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Minutes 09-25-08 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON THURSDAY, SEPTEMBER 25,2008, AT 7:00 P.M. COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA PRESENT: Stephen Waldman, Chair Mary Morera, Vice Chair Carole Lundquist Leesha Roundtree Hattie Miller Loretta Wilkinson Robert Chiste, Student Sherri Claude, Board Liaison ABSENT: Pamela Camel Roberta Fasano, Alternate Lisa Pierre, Student, Reg. Voting Member Luis Rodriquez, Student I. Call to Order Chair Waldman called the meeting to order at 7:01 p.m. II. Pledge of Allegiance/Moment of Silent Reflection Ms. Wilkinson led the Pledge of Allegiance to the Flag, followed by a moment of silent reflection. Chair Waldman announced Ms. Fasano could not attend. He advised Ms. Pierre may be late, and Ms. Camel called to advise she would likely not be able to make the meeting. On a different note, Chair Waldman advised Ms. Camel received her Doctorate Degree. III. Approval of Minutes of August 28, 2008 There was one correction to the minutes, which pertained to the time of adjournment. The meeting was adjourned at 8:03 p.m. Motion Mr. Chiste moved to accept the minutes with the change. Ms. Lundquist seconded the motion that unanimously passed. 1 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 25, 2008 IV. Approval of Agenda There was consensus to approve the agenda as written. V. Announcements/Presentations/Correspondence There was one Youth Volunteer form returned, from the friend of Ms. Claude's daughter. There was no other correspondence received. VI. Public Audience None. VII. New Business Ms. Roundtree explained she had attended the last City Commission meeting and there was discussion of leadership workshops for Advisory Board Members. She explained the discussion indicated all Boards needed more leadership and visibility in the community and she inquired if they needed to discuss the item. Chair Waldman was not certain if the program was a City program or Chamber of Commerce program, but noted this had been done before. He would investigate it further, although he thought the Board was fairly visible in the community. Chair Waldman also explained he stopped by the Boynton Beach Community High School principal's office while he was doing volunteer work and left notice there was a meeting. He requested sending notification of the meetings to the principal. He explained the school may have a need the Board could assist with and providing the meeting notices to him so he could attend the meetings would be helpful. VIII. Old Business a. League of Cities Youth Conference Report Chair Waldman explained there is a youth delegate meeting in Orlando coming up. Approximately 20 students from Palm Beach County were selected to attend. Two of the youth were from Boynton Beach; Lisa Pierre, a member of the Education and Youth Advisory Board, and a male student were selected from Boynton Beach. Chair Waldman would be chaperoning the youth and a meeting was held to familiarize the youth with protocol. The youth who attend would bring back a report. Additionally, the Board had offered financial assistance if needed; however, no request for support has been made, to-date. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 25, 2008 b. Proposal to Reward Academic Achievement at Boynton Beach High School This program has not yet begun but was still pending. It was anticipated it would start in the second marking period. c. Youth Volunteer Bank Sherri Claude distributed a draft brochure detailing the Youth Volunteer Bank. The brochure would be used when soliciting for donations. The upcoming volunteer events were the Sand Sifters would be holding their Be Green Halloween Clean with Recreation and Parks at Oceanfront Park at 8:00 a.m. on October 4, 2008. The Children's Schoolhouse Museum was having a Halloween function on October 18th and 19th. Admission was three dollars and activity tickets were fifty cents for a trackless train, live creepy creatures, carnival games, a bounce house, story times, costumes and parades. Ms. Claude explained the Museum was looking for about 20 volunteers. She made copies of the flyers given to her by the Museum and sent the flyer to the High School with her daughter. The members liked the brochure very much. Ms. Claude explained she provided the content but the design was done by Virginia Shea, also of the Recreation and Parks Department. She advised she could make as many copies of the brochure as the members needed. Chair Waldman explained he would try to get to the schools by the middle part of next week and start the program. Ms. Claude also indicated she could post information on the Recreation and Parks web page regarding the volunteers, the Youth Bank, the Bob Borovy award and application forms. The information is also on the City's Website and there was a link to the Recreation and Parks page. Chair Waldman requested the members push the program. Not all of the schools had been contacted as of yet and when the school was approached they could give the brochures to the principals or assistant principals. d. Fundraising Chair Waldman explained there was a computer group, or a Community Resources database that lists hundreds of grants. They are located in West Palm Beach. If one physically goes to West Palm Beach, they can search the database for free. Chair Waldman would try to go to West Palm and search for grants. Chair Waldman announced he had been appointed to the Scholastic Achievement Foundation Board. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 25, 2008 Ms. Claude was not certain if there were any more Oceanfront Park concerts scheduled for this year and would check into it and report back to the Board. Chair Waldman also advised some merchants, such as BJ's, have local grants. Ms. Morera would investigate this further. Chair Waldman would check with Target and Kohl's Department stores as it was believed they also have local grants. One suggestion made was to have an official list of items donated by the Board that could be presented to the company being solicited. Ms. Claude would put together a list and the flyer that was previously used could be modified to include the Board's accomplishments. A generic letter would also be developed. It was explained if someone wanted to earmark their donation for a particular program, they could. As a City Board, they did not have 501 (C) (3) status. Accordingly, a donor letter would help. It was noted many new establishments have opened up in Renaissance Commons which could provide funds and the Chamber of Commerce would be approached for a donation. It was agreed, the members would get the flyers from Ms. Claude and the letter will be available by Tuesday. Chair Waldman also explained Ms. Friedman may approach the Board and ask for assistance with the Presidential Classroom program in Washington D.C. Last year, Chair Waldman had worked with the Chamber and $1,000 was given for the Presidential Classroom. IX. Future Meeting Dates: October 23, 2008 December 4, 2008 X. Adjournment Motion Ms. Morera moved to adjourn. Mr. Chiste seconded the motion that unanimously passed. The meeting was adjourned at 7:31 p.m. UClLWwrt a1vVLLL Catherine Cherry - ([ Recording Secretary 092508 4