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Minutes 03-12-01SA: 2TY'COMMITTEE MEET-' AGENDA DATE: DAY: March 12, 2001 TIME: 10:00 AM Monday LOCATION: I. Call to Order II. Roll Call IH. IV. Acceptance of Minutes of February 12, 2001, Regular Meeting Safety Committee Education and Training Program: tba Old Business Ao B. C. D. E. F. G. H. I. J. Fire Drills "Proud to be a Safe Worker" Awards Departmental Inspections & Safety Meetings Defensive Driver Course Safety Belt Use Project Team Incident Review Board Referrals - None Infection Control Policy Safety Policies Review Safety Shoe Program Evacuation Planning VI. New Business A. Other VII. Announcements VIII. Next Meeting Date: IX. Adjournment Monday April 9, 2001 DISTRIBUTION: Chuck Magazine, Risk Mgt, Chairman Carisse Weise, City Mgr, Vice Chair. Barbara Madden, City Clerk, Secretary Phyllis Dixon, Communications Michael Rumpf, Developmmat, Dominic DeMaure, Finance/Warehouse cc: Kurt Bressner, City Manager Bob Borden, Fire Eric Falstad, Golf Course Dorothy Mack, Human Resources Sharon Tierney, ITS A.D. Henehan, Library Norm Turner, Parks Wilfred Hawkins, Assistant City Manager Dale Sugerman, Assistant City Managm' Attachment Attachment 10:00 AM W~ndy Danysh, Police Larry Quinn, Public Works Steve Lulkin, Recreation Mark Bobich, Utilities Admin. & EWTP Eugene Ruffolo, Utilities WWTP AGENDA200103.doc Featu res: Dead-front Construction Digitally Recorded Automatic Evacuation Message (Up to 4 MinuteS of MeSsage Capacity) 25/50 Watt Bullet. Proof Amplifier 25 or 70 VRMS Field Selectable t20 VAC Power Supply and Battery Charger Live MicroPhone 0ve~ide of Message and Tone Analog Addressable Compatible High Reliability, No Maintenance, Fully Supervised Easy Installation and Operation Natural SoUnd Recordings Built in Alarm and Alert Signals Upto 4 MinuteMessage Capacity Works with 12VDC Or 24VDC Fire Alarm Panel Works with Analog/Addressable and Panels. 3 I~ roPhone Key confi as de 100W and 75W ~s can be ~ by zone operation Digital message repeater, microphone, 120 VAC power supply and battery Charger are all built in. EVAX voice evacuation panels can be configured foe Churches, Restaurants, Movie Theaters, Auditoriums and High Rise buildings. The EVAX 100 / EVAX 75 panels are an attractive surface or semi'flush mOunted back boxes, with a hinged and key lOcked door. Cabinet dimensions are: 14.5 x 27 x 4" ~ · .d Ordering Information: EMS SOLrND 'SOLUTIONS EVAX 100 / EVAX 75 Voice Evacuation System EVAX 100 shown with Keylocked Door Removed Listings: S5661 6911-1446:100 Description 75 Watt 75 W Voice Evacuation System, with: 2 Speaker Circuits ~1- 5~W 1 - 25W Power Supp y / Battery Charger Paging Microphone Digital Message RePeater 75 W Voice Evacuation System, with: 8 Speaker Zones 50W/4Z 25W/4Z 75 W Voice Evacuation System, with: 12 Speaker zones 50W/8Z 25W/4Z 75 W Voice Evacuation System, with: 16 Speaker Zones 50W/SZ 25W/8Z Model Number EVAX 75 EVAX 75/8Z EVAX 75/12Z EVAX 75/16Z Description 100 Watt 100W Voice Evacuation System, with: 2 Speaker Circuits 50W each Power Supply / Battery Charger Paging Microphone Digital Message Repeater 100W Voice Evacuation System, with: 8 Speaker Zones 50W/4Z 50W/4Z 100W Voice Evacuation System, with: 12 Speaker Zones 50W/8Z 50W/4Z 100W Voice Evacuation System, with: 16 Speaker Zones 50W/8Z 50W/8Z Model Number EVAX 100 EVAX 100/8Z EVAX 100/12Z EVAX 100/16Z 33 Chestnut Street New Haven, CT 06511 203-752-1806 FAX 752-1906 WWW. EVAX.COM Fire Alarm Control Panel [NAC Strobe Circuits NAC (Notification Appliance CJrcuit) Speaker CircUit Supervised: Power Limited EOLR 120 VAC Standard Message been a Proceed and leavE Ail J ! use the I~ Technical CharacteristiCs: Specifications ! ' EVX-50 Primary Power: 24 VDC Battery Power: Output: e 120VAC @ 0.6A 0.13A Standby 1.0A Alarm 50 Watts @ 25/7OVRMS Tone and Voice EVX-25 25W Evax Module Primary Power: 120VAC @ 0.8A. 24 VDC Battery Power: 0.18A Standby 1.0A Alarm Output: 25 Watts @ 25/70 VRMS Tone and Voice Backbox Dim: Color: 14.5 x 27 x 4" w.h~d Charcoal Greyostd Red.optional Engineers Specifications: :l'l'he voice evacuation system shall be Evax. Systems .l:iSeries EVAX 100 / EVAX 75 or approved equal . . ' ,~he voice evacuation system shall provide 100 / 75 Wats of signal and voice power, and shall be UL listed. The voice evacuation system shall be micro,processor based, and shall contain an integral microphone, audio amplifier, tone generator and digital message repeater. A 120 VAC Power Supply and battery charger for standby batteries shall be included. The voice evacuation message/signal shall be broadcast un{ the FACP is reset, or until fire emergency personnel interrupt the broadcast with a manual page. Remote ' paging microphone(s) will be supported through a supervised circuit. SOUND SOI. UTION$ SYSTEMS IEV1000998Rll Specifications am subject to change without notice. Specifications are provided for information only and no responsibility is assumed by Evax Systems, LLC for theft use. 1he City of BoynWn Beach, Flon.. Risk Management Department TO: Safety Committee FROM: Chuck Magazine Risk Manager DATE: SUBJECT: March 12, 2001 CY 2000 Report The following is the City's overall numbers compared to previous years: WORKER SAFETY No. of OSHA Recordable Incidents Total Cumulative Hours Worked 1998 1999 2000 95 99 98 1,539.524 1,691,040 1,892,557 VEHICLE SAFETY Preventable Collisions Number of Vehicles 18 26 26 228 333 361 INCIDENCE RATE 12.34 11.71 10.35 The following Inspections: is a breakdown of documented Department compliance for Safety Meetings and Meetines Inspections Safety Comm. Attend. City Attorney 0 % 0 % NA City Clerk 25% 8% 100% City Manager 67 % 75 % 90 % Communications 0 % 8 % 83 % Development 2 % 1% 58 % Finance 0% 11% 33 % Fire 8% 8% 83% Golf Course 8 % 0 % 83 % Human Resources 0 % 0 % 67 % ITS 50% 0% 75% Library 0% 0% 42 % Parks 0 % 8 % 50 % Police 0 % 0 % 58 % Public Works 86 % 75 % 92 % Recreation 41% 64 % 92 % Risk Management 100% 100% 100% Utilities 54 % 85 % 100% (EWTP) 75% (WWTP) Safety/2000 Year Report.doc SAFETY COMMITTEE MEETf 'G AGENDA DATE: DAY: February 12, 2001 Monday TIME: 10:00 AM LOCATION: II. III. IV. Call to Order Roll Call Acceptance of Minutes of January 8, 2001, Regular Meeting Safety Committee Education and Training Program: tba Old Business B. C. D. E. F. G. H. I. Fire Drills "Proud to be a Safe Worker" Awards Departmental Inspections & Safety Meetings Defensive Driver Course Safety Belt Use Project Team Incident Review Board Referrals - None Infection Control Policy Safety Policies Review Safety Shoe Program VI. New Business A. Other VII. Announcements VIII. Next Meeting Date: Monday March 12, 2001 IX. Adjournment DISTRIBUTION: Chuck Magazine, Risk Mgt, Chairman Carisse Weise, City Mgr, Vice Chair. Barbara Madden, City Clerk, Secretary Phyllis Dixon, Communications Michael Rumpf, Development, Dominic DeMauro, Finance/Warehouse Bob Borden, Fire Eric Falstad, Golf Course Dorothy Mack, Human Resources Sharon Tim'ney, ITS A.D. Henehan, Library Norm Turner, Parks CCi Kurt Bressner, Ci[y Manager Wilfred Hawkins, Assistant City Manager Dale Sugerman, Assistant City Manager Attachment 10:00 AM Wendy Danysh, Police Larry Quinn, Public Works Steve Lulkin, Recreation Mark Bobich, Utilities Admin. & EWTP Eugene Ruffolo, Utilities WWTP AGENDA200102 .doc SAFETY COMMITTEE As OF NOVEMBER CHUCK MAGAZINE, CI:IAIRMAN (PAM "WEBB) ~J/~ CARISSE WEISE, Vl(~E CHAIRPERSON (TSD)~" ~ BARBA~ MADDEN, SEC~ARY (SUE COlliNS) ~- MICHAEL RUMPF, (CHRIS M~CHELL)'~ DOMINIC DEMAURO, (~D)~ ~ ' _ BOB BORDEN (~M~CRA~)[% TOM EGNAC~RIC.: ~FA~[~, DORO~Y MACK (MINA ULHER) .~ SHARON TIERN~ (CA~Y McD~vI~) P~ A.D. HENEHAN dR.J~OUP)~ NORM TURNER ~M BALFE)~ ~ '~ WENDY DANYSH (~OH~ H~N~NO~O~) ~ ~.RY oUiNN (PAU~ ~B~NC) P (WALLY M~OR~) ~ I,~OOO RISK MANAOEHENT CITY MANAGER CiTY CLERK COMMUNICATIONS DEVELOPNENT FINANCE/WAREHOUSE FIRE GOLF COURSE HUMAN RESOURCES IMF, TECH. SERVICES ' LIB RARY PARKS POLICE: PUBLIC WORKS RECREATION UTlUTI E~ ADMIN/~ EX~:)FFlClO MEMBERS: KURT BRESSNER WILFRED HAWKINS DALE SUGERMAN CITY MANAGER ASSISTANT CITY MANAGER ASSISTANT CITY MANAGER DEPARTMENT HEADS 'TO BE COPIED: JIM CHEROF Sue KRUSE OUINTU$ GREENE ,JOHN GUIDRY (INTERIM) DIANE REESE CHIEF WILLIAM BINGHAM ,Joe SCIO~nNo P~ ~R WALLACE: VIRGINIA FARACE: UOHN WILONER CHIEF MARSHALL GAGE: ,J EFF~EY IJVERGOOD WALLY MA, JORS (INTERIM) ,JOHN GUIORY C~Y ATTORNEY CITY CLERK DEVELOPMENT F'NGINEERING FINANCE FiRE/EMS GOLF COURSE LIBRARY PARKS POUCE: PUBUC WORKS RECREATION ~ COR 20001 I 0 Ol.~ Od PAI~ qo~ uo,luXoE] :::100l. ~ulzeBelAI >lonqo qoe~,a uo~u4o~ JO 4~!0 8upo~P~IAI LILI-g§9-I9g :m og~d s!ql x~I :ls!'-I ~u!I!eIAI JnoX tu~o~ oIAI oAomo~I oSWald ~ ON ,IJ. IN'dE[d ~ 'HDVZdd2 I,~ITV'd ,LS~L,k CllVd .qDV.I.SOd 'S'fl NOI.I'.VZINV9}IO ,LIdO}Id-NON MEMORANDUM The City of BoynWn Beach, Flonu a Risk Management Department TO: FROM: DATE: SUBJECT: Safety Committee Chuck Magazine Risk Manager February 12, 2001 CY 2000 Report The following is the City's overall numbers compared to previous years: WORKER SAFETY No. of OSHA Recordable Incidents Total Cumulative Hours Worked .1,998 95 1,539.524 1999 99 1,691,040 VEHICLE SAFETY Preventable Collisions Number of Vehicles 2000 98 1,892,557 INCIDENCE RATE 18 26 26 228 333 361 12.34 11.71 10.35 The following is a Inspections: City Attorney City Clerk City Manager Communications Development Finance Fire Golf Course Human Resources ITS Library Parks Police Public Works Recreation Risk Management Utilities Safety/2000 Year Report.doc breakdown of documented Department compliance for Safety MeetIn~ Inspections 0% 0% 25% 8% 50% 75% 0% 8% 2% 1% 0% 7% 6% 8% 6% 0% 0% 0% 50% 0% O% O% 0% 8% O% O% 83% 75% 34% 59% 100% 100% 54% 80% Meetings and II II ITl o_. .,.,,'" ., 0 , X I X X X X X × X Xi× X X ~ ~ Z XXi XXXXXXX X XXX XXX AX X X X X X XX XXXXXX X XXXX XXX XXX X XXXXXX'X X XX X'X X X X XX X X X ~< X X X I , X~X X X ×X X X X XX XX~X ×× XX XXX X r~ 0 XX X X XX X XX 0 X X X X i X~ X ~0 XX X X X 'X X XX X 01'~ City of Boynton Beach Safety Committee Proud to be a Safe Worker Award NAME: Ken'7 Isom, Tina Smith & Marvin Razz DEPT: UTILITIES DATE: February 7, 2001 TIM~: 9:30AM LOCATION: 124 E Woolbright Road. Utilities O/T/Building, Visitor F, ntrance DESCRIPTION: A soda delivery truck accidentally dumped about six cases of soda in glass & plastic bottles in the driveway and east bound lanes of Woolbright. The. employees listed responded and removed the bottles &,gl~qs from the traffic lanes first then cleaned upthe rest of the mess with a broom & shovel. The driver returned about 10 minutes;tater a!!dhe!ped finish the clean up., then.tOok be salvaged sodas, .thanked the workers and left. Safe~ Coord~ator I present ~o~afion at the ne~ S~e~ Commi~ee meeting. Aw~ds will be ~o~d and selected c~es will be published in ~E~8LETT~R. DISTRIBUTION: Employee Department Human Resources Safety Committee COMMITTEE MEE ' - IG AGENDA DATE: DAY: January 8, 2001 TIME: 10:00 AM Monday LOCATION: I. Call to Order II. Roll Call III. Acceptance of Minutes of December 11, 2000, Regular Meeting Attachment IV. Safety Committee Education and Training Program: tba V. Old Business B. C. D. E. F. G. H. J. Fire Drills Safety Newsletter "Proud to be a Safe Worker" Awards Departmental Inspections & Safety Meetings Defensive Driver Course Safety Belt Use Project Team Incident Review Board Referrals None Infection Control Policy Workplace Violence Policy Safety Policies Review VI. New Business A. Other VII. Announcements VIII. Next Meeting Date: Monday February 12, 2001 10:00 AM IX. Adjournment DISTRIBUTION: Chuck Magazine, Risk Mgt, Chairman Carisse Weise, City Mgr, Vice Chair. Barbara Madden, City Clerk, Secretary Phyllis Dixon, Communications Michael Rumpf, Development, Dominic DeMauro, Finance/Warehouse cc: Kurt Bressner, City Manager Bob Borden, Fire Tom Egnaczyk, Golf Course Dorothy Mack, Human Resources Sharon Tierney, ITS A.D H~nehan, Library Norm Turner, Parks Wilfi'ed Hawkins, Assistant City Manager Dale Sugerman, Assistant City Manager Wendy Danysh, Police Larry Quinn, Public Works Steve Lulkin, Recreation Mark Bobich, Utilities Admin. & EWTP Eugene Ruffolo, Utilities WWTP AGENDA200101.doc SAFETY COMMITI-EE As OF NOVEMBER CHUCK MaGaZINE, CI:iAIRMAN (PAM Webb) CaRISSE WeISE, ViCE ChaIRPerSON (TBD) Barbara MADDEN, SEC RY (SUE COlliNS) PhYLLiS DIXON, (tbD) ~2[ETA MICHAEL RUMPF, (CHRIS MITCHELL) DOMINIC DEMAURO, (TBD) ~ ~~ TOM EGNAczY DoROTHy:MACK (~l;X Ol~ER)~ SHARON TIERNEY (CATHY McD~VI~) A.D. HeNEHAN WENDY DANysH (~N H~NGT~) ~RRY QUINN (PAU~ L~b~NC) ~ STEVE LULKIN, (WALLY M~OR~) I- MARK BOBtCH tuNA S~ 1,2OOO RISK MANAGEMENT CiTY MANAGER CiTY CLERK COMMUNICATIONS DEVELOPMENT FINANCE/WAREHOUSE FIRE GOLF COURSE HUMAN RESOURCES INF. TeCH. SERVICES LIBRARY PARKS POLICE PUBLIC WORKS RECREATION UTILITIES ADMIN/EWTP UTI LIT~ES ~ EX~)FFIClO M EM BERS: KURT BRESSNER WI LFRED HAWKINS DALE SUGERMAN CrTY MANAGER ASSISTANT CiTY MANAGER ASSISTANT CitY MANAGER DEPARTMENT ,HEADS TO BE COPIED: ,JIM CHEROF SUE KRUSE OUINTUS GREENE ,JOHN GUIDRY (INTERIM) DiaNe REESE CHIEF William BINGHaM ,Joe SCIORTINO PLI LR WALLACE VIRGINIA FaRACE ,JOHN WILDNER CHIEF MarSHall Gage ,JEFFREY LiVERGOOD WAllY MaUORS (INTERIM) JOHN GUIDRY CitY ATTORNEY CITY CLERK DEVELOPMENT ENGINEERING FINANCE FIRE/EMS GOLF COU ESE LIBRARY PARKS POLICE PUBLIC WORKS RECREA'nON U~n UTI ES SAFETY COR 20001 I · From: Safety Council 561-683. i71~ To: CHUCK MAGAZINE Date 11210] Time: 5;~5:,_R4. PM Pas'e 2 ~f2 ;:)0(I'~: [ O00UV(INBDV ,:IZAkA~ so[~.qgfl 'o[o$$n~t ouo~n~t &LA~t ~ 'u.tmpv so.~.qBfl 'qo.tqo~t uo.t~o.too~I 'u.t3Hn-I ~aoA~ o.qqnd 'tm.miD oo.qod 'qsKtre(I ,~pt~A~ · ~olm:ls!u.rtupv ~ookI 'oo'I qo~ zo~u~ ~.~D ~ums.~sw 'umu~n$ olin .to~tmIAI ~a!D lu~ls.tssv 'su.~nt~H zo~ueIAI ~!D '~ussoz~t ~n~ s~[.mcI '.tomnJ m-tON · ~mq.t~l 'tmttOUOH 'G'V $~LI 'XomokL uo:mtS so~noso~I u~mnH '~HAI os.moD j[oD '~[~zozu~ ~uo& a-q~t 'uop.to~I qo~{ luommno.fpv 'XI ~ 00:0[ [00[; '8 ~J~nu~£ X~puoIAI :o1~(I lluDooIAI lxoNI 'HIA sluotuoounotmv 'IIA 'V ssou!sn[t axoN 'IA .f 'I 'H 'D '~t '~t 'O 'D 'V ssom. sn[t PlO 'A :[olmls!u!mpv loold 'oo'-I qo[t 3~q ,, 'sutais££ ~tlg!? aqoJls :mm~ozcI ~m. mm,L ptre uo~uonp~t ooll.tmmoD ~loju8 auomqamlV Su!lOOlAI ~InSokI '000~ 'gI :toqmoAoNjo somu!lNjO ooumdooov 'III !IUD IIO~I 'II zopJO o~ HUD 'I :NOI&VDO'I AgpuoIAI :XVII I41V 00:0I :~tIAII& 000~; '8I aoqmoooO :~I&V(I COMPANY PERFORMANCE The sathty function has increased in importance in companies of all ,types and sizes. Safety Council courses are designed to give you an increased understanding of a myriad ofcom,~liance issues, while keeping vou up to date on the latest c ~hzm~s. Practi~-al job related issues are the focus, so you gain knowledge and sldlls you can immediately implement in your workplace. The Florida 3ssociation of Safety Cour~cils offers twvo series of courses. Courses can be taken individually, er you ma.v enroll in each runes. Courses are also available on site. Upon completion, plaques are issued. Clmose the Training Alter~u~tz'~e that Meets Your Needs Principles of Safety Management is a 50 hour training series designed for the safeW person with little or no formal tra/ni~ng. PSM focuses on the fundamentals of injury prevention and regulatory compliance. Courses are half day courses, and you have up to three 5'ears to complete the program. Upon completion, "graduates" must complete 16 credits of training biannuaI!y to maintain their status. ,4dvtmeed Safety Management is designed for the PSM graduate, or the sati~W professional with several vears of safety training or experience. Enrollees must have fou; years of job' related experience in a safety related field, or ASP, CSP or AA or higher in a safety related field, or have graduated from the PSM. To graduate, you must complem 15 courses withing ~ years, and then ~EGII~I'RATION FORM & MEMBEI~HIP INFO C~OURSE SCHEDULE FLORIDA AS $OC IAT! O N OF SAFETY The Flor/da Association of Safety Councils ires been offer/ng the lannciples of Safety Management program for fourteen ],,ears. Throughout FA.SC, 6,000 students ha~e enrolled in PSM. Both PSM and ASM courses can be taken throughout the state of Florida. Course credits are then transferred to the student's record at the originating Council. The Safety Council of Palm Beach County, Inc. Ires been in bus/ness since 1967, and is a non-profit, non- governrn_ental organization dedicated to reducing i~ury and fatality through safety educadom take one per year thereafter. that tion of~ safe: g~Szatiom lmow ~rogram enstxres g~od em= products BENEFITS · Video Library - Members receive, free use of more than two hundred videos. Sai'ety Compliance Newsletter Monthly, and Florida Assodaticn of Safety Council Newsletter Ei-Mon'.hlv. · Safety ~our. es at a Discount Sm~ety Awards Program · A Wide .Array of Sa. feW Training ~cduet, Available. Make an Investment in Your Company's Future! Annual Dues: 1-100 Employees $100.00 101-200 Employees $200.00 201-300 Employees $30¢.00 301-500 Employees $500.00 .5.1ompany: , Address: Phor,~e: Fwx: Enclosed Check ~ pP.O# . Master Card/Visa/'Discoer Expxres Card No. and ASM Emolh'nent is PSM Course Tuttton: $6.,%00 for those enrolled / $80.00 if not enro!led~ .