TOW ARDS DEVELOPMENT OF CONGRESS A VENUE
9 COMMUNITY PARK; AND PROVIDING AN EFFECTIVE
10 DATE.
11 I
12 I WHEREAS, the City of Boynton Beach has been awarded a matching grant of$] 35,6] ] .O(l
13 through the State Department of Environmental Protection to further develop Congress A venue
14 Community Park: and
I
15 WHEREAS, this grant will provide matching funds, up to $135,611.00 for the Phase I
16 development of this land which includes a playground, picnic area, trails, restroom, landscaping
17 and other related support facilities; and
18 WHEREAS, upon execution of the Project Agreement, the City will have until April 30.
19 20] I to complete the outdoor recreation project; and
20 WHEREAS, the Florida Department of Environmental Protection administers FRDAP; and
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
22 CITY OF BOYNTON BEACH, FLORIDA, THAT:
23 Section I. The foregoing "Whereas" clauses are hereby ratified and confirmed as being
24 true and correct and are hereby made a specific part of this Resolution upon adoption hereof.
25 Section 2. The City Commission of the City of Boynton Beach hereby authorizes the
26 Mayor and City Clerk to execute the Florida Department of Environmental Protection 2008/0Lj
27 Project Agreement for a grant in the amount of$135,6] ] .00 for the Congress A venue l'nl11l11unit:-
28 Park Project.
S'\CA\RESOlAgreements\Grants\Congress Avenue Park - FRDAP Grant Agmtdoc
I
i
I
I
, .
1 Section 3. This Resolution shall become effective immediately upon passage.
2 PASSED AND ADOPTED this _ day of August, 2008.
3
4
5 CITY OF BOYNTON BEACH, FLORIDA
6
7
8 Mayor - Jerry Taylor
9
10
11 Vice Mayor - Jose Rodriguez
12
13
14 Commissioner - Ronald Weiland
15
16
17 Commissioner - Woodrow L. Hay
18
19
20 Commissioner - Marlene Ross
21 ATTEST:
22
23
24 Janet M. Prainito, CMC
25 City Clerk
26
27
28 (Corporate Seal)
S:\CA\RESOlAgreements\Grants\Congress Avenue Park - FRDAP Grant Agmt.doc
I
I
DEP Agreement No. A9012
CSFA Number: 37.017
CSFA Title: FRDAP
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM (FRDAP)
PROJECT AGREEMENT (SFY 2008-09) - Development
This PROJECT AGREEMENT is made and entered into this day of
DO NOT DATE , 2008, by and between the STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION, hereinafter called the DEPARTMENT, and the
CITY OF BOYNTON BEACH, hereinafter called the GRANTEE, a local government in
furtherance of an approved public outdoor recreation project. In consideration of the
mutual covenants contained herein and pursuant to section 375.075, Florida Statutes,
and chapter 620-5, Part V, Florida Administrative Code, the parties hereto agree as
follows:
1. This PROJECT AGREEMENT shall be performed in accordance with section
375.075, Florida Statutes; and chapter 620-5, Part V, Florida Administrative
Code, effective August 15, 2004, hereinafter called the RULE. The GRANTEE
shall comply with all provisions of the RULE, which is incorporated into this
PROJECT AGREEMENT as if fully set forth herein. It is the intent of the
DEPARTMENT and the GRANTEE that none of the provisions of section 163.01,
Florida Statutes, shall apply to this PROJECT AGREEMENT.
2. The DEPARTMENT has found that public outdoor recreation is the primary
purpose of the project known as Congress Avenue Community Park (Florida
Recreation Development Assistance Program (FRDAP), FRDAP Project Number
A09012), hereinafter called the PROJECT, and enters into this PROJECT
AGREEMENT with the GRANTEE for the development of that real property, the
legal description of which shall be submitted to the DEPARTMENT as described
in the Florida Recreation Development Assistance Program Development
Commencement Documentation Checklist, DEP Form FPS-A034.
3. All forms referenced in this PROJECT AGREEMENT may be found at
www.dep.state.fl.us/parks/oirs. Further, the GRANTEE will also receive all
DEP Agreement No. A9012, Page 1 of 10
DEP 55-231 (06/08)
applicable forms for administration of project with GRANTEE'S copy of the fully
executed PROJECT AGREEMENT.
4. The GRANTEE shall construct, or cause to be constructed, certain public
outdoor recreation facilities and improvements consisting of the following
PROJECT ELEMENTS: Playground, picnic area, trails, restroom, landscaping
and other related support facilities, as identified in the GRANTEE'S approved
Grant Application. These PROJECT ELEMENTS may be modified by the
DEPARTMENT if the GRANTEE shows good cause and the DEPARTMENT
approves the modification. PROJECT planning expenses cannot exceed 15% of
the PROJECT cost to be eligible for reimbursement.
5. The DEPARTMENT shall pay, on a reimbursement basis, to the GRANTEE,
funds not to exceed $135,611.00, which will pay the DEPARTMENT'S share of
the cost of the PROJECT. DEPARTMENT funding is based upon the following:
DEPARTMENT Amount: $135,611.00 50%
GRANTEE Match: $135,611.00 50%
Type of Match: Cash/In-Kind Services and/or Land Value
If the total cost of the PROJECT exceeds the grant amount and the required
match, the GRANTEE must pay the excess cost.
6. The PROJECT reimbursement request shall include all documentation required
by the DEPARTMENT for a proper pre-audit and post-audit review. Within sixty
(60) days after receipt of the final request, the DEPARTMENT'S Grant Manager
shall review the completion documentation and payment request from the
GRANTEE for the PROJECT. If the documentation is sufficient and meets the
requirements of the Florida Recreation Development Assistance Program
Completion Documentation Form, DEP Checklist, FPS-A036, referenced in s.
62D-5.058(Z)(g) of the RULE, the DEPARTMENT will approve the request for
payment.
7. In addition to the invoicing requirements contained in the paragraph above, the
DEPARTMENT will periodically request proof of a transaction (such as invoice or
payroll register) to evaluate the appropriateness of costs to the PROJECT
AGREEMENT pursuant to State guidelines (including cost allocation guidelines).
When requested, this information must be provided within thirty (30) calendar
days of the date of such request. The GRANTEE may also be required to
submit a cost allocation plan to the DEPARTMENT in support of its multipliers
(overhead, indirect, general administrative costs, and fringe benefits). State
guidelines for allowable costs can be found in the Department of Financial
Services' Reference Guide for State Expend itu res at
http://www.fldfs.com/aadir/reference%5Fquide, which GRANTEE shall follow.
DEP Agreement No. A9012, Page 2 of 10
DEP 55-231 (06/08)
8. The GRANTEE agrees to comply with the Division of Recreation and Parks'
Financial Reporting Procedures, formerly known as the Grant and Contract
Accountability Procedure, hereinafter called the PROCEDURE, incorporated into
this PROJECT AGREEMENT by reference as if fully set forth herein. A copy of
this PROCEDURE has been provided with this PROJECT AGREEMENT and
may also be found at htlp://www.dep.state.fl.us/parks/oirs. All pu rchases of
goods and services for accomplishment of the PROJECT shall be secured in
accordance with the GRANTEE'S procurement procedures. Expenses
representing the PROJECT costs, including the required matching contribution,
shall be reported to the DEPARTMENT and summarized on certification forms
provided in the PROCEDURE. The DEPARTMENT and GRANTEE agree to use
the PROCEDURE guidelines for accounting for FRDAP funds disbursed for the
PROJECT. The parties further agree that the principles for determining the
eligible costs, supporting documentation and minimum reporting requirements of
the PROCEDURE shall be used.
9. Allowable indirect costs as defined in the PROCEDURE shall not exceed 15% of
the GRANTEE'S eligible wages and salaries, unless approved in advance as
described herein. Indirect costs that exceed 15% must be approved in advance
in writing by the DEPARTMENT to be considered eligible PROJECT expenses.
10. It is understood by the GRANTEE that the amount of this PROJECT
AGREEMENT may be reduced should the Governor's Office declare a revenue
shortfall and assess a mandatory reserve. Should a shortfall be declared, the
amount of this PROJECT AGREEMENT may be reduced by the amount deemed
appropriate by the DEPARTMENT.
11. The State of Florida's performance and obligation to pay under this PROJECT
AGREEMENT is contingent upon an annual appropriation by the Legislature.
The GRANTEE understands that this PROJECT AGREEMENT is not a
commitment of future appropriations.
12. All monies expended by the GRANTEE for the purpose contained herein shall
be subject to pre-audit review and approval by the State of Florida Chief
Financial Officer in accordance with section 17.03(2), Florida Statutes.
13. PROJECT funds may be reimbursed for eligible Preagreement Expenses (as
defined in s. 62D-5.054(34) of the RULE) incurred by GRANTEE prior to
execution of this PROJECT AGREEMENT in accordance with s. 62D-5.055(9)
of the RULE. The DEPARTMENT and the GRANTEE fully understand and
agree that there shall be no reimbursement of PROJECT funds by the
DEPARTMENT for any expenditure made prior to the execution of this
PROJECT AGREEMENT with the exception of those expenditures which meet
the requirements of the foregoing sections of the RULE.
DEP Agreement No. A9012, Page 3 of 10
DEP 55-231 (06/08)
14. Prior to commencement of PROJECT development, the GRANTEE shall submit
the documentation required by the Florida Recreation Development Assistance
Program, Commencement Documentation Checklist, DEP Form FPS-A034,
referenced in s. 62D-5.058(7)(c) of the RULE, to the DEPARTMENT. Upon
determining that the docu mentation complies with the RULE, the
DEPARTMENT will give written notice to GRANTEE to commence the
development.
15. The GRANTEE shall obtain all required local, state and federal permits and
approvals prior to completion of the PROJECT construction and shall certify that
it has done so to the DEPARTMENT by completing the Project Completion
Certification, FPS-A037, referenced in s. 62D-5.058(7)(d) of the RULE.
16. This PROJECT AGREEMENT shall become effective upon execution by both
parties and the GRANTEE shall complete construction of all PROJECT
ELEMENTS on or before April 30. 2011 (hereinafter referred to as the
PROJECT completion date). Within 30 days from this date, all payment
requests and completion documentation will be due to the DEPARTMENT.
17. Project completion means the PROJECT is open and available for use by the
public. PROJECT must be designated complete prior to release of final
reimbursement. See Rule 620-5.054(41). Ten (10) percent of the total grant
amount will be held until Completion Documents have been received and
approved by the Department
18. The GRANTEE shall maintain books, records and documents directly pertinent
to performance under this PROJECT AGREEMENT in accordance with generally
accepted accounting principles consistently applied, including the PROCEDURE.
The DEPARTMENT, the State, or their authorized representatives shall have
access to such records for audit purposes during the term of this PROJECT
AGREEMENT and for five years following PROJECT AGREEMENT completion
or resolution of any dispute arising under this PROJECT AGREEMENT. In the
event any work is subcontracted, the GRANTEE shall similarly require each
subcontractor to maintain and allow access to such records for audit purposes.
19. A. In addition to the requirements of the preceding paragraph, the GRANTEE
shall comply with the applicable provisions contained in Attachment 1
Special Audit Requirements, attached hereto and made a part hereof.
Exhibit 1 to Attachment 1summarizes the funding sources supporting the
PROJECT AGREEMENT for purposes of assisting the GRANTEE in
complying with the requirements of Attachment 1 A revised copy of
Exhibit 1 must be provided to the GRANTEE for each amendment which
authorizes a funding increase or decrease. If the GRANTEE fails to
receive a revised copy of Exhibit 1, the GRANTEE shall notify the
DEPARTMENT'S Grant Manager to request a copy of the updated
information.
DEP Agreement No. A9012, Page 4 of 10
DEP 55-231 (06/08)
B. The GRANTEE is hereby advised that the Federal and/or Florida Single
Audit Act Requirements may further apply to lower tier transactions that
may be a result of this PROJECT AGREEMENT. The GRANTEE shall
consider the type of financial assistance (federal and/or state) identified in
Attachment 1, Exhibit 1 when making its determination. For federal
financial assistance, the GRANTEE shall utilize the guidance provided
under OMB Circular A-133, Subpart B, Section _.210 for determining
whether the relationship represents that of a subrecipient or vendor. For
state financial assistance, the GRANTEE shall utilize the form entitled
"Checklist for Nonstate Organizations Recipient/Subrecipient vs. Vendor
Determination" (form number DFS-A2-NS) that can be found under the
"Links/Forms" section appearing at the following website:
httDS:/ /a DDS. fldfs. com/fsaa
The GRANTEE should confer with its chief financial officer, audit director
or contact the DEPARTMENT for assistance with questions pertaining to
the applicability of these requirements.
20. Following receipt of an audit report identifying any reimbursement due the
DEPARTMENT for the GRANTEE'S noncompliance with this PROJECT
AGREEMENT, the GRANTEE will be allowed a maximum of thirty (30) days to
submit additional pertinent documentation to offset the amount identified as
being due to the DEPARTMENT. The DEPARTMENT, following a review of the
documentation submitted by the GRANTEE, will inform the GRANTEE of the
final reimbursement due the DEPARTMENT.
21. The Grantee, as an independent contractor and not an agent, representative, or
employee of the Department agrees to carry adequate liability and other
appropriate forms of insurance. The Department shall have no liability except as
specifically provided in this Agreement.
22. To the extent required by law, the GRANTEE will be self-insured against, or will
secure and maintain during the life of this PROJECT AGREEMENT, Workers'
Compensation Insurance for all of its employees connected with the work of this
Project and, in case any work is subcontracted, the GRANTEE shall require the
subcontractor to provide Workers' Compensation Insurance for all of the
subcontractor's employees unless such employees are covered by the protection
afforded by the GRANTEE. Such self-insurance program or insurance coverage
shall comply fully with the Florida Workers' Compensation law. In case any class
of employees engaged in hazardous work under this PROJECT AGREEMENT is
not protected under Workers' Compensation statutes, the GRANTEE shall
provide, and cause each subcontractor to provide, adequate insurance
satisfactory to the DEPARTMENT, for the protection of its employees not
otherwise protected.
DEP Agreement No. A9012, Page 5 of 10
DEP 55-231 (06/08)
23. The GRANTEE covenants that it presently has no interest and shall not acquire
any interest which would conflict in any manner or degree with the performance
of services required.
24. The purchase of non-expendable equipment is not authorized under the terms of
this PROJECT AGREEMENT.
25. For the purpose of this PROJECT AGREEMENT, the DEPARTMENT'S Grant
Manager shall be responsible for ensuring performance of its terms and
conditions and shall approve all reimbursement requests prior to payment. The
GRANTEE'S Grant Manager, identified in paragraph 26, or successor, shall act
on behalf of the GRANTEE relative to the provisions of this PROJECT
AGREEMENT. The GRANTEE, shall submit to the DEPARTMENT signed
Project Status Reports, every January 5th, May 5th, and September 5th of each
year summarizing the work accomplished, problems encountered, percentage of
completion, and other information which may be requested by the
DEPARTMENT. Photographs to reflect the construction work accomplished
shall be submitted when the DEPARTMENT requests them.
26. Any and all notices required by this PROJECT AGREEMENT shall be deemed
sufficient if delivered or sent by certified mail to the parties at the following
addresses:
GRANTEE'S Grant Manager DEPARTMENT'S Grant Manager
Mr. Wally Majors Tamika Bass
Director Florida Department of Environmental
100 East Boynton Beach Protection
Boulevard 3900 Commonwealth Blvd., MS585
Boynton Beach, FL 33425 Tallahassee, Florida 32399-3000
27. The GRANTEE must erect a permanent information sign on the PROJECT site
which credits PROJECT funding or a portion thereof, to the Florida Department
of Environmental Protection and the Florida Recreation Development Assistance
Program. The sign must be made of appropriate materials, which will be durable
for a minimum of twenty-five (25) years after the PROJECT is complete. The
sign must be installed on the PROJECT site and approved by the
DEPARTMENT before the final reimbursement request is processed.
28. The DEPARTMENT has the right to inspect the PROJECT and any and all
records related thereto at any reasonable time.
29. This PROJECT AGREEMENT may be unilaterally canceled by the
DEPARTMENT for refusal by the GRANTEE to allow public access to all
documents, papers, letters, or other material made or received by the GRANTEE
DEP Agreement No. A9012, Page 6 of 10
DEP 55-231 (06/08)
in conjunction with this PROJECT AGREEMENT unless the records are exempt
from Section 24(a) of Article I of the State Constitution and Section 119.07,
Florida Statutes.
30. A. The DEPARTMENT may terminate this PROJECT AGREEMENT at any
time in the event of the failure of the GRANTEE to fulfill any of its
obligations under this PROJECT AGREEMENT. Prior to termination, the
DEPARTMENT shall provide thirty (30) calendar days written notice of its
intent to terminate and shall provide the GRANTEE an opportunity to
consult with the DEPARTMENT regarding the reason(s) for termination.
B. The DEPARTMENT may terminate this PROJECT AGREEMENT after
three years if the Governor does not approve certification forward of the
PROJECT funds.
31. Prior to the closing of the PROJECT, the DEPARTMENT shall have the right to a
refund, either in whole or in part, of the FRDAP funds provided to the GRANTEE
for noncompliance with the material terms of this PROJECT AGREEMENT. The
GRANTEE, upon such written notification from the DEPARTMENT, shall refund,
and shall forthwith pay to the DEPARTMENT, the amount of money demanded
by the DEPARTMENT. Interest on any refund shall begin the date that the
GRANTEE was informed that a refund was required and continues to accrue
until the date the refund and interest are paid to the DEPARTMENT.
32. The GRANTEE shall comply with all federal, state and local regulations, rules
and ordinances in developing this PROJECT. The GRANTEE acknowledges that
this requirement includes compliance with all federal, state and local health and
safety rules and regulations including all applicable building codes. The
GRANTEE further agrees to include the requirements of this paragraph in all
subcontracts made to perform this PROJECT AGREEMENT.
33. The GRANTEE may subcontract work under this PROJECT AGREEMENT
without the prior written consent of the DEPARTMENT'S Grant Manager. The
GRANTEE agrees to be responsible for the fulfillment of all work elements
included in any subcontract. It is understood and agreed by the GRANTEE that
the DEPARTMENT shall not be liable to any subcontractor for any expenses or
liabilities incurred under the subcontract and that the GRANTEE shall be solely
liable to the subcontractor for all expenses and liabilities incurred under the
su bco ntra ct.
34. Land owned by the GRANTEE, which is developed or acquired with FRDAP
funds, shall be dedicated in perpetuity as an outdoor recreation site by the
GRANTEE for the use and benefit of the public as stated in section 62D-5.059(1)
of the RULE. Land under control other than by ownership of the GRANTEE,
such as by lease, shall be dedicated as an outdoor recreation area for the use
and benefit of the public for a minimum period of twenty-five (25) years from the
DEP Agreement No. A9012, Page 7 of 10
DEP 55-231 (06/08)
completion date set forth in the PROJECT completion certificate. All dedications
must be recorded in the county property records by the owner, or by the
GRANTEE if the owner has given GRANTEE authority to do so. Such PROJECT
shall be open at reasonable times and shall be managed in a safe and attractive
manner appropriate for public use.
35. Failure to comply with the provisions of the RULE or the terms and conditions of
this PROJECT AGREEMENT will result in termination of the PROJECT
AGREEMENT by the DEPARTMENT. The DEPARTMENT shall give the
GRANTEE in violation of the RULE or this PROJECT AGREEMENT a notice in
writing under Paragraph 26 of the particular violations stating a reasonable time
to comply. Failure to comply within the time period stated in the written notice
shall result in termination of the PROJECT AGREEMENT and shall result in the
imposition of the terms in Paragraph 31 .
36. In the event of conflict in the provisions of the RULE, the PROJECT
AGREEMENT and the Project Application, the provisions of the RULE shall
control over this PROJECT AGREEMENT and this PROJECT AGREEMENT
shall control over the Project Application documents.
37. If the DEPARTMENT determines that site control is not sufficient under the
RULE, or has been compromised, the DEPARTMENT shall give the GRANTEE
a notice in writing and a reasonable time to comply. If the deficiency is not
corrected within the time specified in the notice, the DEPARTMENT shall
terminate this PROJECT AGREEMENT and shall impose the terms of Paragraph
31.
38. Pursuant to section 216.347, Florida Statutes, the GRANTEE is prohibited from
spending FRDAP grant funds for the purpose of lobbying the legislature, the
judicial branch, or a state agency.
39. A. No person on the grounds of race, creed, color, national origin, age, sex,
marital status or disability, shall be excluded from participation in; be
denied the proceeds or benefits of; or be otherwise subjected to
discrimination in performance of this PROJECT AGREEMENT.
B. An entity or affiliate who has been placed on the discriminatory vendor list
may not submit a bid on a contract to provide goods or services to a
public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit
bids on leases of real property to a public entity, may not award or
perform work as a contractor, supplier, subcontractor, or consultant under
contract with any public entity, and may not transact business with any
public entity. The Florida Department of Management Services is
responsible for maintaining the discriminatory vendor list which may be
found at
DEP Agreement No. A9012, Page 8 of 10
DEP 55-231 (06/08)
http://dms.mvflorida.com/business operations/state purchasinq/vendor i
nformation/convicted suspended discriminatory complaints vendor lists
/discriminatory vendor list. Questions regarding the discriminatory
vendor list may be directed to the Florida Department of Management
Services, Office of Supplier Diversity at (850) 487-0915.
40. Each party hereto agrees that it shall be solely responsible for the wrongful acts
of its employees and agents. However, nothing contained herein shall constitute
a waiver by either party of its sovereign immunity or the provisions of section
768.28, Florida Statutes.
41. The PROJECT AGREEMENT has been delivered in the State of Florida and
shall be construed in accordance with the laws of Florida. Wherever possible,
each provision of this PROJECT AGREEMENT shall be interpreted in such
manner as to be effective and valid under applicable Florida law, but if any
provision of this PROJECT AGREEMENT shall be prohibited or invalid under
applicable Florida law, such provision shall be ineffective to the extent of such
prohibition or invalidity, without invalidating the remainder of such provision or
the remaining provisions of this PROJECT AGREEMENT. Any action hereon or
in connection herewith shall be brought in Leon County, Florida unless prohibited
by applicable law.
42. No delay or failure to exercise any right, power or remedy accruing to either party
upon breach or default by either party under this PROJECT AGREEMENT shall
impair any such right, power or remedy of either party; nor shall such delay or
failure be construed as a waiver of any such breach or default, or any similar
breach or default thereafter.
43. This PROJECT AGREEMENT is not intended nor shall it be construed as
granting any rights, privileges or interest to any third party without mutual written
agreement of the parties hereto.
44. This PROJECT AGREEMENT is an exclusive contract and may not be assigned
in whole or in part without the prior written approval of the DEPARTMENT.
45. This PROJECT AGREEMENT represents the entire agreement of the parties.
Any alterations, variations, changes, modifications or waivers of provisions of this
PROJECT AGREEMENT shall only be valid when they have been reduced to
writing, in the form of an Amendment duly executed by each of the parties
hereto, and attached to the original of this PROJECT AGREEMENT.
DEP Agreement No. A9012, Page 9 of 10
DEP 55-231 (06/08)
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
duly executed on the day and year last written above.
STATE OF FLORIDA DEPARTMENT CITY OF BOYNTON BEACH
OF ENVIRONMENTAL PROTECTION
By: DO NOT SIGN By:
Division Director (or Designee) Printed Name: Ku I+- 'B~~-:.."e r
Division of Recreation and Parks Title: Ci+y M'lvv-lljet"". 6o.ft\.f1r,\.&~/ft..
DO NOT DATE
Date Date
Address: Address:
Office of Information and Recreation 100 East Boynton Beach Boulevard
Services Boynton Beach, FL 33425
Division of Recreation and Parks
3900 Commonwealth Boulevard
Mail Station 585
Tallahassee, Florida 32399-3000
~~44-- Grantee Attorney
DEP Grant Manager
Approved as to Form and Legality:
This form has been pre-approved as to
form and legality by Suzanne Brantley,
Assistant General Counsel, on
June 12, 2008 for use for one year.
List of attachments/exhibits included as part of this Agreement:
Specify Letter/
Type Number Description (include number of pages)
Attachment -.L Special Audit Requirements (5 Paqes)
DEP Agreement No. A9012, Page 10 of 10
DEP 55-231 (06/08)
A TT ACHMK\T 1
SPECIAL AUDIT REQUIREMENTS
The administration of resources awarded by the Department of Environmental Protection {which may he referred /(!
as the "Department". "DEP". "FDEP" or "Grantor". or other name in the contract/agreement) to the recipient
(which may be referred to as the "Contractor". Grantee" or other name in the contract/agreement) may be subject
to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., a"
revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by
Department staff, limited scope audits as defined by OYrB Circular A-133, as revised, and/or other procedures. By
entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes
deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental
Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with
any additional instructions provided by the Department to the recipient regarding such audit. The recipient further
agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the
Chief Financial Officer or Auditor General.
AL'DITS
P ART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB
Circular A-133, as revised.
1. In the event that the recipient expends $500,000 or more in Federal awards in its fiscal year, the recipient
must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-I.;;.
as revised. EXHIBIT I to this Agreement indicates Federal funds awarded through the Department of Environmental
Protection by this Agreement. In determining the Federal awards expended in its fiscal year, the recipient shall
consider all sources of Federal awards, including Federal resources received from the Department of Environmental
Protection. The determination of amounts of Federal awards expended should be in accordance \vith the guidelines
established by OMB Circular A-133, as revised. An audit of the recipient conducted by the Auditor General in
accordance with the provisions of OMB Circular A-133, as revised, will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph I, the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C ofOMB Circular A-133, as revised.
3. If the recipient expends less than $500,000 in Federal awards in its fiscal yeaL an audit conducted in
accordance with the provisions ofOMB Circular A-133, as revised, is not required. In the event that the recipiem
expends less than $500,000 in Federal awards in its fiscal year and elects to have an audit conducted in accordan':l'
with the provisions of OMB Circular A-133, as revised, the cost of the audit must be paid from non-Federal
resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other than Federal
entities ).
