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Minutes 11-12-97 MINUTES OF THE CEMETERY BOARD MEETING HELD IN CONFERENCE ROOM “A”, CITY HALL, BOYNTON BEACH, FLORIDA ON TUESDAY, NOVEMBER 12, 1997, AT 5:00 P.M. PRESENT Tim Hensley, Chairman John Wildner, Parks Supt. Tereesa Padgett, Vice Chairwoman Joan Kuehn Sue Kruse, Secretary Candy Smith Richard Parks, Alternate I. CALL TO ORDER The Board convened their meeting at Boynton Beach Memorial Park at 5:00 P.M. The members spent over an hour inspecting the grounds and noting the conditions of markers, landscaping, painting of building, cemetery wall, road construction, etc. The meeting was continued in the conference room at 6:10 P.M. II. ATTENDANCE Attendance was noted at the cemetery with all members being present and also two employees from the Parks Department to explain various maintenance items. III. AGENDA APPROVAL Ms. Smith made a motion to approve the agenda, seconded by Ms. Kuehn. Motion carried 6-0.. IV. APPROVAL OF MINUTES – OCTOBER 28, 1997 Ms. Smith made a motion to accept the minutes, seconded by Mr. Parks. Motion carried 6-0. V. RECEIPT OF BALANCE SHEETS – OCTOBER 1997 After reviewing the balance sheets, Ms. Padgett made a motion that the balance sheets be placed on file. Ms. Smith seconded and the motion carried 6-0. VI. RECEIPT OF SALES REPORTS – OCTOBER 1997 After review, Ms. Padgett made a motion that the sales reports be placed on file, seconded by Mr. Parks. Motion carried 6-0. 1 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA NOVEMBER 12, 1997 VII. UNFINISHED BUSINESS A. HEDGES AND TREES ALONG WOOLBRIGHT ROAD Mr. Wildner reviewed the original directive to plant trees at intervals in the hedges along Woolbright Road. He advised that Silver Buttonwood Trees cost about $120 each and the total cost would be about $3,000 planting them 25 ft. apart and 35 ft. from roadway entrances. Mr. Wildner continued that an alternative would be to plant trees in the replat areas. Taller Live Oak Trees could be planted. Some grave sites would have to be used for the tree planting. He showed a plan drawn by Glenda Hall for planting in these areas. The members consulted the cemetery plat showing this area to see where there were areas of empty lots to allow tree planting. Comments were expressed unfavorably by the members towards planting extra trees in the actual cemetery area. After discussion about perimeter tree planting, Ms. Padgett made a motion to table the tree question for the time being, so other items may be considered and the budget checked further down the road. Ms. Smith seconded the motion and it carried 6-0. B. MAUSOLEUM PAINTING Having discussed and viewed the actual condition of the paint and construction on site at the mausoleum, there was further discussion at this time regarding the big difference in the quoted prices. The members expressed concern and stated they would like to review the specifications for this bid, which were not available. Ms. Padgett made a motion to table this item for further consideration at the next meeting. Ms. Kuehn seconded and the motion carried 6-0. C. ROAD RESURFACING The members agreed after their inspection that the roads definitely are in bad shape and are dangerous. Mr. Wildner stated that three quotes were obtained. He advised the county contractor bid was $5.00 per square yard or $42,365 for all the roads in the cemetery. The entire center road was $9,900, the area along the front of the mausoleum was $4,460, each smaller road was about $1,000, and the south road including correcting the drainage was $8,535. He added that two alternative quotes were received, one for $6.00 per square yard or $51,000 and another for $5.75 per square yard or $48,875. Mr. Parks stated that our primary concentration should be on the road surfacing which appears more urgent than the other matters. Ms. Padgett asked about a warranty and Mr. Wildner replied that he did not have the complete bid specifications from the county. 2 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA NOVEMBER 12, 1997 Ms. Padgett referred to the tree roots and it was mentioned that root pruning could possibly be done by city crews before the paving. Mr. Wildner advised that he would get the full set of specifications. Mr. Parks then made a motion to table the resurfacing until this research is made, seconded by Ms. Padgett. Motion carried 6-0. D. CEMETERY WALL CLEANING In view of their discussion and inspection at the cemetery, Mr. Wildner stated that he will updated the previous bid of $1,908 which was received one year ago for pressure cleaning and painting of the front cemetery wall. Ms. Smith made a motion to table, seconded by Ms. Kuehn. Motion carried 6-0. VIII. NEW BUSINESS Ms. Kruse mentioned that a couple other items were noticed during their trip to the cemetery. A new copy of the directory must be installed. A new trash can should replace the ugly one located on the island as you enter. The circle inside the entrance could use some recurbing and landscaping. IX. OTHER It was agreed that any member who was able to attend would be present at the meeting at 12:00 noon on Monday, November 17, 1997, in Conference Room A to meet with Mike Matus from Invesco. A meeting will be held on December 9 to take care of the subjects tabled at this meeting. X. ADJOURNMENT Chairman Hensley ascertained there was no further business and declared the meeting adjourned at 7:05 P.M. Sue Kruse, City Clerk (One Tape) sk 3