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Agenda 08-07-08 ~~~~Y~T8~ C iii East Side-West Side-Seaside Renaissance CRA BUDGET WORKSHOP FISCAL YEAR 2008 - 2009 AUGUST 7, 2008 6:00 P.M. CITY HALL CHAMBERS ~~~~Y~T8~ C iii East Side-West Side-Seaside Renaissance TABLE OF CONTENTS BUDGET ANALYSIS · IMPACT OF TAXABLE VALUES ON CRA TIF · CRA ABSORPTION OF EXPENDITURES FOR CITY RELATED PROJECTS & SERVICES . 2008/2009 BUDGET HIGHLIGHTS . BUDGET PROJECTION · DRAFT - GENERAL FUND - BUDGET SUMMARY · DRAFT - PROJECT FUND - BUDGET SUMMARY · DRAFT - DEBT SERVICE FUND - BUDGET SUMMARY . BONDING PROJECTS/PROGRAMS . SE 4TH STREET UTILITY / STREETSCAPE · MLK PROJECT PURCHASE OF CITY LAND ON MLK · PROMENADE MAINTENANCE PAID TO OR ON BEHALF OF CITY · MARINA REDESIGN/CONSTRUCTION · DOWNTOWN MASTER PLAN CITY HALL . TROLLEY · 211 E. OCEAN CONSTRUCTION (CRA OFFICE) . POLICE . SPECIAL EVENTS . GRANTS - RIP · GRANTS - HAP · GRANTS - COMMERCIAL FAC;ADE . DEMOLITION · LEGAL - PROJECT BASE (MLK, OCEAN BREEZE, ETC.) · PROFESSIONAL SERVICES (ARCHITECTURAL, ENGINEERING, ETC.) . WI-FI . OLD HIGH SCHOOL . LOBBYING · PURCHASE OF COMMUNITY CARING CENTER LAND ON 4TH · COMMUNITY CARING CENTER - BUILDING PURCHASE · MUSEUM OF LIFESTYLE & FASHION HISTORY (PURCHASE OF LAND) · GREEN MARKET BUDGET ANALYSIS ~~';1"Sc;'~__w...;,1:: \:~:N.I~~",~~;~ :I~)tt'.,_~,,~,~_ v;~.",,'UBI~~:";;lr'r "':k'", ...~ .',' _.. ".. .. .. ... ......". -'.... co ",'''',', "',', .....:..... .',.. co" .. .r..." .:_ .. ..... ."'_,_"", .0. .0, .0 ... TIF ESTIMATE WITHOUT NEW CONSTRUCTION CITY FORECAST OF FORECAST OF CRA ASSESSED VALUATIONS T.I.F. without YEAR TAXABLE VALUES TAXABLE VALUES IN CRA DISTRICT Base Year TIF Taxable Value New Construction FY 2008-2009 -8.5% -9.7% $ 1,146,988,153 $ 291,906,169 $ 812,327,885 $ 8,315,313 FY 2009-2010 -4.0% -4.5% $ 1,095,373,686 $ 291,906,169 $ 763,294,141 $ 7,813,384 FY 2010-2011 2.0% 1.7% $ 1,113,995,039 $ 291,906,169 $ 780,984,426 $ 7.994.469 FY 2011-2012 4.0% 3.4% $ 1,151,870,870 $ 291,906,169 $ 816,966,466 $ 8,362,796 FY 2012-2013 4.0% 3.4% $ 1,191,034,480 $ 291,906,169 $ 854,171,895 $ 8,743,645 TIF ESTIMATE WITH NEW CONSTRUCTION I FY 2012-2013 I 8,743,645 I FY 2008-2009 I FY 2009-2010 I FY 2010-2011 I FY 2011-2012 I TIF w/o New Construction $ 8,315,313 $ 7,813,384 $ 7,994,469 $ 8,362,796 $ New Proiects Cornerstone* $ $ $ 225,000 $ 232,650 $ Promenade* $ $ $ 576,419 $ 596,017 $ Las Ventanas $ $ $ 1,000,000 $ 1,034,000 $ The Peninsula $ $ $ 181,850 $ 188,033 $ Southern Boundary Amendment $ $ 492,764 $ 1,287,487 $ 1 ,331 ,262 $ Sub-Total $ $ 492,764 $ 3,270,756 $ 3,381,962 $ * DIFA agreements for 10 years @ 49% of TIF revenues for project. I....'"WA...-eonsttuction $ 8,315,313 $ 8,306,148 $ 11,265,225 $ 11.7.-,757 $ 240,560 616,282 1,069,156 194,426 1,376,524 3,496,948 1~240j5~41 TIF DECLINE ANALYSIS TIF Decline $ City-CRA Assessment Difference $ Southern Boundary Properties $ Other Tax Reform $ 1,200,000 154,350 (< Difference in reduced valuations City-wide vs. CRA 492,764 <<Properties in southern portion of CRA previously excluded from TIF 552,886 <<Homestead exemption + Property Appraiser's residential correction FY 2009-2010 5,232,873 3,073,275 8,306,148 I FY 2010-2011 I FY 2011-2012 I $ 7,097,092 $ 7,399,197 $ $ 4,168,133 $ 4,345,560 $ $ 11,265,225 $ 11,744,757 $ I FY 2012-2013 I 7,711,574 4,529,020 12,240,594 TIF REVENUE SOURCES City County Total I FY 2008-2009 I $ 5,243,820 $ $ 3,071,493 $ $ 8,315,313 $ Assumptions: Millage rates remain static for five years. City millage = 6.4553/County = 3.7811. ,L_.'k...+~"'.';""".:.f~..;""....'II_ 11.. .~.'..;...' . '.'.. g.,,,,. ............,. . . . .'.'~".. ........ General Operating Expenses BBB Ext. Maintenance - Hardscape BBB Ext. Maintenance - Landscape Police City Wide Events Lobbyist - Federal Human Resource Interlocal Agreement Total General Operating Expense Debt Service Bond #1 - Debt Service (City-owned BB Extension) * FY 2007-2008 Expenses $ 110,720 $ 40,000 573,853 451,715 30,000 6,000 $ 1,212,288 $ $ 637,842 $ FY 2008-2009 Proposed Expenses 50,000 $ 40,000 475,345 382,087 947,432 $ 639,262 $ FY07 -08 vs FY 08-09 I ncrease/(Decrease) Amt. % (60,720) -54.84% 0.00% -17.17% -15.41% -100.00% -100.00% -21.85% (98,508) (69,628) (30,000) (6,000) (264,856) 1,420 0.22% Projects 4th St. Roadway Improvements 1,800,000 1,800,000 100.00% Purchase of City Property for MLK Project** 1,300,000 1,300,000 100.00% Total Projects $ $ 3,100,000 $ 3,100,000 100.00% Total $ 1,850,130 $ 4,686,694 $ 2,836,564 153.3% * City's portion of Debt Service represents 46% of total Bond #1 debt service, which is approximately $1.386 million. In 2016 debt service for Bond #1 will increase to $1.7 million annually until termination in 2024 of which the City's portion will increase to approximately $782 thousand. ** Shows as revenue in City's budget FY 2008/2009, currently unfunded by eRA. Increasel Revenues Reductions FY 07-08 FY 08-09 (Decrease) % 13% Reduction in TIF Revenue $ 9,500,000 $ 8,300,000 $ (1,200,000) -13% 11 % Reduction in Marina Revenues 1,453,200 1,287,500 (165,700) -11% 12 % Total Revenue Reductions 10,953,200 9,587,500 (1,365,700) -12% Expense Reductions 11 % Reduction Administrative Expenses 1,189,325 1,064,012 (125,313) -11% 17% Reduction in General Operating Expenses 3,298,920 2,743,373 (555,547) -17% 15% Total Reduction in General Fund Budget $ 4,488,245 $ 3,807,385 $ (680,860) -15% Personnel Costs as a % of Total General Fund Budget 7.37% 6.63% -0.74% -11% BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY SALARY SCHEDULE and RELATED PERSONNEL EXPENSES BUDGET WORKSHEET FOR THE FISCAL YEAR OCTOBER 1, 2008 - SEPTEMBER 30, 2009 FY 08-09 HEALTH & FY 07-08 PROPOSED CAR FICA & 457(b) WORKERS COMP TOTAL TOTAL POSITION SALARY SALARY ALLOW. MEDICARE & 401la) COMP ABSENCES CURRENT PROPOSED DIRECTOR $ 125,000 $ 125,000 $ 6,500 $ 10,060 $ 13,875 $ 8,442 $ 4,000 $ 167,877 $ 167,877 ADMIN. SERVICES MGR. $ 49,920 $ 51,917 $ 3,972 $ 5,763 $ 8,074 $ 2,000 $ 69,728 $ 71,725 ADMIN. ASST. $ 35,700 $ 35,700 $ 2,731 $ 3,963 $ 4,906 $ - $ 47,299 $ 47,299 "-'-""T" ", ASSISTANT DIRECTOR $ 101,520 $ 105,581 $ 3,900 $ 8,375 $ 11,719 $ 8,283 $ 3,000 $ 136,797 $ 140,858 FINANCE DIRECTOR $ 80,250 $ 83,460 $ 6,385 $ 9,264 $ 8,112 $ 3,000 $ 107,011 $ 110,221 FINANCE ASSISTANT $ 45,000 $ 46,800 $ 3,580 $ 5,195 $ 8,045 $ 2,000 $ 63,820 $ 65,620 .' .'. -=.-.. DIR. OF PLANNING $ 86,000 $ 86,000 $ 6,579 $ 9,546 $ 8,160 $ - $ 110,285 $ 110,285 DEVELOPMENT MGR. $ 75,600 $ 78,624 $ 6,015 $ 8,727 $ 5,027 $ 3,000 $ 98,369 $ 101,393 ECONOMIC DEVL. DIR. $ 87,000 $ 87,000 $ 6,656 $ 9,657 $ 8,160 $ - $ 111,472 $ 111,472 SMALL BUS. DEVL COOR. $ 55,000 $ 55,000 $ 4,208 $ 6,105 $ 8,110 $ - $ 73,422 $ 73,422 MKTING. & COMM. DIR. $ 64,800 $ 67,392 $ 5,155 $ 7,481 $ 8,140 $ 3,000 $ 88,576 $ 91,168 MARKETING/EVENTS $ 37,000 $ 38,480 $ 2,944 $ 4,271 $ 7,986 $ 2,000 $ 54,201 $ 55,681 SPECIAL EVENTS MGR. $ 61,560 $ 64,022 $ 4,898 $ 7,106 $ 8,123 $ 3,000 $ 84,687 $ 87,150 OPTION 1: No Increases ,....#: I COL: Pool of 4%-Staff Only 1$ 20,626 FY 2008-2009 with increases $ 891,691 I" :;''':'~f~[tii(~~\:::iJ> ~, .c:~ .......,_. <:'.. .;'~krff.. ~':1({;;i~;{:;:~:::- :, .":~:::,::.' \1 < -.- FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 REVENUE -9.7% -4.5% 1.7% 3.4% 3.4% Projected TIF (Without New Development) $ 8,300,000 $ 7,813,384 $ 7,994,469 $ 8,362,796 $ 8,743,645 Marina Revenues 1,287,500 1,351,875 1,419,469 1,490,442 1,564,964 Miscellaneous Income 365,000 65,000 65,000 65,000 65,000 New Projects 492,764 3,270,756 3,381,962 3,496,948 Total Revenue 9,952,500 9,723,023 12,749,694 13,300,200 13,870,557 Other Fundina Sources Encumbered Funds - Marina 2,000,000 Encumbered Funds - 4th Street 1,800,000 Encumbered Bond #2 Proceeds 500,000 Total Other Funding Sources 4,300,000 Total Revenues and Funding Sources $ 14,252,500 $ 9,723,023 $ 12,749,694 $ 13,300,200 $ 13,870,557 Less: Ooeratina Exoenses and Debt Service Debt Service $ 3,066,581 $ 3,069,026 $ 2,700,407 $ 2,513,013 $ 2,511,651 CRA Fixed Operating Expenses 2,519,885 2,645,879 2,778,173 2,917,082 3,062,936 Marina Operating Expenses 1,287,500 1,351,875 1,419,469 1,490,442 1,564,964 Sub-Total Operating Expenses 6,873,966 7,066,780 6,898,049 6,920,537 7,139,551 FUNDS AVAILABLE FOR PROJECTS/PROGRAMS $ 7,378,534 $ 2,656,243 $ 5,851,645 $ 6,379,663 $ 6,731,006 Current Proiects/Proarams SE 4th Street Utility/Streetscape $1,123,394 $0 $0 $0 $0 MLK Project - Purchase of City Land on MLK 1,300,000 1,920,000 800,000 3,119,000 1,500,000 Promenade Maintenance Paid to or on Behalf of City 90,000 94,500 99,225 104,186 109,396 Marina Redesign/Construction 2,000,000 1,975,200 1,975,200 0 0 Downtown Master Plan/City Hall 0 0 0 0 0 Trolley 733,189 769,848 808,341 848,758 891,196 211 E. Ocean Construction 750,000 0 0 0 0 Police 475,345 551 ,400 639,624 741,964 860,678 Special Events 285,000 299,250 314,213 329,923 346,419 Grants - RIP 160,000 160,000 160,000 160,000 160,000 Grants - HAP 900,000 500,000 500,000 500,000 500,000 Grants - Commercial Fa<;;ade 75,000 75,000 75,000 75,000 75,000 Demolition 75,000 75,000 75,000 75,000 75,000 Legal-Project Based (MLK, Ocean Breeze, etc.) 75,000 50,000 50,000 50,000 50,000 Professional Services (Architectural, Engineering, etc.) 500,000 500,000 500,000 500,000 500,000 Wi-Fi 0 0 0 0 0 Old High School 0 0 0 0 0 Lobbying 0 0 0 0 0 Sub-Total 8,541,928 6,970,199 5,996,603 6,503,831 5,067,689 Reauested SUDDort Purchase of Community Caring Center Land on 4th 250,000 0 0 0 0 Community Caring Center - Building Purchase 200,000 0 0 0 0 Museum of Lifestyle and Fashion History (Purchase of Land) 0 1,800,000 0 0 0 Greenmarket 30,000 30,000 30,000 30,000 30,000 Sub-Total 480,000 1,830,000 30,000 30,000 30,000 IESTIMATED SURPLUS/DEFICIT $ (1 ,643,394) $ (6,143,956) $ (174,958) $ (154,169) $ 1,633,317 I Assumetions (1) Millage Rate (City/County) 10.2341 (2) No additional property tax reform: (3) No Strand reversal. Boynton Beach eRA Budget Summary -General Fund 2007-2008 I ''--- -~ II ~ ~e . ~ ]'\ --- BudQet Tax Increment Funds (T.I.F.) $ 9,500,000 Marina Rents & Fuel Sales 1,453,200 Festival & Event Income 10,000 Contributions 50,000 Interest Income 250,000 Other - Rollover 1,000,000 Total Revenues 12,263,200 Other Fundina Sources Fund Balance - Marina - Fund Balance - Roadway Improvements - UiIIIllIllIIJillllfli. il~~ilIJl~_...JJ. J~tr_ 12,263,200 I -. FY 2007-2008 BudQet Personnel I Operating Deoartment Name Services Exoenses Total CRA Board - 57,400 57,400 Executive Department 283,078 48,650 331,728 Finance & HR Department 181,578 27,880 209,458 Planning Department 225,130 32,775 257,905 Marketing & Communications Dept. 108,862 98,171 207,033 Special Events Department 104,926 20,875 125,801 Sub-Total 903,574 285,751 1,189,325 Other GF Exoenses Insurances - 105,375 105,375 Professional Services - 925,215 925,215 Buildings & Grounds - 533,590 533,590 Marina Operations - 1,410,000 1,410,000 Information Technology - 100,740 100,740 Contingency - 224,000 224,000 Sub-Total - 3,298,920 3,298,920 Total GF Operating $ 903,574 $ 3,584,671 $ 4,488,245 Ooeratina Transfers Out Transfer to Debt Service Fund 3,065,988 Transfer to Project Fund 4,708,967 Transfer to Project Fund - Marina - Transfer to Project Fund - Roadway Improvements - fW'lJfi'''''''''U.. .~~I i]jfQ1n.i'ilr-.. $ 12,263,200 .U ......1.., ..J.. .... ... ...u Amount (1,200,000) (165,700) 5,000 (50,000) (200,000) (1,000,000) (2,610,700) % -13% -11% 50% -100% -80% -100% -21% 2,000,000 100% 1,800,000 100% 1,189,300 10% Personnel Services Amount % (40,500) -71% 239,602 (53,096) -16% 175,841 (11,862) -6% 242,251 10,021 4% 119,009 (32,890) -16% 114,990 3,014 2% 891,693 (125,313) -11% 115,470 10,095 10% 457,700 (467,515) -51% 496,210 (37,380) -7% 1,287,500 (122,500) -9% 72,000 (28,740) -29% 314,493 90,493 40% 2,743,373 (555,547) -17% $ 891,693 $ $ (680,860) -15% 1- BoY.nton.fBeach;~CRA" Budget~SUlnmary ..PrdjectFund 2008/2009 Budget vs FY 08-09 Proposed Increase/(Decrease) Bud et Amount % Misc. Income 300,000 (3,200,000) -91% Remaining Bond # 2 Proceeds 500,000 (500,000) -50% Total Revenues 800,000 (3,700,000) -82% Transfers In from General Fund: Other Financing SourcesfTransfers In 4,708,967 2,778,534 (1,930,433) -41% Other Financing SourcesfTransfers In 1,800,000 1 ,800,000 100% Other Financing SourcesfTransfers In 2,000,000 2,000,000 100% tj[llC.........''fl.,.R&fe18 In 9,208,967 7,378,534 (1,830,433) -20% r-~~~:.~:: Ii_Ii" I Operatina Expenses Professional Services - legal 50,000 75,000 25,000 50% Professional Services - Development 552,500 500,000 (52,500) -10% Subtotal 602,500 575,000 (27,500) -5% Capital Outlav land Acquisition 1,677,114 (1,677,114) -100% Construction In Progress - Marina 2,000,000 2,000,000 100% Site Work and Demolition Fees 87,500 75,000 (12,500) -14% Infrastructure and Streetscape 1 ,800,000 1,800,000 0% Roadway Improvements 300,000 300,000 100% Subtotal 3,564,614 4,175,000 610,386 17% Affordable Housina RIP - Residential Improvement Program 340,000 160,000 (180,000) -53% HAP - Homebuyers Assistance- Bond #2 1,000,000 500,000 (500,000) -50% HAP - Affordable Access Program 1,700,000 400,000 (1,300,000) -325% Subtotal 3,040,000 1,060,000 (1,980,000) -65% Economic Development Proarams Commercial Facade Grants 75,000 75,000 0% Transportation - Trolley 921,000 733,189 (187,811) -20% PBC Development Regions Grant 50,000 (50,000) -100% Subtotal 1,046,000 808,189 (237,811) -23% Proiects and Proarams Special Events 352,000 285,000 (67,000) -19% Police Budget 573,853 475,345 (98,508) -17% Community Support Programs 30,000 (30,000) -100% Subtotal 955,853 760,345 (195,508) -20% 1iiIai~C... 9,208,967 7,378,534 (1,830,433) -20% Boynton Beach eRA Bud et Summa - Debt Service Fund Funding Sourees 2007/2008 Budget 2008/2009 Proposed Budget Budget vs FY 08-09 Increase/(Decrease) Amount I % Transfers In from General Fund 3,065,988 3,066,581 593 o Expenses BOA - Loan Principal 185,697 196,829 11 ,132 6% BOA - Loan Interest 119,141 108,008 (11,132) -9% Bond #1 Principal 615,000 635,000 20,000 3% Bond #1 Interest 771,613 754,700 (16,913) -2% Bond #2 Principal 245,000 255,000 10,000 4% Bond #2 Interest 576,335 563,840 (12,495) -2% Marina - Loan Principal to TRG 478,891 503,392 24,501 5% Marina - Loan Interest to TRG 73,812 49,311 (24,501) -33% Financial Agent Fees 500 500 0% TotaI.bpenaes 3,065,988 3,066,581 592 0% ~... 45(i)Wm - .,. ), ~ FY 2008-2009 $ 304,838 $ 1,389,700 $ 818,840 $ 552,703 $ 3,066,081 FY 2009-2010 $ 304,838 $ 1,385,650 $ 825,835 $ 552,703 $ 3,069,026 FY 2010-2011 $ 304,838 $ 1,389,525 $ 821,810 $ 184,234 $ 2,700,407 FY 2011-2012 $ 304,838 $ 1,385,900 $ 822,275 $ 2,513,013 FY 2012-2013 $ 304,838 $ 1,389,838 $ 816,975 $ 2,511,650 FY 2013-2014 $ 304,838 $ 1,385,838 $ 821,165 $ 2,511,840 FY 2014-2015 $ 304,838 $ 1,385,838 $ 824,335 $ 2,515,010 FY 2015-2016 $ 304,838 $ 1,389,638 $ 821 ,485 $ 2,515,960 FY 2016-2017 $ 1,705,000 $ 810,863 $ 2,515,863 FY 2017-2018 $ 1,706,750 $ 809,675 $ 2,516,425 FY 2018-2019 $ 1,705,500 $ 807,358 $ 2,512,858 FY 2019-2020 $ 1,706,250 $ 808,910 $ 2,515,160 FY 2020-2021 $ 1,702,250 $ 809,050 $ 2,511,300 FY 2021-2022 $ 1,707,250 $ 807,778 $ 2,515,028 FY 2022-2023 $ 1,703,500 $ 810,093 $ 2,513,593 FY 2023-2024 $ 1,706,250 $ 805,713 $ 2,511,963 FY 2024-2025 $ 2,514,920 $ 2,514,920 FY 2025-2026 $ 2,512,665 $ 2,512,665 TOTAL $ 2,438,702 $ 24,744,675 $ 18,069,743 $ 1,289,640 $ 46,542,760 RBe Capital Markets 100 SECOND AVENUE SOUTH, SUITE 800 ST. PETERSBURG, FLORIDA 33701-4386 (727) 895-8880 (800) 800-0061 FAX: (727) 895-8895 MEMORANDUM TO: LISA BRIGHT, EXECUTIVE DIRECTOR VIVIAN BROOKS, ASSIST ANT DIRECTOR SUSAN HARRIS, FINANCE DIRECTOR FROM: JULIE SANTAMARIA RE: UPDATE ON FINANCING MARKET DATE: JULY 29, 2008 As Financial Advisor to the Boynton Beach CRA, we have been requested to provide an update on the current market conditions for municipal bonds and the outlook for a future CRA issuance. The tax-exempt bond market is currently in a state of crisis due to the effects of the sub-prime mortgage collapse. The unprecedented downgrade of insurers in the municipal market has increased yields and made bond insurance essentially worthless. All three major rating agencies have downgraded several of the bond insurers due to the fmancial stress of their insurance of pools of sub-prime mortgages. While the CRA could issue bonds in the current market, the market is unstable and the all-inclusive cost for a 20-year issue would be approximately 5.15%. However, tax-exempt issuers have the alternative of borrowing with a bank loan instead of a publicly offered bond issue. Banks' costs of funds are tied to the Federal Funds Rate and Discount Rate, which have decreased over the past several months. As a result, an anomaly has occurred in the bond market where bank loans are currently much more cost-effective than publicly offered bond issues, even for large borrowings. We completed a 20-year utility financing for the City in Februmy 2008 using this structure, and it saved millions compared to a bond financing with an all-inclusive cost of 4.25%. Due to the lack of decision on the Strand case, the CRA can currently not issue its own debt. Per Bond Counsel's approval, the City may be able to issue debt for a CRA project with the CRA making annual appropriations to the City for debt service payments. We recommend that this structure be discussed with Bond Counsel for his approval. If the City were to issue debt for a CRA project, the City could utilize a bank loan structure with up to 20-year debt service at a current interest rate of 4.85%. We are currently working with the City of Naples to finance a project in the CRA in this manner. Based on the projected tax increment revenues of $8.3 million in 2009 and the existing debt service payment of approximately $3 million, the CRA technically has plenty of capacity for eXIsting debt. However, because the . CRA also uses tax increment revenues for operations and other necessary expenditures, the annual amount that the CRA could budget for additional debt service is a more feasible measure of borrowing capacity. Assuming that the CRA had $1,000,000 that it could spend on debt service annually, the City could borrow approximately $12.5 million based on a 20-year bank loan at the current rate of 4.85%. Thank you for the opportunity to provide this analysis. Please contact me if you have any questions or need any additional information. Page I 01 4 Bright, Lisa From: mark.raymond@hklaw.com Sent: Tuesday, July 29,20087:10 PM To: Julie.Santamaria@rbccm,com; Bright, Lisa; Harris, Susan; Brooks, Vivian Subject: RE: Market Condition Analysis Jim Cherof recently contacted me about the boundary contraction and i told him that it is not possible to remove property that is currently paying tif. I had also written a letter to Kurt back in 2004 that stated that as well. From: Santamaria, Julie [mailto:Julie,Santamaria@rbccm,com] Sent: Tuesday, July 29, 2008 3:25 PM To: Bright, Lisa; Harris, Susan; Brooks, Vivian Cc: Raymond, Mark E (WPB - X28349) Subject: RE: Market Condition Analysis Hi All, Attached is a memo per your request. The answers are pretty brief due to the state of the market and Strand, To answer your questions on CRA parcels, the entire tax increment revenue is pledged to the existing bonds and this would need to continue to provide the needed security. I'm not sure about the ability of the CRA to extract parcels without bondholder approval unless they were very minor parcels that wouldn't impair the bondholder's security - Mark would need to opine on that. Any actions that would reduce the diversity of the parcels and the CRA revenues would be unfavorable for borrowings Please let me know if you have any changes to the memo or if you need anything further. Thank you! Julie Julie Santamaria Director RBC Capital Markets 100 Second Avenue South, Suite 800 St, Petersburg, Florida 33701 Phone: (727) 895-8871 Fax: (727) 895-8895 Email: julie.santamaria@rbccm.com From: Bright, Lisa [mailto:BrightL@ci,boynton-beach.fI,us] Sent: July 29,2008 1:57 PM To: Harris, Susan; Santamaria, Julie Cc: Brooks, Vivian Subject: RE: Market Condition Analysis Julie, We do not have a sunset date, I will find the minutes on this for you From: Harris, Susan Sent: Tuesday, July 29,2008 1:52 PM To: 'Santamaria, Julie' Cc: Bright, Lisa 07/30/2008 Page 2 of 4 Subject: RE: Market Condition Analysis Julie, -'I get back to you - we've asked our legal counsel the same question recently. Susan Susan Harris Finance Director Boynton Beach eRA 915 South Federal Highway Boynton Beach, FL 33435 Tel: 561-737-3256 Ext. 203/Fax: 561-737-3258 Emall: harrissu@ci.boynton-beach.fI.us From: Santamaria, Julie [mailto:Julie.Santamaria@rbccm.com] Sent: Tuesday, July 29, 2008 1:04 PM To: Harris, Susan Subject: RE: Market Condition Analysis Susan, What is the year of the expiration of the eRA? Thank you, Julie Santamaria .:tor REC Capital Markets 100 Second Avenue South, Suite 800 St. Petersburg, Florida 33701 Phone: (727) 895-8871 Fax: (727) 895-8895 Em ail: julie.santamaria@rbccm.com From: Harris, Susan [mailto:HarrisSu@ci.boynton-beach,fl.us] Sent: July 21, 2008 10:38 AM To: Santamaria, Julie Cc: Bright, Lisa; Brooks, Vivian Subject: Market Condition Analysis Hi Julie, We are preparing for our budget meetings and want to update the CRA Board on market conditions for municipal bonds and the outlook for a future CRA bond issuance. We'd like your opinion regarding: 1. Current state of the municipal bond market 2. Ability to find buyers for a CRA bond issue 3. When you expect the markets to recover such that a successful CRA bond issuance can occur and 07/30/2008 Page '1 of ,I criteria necessary for a successful bond issue 4. CRA bonding capacity (see attached TIF history and City of Boynton Beach, City Manager's outlook for property assessed valuations going forward, page vi - TIF expected to decrease next two to three years). Also, when looking at the ability of the CRA to service its debt - do you base your analysis on all properties within the CRA boundaries? Would parcel extractions affect your analysis on repayment ability either for current debt repayments or future bond issues? We plan on including this information at both our budget workshop and Board meeting in early August Call me, Lisa or Vivian with any questions. Thanks, Susan Susan Harris Finance Director Boynton Beach eRA 915 South Federal Highway Boynton Beach, FL 33435 Tel: 561-737-3256 Ext. 203/Fax: 561-737-3258 Email: harrissu@ci.boynton-beach.fl.us This E-Mail (including any attachments) may contain privileged or confidential information. The sender does not waive any of its rights, privileges or other protections respecting this ~nr Any distribution, copying or other use of this E-Mail .or the information it contains / other If you received this E-Mail in error, please delete it and advise the sender (by return E-Mail This E-Mail (including any attachments) has been scanned for viruses. It is believed to be free of any virus or other defect that might affect any computer ~ystern However, it is the responsibility of the recipient to ensure that it is virus free. The sender accepts no responsibility for any loss or damage arising in any way from lts use. E-Mail received by or sent from RBC Capital Markets is subject to review by Supervisory personne Such communications are retained and may be produced to regulatory authorities or otners with Li::' IRS CIRCULAR 230 NOTICE: TO COMPLY WITH U.S. TREASURY REGULATIONS, II\7E ADVISE YOU -:0 HI', ANY U., This E-Mail (including any attachments) may contain privileged or confidential information. The sender does not waive any of its rights, privileges or other protections respect~nu this Any distribution, copying or other use of this E-Mail or the information it contains, other If you received this E-Mail in error, please delete it and advise the sender (by return E-MaJ This E-Mail (including any attachments) has been scanned for viruses. 07/30/2008 PROJECTS/ PROGRAMS ~ I~. ~ \ '~~::; ~~~qY~T2~ eRA iii East Side-West Side- Seaside Renaissance CRA BUDGET MEETING OF: August 7,2008 SUBJECT: SE 4th Street Utility/Streetscape SUMMARY: The SE 4th Street project was presented to the CRA Board in 2005 as a utility and streetscape project to run from Ocean Avenue to SE 1ih Avenue. Under Resolution R06-040, the CRA agreed to pay 61 % of the project costs and the City would be responsible for 39% of the project costs. The project was to begin construction late 2006. However, the project has yet to begin construction. The original plan presented to the Board included streetscape elements, landscaping, new lighting fixtures, eight foot sidewalks and traffic calming measures as well as utility upgrades. The design and construction of the streetscape elements of the project were what the Board agreed to pay for because it would enhance the new development projects coming on line such as 500 Ocean (f/k1a The Arches). However, the latest project plans dated February 2008 do not have the elements that the board originally agreed to pay for. The plans are for utility upgrades only. Additionally, the scope of the project area has been expanded from SE 4th Street to include Boynton Isles, an area that will not be redeveloped as it is a stable single-family neighborhood. The original estimated cost of the project in 2006 was $3.0M with the CRA responsible for $1.8M of that. The current project cost estimate is $2.7M with the CRA responsible for $1.1 M of the total. FISCAL IMPACT: The Agency has carried $1.8M on its books since 2006 for this project. The CRA was allocated $300,000 from PBC Commissioner McCarty for the streetscaping elements in the project. If the scope of the project does not include streetscaping, the Agency will have to request reallocation of the funds to another project or give the funds back. CRA PLAN, PROGRAM OR PROJECT: None. OPTIONS: 1. Earmark $823,394 per the Interlocal Agreement to be paid when the project is completed. 2. Rescind the Interlocal Agreement as it does not include the original elements that the Board approved and is now simply a utility/infrastructure improvement project. 3. Rescind the Interlocal Agreement and enter into a new agreement at a lesser amount of funding from the CRA. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 4th St Streetscape.doc R-06-040 Table I: Revised Engineering Cost Sharing for Ame.dme.t 1: Im Survey Geotechnical Design Permitting Construction Services Electrical Subconsultant Expenses Total Contingency Total with Contingency I L Ow Share $ 0 o 2,565 137.323 ~ $145,753 7.288 $153,041 CRA SUre $ 3,000 3,000 103,955 2,565 34,331 60.534 1.466 $208,851 10.443 $2 I 9,294 I2SII $ 3,000 3.000 103,955 5,130 171,654 60,534 ..1ill $354,604 _ 17.731 $372,335 'UI I , I J Table 2: Revised Esthnated Construedo. Cost SbartDg fl)r Ametldment 1: I ! I I L Item Roadway & Surface Imprve. Stormwater & Irrigation Water Power Poles FP&L Costs Lighting Total Contingency TOTal with Contingency Otv Sh.... $ 397,000 336.000 210,000 o o o 943.500 .~ $1,037,850 TOTAL PROJECT COST: $3,050,285 TOTAl eRA PORTION: $1,859,394 610;;, CRA SJuare $ 250,000 500,000 5,000 200,000 TBD 536.000 I ,491 ,000 149.100 $1,640,100 - $ 64;~ -- .l 836,000 215,000 200,000 ' TBD 536.000 2,434,500 243.450 $2,677.950 SE:.. .oject City/CRA Cost Sharing Interlocal Agreement and Amendment No. 1 Enrollment Engineering Component Cit Cost Task Order WTR124 STM030 SWR100 REU002 CRA Verification Delta Amend. 1 3Q% 009k .w% 0% 22% 42% 30% 6 Survey $ 3,000.00 $ - $ - $ - $ - $ 3,000.00 $ 3.000.00 $ - Geotech $ 3,000.00 $ - $ - $ - $ - $ 3,000.00 $ 3,000.00 $ - Design $ 103,955.00 $ - $ - $ - $ - $ 103,955.00 $ 103,955.00 $ - Reclaimed $ 18,900.00 $ - $ - $ - $ 18,900.00 $ - $ 18,900.00 $ - Permitting $ 5,130.00 $ - $ 2,565.00 $ - $ - $ 2,565.00 $ 5,130.00 $ - Reclaimed (Permitting) $ 1,100.00 $ - $ - $ - $ 1,100.00 $ - $ 1,100.00 $ - CPS $ 171,654.00 $ - $ 137,323.00 $ - $ - $ 34,331.00 $ 171,854.00 $ - Electrical subconsultant $ 60,534.00 $ - $ - $ - $ - $ 60,534.00 $ 60.534.00 $ - Expenses $ 7,331.00 $ - $ 5,865.00 $ - $ - $ 1,466.00 $ 7,331.00 $ - Contingency $ 17,731.00 $ 7,288.00 $ - $ - $ 10,443.00 $ 17,731.00 $ - Engineering Component Total $ 392,335.00 $ 153,041.00 $ 20,000.00 $ 219,294.00 $ 392,335.00 $ - Construction Component Cit Cost Task Order WTR124 STM030 SWR100 REU002 CRA Verification Delta Amend. 