4. The recipient may access infonnation regarding the Catalog of Federal Domestic Assistance (CFDA! \ lel
the internet at http://12.46.245.173/cfda/cfda.htmJ.
DEP 55-215 (o2iO: )
DEP Agreement No. A9012, Attachment 1, Page 1 of 5
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(m), Florida Statutes.
1. In the event that the recipient expends a total amount of state [mancial assistance equal to or in excess of
$500,000 in any fiscal year of such recipient, the recipient must have a State single or project-specific audit for such
fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial
Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules
of the Auditor General. EXHIBIT 1 to this Agreement indicates state financial assistance awarded through the
Department of Environmental Protection by this Agreement. In determining the state financial assistance expended
in its fiscal year, the recipient shall consider all sources of state [mancial assistance, including state [mancial
assistance received from the Department of Environmental Protection, other state agencies, and other nonstate
entities. State financial assistance does not include Federal direct or pass-through awards and resources received by
a nonstate entity for Federal program matching requirements.
2. In connection with the audit requirements addressed in Part II, paragraph 1; the recipient shall ensure that
the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of
a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $500,000 in state [mancial assistance in its fiscal year, an audit conducted
in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the
recipient expends less than $500,000 in state [mancial assistance in its fiscal year, and elects to have an
audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit
must be paid from the non-state entity's resources (i.e., the cost of such an audit must be paid from the
recipient's resources obtained from other than State entities).
4. For information regarding the Florida Catalog of State Financial Assistance (CSF A), a recipient should
access the Florida Single Audit Act web site located at https://apps.fldfs.comlfsaa for assistance. In
addition to the above websites, the following websites may be accessed for information: Legislature's
Website at http://www.leg.state.fl.us/W e Icomelindex.cfm, State of Florida's website at
http://www.myflorida.coml, Department of Financial Services' Website at ht1p://www.fldfs.coml and the
Auditor General's Website at htto://www.state.fl.us/audgen.
PART III: OTHER AUDIT REQillREMENTS
(NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity
that are solely a matter of that State awarding entity's policy (i.e., the audit is not required by Federal or State laws
and is not in conflict with other Federal or State audit requirements). Pursuant to Section 2J 5.97(8), Florida
Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits
conducted in accordance with Section 215.97. Florida Statutes. In such an event, the State awarding agency must
arrange for funding the full cost of such additional audits.)
PART IV: REPORT SUBMISSION
1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and
required by PART I of this Attachment shall be submitted, when required by Section .320 (d), OMB
Circular A-133, as revised, by or on behalf of the recipient directly to each of the following:
DEP 55-215 (02/07)
DEP Agreement No. A9012, Attachment 1, Page 2 of 5
A. The Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number or
copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be
submitted to the Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, ll\ 47132
C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (fl.
OMB Circular A-133, as revised.
2. Pursuant to Section .320(f), OMB Circular A-133, as revised, the recipient shall submlt a
copy of the reporting package described in Section .320( c), OMB Circular A-133, as revised. and
any management letters issued by the auditor, to the Department of Environmental Protection at the
following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
~ Copies of financial reporting packages required by PART II of this Attachment shall be submitted by ()]' 01]
-' .
behalf ofthe recipient ~ to each of the following:
A. The Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
B. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 401, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
DEP 55-215 (02I07)
DEP Agreement No. A9012, Attachment 1, Page 3 of 5
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
4. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or
on behalf of the recipient directlv to the Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
5. Any reports, management letters, or other information required to be submitted to the Department of
Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with OMB
Circular A-133, Florida Statutes, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General, as applicable.
6. Recipients, when submitting [mancial reporting packages to the Department of Environmental Protection
for audits done in accordance with OMB Circular A-133, or Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting
package was delivered to the recipient in correspondence accompanying the reporting package.
PART V: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the tenns of this Agreement for a
period of 5 years from the date the audit report is issued, and shall allow the Department of Environmental
Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon request. The
recipient shall ensure that audit working papers are made available to the Department of Environmental Protection,
or its designee, Chief Financial Officer, or Auditor General upon request for a period of 3 years from the date the
audit report is issued, unless extended in writing by the Department of Environmental Protection.
REMAINDER OF PAGE INTENTIONALLY LEFT BLMTK
DE? 55-215 (02/07)
DEP Agreement No. A9012, Attachment 1, Page 4 of 5
EXHI BIT - 1
FUNDS A \V ARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Federal Resources Awarded to the Recil}ient Pursuant to this A~reelllent Consist of the Followin!!,:
Federal State
Program l'FD A Appropriation
Number I'ederal Agency Number CFDA Title Funding Amount Category
State Resources Awarded to the Recipient Pursuant to this A!!,reelllent Consist of the }'ollowiu!!, Matchin!!, Resources for Federal Pro!!,rams:
Federal State
Program Appropriation
Number Federal Agency ('FDA CFDA Title Funding Amount Category
State Resources Awarded to the Recipient Pursuant to this A~reelllent Consist of the Followin~ Resources Sub.ieet to Section 215.97, F.8.:
State CSFA Title State
Program State CSFA or Appropriation
Number hmding Source Fiscal Year Number Funding Source Description Funding Amount Category
A9012 Florida Forever FY2008-2009 .nol7 Florida Recreation Development $ 135,6] 1.00 140002
Assistance Program
--
-_.---
I rota I A ward L_________ ___~ "'~if,ll"i.$1~5f617EOO I
I --.---.--..-,.--.".---- ~ _._--_.,,-_.._-_._,.~._-- --
For each program identified above, the recipIent shall comply with the program re4uirements described in the Catalog of Federal Domestic Assistance l CFDA)
[http: 12.46.24.'-.173efda,ctua.htmlj and/or the ]<'Jorida Catalog of State Financial Assistance (CSrA) I https://apps.fldfs.com/fsaa/searehCatalog.aspxJ. The
c;erviccs/purposes lill whieh the funds are to be used are included in the Contract scope of services/work. Any match re4uired by the recipient is clearly indicated
in the ('ontract.
I H' I' 'i'i-c J 'i (lIcill'7i
DEr 1reement No. A9012, Attachment 1, Page 5 of 5
XII. - LEGAL - 2nd Reading
Non-Development
CITY OF BOYNTON BEACH ITEM B.1
AGENDA ITEM REQUEST FORh.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[8J August 19, 2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon) ("")
<::) ~.::;
CO
o September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon):bo :::;-<
a:s -<0
o November 18, 2008 ('"')-"
o September 16, 2008 September 2, 2008 (Noon) November 3, 2008 (Noon)' r-a;,
.&- f"T10
;::0 ..
o October 7, 2008 o December 2, 2008 ;,:x:-':;,
September 15, 2008 (Noon) November 17,2008 (N<RlO) .:Z::
:x cn-.;
00
c..,) ..,,::.:
.. .." CX7
0 Announcements/Presentations 0 City Manager's Report <:;) -,,.,,
- ("');:>
NATURE OF 0 Administrative 0 New Business "'n
:J;:
AGENDA ITEM 0 Consent Agenda [8J Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Please place this request on the August 19, 2008 City Commission Agenda under
Legal, Ordinance - Second Reading. On April 15, 2008, the City Commission approved this item for transmittal to the
Florida Department of Community Affairs (DCA). The request was reviewed by DCA and is now ready for ordinance
adoption. For the City's response to the state's Objections, Recommendations and Comments report, please see the attached
document.
EXPLANATION:
PROJECT: EAR-based Comprehensive Plan Amendments
AGENT: City-initiated
DESCRIPTION: Request to adopt Evaluation and Appraisal Report (EAR)-based amendments to the
Comprehensive Plan to update the goals, objectives and policies and the Future Land Use
Map.
PROGRAM IMPACT:
FISCAL IMP ACT:
AL TERNA TIVES: ~
City Manager's Signature
Assistant to City Manager ~
City Attorney / Finance
S.\Plannmg\HUDSON\EAR Amendments\Agenda Item Request Ear-based Compreh.Plan Amend 8-19-08.doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
I
1 ORDINANCE NO. 08-007
!
"
-'
4 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA,
5 AMENDING THE CITY'S COMPREHENSIVE PLAN TO
6 IMPLEMENT THE 2008 EV ALUA TION AND APPRAISAL REPORT;
7 PROVIDING FOR AMENDMENT OF THE FUTURE LAND USE
8 ELEMENT, TRANSPORTATION ELEMENT, UTILITIES ELEMENT;
9 CONSERVATION ELEMENT; RECREA TION AND OPEN SP ACE
10 ELEMENT; HOUSING ELEMENT; COASTAL MANAGEMENT
11 ELEMENT; AND INTERGOVERNMENTAL COORDINA TION
12 ELEMENT OF THE COMPREHENSIVE PLAN; PROVIDING FOR
13 ADOPTION OF A REVISED FUTURE LAND USE MAP; PROVIDING
14 DIRECTION FOR TRANS MITT AL OF THE PROPOSED
15 COMPREHENSIVE PLAN AMENDMENTS TO THE DEPARTMENT
16 OF COMMUNITY AFF AIRS; PROVIDING FOR CONFLICTS,
17 SEVERABILITY AND AN EFFECTIVE DATE.
18
19 WHEREAS, Section 163.3167(2), Florida Statutes, requires that each local government
20 prepare a Comprehensive Plan in compliance with the Local Government Comprehensive
21 Planning and Land Development Act as amended; and
22 WHEREAS, Section 163.3191. F.S.. further provides that each local government shall
)" adopt an Evaluation and Appraisal Report (hereinafter referred to as "EAR") every seven (7)
--'
24 years assessing the progress in implementing the local government's comprehensive plan; and
25 WHEREAS, Section 163.3184(15). F.S.. requires that the Comprehensive Plan be
26 adopted by the governing body of the local government by Ordinance; and
27 WHEREAS, Section 163.3177. F.S.. and the applicable provisions of Chapter 9.1-5.
28 Florida Administrative Code, requires that the Local Government Comprehensive Plan shall
29 consist of goals, objectives and policies. procedures for monitoring and evaluation of the local
30 plan, requirements for capital improvements. implementation and required maps; and
Page I of 5
),,((,':\\J'_:~)J\b2U\j!}G(:hS~(1(/Q\t,.\fL_J\n~!1Q!m:J1l~ ~()(lQ:2 all1.Clld~;J_ I ~l rl:ad mg. d_ocl 1- q Ql)b'i:ni:H~:2:H1H:-1j{1)'k,:\g - ! \m~ndm~H\ ,-- 21 )ll~-
2.;J()G!:;'\(:'A,nrdmanl'e,,'bAR-i\mendnletlb-2l!Og-2-~I{w
1 WHEREAS, the City Commission adopted an EAR in December 2006 which was
2 approved by the Florida DCA on February 16,2007; and
3 WHEREAS, pursuant to Chapter 163, F.S., the City has eighteen (18) months after the
4 adoption of a new EAR to incorporate the EAR-based amendments into the City's
5 Comprehensive Plan; and
6 WHEREAS, on March 25, 2008, the Planning and Zoning Board voted to recommend
7 approval of the proposed EAR amendments to the City Commission and the Department of
8 Community Affairs, pursuant to Ch. 163, F.S., with a favorable recommendation; and
9 WHEREAS, on April 15, 2008 the City Commission passed a motion to transmit the
10 City's proposed Comprehensive Plan Amendments to the Department of Community Affairs
11 for review; and
12 WHEREAS, the Department of Community Affairs completed their review, and
13 identified their objections, recommendations and comments in their report and correspondence;
14 and
15 WHEREAS, City Staff addressed all of the Department of Community Affairs'
16 objections, recommendations and comments in the proposed amended Comprehensive Plan and
17 recommends the approval of the proposed amendments to the City's Comprehensive Plan; and
18 .\Y11 LR1~-,-'b~_lh~.~~LIL~111Jlmi.~~sim:Lc(ln s islet~~(L and ~l~~~pl t:~LJb~_1'CC0XJ_11Il cnQ(lt~Ql1'i... (I f
19 the Cii\'~ PJannin~ and Dc\ elopment Board re~a.rdin::.:! the \/loJeralt' and 1.0\\ Densil Y
20 I\.,:::sids:ntial_cIem_<;"1JJs (!f the Plal:!.: I
I Added by amendment on first reading of ordinance.
Page 2 of5
)j(:C:\WP\QRDlN f\tJ..c:.bS':'-f_QQi\.:J!:AJL_AllleIHklJ~mL1DQ3.:L_'lIJl,.mJs.~.L1ELr<':iKIjng,,\i(1gH\!:92i~1~H:hGl.I~H\!;:6:B==Af!}~J}ili~IJI~=::~(jOl\:
;!:g(t\?c<;"'b'\\Gr~inal1Ce-5\[Atb-'\tlleHdlll<Jfll,,-M484{kl€
I
1 WHEREAS, the City Commission deems it to be in the best interests of the citizens
2 and residents of the City to incorporate the EAR-based amendments into the City's
"\ Comprehensive Plan.
-'
4
5 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
6 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
7 Section 1. The foregoing "Whereas" clauses are hereby ratified as true and correct
8 and incorporated herein by this reference.
9 Section 2. In order to comply with the provisions of Chapter 163. Florida Statutes.
10 the City Commission hereby amends the City's Comprehensive Plan as indicated in the
11 adopted Evaluation and Appraisal Report
12 1 ;'i... '!"/" .",j \.,. \l! l\" 1 \ \~\ '.L}",,,~r.H,.: 1 'Ii";' : I j \L~ 'I ~_ . i i j i ' _ .1 ,
, c
13 2 The proposed amendments '~' _\ .\.: :~~ ...,,:
:.1.<>, ",.'!, , -- ^ -.-.. , ' .
14 ,3 to the City's Comprehensive Plan are attached hereto as Exhibit "A"
15 and incorporated herein. The amendments delineate changes to the Future Land Use Element.
16 Transportation Element, Utilities Element, Conservation Element, Recreation and Open Space
17 Element Housing Element Coastal Management Element, and Inter-Governmental
18 Coordination Element and the Future Land Use Map.
19 Section 3. The City Commission hereby certifies that it shall and will conduct such
20 public hearings as may be required pursuant to Chapter 163, Florida Statutes. as amended. in
2 Added by amendment on first reading of ordinance.
3 Added by amendment on first reading of ordinance.
Page 3 of 5
<, \C(,\\:J''DRLlINAl'J~:E;2Jl)(l3.~i;.{l,fC,'\!l1~I),Im~I)l,' 2110X,2.. dl)1m~~d. I Sl .. readll]glloclJ\J<+9o:'fll(11:X,,2Jm\(.!ju.H.'7'\F,AIl-W'kimem.,, :?jl\l~.
,2::t100s,:.c:.i\:,Ordlltanl'-eyL-AR/\mendmeltl'o-.200l\-2d''E
1 order to adopt the Comprehensive Plan Amendments and so directs the City Administration to
2 conduct and publish same, as provided by general law.
.., Section 4. The City Commission hereby authorizes the appropriate City officials to
-'
4 submit the appropriate number of copies of this Ordinance and the City's Comprehensive Plan,
5 as amended herein, to the State of Florida Department of Community Affairs and to any other
6 governmental agency having jurisdiction with regard to the approval of same in accordance
7 with and pursuant to Chapter 163, Florida Statutes, and to keep available copies of the Plan
8 Amendments available for public review and examination at Boynton Beach City Hall.
9 Section 5. If any clause, section or other part of this Ordinance shall be held by any
10 court of competent jurisdiction to be unconstitutional or invalid, such ~nconstitutional or
11 invalid part shall be considered as eliminated and in no way affecting the validity of the other
12 provisions of this Ordinance.
13 Section 6. All Ordinances or parts of Ordinances, Resolutions or parts of
14 Resolutions in conflict herewith, be and the same are hereby repealed to the extent of such
15 conflict.
16 Section 7. This Ordinance shall become effective upon its passage and adoption.
17 FIRST READING this 15th day of April, 2008.
18 SECOND, FINAL READING AND PASSAGE this _ day of ,2008.
Page 4 of5
;:;,~rC~P\()lmLI'i.ANCES\2()08\EAR Amen_dments 2QQ_0L.illllend~iLl~t reading.dQs;f~:' I C}'~~0182.I3I3'OJ.ill~~
~c#s~S"(;i"'~~f{~inaf\c<!~\EAR..-\lH<!ndnl<\n\S2q(#-2-4c\Q
1
2 CITY OF BOYNTON BEACH. FLORIDA
3
4
5 Mayor - Jerry Taylor
6
7 -
8 Vice Mayor - Jose Rodriguez
9
10
11 Commissioner - Ronald Weiland
12
13
14 Commissioner - Woodrow L. Hay
15
16
17 Commissioner - Marlene Ross
18 ATTEST:
19 I
20 I
21 Janet M. Prainito. CMC I
II City Clerk
j"
--'
24
25 (Corporate Seal)
26
Page 5 of 5
<; '(-('\\J':()'ZL)J"~/10('["S2(11)0j.;,:\I\... ,'llllellJm,J1l' 21111~-2 'II nt'lI cbl. 1,1 rc:adlllgJ()cl I 'I \)l,Il"CJII(Ji~21m,1 JRJ J.!"\IZ '-\I1h.'ndH1t"IH-~ 2~j~;)o~-
2{!, ",,<., .(-AA: Ird mane"', d,A i{.."'\H1.mJIHc'H I' 21 log- 2 d..,
THE CITY OF BOYNTON BEACH RESPONSE TO O. R. C. REPORT
I. CONSISTENCY WITH RULE CHAPTER 9J-5, F.A.C., AND CHAPTER 163, F.S
Proposed Text Amendments
The Future Land Use Element (FLUE) and Coastal Management Element (CME) are proposed to be
revised to include the following new policies:
. FLUE Policy 1.11.2 prohibits the City from approving any increases in hotel/motel and
residential densities in the Coastal High Hazard Area (CHHA) that would increase evacuation
times above the adopted level of service for out-of-county hurricane evacuation for a category 5
storm event as measured on the Saffir-Simpson scale.
. CME Policy 7.8.2 prohibits the City from approving any increases in hotel/motel and residential
densities in the CHHA that would increase evacuation times above the adopted level of service
for out-of-county hurricane evacuation for a category 5 storm event as measured on the Saffir-
Simpson scale.
OBJECTION:
a. Objection: Internal Inconsistency--The Future Land Use and Coastal Management Policies 1.11.2
and 7.8.2, respectively reference an adopted level of service standard for an out-of-county hurricane
evacuation time, but the City does not have a standard established in its comprehensive plan.
Authority: Sections l63.3177(2).(9)(b), and 163.3178(2) and (9)(a), F.S., and Rule 9J-5.005(5) and 9J-
5.012(2)(e), F.A.C.
Recommendations: If the City intends to adopt a hurricane evacuation time that is different from the
hurricane evacuation times established in Section 163 .3178(9)(a), F.S., then the City needs to establish
and adopt an out-of-county hurricane evacuation time, based upon appropriate data and analysis to ensure
the safe evacuation ofthe City's residents out-of-county during a category 5 hurricane. The City may rely
on the out-of-county evacuation time of 16 hours for a category 5 storm event as measured on the Saffir-
Simpson scale as provided in Section 163.3148(9)(a), F.S. If the latter is chosen, then the policies would
need to be revised to delete the word "adopted" so that it is clear that the level of service standard that
does not refer to a standard adopted in the comprehensive plan.
CITY'S RESPONSE:
The City will rely on the out-of-county evacuation time of 16 hours for a category 5 storm event
as measured on the Saffir Simpson scale as provided in Section 163.3148(9)(a), F. S. as
recommended. Policy language has been changed accordingly:
Future Land Use Element
"Policy 1.11.2 The City shall not approve any increases in hotel! motel and residential
densities in the Coastal ~rea that would increase
evacuation times above the level of service for out-of-
county ~ur~icane evacuj red on
the Saffu-Slmpson scale. . . . .,
,.,.. ," ,,,,,.,,,,,.,,.,..,,.,......, ...^'.. '. c. .",. ,.,. ,.,
and,
Coastal Management Element
"Policy 7.8.2 The City shall not approve any increases in hotel/ motel and residential
densitie~ in. the Coastal ~rea that w~uld increase
evacuation times above the. .., level of serVIce for out-of-
county ~ur~icane evacul red on
the Saffu-SImpson scale.. . , .
b. Objection: Roadway Level of Service Standard--Interstate 95 (1-95) is a Strategic Intermodal
System (SIS) facility and the connector from 1-95 to Gateway Boulevard to High Ridge Road to the
entrance of the Boynton Beach Tri-Rail Station hub is a SIS connector. The appropriate level of service
(LOS) standards for these SIS facilities have not been established within the goals, objectives. and
policies section of the City's comprehensive plan for the3 subject roadway facility. Transportation
Element Objective 2.1 specifies a LOS standard of "D" for 1-95. According to the Florida Department of
Transportation, LOS standard of "E" is the appropriate standard because of the parallel Tri-Rail transit
facility. The appropriate level of service standard for the connector from 1-95 to the Tri-Rail Station is
lo'D".
Authority: Sections 163.3177(3)(a)3, 163.3180(10). F.S.: Rules 9J-5.016(3)(c)4, and 9J-5.019(4)(b)3
and (c)l, F.A.C.
Recommendation: Revise Objective 2.1 and the appropriate objective or policy in the Capital
Improvements Element to establish a LOS standard of"E" for that portion ofI-95 that runs through the
City and establish a LOS of "D" for the 1-95 to Gateway Boulevard to High Ridge Road to the entrance of
the Boynton Beach Tri-Rail Station.
CITY'S RESPONSE:
A LOS standard of "E" for that portion of 1-95 that runs through the City has been added to
Transportation Element Objective 2.1. Language has also been amended to identify the segment
of roadway from 1-95 to Gateway Boulevard to High Ridge road to the entrance of the Boynton
Beach Tri-Rail Station as a facility with a LOS of "D". Currently, Gateway Boulevard (identified
in the Plan as "NW 22nd Avenue") between 1-95 and Congress Avenue has a LOS standard of
"D" .
"Objective 2.1 The City shall continue to provide a motor vehicle transportation
network based on the following minimum level of service standards,
except within the transportation concurrency exception area (TCEA)
and designated constrained roadways at a lower level of service
(CRALLS):
. Level of Service "D" or better and peak hour conditions on all
unspecified City and collector highway facilities.
. Level of Service "D" for peak season peak hour conditions on all
unspecified arterial facilities.
. Level of Service liD" for _ Boynton Beach
Boulevard from Old Boynton Road to 1-95, _
between Con ess Avenue and 1-95,
Beach Boulevard and
Boynton Beach Boulevard east of 1-95.
.
and,
Capital Improvements Element:
"Policy 9.2.6 The availability of public facilities shall be determined and measured for the
required public facility types using the following Level of Service (LOS)
standards:
.. .
The city shall provide a motor vehicle transportation network based on the
following minimum level of service standards, except within the
transportation concurrency exception area (TCEA) and designated
constrained roadways at a lower level of service (CRALLS):
. Level of Service "D" or better for peak hour conditions on all unspecified
City local and collector highway facilities.
. Level of Service liD" for peak season peak hour conditions on all
unspecified arterial facilities.
. Level of Service "D" for
from Old Boynton Road to 1-95,
between Con ess Avenue and 1-95,
. Level of Service "Maintain" for all facilities that have been identified as
Backlogged and Constrained (where Level of Service standards have been
exceeded), except within TCEA and CRALLS."
Please note: The Capital Improvements Element, as adopted on January 2,2008, was included
with the EAR-based amendments for informational purposes only. The required text
amendments to Policy 9.2.6, cited above, will not be included with the adoption of the EAR-
based amendments, but will be included with the annual CIE update, which is scheduled for
final adoption in November 2008.
c. Objection: Transportation Data and Analysis--- The City has not updated the Transportation
Element data and analysis to evaluate the roadway improvements that will be needed in the next five
years and for the longer time period established in the comprehensive plan, including long-term
transportation improvements identified in the 2030 Long Range Transportation Plan for the Palm Beach
Metropolitan Planning Organization.
Authority: Sections 163.3164(32), 163.3177(3), 163.3177(6)(b), 173.3177(6)(j), F.S.; Rules 9J-5.005(2)
and (4), 9J-5.016(1), (2), (3)(b)l, 3,4,5, (c)6, 8; and 9J-5.019(2), (3), (4)(b)2, 3, (c)7, II, 13, and (5).
F.A.C.
Recommendation: Revise the Transportation Element data and analysis to include an updated
evaluation of the roadway improvements that will be needed in the next five years and for the longer tIme
period established in the comprehensive plan, and include the long-term transportation improvements
identified in the 2030 Long Range Transportation Plan for the Palm Beach Metropolitan Planning
Organization. Revise the Capital Improvements Element to include any identified transportation facility
improvements that will be needed in the next five years in a financially feasible Five-Year Schedule of
Capital Improvements.
CITY'S RESPONSE:
The Evaluation and Appraisal report did not include recommendations for amendments to the
City's Transportation Element. The proposed changes to the Planned Development Thresholds
table for TCEA (and the related Policy 2.1.10) reflect the amendments to the Palm Beach County
Comprehensive Plan as adopted December 18, 2007. The changes pertain to the
residential! office and residential! other non-residential development ratios (the original
numbers were found deficient).
The last (extensive) data analysis for the Transportation Element was performed in 2005; it
accompanied the establishment of the Transportation Concurrency Exception Area (TCEA). The
other City's "Special Transportation Area", Constrained Roadways at a Lower Level of Service
(CRALLS), was also established in 2005 - the analysis supporting the establishment of CRALLS
was provided as part of the Palm Beach County Comprehensive Plan amendment.
The City has no major roadway improvement plan. Most roadway work shown in the 5- Year
Capital Improvements Schedule concentrates on surface maintenance (the 2008 CIS update will
be transmitted to the Department in the second round of the 2008 amendments). The CIS
includes the Palm Beach County's projects with impact on road capacity within the City's
boundaries as well as privately financed CRALLS mitigation projects.
Further, there are no long-term road improvements within the City's boundaries as confirmed
by the 2030 Long Range Transportation Plan for the Palm Beach Metropolitan Planning
Organization. The City has been awarded MPO grants for bikepath construction in the Palmetto
Greens Park and landscaping for a multi use path in Barton Memorial Park Green; both grants
are reflected in 2007 CIS.
