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Minutes 10-14-98 MINUTES OF THE COMMUNITY RELATIONS BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA ON WEDNESDAY, OCTOBER 14, 1998 AT 7:00 P.M. PRESENT Ron Washam, Chairman Wilfred Hawkins, Support Services Maynie Boles Manager Joy Currier, Vice Chairperson Blanche Girtman Stephanie Mingo-McKoy Brenda Lee Williams Floyd Beil, Alternate ABSENT Betsy Wallshein I. OPENING, PLEDGE, PRAYER Chairman Washam called the meeting to order at 7:34 p.m. and asked Ms. Mingo- McKoy to lead the members in the Pledge of Allegiance to the Flag, followed by a moment of silent prayer. II. ROLL CALL The Recording Secretary called the roll and a quorum was declared present. III. RECOGNITION OF VISITORS There were no visitors present this evening. IV. AGENDA APPROVAL Ms. Girtman moved that the Agenda be approved. Motion seconded by Ms. Mingo- McKoy. Motion carried unanimously. V. MINUTES APPROVAL – Regular meeting of September 9, 1998 and Workshop meeting of September 9, 1998 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA OCTOBER 14, 1998 Ms. Williams moved that the minutes of both meetings be approved. Motion seconded by Ms. Mingo-McKoy. Motion carried unanimously. VI. CORRESPONDENCE AND ANNOUNCEMENTS A. Vice Chairperson Currier informed members that the HeadStart Program rd celebrated its 33 anniversary today, which was attended by 175 people, including the Chief of Police and the City Commissioners. The youngsters provided entertainment and each child received a shirt from the Chamber of Commerce. B. Chairman Washam advised members that the four Advisory Boards th Forum will take place on Monday, October 26 at 7:00 p.m. and will be held at the City Library. A flyer was distributed to the members. The topic st will be the “Future of our City Entering the 21 Century”. The Senior Advisory Board is hosting the Forum. Chairman Washam stated these Board Forums have been very informative and provide a continuity of the different projects that the various Boards are working on. Chairman Washam encouraged all members to attend. VII. PUBLIC AUDIENCE None VIII. OLD BUSINESS A. Update on STAR Program Chairman Washam stated that a workshop was held last week and he thanked the members that were in attendance. Chairman Washam stated that all businesses involved with the job fair were invited. These businesses were faxed inviting them to attend and phone calls were made to confirm attendance. Commitments were received from seven/eight businesses that indicated a representative would be present. However, no one attended the workshop. Chairman Washam stated another flyer would be sent next week to make certain that these businesses attend the Job Fair on th October 24. Chairman Washam stressed that it is of the utmost importance that these th businesses show up on October 24. Mrs. Girtman stated that she has distributed all her flyers and has received assurances that people will be attending. Ms. Girtman stated that she will be out of town on October th 17th and will not be able to participate, but will be present on October 24. 2 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA OCTOBER 14, 1998 At the workshop meeting it was determined that the job fair would be held at the Galaxy School and that a meeting with the Principal of the school would be held prior to the job fair so that the details could be discussed. Chairman Washam stated he went to meet with the Principal and the Vice-Principal this past Tuesday afternoon, but neither one was present. Chairman Washam stated that the meeting with the Principal has been rescheduled for Thursday at 1:30 p.m. and Chairman Washam asked that any member that wished to join him tomorrow should feel free to do so. Chairman Washam stated the purpose of this meeting was to finalize the needs of the job fair for both Saturdays. Chairman Washam stated that the City Manager’s Office re-arranged the meeting and the school was very apologetic for the confusion in the meeting dates. Chairman Washam stated he has received a lot of positive feedback from students regarding the job fair and the prospects for these students look very promising as far as job opportunities. Chairman Washam indicated that registration will take place between 9:00 a.m. and 9:30 a.m. and the workshop will begin at 9:30 a.m. Ms. Mingo-McKoy will be working on the curriculum that was developed through the workshops. Chairman Washam suggested that Ms. Mingo-McKoy confer with Mr. Hawkins on the time lines that were developed. Chairman Washam stated he met with representatives from Jeff Industries today. Jeff Industries will be supplying the work wardrobes that will be displayed. Chairman Washam asked Vice Chair Currier about the refreshments that will be offered during the job fair. Vice Chair Currier stated that she has secured enough refreshments to accommodate 500 people. Vice Chair Currier informed members that Sam’s Club decided not to assist in any way with refreshments and everyone chipped in for the refreshments. Vice Chair Currier stated she also has obtained the door prizes which should be sufficient for the age group that would be in attendance. Chairman Washam thanked Vice Chair Currier for her hard work and stated she has been very instrumental in making the job fair a reality. The question was presented if there was an age limit to participate. Chairman Washam indicated that the job fair is open to all young adults ages 16 and older. Chairman Washam indicated that after the orientation members would meet individually with the applicants to review procedures for completing applications and job interviews. Discussion ensued regarding proper dress for Board members for the job fair workshop. 3 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA OCTOBER 14, 1998 Chairman Washam said that a procedure should be established in presenting the certificates to the students. Mr. Hawkins stated that the certificates should be given out th on October 24, which would encourage the students to return to participate in the job fair. Chairman Washam stated some type of small ceremony could take place that would be impressive to the participating business representatives. Ms. Majors is coordinating the certificates. Ms. Williams inquired if registration forms would be kept on record in order that the certificates could be completed with the correct names of the participants. Chairman Washam informed members that Ms. Mingo-McKoy would be preparing a registration form and Vice Chair Currier indicated she would make 500 copies for registering students. Vice Chair Currier felt that the representation would be large at the job fair due to the advertising in all the local newspapers and the distribution of the flyers throughout the City. Chairman Washam stated that he will be at the Galaxy School on Saturday at 8:00 a.m. and it would be appreciated if members could get there early to assist in getting the room set up. Chairman Washam stated that it is important that all these students be treated with dignity and that all questions and concerns should be addressed. Chairman Washam hopes that the turnout would be as large as Vice Chair Currier anticipated and even if the turnout is not as large, it is the beginning of a program that could be held every year. Chairman Washam stated he would like to have the STAR Program become a yearly event and hopefully it would become as successful as the “Youth in Government Day”. IX. NEW BUSINESS Chairman Washam stated that the next regularly scheduled Board meeting is November th 11, which is Veteran’s Day and a legal holiday. A new meeting day needs to be determined for the November meeting. After discussion, it was determined that the th meeting for November would be held on Thursday, November 12 at City Hall in the West Wing, Conference Room C at 7:30 P.M. Motion to Thursday, Ms. Girtman moved that the November meeting be changed November 12, 1998 at City Hall in the West Wing, Conference Room C at 7:30 P.M. Motion seconded by Ms. Williams. Motion unanimously carried. 4 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA OCTOBER 14, 1998 There being no further business, the meeting properly adjourned at 8:05 p.m. Respectfully submitted, _______________________________ Barbara M. Madden Recording Secretary (one tape) 5