1 3Q% 009k .w% 0% 22% 42% 30% 6 Roadway $ 647,500.00 $ - $ 397,500.00 $ - $ - $ 250,000.00 $ 647.500.00 $ - Stormwater $ 836,000.00 $ - $ 336,000.00 $ - $ - $ 500,000.00 $ 836 000.00 $ - Water $ 215,000.00 $ 210,000.00 $ - $ - $ - $ 5,000.00 $ 215.000.00 $ - Reclaimed (90% Estimate) $ 316,000.00 $ - $ - $ - $ 316,000.00 $ - $ 316,000.00 $ - Power Poles (Deleted) $ 200,000.00 $ - $ - $ - $ - $ - $ - $ (200,000.00) FP&L Cost (Deleted) $ - $ - $ - $ - $ - $ - $ - $ - Lighting (Deleted) $ 536,000.00 $ - $ - $ - $ - $ - $ - $ (536,000.00) Contingency $ 243,450.00 $ 20,757.00 $ 39,627.00 $ 28,305.00 $ 5,661.00 $ 149,100.00 $ 243,450.00 $ - Construction Component Total $ 2,993,950.00 $ 230,757.00 $ 773,127.00 $ 28,305.00 $ 321,661.00 $ 904,100.00 $ 2,2&7,950.00 $ (736,000.00) TOTAL PROJECT COST: TOTAL CRA PORTION: $ 2,650,285.00 $ 1,123,394.00 42% Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 15, 2005 A. Review and direct the 4th Street Upgrades to Implement Construction Design Ms. Bright summarized this item is being brought back to the Board at the request of the City Manager. The item was originally brought to the CRA at a workshop on August 9, and the Board reviewed the initial design concept for the 4th Street upgrades. Originally, the CRA supported funding to redesign the concept so that the redesign would create a "backside" of what was formerly known as the Arches Project on 4th Street. The design created a pedestrian friendly environment with a median and appropriate landscaping and drainage design, etc. It was agreed the CRA would appropriate $225K for the design concept. Mr. Paul Fleming, Sr. Project Manger for the City of Boynton Beach, was present and highlighted the improvements. The project was originally strictly utilitarian. There have been many years of chronic flooding in this area so, using the City's Master Plan and after holding meetings with business and homeowners, they came up with an inverted swale design. They are also looking for a traffic calming method without having a meandering roadway and sidewalk and worked with Philip Dover of PBS&J, a design professional. Several meetings with Doug Hutchinson, former CRA Director, Planning and Zoning, Public Works and the Utilities departments were held to take the project from a utilitarian project into more of a surface enhancement. The approach for this project is similar to the one on E. Ocean Avenue. They will have eight feet wide sidewalks on both the east and west side of 4th Street, and the travel lanes will be 11' - 12' wide with on street parking on both sides of the roadway. The center median and road lanes have been narrowed as allowed per ordinance. The drainage swale has been converted to a raised median, similar to the one on US 1 and will have intermittent landscaping with the target balance being between a zeroscaped and a landscaped approach. There will be a reclaimed water main for future use of the reclaimed water. FPL will replace all the wooden power poles with pre-stressed concrete, and the light fixtures going over the bridge to Ocean Ridge will be similar in nature to the ones on 4th Street. The project encompasses 4th Street from SE 2nd Avenue down to SE 12th Avenue. The project is under a cost sharing program and an interlocal agreement has already been signed. Chair Heavilin asked about 4th Street between SE 2nd and Boynton Beach Boulevard. Mr. Fleming explained the area by the Arches would be maintained with the City of Boynton Beach's design from 2nd Street to E. Ocean. The enhancement will go from E. Ocean to SE 12 Street, but the Arches will take care of 2 Street to E. Ocean. Contingent on what interests are shown with the Central Business District and the CRA, subsequent segments to the project may have some cost sharing. 4 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 15, 2005 Mr. Flemin~ explained they are awaiting confirmation for the redesign. They started out from 6t Avenue north to 2nd Avenue. The segment is completely designed and permitted, and much of the surface features are being replaced with the realignment. The project is waiting for the City Commission to approve the interlocal agreement and the PBS&J agreement. Mr. Fleming clarified ready to go means ready to recommence the redesign and move forward with the permitting. Mr. Fleming further reported it would take four to five months from the time the City Commission signs the task order memo from PBS&J, for the redesign to be completed and permitted. Permitting will be about two to three months, the bidding process will be another two to three months and the project would be about nine months away from ground breaking. There have been two community involvement meetings with this project and three on the previous project. At the last community involvement meeting, there was 100% support. Motion A motion was made by Mr. Tillman to continue the review and direct the 4th Street upgrades and implement construction design. Motion seconded by Ms. Horenburger. A vote was taken and passed 6-0. VIII. Other (Taken out of Order) B. Project Preview - Ocean One (taken out of Order) Mr. Price Elam spoke on behalf of Ocean One. This is the first public viewing of the plan. Mr. Elam wanted to introduce the team working on the project and stated the developer is Marinas Real Estate Company which he formed with Davy Cavalier, the owner of the property. He added they have an office on the 4th floor of the Chamber of Commerce. The architects are, Quincy, Johnson, Jones, Myott and Williams who have teamed up with Schwab, Witty and Hanser of West Palm Beach. The contractor is Centex Construction. Legal counsel for the project is Bert Oliver, P.A. and Charlie Siemen. Cevera Realty Services will provide the realty service for the project. Jim Williams of Quincy, Johnson, Jones, Myott, Williams Architects gave the project overview as follows: · 530 residential units ranging from 1 to 3 bedrooms with sizes being in the 800 sf. range for a 1 bedroom, 1100 sf. range for 2 bedroom, and 1300 sf. for three bedrooms and over. · 125,000 sf. of office space in two mini towers · 30,000 sf. retail space with most of it on the base of the building 5 I 2 RESOLUTION NO. R06-t'-i-O 3 4 5 A RESOLUTION OF THE CITY COMMISSION OF 6 BOYNTON BEACH, FLORIDA, APPROVING THE 7 AGREEMENT BETWEEN THE CITY OF BOYNTON 8 BEACH AND THE BOYNTON BEACH COMMUNITY 9 REDEVELOPMENT AGENCY TO PROVIDE FOR THE 10 INSTALLATION OF PUBLIC IMPROVEMENTS ON 11 SOUTHEAST 4TH STREET; AND PROVIDING AN 12 EFFECTIVE DATE. 13 14 15 WHEREAS, the City and CRA desire to install public improvements, including but 16 not limited to on-street parking, sidewalks, stormwater drainage, streetlights, water and 17 landscaping within the right of way for Southeast 4th Street from Southeast 12'h which 18 improvements are located with the boundaries of the CRA; and 19 WHEREAS, the City and the CRA have negotiated and desire to enter into an 20 Interlocal Agreement to share in the cost of design, installation and construction of the 21 improvements; and 22 WHEREAS, the City Commission of the City of Boynton Beach, upon 23 recommendation of staff, deems it to be in the best interests of the residents and citizens of the 24 City of Boynton Beach to approve the Agreement between the City of Boynton Beach and 25 Boynton Beach Community Redevelopment Agency to provide for the installation of public 26 improvements on Southeast 4th Street 27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 29 Section 1. Each Whereas clause set forth above IS true and correct and 30 incorporated herein by this reference. S:\CA\RESO\Agreements\Interlocals\ILA with eRA SE 4TH STREET.doc Section 2. The City Commission of the City of Boynton Beach, Florida does 2 hereby approve the Interlocal Agreement between the City of Boynton Beach and the Boynton 3 Beach Community Redevelopment Agency to provide for the installation of public 4 improvements on Southeast 4th Street, a copy of said Agreement is attached hereto as Exhibit 5 "A". 6 Section 3. That this Resolution shall become effective immediately upon passage. 7 PASSED AND ADOPTED this 7#, day of February, 2006. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 ATI:EST: .,,/t//t ;t.~)t!~ City Clerk (Corporate Seal) CITY OF BOYNTON BEACH, FLORIDA i~ k.- il Mar- 1-- ;2Zt~.~ >. co~ssioner7 z~ G ~~- Commissioner /I .I - /l-Yf'/af . S:\CA\RESO\Agreements\lntcrlocals\ILA with CRA SE 4TH STREET.doc INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND THE CITY OF BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY TO PROVIDE FOR THE INSTALLATION OF A PUBLIC IMPROVEMENTS ON SOUTHEAST 4TH STREET UdJ" THIS AGREEMENT, made and entered into on the ;w6S by and between: 7 'It} day of /=i 6tlklll.1t1 CITY OF BOYNTON BEACH, FLORIDA a Florida municipal corporation 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33425 (hereinafter referred to as "CITY") AND CITY OF BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY, a Public Agency of the State of Florida 639 E. Ocean Avenue, Suite 107 Boynton Beach, Florida 33435 (hereinafter referred to as "CRA") WIT N E SSE T H: WHEREAS, CITY AND CRA (the "Parties") desire to install public improvements, including, but not limited to on-street parking, sidewalks, storm water drainage, streetlights, water; and landscaping within the right of way for Southeast 4th Street from Southeast lih Avenue to Southeast 2nd Avenue (the "Improvements"), which public improvements are located within the boundaries of the CRA; and WHEREAS, the Parties have negotiated and desire to enter into an Interlocal Agreement ("Agreement") for the Parties to share in the cost of design, installation, and construction of the Improvements (the "Project"); and WHEREAS, the Improvements are to be designed, installed and constructed pursuant to Amendment No. 1 to Task Order No. U04-16-02 with PBS&J ("Amendment I") which is attached hereto as Exhibit A; and WHEREAS, CITY and eRA have detennined that it is mutually beneficial and in the best interests of the citizens and residents of both cities to enter into this Agreement; and WHEREAS, Part I of Chapter 163, Florida Statutes, as amended (the "Interlocal Cooperation Act"), permits the Governmental Units, as public agencies under the Interlocal Page I of9 DNT:dnt C:\Documents and Settings\brooksv\Vivian_shares\SE4th Street\CRA InterJocal (SE4th Street) (IO-05ldoc Cooperation Act, to enter into interlocal agreements with each other to authorize one governmental party to exercise, on behalf of the other governmental unit, jointly held powers, privileges or authorities which each such Governmental Unit shares in common and which each might exercise separately, permitting the Governmental Units to make the most efficient use of their power by enabling them to cooperate on a basis of mutual advantage and thereby provide services an.d facilities in a manner and pursuant to forms of governmental organization that accords best with geography, economy, population and other factors influencing the needs and development of such Governmental Units; and WHEREAS, this lnterlocal Agreement will become effective upon filing with the Clerk of the Court in the Fifteenth Judicial Circuit in accordance with the provisions of the Interlocal Cooperation Act; and WHEREAS, CITY hereby represents to CRA that it has the authority, pursuant to the lnterlocal Cooperation Act, to execute any and all documents necessary to effectuate and to implement the terms of this Agreement; and WHEREAS, CRA hereby represents to CITY that it has the authority, pursuant to the Interlocal Cooperation Act, to execute any and all documents necessary to effectuate and to implement the terms of this Agreement; and NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and agreements hereinafter set forth, the Parties hereto agree as follows: Section 1. REelT ALS 1.01 The above recitals are true and correct and are incorporated herein. Section 2. TERM OF AGREEMENT 2.01 This Agreement shall be effective upon the approval of both parties and shall terminate at the conclusion of the Project. This Agreement may be terminated pursuant to Section 9 of this Agreement. 2.02 At the conclusion of the Project, the Parties acknowledge and agree that the CITY shall own, and be responsible for the maintenance and liability associated with the Improvements. Section 3. COMPENSATION 3.01 The Parties agree that the cost for the Project shall be shared by the Parties in accordance with the terms of this Agreement. The cost of the Project includes all architectural, engineering, construction, and consulting fees associated with the planning, construction, and completion of the Project. The estimated costs, and cost sharing for the engineering and construction of the Project shall be as follows: Page 2 of9 DNT:dnt C:\Documents and Settings\brooksv\Vivian_shares\SE4th Street\CRA Interlocal (SE4th Street) (I0-05).doc Table 1: Revised Engineering Cost Sharing for Amendment 1: Task Survey Geotechnical Design Permitting Construction Services Electrical Subconsultant Expenses Total Contingency Total with Contingency City Share $ 0 o 2,565 137,323 5.865 $145,753 7.288 $153,041 CRA Share $ 3,000 3,000 103,955 2,565 34,331 60,534 1.466 $208,851 10.443 $219,294 I!!!!! $ 3,000 3,000 103,955 5,130 171,654 60,534 7.331 $354,604 17.731 $372,335 Table 2: Revised Estimated Construction Cost Sharing for Amendment 1: Item Roadway & Surface Imprve. Storrnwater & Irrigation Water Power Poles FP&L Costs Lighting Total Contingency Total with Contingency Citv Share $ 397,000 336,000 210,000 o o o 943,500 94.350 $1,037,850 CRA Share $ 250,000 500,000 5,000 200,000 TBD 536.000 1,491,000 149.100 $1,640,100 I!!!!! $ 647,500 836,000 215,000 200,000 TBD 536.000 2,434,500 243.450 $2,677,950 The Parties agree to work in a cooperative manner to finalize the actual costs of engineering and construction, and shall execute a written amendment to this Agreement to provide for an updated cost sharing arrangement for the engineering and construction costs, if necessary. 3.02 Upon completion of portions of the Project, CRA shall pay CITY the CRA's share of the costs of engineering and construction. Payments shall be made according to a schedule of payments set forth in the contract(s) entered into by the CITY and upon written certification with supporting documentation by the CITY, that the task or tasks required ofthe consultant(s) and contractor(s), as appropriate, for the requested progress payments have been successfully completed. Payments shall be made by the CRA no later than fourteen (14) days after receipt of an invoice and the supporting documentation from the CITY. Said payments will be made payable to the City of Boynton Beach and mailed to Page 3 of9 DNT:dnt S:\CA\CRA\CRA Interlocal (SE4th Street) (lO-05).doc Attn: Finance Department, City of Boynton Beach, 100 E. Boynton Beach Boulevard, Boynton Beach, Florida 33425. In the event of any dispute between the CITY and consultant(s) or contractor(s) over the right to receive all or any payments under the contract(s), the CRA shall comply with the direction of the CITY and shall be indemnified by the CITY as set forth in Section 6 below. Section 4. DUTIES AND RESPONSIBILITIES OF CITY 4.01 CITY shall be responsible for preparing contract documents, advertising for bids for the Project, selecting the contractor to construct the Project, supervising the Project, and insuring completion of the Project in accordance with the description of the Project as contained in Exhibit "B" which is attached hereto and incorporated herein by reference. The CITY shall provide the CRA with copies of all executed contracts in connection with the Project and shall keep the CRA regularly informed as to its progress. 4.02 CITY will make available appropriate staff to work with CRA staff in the planning and construction of the Project. It is further understood and agreed that, nothwithstanding the CRA's participation in the planning of the Project and providing assistance in overseeing the construction of the Project, the CITY retains all responsibility for compliance with the terms and provisions of the various design and construction contracts as the Project moves forward and for enforcement of the various contracts' terms as against the consultant(s) and contractor(s). 4.03 CITY will make all payments it is responsible for making in connection with the Project in a timely manner and will hold CRA hannless and will defend CRA against any claims by any consultant(s) or contractor(s) that CITY has improperly failed to make required payments under any Project contract(s), except insofar as any failure to make timely payment is due to CRA's failure to comply with its payment obligations pursuant to this Agreement. Section 5. DUTIES AND RESPONSIBILITIES OF eRA 5.01 CRA will make available appropriate staff to work with CITY staff in the planning and construction of the Project. 5.02 When requested, CRA shall provide CITY with documentation in its possession, including, but not limited to maps, surveys, and photographs in order to assist with the design and construction of the Project. Nothing contained herein shall require CRA to create documentation it does not presently possess unless agreed to by the parties in writing and included as an addendum to this Agreement. 5.03 CRA will make all payments it is responsible for making in connection with the Project and as set forth herein in a timely manner and will hold CITY hannless and will defend CITY against any claims made by any consultant(s) or contractor(s) that CITY has Page 4 of9 DNT:dnt C:\Documents and Settings\brooksv\Vivian_shares\SE4th Street\CRA Interlocal (SE4th Street) (I0-05).doc improperly failed to make timely payment due to CRA's improper failure to comply with its payment obligations pursuant to this Agreement. Section 6. INDEMNIFICATION, SOVEREIGN IMMUNITY, and INSURANCE 6.01 Without waiver of limitation as per Section 768.28(5), Florida Statutes, and to the extent pennitted by law, the CITY and CRA agree to indemnify and hold hannless each other from any claims, losses, demand, cause of action or liability of whatsoever kind or nature that the CITY or CRA, or either party's agents or employees mayor could incur as a result of or emanating out of the tenns and conditions contained in this Agreement, that result from CITY's or CRA's or any consultant's or contractor's negligence or willful conduct (or that of their respective agents or employees) or from breach of this Agreement. 6.02 CITY and CRA shall maintain at their own cost and expense all insurance policies providing coverage for liability protection in accordance with state law. Certificates of Insurance reflecting evidence of the required insurance shall be filed with the CITY's Risk Manager and with the CRA's Controller, respectively, prior to or at the time of execution of the Agreement. These Certificates shall contain a provision that coverages afforded under these policies will not be cancelled Wltil at least forty-five (45) days prior written notice has been given to the other party. Policies shall be issued by companies authorized to do business pursuant to the laws of the State of Florida. Financial Ratings must be not less than "A-VI" in the latest edition of "Best Key Rating Guide", published 6.03 CITY and CRA shall maintain at their own cost and expense all insurance policies providing coverage for liability protection in accordance with state law. Certificates of Insurance reflecting evidence of the required insurance shall be filed with the CITY's Risk Manager and with the CRA's Controller, respectively, prior to or at the time of execution of the Agreement. These Certificates shall contain a provision that coverages afforded Wlder these policies will not be cancelled Wltil at least forty-five (45) days prior written notice has been given to the other party. Policies shall be issued by companies authorized to do business pursuant to the laws of the State of Florida. Financial Ratings must be not less than "A-VI" in the latest edition of "Best Key Rating Guide", published by A.M. Best Guide. Section 7. RECORDS 7.01 CRA and CITY shall each maintain their own respective records and documents associated with this Agreement in accordance with the requirements set forth in Chapter 119, Florida Statutes. All such records shall be adequate to justify all charges, expenses, and costs incurred in accordance with generally accepted accounting principles. Each party shall have access to the other party's books, records and documents as required in this Agreement for the purpose of inspection or audit during nonnal business hours during the tenn of this Agreement and for at least three (3) years after completion of the Project. Page 5 of9 DNT:dnt C:\Documents and Settings\brooksv\Vivian_shares\SE4th Street\CRA Interlocal (SE4th Street) (IO-05).doc Section 8. ASSIGNMENT 8.01 The respective obligations of the parties shall not be assigned, in whole or in part without the written consent of the other party. Section 9. TERMINATIONIDEFAUL T 9.01 Prior to the Boynton Beach City Commission approving a contract for the construction of the Project, this Agreement may be terminated by either party upon thirty (30) calendar days written notice. 9.02 If either party fails to perform or observe any of the material terms and conditions ofthis Agreement for a period of ten (10) calendar days after receipt of written notice of such default from the other party, the party giving notice of default may be entitled, but is not required, to seek specific performance of this Agreement on an expedited basis, as the performance of the material terms and conditions contained herein relate to the health, safety, and welfare of the residents subject to this Agreement. Failure of any party to exercise its right in the event of any breach by the other party shall not constitute a waiver of such rights. No party shall be deemed to have waived any failure to perform by the other party unless such waiver is in writing and signed by the other party. Such waiver shall be limited to the terms specifically contained therein. This section shall be without prejudice to the rights of any party to seek a legal remedy for any breach of the other party as may be available to it in law or equity. Section 10. COMPLIANCE WITH LAWS 10.01 CITY and CRA shall comply with all statutes, laws, ordinances, rules, regulations and lawful orders of the United States of America, State of Florida and of any other public authority which may be applicable, Section 11. VENUE 11.01 Any and all legal actions necessary to enforce the terms of this Agreement shall be conducted in the Fifteenth Judicial Circuit in and for Palm Beach County, Florida, or, if in federal court, in the United States District Court for the Southern District of Florida. Section 12. GOVERNING LAW 12.01 The validity, construction and effect of this Agreement shall be governed by the laws of the State of Florida. Page 60f9 DNT:dnt C:\Documents and Settings\brooksv\Vivian_shares\SE4th Street\CRA Interlocal (SE4th Street) (IO-05).doc Section 13. ENTIRE AGREEMENT 13.01 This Agreement contains the entire understanding of the parties relating to the subject matter hereof superseding all prior communications between the parties whether oral or written, and this Agreement may not be altered, amended, modified or otherwise changed nor may any of the terms hereof be waived, except by a written instrument executed by both parties. The failure of a party to seek redress for violation of or to insist on strict performance of any of the covenants of this Agreement shall not be construed as a waiver or relinquishment for the future of any covenant, term, condition or election but the same shall continue and remain in full force and effect. Section 14. SEVERABILITY 14.01 Should any part, term or provision of this Agreement be by the courts decided to be illegal or in conflict with any law of the State, the validity of the remaining portions or provisions shall not be affected thereby. Section IS. CONTRACT ADMINISTRATORS 15.01 The Contract Administrators for each party shall be as follows: CITY: Kofi Boateng, Utilities Director City of Boynton Beach 124 E. Woolbright Road Boynton Beach, FL 33435 Telephone (561) 742- 6401 Facsimile (954) 742-6298 CRA: Lisa A. Bright, Interim Executive Director Boynton Beach eRA 639 E. Ocean Avenue, Suite 107 Boynton Beach, FL 33435 Telephone (561) 737-3256 Facsimile (561) 737-3258 Section 16. NOTICES 16.01 Whenever either party desires to give notice to the other, such notice must be in writing and sent by United States mail, return receipt requested, courier, evidenced by a delivery receipt, or by overnight express delivery service, evidenced by a delivery receipt, addressed to the party for whom it is intended at the place last specified; and the place for giving of notice shall remain until it shall have been changed by written notice in compliance with the provisions of this paragraph. For the present, the parties designate the following as the respective places for giving of notice. Page 70f9 DNT:dnt S:\CA\CRA\CRA Interlocal (SE4th Street) (1O-05).doc CITY: Kurt Bressner, City Manager City of Boynton Beach 100 E. Boynton Beach Boulevard Boynton Beach, FL 33425 Copy To: James A. Cherof, Office of the City Attorney Goren, Cherof, Doody & Ezrol, P.A. 3099 East Commercial Boulevard, Suite 200 Fort Lauderdale, Florida 33308 CRA: Lisa A. Bright, Interim Executive Director Boynton Beach CRA 639 E. Ocean Avenue, Suite 107 Boynton Beach, Florida 33435 Copy To: Kenneth G. Spillias, Esquire Lewis, Longman & Walker, P.A. 1700 Palm Beach Lakes Boulevard, Suite 1000 West Palm Beach, Florida 33401 Section 17. INTERPRETATION 17.01 This Agreement shall not be construed more strictly against one party than against the other merely by virtue of the fact that it may have been prepared by counsel for one of the parties. IN WITNESS WHEREOF, the CITY OF BOYNTON BEACH and the BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY have caused these presents to be executed in their respective names by the proper officials the day and year first above written. CITY OF BOYNTON BEACH a municipal corporation organized and existing under the laws of the State of Frida By: ATTEST: Page 8 of9 DNT:dnt C:\Documents and Settings\brooksv\Vivian_shares\SE4th Street\CRA Inter local (SE4th Street) (IO-05).doc ~+.Ci BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY, a public agency organized and existing under the laws of the State of Florida . By:~//~~(j,^lr /"Jeanne Heavilin, Chair -- Page 9 of9 DNT:dnt C:\Documents and Settings\brooksv\Vivian_shares\SE4th Street\CRA lnterlocal (SE4th Street) (I0-0S).doc :" J~ I, ;; ~~~C?:Y~T2~ eRA iii East Side~ West S.,de~Seaside Renaissance CRA BUDGET MEETING OF: August 7,2008 SUBJECT: MLK Corridor Development Agreement SUMMARY: In August 2006, the CRA Board selected Intown Partners to develop 26 acres within the MLK corridor from Seacrest to Federal. At that time, the Board stated that if negotiations with Intown failed to produce a development agreement, then the Board would begin to negotiate an agreement with the Auburn Group. In July 2007, the Board voted to end negotiations with Intown and start negotiating with Auburn. Since that time CRA staff and representatives from Auburn have been diligently pursuing a development agreement. The agreement is currently being reviewed by the CRA attorney to present any policy issues to the Board at the August 12th Board meeting. Staff has also begun to analyze the amount of CRA subsidy requested by Auburn. Attached is staff's analysis of the amount of subsidy requested per the development agreement as presented to the CRA. Essentially, Auburn is requesting $23.21 M of subsidy from the CRA over the life of the development agreement. In Phase I the request is $4.2M which includes $1.3M for the CRA to purchase the City land and donate to the project at no cost. The Phase II request is $6.3M, Phase III is $146,000 and Phase IV is $13.2M. FISCAL IMPACT: If the Board approves the development agreement as presented by Auburn, the financial impact to the Agency over the term of the agreement will be $23.21 M. If and when CRA's are able to bond, the Board may choose to bond to undertake all or a portion of the project. However, the CRA's ability to bond is severely hampered by a significant loss of TIF revenue and board commitments to other programs and projects. CRA PLAN, PROGRAM OR PROJECT: Heart of Boynton Community Redevelopment Plan. OPTIONS: 1. Cut programs and projects from the FY 08/09 and future years in order to budget a portion of what Auburn is requesting. 2. Hold off on execution of a development agreement until the agency can bond to fulfill the subsidy request. 3. Enter into an agreement for only Phase I of the project with Auburn reserving the right to negotiate on the remaining phases triggered by the financing of the subsequent phases. 4. Reimburse the City for their land in the MLK corridor only what they paid for it ($60,700) since the land is being requested by Auburn at no cost. