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Minutes 06-12-98A MINUTES OF THE CEMETERY BOARD MEETING HELD IN CONFERENCE ROOM “A”, CITY HALL, BOYNTON BEACH, FLORIDA ON TUESDAY, JUNE 9, 1998, AT 7:00 P.M. PRESENT Tim Hensley, Chairman John Wildner, Parks Director Tereesa Padgett, Vice Chairwoman Sue Kruse, Secretary Candy Smith Oris Walker Richard Parks, Alternate ABSENT Joan Kuehn I. CALL TO ORDER Chairman Hensley called the meeting to order at 7:05 P.M. and Mrs. Kruse called the roll. II. AGENDA APPROVAL Mrs. Smith moved to approve the agenda as submitted, seconded by Mrs. Padgett. Motion carried 6-0. III. APPROVAL OF MINUTES – MAY 12, 1998 Mr. Walker made a motion to approve the minutes of May 12, seconded by Mr. Parks. Motion carried 6-0. IV. RECEIPT OF BALANCE SHEETS Mrs. Kruse announced the May balance sheets were not ready from the Finance Department. Mrs. Smith made a motion to table, seconded by Mrs. Padgett. Motion carried 6-0. V. RECEIPT OF SALES REPORT – MAY 1998 Mrs. Smith questioned the amount credited of $6,452 and Mrs. Kruse explained this was the 20% for the first quarter mausoleum sales. She added that we do not get our percentage on pre-sales. Mrs. Padgett referred to the refunds getting a little heavy, but Mrs. Smith pointed out that it was not a high percentage when considering the total number of crypts and niches available. MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA JUNE 9, 1998 Mrs. Padgett made a motion that this report be placed on file, seconded by Mrs. Smith. Motion carried 6-0. VI. UNFINISHED BUSINESS A. Parks Department Report 1. Memorial Day Mr. Wildner reported that the Memorial Day service was held on May 24. With approximately 400 people there, it was the largest ceremony we ever had. The dedication was held for the markers placed on the unmarked veterans’ graves. With this being such a successful program, some thoughts were expressed about how the ceremony could be enhanced next year. It was suggested that possibly something could be done for the approximate 300 veterans in the mausoleum. Suggestions were made to place a small permanent bronze emblem on the individual places or a monument in the front of the mausoleum listing the veterans. 2. Cemetery Tractor Usage Mr. Wildner reported that this month, the tractor only went out for about one hour to do some irrigation work. He told about other Parks Dept. equipment being used at the cemetery during the month. He summarized that more Parks’ equipment was used in the cemetery this month than the tractor was used elsewhere. 3. Mausoleum Lift Chairman Hensley told about observing oil leaking from the lift when in operation and requested that this be monitored. Mr. Wildner told about repairs being made to the hydraulics recently and agreed he would have this checked. B.Reports on Cemetery Areas Assigned to Members Chairman Hensley stated he went by and looked at Sara Simms Memorial Gardens and it really looks good. A number of veterans’ markers were added there. As far as the mausoleum, it looked fine, but he is hoping the exterminator has taken care of that situation. Mrs. Padgett agreed that a lot of trimming has been done at the cemetery; however, the trimmings should be blown off the markers. She also noted that grass is coming through the asphalt already and Mr. Wildner agreed to spray this with Roundup. Mrs. Padgett questioned a FPL truck being parked in the one roadway and Mr. Wildner told about a couple vehicles being there to service an electrical outage in the area. 2 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA JUNE 9, 1998 Mrs. Smith referred to coming out of the mausoleum under the shaded tree area and stated it looks bad where there is no grass. Some discussion followed about how this shaded area could be improved. It was agreed the trees could be trimmed to allow light to come through, which may be beneficial. Mr. Parks stated there is one very sandy spot directly west across from the flag. Mr. Wildner responded there may be an irrigation problem, but he will have it checked. Mrs. Smith referred to there being a sign in the middle circle pertaining to the removal of flowers within two weeks and Mr. Wildner informed her the men had requested to install this sign, which applies to the mausoleum. Chairman Hensley told about the three employees