Agenda 01-06-09
The City of
o nton Beach
100 E. Boynton Beach Boulevard. (561) 742-6000
City Commission
REVISED AGENDA
JANUARY 6, 2009
Jerry Taylor
Mayor - At Large
Ron Weiland
Commissioner - District I
DISTRI T I
Jose Rodriguez
Vice Mayor - District III
Woodrow Hay
Commissioner - District II
Marlene Ross
Commissioner - District IV
Kurt Bressner
City Manager
James Cherof
City Attorney
Janet M. Prainito
City Clerk
www. boynton-beach. org
We 're Reinventing City Living for
the Millennium
WELCOME
Thank you for attending the City Commission Meeting
GENERAL RULES 8r. PROCEDURES FOR PUBLIC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order of
business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or
item of business, which is not listed upon the official agenda, unless a majority of the Commission has first
consented to the presentation for consideration and action.
· Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
· Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
· Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either
a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public
Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the right to impose
time limits on the discussion on an issue.
· Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings. "
· Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of
the Commission - Time Limit - Three (3) Minutes
· Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after
a motion has been made and properly seconded, with the exception of Consent Agenda Items that have
not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit -
Three (3) minutes
.
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and
address.
DECORUM:
Any person who disputes the meeting while addressing the Commission may be ordered by the presiding
officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or
step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the
presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority
vote of the Commission members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission
Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach
Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every
month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to
HOlidays/Election Day).
S:\CC\WP\CCAGENDA\Cover Template\WELCOME SHEET - REVISED 04-04-07.doc
City of Boynton Beach
REGULAR CITY COMMISSION MEETING
REVISED AGENDA
January 6, 2009
6:30 P.M.
I. OPENINGS:
A. Call to Order - Mayor Jerry Taylor
B. Invocation
C. Pledge of Allegiance to the Flag led by Commissioner Woodrow Hay
D. Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
II. OTHER:
A. Informational Items by Members of the City Commission
III. ANNOUNCEMENTS, COMMUNITY 8r. SPECIAL EVENTS 8r. PRESENTATIONS
A. Announcements:
None
B. Community and Special Events:
None
C. Presentations:
1. Proclamations
None
2. Presentations
a. Tribute to WXEL-lV/FM
Revised Agenda
Regular City Commission
Boynton Beach, FL
January 6, 2009
IV. PUBLIC AUDIENCE:
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at
the discretion of the Chair, this 3 minute allowance may need to be adjusted
depending on the level of business coming before the City Commission>
V. ADMINISTRATIVE:
A. Accept the resignation of Canaan E. Himmelbaum, a regular member of the Code
Compliance Board.
B. Appointments
Appointment Length of Term
To Be Made Board Expiration Date
Mayor Taylor Bldg. Bd of Adj & Appeals Reg 3 yr term to 12/11 Tabled (2)
I Weiland Bldg. Bd of Adj & Appeals Reg 3 yr term to 12/11 Tabled (2)
III Rodriguez Bldg. Bd of Adj & Appeals Alt 1 yr term to 12/09
II Hay Bldg. Bd of Adj & Appeals Alt 1 yr term to 12/09 Tabled (2)
Mayor Taylor Cemetery Board Alt 1 yr term to 12/09 Tabled (3)
I Weiland Code Compliance Board Alt 1 yr term to 12/09 Tabled (3)
IV Ross Code Compliance Board Alt 1 yr term to 12/09
I Weiland Education & Youth Advisory Board Alt 1 yr term to 12/09 Tabled (3)
Mayor Taylor Education & Youth Advisory Board Alt 1 yr term to 12/09 Tabled (2)
III Rodriguez Education & Youth Advisory Board Stu NfV 1 yr term to 12/09 Tabled (2)
Mayor Taylor Recreation & Parks Board Alt 1 yr term to 12/09 Tabled (2)
II Weiland Recreation & Parks Board Alt 1 yr term to 12/09 Tabled (2)
Mayor Taylor Senior Advisory Bd Alt 1 yr term to 12/09 Tabled (2)
I Weiland Senior Advisory Bd Alt 1 yr term to 12/09 Tabled (2)
IV Ross Veterans Advisory Commission Alt 1 yr term to 12/09 Tabled (2)
Mayor Taylor Veterans Advisory Commission Alt 1 yr term to 12/09 Tabled (2)
VI. CONSENT AGENDA:
Matters in this section of the Agenda are proposed and recommended by the City
Manager for "Consent Agenda" approval of the action indicated in each item, with all of
the accompanying material to become a part of the Public Record and subject to staff
comments.
A. Minutes
1. Regular City Commission - December 16, 2008
2
Revised Agenda
Regular City Commission
Boynton Beach, FL
January 6, 2009
B. Bids and Purchase Contracts - Recommend Approval - All expenditures are
approved in the 2008-2009 Adopted Budget.
1. Approve a piggy-back of the Village of Macedon, New York Bid #HS-4651
for the purchase of a 2009 Sutphen Heavy Duty SL -75 Quint fire truck
from Sutphen Corporation for the amount of $640,185.35. There will be
a savings of $23,512.86 if payment is made within 30 days of receipt of
invoice.
2. Approve a piggy-back of Palm Beach County Bid #05-193/MF to JADE
COMMUNICATIONS, INC. of Boca Raton, FL in the amount of $53,072.61
for Installation, Integration, Maintenance and Support Services for the
Voice Services and Enterprise Network Systems to prepare for phone,
computer and cable 1V outlets for Fire Station No.5. (Proposed
Resolution No. R09-001)
3. Approve a piggy-back contract #06-3350, with Colllier County, Fl for the
purchase of Standardization of Biofilter Odor Control Units from Siemens
Water Technologies of San Diego, CA. The total cost for two Zabocs
Biofilters is $161,440.
4. Approve the purchase of WaterWise Conservation Programs from
Resource Action Programs in the amount of $75,000 over two years from
the Conservation Fund, as a condition of our Consumptive Use Permit
(CUP).
5. Approve the report on disposition of surplus computers
C. Resolutions
1. Proposed Resolution No. R09-002 RE: Approving and
authorizing execution of the First Amendment to the Interlocal
Agreement (ILA) between the City of Boynton Beach and Boynton Beach
Community Redevelopment Agency (CRA) modifying Article 2 - Scope of
Services, by adding paragraph 2.11; which permits the City to collect a
specified amount for benefit consulting fees. The prorated consulting fee
will be approximately $885.25 annually.
2. Proposed Resolution No. R09-003 RE: Approving and
authorizing execution of the First Amendment to the Interlocal
Agreement (ILA) between the City of Boynton Beach and Boynton
Cultural Centre, (BCC) modifying Article 2 - Scope of Services by adding
paragraph 2.11, which permits the City to collect a specified amount for
benefit consulting fees. The prorated consulting fee will be approximately
$295.08 annually.
3
Revised Agenda
Regular City Commission
Boynton Beach, FL
January 6, 2009
3. Proposed Resolution No. R09-004 RE: Approving and
authorizing execution of a Maintenance Memorandum of Agreement
between the Florida Department of Transportation and the City of
Boynton Beach reflecting landscape improvements that will be
constructed for State Road 5 (Federal Highway). The State of Florida
Department of Transportation agrees to pay for new landscape materials
in the amount of $44,044.50. The City will be responsible for added
irrigation costs during plant establishment not to exceed $1,000.
D. Approve the "SURPLUS OF GOLF COURSE EQUIPMENT" as submitted by the Golf
Course Superintendent, Scott Wahlin, and allow the auction of the surplus to be
sold to the highest bidder on E-Bay.
VII. CODE COMPLIANCE 8r. LEGAL SETTLEMENTS:
None
VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA
PERMITS
The City Commission will conduct these public hearings in its dual capacity as Local
Planning Agency and City Commission.
A Rescind Ordinance 05-044 which reclassified the Land Use from Local Retail
Commercial (LRC) to Special High Density Residential (SHDR), a parcel of land
located at the northwest corner of South Federal Highway and Gulfstream
Boulevard; restoring Local Retail Commercial (LRC) Land Use to the property.
(1st Reading Proposed Ordinance No. 09-001)
B. Rescind Ordinance 05-045 which rezoned from C-3, Community Commercial to
Planned Unit Development (PUD) a parcel of land located at the northwest
corner of South Federal Highway and Gulfstream Boulevard; restoring C-3
Community Commercial Zoning to the property. (1st Reading Proposed
Ordinance No. 09-002)
IX. CITY MANAGER'S REPORT:
A. (Intentionally left blank)
B. Approve Addendum to Agreement with each Tow Contractor (Proposed
Resolution R09-00S)
C. Discuss City's financial participation in the Heritage Awareness Celebration
4
Revised Agenda
Regular City Commission
Boynton Beach, FL
January 6, 2009
X. FUTURE AGENDA ITEMS:
A. 2008/2009 Recreation and Parks Strategic Plan Update - Jan. 20, 2009
B. Sustainability Team Quarterly Report - Jan. 20, 2009
C. Discussion of revision of sign code for promotional banners - Jan. 20, 2009
D. Follow-up report on possible relocation of City Offices - Feb. 3, 2009
E. Staff report on legal review for vacating NE 1ih Avenue right-of-way - Feb. 3,
2009
F. Report on cost sharing options for take-home vehicles - Feb. 17, 2009 (In
conjunction with continued budget discussions)
G. YVPP Report - Feb. 17, 2009
H. Approve donations to the Juvenile Transition Center in the amount of $6,500
from the Police Department's Law Enforcement Trust Fund (Tabled on August 5,
2008)
I. Options for Hurricane Protection Project for 1913 Schoolhouse Children's Museum
(Deferred pending future grant opportunities)
XI. NEW BUSINESS:
None
XII. LEGAL:
A. Ordinances - 2nd Reading - Development - PUBLIC HEARING
None
B. Ordinances - 2nd Reading - Non-Development - PUBLIC HEARING
1. Proposed Ordinance No. 08-035 RE: Approving the
amendment to the Community Redevelopment Plan to incorporate the
Downtown Master Plan and components thereof regarding Community
Policing Innovation Program and funding programs for infrastructure
improvements or upgrades necessary to implement the goals and
objectives of the Community Redevelopment Plan which include greater
density and enhanced public space. (Request to table)
5
Revised Agenda
Regular City Commission
Boynton Beach, FL
January 6, 2009
C. Ordinances - 1st Reading
None
D. Resolutions:
None
E. Other:
None
XIII. UNFINISHED BUSINESS:
None
XIV. ADJOURNMENT:
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MAlTER CONSIDERED AT THIS
MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
(F.S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXIUARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN
EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE
CONTACT PAM WELSH, (561) 742-6013 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO
REASONABLY ACCOMMODATE YOUR REQUEST.
Revised Agenda 1/5/09 10:45 a.m.
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6
III.-ANNOUNCEMENTS & PRESENTATIONS
Item C.2.a
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORl\J.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D December 16, 2008 December 1,2008 (Noon) D February 17, 2009 February 2, 2009 (Noon)
[gJ January 6, 2009 December 15, 2008 (Noon) D March 3, 2009 February 17, 2009 (Noon)
D January 20, 2009 January 5, 2009 (Noon) D March 17, 2009 March 2, 2009 (Noon)
D February 3, 2009 January 19, 2009 (Noon) D April 7,2009 March 16,2009 (Noon)
[gJ Announcements/Presentations D City Manager's Report
NA TURE OF D Administrative D New Business
AGENDA ITEM D Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Present Tribute
EXPLANA TION: Public television has had a significant cultural impact since it became a national service in 1967. Located
within the City of Boynton Beach for nearly 40 years, public broadcast station WXEL- TV /FM has been successfully serving
the community through excellent public broadcasting programming and education. This Tribute recognizes the station's
importance to the community as a locally based entity.
PROGRAM IMPACT: This Tribute will help raise public awareness of the importance of having a locally based public
broadcasting station.
FISCAL IMPACT: None
AL TERNA TIVES: Not present Tribute
.11 ~ 1
-f J~.v~ In ~"--f'$ /','L d-tl~
, Departm~ea' ignatu -- City Manager's Signature
Assistant to City Manager
Public Affairs
Department Name City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
TRIB UTE
Public television has had a significant cultural impact since it became a national SCf\ ICe in
1967. Through its programming choices. it has not only introduced figures such as Blt,'
Bird and Julia Child into national culture. and created a home for serious celebrities such
as Bill Moyers and William Buckley. it has also pioneered new technologies such as closed
captioning and uses such as distance learning and on-line services.
Located within the City of Boynton Beach for nearly 40 years. public broadcast station
WXEL- TV /FM has been successfully serving the community through excellent public
broadcasting programming and education. The station works to till niches that commercial
broadcasters have abandoned or not yet discovered. Children's programming, especially for
preschoolers; "how-to" programs stressing practical topics: public affairs programming and
documentaries; upscale drama; experimental art; and community affairs programming all
contribute to the variety of programming available on WXEL
The City supports WXEL- TV /FM as a local station with its mission to educate. inspire and
enlighten and understands the importance of localism and how essential it is for 'WXEL.
TV/FM to continue being a local station that serves the Palm Beaches and the Treasure
Coast. The City salutes those who continue to support the etTort to keep our radio and
television stations a viable part of this community.
It is titting and appropriate, therefore, that the City of Boynton Beach officially recognizes
with this Tribute
WXEL- TV IFM
for its commitment to serving the local community.
In witness whereof, I have hereunto set my hand and caused the Seal of the City 01
Boynton Beach, Florida. to be affixed at Boynton Beach. Florida. the 6th day of January.
Two Thousand and Nine.
Jerry Taylor, Mayor
ATTEST:
Janet M. Prainito, CJ\1C
City Clerk
(Corporate Seal)
V. ADMINISTRATIVE
ITEM A.
CiTY OF
cny l-
oa DEe I U PP\ 3. 3'
CAl\A.\l\ E. HIl\lMELBAl 1M
177 Lake Monlerey Circle
BO}11ton Beach, FL 33126
Phone (352) 302-7999
December 10, 2008
VIA US MAIL & HAND DELIVERY
City of Boynton Beach
Attn: Janet Prainito
100 E Boynton Beach Blvd
Boynton Beach, FL 33435
Re: Canaan E. Himmelbaum - Board of Code Compliance Resif!nation
Dear Ms. Prainito:
Please allow this letter to serve as notice that effective December 18, 2008, I will be resigning
from my position as a Member of the City of Boynton Beach's Code Compliance Board, due to
relocation outside ofthe City.
I feel honored to have been appointed to this position by the City Commission and will be sad to
leave this great group of people. It has been a pleasure to serve this terrific city and I look
forward to its continued growth and prosperity.
If you should have any questions or concerns, please feel free to contact me.
Sincerely, / ~
C2- 2 {
----....
Canaan E. Himmelbaum, Esq.
cc: Michele Constantino and Diane Springer (Via Email)
APPLICANT ELIGIBLE FOR APPOINTMENT 1/6/09 V. ADMINISTRATIVE
ITEM B.
Last Name First Name 1 sl Choice 2nd Choice 3n1 Choice
-
Anton Steve Arts Com
Scantlan Donald Veterans Ad.
Commission
T engbergen Sherie Arts Com
Wallshein- Betsy Library Bd Rec & Parks Edu & Youth
Rapin Adv Bd
1
, .. VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM B.1
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16, 2008 December I, 2008 (Noon) D February 17,2009 February 2, 2009 (Noon)
[8J January 6, 2009 December 15,2008 (Noon) o March 3, 2009 February 17,2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) D March 17,2009 March 2, 2009 (Noon)
D February 3, 2009 January 19,2009 (Noon) o April 7,2009 March 16,2009 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative D New Business
AGENDA ITEM [8J Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: A Motion to approve a piggy-back of the Village of Macedon, New York Bid #HS-4651
for the purchase of a 2009 Sutphen Heavy Duty SL-75 Quint from Sutphen Corporation for the amount of
$640,185.35 with the immediate payment option.
EXPLANATION: This unit is a direct replacement for unit #802 scheduled for replacement in 08/09. Unit #802 has
been in service for 16 years and is now being used in a backup capacity. This unit has met its useful service life for the
City of Boynton Beach and is in need of replacement. This new fire apparatus has a 75-foot aerial boom that is
consistent with our department's standardization of our fire apparatus to meet the needs of a dynamically changing
building profIle within our city limits.
The City of Boynton Beach will save $23,512.86 utilizing the early payment option, if payment is received within 30
days of receipt of the invoice, as indicated within the proposal. If we do not accept this prepayment option the total
cost will be $663,698.21
PROGRAM IMP ACT: In keeping with our efficient Quint concept, this purchase will ensure that an aerial device is
available in each station to meet our increasing demand for complex fire and rescue situations, without doing so at the
expense of other city response zones.
FISCAL IMPACT: If payment is received within 30 days of receipt of the invoice we will save $23,512.86. If we do
not accept this prepayment option the total cost will be $663,698.21.
Account #: 501-2516-519-6433 Expenditure: $640.185.35
// ~ J.) ,,-~/
S: Not purchase the unit.
/~~ . /(
Ci~ Manager's Signature
"1
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epartm nt ame
Procurement Services
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
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Corporation
P.O. Box 0158
Amlin, OH 43002
~TL:J." f'(Ci ~:~2~~:
Date: November 18, 2008
Boynton Beach Fire Dept
At1n: Deputy Chief Ray Carter
100 E Boynton Beach Blvd.
Boynton Beach, FL 33425
FOR YOUR REVIEW:
We hereby propose and agree to furnish the following fire fighting apparatus upon your
acceptance of this proposal:
II
IJ
,I One (or more) Sutphen Heavy Duty SL-75 Quint(s)
:1
" Complete and Delivered Each for the Sum of................$ 663,698.21
I
I:
Ii
\'
~ If you pay 100% down within 30days of signing the contract, please Deduct: $ 23,512.86
r Net Price with 100% down: $ 640,185.35
I
[; Apparatus will be manufactured completely in accordance to the following proposal and
I delivered approximately 11-13 month. after approval of contract, subject to delay. from
all causes beyond our control. Unless accepted within 60 days from this date, the right is
I reserved to withdraw this proposal.
f
1;
Ii
Ii
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i
I
i David Stomtsch
Sales Representative
Ii 1 .-"
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11 ~.~ ~-'" ~,
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The City of Boynton Beach FL
Ray Carter, Deputy Fire Chief
Operations
Boynton Beach Fire Rescue Department
/00 E. Boynton Beach Boulevard
Boynton Beach. Florida 33435
Phone: (56/) 742-6339 www.bbfrd.org
FAX: (561) 742-6334
E-mail: carterr@ci.boynton-beach,fl.us
December 1, 2008
To: Carisse Lejeune, Assistant to the City Manager
From: Ray Carter, Deputy Fire Chief
Re: Cover Memorandum for Agenda Item
Please review the included information regarding the purchase of the Sutphen SL-75 Quint (fire
apparatus) as described in the agenda request scheduled for the January 6,2009 city commission
meeting.
A "Quint" is simply a fire apparatus that has been designed and specified in such a manner that it
provides five different, but equally important functions needed on the fire ground. Those functions and
features include a self-contained pump (greater than 1000 gallon per minute capacity), a hose bed with
a full complement of appropriate size fire hose, a self-contained water tank (500 gallons or greater), a
full complement of ground ladders, and an aerial device (75 ft. ladder that operates as part of the
functions of the truck and can flow water from the tip). By combining all of these functions into a
single vehicle known as a "Quint", more simultaneous operations can be accomplished using a single
vehicle instead of requiring two different vehicles (a ladder truck and a pumper) with their associated
crews to complete the same functions. Likewise, the SL-75 that we are purchasing provides these
features on a short wheel base chassis that can maneuver in and around our many apartment complexes
and limited access facilities that larger fire trucks cannot access.
The "Quint Concept" is a response system for fire protection that is designed to take advantage of the
"Quint" configuration of the apparatus by placing one "Quint" in every response zone so all five of the
functions can be addressed immediately upon arrival of the first unit on the fire ground instead of
waiting for units with those capabilities to arrive from other zones. This creates a more efficient use of
first arriving resources and minimizes the need to call for outside "mutual aid" to provide for these
functions when these units are busy on other responses.
The SL-75 is designed to meet all of the NFP A (National Fire Protection Association) standards that
speak to fire apparatus design for occupant safety and fire ground function as well as meet all of the
features looked at by ISO (Insurance Service Organization) when designating a Public Fire Protection
Classification for the purpose of setting insurance premium rates for both commercial and residential
properties. The use of this design and response system in our current staffing and response plan
afforded us an opportunity to improve our Public Protection Classification to a two (2) this year when
ISO assessed our fire protection capabilities. This rating placed Boynton Beach in the top seven tenths
of one percent of all fire protection systems rated by the ISO.
America's Gateway to the Gulfstream
The City of Boynton Beach FL
Ray Carter, Deputy Fire Chief
Operatiofl.\
Boynton Beach Fire Rescue Department
JO(} E Boynton Beach Boulcnm/
HoVn/on Beach. F!uI"lda 33-13.'
Phone. 156! J : F'.-(,33l, www.bbfrd.org
F.IK (56!) ry.j:;-633.j
f:"-mail. carlernrl'ci. b01'I]/OI1-heal h .11.11.1'
The Boynton Beach Fire Rescue Department has been working towards full implementation of the
"Quint Concept" for the past eight years through the purchase of these vehicles as the fleet replacement
plan called for apparatus to be replaced. The continuation of this program will ensure that this
innovative concept continues to be utilized in the best interest of efficient delivery of fire protection
services to all of the citizens of Boynton Beach well into the foreseeable future.
Should you have any further questions or need additional information, please call and I will be glad to
assist you.
cc: Carol Doppler, Purchasing Agent
William Bingham, Fire Chief
America's Gateway to the Guftstream
(I
,'. t
· . ' Exhibit A
PRICING OF FUTURE PURCHASES AND "TAG ON" ORDERS
Apparatus purchased in future years beyond the bid award date are subject to cost increases
for material and labor. Sutphen will extend the proposed price for future years through the use
of the U.S. Bureau of Labor Statistics, Producer Price Index (PPI) to calculate the selling price
increase. A composite of 5 indexes weighted for content to calculate escalations.
Compensation for Manufacturing Workers - CMU2013000000000D Weight 10%
Metal & metal Products, Aluminum Plate - WPU10250129 Weight 35%
Primary Metals - WPU102201 Weight 35%
Health Insurance - PCU524114524114 Weight 10%
General freight Trucking - PCU4841--4841 Weight 10%
The price adjustment will not exceed the percentage adjustment of the PPI at the time of the bid
opening date to the most current month for which the statistic is available. The original quoted
price will be the base price.
Note: 2010 model year engine and cooling package changes will be an exception to the above
statement. Any new apparatus purchased requiring the newer engines will be subject to
the cost associated with engine and cooling paCkage and all other related components.
In addition, an update to NFPA 1901 will take place January 1, 2009. This update will
contain requirements that will add cost to the fire apparatus. This additional cost will be
passed on to the purchaser.
www.bls.qov
FUTURE PURCHASES AND "TAG ON" ORDERS
Sutphen Corporation will accept "tag on" orders to this bid proposal for a period not to exceed
three (3) years from the bid opening date. Sutphen will honor the "tag on" order from any
municipality within the United States or Canada.
CONFIGURATION OF TAG ON ORDERS
In many cases the entity wishing to "tag on" to an existing order may require their apparatus to
be configured differently from the original proposed apparatus. Sutphen will allow changes to
the configuration within good engineering guidelines. The changes will be subject to current
pricing in effect at the time of order. For example, a different engine may be required. This will
be considered a "change order" and the purchase price will be adjusted up or down depending
on the current option price.
Macedon NY, vs Boynton Beach, FL
Sutphen SL-75 Quint
Description Macedon Boynton Beach
Upgrade Kussmaul Charger to jSussmaul Pump Plus Charge with Air $ 1.097.25
Upgrade Cummins ISL-425~eries 60515 hp $ 12.698.73 ..
Upgrade from EV-3000 t(Allison:-EV--=400QJ:ransmission $ 4,364.29 ./
Upgrade Heat (No AlC) to Severe Duty AlC _~ $ 5,871.88 ,/
DELETE 12 Volt Defog Fans (2) -_._,....,- $ (213,76)
DELETE High Idle Switch (2) $ (356.30)
DELETE Fog Lights $ (296.92)
DELETE Wheelcovers Extra Set $ (950.11)
DELETE Rear Snow Tires $ (296.90)
Upgrade from 62" Cab to 73" Raised Roof Cab $ 4,936.76
ADD Computer Tray $ 105.32
ADD Map Box S 357.88
Upgrade from 18" to 24" Front Bumper Extension $ 578.99
Upgrade (1) SCBA Seat to EMS Cabinet $ 1,582.32
Upgrade 270 amp Alternator to 320 amp $ 596.34
ADD Alternating Headlamps $ 178.15
ADD (3) 12 V Power Points $ 178.17
ADD Foam Gauge $ 590.24
Upgrade Drivers Seat to Electric $ 288.34
Upgrade from Akron Valves to Elkhart Unibody Valves $ 2,600.00
Upgrade from 3" Discharge to 4" LDH Discharge $ 2,987.00
ADD Akron Foam System $ 4,21614
ADD 30 Gal Foam Cell $ 1.336.10
DELETE (2) TFT Intake Valves $ (2,849.22)
ADD Left Side Gated 2.5" Suction $ 890.70
ADD Left Rear 2.5" Discharge $ 1.187.63
DELETE Light on Opposite Pump Panel $ (237.53)
DELETE MC Guage Heaters $ (510.64)
DELETE MC Pump Overheat $ (252.98)
DELETE Hot Water Heater at Pump Panel $ (534.44 )
DELETE Air Horn Button on Pump Panel $ (118.50)
DELETE Stainless Steel Pump Subframe $ (766.88)
Upgrade High/Low Compartments to Double High Side Rescue Body $ 6.000.00
SCBA tubes in rear fenders $ 1,662.71
ADD(2)addWonaIShe~es $ 356.30
ADD (1) 600 LB Tray $ 593.84
ADD (1) Tool Board $ 44537
ADD (1) Hose Bed Dividers $ 47506
Upgrade Fire Radio to David Clark System S 1.628.24
DELETE (1) LED light per compartment $ (1,227.00)
DELETE Rear Vision Camera $ (1,83411)
Upgrade Weldon Halogen tailamps to Whelen LED tailamps $ 606.10
Upgrade Halogen lights to LED Step Lights $ 412.02
I .
DELETE 12 Volt Scene Lights $ (902.62)
Upgrade Whelen (8) LED to 12 (LED) Light Bar $ 900.00
Whelen Rear Upper LED in Lieu of Halogen $ 534.40
DELETE Additional Pair of LED Lights $ (474.08)
Upgrade from Honda genset to 1 Okw Onan Hydraulic Generator $ 2,901.73
ADD (2) 110 V Outlets on Body $ 475.06
ADD Hannay Electric Cord Reel $ 2,371.28
ADD Four Way Box for Reel $ 538.44
DELETE Pike Poles $ (240.29)
DELETE Pike Pole Clips $ (128.65)
DELETE Fire hooks Sheet Rock Hook $ (104.76)
DELETE Fire Hooks All Purpose Hook $ (136.59)
DELETE Paint Turntable Body Color $ (1,995.00)
DELETE Paint Frame Red $ (1,700.00)
Credit for Lettering Package $ (707.00)
DELETE Tool Mounting Provision $ (7,600.00)
DELETE (4) Streamlight Flashlights $ (665.08)
ADD Mount Stokes Basket on Boom $ 1,675.16
ADD 110 Volt Up Ladder $ 1,781.45
Travel Credit $ (9,000.00)
Total Credits $ (34,099.36)
Total Options $ 69,999.39
Base Price of Macedon NY $ 627,798.18
Less Credits $ (34,099.36)
Sub Total $ 593,698.82
Plus Boynton Beach Option $ 69,999.39
Total for Boynton Beach, FL $ 663,698.21
. Sutphen I OOmpe.nellt Listi'lg I
South Florida Emerg. Vehicles Boynton Beach Fire Rescue
9
Work Phone Number: 561-742-b33S Order #: 342-3:>.
Home Phone Number Customer #: F L 3 34:"
Fax Number Station Phone'
Email: carterr@cl.boynton-beach flus
Bill To I
Customer: Boynton Beach Fire Rescue r
Contact: Ray Carter
Deputy Chief
Address: 100 E Boynton Beach Blvd
Boynton Beach, FL 33425
I
Item # Qty Item 'Description/Comments
10000100 1 INTENT OF SPECIFICATIONS - CUSTOM APPARATUS
10000300 1 PRECONSTRUCTION CONFERENCE
10000310 1 INSPECTION TRIPS
10010225 1 MINI TOWER 75 FT 4 SECTION CLIMBING LADDER
11024292 1 CAB TSAL4SK 62" 10" RR 1/2
11030025 1 CAB CERTIFICATION - STRUCTURAL INTEGRITY
11031100 1 MANUAL BACK-UP TILT SYSTEM FOR 1-PIECE TILT
CABS
11031510 1 FLAT WORK SURFACE IN LIEU OF GLOVE BOX
11031600 1 MAP BOX (4-BINDER CAPACITY)
11032929 1 DOOR PANEL, FULL INTERIOR, STS, REFLECT MATRL
11040000 1 CAB ACCESSORY FUSE PANEL
12010010 1 DUAL AIR HORNS-WIRED TO HORN BUTTON & 1 FOOT
SWITCH ON OFFICER'S SIDE (NO LANYARD) ;
13010205 1 AL TERNA TOR, LEECE NEVILLE, 4840J, 320 AMP
14020225 1 FRONT AXLE, MERITOR MFS-20-133A 22,000 LB.
FOR AERIALS & MINI-TOWERS
14030401 1 SHOCK ABSORBERS, FRONT, KONI
14520260 1 REAR AXLE, MERITOR RS-30-185 31,000 LB.
15010500 1 BATTERIES, TYPE 31 MHD (4)
15031425 1 KUSSMAUL 1200 W/120V PUMP PLUS & AUTO EJECT
15031700 1 BATTERY JUMPER TERMINALS
16010009 1 BRAKES MERITOR SCAM 6" FRT 7" REAR
18010041 1 AIR BRAKE SYST 4 TANKS WABCO 1200 DRYER
18110000 1 WABCO 4 CHANNEL ANTI-LOCK BRAKES
20010085 1 BUMPER, 24" EXTENSION
20030100 1 TREADPLATE COVER FOR BUMPER EXTENSION TROUGH
20040210 1 STORAGE WELL, FULL WIDTH FOR 24" BUMPER
21010050 1 COOLING SYSTEM, ALUM
21030105 1 RADIATOR COOLANT RECOVERY, PRESSURISED SYST
22010000 1 DRIVE LINE, SPICER, 1710 SERIES
22510001 1 ENGINE ENCLOSURE (DURAWEAR)
23011064 1 ENGINE CUMMINS ISM 450 W/EXHAUST
23030005 1 AIR INT AKE/EMBER SEPARATOR !
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~
~ Sutphen
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Item#"
23088888 1 SPECIAL ITEM-ENGINE CREDIT
23110000 1 JACOBS ENGINE BRAKE
25020100 1 FRAME, DOUBLE RAILS (AERIALS)
26010010 1 FUEL TANK, STAINLESS STEEL, 65 GAL
27010150 1 HANDRAILS, CAB, KNURLED ALUMINUM
27030002 1 HANDRAILS, REAR CAB INTERIOR DOOR WINDOW
(PAIR) KNURLED ALUMINUM
28010730 1 DEFROSTER, HEATER & AlC (SEVERE CLIMATE)
28088888 1 SPECIAL ITEM-WINDOW TINT
29910000 1 LOAD MANAGER, CLASS-1
30010004 1 INSTRUMENTATION, MAXIMA TECH/DATCON GAUGES
GRAY POLYMER PANELS FOR AERIALS
30010700 1 CAB PUMP SHIFT
30031800 3 POWER POINT, 12-VOL T LIGHTER SOCKET
31010277 1 INTERIOR, GRAY, DURAWEAR
32510000 1 HEADLIGHTS, DUAL HALOGEN, STS HOUSINGS
32530500 1 ALTERNATING FLASHER FOR HEADLIGHT
33010000 1 SPOTLIGHTS, HAND-HELD, OPTRONICS KB-4003
MOUNTED ON BREAKER COVER
33510025 1 INTERIOR CAB LIGHTS WELDON 8080 RED/CLEAR (2)
34010025 1 INTERIOR CREW LIGHTS WELDON 8080 RED/CLEAR(2)
38010020 1 MIRRORS, LANG MEKRA 300 SERIES HEATED AND
REMOTE CONTROLLED (PAIR)
38510200 1 DRIVER'S SEAT, BOSTROM SIERRA ELECTRIC
39010120 1 OFFICER'S SEAT, BOSTROM TANKER 450 ABTS SCBA
(DURAWEAR)
39510120 1 CREW CAB SEATING, BOSTROM TANKER 450 ABTS
SCBA (DURAWEAR)
39610000 5 SCBA BRACKETS, BOSTROM, SECURE ALL - EACH
40010200 1 STEERING - ROSS TAS-85 FOR TILT CAB
41010215 1 SUSPENSION FRONT 22,000# 54" LEAF
42010500 1 SUSPENSION REAR HENDRICKSON 31,000# RATING
43020210 1 FRONT TIRES GOODYEAR 425/65R22.5 LRL G286
22.5 X 12.25 WHEELS
43030700 1 HUB COVERS, FRONT, POLISHED STS
43030800 1 HUB COVERS, REAR, SINGLE AXLE, POLISHED STS
44020310 1 REAR TIRES GOODYEAR 315/80R22.5 LRJ G291 HGWY
WITH 22.5 X 9 WHEELS
44030100 1 MUD FLAPS FRONT AND REAR
44030650 1 ALUMINUM WHEELS 21 ,500 FRONT - 31,000 REAR
45010001 1 FRONT TOW EYES
46010000 1 REAR TOW EYES STANDARD (PAIR)
47012400 1 TRANSMISSION ALLISON GEN IV EVS4000
47025000 1 TRANSMISSION FLUID, CASTROL TRANSYND
47030000 1 ALLISON TOUCH PAD SHIFTER
48010300 1 WHELEN 400 SERIES LED FRONT TURN SIGNALS
51010314 1 WHEELBASE 215" - STD ON MINI-TOWERS
Order#: 342-352 Created: 02/07/08 @ 12:49 PM Last updated: 02/07/08 @ 1 :08 PM Printed: 02/07/08 @ 1 :08 PM Page: 2
~ Sutphen I ~ol!lJJJ;,neqt L:;stit:fg ,
Item # Qty Item De.scriptionlComments
.- --"----.---.
52010010 1 SYNCHRONIZED ELECTRIC INTERMITTENT WIPERS
54010000 1 MISCELLANEOUS ITEMS ON CHASSIS
60012305 1 QMAX-1500 GPM 6" SUCTION SINGLE STAGE PUMP
60028000 1 PUMP PRIMER, HALE, T-HANDLE
60031000 1 ZINC ANODES FOR HALE PUMP
60035120 1 NATIONAL PUMP TEST
60035999 1 THREADS,NST
61010405 1 ENGINE PRESSURE GOVERNOR, CLASS 1, TPGJ 1939
61210050 1 INTAKE PRESSURE CONTROL, HALE, STS
61510000 1 AUXILIARY COOLER (HEAT EXCHANGER)
61710305 1 AKRON HEAVY DUTY VALVES
62010003 1 STAINLESS STEEL PIPING FOR AERIALS
63010000 1 INLETS
64030000 1 2-1/2" RIGHT SIDE INLET
65030000 1 2-1/2" LEFT SIDE INLET
66010010 1 3" TANK TO PUMP WITH CHECK VALVE
70010000 1 OUTLETS
70530000 2 2.5" LEFT SIDE DISCHARGES
70530101 1 3" NST FE X 5" STORZ CAP & CHAIN
SNAPTITE FSA50FT30NST
71030000 1 2.5" RIGHT SIDE DISCHARGES
71030300 1 3" DISCHARGE RIGHT SIDE
71930800 1 DISCHARGE 2-1/2" FRONT/LEFT OF MAIN HOSEBED
72230000 1 DISCHARGE 1-1/2" FRONT BUMPER, 2" PLUMBING
72810000 1 TWO CROSSLAYS 2" VALVE-PIPING 1-1/2" SWIVEL
72910000 1 COVER, VINYL, TWO CROSSLAYS
73010100 1 TANK FILL 1-1/2" -AKRON VALVE
75010050 1 PMP PANEL, SM 53" BLK VINYL 6 DISCH HANDLES
STAINLESS STEEL PUMPERS AND MINI-TOWERS
75510000 1 PUMP PANEL LIGHTING
76010105 1 PUMP PANEL GAUGES & CONTROLS
76510050 1 GAUGES, MASTER, NOSHOK, 4" LIQUID FILLED
77021000 1 GAUGES, LINE, NOSHOK 2-1/2"
77510060 1 GAUGE, WATER LEVEL, FIRE RESEARCH, TANKVISION
80010275 1 MT BODY, STS, RESCUE STYLE, TRANSVERSE REAR
80030001 1 STAINLESS STEEL SUBFRAME FOR BODY
80220320 1 PAINTED ROM ROLL-UP DOORS FOR SUTPHEN TOWERS
80231200 1 SCBA CYLINDERS 4 (CHECK FUEL TANK)
CONVENTIONAL CAB
80250100 12 TURTLE TILE ON COMPARTMENT FLOOR, SHELF.
TRAY OR DRAWER (EACH)
80312525 1 COMPT, REAR. RESCUE STYLE, TRANSVERSE
80520150 1 COMPT LEFT, RESCUE, HIGH, TRANSVERSE REAR
81020150 1 COMPT, RIGHT, RESCUE, INTERMEDIATE TRANSVERSE
REAR
81130100 7 ADJUSTABLE SHELF IN COMPARTMENT - EACH
81150000 1 250# ADJUST ABLE VERTICAL SLIDE-OUT PANEL-EACH
Order#: 342-352 Created: 02/07/08 @ 12:49 PM Last updated: 02/07/08 @ 1 :08 PM Printed: 02/07/08 @ 1 :08 PM Page; 3
.
~ Sutphen
5
~t#;~i~~ , !,:'.,.,;:: ,:';};"'::';':':::"~(
ilfe"mbescriptlor1lc~J)~m~~I~
81150300 3 600# SLIDE-MASTER TRAY
81320300 1 MINI TOWER HOSE BED
81330310 1 HOSE BED DIVIDER, ADJUSTABLE - EACH
81410000 1 COVER, VINYL, MAIN HOSE BED
82011000 1 HANDRAILS AND STEPS FOR MINI-TOWERS & 104'
82520000 1 RUB RAILS FOR SUTPHEN TOWERS TRUCKS
83010100 1 ALUMINUM TREADPLATE ON AERIALS
83030250 1 TROUGH IN RIGHT SIDE RUNNING BOARD FOR 5"HOSE
83520425 1 MINI TOWER 500 GALLON POLY BOOSTER TANK FOR
RESCUE STYLE ONLY
84510100 1 APPARATUS ELECTRICAL DESCRIPTION
84520000 1 ECCO SA917 BACK UP ALARM
84530905 1 COMPT LIGHTING, LED LIGHT STRIPS, 1 PER COMPT
84550100 1 LICENSE PLATE BRACKET AND MOUNTING
85010300 1 TAILITURNIWARNING, WHELEN 600 LED QUAD WITH
HALOGEN BACKUP LIGHTS
85110100 1 ICC LIGHTS, LED
85510050 1 TRUCKLITELEDSTEPL~HTSFORAER~L
85710020 1 UNDERCARRIAGE GROUND LIGHTS, LED
86510000 1 TWO UNITY AG WORK LIGHTS
87020320 1 WARNING LIGHTS, UPPER, WHELEN, LED FREEDOM 8
87520370 1 WARNING LIGHTS, LOWER, WHELEN, LED
88017311 1 SIREN, WHELEN 295 HFSA1
88030300 1 EXTRA FLOOR SWITCH - OFFICER'S SIDE
88037135 1 SIREN, Q2B, FLUSH GRILLE MOUNT WIRED TO HORN
BUTTON
88110010 1 SIREN SPEAKER, CAST PROD SA4201-5-A (1)
88230512 1 GENERATOR, ONAN, 10KW HYD, MT
88250100 2 120 VOLT OUTLET WIWEATHERPROOF COVER - EACH
88250300 1 12VDC SWITCH & RELAY FOR 120/240VAC QUARTZ
LIGHTS (SWITCH ON PUMP PANEL)
88250405 1 CIRCUIT BREAKER PANEL WITH 8 SPACES FOR
BREAKERS
88390202 1 LIGHT, QTZ, FR FOCUS BROW 750W 120V
88390212 1 LIGHT, QTZ, FR FOCUS FIXED 750W 120VW/SW
88390222 2 LIGHT, QTZ, FR FOCUS WALL MOUNT 750W 120V
88431100 1 HANNAY ECR-1614-17-18 REEL WITH 150' 10/3
WITH C TYPE ROLLER AND BALL STOP
88432000 1 FOUR-WAY RECEPTACLE BOXWIRED TO REEL CABLE
89020335 1 LADDERS, ALCO-L1TE, QUINT 85' (MT)
89510001 1 STD LADDER MOUNTING, POLISHED ALUM BRACKETS
90010050 1 STAINLESS PAINT SCHEME - STS PPRS & MINITOWER
90510000 1 3" LETTERING
90610210 1 6" SCOTCH LITE STRIPE AROUND TRUCK
90641015 1 22KT GOLD 1/2" COMPARTMENT STRIPING
90710300 1 BOOM SIGN, 75' 4-SECTION MINI-TOWER
90720120 1 10" LETTERING FOR BOOM SIGN
Order#: 342-352 Created: 02/07/08 @ 12:49 PM Last updated: 02107/08 @ 1 :08 PM Printed: 02107/08 @ 1 :08 PM Page: 4
~I Sutphen I Co:m:fJonetl:!t4is!~i1!1Q" II
Item # Qty Item Description/Comments
_._~_.._-----~~-~--------~--_._---_._._--_.._-----_.- -.__.._._-,.._~ -_._.,'_.~--.-,-_...._.. .-----.---.---
91020200 1 MISC TOWER EQUIPMENT
91030700 1 ZIAMATIC SAC-44 FOLDING WHEEL CHOCK MOUNTED
W/ SQCH-44H HOLDERS, PER PAIR.
95010350 1 MINI TOWER 75' 4-SECTION CLIMBING LADDER
95012100 1 LIFTING CYLINDERS FOR 75' CLIMBING LADDER
95012200 1 EXTENSION & RETRACTION FOR 75'CLlMBING LADDER
95015220 1 HYDRAULIC SYSTEM FOR 75' CLIMBING LADDER
95015300 1 EMERGENCY AUXILIARY HYDRAULIC MOTOR
95015400 1 INTERLOCK
95015500 1 HYDRAULIC & ELECTRIC SWIVELS FOR 75' CLIMBING
95016100 1 TURNTABLE/ROTATION FOR 75' CLMIBING LADDER
95022100 1 JACKS - SCISSORS JACKS
95025310 1 CONTROL STATION FOR 75' CLIMBING LADDER
95025405 1 DA T A PLAQUES - AERIALS
95025505 1 OPERATIONAL TEST - LADDERS
95033300 1 WATERWAY - 75' CLIMBING LADDER
95034100 1 FLOWMETER - CLASS 1 FLOW MINDER SUPER SYSTEM
95050100 1 AERIAL SPOT LIGHTS - (4) UNITY SPOT LIGHTS
95055250 1 MONITOR, ELKHART VULCAN RF, SM-1250E NOZZLE
& 248A STREAM SHAPER
95060105 1 INTERCOM, FIRE RESEARCH. 2-WAY (SL75 & SL 104)
95075000 1 110 VOL T UP LADDER
99010000 1 TWO (2) MANUALS PROVIDED AT DELIVERY
99510000 1 ONE YEAR WARRANTY
99999999 1 NOTATIONS
I LJ
Order#: 342-352 Created: 02/07/08 @ 12:49 PM Last updated: 02/07/08 @ 1 :08 PM Printed: 02/07/08@ 1 :08 PM Page: 5
..
SUTPHEN Fire Apparatus Sales
~ 224 Wellington Road
Dewitt, NY 13214
(315) 952-7787 Cell
AlL OUT."! (315) 449-4670 Home
Village of Macedon Fire Department
1 Canal Park
Macedon, NY 14502
September 30, 2008
Dear Chief Hammond:
Thank you for the opportunity to propose a replacement for your current aerial ladder. As the most
experienced and America's only contiguously operated fire apparatus manufacturer since 1890,
Sutphen proposes to build our heavy duty SL75 mid mounted aerial ladder truck, complete and
delivered for the total price of $627,799.
Delivery is expected to be made in approximately 12-15 months from order date.
Option
Should the Village decide to place 25% of the cost down with the order, $5767 will be credited at
final invoice.
Any additional monies placed down will earn 3% interest, credited at the final invoice.
Sutphen has taken absolutely no exceptions to the fire department's specifications.
Respectfully Submitted,
Philip Vander Molen
Sutphen Regional Distributor
Note: Sutphen reserves the right to adjust the price after 45 days of this proposal date, due to ever
rising fuel, metals, and labor and healthcare costs.
HU..... :=: .2 l.;:1 121 :::: (1 '.:t ~ 4 ,~ 1-"' f'1 './ ILL H 1._> E:: f "'l~11 t: .Ul ..1 .;
Mayor VILLAGE OF MACEDON Trustees
James Hoteling 81 Main Street John Murphy
Dep. Mayor Macedon, New York 14502 David Slin~y
Kenneth Schreiber (315) 986-3976 Fax (315) 986-3444 Ron A, DeMena III
TDD #1-800-662-1220
November 18, 2008
Sutphen Corporation
Philip S. Vander Molen
7000 Columbus-Marysville Road
Amlin, OH 43002
Dear Mr. Vander Molen,
At our regularly scheduled Board meeting held on November 12,2008 it was approved
by a unanimous vote that the Village of Macedon confirms acceptance of your bid
offering for a new heavy duty 8L 75 mid m.ounted aerial ladder truck, complete and
delivered for the total amount of $627,799.00, A copy of our approved minutes will be
available after our next scheduled Board meeting on December 10, 2008. Attached is a
copy of your Purchase Agreement for your records.
7), ?/rJt;j
J ames V. Hoteling
Mayor
JVHllmd
The Village of Macedon is an Equal Opportunity Provider and Employer.
Complaints of discrimination should be sent to:
USDA, Director, Office of Civil Rights, Washington, DC 20250-9410
VILLAGE OF MACEDON 315 986 3444 P.03
NOV-18-2008 04:49 PM
SUTPHEN
I
' '.
l
M1 MIl:"
PURCHASE AGREEMENT
mB
SUTPHEN FIRE APPARATUS
THIS AGREEMENT, made and entered into this j ~-.tI- day of(\:)J~008, by and
between SUTPHEN CORPORATION of Amlin, Ohio, hereinafter called "SUTPHEN" and
the Village of Macedon (for the Fire D~artment)., hereinafter called "PURCHASER",
WITNESSETH:
1. PURCHASE: Purchaser hereby agrees to buy and Sutphen hereby agrees to sell and
furnish to Pw'chaser the apparatus and equipment according to the Sutphen Proposal attached
hereto and made a part hereof, and to deliver the same as hereinafter provided.
2. PAYMENT: Purchaser agrees to pay for said apparatus and equipment the total
purchase price of: siI hundred twenty seven thousand seven hundred and ninety nine
dolla" ($627,799.00), less any discounts based on down payments as quoted in the proposal
on September 30, 2008, payable in full upon delivery-UNLESS taking advantage of the
lease purchase program, then terms as described therein.
For: One (1) SL75 Aerial Ladder truck as proposed
3. DELIVERY: The apparatus being purchased hereunder shall be delivered to
Purchaser at the Macedon, NY fIrehouse in approximately 12-14 months from contract
acceptance.
4. SUTPHEN W ARRANTIES: Sutphen warrants the apparatus purchased here under
as set forth in the warranty included with bid proposal.
5. TESTING SHORTAGES: The apparatus shall be tested per NFPA #1901 at
Sutphen's plant site in White Lake, NY. Purchaser agrees that the apparatus and equipment
being purchased hereunder will not be driven or used in any manner until it is paid for in full,
provided, however, that if there are any minor shortages, Purchaser may withhold a sum
equivalent to the retail purchase price of any equipment shortages at the time of delivery and
1'-10'., :l :=: -. 2 1-3 (1 ::=:: t:~1 4 : '=, U ;~-::' t''1 \" 1 LLHI~E=. If ,.'1....1; F" 11 ' ;=: I~. .1.i
SUTPHEN
i I
I AU lJIT:"
may use the apparatus and equipment during this period.
6. DEFAULT: In the case of any default in payment hereunder or in the payment on
any notes, negotiable paper, obligations or other instruments issued by Purchaser, Sutphen
may take full possession of the apparatus and equipment or of the piece or pieces upon which
default has been made, and any payments that have been made theretofore shall be applied as
rent in full for the use of the apparatus and equipment up to the date of taking possession by
Sutphen.
7. PURCHASER WARRANTIES: With the signing of this agreement, Purchaser
warrants that it has the full power and legal authority to enter into this agreement and
guarantees that funds for its purchase are available or in the process of collection.
8. ACCEPTANCE: This agreement shall not be binding until it is signed and
approved by an officer of the Sutphen Corporation.
9. TAXES. ETC.: The purchase price provided for herein does not include any
federal, state or local sales tax, duties, imposts, revenues, excise or other taxes which may
hereafter be imposed by governmental authority or otherwise and which are made applicable
to the apparatus or equipment covered by the agreement. In the event that any such taxes are
subsequently imposed and become applicable, the purchase price herein shall be increased by
the amoWlt of such taxes and such sum shall be immediately paid by Purchaser to Sutphen.
To the extent applicable, the prices and deliveries set forth herein are subject to the Defense
Production Act.
10. INSURANCE: Sutphen shall provide insurance insuring the apparatus and
equipment against loss by fire, theft or collision and insuring against property damage and
personal injury through the pickup or until the truck, if driven by a Sutphen Delivery
engineer, arrives at the Purchaser's firehouse,
11. GENERAL: This agreement and the Sutphen proposal provided herein take
precedence over all previous negotiations. oral or written, and no representations or
warranties are applicable except as specifically contained in this agreement or in the Sutphen
proposal attached hereto. No alteration, modification, amendment or change of this
Agreement shall be binding Wllesll executed in writing by the parties. No waiver of any of
the provisions of this Agreement shall be deemed a waiver of any other provision, whether or
not similar, nor shall any waiver constitute a continuing waiver.
VILLAGE OF MACEDON 315 986 3444 P.05
NOV-18-2008 04:50 PM
SUTPHEN
I
aL 111':"
This Agreement shall be governed and controlled as to interpretation. enforcement, validity,
construction, effect and in all other respects by the laws, statutes and decisions of the State of
Ohio. Exclusive jurisdiction and venue for any litigation at all related to this Agreement,
directly or indirectly, based upon contract, tort, or other theory of law, shall lie in the Wayne
County, NY Court and the parties hereto consent and submit to the general jurisdiction of
this court. All of the tenns and provisions of this Agreement shall be binding upon and in1.U'e
to the benefit of and be enforceable by Sutphen, Purchaser, their suocessors and assigns.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be duly
executed and attested by its duly authorized representatives, effective as of the date below
when accepted at Sutphen Corporations offices.
SUTPHEN CORPORA nON
By .
Phillo S. Vander Molen
Sales Representative
By
Title:
Accepted at office
SUTPHEN CORPORATION By
7000 Columbus~Mary8vi1Ie Road
Amlin, Ohio 43002 Title:
.
0 Date
D~ 'r)trf!; R- -
Please Fax Signed Copy to (315) 295-2529 Revised 1 J /08
NOTICE TO BIDDERS
VILLAGE OF MACEDON, NEW YORK
MID-MOUNT 75' AERIAL LADDER FIRE TRUCK
NOTICE IS HEREBY GIVEN that sealed proposals arc sought and requested by the
Village of Macedon, Wayne County. New York for a:
].) New and unused 2009 75' Aerial Ladder Fire Truck according to specifications
set by the Village of Macedon. Wayne County, New York.
2.) The sealed proposals will be received by the Village of Macedon Board of
Trustees at its office in the Village Hall at 8] Main Street, Macedon. NY at 1:00
p.m. on September 30, 2008 and will be opened at that time.
3.) The specifications and other pertinent information can be obtained at the ofIice of
the Village Clerk of Macedon at the Village Hall, 8 I Main Street between the
hours of9:00 a.m. and ]2:00 noon and from 1:00 p.m. until 4:30 p.m. from
September] ] through September 29, 2008.
4.) If the proposal is being submitted by a corporation, the proposal must be signed
by a corporate officer. If not signed by a corporate officer a certificate must be
signed by a corporate officer stating that such person has signing authority for
proposal.
S.) The proposal is also to include a non-collusion certificate that meets the
requirements set out in Section] 03-d. The proposal will not be considered if the
requirements of Section I 03-d are not fulfilled.
6.) The vehicle shall meet all New York State requirements for tire trucks.
7.) The Village will consider all proposals and reserves the right in its sole discretion
to accept what they may consider a minor deviation tl'om the listed specifications.
8.) The Village in its sole discretion may accept comparable components to all
specifications.
9.) The Village of Macedon reserves the right in its sole discretion to reject all
proposals.
10. ) The Village has 30 days from opening of the bids to accept and notify the
successful bidder.
Dated: September] L 2008
By: Lisa M. Davis. Village Clerk
Village of Macedon, New York
~ SUTPHEN'
Boynton Beach Fire Rescue
TABLE OF CONTENTS
INTENT OF SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
QUALITY AND WORKMANSHIP..............................6
PERFORMANCE TESTS AND REQUIREMENTS . . . . . . . . . . . . . . . . . . .6
FAILURE TO MEET TESTS................................7
EXCEPTIONS TO SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . .7
GENERAL CONSTRUCTION.................................8
DELIVERY REQUIREMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
PURCHASER RIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
U. S . A. MANUFACTURER .................................. 8
MANUFACTURER'S EXPERIENCE ............................8
ELIMINATION OF DIVIDED RESPONSIBILITy.............. ..8
FAMA COMPLIANCE ...................................... 9
CHASSIS ............................................ .10
ALUMINUM CAB ........................................ 10
CAB DESIGN ..........................................10
CAB DIMENSIONS ..................................... .11
CAB MOUNTING ........................................11
INTERIOR ............................................11
FENDER CROWNS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
GRILLE ..............................................11
CAB INSULATION ..................................... .11
ROOF DESIGN .........................................12
DIAMOND PLATE, CAB ROOF .............................12
DOORS ...............................................12
EXTERIOR GLASS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
POWER WINDOWS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
SUN VISORS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
CAB STEPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
STEP LIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
CAB TILT SYSTEM .....................................13
CAB STRUCTURAL INTEGRITy........................... .14
MANUAL CAB LIFT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
COMPUTER TRAY ...................................... .15
DELUXE CONSOLE ......................................15
EMS CABINET ........................................ .15
INTERIOR DOOR PANELS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
CAB ACCESSORY FUSE PANEL .......................... ..15
AIR HORNS ........................................... 16
ALTERNATOR ......................................... .16
FRONT AXLE .......................................... 16
REAR AXLE ........................................... 16
TOP SPEED .......................................... .16
BATTERIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
BATTERY CHARGING ................................... .17
BATTERY JUMPER TERMINAL ............................. 1 7
BRAKE WARRANTY ...................................... 18
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Boynton Beach Fire Rescue
AIR BRAKE SYSTEM ................................. . . * 18
AIR BRAKING ABS SYSTEM ., q
~ .. .' "' . . . . ~ . . . . . ~ . . . . . . . . . , . . . . 1_
BUMPER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
DIAMOND PLATE BUMPER LID . . . . . . . . . . . . . . . . . . '" . . . . . . . . 19
STORAGE WELL COMPARTMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
COOLING SYSTEM ....................................,.20
RADIATOR .............,..............................20
COOLANT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
HOSES & CLAMPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
CHARGE AIR COOLER ...................................20
FAN 'j,
. . . . . . . . .. . . . . . . .. . . . . . . .. . . . "' . . . . . . . . . . . . .. . . . . . . . . . '::"'-1_
SURGE TANK "
. . . . . . . . . . . . . . . . . . . . . . '. . . , . . . . .. "' . . . . .' . . . . ..::...
DRIVELINE . . . . . . . . . . . . . . "' . "' . . . . . . . . . . . . . . . . . . . . . . . . . .21
ENGINE ENCLOSURE ,.
. . . . . . " . . . . . . . . . . . . . . . . . .' . . . . . . . . . . . L- ..L
ENGINE . . . . . . . . . . . . "' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
ENGINE WARRANTY . . . . . "' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
AIR COMPRESSOR '-', ....~
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., . . . . LL
STARTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
FUEL FILTERS . "' . . .. . . . . . . .. . . . . . .. . . . . . . . . . . . . . . " . . . . "' .' .22
EXHAUST SYSTEM " r)
...."'........"'................"'... . ~""" '-L-
AIR CLEANER/INTAKE . . . . "' ~ . . . . . . . . . . . . . .. "' . . . "' . . . . . . . .23
ENGINE BRAKE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
FRAME . .. . . . . . . . . "' . . . . . . . "' . . . . . . . . ~ .. . . .. . .. . " . . .. . . . .. ~ . .. . 2 ~
FUEL TANK ............................................ :24
CAB HANDRAILS . . . . . . . . . . . . . . . .. . .. .. . .. . . . . .. .. " . . . . . . ~ . . .24
CAB DOOR HANDRAILS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
HEATER/DEFROSTER/AIR CONDITIONING CONTROLS . . . . . . . . . .25
LOAD MANAGER ~ ,
/ ~
. . .. .. . . .. . . . . .. . .. . . . .. . . . . . . . . .. . " . .. . .. . . . . . . ...:...... ,j
AUTOMATIC HIGH IDLE ACTIVATION . . . . . .. . . . .. . . . . . . . . ~ ~ ,. . 2':=;
INSTRUMENT PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
ENGINE WARNING SySTEM.............................. .28
WIRING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
DOOR AJAR INDICATION .. .. .. .. . . . . .. .. .. .. . . .. .. .. . . . . . # . . .. . . " . . .28
MASTER ELECTRICAL PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
PUMP SHIFT MODULE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
AUXILIARY POWER POINT . . .. .. .. . .. . .. . . . . . . . .. . ~ . . . . . . , . . . . 3 Cl
INTERIOR ............................................30
LIGHTING CAB EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
ALTERNATING HEAD LAMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3:J
HAND HELD SPOTLIGHT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 (i
LIGHTING CAB INTERIOR . .. .. . . .. . .. . . . . . . " . . .. . . . .. .. .. . .. . . . .30
LIGHTING CREW CAB INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . -5 1
MIRRORS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 =
DRIVER'S SEAT ~) 1
.. .. . . .. .. . a . a . . . a . ~ ~ . , , ~ . . . . . .. . . ~ ~ . . " . . . -' ........
OFFICER'S SEAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . .31
CREW SEATS . . . . .. .. . .. . . . . . . . . . .. . . . .. . . .. . . .. . . . .. . . . . . . . . . .32
SCBA BOTTLE BRACKET -:')
.. . .. . .. . .. . . .. .. . . . . . .. . . . . . .. ~ . . .. . . ~ . . . ...J L-
CREW SEAT COMPARTMENT .. . . . . . . .. . .. .. . . . . . . . . . ~ . .. .. ~ . . . .. . . 32
STEERING ................................ '. . . . . .. . . . . . .3:::,
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Boynton Beach Fire Rescue
ENHANCED FRONT SUSPENSION SySTEM................... .33
FRONT TIRES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
FRONT HUB COVERS .................................... 34
REAR HUB COVERS ..................................... 34
REAR TIRES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
MUD FLAPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
WHEELS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
TRANSMISSION ........................................35
TRANSMISSION FLUID ..................................35
TRANSMISSION SHIFTER ................................35
FRONT TURN SIGNALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
WHEELBASE ........................................... 36
WINDSHIELD WIPERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
MISCELLANEOUS CHASSIS EQUIPMENT .................... .36
PUMP TRANSFER CASE ................................. .37
PRIMING SYSTEM ......................................37
PUMP ANODE ..........................................38
PUMP CERTIFICATION ................................. .38
THREAD TERMINATION...................... ........... .38
PRESSURE GOVERNOR............. ..................... .38
INTAKE RELIEF .......................................38
AUXILIARY COOLER ................................... .38
VALVES AND ADAPTERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
PUMP CONNECTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
6" PUMP INLETS ......................................39
2-1/2" RIGHT SIDE INLET............................ .39
2-1/2" LEFT SIDE INLET............................. .39
TANK TO PUMP ........................................ 40
OUTLETS .............................................40
2-1/2" LEFT SIDE DISCHARGES . . . . . . . . . . . . . . . . . . . . . . . . .40
2-1/2" RIGHT SIDE DISCHARGES . . . . . . . . . . . . . . . . . . . . . . . .40
ADAPTER ............................................. 40
4" OUTLET ........................................... 41
2-1/2" OUTLET LEFT HOSE BED........................ .41
FRONT BUMPER DISCHARGE ............................ ..41
CROSSLAYS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
CROSSLAY COVER ......................................41
TANK FILL ...........................................41
FOAM SYSTEM .........................................41
FOAM TANK ........................................... 42
PUMP AND GAUGE PANELS ...............................42
VALVE CONTROLS ......................................42
ESCUTCHEON PLATES ................................... 42
COLOR CODING ........................................ 42
PUMP PANEL LIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
PUMP PANEL GAUGES AND CONTROLS . . . . . . . . . . . . . . . . . . . . . .43
4" MASTER GAUGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
2-1/2" PRESSURE GAUGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
WATER TANK LEVEL GAUGE ........ .................... ..44
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Boynton Beach Fire Rescue
CLASS A FOAM TANK LEVEL GAUGE . . . . . . . . . . . . . . . . . . , . . . .44
BODY SUB FRAME . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . .45
APPARATUS BODY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
REAR STEP COMPARTMENT AT ION . . . . . . . . .. . . . . . . . . . . . . . . . .45
COMPARTMENTATION LEFT SIDE . . . . . . . . . . . . . . . . . . . . . . . . . .45
COMPARTMENT AT ION RIGHT SIDE ~ . . . . . . ~ 0 .. . . . . . . . . . . . . . .46
ROLL-UP COMPARTMENT DOORS . .. . .. . . . . . . , . . . . .. , . . . ~ . . . . .46
PAINTED ROLL-UP DOORS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
SCBA CYLINDER COMPARTMENTS . . . . . . . . . . . . . . . . . . . . . . . . . .47
COMPARTMENT MATTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .47
ADJUSTABLE SHELVES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
ADJUSTABLE VERTICAL SLIDE-OUT PANEL . . . . . .. . . . . . . . . . . .47
600# SLIDE-MASTER TRAY . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .48
UNISTRUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
HOSE BED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 E
HOSE BED DIVIDER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
HOSE BED COVER . . . . . ~ . . .. . . . . . . .. . . . . . . . . . . . . . . . .. ' . . . .48
HANDRAILS AND STEPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
RUB RAILS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
ALUMINUM TREADPLATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
RUNNING BOARD TROUGH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
BOOSTER TANK ........................................50
ELECTRIC SYSTEM c .-,
. . . . . . . . . . .. . . . . . . . . . , . . . . . . . . . . .. " . , . J..L
BACK-UP ALARM ....................................... '::2
COMMUNICATION SYSTEM . . . . . . " . . . . . . . . . . . . . . . . . . . . . .. " . . ,--' L-
COMPARTMENT LIG .................... ~. .
. .. . . . . ~ . . . . '. . , . . ....J'';_
ELECTRICAL PROVISION . . . . . . . . . . . . . .. . " . . . . . . . . . . . . . . . . ~,2
ANTENNA MOUNTING r:: ~.)
. . . . . . . . . . . . . . .. . . ~ " . . . . . . . . . . . . . n . . . J L:'"
LICENSE PLATE BRACKET c: ~
. .. . . . . . . . . . .. . . . . . . . . . .. . . . . , . . . . ~,IL
TAIL/STOP/TURN LIGHTS c:r
. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . ..),.:.
LED ICC/MARKER LIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53
STEP LIGHTS .. . . . . . . . . . . . . . . . . .. . . . . . . . . .. . . . .. . .. . . . " . . . . 5 ~3
GROUND LIGHTING 0;-:
. . . . . . . . .. . . .. . . . . . . . . . . . . . . . . . . ~ . . . . . -)-~
WORK LIGHTS L :,
. .. . .. . . . .. . .. . .. .. .. . .. . . . . . . . . .. . . . . . . . . . ~ . , ~ .. .. . --J ,.;
OPTICAL WARNING SySTEM............................. .53
UPPER LEVEL WARNING DEVICES . . . . . . . . . . . . . . . . . . . . . . . . . 5.3
LOWER LEVEL WARNING DEVICES . . . . . . . . . . . . . . . . . . . . , . . . . ce. 4
SIREN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
FEDERAL Q2B SIREN . .. . . . .. . ~ .. .. . . . .. . . . . . .. . .. .. . .. .. .. .. . . 0 . , . :; 5
SIREN SPEAKER . . .. . .. . . . . . . .. .. . . .. . . . . . .. .. . . . .. .. . . . .. . . . ~ . . .. ::;.)
GENERATOR . . .. . . . . . . . . .. . .. .. . . . . .. . .. .. . .. .. . . . . . . . . .. .. . .. ., . .. . . ~ 5
120-VOLT OUTLET o;c
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~O
LIGHT SWITCH . .. .. .. .. . . . . .. . .. .. . . . . . . .. . . . . .. . .. . . ~ . .. . . . . . . .:::' t
BREAKER BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .56
QUARTZ LIGHT BROW 750WATT FOCUS . . . . . . . . . . . . . . . . . . . . .5(,
QUARTZ LIGHT 750WATT FOCUS . . . . . . . . . . . . . . . . . . . . . . . . . .56
QUARTZ LIGHT 750WATT FOCUS :.:i
.. .. .. .. . .. . . . .. . . .. .. . . . . . . . . . . ,,) ,
CORD REEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
FOUR WAY RECEPTACLE r::~
. . .. .. ~ . . . .. .. . . .. . .. . .. . .. . .. ~ . . .. .. . ~ . '" , . . --'
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Boynton Beach Fire Rescue
GROUND LADDERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
LADDER MOUNTING .....................................58
PAINT ING ............................................ 58
LETTERING ........................................... 59
STRIPING ............................................59
BOOM SIGN ...........................................59
BOOM SIGN LETTERING .................................60
MISCELLANEOUS EQUIPMENT FURNISHED .................. .60
WHEEL CHOCKS ........................................60
AERIAL DEVICE - MIDSHIP MOUNTED...... ............. .60
CONSTRUCTION STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
CONSTRUCTION ........................................60
AERIAL EGRESS .......................................61
FOLDING STEPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
LADDER TRAVEL SUPPORT.............................. .61
LIFTING CYLINDERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
EXTENSION/RETRACTION SySTEM........................ .62
HYDRAULICS ..........................................62
AUXILIARY HYDRAULIC POWER.......................... .63
INTERLOCK ........................................... 63
ELECTRIC SWIVEL .....................................63
TURNTABLE ...........................................64
TURNTABLE BEARING ...................................64
TURNTABLE SUPPORT ...................................64
OUTRIGGER JACKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
BOOM CONTROLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
INCLINOMETER ........................................65
CENTRALIZED CONTROLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
AERIAL DATA PLAQUES .................................66
OPERATIONAL TEST ....................................66
WATERWAY ............................................66
FLOWMINDER ..........................................67
AERIAL SPOT LIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
MONITOR/NOZZLE ......................................67
INTERCOM ............................................67
ELECTRIC UP THE LADDER ............................. .68
STOKES RACK .........................................68
OPERATION AND SERVICE MANUALS . . . . . . . . . . . . . . . . . . . . . . .68
WARRANTIES ..........................................68
DELIVERY ............................................68
MANUFACTURING & LOCATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . .69
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Boynton Beach Fire Rescue
INTENT OF SPECIFICATIONS
It is the intent of these specifications to cover the furnishing and delivery to the
purchaser a complete apparatus equipped as hereinafter specified. With a view of
obtaining the best results and the most acceptable apparatus for service in the fire
department, these specifications cover only the general requirements as to the type of
construction and tests to which the apparatus must conform, together with certain
details as to finish, equipment and appliances with which the successful bidder must
conform. Minor details of construction and materials where not otherwise specified are
left to the discretion of the contractor, who will be solely responsible for the design and
construction of all features. The apparatus will conform to the requirements of the
current (at the time of bid) National Fire Protection Association Pamphlet #1901 for
Motor Fire Apparatus unless otherwise specified in these specifications.
Bids will only be considered from companies which have an established reputation in
the field of fire apparatus construction and have been in business for a minimum of ten
(10) years.
Each bid will be accompanied by a set of "Contractor's Specifications" consisting of a
detailed description of the apparatus and equipment proposed and to which the
apparatus furnished under contract must conform. Computer run-off sheets are not
acceptable as descriptive literature.
The specifications will indicate size, type, model and make of all component parts and
equipment.
QUALITY AND WORKMANSHIP
The design of the apparatus must embody the latest approved automotive engineering
practices.
The workmanship must be the highest quality in its respective field. Special
consideration will be given to the following points: Accessibility to various areas
requiring periodic maintenance, ease of operation (including both pumping and driving)
and symmetrical proportions.
Construction must be rugged and ample safety factors must be provided to carry loads
as specified and to meet both on and off road requirements and speed as set forth
under "Performance Test and Requirements,"
PERFORMANCE TESTS AND REQUIREMENTS
A road test will be documented with the apparatus fully loaded and a continuous run of
ten (10) miles or more will be made under all driving conditions, during which time the
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Boynton Beach Fire Rescue
apparatus will show no loss of power or overheating. The transmission drive shaft or
shafts, and rear axles will run quietly and free from abnormal vibration or noise
throughout the operating range of the apparatus. The apparatus, when loaded, will be
approximately 66% on the rear axle. The successful bidder will furnish a weight
certification showing weight on the front and rear axle, and the total weight of the
completed apparatus at the time of delivery.
a. The apparatus must be capable of accelerating to 30 MPH from a
standing start within 25 seconds on a level concrete highway without
exceeding the maximum governed engine RPM.
b. The service brakes will be capable of stopping the fully loaded vehicle
within 35 feet from a speed of 25 MPH on a level concrete highway.
c. The apparatus, fully loaded, will be capable of obtaining a speed of 50
MPH on a level highway with the engine not exceeding 95% of its
governed RPM (full load).
d. The apparatus will be tested and approved by a qualified testing agency
in accordance with their standard practices for pumping engines.
e. The contractor will furnish copies of the Pump Manufacturer's Certification
of Hydrostatic Test (if applicable), the Engine Manufacturer's current
Certified Brake Horsepower Curve and the Manufacturer's Record of
Construction Details.
FAILURE TO MEET TESTS
In the event the apparatus fails to meet the test requirements of these specifications on
the first trial, a second trial may be made at the option of the bidder within thirty (30)
days of the date of the first trials. Such trials will be final and conclusive and failure to
comply with these requirements will be cause for rejection. Permission to keep and/or
store the apparatus in any building owned or occupied by the purchaser will not
constitute acceptance of same.
EXCEPTIONS TO SPECIFICATIONS
The following specifications will be strictly adhered to. Exceptions will be considered if
they are deemed equal to or superior to the specifications, provided they are fully
explained on a separate page entitled "EXCEPTIONS TO SPECIFICATIONS."
Exceptions will be listed by page and paragraph.
Failure to denote exceptions in the above manner will result in immediate rejection of
the proposal. In addition a general statement taking "TOTAL EXCEPTION" to the
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~ SUTPHEN'
Boynton Beach Fire Rescue
specifications will result in immediate rejection of bid.
GENERAL CONSTRUCTION
The apparatus will be designed and the equipment mounted with due consideration to
distribution of load between the front and rear axles so that all specified equipment,
including filled water tank, a full complement of personnel and fire hose will be carried
without injury to the apparatus. Weight balance and distribution will be in accordance
with the recommendations of the International Association of Fire Chiefs and National
Fire Association (or American Insurance Association). Certified Laboratories certificate
will be submitted by the manufacturer. Weight of apparatus will meet all federal axle
load laws.
DELIVERY REQUIREMENTS
The apparatus will be completely equipped as per these specifications upon arrival and
on completion of the required tests will be ready for immediate service in the fire
department of the purchaser. Any and all alterations required at the scene of delivery
to comply with these specifications must be done at the contractor's expense.
PURCHASER RIGHTS
The Purchaser reserves the right to accept or reject any bid. The purchaser also
reserves the right to award in their best interest and reserves the right to waive any
formalities.
U.S.A. MANUFACTURER
The entire apparatus will be assembled within the borders of the Continental United
States to insure more readily available parts (without added costs and delays caused
by tariffs and customs) and service, as well as protecting the purchaser should legal
action ever be required.
MANUFACTURER'S EXPERIENCE
Each manufacturer will have been in business making similar apparatus for a minimum
of twenty (20) years and must have had single ownership for more than twenty-five (25)
years.
ELIMINATION OF DIVIDED RESPONSIBILITY
It is required that each bidder produce both the chassis and complete apparatus. To
eliminate divided responsibility and service, the chassis and body must be
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~ SUTPHEN'
Boynton Beach Fire Rescue
manufactured by the same Company. Manufacturer will state the number of years the
Company has been producing their own chassis and body. Manufacturer will state
compliance with the paragraph. NO EXCEPTIONS.
FAMA COMPLIANCE
Manufacturer must be a current member of the Fire Apparatus Manufacturer's
A s s 0 c i a t i 0 n
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Boynton Beach Fire Rescue
CHASSIS
The chassis will be manufactured in the factory of the bidder. The chassis will be
designed and manufactured for heavy duty service with adequate strength and capacity
of all components for the intended load to be sustained and the type of service
required. There will be no divided responsibilitv in the production of the apparatus.
ALUMINUM CAB
The cab will be a full tilt 6-person 15" rear raised roof cab designed specifically for the
fire service and manufactured by the chassis builder.
Cab will be built entirely by the apparatus manufacturer within the same facilities (no
exceptions). Rear of the cab will be slanted forward at the top rear for mid-ship aerial
use. The outside of the rear cab wall will be aluminum diamond plate.
CAB DESIGN
The cab will be designed specifically for the fire service and manufactured by the
chassis builder.
The apparatus chassis will be of an engine forward, fully enclosed tilt cab design.
There will be four (4) side entry doors.
The cab will be of a fully open design with no divider wall or window separating the
front and rear cab sections.
Construction of the cab will consist of high strength 5052H32 aluminum welded to
extruded aluminum framing of 6061-T6 material.
The cab roof will utilize extruded, radiused outer corner rails with integral drip channel
and box tubing type cross brace supports.
The cab sides will be constructed from extruded door pillars and posts that provide a
finished door opening, extruded and formed wheel well openings supports, formed
aluminum wheel well liners and box tubing type support braces.
The cab floor and rear cab wall will utilize box tubing type framing and support bracing.
The framework will be of a welded construction that fully unitizes the structural frame of
the cab.
The structural extrusion framework will be overlaid with interlocked aluminum alloy
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~ SUTPHEN'
Boynton Beach Fire Rescue
sheet metal panels to form the exterior skin of the cab.
The structural extrusion framework will support and distribute the forces and stresses
imposed by the chassis and cab loads and will not rely on the sheet metal skin for any
structural integrity.
CAB DIMENSIONS
The cab will be designed to satisfy the following minimum width and length dimensions:
Cab Width (excluding mirrors) 98"
Cab Length (from C/L of front axle)
To front of cab (excluding bumper) 68"
To rear of cab 73"
Total Cab Length (excluding bumper) 141"
CAB MOUNTING
The cab mounting system will use a steel sub frame, isolated from the cab with six (6)
rubber mounts, to minimize chassis vibration and torsional loads from being induced
into the cab structure. The two tilt pivot points will have stainless steel bushing and
grease fittings for lubrication and smooth tilting of the cab.
INTERIOR
The cab interior will have Zolatone gray/black rubberized, mar resistant, textured finish.
FENDER CROWNS
Polished stainless steel front axle fenderettes with full depth radiused wheel well liners
will be provided.
GRILLE
The front of the cab will be equipped with a grille with sufficient area to allow proper
airflow into the cooling system and engine compartment.
CAB INSULATION
The cab will be insulated in a manner to reduce noise levels inside the cab. The cab
interior sound levels will not exceed 90 decibels at 45 mph in all cab seat positions.
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~ SUTPHEN
Boynton Beach Fire Rescue
ROOF DESIGN
The cab will be of a one-half 15" raised roof design with side drip rails and will satisfy
the following minimum height dimensions:
Cab Dimensions Interior
Front 59"
Rear 70"
Cab Dimensions Exterior
Front 65"
Rear 80"
DIAMOND PLATE, CAB ROOF
The roof of the cab will have a diamond plate overlay. The overlay will be constructed
of .125" aluminum serrated diamond plate and measure 30" x 60".
DOORS
The cab doorframes will be constructed from aluminum extrusions fitted with an
aluminum sheet metal skin and will be equipped with dual weather seals. The cab
doors will be equipped with heavy-duty door latching hardware, which complies with
FMVSS 206. The mechanics of the door operation will utilize rod linkage for positive
operation. A rubber coated nylon web doorstop will be provided.
The doors will be lap type with a full-length stainless steel 3/8" diameter hinge and will
be fully adjustable.
All openings in the cab will be grommeted or equipped with rubber boots to seal the
cab from extraneous noise and moisture.
The cab doors will be designed to satisfy the following minimum opening and step area
dimensions:
Door Opening:
Front 36.5" x 73.00"
Rear 36.5" x 87.25"
The cab doors will have brushed severe duty 304 stainless steel interior door panels.
EXTERIOR GLASS
The cab windshield will be of a two piece curved design utilizing tinted, laminated,
automotive approved safety glass. The window will be held in place by an extruded
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~ SUTPHEN'
Boynton Beach Fire Rescue
rubber molding with a chrome plated decorative locking bead. The cab will be finished
painted prior to the window installation.
Two (2) fixed position side windows will be provided between the forward cab area and
the crew cab area, one (1) each side and will utilize tinted, tempered automotive
approved safety glass. The widows will be approximately 20.5" high x 16.50" wide to
provide maximum visibility. The side windows will be held in place by an extruded
rubber molding with a chrome plated decorative locking bead
The cab door and canopy windows will utilize tinted, automotive approved safety glass.
Two (2) sliding rear windows approximately 15" x 17" will be installed on the rear wall of
the cab.
POWER WINDOWS
All four cab entry doors will have power windows. Each door will be individually
operated and the driver's position will have master control over all windows. The front
windows will roll down completely.
SUN VISORS
The sun visors will be made of dark smoke colored transparent polycarbonate. There
will be a visor located at both the driver and officer positions.
CAB STEPS
The lower cab steps will be no more than 22" from the ground. An intermediate step
will be provided, mid way between the lower cab step, and the cab floor.
The intermediate step will be slightly inset to provide for safer ingress and egress. All
steps will be covered with material that exceeds the NFPA requirements for stepping
surfaces.
STEP LIGHTS
A white LED strip light will illuminate each interior cab step. These lights will illuminate
whenever the battery switch is on and the cab door is opened.
CAB TIL T SYSTEM
An electric over hydraulic cab tilt system will be provided in order to facilitate the lifting
of the cab allowing full access to the engine and accessories mounted under the cab.
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Boynton Beach Fire Rescue
The cab will be mounted to a 4" steel box tube sub-frame through the use of high
durometer rubber mounts. The raising of the tilt cab will be accomplished through a
hydraulic lift system consisting of two (2) hydraulic lift cylinders, an electrically driven
hydraulic pump, two (2) hydraulically activated latches, and an electrical control switch.
The hydraulic lift cylinders will be coupled to the steel cab sub-frame (not directly to the
cab) with greaseable Kaiser bushing for the pivot point. The above-described
sub-frame will be used to minimize stress to the cab during lifting operations.
The hydraulic cylinders will lift the cab to a tilt angle of 45 degrees, exposing the
engine and accessories for service. A safety locking system will be provided that will
release automatically when the cab is tilted up or down.
The lift system will operate in a smooth and safe manner and will include cylinder
interlocks to ensure that the cab will remain in a fixed position in the event of a failure
in the system.
CAB STRUCTURAL INTEGRITY
The cab of the apparatus will be designed and so attached to the vehicle as to
eliminate, to the greatest possible extent, the risk of injury to the occupants in the event
of an accident.
The apparatus cab will be tested to specific load and impact tests with regard to the
protection of occupants of a commercial vehicle.
A test will be conducted to evaluate the frontal impact strength of the apparatus cab to
conform to the test J2420 and the "United Nations Regulation 29, Annex 3, paragraph
4, (Test A). A second test will be conducted to evaluate the roof strength of the
apparatus cab to conform to the Society Of Automotive Engineers (SAE) SAE
J2422/SAE J2420 and "United Nations Regulation 29, Annex 3, paragraph 5, (Test B)
and SAE J2420. The evaluation will consist of the requirements imposed by ECE
Regulation 29, Paragraph 5.
The test will be conducted by a certified independent third party testing institution.
A letter stating successful completion of the above test on the brand of cab being
supplied will be included in the bid. There will be "no exception" to this requirement.
MANUAL CAB LIFT
There will be a manually operated hydraulic pump for tilting the cab in case the main
pump should fail. The operator will be located under the left front corner of the front
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~ SUTPHEN"
Boynton Beach Fire Rescue
bumper.
COMPUTER TRAY
There will be a slide-out tray in front of the officer's seat for a laptop computer or other
use.
DELUXE CONSOLE
There will be a deluxe console mounted on the engine hood between the driver and
officer. The console will be covered in black vinyl material to match the engine hood.
The console will come complete with two drink holders and recessed wells for storage
of miscellaneous items. The center portion will contain a notebook rack with dividers
for the storage of up to four notebooks. A heavy duty velcro strap will be provided to
secure the notebooks.
The outboard sections will contain duct work to direct air flow from the heater/AC
towards the driver and officer.
EMS CABINET
There will be a cabinet constructed of .125 aluminum plate and painted to match the
interior of the cab. The cabinet dimensions will be approximately 21" wide x 24" deep x
40" tall. The cabinet will come complete with a locking roll up door and two adjustable
shelves. Strip lighting will be provided in the cabinet. The location of the cabinet will
be in place of the rear facing crew seat behind the driver.
INTERIOR DOOR PANELS
The interior of the cab entry doors will have a 304 brushed stainless steel scuff plate,
contoured to the door, from the door sill down.
The lower portion of the doors will also have a 304 brushed stainless steel scuff plate
and will include a total of 245 square inches of reflective material on each door,
exceeding the NFPA requirement of 96 square inches. The layout will be opposing
ruby red "chevron" stripes on each side. The red striping will be laid over white 3M
reflective materials. The reflective decal will be plainly visible to oncoming traffic when
the doors are in the open position.
CAB ACCESSORY FUSE PANEL
A fuse panel will be located in the rear crew area next the rear facing seat behind the
officer. The fuse panel will consist of six (6) battery hot and six (6) ignition switch
circuits. Each circuit will be capable of 10-ampere 12-volt power and total output of
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g SUTPHEN'
Boynton Beach Fire Rescue
50-amps. The fuse panel will be capable of powering accessories such as hand held
spotlights, radio chargers, hand lantern chargers and other miscellaneous 12-volt
electrical components.
AIR HORNS
Two (2) Grover 2040 Stuttertone rectangular, chrome plated, air horns will be recess
mounted, one (1) each side behind the perforated grille of the bumper. The air horns
will be controlled by a toggle switch wired through the horn button. A foot switch for the
air horns will also be provided on the officer's side.
ALTERNATOR
A 320 ampere Prestolite/Leece Neville alternator with serpentine belt will be provided
The alternator will generate 260 amperes at idle.
A low voltage alarm, audible and visual, will be provided.
FRONT AXLE
The front axle will be a Meritor™ MFS-20-133A 3.74" drop beam with a capacity of
22,000 pounds. The axle will be hub piloted, 10 stud, furnished with oil seals and come
complete with assist cylinder, hoses, and mounting brackets.
REAR AXLE
The rear axle will be a Meritor™ RS-30-185 Single reduction drive axle with a capacity
of 31,000 Ibs. The axles will be hub piloted, 10 studs, furnished with oil seals.
TOP SPEED
Rear axle speed approximately 65 MPH.
BATTERIES
The battery system will be a single system consisting of four negative ground, 12 volt
Interstate Group 31 MHO batteries, cranking performance of 950 CCA each with total of
3800 amps, 185 minute reserve capacity with 25 ampere draw at 80 degrees
Fahrenheit. Each battery will have 114 plates. Warranty will be accepted nationwide.
The batteries will be installed in a vented 304 stainless steel battery box with a
removable aluminum cover to protect the batteries from road dirt and moisture. The
batteries are to be placed on dri-deck and secured with a fiberglass hold down. The
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~ SUTPHEN"
Boynton Beach Fire Rescue
batteries will be wired directly to starter motor and alternator.
The battery cables will be 3/0 gauge. Battery cable terminals will be soldering dipped,
color-coded and labeled on heat shrink tubing with a color-coded rubber boot
protecting the terminals from corrosion.
There will be a 350-ampere fuse protecting the pump primer and a 250-ampere fuse
protecting the electric cab tilt pump and other options as required.
BATTERY CHARGING
A Kussmaul Auto Charge 1200 battery system charger will be provided. The Auto
Charge 1200 is a fully automatic battery charger with a very high output for vehicles
with a single battery system. A remote single bar graph display is provided to indicate
the state of charge of the battery system. The rated output will be 40 amps for the
battery system.
A Kussmaul Model 091-55-20-120 super electric auto-eject with weatherproof cover
and power interrupt will be provided.
An 120 volt Auto Pump air compressor will also be provided to maintain air within the
air brake system.
A miniature air filter, that mounts in the output pressure line of the air pump to trap
moisture, will be provided. The micron filter element removes contaminants from the
air line. A transparent bowl permits easy monitoring of water collected and a manual
purge valve allows the operator to conveniently drain the bowl. A Bendix DV2 heated
automatic drain valve will be provided.
BATTERY JUMPER TERMINAL
There will be one set (two studs) of battery jumper terminals located by the battery box
under the cab. The terminals will have plastic color-coded covers. Each terminal will
be tagged to indicate positive/negative.
BRAKES (Front)
The front brakes will be Meritor S-cam style. They will be 16.5" x 6" with heavy-duty
return springs, and a double anchor pin design. They will also have quick-change
shoes for fast easy brake relining.
BRAKES (Rear)
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~ SUTPHEN'
Boynton Beach Fire Rescue
The rear brakes will be Meritor S-cam style. They will be 16.5" x 7" with heavy-duty
return springs, and a double anchor pin design. They will also have quick-change
shoes for fast easy brake relining.
BRAKE WARRANTY
The brakes will carry Meritor's five (5) year 75,000 mile warranty, exclusive of wear
items.
AIR BRAKE SYSTEM
The vehicle will be equipped with atr-operated brakes. The system will meet or exceed
the design and performance requirements of current FMVSS-121 and test requirements
of current NFPA 1901 standards.
Each wheel will have a separate brake chamber. A dual treadle valve will split the
braking power between the front and rear systems.
All main brake lines will be color-coded nylon type protected in high temperature rated
split plastic loom. The brake hoses from frame to axle will have spring guards on both
ends to prevent wear and crimping as they move with the suspension. All fittings for
brake system plumbing will be brass.
A Meritor Wabco System Saver 1200 air dryer will be provided.
The air system will be provided with a rapid build-up feature, designed to meet current
NFPA 1901 requirements. The system will be designed so the vehicle can be moved
within 60 seconds of startup. The quick build up system will provide sufficient air
pressure so that the apparatus has no brake drag and is able to stop under the
intended operating conditions following the 60-second buildup time. The vehicle will
not be required to have a separate on-board electrical air compressor or shoreline
hookup to meet this requirement.
Four (4) supply tanks will be provided. One air reservoir will serve as a wet tank and a
minimum of one tank will be supplied for each the front and rear axles. A Schrader fill
valve will be mounted in the front of the driver's step well.
A spring actuated air release emergency/parking brake will be provided on the rear
axle. One (1) parking brake control will be provided and located on the engine hood
next to the transmission shiffer within easy reach of the driver. The parking brake will
automatically apply at 35 :t10 PSI reservoir pressure. A Meritor WABCO IR-2 Inversion
Relay Valve, supplied by both the Primary and Secondary air systems, will be used to
activate the parking brake and to provide parking brake modulation in the event of a
primary air system failure.
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~ SUTPHEN'
Boynton Beach Fire Rescue
Accessories plumbed from the air system will go through a pressure protection valve
and to a manifold so that if accessories fail they will not interfere with the air brake
system.
AIR BRAKING ABS SYSTEM
A Wabco ABS system will be provided to improve vehicle stability and control by
reducing wheel lock-up during braking. This braking system will be fitted to axles and
all electrical connections will be environmentally sealed from water and weather and
be vibration resistant.
The system will constantly monitor wheel behavior during braking. Sensors on each
wheel transmit wheel speed data to an electronic processor, which will sense
approaching wheel lock and instantly modulate brake pressure up to 5 times per
second to prevent wheel lock-up. Each wheel will be individually controlled. To improve
field performance, the system will be equipped with a dual circuit design. The system
circuits will be configured in a diagonal pattern. Should a malfunction occur, that circuit
will revert to normal braking action. A warning light at the driver's instrument panel will
indicate malfunction to the operator.
The system will consist of a sensor clip, sensor, electronic control unit and solenoid
control valve. The sensor clip will hold the sensor in close proximity to the tooth wheel.
