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Minutes 06-12-98 MEETING MINUTES]\ CEMETERY BOARD BOYNTON BEACH, FLORIDA FEBRUARY 10, 1998 MINUTES OF THE CEMETERY BOARD MEETING HELD IN CONFERENCE ROOM “A”, CITY HALL, BOYNTON BEACH, FLORIDA ON TUESDAY, JUNE 9, 1998, AT 7:00 P.M. PRESENT Tim Hensley, Chairman John Wildner, Parks Director Tereesa Padgett, Vice Chairwoman Sue Kruse, Secretary Candy Smith Oris Walker Richard Parks, Alternate ABSENT Joan Kuehn I. CALL TO ORDER Chairman Hensley called the meeting to order at 7:05 P.M. and Mrs. Kruse called the roll. II. AGENDA APPROVAL Mrs. Smith moved to approve the agenda as submitted, seconded by Mrs. Padgett. Motion carried 6-0. III. APPROVAL OF MINUTES – MAY 12, 1998 Mr. Walker made a motion to approve the minutes of May 12, seconded by Mr. Parks. Motion carried 6-0. IV. RECEIPT OF BALANCE SHEETS Mrs. Kruse announced the May balance sheets were not ready from the Finance Department. Mrs. Smith made a motion to table, seconded by Mrs. Padgett. Motion carried 6-0. V. RECEIPT OF SALES REPORT – MAY 1998 Mrs. Smith questioned the amount credited of $6,452 and Mrs. Kruse explained this was the 20% for the first quarter mausoleum sales. She added that we do not get our percentage on pre-sales. Mrs. Padgett referred to the refunds getting a little heavy, but Mrs. Smith pointed out that it was not a high percentage when considering the total number of crypts and niches available. MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA FEBRUARY 10, 1998 Mrs. Padgett made a motion that this report be placed on file, seconded by Mrs. Smith. Motion carried 6-0. VI. UNFINISHED BUSINESS A. Parks Department Report 1. Memorial Day Mr. Wildner reported that the Memorial Day service was held on May 24. With approximately 400 people there, it was the largest ceremony we ever had. The dedication was held for the markers placed on the unmarked veterans’ graves. With this being such a successful program, some thoughts were expressed about how the ceremony could be enhanced next year. It was suggested that possibly something could be done for the approximate 300 veterans in the mausoleum. Suggestions were made to place a small permanent bronze emblem on the individual places or a monument in the front of the mausoleum listing the veterans. 2. Cemetery Tractor Usage Mr. Wildner reported that this month, the tractor only went out for about one hour to do some irrigation work. He told about other Parks Dept. equipment being used at the cemetery during the month. He summarized that more Parks equipment was used in the cemetery this month than the tractor was used elsewhere. 3. Mausoleum Lift Chairman Hensley told about observing oil leaking from the lift when in operation and requested that this be monitored. Mr. Wildner told about repairs being made to the hydraulics recently and agreed he would have this checked. B.Reports on Cemetery Areas Assigned to Members Chairman Hensley stated he went by and looked at Sara Simms Memorial Gardens and it really looks good. A number of veterans’ markers were added there. As far as the mausoleum, it looked fine, but he is hoping the exterminator has taken care of that situation. Mrs. Padgett agreed that a lot of trimming has been done at the cemetery; however, the trimmings should be blown off the markers. She also noted that grass is coming through the asphalt already and Mr. Wildner agreed to spray this with Roundup. Mrs. Padgett questioned a FPL truck being parked in the one roadway and Mr. Wildner told about a couple vehicles being there to service an electrical outage in the area. MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA FEBRUARY 10, 1998 Mrs. Smith referred to coming out of the mausoleum under the shaded tree area and stated it looks bad where there is no grass. Some discussion followed about how this shaded area could be improved. It was agreed the trees could be trimmed to allow light to come through which may be beneficial. Mr. Parks stated there is one very sandy spot directly west across from the flag. Mr. Wildner responded there may be an irrigation problem, but he will have it checked. Mrs. Smith referred to there being a sign in the middle circle pertaining to the removal of flowers within two weeks and Mr. Wildner informed her the men had requested to install this sign, which applies to the mausoleum. Mrs. Padgett reported that her area looks good, except for trimming around the markers. She asked if there would be a possibility of having the boys who come out to help prepare for the Memorial Day Service help catch up on the trimming and Mr. Wildner told about bringing in additional city crews to help with preparations for Memorial Day. Mrs. Padgett added that Blocks H, I, J and K were in bad shape towards the building. Mrs. Padgett advised that in Block M, the Coogan marker and Inga are loose laying beside the double marker. She also asked if the replats of 221 and 230 are for cremains and Chairman Hensley replied affirmatively. Mr. Walker reported that Blocks W and Y look fine. Mr. Parks stated that he was impressed with the amount of attention given to the markers. Overall, he thinks the whole cemetery looks much more attractive, especially with the new roads. Mrs. Smith agreed that it looks pretty good overall. Mr. Wildner added that the ceiling in the mausoleum was pressure cleaned. It will be resurfaced and painted next week. The wall should also be started next week. C. Veterans’ Identification Markers Mr. Wildner reported that the City Commission endorsed this program. The various veterans’ posts have donated money and they have raised the $2,000 for the installation of the markers. The markers have been ordered from Lake Worth Monument Company. They are notifying the next of kin as noted in the records. They MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA FEBRUARY 10, 1998 are working to complete this goal by Memorial Day. There was some discussion as to the verification of veterans at time of death. VII. NEW BUSINESS Chairman Hensley stated he received a call from Billie Hart complaining about someone continuously stealing her flowers. She has been replacing them, but asked whether the crew has been reporting anything suspicious. Mr. Wildner agreed to check on this, but told about this being an occasional problem. VIII. OTHER A. Date of March Meeting Mrs. Kruse referred to the March meeting being scheduled the same day as the election and it was agreed to cancel the meeting for March. IX. ADJOURNMENT There being no further business to come before the board, the meeting was properly adjourned at 8:07 pm. Sue Kruse, City Clerk (Two Tapes) sk