COMMENTS
a. A function of the Southeast Florida Transportation Council (SEFTC) is to identify regionally
significant transportation facilities that could be eligible for Transportation Regional Incentive Program
(TRIP) funds. Boynton Beach Boulevard is located within the City and could be eligible for TRIP funds.
No TRIP projects have been programmed for this road; however, when and if TRIP funding is used to
implement roadway improvements, the appropriate LOS standard identified in Chapter 14-94, F.A.C.,
should be adopted by the City for this road. Also, the project would need to be included in the schedule
of capital improvements within the Capital Improvements Element.
CITY'S RESPONSE:
The portion of Boynton Beach Boulevard between Federal Highway and Old Boynton Road
currently has a LOS standard of "D", which is the LOS required by Rule 14-94, F. A. C. for a
TRIP FUNDED multi-lane facility in an urbanized area with population less than 500,000. At
such time as funding becomes available, the remaining portion of the roadway, from Old
Boynton Road to the western city limits, will be included in the LOS standards and the
proposed project will be added to the schedule in City's Capital Improvement Element.
b. The City should add "Access Management Standards" to Future Land Use Element Policy 1.3.2 as a
specific item to be addressed in the City's land development regulations.
CITY'S RESPONSE:
The City's Land Development Regulations, which includes the City's Engineering Design
Handbook and Construction Standards, currently meet or exceed the "Access Management
Standards" contained in the "Model Land Development and Subdivision Regulations That
Support Access Management"; however, the requirement has been added to the policy.
Future Land Use Element
"Policy 1.3.2 The City shall continue to administer land development regulations that
address and regulate the following:
a. All land uses identified on the Future Land Use Map;
b. The coordination of future land uses with the appropriate topography
and soil conditions;
c. Compatibility of adjacent land uses and buffering and screening of
uses;
d. The subdivision of land;
e. Signage;
f. Areas subject to seasonal or periodic flooding and provisions for
drainage and stormwater management;
g. The protection of environmentally sensitive lands, water wellfields
~areas;
1. On-site vehicular circulation, parking lots and loading areas designed
and sized to provide the maximum reasonable degree of safety and
convenience;
J. The provision of open space;
k. The protection of known and discovered archaeological sites;
L The recognition of historic properties;
m. The protection of natural resources; and,
n. The availability of facilities and services at adopted levels of service
concurrent with the impacts of development."
II. CONSISTENCY WITH THE STATE COMPREHENSIVE PLAN
The proposed text amendments to the Future Land Use Element (FLUE) and Coastal Management
Elements CME) regarding proposed FLUE Policy 1.11.2 and CME Policy 7.8.2, do not adequately
address and further the following goals and policies ofthe State Comprehensive Plan Chapter 187.
Florida Statutes, because they do not contain an out-of-county hurricane evacuation time that is
referenced in both policies:
. 187.201 (6)(b )22 and 23 pertaining to Public Safety and the preparation of advance plans for the
safe evacuation of coastal residents and the adoption plans and policies to protect public and
private property and human lives from the effects of natural disasters. These provisions relate to
Objection a;
. 187.201(8)(a) pertaining to Coastal and Marine Resources to ensure that development does not
endanger public safety. This provision applies to Objection a;
. 187.201(17)(b)3, 4, 5, 6, 7, 9 pertaining Public Facilities to ensure the provision of public
facilities to meet the demands of development. These provisions relate to Objection band c:
and.
. Section 1 87.201(19)(b)2, 3, 7, 8,9,13 and 15 pertaining to Transportation to promote a
comprehensive transportation planning process which coordinates state, regional. and local
transportation plans, This provision applies to Objections band c.
. Section 187.201 (25)(b)7 pertaining to Plan Implementation to ensure that local plans implement
and accurately reflect state goals and policies and address problems, issues, and conditions that
are of particular concern in a region.
Recommendation: By addressing the concerns noted in Section 1., these inconsistencies with Chapter
187, Florida Statutes, can be addressed.
XII. - LEGAL - 2nd Reading
Non-Development
ITEM B.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
[gI August 19,2008 August 4, 2008 (Noon) 0 October 21, 2008 October 6,2008 (Noon)
o September 2, 2008 August 18,2008 (Noon) 0 November 5, 2008 October 20, 2008 (Noon)
o September 16, 2008 September 2, 2008 (Noon) 0 November 18, 2008 November 3, 2008 (Noon)
o October 7, 2008 September 15, 2008 (Noon) 0 December 2,2008 November 17,2008 (Noon)
o AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda ~ Legal
o Code Compliance & Legal Settlements 0 Unfinished Business
o Public Hearing 0
RECOMMENDATION: Please place this request on the August 19, 2008 City Commission Agenda under Legal,
Ordinance - Second Reading. The City Commission on August 5,2008, approved this request under Public Hearing
and Legal, Ordinance - First Reading. Please note that changes have been made to the proposed ordinance, which primarily
involve document format and include additional narrative under paragraph "B" to document intent; placement of most
footnotes within subsections B(l) and B(2); and wording added to subsection B(2) to clarify the purpose of the "showroom"
requirement. With respect to content changes, all references to "collector" roads have been omitted consistent with the
original staff recommendation; the non-conforming provision has been converted to an exemption clause; and the current
distance separation requirement applicable to selected industrial uses has been applied to subsection B(2). For further details
pertaining to this request, see attached Department Memorandum No. 08-062.
EXPLANATION:
PROJECT: M-l Industrial Zoning District - Corridor Uses (CDRV 08-003)
AGENT: City initiated
DESCRIPTION: Request for amendments to the Land Development Regulations, Chapter 2. Zoning,
Section 8.A. M-l Industrial District, to add provisions and regulations for selected
industrial and non-industrial uses of properties that front an arterial roadway.
PROGRAM IMP ACT:
FISCALlMPACT, ~/l-
AL TERNA TIVES:
o
Development City Manager's Signature
Assistant to City Manager ~
/.J }j.-/ ~
/.-1..- c.../ c..--
Pla~ng 'and zo'2-g irector City Attorney / Finance
S:\Planning\sHARED\WP\sPECPROJ\CODE REVIEW\CDRV 08-003 M- 1 COlTidor uses\Agenda Item Request M-l Indust zoning dist CDRV 08-003 8-
19-08.doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 08-t);tC
2
3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
4 FLORIDA AMENDING LAND DEVELOPMENT
5 REGULATIONS, CHAPTER 2 "ZONING", BY CREATING
6 A NEW SECTION B, ENTITLED "ADDITIONAL USES
7 AND REGULATIONS ON COLLECTOR OR ARTERIAL
8 ROADS"; PROVIDING FOR CONFLICTS,
9 SEVERABILITY, CODIFICATION AND AN EFFECTIVE
]0 DATE.
] ]
]2 WHEREAS. planning studies have been prepared and recommend the preservation of
] 3 industrial lands, preventing the impacts of industrial uses on roadway corridors. and
]4 accommodating flex space:
]5
16 WHEREAS, the Director of Planning and Zoning and the Planning and Development
]7 Board have made recommend that implementation of said planning studies be initiated with
18 ation~; regarding-1:1he addition of use provisions and regulations for ffi-the M-l zoning district
]9 applicable to BB-properties that abut aD arterial road: and
20 WHEREAS, the City Commission has considered the recommendations and ha
21 determined and finds that the inclusion of additional uses and regulations for ffi-the M-l zoning
22 district applicable tOilit properties which abut arterial roads will benefit the M-l zoning districl
/~ and will not adversely impact adjacent communities.
~,)
24 NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
25 THE CITY OF B"OYNTON BEACH, FLORIDA, THAT:
26 Section 1. The foregoing whereas clause~ +sare true and correct and are+s now ratified
27 and confirmed by the City Commission.
28 Section 2. Chapter 2. "Zoning". Section 8 of the Land Development Regulations of
29 the City of Boynton Beach Code of Ordinances is hereby amended by creating a nev. section 8
30 entitled "Corridor uses and regulations,\dditional Uses and Regalations on Cnllectorf'lf
3 ] .\rtcrial Road"~as follows:
~.., g. Corridor uses and regulations./\dgilignQ.L1L~~__~!!l(:LB~.g!!ffi~io}lLQ1LC.QJICC!Qf \\ilbillJl_n\ r'vl:-
,)~
33 1 industrial district located along streets designated as "aJ1erial" roadways on thC.u FUIlction~1
34 Classification of Roadwavs Map. the following use provisions. regulations and standards shall apph:-Bl'
35 /\Jterial Roads
36 1. Allowed commercial and retail uses. The uses Ijsted in the following table are-Ellowed,
I-
s Ie A IOrdmances\LOR Changes\Amending LOR - Chapter 2 - RIB) M-l Zoningl2nd read) doc
I
1 provided that they are located in a multi-tenant building; they do not exceed 5,000 square feet in area
2 ( except convenience stores and take-out restaurants are limited to a maximum of 2,500 square feet);
3 tables and chairs are not provided to accommodate the on-site consumption of foods and beverages;
4 professional and business offices are restricted to upper floors; and provided the available of parking in
5 accordance with Chapter 2. Zoning, Section 11.h.16. Furthermore, the sale of used merchandise is only
6 allowed as accessory to the sale of new merchandise.The. follO\ving table lists thQse cQJ11merciql an<;j
7 !:QtailllsesJha1~!:.QP.o~~d fQra<;idition to theM I _f:<ming District, ",'here the district abuts a colloctQ'!':
8 gr a...rt"Q,ri a I I.9_Q d.
9
I n.:_., .J Commercial ftfl€l..Retail and Office Usel;4;S
I Automotive Darts store Hardware storeFumiture & Rome furnishinu-
Automatic car wash (polishing, waxmg, Marine accessoriesHardwllre store
detailing) 'I
Automotive/vehicle repair, minor Martial arts, gymnastics, and dance studioMarino
aooessones
Blind, shutter, shade, and awning fabrication~ Pet care (grooming)Martial arts, gymnastics, and
dance studio
Convenience store Pet care {boarding & davcare )'n~. /
Copying, printing, and sign design Pet care (veterinarian services)Pet cf!rc (boarding
p, . +
Dav care Postal/mail centeir). . \
Drv cleaner Professional and business officesPostallmai I
eefltef
Electronics store Restaurant, take-out
Florist Swimmina nool sunnlies & accessory cleaning
F . & h f' I' CL._:~. ~ ... 0_ .1. .
urlllture ome umls 11l1g~ '___ _ '. ,. ,. _" _
1 0 'I Indicates conditional use approval required and minimum separation of 300 feet from residential-zoning ~district.
11 'Food provider.; or :;erver.; .;halJ not be allowed .;eats/table:; to accommodate on site consumption.
12 "Indicate:; tbat use.; mu:;t be locffied ',\'ithin a multi tenant buildinc..
13 4 MalL size per use i.; 5,000 sq. ft.: convenience .;tores and take out re:taurants shall be a maximum of 2.500 .;q. t1.
14 5 lndicate:; that the sale of used merchandise is onh' allowed if as acce.;sor't to the sale of new goods.
15
16 2. Allowed industrial uses. The following uses are allowed, provided that The table belo...,' lists
17 those industrial uses that are proposed to be allmved along a con-idor if they contain a showroom
18 component for the promotion of products or services consisting of at least 250 square feet (a minimum
19 of 1 % of the floor area is required for uses greater than 25,000 total square feet); no seating is provided
20 for the on-site consumption of foods and beverages; there is no outdoor storage of equipment, materials
2] or merchandisethe above described commercial and/or retail component:; and the separation
22 requirement of Section 8(A)(2) be met for those uses or processes described therein.
23
I n..~, .J Industrial Uses with Commercial Comnonent+
I h-Manufacturin~F abrication/Processinll:
I Artist and craftsm.anl, shons Medical ea~ioment & sUDolies
Bakerv. commerCIal' Metal fabncated nroducts
I Beverap'e mfg.! bottlinp''' Motor vehicle seatinll & interior trim
I Confections, commercial-" Pharmaceutical & Medicine
I Dairv oroducts mfll.;\ Plastic oroducts
I Food nrocessing or nackallinll (includinll meats) Rubber oroducts
- 2-
S.\CA\Ordinances\LDR Changes\Amending LDR - Chapter 2 - 8(B) M-IZoning(2nd read).doc
I
~----_..~._-----.--
---.-
-".
-!f:-Commercial Services: -_.._,_..~"~
rocessina services**4 -_._---~-- --'-
Data
Furniture\u holsterv coverin
-------~~--~...-
--,--~ -----,_.".,--
Ornamental china, fine earthenware &
~-
..1** __ __ = ~ ~~m:s, ~e~~.~rators etc. (see 8.A.1.c.6)
lY,Other: ---
Recording and motion picture studios --~ - -~search & -Development * r
I
,
I -l-Excluding any outdoor storage ofmaterial~;.~quipmenL or merchandise.
2 ~= Indicates conditional use if involving treatment. storal'.e. or processinl'. of human or animal bodies or parts.
3 ;"Food/beverage mfgs und ser\'er~; ~;hall not be allo\ved ~;eats/table~; to accommodate cm-stte
4 consumption.
S 4**ld' h' , '1
n Icates uses t at are not reqUIred to have showroom 'relUl spacc space,
6
7 ,., Prohibited uses. Notwithstanding any other provISIOn of Section 8A, all uses not
-) .
8 specifically listed in sub-section B.l and B.2 are hereby designated prohibited.llses ~D
9 properties which abut collector oran arterial roads.
10 4. Exemptions. Notwithstanding any provision of subsection A or B of Section ~, thosl:
II self-storage businesse~; and car wash businesses approved and that are licensed and operational
12 at the effective date of these regulations. along any collector or ar~erial road:; are excl udedempt
13 from these restrictions of this section.gulation:; and their continued operation :;hall he
14 considered a permitted u~:e. pro,,'ided that if the use is discontinued for _fl period,uf six :ii:B
15 [nonths tha~ the property shall conform to ~hc ~lses set forth herein.
16 Section 3. Each and every other provision of the Land Development Regulations
17 not herein specifically amended, shall remain in full force and effect as originally adopted.
18 Section 4. All laws and ordinances applying to the City of Boynton Beach 1ll
19 conflict with any provisions of this ordinance are hereby repealed.
20 Section 5. Should any section or provision of this Ordinance or any portion thereat
21 be declared by a court of competent jurisdiction to be invalid, such decision shall not affect th,
S It 'A IOrdlnances\LDR Changes\Amending LDR - Chapter 2 - 8( 13 I M-l ZOl1lngl2nd read) doc
I remainder of this Ordinance.
2 Section 6. Authority is hereby given to codify this Ordinance.
3 Section 7. This Ordinance shall become effective immediately.
4 FIRST READING this _ day of ,2008.
5 SECOND, FINAL READING AND PASSAGE this _ day of ,2008.
6
7 CITY OF BOYNTON BEACH, FLORIDA
8
9
10 Mayor - Jerry Taylor
11
12
13 Vice Mayor - Jose Rodriguez
14
15
16 Commissioner - Ronald Weiland
17
18
19 Commissioner - Woodrow L. Hay
20
21
22 Commissioner - Marlene Ross
23 ATTEST:
24
25
26 Janet M. Prainito, CMC
27 City Clerk
28
29
30 (Corporate Seal)
31
-4 -
S,\CA\Ordinances\LDR Changes\Amending LDR - Chapter 2 - 8(8) M-IZoning(2nd read).doc
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DfVISlON
MEMORANDUM NO. PZ 08-062
TO: Chairman and Members
Planning and Development B\~
FROM: Michael W. Rumpf ;lL! U
Director of Planning and cming
DATE: June 16,2008
SUBJECT: CODE REVIEW / CDRV 08-003
Establishing corridor uses within the M-1 zoning district.
NATURE OF PROPOSED AMENDMENT
Staff is proposing an amendment to the Land Development Regulations (LDRs), Chapter 2. Zoning,
Section B.A. M-1 Industrial District, to establish a new subsection with provisions/regulations
applicable to industrially-zoned properties that front a collector or arterial roadway. The proposed
amendments would 1. Allow selected commercial and retail uses on properties that are zoned M-1 and
located along principal corridors; 2. Allow selected industrial and other uses with retail or commercial
components along such corridors; and 3. Exclude heavy or non-complementary industrial and
commercial uses from these corridors. The proposed amendments would increase the availability of
service or retail businesses to residents within the southern end of Congress Avenue, increase tenant
options for property owners, prevent negative impacts to the aesthetics of the corridor from industrial
uses, and maintain industrial-zoned property within the City. Furthermore, the proposed amendments
would be consistent with recommendations from the 2006, M-1 Zoning District study (a.k.a. Mellgren
Study), and begin implementing changes proposed within Group 2 of the LDR rewrite project.
BACKGROUND
The M-1 Zoning District and the topic of industrial lands have been receiving considerable attention, in
part, due to availability of industrial lands, proximity of M-1-zoned property along one of the "entrances"
into the City (Congress Avenue), and petitions to add non-industrial uses to this district. Despite the
recent amendments to the M-1 Zoning District, such as the addition of gymnastic centers and car
washes, this district remains the City's sole conventional zoning district available to industrial uses.
This district allows for a range of industrial and heavy commercial uses, ranging from the
manufacturing of textile, rubber, and plastic products to the servicing and cleaning of septic tanks and
sewer systems. The district accommodates large facilities such as millwork and truss plants as well as
various compact and innocuous businesses such as an ambulance dispatch service, therefore, not all
uses would be appropriate for properties along major roadway corridors.
With an emphasis on land use compatibility, aesthetics and supply, the 2006 M-1 Zoning District study
generated recommendations that, in part, addressed the preservation of industrial lands, expansion of
opportunities for industrial uses, and impacts upon residential land uses and rights-of-way. These
recommendations were considered in its drafting of the zoning matrix, as part of the current LDR
rewrite project. The zoning matrix was presented to the Board and Commission in May and June,
respectively, as Group 2, Part 1 of the LDR project. The subject amendments are principally a
codification of excerpts from the proposed matrix, with some additions based on public input received
in connection with the preferred uses for, and leasing constraints of one of the M-1 zoned properties
located on S. Congress Avenue. Although these amendments would increase competition for limited
industrial lands, contrary to the typical position of staff, they represent the balancing of several factors
including findings from planning exercises and leasing issues raised by a landowner.
Page 2
CDRV 08-003
ANAL YSIS
The proposed amendments to the M-1 Zoning District mainly consist of the following three main parts:
1. Provisions that allow selected commercial and retail uses on properties located along collector and
arterial roads; 2. Provisions that accommodate selected industrial uses with a retail component on
corridor properties; and 3. The exclusion of selected industrial uses from properties along such
roadway corridors. The proposed recommendations also include a code amendment to further support
the appearance of corridors that are subject to industrial zoning.
1. Provisions for selected commercial and retail uses
These amendments include the addition of selected commercial and retail uses to the M-1 District,
limited to properties with frontage along a collector and arterial road. This aspect of the proposed
amendments addresses both the lack of basic service/retail uses in this area of the City and the higher
real estate values of properties at such locations. It also helps to reduce the necessity of. or interest in
rezoning the M-1 zoned properties along S. Congress Avenue. The 2006 study was preceded by a
study of the specific industrial area located along S. Congress Avenue. This study was conducted by
planning staff in 2002. and interestingly, it revealed that over 66% of the businesses approved within
the study area and under the retail trade ISCS use category, were for businesses iocated along
Congress Avenue. Furthermore, with the rezoning of two -large industrial parcels at the south end of
Congress Avenue for residential developments, an additional 472 dwelling units were added to this
area. With now over 2,200 dwelling units located south of the LWDD L-28 Canal, and the lack of
commercial zoning in this area, there is support for the addition of basic convenience stores to serve
nearby residents and local employees. This aspect of the amendment supports "smart growth" and
green initiatives as it should result in the reduction in total vehicle miles traveled on the roadway
network. As indicated above, the subject amendment will also increase the use options for properties
located along the corridor, thereby increasing the ability to lease vacant space and decreasing the
necessity for rezoning of the subject industrial properties.
The following table lists those commercial and retail uses that are proposed for addition to the M-1
Zoning District, where the district abuts a collector or arterial road.
Pro osed Commercial and Retail Uses ' .
Furniture & home fumishin
Hardware store
Marine accessories
Martial arts, nastics, and dance studio
Pet care roomin
Pet care board in & da care
Pet care veterinarian services
Postal/mail center
F(estaunant, tak~ut
Florist Swimmin oolsu lies & accesso cleanin
Indicates conditional use approval required and minimum separation of 300 feet from residential-zoning property.
2 Food providers or servers shall not be allowed seatsltables to accommodate on-site consumption.
S Indicates that uses must be located within a multi-tenant building.
4 Max. size per use is 5,000 sq. ft.; convenience stores and take-out restaurants shall be a maximum of 2.500 sq. ft.
5 Indicates that the sale of used merchandise is only allowed If as accessory to the sale of new goods.
2. Provisions for selected industrial uses on corridor properties under certain conditions
The specific intent of this group of changes is to recognize that some industrial business may also
include a retail component that provides direct service or product to the public. Therefore, the selected
industrial businesses indicated below would be allowed on properties located along such a roadway
corridor, jf the use includes a commercial or retail component Such uses would contribute to the
service and retail amenities of the roadway corridor. Such uses would be required to have a "walk-in"
Page 3
CDRV 08-003
service component, including an indoor showroom or retail space consisting of a minimum of 25C
square feet (for businesses 25,000 sq. ft. or less). For businesses that are greater than 25,000 square
feet, the minimum required showroom/retail space is proposed to be a fraction (1 %) of the total area of
the business. For uses that would provide food products and beverages, no seats or tables would be
allowed to accommodate on-site consumption. This stipulation would filter out uses which tend to
operate like a restaurant, which typically operate more parking~intensive. This restriction wouid also
support possible future parking regulations tailored for this unique industrial area. The table beiow lists
those industria! uses that are proposed to be allowed along a corridor if they contain the above-
described commercial and/or retail component:
anent' --...--
,--
I
retail
'.
Ornamental, china, fine earthenware, &
Pum s, enerators etc. 8.A.1.c.6)
IV. Other4
Recordin and motion icture studios Research &
I I
1 Excluding any outdoor storage of materials, equipment, or merchandise.
2 Indicates conditional use if involving treatment, storage. or processing of human or animal bodies or parts.
3 Food/beverage mfgs and servers shaH not be allowed seats/tables to accommodate on-site consumption.
4 Indicates uses that are not required to have showroom/retail space.
The above-listed uses are currently allowed in the M-1 District; however, the proposed amendment
would restrict them from corridor properties unless they have the required commercial component.
3. industrial uses to be excluded from corridor properties
As indicated above, not all industrial uses that are allowed in the M-1 Zoning District, due to intensity
of operation, are appropriate for properties along major roadways. Congress Avenue is classified as a
"principal arterial" road, and serves as a primary southern entrance into the City. Generally, heavy
commercial and industrial uses are consolidated in areas that are isolated from commercial nodes and
public view; however, since the early 1970's, this area of S. Congress Avenue has been zoned for
industrial use, and therefore has generally allowed all uses allowed within the M-1 Zoning District.
Therefore, all other uses not specifically listed in the two groups above would be excluded from
corridor properties. Although not all uses to be excluded are equally intense, several uses would be
prohibited as they would not contribute to the retail/service objective of these amendments. Examples
Page 4
CDRV 08-003
of such uses include the following commercial services or use groups: major auto repair and boat
repair, medical or dental laboratories, technical and trade schools, pest control, lawn/landscape
service, storage/warehousing and self-storage (excluding pre-existing facilities), vehicle an.cl
equipment storage, and any outdoor storage of supplies and merchandise. A few examples of the
relatively more intense industrial uses to be excluded from corridor areas would include prefabricated
sheds, asphalt paving and roofing, petroleum and petroleum products, and those others uses currently
prohibited in the M-1 Zoning District Regulations. Staff would recommend that those pre-existing self-
storage businesses existing along the corridor, be excluded from these regulations, thereby allowing
their continued existence, and minimizing the creation of non-confonning uses.
Other recommendations
Both the M-1 Zoning District Study and "in-house" corridor study identified the importance of design
regulations to improve/protect corridor appearance. Specifica lIy, the zoning district study
recommended that applicable sign regulations be strengthened to provide for continuity and
compatibility, that genera'l appearance standards are adopted to influence architectural style, color and
building materials, and that the code is evaluated for appropriate regulation of relevant site non-
conformities involving, in part, parking and landscaping.
As part of this interim amendment, staff recommends that the sign regulations applicable to industrial
zoning districts are changed for greater similarity with commercial sign regulations. Past sign code
updates have excluded amendments to those regulations applicable to the M-1 Zoning District, leaving
the maximum height allowed at 20 feet. Staff recommends that the maximum height allowed for
freestanding signs for industrial uses, as indicated in the LDR Chapter 21, Article IV, Section 5.B, be
reduced to 10 feet. Staff acknowledges that this amendment would cause many existing signs along
the corridor to become non-confonning; however, site signage greatly impacts roadway aesthetics
thereby explaining its emphasis in the Mellgren Study, and justifying the proposed recommendation.
Such sign regulations would only be applicable when such properties are redeveloped, or if such non-
conforming signs are damaged to a certain extent and to be repaired or replaced.
With respect to other appearance regulations, staff will continue its consideration of the other
applicable recommendations from the zoning district study as part of the greater LDR rewrite project,
including appropriate separation of selected industrial uses from residential areas.
SUMMARYIRECOMMENDATIONS
It should be stated that properties originally designed for industrial uses, may not have sufficient
parking to support significant retail and commercial uses. Such use for more parking-intensive
businesses shall be reviewed on a case-by-case basis when modifications or business tax certificates
are requested. Secondly, titles of the uses listed herein, or in current zoning regulations, may be
modified as part of final adoption to avoid conflicts or inconsistencies in terminology. Lastly, the
subject amendments do not emphasize office/professional uses, as desired by one party who provided
input on this project. The specific request is for similar provisions as included in the C-1 Zoning District
regulations, to accommodate all office/professional uses, particularly within upper floors which are
more difficult to lease. Such uses are not proposed to be accommodated to that extent, as such uses
would compete for the limited M-1 zoned property existing along the corridor, contribute less to the
local service needs and. objective than those proposed uses, and further the demand for limited
parking resources. Staff acknowledges that this may appear contrary to the benefit stated above
regarding increasing leasing options; however, for the reasons stated herein staff recommends that
this exten~ive use group not be included in the subject amendments.