An inductive sensor consisting of a permanent magnet with a round pole pin and coil
will produce an alternating current with a frequency proportional to wheel speed. The
unit will be sealed, corrosion-resistant and protected from electro-magnetic
interference. The electronic control unit will monitor the speed of each wheel sensor
and a microcomputer will evaluate wheel slip in milliseconds.
BUMPER
There will be a 12" high double rib polished stainless steel wrap-around bumper
provided at the front of the apparatus. Laser cut perforated grilles will be incorporated
into the bumper and located at the outboard of the frame rails for the air horns and at
the center for the siren speaker. The bumper will be mounted to a reinforcement plate
constructed of 1/4" x 10" x 70" carbon steel. A gravel shield will be provided,
constructed of .188" aluminum diamond plate. The bumper extension will be
approximately 24".
DIAMOND PLATE BUMPER LID
There will be a 1/8" diamond plate cover with latches provided for the front bumper
trough. The cover will have a 2" rise to accommodate the storage well requirements.
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g SUTPHEN'
Boynton Beach Fire Rescue
STORAGE WELL COMPARTMENT
There will be a hose well compartment located in the center of the front bumper. The
compartment will run the full width of the bumper and measure approximately 11" deep
x 71" wide x 15" long (9,200 in2). The compartment will be constructed of .125" smooth
aluminum plate.
COOLING SYSTEM
The cooling system will have sufficient capacity to keep the engine properly cooled
under all conditions of road and pumping operations. The cooling system will be
designed and tested to meet or exceed the engine and transmission manufacturers and
EPA requirements. The complete cooling system will be mounted in a manner to isolate
the system from vibration and stress. The individual cores will be mounted in a manner
to allow expansion and contraction at various rates without inducing stress to the
adjoining core(s).
RADIATOR
The radiator will be a cross-flow design constructed completely of aluminum with
welded side tanks. The radiator will be bolted to the bottom of the charge air cooler to
allow a single depth core, thus allowing a more efficient and serviceable cooling
system.
The radiator will be equipped with a drain cock to drain the coolant for serviceability.
COOLANT
The cooling system will be filled with Extended Life Coolant to provide a longer life
cycle and reduced change intervals. The coolant makeup will contain ethylene glycol
and deionized water to keep the coolant from freezing to a temperature of -34 degrees
F.
HOSES & CLAMPS
Silicone hoses will be provided for all engine coolant lines.
All radiator hose clamps will be spring loaded stainless steel constant torque hose
clamps for all main hose connections to prevent leaks.
CHARGE AIR COOLER
The charge air cooler will be of a cross-flow design and constructed completely of
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g SUTPHEN'
Boynton Beach Fire Rescue
aluminum with welded side tanks. The charge air cooler will be bolted to the top of the
radiator to allow a single depth core, thus allowing a more efficient and serviceable
cooling system.
FAN
The engine cooling system will incorporate a heavy-duty composite 11-blade fan.
A shroud and recirculation shield system will be used to ensure air that has passed
through the radiator is not drawn through again.
The fan tip to radiator core clearance will be kept at a minimal distance to increase the
efficiency of the fan and reduce fan blast noise.
SURGE TANK
The cooling system will be equipped with a surge tank. The surge tank will be equipped
with a low coolant probe and sight glass to monitor the coolant level. The surge tank
will have a cap that meets the engine manufacturer's pressure requirements as well as
the system design requirements.
DRIVELlNE
The driveline will consist of Spicer 1710 series, or equal, dual grease fitting universal
joints with "Half-Round" end yokes. The drive shaft will be built with a heavy-duty steel
tube 4.095" outside diameter x .180 wall thickness. The shafts will be dynamically
balanced prior to installation into the chassis. A splined slip joint will be provided in
each shaft assembly. Universal joints will be extended life. There will be two (2) Zerk
fittings in each universal joint assembly so the joint can be greased without turning the
shaft.
ENGINE ENCLOSURE
An integral, formed aluminum engine enclosure will be provided. The engine enclosure
will be of a contoured design to blend in an aesthetically pleasing manner with the
interior dash and flooring of the cab. The enclosure will be kept as low as possible to
provide the maximum space.
The enclosure will be covered in a heavy duty black vinyl, molded to fit the exterior of
the engine enclosure to reduce noise and heat in the cab. The inside of the engine
enclosure will have a sound deadening insulation system. The cab interior will have a
sound-deadening package to help minimize the noise (DB) levels and eliminate engine
heat from the front and rear of the cab.
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g SUTPHEN'
Boynton Beach Fire Rescue
A work light will be installed in the engine enclosure with an individual switch located
on the base of the light.
ENGINE
The apparatus will be powered by a Detroit Diesel Series 60 EGR DDEC V, 515 H.P
@ 1800 R.P.M., 1650 ft. lb. torque @ 1200 R.P.M., 14.0 liter displacement.
ENGINE WARRANTY
The engine will have a five year or 100,000 mile warranty and approval by Detroit
Diesel for installation in the chassis.
AIR COMPRESSOR
The air compressor will be a 16 CFM engine driven Bendix model BA-941 .
STARTER
The starter will be a 12-volt Deleo Remy model 42MT controlled by a switch on the left
lower cab dash.
FUEL FIL TERS
The engine fuel filters will be mounted in a manner that is easily accessible for service
or replacement. A primary and secondary filter will be provided and will be approved
for use by the engine manufacturer.
EXHAUST SYSTEM
The engine exhaust system will be horizontal design constructed from heavy-duty truck
components. All exhaust tubing will be stainless steel. Flexible couplings will be
utilized to absorb the torque and vibration of the engine. The outlet will be directed to
the forward side of the rear wheels, exiting the right side, with a chrome straight tip.
The system will be equipped with single canister consisting of a Diesel Oxidation
Catalyst (DOC) and a Diesel Particulate Filter (DPF). The canister will be mounted
under the right side frame rail, and meeting the engine manufacturer's specifications
and current noise level tests. An orange fiberglass heat-absorbing sleeve will be used
on the exhaust pipe in the engine compartment area to reduce the heat, to protect the
alternator, and also to protect hands when checking or adding oil in the engine
compartment.
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Boynton Beach Fire Rescue
AIR CLEANER/INTAKE
The engine air cleaner will be sized in accordance with the engine manufacturers
recommendations. The air cleaner witt be manufactured from a fire retardant media
and will incorporate and ember separator in accordance with NFPA 1901 to protect the
engine from hot embers.
A restriction warning light will be provided and located on the cab dash.
ENGINE BRAKE
The engine will be equipped with a Jacobs compression engine brake. An "On/Off'
switch and a control for "Low/High" will be provided on the instrument panel within easy
reach of the driver.
The engine brake will interface with the Wabco ABS brake controller to prevent engine
brake operations during adverse braking conditions.
A pump shift interlock circuit will be provided to prevent the engine brake from
activating during pumping operations.
The brake light will activate when the engine brake is engaged.
FRAME
The chassis frame will be of a ladder type design utilizing industry accepted
engineering best practices. The frame will be specifically designed for fire apparatus
use. Each frame rail will be constructed of two 3/8" thick-formed channels. The outer
channel will be 10.06" x 3.50" x .375" and the inner channel (liner) will be 9.31" x 3.13"
x .375". The section modulus will be 31.28 in.3. The resistance to bending moment
(RBM) will be 1,569,160 in.llbs. The cross-members will be constructed of minimum
3/8" formed channels and have formed gusseted ends at the frame rail attachment.
.625 inch, grade 8 flange, Huck bolt fasteners will be used on all permanently attached
brackets to the frame to eliminate the need for bolt re-tightening.
The frame will be painted glossy black prior to installing wiring harness and other
components.
A lifetime warranty will be provided.
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Boynton Beach Fire Rescue
FUEL TANK
The chassis will be equipped with a 65-gallon stainless steel rectangular fuel tank. The
fuel tank will be certified to meet FMVSS 393.67 tests. The tank will be removable by
means of six (6) bolted connections and dropped. One (1) tank baffle will be used.
Dual pick-up and return ports with a single 3/4" tank drawtube will be provided for
diesel generators if required.
The fuel tank will be equipped with a 2 1/4" filler neck assembly with a 3/4" vent located
on the left hand side of the tank. A fuel fill cap attached with a lanyard will be provided.
The bottom of the fuel tank will contain a 1/2" drain plug.
The fuel lines will be nylon braid reinforced fuel hose with brass fittings. The lines will
be carefully routed along the inside of the frame rails. All fuel lines are covered in high
temperature rated split plastic loom. Single suction and return fuel lines will be
provided.
The fuel tank will be mounted in a saddle with a barrier between the tank and the
saddle.
CAB HANDRAILS
There will be four (4) 24" long, handrails provided and installed, one (1) at each cab
entrance. The handrails will be constructed of 1-1/4" diameter, knurled and anodized,
3/8" heavy wall extruded aluminum and mounted utilizing chrome stanchions, which will
provide sufficient space to allow for a gloved hand to grip the rail.
There will be two (2) rubber coated grab handles provided and mounted on the interior
of the cab, one each side, near the windshield post for ingress assistance. The
handrail on the driver's side will be approximately 11" long and the handrail on the
officer's side will be approximately 18" long.
CAB DOOR HANDRAILS
Two (2) 1-1/4" diameter knurled aluminum handrails rails will be provided on the inside
of the rear crew doors just above the windowsill.
HEAVY DUTY HEATER/DEFROSTER/AIR CONDITIONER
There will be a minimum 60,000 cool BTU and 80,000-heat BTU single unit, heater/air
conditioner mounted over the engine cover. The unit will be mounted in center of the
cab on the engine hood/enclosure. Unit will have a shutoff valve at the right side of the
frame, next to the engine. Airflow of the heater/air conditioner will be a minimum 1200
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~ SUTPHEN'
Boynton Beach Fire Rescue
CFM. To achieve maximum cooling, a TM-31 Compressor (19.1 cu. in.) will be used.
There will be ductwork to the floor of the cab, facing forward to provide heat for the
front of cab floor area.
The defroster/heater will be a minimum of 39,000 BTU and will be a separate unit
mounted over the windshield. There will be eight (8) louvers/defusers to direct to
windshield and door glass. Airflow of the defroster/heater will be a minimum 350 CFM.
The unit will be painted Zolatone greystone to match the cab ceiling.
The condenser will be roof mounted and have 60,000 BTU rating. The unit will include
two fan motors. Airflow of the condenser will be a minimum 2250 CFM. (This
roof-mounted condenser will work at full rated capacity at an idle with no engine heat
problems.)
HEATER/DEFROSTER/AIR CONDITIONING CONTROLS
The heater/defroster/air conditioning will be located in the overhead console in the
center of the apparatus cab within easy reach of the driver and officer. The controls will
be illuminated for easy locating in dark conditions. The controls will be located in such
a way that the driver will not be forced to turn away from the road to make climate
control adjustments. Control of all heater/defroster/air conditioning functions for the
entire apparatus cab will be achieved through these controls.
LOAD MANAGER
Load manager will have the ability to sequence loads on and off. It will also be able to
shed 8 loads when the vehicle is stationary, starting at 12.7 volts lowest priority load to
be shed, then respectively at 12.6, 12.4, 12.2, 12.0, 11.8, 11.4 and 11.0 volts DC. Any
load that has been shed will be off for a minimum of five minutes, and then if voltage
has rebounded above shed voltage, the shed load will automatically come on. There
will also be an indicator panel along side the rocker switches, which indicate power is
on, battery warning and fast idle. Battery warning indicator will flash at a rate
proportional to the voltage discharge rate.
AUTOMATIC HIGH IDLE ACTIVATION
The load management system will be capable of activating the apparatus high idle
system when the system voltage drops below 12.3 volts DC. The system will raise
engine speed for a minimum of five minutes until voltage exceeds 13.0 volt DC. The
load management system will activate the high idle feature before any devices are
automatically shed OFF. The high idle function request from the load management
device will function only if the appropriate interlocks are present; that is, control of the
high idle system is monitored and will be superseded by the state of the interlock
control module. The automatic high idle system will be deactivated whenever the brake
25
~ SUTPHEN'
Boynton Beach Fire Rescue
pedal is pressed, and will remain inactive for two minutes thereafter to allow an
operator to override the high idle function and return the engine to idle before PTO
engagement.
INSTRUMENT PANEL
The main dash shroud, which covers the area directly in front of the driver from the
doorpost to the engine hood, will be custom molded and covered with a non-glare black
vinyl. The dash will be a one (1) piece hinged panel that tilts outward for easy access
to service the internal components. The gauge panel will be constructed of durable
aesthetically pleasing light gray polymer material. The gauges will be Maxima
Technologies/Datcon gauges with built-in self-diagnostics and red warning lights to
alert the driver of any problems. All gauges and controls will be backlit for night vision
and identified for function. All main gauges and warning lights will be visible to the
driver through the steering wheel.
The vehicle will be equipped with a keyless ignition, with a two (2)-position rocker
switch, "Ignition Off/On" and a two (2)-position rocker switch, "Off/Start".
Instrumentation on dash panel:
. Tachometer/hourmeter with built in re-settable hour meter
. Speedometer/odometer with built in re-settable trip odometer
. Ammeter
. Voltmeter
. Fuel gauge
. Engine oil pressure
. Transmission temperature
. Engine temperature
. Primary air pressure
. Secondary air pressure
Indicators and warning lights visible to driver:
. Battery on
. Parking brake engaged
. Low air with buzzer
. Turn signals
. Hi-beam
. Engine temperature with buzzer
. Engine oil pressure with buzzer
. Transmission temperature with buzzer
. Do not shift transmission
. Check transmission
. Stop engine with buzzer
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~ SUTPHEN"
Boynton Beach Fire Rescue
. Check engine
. Regeneration
. High exhaust temperature
. Air filter restriction light
. Back pressure
. Cab door open (flashing)
. Compartment door open (flashing)
. Antilock brake warning
. Fasten seat belt
Other indicator and warning lights
. Differential locked
. PTO engaged
. Upper power
. Auto-slip response
. Retarder engaged
. Retarder temperature
. Jacks out
. Jacks down
Controls located on main dash panel:
. Master power disconnect with ignition switch
. Engine start switch
. Headlight switch
. Windshield wiper/washer switch
. Differential lock switch (if applicable)
. Dimmer switch for backlighting
. Parking brake control
Controls included in steering column:
. Horn button
. Turn signal switch
. Hi-beam low-beam switch
. 4-way flasher switch
. Tilt-telescopic steering wheel controls
Controls, gauges and indicator lights located to the right of driver's position:
. Transmission shifter
. Pump shift control with OK TO PUMP and PUMP ENGAGED lights
. Heater/defroster controls
. Eighteen (18) illuminated rocker switches
Driving compartment warning labels will include:
. HEIGHT OF VEHICLE
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~ SUTPHEN'
Boynton Beach Fire Rescue
. OCCUPANTS MUST BE SEA TED AND BEL TED WHEN APPARATUS IS IN
MOTION
. DO NOT USE AUXILIARY BRAKING SYSTEMS ON WET OR SLIPPERY
ROADS
. EXIT WARNINGS
Additional labels included:
. COMPUTER CODE SWITCH
. ABS CODE SWITCH
. FLUID DATA TAG
. CHASSIS DATA TAG
ENGINE WARNING SYSTEM
An engine warning system will be provided to monitor engine conditions such as low oil
pressure, high engine temperature and low coolant level. Warning indication will
include a STOP ENGINE (red) light with audible buzzer activation and a CHECK
ENGINE (amber) light
Note: (Some engine configurations may also include a fluid warning light.)
There will be a master information light bar with 24 lights located across the center of
the dash panel that covers up to 24 functions. These are defined under Indicators and
Warning Lights above.
WIRING
All wiring will have XL high temperature crosslink insulation and will be 10 gauge, 12
gauge, 14 gauge and 18 gauge depending on load. All wiring will be color-coded,
and the function and number stamped at 3" intervals on each wire. All wiring will be
covered with high temperature rated split loom for easy access to wires when trouble
shooting. All electrical connectors and main connectors throughout the chassis will be
treated to prevent corrosion.
DOOR AJAR INDICATION
Four (4) red LED lights are provided in the forward cab overhead console area, visible
to both driver and officer. Upon releasing the apparatus parking brake one or more of
these lights will automatically illuminate (flash) if any cab door is open, compartment
door is open, any ladder or equipment rack is not in stowed position, stabilizer system
deployed or any other device has not been properly stowed that may cause damage if
the apparatus is moved.
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~ SUTPHEN'
Boynton Beach Fire Rescue
MASTER ELECTRICAL PANEL
The chassis main breaker panel will be wired through the master disconnect solenoid
and controlled with a three-position ignition rocker switch. Circuit breakers and
flashers will be located at officer's right side lower interior firewall with removable cover
and schematic provided with notebook holder on outside cover.
A deluxe breaker panel with up to 22 ground switched relays with circuit breaker
protection will be provided.
An integrated electrical sub-panel will be provided and interfaced to the body and
chassis through an engineered wire harness system.
Twelve (12) 20-ampere and one (1) 70-ampere relay for cab lightbar and assemblies
will be provided. If the option for a mechanical siren has been selected two (2)
additional relays will be provided.
Additional four relay boards with circuit breaker protection for additional loads.
Maximum two boards (8 relays) per breaker panel. All relay boards set up to trip with
input from switch of positive-negative or load manager by moving connector on board
(no tools needed to do this).
All relay boards will be equipped with a power-on indicator light (red), input indicator
light (green) and power output indicator light (red).
Up to 23 additional automatic reset circuit breakers for non-switched loads that are
remotely switched (ie: heater fans, hood lights, etc.).
All relays and circuit breakers on the relay boards will be pull-outlpush-in replaceable.
All circuit breakers on the relay boards will be 20 ampere automatic reset which can be
doubled or tripled for 40 or 50-ampere capacity.
The system will utilize Deutch DRC weather resistant connectors at the breaker panel,
toe board and main dash connections.
All internal wire end terminals, including locking connectors, will be mechanically
affixed to the wire ends by matching terminal crimping presses to assure the highest
quality terminations.
All internal splices will be ultrasonically welded connections and all internal wiring will
be high temperature GXL type wire that is protected by wiring duct wherever possible.
All switches will be ground controlled; no power going through any rocker switch.
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g SUTPHEN'
Boynton Beach Fire Rescue
Any switch controlling a relay in the breaker panel will be capable of being set to
function only when the parking brake is set. All relays will be tagged with the function
that the relay is controlling.
PUMP SHIFT MODULE
A pump shift module with indicating lights will be located within easy reach of the
driver. A gear lockup will be provided to hold the transmission in direct drive for pump
operation.
AUXILIARY POWER POINT
Three (3) 12-volt 15-ampere auxiliary lighter socket type plug-in, will be provided in the
cab near the officer.
INTERIOR
The cab interior will be finished in gray Durawear on the full front and rear headliners
and rear firewall.
LIGHTING CAB EXTERIOR
Exterior lighting and reflectors will meet or exceed Federal Motor Vehicle Safety
Standards and National Fire Protection Association requirements in effect at this time.
There will be dual sealed beam halogen rectangular headlights in custom housings on
each side of the front of the cab.
ALTERNATING HEAD LAMP
The headlights will have an alternating flash feature for emergency response use.
HAND HELD SPOTLIGHT
One Optronics Blue Eye Model KB-4003, 400,000-candle power hand-held spotlight
will be provided, installed at officer's side of cab.
LIGHTING CAB INTERIOR
Interior lighting will be provided inside the cab for passenger safety. Two (2) ceiling
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~ SUTPHEN'
Boynton Beach Fire Rescue
mounted combination red/clear LED dome lights with a push on/off feature in the light
lens. One light will be located over each the officer and driver's position. The lights
will also activate from the open door switch located in each cab doorjamb.
LIGHTING CREW CAB INTERIOR
Interior lighting will be provided inside the crew cab for passenger safety. Two (2)
ceiling mounted combination red/clear LED dome lights with a push on/off feature in the
light lens will be provided. The lights will also activate from the open door switch
located in each cab doorjamb.
MIRRORS
Two (2) Lang Mekra 300 Series chrome plated Aero style main and convex mirrors will
be installed on each side of the vehicle. The main mirror will be 4-way remote
adjustable with heat, 7" x 16" 2nd surface chromed flat glass. The convex will be, 6" x
8" 2nd surface chromed 400 mm radius glass. Each mirror housing assembly will be
constructed of lightweight textured chrome ABS with on truck glass and housing back
cover replacement. In the event the mirror breaks the glass will be replaceable in (3)
minutes or less. The glass will include a safety adhesive backing to keep broken glass
in place. The mirror assembly will be supported by a "C" loop bracket constructed of
polished stainless steel tube utilizing two point mounting reducing vibration of mirror
glass during normal vehicle operation. The lower section of the holder will include a
spring loaded single detent position 20 degrees forward with easy return to operating
position without refocusing.
DRIVER'S SEAT
The driver's seat will be an H.O. Bostrom 8-way power electric seat. The seat will have
the following features:
. Integrated 3-point seat belts
. Power 8" fore taft adjustment
. Power 2" height adjustment
. Power front seat tilt
. Power rear seat tilt
. Power Back recline
. Built in lumbar support
. 100% Durawear™ gray tweed seat material
OFFICER'S SEAT
The officer's seat will be a Bostrom Firefighter™ Tanker 450 ABTS SCBA seat. The
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g SUTPHEN'
Boynton Beach Fire Rescue
seat will have the following features:
. Integrated 3-point seat belt
. "Auto-Pivot & Return" head rest
. Built in lumbar support
. 100% Durawear™ gray tweed seat material
CREW SEATS
The crew cab area will have three (3) Bostrom Firefighter™ seats. The seating
arrangement will be: one (1) rear facing Bostrom Tanker 450 ABTS SCBA seats and
two (2) forward facing Bostrom 400CT ABTS SCBA flip up seats. The seats will have
the following features:
. Integrated 3-point seat belts
. "Auto-Pivot & Return" head rest
. Built in lumbar support
. 100% Durawear™ gray tweed seat material
SCBA BOTTLE BRACKET
The officer and crew seats will come equipped with an H.G. Bostrom SecureAIITM SCBA
Locking System capable securing all U.S. and international SCBA brands and sizes
while in transit or for storage on fire trucks.
Locking will be achieved by pushing the SCBA unit (bottle) against the pivot arm to
engage the automatic lock system. A top clamp will surround the top of the SCBA tank
for a secure fit in all directions. The bracket will be equipped with a center guide fork to
keep the tank in-place for a safe and comfortable fit in seat cavity.
All adjustment points will utilize one tool and be easily adjustable.
The bracket system will be free of straps and clamps that may interfere with auxiliary
equipment on SCBA units.
The release handle will be integrated into the seat cushion for quick and easy release
and will eliminate the need for straps or pull cords to interfere with other SCBA
equipment.
The bracket system will meet NFPA 1901 standards and requirements of EN 1846-2.
CREW SEAT COMPARTMENT
A compartment will be provided under the forward facing crew seats on the back wall of
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~ SUTPHEN"
Boynton Beach Fire Rescue
the cab. The compartment will be full through, with an access door on each side,
accessible from the side of the crew cab doors.
STEERING
Ross heavy duty Model TAS-85 power steering will be provided. The steering gear will
be bolted to the frame at the cross-member for steering linkage rigidity. Four (4) turns
from lock to lock with an 18" diameter slip resistant rubber covered steering wheel.
Steering column will have six-position tilt and 2" telescopic adjustment. The cramp
angle will be 45 degrees with 315mm tires or 43 degrees with 425mm tires providing
very tight turning ability.
SUSPENSION (Front)
The front suspension will be a variable rate taper-leaf design, 54" long and 4" wide.
Long life, maintenance free, urethane bushed spring shackles will be utilized. All spring
and suspension mounting will be attached directly to frame with high strength Huck
bolts and self-locking round collars. Spring shackles and pins that require grease will
not be acceptable. NO EXCEPTIONS.
ENHANCED FRONT SUSPENSION SYSTEM
The front suspension will have the handling, stability, and ride quality enhanced by the
use of a Ride Tech auxiliary spring system and Koni high performance shock
absorbers.
This system will utilize three stage, urethane auxiliary springs, and high performance
gas filled shock absorbers to control the deflection of the leaf springs, and dampen
vibration normally transmitted to the chassis. This maintenance free system will be
custom tuned to the apparatus gross weight rating for maximum performance, while
maintaining a soft compliant ride. NO EXCEPTIONS.
A (3) three year 36,0000 mile warranty will be provided by the manufacturer.
SUSPENSION (Rear)
A RidewellO model RAD-241-0S Monopivot Angular Air Ride rear suspension will be
provided. The suspension will be a dual air spring design equipped with dual height
control valves to maintain proper ride height. The ground rating of the suspension will
be 31,000 pounds.
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g SUTPHEN'
Boynton Beach Fire Rescue
FRONT TIRES
Front tires will be Goodyear 425/65R22.5, load range L, G286 highway tread, single
tubeless type with a GAWR of 22,000 pounds. Wheels will be disc type, hub piloted,
22.5 x 12.25 10 stud 11.25 bolt circle. Chrome plated lug nut caps will be provided.
FRONT HUB COVERS
Polished stainless steel hub covers will be provided for the front axle.
REAR HUB COVERS
Polished stainless steel hub covers will be provided for the rear axle.
REAR TIRES
Rear tires will be Goodyear 315/80R22.5, load range J, G291 highway tread, dual
tubeless type with a GAWR of 31,000 pounds. Wheels will be disc type, hub piloted,
22.5 x 9 10 stud with 11.25" bolt circle. Chrome plated lug nut caps will be provided.
MUD FLAPS
Hard rubber mud flaps will be provided for front and rear tires.
WHEELS
Aluminum wheels will be provided for the front and for the inside and outside of the rear
wheels. The aluminum wheels will match the tire and axle capacities of the apparatus.
TOW EYES (Front)
There will be two front tow eyes with 3" diameter holes attached directly to the chassis
frame.
TOW EYES (Rear)
There will be two tow eyes attached directly to the chassis frame rail and will be
chromate acid etched for superior corrosion resistance and painted to match the
chassis.
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~ SUTPHEN"
Boynton Beach Fire Rescue
TRANSMISSION
The chassis will be equipped with a Generation IV Allison EVS4000 six (6) speed
automatic transmission. It will be programmed five (5) speed, sixthg.ear Jocked out, for
fire apparatus vocation, in concert with the specified engine.
An electronic oil level indicator will be provided as well as a diagnostic reader port
connection. The fifth gear will be an overdrive ratio, permitting the vehicle to reach its
top speed at the engine's governed speed. The dipstick is dipped in a rubber coating
for ease in checking oil level when hot.
The chassis to transmission wiring harness will utilize Metri-Pack 280 connectors with
triple lip silicone seats and clip-type positive seal connections to protect electrical
connections from contamination without the use of coatings.
Ratings: Max Input (HP) 600
Max Input (Torque) 1850 (Ib ft)
Max Turbine (Torque) 2600 (Ib ft)
Mechanical Ratios: 1sL 3.51 :1
2nd - 1.91 :1
3rd _ 1.43:1
4th - 1.00:1
5th - 0.74:1
Reverse - -5.00
TRANSMISSION FLUID
The transmission will come filled with Castro I TranSynd ™ Synthetic Transmission Fluid
or approved equal meeting the Allison TES-295 specification. NO EXCEPTION.
TRANSMISSION SHIFTER
An Allison "Touch Pad" shift selector will be mounted to the right of the driver on the
engine cover accessible to the driver. The shift position indicator will be indirectly lit for
nighttime operation.
FRONT TURN SIGNALS
There will be two Whelen 400 Series LED rectangular amber turn signal lights mounted
one each side in the front of the headlight housing and one mounted on each side of
the warning light housing.
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g SUTPHEN'
Boynton Beach Fire Rescue
WHEELBASE
The approximate wheelbase will be 215".
WINDSHIELD WIPERS
Two (2) black anodized finish two speed synchronized electric windshield wiper
system. Dual motors with positive parking. System includes large dual arm wipers with
built in washer system. One (1) master control works the wiper, washer and
intermittent wipe features. Washer bottle is a remote fill with a 4 quart capacity.
Washer fill is located just inside of officer cab door.
MISCEllANEOUS CHASSIS EQUIPMENT
Fluid capacity plate affixed below driver's seat.
Chassis filter part number plate affixed below driver's seat.
Tire pressure label near each wheel location.
Cab occupancy capacity label affixed next to transmission shiffer.
NFPA compliant seat belt and standing warning plates provided.
FIRE PUMP HALE QMAX-150
Fire pump will be midship mounted. The fire pump will be of the double suction single
stage centrifugal type, carefully designed in accordance with good modern practice.
The pump will be of fine grain alloy cast iron, with a minimum tensile strength of 30,000
PSI.
The pump body will be horizontally split, on a single plane, casing type with removable
lower casing for easy removal of the entire impeller assembly including wear rings and
bearings from beneath the pump without disturbing piping or the mounting of the pump
in the chassis.
All moving parts in contact with water will be of high quality bronze or stainless steel.
Easily replaceable bronze labyrinth wear rings will be provided. Discharge passage
will be designed to accomplish uniform pressure readings as the actual pump pressure.
The rated capacity of the fire pump will be 1500 gallons per minute in accordance with
NFPA# 1901.
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~ SUTPHEN'
Boynton Beach Fire Rescue
The pump shaft will be rigidly supported by three bearings for a minimum deflection.
One high lead bronze sleeve bearing to be located immediately adjacent to the impeller
(on side opposite the drive unit). The sleeve bearing will be lubricated by a force fed,
automatic lubrication system, pressure balanced to exclude foreign material. The
remaining bearings will be heavy duty type, deep groove ball bearings and will be
splash lubricated.
The pump shaft will have only one packing gland located on the inlet side of the pump.
It will be of split design for ease of repacking. The packing gland must be a full circle
threaded design to exert uniform pressure on the packing to prevent "cocking" and
uneven packing load when it is tightened. It will be easily adjustable by hand with a rod
or screw driver and requiring no special tools or wrenches. The packing rings will be of
a unique combination of braided graphite filament and braided synthetic packing and
have sacrificial zinc foil separators to protect the pump shaft from galvanic corrosion.
PUMP TRANSFER CASE
The drive unit will be designed of ample capacity for lubricating reserve and to maintain
the proper operating temperature. Pump drive unit will be of sufficient size to withstand
up to 16,000 Ibs. ft. torque of the engine in both road and pump operating conditions.
The gearbox drive shafts will be heat treated chrome nickel steel input and output
shafts will be at least 2-3/4" in diameter, on both the input and output shafts. They will
withstand the full torque of the engine in both road and pump operating conditions.
The engagement of the pump transmission will be of such design so as to permit
transfer of power from road to pump operation only after vehicle is completely stopped.
The pump shift will be air actuated from the cab and have both a green "Pump
Engaged" light, and a green "O.K.-To-Pump" light. A third green light will be provided
on the pump operator's panel for "Throttle Ready".
The pump drive unit will be cast and completely manufactured and tested at the pump
manufacturer's factory.
PRIMING SYSTEM
The priming pump will be a Trident Emergency Products compressed air powered, high
efficiency, multi-stage, venturi based AirPrime System. All wetted metallic parts of the
priming system are to be of brass and stainless steel construction. A single panel
mounted control will activate the priming pump and open the priming valve to the pump.
The priming system will have a five year warranty.
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~ SUTPHEN'
Boynton Beach Fire Rescue
PUMP ANODE
A Hale pump anode kit assembly # 529-0080-00-0 will be provided and installed in the
pump body. A minimum of two (2) anodes will be installed one (1) in the suction side
and one (1) in the discharge side of the pump.
PUMP CERTIFICATION
The pump, when dry, will be capable of taking suction and discharging water in
compliance with NFPA #1901 chapter 14. The pump will be tested by National Testing
and will deliver the percentages of rated capacities at pressures indicated below:
100% of rated capacity @ 150 PSI net pump pressure.
70% of rated capacity @ 200 PSI net pump pressure.
50% of rated capacity @ 250 PSI net pump pressure.
THREAD TERMINATION
National Standard Thread will terminate the inlets and outlets of the apparatus.
PRESSURE GOVERNOR
Apparatus will be equipped with a Class1 Pressure Governor that is connected to the
Electronic Control Module (ECM) mounted on the engine. The Governor will operate
as a pressure sensor (regulating) governor (PSG) utilizing the engine's data for optimal
resolution and response.
Programmable presets for RPM and Pressure settings will be easily configurable using
the menu structure.
Engine RPM, system voltage, engine oil pressure and engine temperature with audible
alarm output for all will be provided.
INTAKE RELIEF
There will be a Hale stainless steel intake relief valve installed on the intake side of the
pump. The surplus water will be discharged away from the pump operator and
terminate with Male NST hose thread. System is field adjustable.
AUXILIARY COOLER
An auxiliary cooler will be furnished to provide additional cooling to the engine under
38
~ SUTPHEN'
Boynton Beach Fire Rescue
extreme pumping conditions. Water from the pump is to be piped to the coils of the
heat exchanger allowing the engine fluid to be cooled as required.
VALVES AND ADAPTERS
All valves will be Elkhart, UNIBODYfull flow trunnion mounted ball valves with two
flanges. Valves to be constructed with two self-adjusting seat/flange seals. The seats
and ball will be of Norkalon material. Valves to have no more than three O-rings and
no O-rings between the body and adapter flanges. Valves to have two seats to hold
pressure or vacuum in either direction. Valves will be capable of swinging out of line
without removing all flange bolts for easy replacement of ball and seats.
Push/pull drain valves will be provided for all 2.5" and larger inlets and outlets.
PUMP CONNECTIONS
All suction and discharge lines (except pump manifolds) 1" and larger will be
heavy-duty stainless steel pipe. Where vibration or chassis flexing may damage or
loosen piping or where a coupling is necessary for servicing, a flexible connection will
be furnished. All lines will be drained by a master drain valve or a separate drain
provided at the connection. All individual drain lines for discharges will be extended
with a rubber hose in order to drain below the chassis frame. All water carrying gauge
lines will utilize nylon tubing.
S" PUMP INLETS
Two 6" diameter suction ports with 6" NST male threads will be provided, one on each
side of vehicle. The inlets will extend through the side pump panels and come
complete with removable strainer and long handle chrome-plated cap.
2-1/2" RIGHT SIDE INLET
One 2-1/2" gated inlet valve will be provided on the right side pump panel. The valve
will be supplied with chrome plate female swivel, plug, chain, and removable strainer.
The valve will attach directly to the suction side of the pump with the valve body behind
the pump panel.
2-1/2" LEFT SIDE INLET
One 2-1/2" gated inlet valve will be provided on the left side pump panel. The valve
will be supplied with chrome plate female swivel, plug, chain, and removable strainer.
The valve will attach directly to the suction side of the pump with the valve body behind
39
~ SUTPHEN'
Boynton Beach Fire Rescue
the pump panel.
TANK TO PUMP
The booster tank will be connected to the intake side of the pump with a 1/4 turn 3" full
flow valve with check valve, with the remote control located at the operator's panel.
The 3" tank to pump line will run from a bottom sump into the 3" valve. To prevent
damage due to chassis flexing or vibration, a short 3" flexible rubber hose coupling will
be used to connect the tank to the intake valve.
OUTLETS
The discharge valves will be an inline Tork-Lock constructed of brass and be of the
quarter turn type of fixed pivot design to allow for ease of operation at all pressures.
The valves will be controlled from the operator's panel and will be equipped with swing
type locking handles. Each valve will be supplied with 2-1/2" National Standard
Threads and come with chrome plated female caps and chains. 2-1/2" or larger
discharge outlet will be supplied with a 3/4" quarter turn drain valve located at the
outlet. All 2-1/2" and larger discharges will be supplied with a 30 degree angle down
elbow.
2-1/2" LEFT SIDE DISCHARGES
Two (2) 2-1/2" gated discharges will be located on the left side pump panel. The
valves will be of the quarter turn tork-Iok ball type of fixed pivot design to allow for ease
of operation at all pressures. The valve will be connected to the discharge side of the
pump with the valve bodies behind the pump panel. A chrome swing type handle
located on the pump operator's panel will control the side discharges.
2-1/2" RIGHT SIDE DISCHARGES
One (1) 2-1/2" gated discharge will be located on the right side pump panel. The valve
will be of the quarter turn tork-Iok ball type of fixed pivot design to allow for ease of
operation at all pressures. The valve will be connected to the discharge side of the
pump with the valve bodies behind the pump panel. A chrome swing type handle
located on the pump operator's panel will control the right side discharges.
ADAPTER
There will be a 4" NST swivel female x 5" Storz adapter with cap and chain on the right
side 4" discharge.
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~ SUTPHEN"
Boynton Beach Fire Rescue
4" OUTLET
A Hale Maxflow 4" electric valve will be provided on the right side pump panel. The
valve will be controlled at the pump operator's panel.
2-1/2" OUTLET LEFT HOSE BED
There will be a 2-1/2" gated outlet piped to the left front of the hose bed. The outlet will
be installed with proper clearance for spanner wrenches or adapters. Plumbing will be
2-112" piping and a full flow 2-1/2" ball valve with the control at the pump operator's
panel.
FRONT BUMPER DISCHARGE
A 1-1/2" discharge with 2" plumbing will be provided at the front bumper. The valve will
be remote controlled at the pump panel.
CROSSLAYS
Two (2) crosslay hose beds will be supplied. The piping and valves will be 2", the
swivel will be 1-1/2". The valves will be the "drop-out" style, push/pull controlled from
the pump panel.
Each compartment will hold 200 ft. of 1-3/4" double jacket hose. Both beds will be of
the same dimension.
CROSSLA Y COVER
A vinyl cover will be provided to enclose the top and sides of the crosslays, capable of
being secured at the top and sides.
TANK FILL
A 1-1/2" tank fill will be provided, using a quarter turn full flow ball valve controlled from
the pump operator's panel.
FOAM SYSTEM
There will be an Akron Model 3126 125 G.P.M. By-Pass Eductor installed in one 2.5"
discharge for one foam tank. The system will come complete with a combination
instruction plate and a 0-1-2-3-6% metering valve, as well as all necessary valves and
check valves to properly flush the system.
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Boynton Beach Fire Rescue
FOAM TANK
There will be a 30-gallon foam tank. The tank will be part of the main booster tank.
There will be a 3" PVC fill tower and cap and a tank vent. There will be a 1-1/2"
flanged outlet and drain valve at the lowest point in the tank.
PUMP AND GAUGE PANELS
The panels will be constructed of black vinyl covered aluminum for maximum protection
against abrasion caused during normal use.
Pump panels on both sides will be easily removable. The gauge and control panels will
be two separate panels for ease of maintenance. The upper gauge panel will be
hinged with a full-length stainless steel hinge held closed with a 1/4-turn latch. There
will be one (1) hinged access door as large as possible located over the right side
pump panel. This door will have a full-length stainless steel hinge and a 1/4 turn
latching mechanism.
VALVE CONTROLS
The pump controls and gauges will be located at the left side of the apparatus and
properly marked. The control panel will be laid out in a user-friendly manner.
All valve controls will have the corresponding discharge gauge located immediately
adjacent to control handle to allow operator to view the discharge pressure without
searching the panel.
ESCUTCHEON PLATES
The pump panel will be equipped with color-coded removable escutcheon plates
around the suction and discharge valves. The escutcheon plates will be designed to
allow easy access for valve repair with out dismantling the pump panel. "No
Exception"
COLOR CODING
Each discharge valve control, outlet, and corresponding line gauge will be color-coded.
The color-coding will be:
#1 Discharge- Yellow
#2 Discharge - White
#3 Discharge - Navy Blue
#4 Discharge - Black
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~ SUTPHEN'
Boynton Beach Fire Rescue
#5 Discharge - Green
#1 Pre-Connect - Orange
#2 Pre-Connect - Red
#3 Pre-Connect - Brown
#4 Pre-Connect - Magenta
Front Bumper Line - Turquoise
Large Diameter Discharge - Yellow With White Border
Left Hose Bed Pre-Connect - Tan
Right Hose Bed Pre-Connect - Lavender
Left Rear Discharge - Olive
Right Rear Discharge - Light Blue
Deck Gun - Silver
Inlets - Burgundy
Tank fill Lime Green
Tank to Pump - Burgundy
PUMP PANEL LIGHTS
The pump panel controls and gauges will be illuminated by a minimum of two (2)
incandescent lights.
PUMP PANEL GAUGES AND CONTROLS
The following gauges and controls will be provided at the pump panel:
. Two (2) certified laboratory test gauge outlets.
. Pump primer control.
. Master drain control and additional drains as needed.
. Tank-fill and pump cooler valve controls.
. Tank to pump valve control.
. Pump capacity rating plate.
. All discharge controls.
. Two (2) master pump gauges.
. Gauges on all 1-1/2" and larger discharge lines.
4" MASTER GAUGES
NoShok liquid filled pump pressure and vacuum gauges will be provided. The gauges
will be 4" in diameter with white faces and black lettering. The gauges will have a
pressure range of 30"-0-400 psi.
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~ SUTPHEN'
Boynton Beach Fire Rescue
2-1/2" PRESSURE GAUGES
NoShok liquid filled individual line pressure gauges will be provided. The gauges will
be 2-1/2" in diameter with white faces and black lettering. The gauges will have a
pressure range of 0-400 psi.
WATER TANK LEVEL GAUGE
Fire Research TankVision@ model WL2000 water tank volume indicator kit will be
installed. The kit will include an electronic indicator module, a pressure sensor, and
sensor cable. The indicator will show the volume of water in the tank on nine (9) easy
to see super bright LEOs. A wide view lens over the LEOs will provide for a viewing
angle of 180 degrees. The indicator case will be waterproof and manufactured of
aluminum.
The program features will be accessed from the front of the indicator module. The
program will support self-diagnostics capabilities, self-calibration, and a datalink to
connect remote indicators. Low water warnings will include flashing LEOs at 25%,
down chasing LEOs when the tank is almost empty.
The indicator will receive an input signal from an electronic pressure sensor. The
sensor will be mounted on the outside of the water tank near the bottom; no probe will
be place on the interior of the tank. Wiring will be weather resistant and have
automotive type plug-in connectors.
The gauge will be located on the pump operator's panel.
CLASS A FOAM TANK LEVEL GAUGE
A Fire Research TankVision@ model WL2600 foam tank volume indicator kit will be
installed. The kit will include an electronic indicator module, a pressure sensor, and
sensor cable. The indicator will show the volume of Class A foam in the tank on nine
(9) easy to see super bright LEOs. A wide view lens over the LEOs will provide for a
viewing angle of 180 degrees. The indicator case will be waterproof and manufactured
of aluminum.
The program features will be accessed from the front of the indicator module. The
program will support self-diagnostics capabilities, self-calibration, and a datalink to
connect remote indicators. Low water warnings will include flashing LEOs at 25%, down
chasing LEOs when the tank is almost empty.
The indicator will receive an input signal from an electronic pressure sensor. The
sensor will be mounted on the outside of the water tank near the bottom; no probe will
be place on the interior of the tank. Wiring will be weather resistant and have
44
~ SUTPHEN"
Boynton Beach Fire Rescue
automotive type plug-in connectors.
The gauge will be located on the pump operator's panel.
BODY SUBFRAME -
A stainless steel subframe/undercarriage will be provided for the body compartments.
APPARATUS BODY
The apparatus body will be constructed of #4 brushed finish #304 stainless steel and
will include brushed stainless steel compartment interiors. Other scuff prone areas
such as the area surrounding compartment openings, the rear inside beavertails, rear
compartment door area and front and rear of the side compartments will also be a
brushed scuff resistant stainless steel finish.
The apparatus body, including the running boards will be supported by structural
channel and angle. The rear design will be strong enough to support the complete
body.
Each compartment will be properly vented with louvers.
Each compartment will have drain holes for the release of moisture. Each compartment
will have sweep-out flooring with no obstructions at the floor bottom.
REAR STEP COMPARTMENTATION
There will be one compartment at the rear step, transverse to the sides x 30" high x 40"
deep with clear unobstructed opening: 42.5" wide x 23.25" high with hinged door
44" wide x 21.5" high with roll-up door.
COMPARTMENTATION LEFT SIDE
L-1 There will be one compartment ahead of the rear wheels approximately 30" wide
x 60" high x 19" deep with clear unobstructed opening:
23" wide x 53.25" high with hinged door.
23.25" wide x 51.5" high with roll-up door.
L-2 There will be one compartment above the wheel well approximately 60" wide x
30" high x 19" deep with clear unobstructed opening:
50" wide x 25" high with hinged door.
53.25" wide x 21" high with roll-up door.
The lift-up door will be held open by gas springs.
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~ SUTPHEN'
Boynton Beach Fire Rescue
L-3 The first compartment behind the rear wheels approximately 25" wide x 60" high
x 19" deep with clear unobstructed opening:
18" wide x 53.25" high with hinged door.
18.5" wide x 51.5" high with roll-up door.
L-4 The second compartment behind the rear wheels approximately 50" wide x 60"
high x 19" deep with clear unobstructed opening:
41" wide x 53.25" high with hinged doors.
43.5" wide x 51.5" high with roll-up door.
This compartment will have a transverse opening to the rear compartment.
COMPARTMENTATION RIGHT SIDE
R-1 There will be a compartment ahead of the rear wheels approximately 30" wide x
45" high x 24" deep with clear unobstructed opening:
23" wide x 38.25" high with hinged door.
23.25" wide x 36.5" high with roll-up door.
R-2 There will be a compartment above the wheel well approximately 60" wide x 15"
high x 24" deep with clear unobstructed opening: 50" wide x 10" high with
hinged door. The lift-up door will be held open by gas springs.
R-3 The first compartment behind the rear wheels approximately 25" wide x 45" high
x 24" deep with clear unobstructed opening:
18" wide x 38.25" high with hinged door.
18.5" wide x 36.5" high with roll-up door.
R-4 The second compartment behind the rear wheels approximately 50" wide x 45"
high x 24" deep with clear unobstructed opening:
41" wide x 38.25" high with hinged doors.
43.5" wide x 36.5" high with roll-up door.
This compartment will have a transverse opening to the rear compartment.
ROLL-UP COMPARTMENT DOORS
The apparatus body will be equipped with R.O.M Robinson Shutter doors. The door
slats will be double wall box frame, manufactured from anodized aluminum. The doors
will have the following features:
. Manufactured wholly in the United States.
. Concave individual slat design to prevent loose equipment from hindering door
operation.
. Co-Extruded stretch resistant inner seal between slats to prevent metal-to-metal
46
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~ SUTPHEN'
Boynton Beach Fire Rescue
contact and inhibit moisture and dust penetration.
. Interlocking swagged/dimpled end shoes will be utilized to provide a tight fitting
assembly and allow for easy removal in the event of damage.
. Effective counter balancing for ease of lifting and lowering the doors.
. One-piece side rail and track to provide an unobstructed slide area and reduce
the risk of binding.
. Non-abrasive replaceable water and dust barrier compartment to keep
equipment clean and dry.
. A magnetic type switch integral to the door will be supplied for door ajar
indication and compartment light activation.
. A full width positive latch bar will be operable with one hand, even with heavy
gloves.
A door open indicator light will be provided in the cab.
PAINTED ROLL-UP DOORS
The doors will be wet painted before assembly by the door manufacturer. The paint will
be the same as the apparatus to achieve an exact match of paint color and have the
look and durability same as on the rest of the truck.
SCBA CYLINDER COMPARTMENTS
There will be four (4) spare breathing air cylinder compartments recessed in the rear
fender wells, two (2) left and two (2) right. The compartments will have cast aluminum
doors with equipped with a weather resistant flush fitting thumb latch. The interior of
the door will incorporate a rubber "Oil-ring seal to keep the compartment free of road
debris and moisture. The interior compartment will be constructed of a high-density
polyethylene plastic.
COMPARTMENT MATTING
Turtle Tile interlock matting material will be provided in each compartment.
ADJUSTABLE SHELVES
There will be Eight (8) adjustable shelves provided and installed in a compartment.
The shelf will be fabricated of .188" aluminum plate.
ADJUST ABLE VERTICAL SLIDE-OUT PANEL
There will be an adjustable vertical slide-out tool board with a 250 lb. capacity supplied
and mounted on unistrut tracks. Extra compartment lights will be provided and located
as needed to properly illuminate the compartment.
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~ SUTPHEN'
Boynton Beach Fire Rescue
600# SLIDE-MASTER TRAY
There will be three (3) Slide-Master pullout drawers provided and installed. The drawer
will have a distributed load capacity of 600 Ibs. and be capable of extending 70% of its
depth. The tray will be fabricated of .188" aluminum plate and have a formed lip that
measures 2".
UNISTRUT
Each compartment will come equipped with 1.625" x .875" x .125" aluminum Unistrut
channel. The Unistrut will be securely fastened to the interior walls of the
compartment.
HOSE BED
The rear hose bed will be divided into two separate sections. Each hose bed section
will be completely wide open to allow for quick and easy loading and unloading of hose.
Hose bed flooring will be slatted extruded aluminum.
HOSE BED DIVIDER
The hose bed will be divided by a 3/16" aluminum partition that is fully adjustable by
sliding in tracks located at the front and rear of the hose bed. The divider will be
located as needed.
HOSE BED COVER
There will be a red nylon/vinyl hose bed cover for the main hose bed. The cover will be
capable of being securely fastened at the front, sides and rear.
HANDRAILS AND STEPS
Handrails will be constructed of 1-1/4" diameter knurled anodized aluminum 3/8"
heavy wall extrusion. The handrail will be mounted utilizing chrome stanchions,
which will provide sufficient space to allow for a gloved hand to grip the rail. The rails
will be located in the following areas:
(Note: These are in addition to those previously mentioned in the chassis section):
There will be one (1) handrail on each side of the access steps to the ladder. These
handrails are covered with ribbed rubber to prevent hand slipping when climbing the
steps.
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~ SUTPHEN'
Boynton Beach Fire Rescue
There will be one (1) fold-down step on each side of the front face of side
compartments as required by N.F.P.A.
There will be one (1) fold-down step at each side of the rear area.
There will be two (2) pull-out steps, approximately 25-3/4" wide x 11-3/4" deep,
provided on the right side of the apparatus for ease of accessing side stacked ground
ladders. These steps will be located one ahead of the rear axle and one behind the
rear axle.
RUB RAILS
The body will be equipped with heavy extruded aluminum rub rails at the sides. Rub
rails will be spaced away from the body by 1/2" polymer spacers. The rub rails will be
polished to a bright finish and be fitted with custom cast end caps.
ALUMINUM TREADPLATE
All load bearing aluminum tread plate running boards will be .155 thick bright annealed
with a serrated embossed finish. Running boards and rear step edges will be flanged
down for added strength. Running boards will also be flanged up to form kick plates.
All non-load bearing aluminum will be .125" thick bright annealed finish. In areas
where aluminum treadplate will function as a load-bearing surface, there will be a
heavy steel sub-structure. This structure will consist of 3" channel and 1-1/2" angle
welded support. This will assure that there will be no flexing or cracking of running
boards. The aluminum will be insulated from the steel by closed cell foam body barrier
material.
Treadplate locations:
1. Skirting around front bumper.
2. The step at the cab entrance.
3. The jump seat steps.
4. The running boards.
5. The rear step.
6. The top of the compartments.
RUNNING BOARD TROUGH
A trough will be provided in the right side running board to hold a 15-foot length of 5"
hose.
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~ SUTPHEN'
Boynton Beach Fire Rescue
BOOSTER TANK
The tank will have a capacity of 500 U.S. gallons.
The tank will be constructed of 1/2" thick polypropylene sheet stock. This material will
be a non-corrosive stress relieved copolymer thermo-plastic. The booster tank will be
of a specific configuration and is so designed to be completely independent of the body
and compartments. All joints and seams will be welded and/or formed and tested for
maximum strength and integrity. The top of the booster tank is fitted with removable
lifting eyes designed with a 3 to 1 safety factor to facilitate easy removability. The
transverse swash partitions will be manufactured of 3/8" polypropylene and extend from
approximately 4" off the floor to just under the cover. The longitudinal swash partitions
will be constructed of 3/8" polypropylene and extend from the floor of the tank through
the cover to allow for positive welding and maximum integrity. All partitions will be
equipped with vent and air holes to permit movement of air and water between
compartments. The partitions will be designed to provide maximum water flow. All
swash partitions interlock with one another and are welded to each other as well as to
the walls of the tank.
The tank will have a combination vent and manual fill tower. The fill tower will be
constructed of 1/2" polypropylene and will be a minimum dimension of 8" x 8" outer
perimeter. The tower will be located in the left front corner of the tank. The tower will
have 1/4" thick removable polypropylene screen and a polypropylene hinged-type
cover. The tank cover will be constructed of 1/2" thick polypropylene to incorporate a
multi three-piece locking design which allows for individual removal and inspection if
necessary.
The sump will be constructed of 1/2" polypropylene and be located in the left front
quarter of the tank. The sump will have a minimum of 3" national pipe threaded outlet
on the bottom for a drain plug. This will be used as a combination clean-out and drain
All tanks will have a anti-swirl plate located approximately 2" above the sump.
All tank fill couplings will be backed with flow deflectors to break up the stream of water
entering the tank.
The tank will rest on the body cross members in conjunction with such additional cross
members, spaced at a distance that would not allow for more than 530 square inches of
unsupported area under the tank floor.
The tank will be completely removable without disturbing or dismantling the apparatus
structure.
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~ SUTPHEN"
Boynton Beach Fire Rescue
ELECTRIC SYSTEM
All electrical wiring in the chassis will be XLP cross link-insulated type. Wiring is to be
color-coded and include function codes every three (3) inches. Wiring harnesses will
be routed in protective, heat resistant loom, securely and neatly installed. Two power
distribution centers will be provided in central locations for greater accessibility. The
power distribution centers contain automatic thermal self-resetting breakers, power
control relays, flashers, diode modules, daytime driving light module, and engine and
transmission data links. All breakers and relays are utilized in circuits which amp loads
are substantially lower than the respective component rating thus ensuring long
component life. Power distribution centers will be composed of a system of interlocking
plastic modules for ease in custom construction. The power distribution centers are
function oriented. The first is to control major truck function and the second controls
overhead switching and interior operations. Each module is single function coded and
labeled to aid in troubleshooting. The centers also have accessory breakers and
relays for future installations. All harnesses and power distribution centers will be
electrically tested prior to installation to ensure the highest system reliability.
All external harness interfaces will be of a triple seal type connection to ensure a
proper connection. The cab/chassis and the chassis/body connection points will be
mounted in accessible locations. Complete chassis wiring schematics will be supplied
with the apparatus.
The wiring harness contained on the chassis will be designed to utilize wires of
stranded copper or copper alloy of a gauge rated to carry 125% of maximum current for
which the circuit is protected without exceeding 10% voltage drop across the circuit.
The wiring will be uniquely identified by color code or circuit function code, labeled at a
minimum of every three (3) inches. The identification of the wiring will be referenced
on a wiring diagram. All wires conform to SAEJ1127 (Battery Cable), SAEJ1128 (Low
Tension Primary Cable), SAEJ1560 (Low Tension Thin Wall Primary Cable).
All harnesses will be covered with moisture resistant loom with a minimum rating of 300
Degrees Fahrenheit and a flammability rating of VW-1 as defined in UL62. The
covering of jacketed cable has a minimum rating of 289 degree Fahrenheit.
All harnesses are securely installed in areas protected against heat, liquid
contaminants and damage. The harness connections and terminations use a method
that provides a positive mechanical and electrical connection and are in accordance to
the device manufacturers instructions. No connections within the harness utilize wire
nut, insulation displacement, or insulation piercing.
All circuits conform to SAE1292. All circuits are provided with low voltage over current
protective devices. These devices are readily accessible and protected against heat in
excess of component rating, mechanical damage, and water spray. Star washers are
51
~ SUTPHEN'
Boynton Beach Fire Rescue
not used for ground connections.
BACK-UP ALARM
An Ecco model SA917 automatic self-adjusting electronic back-up alarm producing
87-112 db will be installed at the rear between the frame rails. It will operate whenever
the transmission's reverse gear is selected.
COMMUNICATION SYSTEM
A seven position David Clark intercom system will be provided in the cab. The seven
positions include: driver, officer, four crew seats and pump panel. The driver, officer
and pump panel positions will be interfaced with radio.
COMPARTMENT LIGHTING
Each compartment will be equipped with one (1) LED light strip which will provide a
consistent pattern to illuminate to entire compartment. For any compartment larger
than 50" wide, two (2) LED light strips will be provided.
ELECTRICAL PROVISION
Wiring will be provided in the cab and canopy for the future installation of electrical
chargers. The location will be determined during the pre-construction conference.
ANTENNA MOUNTING
The customer supplied radio antenna will be installed in the cab roof with the coax
cable run to the radio mounting area. The radio location will be determined at the
pre-construction meeting.
LICENSE PLATE BRACKET
A license plate bracket will be provided at the rear of the apparatus. A Weldon
Technologies light part # 9186-23882-30 will be mounted directly above the license
plate area for proper illumination.
T AILlSTOprrURN LIGHTS
The taillights are to be Whelen 600 LED style. The brake/tail lights to be red and
exceed SAE requirements. The turn signal will be populated in an arrow pattern,
amber in color. The backup lights are to be halogen. One opening will be open to
accept a 600 series warning light.
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~ SUTPHEN"
Boynton Beach Fire Rescue
LED ICC/MARKER LIGHTS
LED type ICC/marker lights will be provided to meet D.O.T. requirements.
STEP LIGHTS
Truck Lite #44042C LED step lights will be provided, one each side on the front
compartment face at pump panels, one at turntable step, and one each side of rear
step.
GROUND LIGHTING
The apparatus will be equipped with lighting capable of illumination to meet NFPA
requirements. Lighting will be provided at areas under the driver and crew riding area
exits and will be automatically activated when the exit doors are opened. The ground
lights will be Truck-lite@ LED model #44042C. Lighting required in other areas such as
work areas, steps and walkways will be activated when the parking brake is applied,
provided the ICC lights are on.
WORK LIGHTS
There will be two (2) Unity brand AG 6" chrome plated sealed beam flood lights
provided. The lights will be securely mounted at the upper rear of the apparatus body.
Each light will be supplied with individual switches.
OPTICAL WARNING SYSTEM
The optical warning system will be capable of two separate signaling modes during
emergency operations. One mode will signal to drivers and pedestrians that the
apparatus is responding to an emergency and is calling for the right-of-way and the
other mode will signal that the apparatus is stopped and is blocking the right-of-way.
Switching will be provided that senses the position of the parking brake.
A master optical warning device switch will be provided to energize all of the optical
warning devices provided. All lights will operate at not less than the minimum flash rate
per minute as specified by NFPA.
UPPER LEVEL WARNING DEVICES
The upper level is divided into zones A, B, C and 0 and the approved lighting package
to be provided will be as follows:
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g SUTPHEN'
Boynton Beach Fire Rescue
Zone A (front) will have one (1) Whelen Model FN72QLED 12 LED Freedom Series 72"
Lightbar.
Zone B (right side) will be covered by the module from the lightbar and the right rear
stanchion beacon.
Zone C (rear) will have two (2) Whelen Model MCFLED2R Micro Edge Freedom LED
light bars mounted on the rear stanchions and two (2) Whelen Model 60AOOFAA amber
LED, mounted at upper rear of apparatus.
Zone 0 (left side) will be covered by the module from the lightbar and the left rear
stanchion beacon.
LOWER LEVEL WARNING DEVICES
The lower level is divided into zones A, B, C and 0 and the approved lighting package
to be provided will be as follows:
Zone A (front) will have a stainless steel warning light housing each side with Two (2)
Whelen 64ROOFRR red LED lights mounted in the front of each housing. The inboard
pair of lights is in addition to the minimum NFPA warning system and will be wired
through a load-shedding device.
Zone B (right side) will have four (4) Whelen 64ROOFRR LED red lights mounted one
on the side of the headlight housing, one at the middle of the apparatus, one on the
body side at rear of apparatus, and one on the side of the aerial device.
Zone C (rear) will have two (2) Whelen 64ROOFRR LED, red lights mounted one each
side of the rear of the apparatus.
Zone 0 (left side) will have four (4) Whelen 64ROOFRR LED, red lights mounted one on
the end of the headlight housing, one at the middle of the apparatus, one on the body
side at rear of apparatus and one on the side of the aerial device.
SIREN
One (1) Whelen Model 295 HFSA1 electronic siren will be installed at the cab
instrument panel complete with noise canceling microphone. The horn button in the
steering wheel, a switch on right hand side of cab floor and the control on the siren
head will actuate the siren. A selector switch will be provided on the instrument panel
for control of horn or siren by steering wheel button.
A foot switch will be provided on the officer's side of the cab floor.
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~ SUTPHEN'
Boynton Beach Fire Rescue
FEDERAL Q2B SIREN
There will be a Federal 02B-NN siren installed in the center of the cab grille. The siren
will be securely mounted and activated by means of a solenoid and will include a brake.
The siren will be wired to the horn button. A rocker switch on the dash will toggle
between air horns and 02B.
SIREN SPEAKER
One Cast Products SA4201-5-A weatherproof siren speaker will be provided, mounted
behind the bumper.
GENERATOR
The apparatus will be equipped with a complete electrical power generation system. An
Onan CMHG-10000 hydraulic 10.0 KW generator will be provided and installed. The
generator and wiring will conform to present National Electric Codes as outlined in the
National Fire Protection Association Standards. The output of the generator will be
controlled by an internal hydraulic system. The generator will be powered by a
transmission power take off unit, through a hydraulic pump and motor. The generator
will be operable anytime that the apparatus engine is running and meeting the minimum
range of RPM's. A hot shift PTO switch located in the cab dash will activate the
generator.
The generator housing will be composed of 100 percent stainless steel housings and
have a total of four (4) air inlet locations. All connections will be located outside the
housing. The generator will be designed to operate with an ambient temperature of
120 degrees Fahrenheit
An LCD display hour meter will be provided. Onan display by FRC with 15' harness
displays Hz, volt, amps, and oil temperature. The generator will be equipped with a
three- point vibration isolation mounting system.
The reservoir will consist of a three (3) gallon hydraulic tank with integral filter.
Total Weight: 2741bs.
Length: 32.0 inches
Width: 15.9 inches
Height: 13.7 inches
Watts: 10000
Hz: 60
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~ SUTPHEN'
Boynton Beach Fire Rescue
Voltage: 120/240
Amperes: 83/42
Phase: Single
120-VOL T OUTLET
Two (2) 120-volt outlet with weatherproof cover will be provided. All 120 volt wiring will
be installed in liquid tight conduit.
LIGHT SWITCH
A remote switch will be provided on the pump panel to activate the quartz lights.
BREAKER BOX
A circuit breaker box will be provided with eight (8) spaces for breakers which will be
provided as needed. All wiring will be installed in liquid tight conduit.
QUARTZ LIGHT BROW 750WATT FOCUS
A Fire Research Focus Model 875 Quartz Halogen Lamp will be provided. The light
will be housed in a heavy-duty aluminum housing.
Watts: 750
Amps: 6.3
Volts: 120
Bulb Type: Halogen
Width: 10"
Height: 7 5/8"
Depth: 4 7/8"
The light will be mounted on the front of the apparatus cab.
QUARTZ LIGHT 750WATT FOCUS
A Fire Research Focus Model 875 Quartz Halogen Lamp will be provided. The light
will be housed in a heavy-duty aluminum housing.
Watts: 750
Amps: 6.3
Volts: 120
Bulb Type: Halogen
Width: 10"
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~ SUTPHEN"
Boynton Beach Fire Rescue
Height: 7 5/8"
Depth: 47/8"
The light will be mounted on a non-telescoping fixed mount. A switch will be located at
the light head.
QUARTZ LIGHT 750WATT FOCUS
Two (2) Fire Research Focus Model S75 Quartz Halogen Lamp will be provided. The
light will be housed in a heavy-duty aluminum housing.
Watts: 750
Amps: 6.3
Volts: 120
Bulb Type: Halogen
Width: 10"
Height: 7 5/8"
Depth: 4 7/8"
The light will be flush mounted on the apparatus.
CORD REEL
There will be a Hannay Model ECR1614-17-18 electric rewind cable reel furnished and
mounted in a compartment. The reel will come complete with 150 feet of 10/3
Seoprene Water-resistant (SOW) yellow jacketed cable. A Hannay Type "C" roller
assembly and HS-3 cable stop ball will be provided.
FOUR WAY RECEPTACLE
An Akron (GFE) four-way receptacle box with light will be provided and hard wired to
the end of the cable. The box will be securely mounted in the immediate area of the
cord reel. The mounting will be a fabricated aluminum bracket equipped with a Velcro
strap to secure the box.
GROUND LADDERS
The apparatus will be equipped with heavy duty, box type "I" beam rail, ground ladders.
The ladders will meet the requirements of NFPA 1931 to ensure proper design and
that sufficient strength is available for the service intended. The ground ladders will be
constructed of aluminum with non-welded, field replaceable rung to rail connections to
simplify field repairs and removable plated steel butt spurs for added strength. A full
1/2", non-rotting, poly rope will be provided for easy ladder operation.
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~ SUTPHEN'
Boynton Beach Fire Rescue
The apparatus will be capable of carrying minimum of 85 ft. ground ladders:
One (1) 10ft. collapsible ladder, (mounted in fly section)
One (1) 16 ft. roof ladders with roof hooks
One (1) 24 ft. 2-section extension ladder
One (1) 35 ft. 3-section extension ladder
The ladders will have lifetime Warranty against manufacturing defects.
LADDER MOUNTING
The ladders will be mounted on brackets on the side of the body and held in place by
polished aluminum quick-release spring locks.
PAINTING
All exposed metal surfaces not chrome plated, polished stainless steel or bright
aluminum tread plate will be thoroughly cleaned and prepared for painting. All
irregularities in painted surfaces will be rubbed down and all seams will be caulked
before the application of the finish coat.
All removable items such as brackets, compartment doors, door hinges, trim, etc. will
be removed and painted separately to insure finish paint behind all mounted items.
Body assemblies that cannot be finish painted after assembly will be finish painted
before assembly. Both aluminum and steel surfaces to be painted will be primed with a
two (2)-component primer which is compatible with the finish coat. The apparatus will
be finish painted with a polyurethane base/clear system. "No Exception"
Utilizing the stainless steel body fabrication, the interior of all compartments, inside
hose bed, and surrounding areas adjacent to compartments doors will remain a #4
brushed stainless steel finish. This practice will eliminate the possibility of paint
chipping, and electrolysis of aluminum which can cause corrosive action between
dissimilar metals. Chassis and compartment doors will be painted the color indicated.
Prior to reassembly and reinstallation of lights, handrails, door hardware and any
miscellaneous items, an isolation tape or gasket material will be used to prevent
damage to the finish painted surfaces. A nylon washer will be installed under each
acorn nut or metal screw that is fastened directly to a painted surface.
The following paint process will be utilized:
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Boynton Beach Fire Rescue
Surface Preparation:
1. Wash surface thoroughly with mild detergent.
2. Clean and de-grease with Prep-Sol 3812S.
3. Sand and feather edge using 400 grit or finer on a dual action sander.
4. Remove sanding dust with a cleaner compatible with polyurethane base
coat/clear coat final finish.
Substrate treatment:
1. Use a Metal Conditioner followed with a Conversion Coating product.
Priming:
1. Use a priming 615S pretreatment.
2. Use a self etching primer applied to achieve a 1.5 mil dft minimum.
3. Use Prime N Seal sealer compatible with polyurethane base coat.
Color Coat:
1. Apply polyurethane base coat 1-2 mil dft minimum.
Clear coat:
1. Apply polyurethane clear coat 2 mil dft minimum.
LETTERING
Forty (40) 3" 22KT Gold laminate goldleaf letters, with left hand shading and right hand
outline to equal 3-5/8" letter, will be provided.
Additional 4" letters will be provided.
Additional 8" letters will be provided.
STRIPING
A 6" Scotchlite stripe will be provided across the front of the cab and along each side of
the apparatus.
An additional 1" Scotchlite stripe will be provided.
A 1/2" 22KT gold laminate gold leaf stripe will be provided on each side of the
apparatus.
BOOM SIGN
A boom sign, approximately 66" x 10", will be provided on each side of the boom. The
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Boynton Beach Fire Rescue
background of the boom sign will be painted primary truck color.
BOOM SIGN LETTERING
Up to twenty (20) 14" 22KT Gold laminated goldleaf letters, with left hand shading and
right hand outline to equal 14-5/8" letter, will be provided on each boom sign.
MISCELLANEOUS EQUIPMENT FURNISHED
1 pt. touch-up paint
Pike pole tubes will be provided, three each side of the rear compartment.
WHEEL CHOCKS
Two (2) Ziamatic #SAC-44 folding wheel chocks with SQCH-44H holders will be
provided. The wheel chocks will be located in a area close to the rear axles easily
accessible form the side of the apparatus.
AERIAL DEVICE - MIDSHIP MOUNTED
An aerial device with a minimum 75-foot vertical reach will be provided. The height
dimension will be calculated with the aerial at 75 degrees. The horizontal reach of the
device will not be less than 68.5 feet. The overall height of the apparatus with the
aerial device in the bedded positions will be no more than 10 feet and the overall length
of vehicle will be not more than 38 feet, 7 inches.
CONSTRUCTION STANDARDS
The aerial device will be designed and tested with a safety factor of three to one (3: 1)
figured on the dead load of the ladder assembly with a tip load of 1,000 pounds and a
live load of 750 pounds at the tip while flowing 1,000 GPM at 90 degrees to the side.
A one and one half to one (1.5:1) stability factor will also be provided that is in
compliance with the intent of the Occupational Safety and Health Administration
(OSHA) and the American National Standards Institute (ANSI) and National Fire
Protection Agency (NFPA) 1901. These capabilities will be established in an
unsupported configuration.
CONSTRUCTION
The aerial ladder will be comprised of four sections and will extend to a nominal height
of 75 feet at 75 degrees, measured in a vertical plane from the top rung of the fly
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Boynton Beach Fire Rescue
section to the ground.
The ladder will have the capability to support 1 ,000 pounds at the tip dry and 750
pounds at the tip while flowing 1000 gallons per minute in the unsupported
configuration based upon 360 degree rotation, up to full extension and from -6 degrees
to 80 degrees.
The ladder will be constructed of certified 6061-T651 heat treated aluminum alloy.
Each section will be trussed diagonally, vertically, and horizontally using aircraft type
Huck bolts. All critical points will be reinforced for extra rigidity and to provide a high
strength to weight ratio. All ladder rungs will be round and Huck bolted to each section
utilizing corner gusset bracing for torsional rigidity.
Minimum Climbing Ladder Dimensions: Width Height
First Section 35.25" 28.5"
Second Section 31" 25.75"
Third Section 27.25" 22.5"
Fourth Section 24.25" 19.75"
Access to the climbing ladder and the mid-ship turntable area will be accomplished
through one (1) recessed step area located on left side directly below the mid-ship
turntable.
AERIAL EGRESS
A bolt-on removable egress will be installed on the tip of the fly section. The rungs on
the egress will be on a plane of 20 degrees to provide a smoother transition onto the
ladder when it is at a high angle.
FOLDING STEPS
One (1) set of folding steps will be installed at the tip of the ladder to provide solid
footing for personnel.
LADDER TRAVEL SUPPORT
A heavy duty ladder rest will be provided for support of the ladder in the travel position.
On the base section of the ladder, stainless steel scuff plates will be installed where the
ladder comes in contact with the ladder support. A marker will be provided on the
turntable to indicate when the ladder is aligned with the travel support and may be
lowered into it. The ladder rest will be illuminated for nighttime operation.
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Boynton Beach Fire Rescue
LIFTING CYLINDERS
Two (2) double acting lift cylinders will be utilized to provide smooth precise elevation
from 6 degrees below horizontal to 80 degrees above horizontal. The lift cylinders will
have a 4.5" internal diameter (bore), a 2.5" cylinder rod, and a 40" stroke. The lift
cylinders will be equipped with integral holding valves located on the cylinder to
prevent the unit from falling should the charged lines be severed at any point within the
hydraulic system.
The lowering of the ladder will be controlled by a pressure relief valve so as to limit the
downward pull of the ladder when it is bedded. Both raising and lowering functions will
be influenced by flow compensation which will maintain ladder tip speed within
approximately 10% of design speed regardless of load, angle, or extension.
EXTENSION/RETRACTION SYSTEM
A full hydraulic powered extension and retraction system will be provided using two
sets of hydraulic cylinders and cables. Each set will be capable of operating the ladder
in the event of a failure of the other. The extension cylinder will each have a 3.5"
internal diameter (bore), a 2.5" diameter rod, and a stroke of 176.5". Extension and
retraction will be internally limited within the cylinders, eliminating excess strain on the
cables, sheaves, and ladder structure. Each of the cylinder, cable, and sheave
assemblies will be completely independent of the other, so as to provide a safety factor
wherein a failure of one assembly will not affect the function and operation of the other.
The extension cylinders will be equipped with counter balance valves to synchronize
the cylinders for smoother operation and prevent the unit from retracting should the
charged lines be severed at any point within the hydraulic system.
The reeling of the cable will be such as to provide synchronized, simultaneous
movement of all sections to full extension.
Ultra high molecular weight polyethylene (UHMW) wear pads impregnated with
molybdenum disulfide will be used between the telescoping sections for maximum
weight distribution, strength and smoothness of operation.
HYDRAULICS
The apparatus will be equipped with a power take-off (PTO) driven by the chassis
transmission and actuated by an electric shift, located inside the cab. The PTO which
drives the hydraulic pump will meet all the requirements for the aerial unit operations.
The hydraulic system will operate at a nominal 20 gallons per minute at pressures up to
2,700 PSI. A green indicator light will be installed on the cab instrument panel to notify
the operator that the PTO is engaged.
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Boynton Beach Fire Rescue
The hydraulic system will be supplied by a pressure compensating, variable gallonage
type pump. The pump will provide adequate fluid volume to allow all ladder functions to
operate simultaneously, without noticeable loss of speed. The pump will supply oil only
when the ladder is in motion, thereby preventing overheating of the hydraulic oil. When
the hydraulic pressure reaches a preset level, the pressure compensating feature of the
pump will discontinue any flow into the system.
AUXILIARY HYDRAULIC POWER
An emergency auxiliary hydraulic motor will be furnished to provide a backup hydraulic
system, should the regular hydraulic system fail. An electric switch located inside the
hydraulic compartment will start the auxiliary hydraulic motor. The auxiliary hydraulic
motor will be installed in the left side compartment directly below the midship turntable
for ease of access and maintenance.
INTERLOCK
An interlock will be provided that prevents operation of the aerial device until the
chassis spring brakes have been set and the transmi&sion has been placed in neutral
or the transmission is in the drive position with the driveline to the rear axle
disengaged.
An interlock will be provided that allows operation of the engine speed control only after
the chassis spring brakes have been set and the transmission is in neutral.
An interlock system will be provided to prevent the lifting of the aerial device from the
travel position until all the stabilizers are in a configuration to meet the stability
requirements. The interlock system will also prevent the moving of the stabilizers
unless the aerial device is in the travel position.
One (1) limit switch will be installed at the cradle to prevent operation of the stabilizer
once the aerial has been elevated from the nested position.
HYDRAULIC SWIVEL
The aerial device will be equipped with a hydraulic swivel which will connect the
hydraulic lines from the hydraulic pump and reservoir to the aerial control bank. The
hydraulic swivel will allow for 360 degrees of continuous rotation of the aerial device
with no loss of speed or capacity in it's function.
ELECTRIC SWIVEL
The ladder will be equipped with an electric swivel to allow for 360 degrees of
continuous rotation of the aerial while connecting all electrical circuits through the
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Boynton Beach Fire Rescue
rotation point. A minimum of twenty-six (26) collector rings will be provided.
TURNTABLE
The turntable will be a minimum 63" in diameter. It will be covered with slip resistant
aluminum diamondplate to provide secure footing. The turntable will be lighted for
nighttime operation.
The turntable will be attached directly on top of the mainframe assembly using 24-5/8"
diameter grade 8 bolts. Turntable side plates will be positioned at a 45-degree angle,
exactly opposite the angle of the lift cylinders, to act as a partial counter-balance
weight to the ladder.
The turntable will be equipped with a rotating mechanism with a steel balanced fly
wheel connected at one end which will rotate the turntable 360 degrees through a
planetary gear box that will handle torque loads imposed by water hammer and hose
breakage. The rotating mechanism will give the turntable and ladder built-in coast as
an added safety precaution to avoid lateral ladder side-to-side deflection (reactionary
whipping effect) caused by the ladder being stopped suddenly.
The power operated turntable will provide continuous rotating of the aerial structure
clockwise or counter clockwise, thus enabling the structure to be positioned in any
segment through 360 degrees. The rotating mechanism will also provide sufficient
power to rotate the aerial sections in any direction at any angle, fully extended, while
carrying the manufacturer's rated load capacity with the waterway in operation and
discharging water at the tip of the aerial fly section.
The complete rotation system will have built-in relief to prevent damage from rotating
the ladder into buildings or from overloaded water streams. Suitable indicators, clearly
visible at all times, will be provided to facilitate correct alignment of the turntable with
the bed of the ladder. An automatic light will be used to show correct alignment for
bedding of the ladder from the turntable control station.
TURNTABLE BEARING
The turntable bearing will be bolted to the top of the mainframe assembly and have a
gear diameter of 42".
TURNTABLE SUPPORT
The turntable support will be mounted mid-ship of truck forward the pump panel.
The turntable support assembly will be a welded steel box beam structure extending
across the chassis frame 34" x 39" in depth. The measurements of 34" x 39" are
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Boynton Beach Fire Rescue
important to take shock loads imposed by water turret operation and to give a reserve
strength factor to compensate for hose breakage and water hammer. To further
compensate for hose breakage and water hammer, lateral tower deflection, there will
be steel support gusset beams, one each side, welded onto the turntable side plates.
OUTRIGGER JACKS
Two (2) hydraulically operated underslung scissor-type stabilizing jacks will be
attached to the midship mounted main frame assembly, one (1) jack on each side of
vehicle with a minimum spread of 16 feet. Both jacks will be operated by two (2)
midship mounted hydraulic valve handles.
The hydraulic cylinders will be enclosed in a protective heavy duty tubular frame. A
solid steel fail-safe pin will be provided for each jack tube. Said pins will be manually
inserted through the tubes after the outrigger jacks have been positioned.
The outrigger jacks will have a maximum spread of 16 feet from pad to pad. The
control is electric over hydraulic with electric push button activation.
BOOM CONTROLS
There will be an operator's position with four controls located at the base of the
turntable flooring next to the left side pump panel area. The controls will be spring
loaded to bring any operation of the tower controls back to a neutral position. The four
controls will have the following functions:
I. Outrigger jack controls.
2. Raise and lower.
3. Extend and retract.
4. Rotation 360 degrees right and left.
The controls will be equipped with a latching, hinged cover for protection. A hydraulic
lockout will be provided that will prevent aerial operation until the outrigger jacks are
set into position. Hydraulic power is transferred to aerial operation when outriggers are
set. Power can be transferred back to the outriggers only after the aerial has been
bedded.
There will be a plaque located at the controls displaying functions.
A slide out step will be provided at the controls for safety of the operator.
INCLINOMETER
An illuminated inclinometer will be provided and mounted in plain view of the pedestal
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Boynton Beach Fire Rescue
operator location.
CENTRALIZED CONTROLS
All outrigger jack controls, turntable controls and pump controls will be located in one
centralized area to: a) allow person(s) close proximity to all control stations of the
truck, b) allow faster set up time for all operations of the truck.
AERIAL DATA PLAQUES
Load instruction plates will be located at the turntable pedestal control station
indicating the recommended safe load of the aerial. The aerial will carry the rated load
capacity indicated in the following manner: raise, extend, rotate, retract and lower
without exceeding the hydraulic pressures prescribed by the manufacturer.
OPERATIONAL TEST
After starting the engine, setting the jacks and transmitting power to the aerial, a
complete cycle of the aerial operation will be carried out as follows: With one person
operating the machine from the control station, raise the aerial from the bedded
position, rotate 90 degrees and extend to full height. This will be completed in less
than 150 seconds, smoothly without vibration.
WATERWAY
The waterway will be constructed of a heavy duty light weight aluminum tubing. Steel
tubing will not be acceptable due to the added weight factor. The waterway will be
piped directly from the pump with a maximum of five 90 degree swivel joints to keep
friction loss to a minimum. There will be a stainless steel flex tube (4" minimum) from
the 90 degree swivel joint and attaching to the base section of the waterway. The base
section of the waterway will be a 5" minimum diameter and finish with a 3-1/2" diameter
in the fourth section of the aerial.
The waterway will have the capability of flowing a minimum of 1000 gallons per minute.
The waterway will be capable of being pinned at the tip of the third or forth aerial
section. It will have full flow capability at either position.
The lower end of the waterway will be a mounted to a stainless steel flex tube through
hydraulic swivel to a 3" ball valve in a special opening at the top of the pump manifold.
The waterway will be enclosed in the base aerial section, thereby protecting it from
possible damage from buildings, roof cornices, etc.
There will be a waterway control at the pump panel. The valve will be an Elkhart 3" ball
valve with an electrical actuator.
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Boynton Beach Fire Rescue
FLOWMINDER
The apparatus will be equipped with a Class1 Flowminder on the waterway discharge
line to give the pump operator or engineer an indication of actual volume of water (in
gallons per minute) being discharged.
The Flowminder system will consist of:
1. A digital display that will be weatherproof with super-bright digits at least 1/2" high.
The display will be wired to the flow transmitter to show flow. Each display will be
labeled with color-coded 10 tags.
2. A flow transmitter mounted in the discharge line piping between the pump and the
discharge outlet. The transmitter will consist of a weather resistant black composite
housing with a stainless steel, durable paddle wheel. The only part inserted into the
water flow path will be the paddle wheel.
3. A set of weather resistant connectors to connect the digital displays to the flow
transmitter and to the apparatus power.
4. Machined mounting hardware to hold the transmitter in the correct position in the
discharge line will be provided and placed in strict accordance with the Class1
mounting requirements.
5. The flowmeter will be checked and calibrated prior to delivery of the apparatus.
AERIAL SPOT LIGHTS
There will be four (4) Unity brand spotlights with individual on/off switches for the aerial
tower; two spotlights will be mounted at the tip of the ladder, one each side, and two (2)
at the base section of the ladder, one each side to act as aerial tracking lights.
MONITOR/NOZZLE
There will be an Elkhart #8294-04 Scorpion lightweight monitor. It will be attached to
the end of the aerial with a 4-bolt flange. This monitor will be capable of full flow of the
aerial waterway up to 2000 G.P.M. Positioning of the monitor will be accomplished
through electric controls located at the aerial tip and pump panel.
This monitor will be equipped with an Elkhart SM 2000 nozzle. The nozzle will have
automatic flow rates of 350 - 2000 G.P.M.
INTERCOM
A Fire Research two-way voice communication system will be provided between the
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Boynton Beach Fire Rescue
aerial ladder operator's position and the monitor position. The speaker/microphone at
the tip will allow for hands-free operation.
ELECTRIC UP THE LADDER
A 11 O-volt circuit will be provided up the ladder, complete with reel and junction box.
STOKES RACK
A Junkin, Model SAF-3000WPC, plastic coated steel frame stretcher basket (stokes
basket) will be mounted on base section of boom.
OPERATION AND SERVICE MANUALS
Two (2) complete "Operation and Service" manuals will be supplied with the completed
apparatus. Service manual instructions will include service, maintenance and
troubleshooting for major and minor components of the truck. The apparatus
manufacturer will supply part numbers for major components (i.e. Engine, Axles,
Transmission, Pump, etc.). A table of contents, hydraulic, air brake and overall
apparatus wiring schematics will be included.
A video training tape on the operation of the truck will be supplied with the manuals.
WARRANTIES
The following warranties will be supplied:
1. The apparatus will be warranted to be free from mechanical defects in
workmanship for a period of one (1) year. The apparatus will be covered for
parts and labor costs associated with repairs for a period one (1) year.
2. Life-time warranty on the frame.
3. Seven (7) year warranty on paint.
4. Ten (10) body structural warranty
5. Ten (10) year cab structural warranty
6. Manufacturers Warranties for all major components.
DELIVERY
The custom built fire apparatus will be driven from the manufacturing facility to the
community by a factory trained delivery engineer who will thoroughly demonstrate the
complete apparatus operation and maintenance to the fire department designated
personnel.
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MANUFACTURING & LOCATIONS
The apparatus will be manufactured in facilities wholly owned and operated by the
company. A complete stock of service parts, and service will be provided on a 24
hours around the clock basis. The company will maintain parts and service for a
minimum period of twenty (20) years on each apparatus model manufactured.
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MACEDON (VILLAGE OF:
INTENT OF SPECIFICATIONS
It is the intent of these specifications to cover the furnishing and delivery to the
Macedon Fire Department a complete apparatus equipped as hereinafter specified.
With a view of obtaining the best results and the most acceptable apparatus for service
in the fire department, these specifications cover only the general requirements as to
the type of construction and tests to which the apparatus must conform, together with
certain details as to finish, equipment and appliances with which the successful bidder
must conform. Minor details of construction and materials where not otherwise
specified are left to the discretion of the contractor, who shall be solely responsible for
the design and construction of all features. The apparatus shall conform to the
requirements of the current (at the time of bid) National Fire Protection Association
Pamphlet #1901 for Motor Fire Apparatus unless otherwise specified in these
specifications.
U.S.A. MANUFACTURER
The entire apparatus shall be assembled within the borders of the Continental United
States to insure more readily available parts (without added costs and delays caused by
tariffs and customs) and service, as well as protecting the purchaser should legal action
ever be required.
MANUFACTURER'S EXPERIENCE AND STABILITY
As two of the last three apparatus purchased by the Village of Macedon were built by
manufacturers who either went bankrupt, were bought and sold, or are no longer in
business, bids shall only be considered from companies which have an established
reputation in the field of fire apparatus construction and have been in business for a
minimum of thirty-five (35) years. Additionally, each manufacturer shall have been in
business making similar apparatus for a minimum of thirty five (35) years and must
have had single ownership for more than thirty-five (35) years. No Exceptions.
MANUFACTURER STATEMENT OF CORPORATE STABILTY
Each bidder must include a certified letter attesting to the fact that there is no pending
sale or purchase of the company and also certifying that it was not recently bought,
sold, changed business names/entities etc. No exceptions
MANUFACTURER STATEMENT OF WARRANTY COSTS PER TOTAL SALES
Each bidder must disclose the warranty expense it incurrs based on its annual sales as
an additional way of demonstrating quality.
ELIMINATION OF DIVIDED RESPONSIBILITY
It is required that each bidder produce both the chassis and complete apparatus. To
75' Midmounted Aerial Spec Draft 8-13-08 1
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MACEDON (VILLAGE OF)
eliminate divided responsibility and service, the chassis and body must be
manufactured by the same Company. Manufacturer shall state the number of years the
Company has been producing their own chassis and body. Manufacturer shall state
compliance. NO EXCEPTIONS.
PROPOSAL SPECIFICATIONS
Each bid shall be accompanied by a set of "Contractor's Specifications" consisting of a
detailed description of the apparatus and equipment proposed and to which the
apparatus furnished under contract must conform. Computer run-off sheets are not
acceptable as descriptive literature.
The specifications shall indicate size, type, model and make of all component parts and
equipment.
QUALITY AND WORKMANSHIP
The design of the apparatus must embody the latest approved automotive engineering
practices.
The workmanship must be the highest quality in its respective field. Special
consideration shall be given to the following points: Accessibility to various areas
requiring periodic maintenance, ease of operation (including both pumping and driving)
and symmetrical proportions.
Construction must be rugged and ample safety factors must be provided to carry loads
as specified and to meet both on and off road requirements and speed as set forth
under "Performance Test and Requirements."
PERFORMANCE TESTS AND REQUIREMENTS
A road test shall be documented with the apparatus fully loaded and a continuous run
of ten (10) miles or more shall be made under all driving conditions, during which time
the apparatus shall show no loss of power or overheating. The transmission drive shaft
or shafts, and rear axles shall run quietly and free from abnormal vibration or noise
throughout the operating range of the apparatus. The apparatus, when loaded, shall be
approximately 66% on the rear axle. The successful bidder shall furnish a weight
certification showing weight on the front and rear axle, and the total weight of the
completed apparatus at the time of delivery.
a. The apparatus must be capable of accelerating to 30 MPH from a
standing start within 25 seconds on a level concrete highway without
exceeding the maximum governed engine RPM.
b. The service brakes shall be capable of stopping the fully loaded vehicle
within 35 feet from a speed of 25 MPH on a level concrete highway.
c. The apparatus, fully loaded, shall be capable of obtaining a speed of 50
75' Midmounted Aerial Spec Draft 8-13-08 2
MACEDON (VILLAGE OF)
MPH on a level highway with the engine not exceeding 95% of its
governed RPM (full load).
d. The apparatus shall be tested and approved by a qualified testing agency
in accordance with their standard practices for pumping engines
e. The contractor shall furnish copies of the Pump Manufacturer's
Certification of Hydrostatic Test (if applicable), the Engine Manufacturer's
current Certified Brake Horsepower Curve and the Manufacturer's Record
of Construction Details.
FAILURE TO MEET TESTS
In the event the apparatus fails to meet the test requirements of these specifications on
the first trial, a second trial may be made at the option of the bidder within thirty (30)
days of the date of the first trials. Such trials shall be final and conclusive and failure to
comply with these requirements shall be cause for rejection. Permission to keep and/or
store the apparatus in any building owned or occupied by the purchaser shall not
constitute acceptance of same.