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 MLK.doc MLK Corridor Project Area City and CRA Appraisals for City Owned Parcels Date City's Purchase Price Per Sq. PCN Address Purchased Price City Appraisal Ft. CRA Aooraisal Price Per Sa. Ft. AveraQe Value 08-43-45-21-22-003-0011 NE 11th Ave 04/07/98 $ 10 $ 40,000 $ 10 $ 21,000 $ 6.00 $ 30,500 08-43-45-21-22-004-0104,103,102 NE 2ndST/11th Ave 04/07/98 $ 10 $ 40,000 $ 10 $ 20,000 $ 6.00 $ 30,000 08-43-45-21-10-004-0130 151 NE 9th Ave 11/10/99 $ 10 $ 80,000 $ 13 $ 40,000 $ 8.50 $ 60,000 08-43-45-21-27-001-0260 MLK Blvd. 10/06/05 $ 10 $ 80,000 $ 11 $ 60,000 $ 8.50 $ 70,000 08-43-45-21-27-001-0090 MLK Blvd. 11/28/88 $ 10 $ 82,000 $ 14 $ 60,000 $ 8.50 $ 71,000 08-43-45-21-10-005-0090 MLK Blvd. 07/07/95 $ 10 $ 90,000 $ 14 $ 96,000 $ 16.00 $ 93,000 08-43-45-21-04-000-0202 206 MLK Blvd. 07/07/95 $ - $ 187,000 $ 15 $ 180,000 $ 16.00 $ 183,500 08-43-45-21-10-005-0100 MLK Blvd. 07/07/95 $ - $ 342,000 $ 14 $ 365,000 $ 16.00 $ 353,500 08-43-45-21-25-001-0040 137 MLK Blvd. 01/07/05 $ 10 $ 210,000 $ 16 $ 210,000 $ 15.00 $ 210,000 08-43-45-21-18-000-1540 NE 3rd St. 11/05/03 $ 60,000 $ 112,500 $ 13 $ 95,500 $ 13.00 $ 104,000 08-43-45-21-18-000-1550 NE 3rd St. 11/05/03 $ - $ 112,500 $ 13 $ 97,500 $ 13.00 $ 105,000 $ 60,070 $ 1,376,000 $ 14 $ 1,245,000 $ 11.50 $ 1310,500 Auburn GrOUD - SummarY of Master DeveloDment Al!reement Property Ownership - If not all parcels necessary are acquired and Auburn decides to proceed with project, any CRA payments to Auburn under the Agreement will be reduced on a pro rata basis relative to the reduced number of units to be developed. Duration of Agreement: Phased Development: Total # Units: 20 years 4 Phases 697 Phase 1 CRA will pay Auburn CRA will construct If Auburn unable to obtain Housing Credits If Auburn terminates Agreement Police Officer Purchase of City Property I Paid in FY 2009-2010 2010-2011 2010-2011 2008-2009 160 senior low income rental apartments 1 senior center 4 acres needed to complete - City and CRA owes 2.03 acres - Auburn to acquire 1.97 acres - Within 30 days written notification from Auburn that it will close on 1.97 acres, City and CRA to convey, for $10, ownership of their 2.03 acres for Phase 1 At time of Phase 11and conveyance. representing infrastructure costs to be considered an interest free loan. Loan will be forgiven at rate of 1/15 for 15 years Demolition Grant Streetscape for right-of-way, consisting of curbs, gutters, parking, lighting, sign age, landscaping Auburn will sell to CRA land Purchase price = amount of Auburn investment + expenses less CRA loan with interest on net of 7.5%. CRA shall reimburse Auburn for all verifiable expenses; Auburn shall convey th~ 2.03 acres back to City and CRA; CRA will purchase all property acquired by Auburn at the price paid by Auburn plus 7.5% interst from date of acquisition. To patrol from sundown until 2 am $ 1,920,000 $ 300,000 $ 500,000 $ 146,000 $ 1,300,000 Total $ 4,166,000 lestimated Project Cost $ 23,793,000 I Pavment Schedule FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 excludes CRA costs for land, streetscapes $ 1,300,000 Excludes followine based on initial develooment aereement: $ 1,920,000 All Phases - Police Officer - $146,000 per year $ 800,000 Phase 2 - CRA acquisition of land necessary to town circle $ 3,119,000 Phase 2 - CRA cost to renovate exterior of Church $ 1,500,000 Phase 3 - CRA to buy or lease retail space $ 1,000,000 Phase 4 - CRA streetscape cost $ 500,000 $ 13,070,000 $ 23,209,000 T: \F1 NANCE\M ISCELLAN EOUS\Au b, . Phase 2 Paid in FY CRA will pay Auburn 2011-2012 Demolition Grant CRA will construct CRA will acqure CRAwill CRAwill Police Officer 2011-2012 2012-2013 2012-2013 2013-2014 2014-2015 237 townhouses and condos 12 acres needed to complete Due when last of property acquired by Auburn for infrastructure costs Due when last of properties closed Town circle with pavers, benches, fountains, landscaping, curbs, gutters, parallel parking, sidewalds, lighting, Land necessary for town circle Renovate exterior of Church Emcumber funds for HAP $ $ $ 1,000,000.00 1,000,000.00 500,000.00 2,844,000 $ 275,000 To patrol from sundown until 2 am $ 500,000 $ 2,500,000 $ 146,000 Total $ 6,265,000 "velopment Agreement Summary e!l!&1 Retail Complex To begin after 75% of sale of Phase 2 units CRA will pay Auburn demo costs CRA will construct streetscape Police $ 146,000 Total $ 146,000 Phase 4 fiil!l!!..fY CRA will pay Auburn 2015-2016 2015-2016 2015-2016 CRA will construct Police Officer 4 Mixed Use Buildings 5 Acres needed to complete Construction to begin after: - completion of P4 acquisition, and - 75% of Phase 2 units sold For infrastructure costs Construction of two parking garages To be paid w/l 30 days of notice that all properties for Phase 4 acquired Demolition Grant - When last of properties in Phase 4 acquired Streetscape for right-of-way frontage including curbs, parking, sidewalks, lighting, signage, landscaping To patrol from sundown until 2 am $ 1,216,000 $ 11,704,000 $ 150,000 $ 146,000 Total $ 13,216,000 . T:\FINANCE\MISCElLANEOIIS\Auhurn n..v..lnnm..nt br....m..nt Sllmm~rv .."" :"\ f '" 1IJ~~'tY~T2~ eRA iiIi East Side-West Side-Seaside Renaissance REVISED CRA BUDGET MEETING OF: August 7,2008 SUBJECT: SE 4th Street Utility/Streetscape SUMMARY: The SE 4th Street project was presented to the CRA Board in 2005 as a utility and streetscape project to run from Ocean Avenue to SE 12th Avenue. Under Resolution R06-040, the CRA agreed to pay 61 % of the $3,050,288 project costs and the City would be responsible for 39% of the project costs. The total estimated cost of the project to the CRA was $1.8M (See Attached Budget R06-040). The source of the $1.8M was Bond II revenue. The CRA encumbered the funds from Bond II however the project has been delayed since 2005. In February 2008 the City raised $30M to undertake various utility projects. Additionally, the project is shown in the City's CIF for a total cost of $2,735,000. Some of the items the CRA Board agreed to pay for included design, streetscape elements, landscaping, new lighting fixtures, eight foot sidewalks and traffic calming measures as well as utility upgrades. The rationale at the time of approval by the Board was the imminent development of The Arches (500 Ocean) and other projects along S. FederallSE 4th. Since that time none of the proposed projects along the Federal Hwy/SE 4th Avenue have come to fruition except for Las Ventanas. In the latest project plans dated February 2008 some of the streetscape elements have been removed due to costs or difficulty in implementing them. For instance, undergrounding the overhead utilities was removed due to costs. Additionally, the scope of the project area as originally presented to the CRA Board has been expanded from SE 4th Street to include Boynton Isles, an area that will not be redeveloped as it is a stable single-family neighborhood. The original estimated cost of the project in 2006 was $3.0M with the CRA responsible for $1 .8M of that. The current project cost estimate is $3.4M with the CRA responsible for $1.1 M of the total or 33% (See Attached Spreadsheet). FISCAL IMPACT: The Agency has carried $1.8M on its books since 2006 for this project. Also, the CRA was allocated $300,000 from PBC Commissioner McCarty for the streetscaping elements in the project. If the scope of the project does not include streetscaping, the Agency will have to request reallocation of the funds to another project or give the funds back. CRA PLAN, PROGRAM OR PROJECT: N/A OPTIONS: 1. Lower the amount the Agency is obligated to pay to City to $823,394 ($1,123,394 less $300,000 from PBC) per the most recent cost estimates from the City to be paid when the project is completed. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 4th St Streetscape.doc ~~~~Y~T2~ eRA Ii East Side-West Side- Seaside Renaissance 2. Rescind the Interlocal Agreement and reimburse the City for engineering costs to date (approximately $300,000) and request that the private sector cover the costs of streetscaping as part of future development projects. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 4th St Streetscape.doc SOUTHEAST FEDERAL HIGHWA Y CORRIDOR WA TER MAIN, STORMWA TER, AND ROADWA Y IMPROVEMENT PROJECT LOCATION MAP PAUL FLEMING, PMP SENIOR PROJECT MANAGER AND OWNER'S REPRESENTATIVE CHRISTOPHER ROSCHEK, P.E. ENGINEERING DIVISION MANAGER Prepared For The CITY OF BOYNTON BEACH In Partnership With CRA BOYNTON BEACH CONTRACT DRAWINGS FEBRUARY 2008 Prepared by ENGINEER OF RECORD: 48 HOURS PRIOR 10 DIGGING CAll TOll FREE: 1-800-432-.770 SUNSHINE STATE ONE CALl or FlORIDA, INC. PBSJ 2001 NORTH~ST 107TH A~ MIAMI, Fl. 33172 Tel. (J05) 592-7275 FAX (J05) 594-9574 www.pbsj.com ALESSANDRA OEI.FICO, P.E. F\. PE NO. 0067054 All EXISTING UllUTlES SHOWN ON THESE PlANS ME TO BE CONSIDERED APPROXIIrdA TE AND SHOULD BE VERlAED BY THE CONTRACTOR PRIOR TO n-IE START OF' WORK OPERATIONS. ATTENTION IS DIRECTED TO THE F"CT THAT THESE PlANS iliA Y HAVE BEEN REDUCED IN SIZE BY RE?ROOUCTlON. THIS W\JST aE CQllSlOERED 'M-tEN OBTAINING SCALED DATA. fBRp CERllRCATE Of AUTHORIZATION . 24 ~\ I L ~ \ ~ ~ NOT TO SCALE :I: 1 ~ ~ >- ~ a:c f:;! ~ INDEX OF SHEETS SHEET NO. TITLE GENERAL G 0 COVER G 1 INDEX AND KEY PLAN G 2 GENERAL NOTES AND LEGEND G 3 TYPICAL SECTIONS CIVIL C 1 SE 12TH AVE STA 101+22.17 106+00 C 2 SE 12TH AVE STA 106+00 109+37 C 3 SE 12TH AVE &: SE 4TH ST STA 109+37 - 115+50 C 4 SE 4TH ST STA 115+50 121+50 C 5 SE 4TH ST STA 121+50 - 20+50 C 6 SE 4TH ST STA 20+50 25+68 C 7 SE 4TH ST STA 25+68 31+00 C 8 SE 4TH ST STA 31+00 - 33+55 C 9 SE 6TH AVE STA 10+30 13+24 C 10 SE 5TH AVE STA 10+03 12+93 C 11 DELETED C 12 RIVIERA DR. STA 127+00 - 133+00 C 13 RIVIERA DR ST A 133+00 138+27.24 C 14 CASTILLA LN STA 137+00 - 143+00 C 15 CASTILLA LN STA 143+00 145+83.23 C 16 ISLES RD STA 152+49.85 147+00 C 17 ISLES RD STA 147+00 - 158+00 C 18 ISLES RD STA 158+00 163+00 C 19 GREENBRIAR DR STA 163+00 168+86.66 C 20 BROOKDALE DR STA 171+00 174+00 C 21 BROOKDALE DR STA 174+00 176+80.92 C 22 PAVEMENT MARKING &: SIGNAGE PLAN 1 OF 3 C 23 PAVEMENT MARKING &: SIGNAGE PLAN - 2 OF 3 C 24 PAVEMENT MARKING &: SIGNAGE PLAN 3 OF 3 DETAILS o 1 WATER STANDARD DETAILS 1 OF 3 o 2 WATER STANDARD DETAILS 2 OF 3 o 3 WATER STANDARD DETAILS 3 OF 3 o 4 DRAINAGE STANDARD DETAILS o 5 MISCELLANEOUS STANDARD DETAILS 1 OF 3 o 6 MISCELLANEOUS STANDARD DETAILS 2 OF 3 0-7 MISCELLANEOUS STANDARD DETAILS 3 OF 3 o 8 BID TABULATION ITEMS o 9 MATERIAL SPECIFlCA TIONS I I I I I SHEET C-13 --J i! CI) ~ o () ~ fE ~ ~ =PERMANENT SAMPLING STATION @ ~ =TEMPORARY SAMPLING STATION @ PBSf AllCIIITJ!:CTVRE ClIENT PRO..l:CT SOUTHEAST FEDERAL TASK ORIGINAL: ~ - JOB NO. 14(M11 BNGIHEI!1UNG .._-~.. --l.--_.... SVRVBY1NG REVISIONS: ~-:==:,:;::"'-:::""'~.::".' DRAM! APT" S'IIItl PUNNING BOYNTON BEACH UTILITIES DEPARTMENT HIGHWAY CORRIDOR INDEX AND KEY PLAN 1 ...... ... .:::W~~2::.=e-:~ DESIGNED ... 2 CHECI<ED .. --..... CITY OF BOYNTON BEACH, FLORIDA WA TERMAIN, STORMWA TER, AND J ~'::...=:.~.:...--:'.:"'...:::.:==':. oc --"'- PALIIlIIl&AClLI'I.OaIIN.~ 4 ~_W___.____. ~1"1)___ -"---11I--.--.. ROADWA Y IMPROVEMENT PROJECT 5 ~_"____I.__"" -- SHEET G 1 POST. BUCKLBY. SCHUH"" J'ERNIGAN -.--.-........ .. --- --"" -_.._,,_.. --~-- PROPOSEDSTREETSCAPE r 0UIlII r 0UIlII ....... .........,. r ..... (r ......." ~ lXlNCOEII CUIOII j FDOI' lUX NO. _ 1'11'I. em? ......_DUCIll (LOCAnON _ NEW tZ'"RECl.AltlEDW ..... EX...... OONCREIE CUIOII FDOr INDEX NO. :soo ..... 'em? EX. r SAN. SEWER SE 4lH STREET TYPICAl. SECIlON 1HRU lIEDlAN PlANTER 100' PlANTER TO BE F1ELD L.OCI.Tm ~C~~~ G) 4. ..... (r ......." K t-vr 1YPE s-3 ASPIW.TIC CONCRETE .......,. ....... (t'IP) NEW 1r W (IDaZ. Q\1E VALV! SHOWN) rt' THICIC CItI.I!HD CXlNCREIE !WOE CIOURSI!: COIPIlCrED 10 1M liWCIUI DENSnY PER MSHrO T-11O (n'P) EX. _ DIlCT .... (OS!) tr' 1HICIC SI.8QRADE 1M 40 SI'AEIIUZED 10 '" PSI.... em? NEW 24- tal! EI' a.ENI WASHED CMYEI. SEE sm. DErAILS r aJR8 otr4' ,,0-0- ~-r ,,0_0'" So BOUND LANE MEDIAN N. ICUG LANE r aJR8 .......(r_" t-tlr' TM ~ ASPtW.TIO OONCREI'E .......,. ....... (t'IP) ... .r w 0t<Rz, .......... _ r 1IICK CIUItED DDNlIEII !WE CDUBI 0CIIIWnD 10 _ ..... .....,. PElt MSHrO T-'" em? EX._DIlCT_(IISI) r 1HJCK SUIIQIWlE svauzm TO '" PSI.... em? NEW 24- HDPI EI' CLEM WMH!D DM\'EL. SEE sm. DmII.S _'..r lIllm THE SEC110NS VIEYtS ON lHlS SHEET DO NOT DEPICT ~:~U<k~V~.'W'~ SHALL \o9IFY THE EXACT LOCATION or AU. UNDERCROUND UTIUTIES IlEFCRE DIGGING, ""carrzCTUtOE ENOlNEEIUNG SVRVEYJNQ PLANNlNQ --~ r_-...ca.~_ ~t"l)_-_ . .1ERNIGAN CLIENT PROJECT SOUTHEAST FEDERAL HIGHWAY CORRIDOR WATERMAIN, STORM WATER. AND ROADWA Y IMPROVEMENT PROJECT BOYNTON BEACH UTILITIES DEPARTMENT CITY OF BOYNTON BEACH, FLORIDA CII:UlIIII '"-:. -:'~I /" "~y J BSI' CMLI!:"/ j EXJSTINQ WIll NIW r... NDIEI __ONLT SE(/{f'~~~2~N CD SECTION SOlI.II ,oo. rt VAIIIES .......- _v...... - ".u...Jl ElCISIINOWJ NDIEI TRENCH REIWR WIIH lMRLAY SE(ilf ,=ETO~2~ON SECTION 4 IIIlIZ.I t"'." VIIItl".~ TASK TYPICAL SECTIONS 3/4. TYPE a ASPlW..1lC CONCREII """""'" ODURSE em? ORIGINAL: . ~ "==-_.:..~~..--:2.=::'~ REVISIONS. .::=I_==':.,~:,:,-=: 1 1'EfllIUNlT2lQl --:...=-.=."':'::.710.......:::::.:11 2 =:."='=.=--..-.......- 3 ___110_10.._...._...__.. . Io="'..:..'=~=.:.::;:.~~.:=::to.. ..-.---..-..- . 5 ..-==~~.:=..T:".I\===' JOB NO. 1_'7 DRAW\! RPT"" DESIGNED PIIlI CHECKED ---.!!L oc * SHEET G 3 Pa~e. 1 of.2 Brooks, Vivian From: Fleming, Paul Sent: Monday, August 04,20087:12 AM To: Brooks, Vivian Cc: Bright, Lisa Subject: RE: SEF Project Attachments: RE: 4th Street Design Change A little, The project has always included east of Federal (as a small component) and none of the CRA contribution will be used to pay for any of the Boynton Isles area components. The plans reflect planting areas which the construction contractor will construct and prepare for planting. Glenda Hall will select and install the landscaping and Norm Turner will design and install the irrigation all of which will be paid for in accordance with our ILA. The street lighting was eliminated a long time ago after it's deletion from the project was approved by the CRA Board on 10/25/06 (see attached). ' Yours truly, City of Boynton Beach Utilities Department PM Fleming, PMP Senior Project Manager and Owner's Representative (561) 742-6487 (0) (561) 742-6298 (F) (561) 389-9912 (M) fJe_ming.p-@ci.boynton-beach. fl. u~ (E-mail) PEOPLE - TEAMWORK - INNOVATION Florida has a very broad public records law. Most written communications to or from city employees regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Brooks, Vivian Sent: Saturday, August 02, 2008 12:33 PM To,: Fleming, Paul Cc: Bright, Lisa Subject: RE: SEF Project Paull reviewed the plans you sent to me and the scope of the project as presented and approved by the CRA Board has expanded to east of Federal into a single-family neighborhood where there will be no redevelopment. Also, I do not see sheets for streetscape, landscape, lighting which are the elements the CRA agreed to pay for. Am I missing something? Vivian L. Brooks Assistant Director Boynton Beach Community Redevelopment Agency 915 S. Federal Highway Boynton Beach, FL 33435 561-737-3256 561-737-3258 FX 08/06/2008 _ Page 1 of ~ Brooks, Vivian From: Fleming, Paul Sent: Monday, August 04, 2008 12:26 PM To: Brooks, Vivian Cc: Roschek, Christopher Subject: RE: SEF Project Attachments: Meeting Minutes Vivian, Sidewalks are there, bulb-outs are there, the raised concrete median is there, the intermittent raised planting areas (within the median) are there. Of the 12 discussion bullets at our 3/22/06 meeting: . 9.5 have been incorporated into the current design; . 0.5 for getting drip irrigation to curb-side plantings was determined to be nearly impossible and definitely impossible to replace if it stops working; . 1 for the new street lights was discarded due to the final cost estimate and projected delays; and . 1 for the stamped concrete/pavers, where if I remember correctly, when the Engineer and I met with the eRA, P&Z and Public Works, the pavers were ruled out as a maintenance issue. With the City Engineer and Public Works we looked at some sort of thermoplastic patterns, but durability and ease of replacement (color and pattern matching) caused this too to be ruled out for the required and more traditional pedestrian markings. If you want to resurrect the stamped concrete, I'll be glad to pursue it with Jeff Livergood and David Kelley. We can discuss further when we meet on Wednesday. Yours truly, City of Boynton Beach Utilities Department PM FI~ming, PMP Senior Project Manager and Owner's Representative (561) 742-6487 (0) (561) 742-6298 (F) (561) 389-9912 (M) f~_mingp@ci. boynton-beach. fl. us (E-mail) . PEOPLE - TEAMWORK - INNOVA nON Florida has a very broad public records law. Most written communications to or from city employees regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Brooks, Vivian Sent: Monday, August 04,20088:56 AM To: Fleming, Paul Subject: RE: SEF Project What about the sidewalks, pavers, bulbouts, etc. $1 m for plants? 08/06/2008- . Page.20f.3 Vivian L. Brooks Assistant Director Boynton Beach Community Redevelopment Agency 915 S. Federal Highway Boynton Beach, FL 33435 561-737-3256 561-737-3258 FX brooksvi@ci.boynton-beach.f1.us From: Fleming, Paul Sent: Monday, August 04,20087:12 AM To: Brooks, Vivian Cc: Bright, Lisa Subject: RE: SEF Project A little, The project has always included east of Federal (as a small component) and none of the CRA contribution will be used to pay for any of the Boynton Isles area components. The plans reflect planting areas which the construction contractor will construct and prepare for planting. Glenda Hall will select and install the landscaping and Norm Turner will design and install the irrigation all of which will be paid for in accordance with our ILA. The street lighting was eliminated a long time ago after it's deletion from the project was approved by the CRA Board on 10/25/06 (see attached). Yours truly, City of Boynton. Beach Utilities Department PM Fleming, PMP Senior Project Manager and Owner's Representative (561) 742-6487 (0) (561) 742-6298 (F) (561) 389-9912 (M) flemingp@ci.boynton-beach.f1.us (E-mail) PEOPLE - TEAMWORK -INNOVA TlON Florida has a very broad public records law. Most written communications to or from city employees regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be .subject to public disclosure. From: Brooks, Vivian Sent: Saturday, August 02,2008 12:33 PM To: Fleming, Paul Cc: Bright, Lisa Subject: RE: SEF Project Paull reviewed the plans you sent to me and the scope of the project as presented and approved by the CRA Board has expanded to east of Federal into a single-family neighborhood where there will be no redevelopment. Also, I do not see sheets for streetscape, landscape, lighting which are the elements the CRA agreed to pay for. Am I missing something? Vivian L. Brooks Assistant Director Boynton Beach Community Redevelopment Agency ---osm61200S--- - Page 2 of; brooksvi@ci.boynton-beach.f1.us """""""~,"~",,,,,,=~,,",~-...,,.,....,.,.,,..~-_.~,,,..,.,.,,,...,,.-.,.~~--~=--.,--,...,.....,...-,-_...__._--~ .-._---,-,_..~ From: Fleming, Paul Sent: Thursday, July 31, 20086:55 PM To: Brooks, Vivian Cc: Riseley, Karen; Roschek, Christopher Subject: SEF Project Vivian, I stopped by your office around 4:45 and downloaded the project construction drawings (in pdf format). Let me know if you need anything else. Legal review of the bid package is a bit slow, but the bid should be on the street next week. Karen and I will fill you in when we meet on Wednesday. Yours truly, City of Boynton Beach Utilities Department PM Fleming, PMP Senior Project Manager and Owner's Representative (561) 742-6487 (0) (561) 742-6298 (F) (561) 389-9912 (M) f1emi ngJ2.@ci. boy-nton-J2eacb,ft,!J~ ( E-mail ) PEOPLE - TEAMWORK - INNOVA TlON Florida has a very broad public records law. Most written communications to or from city employees regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. 08/06/2008 Page'l of 4 Brooks, Vivian From: Fleming, Paul Sent: Tuesday, July 29,200810:10 AM To: Bright, Lisa Cc: Brooks, Vivian Subject: RE: Holiday Parade Route Attachments: Bid schedule for Carol Doppler.pdf; City-CRA Cost Sharing & DERM Grant.xls Lisa, As we prepare to move into the construction phase, as I offered, let's sit together and discuss what each of us need. I'm attaching a pdf copy of the current schedule that I sent to Carol Doppler so you can get a feel of the timeline and durations. I am sending you the City-CRA Cost Sharing document to share with you how we are going about this and the values are based on the estimated identified in both the consultant task order and the Interlocal Agreement. Once the Contract is awarded, we will plug in the real numbers. Karen and I want to work with the CRA and clearly understand what you Will need with the progressive invoices. ' We look forward to a successful partnership and project !! Yours truly, City of Boynton Beach Utilities Department PM Fleming, PMP Senior Project Manager and Owner's Representative (561) 742-6487 (0) (561) 742-6298 (F) (561) 389-9912 (M) f1emingp@cLboynton-beach.f1.us (E-mail) PEOPLE - TEAMWORK -INNOVA TION Florida has a very broad pUblic records law. Most written communications to or from city employees regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Bright, Lisa Sent: Monday, July 28, 20084:14 PM To: Fleming, Paul Cc: Brooks, Vivian Subject: RE: Holiday Parade Route Paul, Please confirm with Vivian and give a new project timeline especially completion date. We will need it broken down very specifically what the CRA is actually paying for as part of the project. We will need this sooner rather than later. 08/06/2008 ~+.Ci BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY, a public agency organized and existing under the laws of the State of Florida , By:~~~do-,r- /Jeanne Heavilin, Chair Page 90f9 DNT:dnt C:\Documents and Settings\brooksv\Vivian_shares\SE4th Street\CRA Interlocal (SE4th Street) (I0-0S).doc CITY: Kurt Bressner, City Manager City of Boynton Beach 100 E. Boynton Beach Boulevard Boynton Beach, FL 33425 Copy To: James A. Cherof, Office of the City Attorney . Goren, Cherof, Doody & Ezrol, P.A. 3099 East Commercial Boulevard, Suite 200 Fort Lauderdale, Florida 33308 CRA: Lisa A. Bright, Interim Executive Director Boynton Beach CRA 639 E. Ocean Avenue, Suite 107 Boynton Beach, Florida 33435 Copy To: Kenneth G. Spillias, Esquire Lewis, Longman & Walker, P.A. 1700 Palm Beach Lakes Boulevard, Suite 1000 West Palm Beach, Florida 33401 Section 17. INTERPRETATION 17.01 This Agreement shall not be construed more strictly against one party than against the other merely by virtue of the fact that it may have been prepared by counsel for one of the parties. IN WITNESS WHEREOF, the CITY OF BOYNTON BEACH and the BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY have caused these presents to be executed in their respective names by the proper officials the day and year first above written. CITY. OF BOYNTON BEACH a municipal corporation organized and existing under the laws of the State ofF rida /. By: ATTEST: Page 8 of9 DNT:dnt C:\Documents and Settings\brooksvWivian_shares\SE4th Street\CRA Interlocal (SE4th Street) {IO-OS).doc Section 13. ENTIRE AGREEMENT 13.01 This Agreement contains the entire understanding of the parties relating to the subject matter hereof superseding all prior communications between the parties whether oral or written, and this Agreement may not be altered, amended, modified or otherwise changed nor may any of the terms hereof be waived, except by a written instrument executed by both parties. The failure of a party to seek redress for violation of or to insist on strict performance of any of the covenants ofthis Agreement shall not be construed as a waiver or relinquishment for the future of any covenant, term, condition or election but the same shall continue and remain in full force and effect. Section 14. SEVERABILITY 14.01 Should any part, term or provision of this Agreement be by the courts decided to be illegal or in conflict with any law of the State, the validity of the remaining portions or provisions shall not be affected thereby. Section 15. CONTRACT ADMINISTRATORS 15.01 The Contract Administrators for each party shall be as follows: CITY: Kofi Boateng, Utilities Director City of Boynton Beach 124 E. Woolbright Road Boynton Beach, FL 33435 Telephone (561) 742~ 6401 Facsimile (954) 742-6298 CRA: Lisa A. Bright, Interim Executive Director Boynton Beach eRA 639 E. Ocean Avenue, Suite 107 Boynton Beach, FL 33435 Telephone (561) 737-3256 Facsimile (561) 737-3258 Section 16. NOTICES 16.01 .Whenever either party desires to give notice to the other, such notice must be in writing and sent by United States mail, return receipt requested, courier, evidenced by a delivery receipt, or by overnight express delivery service, evidenced by a delivery receipt, addressed to the party for whom it is intended at the place last specified; and the place for giving of notice shall remain until it shall have been changed by written notice 'in compliance with the provisions of this paragraph. For the present, the parties designate the following as the respective places for giving of notice. Page 7 of9 DNT:dnt S:\CA\CRA\CRA lnterlocal (SE4tb Street) (lO-05).doc ~ Section 8. ASSIGNMENT 8.01 The respective obligations of the parties shall not be assigned, in whole or in part without the written consent of the other party. Section 9. TERNUNATIONIDEFAULT 9.01 Prior to the Boynton Beach City Commission approving a contract for the construction of the Project, this Agreement may be terminated by either party upon thirty (30) calendar days written notice. 9.02 If either party fails to perform or observe any ofthe material terms and conditions of this Agreement for a period of ten (10) calendar days after receipt of written notice of such default from the other party, the party giving notice of default may be entitled, but is not required, to seek specific performance of this Agreement on an expedited basis, as the performance of the material terms and conditions contained herein relate to the health, safety, and welfare of the residents subject to this Agreement. Failure of any party to exercise its right in the event of any breach by the other party shall not constitute a waiver of such rights. No party shall be deemed to have waived any failure to perform by the other party unless such waiver is in writing and signed by the other party. Such waiver shall be limited to the terms specifically contained therein. This section shall be without prejudice to the rights of any party to seek a legal remedy for any breach of the other party as may be available to it in law or equity. Section 10. COMPLIANCE WITH LAWS 10.01 CITY and CRA shall comply with all statutes, laws, ordinances, rules, regulations and lawful orders of the United States of America, State of Florida and of any other public authority which may be applicable. Section 11. VENUE 11.01 Any and all legal actions necessary to enforce the terms of this Agreement shall be conducted in the Fifteenth Judicial Circuit in and for Palm Beach County, Florida, or, if in federal court, in the United States District Court for the Southern District of Florida. Section 12. GOVERNING LAW 12.01 The validity, construction and effect of this Agreement shall be governed by the laws of the State of Florida. Page 60f9 DNT:dnt C:\Documents and Settings\brooksvWivian_shares\SE4th Street\CRA lnterlocal (SE4th Street) (I0-oS).doc improperly failed to make timely payment due to CRA's improper failure to comply with its payment obligations pursuant to this Agreement. Section 6. INDEMNIFICATION, SOVEREIGN IMMUNITY, and INSURANCE 6.01 Without waiver of limitation as per Section 768.28(5), Florida Statutes, and to the extent permitted by law, the CITY and CRA agree to indemnify and hold harmless each other from any claims, losses, demand, cause of action or liability of whatsoever kind or nature that the CITY or CRA, or either party's agents or employees mayor could incur as a result of or emanating out of the terms and conditions contained in this Agreement, that result from CITY's or CRA's or any consultant's or contractor's negligence or willful conduct (or that of their respective agents or employees) or from breach ofthis Agreement. 6.02 CITY and CRA shall maintain at their own cost and expense all insurance policies providing coverage for liability protection in accordance with state law. Certificates of Insurance reflecting evidence of the required insurance shall be filed with the CITY's Risk Manager and with the CRA's Controller, respectively, prior to or at the time of execution of the Agreement. These Certificates shall contain a provision that coverages afforded under these policies will not be cancelled W1til at least forty-five (45) days prior written notice has been given to the other party. Policies shall be issued by companies authorized to do business pursuant to the laws of the State of Florida. Financial Ratings must be not less than "A-VI" in the latest edition of "Best Key Rating Guide", published 6.03 CITY and CRA shall maintain at their own cost and expense all insurance policies providing coverage for liability protection in accordance with state law. Certificates of Insurance reflecting evidence of the required insurance shall be filed with the CITY's Risk Manager and with the CRA's Controller, respectively, prior to or at the time of execution of the Agreement. These Certificates shall contain a provision that coverages afforded under these policies will not be cancelled W1til at least forty-five (45) days prior written notice has been given to the other party. Policies shall be issued by companies authorized to do business pursuant to the laws of the State of Florida. Financial Ratings must be not less than "A-VI" in the latest edition of "Best Key Rating Guide", published by A.M. Best Guide. Section 7. RECORDS 7.01 CRA and CITY shall each maintain their own respective records and documents associated with this Agreement in accordance with the requirements set forth in Chapter 119, Florida Statutes. All such records shall be adequate to justify all charges, expenses, and costs incurred in accordance with generally accepted accounting principles. Each party shall have access to the other party's books, records and documents as required in this Agreement for the purpose of inspection or audit during normal business hours during the term of this Agreement and for at least three (3) years after completion of the Project. Page 5 of9 DNT:dnt C:\Documents and Settings\brooksvWivian_shares\SE4th Street\CRA lnterlocal (SE4th Street) (I0-05).doc Attn: Finance Department, City of Boynton Beach, 100 E. Boynton Beach Boulevard, Boynton Beach, Florida 33425. In the event of any dispute between the CITY and consultant(s) or contractor(s) over the right to receive all or any payments under the contract(s), the CRA shall comply with the direction of the CITY and shall be indemnified by the CITY as set forth in Section 6 below. Section 4. DUTIES AND RESPONSIBILITIES OF CITY 4.01 CITY shall be responsible for preparing contract documents, advertising for bids for the Project, selecting the contractor to construct the Project, supervising the Project, and insuring completion of the Project in accordance with the description of the Project as contained in Exhibit liB" which is attached hereto and incorporated herein by reference. The CITY shall provide the CRA with copies of all executed contracts in connection with the Project and shall keep the CRA regularly informed as to its progress. 