Minutes 10-28-08
MINUTES OF THE ARTS COMMISSION MEETING HELD ON TUESDAY,
OCTOBER 28, 2008, AT 6:30 P.M. AT THE BOYNTON BEACH
FIRE STATION #2, 2615 WEST WOOLBRIGHT ROAD,
BOYNTON BEACH, FLORIDA
PRESENT:
Barbara Ready, Chair
Cheryl Arflin, Vice Chair
Christine Moeller
Nubia Richman
Halena Wolf (arrived at 6:37)
Dana Cook, Alternate
Debby Coles-Do bay, Public Art Administrator
ABSENT:
Barbara Lentz
Anderson Slocombe
Sherie Tengbergen
I. CALL TO ORDER
The meeting was called to order at 6:31 p.m.
II. ROLL CALL OF MEMBERS
Self-introductions were made. A quorum was present.
III. AGENDA APPROVAL
It was requested the following be added:
. Under "V. Announcements," review the schedule for November and December
2008 meetings.
. Under VIII. "Development Projects," address Dr. Mote's project first, as the
parties would be in attendance.
Motion
Ms. Arflin moved to accept the agenda as amended. Ms. Richman seconded the motion
that passed unanimously.
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Meeting Minutes
Arts Commission
Boynton Beach, Florida
October 28, 2008
IV. APPROVE MEETING MINUTES
A. Approval of Minutes of September 23, 2008 meeting minutes
Ms. Coles-Dobay requested a clarification on page 2, in paragraph "B,","Art and
Humanities Month Proclamation." The last line should be changed to read, "Ms. Coles-
Dobay announced the Art Connection program."
Motion
Ms. Moeller moved to approve as amended. Ms. Richman seconded the motion that
passed unanimously.
V. ANNOUNCEMENTS
A. Opus 14
Chair Ready announced the City Commission had approved the Board's
recommendation to purchase the Opus 14 Sea Turtle sculpture for placement at
Oceanfront Park. A plaque would be obtained for the artwork.
B. Board Appointment Terms
Chair Ready announced applications were due from Ms. Arflin, Mr. Anderson, Ms. Lentz,
Ms. Richman, Mr. Cook and Ms. Tengbergen, if they wished to remain on the Board.
The Board members should contact Ms. Coles-Dobay if there were any questions.
C. Discussion of November and December meetings (added item)
The Board agreed to meet on November 25, 2008; however, no meeting would be held
in December 2008.
VI. SIMS EXHIBIT
A. Artwork for Purchase and Placement - Emailed to Board October 23, 2008
Ch~ir Re~dy noted the Bo~rd h~d ~greed to don~te $3,500 The sum of $3,500 would be
donated from the 70% of the 1% of the developer's fee towards the purchase of
artwork from the Sims Art Exhibit. A panel met to select artwork to be purchased for
permanent display in the City from the current Sims art exhibit. The three pieces
selected by the panel were: #1, the "Green Hat" by Hilary Pulitzer; #2, "The Morning
Catch" by Bernard Thomas; and #3, "Andy" by Hilary Pulitzer. Ms. Coles-Dobay
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Arts Commission
Boynton Beach, Florida
October 28, 2008
recommended the Board review the recommendations as to permanent placement and
the costs associated therewith. It was recommended the two oil paintings by Hilary
Pulitzer remain at the Sims Center. Ms. COles-Dobay explained a point system had
been applied in the selection process. The artwork had been on exhibit for six months,
and each piece displayed the name of artist, the title, price and description. The
selection panel consisted of five people, and the budget they were given to work with
was $3,500. It was noted the panelists were not personally acquainted with any of the
artists. It was recommended the Bernard Thomas painting be exhibited at the Library.
Janet DeVries, the City's Archivist, maintained a collection of historical information on
Mr. Thomas, and this would enhance the display of his work. Prior to his demise, Mr.
Thomas worked and resided locally.
Motion
Mr. Cook moved to accept the selection and recommendation of the three paintings.
Ms. Moeller seconded the motion that unanimously passed.
B. New Exhibit Selection
Chair Ready advised Ms. Richman's photography club offered to assemble photographs
for the selection panel's review for an on-loan program at the Sims Center. Twenty-
three photographs were selected out of 47 submitted. All the artwork could be sold,
with a percentage of the proceeds going towards Art in Public Places. The prices for
the photography ranged from $25 to $175. Ms. Arflin inquired whether the board
ensured conflict of interest disclaimers were maintained in order to avoid any criticism
of the Arts Commission as it related to inclusions of art into the display. Mr. Cook
clarified, noting he had participated in the selection process. The names of the artists
were placed on the backs of the piJintings, photQgraphs, and he had based his opinion
on visual attraction. Chair Ready pointed out the exhibit was to be included in the on-
loan program. Ms. Richman indicated the idea was not to derive a profit, but to secure
a location in which to display the photographs. Ms. Arflin contended it was a question
of opportunity, rather than financial gain, and it was crucial the Board did nothing to
damage its integrity. Chair Ready pointed out that while photographs of other
members of the photography club could be sold, Ms. Richman's photographs were not
for sale and, as such, there was no opportunity.
