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Minutes 10-28-08 MINUTES OF THE ARTS COMMISSION MEETING HELD ON TUESDAY, OCTOBER 28, 2008, AT 6:30 P.M. AT THE BOYNTON BEACH FIRE STATION #2, 2615 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Barbara Ready, Chair Cheryl Arflin, Vice Chair Christine Moeller Nubia Richman Halena Wolf (arrived at 6:37) Dana Cook, Alternate Debby Coles-Do bay, Public Art Administrator ABSENT: Barbara Lentz Anderson Slocombe Sherie Tengbergen I. CALL TO ORDER The meeting was called to order at 6:31 p.m. II. ROLL CALL OF MEMBERS Self-introductions were made. A quorum was present. III. AGENDA APPROVAL It was requested the following be added: . Under "V. Announcements," review the schedule for November and December 2008 meetings. . Under VIII. "Development Projects," address Dr. Mote's project first, as the parties would be in attendance. Motion Ms. Arflin moved to accept the agenda as amended. Ms. Richman seconded the motion that passed unanimously. 1 Meeting Minutes Arts Commission Boynton Beach, Florida October 28, 2008 IV. APPROVE MEETING MINUTES A. Approval of Minutes of September 23, 2008 meeting minutes Ms. Coles-Dobay requested a clarification on page 2, in paragraph "B,","Art and Humanities Month Proclamation." The last line should be changed to read, "Ms. Coles- Dobay announced the Art Connection program." Motion Ms. Moeller moved to approve as amended. Ms. Richman seconded the motion that passed unanimously. V. ANNOUNCEMENTS A. Opus 14 Chair Ready announced the City Commission had approved the Board's recommendation to purchase the Opus 14 Sea Turtle sculpture for placement at Oceanfront Park. A plaque would be obtained for the artwork. B. Board Appointment Terms Chair Ready announced applications were due from Ms. Arflin, Mr. Anderson, Ms. Lentz, Ms. Richman, Mr. Cook and Ms. Tengbergen, if they wished to remain on the Board. The Board members should contact Ms. Coles-Dobay if there were any questions. C. Discussion of November and December meetings (added item) The Board agreed to meet on November 25, 2008; however, no meeting would be held in December 2008. VI. SIMS EXHIBIT A. Artwork for Purchase and Placement - Emailed to Board October 23, 2008 Ch~ir Re~dy noted the Bo~rd h~d ~greed to don~te $3,500 The sum of $3,500 would be donated from the 70% of the 1% of the developer's fee towards the purchase of artwork from the Sims Art Exhibit. A panel met to select artwork to be purchased for permanent display in the City from the current Sims art exhibit. The three pieces selected by the panel were: #1, the "Green Hat" by Hilary Pulitzer; #2, "The Morning Catch" by Bernard Thomas; and #3, "Andy" by Hilary Pulitzer. Ms. Coles-Dobay 2 Meeting Minutes Arts Commission Boynton Beach, Florida October 28, 2008 recommended the Board review the recommendations as to permanent placement and the costs associated therewith. It was recommended the two oil paintings by Hilary Pulitzer remain at the Sims Center. Ms. COles-Dobay explained a point system had been applied in the selection process. The artwork had been on exhibit for six months, and each piece displayed the name of artist, the title, price and description. The selection panel consisted of five people, and the budget they were given to work with was $3,500. It was noted the panelists were not personally acquainted with any of the artists. It was recommended the Bernard Thomas painting be exhibited at the Library. Janet DeVries, the City's Archivist, maintained a collection of historical information on Mr. Thomas, and this would enhance the display of his work. Prior to his demise, Mr. Thomas worked and resided locally. Motion Mr. Cook moved to accept the selection and recommendation of the three paintings. Ms. Moeller seconded the motion that unanimously passed. B. New Exhibit Selection Chair Ready advised Ms. Richman's photography club offered to assemble photographs for the selection panel's review for an on-loan program at the Sims Center. Twenty- three photographs were selected out of 47 submitted. All the artwork could be sold, with a percentage of the proceeds going towards Art in Public Places. The prices for the photography ranged from $25 to $175. Ms. Arflin inquired whether the board ensured conflict of interest disclaimers were maintained in order to avoid any criticism of the Arts Commission as it related to inclusions of art into the display. Mr. Cook clarified, noting he had participated in the selection process. The names of the artists were placed on the backs of the piJintings, photQgraphs, and he had based his opinion on visual attraction. Chair Ready pointed out the exhibit was to be included in the on- loan program. Ms. Richman indicated the idea was not to derive a profit, but to secure a location in which to display the photographs. Ms. Arflin contended it was a question of opportunity, rather than financial gain, and it was crucial the Board did nothing to damage its integrity. Chair Ready pointed out that while photographs of other members of the photography club could be sold, Ms. Richman's photographs were not for sale and, as such, there was no opportunity. Motion Ms. Wolf moved to accept the photographs for the on-loan program. Mr. Cook seconded the motion that passed 5-1 (Ms. Arflin dissenting). 