4.02 CITY will make available appropriate staff to work with CRA staff in the planning and construction of the Project. It is further understood and agreed that, nothwithstanding the CRA's participation in the planning of the Project and providing assistance in overseeing the construction of the Project, the CITY retains all responsibility for compliance with the terms and provisions of the various design and construction contracts as the Project moves forward and for enforcement of the various contracts' terms as against the consultant(s) and contractor(s). 4.03 CITY will make all payments it is responsible for making in connection with the Project in a timely manner and will hold CRA harmless and will defend CRA against any claims by any consultant(s) or contractor(s) that CITY has improperly failed to make required payments under any Project contract(s), except insofar as any failure to make timely payment is due to CRA's failure to comply with its payment obligations pursuant to this Agreement. Section 5. DUTIES AND RESPONSIBILITIES OF eRA 5.01 CRA will make available appropriate staff to work with CITY staff in the planning and construction ofthe Project. 5.02 When requested, CRA shall provide CITY with documentation in its possession, including, but not limited to maps, surveys, and photographs in order to assist with the design and construction of the Project. Nothing contained herein shall require CRA to create documentation it does not presently possess unless agreed to by the parties in writing and included as an addendum to this Agreement. 5.03 CRA will make all payments it is responsible for making in connection with the Project and as set forth herein in a timely manner and will hold CITY harmless and will defend CITY against any claims made by any consultant(s) or contractor(s) that CITY has Page 4 of9 DNT:dnt C:\Documents and Settings\brooksv\ Vivian _shares\SE4th Street\CRA lnterlocal (SE4th Street) (IO-OS).doc. Table 1: Revised Engineering Cost Sharing for Amendment 1: Task Survey Geotechnical Design Permitting Construction Services Electrical Subconsultant Expenses Total Contingency Total with Contingency City Share $ 0 o CRA Share $ 3,000 3,000 103,955 2,565 34,331 60,534 1.466 $208,85 I 10.443 $219,294 Total $ 3,000 3,000 103,955 5,130 171,654 60,534 7.331 $354,604 17.731 $372,335 2,565 137,323 5.865 $145,753 7.288 $153,041 Table 2: Revised Estimated Construction Cost Sharing for Amendment 1: Item City Share CRA Share I2.t!! Roadway & Surface Imprve. $ 397,000 $ 250,000 $ 647,500 Stormwater & Irrigation 336,000 500,000 836,000 Water 210,000 5,000 215,000 Power Poles 0 200,000 200,000 FP&L Costs 0 TBD TBD Lighting 0 536.000 536.000 Total 943,500 1,491,000 2,434,500 Contingency 94.350 149.100 243.450 Total with Contingency $1,037,850 $1,640,100 $2,677,950 The Parties agree to work in a cooperative manner to finalize the actual costs of engineering and construction, and shall execute a written amendment to this Agreement to provide for an updated cost sharing arrangement for the engineering and construction costs, if necessary. 3.02 Upon completion of portions of the Project, CRA shall pay CITY the CRA's share of the costs of engineering and construction. Payments shall be made according to a schedule of payments set forth in the contract(s) entered into by the CITY and upon written certification with supporting documentation by the CITY, that the task or tasks required of the consultant(s) and contractor(s), as appropriate, for the requested progress payments have been successfully completed. Payments shall be made by the CRA no later than fourteen (14) days after receipt of an invoice and the supporting documentation from the CITY. Said payments will be made payable to the City of Boynton Beach and mailed to Page 3 of9 DNT:dnt S:\CA\CRA\CRA Interlocal (SE4th Street) (lO-05).doc Cooperation Act, to enter into interlocal agreements with each other to authorize one governmental party to exercise, on. behalf of the other governmental unit, jointly held powers, privileges or authorities which each such Governmental Unit shares in common and which each might exercise separately, permitting the Governmental Units to make the most efficient use of their power by enabling them to cooperate on a basis of mutual advantage and thereby provide services and facilities in a manner and pursuant to forms of governmental organization that accords best with geography, economy, population and other factors influencing the needs and development of such Governmental Units; and WHEREAS, this Interlocal Agreement will become effective upon filing with the Clerk of the Court in the Fifteenth Judicial Circuit in accordance with the provisions of the Interlocal Cooperation Act; and WHEREAS, CITY hereby represents to CRA that it has the authority, pursuant to the lnterlocal Cooperation Act, to execute any and all documents necessary to effectuate and to implement the terms of this Agreement; and WHEREAS, CRA hereby represents to CITY that it has the authority, pursuant to the Interlocal Cooperation Act, to execute any and all documents necessmy to effectuate and to implement the terms of this Agreement; and NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and agreements hereinafter set forth, the Parties hereto agree as follows: Section 1. RECITALS 1.01 The above recitals are true and correct .and are incorporated herein. Section 2. TERM OF AGREEMENT 2.01 This Agreement shall be effective upon the approval of both parties and shall tenninate at the conclusion of the Project. This Agreement may be temiinated pursuant to Section 9 of . this Agreement. 2.02 At the conclusion of the Project, the Parties acknowledge and agree that the CITY shall own, and be responsible for the maintenance and liability associated with the Improvements. Section 3. COMPENSATION 3.01 The Parties agree that the cost for the Project shall be shared by the Parties in accordance with the terms of this Agreement. The cost of the Project includes all architectural, engineering, construction, and consulting fees associated with the planning, construction, and completion of the Project. The estimated costs, and cost sharing for the engineering and construction of the Project shall be as follows: Page 2 of9 DNT:dnt C:\Documents and Settings\brooksv\Vivian_shares\SE4th Street\CRA lnterlocal (SE4th Street) (I0.0S).doc INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND . . THE CITY OF BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY TO PROVIDE FOR THE INSTALLATION OF A PUBLIC IMPROVEMENTS ON SOUTHEAST 4TH STREET 2/M~' THIS AGREEMENT, made and entered into on the. 7 Yf,,) ~ by and between: day of Rd,(~(lit.1 CITY OF BOYNTON BEACH, FLORJDA a Florida municipal corporation 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33425 (hereinafter referred to as "CITY") AND CITY OF BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY, a Public Agency of the St~te of Florida 639 E. Ocean Avenue, Suite 107 Boynton Beach, Florida 33435 (hereinafter referred to as "CRA") WITNE SSE TH: WHEREAS, CITY AND CRA (the "Parties") desire to install public improvements, including, but not limited to on-street parking, sidewalks, stormwater drainage, streetlights, water, and landscaping within the right of way for Southeast 4th Street from Southeast 12th Avenue to Southeast 2nd Avenue (the "Improvements"), which public improvements are located within the boundaries of the CRA; and WHEREAS, the Parties have negotiated and desire to enter into an Interlocal Agreement ("Agreement") for the Parties to share in the cost of design, installation, and construction of the Improvements (the "Project"); and WHEREAS, the Improvements are to be designed, installed and constructed pursuant to Amendment No.1 to Task Order No. U04-16-02 with PBS&J ("Amendment 1") which is attached hereto as Exhibit A; and WHEREAS, CITY and eRA have determined that it is mutually beneficial and in the best interests of the dtizens and residents of both cities to enter into this Agreement; and WHEREAS, Part I of Chapter 163, Florida Statutes, as amended (the "Interlocal Cooperation Act"), permits the Governmental Units, as public agencies under the Interlocal Page I of9 DNT:dnt C:\Documents and Settings\brooksvWivian_shares\SE4th Street\CRA InterIocal (SE4th Street) (lO-05).doc i: Section 2. I' The City Commission of the City of Boynton Beach, Florida' does 2 hereby approve the Interlocal Agreement between the City of Boynton Beach and the Boynton 3 Beach Community Redevelopment Agency to provide for the installation of public 4 improvements on Southeast 4th Street, a copy of said Agreement is attached hereto as . Exhibit 5 "A". 6 Section 3. That this Resolution shall become effective immediately upon passage. 7 PASSED AND ADOPTED this 7Yh day of February, 2006. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 2S 26 27 28 29 30 31 32 33 A T1:EST: ,,/t/I.t ;t1/:57/ City Clerk (Corporate Seal) CITY OF BOYNTON BEACH, FLORIDA i ;y ~ tl~r 7 v~~ ~_. ~t~t . t/~ ). cOmmissioner~. /~G - Commissioner . /I /.' b -r- -/~~7 . S:\CA\RESO\Agreements\lntcrlocals\1lA with CRA SE 4TH STREET.doc 1 2 RESOLUTION NO. R06.:. ~i..J.O 3 4 5 A RESOLUTION OF THE CITY COMMISSION OF 6 BOYNTON BEACH, FLORIDA, APPROVING THE 7 AGREEMENT BETWEEN THE CITY OF BOYNTON 8 BEACH AND THE BOYNTON BEACH COMMUNITY 9 REDEVELOPMENT AGENCY TO PROVIDE FOR THE 10 INSTALLATION OF PUBLIC IMPROVEMENTS ON 11 SOUTHEAST 4TH STREET; AND PROVIDING AN 12 EFFECTIVE DATE. 13 14 15 WHEREAS, the City and CRA desire to install public improvements, including but 16 not limited to on-street parking, sidewalks, stormwater drainage, streetlights, water and 17 landscaping within the right of way for Southeast 4th Street from Southeast 1 th which 18 improvements are located with the bOlmdaries of the CRA; and 19 WHEREAS, the City, and the CRA have negotiated and desire to enter into an 20 Interlocal Agreement to share in the cost of design, installation and construction of the 21 improvements; and 22 WHEREAS, the City Commission of the City of Boynton Beach, upon 23 recommendation of staff, deems it to be in the best interests of the residents and citizens of the 24 City of Boynton Beach to approve the Agreement between the City of Boynton Beach and 25 Boynton Beach Community Redevelopment Agency to provide for the installation of public 26 improvements on Southeast 4th Street 27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 29 Section 1. Each Whereas clause set forth above IS true and correct and 30 incorporated herein by this reference. S:\CA IRESO\Agreements\Interlocals\IlA with eRA SE 4TH STREET.doc CITY OF BOYNTON BEACH CAPITAL IMPROVEMENT EXPENDITURES 200812009 BUDGET .- UTILITY 200712008 200712008 200812009 200912010 201012011 201112012 201212013 Fund Project Name Bndget Expend. Prop. Bndget Plan Plan Plan - Plan 403/406 Renew/Upgrade Pumping Station Radio Telemetry (Asset 1,010,000 1 R2,553 500,000 50,000 50,000 50,000 50,000 Mgmt) Water Svstem 403/406 16" Water Main on Milita'Y Trail from Boynton Beach Blvd. to Woolbright Road (part ofBCE option) 403/406 6" Water Main on South Lake Drive from Mission Rd to 200,000 200,000 NW 22nd St 403/406 Chapel HiIIlMission HilllLake Eden Water Main 700,000 Replacement 403/406 Water Plant Control Network Hardware and Software R25,000 68,670 250,000 Replacement (Asset Mgmt) (included in Bond issue) 403 Distribution System Hydraulic Analysis 400,000 403 Distribution System Monitoring 200,000 East Plant rehabilitation (sludge dewatering - OSG, .filter 403/406 repair, offices, basin rehab, valves, generator, electrical 2,350,000 39,848 4,000,000 1,500,000 plumbing, etc.) East Plant Slaker replacement 150.000 143.336 403 Perimeter Protection 22,330 22.330 127,670 403 Surveillance, Entry Notification 0 100,000 403/406 Golfview Harbor Water Service Replacement 75,000 300,000 100,000 403/406 Lake Boynton Estates Water Main Impv 50,000 13.434 481,000 565,000 403 North and South Road Water Main Impv 650,000 403/406 PBC Interconnects - Treatment and Pumping (part ofBCE 1,480,000 option) 403 Replace In-Line Water Main Valves 30,000 60,000 60,000 60,000 403/406 SE 4th Street/SE Federal Highway Corridor Water Main 1.240,000 .... ....,... 1,250,000 Replacement -.1....:; 403 Water Main Replacement 70.000 18.244 120,000 70,000 70,000 70,000 70,000 403 Old Boynton road (County Project) water main replacemen 50,000 18.244 760.000 403 Water Master Plan Update/Supply Plan 100.000 21.690 403 Update Base Map/Aerial Photogrammetry (ready for 50.000 50,000 50,000 50,000 50,000 50,000 CADD) S,ICIP ProgramslCIP 2008-2009 May RevlsedUllllty 0708 mid yr pro) ad) Page 13 CITY OF BOYNTON BEACH CAPITAL IMPROVEMENT EXPENDTTIJRES 2008/2009 BUDGET UTILITY Project Name Projects to be funded from Reserves 200712008 Budget 2007/2008 Expend. 200812009 Prop. BIJdget 200912010 201012011 201112012 201212013 Plan Plan Plan Plan Rel!ionaI 403 Bio-solid Pelletization Program 1,300,000 650.000 .-- - ----- I- -~ ._- 403 Misc. Capital. tmprovements 63.000 63,000 63,000 63,000 63,000 63,000 -'"~-_." ---~._-- ----~ - 403/406 New Deep injection wells for effluent disposal, in place of 2.700.000 Rll.000 500,000 ocean outfall Stormwater 403/406 Chapel HilllMission HiIIlLake Eden Stormwater Impv. 449,000 ---- .-..- --..--.-..---.-..--- 403/406 Golfview Harbor Stonnwater Improvements-surface water 299,000 282,000 quality pre-treatment - ..~- I--- -.. ..--- 1--- .- . ..-"- 406 Lake Boynton Estates Stormwater Impv. 446,000 -- - ~,-- I-- ~-- --- .-- 1--- ..- ~-_._.._-- .. .. ... -.'.. - -- - 403 North and South Road Stonnwater Improvements PH I 150.000 i,OOO ------- --~~- -- - .-.--... ...- . ---- -..---. -.- .. 403 North and South Road Stonnwater Improvements PH 2 1,350,000 .- --------._--- -- ...-.-..-. .-- I--- . .-.--- - ..- - I--- --.. .. 403 Purchase 1 Replacement Pump each year starting with 10,000 10,000 10,000 10,000 10,000 Pump Stations 415 & 357 '."~'-'- - .- ----.. "-..- - ---_.-- .-.- - ----- ...-- 403/406 Storm water rmpv.-SE 4th StreetlSE Federal Hwy Corridor '.OSD.om; IA85 1,485,000 1----...- .. 403 Stormwater Master Plan and Updates 403/406 Stonnwater Master Plan and UpdateslO & M Manual 100.000 13.727 100,000 403 Rehabilitate Storm water Piping 250.000 44,300 600,000 600,000 600,000 200,000 200,000 403 NE 7thINE 10th Ave Stormwater Imprv. INCA 220,020 403/406 Seacrest Corridor Swale/Stormwater Management 500.000 650,000 3,150,000 403/406 NW 17th Ave (Rolling Green area) Stormwater Impv. 1.284,000 403/406 LakesidelNE 20th Ave Stonnwater Impv 60.000 370,000 Wastewater 403/406 Chapel HilllMission HiIIlLake Eden Sewer Impv J25,000 403/406 Electrical Upgrades and VFDs for Master Lift Station 500.000 250,000 250,000 250,000 #356, #317, #309, #801 403/406 Golfview Harbor Sewer Main Impv 147,000 114,000 I & I Issues for LS basins 207, 309, 356, 405, 406, 409,410 1.500.000 826,89R 1,100,000 &414 S:\CIP Programs\CIP 2008.2009 May RevlsedUllll1y 0708 mid yr pro! ad) Page l' SEF Project City/CRA Cost Sharing Interlocal Agreement and Amendment No. 1 Enrollment Engineering Component Ci II Cost Task Order WTR124 STM030 SWR100 REU002 CRA Verification Delta Amend. 1 3Q% 00% -1-Q% Q% 22% 42% 30% 6 Survey $ 3,000.00 $ - $ - $ - $ - $ 3,000.00 $ 3jCJO():OO $ - Geotech $ 3,000.00 $ - $ - $ - $ - $ 3,000.00 $ ~~ $ - Design $ 103,955.00 $ - $ - $ - $ - $ 103,955.00 $ tO~ $ - Reclaimed $ 18,900.00 $ - $ - $ - $ 18,900.00 $ - $ 1&~ $ - Permitting $ 5,130.00 $ - $ 2,565.00 $ - $ - $ 2,565.00 $ 5' $ ". - Reclaimed (Permitting) $ 1,100.00 $ - $ - $ - $ 1,100.00 $ - $ 11<.100\00 $ - CPS $ 171,654.00 $ - $ 137,323.00 $ - $ - $ 34,331.00 ,$ 1~. $ - Electrical subconsultant $ 60,534.00 $ - $ - $ - $ - $ 60,534.00 $ $ - Exoenses $ 7,331.00 $ - $ 5,865.00 $ - $ - $ 1,466.00 $ 7.~IOO:. $ - Contingency $ 17,731.00 $ 7,288.00 $ - $ - $ 10,443.00 $ 11;13:fm $ - Enqineering Component Total $ 392,335.00 $ 153,041.00 $ 20,000.00 $ 219,294.00 $ $ - Construction Component City Cost Task Order WTR124 STM030 SWR100 REU002 CRA Venfk:ilBtw I Delta Amend. 1 3Q% 00% -1-Q% Q% 22% 42% 30% 6 , Roadway $ 647,500.00 $ - $ 397,500.00 $ - $ - $ 250,000.00 $ ~1dSGKnOO $ - Stormwater $ 836,000.00 $ - $ 336,000.00 $ - $ - $ 500,000.00 $ Ii " $ - Water $ 215,000.00 $ 210,000.00 $ - $ - $ - $ 5,000.00 $ 2:t~OO $ - Reclaimed (90% Estimate) $ 316,000.00 $ - $ - $ - $ 316,000.00 $ - $ 3'f6iDOmOO $ - Power Poles lDeletecH $ 200,000.00 $ - $ - $ - $ - $ - $ - $ (200,000.00) FP&L Cost (Deleted) $ - $ - $ - $ - $ - $ - $ - $ - Liahtinq (Deleted) $ 536,000.00 $ - $ - $ - $ - $ - $ - $ (536,000.00) Contingency $ 243,450.00 $ 20,757.00 $ 39,627.00 $ 28,305.00 $ 5,661.00 $ 149,100.00 $~ $ - Construction Component Total $ 2,993,950.00 $ 230,757.00 $ 773,127.00 $ 28,305.00 $ 321,661.00 $ 904,100.00 $; $ (736,000.00) TOTAL PROJECT COST: TOTAL CRA PORTION: $ 3,386,285.00 $ 1,123,394.00 33% R-06-040 Table 1: Revised Engineering Cost Sharing for Amendment 1: I!!Js SutVey Geotechnical Design Permitting Construction Services Electrical Subconsu]tant Expenses Tota] Contingency Tota] with Contingency City Share $ 0 o 2,565 137,323 5.865 $145,753 7.288 $153,041 CRASbare S 3,000 3,000 ] 03,955 2,565 34,331 60,534 1.466 $208,851 ]0.443 $219,294 Total S 3,000 3,000 103,955 5,130 171,654 60,534 ..1lli $354,604 ] 7.731 $372,335 Table 2: Revised Estimated Construction Cost Sbaring for Amendment 1: !!tm Roadway & Surface Imprve. Stormwater & Irrigation Water Power Poles FP&L Costs Lighting Tota] Contingency Tota] with Contingency City Share $ 397,000 336,000 2]0,000 o o o 943,500 94.350 $],037,850 TOT AL PROJECT COST: $3,050,285 TOTAL CRA PORTION: $1,859,394 61%1 eRA Share $ 250,000 500,000 5,000 200,000 TBD 536.000 1,49],000 149.100 $1,640,100 I!!m! $ 647,500 836,000 215,000 200,000 TBD 536.000 2,434,500 243.450 $2,677,950 f' . 1!~~<!Y~Te~ eRA . East Side-West Side-Seaside Renaissance SUBJECT: Trolley SUMMARY: In 2005, the CRA launched the trolley program in response to the findings of the Traffic Concurrency Exemption Area (TCEA) Report. The purpose of the TCEA designation of the downtown area was to allow greater density than the road capacity would normally permit. The adoption and County approval of the TCEA designation required that: "The City, in coordination with the Boynton Beach CRA, shall maintain and annually update a master phasing plan and infrastructure budget and schedule that targets needed improvements within the TCEA boundaries and sets priority for funding and construction in the City's Five Year Capital Improvements Program. Policy 2.4.11. The City shall promote a variety of transportation choices within the CRA by supporting the following design features for streets within the TCEA boundaries: low speed turning radii; new continuous and permanent on-street parking; pedestrian-scale lighting, narrow travel lanes; curb extensions or bulb-outs; installation of shading street trees; bus stops and other transit enhancements; widening sidewalk; installation of bicycle lanes; and use of brick crosswalks." Quite simply, the program is a response to the increased heighUdensity allowed in the downtown area which will create more traffic both vehicular and pedestrian. The trolley fulfills the obligation for another transportation choice within the CRA. It should be noted that at inception of the program, gas was $2.40 per gallon and ridership was fairly low. However, the consistency and efficiency (45 minute turnaround) of the system has made it an invaluable resource to the residents of the CRA district. Today, the program boasts more than 12,000 riders a month. Analysis of the ridership reveals a variety of reasons for riding including pleasure, work or necessity (inability to drive or lack of a car). CRA staff is always searching for ways to expand the trolley service while maintaining cost controls. The trolley is a "free service" to the residents which makes it highly affordable in these times of rapidly rising fuel costs. The trolley program has served not only as a traffic compliance issue, but also consistent source of support for the residents. However, like any successful endeavor it is subject to scrutiny and it is at the discretion of the CRA board to determine if this program is a redevelopment priority. Fiscal Impact: $733,189 (northern route and partial southern route) eRA Plan: TCEA and Downtown Master Plan Options: 1.) Maintain existing northern route and partial southern route 2.) Eliminate southern route 3.) Recommend other route suggestions for cost savings consideration C:\Documents and Settings\brooksvi\Local Settings\Temporary Internet Files\OLK48\CRA Budget Trolley.doc I,' '~':, 'i>, ,t" .'\ (., .",.. ~~RY~Te~CRA iIi East Side-West Side-Seaside Renaissance CRAB [GTNB:T1ftGa=: August 7,2008 Sl.B.ET: Boynton Beach Boulevard Extension/Promenade Maintenance ~: In FY 07/08 the CRA budgeted a total of $150,720 for the maintenance of the Boynton Beach Boulevard Extension's hardscape and landscape maintenance. This property is owned by the City of Boynton Beach but under the current Interlocal Agreement (ILA), the CRA is responsible for the maintenance costs for this roadway and walkway. The FY 08/09 budget appropriates $90,000 for hardscape and landscape maintenance which is a reduction of 59%. Rs:'A..INPPCT: $90,000 CRAR.PN, ~CRFR:l.B:T: Boynton Beach Boulevard Corridor Plan, CRA Redevelopment Plan CPTlGS: 1. Continue funding the maintenance under the current City/eRA Interlocal Agreement (ILA) 2. Rescind the current City/CRA Interlocal Agreement (ILA) slifCh ~tee' Details Owner Information peN: 08434522010000272 r'l1....Wi. ; Name: BOYNTON BEACH CITY OF Location: SW 2ND AVE Mailing: PO BOX 310 BOYNTON BEACH, FL 33425 0310 Appraisal Value Market Value: Assessed Value: Exempt Amnt: Taxable: Tax Value Ad Valorem: Not Available Non ad valorem: $0.0 Total: NotAvallable Sales Information Sales Date Price May-2003 Dee-1988 Jan-1979 Jan-1973 ~~~<tY~T2~ eRA iI1i East Side-West S.,de-Seaside Renaissance CRA BUDGET MEETING OF: August 7,2008 SUBJECT: Marina Redesign/Construction SUMMARY: The Boynton Beach Community Redevelopment Plan adopted in 1984 stressed the importance of the marina area to the redevelopment of downtown Boynton Beach. The County, which contributes approximately 40% of the CRA's TIF revenue, has also made the preservation of marine uses a priority. The CRA was the beneficiary of a $2.0M grant to preserve the Two Georges Marina area (since renamed the Boynton Harbor Marina). Since 2005, the CRA has purchased the Two Georges Marina which included 24 boat slips and the dive shop, and the Related Group's restaurant parcel along with 70 parking spaces in the Marina Village parking garage. The CRA proposed to the County to use the $2.0M to create a waterfront destination similar to the Sailfish Marina in Palm Beach Shores. To that end, the CRA entered into a continuing contract with MSCW to develop a concept design for the CRA owned property. The concept design has been completed and approved by the CRA Board. The project is conceived in the following phases: 1. Realign slips to create safer boarding areas and repair of hurricane damages - $424,450 2. Civil Sitework - $898,000 3. Hardscape and Landscape - $2,038,550 4. Waterfront Public Space - $1,597,750 5. Mobilization and Contingency - $991,700 The total cost to redesign and develop the marina area is $5,950,450. After utilizing the County's $2.0M the CRA would be responsible for $3,950,450. FISCAL IMPACT: Retain existing marine related businesses, encourage new marine related businesses, support existing retail and restaurants in the adjacent area and create a destination for visitors in the downtown. CRA PLAN, PROGRAM OR PROJECT: Downtown Master Plan, 1984 CRA Plan, Ocean District Plan OPTIONS: 1. Do not pursue the redevelopment of the marina. 2. Remove elements of the project so that it costs only $2.0M (County's funds) 3. Plan to provide CRA funds in FY 09/10 and FY 10/11 in the amount of $1,975,200 4. Wait until the Agency has bonding capacity to spend past the $2.0M County funds. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 Marina.doc ..~. , . Boynton Harbor Marina Opinion of Probable Construction Cost OPC #: MSCW NO.: DATE OF ISSUANCE: COMPLETED/ISSUED BY: EMAIL ADDRESS (OF ISSUER): ISSUED TO: COPIED TO: PLAN LEVEL: LIST OF CONSULTANTS: 07-0124 Tuesday, June 10, 2008 MSCW david.perrv@mscwinc.com / andrew.braley@mscwinc.com Boynton Beach CRA Staff ['] CONCEPT 0 SCHEMATIC o DESIGN DEVELOPMENT 0 FINAL CONSTRUCTION Bill Sadler - Sea Diversified (wts@seadiversified.com) Clearing and grubbing Grading Existing pavement demolition Park space demolition New pavement, curbing & striping Water Lines and Services-Buildings Sewer Lines and services-Buildings Storm Water Additions-Park Area Storm Water Manhole/Drain Inlet Additions/Modifications Storm Water Additions-South & West parking Relocate/Upgrade Fuel Dispenser System Marina Pump Out Station SUB.iTOTAt. SY SY SY SY SY LF lJ LF Alottment LF LS EA 2,000 7,800 5,800 2,700 7,800 340 150 250 NA 500 $5.00 $5.00 $15.00 $15.00 $65.00 $50.00 $50.00 $60.00 $30,000.00 $60.00 $100,000.00 $15,000.00 $10,000.00 $39,000.00 $87,000.00 $40,500.00 $507,000.00 $17,000.00 $7,500.00 $15,000.00 $30,000.00 $30,000.00 $100,000.00 $15,000.00 $".,000;00 ,1 ~'1 COPIED TO: Project Entry Feature Tower/Signage LS $150,000.00 $150,000.00 Project Entry Feature Landscape Palm Trees EA 12 $1,500.00 $ 18,000.00 Accent Trees EA 12 $500.00 $6,000.00 Accent Materials EA 20 $100.00 $2,000.00 Shrubs/Groundcover SF 2,500 $10.00 $25,000.00 Project Entry Feature Internal Lighting LS 1 $5,000.00 $5,000.00 Project Entry Feature Accent Lighting EA 4 $900.00 $3,600.00 Project Entry Signage Lighting EA 4 $900.00 $3,600.00 Marina Landscape Plant Material LS 1 $500,000.00 $500,000.00 Marina Promenade Structure #1 SF 3,400 $85.00 $289,000.00 Marina Promenade Structure #2 SF 1,500 $85.00 $127,500.00 Marina Promenade Structure #3 LF 3,200 $85.00 $272,000.00 Pavers under Marina Promenade Structures SF 8,100 $6.50 $52,650.00 Pavers between Marina Promenade #2 and #3 SF 1,800 $6.50 $11,700.00 Benches EA 40 $1,500.00 $60,000.00 Trash Receptacles w / Ash Urns Attached EA 20 $850.00 $17,000.00 Concrete/sidewalk within Marina SF 8,000 $5.50 $44,000.00 Planter islands in parking lots SF 2,500 $8.00 $20,000.00 Lighting within Marina Promenade Structures EA 30 $500.00 $15,000.00 Bollard lighting EA 20 $1,000.00 $20,000.00 Landscape uplighting EA 70 $450.00 $31,500.00 Secondary single phase transformer Alottment 1 $15,000.00 $15,000.00 Tenant vendor kiosk Alottment 2 $18,000.00 $36,000.00 Exterior fa~ade renovations to Dive Shop Alottment NA $200,000.00 $200,000.00 Dive Shop Roof renovations LS 1 $26,000.00 $26,000.00 Dive Shop Storage Buffer Wall . 6' CMU Wall LF 60 $100.00 $6,000.00 Dive Shop Storage' Gates LS 1 $1,500.00 $1,500.00 Dumpster Enclosure Buffer Wall - 6' CMU Wall LF 120 $100.00 $12,000.00 Dumpster Enclosure. Gates LS 2 $1,500.00 $3,000.00 Relocate existing street lights EA 5 $1,500.00 $7,500.00 Directional Signage EA 20 $1,500.00 $30,000.00 Information Kiosk EA 10 $2,800.00 $28,000.00 S'lJI.T1lITAL $t.03.~SSO;OO Page 2 of3 COPIED TO: Restroom building SF 400 $275.00 $110,000.00 Harbormaster Building SF 840 $350.00 $294,000.00 Interactive Fountain LS 1 $400,000.00 $400,000.00 Fish/sculptural element in fountain LS $110,000.00 $110,000.00 Waterfront Promenade Structures SF 1.500 $65.00 597,500.00 Integral colored concrete SF 12,000 $15.00 $180,000.00 Shade sail structures Alottment 9 $25,000.00 $225,000.00 Structural foundations for shade sail structures Alottment $2,500.00 $22,500.00 Lighting for shade sail structures EA $1,200.00 $10,800.00 Benches EA 12 $1,500.00 $18,000.00 Trash Receptacles w/ Ash Urns Attached fA $850.00 $6,800.00 Flush curbing along open lawn areas (15" wide) LF 400 $12.00 $4,800.00 Terraced seating area LF 200 $65.00 $13,000.00 Seatwall (18" height) LF 180 $65.00 $11,700.00 Bollard lighting EA 15 $1,000.00 $15,000.00 Landscape lighting EA 30 $350.00 $10,500.00 Sod SF 6,300 $0.50 $3,150.00 Three phase transformer Alottment 1 $45,000.00 $45,000.00 Electrical service upgrades Alottment NA $20,000.00 $20,000.00 SU8~TOTAI. $1.$97;'75'0,00 Removal and disposal of existing dock structures Excavation / Dredging incl. disposal of material Timber Finger Piers (materials and labor) (11) 4' wide x 24' long Concrete piles, timber or aluminum framing IPE or composite decking Aluminum steps and handicap ramp system Timber mooring piles (assume (3) per double slip Misc. dock components (dock boxes, cleats, fenders, pile caps, ladders) Electrical. Two Georges Docks Split existing system / add new distribution panel Reconnect to transformer Relocate existing pedestals as necessary Electrical. Fuel Dock Split existing system / add new distribution panel Reconnect to transformer Potable water . Two Georges Docks Disconnect and re-plumb pedestals as req'd LS $5,000.00 55,000.00 ('r 850 $55.00 $46,750.00 SF 1,056 $125.00 $132,000.00 LS $25,000.00 $25,000.00 EA 31 $1,200.00 $37,200.00 Alottment NA $3,500.00 $3,500.00 Alottment NA $85,000.00 $85,000.00 Alottment NA $75,000.00 $75,000.00 Alottment NA $15,000.00 $15,000.00 SUB..TOTAL $42,4,450.00 T otalof Landseape,CIviIEngfne<<fllS,SIIpl6odfficatlons $4,958,750,00 MoblfifttiOfl (5") <:ontmgeney.(1S96) $247.9U.50 $743,81%.50 ~~. ,'i!.;;ij;f 61; .~~;-:;;::~H"j ;,;lG~;tJ;If:ill~'Wif~~~';ff;~:jiijt~:~[:~. ~'~T'>~ '<i.~', ~.'::.,y'Y;'~':: ";J.~/:'t~~~;{; ifiiiiAi%~ -<"('~ {U(,; "_' _ _ __ ^.~ ','0-", " ,~. :\. .I;.,,~ ;;\1.~" ';'~"':,'j",f'~"" , ~~~qY~T2~ICRA Ii East Side-West S",de-Seaside Rena",ssance CRA BUDGET MEETING OF: August 7,2008 SUBJECT: Downtown Master Plan/City Hall SUMMARY: In April 2008, the City Commission approved in concept the Downtown Master Plan. One of the "big moves" identified in the plan was the relocation of City Hall to another location within the downtown area. The rationale for this is that a new City Hall could act as a stimulus for the redevelopment of the downtown. Additionally, the current City Hall site could be redeveloped into a tax generating mixed-use site. FISCAL IMPACT: Unknown CRA PLAN, PROGRAM OR PROJECT: Downtown Master Plan OPTIONS: 1. Do not pursue the relocation and development of a new City Hall at this time due to budget constraints. 