Motion
Ms. Wolf moved to accept the photographs for the on-loan program. Mr. Cook
seconded the motion that passed 5-1 (Ms. Arflin dissenting).
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Arts Commission
Boynton Beach, Florida
October 28, 2008
VII. GREEN MARKET
A. Sign-up Sheet
The Board's participation in the Green Market was discussed. There were two levels of
participation: (1) manning a booth at each Green Market, promoting the Art in Public
Places programs to the public; and (2) creating quarterly Public Art entertainment
demonstrations. The Green Market would run from November 1, 2008 through May 2,
2008. The Board would participate in the Civic Center area of the Green Market in
conjunction with the City-sponsored "WOW-Wise on Water." The Board would be
committing to 26 consecutive Saturdays, from 8:00 a.m. to 1:00 p.m. While a canopy
would be available, a table would have to be purchased by the Board at an estimated
cost of $50. If purchased by the Board, the table would be stored in Sherry Johnson's
trailer. For a fee, Ms. Johnson's staff would set up and disassemble the canopy and
table at a cost of $15 per event, or $390 for the season. Entertainment and
demonstrations could be provided throughout the season. Suggestions for
demonstrations previously discussed included recyclable sculptures, a graffiti art
mural/banner and ceramic sculptures, which could be incorporated in the next few
sessions of the Green Market.
Mr. Cook expressed concerns relating to the Sunshine Law, and what he could discuss
at events. It was noted one of the City's attorneys had attended a previous Arts
Commission meeting and had discussed the elements of the Sunshine Law at length.
Ms. Coles-Dobay indicated clarification would be provided to Mr. Cook.
Motion
Ms. Richman moved that the Board participate in the Green Market. Ms. Moeller
seconded the motion that passed unanimously.
B. Quarterly Art Demonstrations - Emailed to Board October 23, 2008
This item was discussed above.
VIII. DEVELOPMENT PROJECTS
C. Dr. Mote - Emailed to Board October 20, 2008 (Taken out of order)
Jack Morgan, the project developer, introduced himself. Also in attendance were Dr.
David Mote and Adriana Mote. Ms. Mote noted the original plan, a granite background
with a metal sculpture of a bird, presented a liability issue. The waterfall in the design
was now comprised of River Rock bonded to the back wall as the backdrop with the
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Arts Commission
Boynton Beach, Florida
October 28, 2008
soffit, sides and reservoir to be framed in black granite. The granite had been already
been installed. A period of six weeks was needed for the bronzing process. Ms. Coles-
Dobay pointed out Mr. Morgan and the Motes were seeking Board approval.
Motion
Ms. Wolf moved approval. Ms. Moeller seconded the motion that passed unanimously.
A. "Offices at Bamboo Lane" Bike Rack - Emailed to board October 20, 2008
Ms. Arflin empasized a checklist should be reviewed for every project. In order to save
time, Ms. Coles-Dobay could review the checklist and advise the Board that all the
necessary documents had been placed in the file and everything was in order. Ms.
Coles-Dobay suggested going through the checklist together in this instance.
It was noted fabrication would commence upon the receipt of a deposit. The
developers sought the Board's approval prior to commencement, and the sculpture
would be delivered within 60 days of the Board's approval.
Ms. COles-Dobay verified the item had been permitted and a copy of the permit had
been placed in the Board's file for this project. Ms. Coles-Dobay had created a file for
each project to be endorsed by the Board, and a summary document had been
presented to the Board on several occasions.
A copy of the call to artists had been placed in the file. Ms. Coles-Dobay verified that
all documents required indeed existed and had been placed in the file.
There were no public safety concerns associated with the project, and the project was
ADA (Americans with Disabilities Act) compliant. It was noted any questions or
problems would be brought before the Board prior to approval.
It was determined fundraising was not appropriate to the project.
After a review of the checklist, the Board determined all objectives had been met and
everything was in order.
Motion
Ms. Moeller move to accept the bike rack project. Ms. Richman seconded the motion
that passed 4-2 (Ms. Arflin and Mr. Cook dissenting).