EXCEPTIONS TO SPECIFICATIONS
The following specifications shall be strictly adhered to. Exceptions shall be considered
if they are deemed equal to or superior to the specifications, provided they are fully
explained on a separate page entitled "EXCEPTIONS TO SPECIFICATIONS."
Exceptions shall be listed by page and paragraph.
Failure to denote exceptions in the above manner shall result in immediate rejection of
the proposal. In addition a general statement taking "TOTAL EXCEPTION" to the
specifications shall result in immediate rejection of bid.
GENERAL CONSTRUCTION
The apparatus shall be designed and the equipment mounted with due consideration to
distribution of load between the front and rear axles so that all specified equipment,
including filled water tank, a full complement of personnel and fire hose shall be carried
without injury to the apparatus. Weight balance and distribution shall be in accordance
with the recommendations of the International Association of Fire Chiefs and National
Fire Association (or American Insurance Association). Certified Laboratories certificate
shall be submitted by the manufacturer. Weight of apparatus shall meet all federal axle
load laws.
DELIVERY REQUIREMENTS
The apparatus shall be completely equipped as per these specifications upon arrival
and on completion of the required tests shall be ready for immediate service in the fire
department of the purchaser. Any and all alterations required at the scene of delivery
75' Midmounted Aerial Spec Draft 8-13-08 3
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MACEDON (VILLAGE OF)
to comply with these specifications must be done at the contractor's expense.
PURCHASER RIGHTS
The Purchaser reserves the right to accept or reject any bid. The purchaser also
reserves the right to award in their best interest and reserves the right to waive any
formalities.
FAMA COMPLIANCE
Manufacturer must be a current member of the Fire Apparatus Manufacturer's
Association.
PROPOSAL DRAWING
A general layout drawing depicting the apparatus layout and appearance shall be
provided with the bid. The drawing shall consist of left side, right side, frontal and rear
elevation views. Apparatus equipped with a fire pump, shall have a general layout view
of the pump operators panel scaled the same as the elevation views. The drawing shall
be a depiction of the actual apparatus proposed and not of a generic similar product.
APPROV AL DRAWING
After the award of bid and pre-construction conference, a detailed layout drawing
depicting the apparatus layout and appearance including any changes agreed upon
shall be provided for customer review and signature. The drawing shall become part of
the contract documents. The drawing shall consist of left side, right side, frontal and
rear elevation views. Apparatus equipped with a fire pump, shall have a general layout
view of the pump operators panel scaled the same as the elevation views.
PRE-CONSTRUCTION CONFERENCE
After award of the contract, and prior to construction of the apparatus, a
pre-construction conference shall be held at the facility of the manufacturer. A
provision shall be provided in the bid price for all travel, food and lodging to
accommodate three (3) Fire Department personnel.
INSPECTION TRIPS
An inspection trip at the manufacturers facility prior to delivery of the completed
apparatus shall be provided. Accommodations for three (3) Fire Department personnel
to include all transportation, food and lodging shall be included in the bid price.
PROPOSAL GUARANTEE
A certified check or bid bond in the sum of ten percent (10%) of the total bid price shall
75' Midmounted Aerial Spec Draft 8-13-08 4
MACEDON (VILLAGE OF)
be submitted with the "Bid Proposal" at the time of the bid. The full amount of the bid
surety shall be returned to the unsuccessful bidders following the award of the contract
to the successful bidder.
PERFORMANCE BOND
Within twenty (20) days of notification to the successful bidder by the purchaser, prior to
any work commencing on the proposed apparatus, the successful bidder shall, at their
own expense, obtain and submit to the purchasing entity a performance bond in the
amount of 100% equal to the total contract price.
Additionally, each bidder must disclose the price/amount it pays for bonding, per
$1,000. This is to demonstrate the economic stability and credit worthiness of the
bidder. NO EXCEPTIONS.
CHASSIS
The chassis shall be manufactured in the factory of the bidder. The chassis shall be
designed and manufactured for heavy duty service with adequate strength and capacity
of all components for the intended load to be sustained and the type of service
required. There shall be no divided responsibilitv in the production of the apparatus.
WEIGHT RESTRICTIONS
Due to the nature of the emergency service this apparatus is intended to provide,
special consideration must be adhered to to ensure that the vehicle is not overweight or
close to its maximum gross vehicle weight capacity, as that would most surely increase
the wear and tear on the vehicle and lead to increased maintainence costs, reduced
braking ability and decreased engine performance.
Therefore, the front axle weight may not exceed 19,000 pounds and the rear axle
weight may not exceed 24,000 pounds.
The . . goal weight of this truck with water, equipment, and hose
in-serVice IS
approximately 48,000 pounds or less thereby providing the purchaser an additional
5000 pounds of reserve capacity on the chassis, which is to have a Gross Weight
Capacity of 53,000 pounds based on axle configuration.
Bidders must supply the actual shipping weights of the last ten (10) trucks of the model
being bid with fire department names as well, which shall allow the purchaser to confirm
those weights.
As this requirement is for fire fighter safety and decreased Village liability, there are no
exceptions to this requirement.
75' Midmounted Aerial Spec Draft 8-13-08 5
. .
MACEDON (VILLAGE OF)
ALUMINUM CAB
The cab shall be a full tilt 6-person cab designed specifically for the fire service and
manufactured by the chassis builder.
Cab shall be built entirely by the apparatus manufacturer within the same facilities (no
exceptions). Rear of the cab shall be slanted forward at the top rear for mid-ship aerial
use. The outside of the rear cab wall shall be aluminum diamond plate.
CAB DESIGN
The cab shall be designed specifically for the fire service and manufactured by the
chassis builder.
The apparatus chassis shall be of an engine forward, fully enclosed tilt cab design.
There shall be four (4) side entry doors.
The cab shall be of a fully open design with no divider wall or window separating the
front and rear cab sections.
Construction of the cab shall consist of high strength 5052H32 aluminum welded to
extruded aluminum framing of 6061-T6 material.
The cab roof shall utilize extruded, radiused outer corner rails with integral drip channel
and box tubing type cross brace supports.
The cab sides shall be constructed from extruded door pillars and posts that provide a
finished door opening, extruded and formed wheel well openings supports, formed
aluminum wheel well liners and box tubing type support braces.
The cab floor and rear cab wall shall utilize box tubing type framing and support
bracing.
The framework shall be of a welded construction that fully unitizes the structural frame
of the cab.
The structural extrusion framework shall be overlaid with interlocked aluminum alloy
sheet metal panels to form the exterior skin of the cab.
The structural extrusion framework shall support and distribute the forces and stresses
imposed by the chassis and cab loads and shall not rely on the sheet metal skin for any
structural integrity.
75' Midmounted Aerial Spec Draft 8-13-08 6
MACEDON (VILLAGE OF)
CAB DIMENSIONS
The cab shall be designed to satisfy the following minimum width and length
dimensions:
Cab Width (excluding mirrors) 98"
Cab Length (from C/L of front axle)
To front of cab (excluding bumper) 68"
To rear of cab 56"
Total Cab Length (excluding bumper) 124"
CAB MOUNTING
The cab mounting system shall use a steel sub frame, isolated from the cab with six (6)
rubber mounts, to minimize chassis vibration and torsional loads from being induced
into the cab structure. The two tilt pivot points shall have stainless steel bushing and
grease fittings for lubrication and smooth tilting of the cab
INTERIOR
The cab interior shall have Zolatone gray/black rubberized, mar resistant, textured
finish.
FENDER CROWNS
Polished stainless steel front axle fenderettes with full depth radiused wheel well liners
shall be provided.
GRILLE
The front of the cab shall be equipped with a grille with sufficient area to allow proper
airflow into the cooling system and engine compartment.
CAB INSULATION
The cab shall be insulated in a manner to reduce noise levels inside the cab. The cab
interior sound levels shall not exceed 90 decibels at 45 mph in all cab seat positions.
ROOF DESIGN
The cab shall be of a flat roof design with side drip rails and shall satisfy the following
minimum height dimensions:
Cab Dimensions Interior
Front 59"
Rear 55"
75' Midmounted Aerial Spec Draft 8-13-08 7
.
MACEDON (VILLAGE OF)
Cab Dimensions Exterior
Front 65"
Rear 65"
DIAMOND PLATE, CAB ROOF
The roof of the cab shall have a diamond plate overlay. The overlay shall be
constructed of .125" aluminum serrated diamond plate and measure 30" x 60".
DOORS
The cab doorframes shall be constructed from aluminum extrusions fitted with an
aluminum sheet metal skin and shall be equipped with dual weather seals. The cab
doors shall be equipped with heavy-duty door latching hardware, which complies with
FMVSS 206. The mechanics of the door operation shall utilize rod linkage for positive
operation. A rubber coated nylon web doorstop shall be provided.
The doors shall be lap type mounted with a full-length stainless steel 3/8" diameter
hinge and shall be fully adjustable.
All openings in the cab shall be grommeted or equipped with rubber boots to seal the
cab from extraneous noise and moisture.
The cab doors shall be designed to satisfy the following minimum opening and step
area dimensions:
Door Opening:
Front 36.5" x 73"
Rear 36.5" x 73"
The cab doors shall have brushed severe duty 304 stainless steel interior door panels.
EXTERIOR GLASS
The cab windshield shall be of a two piece curved design utilizing tinted, laminated,
automotive approved safety glass. The window shall be held in place by an extruded
rubber molding with a chrome plated decorative locking bead. The cab shall be
finished painted prior to the window installation.
Two (2) fixed position side windows shall be provided between the forward cab area
and the crew cab area, one (1) each side and shall utilize tinted, tempered automotive
approved safety glass. The widows shall be approximately 20.5" high x 16.50" wide to
provide maximum visibility. The side windows shall be held in place by an extruded
rubber molding with a chrome plated decorative locking bead
The cab door and canopy windows shall utilize tinted, automotive approved safety
glass.
75' Midmounted Aerial Spec Draft 8-13-08 8
MACEDON (VILLAGE OF
Two (2) sliding rear windows approximately 15" x 17" shall be installed on the rear wall
of the cab.
POWER WINDOWS
All four cab entry doors shall have power windows. Each door shall be individually
operated and the driver's position shall have master control over all windows. The front
windows shall roll down completely.
SUN VISORS
The sun visors shall be made of dark smoke colored transparent polycarbonate. There
shall be a visor located at both the driver and officer positions.
CAB STEPS
The lower cab steps shall be no more than 22" from the ground. An intermediate step
shall be provided, mid way between the lower cab step, and the cab floor.
The intermediate step shall be slightly inset to provide for safer ingress and egress. All
steps shall be covered with material that exceeds the NFPA requirements for stepping
surfaces.
STEP LIGHTS
A white LED strip light shall illuminate each interior cab step. These lights shall
illuminate whenever the battery switch is on and the cab door is opened.
CAB TILT SYSTEM
An electric over hydraulic cab tilt system shall be provided in order to facilitate the lifting
of the cab allowing full access to the engine and accessories mounted under the cab.
The cab shall be mounted to a 4" steel box tube sub-frame through the use of high
durometer rubber mounts. The raising of the tilt cab shall be accomplished through a
hydraulic lift system consisting of two (2) hydraulic lift cylinders, an electrically driven
hydraulic pump, two (2) hydraulically activated latches, and an electrical control switch.
The hydraulic lift cylinders shall be coupled to the steel cab sub-frame (not directly to
the cab) with greaseable Kaiser bushing for the pivot point. The above-described
sub-frame shall be used to minimize stress to the cab during lifting operations.
The hydraulic cylinders shall lift the cab to a tilt angle of 45 degrees, exposing the
engine and accessories for service. A safety locking system shall be provided that shall
release automatically when the cab is tilted up or down.
The lift system shall operate in a smooth and safe manner and shall include cylinder
interlocks to ensure that the cab shall remain in a fixed position in the event of a failure
75' Midmounted Aerial Spec Draft 8-13-08 9
MACEDON (VILLAGE OF)
in the system.
CAB STRUCTURAL INTEGRITY
The cab of the apparatus shall be designed and so attached to the vehicle as to
eliminate, to the greatest possible extent, the risk of injury to the occupants in the event
of an accident.
The apparatus cab shall be tested to specific load and impact tests with regard to the
protection of occupants of a commercial vehicle.
A test shall be conducted to evaluate the frontal impact strength of the apparatus cab to
conform to the test J2420 and the "United Nations Regulation 29, Annex 3, paragraph
4, (Test A). A second test shall be conducted to evaluate the roof strength of the
apparatus cab to conform to the Society Of Automotive Engineers (SAE) SAE
J2422/SAE J2420 and "United Nations Regulation 29, Annex 3, paragraph 5, (Test B)
and SAE J2420. The evaluation shall consist of the requirements imposed by ECE
Regulation 29, Paragraph 5.
The test shall be conducted by a certified independent third party testing institution.
A letter stating successful completion of the above test on the brand of cab being
supplied shall be included in the bid. There shall be "no exception" to this
requirement.
MANUAL CAB LIFT
There shall be a manually operated hydraulic pump for tilting the cab in case the main
pump should fail. The operator shall be located under the left front corner of the front
bumper.
WORK SURFACE
There shall be a flat work surface in front of the officer's seat.
DELUXE CONSOLE
There shall be a deluxe console mounted on the engine hood between the driver and
officer. The console shall be covered in black vinyl material to match the engine hood.
The console shall come complete with two drink holders, and recessed wells for storage
of gloves or other miscellaneous items.
The outboard sections shall contain duct work to direct air flow from the heater/AC
towards the driver and officer.
75' Midmounted Aerial Spec Draft 8-13-08 10
MACEDON (VILLAGE OF)
INTERIOR DOOR PANELS
The interior of the cab entry doors shall have a 304 brushed stainless steel scuff plate.
contoured to the door, from the door sill down.
The lower portion of the doors shall also have a 304 brushed stainless steel scuff plate
and shall include a total of 245 square inches of reflective material on each door,
exceeding the NFPA requirement of 96 square inches. The layout shall be opposing
ruby red "chevron" stripes on each side. The red striping shall be laid over white 3M
reflective materials. The reflective decal shall be plainly visible to oncoming traffic when
the doors are in the open position.
CAB ACCESSORY FUSE PANEL
A fuse panel shall be located in the rear crew area next to the rear facing seat behind
the officer. The fuse panel shall consist of six (6) battery hot and six (6) ignition switch
circuits. Each circuit shall be capable of 10-ampere 12-volt power and total output of
50-amps. The fuse panel shall be capable of powering accessories such as hand held
spotlights, radio chargers, hand lantern chargers and other miscellaneous 12-volt
electrical components.
AIR HORNS
Two (2) Grover 2040 Stuttertone rectangular, chrome plated, air horns shall be recess
mounted, one (1) each side behind the perforated grille of the bumper. The air horns
shall be controlled by a toggle switch wired through the horn button. A foot switch for
the air horns shall also be provided on the officer's side.
ALTERNATOR
A 270 ampere Prestolite/Leece Neville, Model 4864J shall be provided with serpentine
belt. The alternator shall generate 210 amperes at idle.
A low voltage alarm, audible and visual, shall be provided.
FRONT AXLE
The front axle shall be a Meritor™ MFS-20-133A 3.74" drop beam with a capacity of
22,000 pounds. The axle shall be hub piloted, 10 stud, furnished with oil seals and
come complete with assist cylinder, hoses, and mounting brackets.
REAR AXLE
The rear axle shall be a Meritor™ RS-30-185 Single reduction drive axle with a capacity
of 31,000 Ibs. The axles shall be hub piloted, 10 studs, furnished with oil seals.
75' Midmounted Aerial Spec Draft 8-13-08 11
MACEDON (VILLAGE OF)
TOP SPEED
Rear axle speed approximately 65 MPH.
BATTERIES
The battery system shall be a single system consisting of four negative ground, 12 volt
Interstate Group 31 MHD batteries, cranking performance of 950 CCA each with total of
3800 amps, 185 minute reserve capacity with 25 ampere draw at 80 degrees
Fahrenheit. Each battery shall have 114 plates. Warranty shall be accepted
nationwide.
The batteries shall be installed in a vented 304 stainless steel battery box with a
removable aluminum cover to protect the batteries from road dirt and moisture. The
batteries are to be placed on dri-deck and secured with a fiberglass hold down. The
batteries shall be wired directly to starter motor and alternator.
The battery cables shall be 3/0 gauge. Battery cable terminals shall be soldering
dipped, color-coded and labeled on heat shrink tubing with a color-coded rubber boot
protecting the terminals from corrosion.
There shall be a 350-ampere fuse protecting the pump primer and a 250-ampere fuse
protecting the electric cab tilt pump and other options as required.
A recessed male NEMA 5-15 plug with weatherproof cover shall be provided in the
driver's step well.
BATTERY CHARGING
A Kussmaul Auto Charge 1200 battery system charger shall be provided. The Auto
Charge 1200 is a fully automatic battery charger with a very high output for vehicles
with a single battery system. A single bar graph display is provided to indicate the state
of charge of the battery system in the front officer's side window/windshield. The rated
output shall be 40 amps for the battery system.
BATTERY JUMPER TERMINAL
There shall be one set (two studs) of battery jumper terminals located by the battery
box under the cab. The terminals shall have plastic color-coded covers. Each terminal
shall be tagged to indicate positive/negative.
BRAKES (Front)
The front brakes shall be Meritor S-cam style. They shall be 16.5" x 6" with heavy-duty
return springs, and a double anchor pin design. They shall also have quick-change
shoes for fast easy brake relining.
75' Midmounted Aerial Spec Draft 8-13-08 12
MACEDON (VILLAGE OF)
BRAKES (Rear)
The rear brakes shall be Meritor S-cam style. They shall be 16.5" x 7" with heavy-duty
return springs, and a double anchor pin design. They shall also have quick-change
shoes for fast easy brake relining.
BRAKE WARRANTY
The brakes shall carry Meritor's five (5) year 75,000 mile warranty, exclusive of wear
items.
AIR BRAKE SYSTEM
The vehicle shall be equipped with air-operated brakes. The system shall meet or
exceed the design and performance requirements of current FMVSS-121 and test
requirements of current NFPA 1901 standards.
Each wheel shall have a separate brake chamber. A dual treadle valve shall split the
braking power between the front and rear systems.
All main brake lines shall be color-coded nylon type protected in high temperature rated
split plastic loom. The brake hoses from frame to axle shall have spring guards on both
ends to prevent wear and crimping as they move with the suspension. All fittings for
brake system plumbing shall be brass.
A Meritor Wabco System Saver 1200 air dryer shall be provided.
The air system shall be provided with a rapid build-up feature, designed to meet current
NFPA 1901 requirements. The system shall be designed so the vehicle can be moved
within 60 seconds of startup. The quick build up system shall provide sufficient air
pressure so that the apparatus has no brake drag and is able to stop under the
intended operating conditions following the 60-second buildup time. The vehicle shall
not be required to have a separate on-board electrical air compressor or shoreline
hookup to meet this requirement.
Four (4) supply tanks shall be provided. One air reservoir shall serve as a wet tank and
a minimum of one tank shall be supplied for each the front and rear axles. A Schrader
fill valve shall be mounted in the front of the driver's step well.
A spring actuated air release emergency/parking brake shall be provided on the rear
axle. One (1) parking brake control shall be provided and located on the engine hood
next to the transmission shifter within easy reach of the driver. The parking brake shall
automatically apply at 35 1:10 PSI reservoir pressure. A Meritor WASCO IR-2 Inversion
Relay Valve, supplied by both the Primary and Secondary air systems, shall be used to
activate the parking brake and to provide parking brake modulation in the event of a
primary air system failure.
75' Midmounted Aerial Spec Draft 8-13-08 13
MACEDON (VILLAGE OF)
Accessories plumbed from the air system shall go through a pressure protection valve
and to a manifold so that if accessories fail they shall not interfere with the air brake
system.
AIR BRAKING ABS SYSTEM
A Wabco ASS system shall be provided to improve vehicle stability and control by
reducing wheel lock-up during braking. This braking system shall be fitted to axles and
all electrical connections shall be environmentally sealed from water and weather and
be vibration resistant.
The system shall constantly monitor wheel behavior during braking. Sensors on each
wheel transmit wheel speed data to an electronic processor, which shall sense
approaching wheel lock and instantly modulate brake pressure up to 5 times per
second to prevent wheel lock-up. Each wheel shall be individually controlled. To
improve field performance, the system shall be equipped with a dual circuit design. The
system circuits shall be configured in a diagonal pattern. Should a malfunction occur,
that circuit shall revert to normal braking action. A warning light at the driver's
instrument panel shall indicate malfunction to the operator.
The system shall consist of a sensor clip, sensor, electronic control unit and solenoid
control valve. The sensor clip shall hold the sensor in close proximity to the tooth wheel.
An inductive sensor consisting of a permanent magnet with a round pole pin and coil
shall produce an alternating current with a frequency proportional to wheel speed. The
unit shall be sealed, corrosion-resistant and protected from electro-magnetic
interference. The electronic control unit shall monitor the speed of each wheel sensor
and a microcomputer shall evaluate wheel slip in milliseconds.
BUMPER
There shall be a 12" high double rib polished stainless steel wrap-around bumper
provided at the front of the apparatus. Laser cut perforated grilles shall be incorporated
into the bumper and located at the outboard section of the bumper for the air horns and
at the center for the siren speaker. The bumper shall be mounted to a reinforcement
plate constructed of 1/4" x 10" x 70" carbon steel. A gravel shield shall be provided,
constructed of .188" aluminum diamond plate. The bumper extension shall be
approximately 18".
DIAMOND PLATE BUMPER LID
There shall be a 1/8" diamond plate cover with latches provided for the front bumper
trough. The cover shall have a 2" rise to accommodate the storage well requirements.
STORAGE WELL COMPARTMENT
There shall be a hose well compartment located in the center of the front bumper. The
compartment shall run the full width of the bumper and measure approximately 4" deep
75' Midmounted Aerial Spec Draft 8-13-08 14
MACEDON (VILLAGE OF)
x 66" wide x 12" long (3,400 in2) The compartment shall be constructed of .125"
smooth aluminum plate.
COOLING SYSTEM
The cooling system shall have sufficient capacity to keep the engine properly cooled
under all conditions of road and pumping operations. The cooling system shall be
designed and tested to meet or exceed the engine and transmission manufacturers and
EPA requirements. The complete cooling system shall be mounted in a manner to
isolate the system from vibration and stress. The individual cores shall be mounted in a
manner to allow expansion and contraction at various rates without inducing stress to
the adjoining core(s).
RADIA TOR
The radiator shall be a cross-flow design constructed completely of aluminum with
welded side tanks. The radiator shall be bolted to the bottom of the charge air cooler to
allow a single depth core, thus allowing a more efficient and serviceable cooling
system.
The radiator shall be equipped with a drain cock to drain the coolant for serviceability.
COOLANT
The cooling system shall be filled with Extended Life Coolant to provide a longer life
cycle and reduced change intervals. The coolant makeup shall contain ethylene glycol
and deionized water to keep the coolant from freezing to a temperature of -34 degrees
F.
HOSES & CLAMPS
Silicone hoses shall be provided for all engine coolant lines.
All radiator hose clamps shall be spring loaded stainless steel constant torque hose
clamps for all main hose connections to prevent leaks.
CHARGE AIR COOLER
The charge air cooler shall be of a cross-flow design and constructed completely of
aluminum with welded side tanks. The charge air cooler shall be bolted to the top of the
radiator to allow a single depth core, thus allowing a more efficient and serviceable
cooling system.
FAN
The engine cooling system shall incorporate a heavy-duty composite 11-blade fan.
75' Midmounted Aerial Spec Draft 8-13-08 15
MACEDON (VILLAGE OF)
A shroud and recirculation shield system shall be used to ensure air that has passed
through the radiator is not drawn through again.
The fan tip to radiator core clearance shall be kept at a minimal distance to increase the
efficiency of the fan and reduce fan blast noise.
SURGE TANK
The cooling system shall be equipped with a surge tank. The surge tank shall be
equipped with a low coolant probe and sight glass to monitor the coolant level. The
surge tank shall have a cap that meets the engine manufacturer's pressure
requirements as well as the system design requirements.
DRIVELlNE
The driveline shall consist of Spicer 1710 series, or equal, dual grease fitting universal
joints with "Half-Round" end yokes. The drive shaft shall be built with a heavy-duty
steel tube 4.095" outside diameter x .180 wall thickness. The shafts shall be
dynamically balanced prior to installation into the chassis. A splined slip joint shall be
provided in each shaft assembly. Universal joints shall be extended life. There shall be
two (2) Zerk fittings in each universal joint assembly so the joint can be greased without
turning the shaft.
ENGINE ENCLOSURE
An integral, formed aluminum engine enclosure shall be provided. The engine
enclosure shall be of a contoured design to blend in an aesthetically pleasing manner
with the interior dash and flooring of the cab. The enclosure shall be kept as low as
possible to provide the maximum space.
The enclosure shall be covered in a heavy duty black vinyl, molded to fit the exterior of
the engine enclosure to reduce noise and heat in the cab. The inside of the engine
enclosure shall have a sound deadening insulation system. The cab interior shall have
a sound-deadening package to help minimize the noise (DB) levels and eliminate
engine heat from the front and rear of the cab.
A work light shall be installed in the engine enclosure with an individual switch located
on the base of the light.
ENGINE
Cummins DiesellSL, 425HP (317 KW) @ 2200 R.P.M 1150 ft. lb. Torque (1,627 N-m)
@ 1300 R.P.M
Displacement: 8.9 liter displacement.
Cylinders: 6
Bore: 4.49" (114mm)
75' Midmounted Aerial Spec Draft 8-13-08 16
MACEDON (VILLAGE OF'!
Stroke: 5.69" (145mm)
The engine shall have a five year or 100,000 mile warranty and approval by Cummins
Diesel for installation in the chassis.
The engine shall be equipped with the following:
. Air cleaner - Farr Ecolite w/restriction gauge on dash
. Air compressor - 18.7 CFM
. Exhaust - single with discharge right side, ahead of rear wheels
. Primary and secondary fuel filters
. Lube oil cooler
. Lube oil filter - full flow
. Starting motor - 12 volt
EXHAUST SYSTEM
The engine exhaust system shall be horizontal design constructed from heavy-duty
truck components. All exhaust tubing shall be stainless steel. Flexible couplings shall
be utilized to absorb the torque and vibration of the engine. The outlet shall be directed
to the forward side of the rear wheels, exiting the right side, with a chrome straight tip.
The system shall be equipped with single canister consisting of a Diesel Oxidation
Catalyst (DOC) and a Diesel Particulate Filter (DPF). The canister shall be mounted
under the right side frame rail, and meeting the engine manufacturer's specifications
and current noise level tests. An orange fiberglass heat-absorbing sleeve shall be used
on the exhaust pipe in the engine compartment area to reduce the heat, to protect the
alternator, and also to protect hands when checking or adding oil in the engine
compartment.
AIR CLEANER/INTAKE
The engine air cleaner shall be sized in accordance with the engine manufacturers
recommendations. The air cleaner shall be manufactured from a fire retardant media
and shall incorporate and ember separator in accordance with NFPA 1901 to protect
the engine from hot embers.
A restriction warning light shall be provided and located on the cab dash.
ENGINE BRAKE
The engine shall be equipped with a Jacobs compression engine brake. An "On/Off"
switch shall be provided on the instrument panel within easy reach of the driver.
The engine brake shall interface with the Wabco ASS brake controller to prevent
engine brake operations during adverse braking conditions
A pump shift interlock circuit shall be provided to prevent the engine brake from
75' Midmounted Aerial Spec Draft 8-13-08 17
MACEDON (VILLAGE OF)
activating during pumping operations.
The brake light shall activate when the engine brake is engaged.
FRAME
The chassis frame shall be of a ladder type design utilizing industry accepted
engineering best practices. The frame shall be specifically designed for fire apparatus
use. Each frame rail shall be constructed of two 3/8" thick-formed channels. The outer
channel shall be 10.06" x 3.50" x .375" and the inner channel (liner) shall be 9.31" x
3.13" x .375". The section modulus shall be 31.28 in.3. The resistance to bending
moment (RBM) shall be 1,569,160 in./lbs. The cross-members shall be constructed of
minimum 3/8" formed channels and have formed gusseted ends at the frame rail
attachment.
.625 inch, grade 8 flange, Huck bolt fasteners shall be used on all permanently
attached brackets to the frame to eliminate the need for bolt re-tightening.
The frame shall be painted glossy black prior to installing wiring harness and other
components.
A lifetime warranty shall be provided.
FUEL TANK
The chassis shall be equipped with a 65-gallon stainless steel rectangular fuel tank.
The fuel tank shall be certified to meet FMVSS 393.67 tests. The tank shall be
removable by means of six (6) bolted connections and dropped. One (1) tank baffle
shall be used.
Dual pick-up and return ports with a single 3/4" tank drawtube shall be provided for
diesel generators if required.
The fuel tank shall be equipped with a 2 1/4" filler neck assembly with a 3/4" vent
located on the left hand side of the tank. A fuel fill cap attached with a lanyard shall be
provided. The bottom of the fuel tank shall contain a 1/2" drain plug.
The fuel lines shall be nylon braid reinforced fuel hose with brass fittings. The lines
shall be carefully routed along the inside of the frame rails. All fuel lines are covered in
high temperature rated split plastic loom. Single suction and return fuel lines shall be
provided.
The fuel tank shall be mounted in a saddle with a barrier between the tank and the
saddle.
75' Midmounted Aerial Spec Draft 8-13-08 18
MACEDON (VILLAGE OF)
CAB HANDRAILS
There shall be four (4) 24" long, handrails provided and installed, one (1) at each cab
entrance. The handrails shall be constructed of 1-1/4" diameter, knurled and anodized,
3/8" heavy wall extruded aluminum and mounted utilizing chrome stanchions, which
shall provide sufficient space to allow for a gloved hand to grip the rail
There shall be two (2) rubber coated grab handles provided and mounted on the interior
of the cab, one each side, near the windshield post for ingress assistance. The
handrail on the driver's side shall be approximately 11" long and the handrail on the
officer's side shall be approximately 18" long
CAB DOOR HANDRAILS
Two (2) 1-1/4" diameter knurled aluminum handrails rails shall be provided on the
inside of the rear crew doors just above the windowsill
HEA TER/DEFROSTER
There shall be a minimum 60,OOO-heat BTU single unit, heater, mounted over the
engine cover. The unit shall be mounted in center of the cab on the engine
hood/enclosure. Unit shall have a shutoff valve at the right side of the frame, next to
the engine. Airflow of the heater shall be a minimum 1200 CFM.
The defroster/heater shall be a minimum of 39,000 BTU and shall be a separate unit
mounted over the windshield. There shall be eight (8) louvers/defusers to direct to
windshield and door glass. There shall be ductwork to the floor of the cab, facing
forward to provide heat for the front of cab floor area. Airflow of the defroster/heater
shall be a minimum 350 CFM. The unit shall be painted Zolatone greystone to match
the cab ceiling.
The condenser shall be roof mounted and have 60,000 BTU rating. The unit shall
include two fan motors. Airflow of the condenser shall be a minimum 2250 CFM (This
roof-mounted condenser shall work at full rated capacity at an idle with no engine heat
problems.)
HEATER/DEFROSTER CONTROLS
The heater and defroster shall be located in the overhead console in the center of the
apparatus cab within easy reach of the driver and officer. The controls shall be
illuminated for easy locating in dark conditions. The controls shall be located in such a
way that the driver shall not be forced to turn away from the road to make climate
control adjustments. Control of the heater and defroster functions for the entire
apparatus cab shall be achieved through these controls.
75' Midmounted Aerial Spec Draft 8-13-08 19
MACEDON (VILLAGE OF)
AUXILIARY DEFROSTER FAN
There shall be a Red Dot model RD-5-5786-0P 12-volt fan mounted in the cab ceiling,
directed at the driver's side windshield. The fan shall be activated by a 3-position
toggle switch located at the base of the fan. The switch positions shall be High, Low
and Off.
AUXILIARY DEFROSTER FAN
There shall be a Red Dot model RD-5-5786-0P 12-volt fan mounted in the cab ceiling,
directed at the Officer's side windshield. The fan shall be activated by a 3-position
toggle switch located at the base of the fan. The switch positions shall be High, Low
and Off. The fan shall be silver.
LOAD MANAGER
Load manager shall have the ability to sequence loads on and off. It shall also be able
to shed 8 loads when the vehicle is stationary, starting at 12.7 volts lowest priority load
to be shed, then respectively at 12.6, 12.4, 12.2, 12.0, 11.8, 11.4 and 11.0 volts DC.
Any load that has been shed shall be off for a minimum of five minutes, and then if
voltage has rebounded above shed voltage, the shed load shall automatically come on.
There shall also be an indicator panel along side the rocker switches, which indicate
power is on, battery warning and fast idle. Battery warning indicator shall flash at a rate
proportional to the voltage discharge rate.
AUTOMATIC HIGH IDLE ACTIVATION
The load management system shall be capable of activating the apparatus high idle
system when the system voltage drops below 12.3 volts DC. The system shall raise
engine speed for a minimum of five minutes until voltage exceeds 13.0 volt DC. The
load management system shall activate the high idle feature before any devices are
automatically shed OFF. The high idle function request from the load management
device shall function only if the appropriate interlocks are present; that is, control of the
high idle system is monitored and shall be superseded by the state of the interlock
control module. The automatic high idle system shall be deactivated whenever the
brake pedal is pressed, and shall remain inactive for two minutes thereafter to allow an
operator to override the high idle function and return the engine to idle before PTO
engagement.
INSTRUMENT PANEL
The main dash shroud, which covers the area directly in front of the driver from the
doorpost to the engine hood, shall be custom molded and covered with a non-glare
black vinyl. The dash shall be a one (1) piece hinged panel that tilts outward for easy
access to service the internal components. The gauge panel shall be constructed of
durable aesthetically pleasing light gray polymer material. The gauges shall be Maxima
75' Midmounted Aerial Spec Draft 8-13-08 20
MACEDON (VILLAGE OF!
Technologies/Datcon gauges with built-in self-diagnostics and red warning lights to alert
the driver of any problems. All gauges and controls shall be backlit for night vision and
identified for function. All main gauges and warning lights shall be visible to the driver
through the steering wheel.
The vehicle shall be equipped with a keyless ignition, with a two (2)-position rocker
switch, "Ignition Off/On" and a two (2)-position rocker switch "Off/Start"
Instrumentation on dash panel:
. Tachometer/hourmeter with built in re-settable hour meter
. Speedometer/odometer with built in re-settable trip odometer
. Ammeter
. Voltmeter
. Fuel gauge
. Engine oil pressure
. Transmission temperature
. Engine temperature
. Primary air pressure
. Secondary air pressure
Indicators and warning lights visible to driver:
. Battery on
. Parking brake engaged
. Low air with buzzer
. Turn signals
. Hi-beam
. Engine temperature with buzzer
. Engine oil pressure with buzzer
. Transmission temperature with buzzer
. Do not shift transmission
. Check transmission
. Stop engine with buzzer
. Check engine
. Regeneration
. High exhaust temperature
. Air filter restriction light
. Back pressure
. Cab door open (flashing)
. Compartment door open (flashing)
. Antilock brake warning
. Fasten seat belt
Other indicator and warning lights
. Differential locked
. PTO engaged
. Upper power
. Auto-slip response
. Retarder engaged
75' Midmounted Aerial Spec Draft 8-13-08 21
MACEDON (VILLAGE OF)
. Retarder temperature
. Jacks out
. Jacks down
Controls located on main dash panel:
. Master power disconnect with ignition switch
. Engine start switch
. Headlight switch
. Windshield wiper/washer switch
. Differential lock switch (if applicable)
. Dimmer switch for backlighting
. Parking brake control
Controls included in steering column:
. Horn button
. Turn signal switch
. Hi-beam low-beam switch
. 4-way flasher switch
. Tilt-telescopic steering wheel controls
Controls, gauges and indicator lights located to the right of driver's position:
. Transmission shifter
. Pump shift control with OK TO PUMP and PUMP ENGAGED lights
. Heater/defroster controls
. Eighteen (18) illuminated rocker switches
Driving compartment warning labels shall include:
. HEIGHT OF VEHICLE
. OCCUPANTS MUST BE SEATED AND BEL TED WHEN APPARATUS IS IN
MOTION
. DO NOT USE AUXILIARY BRAKING SYSTEMS ON WET OR SLIPPERY
ROADS
. EXIT WARNINGS
Additional labels included:
. COMPUTER CODE SWITCH
. ABS CODE SWITCH
. FLUID DATA TAG
. CHASSIS DATA TAG
ENGINE WARNING SYSTEM
An engine warning system shall be provided to monitor engine conditions such as low
oil pressure, high engine temperature and low coolant level. Warning indication shall
include a STOP ENGINE (red) light with audible buzzer activation and a CHECK
ENGINE (amber) light
Note: (Some engine configurations may also include a fluid warning light.)
75' Midmounted Aerial Spec Draft 8-13-08 22
MACEDON (VILLAGE OF)
There shall be a master information light bar with 24 lights located across the center of
the dash panel that covers up to 24 functions These are defined under Indicators and
Warning Lights above.
WIRING
All wiring shall have XL high temperature crosslink insulation and shall be 10 gauge, 12
gauge, 14 gauge and 18 gauge depending on load. All wiring shall be color-coded.
and the function and number stamped at 3" intervals on each wire. All wiring shall be
covered with high temperature rated split loom for easy access to wires when trouble
shooting. All electrical connectors and main connectors throughout the chassis shall be
treated to prevent corrosion.
DOOR AJAR INDICATION
Four (4) red LED lights are provided in the forward cab overhead console area, visible
to both driver and officer. Upon releasing the apparatus parking brake one or more of
these lights shall automatically illuminate (flash) if any cab door is open, compartment
door is open, any ladder or equipment rack is not in stowed position, stabilizer system
deployed or any other device has not been properly stowed that may cause damage if
the apparatus is moved.
MASTER ELECTRICAL PANEL
The chassis main breaker panel shall be wired through the master disconnect solenoid
and controlled with a three-position ignition rocker switch. Circuit breakers and flashers
shall be located at officer's right side lower interior firewall with removable cover and
schematic provided with notebook holder on outside cover
A deluxe breaker panel with up to 22 ground switched relays with circuit breaker
protection shall be provided.
An integrated electrical sub-panel shall be provided and interfaced to the body and
chassis through an engineered wire harness system.
Twelve (12) 20-ampere and one (1) 70-ampere relay for cab lightbar and assemblies
shall be provided. If the option for a mechanical siren has been selected two (2)
additional relays shall be provided.
Additional four relay boards with circuit breaker protection for additional loads.
Maximum two boards (8 relays) per breaker panel. All relay boards set up to trip with
input from switch of positive-negative or load manager by moving connector on board
(no tools needed to do this).
All relay boards shall be equipped with a power-on indicator light (red), input indicator
light (green) and power output indicator light (red).
75' Midmounted Aerial Spec Draft 8-13-08 23
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MACEDON (VILLAGE OF)
Up to 23 additional automatic reset circuit breakers for non-switched loads that are
remotely switched (ie: heater fans, hood lights, etc.).
All relays and circuit breakers on the relay boards shall be pull-out/push-in replaceable.
All circuit breakers on the relay boards shall be 20 ampere automatic reset which can
be doubled or tripled for 40 or 60-ampere capacity.
The system shall utilize Deutch DRC weather resistant connectors at the breaker panel,
toe board and main dash connections.
All internal wire end terminals, including locking connectors, shall be mechanically
affixed to the wire ends by matching terminal crimping presses to assure the highest
quality terminations.
All internal splices shall be ultrasonically welded connections and all internal wiring shall
be high temperature GXL type wire that is protected by wiring duct wherever possible.
All switches shall be ground controlled; no power going through any rocker switch.
Any switch controlling a relay in the breaker panel shall be capable of being set to
function only when the parking brake is set. All relays shall be tagged with the function
that the relay is controlling.
PUMP SHIFT MODULE
A pump shift module with indicating lights shall be located within easy reach of the
driver. A gear lockup shall be provided to hold the transmission in direct drive for pump
operation.
HIGH IDLE
The engine shall have a "high idle" switch on the dash that shall automatically maintain
an engine RPM as preset. The momentary switch shall be installed at the cab
instrument panel for activation/deactivation. The "high idle" mode shall become
operational only when the parking brake is on and the truck transmission is in neutral.
HIGH IDLE FOOT SWITCH
There shall be a hands-free switch at the aerial control station, interlocked with the
pump throttle, that shall allow the aerial operator to control multiple functions of the
aerial at high speed idle.
75' Midmounted Aerial Spec Draft 8-13-08 24
MACEDON (VILLAGE OF)
INTERIOR
The cab interior shall be finished in gray Durawear on the full front and rear headliners
and rear firewall.
LIGHTING CAB EXTERIOR
Exterior lighting and reflectors shall meet or exceed Federal Motor Vehicle Safety
Standards and National Fire Protection Association requirements in effect at this time.
There shall be dual sealed beam halogen rectangular headlights in custom housings on
each side of the front of the cab.
FOG LIGHTS
Hella Model 220 driving lights shall be provided recessed in the bumper. A switch
located in the cab dash shall activate the lights.
HAND HELD SPOTLIGHT
One Optronics Blue Eye Model KB-4003, 400,000-candle power hand-held spotlight
shall be provided, installed at officer's side of cab.
LIGHTING CAB INTERIOR
Interior lighting shall be provided inside the cab for passenger safety. Two (2) ceiling
mounted combination red/clear LED dome lights with a push on/off feature in the light
lens. One light shall be located over each the officer and driver's position The lights
shall also activate from the open door switch located in each cab doorjamb.
LIGHTING CREW CAB INTERIOR
Interior lighting shall be provided inside the crew cab for passenger safety. Two (2)
ceiling mounted combination red/clear LED dome lights with a push on/off feature in the
light lens shall be provided. The lights shall also activate from the open door switch
located in each cab doorjamb.
MIRRORS
Two (2) Lang Mekra 300 Series chrome plated Aero style main and convex mirrors
shall be installed on each side of the vehicle. The main mirror shall be 4-way remote
adjustable with heat, 7" x 16" 2nd surface chromed flat glass. The convex shall be. 6" x
75' Midmounted Aerial Spec Draft 8-13-08 25
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MACEDON (VILLAGE OF)
8" 2nd surface chromed 400 mm radius glass. Each mirror housing assembly shall be
constructed of lightweight textured chrome ABS with on truck glass and housing back
cover replacement. In the event the mirror breaks the glass shall be replaceable in (3)
minutes or less. The glass shall include a safety adhesive backing to keep broken
glass in place. The mirror assembly shall be supported by a "C" loop bracket
constructed of polished stainless steel tube utilizing two point mounting reducing
vibration of mirror glass during normal vehicle operation. The lower section of the
holder shall include a spring loaded single detent position 20 degrees forward with easy
return to operating position without refocusing.
DRIVER'S SEAT
The driver's seat shall be a Bostrom Sierra FX air ride high back, adjustable fore/aft,
upholstered with gray tweed Durawear. A 3-point seat belt shall be provided.
OFFICER'S SEAT
The officer's seat shall be a Bostrom Firefighter™ Tanker 450 ABTS SCBA seat. The
seat shall have the following features:
. Integrated 3-point seat belt
. "Auto-Pivot & Return" head rest
. Built in lumbar support
. 100% Durawear™ gray tweed seat material
CREW SEATS
The crew cab area shall have four (4) Bostrom Firefighter™ seats. The seating
arrangement shall be: two (2) rear facing Bostrom Tanker 450 ABTS SCBA seats and
two (2) forward facing Bostrom 400CT ABTS SCBA flip up seats. The seats shall have
the following features:
. Integrated 3-point seat belts
. "Auto-Pivot & Return" head rest
. Built in lumbar support
. 100% Durawear™ gray tweed seat material
SCBA BOTTLE BRACKET
The officer and crew seats shall come equipped with an H.O. Bostrom SecureAIITM
SCBA Locking System capable securing all U.S. and international SCBA brands and
sizes while in transit or for storage on fire trucks.
Locking shall be achieved by pushing the SCBA unit (bottle) against the pivot arm to
engage the automatic lock system. A top clamp shall surround the top of the SCBA tank
for a secure fit in all directions. The bracket shall be equipped with a center guide fork
to keep the tank in-place for a safe and comfortable fit in seat cavity.
75' Midmounted Aerial Spec Draft 8-13-08 26
MACEDON (VILLAGE OF)
All adjustment points shall utilize one tool and be easily adjustable
The bracket system shall be free of straps and clamps that may interfere with auxiliary
equipment on SCBA units.
The release handle shall be integrated into the seat cushion for quick and easy release
and shall eliminate the need for straps or pull cords to interfere with other SCBA
equipment.
The bracket system shall meet NFPA 1901 standards and requirements of EN 1846-2.
CREW SEAT COMPARTMENT
A compartment shall be provided under the forward facing crew seats on the back wall
of the cab. The compartment shall be full through, with an access door on each side,
accessible from the side of the crew cab doors.
STEERING
Ross heavy duty Model T AS-85 power steering shall be provided. The steering gear
shall be bolted to the frame at the cross-member for steering linkage rigidity. Four (4)
turns from lock to lock with an 18" diameter slip resistant rubber covered steering
wheel. Steering column shall have six-position tilt and 2" telescopic adjustment. The
cramp angle shall be 45 degrees with 315mm tires or 43 degrees with 425mm tires
providing very tight turning ability.
SUSPENSION (Front)
The front suspension shall be a variable rate taper-leaf design, 54" long and 4" wide.
Long life, maintenance free, urethane bushed spring shackles shall be utilized. All
spring and suspension mounting shall be attached directly to frame with high strength
Huck bolts and self-locking round collars. Spring shackles and pins that require grease
shall not be acceptable. NO EXCEPTIONS.
ENHANCED FRONT SUSPENSION SYSTEM
The front suspension shall have the handling, stability, and ride quality enhanced by the
use of a Ride Tech auxiliary spring system and Koni high performance shock
absorbers.
This system shall utilize three stage, urethane auxiliary springs, and high performance
gas filled shock absorbers to control the deflection of the leaf springs, and dampen
vibration normally transmitted to the chassis. This maintenance free system shall be
custom tuned to the apparatus gross weight rating for maximum performance, while
maintaining a soft compliant ride. NO EXCEPTIONS.
75' Midmounted Aerial Spec Draft 8-13-08 27
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MACEDON (VILLAGE OF)
A (3) three year 36,0000 mile warranty shall be provided by the manufacturer.
SUSPENSION (Rear)
A RidewellO model RAD-241-0S Monopivot Angular Air Ride rear suspension shall be
provided. The suspension shall be a dual air spring design equipped with dual height
control valves to maintain proper ride height. The ground rating of the suspension shall
be 31,000 pounds.
FRONT TIRES
Front tires shall be Goodyear 425/65R22.5, load range L, 8286 highway tread, single
tubeless type with a GAWR of 22,000 pounds. Wheels shall be disc type, hub piloted,
22.5 x 12.25 10 stud 11.25 bolt circle. Chrome plated lug nut caps shall be provided.
WHEEL COVERS
Deluxe polished full stainless steel wheel covers shall be provided.
FRONT HUB COVERS
Polished stainless steel hub covers shall be provided for the front axle.
REAR HUB COVERS
Polished stainless steel hub covers shall be provided for the rear axle.
REAR TIRES
Rear tires shall be Goodyear 315/80R22.5, load range J, RHD Mud and Snow tread,
dual tubeless type with a GAWR of 31,000 pounds. Wheels shall be disc type, hub
piloted, 22.5 x 9 10 stud with 11.25" bolt circle. Chrome plated lug nut caps shall be
provided.
MUD FLAPS
Hard rubber mud flaps shall be provided for front and rear tires.
WHEELS
Alcoa Durabrite aluminum wheels shall be provided for the front and for the inside and
outside of the rear wheels. The aluminum wheels shall match the tire and axle
capacities of the apparatus.
This is available to all manufacturers so therefore there are no exceptions.
75' Midmounted Aerial Spec Draft 8-13-08 28
MACEDON (VILLAGE OF\
TOW EYES (Front)
There shall be two front tow eyes with 3" diameter holes attached directly to the chassis
frame.
TOW EYES (Rear)
There shall be two tow eyes attached directly to the chassis frame rail and shall be
chromate acid etched for superior corrosion resistance and painted to match the
chassis.
TRANSMISSION
The chassis shall be equipped with a Generation IV Allison EVS3000 six (6) speed
automatic transmission. It shall be programmed five (5) speed, sixth gear locked out
for fire apparatus vocation, in concert with the specified engine.
An electronic oil level indicator shall be provided as well as a diagnostic reader port
connection. The fifth gear shall be an overdrive ratio, permitting the vehicle to reach its
top speed at the engine's governed speed. The dipstick is dipped in a rubber coating
for ease in checking oil level when hot
The chassis to transmission wiring harness shall utilize Metri-Pack 280 connectors with
triple lip silicone seals and clip-type positive seal connections to protect electrical
connections from contamination without the use of coatings.
Ratings: Max Input (HP) 400
Max Input (Torque) 1250 (Ib ft)
Max Turbine (Torque) 1700 (Ib ft)
Mechanical Ratios: 1sL 3.49: 1
2nd - 186:1
3rd _ 1 A 1:1
4th - 1.00:1
5th - 0.75:1
Reverse - -5.03
TRANSMISSION FLUID
The transmission shall come filled with Castro I TranSynd™ Synthetic Transmission
Fluid or approved equal meeting the Allison TES-295 specification. NO EXCEPTION.
TRANSMISSION SHIFTER
An Allison "Touch Pad" shift selector shall be mounted to the right of the driver on the
75' Midmounted Aerial Spec Draft 8-13-08 29
MACEDON (VILLAGE OF)
engine cover accessible to the driver. The shift position indicator shall be indirectly lit
for nighttime operation.
FRONT TURN SIGNALS
There shall be two Whelen 400 Series LED rectangular amber turn signal lights
mounted one each side in the front of the headlight housing and one mounted on each
side of the warning light housing.
WHEELBASE
The approximate wheelbase shall be 215".
WINDSHIELD WIPERS
Two (2) black anodized finish two speed synchronized electric windshield wiper system.
Dual motors with positive parking. System includes large dual arm wipers with built in
washer system. One (1) master control works the wiper, washer and intermittent wipe
features. Washer bottle is a remote fill with a 4 quart capacity. Washer fill is located
just inside of officer cab door.
MISCELLANEOUS CHASSIS EQUIPMENT
Fluid capacity plate affixed below driver's seat.
Chassis filter part number plate affixed below driver's seat.
Tire pressure label near each wheel location.
Cab occupancy capacity label affixed next to transmission shifter.
NFPA compliant seat belt and standing warning plates provided.
FIRE PUMP HALE QMAX-150
Fire pump shall be midship mounted. The fire pump shall be of the double suction
single stage centrifugal type, carefully designed in accordance with good modern
practice.
The pump shall be of fine grain alloy cast iron, with a minimum tensile strength of
30,000 PSI.
The pump body shall be horizontally split, on a single plane, casing type with removable
lower casing for easy removal of the entire impeller assembly including wear rings and
bearings from beneath the pump without disturbing piping or the mounting of the pump
in the chassis.
75' Midmounted Aerial Spec Draft 8-13-08 30
MACEDON (VILLAGE OF)
All moving parts in contact with water shall be of high quality bronze or stainless steel.
Easily replaceable bronze labyrinth wear rings shall be provided. Discharge passage
shall be designed to accomplish uniform pressure readings as the actual pump
pressure. The rated capacity of the fire pump shall be 1500 gallons per minute in
accordance with NFPA# 1901.
The pump shaft shall be rigidly supported by three bearings for a minimum deflection.
One high lead bronze sleeve bearing to be located immediately adjacent to the impeller
(on side opposite the drive unit). The sleeve bearing shall be lubricated by a force fed,
automatic lubrication system, pressure balanced to exclude foreign material. The
remaining bearings shall be heavy duty type, deep groove ball bearings and shall be
splash lubricated.
The pump shaft shall have only one packing gland located on the inlet side of the
pump. It shall be of split design for ease of repacking. The packing gland must be a
full circle threaded design to exert uniform pressure on the packing to prevent "cocking"
and uneven packing load when it is tightened. It shall be easily adjustable by hand with
a rod or screw driver and requiring no special tools or wrenches. The packing rings
shall be of a unique combination of braided graphite filament and braided synthetic
packing and have sacrificial zinc foil separators to protect the pump shaft from galvanic
corrosion.
PUMP TRANSFER CASE
The drive unit shall be designed of ample capacity for lubricating reserve and to
maintain the proper operating temperature. Pump drive unit shall be of sufficient size to
withstand up to 16,000 Ibs. ft. torque of the engine in both road and pump operating
conditions.
The gearbox drive shafts shall be heat treated chrome nickel steel input and output
shafts shall be at least 2-3/4" in diameter, on both the input and output shafts. They
shall withstand the full torque of the engine in both road and pump operating conditions.
The engagement of the pump transmission shall be of such design so as to permit
transfer of power from road to pump operation only after vehicle is completely stopped.
The pump shift shall be air actuated from the cab and have both a green "Pump
Engaged" light, and a green "O.K.-To-Pump" light. A third green light shall be provided
on the pump operator's panel for "Throttle Ready"
The pump drive unit shall be cast and completely manufactured and tested at the pump
manufacturer's factory.
PRIMING SYSTEM
The priming pump shall be a Trident Emergency Products compressed air powered,
high efficiency, multi-stage, venturi based AirPrime System. All wetted metallic parts of
the priming system are to be of brass and stainless steel construction. A single panel
75' Midmounted Aerial Spec Draft 8-13-08 31
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MACEDON (VILLAGE OF)
mounted control shall activate the priming pump and open the priming valve to the
pump. The priming system shall have a five year warranty.
PUMP ANODE
A Hale pump anode kit assembly # 529-0080-00-0 shall be provided and installed in the
pump body. A minimum of two (2) anodes shall be installed one (1) in the suction side
and one (1) in the discharge side of the pump.
PUMP CERTIFICATION
The pump, when dry, shall be capable of taking suction and discharging water in
compliance with NFPA #1901 chapter 14. The pump shall be tested by National
Testing and shall deliver the percentages of rated capacities at pressures indicated
below:
100% of rated capacity @ 150 PSI net pump pressure.
70% of rated capacity @ 200 PSI net pump pressure.
50% of rated capacity @ 250 PSI net pump pressure.
THREAD TERMINATION
National Standard Thread shall terminate the inlets and outlets of the apparatus.
PRESSURE GOVERNOR
Apparatus shall be equipped with a Class 1 Pressure Governor that is connected to the
Electronic Control Module (ECM) mounted on the engine. The Governor shall operate
as a pressure sensor (regulating) governor (PSG) utilizing the engine's data for optimal
resolution and response.
Programmable presets for RPM and Pressure settings shall be easily configurable
using the menu structure.
Engine RPM, system voltage, engine oil pressure and engine temperature with audible
alarm output for all shall be provided.
INTAKE RELIEF
There shall be a Hale stainless steel intake relief valve installed on the intake side of
the pump. The surplus water shall be discharged away from the pump operator and
terminate with Male NST hose thread. System is field adjustable.
75' Midmounted Aerial Spec Draft 8-13-08 32
MACEDON (VILLAGE OF)
AUXILIARY COOLER
An auxiliary cooler shall be furnished to provide additional cooling to the engine under
extreme pumping conditions. Water from the pump is to be piped to the coils of the
heat exchanger allowing the engine fluid to be cooled as required.
VALVES
All valves shall be Akron Heavy-Duty swing out 8800/8600 series unless otherwise
noted. The valve shall have an all cast brass body with flow optimizing nickel-chrome
plated brass ball, and dual polymer seats The valve shall be capable of dual
directional flow while incorporating a self-locking ball feature using an automatic friction
lock design and specially designed flow optimizing brass ball. The valve shall not
require the lubrication of seats or any other internal waterway parts, and be capable of
swinging out of the waterway for maintenance by the removal of six bolts. The valve
shall be compatible with a slow close device. This valve shall be actuated using
manual handles, a Rack & Sector, manual gear, or electric actuator. The manual
handles shall be quickly adjustable to one of eight handle positions, and require only 90
degrees travel.
VAL VE WARRANTY
The valves shall carry a 1 O-year warranty.
PUMP CONNECTIONS
All suction and discharge lines (except pump manifolds) 1" and larger shall be
heavy-duty stainless steel pipe. Where vibration or chassis flexing may damage or
loosen piping or where a coupling is necessary for servicing, a flexible connection shall
be furnished. All lines shall be drained by a master drain valve or a separate drain
provided at the connection. All individual drain lines for discharges shall be extended
with a rubber hose in order to drain below the chassis frame. All water carrying gauge
lines shall utilize nylon tubing.
6" PUMP INLETS
Two 6" diameter suction ports with 6" NST male threads shall be provided, one on each
side of vehicle. The inlets shall extend through the side pump panels and come
complete with removable strainer and long handle chrome-plated cap.
TFT BALL INTAKE VALVE
There shall be two (2) TFT ball intake valves provided with the apparatus. The pump
inlet side shall be 6" NST female and the outlet side shall be 5" Storz. A cap shall be
supplied as well for each.
75' Midmounted Aerial Spec Draft 8-13-08 33
MACEDON (VILLAGE OF)
2-1/2" RIGHT SIDE INLET
One 2-1/2" gated inlet valve shall be provided on the right side pump panel. The valve
shall be supplied with chrome plate female swivel, plug, chain, and removable strainer.
The valve shall attach directly to the suction side of the pump with the valve body
behind the pump panel.
TANK TO PUMP
The booster tank shall be connected to the intake side of the pump with a 1/4 turn 3"
full flow valve with check valve, with the remote control located at the operator's panel.
The 3" tank to pump line shall run from a bottom sump into the 3" valve. To prevent
damage due to chassis flexing or vibration, a short 3" flexible rubber hose coupling shall
be used to connect the tank to the intake valve.
OUTLETS
The discharge valves shall be an inline Tork-Lock constructed of brass and be of the
quarter turn type of fixed pivot design to allow for ease of operation at all pressures.
The valves shall be controlled from the operator's panel and shall be equipped with
swing type locking handles. Each valve shall be supplied with 2-1/2" National Standard
Threads and come with chrome plated female caps and chains. 2-1/2" or larger
discharge outlet shall be supplied with a 3/4" quarter turn drain valve located at the
outlet. All 2-1/2" and larger discharges shall be supplied with a 30 degree angle down
elbow.
2-1/2" LEFT SIDE DISCHARGES
Two (2) 2-1/2" gated discharges shall be located on the left side pump panel. The
valves shall be of the quarter turn tork-Iok ball type of fixed pivot design to allow for
ease of operation at all pressures. The valve shall be connected to the discharge side
of the pump with the valve bodies behind the pump panel. A chrome swing type handle
located on the pump operator's panel shall control the side discharges.
2-1/2" RIGHT SIDE DISCHARGES
One (1) 2-1/2" gated discharge shall be located on the right side pump panel. The
valve shall be of the quarter turn tork-Iok ball type of fixed pivot design to allow for ease
of operation at all pressures. The valve shall be connected to the discharge side of the
pump with the valve bodies behind the pump panel. A chrome swing type handle
located on the pump operator's panel shall control the right side discharges.
75' Midmounted Aerial Spec Draft 8-13-08 34
MACEDON (VILLAGE OF\
ADAPTER
There shall be a 3" NST swivel female x 5" Storz adapter with cap and chain on the
right side 3" discharge.
3.00" RIGHT SIDE DISCHARGES
One (1) 3.00" gated discharge shall be located on the right side pump panel. The
valves shall be of the quarter turn tork-lok ball type of fixed pivot design to allow for
ease of operation at all pressures. The valve shall be connected to the discharge side
of the pump with the valve bodies behind the pump panel. A chrome swing type handle
located on the pump operator's panel shall control the right side discharge.
FRONT BUMPER DISCHARGE
A 1-1/2" discharge with 2" plumbing shall be provided at the front bumper. The valve
shall be remote controlled at the pump panel.
There shall be an air blow off valve installed to assist draining the line
CROSSLA YS
Two (2) crosslay hose beds shall be supplied. The piping and valves shall be 2", the
swivel shall be 1-1/2". The valves shall be the "drop-out" style, push/pull controlled
from the pump panel.
Each compartment shall hold 200 ft. of 1-3/4" double jacket hose. Both beds shall be
of the same dimension.
CROSSLA Y COVER
A green vinyl cover shall be provided to enclose the top and sides of the crosslays,
capable of being secured at the top and sides.
TANK FILL
A 1-1/2" tank fill shall be provided, using a quarter turn full flow ball valve controlled
from the pump operator's panel.
TANK FILL PRESSURE GAUGE
There shall be a pressure gauge for the tank fill valve. No exceptions.
75' Midmounted Aerial Spec Draft 8-13-08 35
MACEDON (VILLAGE OF)
PUMP AND GAUGE PANELS
The panels shall be constructed of black vinyl covered aluminum for maximum
protection against abrasion caused during normal use.
Pump panels on both sides shall be easily removable. The gauge and control panels
shall be two separate panels for ease of maintenance. The upper gauge panel shall be
hinged with a full-length stainless steel hinge held closed with a 1/4-turn latch. There
shall be one (1) hinged access door as large as possible located over the right side
pump panel. This door shall have a full-length stainless steel hinge and a 1/4 turn
latching mechanism.
VALVE CONTROLS
The pump controls and gauges shall be located at the left side of the apparatus and
properly marked. The control panel shall be laid out in a user-friendly manner.
All valve controls shall have the corresponding discharge gauge located immediately
adjacent to control handle to allow operator to view the discharge pressure without
searching the panel.
ESCUTCHEON PLATES
The pump panel shall be equipped with color-coded removable escutcheon plates
around the suction and discharge valves. The escutcheon plates shall be designed to
allow easy access for valve repair with out dismantling the pump panel. "No
Exception"
COLOR CODING
Each discharge valve control, outlet, and corresponding line gauge shall be
color-coded. The color-coding shall be:
#1 Discharge- Yellow
#2 Discharge - White
#3 Discharge - Navy Blue
#4 Discharge - Black
#5 Discharge - Green
#1 Pre-Connect - Orange
#2 Pre-Connect - Red
#3 Pre-Connect - Brown
#4 Pre-Connect - Magenta
Front Bumper Line - Turquoise
Large Diameter Discharge - Yellow With White Border
Left Hose Bed Pre-Connect - Tan
Right Hose Bed Pre-Connect - Lavender
75' Midmounted Aerial Spec Draft 8-13-08 36
MACEDON (VILLAGE OF)
Left Rear Discharge - Olive
Right Rear Discharge - Light Blue
Deck Gun - Silver
Inlets - Burgundy
Tank fill Lime Green
Tank to Pump - Burgundy
PUMP PANEL LIGHTS
The pump panel controls and gauges shall be illuminated by a minimum of two (2)
incandescent lights.
A light shall be provided for the opposite side pump panel.
PUMP PANEL GAUGES AND CONTROLS
The following gauges and controls shall be provided at the pump panel:
. Two (2) certified laboratory test gauge outlets.
. Pump primer control.
. Master drain control and additional drains as needed.
. Tank-fill and pump cooler valve controls.
. Tank to pump valve control.
. Pump capacity rating plate.
. All discharge controls.
. Two (2) master pump gauges.
. Gauges on all 1-1/2" and larger discharge lines.
GAUGE HEATER
A MC gauge heater tapes shall be provided.
PUMP OVER HEAT INDICATOR
A MC pump overheat indicator with bell alarm shall be provided.
PUMP COMPARTMENT HEATER
A heater shall be provided to heat the pump compartment. The heater shall use water
from the water manifold located of the right side of the engine. The manifold shall have
a dedicated valve to turn the water on or off for maintenance or during warm weather
conditions. Hot air radiated from the unit shall be distributed through the pump
compartment by a 12-volt fan activated by a switch located in the cab and on the pump
panel.
75' Midmounted Aerial Spec Draft 8-13-08 37
MACEDON (VILLAGE OF)
AIR HORN BUTTON
A push button switch shall be provided on pump operators panel to activate the air
horns.
4" MASTER GAUGES
NoShok liquid filled pump pressure and vacuum gauges shall be provided. The gauges
shall be 4" in diameter with white faces and black lettering. The gauges shall have a
pressure range of 30"-0-400 psi.
2-1/2" PRESSURE GAUGES
NoShok liquid filled individual line pressure gauges shall be provided. The gauges shall
be 2-1/2" in diameter with white faces and black lettering. The gauges shall have a
pressure range of 0-400 psi.
WATER TANK LEVEL GAUGE
Fire Research TankVision@ model WL2000 water tank volume indicator kit shall be
installed. The kit shall include an electronic indicator module, a pressure sensor, and
sensor cable. The indicator shall show the volume of water in the tank on nine (9) easy
to see super bright LEDs. A wide view lens over the LEDs shall provide for a viewing
angle of 180 degrees. The indicator case shall be waterproof and manufactured of
aluminum.
The program features shall be accessed from the front of the indicator module. The
program shall support self-diagnostics capabilities, self-calibration, and a datalink to
connect remote indicators. Low water warnings shall include flashing LEDs at 25%,
down chasing LEDs when the tank is almost empty.
The indicator shall receive an input signal from an electronic pressure sensor. The
sensor shall be mounted on the outside of the water tank near the bottom; no probe
shall be place on the interior of the tank. Wiring shall be weather resistant and have
automotive type plug-in connectors.
The gauge shall be located on the pump operator's panel.
BODY SUBFRAME -
A stainless steel subframe/undercarriage shall be provided for both the pump module
and body compartments. NO EXCEPTIONS DUE TO CORROSION AND HEAVY
ROAD SAL T USAGE.
75' Midmounted Aerial Spec Draft 8-13-08 38
MACEDON (VILLAGE OF'!
COMPARTMENT SIZE ALLOWANCE AND MATERIALS
It is not the intent of the fire department to exclude vendors based on compartment
dimensions, rather to set a standard of layout based on the equipment the fire
department must carry. However, under no circumstances shall an aluminum body be
accepted, as this truck is scheduled to serve in an extended duty capacity and therfore
corrision resistance is paramount. The department has had issues with paint on
aluminum bodies in the past and its intent is to eliminate those issues with this truck.
APPARATUS BODY--STAINLESS STEEL
The apparatus body shall be constructed of #4 brushed finish #304 stainless steel and
shall include brushed stainless steel compartment interiors. Other scuff prone areas
such as the area surrounding compartment openings, the rear inside beavertails, rear
compartment door area and front and rear of the side compartments shall also be a
brushed scuff resistant stainless steel finish.
The apparatus body, including the running boards shall be supported by structural
channel and angle. The rear design shall be strong enough to support the complete
body.
Each compartment shall be properly vented with louvers
Each compartment shall have drain holes for the release of moisture. Each
compartment shall have sweep-out flooring with no obstructions at the floor bottom
REAR STEP COMPARTMENTATION
There shall be one compartment at the rear step, transverse to the sides x 30" high x
40" deep with clear unobstructed opening:
44" wide x 21.5" high with roll-up door.
COMPARTMENTATION LEFT SIDE
L-1 There shall be one compartment ahead of the rear wheels approximately 30"
wide x 60" high x 19" deep with clear unobstructed opening:
23.25" wide x 51.5" high with roll-up door
L-2 There shall be one compartment above the wheel well approximately 60" wide x
30" high x 19" deep with clear unobstructed opening:
53.25" wide x 21" high with roll-up door
The lift-up door shall be held open by gas springs.
L-3 The first compartment behind the rear wheels approximately 25" wide x 60" high
75' Midmounted Aerial Spec Draft 8-13-08 39
MACEDON (VILLAGE OF)
x 19" deep with clear unobstructed opening:
18.5" wide x 51.5" high with roll-up door.
L-4 The second compartment behind the rear wheels approximately 50" wide x 60"
high x 19" deep with clear unobstructed opening:
43.5" wide x 51.5" high with roll-up door.
This compartment shall have a transverse opening to the rear compartment.
COMPARTMENTATION RIGHT SIDE
R-1 There shall be a compartment ahead of the rear wheels approximately 30" wide
x 45" high x 24" deep with clear unobstructed opening:
23.25" wide x 36.5"
high with roll-up door.
R-2 There shall be a compartment above the wheel well approximately 60" wide x
15" high x 24" deep with clear unobstructed opening: 50" wide x 10" high with
hinged door. The lift-up door shall be held open by gas springs.
R-3 The first compartment behind the rear wheels approximately 25" wide x 45" high
x 24" deep with clear unobstructed opening:
18.5" wide x 36.5"
high with roll-up door.
R-4 The second compartment behind the rear wheels approximately 50" wide x 45"
high x 24" deep with clear unobstructed opening:
43.5" wide x 36.5"
high with roll-up door.
This compartment shall have a transverse opening to the rear compartment.
ROLL-UP COMPARTMENT DOORS
The apparatus body shall be equipped with R.O.M Robinson Shutter doors. The door
slats shall be double wall box frame, manufactured from anodized aluminum. The
doors shall have the following features:
. Manufactured wholly in the United States.
. Concave individual slat design to prevent loose equipment from hindering door
operation.
. Co-Extruded stretch resistant inner seal between slats to prevent metal-to-metal
contact and inhibit moisture and dust penetration.
. Interlocking swagged/dimpled end shoes shall be utilized to provide a tight fitting
assembly and allow for easy removal in the event of damage.
75' Midmounted Aerial Spec Draft 8-13-08 40
MACEDON (VILLAGE OF)
. Effective counter balancing for ease of lifting and lowering the doors.
. One-piece side rail and track to provide and unobstructed slide area and reduce the
risk of binding.
. Non-abrasive replaceable water and dust barrier compartment equipment clean and
dry.
. A magnetic type switch integral to the door shall be supplied for door ajar indication
and compartment light activation.
. A full width positive latch bar shall be operable with one hand, even with heavy
gloves.
A door open indicator light shall be provided in the cab.
COMPARTMENT MATTING
Black Turtle Tile interlock matting material shall be provided in each compartment on
each floor and shelf.
ADJUSTABLE SHELF
There shall be six (6) adjustable shelves provided and installed in compartment. The
shelf shall be fabricated of .188" aluminum plate.
FIXED ROLLOUT DRAWER
There shall be two (2) 250 lb. capacity non-adjustable rollout drawers installed. The
drawers shall be approximately 3" deep.
600# SLIDE-MASTER TRAY
There shall be a Slide-Master pullout drawer provided and installed. The drawer shall
have a distributed load capacity of 600 Ibs. and be capable of extending 70% of its
depth. The tray shall be fabricated of .188" aluminum plate and have a formed lip that
measures 2".
UNISTRUT
Each compartment shall come equipped with 1.625" x .875" x .125" aluminum Unistrut
channel. The Unistrut shall be securely fastened to the interior walls of the
compartment.
75' Midmounted Aerial Spec Draft 8-13-08 41
MACEDON (VILLAGE OF)
HOSE BED
The rear hose bed shall be divided into two separate sections. Each hose bed section
shall be completely wide open to allow for quick and easy loading and unloading of
hose. Hose bed flooring shall be slatted extruded aluminum.
1000 feet of 5" LDH.
HOSE BED COVER
There shall be a green nylon/vinyl hose bed cover for the main hose bed. The cover
shall be capable of being securely fastened at the front, sides and rear.
HANDRAILS AND STEPS
Handrails shall be constructed of 1-1/4" diameter knurled anodized aluminum 3/8"
heavy wall extrusion. The handrail shall be mounted utilizing chrome stanchions,
which shall provide sufficient space to allow for a gloved hand to grip the rail. The rails
shall be located in the following areas:
(Note: These are in addition to those previously mentioned in the chassis section):
There shall be one (1) handrail on each side of the access steps to the ladder. These
handrails are covered with ribbed rubber to prevent hand slipping when climbing the
steps.
There shall be one (1) fold-down step on each side of the front face of side
compartments as required by N.F.P.A.
There shall be one (1) fold-down step at each side of the rear area.
There shall be two (2) pull-out steps, approximately 25-3/4" wide x 11-3/4" deep,
provided on the right side of the apparatus for ease of accessing side stacked ground
ladders. These steps shall be located one ahead of the rear axle and one behind the
rear axle.
RUB RAILS
The body shall be equipped with heavy extruded aluminum rub rails at the sides. Rub
rails shall be spaced away from the body by 1/2" polymer spacers. The rub rails shall
be polished to a bright finish and be fitted with custom cast end caps.
ALUMINUM TREADPLATE
All load bearing aluminum treadplate running boards shall be .155 thick bright annealed
with a serrated embossed finish. Running boards and rear step edges shall be flanged
75' Midmounted Aerial Spec Draft 8-13-08 42
MACEDON (VILLAGE OF'I
down for added strength. Running boards shall also be flanged up to form kick plates.
All non-load bearing aluminum shall be .125" thick bright annealed finish. In areas
where aluminum treadplate shall function as a load-bearing surface, there shall be a
heavy stainless steel sub-structure. This structure shall consist of 3" channel and
1-1/2" angle welded support. This shall assure that there shall be no flexing or cracking
of running boards. The aluminum shall be insulated from the steel by closed cell foam
body barrier material.
Treadplate locations:
1. Skirting around front bumper.
2. The step at the cab entrance.
3. The jump seat steps.
4. The running boards.
5. The rear step.
6. The top of the compartments.
RUNNING BOARD TROUGH
A trough shall be provided in the right side running board to hold a 25-foot length of 5"
hose.
BOOSTER TANK
The tank shall have a capacity of 500 U.S. gallons.
The tank shall be constructed of 1/2" thick polypropylene sheet stock. This material
shall be a non-corrosive stress relieved copolymer thermo-plastic. The booster tank
shall be of a specific configuration and is so designed to be completely independent of
the body and compartments. All joints and seams shall be welded and/or formed and
tested for maximum strength and integrity. The top of the booster tank is fitted with
removable lifting eyes designed with a 3 to 1 safety factor to facilitate easy removability.
The transverse swash partitions shall be manufactured of 3/8" polypropylene and
extend from approximately 4" off the floor to just under the cover. The longitudinal
swash partitions shall be constructed of 3/8" polypropylene and extend from the floor of
the tank through the cover to allow for positive welding and maximum integrity. All
partitions shall be equipped with vent and air holes to permit movement of air and water
between compartments. The partitions shall be designed to provide maximum water
flow. All swash partitions interlock with one another and are welded to each other as
well as to the walls of the tank.
The tank shall have a combination vent and manual fill tower. The fill tower shall be
constructed of 1/2/1 polypropylene and shall be a minimum dimension of 8" x 8" outer
perimeter. The tower shall be located in the left front corner of the tank. The tower
shall have 1/4" thick removable polypropylene screen and a polypropylene hinged-type
cover. The tank cover shall be constructed of 1/2" thick polypropylene to incorporate a
multi three-piece locking design which allows for individual removal and inspection if
necessary.
75' Midmounted Aerial Spec Draft 8-13-08 43
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MACEDON (VILLAGE OF)
The sump shall be constructed of 1/2" polypropylene and be located in the left front
quarter of the tank. The sump shall have a minimum of 3" national pipe threaded outlet
on the bottom for a drain plug. This shall be used as a combination clean-out and
drain. All tanks shall have a anti-swirl plate located approximately 2" above the sump.
All tank fill couplings shall be backed with flow deflectors to break up the stream of
water entering the tank.
The tank shall rest on the body cross members in conjunction with such additional cross
members, spaced at a distance that would not allow for more than 530 square inches of
unsupported area under the tank floor.
The tank shall be completely removable without disturbing or dismantling the apparatus
structure.
ELECTRIC SYSTEM
All electrical wiring in the chassis shall be XLP cross link-insulated type. Wiring is to be
color-coded and include function codes every three (3) inches. Wiring harnesses shall
be routed in protective, heat resistant loom, securely and neatly installed. Two power
distribution centers shall be provided in central locations for greater accessibility. The
power distribution centers contain automatic thermal self-resetting breakers, power
control relays, flashers, diode modules, daytime driving light module, and engine and
transmission data links. All breakers and relays are utilized in circuits which amp loads
are substantially lower than the respective component rating thus ensuring long
component life. Power distribution centers shall be composed of a system of
interlocking plastic modules for ease in custom construction. The power distribution
centers are function oriented. The first is to control major truck function and the second
controls overhead switching and interior operations. Each module is single function
coded and labeled to aid in troubleshooting. The centers also have accessory breakers
and relays for future installations. All harnesses and power distribution centers shall be
electrically tested prior to installation to ensure the highest system reliability.
All external harness interfaces shall be of a triple seal type connection to ensure a
proper connection. The cab/chassis and the chassis/body connection points shall be
mounted in accessible locations. Complete chassis wiring schematics shall be supplied
with the apparatus.
The wiring harness contained on the chassis shall be designed to utilize wires of
stranded copper or copper alloy of a gauge rated to carry 125% of maximum current for
which the circuit is protected without exceeding 10% voltage drop across the circuit.
The wiring shall be uniquely identified by color code or circuit function code, labeled at a
minimum of every three (3) inches. The identification of the wiring shall be referenced
on a wiring diagram. All wires conform to SAEJ1127 (Battery Cable), SAEJ1128 (Low
Tension Primary Cable), SAEJ1560 (Low Tension Thin Wall Primary Cable).
All harnesses shall be covered with moisture resistant loom with a minimum rating of
75' Midmounted Aerial Spec Draft 8-13-08 44
MACEDON (VILLAGE OF)
300 Degrees Fahrenheit and a flammability rating of VW-1 as defined In UL62 The
covering of jacketed cable has a minimum rating of 289 degree Fahrenheit.
All harnesses are securely installed in areas protected against heat, liquid contaminants
and damage. The harness connections and terminations use a method that provides a
positive mechanical and electrical connection and are in accordance to the device
manufacturers instructions. No connections within the harness utilize wire nut.
insulation displacement, or insulation piercing
All circuits conform to SAE1292. All circuits are provided with low voltage over current
protective devices. These devices are readily accessible and protected against heat in
excess of component rating, mechanical damage, and water spray. Star washers are
not used for ground connections.
BACK-UP ALARM
An Ecco model SA917 automatic self-adjusting electronic back-up alarm producing
87 -112 db shall be installed at the rear between the frame rails. It shall operate
whenever the transmission's reverse gear is selected.
COMPARTMENT LIGHTING
Each compartment shall be equipped with two Amdoor or equal (2) LED light strips
which shall provide a consistent pattern to illuminate to entire compartment.
POWER GROUND STUDS
There shall be a minimum of four (4) threaded power studs provided in the chassis
electrical compartment to accommodate the future installation of two-way radios. The
studs shall be wired as follows:
One (1) 12-volt 40-amp controlled by the battery switch
One (1) 12-volt 100-amp ground
One (1) 12-volt 60-amp controlled by the ignition switch
One (1) 12-volt 60-amp, direct to the battery
ANTENNA MOUNTING
The customer supplied radio antenna shall be installed in the cab roof with the coax
cable run to the radio mounting area. The radio location shall be determined at the
pre-construction meeting.
REAR VISION CAMERA SYSTEM
Provided and mounted on the apparatus shall be a Safety Vision SV-CLCD-65-620
camera kit. The system shall consist of one (1) cab mounted model SV-LCD50 5" LCD
75' Midmounted Aerial Spec Draft 8-13-08 45
. .
MACEDON (VILLAGE OF)
monitor, one (1) model SV-500 (B/W) high resolution 1/3" CCD camera, and one (1)
SV-523 65' camera cable. The monitor shall be dash mounted in plan view of the
driver. The kit is capable of having one (1) additional camera installed for a total of two
(2).
RADIO PROVISION
$4,500 shall be included in the price of the truck to cover the cost of mobile radios
being locally installed for the new truck. Any unused portion shall be credited to the
Village within 30 days of contract settlement.
TAIUSTOPITURN LIGHTS
The rear tail/stop, directional (turn amber arrow), and backup lights shall be Weldon
LED 3884 Series 10.5" high x 8.5" wide rectangular tri-cluster lights mounted on the
rear body panels. The tri-cluster lights shall be mounted in polished housings.
LED ICC/MARKER LIGHTS
LED type ICC/marker lights shall be provided to meet D.O.T. requirements.
STEP LIGHTS
Federal Mogul Signal-Stat@ 3600 series step lights shall be provided, one each side on
the front compartment face at pump panels, one at turntable step, and one each side of
rear step.
GROUND LIGHTING
The apparatus shall be equipped with lighting capable of illumination to meet NFPA
requirements. Lighting shall be provided at areas under the driver and crew riding area
exits and shall be automatically activated when the exit doors are opened. The ground
lights shall be Truck-lite@ LED model #44042C. Lighting required in other areas such
as work areas, steps and walkways shall be activated when the parking brake is
applied, provided the ICC lights are on.
WORK LIGHTS
There shall be two (2) Unity brand AG 6" chrome plated sealed beam flood lights
provided. The lights shall be securely mounted at the upper rear of the apparatus body.
Each light shall be supplied with individual switches.
SCENE LIGHTS
Two (2) pair of Whelen 810CAOZU scene lights shall be provided and mounted on the
75' Midmounted Aerial Spec Draft 8-13-08 46
MACEDON (VILLAGE OF)
sides of the body. A switch located on the cab dash shall activate all scene lights.
One pair shall be on the rear of the cab wired to the aerial PTO and the scene light
switch.
The second pair shall be on the rear of the body, wired to the scene light switch and the
reverse circuit.
OPTICAL WARNING SYSTEM
The optical warning system shall be capable of two separate signaling modes during
emergency operations. One mode shall signal to drivers and pedestrians that the
apparatus is responding to an emergency and is calling for the right-of-way and the
other mode shall signal that the apparatus is stopped and is blocking the right-of-way.
Switching shall be provided that senses the position of the parking brake.
A master optical warning device switch shall be provided to energize all of the optical
warning devices provided. All lights shall operate at not less than the minimum flash
rate per minute as specified by NFPA.
UPPER LEVEL WARNING DEVICES
The upper level is divided into zones A, B, C and D and the approved lighting package
to be provided shall be as follows:
Zone A (front) shall have one (1) Whelen Model FN72QLED 8 LED Freedom Series 72"
Lightbar.
Zone B (right side) shall be covered by the module from the Iightbar and the right rear
stanchion beacon.
Zone C (rear) shall have two (2) Whelen Model RB6 rotating beacons, red, mounted on
rear stanchions and two (2) Whelen Model 60AOOFAA LED amber, mounted at upper
rear of apparatus.
Zone D (left side) shall be covered by the module from the lightbar and the left rear
stanchion beacon.
LOWER LEVEL WARNING DEVICES
The lower level is divided into zones A, B, C and 0 and the approved lighting package
to be provided shall be as follows:
Zone A (front) shall have a stainless steel warning light housing each side with Two (2)
Whelen 64ROOFRR red LED lights mounted in the front of each housing. The inboard
75' Midmounted Aerial Spec Draft 8-13-08 47
. .
MACEDON (VILLAGE OF)
pair of lights is in addition to the minimum NFPA warning system and shall be wired
through a load-shedding device.
Zone B (right side) shall have four (4) Whelen 64ROOFRR LED red lights mounted one
on the side of the headlight housing, one at the middle of the apparatus, one on the
body side at rear of apparatus, and one on the side of the aerial device.
Zone C (rear) shall have two (2) Whelen 64ROOFRR LED, red lights mounted one each
side of the rear of the apparatus.
Zone D (left side) shall have four (4) Whelen 64ROOFRR LED, red lights mounted one
on the end of the headlight housing, one at the middle of the apparatus, one on the
body side at rear of apparatus and one on the side of the aerial device.
LED WARNING LIGHTING
There shall be one Whelen green LED beacon model L31 mounted on the apparatus.
The placement of the light is to be determined by the fire department. These lights shall
be steady burn and serve as an okay to turn on the hydrant. There shall be a switch on
the pump panel to activate it.
SIREN
One (1) Whelen Model 295 HFSA 1 electronic siren shall be installed at the cab
instrument panel complete with noise canceling microphone. The horn button in the
steering wheel, a switch on right hand side of cab floor and the control on the siren
head shall actuate the siren. A selector switch shall be provided on the instrument
panel for control of horn or siren by steering wheel button.
FEDERAL Q2B SIREN
There shall be a Federal Q2B-NN siren installed in the center of the cab grille. The
siren shall be securely mounted and activated by means of a solenoid and shall include
a brake.
A siren foot switch shall be provided for both the driver and officer, one on each side of
the cab floor.
SIREN SPEAKER
One Cast Products SA4201-5-A weatherproof siren speaker shall be provided,
mounted behind the bumper.
GENERATOR
One (1) Honda EB-6500, 6500 watt, liquid cooled gasoline generator shall be supplied
75' Midmounted Aerial Spec Draft 8-13-08 48
MACEDON (VILLAGE OF)
and mounted with starter connected to vehicle battery. The generator shall be located
in a compartment as space permits and shall be installed so that maintenance can be
performed without having to remove it. The 11 O-volt wiring shall be protected by circuit
breakers. All AC wiring shall be run in liquid-tight conduit.
REMOTE START
A remote start/stop switch for the generator shall be provided on the pump panel.
SHORE POWER
A shore power connection shall be provided with two (2) duplex 11 O-volt outlets. The
location of the outlets shall be determined during the pre-construction conference.
LIGHT SWITCH
Two (2) remote switches shall be provided on the pump panel to activate the quartz
lights, right and left.
BREAKER BOX
A circuit breaker box shall be provided with eight (8) spaces for breakers which shall be
provided as needed. All wiring shall be installed in liquid tight conduit.
QUARTZ LIGHT 1000WATT FOCUS
Four (4) Fire Research Focus Model M12 Quartz Halogen Lamps shall be provided
The lights shall be housed in heavy-duty aluminum housings.
Watts: 1000
Amps: 4.2
Volts: 240
Bulb Type: Halogen
Width: 15"
Height: 7 5/8"
Depth: 5 3/8"
The light shall be mounted on a non-telescoping fixed mount. A switch shall be located
at the light head.
The location shall be one (1) on each side of the cab roof over the C-pillars and one (1 )
over L 1 and one (1) over the ladders on the right side of the body.
75' Midmounted Aerial Spec Draft 8-13-08 49
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MACEDON (VILLAGE OF)
GROUND LADDERS
The apparatus shall be equipped with heavy duty, box type "I" beam rail, ground
ladders. The ladders shall meet the requirements of NFPA 1931 to ensure proper
design and that sufficient strength is available for the service intended. The ground
ladders shall be constructed of aluminum with non-welded, field replaceable rung to rail
connections to simplify field repairs and removable plated steel butt spurs for added
strength. A full 1/2", non-rotting, poly rope shall be provided for easy ladder operation.
The apparatus shall be capable of carrying minimum of 85 ft. ground ladders:
One (1) 1 0 ft. collapsible ladder, (mounted in fly section)
One (1) 16 ft. roof ladders with roof hooks
One (1) 24 ft. 2-section extension ladder
One (1) 35 ft. 3-section extension ladder
The ladders shall have lifetime Warranty against manufacturing defects.
PIKE POLE
One (1) 6-foot Duo-Safety fiberglass pike pole shall be provided and mounted.
PIKE POLE
One (1) 8-foot Duo-Safety fiberglass pike pole shall be provided and mounted.
PIKE POLE
One (1) 10-foot Duo-Safety fiberglass pike pole shall be provided and mounted.
PIKE POLE MOUNTS
The pike poles shall be clip mounted.
HOOK
A Fire Hooks Unlimited 10' sheet rock hook shall be provided.
HOOK
A Fire Hooks Unlimited 12-foot all purpose hook shall be provided.
75' Midmounted Aerial Spec Draft 8-13-08 50
MACEDON (VILLAGE OF)
LADDER MOUNTING
The ladders shall be mounted on brackets on the side of the body and held in place by
polished aluminum quick-release spring locks.
PAINTING
All exposed metal surfaces not chrome plated, polished stainless steel or bright
aluminum tread plate shall be thoroughly cleaned and prepared for painting. All
irregularities in painted surfaces shall be rubbed down and all seams shall be caulked
before the application of the finish coat.
All removable items such as brackets, compartment doors, door hinges, trim, etc. shall
be removed and painted separately to insure finish paint behind all mounted items.
Body assemblies that cannot be finish painted after assembly shall be finish painted
before assembly. Both aluminum and steel surfaces to be painted shall be primed with
a two (2)-component primer which is compatible with the finish coat. The apparatus
shall be finish painted with a polyurethane base/clear system. "No Exception"
Utilizing the stainless steel body fabrication, the interior of all compartments, inside
hose bed, and surrounding areas adjacent to compartments doors shall remain a #4
brushed stainless steel finish. This practice shall eliminate the possibility of paint
chipping, and electrolysis of aluminum which can cause corrosive action between
dissimilar metals. Chassis and compartment doors shall be painted the color indicated.
Prior to reassembly and reinstallation of lights, handrails, door hardware and any
miscellaneous items, an isolation tape or gasket material shall be used to prevent
damage to the finish painted surfaces. A nylon washer shall be installed under each
acorn nut or metal screw that is fastened directly to a painted surface.
The following paint process shall be utilized:
Surface Preparation:
1. Wash surface thoroughly with mild detergent.
2. Clean and de-grease with Prep-Sol 3812S.
3. Sand and feather edge using 400 grit or finer on a dual action sander.
4. Remove sanding dust with a cleaner compatible with polyurethane base
coat/clear coat final finish.
Substrate treatment:
1 Use a Metal Conditioner followed with a Conversion Coating product.
Priming:
1. Use a priming 615S pretreatment.
2. Use a self etching primer applied to achieve a 1.5 mil dft minimum
3. Use Prime N Seal sealer compatible with polyurethane base coat.
75' Midmounted Aerial Spec Draft 8-13-08 51
. -
MACEDON (VILLAGE OF)
Color Coat:
1. Apply polyurethane base coat 1-2 mil dft minimum.
Clear coat:
1. Apply polyurethane clear coat 2 mil dft minimum.
TURNTABLE PAINT
The turntable shall be painted the same color as the apparatus.