2. Conduct analysis of sites and determine the most appropriate site for City Hall. If the Civic Center area is determined to be the best site for a new City Hall, begin the Request for Proposal process to determine interest and public cost of the project. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 Downtown Master Plan - City Hall.doc 1Il~~<i:Y~T2~I\C RA _ East Side -West Side -Seaside Renaissance CRA BUDGET MEETING OF: August 7,2008 SUBJECT: 211 E. Ocean Avenue SUMMARY: The CRA purchased the above-referenced property in February 2007 with the intent of converting the historic single-family residence into a permanent facility for the CRA which is consistent with the intent of the Ocean District Community Redevelopment Plan. On December 11,2007, the Board was presented with two options: 1. Renovate the existing structure wIno additional square footage 2. Add 1,000 square feet to the structure to accommodate future growth. The Board voted to approve option number 2. Since that time the architecture has been completed. The next step, if the Board determines to move forward with the project, is to request site plan approval and a land use and zoning change. This will take approximately three to four months. If the Board desires to move forward from that point, staff can solicit bids for construction. FISCAL IMPACT: See Options below. CRA PLAN, PROGRAM OR PROJECT: Ocean District Community Redevelopment Plan OPTIONS: 1. Entitle the property; Le., site plan approval, land use and zoning change and building permit, but do not pursue the expansion of the building at this time but hold the property until such time as the Board determines it is financially prudent to pursue the renovation and expansion of the site. 2. Sell the property in its current state. Based on property valuation losses of approximately 20%, the Board could expect a price in the range of $700,000 if a buyer could be found. 3. Entitle the property as described in Option 1 above and sell the property. If entitled to a commercial land use and zoning, the property would be worth more to someone seeking a unique office space. Given that the property valuation for commercial went up by approximately 5% within the CRA, the Agency may realize a sales price near its original $850,000 investment. 4. Entitle the property and pursue the renovation and expansion of the site. The approximate cost for this option is $750,000 due to decreasing construction expenses. This option could be financed with a mortgage on the property with the debt service being approximately the same as the rent on the current CRA offices. Therefore, the effect would be neutral on the budget. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 211 E Ocean.doc Meeting Minutes Community Redevelopment Agency Boynton Beach, FL December 11, 2007 Board discussion ensued as to utilizing funds to make the building watertight, the cost to demolish the building, what constituted a "historic" structure; and preserving the facade or cornerstone. The board agreed it would be difficult to preserve the building unless funds were donated. Ms. Brooks indicated the people with whom she had been meeting were from the private sector. The CRA would be donating the building to them with the condition that they would be able to make the project work from a fiscal standpoint The board directed staff to bring this item back at the next meeting. X. New Business: A. Discussion and Recommendations of Redevelopment Options for 211 E. Ocean (future home of CRA office) Chair Taylor advised that direction was sought on two options. The first option was to renovate the existing structure. The second option would add 1,000 square feet to the structure to allow for expansion for future growth. Rick Gonzalez, REG Architects, Inc., provided a handout incorporating the existing condition of the building, project location and proposed options. The building was located a half block from City Hall. A driveway in front of the house had replaced a historic front porch. The structure was a two-story house, with a one-story 1950s-type addition on the rear of the house, which would be remodeled under option 1. Option 2 would provide for expansion by adding square footage. The mechanicals would be completely renovated. The structure gained "unsympathetic additions" over the years which would be removed as part of the restoration. Under option 1, the existing one- story 1950s addition on the rear would remain and staff would occupy the entire building. However, there would be no room for growth or for flexible use of the front of the building. The front porch would be added back, with the 1950s addition on the rear of the building. Option 2 would provide for the same amount of parking. The addition would allow for secured office space on the ground floor on the rear of the building and would provide flexible use in the front, and a conference room in the existing rooms. The second floor would continue to be utilized for office space. Both options would provide for handicap accessibility and a side ADA ramp. Option 2 would be preferred as it provided for ADA bathrooms, which the current house did not have. Mr. Gonzalez believed the project would qualify for a State of Florida Historic Preservation Grant of up to $350,000. Application could be made for a grant for each year the project was under development. Credits could be received for the monies spent to date during the 16 Meeting Minutes Community Redevelopment Agency Boynton Beach, FL December 11, 2007 planning phase, for the project location, for the project's impact on neighboring projects, and for the structure's historic significance. Chair Taylor pointed out the costs for option 2 on the low end were approximately $600,000, and approximately $800,000 on the high end. Costs for option 1 ranged from approximately $450,000 to approximately $600,000. Mr. Gonzalez advised cost of an elevator was not included in their evaluations. A ramp would be provided, and he believed this would be sufficient. He also believed a waiver of exception would be granted based on the historic nature of the building. Ms. Brooks advised costs expended to date on the building were approximately $900,000 which included the purchase price, closing costs, development of concepts, an alarm system, and minor maintenance costs. The building would prove to be an asset for the CRA. Motion Mr. Weiland moved to approve option 2. Mr. Hay seconded the motion that passed unanimously. The board directed staff to commence the application process to obtain the State Historic Preservation Grant. XI. Future Agenda Items: A. Consideration of Establishing a Local Class C Travel Policy for Board and staff B. Consideration of Revoking the Executive Director's Authority to Pay . Severance without Board Approval XII. Comments by Staff Ms. Brooks announced the unveiling of the Boynton Beach Downtown Master Plan at an open house to be held on Tuesday, December 18, 2007, from 4:00 p.m. to 7:00 p.m. at the Boynton Woman's Club. The community was invited to provide input to staff and the consultant. Kathy Biscuiti, Special Events Manager, presented the board with photographs taken at the Three Dog Night concert and tree lighting ceremony. Ms. Bright commended Ms. Biscuiti for her fine work, adding she had received compliments from the County 17 ~~~ctY~Te~ eRA . East Side-West Side-Seaside Rena'lssance SUBJECT: Police SUMMARY: In FY04-05, a four-man bike patrol policing unit was established to focus on issues within the Heart of Boynton and the Central Business District. At that the time, the CRA had TIF revenues of $3.1 million and the police expense was $450,000 per year. The following year a budget request was made to increase the CRA Police Program by adding two officers (for a total of 6) plus vehicles and equipment for all officers. The request was for $518,786 and the TIF revenue for the fiscal year reached $6,000,000. It was later determined at the CRA Board meeting of November 11, 2005 the police unit was premature. The CRA Board directed staff to cancel the program and transfer all CRA purchased equipment to the City at no cost. Last year during the City's Budget process, it was recommended a CRA supplemental policing should be reinstituted to support the Weed & Seed Grant the City had received. The Weed & Seed Grant program requires a commitment of services over and above the City's standard policing activity. The FY07-08 TIF was $9,500,000 and the request for the five officer police unit was approved at a cost of $573,853. At the June CRA Meeting, the board requested staff to have the Chief of Police come to the July meeting to discuss details of the program. Chief Immler discussed the difficulty in determining if the reductions in crime were directly attributable to the increased CRA policing activity. The Chief reported it is a logical conclusion the increased policing activity could impact the reduction in crime, but he could not say the reduction was due totally to the increased police activity. However, he felt continuing to fund the five CRA officers would be worthwhile. Additionally, in 2007 with impending property tax reform looming over Cities statewide, there was hope the legislature would pass HB 63. HB 63 was issued to allow TIF revenues to fund law enforcement, fire rescue and emergency medical services within CRA districts. The bill contained a qualifying event that to authorize public safety expenses a CRA must have been established for more than five years. HB 63 failed and CRA's must continue to comply with State Statute 163(SS 163). SS 163 allows for community policing innovation programs as defined within the CRA plan. If the CRA Board agrees to fund the police for FY08-09, it will be necessary to amend the Downtown Master Plan to include the program. Fiscal Impact: $475,345. eRA Plan: Downtown Master Plan (Plan Amendment required) Options: 1.) Fund the police and direct staff to create a Community Policing Innovations Plan to comply with in SS 163 and amend the Downtown Master Plan to reflect such a plan. 2.) Determine funding the police is not a redevelopment priority. C:\Documents and Settings\brightl\Desktop\CRA Budget 08-09 Backup\CRA Budget Police. doc The City of Boynton Beach Police Department "A CFA Accredited Law Enforcement Agency" 100 E. Boynton Beach Boulevard Po. Box 310 Boynton Beach, Florida 33425-0310 Phone: (561) 742-6100 Fax: (561) 742-6185 G. Matthew Immler, Chief of Police ti.\(.....~'.'.".r.... \." \.1: ) '0, il.;. .'. C ~',f.' August 31,2008 Lisa Bright CRA Executive Director 915 S. Federal Highway Boynton Beach, FL 33435 Dear Lisa, Per your request we have reviewed the existing services provided to the CRA for the 07/08 fiscal year and estimated the total cost for police services for the 08/09 fiscal year at $460,038.39. We look forward to continuing to develop the relationship between the CRA and the police department. Sgt. DeGiu1io and his officers are committed to addressing quality of life issues and focusing their efforts on the CRA district's revitalization. Sincerely, \i Chief G. Matthew Immler America's Gateway to the Gulfstream Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida July 8,2008 successful, by $310,321 for FY 08/09. Additionally, if the changes were not successful, the board members could readjust them again in six months. The CRA used data from December through May in their analysis of the routes, including daily requests for a Library stop, which the trolley operator indicated was easily accommodated. Staff would continue to monitor the issue and bring back an update in 90 days, especially after October to November, if they started seeing an increase in the riders returning for the winter, or that the early morning routes affected the students returning to school. It was noted the northern route was constantly adjusted until it met the needs of the community. The program was a pilot program that was budgeted with rollover funds. Vice Chair Rodriguez preferred not to adjust the southern route until they had a full year's data knowing the economy would continue to decline and ridership may increase. Ms. Brooks explained the southern route was predominately retirees, which was the basis for adjusting the route now. There was agreement the adjustments would be made and the item would be revisited in October and November. The impact of seasonal residents returning for the winter and school being in session could then be gauged. Motion Mr. Hay moved to accept the recommendation of the CRA Staff. Mr. Weiland seconded the motion that unanimously passed. C. Discussion Regarding the CRA Policing Program Vice Chair Rodriguez felt there was good data about activity taking place in the CRA with policing. He advised the statistics showed there was activity, but he inquired how they gauged the effectiveness of the program, compared to when there were no supplemental police. Matt Immler, Police Chief, explained it was difficult to attribute reductions in crime to police activity. He advised two issues affected crime, the first being age demographics, and the second was the economy. He emphasized those two factors, overwhelmingly determined whether crime would increase or decrease. Presently, there were more individuals entering the age group between 15 and 39 and as that category increased, the crime would also increase. The most direct effect of crime in Boynton Beach were burglaries, which was the one crime that was the precursor for a crime problem. They plotted burglaries for six months in the City and there was not much of an appreciable change. They noticed pockets of crime that appeared and disappeared. In the CRA area, using the 2007 statistics, the CRA Heart of Boynton area had the largest crime reductions in Districts II and III. 8 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida July 8, 2008 Most of the police discretionary activity was devoted to the HOB area and performed by the CAT team. The CRA police were over and above the call taking officers as were the officers on patrol, and some of the officers with call handling duties were given discretionary police duties. He thought logically a connection could be made, but he could not say it was due totally to the police activity. The five CRA officers would be active and visibly patrolling the area. They rode the trolley due to complaints of harassment, patrolled during the Fourth of July celebration performing security maintenance, and attended homeowner's association meetings. All efforts contributed in some manner to a reduction in crime. He thought continuing to fund the five CRA police officers would be worthwhile. Chief Immler explained another indicator of effectiveness were the calls for service, which had decreased over the last two years. During the first six months of service, the calls for service were down by over 1,200 calls. He advised if the discretionary service efforts were successful, it would equate to diminished calls for service and the workload for the force being reduced. Since they were able to engage in that, and the CRA officers were part of that, the workload in the CRA area was also reduced. Mr. Weiland inquired about the number of calls for services on the monthly report and inquired why there were so many calls for services in relation to the number of arrests. It was explained a call for service could be for anything, not necessarily a crime. There was no industry standard establishing any ratios of crimes to arrests that could be used to measure success. Chief Immler believed he was referring to clearance rates. When a burglary occurred, the crime could be cleared either by arrest, or by exception, which was when it was known who committed the crime and for some reason, they would be unable to prosecute. Boynton Beach's clearance rates were above the State and County levels and were contained on the Police Department website. Ms. Ross thanked Chief Immler for the preventative measures he had undertaken, especially in the HOB, and in the present economic times. She was aware burglaries had been increasing in the new construction sites and was in favor of continuing the service. D. Consideration of Financial Impacts for the Museum of Lifestyle and Fashion History Ms. Bright explained at the June meeting, staff was director 0 expand the CRA boundary to include the three parcels owned by the Museum of Lifestyle and Fashion History. Staff performed a cursory analysis based on comparable sales and impacts to the agency, particularly to land uses and zoning. A proposal was included in the meeting materials. 9 1IJ~~<tY~Te~ ,( RA iIi East Side-West Side-Seas"lde Rena"lssance AGENDA ITEM STAFF REPORT eRA BOARD MEETING OF: Decemberll,2007 I x I Consent Agenda I I Old Business I I New Business Public Hearing I I Other SUBJECT: Approval of CRA Policing District Contract SUMMARY: At the September 11, 2007 CRA meeting the Board approved the FY 2007/2008 Budget, which included the appropriation of$573,853 for a contract with the City of Boynton Beach Police Department for a CRA Policing District. Attached is the corresponding contract for police services, as well as an individual CRA District policing plan, as required to be in compliance with Florida State Statute 163. FISCAL IMPACT: $573,853 to come from Budgeted Line Items 53120-200, 400 and 410 RECOMMENDATIONS: Approve attached contract and policing plan (//L":rj ~ 'lis1t Bright Executive Director c ') (~~~ T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board Meetings\07 12 09 CRA Board Meeting - December\Policing Contract.doc AGREEMENT FOR THE PROVISION OF SUPPLEMENTAL POLICE SERVICES Heart of Boynton District and Central Business District THIS AGREEMENT, made and entered into this _ day of ,2007, by and between the BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY (hereinafter "CRA") and the CITY OF BOYNTON BEACH, Florida (hereinafter "City") is for the provision of specific police services associated with the special conditions within the Heart of Boynton District and the Central Business District, both areas being located within the City's Community Redevelopment Area; WHEREAS, the CRA desires to contract with the City for additional police/law enforcement services within the areas of the City known as the Heart of Boynton District and the Central Business District for the safety and protection of the residents of and visitors to these areas ofthe City of Boynton Beach; and WHEREAS, the City, by and through its Police Department, desires to assist in the effort by providing supplemental police services within the Heart of Boynton and Central Business Districts in the Community Redevelopment Area. NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, and other good and valuable consideration, the receipt and adequacy of which are acknowledged, the CRA and the City agree as follows: 1.0 Recitals. The foregoing recitals are true and correct and are hereby incorporated into this Agreement. 2.0 Services provided by the City. 2.1 The City agrees to provide supplemental police services within the areas of the City of Boynton Beach known as the Heart of Boynton District and the Central Business District. 2.2 The City agrees the services to be provided by assigned personnel under the Contract are supplemental and in addition to baseline police services. 2.3 The duties and extent of services of the assigned personnel shall include, but shall not be limited to: (a) The City, by and through its police department, will provide a minimum of five (5) sworn officers (one police sergeant and four police officers), as assigned by the Chief of Police, with three (3) marked cars and three (3) patrol bikes to perform directed patrols to enforce all state and local laws with the Districts. Page 1 (b) Sworn Officers shall at all times remain subject to the police department's chain of command and under police department rules, regulations, and standard operating procedures. (c) All officers and equipment will be outfitted with the logo of the CRA to visually identify the enforcement teams as CRA dedicated police units. Uniforms, logos and other identifying materials, equipment, or features shall be subject to the final approval of the Chief of Police of City. (d) While the CRA Special Units are within the CRA boundaries performing under the terms of this Agreement, said units shall be separate from general rotation and non-emergency calls in other parts of the City. (t) The City will provide the CRA units with crime analysis and intelligence information consistent with that provided to other patrol units within the police department. This information along with requests for supplemental patrol in a particular area or for a special event received from the Executive Director of the CRA or her designee will be used to determine the geographic and temporal deployment of the CRA units. (g) It is further agreed that, to the extent necessary, the assigned personnel will appear as witness in civil dispositions, or other civil or court proceedings where the issue includes criminal or quasi-criminal conduct within the Districts. (h) The CRA unit supervisor will submit a weekly activity report to the Chief of Police and to the Executive Director of the CRA. The report will indicate the areas and times of deployment during the week, any special events in which the unit participated, and any significant incidents which should be brought to the attention of the police department and the CRA. The form and content of the report can be altered as needed to meet the needs of the City or the CRA. (i) The City agrees it will provide the assigned personnel with such basic equipment, at CRA's cost and expense, as may be necessary and reasonable in order to allow the police officers to carry out the duties anticipated under this Agreement. (j) The police department of the City will, at all times, provide supervision, control and direction of work activities and assignments of police personnel, including disciplinary actions. It is expressly understood the police department shall be responsible for the compensation of the officers and all employee benefits, as well as any injury to officer, their property, or the City's property while on the CRA's property and acting within the course and scope of their employment. The day to day operations of the unit will be under the supervision of the assigned sergeant. The assigned sergeant will report to the command officer so designated by the chief of police. Page 2 3.0 Services provided by the CRA. 3.1 equipment: The CRA will provide the following in-kind accommodations, servIces, and (a) Accommodations. The CRA may provide office and storage space for the police unit if such space is available. In the event office or storage space is provided the CRA will be responsible for all utilities and expenses associated with the space. (b) Equipment. Any specialized police equipment including but not limited to weapons, uniforms, bicycles and vehicles purchased by the CRA pursuant to this agreement will become the property of the City upon termination of this agreement. (c) Modification/Damage. The CRA will make reasonable modifications to the Equipment provided in order to meet the City's operational needs. Any damages to the unit or equipment which are in excess of normal wear for the particular item or Equipment, and which damage is caused by the City or its employees shall be repaired or replaced by the City. ( e) Equipment Budget. Starting in 2008, on an annual basis the parties, through the Chief of Police or his designee and the CRA Executive Director, agree to discuss a proposed Equipment budget for the upcoming budget year. This Equipment budget shall include new Equipment, replacement Equipment, maintenance costs for Equipment, and operation costs for Equipment (including gasoline). The projected Equipment costs. including maintenance and operation may be reflected in a mutually agreed upon extension to this Agreement. The parties acknowledge and understand that throughout the term of this Agreement and any extension thereof, Equipment may be in need of replacement. In addition to the projected Equipment costs for the Equipment set forth in Exhibit "B", subject to the prior approval of the CRA Executive Director, City may purchase up to $20,000 in necessary new or replacement Equipment. 4.0 Enforcement of Rules and Regulations. The authorization of the City's police officers to enforce the laws of the United States, the State of Florida, Palm Beach County, and the City of Boynton Beach are unaffected by the terms of this Agreement. Nothing contained herein shall be construed as permitting or authorizing City police officers to use any method or to act in any manner in violation oflaw or oftheir sworn obligation as police officers. 5.0 Communications. The City agrees that the CRA will have access to all public information not exempt from disclosure under Chapter 119, Florida Statutes, which in any way deals with criminal activity in any of the CRA's communities covered by this Agreement. It is further agreed that, upon request and at the statutory rate, the City police department will provide to the CRA copies of such incident reports, arrest reports, or other public documents which document or substantiate actual or potential criminal activity in or connected with the Districts. Page 3 6.0 Plan of Operation. The Plan of Operation for supplemental police services within the District shall be as set forth in the Index Codes for the City Police Department which are incorporated herein and in the document entitled, "Plan of Operations for CRA Special District Officers", is attached hereto and incorporated herein as Exhibit "C". If, during the term of the Agreement, either party desires to amend the scope of the Plan of Operation, either party may request, for consideration by the other party, an amendment in writing. 7.0 Term of Contract. The term of this Contract shall begin on ,2007, and end September 30,2008, subject to annual renewal upon the mutual agreement of the parties. The parties understand that on an annual basis the contract amount under this Agreement may vary based on the negotiation and agreement of the costs to the City to provide services under this Agreement and the costs of new and replacement Equipment. 8.0 Compensation to the City. For services provided, CRA shall compensate the City as follows: 8.1 CRA shall pay City on a monthly basis for services provided at the rate equal to the costs to the City for one (1) police sergeant and four (4) police officers which at the time of this original agreement was drafted is approximately $388,794.00. The City will provide the CRA with an invoice indicating the monthly compensation, benefits and expenses paid to the officers and sergeant assigned to the CRA police unit. Compensation, benefits and expenses include all expenditures on the part ofthe city associated with employing the member. 8.2 Any overtime incurred by an officer or sergeant assigned to the CRA unit will be paid by the CRA. The City will provide the CRA with a report of overtime hours on a monthly basis along with an invoice requesting payment. Any invoices provided to the CRA will be paid by the CRA within 15 days of receipt thereof. 8.3 Upon signing this agreement the CRA agrees to pay to the City the sum of $45,455.00 for the purchase of police equipment for the CRA assigned officers and sergeant. 8.4 Upon signing this agreement the CRA agrees to pay to the City the sum of $130,830.00 for the purchase of vehicles to be utilized by the CRA assigned officers and sergeant. 8.5 Upon signing this agreement the CRA agree to pay to the City the sum of $8,784.00 for the purchase of patrol bicycles to be utilized by the CRA assigned officers and sergeant. 8.6 On a monthly basis throughout the term of this Agreement, City shall provide CRA with an invoice indicating any equipment reimbursement costs incurred by the City in accordance with this Agreement. CRA shall pay each invoice and any balance due City within fifteen days of receipt thereof. 9.0 Termination. Page 4 9.1 The CRA may terminate this Agreement upon ninety (90) days written notice to the City. Such notice shall be delivered by Certified Mail, Return Receipt Requested, to the address specified in section 10.0 9.2 The City may terminate this Agreement upon ninety (90) days written notice to the CRA. Such notice shall be delivered Certified Mail, Return Receipt Requested to the address specified in section 10.0. 10.0 Notices. Any notices required pursuant to the terms of this Agreement shall be sent by Certified Mail, Return Receipt Requested, to the principal place of business of each of the parties hereto, as specified below: CRA: CRA Executive Director Boynton Beach Community Redevelopment Agency 915 S. Federal Highway Boynton Beach, Florida 33435 CITY: City Manager City of Boynton Beach 100 East Boynton Beach Boulevard Boynton Beach, Florida 33435 And to: Police Chief City of Boynton Beach Police Department 100 East Boynton Beach Boulevard Boynton Beach, Florida 33435 11.0 Construction of Laws. The Agreement shall consist of this Agreement and any subsequent written addenda agreed upon by both parties. 12.0 Severability. If any provision of this Agreement or application thereof to any person or situation shall to any extent, be held invalid or unenforceable, the remainder of this Agreement, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. 