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Arts Commission
Boynton Beach, Florida
October 28, 2008
D. Fire Station #5 Emergency Operations Center (E.O.c.) - Mailed to Board
October 22, 2008
Ms. Coles-Dobay distributed a rendering of the building. The proposal was brought
before the Board last year with the thought of creating a historical museum in the main
lobby. The station was being constructed on the corner of Gateway Boulevard and 1-
95.
The main lobby would utilize existing firefighting equipment, including the old REO Fire
Truck. Artistic displays of mosaics would be created at the entry to the lobby, and in
the first and second-floor lobbies. The mosaics would be used in the creation of the
REO fire tracks, as well as the City seal and Fire Rescue logo. Sconces created and
fabricated by the artists would be placed outside the front entryway. A chandelier
would be placed over the REO Fire Truck and in the center of the lobby. The entry
windows would be enhanced with historical images, and the timeline wall would
evidence the evolution of the fire equipment. The museum atmosphere would also
include a ceremonial bell.
The building would be utilized as an Emergency Operations Center (EOC). Once the
facility had opened, the public would be able to tour the lobby to learn of the history
and future of firefighting and the Emergency Operations Center (EOC). A "911
Remembered" mosaic would be embedded into the second floor lobby. Descriptions
and costs were included in the proposal. The Public Art components of the project
were valued at $38,350, and the proposed artist-created site works were valued at
$40,512, for a total of $78,862.
The Board reviewed the checklist and determined all objectives had been met and
everything was in order. It was noted a call to artists was not necessary for this
project. A grand opening would be held and the Board would be participating. Ms.
Coles-Dobay would inform the Board of the date.
Motion
Ms. Richman moved to accept the Fire Station #5 project. Ms. Wolf seconded the
motion that passed unanimously.
E. Jaycee Park - Mailed to Board October 22, 2008
Ms. Coles-Dobay pointed out the project had been scaled down to Phase One as a
result of budgetary constraints. She reviewed elements of the project and costs
associated with the development, production, fabrication and installation of interpretive
Public Art markers.
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Meeting Minutes
Arts Commission
Boynton Beach, Florida
October 28, 2008
The Board reviewed the checklist, and determined all objectives had been met and
everything was in order.
Motion
Ms. Richman moved to approve the project at Jaycee Park. Ms. Moeller seconded the
motion that passed 5-1 (Ms. Arflin dissenting).
IX. PUBLIC ART OPPORTUNITIES
A. Urban Landscape - performance and Visual Art in Urban Landscape by Lucy
Keshavarz
Ms. Keshavarz advised she had been working on a project entitled "Urban Landscape"
with local choreographer, Demetrius Klein, of Lake Worth. Mr. Klein had been engaged
in several outreach grants, taking dance outside the theater, and had approached Ms.
Keshavarz to collaborate in a series of alternative site dances for urban environments.
The performance art, installation art and live performances were free to the public. The
group had put on five performances last season and anticipated putting on three
performances between January and April. Ms. Keshavarz had worked in Boynton Beach
on the Jaycee Park project and became enamored of the City. She suggested the Old
High School, and particularly, the back of the building, for the location of the
performance. The objective was for the performance to be informal, rather than
theatrical, and each location at which they had performed had been different. Ms.
Keshavarz's team set up and disassembled the equipment for the performances. The
events were educational and enjoyable, and a "talk-back" with the audience occurred
after each performance. Ms. Keshavarz sought the Board's endorsement.
Ms. Coles-Dobay noted Ms. Keshavarz and the group had their own insurance, which
was necessary for the permitting process. The performance would take place in the
parking lot across from City Hall behind the Old High School, on a Saturday evening.
If the Board had an interest in sponsoring the event, Ms. Keshavarz hoped to have the
performance at the end of January or the beginning of February. They would like to
use vintage photographs from Janet DeVries' collection. The images would be projected
on the back of the Old High School, which would be used as a screen. It was
suggested a tour of Avenue of the Arts be done prior to the performance.
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Meeting Minutes
Arts Commission
Boynton Beach, Florida
October 28, 2008
Motion
Ms. Moeller moved that the Board participate and accept Ms. Keshavarz's offer. Ms.
Richman seconded the motion that passed unanimously.
X. MASTER VISIONING PLANNING
A. Next Workshop
There was consensus to hold the workshop on Saturday, January 10, 2009, from 10:00
a.m. to 2:00 p.m.
XII. UNFINISHED BUSINESS
None
XIII. FUTURE BUSINESS
None
ADJOURNMENT:
There being no further business to discuss, the meeting properly adjourned at 8:32
p.m.
~o/~ 1JL-
Stephanie D. Kahn
Recording Secretary
111208
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