Staff recommends that the proposed amendments be approved, to begin implementing
recommendations from the M-1 Study, and to specifically adopt regulations that both support industrial
zoning in the city and prevent the negative impacts from industrial uses on roadway corridors.
MR S:\Planning\sHARED\WP\SPECPROJ\CODE R,:\I[EW\CDRV 0&-003 W...1 Conidor uses\Staff Report.doc
XII. - LEGAL - 2nd Reading
Non-Development
ITEM B.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to Citv Clerk's Office
~ August 19,2008 August 4, 2008 ONoon) D October 21, 2008 October 6, 2008 (Noon)
D September 2, 2008 August 18, 2008 ONoon) D November 5,2008 October 20,2008 (Noon)
D September 16, 2008 September 2, 2008 ONoon) D November 18, 2008 November 3, 2008 (Noon)
D October 7, 2008 September 15,2008 (Noon) D December 2,2008 November 17, 2008 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM D Consent Agenda [gI Legal
D Code Compliance & Legal Settlements D UnfInished Business
D Public Hearing D
RECOMMENDATION: Please place this request on the August 19, 2008 City Commission Agenda under
Legal, Ordinance - Second Reading. The City Commission on August 5, 2008, approved this request under Public Hearing
and Legal, Ordinance - First Reading. For further details pertaining to this request, see attached Department Memorandum
No. 08-056.
EXPLANATION:
PROJECT: Administrative Adjustment Revisions (CDRV 08-004)
AGENT: City initiated
DESCRIPTION: Request for amendments to the LDR, Chapter 2. Zoning, Section 5, making all properties
developed for single-family homes eligible for administrative setback adjus1ments
regardless of date of platting.
PROGRAM IMP ACT: N/A
FISCAL IMP ACT: N/A
ALTERNATIVES: N/A u~
DovelOP~
City Manager's Signature
Assistant to City Manager ~
:2 ~~
,/,,,/ ,
Planning and Zo 'ng irector City Attorney / Finance
S:\Planning\SHARED\WP\SPECPROJ\CODE REVIEW\CDRV 08-004 Administrative Adjustment Revisions\Agenda Item Request Admin. Adjustment
Revision CDRV 08-004 8-19-08.doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
I
I ORDINANCE NO. 08- 0.2.1
2
-' AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
4 FLORIDA AMENDING LAND DEVELOPMENT
:; REGULATIONS, CHAPTER 2 "ZONING", SECTION 5 TO
6 DELETE REFERENCE TO JUNE 13, 1975; PROVIDING
7 FOR CONFLICTS, SEVERABILITY, CODIFICATION
8 AND AN EFFECTIVE DATE.
9
10
I] WHEREAS, the Development Department has made reeommendations to amend thc
12 City Code to allow greater flexibility for staffs ability to process home additions 111 single
] 3 family residential zoning districts; and
14 WHEREAS, the City Commission has considered those recommendations and finds
]5 that those amendments will facilitate the processing of request for home additions in single
16 family zoning districts.
17 NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
18 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
] 9 Section 1. The foregoing whereas clause is true and correct and is now ratified ar !
20 confim1ed by the City Commission.
21 Section 2. Sub-sections B.2.c.. C.2.c.. D.2.c and E.2.c of Section 5 of Chapter 2 ofthc
n Land Development Regulations are amend as follows:
n B.2. Building and site regulations:
24 ...
25 I c. For lots platted prior to the effective date of this ordinance June 1:". jl)+-?-: the
26 following administrative adjustments to the minimum yard setbacks may be allowed, subject tu
27 provision of justification by applicant:
28 ...
29 C.2. Building and site regulations:
30 . ..
31 I c. For lots platted prior to the effective date of this ordinance June 13. ] 97-:i, the
" following administrative adjustments to the minimum yard setbacks may be allowed. subject to
J_
33 provision of justification by applicant:
34 ...
- I-
s ..C'\\Urdmances\LDR Changes\Amendmg LDR - Chapter:' - " etTectlve date doc
I
2 D.2. Building and site regulations:
3 ...
4 I c. For lots platted prior to prior to the effective date of this ordinanceJune 13, 1975,
5 the following administrative adjustments to the minimum yard setbacks may be allowed,
6 subject to provision of justification by applicant:
7 ...
8 E.2. Building and site regulations.
9 ...
10 c. For lots platted prior to prior to the effective date of this ordinanceJune 13, 1975, the
II following administrative adjustments to the minimum yard setbacks may be allowed, subject to
12 provision of justification by applicant:
13 ...
14 Section 3. Each and every other provision of the Land Development Regulations
15 not herein specifically amended, shall remain in full force and effect as originally adopted.
16 Section 4. All laws and ordinances applying to the City of Boynton Beach in
17 conflict with any provisions of this ordinance are hereby repealed.
18 Section 5. Should any section or provision of this Ordinance or any portion thereof
19 be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
20 remainder of this Ordinance.
21 Section 6. Authority is hereby given to codify this Ordinance.
22 Section 7. This Ordinance shall become effective immediately.
23
24 FIRST READING this iL day of A~U:5T ,2008.
- 2-
SICA IOrdinancesILDR Changes\Amending LDR - Chapter 2 - 5 effective date doc
I SECOND, FINAL READING AND PASSAGE this day of .::tH)8.
~-~ --~-._._._,...~
2
3 CITY OF BOYNTON BEACH. FLORIDA
4
S
6 Mayor - Jerry Taylor
7
8
9 Vice Mayor - Jose Rodriguez
10
J I
12 Commissioner - Ronald Weiland
] 3
J4
IS Commissioner - Woodrow L. Hay
16
17
18 Commissioner - Marlene Ross
19 ATTEST:
20
2J
22 Janet M. Prainito, CMC
~, City Clerk
_J
24
2S
26 (Corporate Seal)
27
, -
J S leA lCirdlnances'.LDR Changes\Amendlng LDR - Chapter ~ - 5 effective date dele
DEPARTMENT OF DEVELOPMENT
PLANNING AND ZONING
Memorandum PZ 08-056
TO: Chair and Members
Planning & Developmpd
THROUGH: Michael W. Rum~
Director of Planning and Zoning
FROM: Ed Breese ~
Principal Planner
DATE: June 9, 2008
RE: Administrative Adjustment Revisions (CDRV 08-004)
NATURE OF REQUEST
Pursuant to the format established by the City Commission, staff forwards those portions .of the
Land Develqpment Regulations (LDR) currently under review, as an incremental step to
updating the zoning regulations. Ina few circumstances, staff has forwarded recommended
revisions to the LDR in an effort to implement them immediately. The most recent presentation
of this nature involved the e1imination of the hotel density language in the Planned Industrial
Development (PID) district.
This particular request addresses building setbacks, and would further assist in the ability of
homeowners to renovate or construct additions to their homes. This amendment is designed to
further previous Commission action and should better accommodate the residents' desire to
expand their living area, in many cases, without the need of one or more variances. In.particular,
all lots within single-family residential zoning districts would be eligible for administrative
adjustments of setbacks, not just those lots platted prior to June 13,1975.
BACKGROUND
In 2005, staffbrought forward a code amendment (CDRV 05-007) to allow greater flexibility in
staff's ability to process home additions in single-family residential zoning districts. A copy of
the previous staffreport has been attached as a reminder of the previous Commission action (see
Attachment "13"). At the time, staff utilized the date of the last re-write of the LDR to establish a
demarcation between what could be handled administratively and what would require
Commission action. In essence, lots platted prior to June 13, 1975 would be subject to staff
review and those platted subsequently would have to be approved by the Commission. This date
was chosen to coincide with the language contained in the ''Non-Conforming Lots" section of the
CORY 08-004
Page 2
LDR. After repeated requests from property owners oflot5 platted after June 13, 1975, staff has
re-examined the necessity of utilizing this date as opposed to using the standard language of:
'''the effective date of the adoption of this ordinance".
The previous setback amendments were designed to support minor home expansions while
reducing the need for, and number of, variance applications. At the time, both staff and the City
Commission heard from a number of residents about the difficulty in meeting the hardship
criteria contained within the variance process. In most cases, no peculiarities existed to a given
lot or situation, and staff was compelled to recommend denial of the request. In some instances,
the applicant indicated., though they did not wish to move out of their home or the City. their
expansion plans could not be accommodated where they were. Since the formal adoption of the
administrative adjustment and associated regulations by the City Commission in 2005, fewer
variance applications have been filed and a number of home expansions have occurred without
the difficult and lengthy process previously encountered.
By removing the language "lots platted prior to June 13, 1975", staff would have greater
flexibility in working with the owners of the remaining 415 single-family lots that were excluded
from the original amendment. These additional lots would be subject to the same regulations as
those of the 2005 amendment, including the requirement of a justification statement, photographs
of the existing conditions and adjacent properties, and notification of abutting property owners.
PROPOSED AMENDMENTS
Existing resru.lations:
AF, noted above, the request is to remove the reference to June 13, 1975 relative to administrative
adjustments. In particular, the language contained within Chapter 2. Zoning, Section 5.B.2.c, and
applicable to all single-family zoning districts (Rl-.A.AB through R-l) reads as follows:
2. Building and site regulations
c. For lots platted prior to June 13, 1975, the following administrative adjustments to the
minimum yard setbacks maybe allowed., subject to provision of justification by
applicant.
Pro'Oosed rerulations:
Staff proposes that the reference to the date of June 13, 1975 be stricken from regulations
contained within paragraph 5.B.2.c., to affect all single-family residential zoning districts (Rl-
A.~ through R-l), and therefore amended to read as follows:
2. Building and site regulations
c. For lots platted prior to the effective date of this ordinance, the following administrative
adjustments to the minimum yard setbacks may be allowed., subject to provision of
justification by applicant.
CDRV 08-004
Page 3
RECOMMENDATION
Staff recommends that the proposed amendment to Land Development Regulations, Chapter 2.
Zoning, Section 5, B. 2.c., C. 2.c., D. 2.c. and E. 2.c., be approved, in order to create a consistent
set of regulations for all single-family residential lots platted to date.
IS :\Planning\SHARED\ WP\sPECPROJ\CODE REVIEW\CDRV OB..Q04\Administrative Adjustment ~sions\.doc}
DEVELOPMENT DEPA.RTMEl'\T EXHIBIT
PLANNING AND ZO"rrNG DIVISION
MEMORA...N'DUM NO. PZ OS-050
TO: Chair and Members of Community Redevelopment Agency Board
and Planning and Development Board
THROUGH: Michael W. Rumpf
Director of Planning and Zoning
FROM: Ed Breese
Principal Planner
DATE: March 31, 2005
SUBJECT: CODE REVIEW (CDRV 05-007)
Land Development Regulation Revisions (Setbacks, Fences, Accessory Structures)
NATURE OF REQUEST
Pursuant to desires of the City Commission, staff forwardS those portions of the Land Development
Regulations currently under review, as an incremental step to updating the zoning regulations. These
portions address building setbacks and related issues, and would assist in the ability of homeowners to
renovate or construct additions to their homes. These proposed regulations should better accommodate the
residents' desire to expand their living area, in many cases, without the need of one or more variances.
BACKGROUND
There is a high demand for home expansions within the city, as indicated by previous vanance
applications, and by recent inquiries made to staff and elected officials regarding expansions plans and the
variance process. Variances, of course, have the burden of requiring hardship for not conforming to the
letter of the law, or in this case, zoning ordinance. In most cases, no peculiarities existed to a given lot or
situation, and staff was forced to recommend denial of the request. In some instances, the applicant
indicated, though they did not ",>ish to move out of their home or the City, their expansion plans could not
be accommodated where they were, under the current land development regulations. With this being the
case, staff made the setback issue their number one priority in the revisions to the land development
regulations and therefore forwards these amendments first.
ANAL YSIS
Staff reviewed numerous old variance applications to detennine the extent to which the requests
encroached into the required setbacks. It was determined that the rear setback variance was most frequently
requested. This in many ways makes sense, since it is typically the largest area of the yard in which to
expand the house, an addition to the rear of the house usually better integrates with the existing floor plan,
and the addition would generally be further removed from street noise. Additionally, staff examined the
existing land development regulations and those from the previously adopted code to gain a bett.,'"[
understanding of the rules under which many of the homes where constructed. This insight into the built
environment helped form the basis for recommended changes to the land development regulations. Again,
ra~e .L. EXHlB;IT B
CDRV 05-007 understanding the Commission's desire to promote home improvements and expansions without a complex
process and onerous hardship criteria, without degrading neighborhood quality, staff crafted the following
modifications (see also Exhibit "A"): and
- Reduction in rear yard setback requirements from 25 feet to 20 feet in all single-jamily
districts.
- Creation of an Administrative Adjustment (like currently existing in the code for non-
conforming lots) to allow additional reductions in all yard setbacks. The proposed adjustments
are minimal, again like those currently in the code for non-conforming lots, and would look
something like this for a RIM single-family lot, platted prior to June 13, 1975:
Front Setback- 25 feet. With Administrative Adjustment - 20 feet.
Rear Setback - 20 feet. JiVith Administrative Adjustment - 15 feet.
Side Setback - 10 feet. With Administrative Adjustment - 8 feet.
- Establishment of criteria for the review and approval of Administrative Adjustments
(see Exhibit "B ''), which pertains to compatibility with the established character of the
neighborhood, reasonableness of the request and massing of the building or addition.
- Creation of a Special Rear Yard Setback Reduction for properties abutting the railroad rights-
of-way, 1-95 rights-of-way, canals, lakes, Intracoastal Waterway, parks, golf courses ,and
community perimeter walls; and public use, recreation, commercial and industrial zoning
districts. This reduction would decrease the rear setback from 20 feet to 10 feet. This special
rear yard setback is applicable to one-story additions only.
- The remaining provisions help clarify certain language already in the code regarding corner
lots and through lots, and also denote that these provisions are not applicable to any PUD
without formal action of the HOA and a Master Plan Modification. These provisions would
also not supercede any setbacks recorded on plats.
While reviewing building setbacks, two related issues surfaced that require updating and clarification. The
first involves Accessory Bulldings (storage structures). Staff regularly receives numerous complaints,
from residents desiring to install a shed, regarding both the maximum height regulation (7 feet) and the
minimum separation requirement (12 feet) from the principal structure. Very few manufacturers of pre-
fabricated sheds make a model that meets the City's height regulation. The few companies that do typically
only make one model, thereby limiting consumer choices for storage structures. The second issue involves
the separation requirement for accessory structures. This requirement has, in some instances, made it
impossible for a homeowner to place a shed on their property. Since a homeowner can now go to a place
like Home Depot and buy a shed that physically attaches to the house, our code is fairly outdated.
Discussion with the City's Building Code Administrator and the Fire Marshall has confirmed that there are
no issues of concern for allowing sheds in close proximity, or attached to a house. As such, staff
recommends the following amendments to the code:
- Removal of the twelve (12) foot separation requirement between accessory structures and the
principal structure, thereby allowing storage structures to be immediately adjacent to or
attached to the house; and
- Allow an increase in maximum height for storage structures from seven (7) feet to nine (9) feet;
and.
- Retain existing requirements for maximum square footage of storage structures (100 square
feet) and minimum setback requirements (three (3) feet from rear and side property lines).
The other related issue involves Wall, Fence and Hedge Regulations. In an effort to clarify requirements
for walls and fences in Residential Zoning Districts, as to their placement and maximum height dependant
upon placement, staff recommends the following minor rewording of the code:
XII. - LEGAL- 2nd Reading
Non-Development
ITEM 8.4
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to Citv Clerk's Office
~ August 19, 2008 August 4, 2008 (Noon) o October 2],2008 October 6, 2008 (Noon)
0 September 2, 2008 August 18, 2008 (Noon) o November 5, 2008 October 20, 2008 (Noon)
0 September 16, 2008 September 2,2008 (Noon) o November 18, 2008 November 3, 2008 (Noon)
0 October 7, 2008 September 15, 2008 (Noon) o December 2. 2008 November 17.2008 (Noon)
0 Ann oun cem ents/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda ~ Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDA TION: Adoption of Ordinance on Second reading amending the provision of City Code which prohibits
the sale of alcoholic beverages on Sunday mornings.
EXPLANA TION: At a recent City Commission Meeting a member of the public expressed concern that it was not
possible to purchase alcoholic beverages from licensed establishments in the City on Sunday mornings, notwithstanding the
ability to do so in other municipalities. To eliminate the Sunday morning restriction on the sale of alcoholic beverages, the
City Commission would need to amend Chapter 3 of the Code of Ordinances to strike those provisions which currently
address Sunday morning sale of alcoholic beverages. The draft Ordinance retains the 2:00 a.m. to 8:00 a.m. restriction on al
days of the week except New Years Day.
State law allows for municipalities to regulate the hour of sale of alcoholic beverages.
PROGRAM IMPACT: None.
FISCAL IMPACT: Possible increase in sales tax revenue.
ALTERNATIVES: Takes no action and maintain the Sunday morning prohibition
~- ~
Department Head's Signature Ity Manager's SIgnature
Assistant to City Manager ~
City Attorney
Department Name City Attorney I Finance
S \BULLETINlFORMS\AGENDA ITEM REQUEST FORM DOC
I ORDINANCE NO. 08- rJ:L3
')
-
3 AN ORDINANCE OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA AMENDING
5 CHAPTER 3, "ALCOHOLIC BEVERAGES", AMENDING
6 SECTION 3-4, "HOURS OF SALE", TO ELIMINATE THE
7 CURRENT RESTICTION ON THE SALE OF ALCOHOLIC
8 BEVERAGES ON SUNDAY MORNING; AND PROVIDING
9 FOR CONFLICTS, SEVERABILITY, CODIFICATION AND
10 AN EFFECTIVE DATE.
I]
12 WHEREAS, the City Commission of the City of Boynton Beach finds that it is in the
13 best interest of the public to remove the City's restriction of the selling of alcoholic beverages on
14 Sundays.
15 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
16 CITY OF BOYNTON BEACH, FLORIDA, THAT:
17 Section 1. Each Whereas clause set forth above is true and correct and incorporaterl
18 herein by this reference.
19 Section 2. That Chapter 3, entitled "Alcoholic Beverages", Section 3-4. is hereb)
20 amended as follows:
21 ee. 3-4. Hours of sale.
22
')~ It shall be unlawful to sell, deliver or consume or permit the sale, delivery, service or
-,)
24 onsumption on the premises where such licensed business is conducted, of:
~5
26
27
28
29
30
31
32
~~
_1 _1 i
I
:\CA\Ordinances~lcohol on Sundays,doc
]
I
I
1 Cc) The abo','e time limitations prohibiting sale, delivery or consumption of alcoholic
2 beverages of more than one per cent alcohol by weight, bet',veen the hours of2:00 a.m. and 8:00
3 a.m. on all days except Sunday shall not be applicable on January first of each year.
4 Cd) ,^.lcoholic beverages of more than one per cent of alcohol by weight in sealed containers
5 fer consumption off the premises bet\vcen the hours of2:00 a.m. and 8:00 a.m. on all "veekdays
6 and Saturdays, and on Sundays bet'.veen the hours of2:00 a.m. and 12:00 noon.
7 (a) For purposes of this section, the term "alcoholic beverages" means distilled spirits and all
8 beverages containing one-half of 1 percent or more alcohol by volume.
9 (b) It shall be unlawful to sell. deliver or consume or permit the sale. delivery. service or
10 consumption of alcoholic beverage( s) on the premises where such licensed business is conducted,
11 between the hours of2:00 a.m. and 8:00 a.m.. on any day of the week, except New Years Day.
]2
13
14 Section 3. Each and every other provision of Chapter 3, not herein specifically
15 amended shall remain in full force and effect as previously enacted.
16 Section 4. All ordinances or parts of ordinances in conflict herewith be and the same
17 are hereby repealed.
18 Section 5. Should any section or provision of this ordinance or portion hereof, any
19 paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, such
20 :lecision shall not affect the remainder of this ordinance.
21 Section 6. Authority is hereby granted to codify said ordinance.
22 Section 7. This ordinance shall become effective immediately upon its passage and
23 Idoption.
24 FIRST READING this ~ day of AU.GU,51 ,2008.
25
I
:\CA \Ordinances\Alcohol on Sundays.doc
2
I SECOND, FINAL READING AND PASSAGE this _ day of '___n__~__ "()O8
2
3 CITY OF BOYNTON BEACH, FLORIDA
4
5
6 -----
7 Mayor - Jerry Taylor
8
q
10
] ] Vice Mayor - Jose Rodriguez
12
]3
14
]5 Commissioner - Ronald Weiland
16
] 7
18
19 Commissioner - Woodrow L. Hay
20
21
..,..,
- ~~
,," Commissioner - Marlene Ross
--'
24 -'\ TrEST:
25 I
26
n
28 anet M. Prainito, CMC
29 ity Clerk
30
31
32
33 CORPORATE SEAL)
34
i
i
,
:\CA\Ordinances\Alcohol on Sundays. doc
-'
XII. - LEGAL - 2nd Reading
Non-Development
CITY OF BOYNTON BEACH ITEM 8.5
AGENDA ITEM REQUEST FORlYI
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to Citv Clerk's Office
~ August 19, 2008 August 4, 2008 (Noon) o October 21. 2008 October 6. 2008 (Noon)
o September 2. 2008 August] 8,2008 (Noon) o November 5. 2008 October 20. 2008 (Noon)
0 September 16. 2008 September 2, 2008 (Noon) o November 18. 2008 November 3, 2008 (Noon)
0 October 7, 2008 September 15, 2008 (Noon) 0 December 2, 2008 November] 7, 2008 (Noon)
0 Ann ouncem ents/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda ~ Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDA TION: Adoption of Ordinance on Second Reading amending Ordinance 08-003.
EXPLANA TION: On February 19, 2008 the City Commission adopted Ordinance 08-003 which provided for the
inclusion of the Gulfstream Gardens project in the Community Redevelopment Area. Following adoption the Palm Beach
County Appraiser's office notified the Community Redevelopment Agency that Lot 44 was not included notwithstanding its
earlier annexation into the City. The original legal description was provided by the Developer. This Ordinance cures the
omission of Lot 44 by the adoption of an Amended Exhibit "A".
PROGRAM IMPACT: None
FISCAL IMPACT: None
AL TERNA TIVES: None
'~ . ~ure
Department Head's Signature
Assistant to City Manager ~
City Attorney
Department Name City Attorney I Finance
S \BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
I ORDINANCE NO. 08- 0;"J.j
2
3 AN ORDINANCE OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA AMENDING
5 ORDINANCE 08-003 TO CORRECT THE OMISSION OF
6 LOT 44 FROM THE LEGAL DESCRIPTION;
7 RECONFIRMING INCLUSION IN THE COMMUNITY
8 REDEVELOPMENT AREA OF THE PROPERTY
9 DESCRIBED IN AMENDED EXHIBIT "A" AND
]0 PROVIDING FOR CONFLICTS, SEVERABILITY,
I] CODIFICA TION AND AN EFFECTIVE DATE.
12
13 WHEREAS, the City Commission of the City of Boynton Beach heretofore adopted
]4 Ordinance 08-003 which provided for inclusion of the Gulfstream Gardens development project.
I." which had previously been annexed into the City, into the Community Redevelopment Area: and
16 WHEREAS, the legal description of the Gulfstream Gardens development project was
17 incorrect by the omission Lot 44; and
]8 WHEREAS, it was and remains the intent of the City Commission to include in tl
J9 Community Redevelopment Area all of the property described in Exhibit "A'" as nO\\ amended
20 and attached hereto.
21 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
-,-, CITY OF BOYNTON BEACH, FLORIDA, THAT:
-,~ Section 1. Each Whereas clause set forth above is true and correct and incorporated
c.J
24 ere in by this reference.
25 Section 2. Ordinance 08-003 is amended for the purposes of deleting Exhibit" AU
26 hereto in its entirety and a new Amended Exhibit "A'" is substituted in its place and stead. ln all
~7 ther respects Ordinance 08-003 shall remain as originally adopted.
28 Section 3. Each and every other provision of Ordinance 08-003 not herein
29 peciiically amended shall remain in full force and effect as previously enacted.
: ,CA,Ordinances\Gulfstream Gardens Legal description Amendment.doc
I
I
I
I
I
I Section 4. All ordinances or parts of ordinances in conflict herewith be and the same
2 are hereby repealed.
3 Section 5. Should any section or provision of this ordinance or portion hereof, any
4 paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, such
5 decision shall not affect the remainder of this ordinance.
6 Section 6. Authority is hereby granted to codify said ordinance.
7 Section 7. This ordinance shall become effective immediately upon its passage and
8 adoption.
9 FIRST READING this ~ day of AUGu:rr ,2008.
10
11 SECOND, FINAL READING AND PASSAGE this _ day of ,2008.
12
13 CITY OF BOYNTON BEACH, FLORIDA
14
15
16
] 7 Mayor - Jerry Taylor
18
19
20
21 Vice Mayor - Jose Rodriguez
22
23
24
25 Commissioner - Ronald Weiland
26
27
28
29 Commissioner - Woodrow L. Hay
30
31
32
33 Commissioner - Marlene Ross
:\CA \Ordinances\Gu1fstream Gardens Legal description Amendment.doc
2
I
I ATTEST:
2
~
.)
4
5 Janet M. Prainito. CMC
b City Clerk
7
8
9
10 (CORPORATE SEAL)
] ]
':\CA\Ordinances\Gulfstream Gardens Legal description Amendment.doc
,
I
EXHIBIT A
The annexed property is described as follows:
Commence at the Southeast corner of Tract 47 as shown on the amended
Plat of "Trade Winds Estates" as recorded in Plat Book 21, Page 73 of the
Public Records of Palm Beach County, Florida, for a point of beginning;
thence East along the North line of said "Trade Winds Estates", a distance of
100 feet to a point; thence Northeasterly along a line parallel to the Easterly
line of Tract 47 of said "Trade Winds Estates" a distance of 15 feet to a
point; thence West on a line parallel to the North line of Tract 51 of said
"Trade Winds Estates, a distance of 100 feet, more or less, to a point on the
Easterly line of Tract 47; thence southerly along the East line of Tract 47, a
distance of 15 feet, more or less, to the point of beginning.
