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Minutes 09-09-97 MINUTES OF THE CEMETERY BOARD MEETING HELD IN CONFERENCE ROOM “A”, CITY HALL, BOYNTON BEACH, FLORIDA ON TUESDAY, SEPTEMBER 9, 1997, AT 7:00 P.M. PRESENT Tim Hensley, Chairman (Arrived 7:20 pm) John Wildner, Parks Supt. Tereesa Padgett, Vice Chairwoman Joan Kuehn Sue Kruse, Secretary Candy Smith I. CALL TO ORDER Vice Chairwoman Padgett called the meeting to order at 7:00 P.M. II. ATTENDANCE Secretary Kruse called the roll and introduced the new member, Joan Kuehn. III. AGENDA APPROVAL Secretary Kruse deleted the August balance sheet from Item V. as it was not yet available. IV. APPROVAL OF MINUTES – AUGUST 12, 1997 After review, Ms. Smith made a motion to accept the minutes as submitted, seconded by Ms. Kruse. Motion carried 4-0. VI. RECEIPT OF SALES REPORTS – AUGUST 1997 Since the Chairman had not yet arrived, the sales reports were reviewed at this time. Background information was given to Ms. Kuehn regarding cemetery lot prices and mausoleum construction and plans. Chairman Hensley arrived at this time and further explained the mausoleum use, sales and contract. Vice Chairwoman Padget made a motion to place the August sales report on file, seconded by Ms. Smith. Motion carried 5-0. V RECEIPT OF BALANCE SHEETS – JULY 1997 A. INVESTMENT OF FUNDS Ms. Kruse distributed copies of the summary reports from the pension funds and advised that representatives from Fox Asset Management and Invesco will be here in November. Meetings are scheduled with the pension boards at 2:00 P.M. on November 14 and at 4:00 P.M. on November 20. This board could meet with the representatives prior to these meetings if desired and not pay the travel expenses to meet with them at a different time. 1 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA SEPTEMBER 9, 1997 Ms. Kruse advised that the Finance Director suggested investing for a longer period of time, such as five years to get a higher interest and Ms. Padgett agreed this should be done. Chairman Hensley suggested thinking about this further. Ms. Kuehn referred to having a friend working for Dreyfus, who would be glad to speak to the board and Chairman Hensley suggested checking to see if there were other representatives and have them all appear before the board at a meeting. (The Merrill Lynch report of June 30, 1997, showing the ratings and activities of both money investment managers is attached for further review.) BALANCE SHEETS Ms. Padgett referred to some questions asked at the last meeting and Ms. Kruse read the replies which were included in the minutes, since she obtained them the day after the previous meeting. The water and electric usage were questioned with explanations given by the Parks Superintendent. The electric bill for $511.43 was attached by mistake, but not paid on the July statement and our half of the charge will be paid in August. Vice Chairwoman Padgett made a motion that the July financial reports be placed on file. Ms. Kuehn seconded and the motion carried 5-0. VII. UNFINISHED BUSINESS A. PARKS DEPARTMENT REPORT Mr. Wildner reported that 152 monuments were raised during the month, line trimming around all monuments has been half completed, sides of hedges have been trimmed and fertilized, and the children’s monument has been cleaned. Ms. Padgett expressed about her inspection revealing that the infant’s monument looked terrible yesterday. After discussion about the condition of the infant’s monument, Mr. Wildner agreed to inspect it again. 1. HELDGES ALONG WOOLBRIGHT ROAD Mr. Wildner referred to the Mayor requesting a cost estimate for installing a 6-8’ hedge along Woolbright Road and advised the existing Chalcas Hedge was being fertilized to encourage it to grow taller and the code will allow a 6’ height. To compliment this, it was recommended to plant Silver Buttonwood Trees at 25’ intervals in spaces in the hedge. The hedge would be tapered to 30” at the intersecting cemetery driveways from the 6’ hedge. The cost would be approximately $3,000. The City Manager instructed this to proceed, but determination of the funding source must be decided. Discussion ensued about the location of the hedge and the safety/security factors involved. Agreement was expressed with the trees, but disagreement in allowing the hedges to grow higher causing visual obstructions. Reference was made to paying one half the cost from the cemetery fund, but it was decided to see a drawing of this proposed planting first. 2 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA SEPTEMBER 9, 1997 Mr. Wildner explained that the trees would grow to about 12’ tall because of the power lines. Various species of trees were discussed. After a lengthy discussion about this change being made at the request of one new resident, it was decided to request further consideration be given to this by the City Commission. Vice Chairwoman Padgett made a motion to put this item on hold, discuss in more detail and look at the location closer. Under discussion, it was requested that the Forester be contacted for his recommendation. There were further comments made about the appearance of the Silver Buttonwood Tree. Motion carried unanimously. There was further reference to the screening of the cemetery being continued around all sides, including the southern boundary between High Point. Mr. Wildner replied that the Mayor’s directive was interpreted to mean only along Woolbright Road. 2. SLEEVE APPARATUS Mr. Wildner told about other cemeteries using a sleeve apparatus, which is the size of a gravesite and is put in place to hold the sides of a grave from caving in. The cost is approximately $1,600. It was agreed this would be useful and Mr. Wildner was requested to check prices from welding shops and where other cemeteries had obtained their units. REPORTS ON CEMETERY AREAS ASSIGNED TO MEMBERS B. Ms. Padgett reported that Block J was heavily covered with cut dead grass; Block L looked real messy with plastic flowers scattered; the infant’s statute looked like it needed cleaning; and she noticed markers were raised in the old section. Ms. Smith referred to driving through and stated that it looks pretty good, but Block R has some sparse grass areas. Chairman Hensley stated that it looked excellent about a week ago. Comments were then made about the competence of the present maintenance crew being very satisfactory. Chairman Hensley then assigned the old section to the flag pole to Ms. Kuehn. Ms. Kuehn advised that the markers in the old section for Mayberry and McKay were very low in the grass. NEW BUSINESS VIII. NONE OTHER IX. NONE 3 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA SEPTEMBER 9, 1997 X. ADJOURNMENT In closing, Chairman Hensley again welcomed Ms. Kuehn as a new member and expressed gratitude for her volunteering to serve on this board. The meeting was then properly adjourned at 8:35 P.M. Respectfully submitted, Sue Kruse, City Clerk (Two Tapes) 4