Minutes 10-29-97
MINUTES OF THE CEMETERY BOARD MEETING
HELD IN CONFERENCE ROOM “A”, CITY HALL, BOYNTON BEACH, FLORIDA
ON TUESDAY, OCTOBER 28, 1997, AT 7:00 P.M.
PRESENT
Tim Hensley, Chairman John Wildner, Parks Supt.
Tereesa Padgett, Vice Chairwoman
Joan Kuehn
Sue Kruse, Secretary
Candy Smith
Richard Parks, Alternate
I. CALL TO ORDER
Since the Chairman had not yet arrived, Vice Chairwoman Padgett called the meeting to order
at 7:00 P.M.
II. ATTENDANCE
Secretary Kruse called the roll and introduced the new member, Richard Parks. She
acknowledged the presence of John Wildner, Parks Superintendent, and Christine Liberti,
interested citizen.
III. AGENDA APPROVAL
Secretary Kruse requested the addition of “Mausoleum Painting” under NEW BUSINESS.
IV. APPROVAL OF MINUTES – SEPTEMBER 9. 1997
After review, Mrs. Padgett made a motion to approve the minutes as submitted, seconded by
Mrs. Kuehn. Motion carried unanimously.
V. RECEIPT OF BALANCE SHEETS – AUGUST & SEPTEMBER 1997
During review of the balance sheets, various items were explained for Mr. Parks. Comments
were also made about the interest rates being paid on the C/Ds. Ms. Smith made a motion to
place the balance sheets on file, seconded by Mrs. Padgett. Motion carried 6-0.
VI. RECEIPT OF SALES REPORTS – SEPTEMBER 1997
After review, Mrs. Padgett made a motion that the sales reports be placed on file,
seconded by Ms. Smith. Motion carried 6-0.
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MEETING MINUTES
CEMETERY BOARD
BOYNTON BEACH, FLORIDA OCTOBER 28, 1997
VII. UNFINISHED BUSINESS
A. PARKS DEPARTMENT REPORT
1. HEDGES ALONG WOOLBRIGHT ROAD (TABLED)
Mr. Wildner distributed a plan showing hedges with trees planted at 25’ intervals and
also photographs of Silver Buttonwood Trees planted in the area. Planting of the trees
would commence 35 ft. from the entranceways to meet city codes. Mrs. Padgett
suggested fewer trees would be better to assure good visibility and discussion ensued
regarding the visibility necessary for various reasons. Mr. Wildner explained how Silver
Buttonwood Trees could be trimmed to remain as small trees. Mrs. Kuehn asked if
trees could be planted more throughout the cemetery and Mr. Wildner explained how
gravesites did not allow room for planting additional trees.
Mrs. Padgett made a motion to place this tree situation on the table for further study.
Mrs. Kuehn seconded the motion. Under discussion, it was suggested that other
variations of the drawing be submitted and this matter be discussed further with the City
Forester to see if there were other options. Reference was made to the density these
trees would create and it was suggested looking at other areas for comparison. The
planting of Crepe Myrtle Trees was also suggested. Motion carried 6-0.
2. SLEEVE APPARTUS
Mr. Wildner explained the details of the sleeve apparatus. He advised that three quotes
were received in the amounts of $687, $1,200 and $1,375 for construction of this box of
10 gauge steel. He showed a sketch referring to this as a “caufer dam”. Mrs. Padgett
clarified that this device is just a little larger than the vault.
Mrs. Padgett made a motion to approve this purchase of the caufer dam for $678. Ms.
Smith seconded the motion and it carried 6-0.
3. CEMETERY WALL ACCIDENT
Mr. Wildner told about an accident damaging the cemetery wall and advised that
Facilities Management is repairing it and Risk Management will cover the cost. The
Police Department is hoping to find the responsible party. There was some discussion
whether the wall could be shielded from accidents.
4. ROCKS ON GRAVES
Mr. Wildner showed photographs of rocks placed on two cemetery lots. There were
comments about this being dangerous for the workers and the board agreed the owners
should be notified to remove the rocks.
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MEETING MINUTES
CEMETERY BOARD
BOYNTON BEACH, FLORIDA OCTOBER 28, 1997
B. REPORTS ON CEMETERY AREAS ASSIGNED TO MEMBERS
Ms. Smith stated that things looked pretty good. She did notice that the paving through
the cemetery is terrible. Mr. Wildner told about the paving which had been done in the
past and added that each year, the Street Department has recommended resurfacing of
the roads. Discussion ensued about the importance of maintaining these roads.
Mrs. Padgett made a motion to get figures on redoing the streets in the cemetery -
three bids, street by street. Mr. Parks seconded the motion. Under discussion, Mrs.