~M Course Tuition: $125.00 for those enrolled / $145.CO if not enrolled [] My membership fee is enclosed. Name Course Amount Total Amount Enclosed: _Acthorized By: Compmay: Address: Phone: ~rr~il: rlEnclosed Check # np.o~. Please note that.schedui~ may chang, a~ the 3.ear progresses. I'lMaster Card/VisaiDiscoer Expires Card No. JANUARY 24- Employment Sc~enin~ & S PSM Co~e 9a.m: :1 p,m. ~ · a:ety Onentat,on Course Ibr 2tst 8:30 a~m. - 5 pm. Industrial Hy~ene- ASM gation- PSM irt Opcrator Inatructcr 9 ~ a.m. - o p.m. APRIL 1 8- S"M'ety Policy Development ASY, I 8:30 ~m. - 5:00 p.m. 25-27- Safet¥Councit / ASSE Professional Development Conference Location to be announced PSM Elective MAY 2:B- Loss Control Foundations & Applications PSM Core 8:g0 a.m. - 5 p.m. 24- Environmental Compliance- 8:~0 a.m. - 5 p.m. ASM :BO- Managing Workers' Compensa:ion PSM Core 9a.m.- 1 p.m. JUNE 20- Coaching the Forklift Operator- !ns:ructor Development Course 9 am - 3 prn $499 / $599 Includes 27- Drug Free Workplace- PSM Core Course 9 am - I pm 28- Advanced Disaster Planning ASM 8:.~0 am - 5 pm J u LY 2 5- Preparing for Emergencies-PSM COre 9 a.m. - 1 p.m. 26 - Traffic Accident Investigation ASM 8:0( a.m. 5 p.m. AUGUST Methods & Techniq, a.m. - 1 v.m. :BO- Mastering Workers' Cc 8:30 a.m. - 5 p.m. SEPTEMBER 20- WiSi~kpla6~ Lai,v AS~.VI B:3L mm:. - 0.~.m. _ 1 n.m_ 27- Coaching the Forkl~ft .~ Development Course 9 a.m Includes Kit. OCTOBER 24- Ergonomics PSM Core 9 a.m. ~ 1 25- Transportation Regulation ASM 8:$0 a.m. - 5 p.m. NOVEMBER 28- Managing OSHA Inspections ASM 3:30 a.m.- 5:00 Fm DECEMBER 5- Safety Council Year End Meeting ~- CcacNng the Forklift Operator- Instructor Development ~- _ ~.,oume 9 a.m. 3 pm 8499 / $599 Includes Kit. I of and the electives in the result of Please Route: F! Safer3,* Directors [] Supervisors [] Training Manager [] Human Resources SAFETY' COM M I'TTEE As OF NOVEMBER I, 2000 CHUCK MAGAZINE, CHairmaN (PAM WEbb) CARISSE Weise, Vice CHAIRPERSON (tBD) BARBARA MADDEN, SECRETARY (SUE COLLINS) PhYlliS DIXON, (tBd) MICHAEL RUMPF, (Chris MITCHELL) E)OMINIC DEMAUrO. (tBd) BOB BORDEN (KATIE MCCRAY) Tom EgNACZYK (Eric FALSTAD) Dorothy MaCk (NINa UlMEr) SHARON TIERNEY (Cathy MCDEAVI~F) A.D. hENEHaN ~lr. (Bill Coup) NOrm TurNer (TOM BAIFe) WENDY DANYSH (~JOHN HUNTINGTON) Larry OUINN (PauLa LebLANC) STEVE LULKIN, (WalLY Madors) MARK BOblCh (TINA SMITH) EUGENE RUFFOLO (Bob DOWNEY) RISK MANAGEMENT CITY MANAGER CITY CLErk COMMUNICATIONS DEVELOPMENT FINANCE/WAREHOUSE Fire GOlf COURSE HUMAN REsources NF. TeCH. Services LIb rarY PArkS POLICE PUbliC WORKS RECREATION UTILITIES ADMIN/EWTP UTILITIES WWTP EX-OFFICIO MEMBERS: KUrT BRESSNER WILFRED HAWKINS DALE SUGERMaN CITY MANAGER ASSISTANT CITY MANAGEr ASSISTANT CiTY MANAGER DEPARTMENT HEADS TO BE COPIED: JIM ChEROF SUE KrUSE OUINTUS GREENE ~IohN gUIdrY (iNterim) DIANE REESE CHIEF WILLIAM BINGHaM ~loE SCIOrTINO PETER WALLACE VirgiNia FaRACE ~IOhN WIldNEr CHIEF rvlarshall Gage ~leffrey Livergood WAllY MAdors (INTERIM) ~JOHN GUlDRY CiTY A~ToR NEY CITY CLERk DEVELOPMENT ENGINEERING FI NAN C E FIRE/EMS GOlf Course ITS LIb rary Par kS POLICE PUbliC WOrkS RECREATION UTI LitI ES SAFETY COR :~OOO I I SA ';TY COMMITTEE MEET 'iG AGENDA DATE: DAY:: November 13, 2000 Monday TIME: 10:00 AM LOCATION: II. III. IV. VI. VII. VIII. Call to Order Roll Call Acceptance of Minutes of October 16, 2000, Regular Meeting Safety Committee Education and Training Program: tbd Old Business A. Fire Drills B. Safety Newsletter C. "Proud to be a Safe Worker" Awards D. Departmental Inspections & Safety Meetings E. Defensive Driver Course F. Safety Belt Use Project Team G. Incident Review Board Referrals - None H. Infection Control Policy I. Workplace Violence Policy J. Safety~s Review New Business A. Other Announcements Next Meeting Date: Monday December 11, 2000 IX. Adjournment DISTRIBUTION: Chuck Magazine, Risk Mgr, Chairman Carisse We/se, City Mgr, Vice Chair. Barbara Madden, City Clerk, Secretary Phyllis Dixon, Communications Michael Rumpf, Development, Dominic DeMauro, Finance/Warehouse Bob Borden, Fire Tom Egnaczyk, Golf Course Dorothy Mack, Human Resources Sharon Tierney, ITS A.D. Henehan, Library Norm Turner, Parks CCi Kurt Bressner, City Manager Wilfred Hawkins, Assistant City Manager Dale Sugerman, Assistant City Manager Attachment 10:00 AM Wendy Danysh, Police Larry Quinn, Public Works Steve Lulkin, Recreation Mark Bobich, Utilities Admin. & EWTP Eugene Ruffolo, Utilities WWTP AGENDA200011.DOC Madden, Barbara From: Sent: To: Cc.' SubJect: Magazine, Chuck Wednesday, November 08, 2000 1:41 PM A.D. Henehan; Barbara Madden; Bob Borden; Carisse Weise; Chuck Magazine; Dale Sugerman; Dominic DeMauro; Dorothy Mack; Freda DeFosse; Georgeanne Barden; Hawkins Wilfred; Kurt Bressner; Larry Quinn; Mark Bobich; Michael Rumpf; Norman Turner; Phyllis Dixon; Sharon Tierney; Steve Lulkin; Wendy Danysh S poerri, Patricia Safety Committee Training Please find attached, the draft policy on Workplace Violence. Please review this draft policy, for discussion at the Safety Committee meeting on Monday, November 13, at 10:00 AM, at Fire Station #3, Community Meeting Room. I have also invited a speaker to discuss the policy and the general topic of Violence in the Workplace, for our Education and Training Program. He is Paul Viollis, President of Corporate Risk Consulting Inc. He is an expert on this topic. We are looking to Paul to provide the City with a number of training classes next year on topics, including Violence in the Workplace. Please be on time for the meeting, at 10 AM, as Paul has a number of other meetings scheduled that day. Thank you for your cooperation. Violence in the Workplace 01 .d... Chuck Magazine Risk Manager City of Boynton Beach CHAPTER: 12 SECTION: 0'1 SUBJECT: CiTY OF BOYNTON BEACH, FLORIDA ADMINISTRATIVE POLICY MANUAL DRAFT Risk Management Risk Management Policies Policy No. 12.01.xx Page: 1 of 5 Workplace Violence PURPOSE: The City of Boynton Beach maintains a zero tolerance policy toward workplace violence. It is the intent of the City to provide a workplace free from intimidation, threats, or violent acts. SCOPE: / This policy includes City employees, customers, the general public, and/or anyone who conducts business with the City. / DEFINITIONS: Workplace Violence includes, but is not limited to harassment, threats, physical attack, or property damage. Threat is the expression of intent to cause physical or mental harm or emotional distress regardless of whether the person communicating the threat has the present ability to carry out the threat and regardless of whether the threat is contingent, conditional or future. Physical Attack is intentional, unwanted or hostile physical contact with another person such as hitting, fighting, pushing, shoving, or throwing objects. Property Damage is intentional damage to property, which includes property owned by the City, employees, or others. POLICY: Violence, or the threat of violence, by or against any employee of the City of Boynton Beach is unacceptable and violates City policy, and will subject the perpetrator to serious disciplinary action up to and including termination, and criminal charges. Possession, use, or threat of use, of a weapon, including any type of firearms, is not permitted at work, or on City property, including a City vehicle, unless such possession or use of a weapon is a necessary and approved requirement of the job. Policy No. SUBJECT: 12.01.xx ~ P~.ge: 2 of 5 Workplace Violence DRAFT Any person who exhibits unusual behavior or makes threats, exhibits threatening behavior, or engages in violent acts on City property shall be removed from the premises as quickly as safety permits, and shall remain off the City's premises pending the outcome of an investigation. All City personnel are responsible for notifying a supervisor of any threats, which they have witnessed, received, or have been told that another person has witnessed or received. Even without an actual threat, personnel should report any behavior they have witnessed which they regard as threatening or violent. Failure to notify a supervisor of such activity will subject the employee to serious disciplinary action up to and including termination, and criminal charges. No employee acting in good faith, who reports real or implied violent behavior will be subject to retaliation or harassment based upon their report. The actions of a supervisor, manager, or other employee will be dependent upon the seriousness of the situation. However, consistent with personal safety, managers and supervisors have a responsibility to make a good: faith: effort to defuse violent or potentially violent situations as quickly as possible in order to prevent their escalation and creating a threat to others. PROCEDURES: The following steps should be taken when a supervisor, department head, or employee observes an act of violence or potential violence at work. A. In immediate emergency situations...Call 9-1-1. As with any other emergency involving fire, medical incidents, or violence, the first action is to call 9-1-1 and report as many details as possible so that the appropriate emergency response units can be dispatched. (2) Next step - immediately contact: - (a) your immediate supervisor (b) your division/department head (c) the Human Resources Department Policy No. SUBJECT: 12.01 .xx Page: Workplace Violence DRAFT 3 of 5 (3) The Human Resources Director, or designee, is the Workplace Critical Incident Coordinator. The Human Resources Director, or designee, may be contacted at any time and will ensure that resources such as the Employee Assistance Program, Risk Management, City Attorney, and others, as needed, are coordinated in their support and response. (4) Other steps following a critical incident at work will flow from this initial contact including disciplinary action and help from the Employee Assistance Program for employees involved in or witnessing a serious incident. In non-emergency situations (1) The guidelines below apply to all City employees and are intended to aid supervisors in dealing with violent or potentially violent situations at work once an immediate emergency situation has been controlled. (2) Consistent with personal safety, supervisors have a responsibility to make a good faith effort to defuse violent or potentially violent situations as quickly as possible in order to prevent their escalation and creating a threat to others. It is understood that the actions of a supervisor or other employee will be dependent on the seriousness of the situation and the nature of an altercation. (3) The following steps should be taken where applicable or feasible and consistent with personal safety: (a) Separate the people .involved. Do not allow a verbal altercation to escalate into something more serious. If the people involved cannot be separated, call 9-1-1 and follow the steps previously described. (b) Contact the appropriate division/department head and the Human Resources Director. (c) Once the situation is controlled, separately interview all persons involved, including any witnesses, in order to obtain an accurate account of th~.4~_' ent. Document the statements of witnesses and(',?ther~jCtterviewed in written form. Interviews may be conSuc~by division/department supervisors, managers, or directors; or, the Human Resources Director, or designee. Policy No. SUBJECT: 12.01 .xx Page: Workplace Violence (4) DRAFT 4 of 5 If the situation is serious enough that possible termination may be involved and/or the continued presence of an employee at the worksite would not be appropriate, an employee may be immediately suspended with pay and ordered not to return to the worksite until further advised. This action, when necessary, may be taken with the department head concurrence, following consultation with the Human Resources Director, or designee. REFERENCE INFORMATION (Excerpted from presentation by Paul M. Violis Sr., MPA, Corporate Risk Consulting, Inc., "Violence In Our Workplace'~ 1. Offender Profile The following characteristics are some of the similarities that many of the people who possessed: (1) (2) (3) (4) (5) (6) (7) (9) (10) (11) (12) (13) (14) have perpetrated acts of violence in the workplace Male Between 25 - 40 years of age Does not handle stress well (easily frustrated) Chronic complainer at work Dissatisfied at work Socially withdrawn Lacks interpersonal skills Has difficulty in accepting criticism and dealing authority Experiencing marital/family difficulties Fascination with guns/survivalist lifestyle Anti-Management Boasts about "get even" plans Job is the core of his identity Loner at work with those in Policy No. SUBJECT: 12.01 .xx Page: Workplace Violence Red Flags of Caution (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) DRAFT 5 of 5 Impending layoffs, strikes, or any significant job site change (six times more likely than existing employees) Verbal threats Increased stress in the workplace Loud outbursts Poor employee-supervisor relationship Bringing weapons on City property to "show to friends" Overt signs of depression and/or substance abuse Withdrawal signs (e.g. change in appearance, taking personal pictures down, reduced communication level) Romantic obsession with a co-worker Increase in tardiness, sick leave, and requests to depart early Employee's expression of fear toward another employee Employee who suddenly withdraws all funds from City sponsored deferred compensation programs. DEVELOPED BY: EFFECTIVE DATE: Risk Management January 1, 2001 Kurt Bressner City Manager Cjm/APMNiolence in the Workplace 01 .doc Wori place Violence Incident R port Affected Party(ies): Supervisor: INCIDENT INFORMATION Date: Time: Description: (Narrative) Dept./Div. Location: Tele. No. Has this or a similar incident ever happened to you before? If so, please explain: List all witnesses of the incident: Name: Dept.: Tele. No.: Was a weapon involved? If so, specify whether police were contacted. If so indicate Dept., & Case No.: AGGRESSOR INFORMATION Name: Dept.: Tele. No. Relationship to employee: Has anything occurred in the past to make you feel this would happen? If so, please explain: Home address/vehicle information if not employee: FOLLOW-UP INFORMATION Did this incident cause lost work days? If so, how many? What action was taken by employer? If so, when and by whom? Have you had coUnseling since the incident? If not would you like to be afforded this? Does something need to be done to avoid such an incident from happening again? If so, explain: Completed By: Reviewed/Approved By: Title: Title: Date: Date: DATE: DAY: AGENDA " TIME: 10:00 AM LOCATION: I. Call to Order II. Roll Call III. Acceptance of Minutes of September 11, 2000, Regular Meeting Attachment IV. Safety Committee Education and Training Program: tbd V. Old Business B. C. D. E. F. G. H. I. J. Fire Drills Safety Newsletter "Proud to be a Safe Worker" Awards Departmental Inspections & Safety Meetings Defensive Driver Course Safety Belt Use Project Team Incident Review Board Referrals - None Infection Control Policy Workplace Violence Policy Safety Policies Review VI. New Business A. Damaged Vehicles Turned In For Repairs B. Other VII, Announcements VIII. Next Meeting Date: Monday November 13, 2000 10:00 AM IX. Adjournment DISTRIBUTION: Chuck Magazine, Risk Mgt, Chairman Carisse Weise, City Mgr, Vice Chair. Barbara Madden, Cky Clerk, Secretary Phyllis Dixon, Communications Michael Rumpf, Develownent, Dominic DeMauro, Finance/Warehouse CCi Bob Borden, Fire Tom Egnaczyk, Golf Course Dorothy Mack, Human Resources Sharon Tierney, ITS A.D. Henehan, Library Norm Turner, Parks Wilfred Hawkins, Director, Administrative Services Kurt Bressner, City Manager Wendy Danysh, Police Richard Fiege, Public Works Steve Lulkin, Recreation Mark Bobich, Utilities Admin. & EWTP Eugene Ruffolo, Utilities WWTP AGENDA200010.DOC From S~*ety Coup=~ 551-6g3-i717 To: CHUCK MAGAZINE Dnte 9/27/00 Time: 3:!4:50 PM ~age i ~f 2 oLAolser programs Presented 8efety Council of Palnl Bea .h, Leadership Series: Managing a Diverse Workforce October 11. 2000 8;30 a.m.--12;30 p.m. A PSM Elective South F!orida's workforce is no longer homogenous. Successfui managers must communicate ccross sacio-economic differences, gender and age differences, geographical (within America and internationally) cultural, and educational differences! Consider these management "marriages"-the many diversifies in each create cultural barriers. · A fifty-five year old Caucasian woman is in charge of a African American and Hispanic crew of nineteen year old workers. · A young male African American manager from the south must supervise a female force of Creole, Caucasian, and Latin American workers-many who are considerably alder than he is. Different cultures respona to communicatians differently. This course will utilize lecture, discussion and class exercises. ~t wil! enable managers~ Human Resource personnel and supervisors to understand the role of culture in communication, and to maximize the diversity of the workforce. Faculty: Skip Clark, Assistant Chief of Juno Beach Police DeparTmenT regularly conducts business courses for Bar,5, University, PB Community CoJtege, and Florida Atlantic University. Members: $65.00 / Non-Members $80.00 Location: Safety Council WPB Coaching the' Forklift Operator October 18, 2000 8:30 a.m.