13.0 Modification of Agreement. This Agreement may be modified upon mutual consent of the parties only in writing, and executed by the City Manager of City and the eRA Executive Director. 14.0 Binding Authority. Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing, and to bind and obligate such party with respect to all provisions contained in this Agreement. Page 5 15.0 Governing Law. This Agreement shall be governed by the laws of the State of Florida, with venue lying in Palm Beach County, Florida. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. Signed and Seal and Witnessed in the presence of: CITY OF BOYNTON BEACH, FL Witness City Manager Witness ATTEST: Approved as to Form Witness City Attorney Witness Chair of the CRA Page 6 Meeting Minutes Community Redevelopment Agency Continuation of November 8, 2005 Meeting & Workshop Boynton Beach, Florida November 17, 2005 Mr. Barretta called for reconsideration of this contract that was rejected at the previous meeting with the following changes: 1) No minimum salary paid to Mr. Hutchinson; 2) Contract on as-needed basis only, for no set period of time; 3) Payment at the rate of $85 per hour; and 4) No retainer. Mr. Barretta's negative vote at the previous meeting was a protest because he did not think the agreement came back in the form the Board requested in its motion of the previous meeting. He did not want to deny CRA staff access to Mr. Hutchinson, if needed. Mr. Barretta was trying to offer a compromise on which the Board could agree, for the benefit of staff. He did not know if Mr. Hutchinson would agree to this. Various members felt it was important to provide a mechanism whereby the CRA staff could receive assistance during the transition period. Motion Mr. Barretta moved to amend the consulting contract for Doug Hutchinson to reflect no minimum amount to be paid, no retainer, on an as-needed basis as determined by the Interim Director, for an open-ended length of time, for an hourly rate of $85.00 per hour. Staff is hereby directed to draw up a revised contract with these amendments and offer the amended contract to Mr. Hutchinson. Mr. Myott seconded the motion that passed 4-1, Mr. Fenton dissenting. VI. New Business A. Consideration of an Amendment to the Agency's Administrative Manual Section 06.06.01 - Correction to vacation accrual rate A discussion ensued on this topic. The policy regarding two weeks vacation initiated by Mr. Hutchinson did not match the written policy and this action would correct that. Ms. Horenburger asked if there were a feature in the policy covering "gifting" of one's vacation and/or sick time to others, and upon hearing there was none, commented it could be very useful in cases of extreme illness. The Board felt this could be done within the agency, but not with the City. Ms. Bright will investigate the "gifting" policy with Attorney Spillias, including the inter-agency angle, and bring it back to the Board. Motion Mr. Fenton moved to adopt 3.08 hours per pay period as the standard vacation accrual. Mr. Myott seconded the motion. Chair Heavilin inquired whether a person had to be employed for a certain period of time before they were eligible for vacation. Mr. Reardon stated if a person accrued 3.08 hours of vacation, he or she could take it the following week. Chair Heavilin thought the Board could consider at another time whether there would be any minimum amount of time allowed for taking vacation. In some businesses, employees are only allowed to take vacation in time increments of at least half a day, for example. Ms. Bright said this could be considered in the next wave of housekeeping for the H.R. procedures. The motion passed 5-0. B. Consideration of the CRA Police Program Contract Renewal Ms. Bright explained CRA staff had been meeting for several months with members of the Police Department. Major Wendy Unger was present to answer questions relating to this dialogue. Ms. Bright declared the program was about one year old and they had heard the voice of the community, especially from the Heart of Boynton area, that they did not feel the CRA Police unit was really addressing challenges in their neighborhood. The Police Department brought up the fact this was not an automatic renewal and Ms. Bright believed it was important to bring the item back to the Board for reconsideration. 5 Meeting Minutes Community Redevelopment Agency Continuation of November 8, 2005 Meeting & Workshop Boynton Beach, Florida November 17,2005 One of the Board members recommended the CRA consider allowing the CRA-owned building at 119 Martin Luther King Boulevard to become home to the CRA Police program. This brought up discussions between the CRA and the Police Department about leadership, coverage, and so forth. At a minimum, Ms. Bright wanted the Board to consider moving the CRA Police program to the MLK building. It could not be made into a substation, since it had to be manned 24 hours a day, seven days a week. Considering discussions between the CRA and Major Unger, the Board might want to consider allowing the City to re- absorb the four CRA Police Officers. She, personally, did not have the technical ability or expertise to manage a Police program. Major Unger had discussed this with the Police Chief and Mr. Bressner in addition to CRA staff. She asked for direction from the Board. Mr. Barretta did not believe the CRA needed its own Police force or presence. The Police should take care of the entire City, which includes the CRA. In attending numerous seminars, some international in scope, the bottom line was that crime reduced in relation to the number of people in an area. When there were people on the streets, crime would go down. The Police presence alone was not sufficient. He had heard comments from people in the CRA area who were unaware of the CRA Police unit and when made aware, did not believe they had made a noticeable difference in Police presence. Also, the CRA Police Program was costing the CRA $500K a year and he thought the money could be used better in other ways. Ms. Horenburger agreed, favoring some kind of Service Center in the area whether staffed with Police or other kinds of service personnel. In terms of community policing and the need for 24/7 occupancy, she mentioned the unit at the Boynton Beach Mall, which was not 24/7. Ms. Bright deferred to Major Unger, who believed the MLK building could possibly be made into an actual substation. Ms. Horenburger said she would support some CRA funding for part of this effort. Major Wendy Unger stated the new administration in the Police Department was very excited about this amicable relationship between the Police and the CRA. The idea of having a facility in the Heart of Boynton merged with what they were trying to do with their community policing policy and programs. She thought the previous CRA administration had created this program in good faith, but four officers would not afford the ability to make an impact in the neighborhoods that were included in this discussion. The neighborhoods liked the face-to-face interaction with officers on bikes. Major Unger continued, saying the current Police Department was about 86K square feet under where they were supposed to be at its current facility. A 24-hour substation should not be left empty from 6:00 p.m. to 6:00 a.m. They did not want a monument to their absence, but if they could have a traffic unit with Community Service Officers coming in and out, that would be good. The Community Service Officers are non-sworn personnel who start work at 6:00 a.m. There are also DUI cars that operate until 3:00 a.m. Given their current budget constraints, they would be looking to the CRA for funding since the facility would have to be secured. Chief Immler was looking forward to an open dialogue with the CRA to see what could be worked out regarding the potential substation. Ms. Horenburger wanted to see a person there who could answer questions or take complaints, whether paid for by the CRA or the City. Mr. Fenton did not want to pay for it, but favored giving the Police the property, leasing it to them for $1 per year, letting them run it, and having the CRA stay out of it. Chair Heavilin asked about the condition of the building. Ms. Bright stated it needed paint, the kitchen had to come out, and a secure room had to be constructed. The parking lot was good. She did not believe any really expensive repairs would be required. If the Board agreed to have the four CRA officers re-absorbed by the Police Department, Ms. Bright asked them to consider returning the Police cars and all equipment as well. If the Board directed staff to proceed with the substation idea, staff could come back to the Board with an outline of the dollar amount required to utilize the building in the fashion desired by the CRA. Mr. Reardon preferred the Board move at this meeting to secure the building and put $5-10K of repairs into it, if they decided not to renew the current contract, which had actually expired. He also 6 Meeting Minutes Community Redevelopment Agency Continuation of November 8, 2005 Meeting & Workshop Boynton Beach, Florida November 17, 2005 asked that the motion address all the equipment including the cars, weapons, bikes, ammunition, and anything else the CRA bought for the Police. Mr. Myott thought rather than tying the CRA to any improvements, a dollar amount could be given as a gift to the Police Department to make its own improvements. Motion Mr. Fenton moved to lease to the City of Boynton Beach Police Department for $1.00 a year in perpetuity the CRA-owned building at 119 Martin Luther King Boulevard and make a gift to the Police Department of all relevant equipment the CRA had purchased for the benefit of the CRA Police. Mr. Barretta seconded the motion. Ms. Horenburger asked that Mr. Fenton consider amending his statement about "in perpetuity" since it was still a redevelopment site. Mr. Fenton agreed to delete, "in perpetuity" and Mr. Barretta agreed also. The motion passed 5-0. Ms. Horenburger commented she wanted to see the estimates for renovating the building brought back to the Board when available. Mr. Reardon asked for and received clarification this referred to repairs to the building. At approximately 7:45 p.rn., Mr. Myatt explained he had to leave for the balance of the meeting. C. Consideration of the Purchase of Geographical Information Software Mr. Reardon explained he had been asked by the Planning Director to purchase the G.I.S. software. He spoke to City staff, who informed him the only software they would allow in their system was E.S.R.I., a sole source manufacturer. Motion Ms. Horenburger moved approval of purchase of the G.I.S. software. Mr. Barretta seconded the motion that passed 4-0. D. Consideration to Extend the CRA Trolley Contract Mr. Reardon realized that shortly after he was hired, this contract expired. He did not see anything in it that addressed extensions. He preferred the Board allow CRA staff to extend the contract until January 31, 2006 to give the Interim Director an opportunity to consider it. Motion Ms. Horenburger moved approval of extending the Trolley contract to January 31, 2006. Mr. Barretta seconded the motion. Ms. Horenburger requested a report on the marketing of the trolley. She asked why a South Florida firm was not chosen. She wanted to know how long the contract was for, when it expired, and what they had done so far. She asked to see ridership and advertising details also. Ms. Horenburger amended the previous motion to extend the contract to February 26, 2006. Mr. Barretta seconded the motion. Mr. Fenton responded the firm in Tallahassee was so much more qualified than the only South Florida firm that applied. 7 BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be Meetinl! Dates Turned into CRA Office 0 January 11, 2005 December 28,2004 (Noon.) 0 February 8, 2005 January 25,2005 (Noon) 0 March 8, 2005 February 22, 2005 (Noon) 0 April 12, 2005 March 29, 2005 (Noon) 0 May 10,2005 April 26, 2005 (Noon) 0 June 9,2005 May 26, 2005 (Noon) NATURE OF AGENDA ITEM . Consent Agenda o Director's Report DATE: 11/11/05 Requested CRA Meetinl! Dates 0 July 12, 2005 0 August 9,2005 0 September 13, 2005 0 October 11,2005 0 November 8, 2005 . November 17, 2005 0 December 13, 2005 0 Old Business 0 New Business Date Final Materials Must be Turned into CRA Office June 28, 2005 (Noon) July 26, 2005 (Noon) August 30, 2005 (Noon) September27,2005(Noon) October 25, 2005 (Noon) November 29,2005 (Noon) o Legal o Future Agenda Items o Other Item SUBJECT SUMMARY PARAGRAPH: Staff has met with the City's Police Department to discuss improved operations for the CRA Police Program. Many of these recommended changes include scheduling improvements, relocation of the police unit to MLK, purchasing the budgeted police automobiles, staff supervision and other topics. Staff recently was apprised that the police contract had not automatically renewed on its anniversary date of August 3, 2005 and seeks board direction for the coming year. RECOMMENDATION: Discuss the CRA Police Program and provide staff with direction. FISCAL IMPACT: $363,425 ALTERNATIVES: Not renew the police contract. CRA STAFF: T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2005 - 2006 Board Meetings\05 11 17 CRA Board Meeting\Police Program.doc Attachment A- Equipment and vehicles All equipment and bicycle estimates are for 2 new officers. Equipment Unifonns Shirts(5 white-5 dark) Trousers Shoes Vest Duty Belt (wi sidearm) Taser Taser Cartriges Gas Mask Portable Radio Computer (Laptop) Winter Jacket Raincoat FlasWight Misc Gear Cell Phones Cell Phone yearly contracts Business Cards Total Vehicles Patrol Vehicle Ford Crown Victoria*** Stop Sticks Graphics Gun Rack Center Consol Box Computer Conununications Car Radio In - Car Camera Transport Seat Installation charges Car Jump Starter Maintenance and fuel-l year Total *** Reflects item owned by CRA Patrol Bikes*** Lighting Equipment Bike Glasses Safety Equipment Kit Misc gear Vehicle Bike Racks Maintenance agreement Bike Unifonns Bike Jackets Total *** Reflects item owned by CRA Per Officer Quantity 10 20 5 10 2 4 I 2 1 2 I 2 10 20 1 2 1 2 1 2 1 2 1 2 1 2 I 2 1 2 1 2 1 2 Ilia Quantity 1 ] 1 1 I 1 1 1 1 1 I 1 Unit Cost $35 $55 $75 $475 $790 $790 $20 $240 $3,700 $2,500 $235 $135 $100 $250 $40 $120 $25 Total Cost $700 $550 $300 $950 5 year life $1,580 $1,580 $400 $480 $7,400 average life 10 yrs $5,000 average life ~ yrs $470 $270 $200 $500 $80 $240 $50 ';~~JrJ*'~'~'~~""$'2-"O" !irS' 0' "~ "::':"'._ ," t _'_ \_~; ,~".~",~-", ---j-' ";-'~' .~/'~", .,.,. '>~-,)j,,- _ '__ ,"'1 Unit Cost Total Cost $27,000 $27,000 average life 3 yrs $360 $360 $275 $275 $230 $230 $400 $400 $3,000 $3,000 $3,800 $3,800 $5,500 $5,500 $300 $300 $1,500 $1,500 $80 $80 $4,500 $4,500 ".,:~~~,~~L~i~46'~94S $1 , 1 00 $300 $75 $250 $200 $55 pkg-lyear $250 $175 C:\Docurnents and Settings\ferraral\Local Settings\Ternporary Internet Files\OLKl F\PoIice Prograrn.doc nla 1 1 1 1 1 I 1 4 I 2 2 2 2 2 I 2 8 2 $2,200 $600 $150 $500 $400 $55 $1,400 $2,000 $350 "~_...~.,,, i.,.._ "" ",.,~. , . '.> ", ""',,. 7~~SS, Equipment for existing 4 officers Yearly Replacements Per Officer Shirts (3 white- 2 dark) Trousers/Shorts undershirts bike shorts bike gloves shoes misc gear business cards community education materials schooling taser cartriges cell phone yearly contract total 5 4 6 3 4 2 1 Ibox 10 Qty Unit Cost Total Cost 20 16 24 12 16 8 4 4 $35 $55 $20 $50 $40 $75 $300 $25 40 4 $700 $880 $480 $600 $640 $600 $1,200 $100 $1,500 $2,500 $20 $800 $120 $480 ~',i..~~lOYhmlll~~!<Aro~lfi.~sfOf480'1 \,'!:,_ .-- _,:....~&2!6I~W~v:.~::J.~iI'f BikeN ehicle costs-existing bikes/cars Qty 2 4 vehicle maintenance and fuel bike maintenance and repairs Total Total for 2005/06 Budget $9,000 $518,786 C:\Documents and Settings\ferraral\Local Settings\Temporary Internet Files\OLKlF\Police Program. doc Community Redevelopment Area Policing Program Boynton Beach Community Redevelopment Agency 639 E. Ocean Avenue Suite 103 Boynton Beach, FL 33435 (561) 737-3256 POLICE PROGRAM Staff has established a monthly meeting between CRA Staff and the CRA Police Officers to cover issue briefings such as activities, traffic, events, enforcement issues, and public interface. In our conversations, it was brought to our attention that our officers are patrolling the CRA areas by themselves, which is not the recommended practice by the Boynton Beach Police Department. It is not hard to figure out that any type of meaningful law enforcement is difficult if not impossible with just one person on foot or bike. Waiting for back up negates any advantage we had to begin with. The Boynton Beach Police Department is recommending additional officers for 23 hours of coverage in the Heart of Boynton (HOB) and Central Business District (CBD), which would place two C:\Documents and Settings\ferraral\Local Settings\Temporary Internet Files\OLKl F\Police Program. doc officers on patrol together. The CRA Staff is proposing two additional police patrol officers, one car, two bicycles and the proper equipment to outfit officers. The CRA Police Officers would then work more as a team and patrol both the HOB and eBD. It is also proposed that the senior member of the CRA Police Officers work as the Supervisor of our unit and be the liaison between the CRA and Boynton Beach Police Department. The CRA will merge the technology of Wi-Fi with Police Protection. The CRA will explore the concept of creating a safe zone with direct call boxes tied to palm-pilots carried by the CRA Officers. Several may be equipped with cameras while others will allow anonymous conversations. The CRA will post signage serving notice of the special patrol areas and enforcement. Citizen interaction and direct response times will be greatly improved. The CRA Officers one-on-one directive will be enhanced by on the street technologies. Their enthusiasm about their jobs and what it brings to the community has grown. I also attached a "in their own words" comments from each officer. Officer Frank Danysh: The CRA has given us the opportunity to re-establish our effective community police efforts, bringing the police department and the community together for the greater good of Boynton Beach. Below are "In Their Own Words" comments from the CRA Police Officers reflecting their enthusiasm about their job. Officer Doc Davis: The CRA has provided us with a unique opportunity to improve our working relationship with the community. Residents within the Heart of Boynton are C:\Docurnents and Settings\ferraral\Local Settings\Ternporary Internet Files\OLKIF\Police Program.doc extremely excited to have the return of officers on bikes, and on foot in the neighborhoods. Officer Rick Lauture: The CRA has allowed me to work more closely with the businesses and residents within the Heart of Boynton. Subjects who have always avoided contacting the police are now approaching me. These people are finally feeling secure enough to come forward and ask for help they've needed for a long time. This increased level of cooperation is too important to lose, or not expand upon. Officer Eric Reynolds: The CRA has given me the ability to immerse myself into community problems and develop solutions with benefits for everyone involved. C:\Docurnents and Settings\ferraral\Local Settings\Ternporary Internet Files\OLKI F\Police Program.doc ~~~~Y~T2~ eRA . East Side-West Side-Seaside Rena"lssance SUBJECT: Events SUMMARY: In preparation for catastrophic property tax reform, the City Commission removed "Special Events" from its FY07 -08 Budget. The sole responsibility for administering and executing Special Events was transferred to the CRA. The CRA Board approved a Special Events Budget last year of $352,000. This budget brought four major programs to the City: Holiday Extravaganza (event drew more than 4,000 residents), Heritage Celebration Concert (event drew more than 4,500 residents), 4th of July, Boat Parade and the Oceanfront Concert Series. CRA staff was successful in securing a major sponsorship donation in the amount of $50,000. Unfortunately, due to the agency's budget shortfall staff recommends an events budget in the amount of $285,000. This budget would support the Holiday Extravaganza (Parade, Tree Lighting and Concert), Boat Parade, Family Day at Sims Center, 4th of July (we currently have a four year contract with fireworks and barge) and the Oceanfront Concert Series. Additionally, staff began conversations with the Hispanic Chamber of Commerce to co-sponsor a Cuban Art Show highlighting the talents of Cuban artists living and working in Cuba. Staff has set aside seed money in the amount of $15,000 to pursue the creation of a signature art show with a draw from Miami to Jupiter (similar to Highwaymen Show-February 2008). CRA staff is diligently pursuing sponsorship opportunities with the development community and have issued several sponsorship kits. The downturn in the market is slowing the commitment, but the mere fact they are willing to listen to sponsor opportunities is a sign we will receive some donations to offset event costs. Fiscal Impact: $285,000 eRA Plan: Downtown Master Plan Options: 1.) Support the Special Events Program as recommended. 2.) Reduce the Special Events Program. C:\Documents and Settings\brightl\Local Settings\Temporary Internet Files\OLK151\EVENTS BUDGET2008 COVER LETTER.doc THE WALL STREET JOURNAL. March 22 2008 The Cuban Art Revolution Collectors are betting the next hot art hub will be an island most Americans still can't visit. Now, some {l.S. art lovers are finding legal ways into Cuba to shop for works -- before the market gets too crowded. By KELLY CROW March 22, 2008; Page WI John Crago, an agricultural exporter from Colorado, took a business trip to Cuba last spring. He came back with 60 paintings, from island landscapes to abstract works, rolled up in his carry-on luggage. With art from Asia and Russia in demand, some in the art world are betting on Cuba to be the next hot corner of the market. Prices for Cuban art are climbing at galleries and auction houses, and major museums are adding to their Cuban collections. In May, Sotheby's broke the auction record for a Cuban work when it sold Mario Carreno's modernist painting "Danza Afro-Cubana" for $2.6 million, triple its high estimate. " " Now, with a new Cuban president in power and some hope emerging for looser travel SEI!: A PHOTO SLlDESHOW(}) and trade restrictions between the U.S. and Cuba, American collectors and art . - investors are moving quickly to tap into the market. Some are getting into Cuba by setting up humanitarian missions and scouting art while they're there. Others are ordering works from Cuba based on email images and having them shipped. The collectors are taking advantage of a little-known exception to the U.S. trade embargo with Cuba: It is legal for Americans to buy Cuban art. Unlike cigars or rum, which are considered commercial products, the U.S. government classifies Cuban artworks as cultural assets, and Americans can bring them into the U.S. Cuba Avant Garde Inc. CHINA IMAGE Like Piranesi's etchings of 18th- century Rome, Mr. Garacoia's photographs of Havana's crumbling architecture never lapse into nostalgia. Getting into Cuba to buy the art is a trickier proposition. The U.S. trade embargo, in place since shortly after Fidel Castro's 1959 communist revolution, has severely limited visits to the island by American art buyers. The U.S. Treasury Department's Office of Foreign Assets Control says it gives out only about 30 travel licenses a year to Americans who ask to travel to Cuba to scout for "informational materials" like art Typically they are curators or art dealers. Other collectors are taking advantage of legal loopholes to get into Cuba to shop for art. The Treasury Department, for instance, gives out travel licenses to Americans who pledge to do humanitarian, scholarly or religious work in Cuba. Percy Steinhart, a Palm Beach, Fla., maker of luxury tuxedo slippers, created a one- man foundation a few years ago, securing a humanitarian license to deliver gym clothes and dress shoes to disabled Cuban children. But he also used the trip to visit the studio of KCho, one of Cuba's most popular artists, and paid $3,000 for a pair of the artist's drawings, including one showing people using stilts shaped like oars to wade into the sea. I SEE INTERACTIVE.MAPtfi I ~ I~..."~ . .' 1 '" . .'. ; ! ." _ .:._ ." ,,_,.,' ,~1~.1 041121200'8 Ben Rodriguez-Cubetias, a New York collector, helped form a charitable group called the Cuban Artists Fund in 1998, which allows him to visit Cuba about once a year. He buys several works per trip. "It's the forbidden fruit," he says. . ~rago, who takes licensed agricultural trips to Cuba, has bought 130 works of art, paying anywhere from about $300 for a tA._amy landscape by a lesser-known artist such as Danya Diaz to $30,000 for a modernist abstract painting by Aguedo Alons.o, a Cuban art star. A spokesman for the U.S. Treasury Department says such moves may "seem contrary to the spirit of the rules" but are nevertheless legal. Even those who gain illegal access to Cuba by flying first to Canada or Caribbean islands and then booking a flight to Havana using a Cuban or Mexican airline -- a practice that can carry a fine of $15,000 to $65,000 -- can legally buy artworks once there, says Michael Krinsky, a New York lawyer who specializes in art and embargo law. WSJ.COM PODCAST ",.__0_.. ....' .,.. Some American collectors think ~. that Cuba may be the next ~. trendy art hub with prices '+.. . already rising. Kelly Crow speaks with 31 year old Havana artist Juan Capote one of the rising stars of Cuban Contemporary Art. Market watchers expect American demand for Cuban art to surge if travel or trade restrictions are loosened through diplomatic talks between Cuba's new president, Raul Castro, and the next U.S. president. The likelihood of that scenario could depend on who is elected to the U.S. presidency in November. Last month at a debate, Illinois Sen. Barack Obama said that if elected, he would meet Mr. Castro "without preconditions," though he would first seek "preparations," including progress in Cuba on human rights. Sen. Hillary Clinton said at the debate that she would push for reform in Cuba but only meet with Mr. Castro if there were evidence of changes there. Republican Sen. John McCain has consistently said that he wouldn't hold diplomatic talks with Mr. Castro. Cuban art embodies a pluralistic mix of Spanish, African, and Caribbean influences and motifs. Wifredo Lam, who died in 1982, is considered Cuba's Picasso, and Cuba's current contemporary art stars include Kcho, Manuel Mendive and the art duo Los Carpinteros. These artists tend to favor found objects like weathered woods and scrap metals. Cuban art has long addressed themes specific to the island, such as isolation and the sea: Rafts, towers and oars are frequent symbols. Lately more of the art I also tried to address global concerns like immigration and the economy. Photographer Juan Pablo Ballester, now living in ,n, hires porn actors to pose in Catalonian police uniforms as a sly political critique. In Havana, artists must give up to half their sales to the government and must gain approval to travel or show anywhere off the island. A smattering of state-owned commercial galleries across Cuba sell to tourists. Some of Havana's top dealers also show at art fairs in Paris and Germany. . Cuba began trying to differentiate its art market from the Latin American pack as early as the 1980s, with a biennial in Havana that drew curators and collectors from around the world. These exhibitions -- now typically held every two to three years as government funds permit -- have nurtured ties between Cuban artists and galleries worldwide, including in the U.S. In New York, Tomas Sanchez's scenic paintings now sell for up to $700,000, double his asking price five years ago,' according to his dealer at Manhattan's Marlborough Gallery. Works by Cuban artists aren't necessarily less expensive in Havana than in New York or London. With international interest in Cuban art on the rise, Cuban galleries now charge international prices, and many insist on payment in euras. But collectors who meet and form relationships with artists in Cuba may get a small discount and are likely to get first dibs on the best new work -- before it reaches galleries in Europe or New York. This type of access is particularly valuable for Americans competing with European and Latin American collectors who have been coming and going freely in Cuba for years. Cuban dealers say that Americans now make up more than a third of their buyers; some dealers put the figure as I";"h as 80%. The U.S. government generally does not allow ana-based artists to visit America. Travelers hoping to take artwork home from Cuba must bring it to Cuba's Ministry of Culture, along with a small payment and a letter from the artist or gallery attesting that the work isn't stolen or wanted by any Cuban museums. Ministry {)J1/1 '1/'1 {)(\O workers then issue a letter of approval allowing the work to leave. Collectors say Cuban customs officials at the airport invariably ask to see these letters and will confiscate any undocumented artworks; customs officials on the U.S. side rarely ask. Not everything gets out. Clyde Hensley, a Florida art dealer, says two years ago he tried to bring back a painting by the artist Quiala from eastern Cuba depicting a Chinese rice cooker with wings descending onto a Cuban landscape -- at a time when the Chinese were boosting their investments in Cuba. He was denied a letter of approval. Ultimately, he returned the painting to the artist, who got the necessary approvals from the ministry's branch office in Guantanamo and sent it along with a relative who had permission to visit family in Florida. PICTURING CUBA A guide to five prominent Cuban artists Carlos Garaicoa b.l()67 1hls photographer uses thread and pushplt1S to trace blueprlnt~like markings atop hIs Images of Havana's crum. bUng buIldings. The Los Angeles Mu~um of G:mtempo" I<I.ry Art and the Institute of Contempomry Art In Philadel- phIa havedfiJoted exhibitions to hIs work in fff-ent years. Los Carpinteros Marco Castillo, h1971; DagobertoRodrlguez, b.1969 The team of Messrs. Castillo and Rodriguez turn domestic furnIture Into surreal scenery usIng water~ colors and found materials, SUdl as cinder blocks. Their darkly humorous work c-elebrates Cuba's tradi. tlon of doing more with less. YoanCapote 111977 Mt Capote makes smarteoneeptual sculptures,lndud- Ing <I recent seascape he created by 'WeavIng together thousands of tiny, blooded fishhooks, which sold to an American co1lector last month for about $44000. Carlos Estevez b.1969 The SOl'l of an engIneer, Mr. Esteve2 grew up In Hawna studyl ng maps and na\'lgatlonal d1arts. which have lnfl u. enced hIs ldeogram.Jaden palntngs. He defected three years ago and now.