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Minutes 06-25-08 CITY of BOYNTON BEACH LIBRARY ADVISORY BOARD MINUTES: JUNE 25, 2008 PRESENT: Eleanor Daly, Donna Harmening, Martin Helo, Barbara McGee, Valerie Pleasanton, Willie Pearl Wilson, Director Craig Clark, Assistant Director Anne Watts Chairman Taylor called the meeting to order at 4:00 P.M. The minutes of the May 28th meeting were approved as presented. CORRESPONDENCE: None CHAIR'S REPORT: Ms. Taylor spoke about cut backs in library budgets throughout the state. Libraries are cutting back on hours of operation, staff, and purchases of books, etc. The Milton Library has a "Pigs Can Fly" program. Children make piggy banks and distribute around the area. Funds collected go to the library. UNFINISHED BUSINESS: Mr. Martin "Marty" Helo, a new alternate member of the board was introduced. He told us of his many life experiences. Director Clark had attended a construction meeting earlier today. The contractor was absent due to illness. Work is being started on the roof on the old building. This will take 2 to 3 weeks to complete. The time frame after that is unknown. Director Clark is working with the Friends to plan a Grand Opening Gala. This will be a fund -raising event. The cafe is being held up by the architect. They offered assurances of cooperation today. Director Clark gave them a one week deadline. Barbara McGee spoke to the CRA about a trolley stop. They told her they have had many inquiries about this. Signage and scheduling would need to be addressed. They will have an answer by October. The revised Meeting Room Guidelines were distributed. Board members had questions and suggestions. Director Clark will refer some concerns to the City attorney. NEW BUSINESS: Director Clark discussed the web site. Asst. Director Anne Watts spoke about the American Dream Grant and her participation with the Women's Circle. We will be working with them through January. Ms. Watts told us about the tremendous response to the Summer Reading Club. 549 children have signed up to date. Age's birth through grade 12 is eligible. It was necessary to place an emergency order for additional supplies. An abbreviated story time was added to the program. The book bags will be passed out in July. LIBRARY DIRECTOR"S REPORT: The monthly report was distributed. Director Clark commented on the increased circulation. He is very pleased with the way things are going. Many people are using the wireless service with their own laptops. There have been some issues with unattended children. The next meeting will be on July 23rd at 4:00 P.M. Secretary, BOYNTON BEACH CITY LIBRARY MONTHLY REPORT JUNE, 2008 Administrative Services/Public Relations Library Director, Asst. Director & Youth Librarian attended the American Library Association Annual Conference. Admin. Secy. attended the SEFLIN training program: Join the Elder Explosion. Admin. Secy. attended the monthly Chamber meeting. Library Building/ Construction Demolition is 100% complete in the old library building. Mold remediation has been completed. Library furniture has been ordered. Still waiting on final architectural drawings to be reviewed and sealed by architect for P. Logan's Cafe. Waiting for Sessoms to provide an updated construction schedule. Public Services- Customer Services Customer visits to the Library totaled 25.935. (+30/0 from 2007) Checkout Stats. Circulation total Adult Youn adult Juvenile Audiovisual incl. w / Adult # Current Month 28,338 19,003 2,064 7,271 9,908 Adult Services Number of adult programs: 2 Attendance at adult programs: 111 Youth Services Number of Teen programs: 5- Attendance at Teen programs: 180 Number of Children's programs: 10 Attendance at Children's programs: 318 Youth[Teen Outreach Programs: 1 Attendance: 464 Percentage chan e + 10/0 - 60/0 +360/0 +150/0 +80/0 Summer Reading Club: Infants -Grade 2---- 234 registrations Grades 3-12-------- 359 registrations Total Registrations: (2008) 593 - (2007) 480 = +23% increase in participation to date Special Services- Library Archives (Janet DeVries) Presented "History of Boynton Beach" special PowerPoint Presentation to the Arts Commission. Attended Leadership 2008 Day. Provided over twenty messages via Webbus for BBlV. Gave third required speech at Toastmaster's for 30% completion of the Competent Communicator's track. Provided research for the South Palm Beach (Boynton) Inlet to receive State of Florida Historic Marker. Interviewed by Sun-Sentinel regarding the Schoolhouse Children's Museum's nomination in the Parent's Pick Awards sponsored by Nickelodeon Cable lV Station. As of the June 30th deadline, the museum had 54% of the votes in the Best Museum in the Miami area for "little kids. II We are in contention with 4 other South Florida museums in the category. Sent 77 individual invoices to constituents with memberships expiring in July. Created over 50 membership cards and materials for new and renewing museum members. Schoolhouse Children's Museum (Michael Hall) Fundraisers Net: Birthday Parties, May 2008 Bone Fish Spring Museum Fund Raiser Golf Tournament Kids-Night-Out Next Kids-Night-Out Ice Cream Social Dinner Dance Halloween Carnival Trunk Show $1,318.00 $5,963.00 $2,895.51 $10,789.21 $ 589.00 June 27" July 1 gh Sept ffh Oct. 18, 19 Nov. 2, 3 Local Grant: Commissioner Marlene Ross granted $1,500.00 from the City's discretionary budget to support development of the museum's Home School Classes which will include curriculum development. Thank you letter has been mailed. The museum director's 2008 application to the Lattner Foundation was awarded $10,000.00. County Grant: The museum's Palm Beach County Cultural Council grant award of $12,763.00 has received final approval. State Grant: The museum director's state grant submitted in March was awarded $34,000.00. Because of State budget cuts, the Historical Division, which awarded the grant, has been merged with the Cultural Division and they should make an announcement by July or early August as to the disposition of available money for grant awards. Corporate and Foundation Donations to date 2008: Office Depot $2,500.00 Donation for General Operating Palm Beach Post $1,500.00 Grant for General Operating Hunters Run $ 900.00 Grant to purchase Activity Rug Hunters Run $2,500.00 Grant to purchase Telescope Bank Atlantic $3,000.00 Grant to start Outreach Program Sun Sentinel $1,600.00 Grant for Children's Programming Development Lattner Grant $10,000.00 Grant for Fish Tank & Science Programming Private Donations to date 2008: Dale Kirk $ 100.00 Nancy Ernst $ 100.00 Voncile Smith $ 100.00 Steve Waldman $ 100.00 Craig Clark $ 100.00 Gary and Michele Siben $ 100.00 Susanne Berman $ 100.00 Scholarship fund Scholarship fund Scholarship fund Scholarship fund Scholarship fund Scholarship fund Scholarship fund Special Event Attendance: Bone Fish: 215 Eclipse Astronomy program 200 Spring Event 445 April 19th Astronomy Program 12 May 19th Astronomy Program 60 Kids-Night Out 45 Museum General Attendance: Jan. - December 07: 55,073 (This number includes all facility rental patrons. ) May 2008: 2,011 The museum has had a huge spike in general attendance that is concurrent with its new Radio Disney adds, so the new venue seems to be helping in promotion. General Museum Program Attendance: Jan. - December 07: 2,552-121 programs since Jan. May 2008: 94-6 programs Field Trip (School) Attendance: Jan. - December 07: 8,467 May 2008: 950 Explorer's Club: The museum's own summer camp (Explorer's Club) is now filled for the summer. In addition, the museum has two to three field trips from other camps booked daily for tours.