3 Meeting Minutes Arts Commission Boynton Beach, Florida October 28, 2008 VII. GREEN MARKET A. Sign-up Sheet The Board's participation in the Green Market was discussed. There were two levels of participation: (1) manning a booth at each Green Market, promoting the Art in Public Places programs to the public; and (2) creating quarterly Public Art entertainment demonstrations. The Green Market would run from November 1, 2008 through May 2, 2008. The Board would participate in the Civic Center area of the Green Market in conjunction with the City-sponsored "WOW-Wise on Water." The Board would be committing to 26 consecutive Saturdays, from 8:00 a.m. to 1:00 p.m. While a canopy would be available, a table would have to be purchased by the Board at an estimated cost of $50. If purchased by the Board, the table would be stored in Sherry Johnson's trailer. For a fee, Ms. Johnson's staff would set up and disassemble the canopy and table at a cost of $15 per event, or $390 for the season. Entertainment and demonstrations could be provided throughout the season. Suggestions for demonstrations previously discussed included recyclable sculptures, a graffiti art mural/banner and ceramic sculptures, which could be incorporated in the next few sessions of the Green Market. Mr. Cook expressed concerns relating to the Sunshine Law, and what he could discuss at events. It was noted one of the City's attorneys had attended a previous Arts Commission meeting and had discussed the elements of the Sunshine Law at length. Ms. Coles-Dobay indicated clarification would be provided to Mr. Cook. Motion Ms. Richman moved that the Board participate in the Green Market. Ms. Moeller seconded the motion that passed unanimously. B. Quarterly Art Demonstrations - Emailed to Board October 23, 2008 This item was discussed above. VIII. DEVELOPMENT PROJECTS C. Dr. Mote - Emailed to Board October 20, 2008 (Taken out of order) Jack Morgan, the project developer, introduced himself. Also in attendance were Dr. David Mote and Adriana Mote. Ms. Mote noted the original plan, a granite background with a metal sculpture of a bird, presented a liability issue. The waterfall in the design was now comprised of River Rock bonded to the back wall as the backdrop with the 4 Meeting Minutes Arts Commission Boynton Beach, Florida October 28, 2008 soffit, sides and reservoir to be framed in black granite. The granite had been already been installed. A period of six weeks was needed for the bronzing process. Ms. Coles- Dobay pointed out Mr. Morgan and the Motes were seeking Board approval. Motion Ms. Wolf moved approval. Ms. Moeller seconded the motion that passed unanimously. A. "Offices at Bamboo Lane" Bike Rack - Emailed to board October 20, 2008 Ms. Arflin empasized a checklist should be reviewed for every project. In order to save time, Ms. Coles-Dobay could review the checklist and advise the Board that all the necessary documents had been placed in the file and everything was in order. Ms. Coles-Dobay suggested going through the checklist together in this instance. It was noted fabrication would commence upon the receipt of a deposit. The developers sought the Board's approval prior to commencement, and the sculpture would be delivered within 60 days of the Board's approval. Ms. COles-Dobay verified the item had been permitted and a copy of the permit had been placed in the Board's file for this project. Ms. Coles-Dobay had created a file for each project to be endorsed by the Board, and a summary document had been presented to the Board on several occasions. A copy of the call to artists had been placed in the file. Ms. Coles-Dobay verified that all documents required indeed existed and had been placed in the file. There were no public safety concerns associated with the project, and the project was ADA (Americans with Disabilities Act) compliant. It was noted any questions or problems would be brought before the Board prior to approval. It was determined fundraising was not appropriate to the project. After a review of the checklist, the Board determined all objectives had been met and everything was in order. Motion Ms. Moeller move to accept the bike rack project. Ms. Richman seconded the motion that passed 4-2 (Ms. Arflin and Mr. Cook dissenting). 