Start at the Southwest corner of Lot 52, "Trade Winds Estates", Palm Beach
County, Florida, according to the Plat thereof on file in the Office of the
Clerk of the Circuit Court in and for Palm Beach County, Florida, recorded
in Plat Book 21, Page 73; thence run Easterly 484.20 feet to the West right-
of-way line of U.S. Highway No.1; thence Southerly 100 feet along said
West right-of-way line; thence Westerly parallel to the North boundary
above described to the Northeast corner of Lot 46, "Trade Winds Estates";
thence Northerly 96.43 feet to the point of beginning. Said lands situate,
lying and being in Palm Beach County, Florida.
Tract 46, Trade Winds Estates, a subdivision in Palm Beach County, Florida,
according to the Plat thereof recorded in the Office of the Clerk of the
Circuit Court in and for Palm Beach County, Florida, in Plat Book 21, Page
73, and also the following described Tract of land: commencing at the
Southeast comer of Tract 47, as shown on the Plat of "Trade Winds Estates"
Plat Book 21, Page 73, Palm Beach County Public Records run Northerly
along the East line of said Tract 47, a distance of 15 feet to the point of
beginning; from the point of beginning, thence run Easterly parallel to the
North line of Tract 51 of the said "Trade Wind Estates". A distance of 1 00
feet, to a point; thence run Southerly, parallel to the East line of the said
Tract 47, a distance of 15 feet, to a point in the North line of the said Tract
51; thence run easterly along the North line of the said Tract 51, a distance
of 186.77 feet to a point; thence run Northerly, at an angle of 107037'
( turned from west to NOlih) with the North line of the said Tract 51, a
distance of 200 feet, to a point; thence run Westerly, parallel with the North
line of the said Tract 51, a distance of 316.39 feet to the Northeast comer of
Tract 46 of the said "Trade Winds Estates; thence run Southerly a distance
of 177.70 feet to the point of beginning.
Lot 52, amended Plat of "Trade Winds Estates", according to the Plat
thereof on file in the Office of the Clerk of the Circuit Court in and for Palm
Beach County, Florida, recorded in Plat Book 21, Page 73; said lands
situate lying and being in Palm Beach County, Florida.
Lots 43, 44, 53, 53A amended Plat of "Trade Winds Estates", a subdivision
in Palm Beach County, Florida according to the Plat thereof on file in the
Office of the Clerk of the Circuit Court in and for Palm Beach County.
Florida, in Plat Book 21, Page 73.
The East 300 feet of Lots 54 and 55, amended Plat of "Trade Winds
Estates", Palm Beach County, Florida according to the Plat recorded in the
Office of the Clerk of the Circuit Court in and for Palm Beach County,
Florida thereoC in Plat Book 21, Page 73, subject to the existing right-of-
way of U.S. Highway # 1, together with improvements located thereon.
s: \P] ann ing\S HA RED\WP\PR OJECTS \Gu 1 fstream Gardens\GULFSTREAM GARDENS Annexed
Properties Legal Description.doc
XII. - LEGAL - 2nd Reading
Non-Development
CITY OF BOYNTON BEACH ITEM B.6
AGENDA ITEM REQUEST FOR1~.L
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
~ August \9, 2008 August 4, 2008 (Noon) o October 2\, 2008 October 6, 2008 (Noon)
0 September 2, 2008 August \8, 2008 (Noon) o November 5, 2008 October 20, 2008 (Noon)
0 September 16, 2008 September 2. 2008 (Noon) 0 November 18, 2008 November 3, 2008 (Noon)
0 October 7. 2008 September 15, 2008 (Noon) 0 December 2, 2008 November 17, 2008 (Noon)
0 A n noun cern en ts/Presen tati ons 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda ~ Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Adoption of Ordinance on Second reading amending the Community Redevelopment Plan to
amend the boundaries of the Community Redevelopment Area.
EXPLANA TION: Ordinance 00-59 which was adopted in November 8, 2000, amended the Community
Redevelopment Area boundaries and extended the reach of those boundaries from the North jurisdictional boundary of the
City to the South jurisdictional boundary. Ordinance 00-59 did not specifically address unincorporated enclaves within the
described Community Development Area boundaries. The purpose of the proposed Ordinance is to clearly establish that
when unincorporated enclaves were or are annexed into the City that there is a corresponding inclusion of those properties in
the Community Redevelopment Area and that those properties are subject to Community Redevelopment Agency jurisdiction.
The Ordinance specifically addresses several projects that were annexed into the City since the adoption of Ordinance 00-59
but which are not reflected in the Palm Beach County Property Appraiser's records as being included in the Community
Redevelopment Area. Adoption of this Ordinance will resolve any doubt regarding the status of those properties as well as
properties which are annexed in the future.
PROGRAM IMP ACT: Inclusion of annexed properties in the defined Community Redevelopment Area will bring those
properties under the jurisdiction of the Community Redevelopment Agency for purposes of redevelopment incentives and
programs. The Community Redevelopment Agency will receive the benefit of TIF revenues not currently being received
since the property is not recognized as CRA property by the Property Appraiser's office.
FISCAL IMPACT: There will be an increase in TIF revenues to the CRA and a revenue loss to the City.
The Finance Director has prepared a spreadsheet which depicts the parcel information and the taxable value allocation to the
City and the CRA. The CRA staff is evaluating this data. A copy of the spreadsheet is attached.
The estimated taxable value for each of the developments is as follows:
Waterside - Completed 2007 - Estimated Taxable value $32,509,159
Tuscan - Completed 2007 - Estimated Taxable value $10,837,500
Bayfront- Completed 2007 Estimated Taxable Value $16,473,000
Gulfstream Gardens - Vacant - Estimated Taxable Value $15,564,500
Palm Grove - Vacant - Estimated Taxable Value $1.500,000
S IBULLETINlFORMS'v\GENDA ITEM REQUEST FORM DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
AL TERNA TlVES: Amend the CRA boundary designation to specifically exclude annexed enclaves
7 ,-~
:
~
-~ ~---,--"
Department Head's Signature
nto City Manager ~
~-------~.. Cit) Attorney - --..
Department Name ' Finance
\HI I LIIIMFOR,\1S',,c\W:ND,\ ITEM RE(.)UEST FORM DUC
1 ORDINANCE 08 -O;.,(p
2
3
4 AN ORDINANCE OF THE CITY COMMISSION OF THE
5 CITY OF BOYNTON BEACH, FLORIDA AMENDING THE
6 COMMUNITY REDEVELOPMENT PLAN TO CLARIFY
7 THAT ENCLAVES AND OTHER PROPERTIES ANNEXED
8 INTO THE CITY THAT ARE WITIDN THE PREVIOUSLY
9 DESIGNATED BOUNDARIES OF THE CRA ARE PART OF
10 THE COMMUNITY REDEVELOPMENT AREA AND
11 THEREFORE SUBJECT TO JURISDICTION OF THE
12 COMMUNITY REDEVELOPMENT AGENCY; AMENDING
13 THE COMMUNITY REDEVELOPMENT BOUNDARY
14 DESCRIPTION TO CLARIFY INCLUSION OF ANNEXED
15 PROPERTY; PROVIDING FOR AUTOMATIC INCLUSION
16 OF ANNEXED PROPERTY IN THE CRA UNLESS
17 EXCLUDED BY EXCEPTION; AMENDING CHAPTER 2 OF
18 ARTICLE I OF THE CODE OF ORDINANCES AND
19 SECTION 2-13.2(b) THEREOF RELATING TO THE
20 COMMUNITY REDEVELOPMENT AGENCY
21 BOUNDARIES TO RENUMBER SUBSECTION (b) AS A
22 NEW SECTION 2-13.5; ACCEPTING A
23 RECOMMENDATION FROM THE COMMUNITY
24 REDEVELOPEMENT AGENCY TO IMPLEMENT THE
25 AMENDMENTS PROVIDED HEREIN; DIRECTING THE
26 CITY ADMINISTRATION TO TAKE SUCH ACTION AS
27 NECESSARY TO EFFECTUATE THE INTENT OF THIS
28 ORDINANCE; PROVIDING FOR CONFLICT,
29 SEVERABILITY, CODIFICATION; PROVIDING FOR AN
30 EFFECTIVE DATE.
31
32 WHEREAS, Florida Statute 163.361 provides for amendment or modification of a
33 ommunity Redevelopment Plan including changes in boundaries of the redevelopment area to
34 dd land to or exclude land from the redevelopment area; and
35 WHEREAS, the City Commission has provided notice of and conducted a public hearing
36 n the proposed modification of the Community Redevelopment Plan hereinafter set forth in
37 ccordance with the requirements of State law; and
38 WHEREAS, the City Commission has heretofore described the boundaries of the
39 ommunity Redevelopment Area by adoption of Ordinance 00-59. The boundaries of the
40 ommunity Redevelopment Area as set forth in Ordinance 00-59 a north and south boundary that
I Page I of9
'ICA 10rdmanceslCRA \CRA BOUNDARY AMENDMENT 071408,doc
I
] was cotenninous with the City's north and south jurisdictional boundaries: and
I WHEREAS, the City Commission subsequent to the adoption of Ordinance O( I-59 ha~
~
3 annexed enclaves and other property with the intent that those properties \verc to bl: treated as
4 within the Community Redevelopment Area: and
5 WHEREAS, the City Commission finds that the enclaves that have been annexed into the
6 City subsequent to the adoption of Ordinance 00-59 shared. at time of annexation. the same
7 characteristics as other properties in the Community Redevelopment Area and that such areas
8 were, at time of annexation, slum areas, blighted areas. or areas in which there was a shortage of
9 housing that is affordable to residents of low or moderate income. including the elderl)' or were
10 costal and tourist areas that were deteriorating or economically distressed due to outdated building
] ] density patterns, inadequate transportation and parking facilities. faulty lot layout or inadequate
] 2 street layout, or a combination thereof: and
13 WHEREAS, the City Conunission finds that there are additional enclaves within the
]4 generie boundaries of the Community Redevelopment Area \vhich, if annexed into thl: Cit).
15 should be deemed and considered part of the Community Redevelopment Area as they share the
16 ame characteristics described in the foregoing whereas clause: and
17 WHEREAS, the City Conunission has considered and accepts the recommendation from
18 he Community Redevelopment Agency as expressed in Community Redevelopment Agency
19 esolution 2008-05; and
20 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
21 ITY OF BOYNTON BEACH, FLORIDA:
I, Section 1. That the foregoing "\VHEREAS" clause is true and correct and hereby
I" atified and confirmed by the City Commission.
..:. -)
24 Section 2. Section 2-13.2 of Article I, Chapter 2 of the Code of Ordinances IS hereby i
,
I Page:2 of9
ICA\OrdmancesICR.1\ leRA BOUNDAR Y AMENDMENT 071408 doc
1 amended to read as follows:
2 Sec. 2-13.2. Governing body of community redevelopment agency. *
3 (a) The members of the City Commission constitute the governing body (Board) of
4 the Community Redevelopment Agency.
5 (b) The community redevelopment agency, shall exercise its jurisdiction in all mens
6 of the city which the city has heretofore designated for redevelopmcnt. The community
7 rede\'olopmen~ area is more particularly described in Exhibit .^..
8 (eh) Chair and Vice-Chair. The Mayor shall be the Chairperson and the Vice-Mayor
9 the Vice Chairperson of the Board of the Community Redevelopment Agency.
10
11 Section 3. Creating a new section 2-13.5 as follows:
12 2-13.5. Community Redevelopment Area.
13 (a) The boundaries of the Community Redevelopment Area are as set forth in the
14 following legal description:
15
16
17
18
19
20
21 hence southerl along the West line of said Section 15 to the SW comer of Section 15. bein
22 Iso the NW comer of Section 22 Ranoe 43. Townshi 45'
23
24
25
26
27 hence westerl and alono said North right-of-wa line of the Bovnton Canal to a oint of
28 ntersection with the northerl extension of the West right-of-wav line of West Industrial
29
30
31 oint on
32
""
-'-'
34 hence S 81d 48'30" E alon said South ri line a distance of 302.68 feet.
35
36 hence S 87d 13'22" E alon said South ri line a distance of 309.97 feet.
37
38 hence S 80d 25' 27" E along said South ri ht-of-wa line a distance of 50.95 feet to the
39 outhwest comer of LOT 5 BLOCK 1 LAKE BOYNTON ESTATES as recorded in said ublic
I Page 301'9
IC A 10rdinanceslCRA ICRA BOUNDARY AMENDMENT 07] 408 ,doc
] records in Plat Book 13 Paue :' ") ~
')
~
"\ thence N 88d 06'29" E alom! said South rilZht-of-wav line and alonQ the South line ut LOTS 3.
-)
4 4. and 5 said BLOCK 1 a distance of 1 50 feet to the Southeast corneT of said LOT 3. and a puint
:1 on the West line of said Seetion 28:
6
7 thence S 1 d 31 . 31" E along said West Section Line a distance of 506.58 feet to the intersection
8 with the westerlv extension of the center line of West Ocean Avenue:
9
10 thence S 89d 47'31" E alonlZ said center line to the intersection with the said West ri I2ht -of-w21\
1 ] line of Seacrest Boulevard:
12
13 thence southerlv to the intersection of the West rig:ht-of-wav line of Seacrest Boulevard with the
14 centerline of SE 2nd A venue:
] 5
]6 thence easterlv to the intersection of the center line of SE 2nd with the East right-of-yvav line at
17 Florida East Coast Railwav:
] 8
]9 thence souther]v alonQ said East riQht-of-wav line of FEC RR to a point at the intersection \l'iith
20 the westerly extension of the South line of lot 20 Delrav Beach Estates as recorded in Palm
2] Beach County Public Records in Plat book 21. Page 13. and located in Section 4. Range 43.
'I") Township 46:
-~
")"\
_J
24 thence S. 73d 45' 15" E along: said westerly extension and alonQ the South line of said lot 20. I
'l- and along its easterlv extension a distance of 680.21 feet to a ooint at the intersection with the I
~)
26 East right-of-wav line of Federal Highwav (U.S.1 L said South line beinQ. the South boundary
27 line for the City of Bovnton Beach'
28
29 hence northerly alom! the East right-of-way line of U.S. Federal Highvv'av No.1 to a ooint of
30 'ntersection with the South line of the South 50 feet of the North East Quarter (NE 1,4) of the
31 South West Quarter (SW lid of the North East ouarter (NE 1/4\ of Section 4. Ral1!~e 43.
"\") "ownshio 46:
_L:'
"\"\
_, J
34 hence easterlv alonQ said South line of South 50 feet to a ooint on the West line of Tradewinds
35 Estates First Addition. a subdivision recorded in Plat Book 2'1, Page 44. Palm Beach County
36 Public Records:
37
38 hence northerly alonQ said West line of Tradewinds Estates First Addition a distance of 5U
3Y eet.
I ~
40
4] hence \vesterlv on a line oarallel to the South line of the South 50 feet ofthe North East C.lUarter
.1'1 NE ~'4) of the South West quarter (SW 14\ of the N011h East Quarter (NE lid of Section 4.
4"\ RanlZe 43. Townshin 46. to the East rilZht-of-wav line of U.S. Federal HilZhwav No. ] 1:
.)
44
45 hence northerlv alonQ the East rilZht-of-way line of U.S. Federal HiQhwav no. 1 to a Doim on
46 he South line of lot 9. Kings Subdivision. a subdivision recorded in Plat Book '0. PaQe 47,
47 aIm Beach Countv Public Records'
48
I I Pal.!e 4 uf9
\'" 'O,dm~""CRA 'ERA BOUNOA" AMENDMENT m' "'" :oc
1 thence easterly. northerly, and westerly along South. East, and North lines of said lots 9. Kings
2 Subdivision. to a point on the East right-of-way line of U.S. Federal Highwav No.1;
3
4 thence northerly along the East right-of-way line of U.S. Federal Highway No.1 to a point that
5 is 305 feet South of the North line of Section 4, Range 43, Township 46. said point located on
6 the North right-of-way" line of Ban1boo Lane, a private road;
7
8 thence easterly and along said North right-of-way line of Bamboo Lane to a point that is 300
9 feet west of the West right-of-way line of the Intracoastal Waterway;
10
11 thence northerly a distance of 94.5 feet to a point on the South right-of-way of the finger canal;
12
13 thence easterly and along said South right-of-way line of the finger canal to the West right-of-
14 way line of the Intracoastal Waterwav;
15
16 thence northerly and along the West right-of-way line of the Intracoastal Waterway to the Point
17 of Beginning.
18
19
20 The followinQ: described properties which were annexed into the City of Boynton Beach
21 subsequent to the adoption of Ordinance 00-59 are expressly deemed included in the Community
22 Redeyelonment Area as of the effective date of annexation of those nronerties:
23 BOYNTON BAGELS:
24 Lot 8, Less the Westerly 17 feet for road ri~ht-of-way, KINGS SUBDIVISION
j- according to the Plat thereof. as recorded in Plat Book 20, Page 47 , of the Public
~)
26 Records of Palm Beach County. Florida.
27
28
29 BA YFRONT:
30 Lots 56 & 57, "Amended Plat of Tradewind Estates" according to the Plat
31 thereof as recorded in Plat Book 21, Page 73 of the Public Records of Palm
32 Beach County, Florida, Less a portion of Lot 57 for Right-of Way of State
33 Road No.5 as shown on State of Florida State Road Department right-of-way
34 map section No. 9301-205.
35
36 rUSCAN VILLAS:
37
38 Lot 1 and Lot lA of KING'S SUBDIVISION, according to the Plat thereof,
39 as recorded in Plat Book 20. Page 47, Public Records of Palm Beach County,
40 Florida; less the westerly 17 feet of said lots.
41
I Page 5 of9
ICA 10rdmanceslCRA ICRA BOUNDARY AMENDMENT 07] 408,doc
1 TOQ:ether With:
,
~
'" All that part of Lot C of KING'S SUBDIVISION in Section .:j., Township 4(\
-'
4 South. Range 43 East, Palm Beach Countv. Florida. as per Plat recorded in
5 Plat Book 20, Page 47, Palm Beach County records except the follO\\'ing part
6 thereof: Beginning at the Southwest (SW) corner of said Lot C. and runninl2
7 thence North along the \Vest line thereof a distance of Ei Q:hty (80) FeeL
8 thence Easterlv in a straight line to the Southeast (SE) corner of said Lot C.
9 thence running West along the South line of said Lot C to the Point 01
10 BeQ:innim!.. Further less and except the \\iesterlv 17 feet for road right-of-wav
II
12 PAUVl COVE:
13
14 That part of Lot 59. "Amended Plat of Trade Winds Estates. a Subdivision:'
15 according to the Plat thereof. recorded in Plat Book 21. Page 73. of the Public
16 Records of Palm Beach Cow1tv. Florida: lving west of the right-of-way of
17 State Road 5 (U.S. Highwav No. 1) as conveved to Palm Beach Count\'.
18 Florida, bv a deed recorded in Official Records Book 124. Page 638 of the
19 Public Records of Palm Beach Count\'. Florida.
20
2] TOQ:ether with:
Y)
,'" Lot 15. "Killian's Park. a Subdivision." according to the Plat thereof. as
~-'
24 recorded in Plat Book 23, Page 195. in the Public Records of Palm Beach
, - Countv. Florida. less that portion of Lot 15 conveved to the State of Florida
~)
26 bv a Wan-antv Deed recorded in OHicial Records Book 119. Page 453. of the
27 Publie Records of Palm Beach Count\'. Florida.
28
29 Together with:
-'0
31 All of Lots 6 through 14 and Lots] 6 through 29 of "Killian' s Park" recorded
32 in Plat Book 23. Page 195. in the Public Records of Palm Beach Count\'.
"''') Florida.
-"'-'
34
-'5
36
37
38 A TERSIDE:
39
40 A PARCEL OF LAND IN SECTION 4. TOWNSHIP 46 SOUTH. RANGE 43
41 EAST. PALM BEACH COUNTY. FLORIDA BEING MORE PARTICULARL 'y'
42 DESCRIBED AS FOLLOWS:
4-' I COMMENCE AT THE NORTHEAST CORNER OF LOT 48, "TRADE WINDS
44 ESTATES FIRST ADDITION" ACCORDING TO THE PLAT THEREOF AS
45 RECORDED IN PLAT BOOK 22. PAGE 44 OF THE PUBLIC RECORDS OF
46 PALM BEACH COUNTY. FLORIDA. SAID CORNER BEING ON THE
47 WESTERLY RIGHT-OF-WAY LINE OF THE INTRACOASTAL WATERWAY:
48 THENCE NORTH 05026'06" EAST ON SAID WESTERLY RIGHT-OF-WAY
I Paoe 6 of9
b
\CA\UrulnallcesICRAICRA BUUNDARY AI\1ENDMENT 071.:lUo uue
1 LINE 365.92 FEET TO THE POINT OF BEGINNING: THENCE SOUTH
2 89018'46" WEST 3 85 .00 FEET: THENCE NORTH 05026'06" EAST 4.08 FEET:
3 THENCE SOUTH 89018'46" WEST 35.00 FEET: THENCE SOUTH 05026'06"
4 WEST 174.98 FEET: THENCE SOUTH 89018'46" WEST 236.14 FEET TO A
5 POINT OF CURVATURE OF A CIRCULAR CURVE. CONCAVE SOUTHEAST:
6 THENCE SOUTHWESTERLY ON THE ARC OF SAID CURVE, WITH A
7 RADIUS OF 102.47 FEET AND A CENTRAL ANGLE OF 34034'00" AN ARC
8 DISTANCE OF 61.82 FEET TO A POINT OF REVERSE CURVATURE OF A
9 CIRCULAR CURVE. CONCAVE NORTHWEST: THENCE SOUTHWESTERLY
10 ON THE ARC OF SAID CURVE. WITH A RADIUS OF 82.59 FEET AND A
11 CENTRAL ANGLE OF 34034'00" AN ARC DISTANCE OF 49.83 FEET TO A
12 POINT OF TANGENCY: THENCE SOUTH 89018'46" WEST 94.20 FEET TO
13 THE INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY OF U.S.
14 HIGHW A Y NO. I (STATE ROAD NO.5), SAID INTERSECTION BEING ON
15 THE ARC OF A CIRCULAR CURVE. CONCAVE WEST, THE RADIUS POINT
16 OF WHICH BEARS NORTH 73025'48" WEST: THENCE NORTHERLY ON
17 SAID EASTERLY RIGHT-OF-WAY AND ON THE ARC OF SAID CURVE,
18 WITH A RADIUS OF 1 1.509.20 FEET AND A CENTRAL ANGLE OF 02023'09"
19 AN ARC DISTANCE OF 479.27 FEET: THENCE NORTH 89014'41" EAST
20 245.48 FEET: THENCE NORTH 05026'06" EAST 95.70 FEET TO THE
21 INTERSECTION WITH A LINE PARALLEL WITH AND 578.97 FEET SOUTH
22 OF THE NORTH LINE OF SAID SECTION 4: THENCE NORTH 89018'46"
23 EAST ON SAID PARALLEL LINE 274.00 FEET: THENCE SOUTH 06036'55"
24 WEST 40.21 FEET TO THE INTERSECTION WITH A LINE PARALLEL WITH
25 AND 618.85 FEET SOUTH OF THE NORTH LINE OF SAID SECTION 4:
26 THENCE NORTH 89018'46" EAST ON SAID PARALLEL LINE 250.00 FEET TO
27 THE INTERSECTION WITH THE AFOREMENTIONED WESTERLY RIGHT-
28 OF-WAY LINE OF THE INTRACOASTAL WATERWAY: THENCE SOUTH
29 05026'06" WEST ON SAID WESTERLY RIGHT-OF-WAY LINE 315.29 FEET
30 TO THE POINT OF BEGINNING.
31
32 within the boundaries of the Communi
33 ro erties which constitute uninco orated enclaves have been found b the City
34 'ommission to share the same characteristics of the slum and/or bli hted ro erties which
35 UlTound or are ad'acent to them and are therefore suitable for and will benefit from the
36 ro ams of the Community Redevelo ment Agenc .
37 All uninco orated enclaves within the Communi
38 e annexed into the City of Bovnton Beach subse uent to the ado tion of this code section shall
39 utomaticallv included in the CommUl1ity Redevelopment Area and subiect to the iurisdiction of
40 he Communi Commission
41 ro ertv from the Communi
I Page 70f9
\CA \Ordmances\CRA \CRA BOUNDARY AMENDMENT 071408,doc
1 I of the Communitv Redeve]opment A(2enc\ .
.., Section 4. The City's administrative staff is directed to take appropnute action.
-
~ including but not limited to, coordination of effort with the Community Redevelopment :'\genc\
.J
4 staff and the Palm Beach County Property Appraiser's office to effectuate the intent of this
5 ordinance. There shall be no retroactive reallocation of ad valorem or TIF revenues between the
6 City and the Community Redevelopment Agency by virtue of the adoption of this Ordinance.
7 Section 5. All prior ordinances or resolutions or parts thereof in conflict herewith are
8 hereby repealed to the extent of such conDict.
9 Section 6. If any section, sentence, clause, or phrase of this Ordinance is held to be invalid
]0 or w1constitutional by any court of competent jurisdiction, then said holding shall in no way affect
] 1 the validity of the remaining portions of this Ordinance.
12 Section 7. It is the intention of the City Commission of the CITY OF BU\'NTON
13 BEACH. Florida, that the provisions of this Ordinance shall become and be made a part of the
14 'ITY OF BO'YNTON BEACH Code of Ordinances; and that the sections of this ordinance ma:-
15 e renumbered or relettered and the word "ordinance" may be changed to "section," "article." LH
16 uch other appropriate word or phrase in order to accomplish such intentions.
]7 Section 8. This Ordinance shall be effective immediately after adoption by the City
] 8 ommlSSlOn.
