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Minutes 04-13-98 MINUTES OF THE SAFETY COMMITTEE MEETING HELD IN THE WEST WING, CONFERENCE ROOM C, BOYNTON BEACH, FLORIDA MONDAY, APRIL 13, 1998 AT 10:00 A.M. PRESENT Ken Hall, Vice Chairman Development Chuck Magazine Risk Management Bob Borden Fire Rescue Wally Majors Leisure Services John Wilder Parks Glenda Hall Parks David Egnor Police Department Mark Lips Public Works Tony Frazier Finance Mark Bobich Utilities Administration & EWTP Michael Collin Fire Rescue Chris Gamble Golf Course Barbara Madden City Clerk’s Office ABSENT Michael Rumpf, Chairman Planning Hugh McCaffrey Communications Patrick Hughes ITS A.D. Henehan, Jr. Library Tom Fitzgerald Utilities WWTP I. CALL TO ORDER Ken Hall, Vice Chairman, called the meeting to order at 10:06 a.m. II. ROLL CALL The Recording Secretary called the roll. A quorum was declared present. III. ACCEPTANCE OF MINUTES No additions, deletions, or corrections were made to the minutes of the last meeting. MINUTES SAFETY COMMITTEE MEETING BOYNTON BEACH, FLORIDA APRIL 13, 1998 MOTION Chuck Magazine moved that the minutes of the March 9, 1998 meeting be approved. Motion seconded by Dave Egnor. Motion carried. IV. SAFETY COMMITTEE EDUCATION AND TRAINING PROGRAM Vice Chairman Hall stated that due to the change in meeting rooms, the video planned for today’s meeting will not be shown. Chuck Magazine stated that the name of the video was “Unsafe Acts-Human Behavior” and will be presented at the next meeting. V. UNDER OLD BUSINESS A. Fire Drills Nothing to report B. City Hall Parking Garage & Parking Lot Chuck Magazine referred members to the information contained in their packets. Mr. Magazine stated that he sent a memo to the City Manager with a recommendation that some of the unallocated funds in the CIP be used to pay for the flooring in the parking garage. There has been no response to date. st Also, Mr. Magazine stated that a second memo dated April 1 with regard to the lighting in the parking garage being paid for with unallocated CIP funds was also forwarded to the City Manager (copy attached to agenda). There has been no response to date. C. Safety Newsletter Mr. Magazine stated that he continuously looks for submission of articles for the newsletter. Also, Mr. Magazine stated that the City has a web site established and, he will be coordinating with the Library to have the safety newsletter appear on the City’s web site for viewing. Vice Chairman Hall inquired if the City has a web site and was informed that it does. 2 MINUTES SAFETY COMMITTEE MEETING BOYNTON BEACH, FLORIDA APRIL 13, 1998 D. Office Security at City Hall Vice Chairman Hall referred members to a memo (included in their packet) from Sgt. Egnor to Mr. Magazine regarding security at City Hall. Sgt. Egnor stated that the memo presents just the basic needs at this time. Discussion ensued regarding thefts occurring in the City Hall. Sgt. Egnor stated that most thefts like the ones that occurred in City Hall were 70% internal. However, with all the open access areas, more security is needed. Chuck Magazine stated that there have been thefts in the City Clerk’s office and ITS. Because persons were chased out of the building, this evidences that people are gaining access to the building from the outside. The wearing of the badges will help to identify all personnel and should assist somewhat in this area. Chuck Magazine inquired if departmental meetings to advise personnel of measures that can be used to address thefts might help. Sgt. Egnor will prepare an article for the newsletter that will assist departments in making their work areas more secure. E. Proud to be a Safe Worker Award” Mr. Magazine stated he has not received any recommendations at this time. The members were informed that Bob Borden performed CPR on a citizen at the G.A.L.A. on Sunday afternoon. Chuck Magazine stated he has not received notice in this regard. It was requested that it be entered into the minutes and that Bob Borden be presented with a Proud to be a Safe Worker Award Pin. F. Departmental Inspections & Safety Meetings Mr. Magazine stated that the inspections and safety meetings would be incorporated into the agenda in order to make them part of the minutes of the committee meeting. Mr. Magazine requested that each coordinator should follow up on the inspections to insure everything has been completed and report back to this committee if there are any problems. Continued non-compliance issues need to be brought back to the attention of the Committee if the department does not respond in a timely fashion. G. Safe Driver Program 1. Defensive Driver Course 3 MINUTES SAFETY COMMITTEE MEETING BOYNTON BEACH, FLORIDA APRIL 13, 1998 Mr. Magazine stated that 202 employees have completed the course and another 95+ are scheduled. It is anticipated that approximately 500 employees will have completed the course by its end. Mr. Magazine further stated that he was waiting for the police department to coordinate this training with his office. Sgt. Egnor stated that he thought the responsibility of coordinating the course has been referred to the City Manager’s Office. Mr. Magazine indicated he would follow through on this issue. 