Minutes 11-10-08
MINUTES OF THE SAFETY COMMITTEE REGULAR MEETING
HELD ON MONDAY, NOVEMBER 10, 2008, AT 10:00 A.M. IN THE FIRE/POLICE
TRAINING ROOM, BOYNTON BEACH, FLORIDA
PRESENT:
Mark Bobich, Chair Safety Administrator
Ray Altman, Vice Chair Fire Rescue
Catherine Cherry, Secretary City Clerk
Chip Lanson Public Works
Chuck Magazine Risk Management
Chris Mitchell Development
Barbara Scott Police
Samantha Sidlower ITS/GIS
ABSENT:
Eric Falstad/Jeremy Davis Golf Course
Michael Naughton/Karen Abramson Library
Bevis Pigott/Gary Ezell Utilities
Jody Rivers/Tom Balfe Recreation & Parks
Maibet Rosado/Dorothy Mack Human Resources
Pam Welsh/Carisse LeJeune City Manager
Rodney Vicki/Julie Alibrandi Finance/Warehouse
I. Call to Order
The meeting was called to order at 10:03 a.m.
II. Roll Call
The Recording Secretary called the roll and determined a quorum was present. Chair
Bobich advised Mr. Pigott advised he had a scheduling conflict. Also present at the
meeting was Tim Large, Deputy Building Official.
III. Acceptance of Minutes of 10/13/2008 regular meeting
There was one change to the minutes, which was on page four under Fire Drills. There
was discussion of the proper size flags used to flag motorists. The sentence should
read, “He recommended getting specific information from to the Warehouse.”
Motion
Mr. Magazine moved approval of the minutes with the change. Ms. Scott seconded the
motion that unanimously passed.
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Meeting Minutes
Safety Committee
Boynton Beach, Florida November 10, 2008
IV. Safety Committee Education and Training Program – Safety Video
There was no video shown.
V. Old Business
A. Fire Drills
Vice Chair Altman reported emergency evacuation training was held by the Recreation
and Parks Department at Oceanfront Park on October 28, 2008 and the Tennis Center
on September 25, 2008.
Fire extinguisher training also took place at the Arts Center on September 25, 2008, and
at the Senior Center on September 16, 2008.
There was training at the Civic Center on September 22, 2008; however, it was not
specified whether the training was a fire drill or fire extinguisher training. On September
10, 2008, recreation transportation personnel had fire extinguisher training conducted
by Jim MacIntyre, Fire Protection Engineer. Documentation of the events was provided
to the Recording Secretary for inclusion with the file.
Chair Bobich explained departments interested in receiving training should contact Jim
MacIntyre.
B. Proud to be a Safe Worker Awards
Chair Bobich noted there was one award for an employee in the Utilities Department.
The item; however, would be deferred to the next meeting.
C. Departmental Inspections & Safety Meetings
Chair Bobich suggested reviewing the spreadsheet on the shared drive to ensure
departments are given proper credit for the meetings and inspections.
D. Defensive Driver Course
Mr. Magazine explained the classes were scheduled and departments have been
notified. He requested employees be enrolled in the classes as needed.
E. Incident Review Board Referrals
None.
F. Fire Alarm System in City Hall Complex – Status
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Meeting Minutes
Safety Committee
Boynton Beach, Florida November 10, 2008
Chair Bobich suggested this item be removed from the agenda. He reported all systems
were working. The panels were checked and the systems were functioning normally.
G. Other
VI. New Business
A. Departmental Safety Issues
1. Development Dept., Building Division – Addition of Position #22232,
Plan Review Analyst Senior, be added to the approved list for Safety
Footwear allowance.
Mr. Magazine explained the members should have received an email regarding the item
and a copy of the classification specification. He advised the position does require
going into the field, just as the Plan Review Analyst does. The only difference was the
position was a senior level position. The Plan Review Analyst position was approved
earlier for the safety footwear and the recommendation from Risk Management was to
add the Plan Review Analyst Senior position. A motion was needed by the Committee
to add the Plan Review Analyst Senior position to the master list. Mr. Magazine
reiterated the allowance was given by position title, not individual name. If the position
was covered by the Blue or White Collar Union, the allowance was included in their
paycheck. If the position was not covered by the Union and was on the approved
master list, reimbursement would be given via Form 121.
Mr. Large commented the issue of management personnel such as the Building Official,
the Chief Field Inspector and the Deputy Building Official and safety shoes arose. It
was pointed out those individuals are required to visit construction sites in the aftermath
of a hurricane. He inquired whether they were able to receive the allowance. Mr.
Magazine responded that was a department decision. Employees deemed eligible for
the allowance can be reimbursed up to $90 via Form 121. Chair Bobich explained in
addition to the safety shoe purchases, the employees could purchase rubber boots with
the steel toes from the Warehouse. Often with a storm situation the safety shoes
become soaked.
Mr. Magazine explained the Personal Protective Equipment Policy has an attachment
which lists job duties and the personnel protective equipment needed. If the positions
discussed are named on the list, it would indicate what safety footwear and other items
were required. He reiterated the only employees who receive the allowance are the
Union employees - anyone else receives reimbursement through Form 121.
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Meeting Minutes
Safety Committee
Boynton Beach, Florida November 10, 2008
Motion
Vice Chair Altman moved to approve the item. Mr. Magazine seconded the motion that
unanimously passed.
2. CDL License holders in departments require physicals and random
drug/alcohol testing. Check Position Descriptions.
Mr. Magazine explained there were some issues raised by different departments about
this item. The list the City used to determine who would receive the physicals and the
random drug/alcohol testing for Commercial Drivers License holders was provided to
Risk Management by the departments. If any departments needed to make changes,
additions or deletions, the proper information needed to be provided to Risk
Management. Departments should also carefully review the position descriptions.
Recently, in the Utilities Department, the requirement to obtain a Commercial Drivers
License was taken out of a position description because it was indicated the employees
did not need it. Mr. Magazine explained that was fine, but the requirement needed to be
added or deleted contingent on what those positions actually did.
Mr. Magazine emphasized that if an individual was no longer going through the
Commercial Drivers License program in the City, in an emergency, the employee would
not be able to drive a Commercial vehicle for the City. The Commercial Driver’s
License for use with City vehicles had to be handled through the City. Mr. Magazine
requested the information be brought back to the departments. Anyone having
questions should contact Mr. Magazine.
Chair Bobich explained he has been visiting the departments and distributing the
updated insurance cards to ensure they are put in the vehicles. It was recommended
supervisors or department heads keep extra cards for department vehicles in case a
situation arose and the card could not be found in the vehicle.
Mr. Mitchell indicated the old card contained a recommendation indicating motor vehicle
incidents should not be discussed with the other party. That information was not
included on the new card. Mr. Magazine explained that was a mistake on the part of the
insurance company and it would be corrected at some point in the future. Chair Bobich
explained the City would be emailed the new card format and they would then distribute
the cards.
B. Other
None.
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Meeting Minutes
Safety Committee
Boynton Beach, Florida
November 10, 2008
VII. Announcements
Mr. Magazine explained, frequently, employees use email to send stories, issues or
events to others that in most cases are not true and he suggested before forwarding this
type of email, the information should be verified. A flyer listing three sites that could
verify the information was distributed and requested to be posted. Some individuals
believe the incorrect information and he stressed just because information appeared on
the internet did not make it true.
VIII. Next Meeting Date: Monday, December 8,2008,10:00 a.m.
VIII. Adjournment
There being no further business to discuss, the meeting properly adjourned at 10:21
a.m.
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Catherine Cherry 6
Recording Secretary
11/10/08
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