19 PASSED FIRST READING this 5 day of A-UGUST.2008.
20
21
I
I Page 8 01'9
. ICAIOrdmanceslCRAICRA BOUNDARY AMENDMENTlI71408 due
1 SECOND AND FINAL READING ADOPTED this _ day of ,2008.
2
" CITY OF BOYNTON BEACH, FLORIDA
-'
4
5
6
7 Mayor - Jerry Taylor
8
9
10 Vice Mayor - Jose Rodriguez
11
12
13 Commissioner - Ronald Weiland
14
15
16 Commissioner - Woodrow L. Hay
17 TTEST:
18
19 Commissioner - Marlene Ross
20
21 anet M. Prainito, CMC
22 ity Clerk
?"
--'
24 Corporate Seal)
I Page90f9
ICA 10rdinanceslCRA ICRA BOUNDARY AMENDMENT 071408,doc
XII. - LEGAL - 1st Reading
ITEM C.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORl\.
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to C itv Clerk's Office Meeting Dates in to City Clerk's Office
~ August 19,2008 August 4, 2008 (Noon) D October 21, 2008 October 6, 2008 (Noon)
D September 2, 2008 August 18,2008 (Noon) D November 5, 2008 October 20, 2008 (Noon)
D September 16, 2008 September 2,2008 (Noon) D November 18, 2008 November 3,2008 (Noon)
D October 7,2008 September 15,2008 (Noon) D December 2, 2008 November 17,2008 (Noon)
D Announcements/Presentati ons D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM D Consent Agenda ~ Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDA TlON: Ordinance No. 08-_ on First Reading authorizing abandonment of an existing utility
easement located on property at Trinity Church International, 7255 South Military Trail, Lake Worth, Florida and
Resolution No._ accepting an easement from International Church Trust # 1 for water and sewer utilities and/or
other appropriate purposes on, over and across said property.
EXPLANATION: The construction of on-site utilities and building improvements have necessitated the abandonment
of existing utility easements in contlict with the new building layout and, in turn, the granting of new utility
easements to the City for the new utility alignment. Trinity Church International is responsible for installing the new
water and sewer lines on the site. Legal descriptions and survey drawings for the new utility easements and
abandonment of existing utility easements are attached for reference.
PROGRAM IMPACT: None. No additional construction will be required by the City to serve this property.
FISCAL IMP ACT: None.
anager
Manager ~
Utilities Department
Department Name
xc: Peter Mazzella
City Attorney
File
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 08-
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING ABANDONMENT
5 OF A EXISTING UTILITY EASEMENTS LOCATED
6 ON PROPERTY AT TRINITY CHURCH
7 INTERNATIONAL, 7255 SOUTH MILITARY TRAIL,
8 LAKE WORTH, FLORIDA, SUBJECT TO STAFF
9 COMMENTS; AUTHORIZING THE CITY MANAGER
10 TO EXECUTE A DISCLAIMER, WHICH SHALL BE
11 RECORDED WITH THIS ORDINANCE IN THE
12 PUBLIC RECORDS OF PALM BEACH COUNTY,
13 FLORIDA; AND PROVIDING AN EFFECTIVE DATE.
14
15
16 WHEREAS, Trinity Church International, is requesting that the City abandon existing
17 utility easements located at Trinity Church International. 7255 South Military Trail. Lake Worth.
18 Florida, subject to staff comments; and
19
20 WHEREAS, the construction of on-site utilities and building imprO\cments have
21 necessitated the abandonment of existing utility easements in conflict with the nev, building and
22 the granting of new utility easements to the City for the new utility alignment
23
24 WHEREAS, comments have been solicited from the appropriate City Departments on
25 the proposed abandonment; and
26
27 WHEREAS, staff finds that the utility easements will be replaced with new utility
28 easements so that the current easements no longer serve a public purpose, and the Cit\
29 Commission adopts that finding.
30
31 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
32 THE CITY OF BOYNTON BEACH, FLORIDA THAT:
33
34 Section 1. The foregoing Whereas clauses are true and correct and incorporated!
35 herein by this reference.
36
37 Section 2. The City Commission of the City of Boynton Beach, Florida. does hereby
38 abandon the utility easements located at Trinity Church International. 7255 South Military Trail.
39 Lake Worth, Florida, subject to staff comments. The property being abandoned is morc
40 particularly described as follows:
41
42 See Exhibits "AU and Exhibit "B" hereto.
43
44 Section 3. The City Manager is hereby authorized and directed to execute 1]'.
45 attached Disclaimer and cause the same to he filed, with this Ordinance. in the Public Reeo
46 of Palm Beach County, Florida.
S \CA\Ordinances\Abandonments\Church Easement doc
II
I
I
I
I
I
I
I
1
2 Section 4. This Ordinance shall take effect immediately upon passage.
3
4 FIRST READING this _ day of ,2008.
5
6 SECOND, FINAL READING AND PASSAGE THIS _day of ,
7 2008.
8
9 CITY OF BOYNTON BEACH, FLORIDA
10
11
12 Mayor - Jerry Taylor
13
14
15 Vice Mayor - Jose Rodriguez
16
17
18 Commissioner - Ronald Weiland
19
20
21 Commissioner - Woodrow L. Hay
22
23
24 Commissioner - Marlene Ross
25 ATTEST:
26
27
28 Janet M. Prainito, CMC
29 City Clerk
30
31 (Corporate Seal)
s: \CA \Ordinances\Abandonments\Church Easement. doc
O'BRIEN, SUITER & O'BRIEN, INC.
LAND SURVEYORS
955 N.W. ] 7TH A VENUE, SUITE K-l PHONE (56]) 276-4501
DELRA Y BEACH, FLORIDA 33445 FAX (5611 ~76-::'39()
JUNE 25,2008
DESCRIPTION OF 12 FOOT SEWER EASEMENT TO BE ABANDONED:
THAT PORTION OF THE 12 FOOT EASEMENT AS DESCRIBED IN OFFICIAL RECORDS
BOOK 14592, PAGE 1017 DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE PLAT OF MILITARY 10,
ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191
AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE
NAd39'08"E., ALONG THE WEST RIGHT OF WAY LINE OF MILITARY TRAIL (STATE
ROAD 809), A DISTANCE OF 264.90 FEET; THENCE S.67d30'55"W., A DISTANCE OF
274.79 FEET; THENCE S.89d22'52"W., A DISTANCE OF 297.29 FEET; THENCE
S.59d12'16"W., A DISTANCE OF 278A4 FEET TO THE POINT SHOWN AS POINT "A"
OF SAID EASEMENT DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1017:
THENCE NA9d06'53"W., A DISTANCE OF 110.62 FEET TO THE POINT OF BEGINNING:
THENCE N.24d52'35"E., A DISTANCE OF 6.24 FEET; THENCE NA9d06'53"W., A
DISTANCE OF 98.66 FEET; THENCE SAOd53'07"W., A DISTANCE OF 12.00 FEET;
THENCE SA9d06'53"E., A DISTANCE OF 102.10 FEET; THENCE N.24d52'35"E., A
DISTANCE OF 6.24 FEET TO THE POINT OF BEGINNING.
20D~
PAULD. ENGL . - .~ -
SURVEYOR & MAPPER #5708
~ ~fJ-/ 1311 Lff} /1
8O(J( I ~S92 PAGE 1811
SKE'TCH OF DEseRIP TION
~
lu NO TES:
-.J I
"::( THIS IS NOT A SURVEY
(,)
l/)
a THE EAST RIGHT OF WA Y
<: LINE OF MILITARY TRAIL
IS ASSUMED TO BEAR
~ N.4039'08"E. 19' ~.
//~ '2,1~b'iJ5 ~tJ
~.../>/ )\
\; ,,0{, (, ~
/'i S. ~ ~
#-,,,. ..-
.., '-') 0) ~
,,\,//
t:... //" 0 ~....sN
\L--~;> CENTERLINE OF I ""-=
~ ).. ~
''-'''::,1'(-)\ 12' EASEMENT <:~P::
r. ~ ; .. .' . ~"
\~':..:. J '"' I ~i'3}.
N.E. CORNER OF ~
MILITARY 10 (PLA ~ ~ !;: Cl::
BOOK 83, PA GES ~ ~
191-192) l<
h. .......
V) ~
~ ~
MILITARY 70 ~
/" (PLA T BOOK
"A" 83, PAGES
W. \..s 191-192)
(,':::-...0
\. 0>)
'(s
DESCRIP nON: r;:;-:~::~
AN EASEMENT 12 FEET IN W/OTH BEIffQ-MTlON
OF TRACTS 9 AND 70, MA TY A. L YMAN ~ MaDED PLA T
OF SECTION 12, TOWNSHIP 45 SOUTH, ~,: ,42 EAST,
ACCORDING TO THE PLA T THEREOF AS '. ED IN
PLA T BOOK 9, PAGE 74, PUBLIC RECORD OF:.P-;J."M
BEACH COUNTY, FLORIDA, THE CENTERLINE ~/ ,f.l)H
BEING DESCRIBED AS FOLLOWS: ~-;''-'''..>'
>> ,r... ,;, .. .
COMMENCING A T THE NORTHEAST CORNER OF~PI;IiT .' :,\c:",::' ....
OF MILITARY 10, ACCORDING TO THE PLA T THE ,'AS : . ," " "
RECORTDED IN PLA T BOOK 83, PAGES 191 AND ~~'lIfL1C .1 EXf;l.HiJJ.F~ A
RECORDS OF PALM BEACH COUNTY, FLORIDA; TH 'iJf6.' ' 4$~To.J.{i:f: 1
N.403908"E., ALONG THE EAST RIGHT OF WA Y OF T~h ~ .~/o". i." . .~.~ '*
TRAIL fSTA TE ROAD 809), A DISTANCE OF 264.90 ftd~.>/ Q,;.;'i l \. ~}~"Ii. ~., :\.
TO TH POINT OF BEGINNING; THENCE S.6r30'55"W.,'" . ~ :. ,f- . f," "
DISTANCE OF 274.79 FEET; THENCE S.89022'52"W., A ,.- 'PA~ 'tv
DISTANCE OF 297.29 FEET; THENCE S.59012'16"W., A I /-!}" sUi " . .' :.'/? .' 5708
DISTANCE OF 278.44 FEET TO A POINT KNOWN HEREAFtiR.>.<"' '. "c:' '>Q,;,...~~,y":..:i'. #
AS POINT uAu; THENCE S.79014'57"W., A DISTANCE OF 174.fJr-';\ 'il,'" QO."''''';QO~~''';'~' .::,'
FEET TO THE TERMINUS POINT OF SAID EASEMENT,' THENCg,~..,-.;/:)r,. . "" i'I,~(,6:~.~:\ ;."'..'
BEGINNING A T THE AFORESAID POINT "A", N.49006'53"W., A "::'"./' :E:: JUL Y 23, icat/ ~
DISTANCE OF 211.00 FEET TO THE TERMINUS POINT OF SA~:,/'.,_ . 'N, SUITER &iO~8REN, /NC
EASEMENT. ' ct~'JFICATE OF AUTHORIZATION ~LBJ5J
, SuR{Ij;XOR AND MAPPER IN RESP NSIBLE
THE SIDE LINES OF SAID EASEMENT TO BE SHORTENED OR ' ~ PAUL D. ENGLE
EXTENDED TO MEET A T ANGLE POINTS. 2601 NORTH FEDERAL HlGHWA Y
DELRA Y BEACH FLORIDA 33483
ORDER NO. 99-161"SE" (561) 276-4501 (561) 732-3279
O'BRIEN, SUITER & O'BRIEN, INC.
LAND SURVEYORS
955 N.W. 17TH A VENUE, SUITE K-l PHONE (561) 276-45()j
DELRA Y BEACH, FLORIDA 33445 FAX (561) 276-23CJO
JUNE 25, 2008
DESCRIPTION OF 12 FOOT WATER MAIN EASEMENT TO BE ABANDONED:
THAT PORTION OF THE 12 FOOT WATER MAIN EASEMENT AS DESCRIBED IN
OFFICIAL RECORDS BOOK 14592, PAGE 1018 DESCRlBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF THE PLAT OF MILITARY 10,
ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191
AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE
S.3d28'49"W., ALONG THE WEST LINE OF SAID PLAT OF MILITARY 10, A DISTANCE
OF 241.22 FEET; THENCE S.88d32'54"W., A DISTANCE OF 55.99 FEET; THENCE
N.Od41 '47"E., A DISTANCE OF 55.29 FEET; THENCE N.Od03'55"W., A DISTANCE OF
263.81 FEET; THENCE S.89dOl '49"W., A DISTANCE OF 116.28 FEET TO A POINT
DESCRlBED AS POINT "0" OF SAID EASEMENT AS DESCRIBED IN OFFICIAL
RECORDS BOOK 14592, PAGE 1018; THENCE N.Od49'14"W., A DISTANCE OF 6.00
FEET TO THE POINT OF BEGINNING; THENCE N.89dOl '49"E., A DISTANCE OF 5.94
FEET; THENCE N.Od49'14"W., A DISTANCE OF 246.90 FEET; THENCE N.89d38'52"W..
A DISTANCE OF 5.96 FEET; THENCE S.87d15'50"W., A DISTANCE OF 6.04 FEET;
THENCE S.Od49'14"E., A DISTANCE OF 246.69 FEET; THENCE S.89d26'16"E., A
DISTANCE OF 6.06 FEET TO THE POINT OF BEGINNING.
PAUL D. ENGLE
SURVEYOR &
e-'X/.J/IS 1/ 1'13 )1
- , BOOK lltsq2 PAGE 1818
SKE'TCH OF DEseRtP TtON
~ NO TES:
~ THIS IS NOT A SURVEY
"=(
<J THE EAST RIGHT OF WA Y
lI) LINE OF MILITARY TRAIL
S? IS ASSUMED TO BEAR
<... N.4039'08"E.
~EE SHEET 2 OF 2 FOR I
\>(/"~JfAL DESCRIPTION ~/~
'''.. /<./ POINT "E" tJ/~
v~ ~~
\;:~/~) 208.00' S.89038'52"E. ~/~
33.00' ~.:: I~' . I
s.87015'50''~~Jl \" I
-~ ~
t "~' t) 'S
~ ~, ~
;" ..... . -...J :::-J
(h/ {,;::.., I ,4j "'.;;:
't-~'?I 0~~ ~ )... ~
~ \:~)CE:ty,TERLlNE OF ~ ~ ~
~ \1;;:.:~SEMENT I :-> ~
, \(/~_ N. W. CORNER OF ": a ~
~ V(::>')\, VMILlTARY 10 (PLA T ~ ~ ~
0) \~ . ,,"-') BOOK 83, PAGES ~ l~
l() '--- / (" 191-192)<< "-
C\I u~ ,
164.80' ,c;,1p':'~' " ~
N.89026'16''w.l I S.89(~~p"W. ~ ~ ~
6 ~~. '-POINT (.s /:-:-~' )...
<:; .~ "0" \ ( I:) !J.i ~ MILITARY 10
~ /'::- :'~"~;~"7'~" ~ t:: (PLA T BOOK
o~J ~ f (\..,,) ~ ~ 83. PAGES
~ '-~ \~=")'i ~ ~ 191-192)
VJ l:() l() \( /-', " ~ ~
" ('--..."") 0"'"
""> I'<) " - 'V
\C a /':>"'S {.... ~ I-..
"'0 I c" ......., ,J (,;
''1 '-'>/~,/' VI..,...
a \'--'..... :'. ,," , "
-,; \f /' .' ',.. -,..J
<... ~ ", '.~ Q..
POINT "c" POWT "B" ~/ j ;'Cv ~
~ ~ \ ~/,~a
\r/ ~
l.J f(W\~
t \\ '/:;>
10 Oo,J 47.00' f'" '7:"~V>")
N89034'39/'W N.89034'39"W.~;! t(j,./~/~..., '-, .,
., C\i ',---;.,.(" ,~o .
.~ '~I ~o
l()a ~ _", /. .
13.00' ll)~ ~ I<-~ ~(g'o" 8: :. ., -G/?'
S.6018'02"W. ~ 55.9,9' \~.:> ~!.,sfJ~~~~OR N.. ~ "PER #5708
POINT../ S.88 3254 W. ' ""'-)'\ I,,:Y '~:.,.",........ :':~): ,,'
"A" 15.00' (C.- ..i., . "L.'''Je':;~'~~'~~J.c.
S.Oo41'47"W. ,..-:>.,~ ":'/01 ',' ~;:.
<:--/.......(J. TE: JUL Y 23. 2(}O1
\...""'\ .-
',~ " -,!J:B~N. SUfTER ct O'BRCN. INC
q,Ei!!l~A TE OF AUTHORIZA TION ILB353
~OR AND MAPPER IN RESPONSIBLE
'ARGE: PAUL .0. ENGLE
2601 NORTH ff1JERAL HlGHWA Y
DELRA Y BEACH FLORIDA 3348J
ORDER NO. 99-161"WE" (567) 276-4501 (561) 732-J279
DISCLAIMER
KNOW ALL MEN BY THESE PRESENTS that the City of Boynton Beach.
Florida. a municipal corporation. under the laws of the State of Florida, does hereby abandon
the utility easements located at Trinity Church International, 7255 South Military Trail. Lake
Worth. Florida, subject to staff comments. The property being abandoned IS mon:
particularly described as follows:
See Exhibits "'A" and '"8"' attached hereto.
IN WITNESS WHEREOF, the duly authorized officers of the City of Boynton
Beach, Florida, have hereunto set their hands and affixed the seal of the City this
day of ,2008.
ATTEST: CITY OF BOYNTON BEACH. FLORIDA
------------ -----~--
Janet Prainito Kurt Bressner, City Manager
City Clerk
STA TE OF FLORIDA )
)ss:
COUNTY OF PALM BEACH )
BEFORE ME, the undersigned authority, personally appeared Kurt Bressner and
Janet Prainito. City Manager and City Clerk respectively, of the City of Boynton Beach.
Florida. known to me to be the persons described in and \vho executed the foregoing
instrument and acknowledged the execution thereof to be their free hand and deed as
such officers, for the uses and purposes mentioned therein: that they affixed thereto the
official seal of said corporation; and that said instrument is the act and deed of said
corporation.
WITNESS my hand and official seal in the said State and County this da\ lli
.2008.
~---_._---------------~~
NOTARY PUBLIC, State of Florida
My Commission Expires:
S \CAIOI dlnances\AbandonmefltS\ChurCh casement doc
O'BRIEN, SUITER & O'BRIEN, INC.
LAND SURVEYORS
955 N.W. 17TH AVENUE, SUITE K-I PHONE (561) 276-4501
DELRA Y BEACH, FLORIDA 33445 FAX (561) 276-2390
JUNE 25, 2008
DESCRIPTION OF 12 FOOT SEWER EASEMENT TO BE ABANDONED:
THAT PORTION OF THE 12 FOOT EASEMENT AS DESCRIBED IN OFFICIAL RECORDS
BOOK 14592, PAGE 1017 DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE PLAT OF MILITARY 10,
ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191
AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE
No4d39'08"E., ALONG THE WEST RIGHT OF WAY LINE OF MILITARY TRAIL (STATE
ROAD 809), A DISTANCE OF 264.90 FEET; THENCE S.67d30'55"W., A DISTANCE OF
274.79 FEET; THENCE S.89d22'52"W., A DISTANCE OF 297.29 FEET; THENCE
S.59d12'16"W., A DISTANCE OF 278044 FEET TO THE POINT SHOWN AS POINT "A"
OF SAID EASEMENT DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1017;
THENCE No49d06'53"W., A DISTANCE OF 110.62 FEET TO THE POINT OF BEGINNING;
THENCE N.24d52'35"E., A DISTANCE OF 6.24 FEET; THENCE No49d06'53"W., A
DISTANCE OF 98.66 FEET; THENCE So40d53'OTW., A DISTANCE OF 12.00 FEET;
THENCE So49d06'53"E., A DISTANCE OF 102.10 FEET; THENCE N.24d52'35"E., A
DISTANCE OF 6.24 FEET TO THE POINT OF BEGINNING.
J2aD~
PAUL D. ENGL
SURVEYOR & MAPPER #5708
~ X#I1311 {If} /1
BOOK 14592 PAGE 11111
SKETCH OF DEseRIP T/ON
~
t....J NO TES:
-.J
'"
<.) THIS IS NO T A SUR Vf' Y
lr) POIN T OF-,
a THE EAST RIGHT OF WA Y BEGINNING
<: LINE OF MILITARY TRAIL "
IS ASSUMED TO BEAR
c::\ N,4039'OB"E. 19' ~ i
~ ' --~/)\ 1.1 Arb,SS 'i
:; ,"-1/
\-' // "~', 561 r
"5 ,</ . .<:J ~
~ .
\: ;>-)) w. :?; i:;
'~" _/.~,/ 1'- 0 o"-.!::::;d
\~_, /,) CENTERLINE OF I ~, ~
v~, ,~.-::)\ 12' EASEMENT I <':~~
' ( , ,', . " ~ h:.
" I ~' ~
,."_\ t..."./
,/- .,.., ~ N.E. CORNER OF '<i () )...
~ ~-.-"/::-..
. '$i" ~5P ((" MILITARY 10 (PLA ~ ~ ~ Q::
.9 ^' : l,:-'>
o"(S1. ; BOOK 83, PA GES ~ ~
<5'.'0. 191-192) ct
SJ' .......
k ":'-J
tJ~
MILITARY 10 ~ I
'\ (PLA T BOOK
14.00:' W. \,C;/ "A" 83, PAGES
1 0 V1.' 4- , r::, 191-192) I I
19 . '" ,
5 { ---~../ )
. '~/ '
""', f./
-..s
DESeRIP TION: r;::'~\
AN EASEMENT 12 FEET IN WIDTH BEfFJG.JN:~A PORTION
OF TRACTS 9 AND 10, MA TY A. L YMAfiJi-AMf/[DED PLA T
OF SECTION 12, TOWNSHIP 4S SOUTH, R~t EAST,
ACCORDING TO THE PLA T THEREOF AS . , ED IN
PLA T BOOK 9, PAGE 74, PUBLIC RECORD (OF:P~M
BEACH COUNTY, FLORIDA, THE CENTERLINE i!1r" , ,rcm
BEING DESCRIBED AS FOLLOWS: '~---<_ .
'v " -"
COMMENCING AT THE NORTHEAST CORNER OF~Pl:AT .:.\
OF MILITARY 10. ACCORDING TO THE PLA T THE. , iF'~~S "" "
RECORTDED IN PLA T BOOK 83, PAGES 191 AND 2':;-f~l:;f3L1C / EXf;l.1BiT. A
RECORDS OF PALM BEACH COUNTY, FLORIDA; THEJ:.I<;~> ~$~ro'J.,fN; 1
N.4a390B"E., ALONG THE EAST RIGHT OF WA Y OF Ml/:.rr~h Q - ~/t\i-' ." ~ .
TRAIL (STA TE ROAD B09), A DISTANCE OF 264.90 PlffJ;>/ ;:' :":1 j'
TO THE POINT OF BEGINNING; THENCE S.6r30'55"W..l..1:~, J. :
DISTANCE OF 274.79 FEET; THENCE S.89"22'52"W., A .--:::::,-, .pA~ . .
DISTANCE OF 297.29 FEET; THENCE S.S9"12'16"W., A fhs. hSUi .I? -#S 708
DISTANCE OF 278.44 FEET TO A POINT KNOWN HEREAF ,:,. ""(:"'00 '.. ",~'y/,';
AS POINT "A~' THENCE S.79a14'S7"W., A DISTANCE OF 174.qJ{J "l.p oc"':"..:~.~\";',
FEET TO THE TERMINUS POINT OF SAID EASEMENT; THENCE,\.. ,.,., '\'iU'<~:..'
BEGINNING A T THE AFORESAID POINT "A ", N.49"06'53"W., A "_"--...tJ;ff.E: JUL Y 23. iQ01.c' ~
DISTANCE OF 211.00 FEET TO THE TERMINUS POINT OF SA~~~'\'--JYBRlfl' SUITER 4" 'o'BREN, INC
E A SEMEN T.' ctR ')FICA TE OF AUTHORIZA nON ~L8J5J
SuRV~X.OR AND MAPPER IN RESP NSIBLE
THE SIDE LINES OF SAID EASEMENT TO BE SHORTENED OR ~ PAUL D. ENGLE
EXTENDED TO MEET A T ANGLE POINTS 2601 NORTH FEDERAL HIGHWA Y
. DELRA Y BEACH FLORIDA 334,sJ
ORDER NO. 99-161"SE" (561) 276-4501 (561) 732-3279
O'BRIEN, SUITER & O'BRIEN, INC.
LAND SURVEYORS
955 N.W. 17TH A VENUE, SUITE K-1 PHONE (561) 276-4501
DELRA Y BEACH, FLORIDA 33445 FAX (561) 276-2390
JUNE 25,2008
DESCRIPTION OF 12 FOOT WATER MAIN EASEMENT TO BE ABANDONED:
THAT PORTION OF THE 12 FOOT WATER MAIN EASEMENT AS DESCRIBED IN
OFFICIAL RECORDS BOOK 14592, PAGE 1018 DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF THE PLAT OF MILITARY 10,
ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191
AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE
S.3d28'49"W., ALONG THE WEST LINE OF SAID PLAT OF MILITARY 10, A DISTANCE
OF 241.22 FEET; THENCE S.88d32'54"W., A DISTANCE OF 55.99 FEET; THENCE
N.Od41 '47"E., A DISTANCE OF 55.29 FEET; THENCE N.Od03'55"W., A DISTANCE OF
263.81 FEET; THENCE S.89dOl '49"W., A DISTANCE OF 116.28 FEET TO A POINT
DESCRIBED AS POINT "D" OF SAID EASEMENT AS DESCRIBED IN OFFICIAL
RECORDS BOOK 14592, PAGE 1018; THENCE N.Od49'14"W., A DISTANCE OF 6.00
FEET TO THE POINT OF BEGINNING; THENCE N.89d01 '49"E., A DISTANCE OF 5.94
FEET; THENCE N.Od49'14"W., A DISTANCE OF 246.90 FEET; THENCE N.89d38'52"W.,
A DISTANCE OF 5.96 FEET; THENCE S.87dI5'50"W., A DISTANCE OF 6.04 FEET;
THENCE S.Od49'14"E., A DISTANCE OF 246.69 FEET; THENCE S.89d26'16"E., A
DISTANCE OF 6.06 FEET TO THE POINT OF BEGINNING.