CHASSIS PAINT
The entire chassis, including subframes and axles shall be painted white to match the
body color. No exceptions.
LETTERING
Forty (40) 3" 22KT Gold laminate goldleaf letters, with left hand shading and right hand
outline to equal 3-5/8" letter, shall be provided.
Up to eight (8) dditional11" letters or equal shall be provided.
AMERICAN FLAG
There shall be a vinyl American flag overlay on the front grille of the cab.
MALTESE CROSS
A Maltese cross of 22KT Gold shall be provided on the front cab door, one each side.
Customer supplied fire department emblems shall be installed on the cab doors, one
each side.
STRIPING
A 6" Scotchlite stripe shall be provided across the front of the cab and along each side
of the apparatus.
An additional 2" Scotch lite stripe shall be provided.
"Z" STRIPE -
The Scotchlite stripe shall be a one-piece "l" type on the cab sides and continuing
straight along each side of the apparatus.
75' Midmounted Aerial Spec Draft 8-13-08 52
MACEDON (VILLAGE OF;
BOOM SIGN
A boom sign, approximately 66" x 10", shall be provided on each side of the boom. The
background of the boom sign shall be painted primary truck color.
BOOM SIGN LETTERING
Up to twenty (20) 1 0" 22KT Gold laminated goldleaf letters, with left hand shading and
right hand outline to equal 10-5/8" letter, shall be provided on each boom sign
MISCELLANEOUS EQUIPMENT FURNISHED
1 pt. touch-up paint
Pike pole tubes shall be provided, three each side of the rear compartment
WHEEL CHOCKS
Two (2) Ziamatic #AC-32 wheel chocks shall be provided.
TOOL MOUNTING PROVISION
$5000 shall be included in the price of the truck for tool mounting.
Any unused funds shall be credited at the final invoice.
RECHARGEABLE LIGHT
Four (4) Streamlight@ LiteBox@ flashlights shall be provided. They shall have the 20
Watt spot beam.
AERIAL DEVICE - MIDSHIP MOUNTED
An aerial device with a minimum 75-foot vertical reach shall be provided. The height
dimension shall be calculated with the aerial at 75 degrees. The horizontal reach of the
device shall not be less than 68.5 feet. The overall height of the apparatus with the
aerial device in the bedded positions shall be no more than 10 feet and the overall
length of vehicle shall be not more than 39 feet.
75' Midmounted Aerial Spec Draft 8-13-08 53
.
MACEDON (VILLAGE OF)
CONSTRUCTION STANDARDS
The aerial device shall be designed and tested with a safety factor of three to one (3: 1)
figured on the dead load of the ladder assembly with a tip load of 1,000 pounds and a
live load of 750 pounds at the tip while flowing 1,000 GPM at 90 degrees to the side.
A one and one half to one (1.5: 1) stability factor shall also be provided that is in
compliance with the intent of the Occupational Safety and Health Administration
(OSHA) and the American National Standards Institute (ANSI) and National Fire
Protection Agency (NFPA) 1901. These capabilities shall be established in an
unsupported configuration.
CONSTRUCTION
The aerial ladder shall be comprised of four sections and shall extend to a nominal
height of 75 feet at 75 degrees, measured in a vertical plane from the top rung of the fly
section to the ground.
The ladder shall have the capability to support 1,000 pounds at the tip dry and 750
pounds at the tip while flowing 1000 gallons per minute in the unsupported
configuration based upon 360 degree rotation, up to full extension and from -6 degrees
to 80 degrees.
The ladder shall be constructed of certified 6061-T651 heat treated aluminum alloy.
Each section shall be trussed diagonally, vertically, and horizontally using aircraft type
Huck bolts. All critical points shall be reinforced for extra rigidity and to provide a high
strength to weight ratio. All ladder rungs shall be round and Huck bolted to each
section utilizing corner gusset bracing for torsional rigidity.
Minimum Climbing Ladder Dimensions: Width Heiqht
First Section 35.25" 28.5"
Second Section 31" 25.75"
Third Section 27.25" 22.5"
Fourth Section 24.25" 19.75"
Access to the climbing ladder and the mid-ship turntable area shall be accomplished
through one (1) recessed step area located on left side directly below the mid-ship
turntable.
AERIAL EGRESS
A bolt-on removable egress shall be installed on the tip of the fly section. The rungs on
the egress shall be on a plane of 20 degrees to provide a smoother transition onto the
ladder when it is at a high angle.
75' Midmounted Aerial Spec Draft 8-13-08 54
MACEDON (VILLAGE OF)
FOLDING STEPS
One (1) set of folding steps shall be installed at the tip of the ladder to provide solid
footing for personnel.
LADDER TRAVEL SUPPORT
A heavy duty ladder rest shall be provided for support of the ladder in the travel
position. On the base section of the ladder, stainless steel scuff plates shall be
installed where the ladder comes in contact with the ladder support. A marker shall be
provided on the turntable to indicate when the ladder is aligned with the travel support
and may be lowered into it. The ladder rest shall be illuminated for nighttime operation.
LIFTING CYLINDERS
Two (2) double acting lift cylinders shall be utilized to provide smooth precise elevation
from 6 degrees below horizontal to 80 degrees above horizontal. The lift cylinders shall
have a 4.5" internal diameter (bore), a 2.5" cylinder rod, and a 40" stroke. The lift
cylinders shall be equipped with integral holding valves located on the cylinder to
prevent the unit from falling should the charged lines be severed at any point within the
hydraulic system.
The lowering of the ladder shall be controlled by a pressure relief valve so as to limit the
downward pull of the ladder when it is bedded. Both raising and lowering functions
shall be influenced by flow compensation which shall maintain ladder tip speed within
approximately 10% of design speed regardless of load, angle, or extension.
EXTENSION/RETRACTION SYSTEM
A full hydraulic powered extension and retraction system shall be provided using two
sets of hydraulic cylinders and cables. Each set shall be capable of operating the
ladder in the event of a failure of the other. The extension cylinder shall each have a
3.5" internal diameter (bore), a 2.5" diameter rod, and a stroke of 176.5". Extension
and retraction shall be internally limited within the cylinders, eliminating excess strain on
the cables, sheaves, and ladder structure. Each of the cylinder, cable, and sheave
assemblies shall be completely independent of the other, so as to provide a safety
factor wherein a failure of one assembly shall not affect the function and operation of
the other. The extension cylinders shall be equipped with counter balance valves to
synchronize the cylinders for smoother operation and prevent the unit from retracting
should the charged lines be severed at any point within the hydraulic system.
The reeling of the cable shall be such as to provide synchronized, simultaneous
movement of all sections to full extension.
Ultra high molecular weight polyethylene (UHMW) wear pads impregnated with
molybdenum disulfide shall be used between the telescoping sections for maximum
weight distribution, strength and smoothness of operation.
75' Midmounted Aerial Spec Draft 8-13-08 55
-
MACEDON (VILLAGE OF)
HYDRAULICS
The apparatus shall be equipped with a power take-off (PTO) driven by the chassis
transmission and actuated by an electric shift, located inside the cab. The PTO which
drives the hydraulic pump shall meet all the requirements for the aerial unit operations.
The hydraulic system shall operate at a nominal 20 gallons per minute at pressures up
to 2,700 PSI. A green indicator light shall be installed on the cab instrument panel to
notify the operator that the PTO is engaged.
The hydraulic system shall be supplied by a pressure compensating, variable gallonage
type pump. The pump shall provide adequate fluid volume to allow all ladder functions
to operate simultaneously, without noticeable loss of speed. The pump shall supply oil
only when the ladder is in motion, thereby preventing overheating of the hydraulic oil.
When the hydraulic pressure reaches a preset level, the pressure compensating feature
of the pump shall discontinue any flow into the system.
AUXILIARY HYDRAULIC POWER
An emergency auxiliary hydraulic motor shall be furnished to provide a backup hydraulic
system, should the regular hydraulic system fail. An electric switch located inside the
hydraulic compartment shall start the auxiliary hydraulic motor. The auxiliary hydraulic
motor shall be installed in the left side compartment directly below the midship turntable
for ease of access and maintenance.
INTERLOCK
An interlock shall be provided that prevents operation of the aerial device until the
chassis spring brakes have been set and the transmission has been placed in neutral
or the transmission is in the drive position with the driveline to the rear axle disengaged.
An interlock shall be provided that allows operation of the engine speed control only
after the chassis spring brakes have been set and the transmission is in neutral.
An interlock system shall be provided to prevent the lifting of the aerial device from the
travel position until all the stabilizers are in a configuration to meet the stability
requirements. The interlock system shall also prevent the moving of the stabilizers
unless the aerial device is in the travel position.
One (1) limit switch shall be installed at the cradle to prevent operation of the stabilizer
once the aerial has been elevated from the nested position.
HYDRAULIC SWIVEL
The aerial device shall be equipped with a hydraulic swivel which shall connect the
hydraulic lines from the hydraulic pump and reservoir to the aerial control bank. The
hydraulic swivel shall allow for 360 degrees of continuous rotation of the aerial device
75' Midmounted Aerial Spec Draft 8-13-08 56
MACEDON (VILLAGE OFI
with no loss of speed or capacity in it's function.
ELECTRIC SWIVEL
The ladder shall be equipped with an electric swivel to allow for 360 degrees of
continuous rotation of the aerial while connecting all electrical circuits through the
rotation point. A minimum of twenty-six (26) collector rings shall be provided.
TURNTABLE
The turntable shall be a minimum 63" in diameter. It shall be covered with slip resistant
aluminum diamondplate to provide secure footing. The turntable shall be lighted for
nighttime operation.
The turntable shall be attached directly on top of the mainframe assembly using 24-5/8"
diameter grade 8 bolts. Turntable side plates shall be positioned at a 45-degree angle,
exactly opposite the angle of the lift cylinders, to act as a partial counter-balance weight
to the ladder.
The turntable shall be equipped with a rotating mechanism with a steel balanced fly
wheel connected at one end which shall rotate the turntable 360 degrees through a
planetary gear box that shall handle torque loads imposed by water hammer and hose
breakage. The rotating mechanism shall give the turntable and ladder built-in coast as
an added safety precaution to avoid lateral ladder side-to-side deflection (reactionary
whipping effect) caused by the ladder being stopped suddenly.
The power operated turntable shall provide continuous rotating of the aerial structure
clockwise or counter clockwise, thus enabling the structure to be positioned in any
segment through 360 degrees. The rotating mechanism shall also provide sufficient
power to rotate the aerial sections in any direction at any angle, fully extended, while
carrying the manufacturer's rated load capacity with the waterway in operation and
discharging water at the tip of the aerial fly section.
The complete rotation system shall have built-in relief to prevent damage from rotating
the ladder into buildings or from overloaded water streams. Suitable indicators, clearly
visible at all times, shall be provided to facilitate correct alignment of the turntable with
the bed of the ladder. An automatic light shall be used to show correct alignment for
bedding of the ladder from the turntable control station.
TURNTABLE BEARING
The turntable bearing shall be bolted to the top of the mainframe assembly and have a
gear diameter of 42".
TURNTABLE SUPPORT
The turntable support shall be mounted mid-ship of truck forward the pump panel.
75' Midmounted Aerial Spec Draft 8-13-08 57
-
MACEDON (VILLAGE OF)
The turntable support assembly shall be a welded steel box beam structure extending
across the chassis frame 34" x 39" in depth. The measurements of 34" x 39" are
important to take shock loads imposed by water turret operation and to give a reserve
strength factor to compensate for hose breakage and water hammer. To further
compensate for hose breakage and water hammer, lateral tower deflection, there shall
be steel support gusset beams, one each side, welded onto the turntable side plates.
OUTRIGGER JACKS
Two (2) hydraulically operated underslung scissor-type stabilizing jacks shall be
attached to the midship mounted main frame assembly, one (1) jack on each side of
vehicle with a minimum spread of 16 feet. Both jacks shall be operated by two (2)
midship mounted hydraulic valve handles.
The hydraulic cylinders shall be enclosed in a protective heavy duty tubular frame. A
solid steel fail-safe pin shall be provided for each jack tube. Said pins shall be manually
inserted through the tubes after the outrigger jacks have been positioned.
The outrigger jacks shall have a maximum spread of 16 feet from pad to pad. The
control is electric over hydraulic with electric push button activation.
BOOM CONTROLS
There shall be an operator's position with four controls located at the base of the
turntable flooring next to the left side pump panel area. The controls shall be spring
loaded to bring any operation of the tower controls back to a neutral position. The four
controls shall have the following functions:
I. Outrigger jack controls.
2. Raise and lower.
3. Extend and retract.
4. Rotation 360 degrees right and left.
The controls shall be equipped with a latching, hinged cover for protection. A hydraulic
lockout shall be provided that shall prevent aerial operation until the outrigger jacks are
set into position. Hydraulic power is transferred to aerial operation when outriggers are
set. Power can be transferred back to the outriggers only after the aerial has been
bedded.
There shall be a plaque located at the controls displaying functions.
A slide out step shall be provided at the controls for safety of the operator.
INCLINOMETER
An illuminated inclinometer shall be provided and mounted in plain view of the pedestal
75' Midmounted Aerial Spec Draft 8-13-08 58
MACEDON (VILLAGE OF)
operator location
CENTRALIZED CONTROLS
All outrigger jack controls, turntable controls and pump controls shall be located in one
centralized area to: a) allow person(s) close proximity to all control stations of the truck,
b) allow faster set up time for all operations of the truck.
AERIAL DATA PLAQUES
Load instruction plates shall be located at the turntable pedestal control station
indicating the recommended safe load of the aerial. The aerial shall carry the rated
load capacity indicated in the following manner: raise, extend, rotate, retract and lower
without exceeding the hydraulic pressures prescribed by the manufacturer.
OPERATIONAL TEST
After starting the engine, setting the jacks and transmitting power to the aerial, a
complete cycle of the aerial operation shall be carried out as follows: With one person
operating the machine from the control station, raise the aerial from the bedded
position, rotate 90 degrees and extend to full height. This shall be completed in less
than 150 seconds, smoothly without vibration.
WATERWAY
The waterway shall be constructed of a heavy duty light weight aluminum tubing. Steel
tubing shall not be acceptable due to the added weight factor. The waterway shall be
piped directly from the pump with a maximum of five 90 degree swivel joints to keep
friction loss to a minimum. There shall be a stainless steel flex tube (4" minimum) from
the 90 degree swivel joint and attaching to the base section of the waterway. The base
section of the waterway shall be a 5" minimum diameter and finish with a 3-1/2"
diameter in the fourth section of the aerial.
The waterway shall have the capability of flowing a minimum of 1000 gallons per
minute. The waterway shall be capable of being pinned at the tip of the third or forth
aerial section. It shall have full flow capability at either position.
The lower end of the waterway shall be a mounted to a stainless steel flex tube through
hydraulic swivel to a 3" ball valve in a special opening at the top of the pump manifold.
The waterway shall be enclosed in the base aerial section, thereby protecting it from
possible damage from buildings, roof cornices, etc.
There shall be a waterway control at the pump panel The valve shall be an Elkhart 3"
ball valve with an electrical actuator.
FLOWMINDER
The apparatus shall be equipped with a Akron Flowmeter (Navigator) on the waterway
75' Midmounted Aerial Spec Draft 8-13-08 59
-
MACEDON (VILLAGE OF)
discharge line to give the pump operator or engineer an indication of actual volume of
water (in gallons per minute) being discharged.
The Flowminder system shall consist of:
1. A digital display that shall be weatherproof with super-bright digits at least 1/2" high.
The display shall be wired to the flow transmitter to show flow. Each display shall be
labeled with color-coded ID tags.
2. A flow transmitter mounted in the discharge line piping between the pump and the
discharge outlet. The transmitter shall consist of a weather resistant black composite
housing with a stainless steel, durable paddle wheel. The only part inserted into the
water flow path shall be the paddle wheel.
3. A set of weather resistant connectors to connect the digital displays to the flow
transmitter and to the apparatus power.
4. Machined mounting hardware to hold the transmitter in the correct position in the
discharge line shall be provided and placed in strict accordance with the Class1
mounting requirements.
5. The flowmeter shall be checked and calibrated prior to delivery of the apparatus.
AERIAL SPOT LIGHTS
There shall be four (4) Unity brand spotlights with individual on/off switches for the
aerial tower; two spotlights shall be mounted at the tip of the ladder, one each side, and
two (2) at the base section of the ladder, one each side to act as aerial tracking lights.
MONITOR/NOZZLE
There shall be an Elkhart #8294-04 Scorpion lightweight monitor. It shall be attached to
the end of the aerial with a 4-bolt flange. This monitor shall be capable of full flow of
the aerial waterway up to 2000 G.P.M. Positioning of the monitor shall be
accomplished through electric controls located at the aerial tip and pump panel.
This monitor shall be equipped with an Elkhart SM 2000 nozzle. The nozzle shall have
automatic flow rates of 350 - 2000 G.P.M.
INTERCOM
A Fire Research two-way voice communication system shall be provided between the
aerial ladder operator's position and the monitor position. The speaker/microphone at
the tip shall allow for hands-free operation.
OPERATION AND SERVICE MANUALS
Two (2) complete "Operation and Service" manuals shall be supplied with the
completed apparatus. Service manual instructions shall include service, maintenance
and troubleshooting for major and minor components of the truck. The apparatus
75' Midmounted Aerial Spec Draft 8-13-08 60
MACEDON (VILLAGE OF')
manufacturer shall supply part numbers for major components (i.e. Engine, Axles,
Transmission, Pump, etc.). A table of contents. hydraulic. air brake and overall
apparatus wiring schematics shall be included
A video training tape on the operation of the truck shall be supplied with the manuals.
WARRANTIES
The following warranties shall be supplied:
1. The apparatus shall be warranted to be free from mechanical defects in
workmanship for a period of one (1) year. The apparatus shall be covered for
parts and labor costs associated with repairs for a period one (1) year
2. Life-time warranty on the frame.
3. Seven (7) year warranty on paint.
4. Ten (10) body structural warranty
5. Ten (10) year cab structural warranty
twenty years structural on the ladder
two years mechanical on the aerial device
6. Manufacturers Warranties for all major components.
DELIVERY
The custom built fire apparatus shall be driven from the manufacturing facility to the
community by a factory employed delivery engineer who shall thoroughly demonstrate
the complete apparatus operation and maintenance to the fire department designated
personnel for a minimum of three (3) days/nights. NO EXCEPTIONS.
MANUFACTURING & LOCATIONS
The apparatus shall be manufactured in facilities wholly owned and operated by the
company. A complete stock of service parts, and service shall be provided on a 24
hours around the clock basis. The company shall maintain parts and service for a
minimum period of twenty (20) years on each apparatus model manufactured.
75' Midmounted Aerial Spec Draft 8-13-08 61
VI.-CONSENT AGENDA
ITEM B.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D December 16, 2008 December 1,2008 (Noon) D February 17, 2009 February 2,2009 (Noon)
C?
IZI January 6, 2009 D March 3, 2009 0 ~::;
December 15,2008 (Noon) February 17, 2009 (N~ -t:<
0 -<0
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D January 20, 2009 January 5, 2009 (Noon) D March 17, 2009 March 2, 2009 (Noonf"'> 0"""
IGJ
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D February 3, 2009 D April 7,2009 U1 ;;., -<
January 19, 2009 (Noon) March 16,2009 (Noon) ::<
.%
):10 U)-
::::J: 0
- 0%
- 1,.
D Announcements/Presentations D City Manager's Report ;;.. ~
NATURE OF D Administrative D New Business ... ~C
::t:
AGENDA ITEM IZI Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: A motion to approve a piggy-back of Palm Beach County Bid# 05-
193/MF to JADE COMMUNICATIONS INC. of Boca Raton, Florida, in the amount of
$53,072.61. "Palm Beach County complied with Public Contract Bid requirements equal to or
which exceeds Boynton Beach's requirements".
EXPLANATION: By utilizing the Palm Beach County Bid for Installation, Integration,
Maintenance and Support Services for the Voice Services and Enterprise Network Systems, term
contract #05193A, it allows us to prepare for approximately 300 individual phones, computer and
cable TV outlets for Fire Station No#5.
PROGRAM IMPACT: These cabled locations will provide staff with the connectivity to both
internal phone and data services, as well as external communications.
FISCAL IMPACT: ACCOUNT# EXPENDITURE:
305-4118-580-62-0 $53,072.61
CPO 645
ALTERNATIVES: Do our own bid which would slow up constrJIction.
I
a~/i.- t~
Department Head's Signature Ity Manager's Signature
C/fP.4.~~ Assistant to City Manager enVl.,/
~ /W
Procurement Se ices City ~omey / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
C: John McNally - ITS Manager
File
!
1
2 RESOLlITION NO. R-09
3
4 A RESOLUTION OF THE CITY COMMISSION OF
5 THE CITY OF BOYNTON BEACH, FLORIDA,
6 APPROVING THE PIGGY-BACKING OF A PALM
7 BEACH COUNTY BID (#05-193/MF) TO JADE
8 COMMUNICA TIONS, INC., OF BOCA RATON,
9 FLORIDA FOR VOICE SERVICES AND ENTERPRISE
10 NETWORK SYSTEMS FOR APPROXIMA TEL Y 300
11 INDIVIDUAL PHONES, COMPUTER AND CABLE TV
12 OUTLETS FOR FIRE STATION #5 IN THE AMOUNT
13 OF $53,072.61; AUTHORIZING THE CITY MANAGER
14 TO EXECUTE THE PROPOSAL NO. 112008JLA:
15 PROVIDING AN EFFECTIVE DATE.
16
17 WHEREAS, the City of Boynton Beach' s Fire Station #5 will require the installation
18 of over 300 individual telephone, computer and cable TV outlets as part of the facilitv's
19 ongoing construction project;: and
20 WHEREAS, the ITS Department is recommending the use of Jade Communications.
21 Inc., for this work through the use of a previous competitive bid process performed by Palm
22 Beach County in the amount of $53,072.61.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
25 I Section 1. Each Whereas clause set forth above is true and correct :emu
26 incorporated herein by this reference.
27 II Section 2. The City Commission of The City Of Boynton Beach, Florida, Hereby
!
28 approves the piggy-backing of Palm Beach County Bid #05-193/MF tll .lade
29 II Communications, Inc., for the installation, integration, maintenance and support services for
30 II the voice services and enterprise network systems for the approximately 300 individual
31 II phones, computer and cable TV outlets for Fire Station #5.
, ,
II
I' C:\Documents and Settings\pylej\Local Settings\Temporary Internet Files\OLK5\Piggy-backing Palm Beach County with JAde
, ! Communications.doc
, I
! I
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I
1 Section 3. The City Commission of the City of Boynton Beach hereby authorizes
2 I the City Manager to execute Proposal 112008JLA between the City of Boynton Beach and
3 I Jade Communications, Inc., in the amount of $53,072.61, a copy of which is attached hereto
4 as Exhibit "A".
5 Section 4. That this Resolution shall become effective immediately.
6 PASSED AND ADOPTED this _ day of January, 2009.
7
8 CITY OF BOYNTON BEACH, FLORIDA
9
10
11 I Mayor - Jerry Taylor
12 I
13 I
14 Vice Mayor - Jose Rodriguez
15
16
17 Commissioner - Ronald Weiland
18 I
19
20 I Commissioner - Woodrow L. Hay
21
I
22 I
23 ! Commissioner - Marlene Ross
24 I ATTEST:
25 I
26 j
I
27 I Janet M. Prainito, CMC
28 j City Clerk
29 I
30 !
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31 I (Corporate Seal)
!
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.
C:\Documents and Settings\pylej\Local Settings\Temporary Internet Files\OLK5\Piggy-backing Palm Beach County with JAde
Communications.doc
interoffice ITS Memorandum No. 08.013
MEMORANDUM
-------.-----.---....----..--.
To: Carol Doppler. Purchasing Agent
From: John McNally. I.T.S. Manager
Re: Jade Communications Wiring Proposal
Date: December 10.2008
The City of Boynton Beach's new Fire Station # 5 will require the installation of over 300 individual
phone. computer and cable TV outlets as part of the facility.$'-C5ngoing construction project. These
cabled locations will provide staff members with the connectivity to both internal phone and data
services. as well as external communications. The required cabling was not included as part of the
general construction contract.
The ITS Department is recommending the use of Jade Communications. Incorporated for this \vork. in
the amount of $53.072.61. through use of a previous competitive bid process performed hy Palm Beach
County. Term contract # 05193A was awarded by Palm Beach County to Jade Communications
Incorporated in 2008 for the installation of voice and data wiring. and associated components.
C:
Page 1 of2
Date: 21 November 2008
PROPOSAL NO: 112008JLA SUBMITTED TO: John McNallv
Company Name & Address: Job Location:
City of Boynton Beach Boynton Beach
Fire Station # 5 - EOC
Bovnton Beach, FL
Cell Number: () Office Number: (561) 742-6073
We hereby submit specifications and estimates for: supply and install 296 CAT 6 non-plenum
cables in 148 outlets per print. Install 40 RG-6 CATV cables from each TV location to the
respective closet as per the drawings. One 100-pair Non-Plenum telephone cable will be
installed from the 2nd floor IT room to the 151 Floor Communications closet. One 24-strand MM
and one 24 Strand SM I/O tight buffer fiber optic cable will be installed between 151 floor
Communications closet and the 2nd Floor IT room. Install a 48 port Patch Panel on each floor
rack for Plug-n-Play connectivity for phones. All fiber optics and cables installed will be tested
upon completion of terminations. Furnish and supply three 2 Post racks with wire
management as per specifications. Test results and as-built will be provided upon completion
of job. All pricing based on the Palm Beach Contract.
WE AGREE TO BE BOUND BY THE TERMS AND CONDITIONS AS SET FORTH IN THE INSTALLATION,
INTEGRATION, MAINTENANCE AND SUPPORT SERVICES FOR THE VOICE SERVICES AND ENTERPRISE
NETWORK SYSTEMS, TERM CONTRACT #05193A AND THE CITY SHALL HAVE THE SAME RIGHTS AND
REMEDIES AS THE COUNTY WOULD HAVE UNDER THE TERMS OF THAT AGREEMENT.
Item # Quantity Description Unit Unit Price Total Price
1 1 Service CallfTrip Charge EA. 9.15 9.15
2 888 Standard Hourly Rate - Inside Plant Cable Technician EA. 34.75 30858
4 8 Standard Hourly Rate - Auto CAD & Technical Services EA. 42.07 336.56
26 100#6 AWG, solid copper, insulated ground wire LF. 0.37 37
38 50 Intra-building cable, PIC, Riser rated, 50 pair (per ft.) LF. 0.89 44.5
39 150 Intra-building cable, PIC, Riser rated, 100 pair (per ft.) LF. 1.37 205.5
44 466MI-50 IDC block EA. 14.22 56.88
45 489D stand-off brackets EA. 1.14 4.56
49 36000 Cable, Certified Category 6, 4-pair, UTP, Plenum $.34 LF. 0.34 12240
56 336 Outlets Oacks), Category 6, 4-pair, (8P8C), White * EA. 8.31 2792.16
61 150 Faceplate, 2-port, White (for use with items 50-59) EA. 2.11 316.5
89 2 24-Port patch panel, 19 in. rack mount, Category 6 EA. 131.98 263.96
90 248-Port patch panel, 19 in. rack mount, Category 5e EA. 170.09 340.18
91 648-Port patch panel, 19 in. rack mount, Category 6 EA. 257.53 1545.18
92 12 Horizontal wire management panel, 19 in. rack mount EA. 27.85 334.2
99 300 Cable Fiber Optic, plenum, 24-strand MM LF. 2.73 819
111 300 Inner duct, 1-inch, plenum rated LF. 2.17 651
113 48Termination Fiber Optic, MM, ST type EA. 4.73 227.04
114 48 Termination, Fiber Optic, SM, ST type EA. 5.96 286.08
115 16 Bulkhead Adapters Fiber Optic, ST, SM EA. 5.02 80.32
117 4 Patch Panel Fiber Optics, 48-port, 19" rack mount EA. 117.71 470.84
I 6610 E. ROGERS CIRCLE 0 BOCA RATON, FLORlDA 33487 0 (561) 997-8552 0 FAX (561) 997-5935 I
._--
-- ------------ --
-- -
-- -
-- -
-- -
- ~--'-
----
- ---
129 37' X 19" EIA wiring rack & ladder tray (1'X3 EA 14587 437.61
133 3 12" Overhead cable rack angel bracket (use for item #131) EA 18.77 56.31
134 4 Wire management. Vertical. double-sided EA 13327 533 08
144 10 Conduit, 4-inch. EMT LF 12.7 127
We hereby propose to furnish labor and materials-complete in accordance with the above
specifications, for the sum of: $53.072.61
FIFTY THREE THOUSAND SEVENTY-TWO DOLLARS & 61/100'S
I Balance due upon receipt of invoice. !
All material is guaranteed to be as specified. All work above to be completed in a skillful manner according to
standard practices. Any alteration or deviation from above specifications involving extra cost, will be executed
only upon written orders, and will become a "T & M" extra charge over and above the estimate. All agreements
are contingent upon strikes, accidents or delays beyond our control. No permit fee's or bonding is included in this
quotation. This proposal is subject to acceptance within thirty days and is void hereafter at the option of the
undersigned. Florida license ESOOOO 112
AUTHORIZED SIGNATURE Date
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are hereby accepted. You are authorized to
do the work as specified. Payment will be made as outlined above.
ACCEPTED:
Signature Date
WE AGREE TO BE BOUND BY THE TERMS AND CONDITIONS AS SET FORTH IN THE INSTAllATION.
INTEGRATION, MAINTENANCE AND SUPPORT SERVICES FOR THE VOICE SERVICES AND ENTERPRISE
NETWORK SYSTEMS, TERM CONTRACT #05193A AND THE CITY SHAll HAVE THE SAME RIGHTS AND
REMEDIES AS THE COUNTY WOULD HAVE UNDER THE TERMS OF THAT AGREEMENT
BOYNTON BEACH VENDOR # 3108 PALM BEACH COUNTY CONTRACT # 05193
I 6610 E. ROGERS CIRCLE 0 SOC A RATON. FLORIDA 334870 (561) 997-8552 C FAX (561 ) 997-5935 I
pa{,._ __
EXHIBIT II
TIME & MATERIAL PRICING
PaQe 1 of 11
ttem Item DeSCription Per Unit Pricing - Year 1 Per Unit Pricing - Year 2 Per Unit Pricing - Year 3
No. Material labor Material labor Material Labor
1 Service CallfTrip Charge xxxxxxxxx $ 9.15 xxxxxxxxx $9.15 xxxxxxxxx $9.15 C
2 Standard Hourly Rate - Inside Plant Cable Technician xxxxxxxxx $ 34.75 xxxxxxxxx $34.75 xxxxxxxxx $ 34.75 q _
3 Standard Hourly Rate - Outside Plant Cable xxxxxxxxx $ 34. 75 xxxxxxxxx $34.75 xxxxxxxxx $ 34. 75
Technician ~
4 Standard Hourly Rate - Auto CAD Technical xxxxxxxxx $ 42.07 xxxxxxxxx $ 42.07 xxxxxxxxx $42.07 ~ ~
Services
5 Standard Hourly Rate -RCDD/Registered xxxxxxxxx $ 42.07 xxxxxxxxx $ 42 . 07 xxxxxxxxx $42.07
Communications Distribution Designer
6 Patch Cord, Category 5e 4-pair UTP, 5 ft. w/RJ45 $ 0.68 lea. xxxxxxxxx $ 0.68 lea. xxxxxxxxx $ O. 68 lea. xxxxxxxxx
7 Patch Cord, Category 5e 4-palr UTP, 10 ft. w/RJ45 $ 1.20 loa. xxxxxxxxx $1.20 lea. xxxxxxxxx $ 1.20 lea. xxxxxxxxx
8 Patch Cord, Category 5e 4-pair UTP, 15 ft. wI RJ45 $ 1.72 lea. xxxxxxxxx $1.72 lea. xxxxxxxxx $1.72 lea. xxxxxxxxx
9 Patch Cord, Category 5e 4~pair UTP, 4 ft. w/RJ45, $ 1.98 lea. xxxxxxxxx $1.98 lea. xxxxxxxxx $ 1.98 lea. xxxxxxxxx
hub to hub, or cross connect
10 Patch Cord, Category 6 4~pair UTP, 5 ft. w/RJ45 $ 2.11 lea. xxxxxxxxx $2.11 lea. xxxxxxxxx $2.11 lea. xxxxxxxxx
11 Patch Cord, Category 6 4~pair UTP, 10ft. w/RJ45 $ 2.98 lea. xxxxxxxxx $ 2.98 lea. xxxxxxxxx $2.98 lea. xxxxxxxxx
12 Patch Cord, Category 6 4-pair UTP, 15 ft. w/RJ45 $ 7.01 lea. xxxxxxxxx $7.01 lea. xxxxxxxxx $ 7 . 01 lea. xxxxxxxxx
13 Patch Cord, Category 6 4-pair UTP, 4 ft. w/RJ45, hub $ 4.31 lea. xxxxxxxxx $4.31 lea. xxxxxxxxx $4.31 lea. xxxxxxxxx
to hub, or cross connect
14 Patch Cord, ST:ST. Fiber Optic MM, dual zip, 3 m, $ 12.29 lea. xxxxxxxxx $12.29 lea. xxxxxxxxx $12.29 lea. xxxxxxxxx
Orange
15 Patch Cord, ST:SC, Fiber Optic MM, dual zip, 3 m, $ 14.05 lea. xxxxxxxxx $14.05 lea. xxxxxxxxx $14.05 lea. xxxxxxxxx
Orange
Column Totel for each column this page. $ 48.33 $ 162.79 $ 48.33 $162.79 $48.33 $162.79
Total material and labor for .each of year 1 through year 3. $ 211.12 $ 211.12 $ 211.12
Page Total - Total of material & labor for years 1 through 3 inclusive. Enter her~ and.in the appropriate area of Exhibit II Page 11. $ 633.36
NOTES: * Flush mount application
... Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name: Jade Communications. rnc
Pas
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Paae 2 of 11
Item Item Description Per Unit Pricing - Year 1 Per Unit Prlc:lng - Year 2 Per Unit Pricing - Year 3
No. -
Material Labor Material Labor Material -. Labor
16 Patch Cord, SC:SC Fiber Optic MM, dual zip, 3 m, $14.66 lea. xxxxxxxxx $14.66 lea. xxxxxxxxx $ 14.66 L.)k- xxxxxxxxx
-~_. Ora~e n____________ f-- --~----
17 Patch Cord, ST:ST Fiber Optic SM, dual zip, 3 m, $18.38 lea. xxxxxxxxx $18.38 lea. xxxxxxxxx $18.38 laa. xxxxxxxxx
Yellow
Patch Cord, ST:SC, Fiber Optic SM, dual zip, 3 m, - ,
18 Yellow $19.12 lea. xxxxxxxxx $19.12 lea. xxxxxxxxx $19.12 lea. xxxxxxxxx
19 Patch Cord, SC:SC Fiber Optic SM, dual zip, 3 m, $19.87 lea. xxxxxxxxx $19.87 lea. xxxxxxxxx $19.87 lea. xxxxxxxxx
Yellow
Patch Cord, ST:FC, Fiber Optic SM, dual zip, 3 m, u_ _n___
20 Yellow $34.93 lea. xxxxxxxxx $34.93 lea_ xxxxxxxxx $34.93 lea. xxxxxxxxx
Patch Cord, Male to Male 25 pair Assembly Cable, 12' ' - ~ ------. -r-
21 $11.14 lea. xxxxxxxxx $ 11.14 lea. xxxxxxxxx $11.14 lea. xxxxxxxxx
max
-----, $ 76.24~. n_____I_
22 24 Port Patch Panel w/interface xxxxxxxxx $ 76.24 lea. xxxxxxxxx $76.24 lea. xxxxxxxxx
-~ ----~.~~.
23 Crosswire, inside, 1 pair (Yellow/Blue), 1000 ft. spool $ 18.87 lea. xxxxxxxxx $18.87 lea. xxxxxxxxx $18.87 lea, xxxxxxxxx
~ -- ~._" ----
24 Crosswire, inside, 4 pair (wlbl-wlbn), 1000 ft spool $ 27.62 lea_ xxxxxxxxx $ 27.62 lea. xxxxxxxxx $27.62 lea xxxxxxxxx
---- ....-.--- --- ----------- .. ~--
25 #6 AWG, solid copper, insulated ground wire, 1000 ft. $252.24 lea. xxxxxxxxx $ 252.24 lea xxxxxxxxx $252.24 lea_ xxxxxxxxx
box
--.- ----.- - " ---.--..- ,,-,-, -- ._---"~.~ , -,------.-. --
26 #6 AWG, solid copper, insulated ground wire $0.29 1ft. $0.08 $0.29 Itt. $ 0.08 $0.29 Ill. $0.08
- _._~~ -- .-
27 110 type IDC blocks, 100 pr, complete wI standoffs $22.26 lea. $18.29 $22.26 lea. $18.29 $22.26 1=~1$18.29___
- .__O".._.~.__..._ - .--.
28 110 type IDC blocks, 300 pr, complete wI standoffs $60.54 lea. $36.58,; $60.54 lea. $ 36.58 $60. 5~3~~:u+$36. 58:___
- . $ 0~37 Y- ---- -----------
29 Inter-building cable, gel-filed, 50 pair (per ft.) $ 0.71 1ft $ 0.71 1ft. $0.37 $ 0.71 Gtt: $ 0.37~L-
f--- -- --- ~ ---- --- -._.~_._- ..~. -
30 Inter-building cable, PE-89 type, gel-filed, 100 pair (per S 1. 26 1ft. $ 0.37 $ 1.26 1ft. $ 0.37 $1.26 1ft. $0.37
ft.) .
Column Total for each column this page. $ 578.~3:-SL. $ 55.69 $ 578.13 $ 55.69 $ 578.13 $55.69
--- "- - --,--.-... ,,-
Total material and labor for each of year 1 through year 3. $ 633.82 $ 633.82 $ 633.82
..- ------- _.~__ ~..~~_~_c ___..._...___ j ;---~~~ .46\ ~ -
Page Total - Total of material & labor for years 1 through 3 inclusive. Enter here and In the appropriate area of Exhibit II Page 11_
- . ........... - . -
NOTES: * Flush mount application
H Indicates County's preference, Equivalent In structure & technical functionality is acceptable.
BIDDER Company Name:____ .Jade Communications. Ine
--~.._------" -- ~..'-'" .~- ~....._.. -- --~_..- "_='.=._~"~~________... u._.__...._ __ _ _~"_..,~,.
Pab- --
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Pace 3 of 11
Item Item Description Per Unit Pricing - Year 1 Per Unit Pricing - Year 2 Per Unit Pricing - Year 3
No. Material Labor Material l.,abor Material I Labor
31 Inter-building cable, PE-89 type, gel-filed, 300 pair (per $ 3.46 1ft $0.55 $ 3.46 1ft $ 0.55 $3.46 1ft $0.55
ft.)
32 Inter-building cable, PE-89 type, gel-filed, 600 pair (per $ 7.18 1ft $ 0.74 $ 7.18 1ft $ 0.74 $ 7.18 1ft $0.74 Si-
ft.)
33 Inter-building cable, PE-89 type, gel-filed, 900 pair (per $ 10.54 1ft $ 0.74 $ 10.54 1ft $ 0.74 S10.54 1ft $ O. 74 ~ V
ft.)
34 Protector unit, AT&T 189/190,50 pair, wlo pig tail ** $ 229.82 lea. S 18.29 $229.82 lea. $16.29 $ 229.82 lea. $18.29
35 Protector unit, AT&T 189/190, 100 pair, w/o pig tall H 3 ' r $ 36.58 $ 330.72 lea. S 36.58 $330.72 lea. $ 36.58
$ 3 0.72...,> 'Uea.
36 Protector module, AT&T, 4BIE *. S 2.53 lea. S 0.07 $ 2.53 lea. S 0.07 $2.53 lea. $ 0.07
37 Protector module, AT&T, 4C3S-75 ** $ 3.39 lea. $ 0.07 $ 3.39 lea. S 0.07 $3.39 lea. $ 0.07
38 Intra-building cable, PIC, Riser rated, 50 pair (per ft.) $ 0.52 1ft $ 0.37 SO.52 1ft $ 0.37 $ 0.52 1ft $ 0.37
39 Intra-building cable, PIC, Riser rated, 100 pair (per ft.) $ 1. 00 1ft $ 0.37 $ 1.00 1ft $ 0.37 $1.00 1ft $ 0.37
40 Intra-building cable, PIC, Riser rated, 300 pair (per ft.) $ 3.48 1ft $ 0.55 s 3.48 1ft $ 0.55 $3.48 1ft $ 0.55
41 Intra-building cable, PIC, Riser rated, 600 pair (per ft.) $ 7.25 1ft $ 0.74 $ 7 .25 1ft $0.74 $7.25 1ft $ 0.74
42 Manhole, cement, 3'X3', 2-hole,w/pull rings & ca. S 784.74 fea. $ 146.32 $784.74 lea. $146.32 $ 784.74 lea. $146.32
supports
43 Manhole, cement, 6'X6', 4~hole,w/pull rings & ca. $ 2.384.48 lea. $146.32 $ 2.384.48 fea. $146.32 S 2,384. 4&a. $ 146.32
supports
44 66MI-50 IDC block $ 5.07 lea. $ 9.15 $ 5.07 lea. $ 9.15 S 5.07 lea. $9.15
45 890 stand-off brackets $ 1.07 lea. $ 0.07 $ 1. 07 S,CAea. $0.07 $1.07~ $ 0.07
Column Total for each column this page. $ 3,775.25 $360.93 $ 3, 77 5 . 25 $360.93 $ 3,775.25 $ 360.93
Total material and labor for each of year 1 through year 3. $ 4,136.18 $ 4,136.18 $ 4.136.18
Page Total- Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit 11 Page 11. $12,408.54
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name: Jade Communications, Ine
Pa'..., "to
EXHIBIT 11
TIME & MATERIAL PRICING (continued)
Page 4 of 11
Item Item Description Per Unit Pricing - Vear 1 Per Unit Pricing - Year 2 Per Unit Pricing - Year 3
No. .-.. I Labor
Material Labor Material Labor Material
Cable, Cart. Category 5e, 4-pair, UTP, Plenum (1000' ~ ~ ~.
46 $ 144.62 lea. XXXXXXxXX $ 144.62 lea. xxxxxxxxx $ 144.62 lea. xxxxxxxxx
box)
---- -- ----~ .-
47 Cable, Certified Category 5e. 4-pair, UTP, Plenum $ 0.15 {ft $ 0.08 $ 0.15 1ft. $0.08 $ 0.15 In. $ 0.08
Cable, Cert. Category 6, 4-pair, UTP, Plenum (1000' - -.~._- - -.-
48 box) $ 257.19 lea. xxxxxxxxx $257.19 lea. xxxxxxxxx $ 257.19 lea. xxxxxxxxx
..--
49 Cable, Certified Category 6. 4-pair, UTP, Plenum $ 0.26 1ft $ 0.08 $ 0.26 1ft. $ 0.08 $ 0.26 !tl $ 0.08
-~-
50 Outlets Uacks), Category 5e, 4-pair (8PSC), Ivory. $ 2.94 lea. $ 3.05 $ 2.94 lea. $ 3.05 $ 2.94 lea. $ 3.05
51 Outlets (jacks), Category 5e, 4-pair (8PSC), White · S 2.94 lea. $ 3.05 $ 2. 94 lea. $3.05 c;L $ 2.94 lea. $ 3.05
.~- , ~ _._~-
52 Outlets (jacks), Category 5e, 4-pair (apSC), Green * $ 2.94 lea. $ 3.05 $ 2.94 lea. $ 3.05 $ 2.94 lea. $ 3.05
~ . ~ ____c ._--- .---.-- -.---- ----~---_.._~..-
53 Outlets Oacks), Category 5e, 4-pair (SP8C), Orange '* $ 2.94 lea. $ 3.05 $ 2.94 lea. $ 3.05 $ 2.94 lea. $ 3005
-- --- - --- . ...... ..-
54 Outlets (jacks), Category 5e, 4-pair (8P8C), Blue '* $ 2.94 {ea. $ 3.05 $ 2. 94 lea. $3.05 $ 2.94 lea. $ 3.05
_. ~-- -~.- -- ---~ -- -~~- ~ ~ _._----_.~
55 Outlets Gacks), Category 6, 4-pair (SP8C), Ivory '* $ 5.26 lea. $ 3.05 $ 5.26 lea. $3.05 $ 5.26 lea. $ 3.05
-- ~-_._- --- ,,- -..--~ ----- - -~~-<. -
56 Outlets Gacks), Category 6, 4-pair (8P8C), White .. S 5.26 lea. $ 3.05 $ 5.26 lea. $3.05 $ 5.26 lea. $ 3.05
~. .-- "_.~-- .._-i-::--- ..
57 Outlets Gacks), Category 6, 4-pair (SP8C), Green * $ 5.26 lea. $ 3.05 $ 5.26 lea. $3.05 $ 5.26 lea, $ 3. 05
-_.~- - - $ 5 . 2~) lea -_.._--~~---
58 Outlets (jacks), Category 6, 4-pair (BP8C), Orange '* $ 5.26 lea. $ 3.05 $ 5.26 lea. $3.05 $ 3.05
- --- $ 5.26 1 1M. --
59 Outlets Oacks). Category 6, 4-pair (BP8C), Blue · $ 5.26 {ea. $3.05 $ 5.26 lea. $3.05 $ 3.05
-,.,.-
.. - --"---' - --~_..
60 Faceplate, 2-port. Ivory (for use with items 50-59) · $ 1. SO lea. $0.61 $ 1. 50 lea. $0.61 $ 1. 50 lea. $ O. 61
----- ~- -~ - $1.50 S~. ~- ~-----~- 1-----. --
61 Faceplate, 2-port, White (for use with items 50-59) " $ 1.50 lea. $0.61 $0.61 $ 1.50 lea. '$ 0 . 61
-- --'_. ____. ---" . ~ -
62 Faceplate, 4-port, Ivory (for use with items 50-59) · $ 1.50 {ea. $0.61 $ 1.50 lea. $0.61 $ 1.50 lea_ $0.61
... $1.50 ~61 - .--.__.~ -
63 Faceplate, 4-port, White (for use with items 50-59) * $ 1.50 lea_ $0.61 $ 1. 50 lea. $ 0.61
Column Total for each column this page. $ 449 . 22 $33.10 $449.22 $33.10 $449.22 $ 33. 10
.____m. _. .~. _____._
..- -~ --
Total material and labor for each of year 1 through year 3. $ 482.32 $ 482.32 $ 482.32
- ----~._--_.._--,.~ .~~--._" -."--,,- ..._--....~~.__..-....,_._--_..._- -- r-
Page tot81- Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. $ 1,446.96 I
- - .. ~.., ... I =c~_,
NOTES: * Flush mount application
... Indicates County's preference. Equivalent in structure & technicai functionality is acceptable.
BIDDER Company Name: .jade Conunun i ca t lonE, lnc
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EXHIBIT II
TIME & MATERIAL PRICING (continued)
Page 7 of 11
Item Item DeRrlptlon Per Unit PricinG -Year 1 Per Unit Prlclna - Year 2 Per Unit Prleir a - Year 3
No. Material. . .. Labor Material Labor Material Labor
92 Horizontal wire management panel, 19 in. rack mount $ 24. 80 lea. S 3.05 $ 24.80 lea. $ 3.05 $ 24.80 lea. $3.05
93 Mini patch panel, 12-port, category 5e $ 53.99 (ea. S 3.05 $ 53.99 lea. $ 3.05 $ 53.99 lea. $3.05
94 Mini patch panel, 12.port, category 6 $ 82.96 lea. S 3.05 S 82.96 lea. S 3.05 $ 82. 96 lea. $3.05
95 Surface mount raceway, 3M adhesive. 1.25 in. wide *. $ 6.46 lea. $ 3.05 $ 6.46 lea. S 3.05 $ 6.46 lea. $3.05
96 AutoCad documentation, (per drop), for adds & $ 0.17 lea. $0.37 50.17 lea. S 0.37 SO.17 lea. $0.37
replacement
97 Cable Fiber Optic, plenum, 6-strand MM S 0.41 1ft $ 0.37 SO.41 1ft. S 0.37 $ 0.41 1ft. $0.37
98 Cable Fiber Optic, plenum,12-strand MM $ 0.71 1ft $ 0.37 SO.71 1ft. $ 0.37 $ 0.71 1ft. $0.37
99 Cable Fiber Optic, plenum. 24-strand MM 52.36Wft $ 0.37 52.36 1ft. $ 0.37 $ 2.36 1ft. $0.37
100 Cable Fiber Optic, gel-fill, 6-strand MM SO.59 1ft $ 0.37 50.59 1ft. $ 0.37 $ 0.59 1ft. $0.37
101 Cable, Fiber Optic, gel-fill, 12-strand MM $0.81 1ft $ 0.37 50.81 1ft. $ 0.37 $ 0.81 1ft. $0.37
102 Cable. Fiber Optic. gel-fill, 24-strand MM $1.29 1ft $0.37 $1.29 m. $ 0.37 $ 1. 29 1ft. $0.37
103 Cable, Fiber Optic. gel-fill, 12-strand 8M 50.31 1ft $ 0.37 SO.31 fft. S 0.37 $ 0.31 1ft. $0.37
104 Cable, Fiber Optic, gel-fill. 24-strand 8M $ 0.45 1ft $ 0.37 $0.45 1ft. $0.37 $ 0.45 1ft. $0.37
105 Cable. Fiber Optic, gel-fill, 48-strand 8M SO.76 {ft $ 0.37 $0.76 1ft. $ 0.37 $ 0.76 1ft. $0.37
Column Total for each column this page. $ 176.07 $ 15.90 $ 176.07 $ 15.90 $176.07 $ 15.90
Totalmatetial and labor for each of year 1 through year 3. $ 191. 97 $ 191. 97 $ 191.97
Page Total- Total of material & labor for years. 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. $ 575.91
NOTE: .. Flush mount application
.... Indicates County's preference. Equivalent In structure & technical functionality is acceptable.
BIDDER Company Name: Jade Communications. lne
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EXHIBIT II
TIME & MATERIAL PRICING (continued)
Pace 9 of 11
Item Item Description Per Unit Pricing - Year 1 Per Unit Pricina - Year 2 Per Unit Pricing - Year 3
No. Material Labor Material labor Material Labor
120 Patch Panel Fiber Optic, 12~port, wall mount $ 77 . 90 lea. $ 5.86 $ 77 . 90 lea. $ 5.86 $ 77. 90 lea. $5.86
121 Patch Panel, Fiber Optic, 24-port, wall mount $ 81. 00 lea. $ 5.86 $ 81. 00 lea. $ 5.86 $ 81. 00 lea. $ 5.86
122 Transition Splice Fiber Optic, Mechanical, MM $ 11. 22 lea. $ 5.86 $ 11 .22 lea. S 5.86 $ 11. 22 lea. $ 5 . 86
123 Enclosure. Transition Splice, fiber optic (up to 192 $ 84.08 lea. $ 9.15 $ 84.08 lea. S 9.15 $ 84.08 lea. $9.15
fibers)
124 Buffer tube fan out kit, 6 fiber $ 11.27 lea. $ 9.15 $ 11.27 lea. $ 9.15 $ 11. 27 lea. $9.15
125 Transition Splice, Fiber Optic, Fusion. 12 strand SM $ 26 . 35 Ibdl $ 36.58 $ 26.35 Ibdl $ 36.58 $ 26.35 Ibdl $36.58
126 Transition Splice Fiber Optic, Fusion, 24 strand SM $ 52.69 Ibdl $ 73.16 $52.69 Ibdl $ 73.16 $ 52.69 Ibdl $73.16
127 Transition Splice, Fiber Optic, Fusion, 48 strand SM $105.38 Ibdl $ 146.32 $105.38 Ibdl $ 146.32 $ 105.38 Ibdl $146.32
128 Bulkhead Adapter, Fiber Optic, Multi-mode $ 3.05 lea. SO.61 $3.05 lea. SO.61 $ 3.05 lea. $0.61
129 7' X 19~ EIA wiring rack & ladder tray (1' X 3') $109.29 lea. S 36.58 S109.29 lea. S 36.58 $ 109.29 lea. $36.58
130 19" X 36" X 18" wall mount rack $155.83 lea. $ 36.58 $155.83 lea. S 36.58 $ 155.83 lea. $36.58
131 12" Overhead cable rack, ladder type $5.39 1ft. $ $5.39 m. $ $ 5.39 1ft. $0.37
0.37 0.37
132 12" Overhead cable rack, splice (use for item #131) $5.86 lea. $0.61 $5.86 lea. $ 0.61 $ 5.86 lea. SO.61
133 12" Overhead cable rack angle bracket (use for item $15.72 lea. $ 3.05 $15.72 lea. S 3.05 $ 15.72 lea. S3 .05
#131)
Column Total for each column this page. $ 745.03 $369.74 S 745.03 $ 369.74 $745.03 $369. 74 ~
Total material and labor for each of year 1 through year 3. $ 1,114.77 $ 1,114.77 $ 1.114.77
Page Total - Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. $ 3,344.31
NOTES: .. Flush mount application
.... Indicates County's preference. Equivalent In structure & technical functionality is acceptable.
BIDDER Company Name: Jade Communications, Ine
Pa~
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Paoe 10 of 11
Item Item Description Per Unit Priclna - Year 1 Per Unit Priclna - Year 2 Per Unit Prlclna - Year 3 __
No. Material Labor Material Labor Material Labor
134 Wire management, Vertical, double-sided $124.12 lea. S 9.15 $ 124,12 lea. $9.15 $124.12 lea. $ 9.15
.. --..- ..
135 Plywood, installed, 4'X8' w/fire retardant coating $ 22.43 lea. $ 18.29 $ 22.43 _ lea. $18.29 $22.43 lea. $18.29
- $ll.22b~~ . -. -.,.- -----
136 Plywood, installed, 2'X4' w/fire retardant coating $11. 22 lea. $9.15 $9.15 $ 11.22 lea. $ 9.15
.' .
137 Shelf, Center mount, for 19" equipment rack $50.45 lea. $3.05 $50.45 lea. $ 3.05 $ 50.45 lea. $3.05
. --
138 Shelf, 15" deep, for 19" equipment rack $39.24 lea. $ 3.05 $39.24 lea. $ 3.05 $ 39.24 lea. $3.05
. -. .. . ..
139 Sleeve, 2" horizontal wIring caps and fire stop $11.22 lea. $ 5.86 $11.22 lea. $ 5.86 $ ] 1. 22 lea. $5.86
. .. $ 16.8-~. .--- ...-.-
140 Core w/sleeve, 3" horiz.lvert. wIring caps & fire stop $ 16.82 lea. $18.29 $18.29 $ 16.82 lea $18.29
~--- . .. $ O. 60u;;ft. --....-
141 Conduit, 2-inch, schedule 40 PVC $ 0.60 1ft. $3.66 $ 0.60 1ft. $ 3.66 $ 3.66 i
--- _L~_"_ - -.
142 Conduit, 4-inch, schedule 40 PVC $ 1.75 1ft. $ 3.66 S 1. 75 1ft. $3.66 S 1.75 1ft. $ 3.66 I
-"..- ----- .. . . ......- 1---.. ~
$ 5.86 $5.86 $ 2.45 1ft $ 5.86 'I
143 Conduit, 2-inch, EMT $ 2.45 1ft $ 2.45 1ft.
-_._------- ----..---- - .-........... .. ~... - ~~'. - 1-- -..-:+;- -
144 Conduit, 4-inch, EMT $ 6. 84 1ft. $ 5.86 $ 6.84 1ft. $5.86 $ 6.84 1ft. $ 5.86
---- "---- 0__,_..---- . ~__u u_..._._......__ ..~... --..--- --- -
145 Junction box, 2 ft. X 2 ft. $67.27 lea. $ 18.29 $ 67.27 lea. $ 18.29 $ 67. 27 lea. $18.29
.----.- ---- .. ~ .~. -
146 Junction box, 4 ft. X 4 ft. S 89.69 fea. $ 36.58 $ 89.69 lea. $ 36.58 $ 89.69 lea. $ 36.58
-- 'T__ ~~~.~_. ---- -~~,- -_..-- 1-. -- -
147 Junction box, fiberglass, 1 T X 30" X 12" $ 201. 79 lea. $ 36.58 $ 201.79 lea. $ 36.58 $ 2tJl.~ $ 36.58
--- __~~__ _",_ _'7~____'_ .1----... '-. --.-- .--.- ---_.~-
148 Pole Riser $ 19.65 lea. $ 18.29 $ 19.65 lea. $18.29 s 19.65 lea. $18.29
- - 0.. .. .. -I
Column Total for each column this page.. $ 665.54 $ 195.62 $ 665.54 $195.62 $ 665.54 : $ ! ~~.:.6~ "
-. ,- .--- -~------. '--'-- - - ----.-. .- f-----..-..-. .---.....--. ------ _._~~. -1
Total material and labor for each of year 1 through year 3. $ 861. 16 $ 861.16 $861.16
-..---.- m___ ___ ". --.----- --,---~ -. .- .--- --'---'~-'-
Page Total- Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. $ 2,583.48
~,.=~ u--.r.-" . __-'.-3-___- -',"" _- "'_~_'__ 1..--,.,.-. "'~""""-..--~"~..,,.-~."""""~~,,',,~
NOTES: · Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name Jade Communications, Tue
_.~_.._"<---" -~----'"-'''~''' --.- ~c ---" ~
Pat. .41
l
EXHIBIT II
TIME & M~TERIAL PRICING continued) Pace 11 of 11
EXHIBIT II SUMMARY PAGE TOTALS
ITEM DESCRIPTION PAGE TOTAL
Exhibit II. Page 1- Total Offer Page 1 of 11 only. $ 633.36
Exhibit II, Page 2- Total Offer Page 2 of 11 only. $ 1.901. 46
Exhibit II, Page 3- Total Offer Page 3 of 11 only. $ 12,408.54
Exhibit II. Page 4- Total Offer Page 4 of 11 only. $ 1,446.96
Exhibit II, Page 5- Total Offer Page 5 of 11 only. $ 317.61
Exhibit II, Page 6- Total Offer Page 6 of 11 only. $ 2.001.06
Exhibit II, Page 7- Total Offer Page 7 of11 only. $ 575.91
Exhibit II, Page 8- Total Offer Page 8 of 11 only. $ 1,545.06
Exhibit II, Page 9- Total Offer Page 9 of 11 only. $ 3.344.31
Exhibit II, Page 10- Total Offer Page 10 of 11 only. $ 2,583.48
GRAND TOTAL EXHIBIT II PRICING (Total of pages 1 through 10). Enter the total amount here $ 26,757.75
and in the appropriate area of the Bid Response page.
BIDDER Company Name: Jade Communications, Inc
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EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Pace 2 of 10
Item Item Description Per Unit Pricing - Year 4 Per Unit Prlcina - Year 5
No. Material Labor Material labor
16 Patch Cord, SC:SC, Fiber Optic MM, dual zip, 3 m, Orange S 15.10 lea. xxxxxxxxx $ 15.54 lea. xxxxxxxxx
17 Patch Cord, ST:ST Fiber Optic SM, dual zip, 3 m, Yellow $ 18.94 lea. xxxxxxxxx $ 19.49 lea. xxxxxxxxx
18 Patch Cord, ST:SC. Fiber Optic SM, dual zip, 3 m, Yellow $ 19.70 lea. xxxxxxxxx $ 20.27 lea. xxxxxxxxx
19 Patch Cord, SC:SC, Fiber Optic SM, dual zip, 3 m, Yellow $ 20.47 lea. xxxxxxxxx $ 21,07 lea. xxxxxxxxx
20 Patch Cord, ST:FC, Fiber Optic SM, dual zip, 3 m, Yellow $ 35.98 lea. xxxxxxxxx $ 37.03 lea. xxxxxxxxx
21 Patch Cord, Male to Male 25 pair Assembly Cable, 12' mal< $ 11. 48 lea. xxxxxxxxx $ 11. 81 lea. xxxxxxxxx
22 24 Port Patch Panel w/interface $ 78.53 lea. xxxxxxxxx S 80.82 lea. xxxxxxxxx
23 Crosswire, inside, 1 pair (yellowlblue), 1000 ft. spool $ 19.44 lea. xxxxxxxxx $ 20.01 lea. xxxxxxxxx
24 Crosswire, inside, 4 pair (wlbl-wJbn), 1000 ft spool $ 28.45 lea. xxxxxxxxx $ 29.28 lea. xxxxxxxxx
25 #6 AWG, solid copper, insulated ground wire, 1000 ft. box $ 259.81 lea. xxxxxxxxx $ 267.38 lea. xxxxxxxxx
26 #6 AWG, solid copper, insulated ground wire $ 0.30 1ft. $ 0.09 SO.31 1ft $ 0.09
27 110 type IDC blocks, 100 pr, complete wi standoffs $ 22.93 lea. S 18.84 .st, $ 23.60 lea. $ 19.39
28 110 type IDC blocks, 300 pr, complete wi standoffs S 62.36 lea. S 37.68 $ 64. 18 lea. $ 38.78
29 Inter-building cable. gel-filed, 50 pair (per ft.) $ 0.74 1ft $ 0.39 $ 0.76 1ft $ 0.40
30 Inter-building cable, PE-89 type. gel-filed, 100 pair (per ft.) $ 1.30 /It $ 0.39 $ 1. 34 1ft $ 0.40
Column Total for each column this page. $ 595.53 $ 57.39 $612.89 $ 59.06
Total material and labor for each of year 4 and year 5. $ 652.92 $ 671.95
NOTES: * Flush mount application
'U Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name: Jade Communications. Ine
Pab--
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Paae 3 of 10
_=x
Item Item Description Per Unit Pricing - Year 4 Per Unit Pricing - Year 5
No. Material Labor Material Labor
- -
31 Inter-building cable. PE-89 type, gel-filed. 300 pair (per ft.) $ 3.57 1ft $ 0.57 $ 3.67 1ft $ 0.59
--.- . - -. --~---
32 Inter-building cable. PE-89 type, gel-filed. 600 pair (per ft.) $ 7.40 1ft $ 0.77 $ 7.62 1ft $ 0.79
--
33 Inter-buildIng cable, PE-89 type, gel-filed. 900 pair (per ft.) $ 10.86 1ft. $ 0.77 S 11.18 1ft $ 0.79
34 Protector unit, A T& T 189/190, 50 pair, wlo pig tail U S 236.72 lea. $ 18.84 $ 243.61 lea. $ 19.39
- -------
35 Protector unit. AT&T 189/190,100 pair. w/o pig tail ** $ 340.65 lea. $ 37.68 $ 350.57 lea. $38.78
-. --- --- - ~.- -. --- ------
36 Protector module, AT&T, 4BIE ** $ 2.61 lea. $ 0.08 $ 2.69 lea. $ 0.08
_ - - 1---- . .>~- --------
37 Protector module, AT&T, 4C3$-75 ** $ 3.50 lea. $ 0.08 $ 3. 60 {ea_ $ 0.08
--~-.- ~.._. ------
38 Intra-building cable, PIC, Riser rated. 50 pair (per ft.) $ O. 54 1ft $ 0.39 SO.56 1ft $ 0.40
- - 1----- - - ___u _________
39 Intra-buildIng cable, PIC, Riser rated, 100 pair (per ft.) $ 1.03 1ft $ 0.39 $ 1.06 1ft $ 0.40
_.>- - ~. .---.- ...~--_.- - - -~ - - ~------ - - - -- --
40 Intra-building cable, PIC, Riser rated, 300 pair (per ft.) $ 3.59 1ft $ 0.57 $ 3.69 1ft $ 0.59
.----- ._"'~- .........-...0.._- --- - f---'- - -------..----------
41 Intra~building cable, PIC, Riser rated, 600 pair (per ft.) $ 7.47 1ft $ 0.77 $ 7.69 1ft $ 0.79
-"-'--'-.- .--- ______ u ___ ~ _ __u___ _,_
42 Manhole, cement, 3'X3', 2-hole. w/pull rings & ca. supports $ 808. 29 lea. $ 150. 71 $ 831. 83 lea. $155.10
-- -- _m___ L.._ _______ -. .- .--"-- -
43 Manhole. cement, 6'X6', 4-hole, w/pull rings & ca. supports $ 2,456.02 lea. S 150.71 $2,527.55 lea. $155.10
- .--- ---~--~.~-
44 66MI-50 10C block $ 5.23 lea. $ 9.43 $ 5.38 faa. S 9. 70
--- ... -----.------ ---.---"..,_.. u "-~--'_.'-. - ,--.__ _____u__________ ----------
45 890 stand-off brackets $1.11 (ea. $ 0.08 $ 1.14 {ea. $ 0.08
. ~
Column Total for each column this page. $3,888.59 $ 371.84 $4,001.84 $ 382.66
f---- - ---- ----.....--..,,-". -~- -----~ -- - 1---- --- - _u__ ________ --
Total material and labor for each of year 4 and year 5. $ 4,260.43 $ 4,384.50
~~L ~ . -.., - ------'". -- "-'-;"'" ,-, - -"'. ""'''''c.". ,.-.,.-~....._~__.",~
NOTES: · Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:" .Jade Communications, lne
-_."._,----_._._--~._---".- -- ~~--_.- .-._-"- "~~-"~~' -
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EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Pace 4 of 10
Item Item Description Per Unit Priclna - Vear 4 Per Unit Prlclna - Vear 5
No. Material Labor Material Labor
46 Cable, Cert. Category 5e, 4-palr, UTP, Plenum (1000' box) $148.96 lea. xxxxxxxxx $153.30 lea. xxxxxxxxx
47 Cable, Certified Category 5e, 4-pair, UTP, Plenum $0.16 1ft SO.09 $0.16 1ft. $ 0.09
48 Cable, Cert. Category 6, 4-pair, UTP, Plenum (1000' box) $264.91 lea. xxxxxxxxx $ 272.63 lea. xxxxxxxxx
49 Cable, Certified Category 6, 4-pair, UTP, Plenum $ 0.27 1ft $ 0.09 $ 0.28 1ft $ 0.09
50 Outlets (jacks Category 5e, 4-pafr (BPSC), Ivory * $ 3.03 lea. $ 3.15 $ 3.12 lea. $ 3.24
51 Outlets (jacks), Category 5e. 4-pair (SPSC), White .. $ 3.03 lea. S 3.15 $ 3.12 lea. S 3.24
52 Outlets (Jacks), Category 5e, 4-pair (BP8C), Green .. $ 3. O~ lea. $ 3.15 53.12 lea. S 3.24
53 Outlets (Jacks Category Se, 4-pair (SP8C), Orange .. S 3.03 lea. $ 3.15 53.12 lea. $ 3.24
54 Outlets (Jacks), Catf3gory 5e, 4-palr (BPSC), Blue .. $3.03 lea. $ 3.15 $3.12 lea. $ 3.24
55 Outlets (jacks). Category 6, 4-pair (BPSC), Ivory .. $5.42 lea. $ 3.15 $ 5.58 lea. $ 3.24
56 Outlets (jacks), Category 6, 4-pair (ap8C), White .. $5.24 lea. S 3.15 $ 5.58 lea. S 3.24
57 Outlets (jacks), Category 6, 4-pair (BPSC), Green .. $5.42 lea. $ 3.15 $ 5. 58 lea. $ 3.24
58 Outlets (jacks Category 6, 4-pair (SPBC), Orange .. $ 5.42 lea. S 3.15 $ 5. 58 lea. S 3.24
59 Outlets (jacks), Category 6, 4-pair (BPSC), Blue .. $5.42 lea. $ 3.15 $ 5.58 lea. $ 3.24
60 Faceplate. 2-port, Ivory (for use with Items 50-59) .. $1.55 lea. SO.63 $1.59 lea. S 0.65
61 Faceplate, 2-port, White (for use with items 50-59) · $1. 55 lea. $ 0.63 $1. 59 lea. S 0.65
62 Faceplate,4-port. Ivory (for use with items 50-59) .. $1. 55 lea. $ 0.63 $ 1.59 ~ L lea. S 0.65
63 Faceplate, 4-port, White (for use with items 50-59) .. S 1.55 lea. S 0.63 $ 1. 59 lea. SO.65
Column Total for ea<<h column this p'age. $ 462.75 $ 34.20 $ 476.23 $ 35. 18
Total material and labor for-each of year 4 and year 5. $ 496.95 $ 511.41
NOTES: * Flush mount application
... Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name: Jade Communications, Inc
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EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
PaQ6 7 of 10
Item Item Description Per Unit Pricina - Year 4 Per Unit Pricing - Year 5
No. Material Labor Material Labor
-
92 Horizontal wire management panel. 19 in. rack mount $ 2S. 55 lea_ $ 3.15 $26.29 lea. $ 3.24
---..--- ---
93 Mini patch panel, 12-port, Category 5e $ 55.61 lea_ '$ 3.15 $ 57.23 lea. $ 3.24
- --,------ ~ ~-
94 Mini patch panel, 12-port, Category 6 $ 85. 45 {ea_ $ 3.15 $ 87.94 {ea. $ 3.24
-- ---..
95 Surface mount raceway, 3M adhesive, 1.25 in. wide ** $ 6.66 lea. $ 3.15 $ 6.85 {ea. $ 3.24
u_
96 AutoCad documentation, (per drop), for adds & replacement $ 0.18 lea. $ 0.39 $ 0.19 {ea. $ 0.40
--
97 Cable. Fiber Optic. plenum, 6-strand MM $ 0.43 {ft $ 0.39 $ O. 44 1ft $ 0.40
- --"--- -. _u -~~_._. --
98 Cable. Fiber Optic, plenum, 12-strand MM $0.74 {ft $ 0.39 $ 0.76 1ft $ 0.40
-, ~-"-'.~~-' "- -- -_..~~.~
99 Cable, Fiber Optic, planum, 24-strand MM $ 2.44 1ft $ 0.39 $ 2.51 JfI $ 0.40
---.-- .~.__..,.. -- ---- -----~ --- ."-.-
100 Cable Fiber Optic, gel-fill, 6-strand MM $ 0.61 1ft $ 0.39 $ 0.63 1ft $ 0.40
-.--.-- ---~-~-,-- --- ~- _.~ ---
101 Cable, Fiber Optic, gel-fill, 12-strand MM $ 0.84 {ft $ 0.39 $ 0.86 1ft $ 0.40
-- '..-- --------
102 Cable, Fiber Optic, gel-fill, 24-strand MM $ 1. 33 {ft $ 0.39' :i-_ $ 1. 37 1ft $ 0.40
- . "_......._'-,~ -. --~._---"--._..._- $ O. 32'---SC -- 1ft - .~-_._-_.---_.,-~.,_..,--~ ..
103 Cable, Fiber Optic, gel-fill, 12-strand 8M $ 0.39 $ 0.33 1ft $ 0.40
--. --. -~-"- ---~- .. ---
104 Cable, Fiber Optic, gel-fill, 24-strand 8M $ 0.47 1ft $ 0.39 $ 0 . 48 1ft $ 0.40
- .---------- _.~--~" ----------
105 Cable, Fiber Optic, gel-fill, 48-strand SM $ O. 79 1ft $ 0.39 SO.81 1ft $ O. 40
-- -
Column Total for each column this page. $ 181.42 $ 16.50 $ 186.69 $16.96
~-"'-'~-'~ ,.~---_.._._- --'~' ---.---- .--->>- ___L-.--____.___ ----.._- - ~------~--- ----------
Total material and labor for each of year 4 and year 5. $ 197.92 $ 203.65
- ~... -~- ... ~ '.~~~
NOTES: · Flush mount application
.. Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name __~~~ C(~mm~~licat_!C?~~L In( ..--.---'" ~. '-.~~ _,~'___..n_ '-~- ~ --",,-.-.---
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EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Page 9 of 10
Item Item Description Per Unit Pricing - Year 4 Per Unit Pricing - Year 5
No. Material Labor Material Labor
c ~ . ~
120 Patch Panel, Fiber Optic, 12-port, wall mount $ 80.24 {ea. $ 6 . 04 $ 82.58 lea. $ 6.22
-
121 Patch Panel, Fiber Optic, 24-port, wall mount $ 83.43 {ea. $ 6.04 $ 85.86 lea. $ 6.22
._-
122 Transition Splice, Fiber Optic. Mechanical, MM $ 11. 56 lea. $6.04 $ 11. 90 lea. $ 6.22
~-
123 Enclosure, Transition Splice, Fiber Optic (up to 192 fibers) $ 86.61 lea. $ 9.43 $ 89.13 lea. S 9.70
~-
124 Buffer tube fan out kit, 6 fiber $ 11. 61 lea. $ 9.43 $ 11.95 lea. $ 9.70
- -
125 Transition Splice, Fiber Optic, Fusion, 12 strand 8M $ 27.15 lea. $ 37.68 S 27.94 lea. $ 38.78
----- ~- I---- . -~--
126 Transition Splice, Fiber Optic, Fusion, 24 strand SM $ 54.28 lea. S 75.36 $ 55.86 {ea- $ 77.55
- .. $ '155.10 -U..
127 Transition Splice, Fiber Optic, Fusion, 48 strand 8M $ 108.55 lea. $150.71 $ 111.71 lea.
,,---~~---~."_.". ----~ .- 1---- -~ ._~,~
128 Bulkhead Adapter, Fiber Optic, Multi-mode $ 3.15 laa. $ 0.63 $ 3.24 lea. $ 0.65
-----.--..-- - -~- ~~.-'-- f-----. ~~
129 7' X 19" EIA wiring rack & ladder tray (1' X 3') $ 112.57 lea. $ 37.68 $ 115.85 lea. $ 38.78
-_._--~ ~--_.~---~_. - ~-~~~~ - -- ......----
130 19" X 36" X 18" wall mount rack $ 160. 51 lea. $ 37.68 $ 165.18 le8. $ 38.78
~ - --- ---. .---
131 12" overhead cable rack, ladder type $ 5.56 1ft $ 0.39 $ 5.72 1ft. $ 0.40
-- ~--- -- .---.-..-- --
132 12" Overhead cable rack, splice (use for item #131) $ 6.04 {ea. $ 0.63 $ 6.22 {ea. $ 0.65
------ 1---- .~--_.-
133 12" Overhead cable rack angle bracket (use for item #131) $ 16.20 lea. $ 3.15 $ 16.67 lea. $ 3.24
Column Total for each column this page. $ 767.46 $ 380.89 $ 789.81 $ 391.99
--....._---~ -~_._~,-_.._-->-- ~------"~ .__~___1_.__. ''''T'_ _.. ._-'~-"-" ~--
Total material and labor for each of year 4 and year 5. $ 1,148.35 $ 1,181. 80
NOTES: * Flush mount application
H Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name'~__. Jade(~?~uuic~ti~~-!_~~5__. .. .----...-.-.------... ",---" -.--_....~.~...-- . --- --- '_.___'U.. ,.....,..__ ...___."_____,..__._.m____
Pat.
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Pace 10 of 10
Item Item Description Per Unit Priclna - Year 4 Per Unit Pricing - Year 5
No. Material Labor Material Labor
134 Wire management, Vertical, double-sided $ 127.85 lea. $ 9.43 $ 131.57 lea. $ 9.70
135 Plywood, Installed, 4'XS' wlfire retardant coating $ 23.11 lea. S 18.84 $ 23.78 lea. $ 19.39
136 Plywood, installed, 2'X4' w/fire retardant coating $ 11. 56 lea. S 9.43 $ 11. 90 lea. S 9.70
137 Shelf, Center mount, for 19" equipment rack $ 51. 97 lea. S 3.15 $ 53.48 lea. S 3.24
138 Shelf, 15" deep, for 19" equipment rack $ 40.42 lea. $ 3.15 $ 41. 60 lea. S 3.24
139 Sleeve. 2" horizontal wIring caps and fire stop $ 11.56 lea. S 6.04 $ 11. 90 lea. S 6.22
140 Core w/sleeve, a" horiz./vert. wIring caps & fire stop $ 17.33 lea. S 18.84 $ 17 . 83 lea. $ 19.39
141 Conduit, 2-inch, schedule 40 PVC $ 0.62 lea. S 3.77 $ 0.64 lea. $ 3.88
142 Conduit, 4-inch, schedule 40 PVC $ 1.81 lea. $ 3.77 $ 1.86 lea. $ 3 . 88
143 Conduit, 2-inch. schedule 40 EMT $ 2.53 lea. S 6.04 $ 2 . 60 lea. $6.22
144 Conduit, 4-lnch, schedule 40 EMT S 7.05 lea. $ 6. 04 $ 7.26 lea. $6.22
145 Junction box, 2 ft. X 2 ft. $ 69.29 lea. S 18.84 $ 71. 31 lea. $19.39
146 Junction box, 4 ft. X 4 ft. $ 92.39 lea. $ 37.68 $ 95.08 lea. $ 38. 78
147 Junction box, fiberglass. 17" X ao" X 12" $ 207.85 lea. $ 37.68 $ 213.90 lea. $38.78
148 Pole Riser S 20.24 lea. $ 18.84 $ 20~ 83 S L lea. $J~r3~ S L
Column Total for each column this page. $ 685~58 SL. $ 201.54 SL $705.54 ,\/ ./ $207.42.5..r....-
Total material and labor for each of year 4 and year 5. $ 887.12 $ 912.96
NOTES: .. Flush mount application
.... Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name: Jade Communications. rnc
i Form L
August 21. 2008
Jade Communications, Inc.
AUn: Serge LeBlanc
Pi'.1.f'cl;1,ZIS~n::t: .DleJ"ja:....~L":::=.'~~s 6610 E. Rogers Circle
,-,(I South Jvlilil~ry Trilii. Sun: I :1 Boca Raton, Florida 33487
\,liesr Pa ITI"I F.Jcach. FL :Dt:' ',-3 ' ; c
(56~) bltroSC<;
E~)':' (561) 6lt~.t.,H, ~ Dear Mr. LeBlanc: RE: TERM CONTRACT #: 05193A
\Vl"tV't pbcgov.::o fn/}) L. I
This is to inform you that Palm Beach County Board of County Commissioners is
entering into a Term Contract with your company for IN5T ALLATION, INTEGRATION,
i_' MAINTENANCE AND SUPPORT SERVICES FOR THE VOICE SERVICES AND
ENTERPRISE NETWORK SYSTEMS based on:
?::.btllL I&.~~C~':J' ,:':'>': .....:
E'I:)<<Fi of '2;:.11:J.::.t: {X} RENEWAL OF CONTRACT based on BID1RFQ #: 05~1931MF in accordance with
,c!jj<j[trtr:~ 1S;S~,.':,~.tG ~~. all original terms, conditions, specifications and prices with no deviation.
,:',ddif' L. Gr.ccnc. C~~,c.' t ~,.;:':;-
Jeff KOO;1S, ..flee ~:1.'::,,~: The term ofthis contract is 10/03/08 through 10/02/09. The estimated dollar value is
$1.600,000,00.
Karen T. !vl z.:"C _ ,~
j-(obej[j l.~;ij:;:i The obligations of Palm Beach County under this contract are subject to the
availability of funds fawfullyappropriated for its purpose by the state of Florida and
Mary [\/1CCcii;, the Board of County Commissioners.
Burt ,\a:-ODS(;: Palm Beach County Departments wilt issue individual hard copy orders against this
Jess R Saf11ar-::.. M~l contract as your authorization to deliver. All invoices must reference a unique
document number (e.g. CPO/DO 680 XY0303050Q000000001111 or CPO/DO 680
XY030305'*1111). Failure to provide an order number with each invoice will result in a
delay in processing payment.
c.;)' 111!rCS I l~ 1< c>.~.;, :'t' :~..;: _;...~_:; If you have any questions, please contact MARTIE FIELDS at {5611616-6803 .
Hob~n \;~leisrnc;.:-I ;Z'.'Y,
c> ; v HtUJL),''lA/V~~' JCo!_i..J..J:J:7\- -."-
\
I
Katrleen M. Scarlett
Director
c: Robert Busch, 15S
-:-'1 n Equal OPp":i ~." i/,'~, , .~i Wolff, 15S
,-U~rtnr:ri~'.~/!crtc.l1 /:>n,,~':..; ,~,-'-
@ pnnrC'c or "i-.'cy:;i<.,t ,'~
Page 49
BID RESPONSE
BID #05-193/MF
INSTALLATION, INTEGRATION, MAINTENANCE & SUPPORT SERVICES FOR THE VOICE
SE.RVICES AND ENTERPRISE NETWORK SYSTEMS, TERM CONTRACT
ITEM NO. DESCRIPTION TOTAL OFFER
1. TOTAL FROM EXHIBIT II (Page 11 of 11)
$ 26.757.75
:; Qualification of bidder's information included per Term & Condition # ~ ? YES~ INITIAL -
Is Bidder aware of requirements as stated in Term & Condition # JQ. ? YES -1L- INITIAL -
I * PLEASE AFFIX SIGNATURE WHERE INDICATED
(FAILURE TO DO SO SHALL RESULT IN THE REJECTION OF YOUR BID)
By signature on this document, bidder acknowledges and agrees that its offer includes and accepts all terms, conditions,
I and specifications of the County's bid solicitation as originally published, without exception, change or alteration of any
kind. except as may have been published by the County in official amendments prior to this date of submittal.
FIRM NAME: (Enter the entire legal name of the bidding entity) DATE:
I Jade Co~~unications, Inc August 24, 2005
PRINT NAME: Serge Leblanc
I * SIGNA TUR' : PRINT TITLE: Vice President
I ADDRESS: 6610 East Rogers Circle 33487
CITY I STATE: Boca Raton. Florida ZIP CODE:
I TELEPHONE # ( 561) 997-8552 E-MAIL: sergel@jade-com.com
TOLL FREE # ( 800 ) 783-8813 FAX #: ( 561) 997-5935
I APPLICABLE
LJCENSE(S) ESOOOO1l2 State Of Florida
NUMBER # TYPE: Low Voltage Electrical
I
FEDERAL ID #
BID Rr 'P SHEET Form I
._---~-- -.." .,~_._---_.
BID # lJ" ,93/MF TITLE: INSTALLATION, INTEGRATlv.., MAINTENANCE & SUPPORT SERVICES FOR THE VOICE SERVICES A...J
ENTERPRISE NETWORK SYSTEMS, TERM CONTRACT
BUYER MARTIE FIELDS
-~".- - "_u. _ "- --~-
i I
ACTION DATE INITIALS ACTION DATE I INITIALS j
--- ----~-,- --'--~-"----- ~ ..--.".....- ~('q~:~]~ ~,~
BID OPENED 8125105 BID POSTED IN PURCHASING
---.---.-
q /.r- I. . ~ ~--~:---- ," I ,
POSTING APPROVED '/ /.:J /06 __.1 -, <6ft POSTING REMOVED I
COpy TO BUYER ASSIST ANT FOR C; //5/0-fF (:d-~ COpy TO OSSA, BUYER & DEPT :I '" J
,.'
POSTING ON INTERNET
-- ~ -~~- .._._-,-~'._.- ..- .... ---"___"0'_"."-'-.--" _~_._.__.......~~_ _" __ -__'. ----------
KEY(S) FOR RECOMMENDATION: (PLEASE NOTE YOUR RECOMMENDATION BELOW) PREFERENCE CODES:
(1) RECOMMENDED AWARD -LOWEST RESPONSIVE AND RESPONSIBLE BIDDER MEETING SPECIFICATIONS "LP" = LOCAL PREFERENCE (5"!.)
(2) NO AWARD, RESPONSIVE AND RESPONSIBLE, BUT NOT LOWEST BIDDER MEETING SPECIFICATIONS "SSE" = SBE RANKING (10%)
(3) NO AWARD, NOT RESPONSIVE AND/OR RESPONSIBLE TO BID "NOLP" = MARTIN CO . NO 'lP" APPLIED
(4) NOT EVALUATED
STEP 1 STEP 2
,--- -.---".-.-....- ~-..~ ~'~--~~"';-.---
TOTAL OFFER LIST BIDDERS FROM TOTAL OFFER
LIST BIDDERS FROM IF PREFERENCE LOWEST TO HIGHEST IF PREFERENCE AWARD
LOWEST TO HIGHEST BASED ON NOTE: "lP" AFTER BASED ON NOTE: "LP" RECOMMENDATION
HYPOTHETICALS AND/OR "SBE" PREFERENCE HAS HYPOTHETICALS AND/OR "SBE" "KEY. ONLY
(YEARS 1,2, & 3) BEEN APPLIED (YEARS 1,2, & 3) (SEE ABOVE)
-~----,-_..._..,- -~~.,._."-'" .~.~ ow .. -----~--~ ~---
JADE COMMUNICATIONS, INC. $ 181,620.70 LP JADE COMMUNICATIONS, INC. $181,620.70 LP ( 1 )
-- -_.,,-,-~--_.. .-
UNIVERSAL CABLING $ 270,571.74 SBE UNIVERSAL CABLING $ 270,571.74 SBE ( 2)
SYSTEMS, INC. SYSTEMS, INC"
- ---- -~ !---------~~_....-.
CONVERGED CONSULTING, CONVERGED CONSULTING,
INC. DIB/A CONVERGED $ 490,594.11 LP INC. D/B/A CONVERGED $ 490,594.11 lP
SOLUTIONS AND SERVICES SOLUTIONS AND SERVICES ( 2)
$ $ ( )
--~-
$ $ ( )
~- -"
--.. -~-- -,.-
REMARKS: THE ABOVE AWARD IS BASED ON TERM & CONDITION # 11, AWARD (ALL OR NONE) WHICH READS AS FOllOWS: PALM BEACH
COUNTY AWARD THIS BID TO THE LOWEST, RESPONSIVE, RESPONSIBLE BIDDER ON AN ALL-OR-NONE, TOTAL OFFER BASIS, BASED ON PRICES
OFFERED AS APPLIED TO PRE-ESTABLISHED "HYPOTHETICAL" PROJECT(S) AND A MARKET BASKET OF VARIOUS ITEMS FOR YEARS 1, 2 AND 3
INCLUSIVE. SEE ATTACHED HYPOTHETICALS FOR ALL BIDDERS.
60:l1W~ ~1 d3S SO, ~nd
51:t ~d (6 d3S ~B, cGc
Page 1 of 1
Allen, Janet
n: Gary Robinson [GRobinson@pbcgov.org]
~t:nt: Tuesday, November 25,20088:21 AM
To: Allen, Janet
Cc: Martie Fields
Subject: Public Records Request
Attachments: 05-193 MF Bid Doc.pdf; 05-193 TERM CONTRACT LETTER RECAP.pdf; JADE COMMUNICATION
RESPONSE.pdf; 05-193-MF Amendment 1,2, 3.pdf
Good morning Ms. Allen:
Attached is the documentation requested via Martie Fields, Senior Buyer, Purchasing Department, Palm Beach County.
The PDF files contain information pertaining to CMA 05-193/MF,
.. Installation, Integration, Maintenance & Support Services for the Voice Services and Enterprise Network Systems,
Term Contract". The awarded vendor is Jade Communications, Inc.
This e-mail contains the following PDF files:
First PDF: PDF containing the original bid document;
Second PDF: PDF containing the term contract letter and award;
Third PDF: PDF containing the Jade Communication's bid response.
Fourth PDF: PDF containing the bid amendments.
T are the documents indicated by Martie as appropriate to satisfy your request. Feel free to contact me, should you have any
furlller request pertaining to the information I have sent to you.
Thank you,
Gary Robinson
Gary Robinson
<BufI"n,
. .
Palm Beach County
Purchasing Department
50 South Military Trail, Suite 110
West Palm Beach, Florida 33415
C('oicc: 561-616-6847
'Fax:; 561-242-6747
'E-maiL grohin.wn(ii}phcgov com
11/26/2008
Board of County Commissioners County Admllllstrator
Tony Masilotti, Chairman Robert Weisman
Addie L. Greene, Vice Chairperson
Karen T Marcus
Jeff Koons Purchasing Department
Warren H. Newell
Mary McCarty www.pbcgov com/pur
Burt Aaronson
BOARD OF COUNTY COMMISSIONERS
NOTICE OF SOLICITATION
BID #05-193/MF
INSTAllATION, INTEGRATION, MAINTENANCE & SUPPORT SERVICES FOR THE
VOICE SERVICES AND ENTERPRISE NETWORK SYSTEMS,
TERM CONTRACT
BID OPENING DATE: Auaust 25.2005, AT 2:00 P.M.
It is the responsibility of the bidder to insure that all pages are included. Therefore, all bidders are
advised to closely examine this package. Any questions regarding the completeness of this package
should be immediately directed to Palm Beach County Purchasing Department (561) 616-6800.
It is requested that all bids be submitted in triplicate, one original and two copies.
BIDDERS SHALL SUBMIT, IN A SEALED PACKAGE OR CONTAINER, AT LEAST ONE ORIGINAL,
SIGNED IN INK BY AN AGENT OF THE COMPANY HAVING AUTHORITY TO BIND THE COMPANY
OR FIRM. FAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR BID.
Call Bid Hotline number 795-8080 (from Palm Beach County), 425-7420 (from Broward County), or 655-
4527 (from Dade County) or tune in to the Education and Government Television Cable Channel for a
list of additional advertised "Invitations for Bid" and "Requests for Proposal". The Bid Hotline also
provides updates on posted award recommendations. This same information, to include posted award
information, is available on our web site www.pbcgov.com/pur.
Protests can be accepted only during the five (5) business day posting period.
CAUTION
Amendments to this Invitation for Bid will be automatically sent only to those vendors
who received this document directly from Palm Beach County Purchasing Department.
Ii
Palm Beach County shall not be responsible for the completeness of any Invitation for Bid Ii
package not purchased directly from Palm Beach County Purchasing Department. I
I
~I
In accordance with the provisions of ADA,
this document may be requested in an alternate format.