--12:30 p.m. It is an OSHA requirement to train anyone who operates a powered industrial tuck, whether they operate the truck daily or once a year. This half day seminar prepares your drivers to operate fork:lifts safely, while complying.with OSHA regolations. This comprehensive program covers: · Operator Training Definitions from NIOSH and OSHA · Moving With and Without a Loac · Picking Up and Stacking a Load · Use of Scanning Techniques · Refueling P. rocedures · A Special Section on Safety Procedures for Pedestrians · Includes hands on training conducted at your facility. Members: 595.00 / Non-Members: $125.00 Location: Safety Council WPB Managing Workers' Compensation October 25, 2000 8:30 a.m.--12:30 p.m. Successful management of workers' Ior~g term success and difficult issue management techniques that are A PSM Core Course can be the key to a company's frustrating and often W orkers comp case Topics Covered + The law: Overview and Recent Eegislation · Medical and ReTurn to Work Programs · Record keeping Discount Programs + Insurance Understanding & Savings Fa~ulty: Carol Tempesta. has her M.S. in EnvironmenTa~ & Occupational Health. Ms. Tempesta and DaWd Carugati are Workers' Compensation Attorney's with Hinshaw & Culbertson. Members: $65.00 / Non-Members $80.00 Location: Piccadilly Cafeteria, Registration See individual course descriptions for tuition fees. Please enroll the following: Name: Course: Safety Council of Palm Beach County, Inc. 770 South l~tary Trail West Palm Beach, FL 33415 561-689-4733 Ext. '7 6 Check Enclosed UMaster Card : Visa Card No. Expiration Date Name ~ Mail w Address Above ~ Fax to 561-683-1717 Attn: Marketing ~.2~ Phone 561-689~4733 ExI. 3 ~ fet5 ilpb WVCW,Sa 'CoLInc c.org SAFETY COMM TEE AS OF MAY I , ;~OOO ~ 9I~UCK MAGAZINE, CHAIRMAN (PAM WEBB) ~ %/'/~A.D. HENEhaN ~R Vice CHAIRman (Bill COUp) ~B~rbaRA ~ADDEN, SECR~ARY (SUE COLLINS) ~.' ~ARISSE WEISE, (TBD) ~'~PHYLliS DIXON, (TBD) '_ MICHAEL RUNPF, (CHRIS MITCHELL) , " ~ BOB BORDEN (~TIE MCCRAY) ~ToM EGNAOZYK (ERIC FA~TAD) ;, DORO~Y MACK (NINA ULMER) . SHARON TIERNEY (CATHY McD~vI~) ...... ~%~M TURNER (GLENDa HALL) ~/7~ENENDY DaNYSh (~OHN HU~NGTON) ~/~T~e LULkIN, (WALLY ~adORS) .~aRK BobiOh ~lNA SMith) EUgene RUffOlO (BOB DOWN~) RISK MANAGEMENT LIB raPT CITY CLERK CitY Manager COMMUNICATIONS DEVELOPMENt FINANCE/WAREHOUSE FIRE GOlf COURSE hUMan RESOURCES Inf. TECH. SERVICES PARKS POLICE PUBLIC WORKS RECREATION UTILITIES ADMIN/EWTP UTI litI ES WWTP EX-OFFICIO MEMBERS: KuRT BRE$SNER WILFRED HAWKinS ClT~ MANAGER DIRECTOR, ADMIN. SERVICES DEPARTMENT HEADS TO BE COPIED: DALE SUGERMAN SUE KRUSe 0UINTUS GREENE DIANE REESE CHIEF William BiNghaM JOE SCIORTINO PETER WALLACE VIRGINIA FARACE JOHN WILDNER CHIEF MArShaLL GaGE CHriS ROBERTS (INTERIM) WALLY M~JORS (INTERIM) JOHN GUIDRY ASSISTANT CITY MGR. CITY CLERK DEVELOPMENT FINANCE fire/EMS Golf COURSE LIBRARY PAR KS POLICE PUBLIC WORKS RECREATION UTI lItI ES SAFETY COP 200005 COMMITTEE MEE / G A GEND.A,~ DATE: September 11, 2000 TIME: 10:00 AM DAY: Monday LOCATION: I. Call to Order II. Roll Call HI. Acceptance of Minutes of August 14, 2000, Regular Meeting IV. Safety Committee Education and Training Program: tbd V. Old Business Ao B. C. D. E. F. G. Fire Drills Safety Newsletter "Proud to be a Safe Worker" Awards Departmental Inspections & Safety Meetings Defensive Driver Course Safety Belt Use Project Team Incident Review Board Referrals - None New Business B. C. D. E. Infection Control Policy (Bobich) Workplace Violence Policy (Bobich) Safety Policies Review Elections Other VII. Announcements VIII. Next Meeting Date: IX. Adjournment ~A.D. Henehan, Library, Vic'e-Chair. B~Joara Madden, City Clerk, S~'~'etary Carisse Weise, City Manager Phyllis Dixon, Communications ¥' Michael Rumpf, Development, CC; Monday October 9, 2000 Dominic DeMauro,ff4nance/Warehouse Bob Borden, Fire ~!~ Tom Egnaczyk, Golf'Course Dorothy Mack, Huma~sources Sharon Tierney, ITS *~ Norm Turner, Parks ~A~ Wilfred Hawkins, Director, Administrative Services Kurt Bressner, City Manager Attachment 10:00 AM -W'endyD'anysh'P°l!ce ~ e ~'e~ ~otfl~'~7 ~3' ~ae~ °~7 lmi~' n &E~TP~ Eugene RuSt'lo, Utilities W~YTP Cv ' AGENDA200009.DOC Frc~'n: Safety Council To: CITY OF BOYHTON BEACH Date: 9t5/00 Time: 12:41:54 PM P~De 1 of I Safety C~ouncil'~.ond Annual Kids ClaSSY:Golf Tournament Safety Council of Palm Beach County and R.I.M.S.- Palm Beach County Chapter For Information Call 561-689-4733 Ext. 12 SATURDAY, OCTOBER 7, 2000 SCRAMBLE FORMAT, SH OTGUlq START AT 1:00 P.M. THE LI~IKS AT BOYNTON BEACH 8020 JOG ROAD BOYlqTOM BEACH $75.00 per person, $200.00 per foursome. Entry fee includes: Green Fees, Golf Cart Rental, Beverages, Awards, and Club House Dinner by Roadhouse Grill Lots of Contests and Prizes! Hole in One Wins a Brand New Car One Hun&ed Percent of the Proceeds go to: Child Safety Seats Bike Helmets for the Underprivileged Behind the Wheel Driver Education Program Registration Form Yes, I want to rapport a good cause. My check is enclosed: __ Event Sponsor ($1500+) __ Eagle Sponsor ($1000) _ Birdie Sponsor ($750) __ Par Sponsor ($500) __ Bogie Sponsor ($250) _Yes I want to golfl My check is enclosed: $75.00 pet' person or $200.00 foursome Name Name Name Name Your Name Company Name Ad&ess Phone FAX COMPLETED FORM TO 5 61-6 8 3-1717 ~" ~: ~ rrl =,:,,,=. ~...,.oE.o_= ~"S' ~ Z , <: := :::t' ,.,,, r ' 0--1 XX XX XX X X XX X.X Z X XI X X X X X X X rx X X X X X X X X m X XX X X XX XXXXXX × XXXX XX XX X X X X X'X X;X X XX XXX X X XXXXXX XXX Z XX X X XX X X X X Xx XX ' X m 0 Safety Council To: CITY OF BOYNTON BEACH Data: ~/8/0C Time: 10:28:24 ~M Page ' of 2 Attn: Safety, Human Resource & Supervisory Personnel September Programs Presented by the Safety Council of Palm Beach County For more information please call 561-689-4733 ext 74 Methods & Techniques of Training A PSM Core Course September 13, 2000 · 8:30 a.m. - 12:30.p.m. Effective trainers are the key to a successfi, fl accident prevention program and a direct investment in the quality of your safety program. Supervisors and first line managers are responsible for communicating safety and heath policy to your workforce. Dynamic trainers will motivate workers to perform their job safely and positively, and effect your losses. If vou are responsible for any type of training - then this prograna is an absolute must. .And, you'll be able to immediately and easily implement what you learn. Tools for Keeping Participants Involved · Communication Skills · Methods of Instruction Motivational Tools · Gaining Control of Your Meeting Lesson Plans & Guided Discussion Tuition:: $6.5.00 ~f cnrolled m P&~at/ $80. O0 i. f not e~zrotled. Ergonomics A PSM Core Course September 20, 2000 8:30 a.m. - 12:30 p.m. OSHA continues to cite employers for ergonomic hazards and obtain settlements that require implementation of abatement procedures and pa.wnent of stiff penalties ! The general duly clause requires employers to maintain a workplace free from recognized hazards that are causing or likely to cause serious physical harm or death. In a recent settlement, Hudson Foods. Inc. agreed to implement a comprehensive ergonomics program and too pay 200,000 to settle. You'll get up i-o date information you can implement immediatelv- reducing injury and its related cost to your business. lopics Covered - OSHA's View & the Risk Factors - Usirlg the Right Tools for the Job - Medical Management - Arranging Your Workplace & the Job Task Your Instructor is Andre Boucher, M.S. ,P.T. & Director ~fOccupational Medicine at Pinecrest Outpatient Center. Mr. Boucher is a frequent educator in work injury.. management. Tuition: $65.00 if enro!led in ?S~ $80.00 if not enrolled Page 2o~2 Coaching the Lift Truck Operator Train the Trainer ~ You Eq COlV~LIANC~ WlTI-t THE '..,'~w REGULATION? NON-COMPLIANCE RESULT LN MINLML~/I FINES OF $5000! FACT:'sA competent trainer .... must perform formal instruction, practical' testing' and evaluation of operator's ability." It is an OSHA requirement to train anyone who operates a powered industrial truck, including lift trucks.whether they operate the truck daily or once a year, This one prepares you or your designated trainer to teach FLI's Coaching the Lift' Plus, you'll receive a complete Instructor Kit which includes Video Set. Leader's Guide and Overheads, and ten Participant Workboo -ks. This comprehensive program covers: · Operator Training Definitions from NIOSH and OSHA · Moving With and Without a Load · Picking Up and Stacking a Load · Use of Scanning Techniques · Refueling Procedures · A Special Section on Safety Procedures for Pedestrians Instructor Bill Waslick, Vice President of Health & Safe .ty for FLI Learning Systems, Inc. is credited for bringing the "coaching" system of training to the safety field. He is responsible for the development of more than 30 "Coaching "programs currently being used throughout the U.S. and Canada. [] Full Registration - (Includes Instructor kit and 10 Participant Workbooks) Member: $499 / Non-Member $599 E..1 Additional attendee from same company (Includes Leaders Guide and One Participant's ~Zorkbook) Member $90.00 / Non-Member $115.00 ]ncludes Continental ~rea~j~st and Lunch. Substitutions accepted at any t~rne. Cancellation notice required five ~vorking days prior to class, allotting a refund tess a $50. O0 processing fee. Course will be hem at the Safety Counci~ 770 South 3ffilitary Trail, ?~est Palrn 1~each. For more information or registration forms please call 561-689-4733 ext 74 int Odu ., Advanced safet a' esni't( Program! I <~=:i'~'~A"~~C,'"'Fl°ridaAssociationofSafe't-y~:unciis, isproud:oa~'-qc~ that:~:.the~.~an~i0usly awaited arrival~ of the A S H© (Advanced Salty Hanagement) program is coming soon m a Safety Council near you. Especially designed m not only-.~ke the PSH~ (Prinicples of Safe~ Hanagement) graduam [o the next level of safe~ managemen~ but for the safe~ professional as well, the ASH© program is a premier safety-and health program which will better assis~ the safety professonai in the 21 st Cenm~ and beyond. The scope of this state-wide ASM© program will include detailed test driven courses in a variety of expanded curriculums. ASM© courses will focus on practical job related issues and are designed to help achieve visible improvements in safety performance and to develop leadership '"skills with increased knowledge in the safety and health industry. Graduates of the ASM® program will have: received. 'extensiVe safety management training including, but not limited to, such topics as. Traffic Mishap Investigation, Environmental Compliance, Industrial Hygienei ~OSHA nspections, Applied Risk Management, Mastering Workers' Compensation, afety Audits, Corporate Driving/Fleet, Advanced Disaster Planning and much, much more in advanced occupational safety and health training; These ASM® program courses have been produced by experienced professiOnals .and higher education scholars and professors in the safety and health industryto bring you one of the most unique quality programs ever offered .for Florida businesses. The ASM© program will be available throughout the state of Florida and may be taken at any of FASC Safety Council, however, please call your local:Safety Council below for more information on ASH© registration, pre-requiSite and graduation requirements, fees, specific course details and calendar scheduling. For further information or assistance, contact: Safety Council of Palm Beach County 770-R S. Military Trail, West Palm Beach, FL 33415 (561) 689-4733; Fax: (561) 683-1717 Visit our website at: http://www, safetycouncilpbc.org E-mail: donna@safetycouncilpbc.org SAFETY COMMITTEE As OF MAY I, OOO CHUCK mAGAZINE, CHAIRMAN (PARA WEBB) ¢ A.D. heNEhAN dr. Vice CHaiRMAN (BILL COUP) ~/~ BARbara mADDEN, SECjJ~j~FaR¥ (SUE COLLINS)~ Carisse WEIse, (tbD) ~ ~ PHYLLIS DIXON, (tBD).~.._"'.7 C~4~~ mICHAEL RUHPF, (CHRIS mITCHELL) I," ' DOmINiC DEmAURO, (TBD) ~ _._. B;Ob BORDEN~ Tom Eg NACZYk (~-~ ~a~~ DOROTHY mACK (NINA UlmeR) ~J' ¢ SharON TIERNEY (Cathy MCDEAVITT) NORm TURNER (GLENDa Hall) /~ ~ WENDY DANYSH (dOHN HUNTINGTON)~ RICHArd Fiege (GEORGE MaNTELi ~ STEve LULklN, (WALLY mAdO~S) ¢~ mark BOBICH (TINA SMrTH) ~ EUGENE RUFFOLO (Bob DOWNEY) ¢ RISK mANAGEMENT Library CITY CLERK CITY maNAGER COmmUNiCATIONS DEVELOPMENT FINANCE/WAREHOUSE FIRE GOlf COURSE HUMAN RESOURCES INF. TEem. SERVICES PAR KS POliCe PUbliC WORKS RECREA~ON UTILITIES ADMIN/EVVTP UTILITIES ~ EX-OFFICIO NIEF4BERS: KURT BRESSNER WILFRED HAWKINS CiTY MANAGER DIRECTOR, ADmlN. SERVICES DEPARTMENT HEADS TO BE COPIED: DALE SUGERmAN SUE KRUSE OUINTUS GREENE DiaNE ReESE CHIEF William BINGHaM dOE SCiORtiN O PETer WALLACE VI RGINIA FARACE ~JOHN WILDN ER CHIEF MARSHALL GAGE CHRIS rObERTS (INTERIm) WALLY MAUORS (INTERIM) dOHN GUIDRY ASSISTANT CiTY IMIGR. CiTY CLERK DEVELOPm ENT FINANCE fiRE/ems GOLF COURSE LIBRARY PARKS POLiCe PUBLIC WORKS RECREATION UTI Uti es SAFETY COR 200005 SA gTY COMMITTEE MEET' AGENDA DATE: August 14, 2000 TIME: 10:00 AM DAY: Monday LOCATION: I. Call to Order II. Roll Call III. Acceptance of Minutes of July 10, 2000, Regular Meeting IV. Safety Committee Education and Training Program: tbd V. Old Business B. C. D. E. F. G. H. Fire Drills Safety Newsletter "Proud to be a Safe Worker" Awards Departmental Inspections & Safety Meetings Defensive Driver Course Safety Belt Use Project Team Incident Review Board Referrals - None Mildew on patio outside City Hall break area VI. New Business A. Lift Station #307 InCident B. Other VH. Announcements VIII. Next Meeting Date: Monday September 11, 2000 IX. Adjournment DISTRIBUTION: Chuck Magazine, Risk Mgt, Chairman A.D. Henehan, Library, Vice-Chair. Barbara Madden, City Clerk, Secretary Carisse Weise, City Manager Phyllis Dixon, Communications Michael Rumpf, Development, CC: Dominic DeMauro, Finance/Warehouse Bob Borden, Fire Tom Egnaczyk, Golf Course Dorothy Mack, Human Resources Sharon Tierney, ITS 4orm Turner, Parks Wilfred Hawkins, Director, Administmti e Services Kurt Bressner, City Manager Attachment 10:00 AM Wendy Danysh, Police Richard Fiege, Public Works Steve Lulkin, Recreation Mark Bobich, Utilities Admin. & EWTP Eugene Ruffolo, Utilities WWTP AGENDA200008.DOC SAFETY COM M ITTEE As OF MAY I, ;~000 CHUCK MAGAZINE, CHAIRMAN (PAN WEBB) A.D. HENEHAN dr. VICE CHAIRMAN (BILL COUP) BARBARA MADDEN, SEORE-FARY (SUE COLLINS) {) CaRISSE WelsE, (TbD)_~ ~ ,¢ .I .,J~v PHYLLIS DIXON, (TBD) ./ MICHAEL RUMPF, (CHRIs~JV-VV-MITCHELL) v DOMINIC DEmaURO, (TBD) ~ ¢v B~OB BORDEN (KATIE MCCRAY)J~ f' Tom EGNACZYK (ERIC FALSTAD)~ D~OROTHY MACK (NINA ULMER) ~K' ~ SHARON TIERNEy (CATHY MCDEAVITT) NORM TURNER (GL~"NDA HALL)~ ~.