~ in Miami. He says curators In Ctba don't return his phone calls. "I am like a ghost to them,." he says. Kcho b.1970 The artist, whose g1~ name is Am I..e)rva Ma::hado, ere. ates raw, delicate SOJIptures uslng seaside Iconography s uch as oars and boas. Colectas g-a.tltate to his se'les Involvlng rafts from the early 19905, whktl many see as synmls of Cubandest>eratJon folowtng the Sovlet Unlon~ collap~ 04/12/2008 io de Color' (2001) Prominent American collectors of Cuban art include software developer Peter Norton, philanthropist Beth Rudin DeWoody, developer Craig Robins and Howard Farber, a Miami collector. Mr. Farber made his fortune as co- owner of the Video Shack chain. In the 1990s, he spent $2 million scouring China and buying up canvases by contemporary artists such as Far Lijun, Wang Guangyi and Cai Guo Qiang for as little as $10,000 apiece. Last October, he auctioned off 45 works at Phillips de pury for $20 million. British collector Charles Saatchi was among the buyers. Now, Mr. Farber is buying up to three Cuban works a month, priced anywhere from $7,500 to $140,000. The catalyst, he says, was a "magical" visit he made to Havana seven years ago on a cultural tour led by the Metropolitan Museum of Art. He says he sees parallels between the rebellious art made in China following the Tiananmen Square protests and art made during pivotal periods in Cuba's revolutionary history, Unable to get permission to return to Cuba, Mr Farber says he has largely relied on email to cultivate a network of artists and dealers in Havana who send him digital images of art for sale. He says the cost to ship one sculpture from Cuba to Miami can top $10,000 because the seller often needs to send the work on a circuitous route that might include stops in Nicaragua and London before reaching him in Florida. Mr. Farber says he has never found 2 cargo company that would agree to ship a lar~ sculpture directly from Havana to Miami. Art experts are still divided over Cuba's market potential. Carmen Melian, Sotheby's director of Latin American art, says that the markets for C , India and Russia benefit from the vast population and recent wealth creation in those countries. By contrast, Cuba's wb....,(hy diaspora established itself in Miami decades ago, and its seasoned collectors are just as likely to buy contemporary stars like Richard Prince as Cuban works, Ms. Melian says. Some Cuban-Americans are also reluctant to buy works by artists who stayed in Havana during Castro's tenure, though Miami private dealer Jose Alonso says that if the Cuban art market blossoms, collectors won't worry about Castro ties. Yoan Capote, a popular 31-year-old artist living in Havana, came of age during what Cubans call the "Special Period" of econom,ic crisis in the 1990s following the collapse of the Soviet Union. Recently, his conceptual sculptures have won attention from dealers in the U.S. and, in 2006, a fellowship from the John Simon Guggenheim Memorial Foundation. For one piece, titled "Nostalgia," he built a brick wall inside a suitcase. He first met American buyers through a string of museum-led tours during a spell in the late 1990s when the U.S. travel restrictions were loosened, a trend that ended sharply after the attacks of Sept. 11, 2001. Now, he says, Americans are beginning to trickle into his studio again, and he and his peers are "preparing now for a time when Cuba will change." For him, that means strengthening ties with the local, government-owned Galeria Habana, which until recently he overlooked in favor of his New York and European dealers when selling major works. His local dealer Luis Miret last month found an American buyer who paid about $44,000 for "The Island," a seascape he made by weaving together thousands of bloodied fishhooks. He says the city's two other top galleries are also positioning themselves to handle an influx of high-end visitors. "Maybe we'll lose our exoticism," he adds, "but I think we can develop another kind of attraction." r 1!~~<!Y~Te~ eRA . East Side-West Side-Seas.lde Renaissance SUBJECT: Residential Improvement Grant Program (RIP) SUMMARY: In 2006, the CRA Board approved the HOB Work Program which included the RIP program. The board rationale was to create a program to supplement the City's Home Rehabilitation program funded by SHIP. The program originally was for the HOB due to large number of older homes severely damaged from the 2004/2005 hurricanes. Additionally, the CRA is in the business of developing affordable housing and rehabilitating a home is less costly than constructing a new one. At the same time this program was launched, the CRA Board had a change in agency leadership which was unfamiliar with the agency's programs. Board and staff worked together to create a program more in line with the entire CRA District, but somewhat distinct from the City's program. The CRA program does not require a lien on the home as part of the grant which is attractive to elderly persons whose homes are paid off. The significant program change is it no longer considered inside home repairs only outside repairs will qualify. Originally, seven grant applications were received from HOB homeowners whose homes required the maximum grant of $20,000. Once the staff implemented the board's changes a district wide mailer was sent to all residents within the CRA resulting in 19 qualified applicants. These applicants will need various elements of exterior renovations, but may not require the total $20,000 grant. Due to the need to create construction work orders for each individual homeowner, this program will cross over into the r'lew budget year. In anticipation of this CRA staff has recommended a budgetary amount for the upcoming fiscal year to ensure the 19 qualified applicants will have their homes repaired. However, we no longer have the RIP program published on our web site for application due to budget shortfall. Fiscal Impact: $160,000 eRA Plan: HOB Plan and Downtown Master Plan Options: Staff recommends appropriating $160,000 for the RIP program. C:\Documents and Settings\brightl\Desktop\CRA Budget RIP.doc \ L ;, "" ~~ '" "",,< , ;,-),{~" "::~~~~l ~ ",,, I! \ ~!II~<tY~T2~lC RA Iii East Side-West Side-Seaside Renaissance CRA BUDGET MEETING OF: August 7,2008 SUBJECT: Homebuyers Assistance Program SUMMARY: The CRA approved the Homebuyers Assistance Program in 2006 which provides for down payment assistance to income qualified buyers for properties located within the CRA. Since that time, the Agency has approved assistance for 21 buyers for a total of $1.3M. The source of funds for this program is proceeds from Bond II which was sold as an affordable access bond. Additionally, on July 8, 2008, the Board approved entering into an agreement with RTG to provide up to $400,000 of down payment assistance for buyers of 8 new single-family homes in the Heart of Boynton. FISCAL IMPACT: The remaining proceeds for the HAP program is $500,000 after the board commitment to RTG. CRA PLAN, PROGRAM OR PROJECT: Heart of Boynton Community Redevelopment Plan and Florida State Statute 163.3 OPTIONS: 1. Do not budget additional funds for the HAP program in FY 08/09. 2. Budget additional funds for the HAP program in FY 08/09. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 HAP.doc HAP. Units Approved by CRA Board - Bond #2 Funding Source: 02-58300-473 (Project Fund - Bond Proceeds) CDC Fee ~ CDC Fee Total lJ8~~'~~k~ Paid " $ I: $ , $ . , $ $ s $ (1) 03/13/07 Lasendra Hoggins $ 47,000 $ 3,000 $ 50,000 Closed 4/10/07 05/16/07 508 NW 12th SL (2) 06/12107 Faith Dickens $ 50,000 $ 3,000 $ 53,000 Closed 6/22/07 07/02/07 The Preserve/Cornerstone (3) 06/12107 Roldry Phi lias $ 47,000 $ 3,000 $ 50,000 Closed 7/6/07 07/18107 The Preserve/Cornerstone (4) 06/12107 Kimberlee Smith $ 49,100 $ 3,000 $ 52,100 Closed 7/9/07 07/18/07 28 Crossin~s Circle #A-28 (5) 11/14/07 Wicler Pierre $ 50,000 $ 3,000 $ 53,000 Closed 12/3/07 The Preserve/Cornerstone (6) 11/14/07 Kathleen Barbee $ 50,000 $ 3,000 $ 53,000 Closed 12/3/07 12/19/07 The Preserve/Cornerstone (7) 06/12/07 Neville Marques $ 50,000 $ 3,000 $ 53,000 Closed 12/14/07 02/01/08 The Preserve/Cornerstone (8) 08/14/07 Martha Guerich $ 50,000 $ 3,000 $ 53,000 Closed 12/14/07 02/01108 The Preserve/Cornerstone (9) 10/09/07 Dawn Osowsky $ 50,000 $ 3,000 $ 53,000 Closed 12/14/07 01/04/08 The Preserve/Cornerstone (10) 08/14/07 Erica Poag $ 50,000 $ 3,000 $ 53,000 Closed 12/18/07 02/01/08 The Preserve/Cornerstone (11 ) 08/14/07 Roxanne Burey $ 50,000 $ 3,000 $ 53,000 Closed 12/18/07 The Preserve/Cornerstone (12) 08/14/07 Dwayne Black $ 50,000 $ 3,000 $ 53,000 Closed 12/21107 02/01/08 The Preserve/Cornerstone (13) 12/11/07 Christoper & Kimberly Wiley $ 50,000 $ 3,000 $ 53,000 Closed 12/20/07 01/11/08440 NW 1st Ave (14) 08/14/07 Jason Weinstein (Add'l approval 12111/07) $ 50,000 $ 3,000 $ 53.000 Closed 12/26/07 02/01/08 The Preserve/Cornerstone (15) 11/14/07 Hector & Jennifer Lopez $ 45,000 $ 3,000 $ 48,000 Closed 1/17/08 02/01/08 The Preserve/Cornerstone (16) 11/15/07 Sasha Lagano $ 50,000 $ 3,000 $ 53,000 Closed 1/18/09 02/01/08 The Preserve/Cornerstone (17) 12/11/07 Latoya McCormick $ 50,000 $ 3,000 $ 53,000 Closed 2/12/08 03/14/08 220 NE 11th Ave. (18) 12/11/07 Lauren Godden $ 50,000 $ 3,000 $ 53,000 Closed 3/28/08 04/25108 The Preserve/Cornerstone (19) 2/12/08 Chantale Jacques $ 50,000 N/A $ 50,000 Closed 3/31/08 123 NE 11th Avenue (20) 3/25/08 Stephen Wright & Nyasha Nedd $ 50,000 N/A $ 50,000 Closed 3/31/08 The Preserve/Cornerstone (21) 3/25/08 Brad and Sonya Shaw $ 50,000 N/A $ 50,000 Closed 3/31/08 The Preserve/Cornerstone Approved by CRA Board -- Not Yet Closed (22) 3/25/08 Bruce Warzoha $ 50,000 $ $ 50,000 The Preserve/Cornerstone (23) 05/13/08 Brian & Stephanie McCluney S 50,000 $ $ 50,000 The Preserve/Cornerstone (24) 07/08/08 Kristen Gallagher S 50,000 $ $ 50,000 The Preserve/Cornerstone (25) 07/08/08 Teasha & Kelly Thomas $ 50,000 $ $ 50,000 "he Preserve/Cornerstone Total to be paid u'of 7122108 $' _i" t **' Bond #2 Cash Remaining as of 7/09/08 S 699,307 Remainder fnBemlft S 499,307 - -"'+'1 Ir_1 .i:...... .'", .. ..i... .". ,.. .,.." "'. . . .:.' R.I.P. Units Approved by CRA Board Date Approved Name 07/10/07 Cornelius Jones 07/10/07 Gertrude Sullivan 07/10/07 William Aikens 08/14/07 Minnie Mitchell 09/11/07 Robert & Catherine Shaw 09/11/07 Ester Jerry 09/11/07 Sharon Darrisaw Tota'to tNf.1'lfIkt as_tMUIJ Funding Source: 02-58300-474 (Project Fund - Operating) Amount CDC Fee $ 20,000 $ 1,500 $ $ 20,000 $ 1,500 $ $ 20,000 $ 1,500 $ $ 20,000 $ 1,500 $ $ 20,000 $ 1,500 $ $ 20,000 $ 1,500 $ $ 20,000 $ 1,500 $ $c< :~~"MliiiliUtll~~:P'" Total 21,500 Fee paid to COC 8/17/07 21,500 Fee paid to COC 8/17/07 21,500 Fee paid to COC 8/17/07 21,500 Fee paid to COC 9/5/07 21,500 Fee paid to CDC 9/18/07 21,500 Fee paid to COC 9/18/07 21,500 Fee paid to COC 9/18/07 .... Note: Approved for all HAP & RIP Programs $ 1,442,600 T:\PROGRAMS & GRANTS\HAP & RIP Housing Assistance Inventory ~\il;. t ;4''''. > t, ". ~i:"J' ,~~,.:' ( " '. ~~~ctY~T2~ eRA Iii East Side-West Side-Seaside Renaissance CRAB 1XEfNB:T1N3a=: August 7,2008 S BET: Commercial Facade Improvement Grant Sl..I\INIftRt': In FY 07/08 the CRA budgeted $75,000 and has set aside $75,000 for FY 08/09. The program has been successful in assisting CRA district business owners and tenants with exterior improvement grants for such items as signage, awnings, exterior painting, windows and landscaping. The CRA approved four grants in FY 07/08 and staff is currently working with three new applicants interested in utilizing the program during the next fiscal year. RS)tLIWN:T: $75,000 CRARPN, PRXRPNICRPRlECf: Downtown Master Plan, Ocean District Plan, CRA Redevelopment Plan CP11Cl\S: Staff recommends appropriating $75,000 for the Commercial Facade Improvement Grant Program in the FY 08-09 budget. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 Commercial Facade Grant.doc ~': 1',.:" ,~', "" ," ~~~~Y~T8~CRA iIi East Side-West S',de-Seaside Renaissance ~BIXI:TNEET1N3a=: August 7,2008 Sl BET: Demolition Sl.MVIf)R{: In FY 07/08 the CRA budgeted $87,000 and has set aside $75,000 for FY 08/09. The CRA currently owns six parcels with structures that will need to be demolished during the next fiscal year 2008-2009. The parcels were purchased with existing residential structures built on them that have been secured and boarded awaiting their demolition. Several of these structures are being used by both the Boynton Beach Fire Department and Police Department for training exercises. The following are property locations and estimated costs for demolition and asbestos removal: 201 NE 1 st Street - $ 3,500 103/105 NE 4th Avenue - $ 7,500 227 NE 4th Avenue - $ 8,500 511 NE 1st Street- $6,500 114 NE 5th Avenue - $ 6,500 508 N. Seacrest Boulevard - $ 6.500 $39,000 Additionally, it is anticipated that the CRA may have an opportunity to purchase lots for the infill housing program. These lots may also contain a dilapidated residential structure in need of demolition as was the case in fiscal year 07-08 with the Gillard and Griffin parcels. R!DtLI~: $75,000 ~R..PN, ~CRPRlECT: Downtown Master Plan, Heart of Boynton Plan, CRA Redevelopment Plan CPIlCH): Staff recommends appropriating $75,000 for Demolitions in the FY 08-09 budget. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 Demolition,doc ~~~~Y~T8~ eRA iIi East Side - West Side-Seas.lde Renaissance SUBJECT: Legal- Project Based (MLK, Ocean Breeze, etc.) SUMMARY: The determination to change General Accepted Accounting Principles (GAAP) by no longer allowing external auditors to prepare financial statements became a requirement after the ENRON crisis. It was not until this past year that the CRA made this transition and prepared its own financial statements in-house. Additionally, the Government Accounting Standards Board (GASB) wanted to improve financial transparency and mandated the transition from cash basis accounting to fund accounting. At the CRA Board Training Workshop in January 2008, CRA staff advised the board we were underway on both of these initiatives which have been accomplished. This new line item reflects this accounting transition requiring all legal billings must be directly appropriated to a CRA Board approved project or program. Fiscal Impact: $75,000 eRA Plan: Downtown Master Plan, Fed. Hwy. Corridor Plan, Ocean District Plan, etc. Options: Staff recommends appropriating $75,000 project based legal expenses. C:\Documents and Settings\brightl\Desktop\CRA Budget 08-09 Backup\CRA Budget Legal Project.doc ,.j~1~!' ~); ~~~~Y~T2~CRA iI East Side-West S',de- Seaside Renaissance CRA BUDGET MEETING OF: August 7,2008 SUBJECT: Professional Services (Architectural, Engineering, etc.) SUMMARY: The CRA has continuing contracts (pre-approved vendors) in place for professional services related to a number of ongoing or anticipated CRA projects. There are no fees involved until the Board reviews and approves a contract for a specific service. Examples of vendors under continuing contract are: MSCW, REG, Kaufman Lynn, and Burkhardt. In FY 2008-2009, $500,000 is budgeted for Project Fund related professional services. In the next fiscal year, if the Board approves Marina construction, RIP grants, Promenade maintenance, or an economic analysis for the Town Square Project, funds would be utilized from this account. FISCAL IMPACT: $500,000 CRA PLAN, PROGRAM OR PROJECT: Various OPTIONS: Staff recommends appropriating $500,000 for Project Fund professional services. T:\AGENDAS, CONSENT AGENDAS. MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 Professional Services - Project Fund.doc ,""., ~~~~Y~T2~lC RA . East Side-West Side-Seaside Renaissance CRA Budget Meeting: August 7,2008 SUBJECT: Wi-Fi SUMMARY: In collaboration the City and CRA entered into an agreement to provide free external wireless as a pilot project to citizens living within the CRA boundary. The project began in August of 2005 with the installation of 10 units across the CRA boundary. A few units were not installed and the installed units were not successful in maintaining a reliable signal across the district. The telecom industry itself faced challenges of corporate consolidations and reorganizations. It made it difficult for the City's IT Department to manage the contract provider and hold them accountable to contract performance. Ultimately we went through more than three providers individually "reselling" the City/CRA's original contract. Thus the original contract was never fully executed by the original provider and subsequent providers were unwilling to execute without a large infusion of cash. At the end of the day, it was agreed to terminate the contract and search for a potential new provider. Staff explored private sector options as well as working with Palm Beach County who has an economic development initiative to provide Wi-Fi countywide. Unfortunately, both the .private sector and the county did prove to be opportunities for the agency consider taking this program to the next level. The future of Wi-Fi nationwide is uncertain at best. Fiscal Impact: $44,000 eRA Plan: HOB Plan Options: Staff recommends no longer having a Wi-Fi Program. C:\Documents and Settings\brightl\Desktop\CRA Budget 08-09 Backup\CRA Budget Wi-FLdoc PU/le ] () t Bright, Lisa From: Bright, Lisa Sent: Thursday, May 29,200810:09 AM To: 'Chuck Spalding' Cc: Aiken, Carlos; Harris, Susan Subject: RE: Boynton Beach CRA WiFi Network Hi Chuck For a digital divide project. we would be focusing on the Heart of Boynton area fhis area is approxlmatelv 480 acres In triA northwest quadrant of the CRA We would be interested in pursuing this further with the County Lisa From: Chuck Spalding [mailto:CSpalding@pbcgov.org] Sent: Friday, May 23,200812:40 PM To: Bright, Lisa Subject: Boynton Beach CRA WiFi Network Lisa, It has been two weeks since we met and I wanted to provide an update. At the recent Palm Beach County Broadband planning group meeting we discussed the potential for collaboration with the Boynton Beach CRA. Here are the results of our discussion: - Palm Beach County Broadband is not interested (at this time) in managing a network that provides free WiFI open to all users - Mike Butler and I do have the 'go-ahead' to conduct a review of the network with the concept of repurposing part of it for a Digital Divide project. In this scenario we would upgrade parts of the WiFi network, work with you and the School District to identify a specific neighborhood and a small group of families as the basis for a 'seed' project. We've requested GIS information from Carlos Aiken that would assist in our assessment, as we would need to interconnect the County fiber network, eliminating the need for the T1 and providing tremendous bandwidth, to make the project successful The question is- would you consider using either part or all of the WiFi network for a Digital Divide project? Best Regards, Chuck 06/1812008 Why Wi-Fi Networks Are Floundering Faced with weak user demand, AT&T and other telecoms are stepping up pressure on cities to foot more of the bill for muni Wi-Fi projects by Olga Kharif Story Tools . post a comment . e-mail this stOry . print this story . order a reprint . digg this . save to de1.icio.us The static crackling around municipal wireless networks is getting worse. San Francisco Wi-Fi, perhaps the highest-profile project among the hundreds announced over the past few years, is in limbo. Milwaukee is delaying its plan to offer citywide wireless Internet access. The network build-out in Philadelphia, the trailblazer among major cities embracing wireless as a vital new form of municipal infrastructure, is progressing slower than expected. These potholes in the nation's wireless rollout of civic ambition-criticized by many as an improper use of tax dollars-are hardly the exception. For the road is getting bumpier for cities and the companies they have partnered with in a bid to blanket their streets with high-speed Internet access at little or no cost to users. Telecoms Get Cold Feet While 415 U.S. cities and counties are now building or planning to build municipal Wi-Fi networks, "deployments are slowing down slightly," says Esme Vos, founder of consultancy MuniWireless.com. Vos's tally still marks a nearly 70% jump from mid- 2006, when there were 247 muni Wi-Fi projects on tap, but that's down from the torrid pace of a year earlier, when deployment plans doubled. Perhaps the clearest hint of trouble ahead is that some of the companies partnering with cities on these projects, including EarthLink (ELNK) and AT&T (I), are having second thoughts about remaining in the municipal Wi-Fi business. In San Francisco, recent developments have left many observers scratching their heads over whether that city's Wi-Fi project, announced more than a year ago, will ever get off the ground. In July, the president of the city's Board of Supervisors revealed that he was seeking to change the terms of the preliminary contracts awarded to EarthLink and Google (GOOG). Earthlink Halts Build-Outs While it's unclear whether he was referring to San Francisco in particular, EarthLink's new chief executive officer, Rolla Huff, promised in his company's July 26 earnings call to "delay any further build-outs and scale back operating expenses" on existing muni Wi- Fi projects. Though EarthLink doesn't disclose specific operating results for that business. there's little hope it will turn profitable soon. "The Wi-Fi business as currently constructed will not provide a return," Huff said during the conference call. EarthLink did not respond to requests for additional comment, while Google directed all questions about the San Francisco project to EarthLink. AT&T, which made a splash as the only major telecom player to embrace the muni Wi-h market, is also showing some doubt. The company is "evaluating" whether to pursue any new deployments or even whether to continue working on its four existing projects, says Ebrahim "Eb" Keshavarz, vice-president for business development at AT&T. One opened just over a month ago, on July 9, when AT&T announced a three-square mile muni Wi-Fi deployment in Riverside, Calif. Such comments contrast sharply with the optimistic terms that network operators have agreed to in many of these Wi-Fi deals. Developers Seek Revised Contracts When EarthLink and MetroFi first bid for Wi-Fi contracts several years ago, they often agreed to foot the bill for network build-out, operations, maintenance, and upgrades. They also frequently agreed to pay cities to lease public facilities, such as light poles, to hold Wi-Fi transmitters. If that wasn't enough, the companies also promised some cities a chunk of their subscription and advertising revenues, as well as free usage of the W i- Fi networks by city workers. EarthLink's troubled San Francisco contract, for example. contains many of these tenns. One major flaw in these arrangements has been that initial forecasts for Wi-Fi subscriptions used to justify the investment in these networks have proven to be overly optimistic by a wide margin. In many cases, 15% to 30% of an area's population was expected to sign up for muni Wi-Fi. But only 1 % to 2% have signed up so far figures Glenn Fleishman, editor of an industry blog called Wifinetnews.com While rising demand for advertising on municipal Wi-Fi networks is helping offset the shortfall in subscription revenue, there's a catch-22 at play here: Higher user numbers / ~ l' GOREN,. CHEROF, DOODY & EZROL, P.A. t? .:l .,. ATTORNEYS AT LAW '.' '.' SUITE 200 '!3099 EAST COMMERCIAL BOULEVARD FORT LAUDERDALE. FLORI DA 3 SS 08 PHONE: (954) 771.4500 FAX: (954) 771-4923 www.cityatty.com ~ , 9.. ~~' l!)' SAMUEL S. GOREN JAMES A. CHEROF DONALD J. DOODY KERRY L. EZROL MICHAEL D. CIRULLO. JR. JULIE F. KLAHR' DELRAY 6EACH OFFICE: 76 N'.E. FIFTH AVENUE DELRAY BEACH. FL 33483 PHONE: (561) 276-9400 FAX: (561) 819.6559 DAVID N. TOLCES JAMILA V. ALEXANDER JACOB G. HOROWITZ SHANA H. BRIDGEMAN ANNABELLA BARBOZA STEVEN L. JOSIAS. OF COUNSEL PLEASE REPLY TO FORT LAUDERDALE March 31, 2008 Via Certified Mail and U.S. Mail Megabytes Tech, LLClStarfon Communic~tions Attn: Andrew Sass 3900 Gourock Court Apopka, FL 32712 NOTICEOFTERMmATION RE: City of Boynton Beach ("City")/Agreement for Wi-Fi Services ("Agreement") Dear Mr. Sass: This correspondence is to inform you of the City's decision to terminate the City's Agreement with Megabytes Tech, LLC. This action is being taken pursuant; in part, due to Megabytes' failure to remedy conditions that are in default as provided for in the Agreement. Therefore, notice is hereby given that the Agreement dated April 19, 2005 between the City of Boynton Beach and Progress Telecom and subsequently assigned to MegaBytes Tech, LLC is hereby terminated. N A:lfm cc: Carlos Aiken (via e-mail) Lisa Bright (via e-mail) Lori LaVerriere, Assistant City Manager (via (}omail) ~~~<tY~T8~ eRA . East Side-West S",de-Seaside Renaissance SUBJECT: Old High School SUMMARY: The Old High School has been considered several times of reverting back to the City for handling. The School is scheduled to be discussed by the City Commission at the October 7,2008 meeting. The annual maintenance operational cost of the facility is $47,007. This amount is reflected in both the City's Budget and CRA Budget for the upcoming fiscal year. At the City Commission meeting of October 7, 2008, the City Commission may invoke the reversion clause of the City/CRA Interlocal Agreement. If this is the will of the City Commission then the CRA would no longer be financially responsible for the school or the decisions regarding the future of the Old High School. Fiscal Impact: $47,007 eRA Plan: Ocean District Plan Options: 1.) To have the CRA maintain financial and administrative responsibility for the Old High School CRA. 2.) To transfer financial and administrative responsibility of the Old High School back to the City on October 7, 2008. C:\Documents and Settings\brightl\Desktop\CRA Budget 08-09 Backup\CRA Budget Old High School.doc Old High School Summary of Annual Costs - FY07/08 '--_.'._'"'_. Annual Monthly Vendor ~,__oo_ Insurance $ 26,787 Burkey Risk Services ---- Termite Treatment Bond $ 3,420 Nozzle Nolan -- Monthly service of rodent and bird traps $ 1,800 $ 150 Nozzle Nolan -,.--- Maintenance and Repairs $ 15,000 Various depending on service Total $ 47,007 Additional Costs Incurred in FY 06/07 Annual '__H____ Rodent and bird exclusion (boarding up) $ 800 Nozzle Nolan - Rodent and bird trapping-bait stations $ 1,900 Nozzle Nolan Flea Treatment $ 1,065 Nozzle Nolan Roof repair, board up, debris removal, water damage control, misc. repairs $ 15,898 Various depending on servIce .- "1"'" ,""'" 1IJ~~~Y~T2~ eRA iii East Side-West Side-Seaside Renaolssance SUBJECT: CRA Lobbying SUMMARY: u.s. Strategies has served as the City's lobbyist and the CRA has enjoyed that relationship by being a 50% financial partner. In the past year, U.S. Strategies played a role in assisting the CRA in developing a plan to seek federal financial assistance for Transit Oriented Development (TOO) sites from the Downtown Master Plan. In 2007, the CRA Board engaged Smith & Ballard to serve as the agency's Tallahassee lobbyist. However, property tax reform significantly increased the competition for state dollars in affordable housing programs essential to the CRA's core mission. The CRA and its partner, American Realty, sought financial funding in the amount of $5.0 million from the state's Community Workforce Housing Initiatives Partnership (CWHIP) program and were not selected. The state has its own property tax reform issues and it is evident CWHIP dollars will no longer be available for affordable housing programs. In fact, the state is utilizing monies from the Sadowski Fund (SHIP) to plug its own budget deficits. In light of these sweeping changes, staff recommends not to fund either lobbyist in the upcoming year. Fiscal Impact: $70,000 eRA Plan: None. Options: 1.) Fund U.S. Strategies as the CRA's shared federal lobbyist with the City at a cost of $30,000. 2.) Fund Smith & Ballard as the CRA's state lobbyist at a cost of $40,000. 3.) Maintain existing relationships with both federal and state lobbyists at $70,000. 4.) Implement staff's recommendations. C:\Documents and Settings\brightl\Desktop\CRA Budget 08-09 Backup\CRA Budget Lobbying.doc J!