50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199
(561) 616-6800 FAX: (561) 616-6811
Page 2
BOARD OF COUNTY COMMISSIONERS
Palm Beach County
INVITATION FOR BID
Installation, Integration, Maintenance & Support Services for the Voice Services and
BID NO: 05-193/MF BID TITLE: Enterprise Network Systems, Term Contract
PURCHASING DEPARTMENT CONTACT: Martie Fields, Senior Buyer TELEPHONE NO.: 561-616-6803
FAX NO.: 561-242-6703 EMAIL ADDRESS: mfields@co. palm-beach. fl. us
All bid responses must be received on or before August 25, 2005 , prior to 2:00 p.m., Palm Beach County local time,
at which time all bids shall be publicly opened and read. SUBMIT BID TO: Palm Beach County Purchasing
Department, 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415-3199.
This Invitation for Bid, General Conditions, Instructions to Bidders, Special Conditions, Specifications, Attachments, Amendments (if
issued), and/or any other referenced document form a part of this bid solicitation and response thereto, and by reference are made a part
thereof. The selected awardee shall be bound by all terms, conditions and requirements in these documents.
PURPOSE AND EFFECT: It is the purpose and intent of this invitation to secure bids for item(s) and/or services as listed herein. The
selected awardee is hereby placed on notice that acceptance of its bid by Palm Beach County shall constitute a binding contract.
GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS
GENERAL CONDITIONS
1. GENERAL INFORMATION processes, or other items supplied in response to this
bid) contained in its bid meets all O.S.H.A., ANSI, NFPA
idders are advised that this package constitutes the and all other Federal and State requirements. Bidder
..;omplete set of specifications, terms, and conditions which further certifies that, if it is the successful bidder, and
forms the binding contract between Palm Beach County and the product delivered is subsequently found to be
the successful bidder. Changes to this invitation for bid may deficient in any of the aforementioned requirements in
be made only by written amendment issued by the County effect on date of delivery, all costs necessary to bring
Purchasing Department. Bidders are further advised to the product into compliance shall be borne by the
closely examine every section of this document, to ensure bidder.
that all sequentially numbered pages are present, and to
ensure that it is fully understood. Questions or requests for In compliance with Chapter 442, Florida Statutes, any
explanations or interpretations of this document must be toxic substance resulting from this bid shall be
submitted to the Purchasing Department contact in writinq in accompanied by a properly completed Material Safety
sufficient time to permit a written response and, if required, Data Sheet (MSDS).
will be provided to all prospective bidders, prior to bid
opening. Oral explanations or instructions given by any The Uniform Commercial Code (Florida Statutes,
County agent are not binding and should not be interpreted Chapter 672) shall prevail as the basis for contractual
as altering any provision of this document. Bidder certifies obligations between the successful bidder and Palm
that this bid is made without reliance on any oral Beach County for any terms and conditions not
representations made by the County. specifically stated in the Invitation for Bid.
The obligations of Palm Beach County under this award are b. DISCRIMINATION PROHIBITED: Palm Beach County
subject to the availability of funds lawfully appropriated for its is committed to assuring equal opportunity in the award
purpose. of contracts and complies with all laws prohibiting
discrimination. The successful bidder is prohibited from
2. LEGAL REQUIREMENTS discriminating against any employee, applicant, or client
because of race, color, religion, disability, sex, age,
a. COMPLIANCE WITH LAWS AND CODES: Federal, national origin, ancestry, marital status, or sexual
State, County and local laws, ordinances, rules and orientation.
regulations that in any manner affect the items covered
herein apply. Lack of knowledge by the bidder shall in c. INDEPENDENT CONTRACTOR RELATIONSHIP: The
no way be a cause for relief from responsibility. The successful bidder is, and shall be, in the performance of
successful bidder shall strictly comply with Federal, all work, services, and activities under this Contract, an
State and local building and safety codes. Equipment Independent Contractor and not an employee, agent, or
shall meet all State and Federal Safety regulations. servant of the COUNTY. All persons engaged in any of
Bidder certifies that all products (materials, equipment, the work or services performed pursuant to this Contract
'aqe
shall at all times, and In all places, be subject to the debarment or suspension from dOing business with
successful bidder's sole direction, supervision, and Palm Beach County
control. The successful bidder shall exercise control
over the means and manner In which it and its g. LOBBYING: Bidders are advised that the "Palm Beach
employees perform the work, and in all respects the County Lobbyist Registration Ordinance" prohibits a
successful bidder's relationship, and the relationship of bidder or anyone representing the bidder from
its employees, to the COUNTY shall be that of an communicating with any County Commissioner, County
Independent Contractor and not as employees or agents Commissioner's staff, or any employee authorized to act
of the COUNTY. on behalf of the Commission to award a particular
contract regarding its bid, ie.. a "Cone of Silence"
d. CRIMINAL HISTORY RECORDS CHECK
ORDINANCE: Pursuant to Ordinance 2003-030, the The "Cone of Silence" is in effect from the date/time of
Palm Beach County Criminal History Records Check the deadline for submission of the bid, and terminates at
Ordinance ("Ordinance"), the County shall conduct the time that the Board of County Commissioners, or a
fingerprint based criminal history record checks on all County Department authorized to act on their behalf,
persons not employed by the County who repair, deliver, awards or approves a contract, rejects all bids, or
or provide goods or services for, to, or on behalf of the otherwise takes action which ends the solicitation
County. A fingerprint based criminal history record process
check shall be conducted on all employees and
subcontractors of vendors, including repair persons and Bidders may, however, contact any County
delivery persons, who are unescorted when entering a Commissioner, County Commissioner's staff, or any
facility determined to be critical to the public safety and employee authorized to act on behalf of the Commission
security of the County. County facilities that require this to award a particular contract, via written communication
heightened level of security are identified in Resolution i.e., facsimile, e-mail or U.S. mail.
R-2003-1274, as may be amended. The bidder is solely
responsible for understanding the financial, schedule, Violations of the "Cone of Silence" are punishable by a
and staffing implications of this Ordinance. Further, the fine of $250.00 per violation.
bidder acknowledges that its bid price includes any and
all direct or indirect costs associated with compliance of h. CONFLICT OF INTEREST: All bidders shall disclose
this Ordinance, except for the applicable FDLE/FBI fees with their bid the name of any officer, director, or agent
that shall be paid by the County. who is also an employee or a relative of an employee of
Palm Beach County. Further, all bidders shall disclose
e. PUBLIC ENTITY CRIMES: F.S. 287.133 requires Palm the name of any County employee or relative of a
Beach County to notify all bidders of the following: "A County employee who owns, directly or indirectly, an
person or affiliate who has been placed on the convicted interest of ten percent or more in the bidder's firm or any
vendor list following a conviction for a public entity crime of its branches.
may not submit a bid on a contract with a public entity
for the construction or repair of a public building or i. SUCCESSORS AND ASSIGNS: The County and the
public work, may not submit bids on leases of real successful bidder each binds itself and its successors
property to a public entity, may not be awarded or and assigns to the other party in respect to all provisions
perform work as a contractor, supplier, subcontractor, or of this Contract. Neither the County nor the successful
consultant under a contract with any public entity, and bidder shall assign, sublet, conveyor transfer its interest
may not transact business with any public entity in in this Contract without the prior written consent of the
excess of the threshold amount provided in F.S. 287.017 other.
for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list." j. INDEMNIFICATION: Regardless of the coverage
provided by any insurance, the successful bidder shall
f. NON-COLLUSION: Bidder certifies that it has entered indemnify, save harmless and defend the County, its
into no agreement to commit a fraudulent, deceitful, agents, servants, or employees from and against any
unlawful, or wrongful act, or any act which may result in and all claims, liability, losses and/or causes of action
unfair advantage for one or more bidders over other which may arise from any negligent act or omission of
bidders. Conviction for the Commission of any fraud or the successful bidder, its subcontractors, agents,
act of collusion in connection with any sale, bid, servants or employees during the course of performing
quotation. proposal or other act incident to doing services or caused by the goods provided pursuant to
business with Palm Beach County may result in these bid documents and/or resultant contract.
permanent debarment.
k. PUBLIC RECORDS: Any material submitted In
No premiums, rebates or gratuities are permitted; either response to this invitation for bid is considered a public
with, prior to or after any delivery of material or provision document in accordance with Section 119.07, F.S This
of services. Any such violation may result in award includes material which the responding bidder might
cancellation, return of materials, discontinuation of consider to be confidential or a trade secret. Any claim
services, removal from the vendor bid list(s), and/or of confidentiality is waived upon submission, effective
after opening pursuant to Section 119.07. F.S.
Page 4
It is the policy of the Board of County Commissioners of
INCORPORATION, PRECEDENCE. JURISDICTION: Palm Beach County, Florida, that SBE(s) have the
This Invitation for Bid shall be included and incorporated maximum practical opportunity to participate in the
in the final award. The order of contractual precedence competitive process of supplying goods and services to
shall be the bid document (original terms and the County. To that end, the Board of County
conditions), bid response, and purchase order or term Commissioners established Ordinance No. 2002-064,
contract order. Any and all legal action necessary to which sets forth the County's requirements for the SBE
enforce the award or the resultant contract shall be held program, and are incorporated in this solicitation.
in Palm Beach County and the contractual obligations Compliance with the requirements contained in this
shall be interpreted according to the laws of Florida. section shall result in a bidder being deemed responsive
to SBE requirements. The provisions of this Ordinance
m. LEGAL EXPENSES: The County shall not be liable to a are applicable to this solicitation, and shall have
bidder for any legal fees, court costs, or other legal precedence over the provisions of this solicitation in the
expenses arising from the interpretation or enforcement event of a conflict.
of this contract, or from any other matter generated by or
relating to this contract. Although preferences will not be extended to certified
MIWBEs, unless otherwise provided by law, businesses
3. BID SUBMISSION eligible for certification as an MIWBE are encouraged to
maintain their certification in order to assist in the
a. SUBMISSION OF RESPONSES: All bid responses tracking of MIWBE availability and awards of contracts
must be submitted on the provided Invitation for Bid to MIWBEs. This information is vital to determining
"Response" Form. Bid responses on vendor whether race and gender neutral programs assist
letterhead/quotation forms shall not be accepted. MIWBE firms or whether race and gender preferences
Responses must be typewritten or written in ink, and are necessary in order to address any continued
must be signed in ink by an agent of the company discrimination in the market.
having authority to bind the company or firm. FAILURE
TO SIGN THE BID RESPONSE FORM AT THE Item 2 - SBE Goals
INDICATED PLACES SHALL BE CAUSE FOR
REJECTION OF THE BID. Bid responses are to be The County has established a minimum goal of 15%
submitted to the Palm Beach County Purchasing SBE participation for all County solicitations. This goal
Department no later than the time indicated on the is a minimum, and no rounding shall be accepted.
solicitation preamble, and must be submitted in a sealed
envelope or container, which should have the enclosed Item 3 - Rankina of Responsive Bidders
address label affixed and bearing the bid number.
Bidders who meet the SBE goal shall be deemed to be
b. CERTIFICATIONS. LICENSES AND PERMITS: Unless responsive to the SBE requirement. When evaluating
otherwise directed in sub-paragraph d. (Local competitive bids of up to one million dollars ($1,000,000)
Preference) or the Special Conditions of this bid, bidder in which the apparent low bidder is determined to be
should include with its bid a copy of all applicable non-responsive to the SBE requirement, the contract
Certificates of Competency issued by the State of shall be awarded to the low bidder responsive to the
Florida or the Palm Beach County Construction Industry SBE requirement, or, in the event there are no bidders
Licensing Board in the name of the bidder shown on the responsive to the SBE requirement, to the bidder with
bid response page. It shall also be the responsibility of the greatest SBE participation in excess of seven
the successful bidder to submit, prior to commencement percent (7%) participation, as long as the bid does not
of work, a current Occupational License for Palm Beach exceed the low bid amount by ten percent (10%).
County and all permits required to complete this
contractual service at no additional cost to Palm Beach In cases where the low bid exceeds one million dollars
County. A Palm Beach County Occupational license is ($1,000,000), the contract shall be awarded to the low
required unless specifically exempted by law. In lieu of bidder responsive to the SBE requirements, or, in the
a Palm Beach County occupational license, the bidder event there are no bidders responsive to the SBE
should include the current occupational license issued to requirements, to the bidder with the greatest SBE
the bidder in the response. It is the responsibility of the participation in excess of seven percent (7%)
successful bidder to ensure that all required participation, provided that such bid does not exceed the
certifications, licenses and permits are maintained in low bid otherwise responsive to the bid requirements by
force and current throughout the term of the contract. more than one hundred thousand dollars ($100,000)
Failure to meet this requirement shall be considered plus three percent (3%) of the total bid in excess of one
default of contract. million dollars ($1,000,000).
c. SBE BID DOCUMENT LANGUAGE Item 4 - Bid Submission Documentation
Item 1 - Policy SBE bidders, bidding as prime contractors, are advised
that they must complete Schedule 1 listing the work to
be performed by their own workforce as well as the work
.aoe
to be performed by any SBE or M/WBE subcontractor 6.4 The County or Prime may count toward its SSE
Failure to include this information on Schedule 1 will goal a portion of the total dollar value of a contract with
result in the participation by the SBE prime bidders own a joint venture, eligible under the standards for
workforce NOT being counted towards meeting the SBE certification, equal to the percentage of the ownership
goal. This requirement applies even if the SBE and control of the SBE partner in the joint venture
contractor intends to perform 100% of the work with their 6.5 The County or Prime may count toward its SBE
own workforce. Bidders are required to submit with goal the entire expenditures for matenals and
their bid the appropriate SBE-M/WBE schedules in order equipment purchased by an SBE subcontractor.
to be deemed responsive to the SBE requirements. provided that the SBE subcontractor has the
SBE-M/WBE documentation to be submitted is as responsibility for the installation of the purchased
follows: materials and equipment
Schedule 1 - List of Proposed SBE and MIWBE 6.6 The County or Prime may count the entire
Prime Subcontractors expenditure to an SBE manufacturer (i.e., a supplier
that produces goods from raw materials or substantially
This list shall contain the names of all SBE and M/WBE alters the goods before resale).
subcontractors intended to be used in performance of
the contract, if awarded. The type of work to be 6.7 The County or Prime may count sixty percent
performed by each subcontractor and the dollar value or (60%) of its expenditure to SBE suppliers that are not
percentage shall also be specified. This schedule shall manufacturers.
also be used if an SBE prime bidder is utilizing ANY
subcontractors. 6.8 The County or Prime may count toward Its SBE
goal second and third tiered SBE subcontractors,
Schedule(s) 2 - Letter(s) of Intent to Perform as an provided that the Prime identifies the SBE
SBE or MIWBE Subcontractor subcontractors as second and third tier subs in their bid
submittal.
One Schedule 2 for each SBE and M/WBE
Subcontractor listed on Schedule 1 shall be completed Item 7 - Responsibilities After Contract Award
and executed by the proposed SBE and M/WBE
Subcontractor. Additional copies may be made as All bidders hereby assure that they shall meet the SBE
needed. participation percentages submitted in their respective
bids with the subcontractors contained on Schedules 1
Item 5 - SBE Certification & 2 and at the dollar values specified. Bidders agree to
provide any additional information requested by the
Only those firms certified by Palm Beach County at the County to substantiate participation.
time of bid opening shall be counted toward the
established SBE goals. Upon receipt of a complete The successful bidder shall submit an SBE-M/WBE
application, IT TAKES UP TO SIXTY (60) DAYS TO Activity Form (Schedule 3) and SBE-M/WBE Payment
BECOME CERTIFIED AS AN SBE WITH PALM Certification Forms (Schedule 4) with each payment
BEACH COUNTY. It is the responsibility of the bidder application. Failure to provide these forms may result
to confirm the certification of any proposed SBE; in a delay in processing payment or disapproval of the
therefore, it is recommended that bidders contact the invoice until they are submitted. The SBE-M/WBE
OSBA at (561) 616-6840 to verify certification. Activity Form is to be filled out by the Prime Contractor
and the SBE-M/WBE Payment Certification Forms are
Item 6 - Countina SBE Participation (and MIWBE to be executed by the SBE or M/WBE firm to verify
Participation for Trackina Purposes) receipt of payment
6.1 Once a firm is determined to be an eligible SBE Item 8 - SBE Substitutions
according to the Palm Beach County certification
procedures, the County or the Prime may count toward After contract award, the successful bidder shall only
its SBE goals only that portion of the total dollar value be permitted to replace a certified SBE subcontractor
of a contract performed by the SBE. who is unwilling or unable to perform. Such
substitution must be done with other certified SBEs in
6.2 The total dollar value of a contract with an eligible order to maintain the SBE percentages submitted with
SBE may be counted toward the goal. the bid. Requests for substitutions must be submitted
to the Department issuing the bid and the OSBA
6.3 The County may count toward its SBE goals the
total value of a contract awarded to an eligible SBE firm Note: Where there is a conflict between the Local
that subsequently is decertified or whose certification Preference Ordinance and the SBE Ordinance, the
has expired after a contract award date or during the SBE Ordinance shall prevail.
performance of the contract.
d. LOCAL PREFERENCE: In accordance with the Palm
Beach County Local Preference Ordinance. a
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preference will be given to bidders who have a (1) Prices offered must be the price for new
permanent place of business in Palm Beach County merchandise and free from defect. Unless
and who hold a valid occupational license issued by the specifically requested in the bid specifications,
County that authorizes the bidder to provide the goods any bids containing modifying or escalation
or services to be purchased. Local preference means clauses shall be rejected.
that if the lowest responsive, responsible bidder is a (2) Bidder warrants by virtue of bidding that prices
regional or non-local business, then all bids received shall remain firm for a period of ninety (90) days
from responsive, responsible local bidders are from the date of bid opening or other time stated
decreased by 5%. The original bid amount is not in special conditions.
changed; the 5% decrease is calculated only for the (3) In the event of mathematical error(s), the unit
purposes of determining local preference. To receive a price shall prevail and the bidder's total offer
local preference, a bidder must have a permanent shall be corrected accordingly. BIDS HAVING
place of business in existence prior to the County's ERASURES OR CORRECTIONS MUST BE
issuance of this Notice of Solicitation/Invitation for Bid. INITIALED IN INK BY THE BIDDER PRIOR TO
Prior to the County's issuance means the date that the BID OPENING. IF THE CORRECTION IS NOT
Notice of Solicitation/Invitation for Bid was advertised in PROPERLY INITIALED, OR IF THE INTENT
the Palm Beach Post. A permanent place of business OR LEGIBILITY OF THE CORRECTION IS
means that the bidder's headquarters is located in NOT CLEAR, THE BID SHALL BE
Palm Beach County; or, the bidder has a permanent REJECTED.
office or other site in Palm Beach County where the (4) Bidders may offer a cash discount for prompt
bidder will produce a substantial portion of the goods or payment. However, such discounts shall not be
services to be purchased. A valid occupational license considered in determining the lowest net cost for
issued by the Palm Beach County Tax Collector shall bid evaluation purposes unless otherwise
be used to verify that the bidder had a permanent place specified in the special conditions. Bidders
of business prior to the issuance of this Notice of should reflect any discounts to be considered in
Solicitationl/nvitation for Bid. A Palm Beach County the unit prices bid.
Occupational license is required unless specifically
exempted by law. In lieu of a Palm Beach County h. SUBMITTING NO BID or NO CHARGE: Bidders not
occupational license, the bidder shall include the wishing to bid on some items sought by this solicitation
current occupational license issued to the bidder in the should mark those items as "no bid." If some items are
response. Please note that the bid submitted to Palm to be offered at no charge, bidders should mark those
Beach County must be from an address located within items as "no charge." Items left blank shall be
Palm Beach County in order for local preference to considered a "no bid" for that item, and the bid shall be
apply. The bidder must submit the attached evaluated accordingly. Bidders who do not wish to
"Certification of Business Location" along with a copy of submit bids on any item in this solicitation, should return
the bidder's occupational license at the time of bid a "Statement of No Bid" in an envelope plainly marked
submission. Failure to submit this information shall with the bid number and marked "NO BID."
cause the bidder to not receive a local preference.
Palm Beach County may require a bidder to provide i. ACCEPTANCE/REJECTION OF BIDS: Palm Beach
additional information for clarification purposes at any County reserves the right to accept or to reject any or all
time prior to the award of the contract. bids. Palm Beach County also reserves the right to (1)
waive any non-substantive irregularities and
e. DRUG FREE WORKPLACE CERTIFICATION: In technicalities; (2) reject the bid of any bidder who has
compliance with Florida Statute (Section 287.087) previously failed in the proper performance of a contract
attached form "Drug-Free Workplace Certification" of a similar nature, who has been suspended or
should be fully executed and submitted with bid debarred by another governmental entity, or who is not
response in order to be considered for a preference in a position to perform properly under this award; and
whenever two (2) or more bids which are equal with (3) inspect all facilities of bidders in order to make a
respect to price, quality, and service are received by determination as to its ability to perform.
Palm Beach County.
Palm Beach County reserves the right to reject any offer
f. CONDITIONED OFFERS: Bidders are cautioned that or bid if the prices for any line items or subline items are
any condition, qualification, provision, or comment in materially unbalanced. An offer is materially unbalanced
their bid, or in other correspondence transmitted with if it is mathematically unbalanced, and if there is reason
their bid, which in any way modifies, takes exception to, to believe that the offer would not result in the lowest
or is inconsistent with the specifications, requirements, overall cost to the County, even though it is the lowest
or any of the terms, conditions, or provisions of this evaluated offer. An offer is mathematically unbalanced
solicitation, is sufficient cause for the rejection of their if it is based on prices which are significantly less than
bid as non-responsive. fair market price for some bid line item and significantly
greater than fair market price for other bid line items.
g. PRICING: Fair market price shall be determined based on industry
standards, comparable bids or offers, existing contracts,
or other means of establishing a range of current prices
aaf~
for which the line items may be obtained in the market review, at the Purchasing Department prior to final
place. The determination of whether a particular offer or approval, and shall remain posted for a period of five (5)
bid is materially unbalanced shall be made in writing by business days. Bidders desiring a copy of the bid
the Purchasing Director, citing the basis for the posting summary may request same by enclosing a self.
determination. addressed, stamped envelope with their bid (NOTE
As a service to bidders. the County provides an
j. NON-EXCLUSIVE: The County reserves the right to unofficial list of award postings on our web site at
acquire some or all of these goods and services through www.pbcQov.com/pur and on our bid hot-line, telephone
a State of Florida contract under the provisions of 561-795-8080. These listings are updated weekly.
Section 287.042, Florida Statutes, provided the State of normally on Friday. If any discrepancy between these
Florida contract offers a lower price for the same goods listings and the official posting In the Purchasing
and services. This reservation applies both to the initial Department the latter shall prevail)
award of this solicitation and to acquisition after a term
contract may be awarded. Additionally, Palm Beach c. PROTEST PROCEDURE: Protest procedures are
County reserves the right to award other contracts for provided in the Palm Beach County Purchasing Code.
goods and services falling within the scope of this Protests must be in writing, addressed to the Director of
solicitation and resultant contract when the Purchasing, identify the solicitation, specify the basis for
specifications differ from this solicitation or resultant the protest and be received by the Purchasing
contract, or for goods and services specified in this Department within five (5) business days of the posting
solicitation when the scope substantially differs from thiS date of the recommended award. The protest IS
solicitation or resultant contract. considered filed when it is received by the Purchasing
Department. Failure to file protest as outlined in the
k. OFFER EXTENDED TO OTHER GOVERNMENTAL Palm Beach County Purchasing Code shall constitute a
ENTITIES: Palm Beach County encourages and agrees waiver of proceedings under the referenced County
to the successful bidder extending the pricing, terms and Code
conditions of this solicitation or resultant contract to
other governmental entities at the discretion of the 5. CONTRACT ADMINISTRATION
successful bidder.
a. DELIVERY AND ACCEPTANCE: Deliveries of all items
I. PERFORMANCE DURING EMERGENCY: By shall be made as soon as possible. Deliveries resulting
submitting a bid, bidder agrees and promises that. from this bid are to be made during the normal working
dUring and after a public emergency, disaster, hurricane, hours of the County. Time is of the essence and
flood, or acts of God, Palm Beach County shall be given delivery dates must be met. Should the successful
"first priority" for all goods and services under this bidder fail to deliver on or before the stated dates, the
contract. Bidder agrees to provide all goods and County reserves the right to CANCEL the order or
services to Palm Beach County throughout the contract and make the purchase elsewhere The
emergency/disaster at the terms, conditions, and prices successful bidder shall be responsible for making any
as provided in this solicitation, and with a priority above, and all claims against carriers for missing or damaged
a preference over, sales to the private sector. Bidder items.
shall furnish a 24-hour phone number to the County in
the event of such an emergency. Failure to provide the Delivered items shall not be considered "accepted" until
stated priority/preference during an emergency/disaster an authorized agent for Palm Beach County has. by
shall constitute breach of contract and make the bidder inspection or test of such items, determined that they
subject to sanctions from further business with the appear to fully comply with specifications The Board of
County. County Commissioners may return, at the expense of
the successful bidder and for full credit, any item(s)
4. BID OPENING/AWARD OF BID received which fail to meet the County's specifications or
performance standards.
a. OBSERVING THE PUBLISHED BID OPENING TIME:
The published bid opening time shall be b. FEDERAL AND STATE TAX: Palm Beach County is
scrupulously observed. It is the sole responsibility of exempt from Federal and State taxes. The authorized
the bidder to ensure that their bid arrives in the agent for Purchasing shall provide an exemption
Purchasing Department prior to the published bid certificate to the successful bidder, upon request.
opening time. Any bid delivered after the precise time of Successful bidders are not exempted from paying sales
bid opening shall not be considered, and shall be tax to their suppliers for materials to fulfill contractual
returned to the bidder unopened if bidder identification is obligations with the County, nor are successful bidders
possible without opening. Bid responses by telephone, authorized to use the County's Tax Exemption Number
telegram, or facsimile shall not be accepted. Bidders in securing such materials.
shall not be allowed to modify their bids after the
published bid opening time. c. PAYMENT: Payment shall be made by the County after
commodities/services have been received, accepted
b. POSTING OF AWARD RECOMMENDATION: and properly invoiced as indicated in the contract and/or
Recommended awards shall be publicly posted for order Invoices must bear the order number The
Page 8
Florida Prompt Payment Act is applicable to this Purchasing shall give written notice of termination to the
solicitation. successful bidder, specifying the portions of the contract
to be terminated and when the termination becomes
d. CHANGES: The Director of Purchasing, Palm Beach effective. If only portions of the contract are terminated,
County, by written notification to the successful bidder the successful bidder has the right to withdraw, without
may make minor changes to the contract terms. Minor adverse action, from the entire contract.
changes are defined as modifications which do not
significantly alter the scope, nature, or price of the Unless directed differently in the notice of termination,
specified goods or services. Typical minor changes the successful bidder shall incur no further obligations in
include, but are not limited to, place of delivery, method connection with the terminated work, and shall stop work
of shipment, minor revisions to customized work to the extent specified and on the date given in the
specifications, and administration of the contract. The notice of termination. Additionally, unless directed
successful bidder shall not amend any provision of the differently, the successful bidder shall terminate
contract without written notification to the Director of outstanding orders and/or subcontracts related to the
Purchasing, and written acceptance from the Director of terminated work.
Purchasing or the Board of County Commissioners.
THIS IS THE END OF "GENERAL CONDITIONS."
e. EQUITABLE ADJUSTMENT: The County may, in its
sole discretion, make an equitable adjustment in the
Contract terms and/or pricing if pricing or availability of
supply is affected by extreme and unforeseen volatility in
the marketplace, that is, by circumstances that satisfy all
the following criteria: (1) the volatility is due to causes
wholly beyond the successful bidder's control, (2) the
volatility affects the marketplace or industry, not just the
particular successful bidder's source of supply, (3) the
effect on pricing or availability of supply is substantial,
and (4) the volatility so affects the successful bidder that
continued performance of the Contract would result in a
substantial loss.
Note: Any adjustment would require irrefutable
evidence and written approval by the Director of
Purchasing.
f. DEFAULT: The County may, by written notice of
default to the successful bidder, terminate the contract in
whole or in part if the successful bidder fails to
satisfactorily perform any provisions of this solicitation or
resultant contract, or fails to make progress so as to
endanger performance under the terms and conditions
of this solicitation or resultant contract, and does not
remedy such failure within a period of 10 days (or such
period as the Director of Purchasing may authorize in
writing) after receipt of notice from the Director of
Purchasing specifying such failure. In the event the
County terminates this contract in whole or in part
because of default of the successful bidder, the County
may procure goods and/or services similar to those
terminated, and the successful bidder shall be liable for
any excess costs incurred due to this action.
If it is determined that the successful bidder was not in
default or that the default was excusable (e.g., failure
due to causes beyond the control of, or without the fault
or negligence of, the successful bidder), the rights and
obligations of the parties shall be those provided in
Section 5f, "Termination for Convenience."
g. TERMINATION FOR CONVENIENCE: The Director of
Purchasing may, whenever the interests of the County
so require, terminate the contract, in whole or in part, for
the convenience of the County. The Director of
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- .--. ----
---...,-...-----..,
SPECIAL CONDITIONS
6. GENERAL/SPECIAL CONDITION PRECEDENCE
In the event of conflict between General Conditions and SpeCial Conditions, the provisions of the Special Conditions shall
have precedence.
7. PRE-BID CONFERENCE (NON-MANDATORY)
All interested parties are invited to attend a pre-bid conference which is scheduled to be held at Palm Beach County
Purchasinq Department, 50 South Military Trail, Suite 109, West Palm Beach, FL 33415 on Tuesday, Auqust 16, 2005,
commencing at 9:30 A.M.
At this time, the County's representative will be available to answer questions relative to this Invitation for Bid (IFB). Any
suggested modifications may be presented in writing to, or discussed with the County's representative(s) as possible
amendments to the Invitation for Bid. Changes to this Invitation for Bid may be made only by written amendment issued by
the County Purchasing Department. Oral explanations or instructions given by any County representative are not binding and
should not be interpreted as altering any provision of this document. Bidder certifies that their bid is made without reliance on
any oral representations made by the County.
In accordance with the provisions of ADA, auxiliary aids or services will be provided
upon request with at least three days notice.
8. POST AWARD MEETING
Within ten (10) days after receipt of notification of award of bid, successful bidder shall meet with Voice Services
representative(s) to discuss job procedures and scheduling.
The successful bidder shall contact Robert McFadden at (561) 233-4416 to arrange meeting.
9. QUALIFICATION OF BIDDERS
This bid shall be awarded only to a responsive and responsible bidder, qualified to provide the goods and/or service
specified. The bidder shall, upon request, promptly furnish the County sufficient evidence in order to confirm a satisfactory
performance record. Such information may include an adequate financial statement of resources, the ability to comply with
required or proposed delivery or performance schedule, a satisfactory record of integrity and business ethics, the necessary
organization, experience, accounting and operation controls, and technical skills, and be otherwise qualified and eligible to
receive an award under applicable laws and regulations.
The bidder should submit the following information with their bid response; however, if not included, it shall be the
responsibility of the bidder to submit all evidence, as solicited, within a time frame specified by the County (normally within
two working days of request). Failure of a bidder to provide the required information within the specified time frame is
considered sufficient cause for rejection of their bid. Information submitted with a previous bid shall not satisfy this
provision.
A. Successful bidder shall provide written evidence of similar experience, including scope of work which
demonstrates the completion of similar projects within the last two (2) years with expertise in the integration.
installation and support of: copper/fiber structured cabling systems, network systems, internetworking
electronics (i.e., bridges, routers), OSU/CSUs and UPS systems.
B. Successful bidder shall provide written evidence that bidder is a Palm Beach County Electrical or
Communication and Sound Contractor who is licensed by the Construction Industry Licensing Board of
Palm Beach County and registered with the State of Florida Electrical Licensing Board or a Certified
Electrical or Limited Energy System Specialty Contractor who is certified by the State of Florida Electrical
Licensing Board
C. Successful bidder shall provide written evidence that bidder has in his employ or under contract a
Registered Communications Distribution Designer (RCDO).
O. Successful bidder shall provide written evidence that bidder's company has an AMP NO&I (Network Design
& Installation) Certification.
Page 10
E. Successful bidder shall provide written evidence that bidder has in his employ or under contract a qualified
AutoCad Technician.
F. Successful bidder shall provide a description and sample of Return Material Authorization (RMA) Program.
G. Successful bidder shall provide a description and sample of Business as Usual (BAU) Program.
10. CRIMINAL HISTORY RECORDS CHECK
This solicitation includes sites and/or buildings which have been designated as "critical facilities" pursuant to Ordinance 2003-
030 and Resolution R-2003-1274, as may be amended. Therefore, prior to the award of any contract, the recommended
awardee(s) must comply with all the requirements of this solicitation, Le. Criminal History Records Check Ordinance. County
staff representing the user Department will contact the recommended awardee(s) and provide additional instructions for
meeting the requirements of this Ordinance. A contract shall not be awarded unless the recommended awardee meets the
requirements established by the Electronic Services and Security Division of the Facilities Development and Operations
Department.
11. AWARD (ALL-OR-NONE)
Palm Beach County shall award this bid to the lowest, responsive, responsible bidder on an all-or-none, total offer basis,
based on prices offered as applied to pre-established "hypothetical" project(s) and a market basket of various items.
Note: The pre-established "hypothetical" project(s) and market basket shall remain confidential and secured until the
evaluation process begins.
12. HOURLY RATE / SERVICEITRIP CHARGE
STANDARD HOURLY RATE: Is defined as the usual and customary flat rate dollar amount associated with one (1)
hour of labor activity expended performing work functions (including any equipment
programming). Standard hourly rate is based on the standard work week of Monday
through Friday between the hours of 8:00 A.M. and 5:00 P.M.
OVERTIME RATE: Is defined at the usual and customary flat rate dollar amount associated with one (1)
hour of labor activity expended performing work functions (including any equipment
programming) that occurs during the period and time frame outside the standard
work week. This would be Monday through Friday between the hours of 5:01 P.M.
and 7:59 A.M. and between 5:01 P.M. Friday through 7:59 A.M. Monday. THIS
RATE SHALL BE PAID AT ONE AND ONE-HALF (1 Yz ) TIMES THE STANDARD
RATE BID.
SERVICEITRIP CHARGE: Is defined as the usual and customary flat rate dollar amount associated with order
processing or travel time to the location where services are to be performed. It is to
be understood that the service/trip charge is to be applied one (1) time per service
visit, regardless of the quantity of non-mai nte nance/repa ir requests being
accomplished during the service visit. (E.g.: If three (3) separate work requests are
performed and completed during the same service visit, only one (1) service/trip
charge is to be applies. Likewise, if a work request is performed which requires
multiple site visits to complete, only one (1) service/trip charge is to be applied.)
13. METHOD OF ORDERING (TERM CONTRACT)
A contract shall be issued for a term of thirty-six (36) months or until the estimated amount is expended, at the discretion of
the County. The County will order on an "as needed" basis.
14. F.O.B. POINT
he F.O.B. point shall be destination. Exact delivery point will be indicated on the term contract delivery order (DO). Bid
responses showing other than F.O.B. destination shall be rejected. Bidder retains title and assumes all transportation
charges, responsibility, liability and risk in transit, and shall be responsible for the filing of claims for loss or damages.
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15. TIME FOR COMPLETION / DELIVERY (PROJECTS)
Bidder acknowledges and agrees that the time of completion/delivery is an essential condition of this contract.
By submitting a bid response, bidder, if awarded contract, agrees to begin work not later than ten (10) days after notification,
and to proceed with the work uninterrupted in such a manner, with sufficient labor, equipment and/or materials so as to
ensure its completion within aqreed upon time frame.
16. AS SPECIFIED
A term contract delivery order (DO) will be issued to the successful bidder with the understanding that all items delivered must
meet the specifications herein. Palm Beach County will return, at the expense of the successful bidder. items not delivered
as specified.
At the option of Palm Beach County, item(s) from any delivery may be submitted to an independent testing laboratory to
determine conformity to respective specifications. Bidders shall assume full responsibility for payment of any and all charges
for testing and analysis of any product offered or delivered that does not conform to the minimum required specifications
17. ESTIMATED EXPENDITURES
The anticipated term of the contract to be awarded as a result of this bid is for thirty-six (36) months. The anticipated value
during the contract term is $2,550,000.00. Palm Beach County reserves the right to increase or decrease the anticipated
value as necessary to meet actual requirements, and to rebid for the contracted goods and services at any time after the
anticipated value of this contract has been reached, notwithstanding that the anticipated term has not been completed
18. RENEWAL OPTiON
The successful bidder shall be awarded a contract for thirty-six (36) months with the option to renew for two (2) additional
twelve (12) month period(s). Unit prices for optional years four (4) and five (5), shall be adhered to with no deviations. Any
renewal shall be subject to the appropriation of funds by the Board of County Commissioners
19. WARRANTY
The successful bidder shall fully warrant all products, equipment, parts, material and wiring furnished hereunder against
mechanical, electrical and defective workmanship for a minimum of one (1) year from the date of installation and acceptance
by Palm Beach County. Should any defect in materials or workmanship, excepting ordinary wear and tear, appear during the
above stated warranty period, the successful bidder shall repair or replace same at no cost to Palm Beach County,
immediately upon written notice from the Director of Purchasing.
The successful bidder shall fully warrant labor required for all installation and repairs, including installation defects by the
bidder's service center for a minimum of one (1) year after acceptance by Palm Beach County, and shall include any
applicable freight charges.
20. WORK SITE SAFETY/SECURITY
The successful bidder shall at all times guard against damage or loss to the property of Palm Beach County, the bidder's own
property, and/or that of other contractors, and shall be held responsible for replacing or repairing any such loss or damage.
When applicable, the successful bidder shall provide fences, signs, barricades, flashing lights, etc. necessary to protect and
secure the work site(s) and insure that all County, State of Florida, OSHA, and other applicable safety regulations are met.
Additionally, successful bidder shall provide for the prompt removal of all debris from Palm Beach County property. Palm
Beach County may withhold payment or make such deductions as deemed necessary to ensure reimbursement or
replacement for loss or damage to property through negligence of the successful bidder or its agents.
21. PERFORMANCE AND PAYMENT BOND
The successful bidder shall furnish a surety bond from a surety company acceptable to Palm Beach County as security for
faithful performance of order(s) awarded as a result of this bid and for the payment of all persons performing labor, and or
their furnishing material in connection therewith. Surety of such bond shall be in an amount of $500.000.00. The attorney-in-
fact who signs the bond must file with the bond a certificate and effective dated copy of power of attorney. Under no
circumstances shall the successful bidder begin work until it has supplied to Palm Beach County an acceptable Performance
and Payment Bond. Palm Beach County will accept any surety company listed on the current U.S. Treasury Circular #570
and licensed to do business in the State of Florida.
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"'2. INSURANCE REQUIRED
It shall be the responsibility of the successful bidder to provide evidence of the following minimum amounts of insurance
coverage to Palm Beach County, c/o Purchasing Department, Attention Insurance/Buyer Assistant, 50 South Military Trail,
Suite 110, West Palm Beach, Florida 33415. During the term of the Contract and prior to each subsequent renewal thereof,
the successful bidder shall provide this evidence to the County prior to the expiration date of each and every insurance
required herein.
Commercial General Liability, or similar form, shall have minimum limits of $500,000 Per Occurrence Combined Single Limit
for Bodily Injury, Personal Injury and Property Damage Liability. Coverage shall include Premises and/or Operations,
Independent Contractors, Products and/or Completed Operations, Personal Injury/Advertising Liability, Contractual Liability
and Broad Form Property Damage coverages. Coverage for the hazards of explosion, collapse and underground property
damage (X-C-U) must also be included when applicable to the work to be performed.
Professional Liability Insurance. Successful bidder shall maintain Professional Liability Insurance, or equivalent Errors &
Omissions Liability, at a limit of not less than $1,000,000 Per Occurrence. When a self-insured retention (SIR) or deductible
exceeds $10,000, the County reserves the right, but not the obligation, to review and request a copy of successful bidder's
most recent annual rep[ort or audited financial statement. For policies written on a "Claims-Made" basis, successful bidder
warrants the Retroactive Date equals or precedes the effective date of this contract. In the event the policy is canceled, non-
renewed, switched to an Occurrence Form, retroactive date advanced, or any other event triggering the right to purchase a
Supplemental Extended Reporting Period (SERP) during the life of this contract, successful bidder shall agree to purchase a
SERP
Business Auto Policy, or similar form, shall have minimum limits of $500,000 Per Occurrence Combined Single Limit for
Bodily Injury and Property Damage Liability. Coverage shall include coverage for all Owned Autos, Hired Autos and Non-
owned Autos. (In this context, the term "Autos" is interpreted to mean any land motor vehicle, trailer or semi trailer designed
for travel on public roads.)
'lorkers' Compensation and Employer's Liability coverage is required for all personnel who work on this project. This shall
,11c1ude the personnel of the contractor and any subcontractors, reQardless of the size of the company. Exemptions for small
companies shall not be accepted. Coverage must include Employer's Liability with minimum limits of $100,000 Each
Accident, $500,000 Disease-Policy Limit, $100,000 Disease-Each Employee.
A signed Certificate or Certificates of Insurance, evidencing that required insurance coverages have been procured by the
successful bidder in the types and amounts required hereunder shall be transmitted to the County via the Insurance
Company/Agent within a time frame specified by the County (normally within 2 working days of request).
Except as to Business Auto, Workers' Compensation and Employer's Liability (and Professional liability, when applicable),
said Certificate(s) shall clearly confirm that coverage required by the contract has been endorsed to include Palm Beach
County as an Additional Insured.
Further, said Certificate(s) shall unequivocally provide thirty (30) days (except 10 days for non-payment) written notice to
County prior to any adverse change, cancellation or non-renewal of coverage there under.
It is the responsibility of the successful bidder to ensure that all required insurance coverages are maintained in force
throughout the term of the contract. Failure to maintain the required insurance shall be considered default of contract. All
insurance must be acceptable to and approved by County as to form, types of coverage and acceptability of the insurers
providing coverage.
All insurance provided hereunder shall be endorsed to show that it is primary as respects to County.
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SPECIFICA TIONS
BID #05-193/MF
INSTALLATION, INTEGRATION, MAINTENANCE & SUPPORT SERVICES FOR THE VOICE SERVICES AND
ENTERPRISE NETWORK SYSTEMS, TERM CONTRACT
1.0 INTRODUCTION
1.1 PURPOSE
1.1.1 This Invitation for Bid (IFB) is for Palm Beach County to solicit BIDS from qualified, responsible, and
responsive companies for the procurement, installation, integration, maintenance, and support services for
Voice Services systems and the Enterprise Network systems. This IFB is also for the purpose of obtaining
guaranteed not to exceed prices for the cable. material, equipment, labor, and support services associated
with this BID and resulting term contact.
1.2 SCOPE
1.2.1 This IFB delineates the requirements for the material, labor and support services to be provided.
1.2.2 This IFB document has been prepared by Purchasing and VOICE SERVICES. BIDDER requests for
clarification must be submitted in writing to Purchasing no later than five (5) work days prior to the IFB
response date. Verbal requests for clarification will not be accepted. Written responses to all questions will
be shared with all qualified BIDDERS in the form of an Amendment. Questions received after the cut-off
date for receiving questions will not be answered.
12.3 The vendor awarded this solicitation shall, on an as needed basis, be responsible for the integration, supply
and/or installation, connection, and maintenance/repair of County's Enterprise Network (EN) Systems and
the various "station side" cabling associated with Voice Service Systems. The successful BIDDER may be
required to also provide the same services, on an as needed basis, in support of new County-owned
buildings and facilities.
1.2,4 There are approximately 150 plus County facilities where these services may be required. Other sites may
be added during the term of this contract dependent on County needs.
1.2,5 The reference to "150 plus" County facilities is solely provided for informational purposes. The successful
BIDDER will be required to provide services as specified, on a time and material basis, anywhere
geographically within Palm Beach County
1.2.6 The overall scope involves, but is not limited to, providing and/or installing voice and data cabling; (including,
inter-building, intra-building, and station copper and fiber optic cabling), voice and data jack terminations,
patch panels, 110 type wire termination units, information outlets (communications), patch cables, wire racks,
fiber optic equipment, active/passive network components, and maintenance/repair services. When practical
and possible the successful BIDDER will utilize existing cable runs and conduits, unless directed otherwise
by VOICE SERVICES. An exception, for example, would be cabling in panel rooms.
2.0 SPECIFICATIONS - GENERAL
2.1 QUALlFICA TION/CERTI FICA TION
2.1.1 Refer to other sections at the beginning of this document for qualification information and requirements
Page 14
2.2 PRICING
2.2.1 BIDDERS must complete EXHIBIT 1 through EXHIBIT III inclusive. Failure to complete the exhibits shall
result in the BID being disqualified. All specific pricing shall be provided on EXHIBITS II through III inclusive
and submitted with the BID. Pricing submitted on BIDDER quotation forms will not be accepted and will result
in disqualification of the BID. Bid EXHIBIT II is the main pricing exhibit associated with this BID. NOTE:
EXHIBIT III is an OPTIONAL EXHIBIT for optional years 4 and 5 should the COUNTY and the successful
BIDDER mutually agree to exercise the optional years.
2.2.2 VOICE SERVICES reserves the right to utilize the pricing exhibits for the purpose of obtaining material only,
obtaining labor only, or obtaining a combination of material and labor. BIDDERS must provide all the
requested pricing information. BID responses, which do not contain the requested pricing information for
these exhibits, or if specific line items listed in the exhibits contain a "No Bid", "N/A" , "-" type response
statement, or are left blank will be considered non-responsive to the document.
2.3 ACCEPTANCE
2.3.1 Any discrepancies in equipment, defects in cabling, operational difficulties or other problems encountered
during final testing, installation of computer and network hardware, inventory, and post operation evaluation
will be furnished to the successful BIDDER in writing, per project phase.
2.3.2 Resolution of these items to the satisfaction of the COUNTY is required prior to system acceptance. VOICE
SERVICES staff will verify each of the major components, performing random testing of the fiber optic cable,
UTP cable, shielded twisted pair cabling, network equipment (link verification) and network management
hardware/software testing.
2.3.3 The date of "acceptance" is defined as the date all required cabling, material, electronics, and information
outlets have been installed, tested, operationally activated, the required documentation presented to the
County and all identified discrepancies have been satisfactorily completed, per project phase.
3.0 PROJECT SPECIFICATIONS - NON-TECHNICAL
3.1 MATERIAL AND WORKMANSHIP
3.1.1 The successful BIDDER shall schedule and coordinate all installation, rearrangement, removal, or repair
activity of any/all equipment, through VOICE SERVICES.
3.1.2 All work shall be performed in a professional workman-like manner that is compatible with the COUNTY's
normal business.
3.1.3 The successful BIDDER must comply with all applicable national, Federal, State, and local rules, regulations,
codes, and standards for safety, building, electrical, fire, communications low voltage wiring, and installation
work. The successful BIDDER, also understands and agrees that all equipment and/or services provided to
the COUNTY shall comply with specifications set forth in the applicable sections of the Federal
Communications Commission Rules and Regulations. In addition, work performed shall be in accordance
with industry accepted practices, such as those set forth in EIAlTIA, BISCI. Additionally, all cable, wire, and
associated material and equipment provided and installed by the successful BIDDER is to have been tested
by an approved testing facility and listed for the intended use. Additional information relating to codes,
etcetera is contained in the following Section (3.1.4).
3.1.4 Installations/Products are to be in accordance with the following codes and standards. Where there is a
conflict between the bid document and the applicable code, the most stringent shall govern:
. American National Standards Institute (ANSI). TIAlEIA - Telecommunications Industry
Association/Electronics Industries Association
. ANSIITIAlEIA-568-A - Commercial Building Telecommunications Cabling Standards for Wiring,
latest edition with addendum
. ANSIITIAlEIA-569-A - Commercial Building Standard for Telecommunications Pathways and
Spaces, latest editions
clge
. ANSI/TIAlEIA-606 - The Administration Standard for Telecommunications Infrastructure
.),
Commercial Building, latest edition
. ANS I/TIAlEIA-607 - Commercial Building Grounding and Bonding Requirements for
Telecommunications, latest editions
. ANSI/TIAlEIA-758 - Customer-Owned Outside Plant Telecommunications Cabling Standard
. ANSI/TIAlEIA TSB 657 - Transmission Performance Specifications for Field Testing of Unshielded
Twisted-Pair Cabling Systems, latest editions
. ANSI/TIAlEIA TSB 72 - Centralized Optical Fiber Cabling Guidelines
. ANSI/TIAlEIA TSB 75 - Additional Horizontal Cabling Practice for Open Offices
. ANSI/NFPA 70 Article 318 - Cable Trays
. National Electrical Code, (NEC), NFPA 70, latest editions
. Building Industry Consulting Service International (BISCI)
. "Telecommunications Distribution Methods Manual"
. "Telecommunications Installation Manual"
. "Customer-Owned Outside Plant Design Manual"
. Underwriters Laboratories (UL)
. Federal Communications Commission (FCC)
. Americans with Disabilities Act Requirements (ADA)
. Occupational Safety and Health Administration Regulations (OSHA)
. National Fire Protection Association (NFPA)
. Institute of Electrical and Electronic Engineers (IEEE) Applications standards including, but not
limited to LAN Standard for Ethernet IEEE 802.3
. National Electrical Manufacturers Association (NEMA)
. National Electrical Safety Code (NESC)
. ISO/IEC - International Standard Organization and International Electro technical Commission
3.1.5 All cable, equipment, material, components provided by the successful BIDDER, must be guaranteed to be
new. Additionally, all cable, equipment, material, and components provided by the successful BIDDER must
comply with the specifications set forth in the EIAlTIA-568, "Commercial Building Wiring Standards", as well
as other standards as stated herein. The COUNTY reserves the right to supply any/all cable, equipment,
material or components out of existing stock.
3.1.6 No cable, equipment, material, components shall be borrowed, substituted, or removed without the express
knowledge and consent of VOICE SERVICES.
3.1.7 The successful BIDDER must maintain a clean work space at all times. All debris must be disposed of
properly at the completion of requested services and prior to leaving the site. Hazardous materials must be
disposed of in accordance with national, Federal, State, and local rules, regulations, ordinances, codes. and
standards.
Page 16
3.1.8 The successful BIDDER shall insure that all personnel assigned to projects have the expertise to perform the
services, and have the ability to operate any and all equipment utilized in conjunction with this service, and
all personnel on a job site have appropriate identification clearly identifying the individuals and the firm they
represent available upon request. NOTE: BIDDER employee's will be required to comply with the
COUNTY'S ordinance/policies regarding access to COUNTY facilities and as such will be required to comply
with those requirements prior to having access to COUNTY facilities. See Term & Condition #10.
3.1.9 All inside/outside plant installation personnel for inside plant cabling shall be required to wear uniforms on
site. The company's name must be predominately displayed
3.1.10 The successful BIDDER is solely responsible for obtaining all permits for all work requests. Additionally, the
successful BIDDER is solely responsible for any/all costs associated to repair any items or COUNTY facility,
structure, and/or property which become damaged by the installation activity.
3.1.11 Any and all equipment, material, components, cable, wire, jacks, etcetera, provided and installed and
operationally activated by the successful BIDDER that is deemed unacceptable by the COUNTY or does not
comply with the specifications herein and rules, regulations, codes, ordinances, or standards as indicated in
other sections of this document will be replaced, with appropriate and compliant products, by the BIDDER, at
no cost whatsoever to the COUNTY, prior to system acceptance.
3.1.12 All installed horizontal cabling must meet Category 5, Level II requirements. Conformance test shall be
submitted. Cabling shall be installed to meet ANSI/EIAlTIA 568A (or latest version). If Category 6 is
specified by the County, all installed horizontal cabling must meet Category 6 requirements.
3.1.13 All installed backbone fiber cabling shall be end to end tested. Fiber links shall meet the EIAITIA
requirements for connector mated pair reflection loss and splice loss as applicable. Unless otherwise
specified, all backbone fiber cabling shall be installed in inner-duct.
3.1.14 Consumables - Items used for the installation of voice and data infrastructure that are expended to complete
an installation process are the sole responsibility of the successful BIDDER. Examples of these items are: jet
line, electrical tape, label tape, solvents, cleaners, cable lube, polishing paper, wipes, glues, paint rollers,
brushes, pans, and etcetera.
3.2 MANUALS AND DOCUMENTATION
3.2.1 The successful BIDDER shall provide network diagrams identifying all cable routes and active/passive
network hardware in prinVplotter and electronic format as required and as stated herein. Like services shall
be provided for cabling associated with voice systems.
3.2.2 The successful BIDDER shall, for each communications room, provide a wire list and cross reference for
Patch Panel locations (or 66-type/11 O-type IDC blocks as applicable when cabling is primarily used for voice
services) to room number/station location. The wire list cross reference documentation will also provide cable
distance, attenuation and db losses. All documentation specified shall be provided to VOICE SERVICES in
electronic form compatible with AutoCad 2002 software or current release.
3.2.3 The successful BIDDER shall provide VOICE SERVICES with the following documents when requested:
a. Five (5) complete sets of manuals for network devices.
b. One (1) electronic copy of cable test information, upon completion of each work request completed.
c. One (1) electronic copy, in an acceptable format to the COUNTY, of an inventory listing of all
electronic devices with the following format: devise name, serial number, floor number and IDF
closet number.
d. AutoCad 2002, or current release, drawings showing cable and electronics location. In the electronic
version of the drawings, all labeling and test data must be included as attribute data (csv data
incorporated into the attributes of AutoCad 2002 drawings).
e. The successful BIDDER shall update ISS's network trouble and configuration management system.
age
4.0 SERVICE REQUIREMENTS
4.1 CUSTOMER SERVICE
4.1.1 The COUNTY requires that the successful BIDDER provide qualified installation, maintenance and repair.
and support services from a service center which will permit adherence to the service response time frame
requirements identified in paragraph 4.2.4
4.1.2 The BIDDER will assign an Account Manager responsible for coordinating orders for installations
rearrangements, removals, repairs and for resolving billing discrepancies.
4.1.3 BIDDER must provide an escalation list of names, addresses, and telephone numbers to the VOICE
SERVICES representative within five (5) working days after notification in the event a problem is not resolved
by the Account Manager to the satisfaction of the COUNTY
4.1.4 The successful BIDDER shall have a Return Material Authorization (RMA) Program to include. at a
minimum, the following:
a. Tracking Number
b. Item Description
c. Date Initiated
d. Reason for Return
e. Disposition of returned material
f. Expected Resolution Date
4.1.5 The successful BIDDER shall have a Business as Usual (BAU) Program to include, at a minimum, the
following:
a. Project Tracking Number With Date
b. Brief Description
c. Date initiated
d. Anticipated Installation Start/Delivery
e. Anticipated Construction Completion
f. Responsibility/Ownership for Completion (e.g., material delivery, additional information, engineering).
g. Daily Updates of standard work request adds/completions and Weekly status updates of on-going
projects type work requests.
4.1.6 Due to the importance of the Enterprise Network and the Voice Network, in the operation of the COUNTY's
business, the successful BIDDER is required to provide Business Recovery Services to the COUNTY in the
event of natural and/or other disasters.
4.2 INST ALLA TIONS/REARRANGEMENTS/REP AIRS
4.2.1 All repairs shall be made using Original Equipment Manufacturer (OEM) components. Substitutes. unless
designated as a replacement by the manufacturer of the equipment, are not acceptable.
4.2.2 The successful BIDDER shall provide routine and emergency service as required and in accordance with
manufacturer and warranty standards. Such action shall be continuous until the problem, or problems, are
100% corrected. There will be no charge for any work that is covered under the warranty period. The
successful BIDDER will be responsible for all warranty work even when contract expires if work/materials are
still under warranty.
4.2.3 Should any condition exist which precludes or inhibits the successful BIDDER's ability to satisfy the required
response times, the successful BIDDER shall inform VOICE SERVICES in writing within twenty-four (24)
clock hours.
Page 18
4.2.4 The BIDDER must initiate repair and time and material service, after the COUNTY requests service as
follows:
Emergency service -- Within two (2) clock hours of reported trouble
Routine Trouble Service -- Within eight (8) clock hours of reported trouble
Time & Material Service -- Within five (5) work days of requested work
All repair and maintenance actions shall be continuous until problems are 100% corrected.
4.2.5 Emergency Trouble Service: An Emergency Trouble Service is defined as the failure of the network
backbone and/or passive/active network component which renders an entire area incapable of performing
any of its functions (e.g., a zone, floor, or communications between sites).
a. If the failure can not be resolved over the phone, within the 2 hour period and an on-site response is
necessary to correct the problem, a trained and qualified technician shall be on site within four (4)
clock hours.
b. BIDDER must have fusion splicer (single and multi-mode), 2,000 feet of 48 strand single-mode fiber,
and 2,000 feet of 24 strand, single-mode and multi-mode fiber cable in inventory for deployment to
emergency repair.
4.2.6 Routine Trouble Service: A Routine Trouble Service is defined as any outage not specifically defined as an
emergency.
a. Response by a qualified technician shall occur within eight (8) clock hours of the trouble report.
Service must be fully (100%) restored within two (2) normal business days.
b. Must have single/multi-mode optical time domain reflectometer (OTDR) and be on-site within six (6)
hours for fault isolation for RCDD/Engineer to disposition for repair/resolution.
c. Must respond to horizontal, backbone, and OSP copper or fiber optic cable repairs within twenty-four
(24) clock hours.
4.2.7 Time and Material Service (BAU): Response to BAU requests must be within five (5) work days of the
requested service.
4.2.8 Should any condition exist that would preclude or inhibit the successful BIDDER's ability to satisfy the
maintenance or order work activity within the above specified time frames, the successful BIDDER shall
notify VOICE SERVICES immediately. Additionally, a description of the limiting or exempting condition(s)
must be provided to VOICE SERVICES with a revised completion date of the required work activity.
Furthermore, if such constraining conditions are temporary in nature, the successful BIDDER shall indicate
when and or under what conditions he would again become fully compliant with required response times.
4.2.9 The COUNTY's normal working hours shall be defined as Monday through Friday, 8:00 a.m. to 5:00 p.m.,
excluding County holidays.
5.0 COMMENCEMENT OF WORK NOTIFICATION
5.1 Palm Beach County (COUNTY) VOICE SERVICES, of the Technical Infrastructure Division, hereinafter
referred to as VOICE SERVICES, will periodically notify the successful BIDDER of required work to be
performed.
5.2 VOICE SERVICES will call the successful BIDDER's service center, to report troubles and request all repair
and maintenance service.
5.3 VOICE SERVICES will contact the successful BIDDER's service center via fax, to request T&M service
activity. The fax transmittal will contain all information necessary for scheduling and responding to the
request, including location where work is to be performed, VOICE SERVICES (internal) work request
number, requesting VOICE SERVICES contact person's name and telephone number, on site (work
1ge ~ '
location) contact name & telephone number, description of work activity to be performed and/or listing 0'
material to be procured and/or installed. and drawing of the installation location where work te be
performed
5.4 BIDDER technicians assigned to individual repair and/or T&M requests must contact VOICE SERVICES
upon arrival and prior to departure from the work site. Upon contacting VOICE SERVICES prior to departure
technicians are required to provide detailed "close-out" information regarding the work activity to the VOICE
SERVICES contact person
5.5 The successful BIDDER shall meet with VOICE SERVICES representative prior to the commencement of
any project. Furthermore, the successful BIDDER'S Project Manager shall keep VOICE SERVICES
representative advised of work progress from commencement through completion.
5.6 Upon request, the successful BIDDER must provide a complete itemized estimate, including scope of work,
parts, professional services, etc., per project. These, per project, estimates shall be approved in writing, by
VOICE SERVICES authorized personnel, prior to commencement of any project
5.7 For installed products, "Operational Date" is the date all station lines. network backbones, and campus
network are fully operational and ready for use.
6.0 INVOICING AND BILLING REQUIREMENTS
6.1 The successful BIDDER must provide COUNTY Finance Department with the original invoice for each
billable activity completed. A duplicate copy of the invoice must be provided to VOICE SERVICES. VOICE
SERVICES will utilize the duplicate invoice copy to validate the billing statement and affect the correct
payment amount through the Finance Department
6.2 All billing invoices submitted to the COUNTY, for T&M and billable trouble activities, must contain the
following information:
. Location (County work center and complete address) where work was performed
. Date work was completed
. VOICE SERVICES trouble ticket number or VOICE SERVICES Work Order number
. COUNTY Purchase Order number
. Name of VOICE SERVICES representative generating the service request
. BIDDER trouble ticket number or T&M work sheet identification number
. Description of T&M work activity actually performed or a description of trouble clearance and a detailed
listing
. Of all material used to complete the work request or trouble
. Job start and end time
VOICE SERVICES is required to validate the accuracy of all billing invoices before payment authorization
can be made, therefore, billing invoices received which do not contain the required information will result in a
delay in payment Invoices which can not be validated by the COUNTY will not be paid.
6.3 The successful BIDDER must provide VOICE SERVICES with a monthly account statement. Account
statements will contain a detailed listing of all invoices presented to the COUNTY with an indication of the
status (paid or unpaid) of each invoice.
7.0 PROJECT SPECIFICATION - TECHNICAL
7.1 This "overall" project, with it's individual work requests, will consist of, but not be limited to, the procurement,
delivery, installation, testing, and operationally activating inter and intra-building copper and fiber optic feed
cables, voice and data station cabling, communications/information outlets Uacks) where required, patch
panels, IDC-type cable terminating blocks, wire management panels and racks, copper and fiber optic cable
terminations and terminating equipment and hardware, equipment racks, etcetera. Note: All station cable
provided and installed under this bid is to be of the certified level 5e, 6, or greater as indicated elsewhere in
this document Station cables will be used for providing voice and data service.
Page 20
7.3 TESTING REQUIREMENTS
7.3.1 The successful BIDDER is required to perform tests on all cables installed, to ensure operational and
technical conformity. Continuity tests will be performed on all copper station and intra-building cables
installed. Dispersion, splice loss, and optical time domain tests will be performed on all fiber optic cable
installed.
7.3.2 Continuity tests on all copper horizontal station cables will be performed from the station
(instrument/terminal) side of the jack to the MDF/IDF termination point. Failure rate on continuity test must
not exceed 0%. All station cables and jacks are to be 100% operational. Replacement of any station cable
and jack that does not meet this requirement must be replaced, activated, and tested for operational
compliance prior to acceptance by the COUNTY. Replacement will be at no cost whatsoever to the
COUNTY.
7.3.3 Continuity tests on all copper intra-building riser and/or horizontal feed cables installed will be performed
from the "originating" 110 type termination point to each 110 type termination point(s) utilized in the cable
installation. Failure rate of continuity tests on intra-building cables shall not exceed three (3) percent per
sheath installed. Failure rates in excess of three (3) percent per sheath installed, will require corrective
measures by the successful BIDDER prior to acceptance by the COUNTY. The exact corrective measure(s)
required, up to and including replacement will be determined by the COUNTY. Corrective measures will be at
no cost whatsoever to the COUNTY.
7.3.4 Dispersion, splice loss, and optical time domain tests must be performed on all fiber optic cable placed. The
successful BIDDER must certify the fiber optic cables installed are FDDI compliant.
7.4 FIRESTOPPING
7.4.1 The successful BIDDER is required to fire-stop all penetrations of floors and walls, including cable "riser"
openings. Floor fire-stops must have at least a two (2) hour rating and all wall fire-stops must have a rating
equal to or greater than the fire rating of the wall penetrated. The successful BIDDER is also required to
"sleeve" all wall penetrations. All fire-stopping and sleeves provided shall comply with all local, state, and
national codes and fire-stop material shall meet the criteria of UL 1479 and ASTM E-814
7.5 HORIZONTAL CABLING AND RELATED ITEMS
7.5.1 This section provides a general description of the items and associated requirements to be provided by the
successful BIDDER. NOTE: The items and services contained in this section are not an all inclusive list.
Category 5e, 4-pair UTP, Plenum.
Furnish and install Category 5e cabling from the Intermediate Cross-Connect (IC) to the work area for all
work areas. Cabling installation is to be fully concealed outside the IC except where approved by ISS.
Includes required support infrastructure at a maximum every 5 feet for major pathway. No cable shall be
supported by the ceiling grid. The installation must be installed to meet code.
Category 6, 4-pair UTP, Plenum.
Furnish and install category 6 data cabling from the IC to the work area as required by ISS for work areas.
Cabling installation is to be fully concealed outside the IC, except where approved by ISS. Includes required
support infrastructure at a maximum every 5 feet for major pathway. No cable shall be supported by the
ceiling grid.
Outlets, category 5e
Furnish and install Category 5e outlets at the work area. Installed category 5 links are to be fully tested to
meet EIAlTIA Category 5, Levell! testing.
Outlets, category 6
Furnish and install Category 6 outlets at the work area. Installed category 6 links are to be fully tested to
meet EIAlTIA 568 latest requirements.
Faceplate, 2-port
Furnish and install as required the 2 port faceplate.
Faceplate, 4-port
;'3ge .'
Furnish and install as required 4 port faceplate
Duplex plate mounting strap
Furnish and install as required the duplex plate mounting strap.
Cut in wall boxes
Furnish and install cut in boxes for all applications where faceplates are used and wall penetration does not
exist. Cut in box to have 4 sides and a rear backing.
Blanks.
Furnish and install blanks in all unoccupied ports.
2 port, surface mount biscuits
Furnish and install surface mount biscuits where wall boxes and faceplates can not be used.
48 port patch panel, rack mount, category 5e
Furnish and install 48 port patch panel as required. Unless otherwise requested by ISS, all patch panels
installed shall be 48 ports.
24 port patch panel, rack mount, category 5e
Furnish and install 24 port patch panel as requested.
48 port patch panel, rack mount, category 6
Furnish and install 48 port patch panel as required. Unless otherwise requested by ISS, all patch panels
installed shall be 48 ports.
24 port patch panel, rack mount, category 6
Furnish and install 24 port patch panel as requested.
Horizontal wire management
Furnish and install a horizontal wire manager for every patch panel installed. Wire manager to be Installed
below the patch panel.
Category 5e, 12 port mini patch panel
Furnish and install a 12 port mini patch panel on backboard as required by ISS in facilities with physical
limitation for growth and available wall space.
Surface-mount raceway, minimum 1.25" wide
Furnish and install surface mount raceway. Line item to include ceiling adapters, splice covers. inside
corners, outside corners and elbows as required by the installation.
AutoCAD documentation, per drop for installs and replacements
Line item is to include the "as-built" documentation for single adds and replacement facilities. Contractor is
responsible to up-date existing "as-builts", with adds, on a semi-annual basis and to furnish magnetic "as-
builts" on latest release of AutoCAD for replacement facilities. Contractor shall maintain two sets of bound
tabloid sized as-built documentation for contractor and for ISS. ISS shall furnish contractor with hard copy of
existing and replacement facilities.
7.6. INTRA- AND INTER-BUILDING FIBER & COPPER CABLE AND RELATED ITEMS
6 strand, MM, plenum cable, in existing conduit/inner-duct
Furnish and install OFNP rated cable. Cable's optical parameters and installation are to meet EIAffIA 568
(latest revision) for 62.5/125 fiber requirements. Cable is to be installed in plenum inner-duct with a 20' slack
loop at both ends.
12 strand, MM, plenum cable, in existing conduit/inner-duct
Furnish and install OFNP rated cable. Cable's optical parameters and installation are to meet EIAlTIA 568
(latest revision) for 62.5/125 fiber requirements. Cable is to be installed in plenum inner-duct with a 20' slack
loop at both ends.
24 strand, MM, plenum cable, in existing conduit/inner-duct
Furnish and install OFNP rated cable. Cable's optical parameters and installation are to meet EIAITIA 568
(latest revision) for 62.5/125 fiber requirements. Cable is to be installed in plenum inner-duct with a 20' slack
Page 22
loop at both ends.
6 strand, MM, gel filled, in existing conduit
Furnish and install the gel filled fiber optic cable in existing conduit. Cable's optical parameters and
installation are to meet EIAlTIA 568 (latest revision) for 62.5/125 fiber requirements. Cable is to be installed
with a 20' slack loop at both ends. The fiber entrance cables are required to be terminated with 50' of
entrance. No penetration of firewall shall be allowed without a transition splice to an OFNP fire rated cable.
12 strand, MM, gel filled, in existing conduit
Furnish and install the gel filled fiber optic cable in existing conduit. Cable's optical parameters and
installation are to meet EIAlTIA 568 (latest revision) for 62.5/125 fiber requirements. Cable is to be installed
with a 20' slack loop at both ends. The fiber entrance cables are required to be terminated with 50' of
entrance. No penetration of firewall shall be allowed without a transition splice to an OFNP fire rated cable.
24 strand, MM, gel filled, in existing conduit
Furnish and install the gel filled fiber optic cable in existing conduit. Cable's optical parameters and
installation are to meet EIAlTIA 568 (latest revision) for 62.5/125 fiber requirements. Cable is to be installed
with a 20' slack loop at both ends. The fiber entrance cables are required to be terminated within 50' of
entrance. No penetration of firewall shall be allowed without a transition splice to an OFNP fire rated cable.
12 strand, SM, gel filled, in existing conduit
Furnish and install the gel filled fiber optic cable in existing conduit. Cable's optical parameters and
installation are to meet EIAlTIA 568 (latest revision) for 8.3/125 fiber requirements. Cable is to be a tight
buffer breakout design with a pressure extruded, ultra-violet and fungus resistant PVC outer jacket having a
nominal wall thickness of .050 and be suitable for aerial/duct applications.
24 strand, SM, gel filled, in existing conduit
Furnish and install the gel filled fiber optic cable in existing conduit. Cable's optical parameters and
installation are to meet EIAlTIA 568 (latest revision) for 8.3/125 fiber requirements. Cable is to be a tight
buffer breakout design with a pressure extruded, ultra-violet and fungus resistant PVC outer jacket having a
nominal wall thickness of .050 and be suitable for aerial/duct applications.
48 strand, SM, gel filled, in existing conduit
Furnish and install the gel filled fiber optic cable in existing conduit. Cable's optical parameters and
installation are to meet EIAlTIA 568 (latest revision) for 8.3/125 fiber requirements. Cable is to be a tight
buffer breakout design with a pressure extruded, ultra-violet and fungus resistant PVC outer jacket having a
nominal wall thickness of .050 and be suitable for aerial/duct applications.
96 strand, SM, gel filled, in existing conduit
Furnish and install the gel filled fiber optic cable in existing conduit. Cable's optical parameters and
installation are to meet EIAlTIA 568 (latest revision) for 8.3/125 fiber requirements. Cable is to be a tight
buffer breakout design with a pressure extruded, ultra-violet and fungus resistant PVC outer jacket having a
nominal wall thickness of .050 and be suitable for aerial/duct applications.
12 strand, SM, armored, gel filled, in existing conduit
Furnish and install the gel filled fiber optic cable in existing conduit. Cable's optical parameters and
installation are to meet EIAlTIA 568 (latest revision) for 8.3/125 fiber requirements. Cable is to be a tight
buffer breakout design with a pressure extruded, ultra-violet and fungus resistant PVC outer jacket having a
nominal wall thickness of .050 and be suitable for aerial/duct applications.
24 strand, SM, armored, gel filled, in existing conduit
Furnish and install the gel filled fiber optic cable in existing conduit. Cable's optical parameters and
installation are to meet EIAlTIA 568 (latest revision) for 8.3/125 fiber requirements. Cable is to be a tight
buffer breakout design with a pressure extruded, ultra-violet and fungus resistant PVC outer jacket having a
nominal wall thickness of .050 and be suitable for aerial/duct applications.
'30e .~
48 strand, SM, armored, gel filled, in existing conduit
Furnish and install the gel filled fiber optic cable in existing conduit. Cable's optical parameters and
installation are to meet EIAfTIA 568 (latest revision) for 8.3/125 fiber requirements. Cable is to be a tight
buffer breakout design with a pressure extruded, ultra-violet and fungus resistant PVC outer jacket having 2
nominal wall thickness of .050 and be suitable for aerial/duct applications -
96 strand, SM, armored, gel filled, in existing conduit
Furnish and install the gel filled fiber optic cable in existing conduit. Cable's optical parameters and
installation are to meet EIAfTIA 568 (latest revision) for 8.3/125 fiber requirements. Cable is to be a tight
buffer breakout design with a pressure extruded, ultra-violet and fungus resistant PVC outer jacket having a
nominal wall thickness of .050 and be suitable for aerial/duct applications
1" inner-duct, plenum rated
Furnish and install 1" plenum rated inner-duct as required for projects. All fiber optic cabling routed through
the ceiling spaces of a facility shall be installed in plenum rated inner-duct. The inner-duct shall be
supported at a maximum distance of 5 feet.
1" inner-duct
Furnish and install 1" inner-duct as required for projects. Inner-duct is non-UL rated and to be used in
outside plant environments. Inner-duct can be linear or corrugated as required by project
Fiber optic termination, MM, ST type
Furnish and install ST fiber optic connectors as required for complete termination of all fiber optic cables.
Connector pair installations are required to meet the ANSI/EIAITIA 568 (latest revision)
Fiber optic termination, SM, ST type
Furnish and install ST fiber optic connectors as required for complete termination of all fiber optic cables.
Connector pair installations are required to meet the ANSI/EIAITIA 568 (latest revision).
Fiber optic bulkhead adapters
Furnish and install fiber optic bulkhead adapters as required for complete termination of all fiber strands.
Fiber optic patch panel, 24 port, rack mount
Furnish and install 24 port fiber optic patch panel. Housing shall be enclosed and capable of
accommodating the termination of gel filled cable by utilization of buffer tube fan out kit. Line item does not
include the ST bulkhead adapters or fan out kits, however, shall include any blank panels as necessary for
the specified installation to populate the patch panel fully.
Fiber optic patch panel, 48 port, rack mount
Furnish and install 48 port fiber optic patch panel. Housing shall be enclosed and capable of
accommodating the termination of gel filled cable by utilization of buffer tube fan out kit. Line item does not
include bulkhead adapters or fan out kits, however, shall include any blank panels as necessary for the
specified installation to populate the patch panel fully.
Fiber optic patch panel, 72 port, rack mount
Furnish and install 72 port fiber optic patch panel. Housing shall be enclosed and capable of
accommodating the termination of gel filled cable by utilization of buffer tube fan out kit. Line item does not
include bulkhead adapters or fan out kits, however, shall include any blank panels as necessary for the
specified installation to populate the patch panel fully.
Fiber optic patch panel, 6-port, wall mount
Furnish and install 6-port, wall mount fiber optic patch panel. Housing shall be enclosed and capable of
accommodating the termination of gel filled cable by utilization of buffer tube fan out kit. This line item does
not include buffer tube fan out kits or bulkhead adapters. However this line item shall include all blank panels
necessary for the specified installation to populate the patch panel fully.
Fiber optic patch panel, 12 port, wall mount
Furnish and install 12 port, wall mount fiber optic patch panel. Housing shall be enclosed and capable 0\
accommodating the termination of gel filled cable by utilization of buffer tube fan out kit. This line item does
not include buffer tube fan out kits or bulkhead adapters. However this line item shall include all blank panels
necessary for the specified installation to populate the patch panel fully.
Fiber optic patch panel, 24 port, wall mount
Page 24
Furnish and install 12 port, wall mount fiber optic patch panel. Housing shall be enclosed and capable of
accommodating the termination of gel filled cable by utilization of buffer tube fan out kit. This line item does
not include buffer tube fan out kits or bulkhead adapters. However this line item shall include all blank panels
necessary for the specified installation to populate the patch panel fully.
Transition splice, mechanical, multimode
Furnish and install mechanical splice as required for transition splices to entrance cables for multimode
fibers. Contractor shall include the necessary splice holders for mounting into respective fiber wall boxes or
rack mount panels.
Transition splice enclosure, up to 192 fibers
Furnish and install encapsulated, re-enterable spice housing, sized as required, with bonding straps,
accessories and encapsulate as required.
Buffer tube fan-out kit
Furnish and install buffer tube fan out kit for termination of all loose tube, gel filled fiber optic cable.
12 strand, SM. transition splice fusion
Furnish and install fusion spice as required for transition splices to entrance cables for single-mode fibers.
24 strand, SM, transition splice fusion
Furnish and install fusion spice as required for transition splices to entrance cables for single-mode fibers.
48 strand, SM, transition splice fusion
Furnish and install fusion spice as required for transition splices to entrance cables for single-mode fibers.
Fiber optic bulkhead adapter, multimode
Furnish and install fiber optic bulkhead adapters as required to complete termination of all fiber strands.
7.7 RACKS AND ANCILLARY ITEMS
7' x 19" EIA WIRING RACK & ladder tray (1' by 3')
Furnish and install 55053-503 or equivalent, Tx19" brushed aluminum free standing rack. Rack is required
to be bolted to the floor and to include up to 3' of overhead racking j-bolted to the freestanding rack and
angle bracket to wall. Sharp edges of overhead racking must be capped. Rack must be grounded with 6
AWG and according to code. All racks must be rigidly secured to wall by using an angle bracket attached to
the overhead racking.
19" x 36" x 18" wall mount rack
Furnish and install as required by project a EIA 19" x 36" high x 18" deep wall mounted rack. The rack must
be rigidly attached to the wall. Additionally, a #6 AWG solid copper insulated ground wire connected to
buildinq Qround must be securely attached to the rack in such a way as to be in accordance with all
applicable codes.
12" Overhead racking,
Furnish and install 12" overhead racking. Line item must include all necessary support hardware. All
overhead racking must be grounded with #6 AWG solid copper insulated ground wire and in a
manner/fashion which is in accordance with applicable codes.
2" Overhead racking splice
Furnish and install racking splice or butt splice as required by design.
12" Overhead racking angle bracket
Furnish and rigidly install angle bracket for wall support as required by design.
Vertical wire management, Double Sided
Furnish and install vertical as required by ISS.
Plywood, installed, coated, 4 ft. by 8 ft.
Furnish and rigidly install 4'x8' backboard to wall. Backboards are to be painted with a non-conductive fire-
retardant overcoat.
'lge ..
Plywood, installed, coated, 2 ft. by 2 ft.
Furnish and rigidly install 4'x8' backboard to wall. Backboards are to be painted with a non-conductIVe flre-
retardant overcoat.
Center mount shelf for 19" rack
Furnish and install 19"center mount shelf. Shelf must be rated for 1 00 Ibs.
15" Deep shelf for 19" rack
Furnish and install 19"center mount shelf. Shelf must be rated for 80 totallbs.
2" Horizontal sleeve w/ fire stop
Furnish and install 2" horizontal sleeve. The sleeve must have a connector and bushing and shall be fire
stopped according to code. Refer to Section 7.4.1
Vertical/Horizontal 3" core w/sleeve and fire stop
Furnish and install 3" vertical sleeve. This sleeve is to include connectors and bushings at both top and
bottom. Sleeve must be rigidly secured to the floor or wall. The sleeve must be fire stopped in accordance
with code. This line item also includes the core to accommodate the 3" sleeve. Care must be taken during
coring operations to insure that the dust is minimized during coring and slurry is cleaned post coring. Refer to
Section 7.4.1 .
2" Conduit
Furnish and install 2" conduit as replacement to existing conduit. Line item also includes necessary
supports, couplers, connectors, and bushings for conduit termination. All conduits shall be terminated with
connectors and bushings. Conduit shall be EMT (Electrical Metallic Tubing) type and shall comply with one
or more of the following standards ANSI C80.3; UL 797; or Federal Specification WW-C-563
2' x 2' Junction box
Furnish and install a maximum 2' x 2' junction box for the replacement of an existing system. Boxes shall
have screw covers and shall be NEMA rated to meet code requirements for the application. Line item is to
Include all necessary supports to install the junction boxes. Conduit penetration into boxes shall have
connectors and bushings.
4" conduit
Furnish and install 4" conduit. This Line item also includes necessary supports, couplers, connectors, and
bushings for conduit termination. All conduits shall be terminated with connectors and bushings. Conduit
shall be EMT (Electrical Metallic Tubing) type and shall comply with one or more of the following standards
ANSI C80.3; UL 797; or Federal Specification WW-C-563.
4' x 4' junction box
Furnish and install a maximum 4' x 4' junction box for the installation of a conduit system. Boxes shall have
screw covers and shall be NEMA rated to meet code requirements for the application. Line item is to include
all necessary supports to install the junction boxes. Conduit penetration into boxes shall have connectors
and bushings.
Pole riser
Furnish and install a PVC schedule 40 pipe to be installed to an existing pole for the purpose of transiting a
cable from above ground to underground.
Fiberglass junction box 17" x 30" x 12"
Furnish and install a 17" x 30" x 12" junction box to be placed in inter-building conduit installations to serve
as an access point.
Page 26
7.8 PATCH CABLES - SUPPLY ONL Y~
Category 5e 4-pair UTP, 15 ft. w/ RJ45
Category 5e 4-pair UTP, 10ft. w/RJ45
Category 5e 4-pair UTP, 4 ft. w/RJ45, hub to hub, or cross connect
Category 6 4-pair UTP, 15 ft. w/RJ45
Category 6 4-pair UTP, 10 ft. w/RJ45
Category 6 4-pair UTP, 4 ft. w/RJ45, hub to hub, or cross connect
ST:ST, fiber optic MM, dual zip, 3 m, orange
ST:SC, fiber optic MM, dual zip, 3 m, orange
SC:SC, fiber optic MM, dual zip, 3 m, orange
ST:ST fiber optic SM, dual zip, 3 m, yellow
ST:SC, fiber optic SM, dual zip, 3 m, yellow
SC:SC, fiber optic SM, dual zip, 3 m, yellow
ST:FC, fiber optic SM, dual zip, 3 m, yellow
Male to Male 25 pair Assembly Cable, 12' Max.
24 Port Patch Panel w/interface
7.9. PROFESSIONAL AND SUPPORT SERVICES
AutoCAD technical services
Provide services for latest release of AutoCAD. Acceptable performance level shall be maintained at all
times, if not, the County has the right to request an alternate AutoCad person from Contractor.
RCDO/Registered Communications Distribution Designer professional services
Provide professional services for design and installation of cabling systems.
Inside/Outside Plant Cable Technician
Provide services on a standard hourly (and/or overtime if requested/required) rate.
Page 27
EXHIBIT 1
Bid #05-193/MF
BIDDER Compliance to (IFB) Specifications
ITEM REQUIREMENT IFB REFERENCE YES NO
-..--- - ---~-_.._-- - -----_._---~-~----_..._. --- ---.----
BIDDER AGREES TO:
1. Complete all Exhibits (I through III) 2.2.1 thru 2.2.2
2. Acceptance Requirements 2.3.1 thru 2.3.3
3. Provide Requested Documentation/Manuals 3.2.1 thru 3.2.3
4. Provide Account Manager 4.1.2
-_:%.
5. Provide Escalation List 4.1.3
6. Return Material & Business as Usual Requirements 4.1.4 thru 4.1.5
7. Installation/Rearrangement/Repair Req u i rements 4.2.1 thru 4.2.9
8. Commencement of Work Notification 5.1thru5.7
9. Invoice and Billing Requirements 6.1 thru 6.3 -~
10. Technical Requirements 7.1 thru 7.9
BIDDER Company Name:,__.___.._______
BIDDER Company Authorized Signature: ""-" "__ ...,,__ ..'O_.__~.____.___,__,._____.._._._ ..-.- ---..-.-..--.-.----------------.--.--'*'--.
Print Signature
Page 28
EXHIBIT II
TIME & MATERIAL PRICING
Page 1 of 11
Item Per Unit Pricing - Year 1 Per Unit Pricing - Year 2 Per Unit Pricing - Year 3
No. Item Description
Material Labor Material Labor Material Labor
1 Service Call1Trip Charge xxxxxxxxx $ xxxxxxxxx $ xxxxxxxxx $
2 Standard Hourly Rate - Inside Plant Cable Technician xxxxxxxxx $ xxxxxxxxx $ xxxxxxxxx $
3 Standard Hourly Rate - Outside Plant Cable xxxxxxxxx $ xxxxxxxxx $ xxxxxxxxx $
Technician
4 Standard Hourly Rate - Auto CAD Technical xxxxxxxxx $ xxxxxxxxx $ xxxxxxxxx $
Services
5 Standard Hourly Rate -RCDD/Registered xxxxxxxxx $ xxxxxxxxx $ xxxxxxxxx $
Communications Distribution Designer
6 Patch Cord, Category 5e 4-pair UTP, 5 ft. w/RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx $ lea. xxxxxxxxx
7 Patch Cord, Category 5e 4-pair UTP, 10ft. w/RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx $ lea. xxxxxxxxx
8 Patch Cord, Category 5e 4-pair UTP, 15 ft. w/ RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx $ lea. xxxxxxxxx
9 Patch Cord, Category 5e 4-pair UTP, 4 ft. w/RJ45, $ lea. xxxxxxxxx $ lea. xxxxxxxxx $ lea. xxxxxxxxx
hub to hub, or cross connect
10 Patch Cord, Category 6 4-pair UTP, 5 ft. w/RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx $ lea. xxxxxxxxx
11 Patch Cord, Category 6 4-pair UTP, 10ft. w/RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx $ lea. xxxxxxxxx
12 Patch Cord, Category 6 4-pair UTP, 15 ft. w/RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx $ lea. xxxxxxxxx
13 Patch Cord, Category 6 4-pair UTP, 4 ft. w/RJ45, hub $ lea. xxxxxxxxx $ lea. xxxxxxxxx $ lea. xxxxxxxxx
to hub, or cross connect
14 Patch Cord, ST:ST, Fiber Optic MM, dual zip, 3 m, $ lea. xxxxxxxxx $ lea. xxxxxxxxx $ lea. xxxxxxxxx
Oranoe
15 Patch Cord, ST:SC, Fiber Optic MM, dual zip, 3 m, $ lea. xxxxxxxxx $ lea. xxxxxxxxx $ lea. xxxxxxxxx
Oranoe
Column lbtaL.for each column this page. $ $ $ $ $ $
Total material and labOr for each of year 1 through year 3, $ $ $
Pagelotal- Total of material & labor for years 1 through 3 inclll~.ive. Enter here and in the appropriate area of Exhii:>itn Page 11. $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 29
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Paqe 2 of 11
litem - - Per Unit Pricing - Vear 1 Per Unit Pricing - Vear 2 .. Per Unit Pricing - Vear 3
N Item Description
o. Material Labor Material Labor Material Labor
16 Patch Cord, SC:SC Fiber Optic MM, dual zip, 3 m, $ $ $' -
Oranqe lea. XXXXXXXXX lea. XXXXXXXXX lea. XXXXXXXXX
- -- . "-~-"-- - .- f----
Patch Cord, ST:ST Fiber Optic SM, dual zip, 3 m,
17 Yellow $ lea. XXXXXXXXX $ lea. XXXXXXXXX $ lea. XXXXXXXXX
--.- - --- --------
Patch Cord, ST:SC, Fiber Optic SM, dual zip, 3 m,
18 Yellow $ lea. XXXXXXXXX $ lea. XXXXXXXXX $ lea. XXXXXXXXX
- -- -
19 Patch Cord, SC:SC Fiber Optic SM, dual zip, 3 m, $ $ $
Yellow lea. XXXXXXXXX lea. XXXXXXXXX lea. XXXXXXXXX
_____._. n ______ _. _. ______~__._____ _
20 Patch Cord, ST:FC, Fiber Optic SM, dual zip, 3 m, $ $ $
Yellow lea. XXXXXXXXX lea. XXXXXXXXX lea. XXXXXXXXX
-- f--- -- -..----- - - .- f- . .f-.
21 Patch Cord, Male to Male 25 pair Assembly Cable, 12' $ $ $
lea. XXXXXXXXX lea. XXXXXXXXX lea. XXXXXXXXX
max
--- --- - ... .....----- ---- ---..-..--. - f----- --00-.----. 00 _ -. _ _____u__._._ _I-- _
22 24 Port Patch Panel w/interface $ lea. XXXXXXXXX $ lea. XXXXXXXXX $ lea. XXXXXXXXX I
-"_~! Crosswire, inside, 1 p_~~~ (Yello~/Blue)'oo~OO_ft__ ~?"O;m-}-l~;-'~~~~~~~ __ ~__ I~a. - x~~~;~~~-x -$ lea. xxxxxxxxxll
24 Crosswire, inside, 4 pair (w/bl-w/bn), 1000 ft spool $ lea. XXXXXXXXX $ lea. XXXXXXXXX $ lea. XXXXXXXXX :1
-25 #6 AWG, solid copper, insulated ground wire, 1000 ft. --f-$- - $" I --------.. -- -$ II
box lea. XXXXXXXXX ea. XXXXXXXXX lea XXXXXXXXX ';
- 26 #6 AWG, solid copper, insulated ground wire . 00--7----- 1ft. $-- -;- ";ft~ $-" -~-~ 1ft. $-1
-~ -- J
27 110 type IDC blocks, 100 pr, complete w/ standoffs $ lea. $ $ lea. $ $ lea. $ Ii
1-------. - f---.-- -- ---.- f- II
28 110 type IDC blocks, 300 pr, complete w/ standof!~_ $_~ea:_f--~_ $ lea. $ $ lea. 1$_11
29 Inter-building cable, gel-filed, 50 pair (per ft.) $ 1ft. $ $ !fl. $ $ !fl. $
-.- -.-.. .-.-....--.- - --- f- _
_ 30 ~~~er-bUilding cable, PE-89 type, gel-filed, 100 pair (per_ $ _..__ _ _ I~k _ ___ ~_ _ 1ft. $ . __ ~~.___.._ -/~l!_- J
Column Total for each column this page. $ r $ [$ $ $ r $ II
Total material and labor for each of year 1 through year 3. $ . ______ _ _~_..__ ___ __ . _____ ________ ~- if
Page Total- Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. $ _ _ Ii
NOTES * Flush mount application
** Indicates County's preference Equivalent In structure & technical functionality is acceptable
BIDDER Company Name
Page 30
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Paoe 3 of 11
Item Item Description Per Unit Pricing - Year 1 Per Unit Pricing - Year 2 Per Unit Pricing..... Year 3
No. Material Labor Material Labor Material l Labor
31 Inter-building cable, PE-89 type, gel-filed, 300 pair (per $ 1ft $ $ 1ft $ $ 1ft $
ft. )
32 Inter-building cable, PE-89 type, gel-filed, 600 pair (per $ 1ft $ $ 1ft $ $ 1ft $
ft.)