~,~1 ,,/~ WENDY DANYSH (,JOHN HUNTINGTON) RICHARD FiEGE (GEORGE MANTEL) f STEVE LULKIN, (WALLY MAJO/~S) ¢ MARK BOBICH L'TINA SMITH) ~ EUGENE RUFFOLO (BOB DOWNEY) ~ EX-OFFICIO MEMBERS: RISK MANAGEMENT LIBRARY CITY CLERK CITY MANAGER COMMUNICATIONS DEVELOPMENT FINANCE/WAREHOUSE FIRE GOLF COURSE HUMAN RESOURCES INF. TECH. SERVICES PARKS POLICE PUBLIC WORKS RECREATION UTILITIES ADMI N/EWTP UTI LITI ES VVWTP KURT BRESSNER WILFRED HAWKINS CITY MANAGER DIRECTOR, ADMIN. SERVICES DEPARTMENT HEADS TO BE COPIED: DALE SUGERMAN SUE KRUSE QUINTUS GREENE DIANE REESE Chief WILLIAM BINGHAM ,JOE SCIORTINO PETER WALLACE VI RGINIA fARACE ,JOHN WILBNER CHIEF MARSHALL GAGE CHRIS ROBERTS (INTERIM) WALLY MAJORS (INTERIM) ,JOHN GUIDRY ASSISTANT CI-I-Y MGR. CitY Clerk DEVELOPMENT FINANCE FiRe/EMS Golf COURSE ITS LIb MARY PAR KS POLICE PUBLIC WORKS RECREATION UTI bltl ES SAFETY COR 2-00005 BOYNTON BEACH FIRE RESOLE FIRE AND LIFE SAFETY DIVISION EMER6ENCV EVACUATION PROCEDURE5 DRILL Location Ezell Hester Center Contact Name / Phone No. Linda McKinon Time of Drill 11:00 AM Monitoring Company Address 1901 N Seacrest Blvd. Title buration of brill 2 mins. Telephone Number 7/28/00 Number Evacuated 50 Evac. Capability x acceptable _unacceptable Ob server(s )- Pr iht Bob Borden, Dep. Fire Marshal Comments: Went to meetin~ room and told counselor of a fire in her area and she immediately responded by going ro the closest pull station and activating the building alarm The building was evacuated within approximately 2 minutes. Alarm system operated properly. Communications received si~nat of alarm. All went well. Recommendations: AAoke sure oll doors, including overhead doors, ore closed during evacuation. As the last person exits through o doorway, close the door behind you. As you exit through the corridor, close any open doors. Signature of Observer(s): ~~ / Cc: DeD. Chief Gale, Fire Marsha Chuck Magazine, Risk Management BOYNTON BEACH FIRE RES¢0E FIRE AND 'LIFE SAFETY DIVISION EMER6ENCY EVACUATION PROCEDURE5 DRILL Locotion Art Center Contact Name / Phone No. Ginny Shea Time of Drill 11:00 AM Monitoring Company Address Date 125 SE 2TM AVE 7/26/00 Title Number Evacuated Marketing & Promotions 50 Duration of Drill 2 mins. Telephone Number Evac. Capability x acceptable _unacceptable Ob server(s)- Pr int Bob Borden, Dep. Fire Marshal Comments: Debbie Majors was told o£a fire located in her area. She immediately responded by pulling the closest pull station which sounded the building alarm. Complete evacuation was finished in approximately 2 minutes. All personnel responded appropriately and effiiciently. Communications received call from monitoring company of the alarm si~mal. All went well. Recommendations: None Signature of Observer(s):~~ Cc: Dep. Chief Gale, Fire Marshal Chuck Magazine, Risk Management PUBLIC WORKS DEPARTMENT MEMORANDUM #00-107 TO: FROM: SUB J: DATE: Chuck Magazine, Risk Manager Christine Roberts, Interim Public Works Director Safe Worker Award Nomination July 10, 2000 I would like to nominate Mark Lips, Solid Waste Crew Supervisor for the Safe Worker Award. On June 20, 2000 Mark assisted with a resident who was having a syncopal episode. Attached are letters from the Fire Department, a copy of an e-mail detailing the situation and a copy of an award presented to Mark. Mr. Lips should be awarded for his assistance in this matter. I believe he deserves the Safe Worker Award and should be an example to his fellow workers. If you have any questions or need any further information please let me know. CR/cr Attachments Cc: Larry Quinn, Solid Waste Manager Rich Fiege, Departmental Safety Coordinator Mark Lips, Solid Waste Crew Supervisor The City of Boynton Beach Fire Rescue 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33435 William L. Bingham, Fire Chief Phone: (561) 742-6331 FAX: (561) 742-6334 e-mail: bin g hamb @ ci. boynton-beach.fl, us July 6, 2000 Mr. Mark Lips Public Works Department City of Boynton Beach, FL I was recently presented with a memorandum from Firefighter III (Acting Lieutenant) Brad Thyng identifying your assistance during a "man-down" emergency at 1371 SW 27 Av~enue (#4547) on June 20, 2000. O9 behalf of the Boynton Beach Fire Rescue Department, I want to commend you for taking the time to help us..Your assistance was ~ery much appreciated by the fire re~cue personnel and served to lessen the impact of a difficult situation. In a time when most people choose to not get involved, you stepped to the plate and assisted in the tre~ttment of this patient. It is good to know that employees of Boynton Beach are willing to go above and beyond the normal call of duty and lend a hand if needed. Thank you very much. Please accept the attached certificate of appreciation for your generous assistance. Respectfully, William L. Bingham, Fire Chief Director of Fire Rescue Services cc. Mr. Kurt Bressner, City Manager Mr. Dale Sugerman, Assistant City Manager Chris Roberts, Interim Public Works Director FFlll Brad Thyng Captain Jim Witt Battalion Chief Tim Merman Deputy Chief Jim Ness Deputy Chief David Liu America's Gateway to the Gulfstream Bin _ham, William . From: Liu, David Sent: Fdday, June 23, 2000 7:53 AM To: Bingham, William . Subject: FW: Good Deed ..... Odginai Message-~ From: Witt, Jim Sent: Friday, June 23, 2000 7:50 AM To: Mu, David Subject: FW: Good Deed ---OriginaJ Message ..... From: Thyng, Brad Sent: Wednesday, June 21, 2000 7:19 AM To: Morman, Tim Cc: Wltt, Jim; Reyes, Carlos; Martin, Patge Subject= Good Deed n Tu.e. sday, J.un.e~0, 2_000 at.11:0.5,_run #4547, Rescue-2 and Engine-2 res onded v.e.. u.p. on amval Hes-z crew round uo o B ' _ P to a..man down call at 1371 SW 27 patient tn~ ~ad a near svnconal ~n' a~=Yn~ n .each City emplo.y, ee, f~m_ P~blic Works., ..Mark Lips, tending to a ale r ' .-* ~ ~!so_... Mr. Lips had gone to the resident s door t - . m. esldent answered the door, he neari assed o ._ _ o clelw, e.r recy.c, le bins When the y p ut and fell to the mu ' · · · : g nd. Mr. L~ps assisted the patient Inside into the air conditioning, out of the dangerous heat, called 911, and got a full history from the patient. He also stayed with the patient to reassure him and gave a full report to Res-2 upon our arrival. MThe. patient was very pale and diaphoretic, had a very low blood pressure, and had a new pacemaker put in just last week. r. Lips wa in the right place at the right time. His uick ' ' - = this man's i~e. He Is a credit to his de artment ~ .thmldng, action_a_n~ pro.!,e_ssionah.s..m m.ay. have aided in savin : . P and the City of Bo ton Beach ! · ' g care enough to assist another in dire need I commen-~ ---, ,~.__,_yn, t~ .... : t? a b.eami~.ul sight to see a human being duty, a job Well done · u c~.u tnunA nqr. Mark LIpS mr going above and beyond the call of Acting Lt. Brad Thyng #103 Rescue-2 Boynton Beach Fire/Rescue City of Boynton Beach Safety Committee Proud to be a Sqfe Worker Award _-NAME: DEPT: DATE: LOCATION: DESCRIPTION: Ban7 Hall Utilities POSITION: Welder July 24, 2000 TIME: Pennsylvania (on vacation) While Barry was on vacation in Pennsylvania, he saw several work zone traffic control signs stating "Please slow down, my daddy (or mommy) works here!" He thought this would make an impact in our area, and asked Mark to look into making or purchasing similar signs for the city to use in our work zones, or in other areas, such as "Daddy, please wear your seat belt? Mark will contact the City sign shop and 'follow through with Barry's suggestion. Thanks Barry, for your idea! SAFETY COORD.: SUPERVISOR: DEPT. HEAD: DATE: DATE: Safety Coordinator will present information at the next Safety Committee meeting. Awards will be announced and selected cases will be published in the SAFETY NEWSLETTER. DISTRIBUTION: Employee Department Human Resources Safety Committee PROUD SAFE WORKER AWARD FORM INTEROFFICE MEMORANDUM From: Mark Law Deputy Utility Director~ Tony Lombardi ~.~ ~/ Wastewater Division Supe~-ls'6r Date: August 4, 2000 Su~ect Field Operations Report At approximately 9:30 PM Thursday August 3, 2000, I received a phone call fi'om the lead operator on call for Lift Stations. Station 7 notified Rick Walke that there was a report of a fire at lift station 307 located on the corner of north Seacrest and NE 26~h Ave. Rick along with his back-up man, Pete Villinacci, were on route to the scene. I started receiving radio communications while i was in route from Jim Harmon on the condition of the emergency. He informed me that the crew was responding and that the Fire Department was at the scene secudng traffic and assessing the emergency. Vulcan Performance Chemicals supplies the Utility Department with a chemical process at vadous lift station sites to treat Hydrogen Sulfides. The chemical they use is Hydrogen Peroxide. The chemical storage'tank feed line developed a leak, and because the-nature of the chemical, smoke like gasses created a scare similar to a fire. The Fire Departmenl washed down the area and shut the control valve. Vulcan representative, Bill Straton was notified the same evening and maintenance personnel from Vulcan will be on site to assess the failure Friday, August 4; In summary, the emergency at lift station 307 did not have any environmental impacts, minimal amount of chemical leak and problem contained in a short amount of time. The Division will be expecting to condition at lift station 307 to be up and running and back to normal in the same day. CC: Dale Sugerman John Guidry Mark Bobich Jim Harmon Shawn Starkoski, (BBFD) Chuck Magazine SN -'ETY COMMITTEE MEETING AGENDA DATE: July 10, 2000 TIME: 10:00 AM DAY: Monday I. Call to Order II. Roll Call III. Acceptance of Minutes of June 12, 2000, Regular Meeting IV. Safety Committee Education and Training Program: Tour of Primary EOC by Mark Bobich VI. Old Business B. C. D. E. F. G. Ho I. J. K. L. M. Fire Drills Safety Newsletter "Proud to be a Safe Worker" Awards Departmental Inspections & Safety Meetings Defensive Driver Course Safety Belt Use Project Team Incident Review Board Referral 1. Oceanfront Park Boardwalk Slip and Fall Risks 9-1-1 Calling from internal locations Procedures to follow in motor vehicle incidents Mildew on patio outside City Hall break area Silencing of Audio Alarms in Dispatch Safety Fair Florida League of Cities Inspection 1. EWTP 2. Little League Park/Baseball Complex VII. New Business A. Other VIII. Announcements IX. Next Meeting Date: Monday August 14, 2000 X. Adjournment DISTRIBUTION: Chuck Magazine, Risk Mgt, Chairman A.D. Henehan, Library, Vice-Chair. Barbara Madden, City Clerk, Secretary Carisse Weise, City Manager Phyllis Dixon, Communications Michael Rumpf, Development, Dominic DeMauro, Finance/Warehouse Bob Borden, Fire Tom Egnaczyk, Golf Course Dorothy Mack, Human Resources Sharon Tierney, ITS Norm Turner, Parks Wilfred Hawkins, Director, Adm/nistrative Services Kurt Bressner, City Manager Attachment 10:00 AM W~ndy Danysh, Police Richard Fiege, Public Works Steve Lulkin, Recreation Mark Bobich, Utilities Admin. & EWTP Eugene Ruffolo, Utilities WWTP AGENDA200007.DOC Z ~ 0" o 'a~' :a am -~ -' ~ Z~ 0 ~ ::3 ., -_ e ; <r" < ~ ::::l = ~0 0~ o'1~ . _'"'"10 -q X X XX X X X X XX XX :1> Z XX XXiXXXXX X XXX XXX XX X X X Xl X X× XXXXXX XXXX XX XX~ X XXXXXXX XX XXX X XXlXXXX >kXX Z rtl 0 o ,,, ,-,.a~_.. ~-.,= ~._ ~ '~ · .'"2: ,.- _--,--. (n __ :~ ~ __,.;;;;~ C O: 0 0 ~' :::~.,.,~ ..~ ~ O ,-,. --. __ ,, ...r. O ~ _m 0~:~==": o~ ~=,'~'=~ ~ ~ '"' --. "' ~' "" ~o)~"m ~ ~,"-..i=_.. = ~ ~,,~,~ ==:, _, , =~,< ~m~m~'~= ~'= ~ ~"~ -= I'11-- 0 · a xxxxxx x x X X Xi X X X xxxxxx x XX X X X X XX X~X X X I XXXXXX X X X ' g Z m , SAFETY COMMITTEE As OF MAY I, 2000 CHUCK MAGAZINE, CHAIRMAN (Ram WEBB) A;D. hENehaN JR. VICE CHAIRMAN (Bill COUP)- BaRBAra MaddeN, SeCRETarY (Sue COLLINS) CARISSE WEISE, (TbD) ~ PhYlliS DIXON, (TBD) ¢ MiChael RUMPf, (Chris MItChell) DOMiNiC DEma~~ BOb BORDeN~ TOM EgNACZYK (Eric~~ DOROTHY MACK (NINA ULMER) ~ Sharon TIERNEY (CATHY MCDEAV~I~F) N~RM TURNER (GLENDA HALL) /~ WENDY DANYSH (dOHN HUNTINGTONh~'' RICHARD flEGe (GEORGE MANTEL)~ ,,^~ tV' / STEVE LULK,N, (WALLY MAdO~S) ~ K~'~ / MARK BOBICH ('I-INA SMITH) ~ . EUGENE RUFFOLO (BOB EX-OFFICIO MEMBERS:. ~~ KURT BRessNeR / 1 WILFRED HAWKINS RISK MANAGEMENT LIBRARY CIT~ CLERK CITY MANAGER COMMUNICaTIONS DEVELOPMENT FINANCE/WAREHOUSE Fire GOLF COUrSe HUMAN Resources INF. TECH. SERVICES Par KS POLICE PUBLIC WORKS RECREATION UTILITIES ADMIN/EWTP UTILITIES VVVVTP CiTY MANAGER DIRECTOR, ADMIN. SERVICES DEPARTMENT Heads TO BE COPIED: DALE SUGERMAN SUE KRUSE OUINTUS GREENE DiaNe REeSE Chief William BINGHaM dOE SClORTINO PEter WALLACE VIRGINIa FaRaCE JOhN WlLDN ER CHIEF MarSHALL GAGE CHriS ROBERTS (INTERIM) WALLY MaJors (INTERIM) J~HN GUlDRY ASSISTANT City MGR. CiTY CLERK DEVELOPMENT FINANCE FIre/EMS Golf COURSe ~S LIb RARY PAR KS POLICE PUBLIC WORKS RECREATION UTI litI ES SAFETY COP 200005 ITl Emergency Disaster Preparation Checklist Times are approximate, each department will be responsible for their own time tables Increased Readiness Action Period-48- 72 hours befOre projected landfall Monitoring of weather forecasts and predictions Locate and review emergency disaster plan activation's - i.e. communications Hurricane Watch- 36 hours before projected landfall. *:* Notification of key personnel *:* Briefing to review key assignments o.'* RevieW of equipment and personnel status ***o Activate personnel emergency policies and procedures - i.e. cancellation of vacation and authorized leave. o.** Implementation of emergency programs- i.e. special trash pick-up, shutters, equipment protection, etc. **.° Assign procurement responsibilities - emergency equipment, food, visqueen etc. ***. Assign notification officer- phone numbers, pagers, etc. o.** Review communications equipment status and needs. Hurricane Warning - 12 - 24 hours before projected landfall **** Staff assignments made **'o On-duty personnel arrange for securing their homes & family, Call back begins for coverage. ***o EOC activated ***o Procurement officers pick up supplies °*** Protection of equipment and files °2. Preparation for staging of essential equipment and personnel **** Testing of emergency equipment and communications DATE: DAY: SA -Ty COMMITTEE MEETI J AGENDA June 12, 2000 Monday TIME: 10:00 AM LOCATION: Police/Fire Training Room I. Call to Order Roll Call Ill. Acceptance of M/nutes of May 8, 2000, Regular Meeting Attachment Safety Committee Education and Training Program: tbd VI. Old Business B. C. D. E. F. G. Fire Drills Safety Newsletter "Proud to be a Safe Worker" Awards Departmental Inspections & Safety Meetings Defensive Driver CoUrse Safety Belt Use Project Team Incident Review Board Referral 1. Oceanfront Park Boardwalk Slip and Fall Risks VII. New Bus/ness A. Other VIII. Announcements IX. Next Meeting Date: Monday July 10, 2000 10:00 AM X. Adjournment DISTRIBUTION: Chuck Magazine, Risk Mgt, Chairman A.D. Henehan, Library, Vice-Chair. Barbara Madden, City Clerk, Secretary Carisse Weise, City Manager Phyllis Dixon, Communications Michael Rurnpf, Development, CC: Dominic DeMauro, Finance/Warehouse Bob Borden, Fire Tom Egnaczyk, Golf Course Dorothy Mack, Human Resources Sharon Tierney, ITS Norm Turner, Parks Wilfred Hawkins, Director, Administrative Services Kurt Bressner, City Manager Wendy Danysh, Police Richard Fiege, Public Works Steve Lulldn, Recreation Mark Bobich, Utilities Admin. & EWTP Eugene Ruffolo, Utilities WWTP AGENDA200006.DOC City of Boynton Beach Safety Committee Proud to be a Safe Worker Award NAME: DEFT: DATE: LOCATION: Tony Frazier and George Mele Utilities POSITION: May 2000 TIME: Customer Service Vault and Printer areas of Customer Service DESCRIPTION: Tony and George have worked hard over the past several weeks to organize these areas and reduce the clutter there. I'm sure the other departments that use these areas will agree and are happy with the continuing improvement of these areas. SAFETY COORD.: SUPERVISOR: DEPT. HEAD: DATE: Safety Coordinator will present information at the next Safety Committee meeting. Awards will be announced and selected cases will be published in the SAFI::TY Nl:W$1_l=TTl=R. DISTRIBUTION: Employee Department Human Resources Safety Committee PROUD SAFE WORKER AWARD FORM \ Florida League of Cities, Inc. Public Risk Services Post Office Box 530065 Orlando FL 32853 Mr. Charles Magazine City of Boynton Beach P.O. Box 310 Bosmton Beach. FL 33425 You may register as follows: (1-800) 445-6248; (407) 425-9142; FAX: (407) 425-9378 E1M~II,: galicea~flcities.com Or you may mail this registration form to: Florida League of Cities Risk Control Department PO Box 530065 Orlando, FL 32853 Public Entity: Attendees I 2 3 4 5 6 7 Address Telephone PLEASE RETURN IMMEDIATELY SAFETY COM M ITl-EL As OF MAY I, ;~OOO 6..'4 -//"/U C K MAGAZl N /C~LJ E, CHAIRMAN (PAM WEBB) ,.D~. HENEHAN dr. VICE CHAIRMAN (BILL COUP) BARBARA MADDEN, SECRETARY (SUE COLLINS) / ARISSE WEISE, (TBD) ~.-_PHYLLIS DIXON, (TBD) '--'~'~DoMINIC DEMAURO, (TBO) ~ ~¢~ ~/BOb Borden (KATie McCrAY) (ERic FalStAd ) MACK (NINA ULMER) McDEAvITF) TURNer (GleNDa hall) )ANYSH (~IoHN HUNTINGTON) FIEGE (GEORGE MANTEL) LKIN, (WALLY MAJORS) OH (T'lNA SMITH) IGENE RUFFOLO (Bob DOWNEY) eX-OFFICIO MEMBERS: Kurt BRESSNER WILFRED HAWKINS RISK MANAGEMENT LIB RaRY CitY CLErk CitY MANAGER COMMUNICATIONS DEVELOPMENT FINANCE/WAREHOUSE Fire GOlf COURSE HUMAN RESOURCES INF. tech. SERVICES PARKS Police PUBLIC WORKS RECREATION UTILITIES ADMIN/EWTP Utilitl es WWTP CitY MANAGer DIRECTOR, ADMIN. SERVICES DEPARTMENT HEadS TO BE COPIED: DALE SUGERMAN SUE KRJSE OUINTUS GREENE DIANE REESE CHIEF William BINGhaM doe SClORTINO PETER WALLACE VirGiNia FARaCe ~IOhN WILDNEr CHIEF MARSHALL GAGE CHRIS ROBERTS (INTERIM) dWALIY M~ors (INTERIM) OHN GUIDRY ASSISTANT CitY MGR. City CLERK DEVELOPMENT FINANCE Fire/eMS GOLF COURSE ITS LIB RARY Par ks POLICE PUBLIC WORKS RECREATION UTI liti ES SAFIETYCOR 200005 Page2 of 2 Safety Council New Logo All New Risk Management fe!r :Public Eutlties 4. Defensive Driving Course Maintenace of Traffic Work Zeno Course 4. Managing a Drug Free Workplace Return full address with logo Please Route Box Pemfit Box Registration Form Early registration is encouraged; seating is limited. Name: Course: Name: Course: Name: Course: ~ Ch? Enclosed [] Visa ~ M/C ,~ Discover Exp. Date Signature Mail to: Safety Council of PBC, Inc. 770 South Military Trail West Palm Beach, FL 33415 Fax: 561-683-1717 Phone: 561-689-4733 Ext. 7 E-Mail: safetycouncilpbc, org www. safetycotmcflpbe, org Card No. You m~~ send a replacement at an3~me. Refunds will be given only if a registrant cmacels five business days before program. Cancellations al~er that will be ehm'ged 50°:6 of the fee. Fram: Safety Council To: CHUCK MAGAZINE Date: 5/3/00 Time: 6:57:06 PM Page' of 2 1 grams Risk Management for Public Entitles I)ourse & I)ertlfleatlon May15- May18 Safety Ceuncil West Palm Beach TkJs course focuses on the distinctive features of pub- tic sector risk managemem - including non-profit enti- ties. RMPE is recommended for: Consultants with significant public sector prac- tice · Those in the insurance sector working with the public sector O~er public officials with some risk manage- ment responsibility Call 561-599-4733 Ext. 7 for a complete course schedule. Tuition includes all course ma~er/als and exam fee. Members: $549.00 /Non-Members $695.00 Defensive Driving i)ourse May17 - 9:00 a.m. - 1:00 p.m. Safety Council West Palm Beach Thousands cf compames develop ~he~r drivers' defensive techniques with National Safety Council's Defensive Driving Course. DDC can help you: * Manage the safety component of your fleet prc~ram Reduce the number of lost workdays and insurance claims that result from drivin~ related mjurtes. Ee~h driver receives a workbook and certificate. Many companies also offer a fleet insurance discount when employees take this course. k,iemberx: $35. O0 / ~Von-~gembers $45. O0 #aY2660 Malntenanee of Traffle/Work Zone Concepts Level III May 26- 8:30 a.m.