,
PAUL D. ENGLE
SURVEYOR &
e.-XtJllS / / I' 13 )I
-
BOO< LIt~ Pf.ViE L8l8
SKE'TCH OF DESCRIP T/ON
~ NO TES:
L..J THIS IS NOT A SURVEY
-J
~
\...) THE EAST RIGHT OF WA Y
CJ)
() LINE OF MILITARY TRAIL
<: IS ASSUMED TO BEAR
N.4039'Oa"E. !
~\
/'SEE SHEET 2 OF 2 FOR
\';/'.,,:/~~F;fAL DESCRIPTION r
'.~":"';/ POINT "E" h..h..
(j(j
(/ \) "{~
\{',,;!)) 208.00' 5.89038'52 "E. ~/f!5
33.00' '\< ...-::: \
S.87015'50''W: : (: ~ I / :~
;:.-':"~
i~
,i..,jI_J ~
I . -'--
Cb "" ~
~ S:
0) "
~ l,...,
, It N. W. CORNER OF ~ a )....
"'t- <:: h..
C) MILITARY 10 (PLA T ~ Q:
0) ~, BOOK 83, PAGES ~~
i.() ;/w~~_' ~:; 791-192)
C\j 'e: h.. ........
164.80' '-:-11f;fj , V} ~
N.89026'16"W. ! /S.89t ... $"W. $? ~ ~
\1.../ /..-*'
'<...sF
~ ~~. '-POINT <. r; :--~ \
\:l~ no" .' ' MILITARY 10
\ t ' ,
V). . '.', ...., (PL A T BOOK
1\(:; '-, -~\ r"' _
.....~ r .
0 s: ((.,:>,) 83, PAGES I
^' ... ','. 791-792)
, , , !
&]' ~i.() ~-~:-'
tOi.() \
I'r)~ ":-)
/~ ,w, '.
\CC) , -'
C\jo \.~f"~:" _,'-) _'.
a
<: \, '
v
\V
POINT "c" POINT "B"
\ \ }<.i
10 OO'J 47.00' f'."
N.89oj4'J9/ N.89OJ4'J9"W.~;,:
.";1-
i.()o
73.00' i.()~
5.6018'02 "w. <: 55.99'
POINT..../ 5.88032'54 w.
"A II 75.00' I i.t..(,:) ..._'. ~.'~ '1. ,";. ',' "':". '
, S.0041'47"W ::~
cc." ....-v. TE: JUL Y 23, 2Q01
?~ ,/': -r):S~N. SUITER de O'BRIEN, INC
a(j CE;/{rtFICA TE OF AUTHORIZA TJON ~LB35J
Qitf ,- SU~OR AND MAPPER IN RESP NSI8LE
-cRARGE: PAUL J). ENGLE
2601 NORTH rt1JERAL HIGHWA Y
DELRA Y BEACH FLORIDA 3348J
ORDER NO. 99- 761''wE'' (561) 276-4501 (561) 732-3279
Prepared by/return to:
James A.Cherof, City Attorney
City of Boynton Beach
P.O. Box 310
100 E. Boynton Beach Blvd.
Boynton Beach, Florida 33435
ABANDONMENT AND RELEASE OF EASEMENT
THIS RELEASE is made and entered into on the _ day of , 2008 by
the City of Boynton Beach, Florida, a political subdivision of the State of Florida.
WIT N E SSE T H:
WHEREAS, the City of Boynton Beach, Florida holds an Easement interest in
the following described property:
See Legal Descriptions attached hereto as Exhibits "A" and "B".
WHEREAS, the City Commission of the City of Boynton Beach has determined
that a portion of the easement which runs in favor of the City of Boynton Beach, and
which was recorded in Official Records Book 14592, Page 1014, public records of Palm
Beach County, Florida, no longer serves a public purpose and can be abandoned; and
WHEREAS, the City Commission hereby abandons that portion of the easement
as described in Exhibits A and B which are attached hereto and incorporated herein by
reference; and
WHEREAS, the City Commission has conducted a public hearing and has
adopted Ordinance _ ratifying abandonment of that portion of the easement
described above.
NOW, THEREFORE, the City of Boynton Beach hereby abandons and releases
the property described in Exhibits "A" and "B" from the Easement and declares that
portion of the easement free and clear of the operation and effect of same.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the
day and year below written.
O'BRIEN, SUITER & O'BRIEN, INC.
LAND SURVEYORS
955 N.W. 17TH A VENUE, SUITE K-l PHONE (56]) 276-45()]
DELRA Y BEACH. FLORIDA 33445 FAX (561) 276-2.i90
JUNE 25,2008
DESCRIPTION OF 12 FOOT WATER MAIN EASEMENT TO BE ABANDONED:
THAT PORTION OF THE 12 FOOT WATER MAIN EASEMENT AS DESCRIBED IN
OFFICIAL RECORDS BOOK 14592, PAGE 1018 DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF THE PLAT OF MILITARY 10,
ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191
AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE
S.3d28'49"W., ALONG THE WEST LINE OF SAID PLAT OF MILITARY 10, A DISTANCE
OF 241.22 FEET; THENCE S.88d32'54"W., A DISTANCE OF 55.99 FEET; THENCE
N.Od41 '47"E., A DISTANCE OF 55.29 FEET; THENCE N.Od03'55"W., A DISTANCE OF
263.81 FEET; THENCE S.89dOl '49"W., A DISTANCE OF 116.28 FEET TO A POINT
DESCRIBED AS POINT "D" OF SAID EASEMENT AS DESCRIBED IN OFFICIAL
RECORDS BOOK 14592, PAGE 1018; THENCE N.Od49'14"W., A DISTANCE OF 6.00
FEET TO THE POINT OF BEGINNING; THENCE N.89dOl '49"E., A DISTANCE OF 5.94
FEET; THENCE N.Od49'14"W., A DISTANCE OF 246.90 FEET; THENCE N.89d38'52"W..
A DISTANCE OF 5.96 FEET; THENCE S.87dI5'50"W., A DISTANCE OF 6.04 FEET;
THENCE S.Od49'14"E., A DISTANCE OF 246.69 FEET; THENCE S.89d26'16"E., A
DISTANCE OF 6.06 FEET TO THE POINT OF BEGINNING.
\ 1, ;1
, -
r I' '/
r 'v "-I ,') ,
~
THE CITY OF BOYNTON BEACH, a political
Subdivision of the State of Florida
BY:
Jerry Taylor, Mayor
ATTEST:
BY:
Janet M. Prainito, City Clerk
STATE OF FLORIDA
COUNTY OF PALM BEACH:
The foregoing instrument was acknowledged before me this day of
August, 2008, by , as the Mayor of the City of Boynton
Beach, Florida, who did not take an oath.
Notary Public
Commission No.
(Notary Seal) My Commission Expires:
s ,\e A \EASEMENTS\Release of Easement.doc
O'BRIEN, SUITER & O'BRIEN, INC.
LAND SURVEYORS
955 N.W. J7TH AVENUE, SUITE K-I PHONE (56J) 276-4:"01
DELRA Y BEACH, FLORIDA 33445 FAX (561)276-239(:
JUNE 25, 2008
DESCRIPTION OF 12 FOOT SEWER EASEMENT TO BE ABANDONED:
THAT PORTION OF THE 12 FOOT EASEMENT AS DESCRIBED IN OFFICIAL RECORDS
BOOK 14592, PAGE 1017 DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE PLAT OF MILITARY 10,
ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 19]
AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE
NAd39'08"E., ALONG THE WEST RIGHT OF WAY LINE OF MILITARY TRAIL (STATE
ROAD 809), A DISTANCE OF 264.90 FEET; THENCE S.67d30'55"W., A DISTANCE OF
274.79 FEET; THENCE S.89d22'52"W., A DISTANCE OF 297.29 FEET; THENCE
S.59dI2'16"W., A DISTANCE OF 278A4 FEET TO THE POINT SHOWN AS POINT "A"
OF SAID EASEMENT DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1017;
THENCE NA9d06'53"W., A DISTANCE OF 110.62 FEET TO THE POINT OF BEGINNING;
THENCE N.24d52'35"E., A DISTANCE OF 6.24 FEET; THENCE NA9d06'53"W., A
DISTANCE OF 98.66 FEET; THENCE SAOd53'OrW., A DISTANCE OF 12.00 FEET;
THENCE SA9d06'53"E., A DISTANCE OF 102.10 FEET; THENCE N.24d52'35"E., A
DISTANCE OF 6.24 FEET TO THE POINT OF BEGINNING.
20D~
PAULD.ENGL .
SURVEYOR & MAPPER #5708
~!I
r_j,p r \ l
:~ ) f tv');
~-r\
rr
,
1 RESOLUTION NO. R08-
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA, ACCEPTING
5 AN EASEMENT FROM INTERNA TIONAL CHURCH
6 TRUST #1 TO THE CITY OF BOYNTON BEACH, FOR
7 WATER AND SEWER UTILITIES AND/OR OTHER
8 APPROPRIA TE PURPOSES INCIDENTAL THERETO,
9 ON, OVER AND ACROSS SAID PROPERTY; AND
10 PROVIDING FOR AN EFFECTIVE DATE.
11
12 WHEREAS, it is the desire of the City to accept from International Church Trust #1
13 an Easement for water and sewer utilities, more specifically described in Exhibit "A" attached
14 hereto; and
15 WHEREAS, this Easement will allow ingress and egress and constructing, installing,
16 operating, maintaining, repairing, altering and replacing potable water and sanitary sewer
17 improvements by the City of Boynton Beach; and
18 WHEREAS, the City Commission upon recommendation of staff, deems it in the best
19 interest of the health, safety, and welfare of the citizens and residents of the City and
20 appropriate to accept the Easement from International Church Trust # 1 to the City of Boynton
21 Beach, Florida, a copy of which is attached hereto and made a part hereof.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
27 Section 2. The City Commission of the City of Boynton Beach, Florida does
28 hereby accept the Easements from International Church Trust #1 to the City of Boynton
S,\CA\RESO\Agreement!ilUtilitie!ilTrinity Church Easement.doc
1 Beach, Florida, for water and sewer utilities and/or other appropriate purposes incidenta'
") thereto, on, over and across said property. a copy of said Easement is attached hereto as
" Exhibit "A".
.)
4 Section3. This Resolution shall become effective immediately upon passage.
S PASSED AND ADOPTED this ______ day of August, 2008.
6
7 CITY OF BOYNTON BEACH. FLORIDA
8
9
-~ ._~~-"~
10 Mayor ~ Jerry Taylor
11
12
13 Vice Mayor - Jose Rodriguez
14
15
16 Commissioner - Ronald Weiland
17
18
--
19 Commissioner - Woodrow L. Hay
20
21 -~~-
22 Commissioner - Marlene Ross
,"
~,)
24 ATTEST:
25
26
27 Janet M. Prainito, CMC
28 City Clerk
29
30
31 (Corporate Seal)
"',
-,-
s ,C\'.RES( l\Agreemento\l!tilioe,Hrinity Church La,emenlJuc
i I
II
EASEMENT
THIS INDENTURE made this S-jJL day of August, 2008, by International Church Trust #1, a
trust existing under the laws of Florida and having its principal place of business at 7255 South
Military Trail, Lake Worth, Florida 33436, first part, to the City of Boynton Beach, a political
subdivision of the State of Florida, second party:
(Wherever used herein, the terms, "first party" and "second party" shall
include singular and plural, heirs, legal representatives and assigns of
individuals and the successors and assigns of corporations, wherever the
context so adm its or requires)
WITNESSETH
Whereas, the first party is the owner of property situate in Palm Beach County, Florida, and
described as follows:
Legal Description:
See Legal Descriptions attached hereto as Exhibit "A" and Exhibit "B"
and,
WHEREAS, the second party desires an easement for water and sewer utilities and/or other
appropriate purposes incidental thereto, on, over and across said Property,
and,
WHEREAS, the first party is willing to grant such an easement,
NOW, THEREFORE, for and in consideration of the mutual covenants each to the other running
and one dollar and other good and valuable considerations, the first party does hereby grant unto
the party of the second part, its successors and assigns, full and free right and authority to
construct, maintain, repair, install and rebuild facilities for above stated purposes and does
hereby grant a perpetual easement, on over and across the above-described property for said
purposes.
CITY shall ensure that all of the first party's property disturbed and used by CITY pursuant to
this Easement is returned to its original condition by CITY as of the date CITY commenced such
I
use, at the CITY'S own cost. This includes repair of damage to any irrigation damaged dunn!:,
the construction, and the replacement of any landscaping damaged or removed as part tlj till'
CITY'S installation of the improvements.
IN WITNESS \\THEREOF, the first party has caused these presents to be duly executed 1Il1b
name and its corporate seal to be hereto affixed, attested by its proper officers thereunto du!\
authorized, the day and year first above written.
Signed. sealed and delivered
In the presence of:
, . " ~
CC l( Llf_TA".; )l~':;--- By:
~_'__nm_ n_~_
Sigmitu. e v
,.
--~
L. // Zf l bt"/ 1\ ".h n l""-S', BY
_, L--'-=-- .__..___._____~__+_--
I'r' om', ~W~~
/
'. -_::Ie I
Sign
, ~4tS:{t;;t/t<;,lIi/
_, ._ ~ ___ ___m___________
Print ame
STATE OF FLORIDA
COUNTY OF PALM BEACH
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
and County aforesaid to take acknO\vledgments, personally appeared DANA BEYER. \\ ell
known to me to be the trustee of the Trust named as first party in the foregoing Easement and
that they acknowledged executing the same in the presence of a subscribing witnesses freely and
voluntarily. under authority duly vested in them by said Trust.
__ WITNESS gJ,Y hand and official seal in the Country and State last
S";"; d ' f /f ,- C" AD '008
n___~ ay 0 __ tl l:o v I .., _ ._~:,
"",~:1!n /lIZ ~7!4tt;:~~
,,/ 'Not~y Public in and for the
State and County aforesaid.
My commission expires:
NOIARY PUBUC-ST:\JI OF LORID!",
~ Lynn M, Swanson
Commission # DD478174
Expires: NOV. 17, 2009
~j,~,cl~.:.,.:i Thn~ At-lantic RGllri;:~',~ rn" Ine
O'BRIEN, SUITER & O'BRIEN, INC.
LAND SURVEYORS
955N.W.17THAVENUE,SUITEK-l PHONE (561) 276-4501
DELRA Y BEACH, FLORIDA 33445 FAX (561)276-2390
JUNE 25, 2008
DESCRIPTION OF NEW 12 FOOT WATER MAIN EASEMENT, CENTERLINE OF WHICH
BEING DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF THE PLAT OF MILITARY 10,
ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191
AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE
S.3d28'49"W., ALONG THE WEST LINE OF SAID PLAT OF MILITARY 10, A DISTANCE
OF 241.22 FEET; THENCE S.88d32'54"W., A DISTANCE OF 55.99 FEET; THENCE
N.Od41'47"E., A DISTANCE OF 55.29 FEET; THENCE N.Od03'55"W., A DISTANCE OF
263.81 FEET; THENCE S.89d01 '49"W., A DISTANCE OF 116.28 FEET; THENCE
N.Od49'14"W., A DISTANCE OF 259.04 FEET TO A POINT DESCRIBED AS POINT "E"
OF THE 12 FOOT WATER MAIN EASEMENT AS DESCRIBED IN OFFICIAL RECORDS
BOOK 14592, PAGE 1018; THENCE S.87d15'50"W., A DISTANCE OF 33.00 FEET TO THE
TERMINUS POINT OF SAID EASEMENT AND THE POINT OF BEGINNING FOR THIS
EASEMENT; THENCE N89d45'06"W., A DISTANCE OF 138.52 FEET; THENCE
S.Od20'41"E., A DISTANCE OF 262.35 FEET TO THE TERMINUS POINT OF THIS
EASEMENT.
THE SIDELINES OF SAID EASEMENT TO BE EXTENDED OR SHORTENED TO MEET
AT ALL ANGLE POINTS AND TO TERMINATE AT THE WEST END OF THAT
CERTAIN EASEMENT AS DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE
1 0 18 AS PREVIOUSL Y DESCRIBED ABOVE.
\?A OD~
PAUL D. ENG
SURVEYOR & MAPPER #5708
~ XH ,.(5,..,- ll,4 IJ
O'BRlEN, SUITER & O'BRIEN, INC.
LAND SURVEYORS
955 N.W. 17TH A VENUE, SUITE K-l PHONE (56]) 276-4501
DELRA Y BEACH. FLORIDA 33445 FAX (561) 276-2391l
JUNE 25, 2008
DESCRIPTION OF NEW 12 FOOT SEWER EASEMENT:
COMMENCING AT THE NORTHEAST CORNER OF THE PLAT OF MILITARY 10,
ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191
AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE
NAd39'08"E., ALONG THE WEST RIGHT OF WAY LINE OF MILITARY TRAIL (STATE
ROAD 809), A DISTANCE OF 264.90 FEET; THENCE S.67d30'55"W., A DISTANCE OF
274.79 FEET; THENCE S.89d22'52"W., A DISTANCE OF 297.29 FEET; THENCE
S.59d12'16"W., A DISTANCE OF 278A4 FEET TO THE POINT SHOWN AS POINT "A"
OF SAID EASEMENT DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1017;
THENCE NA9d06'53"W., A DISTANCE OF 110.62 FEET TO THE POINT OF BEGINNING:
THENCE N.24d52'35"E., A DISTANCE OF 6.24 FEET; THENCE N.81d07'57"W., A
DISTANCE OF 206.97 FEET; THENCE S.8d52'03"W., A DISTANCE OF 12.00 FEET;
THENCE S.81d07'57"E., A DISTANCE OF 203.53 FEET; THENCE N.24d52'35"E., A
DISTANCE OF 6.24 FEET TO THE POINT OF BEGINNING.
_Q~D~
PAUL D. ENGLE
SURVEYOR & MAPPER #5708
",6 //
IE- X#/t3 / T
MAPS
ITEM XII.(LEGAL)
C.1 - 1st READING
'. '.."
:v.~
------------------------1--------------------,
I II I ::-::1 I
I ..~" , I L "W '- ..." . LI _ '_ 1. 'fr I
I ~~... .vJ- ...".. ~ .:.:: ::--"':'J I~: ~....~ 1- ~:~'II 'II i
, I W'" I H - ..... ........ -- ; , ~I I
I II) -- BII III ..... -.---: I I I
I ~ll "w.. ~ -......-..-. ~ ! "'" ....... - I ~l~. I """"--" '1' I H1
I ill ~n,i~i, !Y _ .!~ i I EJ:(j] D _ ~~ - ... ..... ~
I ~---~- 6~1.~r;! ~u<:"IJll /~:~;;;i(:~-~, i~I!H
I' ISHEE T 3 , ~-"":I - I~.:;'...- I~~" ~-U----...........: -I 9~ HI
I I Ii ~ :;- f~~. ...~. '~i':'l ....:.:........ J'I- I ~I
I I - I :,,:" . ..... ....... . all I! I
I I I I 1..- ~ ..... /?/ i
I il ru III I I R ~ ..... ....... O~.~{}..:'- ~ I,' I
I '1' II .... -..". - - ~ ..... -=-=.-::::;../ ..... I I
II 1111.',1- I~ 1'(_ ............ J L ~ ...Il III
~""'--'-- - - .r./': , I ..... '"' I ~ I -.... I
I ! I . ..... ._.....~ II ~ "W .... U, .... ... ' ..., I I I
I Ii ......-.... il_, Pi( t ;ql E I ~--------------~-~----.J
I j. -- - - - ~:-t. hIT..d:.: I I
I ~ I tt~J~:; II.: ..- 'VJ-. ;; I
I I 'r- I
I I SHEET 4 I .. 1
I I ~ I
I I t ~: ~ i
I ..W.. I ."W" ,I) I
I I ~ I
r -------- t---:-:.=-::::~--- I : I ---I
I ......... .... I ISH E E T 5 [I I
, II I I I
I ..... Lc:-- I
I - ~----- ~ "-'"'. .?- I
......-....-""--..- '- ::;- [
I 1
L__________________________~
@COP'fRIGHr 2007 Q~ SUTeR III o~^' Ie.
NOTC: 7H$ .svMl' 9.o.s .ALL CA!iDtEN1'S JNJ RQfTS
CF WAY AS 9C)llN ONA1TCJ'i'E)'S" nTlE N9.IWCC
FrHJ Tm.E5CAR01/ilE:1'Mr. Ll.4TCDNo\Y 0. 2007..
Al.l (J!NW;5 N() 1151NaS SHOWN ~ NE
A.ArNOSl.RK'lmI.lUSSN::JfCDO~
AIiO.a"PNCtl. ""1H')6rfltr~rr;".~SQI.WE'mrCB Q!\1'-'OUltlf:liEallE'SS
NfO U PNICll. JIt1H 1R-J Fltr ~rr;" _ .\lVM Sl:ll./oIK mr r1i 1264)01CS ~ rR LESS
11V/ TREE91! TRlEnFC TRff/ 17<<!i1E TREEnFC TREE/ TTU:!i1E TREEm'E
1 N" QI,K "11" r.E JJ J't84Sr Nl[CIIP~
2 IS" OAK "lD" CA8!M<< P.N.M J4 8' CAfBI<< PMM
.J II" cwr lP"" PrE J52fJ PrE
4 rr PI€ 20 If' PIE .JIf6" ProE
5 2." cwr 27'" ~PAUI.11 N" ACACM
Ii II' CA.!B4a- PNJI 22 ~ CA8!M<< PAUl ~ 6't BASe Iit.8lER 11'H
7 28' ~a- PAUl 2.1 217 c.eAa' PAUl .>> 22' CAf:Bo1a" PAUl
8 d aN( 24 IS' ~PN)I.fQ 2Q' C8lo4Q"PMM
9 2' 8JSC IMRlLA TREE ~ 16' CA8!M<< PIUJ 41 (J" TREE fTYPE IN<N:MN
o It ~ PN.I/ 2'/S N' CAf:Bo1CC PNJJ 42 lD" C4aIAa' P!OJ
rt U' ~ P...uI 27 24' C4SM<< PNJ,I 4J 22' CAl:B4C( PJiM
11 0' CAo!84a'PAUI 2tJ 24' c.el4G(PN.Ji 44 22' CABBACCPN.M
IJ e. PrE 29:0 ~PNJ,l...,~" CWI'
N IS' CA.!B4a"P;,uI.JO:O CAB!lAa"PAJ,I ~ "." OAK
t5 12" r.E Jf J.f' NlfCA PAUl 47 N" OAK
IS N" CI1'l'iESS J2 4' 84S( JR"CA PAUl 4(J 24' CABBACC PAUl
T1fi:/ TREEszr
;,..
'" .I,,'''''
17lfE"'"
C>SBM:EPAUI
"'""'PAUl
"
,..
'*
'*
","",p,,-"
","",p,,-"
'*
GW(
GW(
CA6Bola" PMM
GW(
,.. ,."
S< "..,.-
" "..,.-
o'
or
" ."
'" ..
60 JO"
61. 4"
62 ,.
6J "
.. "
GW(
lEW<>
LP, . UQ(T PaE
_ _ OWl 1M FDa
-.- -O\oWEAD/RllTYlfES
fJat2(..4f{1J,. SECrKN tt ~ ~ 5aJTN
+Il~ -atV.-.rr:w8o'SEZlCWHllrD404L GnU"n:'
\.f:R~G4nNll'2ll Sl::\IiQ: MLMBEJoOI
COI.N1'I BQ04I1A1f< 'lWMLE"
~~ICl1MfYI'RAtISASSU.lIIro
FlOtDza.€: S
::~QoV'I (.AS~N~,Il[a:KlBfXl((J122.
,......,
IVoTCT
RNa:<2
IVoT
"""""
"" oc
/D&1IDiEPMJiCl.lAllYtf3'O'il!lD).AS1UL0IIS
. SIQ.I.JJ RCXJ H4".>>'GIIS"t
?-
'do
7ITtENOrE'S
PAReD. SBEC1 ro~'-'1KNSCXliTNEDNtn'!l
BfXI(.!U7. P~ t51ND<<mBfXl(~PAGC41Z
PAIIlll,18.ft'T ro~'-'mo.sCCNTMEDNt:aD
IJ()Q( 6fd, tw:C .xu
PNlm. .5l.8.<<T 10 MRlJD(1 Ff':R w.4 7Pf SOM::r .AS
RfaliQD /II QIUl 42..." PAGt na.
PARa!. 18ECT 10 IMTY (T' 7l1lE AS flt"coraJ) /II
aM MK PACe 8J1. .
PARat 5l8.(l;T TO WrY U'TlTU.A51EOl1:fP /II
aRB. tJ2J.l1WiC W1 .
I.N'4C 10 <<1OUE fOfIowCow.ClS(.fQ7
(oM ~ pAt;( IISp NTCCr5. $tUCT PMal.
MAP OF BOUNOj<l?;Y.;.SURVEY
'_CU,"II'"INf''''''''''' ~(:IWll:C
_14l't 'IHt__~,~ 1lO"1IC1l_
_tJT~~_ 1~1l_
_llUlMt:lXIE._ ro SWIMS
r. '"
.......
I
i!: i:? e
~ ~! - I
. - .ih.
~ d ~~~~~~~d
~ ~ I ~ q d ~ i i~i ~
~g~ ~ ~n n~~ m i
q b n I il ~ I ~ p ~ ' , , ~- ~~I bi .
h~, ,~. h d d ~ III ~ ~;n~ ~
Ldndn<"n~ I ~~M~n
~ ~
, .
~ _. c ~
- g. .'
~ ;i~ I I
83 ~;~~ lC)
o ~h~ b
~~~I~~ "<
f5~'.i~ t;:;
o-.;~"i w
Vi~iM 0;
~ e'~i ,.. '"
'" ~~ c ~ .
[l5 s~ i~
c ;~ ~
-~-JfI
= ~ '~i
,;j;OSSIMY
TRACT 8 1
~
. I
~
i
.
