Loading...
Minutes 09-08-98 MINUTES OF THE CEMETERY BOARD MEETING HELD IN CONFERENCE ROOM “A”, CITY HALL, BOYNTON BEACH, FLORIDA, ON TUESDAY, SEPTEMBER 8, 1998 AT 7:00 P.M. PRESENT Tereesa Padgett, Vice Chairwoman John Wildner, Parks Superintendent Sue Kruse, Secretary Joan Kuehn Oris Walker ABSENT Tim Hensley, Chairman Candace Smith I. CALL TO ORDER Vice Chairwoman Padgett called the meeting to order at 7:03 p.m. II. ATTENDANCE Ms. Kruse called the roll. All members were present with the exception of Chairman Hensley and Candace Smith, who was on vacation. Ms. Kruse announced that Fran Cleary had resigned and was appointed to the Planning & Development Board. She acknowledged the presence of Mr. Wildner, Parks Superintendent. III. AGENDA APPROVAL Ms. Kruse advised that Chairman Hensley requested that Item VIII-A, “Replacement of Weems’ Markers” be placed on the agenda for discussion. There was a consensus of the board to table that item if Chairman Hensley did not arrive for the meeting. Mr. Walker moved approval of the agenda as amended. Ms. Kuehn seconded the motion that carried unanimously. IV. APPROVAL OF MINUTES: July 14, 1998 (Tabled) August 11, 1998 Motion Ms. Kuehn moved to remove the July 14, 1998 minutes from the table. Mr. Walker seconded the motion that carried unanimously. th Ms. Kruse reported that she investigated Mr. Osborne’s statement in the July 14 minutes relative to the City changing the zoning of the property on which the Mausoleum is constructed from Commercial to Residential. In reviewing the 1998 and 1975 zoning maps, it is obvious that the zoning has not changed. The Mausoleum property is zoned PU/Public Usage and CO/City-Owned. Ms. Kruse believes Mr. Osborne was referring to the Residential located across the street. The second item Ms. Kruse investigated was the repair to the Cushman dumpster. As it turned out, there was an additional $25 charge for labor. Although Mr. Wildner did not have an opportunity to check on this item, it appears that in order to replace a cellinoid, the starter had to be removed. Although the cellinoid is only a $2.20 part, there was a great deal of labor involved in getting to that part. 1 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA SEPTEMBER 8, 1998 Motion th Mr. Walker moved to approve the July 14 meeting minutes. Ms. Kuehn seconded the motion that carried unanimously. In response to Vice Chairwoman Padgett, Ms. Kruse advised that the City Commission approved the resolution regarding the new prices. The funeral directors will receive notices this week. The new prices st are effective October 1. Motion th Ms. Kuehn moved to approve the minutes of the August 11 meeting. Mr. Walker seconded the motion that carried unanimously. V. RECEIPT OF BALANCE SHEETS – AUGUST, 1998 Ms. Kruse advised that Bill Atkins, Deputy Finance Director, is on vacation. Therefore, the Balance Sheets were not provided. Motion Ms. Kuehn moved to table the Balance Sheets for August. Mr. Walker seconded the motion that carried unanimously. VI. RECEIPT OF SALES REPORT – AUGUST, 1998 Mr. Walker inquired about the City’s charges for setting markers. Ms. Kruse advised that the City charges $35 to set a single marker and $45 to set a double marker. Motion Mr. Walker moved to approve the Sales Report for August. Ms. Kuehn seconded the motion that carried unanimously. VII. UNFINISHED BUSINESS: A. PARKS DEPARTMENT REPORT Mr. Wildner reported that mowing and trimming commenced today. Hedge trimming was completed last week. Mr. Wildner further reported that one of the Cemetery employees resigned with two-weeks’ notice. He accepted a job offer at Palm Beach Community College. That position has been posted. There are three full-time positions in the Cemetery. These employees move back and forth throughout the day and may not always be in the Cemetery all day. In response to Vice Chairwoman Padgett, Mr. Wildner explained that it is difficult to work on raising markers in the summer. When the growing season slows down, the crew will resume this work. The crew was working in a systematic fashion, beginning with the markers that needed the most attention. 2 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA SEPTEMBER 8, 1998 Vice Chairwoman Padgett questioned whether or not it would be possible to slant the markers slightly. This would allow the rusty water to run off as well as make the markers easier to read. Although Mr. Wildner was not opposed to the request, he believed there might be a problem mowing the lawn. He requested an opportunity to review this request with the Cemetery crew. B. REPORTS ON CEMETERY AREAS ASSIGNED TO MEMBERS Mr. Walker reported that he was out of town and did not have an opportunity to view his area. Prior to going out of town, he did notice that work has resumed on the Mausoleum. Vice Chairwoman Padgett informed the board that she received a telephone call from a gentleman who did not identify himself. He advised that his wife is buried by the Mausoleum and he complained that the back of the Mausoleum is in bad shape. Vice Chairwoman Padgett looked at this area and noticed that there is a lot of dirt that requires hosing. She further pointed out that there was a great deal of debris between the fence and the end of the Mausoleum. Mr. Wildner