- 4:30 p.m. Safety i)euncil West Palm Beach This course is required DOT training and certifica- t/on for Roadway Maintenance or~ Florida streets and highwas~. Practical and readily applicab!e in- formauon for roadway mainremnce employees. The information in the Florida Roadway and Traffic Design Standard will be covered Instructor: Ed McClane, Chief Traffic Inspector for Palm Beach Coumy. Members $85.00/A~on-Memberg $95. O0 Managing A Drug Free Worl[plaee May 24 - 8:30 a Jrt. - 12:30 p.m. Piccadilly Cafeteria Join Tampa attorney Grant Petersen and learn how to implement and chance a DFWP program. Drug testing, requirements and procedures are detaile& along with the latest case law that a ffect~ F]orida employers, Members: $65,00 if enrolled in the PSN£/$80.00 if net enrolled. Effective Safety i~ommlttees May31 - 9:0Oa.m. - 12:00 noon Learn about the new F~onda Partnemhip for Safety and Health. Imtructor John Sabourin, Safety Di- rector for the V.A. Me&cai Center wilt present this course ~cludes role playing, trends analys,~s, agenda setting and more. You'll learn haw to effec- t/x~ely accomplish projects as a committee in a timely manner, and much more Free Course for Safel3.' C oUn¢ii Members ! City of Boynton Beach Safety Committee Proud to be a Safe Worker Award NAME: DEPT: DATE: LOCATION: Leon White & Angel Owen Utilitie~ April 6, 2000,. S. Seacrest Blvd POSITION: Crew leader & Dispatcher TIME: 10:45 am DESCRIPTION: As Leon was driving on S. Seacrest Blvd near 9th Ave. he noticed a man having a seizure on the sidewalk. 2 ladies were attempting to keep him calm and get helr~ for him.. Leon turned around to assist. He called Angel Owen in Utilities Admin who then called 911. Help arrived shortly to aid the man. Upon their arrival, Leon left the scene and continued to work, SAFETY COORD: DATE: DEPT. HEAD: Safety Coordinator will present information a th next Safety Committee meeting. Awards will be announced and selected cases will be published in the SAFETY NEWSLETTER. DISTRIBUTION: Employee Department Human Resources Safety Committee PROUD SAFE WORKER AWARD FORM NAME: DEPT: DATE: LOCATION: City of Boynton Beach Safety Committee Proud to be a Safe Worker Award Donald Harbol Utilities POSITION: Location Specialist II April 10, 2000 TIME: 2 pm North Federal Hwy just South of Boynton Beach Blvd DESCRIPTION: in the road. traffic from While Don was driving North on Federal Hwy he noticed a small pothole He turned around and parked his van with flashers on South of the holeto prevent encountering the hole and radioed Utilities Admin to report the hole and the need for barricades. Leon White brought the barricades to the site and noticed the hole was about 6' diameter beneath the asphalt. Tony Lombardi the supervisor also came out to check the area and barricades until the repairs could be made. Don's actions could have prevented a major traffic problem and possible accidents on N. Federal Hwy_. SAFETY COORD: DATE: SUPERVISOR: ATE: DATE: Safety Coordinator will present intormation at the next Safety Committee meeting. Awards will be announced and selected cases will be published in the SAFETY NEWSLETTER. DISTRIBUTION: Employee Department Human Resources Safety Committee PROUD SAFE WORKER AWARD FORM City of Boynton Beach Safety Committee Proud to be a Sa ~ Worker Award NAME: DEPT: DATE: Mike Dazzo & Darren Antonucci Utilities/Sewage Collection POSITION: January 5, 2000 TIME: Maim. Workers II 2 pm LOCATION: Intersection of Woolbright & Seacrest Blvd DESCRIPTION: While waiting at the traffic light, Mike & Darren saw a man fall offhis bike in the intersection. At first they thought he was hit by a car. They stopped their track to temporarily block the traffic and moved the man, his bike and his belongings from the roadway. The crossing guard came to assist also. They realized he wasn't hit by a car but was having a seizure. They reported this to Utilities Admin to dispatch for help and stayed with him to keep him calm till help arrived. (Mike was a volunteer fireman & paramedic in N.Y. prior to his employment in Boynton.) SAFETY COORD: ~///~'C//~~ DATE: ~'~ ~ -~ SUPERVISOR: DATE: DEPT. HEAD: 11 ~ DATE: /I Safety Coordinator will present~nformation at the next Safety Committee meeting. A~vards will be announced and selected cases will be published in the SAFETY NI:g~/$1_I:TTI:R. DISTRIBUTION: ~E~nployee Department I-[man Resources Safety Committee PROUD SAFE WORKER AWARD FORM DATE: DAY: S 7'ETY COMMITTEE MEET" IG AGENDA May 8, 2000 Monday TIME: 10:00 AM LOCATION: Police/Fire Training Room I. Call to Order II. Roll Call IH. Acceptance of Minutes of April 10, 2000, Regular Meeting Attachment IV. Safety Committee Education and Training Program: tbd VI. Old Business B. C. D. E. F. G. Ho Fire Drills Safety Newsletter "Proud to be a Safe Worker" Awards Departmental Inspections & Safety Meetings Defensive Driver Course Safety Belt Use Project Team Incident Review Board Referral 1. Oceanfront Park Boardwalk Slip and Fall Risks Safety Manual Review Safety Shoe Subcommittee Attachment VII. New Business A. Incident Review Board Referral 1. Utilities Stairs at Vacuum Filter B. Other VIII. Announcements IX. Next Meeting Date: Monday June 12, 2000 10:00 AM X. Adjournment DISTRIBUTION: Chuck Magazine, Risk Mgt, Chairman A.D. Henehan, Library, Vice-Chair. Barbara Madden, City Clerk, Secretary Carisse Weise, City Manager Phyllis Dixon, Communications Michael Rumpf, Development, ce: Dom/nic DeMauro, Finance/Warehouse Bob Borden, Fire Tom Egnaczyk, Golf Course Dorothy Mack, Human Resources Sharon Tierney, ITS Norm Turner, Parks Wilfred Hawkins, Director, Administrative Services Kurt Bressner, City Manager Wendy Danysh, Police Richard Fiege, Public Works Steve Lulkin, Recreation Mark Bobich, Utilities Adm/n. & EWTP Eugene Ruffolo, Utilities WWTP AGENDA200005.DOC SAFE-fY COMMI]-FEF As OF MAR~;H I, 2000 CHUCK MAGAZINE, CHAIRMAN (PAN WEND) ~' / A.D. HENEHAN dr. VICE CH/AIRMAN (BILL COUP) V/ BARBARA MADDEN, SECR~ARY (SUE COLLINS) V/ ~ { CARISSE WEISE, (TBD) ~/ J~/¢¢' MICHAEL RUMPF. (CHRIS MITCHELL,' I. ~ ~ .~ ~ BORDEN_(~TIE MCCOY) ¢ . ~ ~K (NINAUL~ER)~ '~ p ~ ~ ~ SHARON TIERNEY (CATHY MCD~v~) ~- ~ NORM TURNER (GLENDA HALL) ~ ~ ~ ~ WENDY DANYSH (dOHN HUNTINGTON) ~ RICHARD FIEGE (GEORGE MANTEL)~ WALLy MAdORS, (F~NK IRE~D)~¢ ~ARK BOBICH ~INA SMITH) ~ ~ EUGENE RUFFOLO (BOB DOWNEY) EX-OFFICIO MEMBERS: RISK [V~ANAGEM ENT LIB RARY ¢ ¢~]ITY CLERK CITY i~ANAG ER COMMUNICATIONS DEVELOPMENT FINANCE/WAREHOUSE FIRE GOLF COURSE HUMAN RESOURCES INF. TECH. SERVICES PArkS POLICE PUBLIC WORKS RECREATION UTILITIES ADMI N/EVVTP UTILITIES VVVVTP WILFRED HAWKINS INTERIM CITY IVlANAGER DEPARTMENT HEADS TO BE COPIED' DALE SUGERMAN SUE KrUSE OUINTUS GREENE DIANE REESE CHIEF WILLIAM BINGHAM ~loE SCIORTINO PETER WALLACE VIRGINIA FARACE dOhN WIldNEr CHIEF IV~aRShaL1 GAge Chris ROBERTS (INTERIM) I~IELODY GREEN ~IOHN GUIDRY ASSISTANT CiTY MGR. CITY CLERK DEVELOPMENT FINANCE FIre/EMS GOLF COURSE Library Par kS P, OLICE PUBLIC WORKS RECREATION UTI lm ES SAFETY COP 200003 DATE: DAY: St 'FETY COMMITTEE MEI lNG AGENDA April 10, 2000 Monday TIME: 10:00 AM LOCATION: Police/Fire Training Room II. III. IV. VI. Call to Order Roll Call Acceptance of Minutes of March 13, 2000, Regular Meeting Safe _ty Committee Education and Training Program: "Operation Lifesaver," Margaret Ferrara, Th-Rail Old Business B. C. D. E. F. G. Ho Fire Drills Safety Newsletter "Proud to be a Safe Worker" Awards Departmental Inspections & Safety Meetings Defensive Driver Course Safety Belt Use Project Team Incident Review Board Referral 1. Oceanfront Park Boardwalk Slip and Fall Risks Safety Manual Review Safety Shoe Subcommittee VII. New Business A. Other Attachments Attachments VIII. Announcements IX. Next Meeting Date: Monday May 8, 2000 X. Adjournment DISTRIBUTION: Chuck Magazine, Risk Mgt, Chairman A.D. Henehan, Library, Vice-Chair. Barbara Madden, City Clerk, Secretary Carisse Weise, City Manager Phyllis Dixon, Communications Michael Rumpf, Development, Dominic DeMauro, Finance/Warehouse Bob Borden, Fire Tom Egnaczyk, Golf Course Dorothy Mack, Human Resources Sharon Tierney, ITS Norm Turner, Parks CCi Wilfred Hawkins, Director, Administrative Services Kurt Bressner, City Manager 10:00 AM Wendy Danysh, Police Richard Fiege, Public Works Wally Majors, Recreation Mark Bobich, Utilities Admin. & EWTP Eugene Ruffolo, Utilities WWTP AGENDA200004.DOC City of Boynton Beach Safety Committee Proud to be a Safe Worker Award NAME: Gary Ezzell, George LaDuke, and Rob Mul~ DEPT.' Utilities (West Water Plant) DATE: Friday, March 31st, 2000 TIME: 4:15 PM -' LOCATION: West Water Plant Parking Lot DESCRIPTION: An older couple entered the West Water Plant parking lot with their car (1999 Toyota Camry) smoking from the hood. Rob noticed this on the security video monitor and went out to see what the problem was. Upon seeing the smoke and some flame, he told them to get back away from the car. He retrieved a fire extinguisher from the control room and went back outside. George called 911, and Gary assisted Rob. Gary lifted the car's hood and Rob extinguished the fire. Gary drove the man back home to obtain another vehicle. The County Fire Department & Sheriff arrived and the car was towed away. workers for their quick and safe efforts We thank our SAFETY COORD.: SUPERVISOR: DATE: DATE: DATE: Safety Coordinator will present information at the next Safety Committee meeting. Awards will be announced and selected cases will be published in the SAF£TY NEWSLETTER. DISTRIBUTION: Employees Departmem Human Resources Safety Committee PROUD SAFE WORKER AWARD FORM NAME: DEPT: DATE: LOCATION: City of Boynton Beach Safety Committee Proud to be a Safe Worker Award Melvin Pirdmey & Family Utilitie~ March 15, 2000 POSITION: TIME: Operator III 1 pm Goodyear Store parking lot on Orange Blossom Trail, Orlando, F1 DESCRIPTION: While vacationing in the Orlando area, Melvin & family came upon an out-of-control van circling in the parking lot. Melvin caught up to the van on foot and entered it to stop the van. When he did he found a man having a seizure in the van. Melvin parked the van and his wife called 911. Emergency crews arrived to help the man, who they determined was experiencing a seizure from diabetic shock. Melvin and his family are congratulated for their quick action. Safety doesn't take a vacation. SAFETY COORD: ~~_.~~5¢5~ DATE: -~'-aP'~J -~ SUPERVISOR:.....~~_...~_.~__ DATE: _...r-..2.3'- o~ DEPT. HEAD: ~~ DATE: ~~--ff Safety Coordinator will present int'ormation at the next Safety Committee meeting. Awards will be announced and selected cases will be published in the SAFETY NI=I/gSLETTER. DISTRIBUTION: Employee Department Human Resources Safety Committee PROUD SAFE WORKER AWARD FORM From: Safety' Council To: CHUCK MAGAZINE Date: 4/5/00 Time: 9:15:22 PM Page 2 of 3 Your Company Name Return Ad;dr~ss Line 1 Return Address Line 2 Return Ad. ess Line 3 CITY OF BOYNTON BEACH SAFETY MANUAL GENERAL POLICY TABLE OF CONTENTS Safety Program ..................................................................................................................... 1 Responsibilities .................................................................................................................... 2 Risk Manager ............................................................................................................. 2 Department Director ................................................................................................... 2 Safety Coordinator ............................................................................. 2 Supervisor ................................................................................................................... 3 Employee .................................................................................................................... 4 How to Manage an Unsafe Condition .................................................................................. 5 Specific Prohibited Actions ................................................................................................. 6 Headsets ...................................................................................................................... 6 Alcoholic Beverages ................................................................................................... 6 Drug Abuse ................................................................................................................. 6 Driving Rules & Regulations ............................................................................................... 8 Parking ....................................................................................................................... 8 Equipment .................................................................................................................. 8 Special Equipment ...................................................................................................... 9 General ..................................................................................................................... 10 Procedures for Reporting Accidents, Damage to, and/or Breakdowns of Municipal Vehicles ................................................................... 12 Safety Equipment ............................................................................................................... 13 Training .............................................................................................................................. 14 Use of Hard Hats ................................................................................................................ 15 Accident, Injury & Incident Reporting .............................................................................. 16 On-the-Job Injury Procedures ........................................................................... 17 Operations in the Public Way ............................................................................................ 18 Pedestrian Safety ................................................................................................................ 19 Office Safety ...................................................................................................................... 20 Computer Safety ................................................................................................................ 23 Eyestrain ................................................................................................................... 23 Seating ...................................................................................................................... 23 Desks ........................................................................................................................ 24 Ladders & Scaffolding ....................................................................................................... 25 Ladders ..................................................................................................................... 25 Scaffolding ............................................................................................................... 26 Seasonal & Part~time Employees Safety & Driving Requirements ..................................................................................... 27 Fire and Emergency Procedures ................................................................... 29 The Florida Right to Know Law .................................................................. 