2. “A Safety First City” Stickers Mr. Magazine stated he would order the stickers. Ken Hall inquired if the phone number would be put on the stickers? Mr. Magazine stated that he thought the Citizen’s Action Center might be coming up with stickers of their own. He further stated that he would discuss this issue with Susan Berman and Wilfred Hawkins and report back his findings at the next meeting. H. Parking at EWTP Mark Bobich reported on this issue and stated there is still a problem with parking due to the ongoing construction at the plant. Mr. Magazine asked if the personnel were parking on the two lots? Mr. Bobich stated that people were parking in other areas. The south end has too much dust and people don’t like using the east end, because the entranceway is being changed. Mr. Magazine inquired if parking would still be available at the northeast entrance? Mr. Bobich stated it is taking a long time to get the permits. Mr. Magazine inquired if the fencing along the railroad track has been started. Mr. Bobich stated that they are still working in the storm water retention area and presented other parking issues. With regard to the northwest corner, Mr. Bobich stated that it is intended that this area be closed off. Vice Chairman Hall asked when the contract for construction would begin. Mr. Bobich stated that the contract should be going out to bid shortly. Plans for demolition of the building were submitted by two architects and 4 MINUTES SAFETY COMMITTEE MEETING BOYNTON BEACH, FLORIDA APRIL 13, 1998 are being reviewed. It is anticipated that demolition would be within six months. I. Fire Station #3, Indoor Air Quality Vice Chairman Hall asked for an update on respiratory problems that were experienced by some workers. Mr. Magazine stated that one worker has filed a workmen’s compensation claim. The City has received proposals from two different companies and within the next two weeks, a company will be brought in to do an indoor air quality check of the building. J. Respiratory Protection Medical Qualification – Utilities Department Vice Chairman Hall asked for an update on this matter. Mr. Bobich stated that they have set the training program up. To date, two golf course employees did come over for testing. Mr. Magazine inquired if anyone from the Fire Department used the program, or have they decided to use the Delray Beach facilities? With regard to the pulmonary testing, this has to be done at the Delray Fire Department Facilities. There is also a possibility that testing will be offered on a countywide basis. VI. NEW BUSINESS A. Vice Chairman Hall asked Mr. Magazine about the review of the Safety Manual. Mr. Magazine stated that the Safety Manual has not been reviewed for many years and is in need of updating. It is suggested that a section of the Manual be reviewed on an individual basis with recommendations being made at the next meeting, in order that the Manual can be completely revised within two months. Vice Chairman Hall suggested that everyone review the entire manual, submit any changes they feel necessary, and have them available for the next meeting. 5 MINUTES SAFETY COMMITTEE MEETING BOYNTON BEACH, FLORIDA APRIL 13, 1998 Mr. Magazine felt that was an excellent idea and that the Manual should be reviewed by everyone. However, to avoid duplication, it is suggested that a specific section of the Manual be assigned to one person and that person be responsible for reviewing his section. It was also suggested that two people be assigned a section in order that two different viewpoints can be obtained. It was also decided to make section assignments at this meeting as follows: Table of Contents Referring to the , assignments were made as follows: Safety Program (letter from City Manager) Chuck Magazine Responsibilities Chuck Magazine How to Manage an Unsafe Condition; Mike Collin and Tony Frazier Specific Prohibited Actions Driving Rules & Regulations; Mark Lips and Bob Lee Procedures for Reporting Accidents, Damage to and/or Breakdowns of Municipal Vehicles Safety Equipment Wally Majors and Glenda Hall Training Bob Borden and Hugh McCaffrey Use of Hard Hats Mark Bobich Accident, Injury & Incident Reporting Chuck Magazine Operations in the Public Way; Ken Hall and Mark Bobich Pedestrian Safety Office Safety ; Computer Safety Barbara Madden and Chuck Magazine Ladders & Scaffolding Mark Bobich Seasonal & Part-time Employees Safety & Chris Gamble Driving Requirements It was decided not to include Fork Lifts at this time and Fork Lifts will be reviewed at a future time. Mr. Magazine requested that the changes be submitted to him by the end of the week for his review and in any event, please have them available for the next meeting. Vice Chairman Hall requested that everyone review the entire manual for further input. Vice Chairman Hall also asked if the updating of the Safety Manual was in the By-laws. Mr. Magazine stated he was not sure, but this is an issue that should be reviewed at least every two years. 6 MINUTES SAFETY COMMITTEE MEETING BOYNTON BEACH, FLORIDA APRIL 13, 1998 B. Mr. Magazine stated he had sent out a notice he received from an insurance group with regard to disabling passenger side airbags, which deals specifically with police vehicles. A copy has been forwarded to Stan Cale and Bob Lee for their information and requested the memo be made a part of the minutes. The committee was informed that the new police vehicles are equipped with the on/off switch for the passenger side airbags. Mr. Magazine stated that a policy would have to be adopted as to when the switch can be turned off and on. This cannot be determined solely by the operator of the vehicle as to when the switch should be on or off. It was suggested that the switch only be turned on when there is a passenger in the passenger side of the vehicle. The use of a warning sticker was also suggested near the switch. VII. ANNOUNCEMENTS A. Announcements from the Safety Council Mr. Magazine referred to the Announcements from the Safety Council included in their packets. VIII. ADJOURNMENT There being no further business to come before this Committee, Mark Lips made a motion to adjourn and David Egnor seconded the motion. Meeting adjourned at 10:42 a.m. IX. NEXT MEETING MONDAY, MAY 11, 1998 AT 10:00 A.M. Respectfully submitted, ________________________ Review By: Barbara M. Madden Recording Secretary (one tape) By___________________________ Chairman 7 MINUTES SAFETY COMMITTEE MEETING BOYNTON BEACH, FLORIDA APRIL 13, 1998 8