~~~Y~T2~ ICRA iI East Side~ West Side~ SeasIde Rena"ssance CRA BUDGET MEETING OF: August 7,2008 SUBJECT: Purchase of Community Caring Center Land on NE 4th Avenue SUMMARY: In FY 07/08 the Board voted to allocate $200,000 to the Community Caring Center to assist them in purchasing a larger property for their operations. Their current location is 147 NE 4th Avenue in the Heart of Boynton which is located within a block that the CRA has been assembling for future redevelopment (see attached map). Their use of the site is non-conforming since it is located in a single-family neighborhood. The Community Caring Center has found a site they are considering purchasing and needs the funds from the sale of their current site in order to close on the new site. CRA staff has estimated the appraised value of the Community Caring Center property to be $250,000 - $275,000. FISCAL IMPACT: Up to $275,000 in FY 08/09. CRA PLAN, PROGRAM OR PROJECT: Heart of Boynton Community Redevelopment Plan OPTIONS: 1. Do not purchase the property due to budget constraints. 2. Agree to purchase the property at appraised value only if the Community Caring Center is able to secure all other funding and financing to purchase the new site. 3. Purchase the property at appraised value. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 Purchase of CCC Land on 4th.doc 1IJ!~~~Y~Te~ eRA Ii East Side- West Side- Seaside Renaissance CRA BUDGET MEETING OF: August 7,2008 SUBJECT: Community Caring Center - Building Purchase SUMMARY: The Community Caring Center is in negotiations to purchase a property located at 617 NE 3rd in the industrial area for their operations. In FY 07/08 the Board voted to allocate $200,000 to the Community Caring Center to assist them in purchasing a larger property. They feel they are close to making a deal on the property and are requesting the funds in FY 08/09 to close on the new site. FISCAL IMPACT: Up to $200,000 in FY 08/09. CRA PLAN, PROGRAM OR PROJECT: Heart of Boynton Community Redevelopment Plan OPTIONS: 1. Do not allocate the funds due to budget constraints. 2. Agree to allocate the funds if the Community Caring Center is able to secure other funding and financing necessary to purchase the new site. Staff recommends holding the funds for no more than six months. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 CCC - Building Purchase.doc To: SherryCCC@aol.com Cc: Brooks, Vivian <BrooksVi@ci.boynton-beach.f1.us>; Taylor, Jerry <TaylorJ@ci.boynton-beach.f1.us>; Weiland, Ronald <WeilandR@ci.boynton- beach.f1.us>; Ross, Marlene <RossM@ci.boynton-beach.f1.us>; ECericola@aol.com; brianedwards@unitedwaypbc.org; Rodriguez, Jose <RodriguezJ@ci.boynton- beach.f1.us>; woodrowh@ci.boynton-beach.f1.us; Womcir@aol.com; Harris, Susan <HarrisSu@ci.boynton-beach.f1.us>; Simon, Michael <SimonM@ci.boynton- beach.f1.us>; Bressner, Kurt <BressnerK@ci.boynton-beach.f1.us> Sent: Mon, 21 Jul2008 3:44 pm Subject: RE: Relocation - 617 NE 3rd Ave Hi Sherry, We have the CRA Board's $200,000 pledge from January of this year. The per square foot average we have paid for properties in/around the 4th/5th street area is $20.83 per square foot. We would have to see if the $200,000 outlined in your email is within this price range. As far as any additional monies such as the $215,000 of rollover, we will include your funding request consideration at the CRA's Budget Workshop on August ih in City Hall. We still need the demographic data and number of weekly visitors at the Green Market to present your request for $35,000 of funding. Did you anticipate an annual stipend hereafter or was the Green Market request a one time only request. If you could let us know prior to July 31st - it would assist us with our budget process Lis a From: SherryCCC@aol.com [mailto:SherryCCC@aol.com] Sent: Friday, July 18, 2008 11:50 AM To: Bright, Lisa Cc: Brooks, Viviani Taylor, Jerryi Weiland, Ronaldi Ross, Marlenei ECericola@aol.com; brianedwards@unitedwavpbc.orqi Rodriguez, Josei woodrowh@ci.boynton-beach.fl.usi Womcir@aol.com Subject: Relocation - 617 NE 3rd Ave We are currently in negotiations with t he Paper Roll Products company for the purchase of their site. it provides good, parking, two buildings and zoned correctly to accommodate the Women"s Circle, PATCH, and the Caring Center. The sales price was originally $1.3M, we offered $600,000 and they have countered with $850,000 - The lot is 3/4 or a acre, 1 building mostly office is 3,680 sf (will house Women's Circle and PATCH) and the smaller bldg is 2,080 sf mainly warehouse that can accommodate the CCC. We once thought that Commissioner Addie Green might be able to provide some funding, however, her large fund pool managed independantly is for economic development and not social services, and the other funding pool she thought we might use is the Criminal Justice Department Funds which we will not fit the criteria. They are will to hold some paper, both organizations can finance some, and CCC is willing now to negotiate the sale of our property to the CRA for the town home project and apply those funds to the purchase. ARE THERE ANY OTHER ROLL OVER DOLLARS THAT MIGHT BE ALLOCATED TO THE PURCHASE in addition to the $200,000 awarded to us so that the purchase might be able to close by 9/30/08? $850,000 10,000 closing costs 50,000 rehab and relocation expenses $910,000 needed -$200,000 CRA Grant -$100,000 Women's Cir Fundraising Money on hand -$200,000 Net from sale of CCC property??? -$ 50,000 CCC Mortgage -$ 50,000 Women's Cir Mortgage -$100.000 Grant from Lost Tree (pending) $210,000 Still Needed ANY IDEAS.... Sherry Johnson, Executive director ____..._,__.~_'___T_"'''''''''''_''''''"'''_'''''''''''''''~='''*''''''.__'''''...._,,_=..._'''''''''''''''_.,.._~_._,...~~,._.....__~~"'-...,',............."'..'~_.""....."'......,.....,.._~ Get fantasy football with free live scoring. SiQn UP for Fan House Fantasy Football today. The Famous, the Infamous, the Lame - in your browser. Get the TMZ Toolbar Now! ,.~,~,i ,'ti,' ",,,,,~..~;,,. ' . ~t."" ~ ~!I~qY~Te~lC RA Ii East Side-West S"lde-Seaside Renaissance CRA Budget Meeting: August 7, 2008 SUBJECT: Museum of Lifestyle Fashion History (MLFH) SUMMARY: At the July 8, 2008 CRA Board Meeting, the board voted unanimously to expand the CRA Boundaries to include the Museum's parcels into the CRA for future consideration. The City Commission will hear Proposed Ordinance 08-025 on August 5,2008 and this action will not create a loss of City revenue. Redevelopment of these parcels will not generate revenue to the CRA due to MLFH's nonprofit 501 (c)3 Status. Subse9uent to the CRA Board meeting on July 8th a meeting was held with City/CRA staff on July 17 h. The results of the joint meeting included the following: 1.) ensure expansion of the CRA Boundary to include the museum's parcels 2.) once expanded into the CRA what steps would need to be taken to change the land use and zoning to secure the "public use" zoning designation for the museum 3.) the museum's proposal included a request for the CRA to purchase their land at $1.8 million in exchange as a permanent home for the museum 4.) once the parcels are expanded into the CRA the city would not be willing to participate financially in purchasing the museum's land 5.) MLFH would like the CRA to assist in securing an interim location as a temporary home with a minimum of 8,000 sq. ft requirement with zero rent until such time the new facility is available. MLFH is currently paying $1,000 a month to a storage facility to warehouse their artifacts and has run out of space to accept new donations 6.) MLFH will need the CRA to assist in a shared parking arrangement possibly in the year 2012 when approximately $18,000,000 of the total $30,000,000 has been raised 7.) MLFH will employee 90 full-time employees to operate the 90,000 sq. ft. facility upon completion. They do not anticipate the need for a CRA operating subsidy (similar to the City's $250,000 per year expense for the Schoolhouse Museum) Fiscal Impact: $1,800,000 (or a portion thereof) eRA Plan: Downtown Master Plan - (Plan Amendment will be required) Options: 1.) Staff suggested that once the Town Square Plan RFP is issued MLFH pursue participation in a response for the Museum to relocate to the Old High School site. The museum would then be in a position to sell off its parcels to another entity which would eliminate the need for the CRA to purchase the land. MLFH could either sell the annexed parcels or create an ancillary facility. 2.) Consider constructing a smaller facility than the projected 90,000 sq. feet C:\Documents and Settings\brightl\Desktop\CRA Budget - MLFH.doc Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida July 8, 2008 outstanding idea for the community, but perhaps they could work with a developer because the CRA could not take on the debt. Vice Chair Rodriguez thought a first step would be to incorporate the property into the CRA area, and look at the property for the future, as a future site, when there may be incentives. Ms. Bright explained the challenge was the land they owned, was not large enough for the museum to build a parking structure to accommodate the 93K square foot facility. The CRA did not own the Old High School property. The MLK corridor and Ocean Breeze were already pledged and Ocean Breeze was under contract. The CRA did not own enough contiguous land on 4th and 5th Street to accommodate the facility. It would have to be assembled through private development. Expanding the boundary was one thing, but they did not have the ability to swap. The museum was ready to proceed, but the CRA had restraints through the Town Square plan. Additionally, the CRA tried to issue letters of intent; however, they would have to issue an RFP for the Old High School site to even consider the proposal. She sought direction from the board. The tax revenues were reviewed and Vice Chair Rodriguez thought they should incorporate the land into the CRA as a first step and to compensate the City for the lost tax revenue, they could take CRA property and return it, or attach property they owned. Mr. Hay thought the project would enhance the overall area in the long run and agreed with Vice Chair Rodriguez. Chair Taylor explained he liked the idea; however, to change the CRA boundaries and incorporate the land into the CRA would create false hope. The CRA could not help them for at least the next two years, and $20M would be designated to the HOB. The funds were committed already. Ms. Durant explained inclusion into the CRA area provided greater funding opportunities with grants and sometimes the City or CRA could receive incentives. It was noted the capital campaign would need three to five years to reach its total and taking small steps to move things along was considered. Ms. Durant appreciated the members' concerns and explained they saw the project developing gradually. She explained they had approached the proposed Community Trust and they were seeking funding from the Miami area. It was hoped the museum would have Boynton Beach's support. It was also noted, the facility would be a good anchor with the HOB and there would be 90 full time jobs. Motion Vice Chair Rodriguez moved to take initial steps to include the property owned by the proposed museum into the CRA boundaries for future eRA considerations. Mr. Hay seconded the motion. 11 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida July 8, 2008 Ms. Bright requested clarification that if the boundary were expanded whether it was the board's objective to still consider the land swap or to hold the land. She felt if the museum was desirous of using the Old High School site, it could be addressed in the RFP process. Ms. Durante explained she had met with Planning and Zoning about the land use and zoning issues and whether the facility could be built on the parcel. They discussed sensitivity to the surrounding property owners, which would be a public use. She also noted, as a non-profit, the museum would not pay taxes, but the CRA would receive the tax revenues from the indirect impacts. Mark Karageorge, 240A Main Boulevard, agreed a land swap at this time was fiscally absurd and thought the museum should look to developers as a potential tie-in as to location, or partnering with a private developer. Barbara Ready, 329 SW 13th Avenue, supported the new museum but thought it needed a different location. She explained it would be foolish to swap one cultural asset in the community for another, and to tear one down only to replace it. She requested the CRA assist them in finding another location and support them in their efforts. Vote The motion unanimously passed. Commissioner Weiland left the dais at 8:11 p.m. E. Presentation of HOB Work Program Progress Ms. Brooks gave a PowerPoint presentation and explained approximately $3.5M was spent on acquisitions in the MLK corridor prior to August 2006. About $17M was spent between the MLK corridor purchases and other purchases on 4th and 5th Streets, the Ocean Breeze project, the down payment assistance program and the rehab programs. The acquisitions commenced in approximately 2004. Developing land was a long term process. Assembling land was the first phase and they would move forward with development as soon as it was economically feasible and advisable. There was brief discussion about the condition of Cherry Hill and some of the units being under the authority of the Housing Authority. A tour had been given and County Commissioner Greene was shown how the area was impacted by those units, which some had been boarded up. It was hoped County Commissioner Green could expedite having those units addressed. Commissioner Weiland returned to the dais at 8:16 p.m. Mack McCray, 806 NW 4th Street, inquired if American Realty presented funding options at the June CRA meeting. It was explained in June there was some preliminary 12 rTiJ- ~ e , \ . . LL;~ ~ ~c:J j MUSEUM OF LiFESTYLE 8. Museum of Lifestyle & Fashion History.lnc. P.O. Box 6127 Delray Beach, Florida 33482 Phone: (561) 243-2662 / Fax: (561) 243-9916 ':'Y~S vv}\llflII\lU SE1JM. org June 27, 2008 Proposal to Boynton Beach Community Redevelopment Agency (CRA) and City of Boynton Beach, Florida regarding possible land swap with the Museum of Lifestyle & Fashion History Museum of Lifestyle & Fashion History Boynton Beach, Florida OVERVIEW OF REQUEST PROPOSAL In the efforts of the Museum of Lifestyle & Fashion History (MLFH) to establish a museum facilit) in the City of Boynton Beach, Florida, the MLFH has approached the City of Boynton Beach and the Boynton Beach Community Redevelopment Agency (CRA) requesting consideration for the CRA or the City to take ownership of the land site that has been acquired by MLFH and allow MLFH to proceed with developing and operating a museum facility in Boynton Beach. The MLFH property location is the entire front footage block of South Seacreast Blvd between SE 2nd Avenue and SE 3rd A venue, plus lots fronting on both SE 2nd Avenue and on SE 3rd Avenue (legally described as Lots 7,9.10,11. 12, 13, 14, 15, 16 & 17 Block 2 Bowers Park). In response and follow up to the suggestion made by the eRA Commissioners at the meeting of June 10, 2008, which was that CRA staff research the possibility of a swap of City or CRA owned properties (preferably within the CRA district) with the Museum of Lifestyle & Fashion History (MLFH), a meeting has been held with the eRA staff. At that meeting, the CRA staff presented ae- an option for a land swap of Boynton Beach city owned property, the site located at 125 E. Ocean Avenue which includes the old high school building and the adjacent parking area. Therefore, MLFH is submitting this information and asking for the consideration of the Boynton Beach CRA for a swap of the City owned property located in the at 125 E. Ocean Avenue and the adjacent parking area as the properties swap with MLFH. The operation of a museum facility such as that of the plans for the MLFH in Boynton Beach will enhance the city's cultural arts entertainment, increase tourist attractions and will provide many economic benefits including jobs, customer generator for other businesses and help facilitate the revitalization/development of a downtown Boynton Beach district. Supporting documents for economic benefits of a cultural arts facility are enclosed for reference (an Arts & Prosperity calculator of benefits directly to the community based on the population range size of Boynton Beach and also based on the regional area plus an Arts & Economic Prosperity report prepared b) the Palm Beach County Cultural Council). Therefore, MLFH is also asking for the consideration by the Boynton Beach City/CRA to absorb the MLFH mortgage balance on the MLFH property with the stipulation that MLFH shall raise the necessary funds to build and operate a museum facilitv Or! the Boynton Beach site at 125 E. Ocean A venue that would have capacity and partnerships to give the museum a South Florida regional museum status, that would have design and security features to host exhibit artifacts from any where in the world and would attract visitors from around the world. MLFH plans for achieving this facility are already in process and information as to :->uch efforts are included in this report. ~> ~~~qY~T2~ eRA iIii East Side-West Side-Seaside Renaissance CRA BUDGET MEETING OF: August 7,2008 SUBJECT: Green Market SUMMARY: In FY 07/08 the CRA funded the Green Market $10,000. The Community Caring Center is again requesting CRA support for the Green Market for FY 08/09. The Community Caring Center is requesting the funds to pay for entertainment at the Green market. They estimate that the annual expense will be $25,000 - $30,000. The request is for the next three years. The 07/08 Green Market Report is attached for review. FISCAL IMPACT: Up to $35,000 annually. CRA PLAN, PROGRAM OR PROJECT: Downtown Master Plan OPTIONS: 1. Do not fund the Green Market. 2. Provide a challenge grant to the Community Caring Center for the Green Market. Funds paid by the Agency will be based on matching funds raised for the Green Market by the Community Caring Center up to $35,000 per fiscal year. 3. Fund the Green Market per their request. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\Budget 08 Green Market.doc Page J (It' Bright, Lisa From: sherryccc@aol.com Sent: Monday, July 28,200810:49 AM To: Bright, Lisa Subject: Re: OOPS! Here's the GM report with the attendee data Answers were in the attached message below -----Original Message---u From: Bright, Lisa <BrightL@ci.boynton-beach.fl.us> To: sherryccc@ao1.com Cc: Harris, Susan <HarrisSu@ci.boynton-beach.fl.us> Sent: Thu, 24 Jul2008 10:57 am Subject: RE: OOPS! Here's the GM report with the attendee data Thanks Sherry. I still need the following: 1.) appraisal on the building to be purchased -----No appraisal, the bank will require it and we will need to use thell appraiser... they have owned the property for 27 years so the property tax site valuation will be low... my best gue ss if you are using a $20.23 number for vacant land, the land is 27,150 sf or = to approx $549,242, they sold the vacant lot adjacent to the south of them two years ago for $550,000 . then there are two buildings totalling approx 5,700 sq ft that are warehouse/office about $100 sf... their original asking price for C4 zoning was $13M, we have them down to $850,000 I don't know that I can get them down much more than that 2.) what will the $25-$35 request be used for next year's Green Market ---------Marketing and Entertainment is our biggest expense, If you could budget for the next three years an amount of $25,000 to $35,000 it would be a big help 3.) how much will the Green Market need each year--------Marketing and Entertainment is our biggest expense If you COllie budget for the next three years an amount of $25,000 to $35,000 it would be a big help.. 4.) how many years will the Green Market need subsidy .---. next three years an amount of $25,000 to $35,000 It would be c' big help.. Please provide this as soon as possible. Lisa From: ~t!.eI!Y~cc@_C1Qliom L/Ilai!to:sl}~rJYj;C~@flQ!.C::Oll1] Sent: Wednesday, July 23, 2008 4:23 PM To: Brooks, Vivian; Taylor, Jerry; Weiland, Ronald; Ross, Marlene; ECeric::oJQ@Sl..9l.com; QrLanedwQHjs@Y...nj1:edw..QY]2b~.()rg; Rodriguez, Jose; W~I1']c::ir@aol.c:Qm; Harris, Susan; Simon, Michael; Bressner, Kurt; Utterback, Theresa; Bright, Lisa; Hay, Woodrow Subject: OOPS! Here's the GM report with the attendee data -----Original Message----- From: s~emccc@aol.CQJn To: BrightL@.dJ2QylltQl1:-beacbJLus Cc: Brooks Y~ibQ)'l1ton - beach.fl. llS; TJ!ylor J@ci.boYD1QJ1= bea~b.fl.l!S; W eilandR~L b.mrntQu=beach.fl.JJs; RossM@~L boyntoIl-be.ach..fl, us; EC~IicQla@ao Lcom; bri~Iledwards@llnited\Ya-ypb~.PJg; Rodrigu~zJ @ci.boynlon- b~<!Ch.tl.llS; wQQdrQwh@d. bQyrrtoll~bt;ach,fl.ll.S; W Q11l.cir@aoLcol11; HarrisSU@ci.bo-YlltoIl:-beaGbJ1,lls; 07/?Rl7nnR Board 01 Directors: Eugene Cericola President LiUillIl Qstigu,y Vice rresident Everlerie l3aker, Secretary Art Wittman. Treasurer Michele Benner Robert Clinger Carol Dechant Janet Dixon MaryLou Eastham Lois Horky Estella Jones "Martti Mattila Marsha Melucci Joyce Portnoy wIll Watson Mary Whalen Stalft ShetTy JQhnSOll, Executive Director Social ServiceS ACCESS Child Nutrition . ., ." Fal.th i." Action 'iJl8i1~htl Aid Food Pantry The lIappy Kitchenl "La Codnn Alegre'; , SHARE Economic DeveloDlDent: Business Incubator "Ocean Ave. Green Market" 0,,>1>11 Aw. ( , Market AGroc~1')' BU$tness ll1Cllbalor/Green Itfarkel Program Community Caring Center l', I,," i '.'1 \.l.\~,I! ~~\;.~ .::,'i., d"P!' lot5 NE otth A vcnuc Bo)'ntoll UCllch, Florida 33.135 of Boynton Beuch, Inc. Phonc: (561) J6ot-9501 . Fa~:(561)J6ot-72SR M~~ 28, 200g MS. l1s~ "B,ytgl1t, ~xecuttve DtyectQY "g.OI1VlkoY\- 'Belilcl1 CoVlotl'\.\.uY\-ttl1 Rec{evelo-pl'\.\.eY\-t Age\I\.C.11 3:15 s Fee.{ey~L Htgl1W&l11 "g.ol::jl'",toY\- "g.eMI1, Flortr;(a 33435 'R..6: 200'T/OfS ~reeY\- Mlilrlut RI'\.QL Rtport DeelY Ms. "Btght: we aye vertJ -pleasee;! to -pyeseV\,t to lj ou a Y\-r;( l10ur coVlotI'\.\.t.ss1.ol'\otyS tl1e QOOr/OfS F~~l ~yeeV\.. Mcty!ut report for our fl.rst Heal" of opel"ctt1.ov\'s. -me ViActy!ut gel'\otY&ltee;! -t96~5R ~Y\- cQY\-trtblA,ttoY\-s, gl"ctVlkS, -9 sctles, ~~ .f303/r:1Q tV\, tv\-",,,~.l.~ coY\-trtbuHoY\-s fOY ~ totCll -pyogI"ClV\-t ~\l\.C.oViAe of 4400,61'0. ~r&lY\-t a-ppltcaHoV\..s weye I'\.\.~c{e to st)( (~) ClgeY\-c,l.e.s/fou~~HoV\-5 foy Jwogr~1'\.\. fu~t~, we yecetvecl fu~t""0 frol'\.\. ftve of tVie st)( tl-p-pltCClttOV\. for the ~reeV\- May!ut -pyogyClVlot wl1~cl1 left us ~Y\- Ci r;(eft.C~t of -t:2~4&,;l fo~ tl1e e~ of tl1e ftrst sectsoV\" we -pL~Y\- oY\- Vt&lvt""0 seveyctl 's-pClgVtettt c{tY\-~y'" fuV\..c{ycttseys th~s SUI'\.\.VIoter to heL-p offset thts r;(eftctt Cl~ wouLC{ ClS~ ~OUy VteL-p tV\, r;(trectt\1\{3 US to ClY\-~ otl-1er Cle;!e;!~HoY\-ClL fu~L""0 o-p-portuV\.tHes tl1li1t we I'\.\.l.ght Y\-ot be &lware of. IV\. s-ptte of tl-1e Loss, OUy bOMe.{ of c{trectoys .~~ st~ff aye ct.Y\-xl.oustlj ClV\.ttct-PClH""0 tl-1e o-peV\,t\1\{3 of OUI" '.:lOOfS/O) SeclSOV\,. OUY "PUViA-p~LV\. P&ltch &lyVLves october 13 a~ tVte ytbboY\- cutH'^'0 fOY t~e offLctCll ~yeeV\. Mtir~et o-peV\.tv\'g wtlt be fS AM OY\- NoveVlotbey ist. we wouLe.{ lt~e botVil1ou C!~ tl1e M~~OY to C{O the l1oVI-QY.s of cuttt""0 tl-1e rtbboY\- (heybCil glilylClV\.r;(), .so -pleClse -pltlce tht.s OY\- 110UY cClleV\-e.{a y. TI1ts w~.s ,ct veYI1 -postHve COViAVIotUY\-tt~ butLe.{t~ e)(-peyteV\,Ce fOY "g.o~VlkoY\- 'E-eacl1 restc{eVlts. MCMI1 Cltte~ees wtll~er;(-u-p fyol'\.\. the Mlilrtl'\.Q DtstYLct alll,V{ 1'\.\.C!V\,11 Oct&lY\- R.i.e.{ge re.sLc{eVlts cyossee.{ the brt~ge to CltteY\-r;(. A gooe;! Y\-ul'\.\.ber of re.sLc{eVl-ts fyOI'\.\. the "'l-telilyt of l;ol1V\.tQ.Y\-'" CltteV\.c{ec{ c:I~ also -pClrttct-pC!te~ CIS veli\-doys, eVlkertal.~rs, tl~ LV\- s-pect&lt eveY\-t:!; heLC{ at tl1e V\il.ar~et. we &lre sctHsfLec{ thClt wtthl.Y\- QUI" ftyst l1ec~y , we were able tOClcVtl.eveour to goals: "'cyeatt\1\{3 a HeClltl1ter COI'\.\.V\-tuY\-ttlj* .9 "'celebvCltL""0 'Bol1Y\-tov\"s RL.cl1 Cutturtll Dtversttl1 TI1yougl1 Fooe;! Clv.,c{ Mustc." Ltyeell\, MClYRet rLII\,ClL '2..00710R seClSoII\, Report page -2- As we LooR fOyWClr~ to v..ex.t ljeClY> we wouLGi ClSR foy ljour COII\,SL~erCltWll\, YegClrdL'^'0 tltte foLLowtVlfl co Vl,CeyII\,s: i. The LClygest Gieterrell\,t WLtl1 tl1e ovey 204 veVvCloys COII\,stdeYLvtg -pClrtLCtpCltLOII\, WClS title Gost regClydLvtg tltte yequLyecf Occ.UpCltwil\,ClL LLCell\,SL'^'0. we Clgyee tl'lClt veVvClon; Clye s~ClLL bustv...tSses, however, tlttelj Clye IA..Ot tjOUY tljpLCClL G-cfCllj Cl wee~ YetClLL sl10p OWIMYS. MClII\,lj CClII\, be Ldell\,hfLeGi CIS 'stCH-vLv.,g ArtLsClII\,.. Wftl1 yespect to the two 2-datj Art FestLVClLs tl1Clt weye heLd LII\, Dece~beY ClM MClycl1 wltleYt the LLCell\,SL'^'0 fees weye WClLved, OUy veli\doy -pClrtLctpCltwII\,ju~peGi fyO~ ClV\. Clveyage of iR vei'\doys tr 30 .5 3R veli\doys. yespectLveLtj. ALtl1ougl1 the fee LS -tRR.20 foy yesLcleV\.ts, WLtl1 Cl ov..e tL~e .f40 Cl-ppLt.CCltwll\, fee, Giue to tVie H~Lv.,g of tl1e opeli\.i.vtg LClte fClLL, Lt t.S usuaLltj LVl,CLucfes CI pvo ratCl of title re~ClLli\der of tltte currevJ: tjeClY Cl~ ClLl of v..ex.t tjeClV'S fees wl1LcVi Celli\, bu~-p tl1e cos.ts up for Cl septe~beY veli\dor ClppLLcCltwll\, to Cl-pproxJV\A..ClteLtj .fi5T.GO, pLus Cl COUII\,ttj LLcell\,se fee, Clli\d foy Cl veVvCloy out of tVie CLtlj lL~Lts close to .f200 or ,t-\.ore, pLus tl1e eoUII\,tlj LLcell\,se fee. It LS veytj GiLffwuLt to recvu[.t vei'\doys wl1ell\, cOVlA.pettll\,0 Wt.th Del rCllj -g,eClch's "q"eell\, MClylut,. wl1eve I beLLeve, tl1e occu-PCltLoil\,ClL L[.ce~LV1-0 fee [.$ .f15 LII\, CO~pClvLsoII\" T-Mi.S Ls OIM of tl1e cOII\,tYLbutL'^'0 fClctOYS of wVilj Vl-UlII\,lj veli\doys cVioose to be -pLClced 011\, DeLrCllj's vei'\dor wr.Lhv.,g LLSt. 'PClrt of oUY goal LS to eVl,COUrClge elM I1LgI1L[.gl1t LOCClL tClLell\,t, Clvu;:( pyoVLcfe s~ClLL busLv..ess opportuli\.i.ti.es. CoV\.s[.~erL'^'0 LocCltwll\, ClVvCl ~eVlA.ogYClphLc of SUVrOUII\,dL'^'0 COVlA.VlA.UII\,LtLes Wu title "HeClrt of -g,oljV\.toV\.,' we aye LoSLII\,g Cl 'PyeCLOUS DPPOrtuli\.i.ttj to V\.urtuye HIe cleveLopVlA.ell\,t of LoCClL taLell\,t CMGI Vesouyces. 2, We YeCeLVe~ ViA.ClII\,lj cCltLs fyoViA. LeLSUyevi-LLe vesLctell\,ts yegClydLvtg tl1e TyoLLetj Clvu;:( Lf tl1eye WClS Cl stop cLose to the I'\.\.clYlut fOY thel'\.\.. I ~VLOw tnClt YOUtL'^'0 the TyoLLetj t.s ctLffLcuLt, Itlowever, WLtltl the VI.,eW Cl~~LtWll\, to tl1e LHJraYlj, tl1e IMW TYolJelj route actGiecl, ClVvCl tl1e woVvClel'"fuL resouyces of tl1e C.LVLC c.e,~.tey Clli\.Ct tl1e scl1ooll1ouse Cl'lLLclyeV\.'s MuseuVlA., Cl Lot of yetLyecl foLRs LLvLvtg LV\. t\o1ese c.ol'\.\.VlA.uli\.i.Hes wLll V>iClVl.t to be ClbLe to v~s~t these sLtes. It ViA.[.g\o1t WClYYC!V\.t tjour coV\.sLGieYCltwV\.fOY Cl stop sOV\A..ewl1eye ClLoV\.g SeClCyest -g,lvcl. CI~ OCfClV\. Ave. we put tlttLs out tl1ere RlMwtl'\0 tViClt -perlttClps !:1DU I'\.\.L-ght be ClbLe to col'\.\.e up wLth Cl $OLutLoII\" 3. AII\,cl, of course, wouLcl tjDU be ClbLe to set C!s~cle C111\,tj fu~~V\.0 to C1S$L$t us w[tVi Jl\..txt 1jecl'(s pyogrClViA. We wouLcl be gYClteful foy CI coV\.sLclerClt[oV\. of C1YouVvCl -'f;2~OOO to -.f35,OOO level Lf elL /ALL poss[ble. ':.I.Co(/)'-IOf: D,,~,~ AVfl'l.\<.t <.1'"", 1'111rl<tt Rlft'.1: Entertainment Attendance Vendors arkel A1tv hand out 11 en; to recruit vendors hand out IS to recrUt vendors I 27-Oct-07 Halloween 'Pumpkln Patch" Given to local youth groul Gin Scout Troup t# 593 Boy Scout Troup 1243 Poinclanlil Safety Patrol 51. Joslilph'S Eplscopal School 151 Baptist Church Youth Group 206 volunteer hours Southern Dance Theater "Country & Westlilm Une Dancin!l" 1011 15 neludes urn n atch , - Beach to Mall OCl, Nov & Dee MYer Ilse on 2 Trolle s 14 Schoot brought 438 students lor pumpkin patch experience post cards mailed from Woolbri hi 10 Gatewa and from Federalla lhe 03-Nav-07 Election Week 100 15 10-Nov-07 Veteran', D 100 15 .0 ton TV Advertlsmenl. 17-Nov-07 100 15 24-Nov-07 Thanks ivtn 100 15 01-OIiIC-07 Move due to TtY8& NI ht concert 100 15 Dsc6 7 8 104.3 fM for Art Fest- G Dee 6 Palm elAdv OecB&9 Hanukkab 250 30 Dec07. Art F esUval 2 da Inclartisans 1s.Dec-07 Christmas 175 " Dee 13 Palm Beach Posl- Grnn Mkt Ar:Jv 22-Dec-{)7 Christmas 3" 21 Kawanza Celebration 10 2G-Oeo-o7 New Year's Eve "3 19 11 O~""" 100 ,. 12 12-Jan-OB 175 " 13 19-Jan-08 Martin Luther Kin Oa Concert by "Speaklna Hands. 225 1. 14 2~an-oa Barbara Gomulka Kevboard 400 18 " 02-Feb-OB ''Heart Health .. Month I. Fsb6C. ar Me azine - Green Mkt Adv "Herita e" Fut 16 09-Feb-OB Valentine'. Da .00 " alra_ F... :60 commercials 30 Prime time $1 794.00 6 mo of adv 112 on 1 and 1/2 for be nln of next ar I I=;!L u:+~ 16-FOt>Ct tI:::~=L~~ '118 ... l 23-Feb-08 ~Jli- __+ O1.Mar-O~ i20 i~~r:.!~2_m__ [;21 ~i~~~~~'oe t! -------r;:;---,--.-~ ;22_m-t__3-2.:Mar-Oe -j- .~-- I:J~~ _ L":Mii~OB !=h:-~ ..;....~05-A"-06 f~= ~~FeSl ---CiiiOIIl~r , Boynton Sisler City Committee: Move due..to Commodores Concert -,- -Aft&JaZz1=eSl ' Liu_r1.qer Wa;" I Se~!~09F.~I~ ~t. Patrick's Da~---~~ ___ __ ~.=_ Easte~~-:=- -- - i- J -~_..~-----'--- Schoolhouse Chllliren's Fuodralser -j--- ---_-~~~!!:JE~__ l,un~~~~~mo_&.!<~f~.6ss~~0~~' _-.:!m Wriqht, Tia Chi DemonstratiOn-- Jim Kovalcik "ForTest" i PM TaQulcl-lntl, SWlQerS 01 the Sun Conce'n .5 PM TK Swing Blue Revue, Jazz Conceit Jim-KovalCik, Flutist and Vinnie Monaco, Kevboa-;'o _ Barbara Gomulka Kevboard __ Wine Tas""!!. PRP WInes International !':l~,_ . n'. . Jim Wliohl . ria Chl DemonSlIation j~m__Kovalcik, Flutist and Vll1nie Monaco, Keyboar:: Barbara Gomulka, Keyboard-- :slandVibe Reggae Band END OF SEASON Total AUendallce ,Avqweeklval1endancefvendors :,i; .IT'~~J4~~ BedCnJ~.O~1 ~'Gr~~~ME! !;..d~- __._,__.L-...._______~~_ J2.9. ~?_ ~!~!.:9~!!...~ ~'fu. -. ~--;---_. ;!~ 5609 -ill \1.!.,! !15 'te In-Killd60~ .+ $1,200 00 3,500 residents+_ ---~_."-~-+--._--..\ IFlorida Table.com a-ad... ,--~-,- !SPrinq Issue of C~Jo Sh<lre NewSilllter' T - -''I -44'0 -16