5 Meeting Minutes Arts Commission Boynton Beach, Florida October 28, 2008 D. Fire Station #5 Emergency Operations Center (E.O.c.) - Mailed to Board October 22, 2008 Ms. Coles-Dobay distributed a rendering of the building. The proposal was brought before the Board last year with the thought of creating a historical museum in the main lobby. The station was being constructed on the corner of Gateway Boulevard and 1- 95. The main lobby would utilize existing firefighting equipment, including the old REO Fire Truck. Artistic displays of mosaics would be created at the entry to the lobby, and in the first and second-floor lobbies. The mosaics would be used in the creation of the REO fire tracks, as well as the City seal and Fire Rescue logo. Sconces created and fabricated by the artists would be placed outside the front entryway. A chandelier would be placed over the REO Fire Truck and in the center of the lobby. The entry windows would be enhanced with historical images, and the timeline wall would evidence the evolution of the fire equipment. The museum atmosphere would also include a ceremonial bell. The building would be utilized as an Emergency Operations Center (EOC). Once the facility had opened, the public would be able to tour the lobby to learn of the history and future of firefighting and the Emergency Operations Center (EOC). A "911 Remembered" mosaic would be embedded into the second floor lobby. Descriptions and costs were included in the proposal. The Public Art components of the project were valued at $38,350, and the proposed artist-created site works were valued at $40,512, for a total of $78,862. The Board reviewed the checklist and determined all objectives had been met and everything was in order. It was noted a call to artists was not necessary for this project. A grand opening would be held and the Board would be participating. Ms. Coles-Dobay would inform the Board of the date. Motion Ms. Richman moved to accept the Fire Station #5 project. Ms. Wolf seconded the motion that passed unanimously. E. Jaycee Park - Mailed to Board October 22, 2008 Ms. Coles-Dobay pointed out the project had been scaled down to Phase One as a result of budgetary constraints. She reviewed elements of the project and costs associated with the development, production, fabrication and installation of interpretive Public Art markers. 6 Meeting Minutes Arts Commission Boynton Beach, Florida October 28, 2008 The Board reviewed the checklist, and determined all objectives had been met and everything was in order. Motion Ms. Richman moved to approve the project at Jaycee Park. Ms. Moeller seconded the motion that passed 5-1 (Ms. Arflin dissenting). IX. PUBLIC ART OPPORTUNITIES A. Urban Landscape - performance and Visual Art in Urban Landscape by Lucy Keshavarz Ms. Keshavarz advised she had been working on a project entitled "Urban Landscape" with local choreographer, Demetrius Klein, of Lake Worth. Mr. Klein had been engaged in several outreach grants, taking dance outside the theater, and had approached Ms. Keshavarz to collaborate in a series of alternative site dances for urban environments. The performance art, installation art and live performances were free to the public. The group had put on five performances last season and anticipated putting on three performances between January and April. Ms. Keshavarz had worked in Boynton Beach on the Jaycee Park project and became enamored of the City. She suggested the Old High School, and particularly, the back of the building, for the location of the performance. The objective was for the performance to be informal, rather than theatrical, and each location at which they had performed had been different. Ms. Keshavarz's team set up and disassembled the equipment for the performances. The events were educational and enjoyable, and a "talk-back" with the audience occurred after each performance. Ms. Keshavarz sought the Board's endorsement. Ms. Coles-Dobay noted Ms. Keshavarz and the group had their own insurance, which was necessary for the permitting process. The performance would take place in the parking lot across from City Hall behind the Old High School, on a Saturday evening. If the Board had an interest in sponsoring the event, Ms. Keshavarz hoped to have the performance at the end of January or the beginning of February. They would like to use vintage photographs from Janet DeVries' collection. The images would be projected on the back of the Old High School, which would be used as a screen. It was suggested a tour of Avenue of the Arts be done prior to the performance. 7 Meeting Minutes Arts Commission Boynton Beach, Florida October 28, 2008 Motion Ms. Moeller moved that the Board participate and accept Ms. Keshavarz's offer. Ms. Richman seconded the motion that passed unanimously. X. MASTER VISIONING PLANNING A. Next Workshop There was consensus to hold the workshop on Saturday, January 10, 2009, from 10:00 a.m. to 2:00 p.m. XII. UNFINISHED BUSINESS None XIII. FUTURE BUSINESS None ADJOURNMENT: There being no further business to discuss, the meeting properly adjourned at 8:32 p.m. ~o/~ 1JL- Stephanie D. Kahn Recording Secretary 111208 8