29 May 2000 S MANUAL May 2000 SAFETY PROGRAM The management of the City of Boynton Beach is very conscious of the safety and welfare of its employees and that of the general public and has allocated resources to administer an aggressive safety program for the City. The safety program is organized in a Committee system. Each Department is responsible for its own incident prevention program. The City's Risk Manager coordinates the overall safety efforts and serves as a resource to departments. It is expected that Department Directors will complement the efforts of the Risk Manager, assuring that realistic efforts will be taken to reduce incidents and injuries and provide for the safety of our employees and the public. These efforts are the way we do business. To reach the goal, to provide a work environment free of potential hazards, management and supervisory personnel are held accountable to: o Provide leadership and guidance to the City work force. Provide proper training of employees and undertake job and public "hazard" analysis in all departments. Develop and enforce proper job procedures for City operations. Minimize the severity of injuries through prompt and adequate medical care. Continuously review work practices and conditions of the work environment and public safety, seeking improvement. Maintain accurate records that document the above actions. All employees are responsible for cooperation with, and support of, the safety program objectives. All employees are expected as a condition of employrnent to adopt the concept that the safe way to perform a job is the most efficient and the only acceptable way to Perform it. Safety records shall be reviewed, along with all other phases of department directors, supervisors and emPloyee performances. Therefore, it is essential that such records be complete and accurate and that all accidents be fully reported. Kurt Bressner City Manager CITY OF BOYNTON BEACH SAFETY MANUAL ~SPONSIBILITIES Risk Manager The Risk Manager duties include being responsible for the development, organization, coordination and implementation of safety programs and safety education. Responsibilities also include work-site inspections, hazard reduction and/or elimination and incident/injury investigation, reporting and management. Other assignments and responsibilities are related to loss prevention, loss control, risk financing, claims management, and disaster response, The Risk Manager will adv/se the City Manager as well as department directors, supervisors and employees of unsafe conditions, problems related to incident prevention and recommendations for loss control. The Risk Manager will not fulfill the obligations of department directors, safety coordinators, or supervisors to provide safe work environments. Department Director The Department Director is responsible for the fulfillment of departmental goals and objectives as well as the health and welfare of each employee in the department. Departmental plans, policies, and procedures shall be developed and implemented with the understanding that Safety is NOT a PRIORITY, but rather, the way the City conducts all municipal operations. It is normal practice for supervisors to be delegated the authority to carry out safety programs in their departments, but the responsibility for meeting objectives and the protection of employees in the performance of their assignments cannot be transferred. Safety Coordinator The Safety Coordinator is responsible for serving as a resource to the department related to safety issues. The Coordinator reports directly to the Department Director on safety related issues within the department. The Coordinator is responsible for ensuring the employees receive appropriate safety training and information related to their activities through departmental safety meetings and inspections, and for follow-up and remediation of deficiencies noted during safety inspections. Coordinator will review all Supervisor's Report of Incidents and monitor activities of employees to reduce the frequency and severity of incidents. Supervisor Supervisors will assume the responsibility of thoroughly instructing their personnel in the safe practices to be observed in their work situations. They will consistently enforce safety standards and requirements. Supervisors will act positively to eliminate any potential hazards within the activities under their jurisdiction, and they will set the example of good safety practices in all spheres of their endeavors. Safety records shall be measured along with other phases of supervisor performance. Therefore, it is absolutely essential that such records be complete and accurate and that all incidents be fully reported and documented. The principal duties of supervisors in discharging responsibilities for safety are as follows: Enforce all safety regulations in effect and make employees aware that violations of safety rules will not be tolerated, and will result in disciplinary actions. Make sure all injuries are reported promptly and treated properly and all incidents are Reported, even if injury is not apparent. Conduct thorough investigations of all incidents and/or near mishaps and take necessary steps to prevent reoccurrence through employee safety education, operating procedures, modification of equipment, or engineering controls. Provide employees with complete safety instructions regarding their duties prior to the employees actually starting to work. Conduct regular safety checks, including a careful examination of all new and relocated equipment, before it is placed in operation. Properly maintain equipment and issue instructions for the elimination of fire and safety hazards. Continuously inspect for unsafe practices and conditions, and promptly undertake any necessary corrective actions, including improvement in equipment and working conditions. Develop and administer an effective program of good housekeeping and maintain high standards of personal and operational cleanlineSs throughout all operations. Provide safety equipment and protective devices for each job based on knowledge of applicable standards or on the recommendation of the Risk Manager. 10. Conduct safety briefings at organizational meetings and encourage the use of emplOyee safety suggestions. 11. Give full support to all safety procedures, activities and programs. NOTE: If the personnel situation within a department does not allow supervisors to perform these tasks, the Department Director is responsible. Employee Each employee, as a part of the comprehensive Safety Program, is expected to place safe work practices and identification of unsafe conditions as the way they conduct all municipal operations while performing daily tasks. Each employee's safety commitment must include, but is not limited to, the following: 1. Using the safety equipment that has been provided for use in performing daily work assignments. 2. Wearing the prescribed uniform and personal protective equipment as required. 3. Not operating equipment for which training or orientation has not been received. 4. Warning co-workers of unsafe conditions or practices they are engaged in which could lead to or cause an incident. 5. Reporting defective equipment immediately to a supervisor. 6. Reporting to his supervisor, Safety Coordinator, and/or Risk Management any dangerous or unsafe conditions that exist in the workplace as well as throughout the municipality. This would include conditions such as defective sidewalks, broken curbs, hanging tree limbs, loose handrails, open manholes, sunken basins and sewers, missing or damaged traffic signs or signals. 7. Reporting of all injuries and incidents regardless of severity. 8. Protection of unsafe 'conditions resulting from municipality work that could present a hazard to the public. 9. Taking care not to abuse tools and equipment, so that these items will be in usable condition for as long as possible, as well as to ensure that they are in the best possible condition while being used. (NOTE: Please reference Administrative Procedures Manual (APM) and Department Manuals and Procedures for other Safety related matters not specifically identified and/or outlined in this manual.) HOW TO MANAGE AN UNSAFE CONDITION Often, the obvious remedy to an unsafe condition appears costly, time-consuming, unreasonable and over-reactionary. This is generally due to the failure to apply the alternative methods to determine a solution that is both timely and cost effective for the situation. After identifying the problem, the following options are listed in order of their effectiveness: 1. Eliminate the hazard by removal of the machine, method, material or structure. 2. · Provide control of the hazard by enclosing or guarding the point of hazard at the source. 3. Train personnel on what to do when confronted with a hazardous condition and providing safe avoidance procedures. 4. Provide and ensure the use of personal protective equipment to shield employees from the hazard. The most effective way to avoid hazardous conditions is to engineer them out of the job. This can often be accomplished by job planning and the assistance of the Safety Coordinator and Risk Manager in the early stages of program planning, equipment specification writing and site inspection. At no time should protective devices or safety practices be set aside to get done "sooner" or "cheaper". The price paid for such indiscretion may greatly outweigh the gain anticipated by this action. SPECIFIC PROHIBITED ACTIONS Use of Headset Radios, CD, and Tape Players by Employees As a general policy, the use of personal headset radios, CD or tape players by employees shall not be permitted On the job for the following reasons: Headset units provide mental distraction from the concentratipn required performing most jobs. / The ability to hear ambient sounds, including abnormal rattling and equipment noise, is affected. Verbal communication from other employees is impaired as well. Hanging wires leading from the unit's receiver to the headset can prove dangerous when near machinery. Units are dangerous for bicycle riders because they can easily muffle traffic noises. Accordingly, City employees operating motor vehicles and machinery should exercise extreme caution when driving behind bicycle riders wearing headsets. Alcoholic Beverages Under no circumstances shall an employee report to work at the beginning of a shift, or after lunch or coffee break, under the influence of alcoholic beverages. An employee shall be presumed to be under the influence if the employee consumed any amount of alcoholic beverages within two hours of returning or reporting to duty. No alcoholic beverages shall be consumed during the workday or carried open or closed in any City vehicle. Failure to observe this rule will result in immediate suspension and/or dismissal. Any employee suspected of being under the influence of an alcoholic beverage will be immediately tested. 3. An employee found to test negative for alcohol will be allowed to return to work. An employee found to test positive for alcohol will receive disciplinary action as appropriate. DRIVING RULES AND REGULATIONS All drivers of City vehicles, and those using their personal vehicles in pursuit of City business, will comply with all applicable laws of the state as well as any additional regulations of the City. A valid operator's license of the class necessary for the particular type vehicle driven shall be in the possession of the operator at all times. Emergency vehicles, under pressing emergency situations, are exempted from the usual motor vehicle laws and rules, but only as allowed under Florida State Statute Traffic Code, and only according to their Departmental policies regarding such. Parking 1. City vehicles are not to park in "NO PARKING" zones except in emergency situations or in required performance of official duties. At those times a vehicle is parked in a "NO PARKING" zone, emergency blinkers will be turned on. 2. No City vehicle is to be left unattended with ignition key left in the ignition. (Exception: Emergency vehicles or equipment in use for emergency situations when ignition is necessary to complete the operation.) 3. Any vehicle parked on a perceptible grade or incline must set the parking brake, or chock the wheels. 4. All City vehicles should be locked when not in use. (Note: A vehicle is considered unattended and not in use when the operator is more than 50 feet fi:om the vehicle.) 5. Employees who occupy a metered parking place will pay the meter for the duration of the stay. 6. Before initial use of any vehicle each day, the driver will Walk around and inspect the vehicle for damage, inoperable lights, loose hardware, underinflated tires, or any other condition which may create an unsafe situation. 7. Any deficiency encountered will be reported to a supervisor immediately. It will be the supervisor's responsibility to ensure that appropriate action is taken to correct the problem. Equipment Vehicle registration and insurance card shall be kept in the vehicle at all times and available in case requested by law enforcement. Safety belts will be worn at all times by all drivers and passengers. Vehicles with movable windshields are to have these windshields in the "up" (the travel position) position while in operation. Portable or detachable doors may not be removed fi:om vehicles unless (a) it is necessary in order to perform the job; or (b) mirrors remain usable when the doors are off. Similarly, vehicle doors are not to be tied open when not designed to accomplish work tasks. Turn signals will be utilized by all drivers at all times in ample time to warn oncoming or following vehicles of the driver's intent. Drivers will ensure that the windows, headlights, taillights and windshield wipers are clean and operational at all times. Tailgates will be up and locked when vehicles so equipped are in motion. If a vehicle's function requires that the tailgate remain in the open position, red flags will be attached to the outward comers of the gate. In any case, the driver of the vehicle is responsible to see that all necessary conditions are met on his/her vehicle before he/she operates it. If the vehicle does not have a tailgate, but is loaded, the driver of the vehicle will ensure that the load is secure on the truck and that overhangs are properly marked in accordance with local laws. Special Equipment Special equipment such as tractors, hi-lifts, high rangers, graders, plows, cranes or any unit that has special devices added for specific types of work will require formal instruction prior to use by a driver. This special training will include the following: go Explanation and demonstration of all control devices. Explanation and demonstration of all safety equipment. Knowledge of maintenance items such as fuel, water, oil or other minimum operating needs of the unit. Demonstration of operation. New driver operation under supervision with testing. Instruction in driving to and from, or on and off a trailer, parking procedures and method for securing. A report of this training is to be submitted to Safety Coordinator for each trainee. 10 Passengers will ride only in seats so designed for passengers on special equipment. Operators will always look around and have a person guiding them when backing. (Guide required for in-street work.) Construction-type equipment eo Travel at less than 20 MPH without exception. Right-of-way will be given to all other motor vehicles. Headlights will be on at all times when driving down the street. Triangular, orange-colored slow moving vehicle signs will be displayed on the rear of the vehicle. Operator will wear approved Safety Glasses at all times when operating special equipment that does not have a protective windshield to protect the operator from air-borne debris. Use of special equipment without training and authorization will result in disciplinary action. General Backing vehicles without a clear view of the area in back of the vehicle will be done only with the assistance of a guide. If a second person is in the vehicle, he will exit the vehicle and guide it back using the appropriate hand signal and voice signal. If the driver is alone, he will exit the vehicle and inspect the area behind before backing. Again, strict caution is to be observed. Riding on the sides, toolboxes, tailgates or roof of any truck is prohibited. Further, standing in the back of any truck is not permitted. (EXCEPTION: Solid Waste collection resources used in residential, door-to-door, collection operations, must be equipped with catwalks and grab handles, i.e., rear loaders and trash tractor). Riders will be seated only in the intended area. NOTE: Passengers shall not be allowed to ride in the bed of pickup tracks except as allowed under Florida State Statutes and only if the following conditions are met: ao co No loose tools or equipment are in the bed area. All passengers must sit in the bed of the truck with their backs against the cab. Legs and arms will remain inside the bed at all times. Only when it is reasonably safe to do so. Travel will not occur on interstate, major highways or for lengthy trips. Suspension or loss of driving privileges will result in full-time drivers being temporarily reassigned until such time as their driving privileges are reinstated or a temporary restriCted permit is issued. Reassignment shall not exceed thirty days. 11 o 10. Each employee who operates a vehicle regularly or occasionally is required to report any suspension or revocation of his license to his supervisor. Failure of an employee to report a change in license status will result in disciplinary action. Riding on running boards of trucks is strictly prohibited. (EXCEPTION: Solid Waste collection resources used in residential, door-to-door, collection operations, must be equipped with catwalks and grab handles, i.e., rear loaders and trash tractor). Posted speed limits will be strictly adhered to. (Exception: Marked emergency vehicle, i.e., Police, Fire, EMS and only as allowed under Florida State Statutes Traffic Code and pursuant to departmental policies regarding such.) Drivers will direct their full attention to driving. Inspections of streets, trees, signs, etc. will be made by a second person when possible. During periods of limited visibility, or anytime windshield wipers are in use, vehicle headlights will be turned on. Consumption of alcoholic beverages or narcotics prior to the operation of a vehicle or equipment is prohibited. Trailers are to be fastened securely to hitches. Safety pins in pintel locks will be used. Safety chains will be crossed under the hitch and securely fastened before moving the vehicle. 