Liberti mentioned that the drainage on the south road should also be corrected at this
time. Motion carried 6-0.
Ms. Smith continued with reporting that when you come in from Seacrest Blvd., there is
the area where the concrete was only painted halfway and the concrete is still all
cracked. Mrs. Padgett suggested planting a Crepe Myrtle Tree in this area and Mr.
Wildner agreed to check further on this area and submit recommendations. Comments
were made about this being the main entrance to the cemetery.
Mrs. Padgett suggested meeting at the cemetery for the next meeting at 5:00 PM to
look at this area as well as the road and tree situations and assign an area to Mr. Parks.
It was agreed to meet on Wednesday, November 12, at 5:00 PM at the cemetery with
the regular meeting following at city hall.
Mrs. Kuehn reported that the Hilliard marker near the hedge needs raising. She
continued that most of the monuments in the old section are very low. Mr. Wildner told
about the workers raising markers and agreed they could work in that direction. Mrs.
Kuehn asked if it could be determined who the owners are in the vacant area and Mrs.
Padgett informed her that there were no records and this was just an area of land where
they started burying people and probing cannot make a determination in that old
section.
Mrs Padgett reported that she viewed her area from the car and it looked okay.
Chairman Hensely reported that he did not get a chance to get to Sara Simms. Boynton
Beach Memorial Park, as a whole, looked great and the workers are working hard to
keep it looking nice. There is a very good crew working there now. He referred to the
trees looking overdue for trimming along the main roadway and Mr. Wildner responded
that they are trimmed once a year and this is about the time to do it. Chairman Hensley
asked when the Black Olives would be replaced and Mr. Wildner replied that there were
no replacements available right now. Mrs. Padgett referred to Oak Trees being
available from Dr. Raborn and Mr. Wildner stated he is working to have the Black Olives
replaced with Oak Trees.
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MEETING MINUTES
CEMETERY BOARD
BOYNTON BEACH, FLORIDA OCTOBER 28, 1997
VIII. NEW BUSINESS
A. RAISING MONUMENTS IN OLD SECTION
This was discussed under Item VII-B.
B. CHARGES FOR USE OF EQUIPMENT
Chairman Hensley referred to young couples not being prepared for an infant’s death
and stated our history has been if we set up six chairs and the grass, there was the
question of whether to charge. The equipment fee of $100 is more than the cost of
opening and closing and the lot. He wanted clarification whether there should be a
partial charge for the use of chairs and grass or a discounted rate for the tent.
Agreement was expressed by the members to accommodate the young people and not
charge them for use of equipment in an infant’s burial if eight chairs or less are
requested for the immediate family and the grass. If the tent is requested, the charge
would be half the fee. The secretary was also instructed to notify the funeral homes of
this decision.
C. MAUSOLEUM PAINTING
Mrs. Kruse read a memo from Bill DeBeck advising that the center building of the
mausoleum needs exterior painting for proper maintenance and a low bid of $4,290 has
been received.
Ms. Smith questioned the bids having too much disparity and requested the entire
specifications for the board members’ review. She further suggested checking the
condition of the mausoleum when meeting there on November 12. Mr. Parks gave
examples and pointed out how the bids seemed rather high. It was suggested that Mr.
DeBeck meet the board at the cemetery to point out the various
construction/maintenance needs. Chairman Hensley told about the roof problems
already encountered at the mausoleum.
IX. OTHER
A. NOVEMBER MEETING DATE
As agreed above, the next meeting will be held on Wednesday, November 12, at the
cemetery beginning at 5:00 PM.
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MEETING MINUTES
CEMETERY BOARD
BOYNTON BEACH, FLORIDA OCTOBER 28, 1997
B. INVESTMENT OF FUNDS
Reference was made again to the interest being paid on funds invested and Ms. Smith
also questioned the fees which are paid to the L.G.I.P. She would like to make sure
about the yield and fees. It was agreed to meet next month with a representative from
A MEETING HAS BEEN
the investment firm managing the pension funds. (
SCHEDULED WITH MR. MIKE MATUS FROM INVESCO ON MONDAY, NOVEMBER
17 at 12:00 NOON.)
C. CEMETERY WALL CLEANING
Reference was made to the brick wall needing cleaning and Mr. Wildner told about not
being too successful with cleaning solutions. After further comments, it was agreed that
Mr. Wildner would obtain estimates for pressure cleaning and this wall would be
inspected closer at the next meeting.
X. ADJOURNMENT
Mrs. Kuehn made a motion to adjourn. The motion was seconded and unanimously
carried. Meeting properly adjourned at 8:50 PM.
Respectfully submitted,
Sue Kruse, City Clerk
(Two Tapes)
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