will address this problem. Ms. Kuehn reported that her area looked decent. However, the grass needed mowing. She reported that the sprinklers in the flagpole area on Woolbright Road are still hitting the sidewalk and road. Vice Chairwoman Padgett said a similar situation exists in the north/south area of the flagpole. Mr. Wildner was of the opinion that there are 360? sprinkler heads in this area. These heads will be changed to 190? sprinkler heads. Vice Chairwoman Padgett inquired about the hole that was dug by the flagpole. It appeared to her that it involved a 4” to 6” water line or sewer line running east and west. Mr. Wildner will investigate and return to the board with an explanation. Vice Chairwoman Padgett reported that her area of the Cemetery required trimming. In her opinion, a three-man crew at the Cemetery should be able to keep up with the trimming. She suggested that a trimming schedule be worked out. C. RESOLUTIONS RE: Amending Cemetery prices and Mausoleum refunds st Ms. Kruse reported that the Resolution amending the Cemetery prices is effective October 1. The Resolution regarding the Mausoleum refunds was effective immediately upon passage. Both Resolutions were adopted on September 3, 1998. D. DISINURNMENT REQUEST: Juanita J. Delsi has requested to remove the cremains of her husband, E. Alfred Delsi, from the Boynton Beach Mausoleum Ms. Kruse advised that she submitted a disinurnment request for City Commission approval. The City Manager returned the request and recommended that an amendment be made to the Ordinance to allow the Cemetery Board of Governors to approve these requests. The Ordinance was approved on first rd reading on September 3. Motion Mr. Walker moved that the request be granted. Ms. Kuehn seconded the motion that carried unanimously. 3 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA SEPTEMBER 8, 1998 E. REFUND REQUESTS: 1. Refund of $680 for Niche B-1, Section F, Sunrise Building, to Juanita J. Delsi 2. Refund of $720 for Niche D-3, Section F, Sunrise Building, to Emily V. Fernald 3. Refund of $360 for Lots 10 & 11, Replat Section of Boynton Beach Memorial Park to Emily V. Fernald 4. Refund of $100 for Lot 16, Block M, Boynton Beach Memorial Park, to Emily V. Fernald Ms. Kruse advised that all of the above requests would be refunded at 80% of the purchase price because they were all received prior to approval of the Resolution. Motion Ms. Kuehn moved to approve Items E.1 through 4. Mr. Walker seconded the motion that carried unanimously. VIII. NEW BUSINESS: A. REPLACEMENT OF WEEMS’ MARKERS In the absence of Chairman Hensley, Mr. Wildner advised that the Weems family wanted to place additional cremains markers on their plot. When the markers were set, they were placed in the normal position in the top row at the head of the grave. Mrs. Weems advised staff that she wanted the markers at the foot of the grave rather than at the head. As a customer of Scobee-Combs, Chairman Hensley proposed moving them. Mr. Wildner recommended that this request be brought to the board for approval because this procedure is contrary to the normal procedure. Chairman Hensley agreed with Mr. Wildner’s recommendation and advised that he would explain to the board the Weems family reason for the request. Mr. Wildner explained that the Weems grave is at the very end of the old section of the Cemetery. The marker immediately adjacent to the east in the Weems group of plots is an upright marker. The Weems family asked that the cremains be placed at the foot of the marker so that they would be closer to the head of the upright marker. Motion Mr. Walker moved to table this item. Ms. Kuehn seconded the motion. Mr. Wildner explained that he was not opposed to this request. However, he felt it was an item that should be discussed by this board. The motion carried unanimously. 4 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA SEPTEMBER 8, 1998 IX. OTHER A. Resignation of Fran Cleary Vice Chairwoman Padgett read Ms. Cleary’s resignation into the record as follows: “Dear Chairman Hensley: It is with regret that my resignation from the Cemetery Board has been submitted. My association with the board was a pleasure. The thoughtfulness and sense of caring was prevalent in the words and actions of the members. I enjoyed being associated with you. Fran Cleary” Motion Ms. Kuehn moved to accept the resignation. Mr. Walker seconded the motion. Mr. Wildner advised that Ms. Cleary resigned to accept an appointment on the Planning & Development Board. The motion carried unanimously. Ms. Kruse advised that she spoke with the City Attorney following the last meeting with respect to the Watson disinurnment case that was discussed. The City Attorney advised that one of his associates was investigating the case and no further information is available at this time. In addition, Diane Reese, Finance Director, advised that she would be investing in more Certificates of Deposit next week. X. ADJOURNMENT There being no further business to come before the Cemetery Board, Mr. Walker moved to adjourn. Ms. Kuehn seconded the motion that carried unanimously. The meeting properly adjourned at 7:45 p.m. Janet M. Prainito Deputy City Clerk (One Tape) j:\shrdata\cc\wp\minutes\cembd\090898.doc 5