Agenda 11-13-08
BOYNTON BEACH FIREFIGHTERS’ PENSION FUND
QUARTERLY BOARD MEETING
2:00 PM
Thursday, November 13, 2008 @
City Commission Chambers
100 E Boynton Beach Blvd
Boynton Beach, FL
AGENDA
I. CALL TO ORDER –
Luke Henderson, Chairman
II. AGENDA APPROVAL -
III. APPROVAL OF MINUTES
– Quarterly meeting of August 14, 2008
IV. FINANCIAL REPORTS:
A. Alliance Bernstein – Hans Dijs, Consultant
.
1)Investment Review Report – Quarter end 9-30-2008
2) Compliance confirmation letter of 10-13-08
B. Acadian International All CAP Fund – Jeff Doran, CFA
1) 2008 Third Quarter Review
2) Due diligence response of 9-23-2008
C. STW Fixed Income Mgt & STW- TIPS – for your review
1) Portfolio Report quarter end September 30, 2008.
rd
2) Compliance confirmation – 3 Quarter 2008
3) Letter of10-17-08 regarding holdings in Glitnir 6.375% 9-25-2012
4) Neil G. Sutherland, CFA joins STW as portfolio manager.
D. Lateef Investment Management – For your review
1) Letter of 10-20-08 with Quarterly Investment Report 9-30-08
E. Bogdahn Consulting – Dave West
1) Investment Performance Review – 3rd Quarter 2008 & PYE 9-30-2008
2) Update on new Growth Managers, DSM and Rigel.
F. Gabriel Roeder Smith & Co. – Steve Palmquist, Sr Consultant & Actuary
1) Proposed multiplier – position paper and Impact Statement dated 10-23-08.
G. Attorney Report – Adam Levinson
1) Summary Plan Description (SPD) August 2008 for review and approval prior
to distribution to members.
V. CORRESPONDENCE
1) BNYN ConvergEx letter of 9-26-2008
rd
2) Alliance Bernstein 3 quarter Proxy Report
VI. OLD BUSINESS
1. Plan restatement to update and consolidate Fire Pension Ordinances.
1
VII. NEW BUSINESS
A.Invoices for review and approval:
.
1. Alliance Capital Mgt. – Quarter End 9-30-2008 - $9,000.99 & qtr end
12-31-08- $8,494.69
2. Lateef Investment Mgt – Quarter end 09-30-2008 - $????
3. STW Fixed Inc Mgt – Quarter End 12-31-08 - $11,799.88
4. Klausner & Kaufman - Services Aug, Sept & Oct 2008 - $11,709.80
5. Bogdahn Consulting – quarterly fee 09-30-2008 - $7,500
6. Omega Recordkeeping – DROP Quarterly 09-30-2008 - $500
7. Acadian Asset Mgt – Quarter end 12-31-08 - $7,221
8. Gabriel, Roeder, Smith & Co. Services – Aug 2008 - $4,317
Set- Up:
9. Ellen Schaffer Pension Software - Split, convert and copy Pension
Programs - $1,168.13.
10. Micro Focus – Annual support renewal -$98.73
11.. JCA Software – Split and transfer download - $170.00
12. Rackspace Inc. – Managed Server – Oct 2008 -$412.50 pd
13. Renaissance Executive Suites – Occupancy/deposit -$595.63 pd
14. Hardware upgrade with printer - $945.95 pd
15. Renaissance Self-Storage - $54.45 Oct and Nov 2008 pd
16. Circuit City – Laptop computer for Pension Fund - $832.93 pd
17. Pension Server ITS Blackberry support -$22.48
18. Exact Software – Transfer /install data to new server for Macola -$875
.
VIII. PENSION ADMINISTRATOR’S REPORT
1. Benefits & terminations as of PYE 9-30-2008.
th,,th
2. “Alive & Well” Statements mailed June 18 July 24 & Aug 22, 2008- statement
not received from Derek Hernandez – benefit stopped October 2008.
3. Database contact person in City for Chapter 175 & 185 money.
4. All retired members and associates of Fire Pension notified of new office
location.
5. Scheduled 2009 Quarterly Board Meetings for review and approval
IX. COMMENTS
X. ADJOURNMENT
Next Meeting Date – Thursday, February 12, 2009 @ 2:00PM –
Commission Chambers
If you cannot attend, please call Barbara @ 561/739-7972.
2
NOTICE
F’PB
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE IREFIGHTERS ENSION OARD WITH RESPECT TO ANY MATTER
,/,,/
CONSIDERED AT THIS MEETING HESHE WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE HESHE MAY NEED TO
,
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON
.(..286.0105)
WHICH THE APPEAL IS TO BE BASED FS
THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A
,,
DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE PROGRAM OR ACTIVITY CONDUCTED
.,(561)742-6013-
BY THE CITY PLEASE CONTACT JOYCE COSTELLO AT LEAST TWENTYFOUR HOURS PRIOR TO THE PROGRAM OR
.
ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST
S:\CC\WP\JANET\FIREFIGHTERS' PENSION FUND.doc
11-5-2008
3