11. All items to be transported either in a truck or trailer, which may move around during transport, will be secured. 12. No more than three (3) persons will ride in the front seat of any vehicle. Where only two single seats exist, there is to be only one rider per seat. 13. The use of headset radios, CD or tape players, by vehicle and equipment operator is prohibited. (EXCEPTION: Fire/Rescue personnel with the operator and employee communication links set up in the fire equipment.) Also, with the increased use of vehicle phones and cellular phones, the vehicle operator is to pull the vehicle to a safe location and stop the vehicle while using these phones. Operator is not to initiate calls while vehicle/equipment is moving in traffic. 14. Smoking is prohibited while operating, or as a passenger, in City vehicles or equipment. NOTE: These rules may be updated periodically and may be amended as necessary. 12 PROCEDURES FOR REPORTING INCIDENTS, DAMAGE TO, AND/OR BREAKDOWNS OF MUNICIPAL VEHICLES In the event an operator of a City vehicle is involved in a motor vehicle incident, regardless of the severity, the Boynton Beach Police Department shall be called to the scene and required to prepare a report. If the incident occurs outside the City of Boynton Beach, the police department of that jurisdiction must be contacted. The operator of the municipal vehicle involved in the incident will provide all the necessary identification and insurance information to the other party involved; however, no other information or admission of liability shall be made. If a City vehicle is disabled as the result of an incident, or if a City vehicle breaks down and becomes inoperable, the responsible Department Director is to be notified. Should the vehicle need to be towed back to the City of Boynton Beach, the other jurisdiction's police department should be notified and requested to, in turn, contact a City of Boynton Beach towing contractor to retrieve the vehicle and return it to the City Public Works Department. Operators of City vehicles should ensure that whenever a serious incident occurs, whether a breakdown, traffic accident or vandalism, the responsible Department Director must be notified immediately. 13 SAFETY EQUIPMENT It is the City's intent to provide all necessary personal protective equipment required in performing routine operations, Those items include, but are not limited to: · Safety Shoes · Rain Gear · Gloves · Boots · Protective Headgear · Goggles/Eye Protection · Hearing Protection · Visibility Vests · Gas Monitoring Devices · Welding Clothing and Shields · Breathing Apparatus · Special Application Tools · Protective Clothing · Life Preservers · Back Support Belts · Computer Terminal Aids The City currently provides safety shoes for designated personnel. The use of safety shoes is set at the departmental level. Mandated use of equipment shall be set at the departmental level. Departments shall document rules and regulations concerning specific issue, training and use of equipment. Requests for equipment not immediately available should be directed to the responsible supervisor. Failure to use available and required personal protective equipment is the employee's responsibility, and failure to follow this requirement will result in disciplinary action. Other protective equipment is provided in order to protect employees from unnecessary exposures. This includes barricades, cones, warning signs, warning lights and many other specialty items. Consult with a supervisor, Safety Coordinator or the Risk Manager for information. The City provides Personal Back Support devices and directs their use as part of an overall Back Safety Program, implemented at the department/division level. This Program is mandatory for those positions requiring routine and/or repetitive lifting or materials handling for weights of 25 pounds or greater. Refer to Administrative Policy Manual Chapter 12.01.17 for more details on personal protective equipment use requirements. 14 TRAINING Each department has the responsibility of providing on-the-job training to each employee on the topics that will enable the employee to do his/her job safely and efficiently. This training shall include: 1. Orientation to departmental and overall City safety and health rules. 2. Procedures for reporting on-the-job injuries and accidents. 3. Requirements for use of vehicles. 4. Reporting of unsafe conditions. 5. Use of hazardous chemicals in the workplace. In addition, specialized training must be offered in the use 0f tools and equipment in order to maximize the capabilities of the equipment as well as to prolong its usable life and to prevent accidents. Supervisors are responsible to insure that employees are familiar with the proper and safe operation of their equipment and to identify deficiencies requiring training. 15 USE OF HARD HATS All City personnel will wear hard hats when involved in the following situations: 1. Present, for any reason, on construction sites where hard hat signs are posted. 2. All water, sewer, street and construction operations where work is being done with hfting equipment; underground level where personnel are working above other workers; or where other potential for head injury exists. 3. All forestry operations. 4. Parks Department operations similar to that of #2 and #3 above. 5. Any task by any City employee where a potential for head injury exists. 6. In locations damaged by disaster, fire, flood or other cause which could result in structural damage or falling material. 7. Persons working near high-voltage electrical hazards. 8. All supervisors involved in the above types of work. 16 INJURY AND INCIDENT REPORTING In the event of incident or injury to a City employee, injury to a citizen by City operations, or damage to property related to City operations, the Department Director will be notified immediately. Any fatalities or serious injuries occurring on City property, whether an employee or not, shal! require immediate notification of the Risk Manager. This rapid notification is vital to the proper management of the incident as well as to cause the necessary procedural steps to be taken. The Risk Manager is responsible for proper handling of the details of such cases. This requires those involved to remain calm and in control of the situation, to make the necessary requests for emergency assistance and to collect vital information so that effective case management can take place. Emergency assistance is obtained by calling 9-1-1. Communication with the Risk Manager is available to all City employees through the City Dispatch Center. There should be no hesitation or reluctance about calling for information through the City Dispatch Center or to advise of an unusual or serious circumstance. 17 ON-THE-JOB INJURY PROCEDURES The following procedures apply to all employees, both full and part-time. (In addition to these procedures, special provisions which pertain to police and fire personnel and are mandated by ordinance apply. When other questions arise which are not covered herein, they should be referred to the Risk Manager.) Detailed and specific instructions concerning industrial injuries and the notification procedures are contained in the Administrative Policy Manual (Risk Management Policies # 12.01.02.) If you have an injury at work, do the following: 1. o For emergency medical assistance, call 9-1-1, or go to the nearest hospital. A qualified person may administer first aid. For NON-life threatening medical care, report your injury to your Supervisor or Department Head immediately. In either situation, call OccuCare at 833-6012 or 1-888-291-2926 to report the incident. This telephone number is available 24 hours a day, 365 days a year. If you are in need of medical treatment, you will be referred by OccuCare: To receive first aid information To receive referral for treatment To receive authorization for treatment All Workers' Compensation medical care services must be pre-authorized and coordinated by OccuCare; otherwise, the services may NOT be covered and emplOyee would be liable for related medical expenses. After each doctor visit, notify your supervisor and Risk Management of the results of the visit including your work status. If the doctor has returned you to a modified duty or regular duty position, you will be expected to work. If your condition worsens and you feel you are unable to work as the doctor indicated, contact OccuCare for instructions. If the doctor gives you a prescription, you may have it filled at the following drug stores and it Will be billed to the City: Walgreen Drugs, Any Location Medication Stationi 141 E. Woolbright Road, Boynton Beach 18 OPERATIONS IN THE PUBLIC WAY Whenever operations are taking place in streets, parkways, sidewalks or other places where citizens or employees may be endangered, the supervisor or crew leader on the worksite is responsible for the safety of the public. The supervisor must spend ample time before, during and after the work to protect employees and the public from the hazards created by this work. All work in any right-of-way shall be performed in accordance with standards outlined by the Florida Department of Transportation. The following procedures are to be followed: For all street construction or repairs, preparations will be made to assure vehicle and pedestrian safety before such work begins. No work shall begin prior to installation of appropriate traffic control devices. If traffic is affected by the operation, appropriate signage must be used to give advanced warning of the work zone. Traffic control signs in and around the affected area are to be correctly placed and maintained through the period when work is being performed and traffic obstructions exist. This signage will follow standards set forth by the Florida Dept. of Transportation. Notification should be given to the Communications, Police and Fire Departments. Supervisors will examine the work area for proper placement of traffic control devices at the end of each workday. 4. Lighted barricades will be used for overnight protection. A trained flagger wearing a reflective vest will be stationed where traffic must be periodically stopped or obstructed by workers or equipment. o All workers in or near the roadway will wear reflective vests of cross straps on their clothing while at the worksite, (This includes all City Fire and Police personnel.) 7. Trained flaggers will be used to direct traffic in work zones with limited visibility. o Assistance in setting up signage or barricading should be available at any time from the Supervisor, Safety Coordinator or Risk Manager. Any material used to cover holes in the street on a temporary basis must be securely fastened in place. 10. Any time streets are significantly obstructed or blocked, the Communications, Police and Fire Departments will be notified regarding the duration of the closure. 19 o PEDESTRIAN SAFETY When pedestrian traffic is impedeck official City barricades, restrictive tape, rope or other restraints_will be used to keep the public from accessing the worksite. If pedestrian traffic must be routed off sidewalks and into the right-of-way, protection will be used to protect pedestrians from vehicular traffic. Holes in the sidewalk, which must be left open, will be covered and protected w/th appropriate traffic control devices, and perimeter protection will be used. Every possible means of preventing accidental entry into the hole shall be used. Lighted barricades shall be used for overnight protection. When personal injury or damage to equipment or property occurs as a result of operations, contact the responsible supervisor and the Risk Manager immediately (See Accident, Injury, and Incident Reporting). 20 o OFFICE SAFETY Use office furniture and equipment only for the purposes for which it was intended and designed. Be sure to keep fingers in the clear when closing safes, vaults, bookcases, drawers, doors and file cabinets. Always grasp the handles or doorknob and keep fmgers away from the edge of drawers or doors. Keep doors and drawers closed when not in use. Do not reach above your head to remove heavy objects from shelves. Use only approved ladders or step stools to reach items on high shelves. Heavy material should be filed in the lower drawers of file cabinets with lighter materials filed in the upper drawers. However, the lower drawers should be filed first. Every precaution should be taken to see that only one drawer of a cabinet is open at a time. There may be no locking device on inexpensive or older models. Articles on desks or cabinets should not project beyond the edges of such surfaces. Do not place items on top of file cabinets or overhead storage areas. "Good housekeeping" throughout the office is of extreme importance. A clean and orderly office makes a safe and desirable place in which to work. Aisles should be kept clear of stumbling hazards. Electrical or telephone cords, bottles, lunch boxes, umbrellas, etc., should not be placed in the aisles. Lunch papers and other refuse should be deposited in the designated containers. No food should be lel~ overnight in desks. Store food in sealed containers in designated areas. Use storage space provided for storing miscellaneous material. Do not use the tops of lockers, cabinets or other equipment for this purpose. Every employee shall be responsible to ensure that his/her own desk, floor and work area is clean and orderly. Pick up items such as pencils or paper clips that are strewn around. Haste when walking between desks results in bruises, falls, slipping or tripping. Hazards such as tom or loose floor covering should be brought to the attention of your supervisor. Be extra cautious when you come to a door that can be opened in your direction. Use caution when pushing open such a door and slow down when coming to a "blind" comer. In areas with raised floors, make sure tiles are always in place. Check chair mats for cracks, broken or upturned comers. Never bypass or ignore obvious hazardous conditions. Correct or report them as soon as observed. 21 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22, Only authorized employees are permitted to operate or repair electrical equipment or office machines and then only in accordance with safe procedures. Be sure all electrical equipment is grounded and the cord is in good condition. If a machine gives you a shock or starts smoking, unplug it and report the defective device immediately to your supervisor. Machines should be placed firmly on the desk or stand provided for that purpose and not placed on the side leaf or allowed to project over the edge of a desk or table. Only approved paper-cutting devices should be used for cutting. Keep the blades of paper cutters closed when not in use. Razor blades, if permitted, should be used only in safe clamps or holders, on a protected surface. They should be stored in closed containers. Don't overload electrical outlets. Only City-supplied and installed multi-plug outlets are to be used. Report burned out or flickering lights to your supervisor. Only City-supplied and installed supplemental heating and/or cooling units are permitted. Avoid loose clothing and jewelry which could get caught in typewriters, printers, or on comers of furniture. Avoid wearing high heels when working in an area with grates or slotted, slippery or uneven floors. Be considerate of others; avoid excessive perfumes and fragrances. Don't eat or drink around office equipment. Keep volume low on radios so as not to disturb others, Avoid using electrical equipment and telephones during electrical storms. When cleaning electrical equipment such as typewriters and computers, mm equipment off and unplug, Spray approved cleaning solution on a cloth, not directly on the equipment. Lock offices, desks and file cabinets when not in use. All personal items are the responsibility of the indiVidual, not the City. Post items on tackable wall surfaces only. Use push pins on bulletin boards. Do not place bulletin boards in high traffic areas. Office tables, desks and chairs must be maintained in good condition and free from sharp comers, projecting edges, wobbly legs, loose wheels, etc. 22 23. 24. 25. Message spindles can all-too frequently cause puncture wounds to hands and arms. When used, the point shall be protected by a suitable blunt cover or, preferably, the point should be bent to a horizontal angle. Paper can cut, and it hurts. Use a sponge or other wetting device for envelopes. Use robber finger guards when working with stacks of paper. When lifting, be sure to bend at the knees. Do not lift with your back and always ask for help when necessary. Do not attempt to lift or move heavy objects without asking for help first. 23 COMPUTER SAFETY When using a computer in the workplace, follow these general rules: 1. Do not work on the computer for more than two continuous hours without a break. 