spending their own money to buy a computer and entering all the lot data to be able to tell people where locations are. Mr. Wildner told about wanting to submit this for an incentive award, as this is definitely serving the public better. Mrs. Kruse agreed this was a commendable project and wanted to enter them for an award, but the program requires the responsible team to do this. Mr. Wildner agreed and advised that a foreman was taking care of this. Chairman Hensley also commended Betty Sangi for researching and finding a lot location in the old section for a woman to bury her son by her husband. C. Refund Requests 1. REFUND OF $240.00 FOR LOT 40A, BLOCK R, TO LUCILLE COHEN Mrs. Kruse confirmed that she had reviewed the documents submitted and Mrs. Padgett made a motion to approve this refund. Mr. Parks seconded the motion. Motion carried 6-0. D. PROPOSED ORDINANCE TO ABOLISH CEMETERY BOARD OF TRUSTEES Chairman Hensley referred to the Mayor coming at the beginning of the meeting in order to call the Cemetery Board of Trustees to order for the purpose of abolishing that board and advised that this board is now in charge. Mrs. Smith referred to Section 6.3 on page 3 and questioned the City having the right to transfer the funds, and Mrs. Kruse pointed out that the City receives the funds and the money is designated for perpetual care. Mrs. Padgett referred to the fund being designated the Boynton Beach Memorial Park Fund and stated these funds are used at Sara Simms as well and we want to be free to spend the money there as needed. She suggested that it be called the Municipal Cemeteries Fund, as the current name bothers her as being for only the one location on Woolbright Road. After some comments, Mrs. 3 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA JUNE 9, 1998 Padgett suggested that it be called the Boynton Municipal Cemeteries Fund and a separate new account is not necessary, as there is an established account. Mrs. Kruse advised the amended ordinance would be scheduled for first reading on July 7 with second reading taking place on July 21. It was clarified that “separate” would be removed and a new fund not established, but the current fund designated as the Boynton Municipal Cemeteries Fund. Also, that the monies transferred into this account would be from the sale of lots and use of equipment. Mrs. Padgett added that it has been established by board action policy to pay our share of operating costs and this should be codified in the ordinance. Chairman Hensley suggested the changes be made with a draft being submitted to the Cemetery Board for review prior to the second reading. Mr. Parks moved to make the changes discussed and review the draft at the next meeting. Mrs. Smith seconded and the motion carried 6-0. VII. NEW BUSINESS A. CEMETERY LOT PRICES Prices from area municipal cemeteries were reviewed and it was agreed our prices should be increased. It was also pointed out the charges for openings and closings should be leveled off and it was requested that charges be compared with other cemeteries. Mrs. Smith moved to table and continue this discussion of all prices at the next meeting. The motion was seconded and unanimously carried. VIII. OTHER A. COMPLETION OF MAUSOLEUM ADDITION Mrs. Kruse reported that she checked today with the Building Division and they were informed by the contractor that the cement had to sit awhile for it to cure, but on April 23, 1998, they did have a structural inspection done, so they are up to date on their permit. Chairman Hensley stated he talked to the contractor, who is in the sales office now, and was told Mr. Osborne has not given approval for him to proceed with the construction. Discussion ensued regarding the apparent delay and possible solutions. It was then agreed that a certified letter would be sent to Mr. Osborne signed by the Chairman expressing these concerns regarding the construction. B. MISCELLANEOUS Mr. Wildner announced that he would not be present at the next meeting because he will be away serving his reserve duty. 4 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA JUNE 9, 1998 IX. ADJOURNMENT There being no further business to come before the board, Mrs. Padgett moved to adjourn. Mr. Walker seconded and the meeting was properly adjourned at 8:30 p.m. Sue Kruse, City Clerk (Two Tapes) sk 5