~
i
~
i
~
@
MILITARY 10
(PL A T BOOK 83. PA GE 191 - 192)
'~,\~'
fr>>lt."..
~r
::<
"
."
'"
...
TRACT J
-,
TRACT 1/
TRACT 2
.!
I
II
/
I
I:
/:
r
II
1/
"'U
;~~f~
I
I
I
,
I
I
I
I f!il
i:i j~
, , 'I f~ !
i i I I &~ I
II t \ \ ~~ I
I, I' .~._ I, ' I ~g I
"~..~~ \ I ~~ ~
i r i \ ~~~ I (
: i I ~\;. I
i': \~k~"
III \ ~ S"(IIIlOCK~O~11
'L~__tR~~_______==u;;;,~-,.;.:.;,__J.__
@COPYRiCHr;OOlO'BR!fll.Sf..MT,,,.tO'fJflit1'<,K,
S[[ SHE[ T 4
TRACT 10
'po
.",
.po
I
I
I
I
I
..' I ~:tI)f=
.." i
~ C~I.H'WQH/l'Q/7fOO'Ol:tl'O I
t Juou. ' d-I
l'U~Oo'::'.:'}oO'j~ '..:- _u~_ - - - - - - - - - - - - - ~ i
I lJ11 r I
{~=\; i
I' I." )
11 I
II I
II I
I
II I
II~
II ~ ,
-I
Ii ~ I
I'll
1-/
II: '
.,.1
lr!
" ,
I! :
II I
I' I
l~ I I
~~): I ___~---~;;ur-
--rr- I -
III
Ii
I !
I
III I
UJ6.w_ II I
II uuu'",um mumm.._]
~f-'---"-- (_--'u'u-j"
///11 I to
1/11 ! _I ~
Ilt~llll, : I "'
~ I . to
I~IIII '\ ~
fill! I
~IIII I
EIII I
III
III/ i I
1//1 i I
I ~I ! I
II/I! I
111/ ! : I
IIII! I : I
1111I ' .1 to
III/ ( 1<:
, ' I ~
1II1 ." ". I ~
"f~~~~~~~~~~~~'~~~:~~~--~~~ --~~r
rr""'-1Jlt_~~: I
/PII41;Jf"~""'i \
CA!JDQtTA/Il"II ! <>
"'.~ . :1
"I
"I
I"
I"
I~
I"'
I~
"'
_o".~:::=.umj,~/, ~
~~/~!);/ /' "I
/' // :1
. .~ ... /' ..: I
- .,....G ... j.... /' /' '.. ... I
----,<;"..,,-;;-.;;w--- ---- c' -;::-J,,,,,,,,,,,) /( /'..". I
..L~::~.-=.:: ___~L:~ ).~:L !:[[lL1~<1 / _~___~_R I
MA TCH L IN[ I~O
.",
ca_a.LANevT
II'M. _ WAtrRJErtR
TH~ rJ!iC Hl'DRNvT
X ... WAIl1l' "Al.'4"
I'..Iv. ... POST NXATCR VAilif'
BFP. _8AOl1lOWFff(Y[NT(.R
LP. _L/CHTpo'!
__..Q'lAIIu<<FfN:r
- -.. OW!"~AO UTl./rr tKS
rM;;~{:ffT. SECT/CN I? TOWNSI-#" ~5 sevr..
~'f1.".. D..CVAT/CW~SCD ClOfATKh'<. ~c<<riC
\of"R1t.:Al OoITtN 1929 scu;t:f: PALI~fEA01
!>>.HT'f tJOO1 MA!<< 'twM.LE'
~ caorE1UE ~ WrMf fRAt. IS A5SUL€O TO
(LfR5.4'J9'Ol!I'W
fLoaJ zc>>E: 8
t,-j"
.",. F.'
~
~
!~
~ - ~ ~l
~ ~i H d~" ~ i .
~! U d ud~G'b
~~\>! p~h~p~" 'iH~ai"
~~~"~~I~I~",I\\t~~11
~~S,'~e'li""s~~\ l\jn~n~<
~:..~lBS~~31~..~
71 -.:1 ~
Z 133H5 335
3N/7 H:il Y"L_---
2 E\
\ i I ~ I
1 ~! I ~I
\ ~! I :\
\ : i!~ \ . \
I J I ~
\ " I ill
\ ~~ i
L ~,' I -'='l:. ------ ------------ '='l:. ---
,I . ...."., u"'. ,"
"f ! I 7'-:..~ ~ -_:~:: ::=Jt~' ,~-, ,~~.. -i:..=1
~" ~I "L. \
~ ~~--- -4-~ \
, \
~~~ ~I \
I~' -I
.~~. Ii \
~~, '1\1 I'"'
. \~
\~
I'"
I::;
I'"
\
\
\
\
\
\
\
1
\...
\~
-----------l~
/J~
// I
_// \
,//
~/ \
.--// I
-'--"'~ \
_..---..,..--,--'--- \
I
\
\
\'"'
I~
\~
\V>
\~
IV>
\
\
I
\
.,_______,__ _"..______,_____,,_,_______,_______,...,____'_____'__________"_'.-.,--'------11
"_.--_..__._-~+.._.._--- ---.-------.-..-----.--..- -
~~ \
-~ \
( Z61
- l6l
J9Yd '['8 >1008 lY7d)
o ,
...(}JVlI7/n
Y
1 J It CJ 1
I
\
\
I
-'"
"",""'ci
...
::
""""'-
~ ~
. "
.
z
.
u
'"
<l;
~
~
..
""",..-",
I
\
I
I
1.. 1
I : I
\~ .1./.....--.."-
..,\~ ,/1
::\; ///' i
~\ ..) // I
'" \ ~I./~ -------- I
\ ~ to'
~ \ \ ~~ \- :
\ \ I
\
1 \. '\ I
\ '. "~,,___,..J. :
L -----~~----r;;a;;
F - - ~#TiI~~WT~---=-~_-l I ~~
\
I
t,
1
\
\
..
>'
.'
.'
..
..
.'
.'
. ~
z .
...
'"
~
::c
<.J
...
'It/J'/I~" ILIA."
\
<.J
'"
<l;
~
t]" .. I).J It) l)"
~
i
..
!!,
~
i
~
i
:.1
,i
Z l 1:J 'tf 81
j;~ '
~
SEE SHEET 4 MA TCH LINE SEE SHEET 4
T--------------------1-,----------------------TIT:
I I : ........ 1111
I .",...,. i I l'I.~lr
I ! /"
, TRACT 11 I I TRACT 70 j.
i I II: ·
i I irr
I j I I
l.. ....".1..."".."..........."...........,........... ".....................................................___....'.,..........'..."'....._.._....-........,..-' I 1
I ..." ='/)1
..-..."..,.....".... ........-.............."...,.............,','..................." ....",..............,....,.....,..""..'. "I' ....",......,..........'.....,.........,..,..,-..............',...........,.......,.....'.............,..,---..,....-,....'-........-, If
T---
I
I
I
I "'
I
~
Cl .l
- III
~
0:
tf,
,~,
"Iili.
" ' :-,
, . "'I
~.:..~ 'J'
,"" i,.
~~;'
~i1i;
:~''1',
ll;: d"
f,~' '.
'-'
"'
"
'-
\
\
\
~"......,
1,1
ill
/
I
I
).
"
~ ~ or
:: :; S
~ '-
"'
~
LIV<E: WORTH U?AI-IAGC DISTRICT LA TfRAL CANAL W. L-19
~=- IN_-J-=-~ .J;~;
-r;~~LW~_~ \ r~j
_lot ,~'"
-L""'''-
-1-""'17-
'rl~
~,
'~.".-.1~;'
9~"
"WD
f - rINTUUE.
/Jt "$/I"~RCD "'1HCN'~8.l5J
p.08. - I"I:WT CF fCaHtC
ca<.._CCH:IICrE:
"""',,~
rp...a>>:.~PNJ
~_swrmY5('IlC/l'1J.WClC
ca _ a.CJNM
w..w ....Al"fll'~n::R
{H-FW[Hl'CNNr
t - WAm' VALlE"
PJv. _ FOSr 'OC,HaI VALK"
8FP. _&4OlR.Olf'FK'oQj1rJl
LP. _ LD1r PaC
__OMLN<f'CNC€
i,;?"
w~.~
!'.. ,:
.~'
" c,
__It'DlXIFDa
- - _OIIfRE,I/)uTlJrYl,MS
~{;Y:Ir - ~CrKM 12 ffNtH9#''''' saJT'H
+r1.M_llEVAOONS45ro(WNA~ Q"CU'1E'
\oP'OCAI.. LMrtN I/2i saROC- PIWtI tLAOI
C'(JUtrY BOOI,WW twM./.C
N CENTUI.U CF 1,c.mltY mAL IS ASSlA6I ro
ECMS.4.~"W
Tlcall'a<E: 8
@COPYRJeHr 2007 O"f( surlt' It 01ll'ilfAl. NC.
XII. - LEGAL - 1st Reading
ITEM C.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to Citv Clerk's Office
~ August 19, 200S August4,200S (Noon) D October 21 , 200S October 6, 2008 (Noon)
D September 2, 2008 August lS, 2008 (Noon) D November 5, 2008 October 20, 2008 (Noon)
0 September 16, 2008 September 2, 200S (Noon) D November IS, 200S November 3,2008 (Noon)
0 October 7, 2008 September 15, 200S (Noon) D December 2, 2008 November 17, 2008 (Noon)
0 Announcements/Presentations D City Manager's Report
NATURE OF 0 Administrative D New Business
AGENDA ITEM D Consent Agenda ~ Legal
0 Code Compliance & Legal Settlements 0 UnfInished Business
D Public Hearing D
RECOMMENDATION: Please place this request on the August 19, 2008 City Commission Agenda under
Legal, Ordinance - First Reading. The City Commission on August 5,2008, approved this request under Public Hearing
along with the related ordinance (on First Reading) for amendments to use provisions of the M-1 Zoning District. This
proposed amendment was described within Memorandum No. 08-062 but is best processed within a separate ordinance. For
further details pertaining to this request, see attached Department Memorandum No. 08-062.
EXPLANATION:
PROJECT: M-1 Industrial Zoning District - Corridor Uses (CDRV 08-003)
AGENT: City initiated
DESCRIPTION: Request for an amendment to the Land Development Regulations, Chapter 21. Zoning,
Section 5.8., Signs Allowed in Industrial Zoning Districts, to reduce the maximum height
of freestanding signs from twenty (20) feet to ten (10) feet.
PROGRAM IMP ACT:
FISCAL IMP ACT:
ALTERNATIVES: 12~
Develop City Manager's Signature "-
Assistant to City Manager ~
4/{) ~ ~- ,.
~
Planning and z~ rrector City Attorney / Finance
S:\Planning\SHARED\WP\sPECPROJ\CODE REVIEw\CDRV 08-003 M-1 Corridor uses\Agenda Item Request M-I Indusl zoning dist CDRV 08-003 8-
19-0S.doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
, j
I ORDINANCE NO. 08-
,
-
3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
41 FLORIDA AMENDING LAND DEVELOPMENT
5 REGULATIONS, CHAPTER 21, ARTICLE IV, SECTION 5
6 "SIGNS ALLOWED IN INDUSTRIAL ZONING
7 DISTRICTS", BY AMENDING SUB-SECTION B TO
8 REDUCE THE MAXIMUM HEIGHT OF FREEST ANDING
9 SIGNS FROM TWENTY (20) TO TEN (10) FEET;
]0 PROVIDING FOR CONFLICTS, SEVERABILITY,
II CODIFICATION AND AN EFFECTIVE DATE.
]2
13
14 WHEREAS, the Director of Planning and Zoning has recommended amendment to the
15 City's sign code to reduce the maximum height of signs in the M-l zoning district ['rom twenty
16 (20) to ten ( 10) feet: and
171 WHEREAS, the City Commission has considered the recommendations and has
18 I determined and finds that the reduction of maximum sign height is beneficial and will not
19 adversely impact business in the M-l zoning district.
20 NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION 0
2 I I THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
2211 Section 1. The foregoing whereas clause is true and correct and is now ratified and
, ,
" I confinned by the City Commission.
___'I
i
'" .1 S eeti on 2. Chapter 2 I. article I V. Section 513 0 f the L and Development Reg ulat ion s
251 of the CIty of Boynton Beach Code of Ordmances IS hereby amended as follows:
i I
t
'6 i Section 5. Signs allowed in industrial zoning districts.
- I
!
\
"7 I The following signs are permitted and regulated in industrial zoning districts:
- I,
I
~ I
28 I! A. One ( 1 ) real estate sign advertising that a premises is for sale. rent or lease may be
29 I placed on the premises and shall not exceed thirty-two (32) square feet in area. nor six (6) feet
I
30 i in height. One (1) such sign is permitted for each street frontage.
i
I
'I I B. One ( 1 ) freestanding sign. not exceeding sixty-four (64) square feet in area, adwrtising
-' I 32 I activity occurring on the premises. This sign shall be predicated on the basis of one half ( ~2)
" I square foot of sign area for each one (I I linear foot of street frontage, with a maximum height
34 I oft-wenty (20) ten ( 1 0) feet.
35 ! I
~ r
i
- I-
s ,CA\C!rdmanees\L DR Changes'Amendmg L DR - Chapter:' 1 i 5b SICI!\S) duc
, I
I
] Section 3. Each and every other provision of the Land Development Regulations
2 not herein specifically amended, shall remain in full force and effect as originally adopted.
3 Section 4. All laws and ordinances applying to the City of Boynton Beach in
4 conflict with any provisions of this ordinance are hereby repealed.
5 Section 5. Should any section or provision of this Ordinance or any portion thereof
6 be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
7 remainder of this Ordinance.
Section 6. Authority is hereby given to codify this Ordinance.
9 Section 7. This Ordinance shall become effective immediately.
10 I FIRST READING this _ day of ,2008.
] ] SECOND, FINAL READING AND PASSAGE this _ day of ,2008.
]2
]3 CITY OF BOYNTON BEACH, FLORIDA
14
]5
16 Mayor - Jerry Taylor
]7
18
19 Vice Mayor - Jose Rodriguez
20 I
21
22 Commissioner - Ronald Weiland
n
24
25 Commissioner - Woodrow L. Hay
26
n
28 Commissioner - Marlene Ross
29 ATTEST:
30
31
32 Janet M. Prainito, CMC
33 City Clerk
34
35
36 (Corporate Seal)
37
- 2 -
I
II S \CA\Urdinanees\LDR Changes\Amending LDR - Chapter 21 (5b SlGNS) doc
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISJON
MEMORANDUM NO. PZ 08-062
TO: Chairman and Members
Planning and Development Bf~
FROM: Michael W. Rumpf 1&0
Director of Planning and oning
DATE: June 16, 2008
SUBJECT: CODE REVIEW / CDRV 08-003
Establishing corridor uses within the M-1 zoning district.
NATURE OF PROPOSED AMENDMENT
Staff is proposing an amendment to the Land Development Regulations (LDRs), Chapter 2. Zoning,
Section B.A. M-1 Industrial District, to establish a new subsection with provisions/regulations
applicable to industrially-zoned properties that front a collector or arterial roadway. The proposed
amendments would 1. Allow selected commercial and retail uses on properties that are zoned M-1 and
located along principal corridors; 2. Allow selected industrial and other uses with retail or commercial
components along such corridors; and 3. Exclude heavy or non-complementary industrial and
commercial uses from these corridors. The proposed amendments would increase the availability of
service or retail businesses to residents within the southern end of Congress Avenue, increase tenant
options for property owners, prevent negative impacts to the aesthetics of the corridor from industrial
uses, and maintain industrial-zoned property within the City. Furthermore, the proposed amendments
would be consistent with recommendations from the 2006, M-1 Zoning District study (a.k.a. Mellgren
Study), and begin implementing changes proposed within Group 2 of the LDR rewrite project.
BACKGROUND
The M-1 Zoning District and the topic of industrial lands have been receiving considerable attention, in
part, due to availability of industrial lands, proximity of M-1-zoned property along one of the "entrances"
into the City (Congress Avenue), and petitions to add non-industrial uses to this district. Despite the
recent amendments to the M-1 Zoning District, such as the addition of gymnastic centers and car
washes, this district remains the City's sole conventional zoning district available to industrial uses.
This district allows for a range of industrial and heavy commercial uses, ranging from the
manufacturing of textile, rubber, and plastic products to the servicing and cleaning of septic tanks and
sewer systems. The district accommodates large facilities such as millwork and truss plants as well as
various compact and innocuous businesses such as an ambulance dispatch service, therefore, not all
uses would be appropriate for properties along major roadway corridors.
With an emphasis on land use compatibility, aesthetics and supply, the 2006 M-1 Zoning District study
generated recommendations that, in part, addressed the preservation of industrial lands, expansion of
opportunities for industrial uses, and impacts upon residential land uses and rights-of-way. These
recommendations were considered in its drafting of the zoning matrix, as part of the current LDR
rewrite project. The zoning matrix was presented to the Board and Commission in May and June,
respectively, as Group 2, Part 1 of the LDR project. The subject amendments are principally a
codification of excerpts from the proposed matrix, with some additions based on public input received
in connection with the preferred uses for, and leasing constraints of one of the M-1 zoned properties
located on S. Congress Avenue. Although these amendments would increase competition for limited
industrial lands, contrary to the typical position of staff, they represent the balancing of several factors
including findings from planning exercises and leasing issues raised by a landowner.
Page 2
CORY 08-003
ANAL YSIS
The proposed amendments to the M-1 Zoning District mainly consist of the following three main parts:
1. Provisions that allow selected commercial and retail uses on properties located along collector and
arterial roads; 2. Provisions that accommodate selected industrial uses with a retail component on
corridor properties; and 3. The exclusion of selected industrial uses from properties along such
roadway corridors. The proposed recommendations also include a code amendment to further support
the appearance of corridors that are subject to industrial zoning.
1. Provisions for selected commercial and retail uses
These amendments include the addition of selected commercial and retail uses to the M-1 District,
limited to properties with frontage along a collector and arterial road. This aspect of the proposed
amendments addresses both the lack of basic servicelretail uses in this area of the City and the higher
real estate values of properties at such locations. It also helps to reduce the necessity of, or interest in
rezoning the M-1 zoned properties along S. Congress Avenue. The 2006 study was preceded by a
study of the specific industrial area located along S. Congress Avenue. This study was conducted by
planning staff in 2002, and interestingly, it revealed that over 66% of the businesses approved within
the study area and under the retail trade ISCS use category, were for businesses located along
Congress Avenue. Furthermore, with the rezoning of two ,large industrial parcels at the south end of
Congress Avenue for residential developments, an additional 472 dwelling units were added to this
area. With now over 2,200 dwelling units located south of the LWDD L-28 Canal, and the lack of
commercial zoning in this area, there is support for the addition of basic convenience stores to serve
nearby residents and local employees. This aspect of the amendment supports "smart growth" and
green initiatives as it should result in the reduction in total vehicle miles traveled on the roadway
network. As indicated above, the subject amendment will also increase the use options for properties
located along the corridor, thereby increasing the ability to lease vacant space and decreasing the
necessity for rezoning of the subject industrial properties.
The following table lists those commercial and retail uses that are proposed for addition to the M-1
Zoning District, where the district abuts a collector or arterial road.
Pro osed Commercial and Retail Uses' .
Fumiture & home fumishin
Hardware store
Marine accessories
Martial arts, nastics, and dance studio
Pet care roomin
Pet care board in & da care
Pet care veterinarian services
Postal/mail center
Restaurant, take-out
Florist Swimmin oolsu lies & accesso clean in
indicates conditional use approval required and minimum separation of 300 feet from residential-zoning property.
2 Food providers or servers shall not be allowed seatsltables to accommodate on-site consumption.
3 Indicates that uses must be located within a multi-tenant building.
4 Max. size per use is 5,000 sq. ft.; convenience stores and take-out restaurants shall be a maximum of 2,500 sq. ft.
S Indicates that the sale of used merchandise is only allowed if as accessory to the sale of new goods.
2. Provisions for selected industrial uses on corridor properties under certain conditions
The specific intent of this group of changes is to recognize that some industrial business may also
include a retail component that provides direct service or product to the public. Therefore, the selected
industrial businesses indicated below would be allowed on properties located along such a roadway
corridor, .if the use includes a commercial or retail component. Such uses would contribute to the
service and retail amenities of the roadway corridor. Such uses would be required to have a "walk-in"
Page 3
CDRV 08-003
service component, including an indoor showroom or retail space consisting of a minimum of 250
square feet (for businesses 25,000 sq. ft. or less). For businesses that are greater than 25,000 square
feet, the minimum required showroom/retail space is proposed to be a fraction (1 %) of the total area of
the business. For uses that would provide food products and beverages, no seats or tables wouid be
allowed to accommodate on-site consumption. This stipulation would filter out uses which tend to
operate like a restaurant, which typically operate more parking-intensive. This restriction would also
support possible future parking regulations tailored for this unique industrial area. The table beiow lists
those industrial uses that are proposed to be allowed along a corridor if they contain the above-
described commercial and/or retail component:
onent1 ~._.~
----."--
_ --------;
i
---i
!
_.~.-
---
..--
-----
I
.--_...-
retail
---
III. Stora e/DistributionlWholesale
Buildin materials 8.A.1.c.4 Ornamental, china, fine earthenware, &
I Heating, cooling, etc. (8.A.1.c.7) I Pumps, generators etc. (8.A.1.c.6) -.
I
I
IV. Other4 --
--
Recording and motion picture studios I Research & Developmen
I I
I
1 Excluding any outdoor storage of materials, equipment, or merchandise.
2 Indicates conditional use if involving treatment, storage, or processing of human or animal bodies or parts.
3 Food/beverage mfgs and servers shall not be allowed seats/tables to accommodate on-site consumption.
4 Indicates uses that are not required to have showroom/retail space.
The above-listed uses are currently allowed in the M-1 District; however, the proposed amendment
would restrict them from corridor properties unless they have the required commercial component.
3. Industrial uses to be excluded from corridor properties
As indicated above, not all industrial uses that are allowed in the M-1 Zoning District, due to intensity
of operation, are appropriate for properties along major roadways. Congress Avenue is classified as a
"principal arterial" road, and serves as a primary southern entrance into the City. Generally, heavy
commercial and industrial uses are consolidated in areas that are isolated from commercial nodes and
public view; however, since the early 1970's, this area of S. Congress Avenue has been zoned for
industrial use, and therefore has generally allowed all uses allowed within the M-1 Zoning District.
Therefore, all other uses not specifically listed in the two groups above would be excluded from
corridor properties. Although not all uses to be excluded are equally intense, several uses would be
prohibited as they would not contribute to the retail/service objective of these amendments. Examples
Page 4
CDRV 08-003
of such uses include the following commercial services or use groups: major auto repair and boat
repair, medical or dental laboratories, technical and trade schools, pest control, lawn/landscape
service, storage/warehousing and self-storage ( excluding pre-existing facilities), vehicle and
equipment storage, and any outdoor storage of supplies and merchandise. A few examples of the
relatively more intense industrial uses to be excluded from corridor areas would include prefabricated
sheds, asphalt paving and roofing, petroleum and petroleum products, and those others uses currently
prohibited in the M-1 Zoning District Regulations. Staff would recommend that those pre-existing self-
storage businesses existing along the corridor, be excluded from these regulations, thereby allowing
their continued existence, and minimizing the creation of non-conforming uses.
Other recommendations
Both the M-1 Zoning District Study and "in-house" corridor study identified the importance of design
regulations to improve/protect corridor appearance. Specifically, the zoning district study
recommended that applicable sign regulations be strengthened to provide for continuity and
compatibility, that general appearance standards are adopted to influence architectural style, color and
building materials, and that the code is evaluated for appropriate regulation of relevant site non-
conformities involving, in part, parking and landscaping.
As part of this interim amendment, staff recommends that the sign regulations applicable to mdusttiel
zoning districts are changed for greater similarity with commercial sign regulations. Past sign code
updates have excluded amendments to those regulations applicable to the M-1 Zoning District, leaving
the maximum height allowed at 20 feet. Staff recommends that the maximum height allowed for
freestanding signs for industrial uses, as indicated in the LDR Chapter 21, Article IV, Section 5.B, be
reduced to 10 feet. Staff acknowledges that this amendment would cause many existing signs along
the corridor to become non-conforming; however, site sign age greatly impacts roadway aesthetics
thereby explaining its emphasis in the Mellgren Study, and justifying the proposed recommendation.
Such sign regulations would only be applicable when such properties are redeveloped, or if such non-
conforming signs are damaged to a certain extent and to be repaired or replaced.
With respect to other appearance regulations, staff will continue its consideration of the other
applicable recommendations from the zoning district study as part of the greater LDR rewrite project,
including appropriate separation of selected industrial uses from residential areas.
SUMMARY/RECOMMENDATIONS
It should be stated that properties originally designed for industrial uses, may not have sufficient
parking to support significant retail and commercial uses. Such use for more parking-intensive
businesses shall be reviewed on a case-by-case basis when modifications or business tax certificates
are requested. Secondly, titles of the uses listed herein, or in current zoning regulations, may be
modified as part of final adoption to avoid conflicts or inconsistencies in terminology. Lastly, the
subject amendments do not emphasize office/professional uses, as desired by one party who provided
input on this project. The specific request is for similar provisions as included in the C-1 Zoning District
regulations, to accommodate all office/professional uses, particularly within upper floors which are
more difficult to lease. Such uses are not proposed to be accommodated to that extent, as such uses
would compete for the limited M-1 zoned property existing along the corridor, contribute less to the
local service needs anq objective than those proposed uses, and further the demand for limited
parking resources. Staff acknowledges that this may appear contrary to the benefit stated above
regarding increasing leasing options; however, for the reasons stated herein staff recommends that
this extensive use group not be included in the subject amendments.
Staff recommends that the proposed amendments be approved, to begin implementing
recommendations from the M-1 Study, and to speCifically adopt regulations that both support industrial
zoning in the city and prevent the negative impacts from industrial uses on roadway corridors.
MR S:\Planning\SHARED\WP\SPECPROJ\CODE REVIEW\CDRV 08-003 M-1 Corrtclor uses\Staff Reportdoc