2. Keep forearms level with the keyboard so your wrists are not bent. Use small feet on rear bottom of keyboard to raise back up; and, use wrist supports to maintain proper positioning of your hands, wrists and arms. It can help to prevent future wrist problems. 3. Use a wrist support pad. Eyestrain 1. o Adjust brightness and contrast of monitor/terminal. Obtain glare screen for monitor/terminal. Obtain document holders. The distance between the eyes and the keyboard or the eyes and the paper text should be the same to avoid extensive eye movement. Paper text should be on the same level as the monitor or terminal. Adjust the angle of the monitor or terminal to eliminate glare and veiled images. Arrange the monitor or terminal so the background lighting is not greater than the screen, or control the background light with window treatments. Seating All rolling chairs should have five (5) feet/wheels, to prevent tipping. If you are sitting at a desk or worktable for extended periods of time, the adjustment of your chair is very important for the avoidance of neck~ back and arm pain. People require a different setting to suit their height, build and task. Basically, the chair should be adjusted for four different settings: Height - Knees should be slightly higher than the legs. (NOTE: It may be necessary to use a footrest.) Seat Back Depth and Height - Back should make firm contact with the lumbar (lower) part of the back. 3. Seat Angle - Front lip should be lower than back by at least 10°. Back Tilt - Seat and Back - Be sure stops and springs are adjusted to prevent tipping over and wheels and swivels move easily. 24 Desks Work surfaces for typing or keyboard use should be between 23" and 28", depending on your height. This should allow you to type with your arms and wrists in a level straight-line position with an approximate 90-degree bend at your elbow. Use a higher desk height for handwriting and other deskwork. Move your chair close to your desk to avoid bending over at your lower back. 25 LADDERS AND SCAFFOLDING Mishaps involving electricity and falls from high places result in the two most critical types of injuries involving ladders and Scaffolding. Other hazards include: splinters, slivers and slips that can cause sprains, strains, braises and abrasions. The following safety procedures will prevent accidents and possible injury: Ladders 1. 2. o 9. 10. 11. 12. 13. Metal ladders shall not be used in the vicinity of electrical circuits. Periodically inspect ladders. WOoden ladders shrink over a period of time. This may cause steps or back bar members to become loose. Hold the rods beneath the steps with pliers and tighten the nut at the end with a wrench to maintain strength and keep the ladder steady. Wooden ladders or scaffold planks should not be painted, because defects may be covered up. Use varnish or a mixture of linseed oil and turpentine to preserve the wood. Nonskid feet must be used on all straight and extension ladders. When properly placed, the feet of the ladder should be about one-fourth as long as the vertical (i.e., if the ladder is leaned against a wall eight feet high, the feet should be set two feet from the wall). Ladders should never be placed against window sashes. When using a straight ladder, it should be long enough to extend at least three rungs above the level to which the user is climbing. Stepladders must not be used in lieu of straight ladders. They are not designed for this purpose. If the feet of a straight ladder are to rest on an unsecured surface, secure the ladder in position by the use of hooks, ropes, spikes, cleats or other anti-slip devices or by stationing an employee at the base of the ladder to hold it in position during use. Never stand on the top step of a stepladder Only one person shall be on a ladder at a time. Never carry articles in hand while climbing. Use a hand line to raise and lower tools and materials or suspend them suitably on a tool belt. Always face a ladder when ascending or descending, and always use both hands. (Maintain three points of contact at all time.) Clean muddy or slippery shoes before beginning to climb the ladder. Keep rungs clean and free of grease, oil, and caked-on dirt. 26 14. If it is necessary to place a ladder near a door or where there is potential foot traffic, set up warning signs or take other precautions to prevent accidental contact that might upset the ladder. Scaffolding 1. Proper supervision is required to erect scaffolding. Planks and other material used in building scaffolding must be sound and free from knots. Keep planks in good condition with a varnish. Never paint the planks. o Planking must be adequately cleated, and scaffolding used for work over 10 feet high should have toe boards, mid-rails and handrails. Tools left on top of the scaffolding can easily fall to the ground and injure others, Keep tools in a bucket or box lashed to the scaffolding. 27 SEASONAL AND PART-TIME EMPLOYEES SAFETY AND DRIVING REQUIREMIENTS All of the procedures and policies set forth in this manual apply to all employees of the City regardless of the number of hours worked. However, in order to facilitate a smooth orientation and procedural checklist, the following special considerations for seasonal and part-time employees should be noted. 1. The same rules, regulations, guidelines and requirements as full-time employees shall govern part-time employees. 2. Part-time employees will receive a pre-employment physical. All part-time employees filling laborer positions in Parks, Streets, Sanitation, Water and Sewer and other departments are required to report to work wearing safety shoes. The obligation for ensuring compliance rests in the respective department in which the employee is working. 4. In addition to other orientation matters, part-time employees will receive instruction in the following areas: What to do if injured or ill on the job. Clothing requirements (including shoes). Availability of safety and protective equipment. Unauthorized operation of City vehicles or other equipment. Availability of training or instruction on unfamiliar equipment or jobs. How to report an unsafe condition or incident involving injury to a citizen or damage to private property. Riding in veh/cles--"do's" and "don'ts" of riding in City vehicles of all types. The Safety Coordinator or Risk Manager is available to give orientations to seasonal or part-time employee groups on the previously mentioned topics as well as more specific topics at the request of supervisors or department directors. Requests for orientation should be scheduled at least thirty days in advance whenever possible. 28 FIRE AND EMERGENCY PROCEDURES This policy was established to have a consistent plan of action and procedures for the proper management of emergency situations. Details of the program are found in the Administrative Policy Manual Chapter 12.01.14. THE FLORIDA RIGHT TO KNOW LAW Under the Florida Right to Know Law, the City is required to inform employees of the toxic substances to which they are exposed to in their workplace and to provide training on safe handling practices and emergency procedures. Training in this area is the responsibility of the employee's department. Employees will be trained within the first thirty days of employment, and at least annually thereafter on: · the adverse health effects of each toxic substance in their workplace, · how to use each substance safety, and · what to do in case of an emergency Details of the City's program are found in the Administrative Policy Manual Chapter 12.01.07. This SAFETY MANUAL is designed to provide general guidelines for safety. Individual departments may impose more specific or restrictive policies according to job specific conditions. General questions concerning safety shall be directed to Risk Management. This manual does not supersede state, federal or local regulations. May 2000 29 Safety Committee Proud to be a Safe Worker Award NAMe: Skip Milor DEFY: DATE: LOCATION: Utilities p(~I~ION: Chief Field Inspector 2/18/00 ~!~: 12:40 Intersection of Woolbri~ht Rd & Seacrest Blvd. DE~CRIi~rlON: During his lunch time, Skip noticed a piece of rebar laying in the roadway. This could have caused quite a p$oblem for any vehicle hitting it;or possibly for a trailing vehicle if another vehicle's tires kicked it up Skip removed the trash frgm the roadway~ making for safer motoring for all. SAFETY COORD.: SUPERVISOR: DEPT. FliP. AD: DATE: Safety Coordinator will present information at the next Safety Commit Awards will be announced and select! cases will be published in the DISTRIBUTION: Employee Department Human Resources Safety Committee PROUD SAF~ WORKER AWARD FORM tee meeting. Bobich, Mark From: Bobich, Mark Sent: Thursday, February 17, 2000 3:01 PM To: Law, Mark; Kenyon, Bob Cc: Guidry, John; Magazine, Chuck Subject: RE: Seat Belt Check 2-2000 On Thursday, February 17th from 10:45 to 11:45 at the East site (~S ~e~rest), Mark Bobich & Jim Hart observed 32 people wearing their seat belts and 3 who were not./This is 91% usage~ good news that gets better. 2 ,o,f the 3 not wearing their seat belts normally do, so this could have b~e. en a great impro~emen~Yn our record! Hopefully we II see it next time .... ~ Original Message--- From: Bobich, Mark Sent: Wednesday, December 08, 1999 3:54 PM To: LaW, Mark; Kenyon, Bob Cc: Guidry, John; Magazine, Chuck Subject: Seat Belt Check 12-99 On Tuesday, December 7th from 11:00 to 12:00 at the East Utilities site (S. Seacrest B vd. gate with traffic entering the site from Seacrest), Mark Bobich and Mark Law observed 12 people wearing their seat belts and 4 who were not. This was a 75% usage -v- 72% 11-99, 78% 9-99, and 93% 8-99. This still needs improvement! Please ask your supervisors to review this City and State requirement with their crews - like the stickers say: NO EXCUSES, JUST BUCKLE UP! Madden, Barbara From: Sent: To: Subject: Magazine, Chuck Monday, March 13, 2000 11:24 AM A.D. Henehan; Barbara Madden; Bob Borden; Carisse Weise; Chuck Magazine; Dominic DeMauro; Dorothy Mack; Freda DeFosse; Georgeanne Barden; Hawkins Wilfred; Mark Bobich; Michael Rumpf; Norman Turner; Phyllis Dixon; Richard Fiege; Sharon Tierney; Wally Majors; Wendy Danysh Safety Council Training Sessions March 22, 2000 Incident Report ng& Investigation (A PSM Core Course) March 24, 2000 Maintenance of Traffic Work Zone Concepts, Level III March 29 & 30, 2000 Coachin~ the Forklift Operator (Belle Glade) / To schedule staff for these classeS, contact the Safety Council at 689-4733 Ext. 23. Chuck Magazine Risk Manager $80.00 $85.00 $~25.00 SAFETY COMM IITEE As OF MARCH I, 2000 dUCK MAGAZINE, CHAIRMAN (PAM WEBB) A.D. HENEHAN JR. Vice CHAIRMAN (BILL COUP) Barbara MADDEN, SeCrETaRY (SUE COLLINS)v ~/{/~/ARISSE WEISE, (tBD) i/PhYlliS DIXON, (TbD) ~ChAel RUMPF, (Chris MITCHELL) Bbd, (DomINIC Demauro) OB BORDEN (KATIE MCCRAY)___ ~/~ DOROTHY MACK (NINA UIMEr) SHARON TIERNEY (CATHY McDe~gi~) NORM TURNER (GLENDa hall) WeNDY DANYSH (JOHN HUNTINGTON) / · /I;;~)CharD Fie ge (George MANTEL) ~allY MAUORS, (F~NK IrE~ND) ~ark BOblCH ~INa Smith) ~UGENE RuffOlO (BOb DOWNEY) RISK MANAGEMENT LIb rarY CITY Clerk CITY MANAGEr COMMUNICATIONS DEVELOPMENT FINANCE/WAREHOUSE Fire Golf Course HUMAN RESOURCES INf. TECH. SERVICES Par KS POliCe PUbliC WOrkS RECREATION Utilities AdMiN/EWTP UTI Liti ES VVVV]~ EX-OFFICIO MEMBERS: WILFRED HAWKINS INTERIM CITY MANAGER DEPARTMENT HeaDS TO BE COPIED: DALE SUGERMAN SUE KrUSE (~UINTUS GREENE DIANE REESE CHIEF William BINGHaM doe SciorTINO PL--FER WALLACE VirgiNia Farace JOhN WILDNEr CHIEF MarSHaLL GAGE CHRIS ROBERTS (INTERIM) MELODY GREEN J,JOHN GUIDrY ASSISTANT CiTY MGR. CITY CLERK DEVELOPMENT FINANCE Fire/EMS GOLF COURSE ItS LibrarY PAr KS POLICE PUBLIC Works RECREATION UTI LIti ES SAFL-TY COR 200003 DEPARTMENT OF DEVELOPMENT FIELD INSPECTION DIVISION MEMORANDUM NO. 00-049 TO: FROM: DaATE: SUBJECT: Boynton Beach Safety Committee Don Johnson, Building Official ~ Marshall Souther, Structural Field Insl~ctor Glen Steg, Structural Field Inspector Dan/el Gall, Structural Field Inspector Sam Dillingham, Electrical Field Inspector Joseph Patrick, Mechanical~Plumbing Field Inspector William Erskine, Mechanical/Plumbing Field Inspector Bonnie Glinski, Adminstrative Assistant February 25, 2000 Safety Footwear The Field Inspection Division respectfully requests that the Committee review and approve the following for the Field Inspection Division. The amended footwear requested will be a leather shoe with a hard sole and slip resistant. The work performed by our Division does not require the use of steel toe shoes. Our Division also requests that we be allowed the freedom of choice as to the vendor of our choosing. Recent experience has proven the current shoes purchased to be of poor quality and have not given satisfactory service.. D /pa \\CHX3/IAIN~SHRDATA\Development\pat's folderXredtagshoes.doc ';TY COMMITTEE MEET" AGENDA DATE: DAY: March 13, 2000 Monday TIME: 10:00 AM LOCATION: Police/Fire Training Room I. Call to Order II. Roll Call HI. Acceptance of Minutes of February 14, 2000, Regular Meeting Attachments Safety Committee Education and Training Program: Safety Council Safety A ward VI. Old Business Ao B. C. D. E. F. G. Fire Drills Safety Newsletter "Proud to be a Safe Worker" Awards Departmental Inspections & Safety Meetings Defensive Driver Course Safety Belt Use Project Team Incident Review Board Referral 1. Oceanfront Park Boardwalk Slip and Fall Risks Safety Manual Review VII. New Business A. Other VIII. Announcements IX. Next Meeting Date: Monday April 10, 2000 10:00 AM X. Adjournment DISTRIBUTION: Chuck Magazine, Risk Mgt, Chairman A.D. Henehan, Library, Vice-Chair. Barbara Madden, City Clerk, Secretary Carisse Weise, City Manager Phyllis Dixon, Communications Michael Rumpf, Development, Dominic DeMauro, Finance/Warehouse Bob Borden, Fire Tom Egnaczyk, Golf Course Dorothy Mack, Human Resources Sharon Tierney, ITS Norm Turner, Parks Wendy Danysh, Police Richard Fiege, Public Works Wally Majors, Recreation Mark Bobich, Utilities Admin. & EWTP Eugene Ruffolo, Utilities WWTP cc: Wilfred Hawkins, Interim City Manager AGENDA200003.DOC :f ~ 8 dO E 0 0 ©0 0 Yacu t. lOrl Division of Emergency, Management: 56 !/712-6400 American Red Cross: 561/833-771 I Here are the American Red Cross Hurricane Shelters Jn Palm Beach County. Some shelters may not be opened during a hurricane. Stay ttmed to local broadcast media prior to a storm for shelter opening announcements. North Area: Jupiter to Riviera Beach O Wm. T. Dwyer HS - 13601 N. Military Trail O Watson B. Duncan MS - 5150 117th Court N. O Riviera Beach ES - 1501 Avenue U - opens late August Central Area: West Palm Beach- West to Wellington, South to Lantana ~ Bear Lakes MS - 3505 Shenandoah Drive O Lake Worth MS - 1300 Barnett Drive O Greenacres ES - Mdaleuca and Haverhill - opens late August South Area: Boynton Beach, Delray Beach, Boca Raton ~ Christa McAuliffe MS - 6500 Le Chalet Drive ~ Carver MS - 101 Barwick Road ~ Olympic Heights HS - 20101 Lyons Road ~) Omni MS - 5775 Jog Road ~!~ Bibletown Comm. Church - 407 NW 4th Street West Area: Belle Glade, ?ahokee, South Bay, Wellington · Glades Central HS - 1001 SW M Avenue · Lakeshore MS - NW 4th Street - opens late August · Wellington Landings MS - 1102 Aero Club Drive American Red Cross HURRICANES · All barrier islands. · All mobile homes. · All areas known to be subject to severe flooding resulting from intense rainfall. · All occupied land area within dose proximity of the Hoover Dyke. · All areas considered to be of sub-standard construction. THREE HURRICANES All areas evacuated in Category. One, in addition to: · All areas east of Bush Road, north of Eastern extension ofToney Penna Drive. · All areas within one block of the Atlantic Intracoastal Waterway, north of Northlake Blvd. · Between Northlake Blvd. and the Boca Raton City Limits, all areas within one block of Lake Worth or the Intracoastal Waterway. _CATEGORY TWO & THREE · FiURRICANES IN BOCA RATON All areas evacuated in Category One, in addition to: · All areas east of Federal Hwy., north of NE 20th St. · All areas east of NE 5th Ave., north of Palmetto Park Rd. · All areas east of Mizner Blvd., north of SE 5th St. · All areas east of Federal Hwy., north of SW 18th St. (Royal Palm Way). · All areas east of Dixie Hwy., north ofthe Broward County Line. · CATEGORY FOUR & FIVE · HURRICANES All areas evacuated in Category One, Two & Three in addition to: · Alt areas east of Limestone Creek Road, north oflndiantown. · All areas east of Bush Rd., north of Tunney Penna Dr. · All areas east of MapleWood Dr., north of Indian creek Parkway extended to Alt. A1A~ · All areas east of Alt. A1A, north of Frederick Small Rd. · All areas within two blocks of Lake Worth or the Intracoastal Waterway between Frederick Small Road and the Boca Raton city limits. ,---- ATE' '- RYF :' R- FI---E r .HURRICANES IN BOCARATON e, Two & Three in addition to: · All areas east of Federal Hwy., north of llth St. · All areas east of NE 3rd Ave., north of Palmetto Park Rd. · All areas east offer Blvd., north of SE 5th St. ~ · All areas east of Federal Hwy., north of Camino Real Rd. · All areas east ofSW 9ttl Ave,, north-ofSW 14th St. · All areas east of Gonzalo Rd., north ofthe Broward County Line. E ~o E E OZ ~o '1~96~0000 E