33 Inter-building cable, PE-89 type, gel-filed, 900 pair (per $ 1ft $ $ 1ft $ $ 1ft $
ft.)
34 Protector unit, A T& T 189/190, 50 pair, w/o pig tail ** $ lea. $ $ lea. $ $ lea. $
35 Protector unit, AT&T 189/190, 100 pair, w/o pig tail ** $ lea. $ $ lea. $ $ lea. $
36 Protector module, A T& T, 4BIE ** $ lea. $ $ lea. $ $ lea. $
37 Protector module, AT&T, 4C3S-75 ** $ lea. $ $ lea. $ $ lea. $
38 Intra-building cable, PIC, Riser rated, 50 pair (per ft.) $ 1ft $ $ 1ft $ $ 1ft $
39 Intra-building cable, PIC, Riser rated, 100 pair (per ft.) $ 1ft $ $ 1ft $ $ 1ft $
40 Intra-building cable, PIC, Riser rated, 300 pair (per ft.) $ 1ft $ $ 1ft $ $ 1ft $
41 Intra-building cable, PIC, Riser rated, 600 pair (per ft.) $ 1ft $ $ 1ft $ $ 1ft $
42 Manhole, cement, 3'X3', 2-hole,w/pull rings & ca. $ lea. $ $ lea. $ $ lea. $
supports
43 Manhole, cement, 6'X6', 4-hole,w/pull rings & ca. $ lea. $ $ lea. $ $ lea. $
supports
44 66MI-50 10C block $ lea. $ $ lea. $ $ lea. $
45 890 stand-off brackets $ lea. $ $ lea. $ $ lea. $
ColUmn Tot.altor each colllmn this page. $ $ $ $ $ $
-
Total materialand labor for each of year1 through y~ar 3; $ $ $
p~ge Total'- Total of material&lab<:>rfor years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit IIPage 11. $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 31
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Paqe 4 of 11
Item Item Description Per Unit Pricing - Year 1 Per Unit Pricing - Year 2 Per Unit Pricing - Year 3
No. Material Labor Material Labor Material I Labor
46 Cable, Cert. Category 5e, 4-pair, UTP, Plenum (1000' $ lea. xxx xxx xxx $ lea. xxxxxxxxx $ lea.
box) xxxxxxxxx
--~----~ .---.- - --'- ~--_._--~- - .-- ------- -
47 Cable, Certified Category 5e, 4-pair, UTP, Plenum $ 1ft $ $ 1ft. $ $ 1ft. $
Cable, Cert. Category 6, 4-pair, UTP, Plenum (1000' -- ..-- -- -- .- -_.-- ~_.-
48 box) $ lea. xxxxxxxxx $ lea. xxxxxxxxx $ lea. xxxxxxxxx
---~. ----
49 Cable, Certified Category 6, 4-pair, UTP, Plenum $ 1ft $ $ /ft. $ $ /ft. $
.-- ~~-- ------ --------.--- '- -
50 Outlets Oacks), Category 5e, 4-pair (8P8C), Ivory * $ lea. $ $ lea. $ $ lea. $
. -- --- --- - ...-------..-- --... _. - .-- ~ - I
51 Outlets Oacks), Category 5e, 4-pair (8P8C), White * $ lea. $ $ lea. $ $ lea. $
- --. - ---------.. -- .
52 Outlets Oacks), Category 5e, 4-pair (8P8C), Green * $ lea. $ $ lea. $ $ lea. $
-- - --.-- - ___ _ u _____ ______ __U' -- ---- --------------- C._
53 Outlets Oacks), Category 5e, 4-pair (8P8C), Orange * $ lea. $ $ lea. $ $ lea $ I
f---- - -. . .-. ,.-..- - .... .--
54 Outlets Oacks), Category 5e, 4-pair (8P8C), Blue * $ lea. $ $ lea. $ $ lea. $
,~--_. - - n_ -- -..----------- --.- -- I
55 Outlets Oacks), Category 6, 4-pair (8P8C), Ivory * $ lea. $ $ lea. $ $ lea. $
--- - -.-- ---- - - . -- ---- I-- -- -----
56 Outlets Oacks), Category 6, 4-pair (8P8C), White * $ lea. $ $ lea. $ $ lea. $ II
'I---- - - - -.---- --_. -- -- 'I
57 Outlets Oacks), Category 6, 4-pair (8P8C), Green * $ lea. $ $ lea. $ $ lea. $ j,
Il---. ----- "'n"'_'_ _u -- - -.. ---- --- - - - -- ii
58 Outlets Oacks), Category 6, 4-pair (8P8C), Orange * $ lea. $ $ lea. $ $ lea. $
- ---. -- l--
59 Outlets Oacks), Category 6, 4-pair (8P8C), Blue * $ lea. $ $ lea. $ $ lea. $ ~
- --~-- - m ---- --- 1
60 Faceplate, 2-port, Ivory (for use with items 50-59) * $ lea. $ $ lea. $ $ lea $
II---- --- ---- --- - .- --- -- I...- --- II
61 Faceplate, 2-port, White (for use with items 50-59) * $ lea. $ $ lea. $ $ lea. $ II
---- - - ---- -- _._-----~. .--- --- .----- - -- l-- ----
62 Faceplate, 4-port, Ivory (for use with items 50-59) * $ lea. $ $ lea. $ $ lea. $ I[
- -- --"'. -.--.- I-- 1--- I,
63 Faceplate, 4-port, White (for use with items 50-59) * $ lea. $ $ lea. $ $ lea $ Ii
Ii
--)$ I~ ... roO- ,oocc... -1[
Column TotaLfor each column this page. $ $ $ II
.. I-- II
ji
Total material and labor for each of year 1 through year 3. $ $ "
II
,I
~,
l Page total- Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate are~ of Exhibit II Page 11_. " $ ,
- _.._,~------_._---- Ji
NOTES * Flush mount application
d Indicates County's preference EqUivalent In structure & technical functionality is acceptable
BIDDER Company Name
Page 32
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Page 5 of 11
Item Item Description Per UnilPricing - Year 1 Per Unit Pricing - Year 2 Per Unit Pricing - Year 3
No, Material Labor Material Labor Material Labor
64 Duplex plate, mounting strap $ lea. $ $ lea. $ $ lea. $
65 Cut in wall boxes $ lea. $ $ lea. $ $ lea. $
66 Blanks $ lea. $ $ lea. $ $ lea. $
67 Jacks, 2-port, surface mount, w/duaJ 8P8C (Category $ lea. $ $ lea. $ $ lea. $
5e), White
68 Jacks, 2-port, surface mount, w/dual 8P8C (Category $ lea. $ $ lea. $ $ lea. $
5e), Ivorv
69 Jacks, 2-port, surface mount, w/dual 8P8C (Category $ lea. $ $ lea. $ $ lea. $
6), White
70 Jacks, 2-port, surface mount, w/dual 8P8C (Category $ lea. $ $ lea. $ $ lea. $
6), Ivorv
71 Jacks, 2-port, surface mount, w/6P6C & 8P8C $ lea. $ $ lea. $ $ lea. $
(Category 5e), White
72 Jacks, 2-port, surface mount, w/6P6C & 8P8C $ lea. $ $ lea. $ $ lea. $
(CateQorv 5e), Ivory
73 Jacks, 2-port, surface mount, w/dual 8P8C (Category $ lea. $ $ lea. $ $ lea. $
6), White
74 Jacks, 2-port, surface mount, w/dual 8P8C (Category $ lea. $ $ lea. $ $ lea. $
6), Ivory
75 Jack, Leviton, 411 06-RW6, 6P6C, White *, ** $ lea. $ $ lea. $ $ lea. $
76 Jack, Leviton, 411 06-RW6,6P6C, Ivory *, ** $ lea. $ $ lea. $ $ lea. $
77 Jack, Leviton, 5G110-R05, 8P8C, Orange *,** $ lea. $ $ lea. $ $ lea. $
Column Total for each column this page; $ $ $ $ $ $
Total material atldl.l:Ibor for each of year 1. through year 3. $ $ $
I Page TotaJ....jQtaJofmaterial & labor for years 1 through 3 incl\.lsive. Enter here and in the appropriate are80f Exhibit II Page1t. $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page :\3
EXHIBIT II
TIME & MATERIAL PRICING (continued)
III~:I I' Per Unit Pricing - Year 1 Page 6 of 11
Item Description Per Unit Pricing - Year 2 Per Unit Pricing - Year 3 =J
Material Labor Material Labor Material Labor
Faceplate, Leviton 41080-1wp, Ivory,(use with 75-77) .. - -
78 ** $ lea. $ $ lea. $ $ lea. $
-- ~--_._- -.-.- ---. -._- - ---- ._-~ 1------- .-f- o _'~_______'_'__'___
79 Faceplate, Leviton 41 080-2wp, Ivory,(use with 75-77) $ lea. $ $ lea. $ $ lea. $
**
--- .-- - _._~__ .____m_ ..
80 Faceplate, Leviton 41080-3p, Ivory,(use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
- ---------
81 Faceplate, Leviton 41 080-4p, Ivory,(use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
1----- -- -- It--- -- .-------- -----..----.- _.- n__ --- .--- ~
82 Faceplate, Leviton 41080-6wp, White,(use with 75-77) $ lea. $ $ lea. $ $ lea. $ I
** I
- 1---.-- . -..-- ~ 11----- -. ----.. .- 1--___ ___'n_ -
83 Faceplate, Leviton 41080-1wp, White,(use with 75-77) $ lea. $ $ lea. $ $ lea. $
** -I
Faceplate, Leviton 41080-1wp, White,(use with 75-77) ---.- - _...__.,._._._--~ ~_.- .- ----
84 ** $ lea. $ $ lea. $ $ lea. $ II
~. - 1---..-. .__ 1------------.--.-- -- .--- -- --- ----.-.- r-- - ------.----- --'" .....-..-- - lea. -I $ II
85 Faceplate, Leviton 41080-1wp, White,(use with 75-77) $ lea. $ $ lea. $ $ II
** !i
- - ---.- ----.- .- f--- _. --- --. - r- ------_.-- -- I
Faceplate, Leviton 41080-1 wp, White,(use with 75-77) Ii
86 $ lea. $ $ lea. $ $ lea. $ I'
** II
- - I--- --_._-~ ----. --.-- __n I- n f--- ---- .. - - - II
87 Faceplate, Leviton 41080-1wp, White,(use with 75-77) $ lea. $ $ lea. $ $ lea. $ Ii
** I'
1---------- _u - -- -- f------.n - .----- I-- - lea. I $ II
88 24-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $ $ il
f------ - f----- ----- .-.-- --- I---- - - -- -- .-.-.-- - .-- -- II
89 24-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $ $ lea. $ :i
I
--..-.,--- f--- ---------. .- f--. -- -- - 1---- - .-- 1
90 48-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $ $ lea. $ I
1----..- 1---------.------- ----,-- .___n 1---.- -- - I--- -- -.- -- _leal~ I,
91 48-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $ $ Ii
il
- ---'--~~r$ ....- _n__.~~. - '- [ -ll
Column Total for each column this page. $ 11 I$ [$ .I
.,
:i
I,
Total material and labor for each of year 1 through year 3. $ Ii
ii
I,
"
Page Total- Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. il
II
NOTES * Flush mount application
'* Indicates County's preference. EqUivalent in structure & technical functionality is acceptable
BIDDER (;ompany Name
Page 34
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Page 7 of 11
Item Item Description Per Unit Pricing - Year 1 Per Unit Pricing - Year 2 Per Unit Pricing - Year 3
No. Material Labor Material Labor Material Labor
92 Horizontal wire management panel, 19 in. rack mount $ lea. $ $ lea. $ $ lea. $
93 Mini patch panel, 12-port, category 5e $ lea. $ $ lea. $ $ lea. $
94 Mini patch panel, 12-port, category 6 $ lea. $ $ lea. $ $ lea. $
95 Surface mount raceway, 3M adhesive, 1.25 in. wide ** $ lea. $ $ lea. $ $ lea. $
96 AutoCad documentation, (per drop), for adds & $ lea. $ $ lea. $ $ lea. $
replacement
97 Cable Fiber Optic, plenum, 6-strand MM $ 1ft $ $ 1ft. $ $ 1ft. $
98 Cable Fiber Optic, plenum,12-strand MM $ 1ft $ $ 1ft. $ $ 1ft. $
99 Cable Fiber Optic, plenum, 24-strand MM $ 1ft $ $ 1ft. $ $ 1ft. $
100 Cable Fiber Optic, gel-fill, 6-strand MM $ 1ft $ $ 1ft. $ $ 1ft. $
101 Cable, Fiber Optic, gel-fill, 12-strand MM $ 1ft $ $ 1ft. $ $ 1ft. $
102 Cable, Fiber Optic, gel-fill, 24-strand MM $ 1ft $ $ 1ft. $ $ 1ft. $
103 Cable, Fiber Optic, gel-fill, 12-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
104 Cable, Fiber Optic, gel-fill, 24-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
105 Cable, Fiber Optic, gel-fill, 48-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
Column Total for each column this page. $ $ $ $ $ $
Total material and labor for eaqh of year 1 through year 3. $ $ $
Page Total - r otal of material & labor for years 1 thrqugh 3ihclusive. Enter here and in the appropriate area of Exhibit II Page 11. $
NOTE: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 35
EXHIBIT II
TIME & MATERIAL PRICING (continued)
~ .~ Page 8 of 11
Item Description Per Unit Pricing - Year 1 Per Unit Pricing - Year 2 --- Per Unit Pricing - Year 3 -jl
No. Material Labor Material Labor Material Labor
- -- .
106 Cable, Fiber Optic, gel-fill, 96-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $ I
-~ ~_._----- -- ~--- -.-- - .- --.--
107 Cable, Fiber Optic, gel-fill, armored, 12-strand SM $ 1ft $ $ /ft. $ $ 1ft. $
-_._-~ --- ----- f-------- -.-.----- --
108 Cable, Fiber Optic, gel-fill, armored, 24-strand SM $ 1ft $ $ 1ft. $ $ /ft. $
--.. ----- m"_'_ _ ..------- -
109 Cable, Fiber Optic, gel-fill, armored, 48-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
- ------- ~. .--- -- ---. ..--.- -,--~- -~~-
110 Cable, Fiber Optic, gel-fill, armored, 96-strand SM $ 1ft $ $ 1ft. $ $ /ft. $ I
-.---- u____.___ ___ - --.. ---_._----~ f------.----- - -
111 Innerduct, 1-inch, plenum rated $ 1ft $ $ 1ft. $ $ 1ft. $
I
---,----.,-------~~ - - ---.---.-.---- ~- -------,._- -- . ..-- m f--- 11
112 Innerduct, 1-inch $ 1ft $ $ 1ft. $ $ 1ft $ 'I
---- -- -. .- m JI
113 Termination Fiber Optic, MM, ST type $ lea. $ $ lea. $ $ lea. $
II
--- .'.- - --.. - _oo ----- - "
114 Termination, Fiber Optic, SM, ST type $ lea. $ $ lea. $ $ lea. $ II
-.. - r------- ....--- - --- - ~ m'_ _ 1---- II
115 Bulkhead Adapters Fiber Optic, ST, SM $ lea. $ $ lea. $ $ lea $ II
II
-- .- --------.- -- ~- - f--- --- - --.-- ~- f..... il
116 Patch Panel Fiber Optic, 24-port, 19" rack mount $ lea. $ $ lea. $ $ lea. $
----. .- I---~_. ------- -----. -- ~--- .--- - --- '-------... f.- ii
117 Patch Panel, Fiber Optic, 48-port, 19" rack mount $ $ II
$ lea. S lea. $ lea. $ II
f--- ........ ..- ---...- --- --- - 1---' I
118 Patch Panel, Fiber Optic, 72-port, 19" rack mount $ lea. $ $ lea. $ $ lea. $
-----------.----..,.---------------.-- .--- -- - -.-.------- u_ f---- .-..----- -.-- II
119 Patch Panel, Fiber Optic, 6-port, wall mount $ ~e~ _~__ $ lea. $ $ lea. $ ~ i
Ii
-[$ Jr.. 1 $ ~..".._._. 11
Column Total,for each column this page. $ $ $ II
.- .-- 'I
II
Total material and labor for each of year 1 through year 3. $ $ II
"
----'.'_.- - - ..--------------.,- - !:
'I
Page Total.... Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. $ II
ii
- ----- ~
NOTE . Flush mount application
" Indicates County's preference EqUivalent In structure & technical functionality is acceptable
BIDDER Company Name
Page 36
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Page 9 of 11
Item Item Description Per Unit Pricing - Year 1 Per Unit PricinQ - Year 2 Per Unit Pricing..... Year 3
No. Material Labor Material Labor Material Labor
120 Patch Panel Fiber Optic, 12-port, wall mount $ lea. $ $ lea. $ $ lea. $
121 Patch Panel, Fiber Optic, 24-port, wall mount $ lea. $ $ lea. $ $ lea. $
122 Transition Splice Fiber Optic, Mechanical, MM $ lea. $ $ lea. $ $ lea. $
123 Enclosure, Transition Splice, fiber optic (up to 192 $ lea. $ $ lea. $ $ lea. $
fibers)
124 Buffer tube fan out kit, 6 fiber $ lea. $ $ lea. $ $ lea. $
125 Transition Splice, Fiber Optic, Fusion, 12 strand SM $ Ibdl $ $ Ibdl $ $ Ibdl $
126 Transition Splice Fiber Optic, Fusion, 24 strand SM $ Ibdl $ $ Ibdl $ $ Ibdl $
127 Transition Splice, Fiber Optic, Fusion, 48 strand SM $ Ibdl $ $ Ibdl $ $ Ibdl $
128 Bulkhead Adapter, Fiber Optic, Multi-mode $ lea. $ $ lea. $ $ lea. $
129 7' X 19" EIA wiring rack & ladder tray (1' X 3') $ lea. $ $ lea. $ $ lea. $
130 19" X 36" X 18" wall mount rack $ lea. $ $ lea. $ $ lea. $
131 12" Overhead cable rack, ladder type $ 1ft. $ $ 1ft. $ $ 1ft. $
132 12" Overhead cable rack, splice (use for item #131) $ lea. $ $ lea. $ $ lea. $
133 12" Overhead cable rack angle bracket (use for item $ lea. $ $ lea. $ $ lea. $
#131)
Column Total for each column this page. $ $ $ $ $ $
Total matE:lriaLand labor tor each of year 1 through year 3. $ $ $
Page Total- Total of material & labor tor years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit UPage 11. $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
f-Jage 37
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Pa e 1 0 of 11
II'~ Item Description l Per Unit Pricin - Year 1 Per Unit Pricin - Year 2 Per Unit Pricin-~ Year 3__ J
1._ No. Material Labor Material Labor Material Labor
134 Wire management, Vertical, double-sided $ lea. $ $ lea. $ $ lea~ $ ---l
.____J_
135 Plywood, installed, 4'X8' w/fire retardant coating $ lea. $ $ lea. $ $ lea. $
~_..,-~-~--- --- --~._._---_._-_._- ---
136 Plywood, installed, 2'X4' w/fire retardant coating $ lea. $ $ lea. $ $ lea. $
137 Shelf, Center mount, for 19" equipment rack $ lea. $ $ lea. $ $ lea. $
138 Shelf, 15" deep, for 19" equipment rack $ lea. $ $ lea. $ $ lea. $
_._--~
139 Sleeve, 2" horizontal wiring caps and fire stop $ lea. $ $ lea. $ $ lea. $
140 Core w/sleeve, 3" horiz.lvert. wiring caps & fire stop $ lea. $ $ lea. $ $ lea. $
-- - -- - - -- --..-
141 Conduit, 2-inch, schedule 40 PVC $ 1ft. $ $ 1ft. $ $ 1ft. $ II
--'- - ..--...-...---..--- ----- ------ /ft.1 $
142 Conduit, 4-inch, schedule 40 PVC $ 1ft. $ $ 1ft. $ $ II
.------.,---,.
143 Conduit, 2-inch, EMT $ 1ft. $ $ 1ft. $ $ ;:~ I!
il
144 Conduit, 4-inch, EMT $ 1ft $ $ 1ft. $ $ 11
-- II
145 Junction box, 2 ft. X 2 ft. $ lea. $ $ lea. $ $ lea. $ j'
~-_.- ~ .~_. II
146 Junction box, 4 ft. X 4 ft. $ lea. $ $ lea. $ $ lea. $
I,
I ---- ------ __ _._ __0- ,;, f: II
147 Junction box, fiberglass, 1 T' X 30" X 12" $ lea. $ $ lea. $ $ !I
----- ----~------- - - -.-.-...... - -----.- -.-- II
148 Pole Riser $ $ $ lea. $ $ lea. $ 1,
lea. JI
-- __ E_- I $ r $
Column Total for each column this page. $ $ $ !
,
! Ii
Ii
Total material and labor for each of year 1 through year 3. $ $ $ ii
!I
j,
Page Total--Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. $ Ii
Ii
_J
NOTES * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name
Page 38
EXHIBIT II
TIME & MATERIAL PRICING continued)
Paoe 11 of 11
EXHIBIT II SUMMARY PAGE TOTALS
ITEM DESCRIPTION PAGE TOTAL
Exhibit II, Page 1- Total Offer Page 1 of 11 only. $
Exhibit II, Page 2- Total Offer Page 2 of 11 only. $
Exhibit II, Page 3- Total Offer Page 3 of 11 only. $
Exhibit II, Page 4- Total Offer Page 4 of 11 only. $
Exhibit II, Page 5- Total Offer Page 5 of 11 only. $
Exhibit II, Page 6- Total Offer Page 6 of 11 only. $
Exhibit II, Page 7- Total Offer Page 7 of 11 only. $
Exhibit II, Page 8- Total Offer Page 8 of 11 only. $
Exhibit II, Page 9- Total Offer Page 9 of 11 only. $
Exhibit II, Page 10- Total Offer Page 10 of 11 only. $
GRANC2TC>TAL eXHIBIT UPRICIN4l.(Tqtal of pages 1 through 10). Enter the total amount here $
and in the appropriate area of the Bid Response page.
BIDDER Company Name:
Page 39
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Pa e 1 of 10
II~e:~l~ Item Description I Per Unit Pricin H ~ j
- Year 4 Per Unit pricin~ ~
_.~._----
Material Labor Material Labor
[ .~.~...~ Service Call1Trip Charge. xxxxxxxxx $ xxxxxxxxx $ l
--.----" ._---~-------_.- ~~- I
2 Standard Hourly Rate - Inside Plant Cable Technician xxxxxxxxx $ xxxxxxxxx $
3 Standard Hourly Rate - Outside Plant Cable Technician xxxxxxxxx $ xxxxxxxxx $
~- ---"-~
4 Standard Hourly Rate - AutoCAD Technical Services xxxxxxxxx $ xxxxxxxxx $
-~ _.,._~-----
5 Overtime Hourly Rate -RCDD/Registered Communications xxxxxxxxx $ xxxxxxxxx $ j
Distribution Designer
--------- - --~--_._-_.._-~--_..----,--- __u -------
6 Patch Cord, Category 5e 4-pair UTP, 5 ft. w/RJ45 $ lea. XXXXXXXXX $ lea. XXXXXXXXX j
-....-.-- ~,---_.__._- -~-----~---- -------._-
7 Patch Cord, Category 5e 4-pair UTP, 10ft. w/RJ45 $ lea. XXXXXXXXX $ lea. I XXX xxx xxx
1~~-tX~xxxxxx ,I
8 Patch Cord, Category 5e 4-pair UTP, 15 ft. wi RJ45 $ lea. xxxxxxxxx $ il
-. ~ -------- I
,
9 Patch Cord, Category 5e 4-pair UTP, 4 ft. w/RJ45, hub to hub, I
$ lea. xxxxxxxxx $ lea I xxxxxxxxx .I
or cross connect lea:l~~xxxxxxx II
_._-- ---._-~ ~~-----
10 Patch Cord, Category 6 4-pair UTP, 5 ft. w/RJ45 $ lea. xxxxxxxxx $ II
---.-....-------------- I II
11 Patch Cord, Category 6 4-pair UTP, 10 ft. w/RJ45 $ lea. XXXXXXXXX $ lea. i xxxxxxxxx II
I 'I
-~--,_.._~--- ----~---_._... ! !I
12 Patch Cord, Category 6 4-pair UTP, 15 ft. w/RJ45 $ lea. xxxxxxxxx $ lea ! xxxxxxxxx ii
.~~~t~ , Ii
'-'-- ._-----,-----.-,. ':'l:xxxxx= l'
13 Patch Cord, Category 6 4-pair UTP, 4 ft. w/RJ45, hub to hub, or $ lea. xxxxxxxxx $ 11
cross connect
----,-~ ----.....--..--,-,.,---". --..._---~._-- -..---...-
14 Patch Cord, ST:ST, Fiber Optic MM, dual zip, 3 m, Orange $ lea. XXXXXXXXX $ lea. i xxxxxxxxx I'
,I
.. ,--._--- -- - .-'-" i- II
15 Patch Cord, STSC, Fiber Optic MM, dual zip, 3 m, Orange $ lea. xxxxxxxxx $ /e~.rxxxxxxx J
.~- :fiuU - ~'~II
Column Total for each column this page. ~.~... $ ~~ [-$ II
I
I'
Total material and labor for each of year 4 and year 5. ,j
Ii
:1
NOTES: * Flush mount application
** Indicates County's preference. Equivalent In structure & technical functionality is acceptable
BIDDER Company Name
Page 40
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Paae 2 of 10
Item Item Description .Per Unit Prit:::in~t... Year 4 Per Un..it Pricing - Year 5
No. Material Labor Material Labor
16 Patch Cord, SC:SC, Fiber Optic MM, dual zip, 3 m, Orange $ lea. xxxxxxxxx $ lea. xxxxxxxxx
17 Patch Cord, ST:ST Fiber Optic SM, dual zip, 3 m, Yellow $ lea. xxxxxxxxx $ lea. xxxxxxxxx
18 Patch Cord, ST:SC, Fiber Optic SM, dual zip, 3 m, Yellow $ lea. xxxxxxxxx $ lea. xxxxxxxxx
19 Patch Cord, SC:SC, Fiber Optic SM, dual zip, 3 m, Yellow $ lea. xxxxxxxxx $ lea. xxxxxxxxx
20 Patch Cord, ST:FC, Fiber Optic SM, dual zip, 3 m, Yellow $ lea. xxxxxxxxx $ lea. xxxxxxxxx
21 Patch Cord, Male to Male 25 pair Assembly Cable, 12' max $ lea. xxxxxxxxx $ lea. xxxxxxxxx
22 24 Port Patch Panel wlinterface $ lea. xxxxxxxxx $ lea. xxxxxxxxx
23 Crosswire, inside, 1 pair (yellow/blue), 1000 ft. spool $ lea. xxxxxxxxx $ lea. xxxxxxxxx
24 Crosswire, inside, 4 pair (w/bl-w/bn), 1000 ft spool $ lea. xxxxxxxxx $ lea. xxxxxxxxx
25 #6 AWG, solid copper, insulated ground wire, 1000 ft. box $ lea. xxxxxxxxx $ lea. xxxxxxxxx
26 #6 AWG, solid copper, insulated ground wire $ 1ft. $ $ 1ft $
27 110 type IDC blocks, 100 pr, complete w/ standoffs $ lea. $ $ lea. $
28 110 type IDC blocks, 300 pr, complete wI standoffs $ lea. $ $ lea. $
29 Inter-building cable, gel-filed, 50 pair (per ft.) $ 1ft $ $ 1ft $
30 Inter-building cable, PE-89 type, gel-filed, 100 pair (per ft.) $ 1ft $ $ 1ft $
Column TQtalforeachcQlumn this pcage. $ $ $ $
Total material and labor f6teach of year 4 and year 5. $ $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 41
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Page 3 of 10
Item Item Description Per Unit Pricin - Year 4 Per Unit Pricin - Year 5
No. Material Labor Material Labor
31 Inter-building cable, PE-89 type, gel-filed, 300 pair (per ft.) $ 1ft $ $ 1ft $
32 Inter-building cable, PE-89 type, gel-filed, 600 pair (per ft.) $ 1ft $ $ 1ft $
33 Inter-building cable, PE-89 type, gel-filed, 900 pair (per ft.) $ 1ft. $ $ 1ft $
34 Protector unit, A T& T 189/190, 50 pair, w/o pig tail ** $ lea. $ $ lea. $
35 Protector unit, A T& T 189/190, 100 pair, w/o pig tail ** $ lea. $ $ lea. $
-~--- --~-----_._~--~---~- .
36 Protector module, AT&T, 4BIE ** $ lea. $ $ lea. $
--_._._-,---~~~---------_..._-_..._---- --
37 Protector module, AT&T, 4C3S-75 ** $ lea. $ $ lea. $
_____m_______ __
38 Intra-building cable, PIC, Riser rated, 50 pair (per ft.) $ 1ft $ $ 1ft $ I
---- 'I
39 Intra-building cable, PIC, Riser rated, 100 pair (per ft.) $ 1ft $ $ 1ft $ J
~~- ~---------~~---~--
40 Intra-building cable, PIC, Riser rated, 300 pair (per ft.) $ 1ft $ $ 1ft $ I
I
~---_.~~~ -.-- .--.-------- -I
41 Intra-building cable, PIC, Riser rated, 600 pair (per ft.) $ 1ft $ $ 1ft $ 1
-"-------~----~_._- --~...._-_.
42 Manhole, cement, 3'X3', 2-hole, w/pull rings & ca. supports $ lea. $ $ lea $
-_._---_._-------_._-,.,_.._---,--------_._-,---~- Ii
43 Manhole, cement, 6'X6', 4-hole, w/pull rings & ca. supports $ lea. $ $ lea. $ 1
--~------_._-_._-------_._----_.-
44 66MI-50 IDC block $ lea. $ $ lea. $ i
_ ~._______.n__ I
45 89D stand-off brackets $ lea. $ $ lea. $ I
---.'--.-------...---.--. . E~__
Column Totalfor e<;ich column this page. t:- $ $ I
"
'I
I'
I
Total material and labor for each of year 4 and year 5. II
---- --...----.... - _.. .- -. - - - __Ij
NOTES * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name
,ige 42
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Page 4 of 10
Item Item. Description Per UnitPriciflg - Year 4 Per Unit Pricing..... Year 5
No. Material Labor Material Labor
46 Cable, Cert. Category 5e, 4-pair, UTP, Plenum (1000' box) $ lea. xxxxxxxxx $ lea. xxxxxxxxx
47 Cable, Certified Category 5e, 4-pair, UTP, Plenum $ 1ft $ $ 1ft $
48 Cable, Cert. Category 6, 4-pair, UTP, Plenum (1000' box) $ lea. xxxxxxxxx $ lea. xxxxxxxxx
49 Cable, Certified Category 6, 4-pair, UTP, Plenum $ 1ft $ $ 1ft $
50 Outlets Uacks Category 5e, 4-pair (8P8C), Ivory * $ lea. $ $ lea. S
51 Outlets Uacks), Category 5e, 4-pair (8P8C), White * $ lea. S $ lea. $
52 Outlets Uacks), Category 5e, 4-pair (8P8C), Green * $ lea. $ $ lea. S
53 Outlets Uacks Category 5e, 4-pair (8P8C), Orange * $ lea. $ $ lea. S
54 Outlets Uacks), Category 5e, 4-pair (8P8C), Blue * $ lea. $ $ lea. S
55 Outlets Uacks), Category 6, 4-pair (8P8C), Ivory * $ lea. $ $ lea. $
56 Outlets Uacks), Category 6, 4-pair (8P8C), White * $ lea. S $ lea. $
57 Outlets Uacks), Category 6, 4-pair (8P8C), Green * $ lea. S $ lea. S
58 Outlets Uacks Category 6, 4-pair (8P8C), Orange * $ lea. $ $ lea. S
59 Outlets Uacks), Category 6, 4-pair (8P8C), Blue * $ lea. $ $ lea. $
60 Faceplate, 2-port, Ivory (for use with items 50-59) * $ lea. $ $ lea. $
61 Faceplate, 2-port, White (for use with items 50-59) * $ lea. $ $ lea. S
62 Faceplate, 4-port, Ivory (for use with items 50-59) * $ lea. $ $ lea. S
63 Faceplate, 4-port, White (for use with items 50-59) * $ lea. $ $ lea. $
Column Total for each column this page, $ $ $ $
I
Total material and labor for each of year 4 and year 5. $ $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 43
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Page 5 of 10
Item Item Description Per Unit Pricin - Year 4 Per Unit Pricing - Year 5
..- -
No. Material Labor Material Labor
64 Duplex plate, mounting strap $ lea. $ $ lea. $
~---~ ~-~,- - ,-~--
65 Cut in wall boxes $ lea. $ $ lea. $
---- ------ - .-----
66 Blanks $ lea. $ $ lea. $
67 Jacks, 2-port, surface mount, w/dual 8P8C (Category 5e), $ lea. $ $ lea. $
White
---~- -~-~. --"'-- -.--
68 Jacks, 2-port, surface mount, w/dual 8P8C (Category 5e), $ lea. $ $ lea. $
lvor
- .-'.------ I
69 Jacks, 2-port, surface mount, w/dual 8P8C (Category 6), $ lea. $ $ lea. $
White jl
---..--..-'-- -~~- -- -_._-
70 Jacks, 2-port, surface mount, w/dual 8P8C (Category 6), $ lea. $ $ lea. $
Ivor II
.... _.-- -----,
Jacks, 2-port, surface mount, w/6P6C & 8P8C (Category 5e), 1
71 White $ lea. $ $ lea. $ j
~ -....
72 Jacks, 2-port, surface mount, w/6P6C & 8P8C (Category 5e), $ lea. $ $ lea. $
lvor
0'-__-----. _. II
73 Jacks, 2-port, surface mount, w/dual 8P8C (Category 6), $ lea. $ $ lea. $
White ,,~._--- II
74 Jacks, 2-port, surface mount, w/dual 8P8C (Category 6), $ lea. $ $ lea. $ II
~. ... ..._.....--~._...._- ---~---_.-
75 Jack, Leviton, 411 06-RW6,6P6C, White ** $ lea. $ $ lea. $
---- --- ._----
76 Jack, Leviton, 41106-RW6,6P6C, Ivory ** $ lea. $ $ lea. $
.-- ,- ---. --...----...-'--- -- ------
17 Jack, Leviton, 5G11 0-R05, 8P8C, Orange ** $ lea. $ $ lea. $
Column Total for each coh.Jrnn this page. $ _J I
.. $ I $
Total material and labor for each of year 4 and year 5. $ . _... .... ....__$_-~....~m....___....,.-
.--- ---_..._._._-...,'''''~-._'''..,,.=-''-.._-, -. -_._--_.~
NOTE * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name
Page 44
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Page 6 of 10
Item Item Description PerUnif Ptieina - Year 4 Per Unit Pticina - Yeat $
No. Material Labor Material Labor
78 Faceplate, Leviton 41080-1wp, Ivory,(use with 75-77) ** $ lea. $ $ lea. $
79 Faceplate, Leviton 41 080-2wp, Ivory,(use with 75-77) ** $ lea. $ $ lea. $
80 Faceplate, Leviton 41080-3p, Ivory,(use with 75-77) ** $ lea. $ $ lea. $
81 Faceplate, Leviton 41080-4p, Ivory (use with 75-77) ** $ lea. $ $ lea. $
82 Faceplate, Leviton 41080-6wp, White (use with 75-77) ** $ lea. $ $ lea. $
83 Faceplate, Leviton 41080-1wp, White (use with 75-77) ** $ lea. $ $ lea. $
84 Faceplate, Leviton 41 080-1wp, White (use with 75-77) ** $ lea. $ $ lea. $
85 Faceplate, Leviton 41080-1wp, White (use with 75-77) ** $ lea. $ $ lea. $
86 Faceplate, Leviton 41080-1wp, White (use with 75-77) ** $ lea. $ $ lea. $
87 Faceplate, Leviton 41080-1wp, White (use with 75-77) ** $ lea. $ $ lea. $
88 24-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $
89. 24-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $
90 48-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $
91 48-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $
Column Total for each column this page. $ $ $ $
Total material and labor for each of year 4 and year 5. $ $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 4S
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
e 7 of 1 0
III~: I Item Description Per Unit Pricin - Year 4 Per Unit Pricin
Material Labor Material
""_.
92 Horizontal wire management panel, 19 in. rack mount $ lea. $ $ lea. $
-----~-
93 Mini patch panel, 12-port, Category 5e $ lea. $ $ lea. $
94 Mini patch panel, 12-port, Category 6 $ lea. $ $ lea. $
95 Surface mount raceway, 3M adhesive, 1.25 in. wide ** $ lea. $ $ lea. $
-----------. ~--- ~--~----- --.-
96 AutoCad documentation, (per drop), for adds & replacement $ lea. $ $ lea. $
- -----. --.._--- ~--
97 Cable, Fiber Optic, plenum, 6-strand MM $ 1ft $ $ 1ft $
-~.__.~---
98 Cable, Fiber Optic, plenum, 12-strand MM $ 1ft $ $ 1ft $
- -.- -~ ~ -----
99 Cable, Fiber Optic, plenum, 24-strand MM $ 1ft $ $ 1ft $
- ~-- --- --.".,.-----
100 Cable Fiber Optic, gel-fill, 6-strand MM $ 1ft $ $ 1ft $
-- ---..
101 Cable, Fiber Optic, gel-fill, 12-strand MM $ 1ft $ $ 1ft $
-'-'--- ...------ --'.,.-- ----
102 Cable, Fiber Optic, gel-fill, 24-strand MM $ 1ft $ $ 1ft $
--.--.,- ---"-.-- - .---- -.
103 Cable, Fiber Optic, gel-fill, 12-strand SM $ 1ft $ $ 1ft $
.--
104 Cable, Fiber Optic, gel-fill, 24-strand SM $ 1ft $ $ 1ft $
._-~ ---
105 Cable, Fiber Optic, gel-fill, 48-strand SM $ 1ft $ $ 1ft $
-~"".-==,,,,-_.='=-- [s " '''~'--'''''''--'--=~'""'-- ... ~~-~ -~ $
Column TotalJoreach column this page. $
Total material and labor for each of year 4 and year 5. $
-- .-
NOTES * Flush mount application
** Indicates County's preference Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name
Page 46
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Page 8 of 10
Item Item Description Per UnitPricina.... Yeat 4 Pet Unit Pticina .... Year 5
No. Material Labor Material Labor
106 Cable, Fiber Optic, gel-fill, 96-strand SM $ 1ft $ $ 1ft $
107 Cable, Fiber Optic, gel-fill, armored, 12-strand SM $ 1ft $ $ 1ft $
108 Cable Fiber Optic, gel-fill, armored, 24-strand SM $ 1ft $ $ 1ft $
109 Cable, Fiber Optic, gel-fill, armored, 48-strand SM $ 1ft $ $ 1ft $
110 Cable, Fiber Optic, gel-fill, armored, 96-strand SM $ 1ft $ $ 1ft $
111 Innerduct, 1-inch, plenum rated $ 1ft $ $ 1ft $
112 Innerduct, 1-inch $ 1ft $ $ 1ft $
113 Termination Fiber Optic, MM, ST type $ lea. $ $ lea. $
114 Termination, Fiber Optic, SM, ST type $ lea. $ $ lea. $
115 Bulkhead Adapters Fiber Optic, ST, SM $ lea. $ $ lea. $
116 Patch Panel Fiber Optic, 24-port, 19" rack mount $ lea. $ $ lea. $
117 Patch Panel, Fiber Optic, 48-port, 19" rack mount $ lea. $ $ lea. $
118 Patch Panel, Fiber Optic, 72-port, 19" rack mount $ lea. $ $ lea. $
119 Patch Panel, Fiber Optic, 6-port, wall mount $ lea. $ $ lea. $
Coll,Jmn Total fOl"each column this page. $ $ $ $
Total material and labor fQr each of year 4 and year 5. $ $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 4-;
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Pae9of10
r Item Item Description Per Unit Pricin - Year 4 Per Unit Pricin - Year 5
No. Material Labor Material Labor
120 Patch Panel, Fiber Optic, 12-port, wall mount $ lea. $ $ lea. $
-- - -----~ ----,-...-..-.---- - --~..-
121 Patch Panel, Fiber Optic, 24-port, wall mount $ lea. $ $ lea. $
----- ~~....
122 Transition Splice, Fiber Optic, Mechanical, MM $ lea. $ $ lea. $
---
123 Enclosure, Transition Splice, Fiber Optic (up to 192 fibers) $ lea. $ $ lea. $
~.,-- ~-
124 Buffer tube fan out kit, 6 fiber $ lea. $ $ lea. $
.'.'.--- -------.- -
125 Transition Splice, Fiber Optic, Fusion, 12 strand SM $ lea. $ $ lea. $
-"-- ---- _.~..- ----.---------- --- .~.._..---
126 Transition Splice, Fiber Optic, Fusion, 24 strand SM $ lea. $ $ lea. $
I - ----- -----.-
I 1,,[ ~
127 Transition Splice, Fiber Optic, Fusion, 48 strand SM $ lea. $ $ 1~
~_u --' --.-.------ ---- - ----
128 Bulkhead Adapter, Fiber Optic, Multi-mode $ lea. $ $ lea. , $ I
--,-- -_.~,--
129 7' X 19" EIA wiring rack & ladder tray (1' X 3') $ lea. $ $ lea. $
-~----~--- --.. -'- - J1
130 19" X 36" X 18" wall mount rack $ lea. $ $ lea. $
"~-_.-..-
131 12" overhead cable rack, ladder type $ 1ft. $ $ 1ft. $
-- ---_._--,--~- 'U.
132 12" Overhead cable rack, splice (use for item #131) $ lea. $ $ lea. $
----
133 12" Overhead cable rack angle bracket (use for item #131) $ lea. $ $ lea. $
Column Total for each column this page. $ ,$ [ 1 $~U
J ]
Total material and labor for each of year 4 and year 5. $
-
NOTES . Flush mount application
** Indicates County's preference Equivalent in structure & technical functionality is acceptable.
RIDDER Compan'{ Name
Page 48
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Page 10 of 10
Item Item Description Per Unit Pricina- Year 4 Per Unit Pricina - Year 5
No. Material labor Material labor
134 Wire management, Vertical, double-sided $ lea. $ $ lea. $
135 Plywood, installed, 4'X8' w/fire retardant coating $ lea. $ $ lea. $
136 Plywood, installed, 2'X4' w/fire retardant coating $ lea. $ $ lea. $
137 Shelf, Center mount, for 19" equipment rack $ lea. $ $ lea. $
138 Shelf, 15" deep, for 19" equipment rack $ lea. $ $ lea. $
139 Sleeve, 2" horizontal wiring caps and fire stop $ lea. $ $ lea. $
140 Core w/sleeve, 3" horiz.lvert. wiring caps & fire stop $ lea. $ $ lea. $
141 Conduit, 2-inch, schedule 40 PVC $ lea. $ $ lea. $
142 Conduit, 4-inch, schedule 40 PVC $ lea. $ $ lea. $
143 Conduit, 2-inch, schedule 40 EMT $ lea. $ $ lea. $
144 Conduit, 4-inch, schedule 40 EMT $ lea. $ $ lea. $
145 Junction box, 2 ft. X 2 ft. $ lea. $ $ lea. $
146 Junction box, 4 ft. X 4 ft. $ lea. $ $ lea. $
147 Junction box, fiberglass, 17" X 30" X 12" $ lea. $ $ lea. $
148 Pole Riser $ lea. $ $ lea. $
Column Total for each column this page. $ $ $ $
Total material and labpr fpr each of year 4 and year 5. $ $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
~qE~ 4S_
BID RESPONSE
BID #05-193/MF
INSTALLATION, INTEGRATION, MAINTENANCE & SUPPORT SERVICES FOR THE VOICE
SERVICES AND ENTERPRISE NETWORK SYSTEMS, TERM CONTRACT
I I - --~_._-,- .~_.,_. -.--. ~-,,-
I ITEM NO. I DESCRIPTION , TOT AL OFFER
i I
I ! -~._- -.---
i
1. I TOTAL FROM EXHIBIT II (Page 11 of 11)
$
I .~.~~~- ~- .
Is Qualification of bidder's information included per Term & Condition #~ ? YES - INITIAL ---
Is Bidder aware of requirements as stated in Term & Condition # ~ ? YES - INITIAL -
I -_.._.~._-
* PLEASE AFFIX SIGNATURE WHERE INDICA TED
:
(FAILURE TO DO SO SHALL RESULT IN THE REJECTION OF YOUR BID)
By signature on this document, bidder acknowledges and agrees that its offer includes and accepts all terms, conditions.
and specifications of the County's bid solicitation as originally published, without exception, change or alteration of any
kind, except as may have been published by the County in official amendments prior to this date of submittal.
._____----1
FIRM NAME: (Enter the entire legal name of the bidding entity) DATE
I
I I PRINT NAME: --.-----1
i
; I PRINT TITLE,
I
I" SIGNATURE: _._-~.~ _.~--. .,~-~--~.
ADDRESS:
I
I CITY / STATE: ZIP CODE:
I I E-MAIL:
I TELEPHONE # ( )
I FAX #: (
) )
I TOLL FREE # (
, .____n_ __.______~__
I APPLICABLE
L1CENSE(S)
I NUMBER # TYPE:
FEDERAL ID #
Page 50
STATEMENT OF NO BID
BID #05-193/MF
INSTALLATION, INTEGRATION, MAINTENANCE & SUPPORT SERVICES FOR THE VOICE
SERVICES AND ENTERPRISE NETWORK SYSTEMS, TERM CONTRACT
If you are not bidding on this service/commodity, please complete and return this form to: Palm Beach County Purchasing
Department, 50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199.
Failure to respond may result in deletion of vendor's name from the qualified bidder's list for the County of Palm Beach.
COMPANY NAME:
ADDRESS:
TELEPHONE:
SIGNATURE:
DATE:
WE, the undersigned have declined to bid on your Bid No. for
(Service/Commodity)
because of the following reason(s):
- Specifications too "tight", i.e., geared toward brand or manufacturer
only (explain below)
- Insufficient time to respond to the Invitation for Bid
- We do not offer this product or an equivalent
- Our product schedule would not permit us to perform
- Unable to meet specifications
- Unable to meet bond requirements
- Specifications unclear (explain below)
- Other (specify below)
REMARKS:
'~qe
CERTIFICATION OF BUSINESS LOCATION
BID #: 05-193/MF
In accordance with the Palm Beach County Local Preference Ordinance, a preference shall be given to those bidders
who have a permanent place of business in Palm Beach County ("County") and who hold a valid occupational license issued
by the County that authorizes the bidder to provide the goods or services to be purchased. To receive a local preference, an
interested bidder must have a permanent place of business in existence prior to the County's issuance of an invitation for bid
A valid occupational license issued by the County Tax Collector shall be used to verify that the bidder had a permanent place
of business prior to the issuance of the invitation for bid. A Palm Beach County Occupational license is required unless
specifically exempted by law. In lieu of a Palm Beach County occupational license, the bidder shall include the current
occupational license issued to the bidder in the response. The bidder must submit this Certification of Business Location
along with the required occupational license at the time of bid submission. This Certification of Business Location is the sole
determinant of local preference eligibility. Errors in the completion of this Certification or failure to submit this completed
Certification shall cause the bidder to not receive a local preference. Please note that the bid submitted by the bidder to the
County must be from an address located within Palm Beach County in order for local preference to apply
I. Bidder is a:
Non-Local Business A non-local business IS one that does not have a permanent place of business in Palm Beach.
Martin, Broward, or Miami-Dade County
Regional Business A regional business IS one that has a permanent place of business in Martin, Broward, or
Miami-Dade County.
(Please indicate):
Martin County
Broward County
Miami - Dade County
Local Business A local business has a permanent place of business in Palm Beach County
(Please indicate):
Headquarters located in Palm Beach County
Permanent office or other site located in Palm Beach County
from which a vendor will produce a substantial portion of the goods or
services to be purchased
**A post office box or location at a postal service center is not acceptable.
II. The attached copy of bidder's Palm Beach County Occupational License verif!es bidder's permanent place
of business in Palm Beach County
THIS CERTIFICATION is submitted by , as
(Name of Individual)
, of
(Title/Position) (Firm Name of Bidder)
who hereby certifies that the information stated above is true and correct, that the bidder has a permanent place
of business in Palm Beach County, and that the attached Palm Beach County Occupational License is a true and
correct copy of the original. Further, it is hereby acknowledged that any misrepresentation by the bidder on this
Certification is considered an unethical business practice and is grounds for sanctions against future County
business with the bidder.
(Signature) (Date)
Page 52
DRUG-FREE WORKPLACE CERTIFICATION
BID #05-193/MF
IDENTICAL TIE BIDS/PROPOSALS - In accordance with Section 287.087, F.S., a preference shall be given to
vendors submitting with their bids/proposals the following certification that they have implemented a drug-free
workplace program which meets the requirements of Section 287.087; provided, however, that any preference given
pursuant to Section 287.087, shall be made in conformity with the requirements pursuant to the Palm Beach County
Code, Chapter 2, Article III, Sections 2-80.21 thru 2-80.34. In the event tie bids are received from vendors who have
not submitted with their bids/proposals a completed Drug-Free Workplace Certification form, the award will be made
in accordance with Palm Beach County's purchasing procedures pertaining to tie bids.
This Drug-Free Workplace Certification form must be executed and returned with the attached bid/proposal, and
received on or before time of bid opening to be considered. The failure to execute and/or return this certification
shall not cause any bid/proposal to be deemed non-responsive.
Whenever two (2) or more bids/proposals which are equal with respect to price, quality, and service are received by
Palm Beach County for the procurement of commodities or contractual services, a bid/proposal received from a
business that certifies that it has implemented a drug-free workplace program shall be given preference in the award
process. In order to have a drug-free workplace program, a business shall:
(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that
will be taken against employees for violations of such prohibition.
(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a
drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and
the penalties that may be imposed upon employees for drug abuse violations.
(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy
of the statement specified in number (1).
(4) In the statement specified in number (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of Chapter 893, Florida Statutes, or of any controlled substance law of the United States or any
state, for a violation occurring in the workplace no later than five (5) days after such conviction.
(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community, by any employee who is so convicted.
(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation Section
287.087, Florida Statutes.
THIS CERTIFICATION is submitted by the
(Individual's Name)
of
(Title/Position with CompanyNendor) (Name of CompanyNendor)
who does hereby certify that said CompanyNendor has implemented a drug-free workplace program which meets
the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6) above.
S~n~u~ D~e
Page 53
SCHEDULE 1
LIST OF PROPOSED SBE-MIWBE PRIME SUBCONTRACTORS
BID NAME BID NO.
NAME OF PRIME BIDDER ADDRESS:
---.--
CONTACT PERSON -- PHONE NO FAX NO
. - ----~,_.. ..~.._------ ..-.--------
BID OPENING DATE .--- DEPARTMENT'
~_._- ,,---~ ~----~----~-
PLEASE IDENTIFY ALL APPLICABLE CATEGORIES
***************:/11****** *It"'******", ******************* * ***.. ******** ** ****** *- ******************"'******************************************************"'**************/t ****+******** *** ******** * * I< '" '" "'. **'" * ***** ** * ************ '" '" A . '" ~ . . . . . ... ;,. . ,_,
Name, Address and Subcontract Amount
Phone Number (Check one or both Categories)
Minorit Business Small Business Black Hispanic Women Caucasian Other JPlease Specify)_
-,,-
1. 0 0 $ $ $ $ $
-.....-
--~- "------- "---""~--'~-- ---- -- _n______ ___~.___ _ __. --..-------- --~---~
2. 0 0 $ $ $ $ $
---~-
- ------ '. . ---._--.---- ----. ----_.._-- .. ----,.-....-- --------- - -- ..---- _. ,.--. --.--.--..-
3. D 0 $--- $--- $ $-- ---.-. $
~ --"---
.--...- ----- ---.--.- ...~~ ~---- ------~._" - "-'-- ---~-
4. D 0 $ $ $ $ $
--- ---"-- -----.
"-'~ --..-.---....-.- ..--.-----.
5, 1 0 0 $--- $ $ $ $
---,~- ----- __n_..
~----~-- - -----...- ~~.__. -----~--- -.--- ------- _._-~ -- - <- ----- --~.-
(Please use additional sheets if necessary Total $--- $ -'--"--- $ --. $ _.... ~~~-_. $ ----.-
-_._--- -----~_._--
Total Bid Price $ Total Value of SBE Participation $
NuTE 'f he amount listed 011 this torm for il ~ubcOlltraclor IIlust be supported lJY prices Or percentage 1I1ciuued UII Sct,edule ~ ul a propusal fron: ead, :SUbCulllidClor listed ;.):ue1 ti) be ")
goal attainment.
/ !'jrms may be certified by Palm Beach County as an SBE and/or an MIWBF If firms ale certified as both an SBE and MIWBE, please indicate tile dollar amount under the appropriate i;;,tegory
3. MiWBE information is being collected for tracking purposes only.
Page 54
SCHEDULE 2
LETTER OF INTENT TO PERFORM AS AN SBE OR MIWBE SUBCONTRACTOR
BID NO. BID NAME:
TO:
(Name of Prime Bidder)
The undersigned is certified by Palm Beach County as a(n) - (check one or more, as applicable):
Small Business Enterprise _ Minority Business Enterprise _
Black _ Hispanic_ Women - Caucasian - Other (Please Specify)
Date of Palm Beach County Certification:
The undersigned is prepared to perform the following described work in connection with the above project
(Specify in detail, particular work items or parts thereof to be performed):
Line
Item No. Item Description Qty/Units Unite Price Total Price
at the following price $
(Subcontractor's quote)
and shall enter into a formal agreement for work with you conditioned upon your execution of a contract with Palm Beach
County.
If undersigned intends to sub-subcontract any portion of this subcontract to a non-certified SBE subcontractor, the amount of
any such subcontract must be stated: $
The undersigned subcontractor understands that the provision of this form to prime bidder does not prevent subcontractor
from providing quotations to other bidders
(Print name of SBE-MIWBE Subcontractor)
By:
(Signature)
(Print name/title of person executing on behalf
of SBE-MIWBE Subcontractor)
Date:
Page 55
SCHEDULE 3
SBE-M/WBE ACTIVITY FORM
SBE-M/WBE ACTIVITY FOR MONTH ENDING BID#
BID NAME
PRIME CONTRACTOR NAME
PROJECT SUPERVISOR
----.-----
SBE-MIWBE SUBCONTRACTING INFORMATION SBE-M/WBE Category (check all applicable)
Name of SBE-MIWBE SBE-MIWBE Amount drawn Amount Paid 10 Actual Minority Small Other
Subcontractor Subcontract Amount for SBE-MIWBE Date Starting Date Business Business (Please
Subcontractor (I) (I) Black Hispanic Caucasian Women Specify)
._- --- ---
- ~---_.._.. . ----.- -------------~ --.--------. "------.-'-- --- - - f---- -- _ -------- --.- -.- -- - ~.- - '-- -
__._,_..m.._ --.- .---".....--..-- ---. - -_..._---_._-,~ --,,- - --.----". -,,- - -- ...- j -
I
!
--_...,-,---_._----- _.-,---~ -----.- - '- "- -- r--- - - .- ._- . ~I-. -- -
,.--,- ~----'-~---"--' - -' -. ---. -~----'"-- - --..-- - ..--.---- ~.._- - -. - ~---- l--- -
~--_.._---.,---_. -"'-- --.------ ----------- - - --.....--- I--- --'-'-'-- 1--.- ---_"
-~------'"-- .. .-._-_. --.---...- -_..~_._- --~_._.-
I hereby certify that the above information is true to Ihe best of my knowledge 0'_'_ ________ -
(Signature and Title)
Return to
Additional Sheets May Be Used A.s Necessary
Office of Small Business Assistance
50 S. Military Trail, Suite 209
West Palm Beach, FL 33415
~K)l E I-irms may be certified as an SBE and/or an MIWBE il fillllS dfe (.erilfreCl dS [loth dl, ,1::3[:.: ana M/WBE pled':"" ".1lrcatett:f JO!ld' lj; i'i
section. The dollar amount will not be counted twice
Page 56
SCHEDULE 4
SBE-MIWBE PAYMENT CERTIFICATION
This is to certify that received
SBE or MIWBE Subcontractor
(Monthly) or (Final) payment of $ on
from for labor and/or materials used on BID NO.
(Prime Contractor)
BID NAME: BID#:
PRIME CONTRACTOR:
SBE OR MIWBE SUBCONTRACTOR:
(Company Name)
BY: BY:
(Signature of Prime Contractor) (Signature of Subcontractor)
(Print Name & Title of Person Executing on behalf (Print Name & Title of Person Executing on behalf of
of Contractor) Subcontractor)
STATE OF FLORIDA
COUNTY OF
:worn to and subscribed before me this day of ,20
by
Notary Public, State of Florida
Print, Type or Stamp Commissioned Name of Notary
Personally Known OR
Produced Identification Type of Identification Produced
STATE OF FLORIDA
COUNTY OF
Sworn to and subscribed before me this day of ,20
by:
Notary Public, State of Florida
Print, Type or Stamp Commissioned Name of Notary
Personally Known OR
Produced Identification Type of Identification Produced
JUE: To be submitted with Pay Request, immediately following any payment to the SBE-MIWBE from the Prime Contractor.
INTER-OFFICE COMMUNICATION
Palm Beach County
DATE 7/25/05
TO: Robert McFadden
ISS, Voice Services
FROM: Martie Fields, Senior Buyer
Purchasing Department
RE: Installation, Integration, Maintenance & Support Services For The Voice Services And Enterprise
Network Systems, Term Contract
Bid #05-193/MF
------~_.,- ~-~----~-"-' -.-------.-
A. FOR PURCHASING USE ONLY
The purpose of this memorandum is to verify receipt and acceptance in the Purchasing Department of your procurement
referenced above and to obtain departmental approval.
This request has been:
I Scheduled for Advertisement: !
Pre-Bid I Site Inspection: i
Scheduled for Bid Opening: i
i
Should be Awarded by: 1
If the procurement process falls significantly behind this schedule, you will be notified; however, section "B" below must be
checked, signed, and dated, and returned to my attention not later than in order to maintain this
timeline.
B. FOR DEPARTMENTAL USE ONLY
D NO EXCEPTIONS TAKEN
D APPROVED WITH CHANGES AS NOTED
D MAKE CHANGES AND RETURN FOR REVIEW
SIGNATURE DATE
NOTE: PLEASE RETAIN COPY FOR DEPARTMENTAL FILE
Attachment
c: Bid File
BOARD OF COUNTY COMMISSIONERS
NOTICE OF SOLICITATION
BID #05-193/MF
INSTALLATION, INTEGRATION, MAINTENANCE & SUPPORT SERVICES FOR THE
VOICE SERVICES AND ENTERPRISE NETWORK SYSTEMS, TERM CONTRACT
PRE-BID CONFERENCE (NON-MANDATORY)
TO BE HELD AT
PALM BEACH COUNTY PURCHASING DEPARTMENT
50 SOUTH MILITARY TRAIL, SUITE 109
WEST PALM BEACH, FL 33415
ON
TUESDAY, AUGUST 16, 2005
AT
9:30 A.M.
BID OPENING DATE AUGUST 25, 2005, AT 2: 00 P.M.
If your company would like to receive the above solicitation
package, please send your Company name, mailing address, phone
Lumber and the bid number you are requesting, along with a check
or money order in the amount of $ 5.00 . No cash is accepted.
This is a non-refundable service charge.
Make check or money order payable to: Palm Beach County Board of
County Commissioners.
Mail to:
Palm Beach County Purchasing Department
Attn: Copy/Mail Room
50 So. Military Tr., Suite 110
West Palm Beach, FL 33415
This project has an established 15% SBE goal.
Palm Beach County is exempt from Federal and State Taxes for
tangible personal property.
For additional business opportunities please visit the County web
site at www.pbcgov.com/pur (click on Request for Quotations and
Invitation for Bids/Proposals) .
'- arm V'I
AMENDMENT #1
Dated: AUGUST 5, 2005
PALM BEACH COUNTY PURCHASING DEPARTMENT
50 SOUTH MILITARY TRAIL, SUITE 110
WEST PALM BEACH, FLORIDA 33415-3199
BID#: 05-193/MF
TITLE: INSTALLATION, INTREGRATION, MAINTENANCE & SUPPORT
SERVICES FOR THE VOICE SERVICES AND ENTERPRISE
NETWORK SYSTEMS, TERM CONTRACT
OPENING
DATE: AUGUST 25, 2005
REFERENCE BID PAGE 9, Term & Condition #9, "QUALIFICATION OF BIDDERS"
DELETE ITEM "D" IN ITS ENTIRETY.
NOTE: This executed amendment shall be returned with your bid response. Failure to
include with bid response shall result in rejection of your bid.
._-~ ..--. ...._- -------------.--
COMPANY NAME SIGNATURE / DATE
SENIOR BUYER PURCHASING MANAGER
AMENDMENT #2
Dated: AUGUST 18. 2005
PALM BEACH COUNTY PURCHASING DEPARTMENT
50 SOUTH MIUT ARY TRAIL, SUITE 110
WEST PALM BEACH, FLORIDA 33415-3199
BID#: 05-193/MF
TITLE: INSTALLATION, INTEGRATION, MAINTENANCE & SUPPORT
SERVICES FOR THE VOICE SERVICES AND ENTERPRISE
NETWORK SYSTEMS, TERM CONTRACT
OPENING
DATE: AUGUST 25. 2005
REFERENCE BID PAGE 10, Term & Condition #11, AWARD (ALL OR NONE), has been changed to
read:
"Palm Beach County shall award this bid to the lowest, responsive, responsible bidder on an all-or-
none, total offer basis, based on prices offered as applied to pre-established "hypothetical" project(s)
and a market basket of various items for years 1, 2, and 3 inclusive."
REFERENCE BID PAGE 11, Term & Condition #21, PERFORMANCE AND PAYMENT BOND, Second
Sentence, has been changed to read:
"Surety of such bond shall be in an amount of $250,000.00."
REFERENCE BID PAGE 18, SPECIFICATIONS, Section 4.2 INSTALLATIONS/REARRANGEMENTS/
REPAIRS, Paragraph 4.2.4, has been changed to read:
"The BIDDER must initiate repair and time and material service, after the COUNTY requests service
as follows:
Emergency Service - Within two (2) clock hours of reported trouble
Routine Trouble Service - Within eight (8) clock hours of reported trouble
Time & Material Service - Within ten (10) work days of requested work"
DELETE THE EXISTING EXHIBIT PAGES LISTED BELOW AND REPLACE WITH REVISED A TT ACHED
EXHIBIT PAGES:
1. Bid Page 32 - EXHIBIT II - (Page 5 of 11)
2. Bid Page 33 - EXHIBIT II - (Page 6 of 11)
3. Bid Page 35 - EXHIBIT II - (Page 8 of 11)
4. Bid Page 39 - EXHIBIT III - (Page 1 of 10)
5. Bid Page 43 - EXHIBIT III - (Page 5 of 10)
6. Bid Page 44 - EXHIBIT III - (Page 6 of 10)
7. Bid Page 46 - EXHIBIT III - (Page 8 of 10)
NOTE: This executed amendment shall be returned with your bid response. Failure to
include with bid response shall result in rejection of your bid.
COMPANY NAME SIGNATURE / DATE
SENIOR BUYER PURCHASING MANAGER
Page 1 of 8
Page 32
REVISED
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Pa e 5 of 11
~i Item Description 1 Per UnitPrici~n - Year 1 Per Unit Pricing - Year 2 Per Unit Pricing - Year 3
No. Material Labor Material Labor Material Labor
64 Duplex plate, mounting strap $ lea. $ $ lea. $ $ lea $
------- ..- -----... ~-~
65 Cut in wall boxes $ lea. $ $ lea. $ $ lea. $
- -~--~ --------------"
66 Blanks $ lea. $ $ lea. $ $ lea. $ I
Jacks, 2-port, surface mount, w/dual 8P8C (Category - __ ___________ ____on I
67 5e , White $ lea. $ $ lea. $ $ lea. $
---- ---- I
68 Jacks, 2-port, surface mount, w/dual 8P8C (Category $ lea. $ $ lea. $ $ lea. $
5e,lvo -~-_... .----- U~ 11
69 Jacks, 2-port, surface mount, w/dual 8P8C (Category $ lea. $ $ lea. $ $ lea. $
.~~ 6 , White ~- -'-' - .-...-- ---"~ ____n__ II
70 Jacks, 2-port, surface mount, w/dual 8P8C (Category $ lea. $ $ lea $ $ lea. $ 11
6,lvo -- --......- -----.- Ii
71 Jacks, 2-port, surface mount, w/6P6C & 8P8C $ lea. $ $ lea. $ $ lea. $ il
Cate 0 5e.LYYhite II
----.--- - ,'-'
72 Jacks, 2-port, surface mount, w/6P6C & 8P8C $ lea. $ $ lea $ $ lea. $
(Cate 0 5e,lvo II
~'-'-"'--- ------ I!
73 DELETED )
_._.~- --,.-_._--~----- _._---~ ---.- --.
74 DELETED II
.-----...-- --~_._. -- --.. i!
1i
75 Jack, Leviton, 41106-RW6, 6P6C, White *,** $ lea. $ $ lea. $ $ lea. $ ~I
~"_._---
76 Jack, Leviton, 411 06-RI6,6P6C, Ivory *,** $ lea. $ $ lea. $ $ lea $ ii
77 Jac;' Levi;~n, 5G110-R05, 8P8~~-;ra~ge *,** $ __~ -/~~~_u $ ____~~. $. nn__n ~. II
lea $ ;
JI
Column Totallor each column this page. $ - - - L $ . $ --. b ----. ~- $ II
Ii
Total material and labor for each of year 1 through year 3. $ $ $ ,I
!I
i
Page Total- Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. $ "
I
1:
NOTES * Flush mount application
** Indicates County's preference Equivalent in structure & technical functionality IS acceptable.
BIDDER Company Name
Page 2 of 8
Page 33
REVISED
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Page 6 of 11
Item Item Description Per Unit PriCina - Year 1 Per Unit Pricina -: year 2 Per.Uhit Pricing - Year 3
No. Material Labor Material Labor Material Labor
78 Faceplate, Leviton 41080-1IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
79 Faceplate, Leviton 41080-2IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
80 Faceplate, Leviton 41080-3IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
81 Faceplate, Leviton 41080-4IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
82 Faceplate, Leviton 41080-6IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
83 Faceplate, Leviton 41080-1wp, White,(use with 75-77)** $ lea. $ $ lea. $ $ lea. $
84 Faceplate, Leviton 41080-2wp, White,(use with 75-77) $ lea. $ $ lea. $ $ lea. $
**
85 Faceplate, Leviton 41080-3wp, White,(use with 75-77) $ lea. $ $ lea. $ $ lea. $
**
86 Faceplate, Leviton 41080-4wp, White,(use with 75-77) $ lea. $ $ lea. $ $ lea. $
**
87 Faceplate, Leviton 41080-6wp, White,(use with 75-77) $ lea. $ $ lea. $ $ lea. $
**
88 24-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $ $ lea. $
89 24-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $ $ lea. $
90 48-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $ $ lea. $
91 48-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $ $ lea. $
ColUmn Total foreach.column this page. $ $ $ $ $ $
Total material atiq labor for eathofYEl~r 1 through year 3. $ $ $
Page Total"'TQtarofmat~rial&laboj"f()ry~~rs.1 througllpinclusive. Etiterhere and in the appropriatearEla of Exhibit UP age 11. $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 3 of 8
Page 35
REVISED
EXHIBIT"
TIME & MATERIAL PRICING (continued)
Page 8 of 11
Item Item Description Per Unit Pricin - Year 1 Per Unit Pricin - Year 2 Per Unit Pricin - Year ~
No. Material Labor Material Labor Material Labor
106 Cable, Fiber Optic, gel-fill, 96-strand SM $ 1ft $ $ 1ft. $ , Iff $ - -1
--- "_._-- --....-...-..----.-- - --
107 Cable, Fiber Optic, gel-fill, armored, 12-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
108 Cable, Fiber Optic, gel-fill, armored, 24-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
-_.~ ~-- - ------__-0-
109 Cable, Fiber Optic, gel-fill, armored, 48-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
~-----~
110 Cable, Fiber Optic, gel-fill, armored, 96-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
-~-------_.- -.-.- --_.--".~--
111 Innerduct, 1-inch, plenum rated $ 1ft $ $ 1ft. $ $ 1ft. $
- "---_.---- --.--- .._~---_..._- _.._-.-- __~___ ._u.
112 lnnerduct, 1-inch - PVC $ 1ft $ $ 1ft. $ $ 1ft. $
--.---.'-.---- - -
113 Termination Fiber Optic, MM, ST type $ lea. $ $ lea. $ $ lea. $
-'-'--- --~--------~,---- ,.-
114 Termination, Fiber Optic, SM, ST type $ lea. $ $ lea. $ $ lea. $
- -~-- -------.--.- --..-------- -- ---
115 Bulkhead Adapters Fiber Optic, ST, SM $ lea. $ $ lea. $ $ lea. $
---~--~-~-~------ '~'----~ --- _...,------ -- -----
116 Patch Panel Fiber Optic, 24-port, 19" rack mount $ lea. $ $ lea. $ $ lea. $
------ ----- -- .------
117 Patch Panel, Fiber Optic, 48-port, 19" rack mount $ lea. $ $ lea. $ $ lea. $
-'- -
118 Patch Panel, Fiber Optic, 72-port, 19" rack mount $ lea. $ $ lea. $ $ lea. $
- '--'-- --,-.--... .."-_.__._---~---_.--- ,_.__..~-~._-- ----...- -------. -- --- ~._..-.-
119 Patch Panel, Fiber Optic, 6-port, wall mount $ lea. $ $ lea. $ $ lea $
Column total for each column this page. $ $ $ ~_li-- $ $
-
Totallllaterial and labor for each of year 1 through year 3. $ $ $
Page Total - Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. $
II
NOTE: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable
BIDDER Company Name - ".-----
Page 4 of 8
Page 39
REVISED
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Paqe10f10
Item Item Description Per Unit PricinQ'" Year 4 Per UnitPricina - Year 5
No. Material Labor Material Labor
1 Service Call1Trip Charge xxxxxxxxx $ xxxxxxxxx $
2 Standard Hourly Rate - Inside Plant Cable Technician xxxxxxxxx $ xxxxxxxxx $
3 Standard Hourly Rate - Outside Plant Cable Technician xxxxxxxxx $ xxxxxxxxx $
4 Standard Hourly Rate - AutoCAD Technical Services xxxxxxxxx $ xxxxxxxxx $
5 Standard Hourly Rate -RCDD/Registered Communications xxxxxxxxx $ xxxxxxxxx $
Distribution Designer
6 Patch Cord, Category 5e 4-pair UTP, 5 ft. w/RJ45 $ lea. XXXXXXXXX $ lea. XXXXXXXXX
7 Patch Cord, Category 5e 4-pair UTP, 10ft. w/RJ45 $ lea. XXXXXXXXX $ lea. XXXXXXXXX
8 Patch Cord, Category 5e 4-pair UTP, 15 ft. wi RJ45 $ lea. XXXXXXXXX $ lea. XXXXXXXXX
9 Patch Cord, Category 5e 4-pair UTP, 4 ft. w/RJ45, hub to hub, $ lea. XXXXXXXXX $ lea. XXXXXXXXX
or cross connect
10 Patch Cord, Category 6 4-pair UTP, 5 ft. w/RJ45 $ lea. XXXXXXXXX $ lea. XXXXXXXXX
11 Patch Cord, Category 6 4-pair UTP, 10 ft. w/RJ45 $ lea. XXXXXXXXX $ lea. XXXXXXXXX
12 Patch Cord, Category 6 4-pair UTP, 15 ft. w/RJ45 $ lea. XXXXXXXXX $ lea. xxxxxxxxx
13 Patch Cord, Category 6 4-pair UTP, 4 ft. w/RJ45, hub to hub, or $ lea. XXXXXXXXX $ lea. XXXXXXXXX
cross connect
14 Patch Cord, ST:ST, Fiber Optic MM, dual zip, 3 m, Orange $ lea. XXXXXXXXX $ lea. XXXXXXXXX
15 Patch Cord, ST:SC, Fiber Optic MM, dual zip, 3 m, Orange $ lea. XXXXXXXXX $ lea. XXXXXXXXX
Column Total for each column this page. $ $ $ $
Total material and labor for each of year 4 and year 5. $ $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 5 of 8
Page 43
REVISED
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Pa e50f10
Item Item Description Per Unit Pricing - Year 4 Per Unit Pricing - Year 5
No. Material labor Material labor
64 Duplex plate, mounting strap $ lea. $ $ lea. $
~ -. ~-_.. .~,_._-- - --~.,--
65 Cut in wall boxes $ lea. $ $ lea. $
~--- ----.-----
66 Blanks $ lea. $ $ lea. $
--. -~~ __..0.
67 Jacks, 2-port, surface mount, w/dual 8P8C (Category 5e), $ lea, $ $ lea. $
White
Jacks, 2-port. surface mount, w/dual 8P8C (Category 5e), ----- _._~._.-
68 $ lea. $ $ lea. $
Ivo
---- "-.- ----
69 Jacks, 2..port, surface mount, w/dual 8P8C (Category 6), $ lea. $ $ lea. $
White
---.-- --~-
70 Jacks, 2-port, surface mount, w/dual 8P8C (Category 6), $ lea. $ $ lea. $
Ivo
--. - -_.~._-
71 Jacks, 2-port, surface mount, w/6P6C & 8P8C (Category 5e), $ lea. $ $ 10'. r
White
-- --- ---~ --",-,. -'--
72 Jacks, 2..port, surface mount, w/6P6C & 8P8C (Category 5e), $ lea. $ $ lea $
Ivo
- -.-,---- ~-,-- -- ------.--- ----- - ------. --------- -_. -~,- --.---..-
73 DELETED I
-- --- .--- -.---
74 DELETED i
---- -_._._-~_.--- --._-_..--- II
75 Jack, Leviton, 411 06-RW6,6P6C, White ** $ lea. $ $ lea. $ I
-~--~-~--- - --.--..----- I
76 Jack, Leviton, 411 06-RW6,6P6C, Ivory ** $ lea. $ $ lea. $ I
--'-'- - I
77 Jack, Leviton, 5G110-R05, 8P8C, Orange ** $ lea. $ $ lea. $ Jj
.---_._-,,- f r -- ---------.-.
ColumnTdtal for each column this page. $ $ 1 $ ~
Total material and labor for each of year 4 and year 5. $ JI
_._,,.._ __ ,__"'_,'_~ .....0
- ....,..... .. ---.-.--
NOTE * Flush mount application
** Indicates County's preference Equivalent in structure & technical functionality is acceptable
BIDDER Company Name
Pagr . ')f 8
Page 44
REVISED
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Paoe 6 of 10
Item Item Description Per .Unit Pricing - Year 4 Per Unit Pricing.... Year 5
No. Material Labor Material Labor
78 Faceplate, Leviton 41080-1IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $
79 Faceplate, Leviton 41080-2IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $
80 Faceplate, Leviton 41080-3IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $
81 Faceplate, Leviton 41080-4IP, Ivory (use with 75-77) ** $ lea. $ $ lea. $
82 Faceplate, Leviton 41080-6IP, Ivory (use with 75-77) ** $ lea. $ $ lea. $
83 Faceplate, Leviton 41080-1wp, White (use with 75-77) ** $ lea. $ $ lea. $
84 Faceplate, Leviton 41080-2wp, White (use with 75-77) ** $ lea. $ $ lea. $
85 Faceplate, Leviton 41080-3wp, White (use with 75-77) ** $ lea. $ $ lea. $
86 Faceplate, Leviton 41080-4wp, White (use with 75-77) ** $ lea. $ $ lea. $
87 Faceplate, Leviton 41080-6wp, White (use with 75-77) ** $ lea. $ $ lea. $
88 24-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $
89. 24-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $
90 48-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $
91 48-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $
Column Total for eachcolurnh this page. $ $ $ $
Total material andlaporHor each of year 4 and Y~a" 5. $ $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 7 of 8
Page 46
REVISED
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Pa e80f10
I ---.. O' o.
I Item Per Unit Pricing - Year 4 Per Unit Pricing - Year 5
I Item Description ------..-
i No. Material Labor Material Labor
106 Cable, Fiber Optic, gel-fill, 96-strand SM $ 1ft $ $ 1ft $
- ---.. --'--. - --~ -
107 Cable, Fiber Optic, gel-fill, armored, 12-strand SM $ 1ft $ $ 1ft $
"- - ~----- ~..~- '_0
108 Cable Fiber Optic, gel-fill, armored, 24-strand SM $ 1ft $ $ 1ft $
'.- --
109 Cable, Fiber Optic, gel-fill, armored, 48-strand SM $ 1ft $ $ 1ft $
.- -------- __ _~_ _u_ __~__
110 Cable, Fiber Optic, gel-fill, armored, 96-strand SM $ 1ft $ $ 1ft $
---_.__.~~ --~-
111 Innerduct, i-inch, plenum rated $ 1ft $ $ 1ft $
~- "-- --~---_.--_.- ~-_.._-- -~--- ..'o'n.__ _
112 lnnerduct, 1-inch - PVC $ 1ft $ $ 1ft $
.-----. - --~-- -------,------ .'---- -" --~--
113 Termination Fiber Optic, MM, ST type $ lea. $ $ lea. $
---- ---'-.- ~---- - ----"._---- ----
114 Termination, Fiber Optic, SM, ST type $ lea. $ $ lea. $
-.-- -----,----.._--- __.__ _ __.m
115 Bulkhead Adapters Fiber Optic, ST, SM $ lea. $ $ lea. $
---.- ----------..-- -~--- -.----p.
116 Patch Panel Fiber Optic, 24-port, 19" rack mount $ lea. $ $ lea $
-- -~_._-_..-
117 Patch Panel, Fiber Optic, 48-port, 19" rack mount $ lea. $ $ lea. $
------. ------- - --_._-
118 Patch Panel, Fiber Optic, 72-port, 19" rack mount $ lea. $ $ lea. $
--"--- ------------ ---~-~---_. .,--~._._,--------_._- _0
119 Patch Panel, Fiber Optic, 6-port, wall mount $ lea. $ $ lea. $
I
.--,.,...---- f [$ j
Column Total for each column this page. $ $
Total material and labor for each of year 4 and year 5. $ I
. ..c_=..___=----=-.__=._.==-_~__'_"'_ ,I
NOTES * Flush mount application
** Indicates County's preference EqUivalent in structure & technical functionality is acceptable
BIDDER Company Name: ~_._'----_._._-_..._. '._"'",---. --."--...
PClgP C '18
Form W
AMENDMENT #3
Dated: AUGUST 25. 2005
PALM BEACH COUNTY PURCHASING DEPARTMENT
50 SOUTH MILITARY TRAIL, SUITE 110
WEST PALM BEACH, FLORIDA 33415-3199
BIO#: 05-193/MF
TITLE: INSTALLATION, INTREGRATION, MAINTENANCE & SUPPORT
SERVICES FOR THE VOICE SERVICES AND ENTERPRISE
NETWORK SYSTEMS, TERM CONTRACT
OPENING
DATE: SEE BELOW
BID OPENING HAS BEEN EXTENDED TO
SEPTEMBER 1, 2005, AT 2:00 P.M.
NOTE: Please acknowledge receipt of this amendment by signing and returning with your Bid
Response.
COMPANY NAME SIGNATURE / DATE
SENIOR BUYER PURCHASING MANAGER
r.::orm If\
AMENDMENT #1
Dated: AUGUST 5, 2005
PALM BEACH COUNTY PURCHASING DEPARTMENT
50 SOUTH MIUT ARY TRAIL, SUITE 110
WEST PALM BEACH, FLORIDA 33415-3199
BID#: 05-193/MF
TITLE: INSTALLATION, INTREGRATION, MAINTENANCE & SUPPORT
SERVICES FOR THE VOICE SERVICES AND ENTERPRISE
NETWORK SYSTEMS, TERM CONTRACT
OPENING
DATE: AUGUST 25, 2005
REFERENCE BID PAGE 9, Term & Condition #9, "QUALIFICATION OF BIDDERS"
DELETE ITEM "D" IN ITS ENTIRETY.
NOTE: This executed amendment shall be returned with your bid response. Failure to
include with bid response shall result in rejection of your bid.
COMPANY NAME SIGNATURE / DATE
SENIOR BUYER PURCHASING MANAGER
AMENDMENT #2
Dated: AUGUST 18. 2005
PALM BEACH COUNTY PURCHASING DEPARTMENT
50 SOUTH MILITARY TRAIL, SUITE 110
WEST PALM BEACH, FLORIDA 33415-3199
BID#: 05-193/MF
TITLE: INSTALLATION, INTEGRATION, MAINTENANCE & SUPPORT
SERVICES FOR THE VOICE SERVICES AND ENTERPRISE
NETWORK SYSTEMS, TERM CONTRACT
OPENING
DATE: AUGUST 25. 2005
REFERENCE BID PAGE 10, Term & Condition #11, AWARD (ALL OR NONE), has been changed to
read:
"Palm Beach County shall award this bid to the lowest, responsive, responsible bidder on an all-or-
none, total offer basis, based on prices offered as applied to pre-established "hypothetical" project(s)
and a market basket of various items for years 1, 2, and 3 inclusive."
REFERENCE BID PAGE 11, Term & Condition #21, PERFORMANCE AND PAYMENT BOND, Second
Sentence, has been changed to read:
"Surety of such bond shall be in an amount of $250,000.00."
REFERENCE BID PAGE 18, SPECIFICATIONS, Section 4.2 INSTALLATIONS/REARRANGEMENTS/
REPAIRS, Paragraph 4.2.4, has been changed to read:
"The BIDDER must initiate repair and time and material service, after the COUNTY requests service
as follows:
Emergency Service - Within two (2) clock hours of reported trouble
Routine Trouble Service - Within eight (8) clock hours of reported trouble
Time & Material Service - Within ten (10) work days of requested work"
DELETE THE EXISTING EXHIBIT PAGES LISTED BELOW AND REPLACE WITH REVISED A TT ACHED
EXHIBIT PAGES:
1. Bid Page 32 - EXHIBIT II - (Page 5 of 11)
2. Bid Page 33 - EXHIBIT II - (Page 6 of 11)
3. Bid Page 35 - EXHIBIT II - (Page 8 of 11)
4. Bid Page 39 - EXHIBIT III - (Page 1 of 10)
5. Bid Page 43 - EXHIBIT III - (Page 5 of 10)
6. Bid Page 44 - EXHIBIT III - (Page 6 of 10)
7. Bid Page 46 - EXHIBIT III - (Page 8 of 10)
NOTE: This executed amendment shall be returned with your bid response. Failure to
include with bid response shall result in rejection of your bid.
COMPANY NAME SIGNATURE / DATE
SENIOR BUYER PURCHASING MANAGER
Page 1 of 8
Page 32
REVISED
EXHIBIT II
TIME & MATERIAL PRICING (continued)
~ 'l Per Unit Pricing - Year 1 Page 5 of 11
Item Description Per Unit Pricin - Year 2 Per Unit Pricing - Year 3 .:J
No. Material Labor Material Labor Material Labor
- -
64 Duplex plate, mounting strap $ lea. $ $ lea. $ $ lea. $ . -l
:1
,----.-. ~._-----_..~ 'I
65 Cut in wall boxes $ $ $ II
$ lea. $ lea. $ lea. 1
n___'
66 Blanks $ lea. $ $ lea. $ $ lea. $
67 Jacks, 2-port, surface mount, w/dual 8P8C (Category $ lea. $ $ lea. $ $ lea. $ il
5e , White -.---.- I,
Jacks, 2-port, surface mount, w/dual 8P8C (Category $ $ 1!
68 5e,lvo $ lea. $ lea. $ lea. $ ii
-_.~-_..- -.- ._----~~ ~- ---..-.- 'I
Jacks, 2-port, surface mount, w/dual 8P8C (Category I:
69 $ lea. $ $ lea. $ $ $ "
6 , White lea. Ii
_.._---_.~---- ---~--_._- ------. -------.--- II
Jacks, 2-port, surface mount, w/dual 8P8C (Category $ $ 11
70 s lea, $ lea. $ lea $ I
6,lvo ---.- -_.---- II
~:ff "
71 Jacks, 2-port, surface mount, w/6P6C & 8P8C $ $ lea. $ $ lea. $ ii
Cate 0 5e , White I!
.--- _,. -11
72 Jacks, 2-port, surface mount, w/6P6C & 8P8C $ $ lea. $ $ lea. $ il
Cate 0 5e,lvo Ii
---- --~- --~l- . - -- II
73 DELETED Ii
I 'I
-..-- --~--- Ii
74 DELETED ii
- -..-.--.. ..__n.._ ______..________ :i
--~_._-----_._..- -..--..
75 Jack, Leviton, 41106-RW6, 6P6C, White *,** $ lea. $ $ lea. $ $ lea. $ !i
II
-"._~ ---- --------,_.,-~---- - ---._---- -.- - - --------.- II
76 Jack, Leviton, 411 06-RI6,6P6C, Ivory *,** $ lea. $ $ lea. $ $ lea 1$
I 77 Jack, Leviton, 5G110-R05, 8P8C, Orange ',** $ __ _~_~________ $ _./ea. $ ~m i
lea L~
- -,-~- I [$
Column Total for each column this page. $ I $ $ $ $
~-- _.
Total material and labor for each of year 1 through year 3. $ $ $
Page Total- Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. _~
NOTES' . Flush mount application
H Indicates County's preference Equivalent in structure & technical functionality IS acceptable
BIOOFR Company Name
Page'} of R
Page 33
REVISED
EXHIBIT II
TIME & MATERIAL PRICING (continued)
Paqe 6 of 11
Item Item Description Per Unit Pricina - Year 1 Per Unit Pricina - Year 2 P~r Unit Pricing - Year 3
No. Material Labor Material Labor Material Labor
78 Faceplate, Leviton 41080-1IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
79 Faceplate, Leviton 41080-2IP, Ivory, (use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
80 Faceplate, Leviton 41080-3IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
81 Faceplate, Leviton 41080-4IP, Ivory, (use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
82 Faceplate, Leviton 41080-6IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $ $ lea. $
83 Faceplate, Leviton 41080-1wp, White,(use with 75-77)** $ lea. $ $ lea. $ $ lea. $
84 Faceplate, Leviton 41080-2wp, White,(use with 75-77) $ lea. $ $ lea. $ $ lea. $
**
85 Faceplate, Leviton 41080-3wp, White,(use with 75-77) $ lea. $ $ lea. $ $ lea. $
**
86 Faceplate, Leviton 41080-4wp, White,(use with 75-77) $ lea. $ $ lea. $ $ lea. $
**
87 Faceplate, Leviton 41080-6wp, White,(use with 75-77) $ lea. $ $ lea. $ $ lea. $
**
88 24-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $ $ lea. $
89 24-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $ $ lea. $
90 48-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $ $ lea. $
91 48-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $ $ lea. $
Column Total for e8chcolumn this page. $ $ $ $ $ $
Total material and labor for each of year 1 through year 3. $ $ $
page Total =Total.ofmateriaI8,ICilbor for years 1 through 3Jrich.lsive. Eritethere and in theappr6priateareCil of Exhibit II Page 11. $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 3 of 8
Page 35
REVISED
EXHIBIT 1\
TIME & MATERIAL PRICING (continued)
Pa e 8 of 11
Item Item Description Per Unit Pricin - Year 1 Per Unit Pricin - Year 2 Per Unit Pricin - Year 3 -1
No. Material Labor Material Labor Material Labor
106 Cable, Fiber Optic, gel-fill, 96-strand SM $ 1ft $ $ 1ft. $ $ 1ft $ \
-.....----------- ~._._.__._--------- ___ _n_. __
107 Cable, Fiber Optic, gel-fill, armored, 12-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
108 Cable, Fiber Optic, gel-fill, armored, 24-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
109 Cable, Fiber Optic, gel-fill, armored, 48-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
110 Cable, Fiber Optic, gel-fill, armored, 96-strand SM $ 1ft $ $ 1ft. $ $ 1ft. $
----- ".-.---..--.-.. ----
111 Innerduct, 1-inch, plenum rated $ 1ft $ $ 1ft. $ $ 1ft $
--- ~-----.--._-------- ----- -.--
112 Innerduct, 1-inch - PVC $ 1ft $ $ 1ft. $ $ 1ft $
-",-_. ------.-.- --
113 Termination Fiber Optic, MM, ST type $ lea. $ $ lea. $ $ lea $
-------
114 Termination, Fiber Optic, SM, ST type $ lea. $ $ lea. $ $ lea $
--'--'-- ----
115 Bulkhead Adapters Fiber Optic, ST, SM $ lea. $ $ lea. $ $ lea. $
-. ----~--- ----_._--"._~..~"-_._._---
116 Patch Panel Fiber Optic, 24-port, 19" rack mount $ lea. $ $ lea. $ $ lea. $
------ - - -- ._----_._-_.__.._.__..._-----,_.,----~~ -- -- -'---' .----. -"'-
117 Patch Panel, Fiber Optic, 48-port, 19" rack mount $ lea. $ $ lea. $ $ lea. $
"--~ --------- --.- --- ----
118 Patch Panel, Fiber Optic. 72-port, 19" rack mount $ lea. $ $ lea. $ $ lea $
----..----.-- ~.,_.".-.---_._---_._----_._------- _H
119 Patch Panel, Fiber Optic, 6-port, wall mount $ lea. ~ $ lea. $ $ lea $
.._-~--_. . Tf- I~ 1$
Column Total for each column this page. $ ~-l$. $
Total material and labor for each of year 1 through year 3. $ $
-.---
Page Total;...Total of material & labor for years 1 through 3 inclusive. Enter here and in the appropriate area of Exhibit II Page 11. $
NOTE' * Flush mount application
** Indicates County's preference Equivalent in structure & technical functionality is acceptable
BIDDER Company Name.
