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Minutes 02-10-98 MINUTES OF THE CEMETERY BOARD MEETING HELD IN CONFERENCE ROOM “A”, CITY HALL, BOYNTON BEACH, FLORIDA ON TUESDAY, FEBRUARY 10, 1998, AT 7:00 P.M. PRESENT Tim Hensley, Chairman John Wildner, Acting Parks & Tereesa Padgett, Vice Chairwoman Recreation Dept. Director Sue Kruse, Secretary Candy Smith Oris Walker Richard Parks, Alternate ABSENT Joan Kuehn I. CALL TO ORDER Chairman Hensley called the meeting to order at 7:00 P.M. and Mrs. Kruse called the roll. II. AGENDA APPROVAL Mrs. Padgett moved to approve the agenda as submitted, seconded by Mrs. Smith. Motion carried 6-0. III. APPROVAL OF MINUTES – JANUARY 13, 1998 Mrs. Padgett made a motion to accept the minutes as presented, seconded by Mrs. Smith. Motion carried 6-0. IV. RECEIPT OF BALANCE SHEETS A. NOVEMBER & DECEMBER 1997 (TABLED) and JANUARY 1998 Mrs. Padgett questioned the amount of $33,951.65 shown due to the treasurer’s fund and Mrs. Kruse explained this was the total of various amounts owed since October and transfers are only made two or three times per year. Mrs. Padgett referred to the balance of the fund showing this as being deducted and questioned if interest was being earned if it was not .deducted. Mrs. Smith agreed that even though it is shown under deductions, the actual removal of funds from the trust fund is only done once or twice per year through journal entries. After discussion about vehicle charges and how it was possible to use the exact same amount of water two months in a row. Mrs. Smith made a motion to place the balance sheets from all three months on file, seconded by Mr. Walker. Motion carried 6-0. 1 MEETING MINUTES]\ CEMETERY BOARD BOYNTON BEACH, FLORIDA FEBRUARY 10, 1998 VI. RECEIPT OF SALES REPORT – JANUARY 1998 Mrs. Smith questioned why the three months’ accumulative figure remained the same for openings, closings and refunds. It was determined the incorrect figures were reported and corrected reports are attached to these minutes. Mrs. Smith moved to table this report. Mrs. Padgett seconded and the motion carried unanimously. VI. UNFINISHED BUSINESS A. Parks Department Report Road Resurfacing Mr. Wildner reported that the resurfacing has been completed and Bob Gibson is satisfied with the quality of the work. Mr. Parks agreed that the company did a good job. Chairman Hensley referred to the lower area behind the building and Mr. Wildner informed him that it is much improved and explained. Chairman Hensley referred to the main road by the flag pole having a steeper pitch onto Woolbright Road and Mr. Wildner advised if it caused a problem, the Street Department could build it up. Mrs. Padgett added that the circle out front looks very good. Mausoleum Lift Mr. Wildner informed the Board that the original cost of the lift was $9,000 in 1981. He checked with Pluckett Supply Company and the price now is about $14,000. He is not recommending a purchase right now. It is still in the shop, as they could not get the necessary parts. They are machining one portion of the cylinder and it should be repaired soon. Portable Chapel Painting Mr. Wildner reported that the chapel has been painted with Rustoleum. He checked about rubber based paint, but there are no advantages to using that and it is better to paint it with Rustoleum yearly to preserve the metal. It looks like it is holding up well. Cemetery Irrigation Mr. Wildner announed that he talked to the director of the water plant and there are no plans to extend the water line east to distribute the recycled water from the sewer plant. The major customers are the golf courses west of town. He did not feel it would be economically feasible to go east. 2 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA FEBRUARY 10, 1998 Cemetery Directory Mr. Wildner stated that the directory glass is maximum tinted now to allow visability. If the sign was relocated to the right of the mausoleum office door, it would not be in direct sunlight. It also could be moved to face north and south under the trees. After discussion, it was the consensus to relocate it on the building B.Reports on Cemetery Areas Assigned to Members Mrs. Padgett reported that her area looks good, except for trimming around the markers. She asked it there would be a possibility of having the boys who come out to help prepare for the Memorial Day Service help catch up on the trimming and Mr. Wildner told about bringing in additional city crews to help with preparations for Memorial Day. Mrs. Padgett added that Blocks H, I, J and K were in bad shape towards the building. Mrs. Padgett advised that in Block M, the Coogan marker and Inga which are loose laying beside the double marker. She also asked if the replats of 221 and 230 are for cremains and Chairman Hensley replied affirmatively. Mr. Walker reported that Blocks W and Y look fine. Mr. Parks stated that he was impressed with the amount of attention given to the markers. Overall, he thinks the whole cemetery looks much more attractive, especially with the new roads. Mrs. Smith agreed that it looks pretty good overall. Mr. Wildner added that the ceiling in the mausoleum was pressure cleaned. It will be resurfaced and painted next week. The wall should also be started next week. C. Veterans’ Identification Markers Mr. Wildner reported that the City Commission endorsed this program. The various veterans’ posts have donated money and they have raised the $2,000 for the installation of the markers. The markers have been order from Lake Worth Monument Company. They are notifying the next of kin as noted in the records. They are working to complete this goal by Memorial Day. There was some discussion as to the verification of veterans at time of death. VIII. NEW BUSINESS Chairman Hensley stated he received a call from Billie Hart complaining about someone continuously stealing her flowers. She has been replacing them, but asked whether the crew has been reporting anything suspiciously. Mr. Wildner agreed to check on this, but told about this being an occasional problem. 3 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA FEBRUARY 10, 1998 IX. OTHER A. Date of March Meeting Mrs. Kruse referred to the March meeting being scheduled the same day as the election and it was agreed to cancel the meeting for March. X. ADJOURNMENT There being no further business to come before the board, the meeting was properly adjourned at 8:07 pm. Sue Kruse, City Clerk (Two Tapes) sk 4