Page 4 of 8
Page 39
REVISED
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Paqe10f10
Item Item Description Per UnitPricina ..... Year 4 Per Unit Pricing - Yeli" 5
No. Material Labor Material labor
1 Service Call1Trip Charge xxxxxxxxx $ xxxxxxxxx $
2 Standard Hourly Rate -Inside Plant Cable Technician xxxxxxxxx $ xxxxxxxxx $
3 Standard Hourly Rate - Outside Plant Cable Technician xxxxxxxxx $ xxxxxxxxx $
4 Standard Hourly Rate - AutoCAD Technical Services xxxxxxxxx $ xxxxxxxxx $
5 Standard Hourly Rate -RCDD/Registered Communications xxxxxxxxx $ xxxxxxxxx $
Distribution Designer
6 Patch Cord, Category 5e 4-pair UTP, 5 ft. w/RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx
7 Patch Cord, Category 5e 4-pair UTP, 10 ft. w/RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx
8 Patch Cord, Category 5e 4-pair UTP, 15 ft. wI RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx
9 Patch Cord, Category 5e 4-pair UTP, 4 ft. w/RJ45, hub to hub, $ lea. xxxxxxxxx $ lea. xxxxxxxxx
or cross connect
10 Patch Cord, Category 6 4-pair UTP, 5 ft. w/RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx
11 Patch Cord, Category 6 4-pair UTP, 10ft. w/RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx
12 Patch Cord, Category 6 4-pair UTP, 15 ft. w/RJ45 $ lea. xxxxxxxxx $ lea. xxxxxxxxx
13 Patch Cord, Category 6 4-pair UTP, 4 ft. w/RJ45, hub to hub, or $ lea. xxxxxxxxx $ lea. xxxxxxxxx
cross connect
14 Patch Cord, ST:ST, Fiber Optic MM, dual zip, 3 m, Orange $ lea. xxxxxxxxx $ lea. xxxxxxxxx
15 Patch Cord, ST:SC, Fiber Optic MM, dual zip, 3 m, Orange $ lea. xxxxxxxxx $ lea. xxxxxxxxx
Column totalJor eac:hcolumn lhisPc:lge. $ $ $ $
..... $
Total material and labor for each of year 4 and year 5. $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 5 of 8
Page 4:',
REVISED
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Pa e 5 of 10
1- Item Item Description Per Unit Pricing - Year 4 Per Unit Pricing - Year 5
No. Material Labor Material Labor
64 Duplex plate, mounting strap $ lea. $ $ lea. $
----.--.-.....- ._-----~._~
65 Cut in wall boxes $ lea. $ $ lea. $
.~--_.~ -"-.-
66 Blanks $ lea. $ $ lea. $
--..-------- .,----
67 Jacks, 2-port, surface mount, w/dual 8P8C (Category 5e), $ lea. $ $ lea. $
White
-- - --- .~---
68 Jacks, 2-port, surface mount, w/dual 8P8C (Category 5e), $ lea. $ $ lea. $
Ivo
-- - .--------
69 Jacks, 2-port, surface mount, w/dual 8P8C (Category 6), $ lea. $ $ lea. $
White
-.-"- - .--..- - --_.~- -'-~
70 Jacks, 2-port, surface mount, w/dual 8P8e (Category 6), $ lea. $ $ lea. $
Ivo
------ --~ ,-_.
71 Jacks, 2-port, surface mount, w/6P6C & 8P8C (Category 5e), $ lea. $ $ lea. $
White
-l -- - --
72 Jacks, 2-port, surface mount, w/6P6C & 8P8C (Category 5e), $ ~a $ $ lea. $
Ivo
1-73-- ----.----- --- ~-_.... - ,------~- -- -- -- - -- -.- .------- ~
DELETED I
__u.-. ._____ _.__..._ ___ _ ._.______,.__ .----_. ..-~--t-
74 DELETED
~._--_.- --- --~_.._-_...._.--- ---- --If. ---".-
75 Jack, Leviton, 411 06-RW6,6P6C, White H $ lea. $ $ lea. $
._~-~~ -...---- .- ------- ..----..- ---~
76 Jack, Leviton, 411 06-RW6,6P6C, Ivory ** $ lea. $ $ lea. $
- -~--,--_._------- --
77 Jack, Leviton, 5G11 O-R05, 8P8C, Orange ** lea. ~ $
$ ---- ."-" ----- $ lea.
-~- r-- ---- -- t~-~ -. -]
Column Total for each column this page. $ L~ $ j
Total material and labor for each of year 4 and year 5. $
.-----........,.
- ---------
NOTE * Flush mount application
** Indicates County's preference Equivalent in structure & technical functionality IS acceptable
RIDDER Company Name
f>agp " of Po
Page 44
REVISED
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Pace 6 of 10
Item Item D~scription Per UnitPricina - Year 4 Per Unit Pricing.... Year 5
No. Material Labor Material Labor
78 Faceplate, Leviton 41080-1IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $
79 Faceplate, Leviton 41080-2IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $
80 Faceplate, Leviton 41 080-3IP, Ivory,(use with 75-77) ** $ lea. $ $ lea. $
81 Faceplate, Leviton 41080-4IP, Ivory (use with 75-77) ** $ lea. $ $ lea. $
82 Faceplate, Leviton 41080-6IP, Ivory (use with 75-77) ** $ lea. $ $ lea. $
83 Faceplate, Leviton 41080-1wp, White (use with 75-77) ** $ lea. $ $ lea. $
84 Faceplate, Leviton 41080-2wp, White (use with 75-77) ** $ lea. $ $ lea. $
85 Faceplate, Leviton 41080-3wp, White (use with 75-77) ** $ lea. $ $ lea. $
86 Faceplate, Leviton 41080-4wp, White (use with 75-77) ** $ lea. $ $ lea. $
87 Faceplate, Leviton 41080-6wp, White (use with 75-77) ** $ lea. $ $ lea. $
88 24-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $
89. 24-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $
90 48-Port patch panel, 19 in. rack mount, Category 5e $ lea. $ $ lea. $
91 48-Port patch panel, 19 in. rack mount, Category 6 $ lea. $ $ lea. $
Column Total for each column this page. $ $ $ $
Total rnaterialandJabor for each of year 4 ahd yearS. $ $
NOTES: * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable.
BIDDER Company Name:
Page 7 of 8
Page 46
REVISED
EXHIBIT III
OPTIONAL YEARS 4 & 5 PRICING TABLE EXHIBIT
TIME & MATERIAL PRICING
Pae80f10
I Item I Per Unit Pricing - Year 4 Per Unit Pricing - Year 5
No. Item Description Material Labor
Material Labor
106 Cable, Fiber Optic, gel-fill, 96-strand SM $ 1ft $ $ 1ft $
------..----
107 Cable, Fiber Optic, gel-fill, armored, 12-strand SM $ 1ft $ $ 1ft $
--- -- --------.---------- u____ ___________n - -- -- - --- ----
108 Cable Fiber Optic, gel-fill, armored, 24-strand SM $ 1ft $ $ 1ft $
--- -~
109 Cable, Fiber Optic, gel-fill, armored, 48-strand SM $ 1ft $ $ 1ft $
110 Cable, Fiber Optic, gel-fill, armored, 96-strand SM $ 1ft $ $ 1ft $
111 lnnerduct, 1-inch, plenum rated $ 1ft $ $ 1ft $
112 I nnerduct, 1-inch - PVC $ 1ft $ $ 1ft $
-~---
113 Termination Fiber Optic, MM, ST type $ lea. $ $ lea. $
114 Termination, Fiber Optic, SM, ST type $ lea. $ $ lea. $
115 Bulkhead Adapters Fiber Optic, ST, SM $ lea. $ $ lea. $
--~~-~--
116 Patch Panel Fiber Optic, 24-port, 19" rack mount $ lea. $ $ lea. $
-~~---- . ---------.-----
117 Patch Panel, Fiber Optic, 48-port, 19" rack mount $ lea. $ $ lea. $
118 Patch Panel, Fiber Optic, 72-port, 19" rack mount $ lea. $ $ lea. $
-~-~-
119 Patch Panel, Fiber Optic, 6-port, wall mount $ lea. $ $ lea. $
~ - . -.-. ~;
Column Total for each column this page. $ $
Total material and labor for each of year 4 and year 5.
NOTES * Flush mount application
** Indicates County's preference. Equivalent in structure & technical functionality is acceptable
BIDDER Company Name: .-.---- --- ~--~------ ~-- -- --- .~. _._-,--_..~.__...-._-"._-_." ----.---.--'---- --.-.-.
Par ^ of R
VI.-CONSENT AGENDA
ITEM B.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16,2008 December 1,2008 (Noon) o February 17, 2009 February 2, 2009 (Noon)
i:8J January 6, 2009 December IS. 2008 (Noon) o March 3. 2009 February 17,2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) o March 17, 2009 March 2, 2009 (Noon) ('()
0 CJ=i
a::> :::;-<
o February 3, 2009 January 19,2009 (Noon) o April 7, 2009 March 16.2009 (Noon) 0 -<C-
. rr1 n""'1
C""')
- ~1"'li5
0 0 0"\ ;1:ll-<::
Announcements/Presentations City Manager's Report ~~
0 0 :x:- u)--'
NATURE OF Administrative New Business :x 0
AGENDA ITEM - i
i:8J Consent Agenda 0 Legal -
..
0 0 0
Code Compliance & Legal Settlements Unfinished Business ce ""
.~
0 Public Hearing 0
RECOMMENDATION: Motion to approve a "piggy-back" contract #06-3350, with Collier County, Florida for
Standardization of Biofilter Odor Control Units. The contract was awarded to Siemens Water Technologies of San Diego,
California. Collier County complied with Public Contract Bid requirements equal to or which exceed Boynton Beach's
requirements. Total cost of the (2) Biofilter Odor Control Units know as Zabocs Biofilters, are $161,440.00,
EXPLANATION: The Utility Department would like to piggyback the Collier County contract for Biofilters, which was
awarded to Siemens Water Technologies of San Diego California. The contract agreement is from August 1,2008 to July 31,
2009. This contract is for the purchase of (2) Zabocs Biofilters, which are used for odor control in the wastewater collection
system. They will be installed at Lift Station #316 which is located at Golf Rd. and Military Trail and the second one at Lift
Station #3 19 which is located at Miner Rd, and Lawrence Rd. The Division already owns and maintains 4 units at Master Lift
Stations #317, #309, #356 and #801. The installation and operation of these four units have been very successful.
PROGRAM IMPACT: The 2 units will be delivered, along with an initial start-up and warranty which will be included in
the purchase price. The City will off-load the units and supply piping, electrical and water to them. The cost for the purchase
of the (2) Biofilters are $161,440.00. Funds are available in account number 403-5000-590-96-04 SWR102 (Bio-Scrubbers)
FISCAL IMP ACT:
1. 1000 CFM Zaboc Biofilter $80,720.00
2. 1000 CFM Zaboc Biofilter $80,720.00
$161,440.00
Funds are available in account number 403-5000-590-96-04 SWRI02 (Bio-Scrubbers)
AL TERNA TIVES: The Existing units have now operated beyond the anticipated life expectancy and we are experiencing
odor problems in the vicinity of the stations. These units use a type of earlier generation of media that is expensive to replace.
More recent designs incorporate a different media and the cost to replace the units with the newer design is comparable to
replacing the media. The new system does not need regular media replacement and is therefore cheaper to operate over time.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
"--- ~ .-..-.-..,. .--
City Manager's Signature
Utilities
,
~am' --~ ~...~ --
City A
Purcha i g ~-
XC: Pete Mazzella
Tony Lombardi
Barb Conboy
Dan Spooner
George Peck
File
S'\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
FAX NO. : 35262964631 No\,). 10 2008 09:05AM P2
FROM: US FILTER
SIEMENS
Mr. Anthony Lombardi November 7, 2008
City of Boynton. Beach
124 E. WOOlbright Road
Boynton Beach, Florida 33435
RE: ZABOCS Biological Odor Control Systems - Lift: Stations 316 & 319
Dear Mr. Lombardi,
This letter is in regards to the two ZB-.7000 ZABOCS Biological Odor Control Systems for the City of Boynton
Beach for installation at Lift Stations 316 and 319.
Please note that we are now offering the same pricing and commercial terms as the Collier County units, which I
is $80,720 per unit. The total for two ZB-7000 systems is $161,440. For your reference, I have attached a copy
of the full Collier County contract along with copy of the contract renewal and current pricing.
This price is valid for two complete odor control systems each including an exhaust fan, FRP vessel, odor control
I
media, irrigation system, FRP NEMA 3R electrical control panel, FRP water control cabinet, neoprene for
undemeath vessel, and anchor bolts. We will also provide deisgn submittals, O&M manuals, FOB factory with
full freight allowed to the jObsite, and manufacturer's services for system startup and training (one trip for up to
four days shared between the two job sites).
The City of Boynton Beach will be responsible for civil works, foundation design, and concrete pad for
equipment, equipment package unloading, storage and installation, and design, supply and installation of all
dueting, dampers. flexible connectors. and duct supports from each odor source up to the biofilter fan inlet
(including all 316 SS fasteners and EPDM gaskets for ductwork flanged connections and dampers). In addition,
Siemens Water Technologies Corp. 12316 Wotld Trade Drive Tel; (858) 487-2200
Suite 100 I;ax: (858) 487--5600
San Diego, CA 92128 www.siemens.comlwater page 1 of 2!
FF'CJr'1 U(::, F I L TEF' H.' t~[ ::~ 2t:,.~>~t,4tl'-' ;"~10:::: el'=<': ''',)'
SIEMENS
the City will need to provide utilities connections (power, water. drain), surge suppression of the incoming power
supply, and water supply, drain piping and "P-trap~, including backflow preventer if required.
Please feel free to contact me if you have any questions or need more information. Thanks,
Sincerely,
Thomas S. Miles
Technical Sales Mgr. - Eastern US and Canada, Upper MidWest
Page 2 c>f :(
To: 858-487-5600 From: DeLeonDiana
03/05/08 02;47 PM Page 2 of 3
-
~
~,
- ~~/ COLLIER COUNTY GOVERNMENT
ADMINISTRATIVE SERVICES DIVISION 3301 TAMIAMI TRAIL EAST
Purchasing Department NAPLES, FL 34112
(239) 252-8375
Fax (239) 252-6597
dianadeleon@colliergov.net
March 5, 2008
Richard Parker
Siemens Water Technologies Corp.
12316 World Trade Dr., #100
San Diego, CA 92128
Fax: 858-487-5600
RE: Renewal of Contract # 06-3360 "Standardization of Biofilter Odor Control
Units"
Dear Mr. Parker:
Collier County has been under Contract with your company for the referenced services
for the past year.
The County would like to renew this agreement under the same terms and conditions
for one (1) additional year in accordance with the renewal clause in the agreement.
If you are agreeable to renewing the referenced contract, please indicate your
intentions by providing the appropriate information as requested below:
/ I am agreeable to renewing the present contract for
Standardization of Biofilter Odor Control Units under the same
terms and conditions as the existing contract.
I am not agreeable to renewal of this contract.
If you are agreeable to renewing the contract, said renewal will be in effect from
August 1, 2008 until July 31, 2009.
Also, please provide an updated certificate of insurance for our files. Due to the
volume of insurance certificates received in the Purchasing Department, the contract
number should be referenced on the certificate to ensure that our records are updated
accordingly.
-----..--...--
To: 858-487-5600 From DeLeonDiana.
03/05/08 02:47 PM Page 3 of :3
Page 2 of 2
Renewal of Contract # 06-3360 "Standardization of Biofilter Odor Control Units"
Please return this letter to the Purchasing Department with your response and
insurance certificate no later than March 28, 2008. Your prompt attention is urgently
requested. If you have any questions you may contact me at 239/252-8375.
Very truly yours,
Diana De Leon
Contract Technician
Acceptance:
Siemens Water Technologies Corp.
:C;~oQJ-
Signature
"R ic.J1o.( d ?c..('I<~( I GenQ..ra.1 rn an 0... Ef r-
Typed Name and Title
(Corporate Officer)
Date: 03/0(,/ ;2oo~
In order to make sure our contact information is current, please provide the following
information:
Contact person: LorI /1d ~/ rna. n
Phone # l 256'8) 4 8 7~ C).;J.OO
Fax # ( ~ 59) 45'7 - 5~oO
Email /Dr j. a.c:le(tnall @ S/(tp/"YIe:.nS. CDrn
Address: j;;l.3/lp UJor-( c:/ Tr-o.d<< ])ntJZ, Sr.M. k I CO, ~VI ()LQ go , CA g JI;Jg
C: George Yilmaz, Wastewater
EXHIBIT B
PRICING - CONTRACT #()S-,3350 [RENEWAL]
Pricing valid from August 1,2006 through July 31,2009 as detailed below
+
-....."
Description Model No. Current Year 1 Year 2 Year 3
Pricing Valid: 08/1/06 Valid: 08/1/07 Valid: 08/1/08
[Expires thru 07131/07 thru 07/31/08 thru 07/31/09
L_.____._._.. - -- _..__u__...... ._]/~1[~ -.- --
11 ,500 cfm Biofiltration System ZB-8000 $95,785 $98,659 $101,618 $104,667
, -_.
1,000 cfm Biofiltration System ZB-7000 $73,870 $76068 $78369 $80,720 '2.)
--
850 cfm Biofiltration System ZB-6000 $65,750 $67,723 $69,754 $71,847
500 cfm Biofiltration System Z8-5000 $43,835 $45,150 $46,505 $47,900
i -- .,..-..-....
350 cfm Biofiltration System ZB-4000 $33,550 $34,557 $35,593 $36,661
250 cfm Biofiltration System ZB-4000 $33,550 $34,557 $35,593 $36,661
140 cfm Biofiltration System ZB-42 $15,155 $15,610 $16,078 $16,560
-- ._-
70 cfm Biofiltration System Z8-30 $7,580 $7,807 $8,042 $8,283
_.__._~_._-- __ I ._-
NOTE 1: Pricing for Vear 1, 2 and 3 each reflect a 3% increase over the previous year's pricing.
NOTE 2: USFilter will continue to provide a $500 credit per unit off the above pricing for waiving of the
odor panel testing (for Models ZB-4000 and larger). USFifter will continue to test each of
these units with natural plant odors at start-up and perfonn H2S doping.
~.- ---- -.-
~ COLLIER COUNTY GOVERNMENT
-'--'-
PURCHASING DEPARTMENT 3301 EAST T AMIAMI TRAIL
ADMINISTRATIVE SERVICES DIVISION PURCHASING BUILDING
NAPLES, FLORIDA 34112
(239) 732-2667
FAX (239) 732-0844
OCT 4 /002 ---.".--"-..-----. -
http://co.collier.fl.us
September 30,2002
Roop C. Jain, Vice President/General Manager
U.S. Filter Wastewater Group, Inc.,
D/b/a U.S.Filter/RJ Environmental
13100 Gregg Street, Suite B
poway I CA 92064
RE: Contract #02-3350- "Standardization of Biolfilter Odor Control Units"
Dear Mr. Jain:
I am pleased to enclose your copy of the fully executed contract for the subject project.
Congratulations on the award of this contract. If you have any questions, please do not
hesitate to contact me at 941-732-2667.
Sincerely,
~o~~)P:-f
Purchasing Agent
-
AGREEMENT
THIS AGREEMENT, made and entered into on this 6th day of June, 2002, by and between
U.s. Filter Wastewater Group, Inc. d/b/a U.s. Filter RJ Environmental, hereinafter called the
"Contractor" and Collier County, a political subdivision of the State of Florida, Collier
County, Naples, hereinafter called the "County":
WIT N E SSE T H:
1. COMMENCEMENT. The contract shall be for a one (1) year period, commencing on
August I, 2002, and terminating on July 31, 2003.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for three
(3) additional one (1) year periods. The County shall give the Contractor written notice
of the County's intention to renew the Agreement term not less than ten (10) days prior
to the end of the Agreement term then in effect.
2. ST A TEMENT OF WORK. The Contractor shall provide Biofilter Odor Control units,
field tests, inspection and start-up in accordance with the terms and conditions of the
specifications of RFP #02-3350 and the contractor's proposal (Cost Proposal No. M02-
023 dated May 3, 2002) herein referred to and made an integral part of this agreement.
3. COMPENSATION. The County shall pay the Contractor for the performance of this
Agreement the aggregate of the units actually ordered and furnished at the unit price,
together with the cost of any other charges/fees submitted in the proposal. Any county
agency may purchase products and services under this contract, provided sufficient
funds are included in their budget(s).
4. NOTICES. All notices from the County to the Contractor shall be deemed duly served
if mailed by registered or certified mail, or by facsimile or email to the Contractor at the
following Address:
Roop C. Jain, Vice President/General manager
U.S. Filter Wastewater Group, Inc. d/b/a U.s. FilterlRJ Environmental
13100 Gregg Street, Suite B
Poway, CA 92064
Page 1
-------_._~--------
All Notices from the Contractor to the County shall be deemed duly served if mailed
registered or certified mail, by facsimile or email to the County to:
Collier County Government Center
Purchasing Department - Purchasing Building
3301 Tamiami Trail, East
Naples, Florida 34112
The Contractor and the County may change the above mailing address at any time
upon giving the other party written notification. All notices under this Service
Agreement must be in writing.
5. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Contractor or to constitute the Contractor as
an agent of the County.
6. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.5., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. Payment
for all such permits issued by the County shall be processed internally by the County
All non-County permits necessary for the prosecution of the Work shall be procured
and paid for by the Contractor. The Contractor shall also be solely responsible for
payment of any and aU taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons
employed by the Contractor.
7. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to
use in any manner whatsoever, county facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now m
effect or hereafter enacted or adopted. In the event of such violation by the Contractor
or if the County or its authorized representative shall deem any conduct on the part ot
the Contractor to be objectionable or improper, the County shall have the right to
suspend the contract of the Contractor. Should the Contractor fail to correct any such
violation, conduct, or practice to the satisfaction of the County within twenty-four (24)
hours after receiving notice of such violation; conduct; or practice, such suspension to
continue until the violation is cured. The Contractor further agrees not to commence
"I
-
-"
operation during the suspension period until the violation has been corrected to the
satisfaction of the County.
8. TERMINATION. Should the contractor be found to have failed to perform his
services in a manner satisfactory to the County as per this Agreement, the County may
terminate said agreement immediately for cause; further the County may terminate
this Agreement for convenience with a seven (7) day written notice. The County shall
be sole judge of non-performance. If County cancels this Agreement for any reason
other than contractor's breach, County shall promptly pay contractor for work
performed prior to cancellation and any other direct costs incurred by contractor as a
result of such cancellation.
9. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as
to race, sex, color, creed or national origin.
10. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property
Damage Liability. This shall include Premises and Operations; Independent
contractors; Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property
Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned
Vehicles and Employee Non-Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of
$1,000,000 for each accident.
Special Requirements: Collier County shall be listed as the Certificate Holder and
included as an Additional Insured on the Comprehensive General Liability Policy.
Current, valid insurance policies meeting the requirement herein identified shall
be maintained by Contractor during the duration of this Agreement. Renewal
certificates shall be sent to the County thirty (30) days prior to any expiration date.
There shall be a thirty (30) day notification to the County in the event of
cancellation or modification of any stipulated insurance coverage.
3
- -----,-----'..-- --_.._-----_._---~.~..._..._--- ,..~--_._-"- -----
Contractor shall insure that all subcontractors comply with the same insuranl\
requirements that he is required to meet The same Contractor shall provlCt
County with certificates of insurance meeting the required insurance provisiom
11. INDEMNIFICA TION. The Contractor/Vendor, in consideration of One Hundred
Dollars ($100.00), the receipt and sufficiency of which is accepted through the signmg
of this document, shall hold harmless and defend Collier County and its agents and
employees from all suits and actions, including attorneys' fees and all costs of litigation
and judgments rendered therein, asserted by any third party for personal injun' or
damage to tangible property, to the extent such injury or damage is caused by' tht'
negligence or other wrongful conduct of Contractor/Vendor in the performance 'A
this contract or otherwise completing the work performed thereunder. This provisIon
shall also pertain to any claims brought against the County by any employee ot the
named Contractor/Vendor. any Subcontractor, or anyone directly or indirectl \
employed by any of them. The Contractor/Vendor's obligation under this provlslon
shall not be limited in any way by the agreed upon contract price as provided in
Section 12 of this Contract or the Contractor/Vendor's limit of, or lack of, sufficient
insurance protection. The first One Hundred dollars ($100.00) of money received \.)[1
the contract price is considered as payment of this obligation by the County
This section does not pertain to any incident arising from the sole negligence of Collier
County.
12. LIMIT A T10N OF LIABILITY. EXCEPT AS OTHERWISE SET FORTH IN SECTION I 1 HEREOF.
CONTRACTORNENDOR SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL
INCIDENTAL, SPECIAL, PUNITIVE OR OTHER INDIRECT DAMAGES, AND
CONTRACTORNENDOR'S TOTAL LIABILITY ARISING AT ANY TIME FROM THE SALE OR
USE OF THE EQUlPMENT SHALL NOT EXCEED THE PURCHASE PRICE PAID FOR THE
EQUIPMENT. THESE LIMITATIONS APPLY WHETHER THE LIABILITY IS BASED ON
COt\TTRACT, TORT, STRICT LIABILITY OR ANY OTHER THEORY.
13. WARRANTY. Subject to the following sentence, ContractorN endor warrants to County that the
Equipment shall materially conform to the description in Contractor/Vendor's Documentation and shall
be free from defects in material and workmanship. The foregoing warranty shall not apply to any
Equipment that is specified or otherwise demanded by County and is not manufactured or selected by
ContractorNendor, as to which (i) ContractorNendor hereby assigns to County, to the extent
assignable, any warranties made to ContractorNendor and (ii) ContractorNendor shall have no other
liability to County under warranty, tort or any other legal theory, except as provided for in Section 11
above. If County gives ContractorNendor prompt written notice of breach of this warranty within l8
months from delivery or 1 year from equipment acceptance, whichever occurs first, except in the case
of the vessel which is 10 years from date of delivery, (the "Warranty Period"), ContractorNendor shalL
at its sole option and as County's sole remedy, repair or replace the subject parts or refund the purchase
price therefor. Media is guaranteed for two years. If ContractorNendor detenrunes that any claimed
breach is not, in fact, covered by this warranty, County shall pay ContractorN endor its then customaf)
charges for any repair or replacement made by ContractorNendor. ContractorNendor's warranty i~
conditioned on County's (a) operating and maintaining the Equipment 1D accordance with
ContractorNendor's instructions, (b) not making any unauthorized repairs or alterations, and (e) not
,
...
- --
being in default of any payment obligation to ContractorNendor. ContractorNendor's warranty does
not cover damage caused by chemical action or abrasive material, misuse or improper installation
(unless installed by ContractorNendor). THE WARRANTIES SET FORTH IN THIS SECTION ARE
CONTRACTORNENDOR'S SOLE AND EXCLUSIVE WARRANTIES AND ARE SUBJECf TO
SECfION 12 ABOVE. SELLER MAKES NO OTHER WARRANTIES OF ANY KIND, EXPRESS
OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF
MERCHANT ABILITY OR FITNESS FOR PURPOSE.
14. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf
of the County by the Wastewater Collections Department.
15. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached
component parts, all of which are as fully a part of the contract as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate, RFP #02-3350 Specifications and
Addendum/ Addenda.
16. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this agreement is subject to appropriation by the Board of County
Commissioners.
5
IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, b,. il[1
authorized person or agent, hereunder set their hands and seals on the date and year first above
written.
BOARD OF COUNTY COMMISSIONERS
A TrEST: COLLIER COUNTY, FLORIDA
Dwigh\~. Brock, Clerk of Courts
. \~ '.
By: .~/~~4'//~dle By:
Dated: &7j8)1A.- Jam Chairman
(SEAL)
.. ,~ttest. IS' to Cha f rcan I s u.s. Filter Wastewater Group, Inc. d/b/a
signature onlJ. u.s. Filter/RJ Environmental
(4~~~~ .~ Contractor
~-
By: \ :J
First Witness Signature
Lori A. Adelman
iType/print witness narnei
~t:~e~~~ Roop C. Jain/Vice President/GM
Typed signature and title
Robin L. Rogge Dated: 09/19/02
iType/print witness name i
Approved as to form and
le~u~)/ ~ CORPORA TE SEAL
(corporations only)
Robert Zachary
Assistant County Attorney
6
-
EXHIBIT A
SUPPLEMENTAL TERMS AND CONDITIONS
1. This is a Purchase Agreement, as well as a Service Agreement, and codifies the
standard of Biofilter Odor Control Units as approved by the Collier County Board of
County Commissioners on June 6, 2002, Agenda Item 16E2. The standard shall remain
perpetual unless changed or rescinded by the Collier County Board of County
Commissioners.
2. It is acknowledged that technology for biofilter odor control units may change in the
future and prices for biofilter odor control units, media, and other accessories other
than those listed on Exhibit B hereto shall be negotiated between the parties. Prices
shall be held for a minimum of two (2) years before being renegotiated.
3. Individual purchases may be made on a blanket purchase order with work orders for
each purchase. Work Orders shall be in the form of Exhibit C.
4. Additional services may be requested and priced on a lump sum basis or an hourly
basis as negotiated by the Contract Manager and the vendor.
5. Equipment and services excluded from Contractor/Vendor's supply are as stated in
referenced Cost Proposal (Items 1, 3, 4 & 5). Item 2 - Equipment package unloading
and setting on pad to be performed by Contractor/Vendor. Mechanical installation by
Contractor/Vendor includes final on-site system assembly and general preparation of
the system tor operation. It does not include any concrete or utility tie-in work.
7
--_.~---
EXHIBIT B
PRICING
Pricing valid from August I, 2002 through July 31, 2004
1000 cfm Biofiltration System $68,250.00
500 dm Biofiltration System $40,500.00
350 cfm Biofiltration System $31,000.00
250 dm Biofiltration System $31,000.00
100 dm Biofiltration System $31,000.00
50 dm Biofiltration System $31,000.00
2B-30 Biofiltration System $7,000.00
8
- -
EXHIBIT C
WORK ORDER #
To U.S. Filter Wastewater Group, Inc. d/b/a U.S. Filter RJ Environmental
"Standardization of Biofilter Odor Control Units"
Contract #02-3350, Dated August 1, 2002
This Work Order is for the purchase field testing, inspection and start-up of a biofilter odor control
unit, subject to the terms and conditions of the Contract referenced above, for work known as:
Unit:
Schedule of Work: Design submittals requirement is waived. Equipment to be delivered within 13
weeks of ContractorNendor's receipt of work order or notification of release for fabrication.
Compensation:
In accordance with Exhibit B of the Agreement, the County will compensate the Firm as follows:
$
Any change made subsequent to final department approval will be considered an additional service
and charged according to an executed Change Order as enumerated in Exhibit D of the Agreement.
PREPARED BY:
Kevin Rafferty I Odor Control Specialist Date
APPROVED BY:
Joe Cheatham, Wastewater Director Date
ACCEPTED BY:
Date
U.S. Filter Wastewater Group, Inc. d/b/a U.S. Filter/RJ Environmental
9
-.-- --,._,---- . --_.._-~-"._----
J".L H r 1 ...... ~ 0..... ~, 'V E,
~. -'.....---.----,.-. .,-"_..._-,--
I
ACORD", CERTIFICATE OF LIABILITY INSURANCE Page , of 2 09::8/2002
...
PRODuC!;:R 877-945-7378 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
W~ll~s North Arner~cQ, Inc. Reg~ona~ Cert CenteL HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OF
26 Century B~vd AL TER THE COVERAGE AFFORDED BY THE POLICIES BELOW
"" o. Box 305.3..91
Na5hv~:'le, TN 372305191 INSURERS AFFORDING COVERAGE
- -. -'-_._-----~~-~---------,_..._---- -'-- -_...._---_."._---_._~
INSURED US~i~ter Corporation INSURERA CotT\lnerce and l.ndulil'try lna:ura.nc. ~o~pa.nY__ Sl"::'O-O::;l
40-004 Coo k St reet lNSUHl:H lj Trave~ers :r.ndemn~ty Co of .T l~
Pa.:'..m ;:)e6ert, CA 92211 ,[:~:' 6"/ 4 -0;;":
---- "_.__m____...
, INSURER C J'he Travelers :n!!.?~ance_S_ompa~__ _.___. ~ 9357-0:::',';;
INSURfRD
,---- -..--- ----
INSUHt:H t.
-..---.,--
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR TH::: "OLlCY PERIOD INDICATED NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE iSSUED 0"
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJ"CT TO A.~c THE TE"lMS EXCLC:SIONS AND CONDiTIONS OF S,J~'-
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
'r'.fR1 POLICY EF"ECTIV E POLICY EXPIRATION ---..-
TYPE: O~INSURANCE POLICY NUMBER MM/DOtVV ATE MM/OO,IVV\ LIMITS
.- -
A GENERAL LIABILITY GL4177798 3/1/2002 3/1/2003 tACHOCCUHHt:NC.t: '$ 1. 000 ,000
~MMERCIAL GENERAL LIABILITY ' FIRE DAMAGE (Aoy one j'e! 1$ lLQQ 0 AQ.Q Q .
CLAIMS MADE [i] OCCUR MED EXP (Any ON? oan:on} S .-".-
!~ ---- -,-
0t:HSONAL & AUV INJUHY ~ ...:i,~OOO.OOQ.
~N'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE 1$ 5,000,000
PRODUCTS COMP.oP AGG : $ . __.5~ o_QJL 000_..
n f'OLlCv i PRO. r--' LOC
J T ,.------.--...
B ' AUTOMOBIL E LIABILITY TC2JCAP-419Jl647TIL02 3/1/2002 3/1/2003 : COMBINED SINGLE UM.":
'----, lEa acCloen1) i - 1.100,000
B I~ ANY AUTO TC2ECAP-419Jl659TCT02 3/1/2002 3/1/2003 - ~___"~ _n._..___ __.....__
B ' ALLOWNt;;lJAUIOS TRJCAP-419J1611TIL02 3/1/2002 3/1/2003 [JODll Y INJLJP',
i I cPe,' person', S
SCHEDULED AUTOS "____..______m_ ____
W HIRED AUTOS BOOIL Y INJUR'I $
H NQNDWNcU AU IOS (Per aoci09nn
-- ---.-- -- ----~.......-
. I .----! PROPERTY DAMAGE
---, (PeraCC:den11 .S
i I
GARAGE LIABiliTY : '\U I U ONL v " l:J\ AC-CIUt:.N I S
H ANY AUTO OTHER THAN ,A ACe $
AUTOONL Y AGG $
I EXCESS LIABILITY CAC H OCCUH Hl:N [;l: $
::J OCCUp, :---; 'IGGREGA 11' _._-~-_._-
'----.J CLAIMS MADE ..
-------- -.- ----. $
Ut:LJU[; I IlJLt
I i RETENTION $ S
; ,WC STATU. , 10TH i .---.-.,"-
C I WORKERS COMPENSATION AND TRJUB419J4293T~L02 3/1/2002 3/1/2003 i X Tony LIMITS I En
I EMP LOYERS' L1ABI UTY -""-_. -'--..-.
C TCZJUB419J4441TILOZ 3/1/2002 3/1/2003 t:..l t.AC-H AC;l,;ILJt:N I : $.. _l.LOOO ,000
I .
. E L DISEASE EA EMPLOYEE I $ 1.000,000 t
E L DISEASE - POLICY LlMli $ 1 000 0 0
OTHER
I I
DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIEXCLUSIONS A DDE;D BY IiNDORSEMENTISPE;CIAL PROVISIONS
ADD~TIONAL NAMED ~NSURED: PROCESS WASTEWATER
Coll~er County Board of County Commi......ioner.. are ~ncluded a.. Add~t~onal In..ured alS re"pect:s the
General L~abi1~ty po1~cy, a.. their intere..'!:. may appeAr.
-3 50 - Su 1 and m ch cal .in"t 02 " 15t", ".
X I ADDITIONAL INSURED' INSURER LETTER CANCELLATION
SHOULD ANY OFTHE ABOVE OESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION I
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN t
NOIICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO 00 SO SHALL
Colli.er County, FL IMPOSE NO OBLIGATION OR UABILlTY OF ANY KIND UPON THE INSURER ITS AGENTS OR
Attn: M.s . Lyn Wood
~~~~;~~e~~;1~ni~st
NaplelJ I FL 34112
ACORD 25-S rT/97) Col1:546555 Tp1:84633 Cert: 2187899 (0 ACORD CORPORATION 1 9
~"..&..E:JJ..1. \."..1. ~^ vI ~u I ,,"VV4..,. -x.v'"" r- M\...I 1-. -.<1 V J.".J...6.1J. \o.l '^^
I - -
Page 2 of 2
IMPORT ANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed, A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s)
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon
I I
ACORD 25-5 (7/97) Co~1:546555 Tpl:84633 C~rt:2187899
.. ".- 0............. .......J"- _~. hj "... ~ '", ..... ):::..
ENDORSEMENT
Th1s endorsement, effective 12:01 A.M., 03/0 l/02 forms part ot
Policy No. GL 417779'6 lssued to: G!\IlTED STATES FILTER CORPORATION
By: COMMERCE AND INDUSTRY INS1.JRANCE COMPANY
ADDITIONAL INSURED - RY CONTRACT. AGRRRMRNT OR PERMIT
Under SECTION II - WHO IS AN INSURED, paragraph 5 is added as follows:
5. Each of the following is also an insured:
a. Any person or organization you are required by a \vrirren conrract, agreement or
pennit to name as an insured but only with respect to liability arising out of:
1. "work perfonned" or being perfonned by or on behalf of the named insured.
2. premises owned, rented, or used by you.
3. equipment rented, leased, or used by you.
b. This insurance does not apply unless the cona-act, agreemem or pennit 1S made
prior [0 the 'bodily injury" or "property damage"
c. This insurance does not apply to the rendering or failure to render any
professional services.
d. This insurance is primary if thar is required hy rhe contracr, agreement or rennir
e. The limits of Insurance provided on behalf of the Additional Insured are not
greater th,m those required by such contract
All other terms and conditions remain the same.
A .~
~. .,'. .. , "
,', '" ' " '..
, -.,. '".. . . ....
., .' , . . ,,' " " , '.' , .
'...........'"....... ... .......,..,., '.'.....'. .....a..../J... :../J ....... ..........,. .~. J....'...... -.'.. ...... ". .. .A/'.. .
., :;,:' <';,': .,~..'::<....tff::: .:,:,',7( ,:,. ,.:.~-..... ///~T"'-
A lTTHORIZED REPRESENT A TIVE
VI.-CONSENT AGENDA
ITEM 8.4
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16, 2008 December I, 2008 (Noon) o February 17,2009 February 2, 2009 (Noon)
[gl January 6, 2009 December 15, 2008 (Noon) o March 3, 2009 February 17,2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) o March 17, 2009 March 2, 2009 (Noon)
o February 3, 2009 January 19,2009 (Noon) o Apm 7, 2009 March 16, 2009 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ~ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Continue with the WaterWise Conservation Program from Resource Action
Programs for an additional two years, giving a total trial period of 3 years after which we will review the
program's impact. This is a part of our ongoing commitment to water conservation as a condition of our
Consumptive Use Permit (CUP) and has been itemized as one of the plan constituents.
EXPLANATION: The WaterWise program educates all 5th grade students in our service area on the
importance of water conservation and emphasizes the positive impact of small changes in water use habits.
Teachers provide a program of educational activities in the classroom and the students are each issued an
indoor water conservation kit to take home and install with their parents help. Water usage is measured
before and after the installation of the water saving devices and a projected volume of water saved is
calculated. Last years program reached out to 956 students and teachers resulting in a projected 9.2
million gallons of water saved annually. This in turn reduces loading on the wastewater system. The
program is very popular with the teachers and families involved. All of the teachers that taught the
program last year would gladly do it again, were it made available.
PROGRAM IMP ACT: The program will educate approximately 1,000 students and their teachers each
year on lifelong conservation habits. Typically the program is implemented during the height of our dry
season which emphasizes its importance. Based upon the information gathered from the students during
the program estimates were made of the potential environmental impact; this included not only the water
savings but also the impact on gas and electricity usage as well as reductions in wastewater generation.
Apart from the water consumption reduction estimated at 9.2 million gallons there is also an equivalent
reduction in wastewater treatment costs (saving $11,040 at current prices), and over 1,000,000 KWh of
energy to heat it (at 6cIKWh this equates to a saving of over $60,000 to our customers).
FISCAL IMPACT: $75,000 over two years from the Conservation Fund, 401-2822-536-95-43.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
ALTERNATIVES: None
/ 16 .. zf dr' /
~ I ~-~v-S: ./ C.A:.-,. n l-a.e~.-,-,"--(
, DepartIhent Head's Signature ../ City Manager's Signature
Assistant to City Manager ~
Department Name City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
REQUEST FOR REQUISITION
r H.T.E. ENTRY DATE: 11/26/08
l'.E. REQUISITION # 47870
Clerk: ME
Procurement Ass't:
Director:
City Manager (non budgeted
caoital and/or $5000+):
REASON FOR PURCHASE:
Water Wise is an integral part of our water conservation program. It educates fifth grade students on the importance of
water and energy efficiency. 1,000 Water Wise packets @ $32.00 each
VENDOR INFORMATION: DIVISION: OTHER INFORMATION:
Name: Resource Action Programs Admin. ( ) Date: 11/26/08 ASAP (X)
Address: 2351 Tenaya Drive Construction ( ) Date Needed: 12/20/08 Confirm. ( )
Modesto, CA 95354 Cust. ReI. ( ) ASAP/Conf. ( )
Distribution ( ) BACKUP DOCS. DELIVERY:
SUBMITTED:
"one (contact): Justin Jones Water Qual. (X QuotesNerbal ( ) E. Admin. 40 ( )
) (over $500)
888-438-9473 Pumping ( ) QuoteslWritten ( ) E. WTP 41 ( )
(over $2000)
Vendor Number: 10723 PWTreat. ( ) Bid Docs. ( ) W.WTP 42 (X )
Meter Serv. ( ) Sole Source Ur. (X ) P/U 99 ( )
INITIATOR: Steve Evans Sewage ( ) Insurance ( ) Special Instructions:
Reauirements:
APPROVED: Strmwtr. ( ) Project Number:
Quan. Unit Price Descriotion & Part Number Fund Dept Basic Elem Obi Amount
1 $32,000 Water Wise Program for 1,000 401 2822 536 95 43 $32,000
teacher/student participants
1 $2,000 Shipping 401 2822 536 95 43 $2,000
TOTAL 401 2822 536 95 43 $34,000
\ltn ember ':(1. .:()()X l,'uOlallOI1 !J ('087/29/01\
Steve Evans
City of Boynton Beach
124 East Woolbright Road
Boynton Beach. FL 33435
Steve,
We are pleased to quote the following:
WaterWise™ Program
PLEASE RETURN SIGNED FORM VIA FAX
$2,000.00
$34,000.00
. Quantity represents total program size. You will only be billed for the actual materials that are specifically
requested and shipped.
. Please allow ten (10) business days from receipt of purchase order to begin shipping.
. Payment terms are Net 30.
. All products warranties are direct to manufacturer unless otherwise noted.
. Mode/Carrier is RAP's choice on any/all shipments unless otherwise noted.
. Please cite quote number on your Purchase Order to RAP.
. Please forward your Purchase Order to RAP at FAX 209.529.0266
. This quote is valid through February 1,2009.
. All checks MUST be made payable to: Resource Action ProgramsJi
0 This will serve as a purchase order SJ We will issue a purchase order
1. the undersigned, declare that I have the authorization to sign this Quotation Form and agree to the
quantity, pricing, & terms conditions listed above.
J7-h~ .---- // ~1/Ot5
Print Name /p.t:-' .v-~ Date
Authorized Signature ~ .-- .--- ~___ ___ _...__u___
V-' vt/~/P:1r/ /~/?/~U~~
Title / Company ~ r~ (/(/4 ,,/,'~ / / CA-/~~
Regards,
Justin Jones '~.jr II
Program Manager
P: 888-438-9473
, ....'-_.~,..,..__._.. m.m.,,__.. , . .....'.m._.'_____._~..h_._n.._..._.... '""N'''_. u 'w'n~"'"
; RESOURCE ACTION PROORAMS
F: 800-544-8051
November 20,2008
Steve:
This letter will acknowledge that Resource Action Programs@ is a sole source vendor for the
environmental WaterWise™ Resource Action Program.
The program incorporates materials developed and written by accredited science and conservation
educators with a water savings technology kit distributed solely by Resource Action Programs.
The program materials are as follows:
For the Teacher. For each Student:
Teacher Guide Resource Action Kit
WaterWise Program Video Student Activity Booklet
Water Poster Scantron Form
Resource Action Kit Certificate of Achievement
Students and teachers have unlimited access to the program website, www.getwise.org, and technical
support through our toll free number 888-438-9473.
Thank you,
'R4
Joseph E. Thrasher
Program Director
888-438-9473
E: joseph@getwise.org
RESOURCE ACTION PROGRAMS
School District Oi Sta Zi T Total
Palm Beach Coun School District 561-738-2380 801n Con ressAve. Ste. 529 Bo nton Beach FL 33426 17 18
Palm Beach Coun School District 561-292-7000 8400 Lawrence Rd. Bo nton Beach FL 33436 140 147
Palm Beach Coun School District 561-292-41003015 S. Con ress Ave. Bo nton Beach FL 33426 140 146
Palm Beach Coun School District 561-369-2323 970 N. Seacrest Blvd. Bo nton Beach FL 33435 25 27
Palm Beach Coun School District 561-292-6900 1201 Sw 3rd St. Bo nton Beach FL 33435 65 68
Palm Beach Coun School District 561-804-3150 3400 H oluxo Rd. Bo nton Beach FL 33462 181 190
Palm Beach Count School District 561-739-5600 301 Gala W. Bo nton Beach FL 33435 67 70
Palm Beach Coun School District 561-369-7094 1203 N. Sea crest Blvd. Bo nton Beach FL 33435 100 102
Palm Beach Coun School District 561-202-9500 550 Miner Rd. Bo nton Beach FL 33435 116 121
Private 561-732-2045 3300 B South Seacrest Blvd. Bo nton Beach FL 33445 20 21
Private 561-732-9934 730 Ne 6th Ave. Bo nton Beach FL 33435 34 35
Palm Beach Coun School District 561-804-3800 7685 S. Milita Trail Lake Worth FL 33463 122 126
0
0
0
Total 43 1027 1071
Resource Action Programs@
Accounts Payable Information
Contact information
s ness Name.Clty of Boynton Beach
Address'PO Box 310
City' Boynton Beach State:FL Zip:33425
Phone:561-742-6964
Fax:
Email Address: \
~ Vq iV., & ..66//. [/ .-j i
Address (if different from above) ---I
,
/~ --f ~ (~c/c://'c;r/~; ~V
City' State: Zip.
&C clc:7 )/} t9?a ?;!-
Phone (if different from above):
Fax (if different from above):
DUNS #
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City of Boynton Beach WaterWiselM Program
Sponsored by:
Program Summary Report
2007-2008
Submitted By:
Resource Action Programs.
June 2008
Table of Contents
Executive Sum ma ry.......................................................... ................................................................ ,
Prog ra m Overvi ew............................................................................................................................ 3
Prog ra m Materia Is...................................................................................................................... ...... 4
Prog ram Implementation..................... ............................... .................................... ............. ........ 5
Prog ra m 1m pa ct.................................................................................................................................. 7
H 0 m e Au d it.......... ................................. .......... .......... ...... .... ............. ................ ........................ ........ 7
P re/Pos t Survey.......... ......... ..................... .............. ..... .......... .... ........................................................ 8
Re sou rce Sa vi ng s Sum ma ry .......................................................................................................... 9
P a rti c i pa n t Re s po n se ................ ........ ............................. ....................... .......... ........... ................. ..... , 0
Prog ra mEn ha nceme nts................................................................................................................ , 4
Ap pen dices.......................................................................................................................................... . , 5
A. Resou rce Savi ng s Esti m ates...................................................................................................... , 6
B. H ou se hold Re po rt Ca rd Data................................................................................................... , 9
C. T eache r Eva I u ati 0 n Data............................................................................................................ 23
D. P a rti c i pa nt Lene rs .......... ............................. .................. ................... .............. ......... ............. ....... 24
. EXECU1lVESUMMARY
Thi", report summarizes the City of Boynton Beach WaterWise
Program. The Program is designed to facilitate installation of
resource efficient technologies in homes and build knowledge of
environmental issues yielding a variety of measurable energy and
water savings results using the best messengers - students The
Program was funded by City of Boynton Beach and implemented
in their service territory The recipients of the 2007-2008 Program
were fifth graders and their families at Citrus Cove Elementary
School, Crosspointe Elementary School, Daystar Academy
of Excellence Charter School, Forest Park Elementary Schoo!,
Freedom Shores Elementary School, Hidden Oaks Elementary As part of the program, students receive a kit full of
School, Poinciana Elementary School, Rolling Green Elementary high efficiency devices.
School and St. Mark Catholic School. The secret to the Program
is combining a turnkey set of classroom activities with hands on
home projects to install high efficiency devices and introduce resource conscious behavior to students and their lies.
Program Materials were distributed to nine hundred fifty-six (956) fifth grade students and their families. i\n overView of the
results from the Program appears below, with greater detail in the attached report.
Knowledge Gained: Identical surveys (tests) were taken by students prior to the Program. and again upon its completior,
to measure knowledge gained. Scores and subject knowledge improved from 58% to 79%.
i "In my opinion. the thing the students
I Audit Information Obtained: Household audits (customel
like best about the materials / program
was the facts about how much water surveys) were performed by students and their families as pin ot the
IS actually used They loved completing program activities. Important customer information was collected to
the experiment at home and teaching
their family about conserving water" better understand trends and usage. Some highlights includp
Maria Esopakis, Teacher
Hidden Oaks Elementary
. 69% rated the WaterWise@l Program as good or great.
''/"m very grateful that you made thiS i . 73% reported they changed the way they use water.
program possible In this school where . 65% reported theyworked with their family on the Program.
most of the students are low Income
and With little Involvement of their ,/'<. summary of responses can be four,d 1'1 ,'Ippe',dlx B,
parents in their education Thank you.
Eternally"
Anonymous, Parent
Rolling Green Elementary j
---~------ ------~--~..._. ---_._----_._-~ .----------.---------.------
11 I Resource Action Programs'
EXECLJT1VE SUMMARY .
Measures Installed: Students completed retrofit activities as part of the Program, and reported the measures they
installed in their own homes. Some highlights include:
· 52% reported they installed the bathroom aerator.
· 51 % reported they installed the new high efficiency showerhead.
(A summary of responses can be found in Appendix B)
Resource Savings Results: As a part of the Program and while working with parents, students measured the current
devices in their homes, installed high efficiency devices and measured to calculate savings that they generated. Savings
from these activities will continue for many years to come. The table below shows the projected savings from the Program,
based upon information gathered by the students.
Projected Resource Savings
(A list of assumptions and formulas used for these calculations can be found in Appendix A)
Projected Annual Savings Projected Ten Year Savings
9,277,442 gallons of water saved 81,979,091 gallons of water saved
6,492 therms of gas saved 57,362 therms of gas saved
906,632 kWh electricity saved 8,011,353 kWh electricity saved
9,277,442 gallons wastewater saved 81,979,091 gallons wastewater saved
Projected Average Annual Savings per Home Projected Average Ten Year Savings per Home
9,704 gallons of water saved 85,752 gallons of water saved
7 therms of gas saved 60 therms of gas saved
948 kWh electricity saved 8,380 kWh electricity saved
9,704 gallons wastewater saved 85,752 gallons wastewater saved
Participant Satisfaction: A significant piece of a successful Program is participant satisfaction. Program participants
must support program activities and be provided with a forum to express their opinions. Therefore, as part of the Program
students, teachers and parents are asked to evaluate the Program. Some highlights include:
· 100% of participating teachers indicated they would conduct the Program again given the opportunity.
I · 100% of participating teachers indicated that student's parents supported the Program.
(A summary of responses can be found in Appendix C)
Resource Action Programs . 12/
. PROGRAMOVERVlEW
For rrore than fourteen years, Resource Action Programs (RAP) has designed
and implemented resource efficiency and educatlon programs - changing
household energy and water use while delivering significant, measurable
resource savings for program sponsors. All RAP programs feature a proven
blend of innovative education, comprehensive implementation services,
and hands-on activities to put new knowledge to work in the program
participants' homes.
RAP Programs serve more than 150,000 households each year through
elementary school. middle school and adult programs. Our forty person staff
manages the implementation process and program oversight for nearly 200
individual programs annually. Recognized nationally as a leader in water
and energy efficiency education and program design, RAP has a strong
reputation for providing an unusual level of client service to its sponsors as
part of a wide range of conservation and resource efficiency solutions for
municipalities, utilities, states, community agencies and corporations RAP Programs serve more than 750,000
households each year through elementary
All aspects of program design and implementation is completed from school, middle school and adult programs,
the Program Center in Modesto, California. This includes graphic and web design, print production, warehousing an:1
distribution, kit production, marketing, program tracking, data tabulation and reporting.
The school-based WaterWise Program is fully implemented and designed to generate immediate and long-term savnqc
by incorporating interactive "real world" practices at home The Program staff identifies and enrolls students and teacner'c
within the designated service territory. Enrolled participants receive educational materials designed to build participant
knowledge and demonstrate simple ways to save, by not only changing habits, but also changing devices Materlai'
meet state and national educational standards, which allow the Program to easily fit into teachers existing scheduie
and requirements.
The Program begins with classroom discussions teaching the importance of using water and energy efficiently, followed
by hands-on, creative problem solving. Next, participants take home a Resource Action Kit that contains high efficiencv
devices With the help of their parents, they install the devices in their home and complete a home audit report. Bv
taking new technologies home, installing and monitoring them, students are able to effectively measure the results of
what they learned resulting in the community actually saving water, energy, and moneyl The WaterWise staff tabUlates
all responses, including home audits, teacher responses, student input, parent responses and generates a Progranl
Summary Report.
._-~--~--~._---~"---_._-~~ -----.----------.---."
131 Resource Action Programs
PROGRAM MATERIAlS.
Each participant receives a Resource Action Kit containing efficiency technologies for their home and materials to perform
the hands-on activities. Program materials include:
Each student/teacher receives: Each teacher/classroom receives:
Student Guide WaterWise Teacher Guide
Home Water Use Workbook Step-by-Step Program Checklist
Parent Introduction Letter* Lesson Plans
Home Audit Form Program Evaluation
Pre & Post Surveys WaterWise Program Video (VHS & DVD)
Certificate of Achievement Supplemental Activities*
Computer Lab Activity State Education Standard Correlation Chart
Resource Action Kit containing: Pre/Post Survey Answer Keys
. High Efficiency Showerhead Water Poster for classroom
. Kitchen Aerator Self Addressed Postage Paid Envelope
. Bathroom Aerator
. Drip / Rain Gauge
. Digital Water Thermometer
. Toilet Leak DetectorTablets
. Flow Rate Test Bag
. Natural Resource Fact Chart
. MiniTape Measure
. Parent Comment Card
'GetWise'Wristband
Interactive Program Website
Toll-Free Telephone Support
*Provided in both English & Spanish
Resource Action Programs . 141
. PROGRAM_I~ENrAT1ON
The WaterWise Program followed the subsequent implementatiol' schedule
, Identification of State Education Standards & Benchmarks
2 Curriculum Development
3 Curriculum Correlation to State Education Standards & Benchmarks
4. Incentive Program Development
5. Teacher / School Identification
6. Program Introduction to Teachers
7. Teachers Enrolled in the Program
8. Implementation Dates Scheduled with Teachers
10. Program Material Delivery
11. Delivery Confirmation
12. Periodic Contact to Ensure Implementation and Teacher Satisfaction
13. Program Completion Incentive Offered
14. Results Collection
15_ Program Completion Incentive Delivered to Qualifying Participants
16. Thank-you Cards Sent to Participating Teachers
17. Data Analysis
18. Program Summary Report
Participating teachers may implement the Program to coincide with their lesson plans. The table on the next page '-, c
comprehensive list of fifth grade classrooms that participated during the 2007-2008 school year
.________ ___u__.u -------
151 Resource Action Programs
PROGRAM IMPLEMENTATlON .
School Teacher Teachers Students
Citrus Cove Elementary School Bernice Brooks-Jones 1 23
Citrus Cove Elementary School Charles Butts 1 22
Citrus Cove Elementary School Julia Morien 1 20
Citrus Cove Elementary School Kim Placido 1 21
Citrus Cove Elementary School Mimi Richards 1 23
Citrus Cove Elementary School Scott Herndon 1 24
Citrus Cove Elementary School Soohia Younabera 1 23
Crosspointe Elementary School Christina Fasciana 1 23
Crosspointe Elementary School Crvstal Puah-Pruitt 1 22
Crosspointe Elementary School Greaorv Brown 1 23
Crosspointe Elementary School Isabel Smith 1 25
Crosspointe Elementary School Jacaue Over 1 24
Crosspointe Elementary School Jovce Barr 1 22
Daystar Academy of Excellence Charter School Mr. Withersooon 1 5
Forest Park Elementary School Jacaueline Dallas 1 18
Forest Park Elementary School Kimberlv Roaers 1 21
Forest Park Elementary School Simone Thomas 1 21
Forest Park Elementary School Twavna Sellers 1 20
Freedom Shores Elementarv School Maureen Harrinaton 1 45
Freedom Shores Elementarv School Ron Richard 1 20
Hidden Oaks Elementarv School Bernadette Standish 1 24
Hidden Oaks Elementary School Cherise Cruz 1 24
Hidden Oaks Elementary School Felicia Greenbera 1 24
Hidden Oaks Elementary School Janvn Robinson 1 24
Hidden Oaks Elementary School Lorraine Pryzbvlski 1 25
Hidden Oaks Elementary School Maria Esopakis 1 22
Hidden Oaks Elementary School Michele Kramer 1 25
Poinciana Elementary School Dave Clark 1 22
Poinciana Elementary School Elizabeth Greisek 1 20
Poinciana Elementary School Khahn Le 1 20
Poinciana Elementary School Kris Swanson 1 23
Poinciana Elementary School Nancv Jones 1 22
Rolling Green Elementarv School Alice Jiaains 1 22
Rolling Green Elementarv School Chervl Ananardo 1 10
Rolling Green Elementary School Harrv Meeks 1 23
Rolling Green Elementary School Jeannette Dietrich 1 5
Rolling Green Elementary School Jeff Pikuza 1 23
Rolling Green Elementary School Linda Leicht 1 23
Rolling Green Elementary School Maryalice Minotti 1 22
Rolling Green Elementary School Michael Sabatino 1 23
Rolling Green Elementary School Saundra Hvland 1 6
St. Mark Catholic School Kathleen Caoo 1 37
Totals I 42 I 914 I
Total Participants 956
Resource Action Programs . 161
. PROGRAMIM~.
The City of Boynton Beach WaterWise Program has had a significant impact within the community As iliustrateo oeloliv,
the Program successfully educated a portion of the community about water and energy efficiency while installing resource
efficient technologies in homes and collecting data to better understand future trends and usage. The following resui'~
were compiled:
A. Home Audit
Upon completion of the Program, participating families are asked to complete a Home Audit to assess their resource use,
verify product installation, provide demographic information and measure participation rates. A few samples of questions
asked are below while a complete summary of all responses is included in the appendices
Did you install the high efficiency showerhead? Yes - 51%
Did you work with your family on this Program? Yes - 65%
Did you and your family change the way you use water? Yes - 73%
---".-_._-..._...-_._._~~---"
Did you install the high efficiency showerhead?
Yes 11%
51%
------------. .----------
---------------" -- -_._-_._-~--
171 Resource Action Proqrams
PROGRAM IMPACr.
B. Pre/Post Survey
Students were asked to complete a 10 question survey before the Program was introduced and then again after it was
completed to determine the learning impact and the knowledge gained through the Program. The average student
answered 5.8 questions correctly prior to being involved in the Program and then improved to answer 7.9 questions
correctly following participation.
, Scores improved from 58% to 79%
I
Resource Action Programs. 181
. PROGRAM IMPACT
. ~---^.__.---_._"._._,.,.--....,_._._-,_.
C. Resource Savings Summary
As part of the program and working with parents or guardians, students installed resource efficiencv technologiec, I" T~el'
homes. They also measured the pre-existing equipment to calculate savings that they generated. Using the familv r-'(lbITS
collected from the customer survey information as the basis for this calculation, nine hundred fifty-six (956) City of BOVntO:'1
Beach WaterWise Program households are expected to save the following resource totals. Savings from these activities will
continue for many years to come.
"._--------~._.,---
Projected Resource Savings
Total Number of Participants: I 956 I
Annual Ufetime
Reduction from showerhead retrofit: 7,118,376 71, 183,760 gallons
Product Life: 10 years 4,981 49,809 therms
695,639 6,956,387 kWh
Reduction from kitchen aerator retrofit: 1,025,011 5,125,056 gallons
Product Life: 5 years 717 3,586 therms
100, 169 500,843 kWh
Reduction from bathroom aerator retrofit: 1,134,055 5,670,275 gallons
Product Life: 5 years 794 3,968 therms
110,825 554,124 kWh
TOTAL PROGRAM SAVINGS: 9,277,442 81,979,091 gallons
6,492 57,362 therms
906,632 8,011,353 kWh
TOTAL PROGRAM SAVINGS PER HOUSEHOLD: 9,704 85,752 gallons
7 60 therms
948 8,380 kWh
~-_._---_._----~_._-- ~---,----~.__._..__.-
.-- '------------- .-..'-----
191 Resource Action Proqrams
PROGRAM IMPACT.
D. Participant Response
Program improvements are based on the feedback from participants. Therefore, as part of the program Students, Teachers
and Parents are asked to evaluate portions of the programming. Each response is reviewed for pertinent information to
both the Program and the Program Sponsor. The following is a sample offeedback collected during the Program.
Teacher Response
(A summary of responses can be found in Appendix C)
100% of participating teachers indicated they would conduct the Program again
given the opportunity.
100% of participating teachers indicated that student's parents supported the Program.
"In my opinion, the things students liked best about the program were..."
"..,the activities that went along with the lessons."
Michelle Richards, Citrus Cove Elementary
"...the facts about how much water is actually used. They loved completing the experiment at
home and teaching their family about conserving water."
Maria Esopakis, Hidden Oaks Elementary
'~..interesting facts about water and where we get our potable water from."
Felicia Greenberg, Hidden Oaks Elementary
"...the hands on experiments. It was interesting to see how much water the different faucets
used. "
Lorraine Przybylski, Hidden Oaks Elementary
<
"..,the program and the kits, but not all have the home support to change the showerheads
and aerators."
Kimberly Placido, Citrus Cove Elementary
"... (the) student/parent interaction."
Ron Richard, Freedom Shores Elementary
I "..,installing the new showerhead."
Joyce Barr, Crosspointe Elementary
Resource Action Programs . 1101
. PROGRA/v1IMPACT _
_._-_.._-----~--------------~-~._-----_..~_._-,_.- -----.'-.---"'..-.-----,,-...-....-- - .--..-----
Teacher Response (cont.)
I ~ sumr:lary of responses can be found in Appendix Ci
"...hands on and they really focused on how our water is recycled after gOing through the
sewer.
Crystal Pruitt, Crosspointe Elementary
"...the concept of saving their parents money while conserving water for the planet,"
Isabel Smith, Crosspointe Elementary
"...hands on opportunity in the home (and) getting parents Involved."
Bernadette Standish, Hidden Oaks Elementary
"... the materials they used in their homes. The students loved receiving their own boxes
supplies. "
Elizabeth Grecsek, PoinCiana Elementary
"... the information from the workbook."
Khanh K. Le, Poinciana Elementary
"... (the) bracelets (and) kits."
Cheryl Angnardo, Rolling Green Elementary
"... the materials that could be used at home. "
Saundra Hyland, Rolling Green Elementary
"... the idea of being able to help conserve and save money"
Mike Sabatino, Rolling Green Elementary
"...the difference some of them saw when they Installed the hardware from the WaterWlse
Kit. "
Jeff Pikuza, Rolling Green Elementary
"...the changing of the equipment at home."
Ms. Leicht, Rolling Green Elementary
"...that they were able to actually implement items that promote conservation as opposea
to just hearing about them, especially since they are on water restrictions and water
conservation is very relevant to them. Thank youl"
Alice Jiggins, Rolling Green Elementary
",installing the tools and watching their parents/siblings get excited about saving water
Maryalice Minotti, Rolling Green Elementary
~--~-_.._~---_._.__._- .-
-----_._~..~--_._. -- --.._---------------- ------.-
111 I Resource Action Programs
PROGRAM IMPACT.
Teacher Response (cont.)
"In the future, one thing I would change would be..."
"..,nothing, everything was great!"
Isabel Smith, Crosspointe Elementary
"...nothing!!"
Crystal Pruitt, Crosspointe Elementary
"...nothing. "
Ron Richard, Freedom Shores Elementary
'~.. more lessons - incorporate more water cycle technology"
Maria Esopakis, Hidden Oaks Elementary
'~..more student response / reflection pages."
Lorraine Przybylski, Hidden Oaks Elementary
"... nothing."
Bernadette Standish, Hidden Oaks Elementary
"...to make the calculations easier."
Ms. Leicht, Rolling Green Elementary
"..,the take home workbook. Many of the students/parents had trouble measuring the flow
rates. Many of our parents do not speak English. They installed the pieces but were unable
to record the data correctly"
Maryalice Minotti, Rolling Green Elementary
Parent Response
As a parent which aspect of the Program did you like best?
'The interest my child put into it,"
Ingrid Ampie, Rolling Green Elementary School
"Everything, because this program give the kids encouragement to little by little save the
natural resources."
Anonymous, Rolling Green Elementary School
Resource Action Programs . 112/
. PROG8h~ IMPACT_
-- --~-------- ~.,.__..._.,.._._-~---~-----_..._~-,-
Parent Response (cont.)
"She was excited about it. "
Sandra Polak, Freedom Shores Elementary School
"Toilet tank leak test - we had problems,.. "
Sandra Stech mann, Poinciana Elementary School
..... to be able to check how many gallons we use per day"
Michelle Conzo, Hidden Oaks Elementary School
"...the workbook"
Stacia LeBlanc, Hidden Oaks Elementary School
.....anything that teaches about conservation is awesome. "
Alicia Corblere, Freedom Shores Elementary Schoo!
"Engaging the student with the parent to better understand the difference
conservation does."
John & Eda Manno, Hidden Oaks Elementary School
What comments would you like to Express to your child's program sponsor?
'The sponsor did great at making the kids Interested in this program."
Ingnd Ampie, Rolling Green Elementary School
"I'm very grateful that you made this program possible In this school where most of the
students are low income and with little involvement of their parents in their education
Thank you, Eternally"
Anonymous, Roiling Green Elementary School
'Thank you for the useful information"
Sandra Polak, Freedom Shores Elementary School
"He came nght home from school and inSisted on uSing all the Items in the box. Maybe nOllv
he will take shorter showers."
Sandra Stechmann, PoinCiana Elementary School
"This was a great Idea. "
Michelle Conzo, Hidden Oaks Elementary School
'Very effective learning tool & good for water conservation"
John & Eda Manno, Hidden Oaks Elementary School
-~~-_._-,_.- --. -_.~~--~.-
._.---_._.._-~---_.,-_._----- . - ----, ._-------------~_.__._.._- --'---.--- ~
113 1 Resource Action Programs
PROGRAM IMPACT.
E. Program Enhancements
In addition to increasing resource awareness and efficiency, the Program strengthens bonds between sponsors and their
communities. The Program has been designed from start to finish with this in mind. Some of the steps taken to ensure our
sponsors receive the greatest possible exposure are as follows:
Kit Branding: Each Resource Action Kit was labeled with the sponsor's logo.
Press Releases: Press releases were offered highlighting program accomplishments.
Thank-you Letters:Throughout the program we received thank-you letters from teachers, students and parents. Select
samples of letters are contained in Appendix D. Original copies of all the letters received wili be sent to the program
sponsor.
Resource Action Programs e 1141
.APPENDI~__
._--~.._------_.---"- ".... -----.-....,-.'"
Appendix Contents
A. Resou rce Savi ng s Esti mates ....................................................................,............. 16
B. Home Aud it Data...................................................................................................... 19
C. Teacher Eva I uation Data......................................................................................... 23
D. P a rti c i pa nt Lette rs ................................................................. ................. .................. 24
_.~------ -".,---~-~----_..~-"._--- - .-,._---------------
----~-_..- --- .-.._~--_.,-"--._-- ----,-------- --
115 I Resource Action Programs
APPENDIXA.
Estimated Savings from Showerhead Retrofit
Average household size: 2,50 people3
Average length of use: 8.00 minutes4
Product life: 10.00 years1
Average showerhead has a flow rate of: 4,00 gallons per minute4
Retrofit showerhead has flow rate of: 2.00 gallons per minute
Flow reduction: 2.00 gallons per minute
Water:
Average showerhead requires: 80.00 gallons
Retrofit showerhead requires: 40.00 gallons
Showerhead produces an annuai reduction of: 14,600,00 gallons
Showerhead produces a lifetime reduction of: 146,000 gallons
Gas:
Average showerhead requires: 0.47 therms
Retrofit showerhead requires: 0,23 therms
% of water heated by gas: I 12%1
Showerhead produces an annual reduction of: 1 0 therms
Showerhead produces a lifetime reduction of: 1 02 therms
Electricity:
Average showerhead requires: 8.88 kWh
Retrofit showerhead requires: 4.44 kWh
% of water heated by electricity: I 88%1
Showerhead produces an annual reduction of: 1.427 kWh
Showerhead produces a lifetime reduction of: 14,268 kWh
Number of participants: I 956 I
Installation / participation rate of: 51%
Total reduction from showerhead retrofit:
Annual: 7,118,376 gallons
4,981 therms
695,639 kWh
lifetime: 71.183,760 gallons
49,809 therms
6,956,387 kWh
1. Product life taken from manufacturer.
3. U.S. Census Bureau, 2003. Population Division, Fertility and Family Statistics Branch
4. Ridge & Associates, 2001. Southern California Edison: Evaluation of 2000-2001 School Programs.
Resource Action Programs . 1161
. APPENDlXA
---~-~--~----
~ -"_.__."'---~---'---'- - - -- .----
Estimated Savings from Kitchen Aerator Retrofit
Average household size: 2,50 peoplec
Average length of use: L
2.50 minutes
Product life: 5.00 years
Average kitchen aerator has a flow rate of: 2.50 gallons per minute~
Retrofit kitchen aerator has flow rate of: 1.50 gallons per minute"
Flow reduction: 1,00 gallons per minute
Water:
Average kitchen aerator requires: 15,63 gallons
Retrofit kitchen aerator requires: 9.38 gallons
Retrofit kitchen aerator produces an annual reduction of: 2,281 gallons
Retrofit kitchen aerator produces a lifetime reduction of: 11,406 gallons
Gas:
Average kitchen aerator requires: 009 therms
Retrofit kitchen aerator requires: 0.05 therms
% of water heated by gas: I 12%1
Retrofit kitchen aerator produces an annual reduction of: 2 therms
Retrofit kitchen aerator produces a lifetime reduction of: 8 therms
ElectricIty:
Average kitchen aerator requires: 1.74 kWh
Retrofit kitchen aerator requires: 1,04 kWh
% of water heated by electricity: I 88%1
Retrofit kitchen aerator produces an annuai reduction of: 223 kWh
Retrofit kitchen aerator produces a lifetime reduction of: 1115 kWh
Number of participants: I 956 I
Installation / participation rate of: 47%
T atal reduction from kitchen aerator retrofit:
Annual: 1,025,011 gallons
71 7 therms
100,169 kWh
Ufetime: 5,125,056 gallons
3,586 therms
500,843 kWh
1. Product life taken from manufacturer.
3. U.S. Census Bureau, 2003. Population Division, Fertility and Family Statistics Branch
4. Ridge & Associates, 2001. Southern California Edison: Evaluation of 2000-2001 School Programs.
--_._~_._----------- ~---'-'--
-.- ------~~-----_. --------...-.. --- -~.__.----
1171 Resource Action Proqrams
APPENDlXA.
Estimated Savings from Bathroom Aerator Retrofit
Average household size: 2.50 people3
Average length of use: 2.50 minutes4
Product life: 5.00 years 1
Average bathroom aerator has a flow rate of: 2.00 gallons per minute4
Retrofit bathroom aerator has flow rate of: 1 .00 gallons per minute4
Flow reduction: 1 .00 gallons per minute
Water:
Average bathroom aerator requires: 12.50 gallons
Retrofit bathroom aerator requires: 6.25 gallons
Retrofit bathroom aerator produces an annual reduction of: 2,281 gallons
Retrofit bathroom aerator produces a lifetime reduction of: 11,406 gallons
Gas:
Average bathroom aerator requires: 0,07 therms
Retrofit bathroom aerator requires: 0.04 therms
% of water heated by gas: I 12%1
Retrofit bathroom aerator produces an annual reduction of: 2 therms
Retrofit bathroom aerator produces a lifetime reduction of: 8 therms
Electricity:
Average bathroom aerator requires: 1.39 kWh
Retrofit bathroom aerator requires: 0.69 kWh
% of water heated by electricity: I 88%1
Retrofit bathroom aerator produces an annual reduction of: 223 kWh
Retrofit bathroom aerator produces a lifetime reduction of: 1115 kWh
Number of participants: I 956 I
Installation / participation rate of: 52%
Total reduction from bathroom aerator retrofit:
Annual: 1,134,055 gallons
794 therms
11 0,825 kWh
Ufetlme: 5,670,275 gallons
3,968 therms
554,124 kWh
1. Product life taken from manufacturer.
3. U.S. Census Bureau, 2003. Population Division, Fertility and Family Statistics Branch
4. Ridge & Associates, 2001. Southern California Edison: Evaluation of 2000-2001 School Programs.
Resource Action Programs . 1181
. APPENDlXB
--------.- ----.-------
--- --_._._---~ _._..,._-_.-------~-- __ _.___...._.___"_____________.__.__ ~_____ '__'__"__m___ u.'...._..______.______._ --- ----_._--,.~._.__._-_._----------
Home Audit Data
Section I - Home Check-up
1 What type of home do you live in?
Single family home 68%
Multi-family (2-4 units) 18%
Multi-family (5-20 units) 9%
Multi-family (21 + units) 5%
2 Was your home built before 1992?
Yes 43%
No 57%
3 Is your residence owned or rented?
Owned 73%
Rented 27%
4 Does your home have an automatic sprinkler system?
Yes 67%
No 33%
5 How many kids live in your home?
1 18%
2 36%
3 22%
4 14%
5+ 10%
6 How many adults live in your home?
1 15%
2 56%
3 17%
4 8%
5+ 4%
7 Does your home have a dishwasher?
Yes 75%
No 25%
8 How many half bathrooms are in your home?
0 72%
1 '1 ('\01
.1:170
2 6%
3 2%
4+ 1%
-~----_._-_.._-- --~_.- ---------.-----
-~-~_._- -- ----.----..--- "-.---,------------.--
1191 Resource Action Programs
APPENDlXB.
9 How many full bathrooms are in your home?
1 19%
2 64%
3 11%
4 3%
5+ 2%
10 How many toilets are in your home?
1 15%
2 59%
3 20%
4 4%
5+ 2%
11 How is your water heated?
Natural Gas 12%
Electricity 88%
. I
Resource Action Programs . 1201
. APPENDIXB
. ----~----~--_.- .--.------------
"._-_.--~---_._--~-~-- -- --" -- ---_._-------~---------------_._._.- -- ---------~_...
Section II - Home Activities
1 Did you install the high efficiency showerhead?
Yes 51%
No 49%
2 What is the flow rate of your old showerhead?
o - 1.0 gpm 8%
1.0 - 1.5 gpm 9%
1.5 - 2,0 gpm 21%
2.0 - 2.5 gpm 23%
2.5 - 3.0 gpm 23%
3.0+ gpm 16%
3 What is the flow rate of your new showerhead?
o - 1.0 gpm 20%
1.0 - 1.5 gpm 46%
1.5 - 2.0 gpm 34%
4 Was your toilet leaking?
Yes 24%
No 76%
5 Did you install the bathroom aerator?
Yes 52%
No 48%
6 What is the flow rate of your old bathroom aerator?
o - 1.0 gpm 14%
1.0 - 1.5 gpm 17%
1.5 - 2.0 gpm 25%
2.0 - 2.5 gpm 23%
2.5 - 3.0 gpm 13%
3.0+ gpm 7%
7 Did you install the kitchen aerator?
Yes 47%
No 53%
-_._------~---------~
------- ~-~---_.._--------._-----~~-----------~
121 I Resource Action Programs
APPENDlXB.
8 What is the flow rate of your old kitchen aerator?
o - 1.0 gpm 16%
1.0 - 1.5 gpm 14%
1.5 - 2.0 gpm 22%
2.0 - 2.5 gpm 19%
2.5 - 3.0 gpm 19%
3.0+ gpm 10%
9 How many faucets are leaking?
0 78%
1 14%
2 6%
3 1%
4+ 1%
10 Did you work with your family on this program?
Yes 65%
No 35%
11 Did you change the way you water outdoors?
Yes 52%
No 48%
12 Have you and your family change the way you use water?
Yes 73%
No 27%
13 How would you rate the WaterWise program?
Great 42%
Pretty good 27%
Okay 24%
Not so good 7%
I I
Resource Action Programs . 1221
. APPENDlXC
._----~~-------
Teacher Program Evaluations
1 The materials were attractive and easy to use.
Strongly Agree 75%
Agree 25%
Disagree 0%
Strongly Disagree 0%
2 The materials and activities were well received by students.
Strongly Agree 67%
Agree 33%
Disagree 0%
Strongly Disagree 0%
3 The materials were clearly written and well organized.
Strongly Agree 58%
Agree 42%
Disagree 0%
Strongly Disagree 0%
4 The conservation technologies were easy for students to use.
Strongly Agree 46%
Agree 42%
Disagree 12%
Strongly Disagree 0%
5 Students indicated that their parents supported the program.
Strongly Agree 25%
Agree 67%
Disagree 8%
Strongly Disagree 0%
6 If you had the opportunity, would you conduct this program again?
Yes 100%
No 0%
7 Would you recommend this program to other colleagues?
Yes 100%
,,- An,
'"U V-fO
---------- ~--_.__._.__.._~-
- -- - ~,-,-_._- _.-._-----------------------~
1231 Resource Action Programs
APPENDlXD.
Participant Letters
*A summary of all letters responses can be found in the Participant Response Packet accompanying this report.
To: \\raterwise
From: Khanh K. Le
Date: 4/18/2008
I would like to extend m~l apTIFrC}8 tnr \"'i ,t'k 'J"l' \\idl (H'r Sdl00!
? \.~. -"'" 0\. -. """1 -. 1'., - .-. ,....
Poinciana Elementar~. The rrau:'L:l,\Jnd i;n~"H"rnMion Jp2tcket that vr::'!s
sent to us provided usd'ul inf(Fm ~ni~n and a h~l;l1fh-on ,experience. Th(,
materials were easy to :read and to (~orrprfhend ~n students. \1any of
my students also used the \Va!ler\\~~,,: .ftd:.'tJYit~' ~~j1t that\'\ias provided
from you to see first hand 11m">. U!!isc'"'d ,'1afl..'T tl~. run important factor
for today and for thf jflJturt~ us€', :ijr" j( ;iiE~ain ,Hld I hop" to he able to
participate in the prop'am in; iH '.u,:'(.
Sin5erely" -
~j
'fT~
Poinciana Elementan
5th Grade
i
'i , !. I']
1 j< -~ '\
--
, I
Resource Action Programs . 1241
.
"".. .. ,'-:,:
._~ - -~----_.--.~,.-._-.,.
-- --.. _..__._--"_._-~------ .----.---------.. ---.-. --------._--
!\'la\ 2 .l~ =:!, !{}~'
Dear ( oordinator.
I would like to take this opportunity to thank you all for the \Vater
Wise Program, My students and I enjoyed it very much, The activities wert"'
eye opening to the students and myself. The lessons were also \el~\' short ::mC!
to the point. Many of the students were able to install and use the parts frOlTi
the Home Activity Kit. however the down side of it was. because some ot
the students live in newly built homes. their taps and shower heads al1"ead)
had some of these parts installed. From us to you. the program has a rating
of an A+ and we would like to do it again next year.
However, in the process of moving papers around I lost the program
evaluation and pre registration form and would very much like to be a pan
of the program next year. I f possible can I please be pre registered for the
program next year. I also hope that I am not too late to get the $100. 00 gi h
card for participating in the prograrrl.
Again I \.\'ould like to thank you for such an enlightening nrogram ti
\\ork with.
Sincereh
~';+t~
$" ~ 7~
'?~ S~ &~ SdMt
._.~.._--,._.--_._,---- ... _.._----_._----_._--~ - - ~.
__. ___ _ u.___ ...___..___,,______ ___~_ _.._._..~..__.. .__.._ ~,__._~____ _.~____...___.__
1251 Resource Action Proqrams'
tit
WaterWise
RESOURCE ACTION PROGRAMS
-
~, ~g;!;:c~ '::r@,;,~~ ,.'. ~" . ,. '~::. ' " ~~ ~'~c>;, ,:;""",~:" '- " "~" '\~ 1." ;;;':0': r., :~ ''''r;
,
. . . . .
. . .
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM 8.5
AGENDA ITEM REQUEST FORlVI
Requested City Commission Date Final Form Must be Tumed Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December] 6, 2008 December l, 2008 (Noon) 0 February 17, 2009 February 2,2009 (Noon)
0" January 6, 2009 December 15, 2008 (Noon) 0 March 3, 2009 February] 7,2009 (Noon)
0 January 20, 2009 January 5, 2009 (Noon) 0 March 17, 2009 March 2, 2009 (Noon) t~a
0 9-1
0 0 0) =4'-<
February 3, 2009 January] 9, 2009 (Noon) April 7, 2009 March 16,2009 (NOO11:C -<e
fT1 C)"Tl
n =- Oi)
- ~IG
0 Announcements/Presentations C City Manager's Report -.J ;::!)-<
;a:;z
NATURE OF 0 Administrative 0 New Business ::1:1II u>-
:x Q
AGENDA ITEM 0 - 0%
[y:] Consent Agenda Legal - ""Tl
.. ."m
0 0 Unfinished Business - ~
Code Compliance & Legal Settlements "
C1'\ . ;f"
0 Public Hearing 0 :s::
RECOMMENDATION: Continue selling the City's retired PCs through the County surplus store. County sale dates are
advertised and posted on the Internet. Groups and individuals can bid for any PCs that may fit their needs.
EXPLANATION: At the November 18, 2008 City Commission meeting Commissioner Hay inquired as to how the city
handles the disposition of retired computers. He raised the question as to whether or not the City could offer them to needy
citizens in lieu of storing them or auctioning/selling them.
The City's Information Technology Services (ITS) Department retires computers after they have been used for approximately
4 years. This program has proven to be beneficial for decreasing support and maintenance costs. For example, ongoing
maintenance agreements for older equipment becomes more expensive than purchasing replacement PCs (which now come
with three-year warranties).
Employees, whose job responsibilities require higher-end software applications (such as GIS and document-imaging) receive
the newest computers. Then ITS "trickles down" their previous computers to employees who do not require high-end
machines, since their applications are not as technology dependent.
Once they are decommissioned, ITS removes the data, the software applications, and the operating system. The software
licenses are generally transferred to a replacement Pc. ITS will also remove still-usable hardware components for spare
parts. Then the "stripped" PCs are sent to the City warehouse to be transferred to the County surplus store. Boynton receives
most of the sale price from our PCs, which goes back into the City's General Fund.
PROGRAM IMP ACT: The City avoids a fair amount of expense by transferring the software to the replacement PC, since
the software often costs more than the hardware.
In addition, the PCs are disposed of "as-is"; there is no ongoing support. The greatest cost for a PC is the support - and not
the original cost of the hardware.
FISCAL IMP ACT: These "stripped" PCs do not have much monetary value after 4+ years, During the last sale, the County
sold PCs for approximately $50 each, and the City received about % or $37 each. Over the past couple of years we've sold
approximately $5,600 worth of computer equipment.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
ALTERl\'ATIVES: ITS surveyed other Flonda cities and govenunent agencIes ThIrty-one agencIes responded. I'lWl!
surplus PC programs fall into several categories:
. Remove or 'wlpe' the hard-disk and auction off the remainmg surplus hard\\'are,
. Donate the used PCs to registered not-for-profit organizations - or - first to a trade-school that would refurbish them and
then donate them.
. Use the PCs for spare parts,
. Implement an employee purchase plan, and finally
. One Florida city planned a raffle for city citizens, but apparently never actually implemented that program.
~ 2t I 'j
i' /
*luJn ~~<"'l
::7) f. ",' . \. ~- _.---fC.
_~,/- t....~:.. /'" '..:,., /
. . Depa~ent Head's Signature C;ty Manager's Signature ----
PfJ:J(fiJ' 1<och ~
Assistant to City Manager / ./
\....-
Department Name City Attorney / Finance
Information Technology Services
S.\BULLETTN\FORMS\AGENDA ITEM REQUEST FORM DOC
City of Boynton Beach
Information Technology Services (ITS) Department
To: Lori LaVerriere, Assistant City Manager ~ ~(\;;~U'(1~~
f.~~
From: Phyllis Koch, ITS Director
DEe ~m
Date: December 4, 2008
Subject: Programs for Surplus pes . CITY MANAGER'S OFFICE
I emailed the following question to Florida information technology representatives.
Do any of you have (or know of) programs where your old PCs are offered to the public and how
the program works?
A City Commissioner has inquired about the feasibility of perhaps donating old City computers to
our citizens, so we are trying to identify what alternative programs may be available for the
Commission's consideration.
Currently, we do "trickle down" computers from personnel with more 'advanced' needs to those
with more basic needs. Past that, PCs are targeted for replacement based the computer's age
(usually 4+ years) and performance. Once they are decommissioned, we not only remove the
data but also the applications and usually the operating system (we may transfer software
licenses to a replacement PC). We may also remove any still-usable hardware components.
Then they are sent to the warehouse to be sold with other items as surplus.
To date, thirty-one agencies responded. Their surplus PC programs fall into several
categories:
. Remove or 'wipe' the hard-disk and auction off the remaining surplus hardware,
. Donate the used PCs to registered not-for-profit organizations - or - first to a trade-school
that would refurbish them and then donate them,
. Use the PCs for spare parts,
. Implement an employee purchase plan, and finally
. One city planned a raffle for City citizens, but apparently never actually implemented that
program.
The attached chart lists the individual responses.
In addition, the respondents seem to agree that:
. The PCs are disposed of "as-is"; there will be no ongoing support.
. There is not much monetary value - and even functionality - for the PCs after 4+ years.
. The greatest cost for a PC is the support - and not the cost of the hardware. (One agency
buys them with 5 years maintenance, and then gets rid of them once the maintenance is
up.) As a sidebar, we should compare the cost-benefit of continued PC purchases versus
a lease that does include maintenance and a fixed replacement schedule - depending on
our continued capital or operating budgets.
Over the next week, we will continue researching options for surplus PCs, and also:
. Ask the City Attorney to review options to determine if we would encounter legal problems
under Florida or local law.
. Try to determine the financial effect of various options.
If you have any questions, please email or phone me.
CC: Jim Cherof, City Attorney
Cathy McDeavitt, ITS
Page 2
PC Disposal r>rocedures
Survey of Florida Government Agencies
December 08
My question:
Message to all FLGISA Members from the web site.
From: Phyllis Koch on: Wednesday, December 3,2008
Do any of you have (or know of) programs where your old PCs are offered to the public and how the program works?
A City Commissioner has inquired about the feasibility of perhaps donating old City computers to our citizens, so we are
trying to identify what alternative programs may be available for the Commission's consideration.
Currently, we do "trickle down" computers from personnel with more 'advanced' needs to those with more basic needs.
Past that, PCs are targeted for replacement based the computer's age (usually 4+ years) and performance. Once they
are decommissioned, we not only remove the data but also the applications and usually the operating system (we may
transfer software licenses to a replacement PC). We may also remove any still-usable hardware components. Then they
are sent to the warehouse to be sold with other items as surplus.
The responses:
1. Ed Wolfe, Director On rare accession we have donated several used PC's to non profit SOle exempt agencies. This is
Information Technology allowed under Florida Statutes. The equipment we remove from inventory is usually so obsolete
Polk County BoCC that it is of little use to anyone.
2. Eve Walker We do everything the same way, accept for removing still-usable hardware components. The
Information Technology Services Manager decommissioned are sent to our non-profit department and are sold to employees and others at an
Fort Pierce Utilities Authority auction. Equipment is sold as is.
772.466.1600 extension 3289
772.465-0268 (fax) We tried the donation route a while back but had problems with the equipment getting picked up
in a timely manner. The stockpiling was causing us a problem.
3. Karen J. Lanke, CCIO No we have stayed away from donating City PCs.
Information Technology Director
City of A ventura We follow a deployment plan similar to yours but we pull and store all hard drives before the
305-466-8928 computers are sent to auction. We could wipe the drives per DOD standards but considering how
little the computers are worth by the time they make it to auction and the time and effort it takes to
Prepared by City Of Boynton Beach information Technology Services (ITS) 12/4/2008
Page 1 of 7
PC Disposal Procedures
Survey of Florida Government Agencies
December 08
-~ ~_..._-- ---~--- ~-- ---- ------------- -----..---.---
wipe the drives it isjust not an efficient use ofIT's time.
~~~ --~~. ----- ~ ,. .u.________ -~- .~---_.__.-..__.~-- _._.~ ---. ----- '-- ~--_. ~.__...
4. Zack Mears I have found it IS important to mention in some form the hardware is as is and no slIpport vvill be
IT Director given with the hardware. I have had issues vvhere folks who accepted donated hardware assumcd
City of Lake City there would be support to go along with it and it turned into a nightmare.
mearsz({l)lcfla.com
386-752-2031 x 810
386-719-5810 (Direct)
386-752-4896 (Fax)
205 N. Marion Ave.
Lake City, FL 32055
- ---- '-.- --~~- p---'---- -----
5. Keith Randich We simply scrapped our old machines.
IT Manager
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
(904) 242-3467
-r- ~---- ..
(,. Pat Curtis We at Lcon ('ollnty havc the same process as you currently do. I Jnder County statutes. Ihough, all
Leon County MIS Director decommissioned items must be auctioned as surplus~ ('ounties are not allowed to donate, Over
130 I S. Monroe St. the years I have been asked for donations by the Boy Scouts, citizen groups. and charitable
Tallahassee. FL 32301 organizations. The problems with a donation process is the decision making required to whom
I OFFICE: (850) 606-5514 F .\:\ ( S50) ()()() receives the donation~ 1 suppose one IS safe If there arc plenty of goods to donate so all receive
. 5501 what the vnmt The challenge comes to play when there are not enough goods or pes, 111 this case
curti sped!, l<.:on coun t y tl, go Y to give to those who ask. Thus, a critena process IllUSt he in place for choosing who gets what. /\t
least in an auction process, those who want it the most will pay for it (even though that is a \/cr)
low cost in of itself).
1-~-- --- We currently do the same exact thing as you Weare cOlIsiderillX an employee computer buy-
7~ I Joanne Dalka
Information Services DirectOJ hack program where you can purchase the computer that has heen assigned to you in YOUl nOlmal
I City of Winter Spnngs Job (once it has been decommissioned); we first have to figure oul what the residual value ofthc
computer IS; thell. the ~'lllployec vV,lllld have the optioll 1<) purchase thaI computer le)r that i111l0UI11
I f they do 11(lt wish to ptllchase the computeT then a name is pulled from a pool of names of
employees that do nol ha\(: a computer l!l their job (field workers, maintenance employees. ell')
The individual's name that IS drawn has the opportunity to purchase the compuler or laptop It)! thl~
reSIdua] value rhis elIllliml1l's the need to surplus/disposc of the computer and the cmployee has
J lOIll12utel It,d \V 111-\\111 \\ "~1.'I~\C 1101 11llrlcl1~~lI!cd thi, pl,l~} as "I' yet hCClUSl' \\,' lll'ed It \ flU!
PrepcHer] bv City Of Boynton Beach information Technology Services (ITS) 12/4/2008
Page 2 {,f l
PC Disposal ~rocedures
Survey of Florida Government Agencies
December 08
together a policy and do some other research before proceeding. I believe we stole this idea from
Seminole County. You can contact Rob Beach, Seminole County IT Director if you want the
actual plan. Ours may vary slightly from their plan.
8. 101m Barletta In the past we donated our old PCs to non profit agencies within the City. We included the
Director ofInformation Technology operating system and applications. We asked the non profit to provide us with a letter requesting
City of Hollywood, FI the PCs and including they were a non profit agency.
9. Steven Narvaez CCIO We currently don't have anything in pace here at Deltona but when I was at Winter Park we had a
ITSD Manager plan where we partnered with Winter Park Technical School. They took our surplus PC's and
City of Deltona refurbished them as best they could and then donated them and the corresponding support to
snarvaez@deltonafl.gov assisted living facilities and the like so they would benefit the community.
386.878.8802 office I hope to be able to get something like this going here at Deltona but that's pretty far down the
407.718.8403 cell priority list.
10. Stan Carter [Stan.Carter@leesburgflorida.gov] In Leesburg, IT notifies the CM's Admin Assistant of how many PC's we have available for
donation. She then contacts the non-profits in the area and coordinates the donations. We send any
non-working PC's to Procurement to be disposed of.
11. DeLoach, Don [Don.DeLoach@talgov.com] We use to offer replacement machines for sale to our employees but found that 5 year old
machines did not sell very well. We have also donated them to 501 c3 organizations and that
process worked well. We have also used old machines in philanthropic projects to bridge the
digital divide.
12. Muslim A. Gadiwalla After the trickle down process is completed what we do is wipe the machine, reload the OS and
Chief Information Officer then offer the complete system, CPU, monitor, keyboard, mouse and OS license, to City
City of St. Petersburg employees, typically for $100. Since we have systems with different capacities and more
One 4th St. N employees wanting a system than systems available we have a random drawing to assign
St, Petersburg, FL 33701 computers to employees.
Phone: (727) 893-7909
Fax: (727) 893-7173
13. Phong Thai Nguyen We don't have any written programs...For all old, obsolete, partially disabled computers, we first
[PNGUYEN@ci.greenacres.fl.us] try to auction them, and then give them to non-profit companies such as schools, churches, Faith
Farms, or any charitable organizations....These computers have no software. If these have
disintegrated parts, we might keep the good parts.
Prepared by City Of Boynton Beach information Technology Services (ITS) 12/4/2008
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PC Disposal Procedures
Survey of Florida Government Agencies
December 08
-_.--------- -------~~,_._- ._--~-
14. Rupert, Eric P. [ERupert((I!coconutcreek.netj Once our computers reach the disposable stage, we donate them to ARC Broward
O!!!n://www-,arcbroward.comJelectronics recvcling.html) which recycles and reuses the
components. They even come and pick them up for free when we call.
~----- ---" ~---._---~.,... - --..'._-- - ~_._--- -
] 5. Darryl Clouse, Director Non profits only. 10 per year limit for each non-profit. We snub the drives and flash an Xl' image
Office of Systems Management on them and the NP's pick up. Otherwise they get sent to the land fill who sells them to a
Citrus County Florida organization who sends them to prisons to be recycled.
352-527-5230
-~~_. - --------------
]6. James D. Buckner The City of Tampa donates our old computers to schools and charitable organizations. Through a
Chief Information Officer process approved by our City Council, we allow organizations to register for possible donations.
City of Tampa We keep the names of the organizations on a list in the order in which they signed up. When
computers arc available we then start at the top of the list and work our way down, crossing off the
organizations as we go. That way everyone knows there is no favoritism in the process. ]1' the
organization wishes to sign up again. they go to the bottom of the list.
By the way, we have found the "trick]e down" approach you described to be more trouble and
expense than it is worth. We purchase all our computers with extended warranty for 5 years. At
the end of the 5 years, we donate them to schools or charitable orgamzations. The only tIme \ve
ever move or replace a computer during the five years is if one has a major failure. ]1' that
happens, we replace it immediately with another computer from our small spares stockpile \Vc
then repair or replace the failed computer, using its warranty, and place it into the spares
stockpile. We don't even return it to the original user. We budget to replace 20% of our
computers each year - thus there is never a computer in use more than 5 years old. We have
found the biggest expense associated with providing computers to our workforce is not the
hardware itself but rather the labor associated with supporting the hardware. By uSll1g the
approach we have adopted, we miniurize the labor expended.
_.._~--_.. _.._----_.~- --.'--
17. Allen BoatTight Who do you sell the still-usable hardware components to'l
1.1'. Manager
Clay County Utility Authority We ,'ulTent]y have no program in place for offeling our old P('s tll the puhliL. We havc howevcl
3176 Old Jennings Road dllnated a hunch of old monitors to a church for theil ~,chll(ll plUgralll, OtllCl than that wc .iu~( 11a\
Middleburg, FL 32068 ;l bunch of old computers ilnd components here taking up spacc I'd Illve to get nd of them hv
904-2 n-24] 7 something other than cannibalizing and disposal.
lH1p ://www.c lavut j lily. (JIg
-- - -
IS Douglas Downs i!nh ,iller the PC has deceased. we rcmO\c the hard dl1\c and R/\i'vl and then hav'e a non-pro!lt
Int.ml1atlon SystclII~ rvlalla~el l'lcctlOIllCS recY~'],~rl)ick tll~,ll1 up j~lJ pH~I~er disposal
Prepareci hy City Of Boynton Beach information Technology Services (ITS) 12/4/2008
PagE' 4 nt /
PC Disposal ,-Jrocedures
Survey of Florida Government Agencies
December 08
City of Lauderhill
0) 954.730.3021
M) 954,931.1204
F) 954.730.2962
E) ddowns@lauderhill-fl,gov
19. Jack Naparano Unaparano@nlauderdale.org] We had addressed two programs. One was for the City's Charter School and the other was a raffle
for City Citizens to obtain a surplus Pc.
Criteria for the school program was based on individual effort, teacher input and grade level. The
raffle program was not used as PC's became available in small lots and most were used in the
school program. Hope
this helps.
20. Sandra L. Weightman The City of Fort Myers donates old technology equipment to non-profit agencies. We send a letter
ITS Department, Network Manager to all of the non-profit agencies in our vendor list giving them a brief description of what is
2200 Second Street, Fort Myers, Florida 33902- available (the letter is attached). In addition, they have to sign a form indicating that they are
2217 239-321-7130 (office) - 239-344-5910 taking the equipment "as is" and that they will properly dispose of the equipment (letter attached).
(fax) http://www.citvftmvers.com
If you are donating Dell equipment, you have to transfer the equipment from your name to the
non-profit organization.
~ ~
A - Donation surplus A - Donation
inventory non profit I€quiprrent disposal- i
21. Renee A. Green, CPA The City of Avon Park has all of the programs removed except for the operating system. We then
Finance Director donate to organizations such as boys and girls club, etc.
City of Avon Park
22. Ted LaMott We run ours into the ground (6+ years) and then surplused. We use the trickle down approach as
Director of Information Technology well and reuse software licenses as appropriate.
City of Hallandale Beach
400 South Federal Hwy Hallandale Beach, FL We considered donating/selling surplus PC's but dropped it due to the poor quality of what we had
33009 to offer.
Work: 954-457-1351 Fax: 954-457-1342
<tlamott@hallandalebeachfl.gov>
Prepared by City Of Boynton Beach information Technology Services (ITS) 12/4/2008
Page 5 of 7
PC Disposal Procedures
Survey of Florida Government Agencies
December 08
n. C. Steven Earls ---. ---~..-..._._------
We have a policy where we offer "retired" computers to nonprofit groups only.
Di rector The computers are not loaded with software.
Office of Information Technology
Lake County Board of County ('ommissioners This was popular the first year - we don't get many requests anymore. I
P.O.Box 7800, Tavares, FL 3277'8.
Tel: 352-343-9633 Now that we destroy all the hard drives, I expect we will get even less. I
Fax: 352-253-6136
E-mail: searls@lakecountyfl.gov Most all of the computers go to our recycler.
--~.,------_._._- --_.._~-'- ------------
24. Max Baker I Max.Baker(a1hardeecounty.net) Currently, our computers are not really trickled down. They are used for parts, if they can be
parted down. All elected officials PC's come hack to the BCC IT department, and we reuse them
accordingly as well. We basically use them or dispose of them right now.
~- -- ----------.-- ----------.--.'" ----,-~-- -- --- ----~--_._-,-- --
25. Kevin G. Smith lIere in Alaehua County all computer hardware that is unusahle is surplused through the Clerk's
Director office We then go to the County Board and request to move some of the hetter units to charitahle
Information and Telecom Services organi;:ations. The Board has to formally approve this donation which we try and do at least once
Alachua County, Florida a year. All other hardware that remains in the surplus lIlventory is thell sold at public auctIon
kgsmith(li1alaehuacounty. us which IS conducted by the Clerk's office a couple times a year.
Office: (352) 338-7300
---------- -- - -----------...-----... --
2(1. Bert Smith * MIS DIrector * ('ity of Sanihel ;- We also trickle down, so once the PC is no longer useful. it's very old technology, prohahly of no
SOO Dunlop Road * Sanihel. Florida 33957 use to anyone. I was going to try to get our pC's on a three year replacement program, which
would have len the PC's as sOIl1E'\vhat useful. hut \\ Ith the hudget. that not going to happen
bert.smith(Climysanibel.com;- Tel: 23lJ-472-.nOO anytime soon.
x360 * Fax: 239-472-3065
Vole put them up fOl sale on an auctIOn Site, IIlIllUS the liD's. usually as a lot (maybe ", IOl't\1
Salvage companies look for these types of deals to remove the valuahle metals, then "recycle"
what's Ie ft.
--"-~--_.-
27. William S.G. Nonish, CCIO \Ve oriel our old I'("s to non-profits only and only at their lequest .. Most of (lllr PC \ an: so old h\
Director, MIS the time we are done with them that they arc pretty uselE'ss We canlllhahze them t(lr parts.
bnnrrish@ci.pensacola.n.us smash the hard drives and take them to the dump. .
W .. 850.436.5625
F. 850.5951281
- -..-- ~- ~--- -
lX. Les AUE'rbach, Director WE' follow your approach, too. We do not offer old machines to anyone.
Information Technology Department IIJ filct. they are gutted 10 lw used as spare part' ( )ur ( 'ity ( 'ommissiolJ SL'CIll, \" undel stand Ihat
t'it.., of CrallJesville. Fla om approach 1,"0('_bcst Qang_~(Jrthe buck.
Prepar'ed by (;,1y Uf Boynton Beach information Technology Services (ITS) 12/4/2008
Page G (If I
PC Disposal .-Jrocedures
Survey of Florida Government Agencies
December 08
352 334-5033
auerbachl@cityofgainesville.org
29. Tom Northey We offer computers to Government and any private not-for-profit agency that is tax exempt under
Senior Systems Administrator the provisions s,501 of the Internal Revenue Code of 1954. Here is a link to our policy:
Marion County Board of County Commissioners
Infonnation Systems Department http://www.marioncountyfl.org/lnformationS ystems/lS Equipment.aspx
2631 SE 3rd St
Ocala, FL 34471
(352) 671-8823
tom.northey@marioncountyfl.org
30. Levent Sucuoglu - Director of Infonnation We donate them to schools and other non profits with the Commission approval...
Teclmology - 10101 State Street Tamarac
Florida 33321
Tel: 954 597 3900 Fax: 954 597 3910 -
www.Tamarac.org
31. Edwards, Kevin B. [kedwards@ci.stuart.fl.us] City of Stuart - We have a lottery sale to our employees only of old computer equipment. This
year we donated some old computers to a non-profit before we held the employee lottery.
Prepared by City Of Boynton Beach information Technology Services (ITS) 12/4/2008
Page 7 of 7
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.l.
AGENDA ITEM REQUEST FORl\.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16, 2008 December 1,2008 (Noon) D February 17,2009 February 2, 2009 (Noon) ;:-,
0 ':"'l=i
X January 6, 2009 December 15, 2008 (Noon) o March 3,2009 February 17,2009 (Noon) CD --<
-i.
0 -<'e;"
,." 0""
o January 20, 2009 January 5, 2009 (Noon) o March 17, 2009 March 2, 2009 (Noon) C"') r-OO
- ~O
CJ1 :;:J;)-<
o February 3, 2009 January 19,2009 (Noon) o April 7, 2009 March 16,2009 (Noon) A;:Z:
X- ui~
% 01
0%
\.f! ."
-nf.1r:J
0 Announcements/Presentations 0 City Manager's Report 0 ~
0 D m
NATURE OF Administrative New Business ",D
:z:
AGENDA ITEM X Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approve the First Amendment to the InterJocal Agreement (ILA) between the City of Boynton
Beach and Boynton Beach Community Redevelopment Agency (CRA) entered into on February 14,2006. The First
Amendment modifies Article 2 - Scope of Services by adding paragraph 2.11; which permits the City to collect a specified
amount for benefit consulting fees. The First Amendment to the Interlocal Agreement is attached as Exhibit # I.
EXPLANA TION: The February 14,2006, ILA provided the CRA with the ability to utilize existing City agreements for
medical and other insurance providers, thereby allowing CRA employees to participate in the same coverage and programs
available to City employees. On October I, 2008, the City Commission approved the use of a new benefit consulting firm,
Willis of Tennessee, Inc., dlbla Willis of Florida (Willis), Willis is paid $96,000 annually; the previous benefit consultants
received commission from the insurance premiums. This First Amendment permits the City of Boynton Beach to collect a
prorated portion of the $96,000 annual Willis fee, or eight dollars and twenty cents ($8.20) per employee per month for each
CRA employee enrolled in the City's insurance plans.
PROGRAM IMPACT: The purpose of this First Amendment to the agreement is to permit a prorated portion of the Willis
benefit consulting fee to be collected by the City of Boynton Beach, commencing with the fiscal year October 1,2008,
FISCAL IMPACT: The collection ofa prorated portion of the benefit consulting fee will pay a portion of the annual
benefit consulting fee and will go into the General Fund. The CRA currently employs nine (9) employees, if approved their
prorated share of the Consulting fee will be approximately $885.25 annually.
ALTERNATIVES: : Do not approve the First Amendment to the agreement to per it the collection ofa prorated portion
ofth e e t consulting fee and the City will be required to fund the Willis consulti fees for the CRA.
~ ~ Assistant to City Manager ~--
Department Name City Attorney I Finance
S:\HR\Agenda Items\Agenda Items 2009\First Amendment CRA R06 059 Agenda Item Jan 6, 2009.doc
1 RESOLUTION R09-
2 ~
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING EXECllTION OF A FIRST
5 AMENDMENT TO INTERLOCAL AGREEMENT
6 BETWEEN THE CITY OF BOYNTON BEACH AND THE
7 BOYNTON BEACH COMMllNITY REDEVELOPMENT
8 AGENCY ALLOWING THE CITY TO COLLECT A
9 SPECIFIED AMOUNT FOR BENEFIT CONSllL TING
10 FEES; AND PROVIDING AN EFFECTIVE DATE.
11
12 WHEREAS, on February 14, 2006 the City of Boynton Beach anJ
13 Boynton Beach Community Redevelopment Agency entered into an lnterlocal
14 I Agreement allowing the Board to utilize existing City agreements for medical and
15 I other insurance providers, thereby allowing Board employees to participate in the
i
I same coverage and programs available to City employees: and
16 ,
II
17 II WHEREAS, on October 1. 2008 the City Commission approved the use 01
, I
18 II a new benefit consulting firm. Willis of Tennessee. Ine d/b/a Willis of Florida
19 I which the City pays $96.000 annually: and:
20 WHEREAS, this amendment permits the City of Boynton Beach to collect
21 i I a portion of the annual fee paid to Willis of Florida from the Boynton Beach
II
22 II Community Redevelopment Agency: and
II
23 WHEREAS. staff has reviewed and recommends acceptance of the hrst
II
24 II Amendment to lnterlocal Agreement. a copy of which is attached hereto and made
II
25 II a part hereof as Exhibit "'A ".
Ii
II
I' NOW, THEREFORE, BE IT RESOLVED BY THE CITY
26 i i
II
27 II COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
I
!
I
I.
I!
~ t
I ~\CA\RESO\Ag~'mOO"\I01'CIO""\ILA - Boy"to" eRA boo'"'''''' ,moodmool) doc
I,
r I
. .
i i
1 Section 1. The foregoing "Whereas" clauses are hereby ratified and
2 confirmed as being true and correct and are hereby made a specific part of this
3 Resolution upon adoption hereof,
4 Section 2. The City Commission does hereby authorize the execution
5 of this First Amendment to lnterlocal Agreement between the City of Boynton
6 Beach and the Boynton Beach Community Redevelopment Agency, a copy of
7 which is attached hereto and made a part hereof as Exhibit "A".
8 Section 3. That this Resolution shall become effective immediately
9 upon passage.
10 PASSED AND ADOPTED this _ day of January, 2009.
11
12 CITY OF BOYNTON BEACH, FLORIDA
13
14
15 Mayor - Jerry Taylor
16
17
18 Vice Mayor - Jose Rodriguez
19
20
21 Commissioner - Ronald Weiland
22
23
24 Commissioner - Woodrow L. Hay
25
26
27 Commissioner - Marlene Ross
28
29 ATTEST:
30
31
32 Janet M, Prainito, CMC
33 City Clerk
34
35
36 (Corporate Seal)
37
:\CA\RESOlAgreementsllnterlocalsllLA - Boynton eRA benefits(1st amendment).doc
Coyle, Marylee
From: Harris, Susan
Sent: Wednesday, December 10, 2008 1 :04 PM
To: Coyle, Marylee
Subject: RE: First Amendment ILA R06-059
Attachments: 20081210124231921.pdf
Hi Marylee,
This item was approved at last night's meeting. Here is the cover sheet plus amendment and
supporting documents.
Regards,
Susan
Susan Harris
Finance Director
Boynton Beach eRA
915 South Federal Highway
Boynton Beach, FL 33435
Tel: 561-737-3256 Ext. 203/Fax: 561-737-3258
Email: 11~JIJssu@b.bfJ,LJs
-"~...--
From: Coyle, Marylee
Sent: Thursday, December 04,2008 11:48 AM
To: Harris, Susan
Subject: First Amendment lLA R06-059
Do you have a copy of the First Amendment that I can include with my Agenda Item? I plan to submit for the Jan
6, 2009 City Commission agenda.
Marylee Coyle, SPHR, CCP
Assistant Director Human Resources
(561) 742-6271 Voice
(561) 742-6274 Fax
12/1 0/2008
Exhibit # -L
FIRST AMENDMENT TO INTERLOCAL AGREEMENT R06-059
This First Amendment to Interlocal Agreement, is made and entered into this 9th day
of December 2008, by and between the CITY OF BOYNTON BEACH, a municipal
corporation of the State, of Florida, hereinafter referred to as "City," and BOYNTON BEACH
COMMUNITY REDEVELOPMENT AGENCY, hereinafter referred to as "CRA."
WITNESSETH;
WHEREAS, this First Amendment is entered into pursuant to 9163.01, Florida
Statutes, also known as the "Florida Interloca! Cooperation Act of 1969"; and
WHEREAS, the CRA and the City entered into an Interlocal Agreement dated
February 14, 2006 (the "Interlocal Agreement"); and
WHEREAS, pursuant to the Interlacal Agreement the City has heretofore provided the
CRA with the ability to utilize existing City agreements with providers of health and other
insurance, thereby allowing CRA employees to participate In health and other insurance
plans under the same coverages and programs offered to City employees: and
WHEREAS, the City has requested an amendment to the Interlocal Agreement due to
the fact that benefit consulting services fees will no longer be included as part of the premium
rates; and
WHEREAS, the benefit consulting services fees will be paid separately on a per
employee basis; and
WHEREAS. City and the CRA agree to amend the Interlocal Agreement as
hereinafter set forth.
NOWTHEREFORE, In consideration of the terms and provisions hereof and other
good and valuable consideration, the receipt and sufficiency of which Is hereby
acknowledged by each of the parties it is agreed as follows;
1. ARTICLE 2-SCOPE OF SERVICES is hereby amended by adding the following
Paragraph 2.11;
2.11 On a monthly basis, in arrears, CRA shall pay the City a charge for ~he benefit
consulting services of Willis of Tennessee, Inc" d/b/a Willis of Florida equal to eight dollars
and twenty cents ($8.20) for each CRA employee enrolled in the City's medical plan (which
does not mean or include the City's vision, dental, life Insurance or other plans, since there
are no benefit consulting service fees payable by the eRA as to these other plans). If the
benefit consulting charge Is offset by any commissions received for any group policies
issued; an adjustment to the amount paid by the CRA will be refunded by the City of Boynton
Beach within sixty (60) days from the end ofthe fiscal year,
2, The above amendment shall be effective commencing with the fiscal year October 1,
2008.
3. In all other respects, the parties ratify and confirm the InterlocaJ Agreement dated
February 14, 2006.
IN WITNESS WHEREOF, the parties have set their hands and seals this 9th day of
December. 2008.
BOYNTONBEACHCOM~TY
REDEVELOPMENT AGENCY
By:
Jerry Taylor, Chairman
Approved as to Form:
Jim Cheraf, CRA Attorney
CITY OF BOYNfON BEACH
By;
Jerry Taylor, Mayor
Print Name: --~~_.__.
City Clerk
CITY SEAL
Approved as to Form:
Office of the City Attorney
VI.-CONSENT AGENDA
ITEM C.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORl\'l
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 16,2008 December 1,2008 (Noon) o February 17,2009 February 2, 2009 (Noon)
<:::;) ~')
X January 6, 2009 December 15,2008 (Noon) o March 3, 2009 February 17,2009 (Noon) Q:) ~:::;
CJ -f-<
o January 20, 2009 o March 17,2009 ,..., -<ez.,
January 5, 2009 (Noon) March 2, 2009 (Noon) n (-J -q
- ;-;; l'JO
o February 3, 2009 o April 7, 2009 c.n 0
January 19, 2009 (Noon) March 16,2009 (Noon) ;;;:,-<
:.x::
;J:a ..ill:
:x at -f
001
\0 Ii
0 Announcements/Presentations 0 City Manager's Report ..
0
NATURE OF 0 Administrative 0 New Business 0'\
AGENDA ITEM X Consent Agenda 0 Legal :r
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approve the First Amendment to the lnterlocal Agreement (ILA) between the City of Boynton
Beach and Boynton Cultural Centre, (BCe) entered into August 24, 2006. The First Amendment modifies Article 2 - Scope
of Services by adding paragraph 2.11, which permits the City to coIlect a specified amount for benefit consulting fees, The
First Amendment to the lnterlocal Agreement is attached as Exhibit # 1,
EXPLANATION: The August 24,2006, lLA provided the BCC with the ability to utilize existing City agreements for
medical and other insurance providers, thereby aIlowing BCC employees to participate in the same coverage and programs
available to City employees. On October 1,2008, the City Commission approved the use ofa new benefit consulting firm,
Willis of Tennessee, lnc" d/bla Willis of Florida (Willis). Willis is paid $96,000 annuaIly; the previous benefit consultants
received commission from the insurance premiums. This First Amendment permits the City of Boynton Beach to coIlect a
prorated portion of the $96,000 annual WiIIis fee, or eight doIlars and twenty cents ($8,20) per employee per month for each
BCC employee enroIled in the City's insurance plans.
PROGRAM IMPACT: The purpose of this First Amendment the agreement is to permit a prorated portion of the Willis
benefit consulting fee to be coIlected by the City of Boynton Beach, commencing with the fiscal year October 1,2008.
FISCAL IMPACT: The coIlection ofa prorated portion of the benefit consulting fee will pay a portion of the annual benefit
consulting fee and will go into the General Fund. The BCC currently employs three (3) employees, if approved their prorated
share of the Consulting fee wiIl be approximately $295,08 annuaIly.
ALTERN IVES" Do not approve the F i",t Amendment to the agreemeot ~t the oollection of a promted portion
of t efi consulting fee and. the ily will berequired to fund the WilHs oons It' g 7:1:::-
City Manager's Signature
Assistant to City Manager ~
~~~ City Attorney / Finance
S:\HR\Agenda ltems\Agenda Items 2009\First Amendment BCe R06 120 Agenda Item Jan 6, 2009.doc
1 RESOLUTION R09-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH.
4 FLORIDA, AUTHORIZING EXECVTION OF A FIRST
5 AMENDMENT TO INTERLOCAL AGREEMENT
6 BETWEEN THE CITY OF BOYNTON BEACH AND THE
7 BOYNTON CVLTURAL CENTRE ALLOWING THE
8 [ CITY TO COLLECT A SPECIFIED AMOUNT FOR
I
9 I BENEFIT CONSULTING FEES; AND PROVIDING AN
10 I EFFECTIVE DATE.
11 I
I WHEREAS, on August 24, 2006 the City of Boynton Beach and Boynton
12 I
I
I
13 I Cultural Centre entered into an lnterlocal Agreement allowing the Board to utill/e
I
r
14 I existing City agreements for medical and other insurance providers, thereb:
I
15 I allowing Board employees to participate in the same coverage and program~
I
I
16 I available to City employees; and
17 I
WHEREAS, on October I, 2008 the City Commission approved the use of
I
I
18 i a new benefit consulting firm, Willis of Tennessee, Inc.. d/b/a Willis of Florida
I
I
I
19 I which the City pays $96.000 annually: and:
I
20 , WHEREAS, this amendment permits the City of Boynton Beach to collect
I
21 I a portion of the annual fee paid to Willis of Florida from the Boynton Cultural
!
I
i
22 I Centre; and
23 I WHEREAS, staff has reviewed and recommends acceptance of the First
I
24 Amendment to lnterlocal Agreement. a copy of which is attached hereto and made
I
25 a part hereof as Exhibit "A '".
I
26 I NOW, THEREFORE, BE IT RESOLVED BY THE CIT\
I
,
27 I COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
I
I
i
I
I
!
I
I
,
I'
ij
i
[s. ICAIRESOlAgreementsllnterlocalsllLA - Boynton Cultural Centre benefits( 1 5t amendment) doc
, , f
1 Section 1, The foregoing "Whereas" clauses are hereby ratified and
2 confirmed as being true and correct and are hereby made a specific part of this
3 Resolution upon adoption hereof.
4 Section 2, The City Commission does hereby authorize the execution
5 of this First Amendment to lnterlocal Agreement between the City of Boynton
6 Beach and the Boynton Cultural Centre, a copy of which is attached hereto and
7 made a part hereof as Exhibit "A",
8 Section 3, That this Resolution shall become effective immediately
9 upon passage,
10 PASSED AND ADOPTED this _ day of January, 2009,
11
12 CITY OF BOYNTON BEACH, FLORIDA
13
14
15 Mayor - Jerry Taylor
16
17
18 Vice Mayor - Jose Rodriguez
19
20
21 Commissioner - Ronald Weiland
22
23
24 Commissioner - Woodrow L. Hay
25
26
27 Commissioner - Marlene Ross
28
29 ATTEST:
30
31
32 Janet M. Prainito, CMC
33 City Clerk
34
35
36 (Corporate Seal)
37
S:\CA\RESO\Agreements\lnterlocals\ILA - Boynton Cultural Centre benefits(1 st amendment).doc
'--vi-'" 't # I
C.l'd~IOI ,
ROO-120
FIRST AMENDMENT TO INTERLOCAL AGREEMENT
This First Amendment to Interlocal Agreement is made and entered into this _
day of 2009, by and between the CITY OF BOYNTON
BEACH, a municipal corporation of the State of Florida, hereinafter referred to as "City," and
BOYNTON CULTURAL CENTRE (BCC), a Florida non-profit corporation, hereinafter referred
to as "the BCC" or "BCC."
WITNESSETH:
WHEREAS, this First Amendment is entered into pursuant to S163,01, Florida
Statutes, also known as the "Florida I nterlocal Cooperation Act of 1969"; and
WHEREAS, the BCC and the City entered into an Interlocal Agreement dated August
24, 2006, (the "Interlocal Agreement"); and
WHEREAS, pursuant to the Interlocal Agreement the City has heretofore provided the
BCC with the ability to utilize existing City agreements with providers of health and other
insurance, thereby allowing BCC employees to participate in health and other insurance
plans under the same coverages and programs offered to City employees; and
WHEREAS, the City has requested an amendment to the Interlocal Agreement due to
the fact that benefit consulting services fees will no longer be included as part of the premium
rates; and
WHEREAS, the benefit consulting services fees will be paid separately on a per
employee basis; and
WHEREAS, City and the BCC agree to amend the Interlocal Agreement as
hereinafter set forth.
NOWTHEREFORE, in consideration of the terms and provisions hereof and other
good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by each of the parties it is agreed as follows:
1. ARTICLE 2-SCOPE OF SERVICES is hereby amended by adding the following
paragraph 2.11:
2.11 On a monthly basis, in arrears, Boynton Cultural Centre shall pay the City a
charge for the benefit consulting services of Willis of Tennessee, Inc" d/b/a Willis of
Florida equal to eight dollars and twenty cents ($8.20) for each Boynton Cultural
Centre employee enrolled in any Plan of the City. !f the benefit consulting charge is
offset by any commissions received for any group policies issued; an adjustment to
the amount paid by Boynton Cultural Centre will be refunded by the City of Boynton
Beach within sixty (60) days from the end of the fiscal year.
1
2. The above amendment shall be effective commencing with the fiscal year October 1, 2008
and the first payment due from the BCC to the City shall be due November 1, 2008.
3. In all other respects, the parties ratify and confirm the Interlocal Agreement dated August
24, 2006.
IN WITNESS WHEREOF, the parties have set their hands and seals this day of _
,2009.
BOYNTON CUl TURAl CENTRE
By:
Print Name:
ATTEST:
By:
Print Name:
Approved as to Form:
Kenneth Kaleel, BCC Attorney
CITY OF BOYNTON BEACH
By:
Print Name:
City Clerk
CITY SEAL
Approved as to Form:
Office of the City Attorney
2
S:\HR\Interlocal Agreements\ILA BCC and Addendum Benefit Consultant\First Amendment to ILA BCC (Health).rtf
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.3
AGENDA ITEM REQUEST FORl\..
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to Citv Clerk's Office
D December] 6, 2008 December ], 2008 (Noon) D February] 7,2009 February 2, 2009 (Noon)
9!
X January 6, 2009 December ]5,2008 (Noon) D March 3, 2009 February] 7, 2009 (NoOlg C"l'"l'il
::r<
0 -<:'(ltl
D January 20, 2009 January 5, 2009 (Noon) D March 17, 2009 fT1 c.,"Tl
March 2, 2009 (Noon) n '.
- i"'lQ
D February 3, 2009 January ]9,2009 (Noon) D April 7, 2009 N :1:).....-:
March 16,2009 (Noon) :;::\%
-0 rn -'!
:x ~O
0%
to) ""IJ~
D Announcements/Presentations D City Manager's Report .. ~,'
- ~
NATURE OF D Administrative D New Business 0 ~. .'
AGENDA ITEM :x:
X Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Motion to approve Resolution # a Maintenance Memorandum of Agreement between the
Florida Department of Transportation and the City of Boynton Beach reflecting landscape improvements that will be
constructed for State Road 5 (Federal Highway).
EXPLANATION: The State of Florida is planning to resurface Federal Highway north ofthe C-16 Canal beginning in the
summer of2009. As part of this City staff has coordinated a number of design elements of which landscaping is one,
Attached is a Maintenance of Memorandum Agreement between the Florida Department of Transportation and the City of
Boynton Beach reflecting landscape improvements for State Road 5, U.S. I (Federal Highway) from Boynton Canal (C-16)
(M.P.15.11?) to north of Dimick Road (M.P.16.142). The City currently provides maintenance for landscape materials and
irrigation in this area. The Maintenance Memorandum of Agreement is modifYing the current Agreement with the State to
reflect the new revised plantings that will be installed by the State and then maintained by the City,
PROGRAM IMP ACT: By allowing additional landscaping improvements along this corridor an enhancement of
beautification will be the result.
FISCAL IMPACT: The State of Florida Department of Transportation agrees to bear the cost for the new landscape
material in the amount of $44,044.50, The City's cost will be incremental as the City is already paying for maintenance of
existing landscape materials. The incremental additional responsibility of the City will involve only added irrigation cost
during plant establishment. This expense should not exceed $1,000.
AL TERNA TIVES: Not to approve the Agreement. ~&,
-n/;}/~' u~l2A3 Assistant to City Manager ~
Department Name City Attorney I Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1
2 RESOLUTION NO. R09-
3
4 A RESOLUTION OF THE CITY COMMISSION OF
5 THE CITY OF BOYNTON BEACH, FLORIDA,
6 AUTHORIZING EXECUTION BY THE MAYOR AND
7 CITY CLERK OF A DISTRICT FOUR MAINTENANCE
8 MEMORANDVM OF AGREEMENT BETWEEN THE
9 CITY OF BOYNTON BEACH AND THE FLORIDA
10 DEP ARTMENT OF TRANSPORT A TION FOR
11 LANDSCAPE IMPROVEMENTS THAT WILL BE
12 CONSTRUCTED FOR STATE ROAD 5 (FEDERAL
13 HIGHW A Y); AND PROVIDING AN EFFECTIVE
14 DATE.
15
16 WHEREAS, the State of Florida is planning to resurface Federal Highway north of
17 the C -] 6 Canal beginning in the summer of 2009: and
18 WHEREAS, City staff has coordinated a number of design clements. including
19 landscaping improvements for Federal Highway from Boynton Canal to north of Dimick
20 Road: and
21 WHEREAS, the City currently provides maintenance for landscape materials and
22 i irrigation in this area: and
23 WHEREAS, this Maintenance Memorandum of Agreement wi]] modify the current
24 Agreement with the State to reflect the new revised plantings that will be insta]]ed hy the
25 State and then maintained by the City: and
26 WHEREAS. City staff recommends that that City Commission approve the
27 Maintenance Memorandum of Agreement. a copy of \vhich is attached hereto as Exhibit
28 "A".
29 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
30 THE CITY OF BOYNTON BEACH, FLORIDA. THAT:
31 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
32 being true and correct and are hereby made a specific part of this Resolution upon adoption
33 1 "
nereO!.
34 Section 2. The City Commission of the City of Boynton Beach. Florida does
S:ICAIRESOlAgreementsIFDOT - Maintenance Agmt (US 1 landscape) doc
. .
1 hereby authorize and direct the Mayor and City Clerk to execute the FDOT District Four
2 Maintenance Memorandum of Agreement between the City of Boynton Beach and the
3 Florida Department of Transport for landscape improvements that will be constructed for
4 State Road 5 (Federal Highway), a copy of which is attached hereto as Exhibit "A", and
5 incorporated herein by reference.
6 Section 3, That this Resolution shall take effect immediately upon passage.
7
8 PASSED AND ADOPTED this _ day of January, 2009.
9
10 CITY OF BOYNTON BEACH, FLORIDA
11
12
13 Mayor - Jerry Taylor
14
15
16 Vice Mayor - Jose Rodriguez
17
18
19 Commissioner - Ronald Weiland
20
21
22 Commissioner - Woodrow L. Hay
23
24
25 Commissioner - Marlene Ross
26 ATTEST:
27
28
29 Janet M. Prainito, CMC
30 City Clerk
31
32
33
34 (Corporate Seal)
35
36
S:\CA\RESO\Agreements\FDOT - Maintenance Agmt (US 1 landscape).doc
~"
~
~'=.
Florida Department of Transportation
CHARLIE CRIST 3400 West Comrnercial Boulevard STEPHANIE c. KOPELOlJSOS
GOVERNOR Fort Lauderdale eel 33309-342 SECRETARY
November 10, 2008
Mr. Kurt Bressner
City Manager
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, Florida 33425-0310
Dear Mr. Bressner:
RE: District Four Maintenance Memorandum of Agreement for State Road 5 from Boynton Canal (C -16)
(M.P.15.117) to north of Dimick Road (M.P.16.142). FM # 415311-1-52-01.
Enclosed are four (4) original Maintenance Memorandum of Agreement and a set of plans that reflect the landscape
improvements that will be constructed for State Road 5 in the City of Boynton Beach.
Please have these executed by the City at their earliest convenience returning all four (4) to me, with onc
sealed copy of the Resolution approving such action. Geny O'Reilly, P.E., the Department's Transportation
Development Engineer District IV, will execute and date the originals returning one for your file.
Important: Please do not fill in the date on the first paragraph on page one.
Call me at 954-777 -4219 if! can be of further help.
Sincerely, "'-.
,~aA~~t
+Elisabe A. Hassett
v District IV Landscape Architect
cc: T.Le, P.E.
File
,. AA n A' ....a.....+- r-+-......+-,..., +1 , ,,.....
SECTION No.: 93010
FM No. (s): 415311-1-52-01
COUNTY: Palm Beach
S.R. No.: 5 (US 1)
DISTRICT FOUR
MAINTENANCE MEMORANDUM OF AGREEMENT
THIS AGREEMENT, made and entered into this day of 20 -'
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, a
component agency of the State of Florida, hereinafter called the DEPARTMENT and the City of
Boynton Beach, a political subdivision, existing under the Laws of Florida, hereinafter called
the AGENCY.
WIT N E SSE T H:
WHEREAS, the DEPARTMENT has jurisdiction over State Road 5 as part of the State
Highway System as described in Exhibit A; and
WHEREAS, the DEPARTMENT seeks to install and have maintained by the AGENCY
certain landscape improvements within the right of way of State Road 5 (US 1) as described
within Exhibit B; and
WHEREAS, as part of the continual updating of the State of Florida Highway System,
the DEPARTMENT, for the purpose of safety, protection of the investment and other reasons,
has constructed and does maintain the highway facility as described in Exhibit A attached
hereto and incorporated by reference herein, within the corporate limits of the AGENCY and
WHEREAS, the AGENCY is of the opinion that highway facilities within the AGENCY'S
limits that contain landscape improvements to medians and areas outside the travelway to the
right of way line and areas within the travelway containing specialty surfacing (concrete pavers,
stamped asphalt or stamped concrete), including any hardscape if applicable, but excluding
standard concrete sidewalk, shall be maintained by periodic pruning, mowing, fertilizing,
weeding, litter pick-up, necessary replanting, irrigation repair and repair of any median concrete
replacements associated with the specialty surfacing as needed; and
WHEREAS, it is the intent of the AGENCY and the DEPARTMENT that the AGENCY
shall maintain all right of way within the medians, outside the travelway and improvements
made to the travelway that was made at the request of the AGENCY; and
WHEREAS, the parties hereto mutually recognize the need for entering into an
Agreement designating and setting forth the responsibilities of each party; and
WHEREAS, the AGENCY by Resolution No. dated ,20_,
attached hereto and by this reference made a part hereof, desires to enter into this Agreement
and authorizes its officers to do so;
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NOW THEREFORE, for and in consideration of the mutual benefits to flow each to the
other, the parties covenant and agree as follows:
1. The recitals set forth above are true and correct and are deemed incorporated herein.
2. INSTAllATION OF FACILITIES
The DEPARTMENT hereby agrees to Install or cause to be installed landscape
improvements including: plantings, irrigation and/or hardscape on the highway facilities
substantially as specified in the initial plans and specifications hereinafter referred to as
the Project and incorporated herein as Exhibit B, If there are any major changes to the
plans, the DEPARTMENT shall provide the modified plans to the AGENCY and the
AGENCY shall provide their approval or disapproval to the DEPARTMENT within 10
business days. The_DEPARTMENT may elect to withdraw the landscape improvement if
changes are not approved within the given time frame. Hardscape shall mean, but not be
limited to, any landscape lighting, any non-standard roadway, sidewalk, median or
crosswalk surfacing, such as, but not be limited to concrete pavers, stamped asphalt or
color stained and/or stamped concrete, fountain, tree grates, and/or decorative free
standing wall.
3. MAINTENANCE OF FACILITIES
A. The AGENCY agrees to maintain the landscape improvements, as existing and those to
be installed, within the physical limits described in Exhibit A and as defined as: plantings.
irrigation, and / or hardscape within the medians and areas outside the travelway to the
right of way line and areas within the travelway containing specialty surfacing as existing
and as described in Exhibit B. The non-standard improvements outside the travelway shall
be maintained by the AGENCY regardless if the said improvement was made by the
DEPARTMENT, the AGENCY, or others by periodic pruning, mowing, fertilizing, weeding
curb and sidewalk edging, litter pickup, necessary replanting, and / or repair following the
DEPARTMENT'S landscape safety and maintenance guidelines and Exhibit C, the
Maintenance Plan. The AGENCY'S responsibility for maintenance shall include all
landscaped / turfed and hardscape areas within the median and areas outside the
travelway to the right-of-way and areas within the travelway containing specialty surfacing.
It shall be the responsibility of the AGENCY to restore an unacceptable ride condition of
the roadway caused by the differential characteristics of non-standard surfacing and the
associated header curb and concrete areas on DEPARTMENT right-of-way within the
limits of this Agreement.
B. Such maintenance to be provided by the AGENCY is specifically set out as follows
to maintain, which means to properly water and fertilize all plants; to keep them as free a~,
practicable from disease and harmful insects; to properly mulch the planting beds; to keep
the premises free of weeds; to mow the grass to the proper height: to properly prune all
plants which at a minimum includes: (1) removing dead or diseased parts of plants, (2
pruning such parts thereof to provide clear visibility to signage or for those using tne
roadway and or sidewalk; (3) preventing any other potential roadway hazards. Plants shall
be those items which would be scientifically classified as plants and include but are no!
limited to trees, shrubs, groundcover and sod. To maintain also means to remove or replaCE:
dead or diseased plants in their entirety. or to remove or replace those that fall belm\
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~ -':;;''":::_:L)e\r';iC,;.~ =c '. .,c;~,.t" 'env Bovntun Beh 4]:;:; 1] Il"c\
original project standards. Palms must be kept fruit free year round. To maintain also means
to keep the header curbs that contain the specialty surfacing treatment in optimum
condition, To maintain also means to keep the hardscape areas free from weeds and to
repair said hardscape as is necessary to prevent a safety hazard. To maintain also means
to keep litter removed from the median and areas outside the travel way to the right of way
line. All plants removed for whatever reason shall be replaced by plants of the same
species type, size, and grade as specified in the original plans and specifications, Any
changes to the original plans shall be submitted by permit application to the DEPARTMENT
for review and approval.
C. If it becomes necessary to provide utilities (water/electricity) to the medians or areas
outside the travelway for these improvements, all costs associated with the utilities
associated with landscape accent lighting and/or irrigation including, but not limited to the
impact and connection fees, and the on-going cost of utility usage for water and electrical,
are the maintaining AGENCY'S responsibility,
(1) The AGENCY shall be directly responsible for impact and connection fees
AND
(2) The AGENCY shall become responsible for the above named on going utility costs
upon final acceptance of the construction Project by the DEPARTMENT and
thereafter. The construction Project is accepted prior to the start of the Plant
Establishment and Contractor's Warranty Period.
AND
(3) The AGENCY shall be responsible for all the improvements immediately after final
acceptance of the construction Project by the DEPARTMENT except for plants.
The AGENCY shall be responsible for the maintenance of all improvements after the
completion of the Plant Establishment and Contractor's Warranty Period.
D. The above named functions to be performed by the AGENCY may be subject to periodic
inspections by the DEPARTMENT at the discretion of the DEPARTMENT. Such
inspection findings will be shared with the AGENCY and shall be the basis of all decisions
regarding, repayment, reworking or Agreement termination. The AGENCY shall not
change or deviate from said plans without written approval of the DEPARTMENT.
4. NOTICE OF MAINTENANCE DEFICIENCIES
A. If at any time after the AGENCY has undertaken the landscape improvement's
maintenance responsibilities mentioned above, it shall come to the attention of the
DEPARTMENT'S District Secretary that the limits, or a part thereof, are not properly
maintained pursuant to the terms of this Agreement, said District Secretary may at his/her
option, issue a written notice that a deficiency or deficiencies exist(s), by sending a
certified letter to the AGENCY, placing said AGENCY on notice thereof, Thereafter the
AGENCY shall have a period of thirty (30) calendar days within which to correct the cited
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deficiencies. If said deficiencies are not corrected within this time penerc
the DEPARTMENT may at its option, proceed as follows
(1 ) Maintain the landscape improvements or any part thereof, with DEPARTMENT D'
Contractor's personnel and invoice the AGENCY for expenses incurred. or
(2) Terminate the Agreement in accordance with Paragraph 9 of this Agreement and
remove, by the DEPARTMENT or Contractor's personnel, all of the landscape
improvements installed under this Agreement or any preceding Agreements, except
as to trees and palms, and charge the AGENCY the reasonable cost of such
removal.
B. The AGENCY agrees to reimburse the DEPARTMENT all monies expended by the
DEPARTMENT for the Project listed in Exhibit B in the amounts listed in those plans
should the landscape improvement fail to be maintained in accordance with the terms and
conditions of this Agreement.
5. FUTURE DEPARTMENT IMPROVEMENTS
It is understood between the parties hereto that the landscape improvements covered by
this Agreement may be removed, relocated or adjusted at any time in the future as
determined to be necessary by the DEPARTMENT in order that the adjacent state road be
widened, altered or otherwise changed to meet with future criteria or planning of the
DEPARTMENT. The AGENCY shall be given sixty (60) calendar days notice to remove said
landscape improvements at AGENCY'S expense after which time the DEPARTMENT may
remove same. All permits (including tree permits), fees, and any mitigation associated with
the removal, relocation or adjustments of these improvements are the maintaining
AGENCY'S responsibility.
6. FUTURE AGENCY IMPROVEMENTS
The AGENCY may construct additional landscape improvements within the limits of the
rights of ways identified as a result of this document, subject to the following conditions:
(a) Plans for any new landscape improvements shall be subject to approval by the
DEPARTMENT. The AGENCY shall not change or deviate from said plans without
written approval by the DEPARTMENT.
(b) The AGENCY shall procure a permit from the DEPARTMENT.
(c) All landscape improvements shall be developed and implemented in accordance
with appropriate state safety and roadway design standards.
( d) The AGENCY agrees to comply with the requirements of this Agreement with regard to
any additional landscape improvements installed at no cost to the DEPARTMENT.
7. ADJACENT PROPERTY OWNER IMPROVEMENTS
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The DEPARTMENT may allow an adjacent property owner to construct additional
landscape improvements within the limits of the rights of way identified in Exhibit A of this
Agreement that the AGENCY shall be responsible for maintaining under this Agreement
subject to the following conditions:
(a) Plans for any new landscape improvements shall be subject to approval by the
DEPARTMENT and shall require a valid permit attached with a letter of consent
to said plans by the AGENCY. The plans shall not be changed or deviated from
without written approval by the DEPARTMENT and the AGENCY.
(b) All landscape improvements shall be developed and implemented in accordance
with appropriate state safety and roadway design standards.
(c) The AGENCY agrees to comply with the requirements of this Agreement with regard
to any additional landscape improvements installed by an adjacent owner.
8. PROJECT COST
The DEPARTMENT agrees to enter into a contract for the installation of the Project for an
amount not to exceed $44.044.50 as defined in Exhibit D. This amount may be reduced or
eliminated at the sole discretion of the DEPARTMENT or due to budgetary constraints of
the DEPARTMENT,
The DEPARTMENT'S participation in the Project cost, as described in Exhibit D is limited to
only those items which are directly related to this Project. The AGENCY shall be invited to
assist the DEPARTMENT in final inspection upon completion of the Plant Establishment
and Contractor's Warranty Period.
9, AGREEMENT TERMINATION
This Agreement may be terminated under anyone (1) of the following conditions:
(a) By the DEPARTMENT, if the AGENCY fails to perform its duties under this
Agreement, following ten (10) days written notice.
(b) By the DEPARTMENT, for refusal by the AGENCY to allow public access to all
documents, papers, letters, or other material subject to the provisions of Chapter
119, Florida Statutes, and made or received by the AGENCY in conjunction with this
Agreement.
10. AGREEMENT TERM
A. The term of this Agreement commences upon execution by all parties. The term of this
Agreement shall last as long as the landscape improvements exist.
B. If the DEPARTMENT cancels the Project described in Exhibit B, this Agreement becomes
Page 5 of 12
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void and the original Agreement is reinstated if any.
11. LIABILITY AND INSURANCE REQUIREMENTS
A. With respect to any of the AGENCY'S agents, consultants, sub-consultants, contractors
and/or sub-contractors, such party in any contract for this project shall agree to indemnify
defend, save and hold harmless the DEPARTMENT from all claims, demands, liabilities
and suits of any nature arising out of, because of or due to any intentional and/or
negligent act or occurrence, omission or commission of such agents, consultants.
subconsultants, contractors and/or subcontractors. The AGENCY shall provide tc
the DEPARTMENT written evidence of the foregoing upon the req uest of thE::
DEPARTMENT. It is specifically understood and agreed that this indemnification clause
does not cover or indemnify the DEPARTMENT for its own negligence.
B. In the event that AGENCY contracts with a third party to provide the services set forth
herein, any contract with such third party shall include the following provisions:
(a) AGENCY'S contractor shall at all times during the term of this Agreement keep and
maintain in full force and effect, at contractor's sole cost and expense.
Comprehensive General Liability with minimum limits of $1,000,000.00 per
occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability and Worker's Compensation insurance with minimum limits of $500,000.00
per Liability. Coverage must be afforded on a form no more restrictive that the latest
edition of the Comprehensive General Liability and Worker's Compensation policy
without restrictive endorsements, as filed by the Insurance Services Office and shall
name the DEPARTMENT as an additional insured.
(b) AGENCY'S contractor shall furnish AGENCY with Certificates of Insurance Of
Endorsements evidencing the insurance coverages specified herein prior to the
beginning performance of work under this Agreement.
(c) Coverage is not to cease and is to remain in full force and effect (subject to
cancellation notice) until all performance required of AGENCY'S contractor is
completed. All policies must be endorsed to provide the DEPARTMENT with at least
thirty (30) days notice of cancellation and or/or restriction. If any of the insurance
coverages will expire prior to the completion of work, copies of renewal policies shall
be furnished at least (30) days prior to the date of expiration.
12. This writing embodies the entire Agreement and understanding between the parties hereto
and there are no other Agreements and understanding, oral or written, with reference to the
subject matter hereof that are not merged herein and superseded hereby.
13. The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability
or enter into any contract which, by its terms, involves the expenditure of money in
excess of the amounts budgeted as available for expenditure during such fiscal year
Any contract, verbal or writterl, made irl viola lion of this subsection is null and void, and
no money may be paid on such contract. The DEPARTMENT shall require a statement
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from the Comptroller of the DEPARTMENT that funds are available prior to entering into
any such contract or other binding commitment of funds. Nothing herein contained shall
prevent the making of contracts for periods exceeding one (1) year, but any contract so
made shall be executory only for the value of the services to be rendered or agreed to
be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim
in all contracts of the DEPARTMENT which are for an amount in excess of TWENTY
FIVE THOUSAND DOLLARS ($25,000.00) and which have a term for a period of more
than one year.
14. The DEPARTMENT'S District Secretary shall decide all questions, difficulties and disputes
of any nature whatsoever that may arise under or by reason of this Agreement, the
prosecution or fulfillment of the service hereunder and the character, quality, amount and
value thereof; and his decision upon all claims, questions and disputes shall be final and
conclusive upon the parties hereto.
15. This Agreement may not be assigned or transferred by the AGENCY in whole or part
without the consent of the DEPARTMENT.
16. This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida. In the event of a conflict between any portion of the contract and Florida
law, the laws of Florida shall prevail. The AGENCY agrees to waive forum and venue and
that the DEOARTMENT shall determine the Forum and Venue in which any dispute under
this Agreement is decided.
17. NOTICES
Any and all notices given or required under this Agreement shall be in writing and either
personally delivered with receipt acknowledgement or sent by certified mail, return receipt
requested. All notices shall be sent to the following addresses:
If to the Department: If to the Agency:
State of Florida Department of Transportation City of Boynton Beach
3400 West Commercial Blvd. P.O. Box 310
Ft. Lauderdale, FL 33309-3421 Boynton Beach, Florida 33425
Attention: Elisabeth A. Hassett, R.L.A. Attention: Kurt Bressner
FOOT District IV Landscape Architect Title: City Manager
18. LIST OF EXHIBITS
Exhibit A: Project Location & Maintenance Boundaries
Exhibit B: Project Plans
Exhibit C: Maintenance Plan
Exhibit 0: Approximate Project Cost
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective thF
day and year first above written.
AGENCY STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
By: By:
Chairperson/Mayor Transportation Development Director
Attest: (SEAL) Attest: (SEAl)
Clerk Executive Secretary
Approval as to Form Date Approval as to Form Date
Attorney District General Counsel
Page 8 of 12
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SECTION NO.: 93010
FM NO.: 415311-1-52-01
COUNTY: Palm Beach
S.R. NO.: 5
EXHIBIT A
I. PROJECT LOCATION:
State Road 5 from Boynton Canal (C-16), Sta. 2150+00 (M.P. 15,117) to north of Hypoluxo Road,
Sta. 2272+40.40 (M.P. 17.435)
II. PROJECT LIMITS OF MAINTENANCE:
State Road 5 from Boynton Canal (C-16), Sta. 2150+00 (M.P. 15,117) to north of Dimick Road,
Sta. 2204+13 (M.P.16.142).
III. PROJECT LOCATION MAP OF AGENCY'S MAINTENANCE BOUNDARIES:
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Ill) 2008 MapQt,!est Inc.
S:\fv1a:nt\Landscape\rviOA Foiders'.fv10A Jr'a<ts\SR 5415311 3oyntonbch\City Boynton Bch 415311.Docx
SECTION NO,: 93010
FM NO.: 415311-1-52-01
COUNTY: Palm Beach
S.R. NO.: 5
EXHIBIT B
PROJECT PLANS
The Department agrees to install the Project in accordance with the plans and specifications
attached hereto and incorporated herein.
Please see attached plans prepared by: Nancy Prine Landscape Architect
Dated: October 14, 2008
PaCJe10of12
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STATE C' '<'LOR/DA
DEPARTMENT OJ. ~?ANSPORTA T/ON .,
CONTRACT PLANS
FINANCIAL PROJECT ID 4153/1-1-52-0/
(FEDERAL FUNDS)
PALM BEACH COUNTY (93010J PROJECT LOCATION
INDEX OF LANDSCAPE PLANS
STATE ROAD NO.5 !U.S. IJ
SHEET NO. SHEET DESCRIPTION
[0-1 XU SHEET LANDSCAPE PLANS f' r LAUDf ROALt
10-2 - 1O-J LANDSCAPE TABULATION OF QUANTITIES IIIA/,I/
LD-4 LANDSCAPE NOTES
(0-5 LANDSCAPE. PLAN LAYOUT
10-6 - LD-27 LANDSCAPE PLANS
LD-28 LANDSCAPE MAINTENANCE PLAN
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TO BE SUBMITTED TO: if
NANCY PRINE, ASLA '"
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ORLANOO, FL 32853
PLANS PREPARED BY: ~
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KEY SHEET REVISIONS LANDSCAPE PLANS ~
DATE BY DESCRIPTION UWD5CAPE "-'
ARCHITECT OF RECORD: _NANCY A. PRIN~___.._~ i:
MAINTENANCE SUBM /TT AL ~
OCTOBER /49 2008
SH[[ T
NO.
FOOT PROJECT MANAGER: THue H. LE, P.E. 10 LD-I
"," 10/11/2001; 9;1/;48 All ,r R[tIlAS V?LUO[S/GII'.JRll}orv J'(i;OJ9~N," 5R5 \~J,S5~\415 JIII~?f1I\i(),'!J5C[l II,USLWI.d,
LANDSCAPE TABULA TION OF QUANTITIES
._~--~---- -----~-_.-
P,\)o SlfEET NUMBERS r:;c;
ifLM NO 9'V (]F<::.CRIPTt(W UNiT LD 6 W 7 LD-B ~--_. L[1 9
~~~_______________ _.___ __DlAN_1!.!NAL rLAN I FINAL f'LAN_!IJti.AL __p,,~J F:L !'LAN 1
lANDSCAPE r:oMF'If!..E...~",oIIPlants. _ _ -- -- ___I -----1= I
_~0?~. GalphlmlG Qrac!Ii~I_rhry!!!~/s) f'L ~~1 Cl __2-_ __ ____~_ __ U
liNt flomello nodoso (Dwarf F!reDushJ PL 35 0 0 0 0
-~--- JiB. ,I --..J-~~;v.-..;~.;.s.-.~-.n....f.O"'-i';''''''''''''''''''C:~J<''''_ m_ _ ~= - N - -,,, t-- ... IJ4.-.... ==- -.L-_.7_4__ ~:- S5 5'5
580 - I -2 _L~'i!?SCAPE. ~OI;!P~E! E --..: Lorge Plonf.s.____ _ __ _ ------- -~
r,~ ?1'I~fK!~{'f!!f!10 ~'!2!!~~//fql.~!_PalmJ PL _ _~ 0 _ ~__ . ~___ 4 3
SP Sabol [l(hmetto (Cobbage Palm) PI 0 0 0 0
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SNEET NUMBFRS
PAY
'IEM /!G. SrM U[SUrtPTlON UNI- 19
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LANDSCAPE TABULA TlON OF QUANTITIES
PAY SHEET NUMBERS REF.
ITEM NO. SXM DESCRIPTION UNIT SHEET
LD-21 LD-22 LD-23 LD- 24 LD-25 LD-26 LD-27
PLAN FINAL PLAN FINAL PLAN FINAL PLAN FINAL PLAN FINAL PLAN FINAL PLAN FINAL
580-1-1 LANDSCAPE COMPLETE - Smail Plonls -~. -~
- ~- --.
GG' GalphlmJo grac/lls rThryoll/sJ PL 0 0 0 0 0 0 0
HN' Homel/o nodosa ([),yorf flrebush) PL 0 0 0 0 0 0 0
JCB/I Junlpems conferta 'Blue PacIfic' (Blue faclOc JunIper) PL 0 0 0 0 0 0 0
~_..- -~ ~-
580-1-2 LANDSCAPE COMPLET~rge Plonts -.
PE Pfychospermo elegons ($011I01 re Palm) PL 0 0 0 0 0 0 - .--2._ -- -.-
---- .-
SP Sabol pc/metro (Cabbage Palm) PL 5 0 0 0 0 0 0
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PAY SHEET NUMBERS SUBTOTAL PROJECT REF. "
ITEM NO. SYM DESCRIPTION UNIT THIS SHEET TOTAL SHEET ~
PLAN FINAL PLAN FINAL ~
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580-1 -I LANDSCAPE COMPLE..!E - Sma/! Plants '"
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-~_. GG' Go/ph/mla I)focllls (Thryo/I/s) PL 0 3.5- .- -- '"
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HN' Homell'J mdo5o (Dwarf FlrebusM PL 0 35 ".I
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JC8/1 JunIperus conferta 'Blue Pacific' (Blue PacJffc Juniper) PL 0 2253 "-
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580 -1-2 LANDSCAPE COMPLE TE - LortJB Plants I~~
PE PfyElE.sperfn9 ~lJQans ($of/1alre Palm! - -- -"
Pi 0 24
SP Sabal polmetto (CabDoge Palm) PL 5 6 ".I
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REVISIONS ~"E NANCY A. PRlliE. ASLA STATE OF FLORiDA 5/1EEl
DATE DE.SCRIPTlON DATE DESCRIPTiON If J/JiiJ. FL. UC. NO. LA"(xxx)I60
DEPARTMENT OF TRANSpORTATION LANDSCAPE NO.
POST OFFICE BOX 536815 ROAD NO. COUNTY FINANCIAL PROJECT 10
V iJ/r1 ~ ORLANDO. A.ORlDA 32853 SR 5 I PALM BEACH I 4/531/-1-52-01 TABULATION OF QUANTITIES
PHONE: 407-898-9200 LD-j
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Ro," 101/6/2008 9::,2:()6),1J wR[[I,Ao,JilUDESIGI,'\SRWPH()J\(]IOO9 /'I~ 5ilS ,-'ASS4',1/5JII!520!',M,[1SC!"TAS(JLD
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5.1}d 01) 8QT AN IC'LN AUf.. COMMON N A.ME IN SI&LEJ:LSiZ E.
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HII 35 h'amel fn nodoso fN,,'or( Flrebush J Gal; /6"-20' 5pd. 24' HI.; 36" 5pd. 24" D.C.
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.iCA/1 ?;'~ "{ JunlDerus conferh '(Jlue Poclrlr;' Blue Pocl( Ie Junlner I Ga/j 9"-f2n S{Xf.j Symmetrical 12" HI,; 3' 5pd. 24" D.C.
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L,41VDSC4PE PAL Y iTEM NOTES
SAr} " PLA.NTING SOIL !IV ALL DEes Sf/ALL Bf IMPRnVEO TO A DfPTN or 6" AS NECESSAF?'i TO HAVE pH PROVI[)F srHEOULE OF VALUES FOn ALL PLANT ITEMS PRIOR TO COMMENCEMENT nF wnRK, PER PLANT
r-"Qn-f-2 nF M.O-7.0. AND /,l"/-2n1. ORGANIC MATTER 8l VOLUME. SUBMiT REPRESENTATIvE P,R.E PLANTING VALUES SUM! INCLUDE PLANTING. FERTILIZING. SOIL'NNOCULANTS, WA 1 ERING, MAINTENACE AND WARRANlr.
SOIL SAM/'LE AVA.( (5/5 FOR APPROVAl
f't,YMENT trV? IIU lh'f- ABovE lANDSCAPE WO(?,l; 5ffAU RF MADr ON A LUMP SUM RAC;!S UNDER TifF r-,~) ilLV
fOr'?;,) M,' A FOOT DIAMETER EARTHEN SAUCEr? AFlOUNLI f./,CH TREE TO HalO IRRIGArlON AND HAIN y,-ATtn. 1,'05.580-1 tnLANOSr:APf COMPLETE - SMALL PLANTS', AND 580 1-2 "lANDSCAPE COMP{Fir I AR,f 1~IAN 1 5",
MMNTAIN ~,AIfCFR FnR HIE ENTIRE MA/NTENAtiCf. AND WARRANTY P[PlOD. AND NO OTHER SEPARATE PAYMENT SHALL BE MADE
MULCl-IINr. SliM/. INCLUUE A 3" LAYER "F PINE RAm: A.fI/U:H ()I/FR 7111: T('F .J,I. !1LL /'LA,NT BEDS ANC
OVER AU f3-FOOT DIAMETER TREE PLAI-:rING SAUCERS. GENERAL NOTES
AU PLA~.'i 5 SHALL RE..CE IVE /J, MOISTURE RFTENTlVf 501/ ADIJI! IVE, 5CJOIUM BASt 'pOLYMER, O.5-2.R mm
/"JM7TI::1E SiZE. tPPllED It.' THE MANNER I<NfI QUANTlTr REWMMf-NDFD Bt ThE VANUFAClURER. Ai;' E ~./S T /NG "LANT ItiGS t.F:1 I?fjjt!.'i '7"ti,VilSE. qirW DAM AG[ ~Ii/fl iM"";
CONS T RUeT ION OPERA T 10N$.
AIL PLANTS SHALL RECEiVE I,frCQRRHIZAE SOIL INNOCULANl 7ABLEl'S DURING PLANTING. SOIL INNDeuLAN,
TAALfJ~ SHAlL f,E APPI.fED IN HIE MANN[R AND QUANt lIT RECOMMENDED BY Tiff MANUFACTURER.
r:rJNTRACTOR IS PfSPONSiBLE FOR /NSTALLlNr. AT TIME OF PLANTlNl; AND REMOVING AND DISPOSING OF t1U
ST~.I<.IN(: AIt.,TfRfI.L<::; AT THF FNO r.~ nlE ONE rEAP MAINTENANCE M.;Q WARRANTY PE.RIDO.
r,{' WATFf//N(, REQUiRFO i':' INCLUDED IN TIfE UW7RA;;T 1/,'117 nrnr:F F(lR FAC.I--I 0"" TflE DESIGNATED f'LAN7
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FOILrNI!MJ. fddFS C,fiALL 1/5FI ';
" GALLON PU\,l/TS: / TABLET
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REVISIONS ~ NANCYA.PRINE,ASLA STATEOFFLORJDA SliEEr
DATE 8f DESCRIPTION ATE BY DESCRIPTION '-E FL. ue. NO. LA-OOOOI60 DEPARTMENT OF TRANSPORTA710N NO.
POST OFFlCEBOXS3'815 COUNTY FINANCIAL PROJECT 10 LANDSCAPE PLAN
ORLANDO, FLORIDA 328'3 LQ-27
PHONE, 407-898'9200 415311-1- 52- 01
FAX: 4OH98-4.'570
~A.- IOd7/?D08 160..0/PM \vREENA5VTWOE5/GIi\SR(lifJrof'Oi(X)9 liP 5R5wJJ4\":5JI1i5201'j(;tJ(j~fJ'f'LAI/LDZ7.{
NAJi'v'TENA1\Y_YJ' NOTES:
I' WRING THE 12-MONTIf P'-^NT WARRANTY FERIOD, THE CONTRACTOR IS RESPONSIBLE EaR LANDSCAPE .iI II!E [)ISTRICT LANDSCAPE MANAGEI! AND/OR MAiN rAINING AGENCY REI'RE SENT A IlVr WILL WNWU
FOUR INSPECTIONS WITIIIN THE 12-MONTH MAINTENANCE AND WArmANT,. PU,'/O{1 AI YU [It\)
MAINTENANCE. MAINTENANCE ShALL INCLUDE REGULAR MCNlING AND EDGING OF MEDIAN LAWN GRASS; pm DAYS AND 365 DAYS. ANY MA/ElIIAI MISSING OR NOT IN FLORIOA NO.lCUNDiTlUN I,T
REPAiR OF SOD II/AT HA, FAILED TO BECOME ESTABLISHED; WEED AND INSECT CONTROL; REPAIR OF 'J.c INSPECT ION SHALl BE REPLAUD ^ T NO CIIARGF In TUE DcPArnMFNl WiT/I/,V ()Mr~ ";, ,r-;-r"
TREE PLANTING SAUCERS; TREE PRUNING TO REMOVE SUCKERS, DEAD AND DAMAGE 0 LIMBS AND FRONDS, NOTlF ICAI ION TO CONTRACTOR.
ANIJ TO !'ROVf{)E PROPER SIGIITLlNE CLEARANCE IN APPROPRIAlE AREAS; CUYWIRE TIGHTENING AND REI'AIi/;
ANI) MULCIIING, ML PER TYE MAINTFIIANCE SCHEDULE SNCNlN.
.01 WRING TlfE 12-MONTH PLANT WARRANTY PERIOD, THE CONTRACTOR IS RESPONSIBLE FOR REGULAR WATERING
I!F AU PlANT MATERIAL ."OR OPTIMUM ESTABLlSHMENI AND GRO>VTH.
31 AT THE END OF THE 12-MONTH PLANT WARRANTY PERIOD AND BEFORE THE INSPECTION FOR FINAL
ACCEPTANCE, MOIl ALL MEDiAN GRASS, EDGE ALL MED/AN CURBLlNES AND TREE RINGS, REPLENISH
MlILClI TO 3" DEPTH /N ^LL TREE RINGe., REMOVE AU TREE GUYING AND STAXIIIG MATfRIALS, AND
17f ~SCJD ^REAS WHICIi HMF NUT RE(:(JME EST^BLlSHED.
LANDSC:<1PE MAINTENANCE SCHEDULE
MINIMUM MAINTENANCE FREQUENCIES REMARKS
MAINTENANCE OPERHION ",At, FCB MAR t>,PR MAY -'UN -iUI. DEC
MOWING 3"~4" Hr. x x xx xx xx x x MCNI MEDIAII GRASS ONU
fChING .\ x xx x X MEDIAN CURBLlNES AND AI I. BEDLlNES
~._--_._-
FERTILIZATION GRASS X X GRANULA,~ 501. ORGANIC LAWN fERTILIZER; MEDIAN GRASS DilL!
SLCNI-REj[ AS! GllANULI1.R [-"flfTILIZLf7 fj,c (I /lrT(Fi
FER. r iLl? A nON - EV[Rl TWO 'rF ARS AT INITIAL APPLICATION l:rATE AGENCY
-,FES, Sf/RUBS, GROUNIJCOVEW
,1;- n ,j " XX AX MULCH !::lEeS ':,iiALL nf U,ur '.tEll' FRrC: WFF /; I,V Mf~n!.tli ,-:R"~(,'
WFEn/Nl, r ,(
-r----
" .\' ~ n n ,\r >Y L:DNTt?OL AUT 59 !NSECTS~ ANC DISEASE AS T ,IffY ,\P,r'E!ln
I~ .\1(1
PF?UNE AS NECESSAfir RFMOVE ML SilrrEnc-,~ ort-n,
r f,'f r i'RI iN IN!; ,', i' y, n n ,U BRANCHEe. AND FRONDS.
'TTFR RfMn~'~1 1; r n :t'r P ,\ x REMOVE JILL LITTER IN MEDIANS ,oR/OR Tel AHWfNr;
MAINTAIN 3" L/,ytH IIF MULdi IN ML PI..M'I [Jf?[ '--::,
M:'jL'_:HINi~ ,'iE-EDEC DEPTH PRIOR III !NSPFCTlON FOR i- !NAL
\ '-;fNrnl! XI " 0 X,I REP4Ii"f ~VilrE~ -;N.,jCERS;MAlh'IItN r;ln WIN!:~, 11'1' T " IIN/I! 7 il!/v
PLAN T MA T ERIAL Q& FREQUENO NO. OF .1PPlICA UQNS DROVtOF I'IAN[1--~VJ\!f.F?!NG I-LJR .1i\'c_
It'll. I Ef~ING ~..- OPTlMIIM ma.nli ^ND ESTAHI
TREE S. SHf1UtJ5~ G'.. ' 60 /)AILY fJO
! ,4E [ s~ ')1i,i7UB.(-~ i-~i /5C :./WEU' 3"
i I?EE<::'. -::'hRI../BS. '::'':-.365 WUKLY 28
~f::..n/4A GP..~t;;<:; 3~S 1\:; NEr:f1Fi A: \'EfDEC il.5SiiME ljt,V I(],I,'~ PER Ii If. .vI},!,' ih'(~
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l'IION!'.: 407.898.9200 /" ,1,/
rA,X 41IH91!-4S70
-.-....---- -..-.--.- - -,..._-~_. . ---
SECTION NO.: 93010
FM NO.: 415311-1-52-01
COUNTY: Palm Beach
S.R. NO.: 5
EXHIBIT C
MAINTENANCE PLAN
This Exhibit forms an integral part of the DISTRICT FOUR (4) HIGHWAY MAINTENANCE
MEMORANDUM OF AGREEMENT between the State of Florida, Department of Transportation
and the AGENCY.
Dated: October 14,2008
Page 11 of 12
S :\Maint\landscape\fvlOA Folders\rJl0A Drarts\SR 5 415311 8oyntonbch\City Boynton Bch 4] 53] ] .Docx
SECTION NO.: 93010
FM NO.: 415311-1-52-01
COUNTY: Palm Beach
S,R. NO.: 5
EXHIBIT 0
PROJECT COST
This Exhibit forms an integral part of the DISTRICT FOUR (4) HIGHWAY MAINTENANCE
MEMORANDUM OF AGREEMENT between the State of Florida, Department of Transportation
and the AGENCY.
Dated: October 14, 2008
I. APPROXIMATE PROJECT COST: $ 44.044.50
Page 12 of 12
:: '.f\1~1:r:t',~anC:SC3D>?\f\:10;\ F():Cf;:r~'J+~~\;:' r'~~~ -,~~' ",,;.1"('ltV Boynton Bch 415311.rh,c\:
~-')C- ".,. -. ,:':' D
STATE ROAD 5- LANDSCAPE PROBABLE COST ESTIMATE
FM# 415311-1-52-01
CITY of BOYNTON BEACH
Date: October 14, 2008
OVERALL LANDSCAPE
---- ----.--- - .~.--- ---- -~ -~ -~- -- -~,-~ - -. -'- -- '- --- --. --_._~ -- - ~ -------------. - .-.- -- -- --~- --- ,-
COST ESTIMA TE _~u
___ ____~~_=-_~-- -~-- - -- -- UNIT cOST UNIT -QUANTITY TOTAL COST- --- -- ~ - SPECIFicATION_
_._ __ - ___~ __" __.~ __ ___,__~___. n_ _ _~___ ____ _ _ _ ________..___.__ _ _' ~-
---_._._----_._---~_._- -- '- ~- .- --- ~. .,-- - ---------..- --- -.----. - --" ---~-, -- -- - - --
----- ,-----~.----~-- -., - --- - --~ ---.- --- ---- --,------- - - - --'--
TREES
---,---_..-.--- ------ -- .- -- -- - ---- --- -~--- - ~------- ---- ---- -- --~-- --- ---
=--=~--=--=- -= Si)L1T~RE jAI-~ -=-_-=-~-=-_-_ -$1225.00- --$29,400.00 ------ ---.-------- -- ~---
EA 24 _ B&B--10' ~ 16'_ c:;1._EA~ TRLJNK; IRIP!-E ___
~ -~-- --'---
- ---- --- -~--------- ,---- - ,- -- ~- --- ----- - - ---'- -~-
SHRUBS
- _______ __n__ __ ___n____ ___ ------~- .-, ------- -_.~- ~ '-- ----~-----------._-_.._--
- - - -~-_.~ -- - --- -,- -- - - -- --- --- ------ - --$14,~44,50 1 GAC9" - 12" ~~~D, SYr..1I~T~~AL~0f[
BLUE PACIFIC JUNIPER $6.50 __ EA _ _2,253_
- -~ --. ----- --- -- --- '--~ - - ~ - -- - -
.~.~_-~ __~_u .- I -- -- --l~--~ _-u_~ u~~ . ....~.- . --__-_~=:.u u~_
TOTAL OVERALL COST* - - ~ - - $44,044.50 -,. ---- -
. --- --- -.------ ----- - - --- - - - - - l--------- -~---.--- - - - --- -- - ------.----
-- *THIS COST DOES NOTINCLiJDETHE - -- - - - - - '1----- ----- -------- ------ - --. -- --- -- ---- -- ------ ---.
REMOVAL OF ANY EXISTING PLANTS OR
NEW PLANTING AT GUARDRAIL.
Page 1 10/2008
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM D.
AGENDA ITEM REQUEST FORlVl
Requested City Commission Date Final Fonn Must be Tumed Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16,2008 December 1,2008 (Noon) o February 17, 2009 February 2, 2009 (Noon)
~ January 6, 2009 December 15, 2008 (Noon) o March 3,2009 February 17,2009 (Noonb r,)
C"").==i
0,) :::j-<
D January 20, 2009 January 5, 2009 (Noon) o March 17,2009 March 2, 2009 (Noon) 0 -<'6
,..."
n t-;l"
o February 3, 2009 o April 7, 2009 '-00
January 19,2009 (Noon) March 16,2009 (Noon) c.n ;1(:)
;c,t-.:::
.> ~.:.t::
(/j-;
:JJ: 00
-
0 Announcements/Presentations 0 City Manager's Report - ..,,%
.. ~G;1
0 0 .::- -fTl
NATURE OF Administrative New Business .::- hl>
AGENDA ITEM ~ 0 ("')
Consent Agenda Legal :x:
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: A Motion to approve the "SURPLUS OF GOLF COURSE
EQUIPMENT" as submitted by the Golf Course Superintendent, Scott Wahlin, and allow the
auction of the surplus to be sold to the highest Bidder on E-Bay as an auction.
EXPLANATION: Procurement Services has reviewed the "SURPLUS EQUIPMENT LIST" as
submitted by the Golf Course, four (4) Club Car Golf Cars and an Irrigation Control System (see
attached memos) utilizing the City of Boynton Beach disposal process for the equipment.
Procurement Services requests Commission's review, evaluation and approval to sell the surplus
equipment.
PROGRAM IMP ACT: The disposal of surplus equipment will provide inventory control
maintenance and allow for receipt of revenues through a process monitored by Procurement
Services.
FISCAL IMP ACT: The revenues generated from the sale of surplus equipment will be placed in
the Golf Course Maintenance Fund in the following account.
REVENUE ACCOUNT#: ACCOUNT DESCRIPTION
411-0000-365-0100 SALE OF SURPLUS EQUIPMENT
ATLERNATIVE: Maintain the vehicles/equipment in inventories with high maintenance costs
that could conceivably impact operations due to down time for repairs.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC \
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
)
\
~ '
., f")'
} A\ \~ ~ ~~
.. .;J"I."./~~l
Department Head's Signature City Manager's Signature
Assistant to City Manager ~
Ct/r~~
Purchas g ge t
S:\BULLET!N\FORMSAGENDA ITEM REQUEST FORM DOC
MEMORANDUM
TO: LORI LAVERRIERE. ASSISTANT CI1Y MANAGER ,j?
FROM: SCOTT WAHLlN, GOLF MAINTENANCE MANAGER
Cc: DAN HAGER, GOLF OPERATIONS MANAGER
Re: DISPOSAL OF OLD IRRIGATION CONTROL SYSTEM
DATE: NOVERMBER 25, 2008
We budgeted to replace our golf course irrigation control system this year. This
job has been completed. The old system was the original system and was
apparently not included in the city's overall inventory. I suggest that we try to sell
it on eBay.
t<lXt..U A:S:SKUS - I KAN:st<t..KlUI:srU:sIIlUN KJ<.,VUt..:Sl
ORIGINATING DEPARTMENT SHOULD FILL OUT THIS FORM. IF ITEM IS BEING TRANSFERRED TO ANOTHER DEPARTMENT, THE SIGNATURE
OF TlIA T DEPARTMENT HEAD SHOULD BE SECURED PRIOR TO SENDING IT TO THE CITY MANAGER'S OFFICE FOR APPROV AL.
FROM: GOLF' - SCOTT W AHLIN 11/25/08
- ._..,"_.,'_.,.._--_.._-_......__._-~--
(Originating Department) (Date)
ITEM DESCRIPTION (Other Than Vehicle): IRRIGATION CONTROL SYSTEM 3633 G-83 N/A
-,------ ----_.~_._._--_.._,-
(Serial #) (City Control #)
TORO V ARI-TIME II WITH SATELLITES
------
(Item Description, e.g., Size, Mfr, Color, etc.)
VEHICLE DESCRIPTION: - --,---.._-------
(Vehicle Year) (Vehicle Make) (1.0. #) (City Control #)
-----
(Vehicle Description, e.g., 2-Door, Marked Cruiser, Color, etc.) (City Vehicle #) (License #)
ITEM VEHICLE DISPOSITION:
0 Transfer to (Receiving Department) -----.. --------_.' _._,-,-------~ -~~,-----
0 To Be Traded ___ _ __ __ __ __ _ __ ____.____.._ _..______..___._.....____ __ _ ______n______ _______._____.___. _n.._ _____.__.___.__._~~__._u.
0 Other (Lost, Stolen, etc.) ...-..----------.- ----~~ - -----_._------- ----...-...-. ..-..--..,..-----.----.,-- _...._-_."--~-
0 To Be Disposed - -- ---------.------.--- _.---.---- - "--,---,- .-.---.-----.--..---.---.-..... ,-_. ..-.---.....---.-----.-.-.---.
(Describe Disposal Method, i.e., Action, Destroyed, etc.)
Date Disposed: ---_..-_.~--~ Signature: . ~-----_._..- -_._"-----,---~.-
~..... ~ - -~ -- -. - - --. - - - -. - , .---.,.---~."-----.-
~7",~ \ '\""2.S\~ %
Signature of Originating Department Head (Date)
NOTE: FULL DISTRIBUTION OF THIS FORM
~----_.- WILL BE DONE BY FINANCE ONLY AFTER
Signature of Receiving Department Head (Date) <\PPROVAI AND VERIFICf\ liON THA I ALl
REQUIRED SIGNATURES ARE PRESENI
_ H -~- --- _._-,.---- (Revised 4/87)
Sign of City Manager (Date)
ux~u A:S1SKHS - lKAN:S~J<;JI"'l~rU~nJUN KJ<.,VUE:sr
ORlGINA TING DEPARTMENT SHOULD FILL OUT THIS FORM. IF ITEM IS BEING TRANSFERRED TO ANOTHER DEPARTMENT, THE SIGNATURE
OF THAT DEPARTMENT HEAD SHOULD BE SECURED PRIOR TO SENDING IT TO THE CITY MANAGER'S OFFICE FOR APPROVAL.
FROM: GOLF. SCOTT W AHLIN 11/24/08
(Originating Department) (Date)
ITEM DESCRIPTION (Other Than Vehicle): GOLF CAR A9705-557560 11841
(Serial #) (City Control #)
CLUB CAR BEIGE GOLF CAR
(Item Description, e.g., Size, Mfr, Color, etc.)
VEHICLE DESCRIPTION:
(Vehicle Year) (Vehicle Make) (I.D. #) (City Control #)
(Vehicle Description, e.g., 2-Door, Marked Cruiser, Color, etc.) (City Vehicle #) (License #)
ITEM VEHICLE DISPOSITION:
0 Transfer to (Receiving Department)
0 To Be Traded
0 Other (Lost, Stolen, etc.)
0 To Be Disposed
(Describe Disposal Method, Le., Action, Destroyed, etc.)
Date Disposed: Signature:
.......----------...--..............----..-------.-------..-----..----...--------------------..---..-..-----..-----..------------..------------..----..----------------..--..---------------------------..-----...--..----...------
}.u~~ \ \'1......\ \ ~
Signature of Originating Department Head (Date)
NOTE: FULL DISTRIBUTION OF THIS FORM
WILL BE DONE BY FINANCE ONLY AFTER
Signature of Receiving Department Head (Date) APPROV AL AND VERIFICATION THAT ALL
REQUIRED SIGNATURES ARE PRESENT.
(Revised 4/87)
Signature of City Manager (Date)
nx~u A:s:st<; I:S - I KAN:St<t..KlUI:SI'U:sn IUN KJ<.,VUt..:Sl
ORIGINA TING DEPARTMENT SHOULD FILL OUT THIS FORM. IF ITEM IS BEING TRANSFERRED TO ANOTHER DEPARTMENT. THE SIGNA TURE
OF THA T DEPARTMENT HEAD SHOULD BE SECURED PRIOR TO SENDING IT TO THE CITY MANAGER'S OFFICE FOR APPROV AL.
FROM: GOLF. SCOTT W AHLIN 11/24/08
(Originating Department) (Date)
ITEM DESCRIPTION (Other Than Vehicle): GOLF CAR A9507-424467 11243
.'- ,,---- .---------.--
(Serial #) (City Control #)
CLUB CAR BEIGE GOLF CAR -----
(Item Description, e.g., Size, Mfr, Color, etc.)
VEHICLE DESCRIPTION: --"".. .-
(Vehicle Year) (Vehicle Make) (1.0. #) (City Control #)
(Vehicle Description, e.g., 2-Door, Marked Cruiser, Color, etc.) (City Vehicle #) (License #)
ITEM VEHICLE DISPOSITION:
0 Transfer to (Receiving Department)____~_______.____________ - ---..-.----....-...-. -'-""--
0 To Be Traded ..--.--------.-------
- ------.--- ----_...- '- --'-- --. _.- ,"--- -'-'-'.-"-------'-'-'_ -- . .__._ """"_'_"U"__'_'___ .~._ ___.. ___.____..__..n_ __
0 Other (Lost, Stolen. etc.) --_.~.-._..._-_.__._-~._..- n.. _._._._____~____ ___'_'_'H____'____
0 To Be Disposed
(Describe Disposal Method, i.e., Action, Destroyed, etc.)
Date Disposed: ---.---------------. -- .-..-.,- Signature: .. -.-.- ,,--.---.--------.---.---.---
__.. _r. __~_ .~.,_ '.~"_~ _< _..~ "N ~_~~'.''',_..~,_._ "~'.'__~_~~" =v....~'_...n..~'_.._..... "~',' , ~ '~ -~, ~_.~ -- ~ ".. -_. --... _____.. - .. .__,~_ ____ __._~. _"""'_',""~~.'.' "'_g._~~ ~u..".,__~._ .___~_.. __.... _.~___,._ _.._.'" _~. ~,,_. .
_ \1~~ \ \ ,\
~----"--"'- -- \\' "7_ ~\ ~mn___
Signature of Originating Department Head (Date)
NOTE: FULL DISTRIBUTION OF THIS FORM
- .--. --.-.-.---.------......--.--- ------ WILL Bf:: DONE BY FINANCE ONLY AFTER
Signature of Receiving Department Head (Date) ~PPROVAL AND VERI FICA liON THAI .\1 I
REQUIRED SIGNA TURES ARE PRESEl\: r
.----.--- (Revised 4/87)
- ._--~_.__.-
'lign of City Manager (Date)
lflXEU A:SSET:S - TKAN:stEJI'"'I:srU:snlUN KJ<.,VUESl
ORIGINA TING DEPARTMENT SHOULD FILL OUT THIS FORM. IF ITEM IS BEING TRANSFERRED TO ANOTHER DEPARTMENT, THE SIGNATURE
OF THAT DEPARTMENT HEAD SHOULD BE SECURED PRIOR TO SENDING IT TO THE CITY MANAGER'S OFFICE FOR APPRO V AL.
FROM: GOLF - SCOTT W AHLIN 11/24/08
(Originating Department) (Date)
ITEM DESCRIPTION (Other Than Vehicle): GOLF CAR A9303-316465 546
(Serial #) (City Control #)
CLUB CAR WHITE GOLF CAR
(Item Description, e.g., Size, Mfr, Color, etc.)
VElUCLE DESCRIPTION:
(Vehicle Year) (Vehicle Make) (I.D. #) (City Control #)
(Vehicle Description, e.g., 2-Door, Marked Cruiser, Color, etc.) (City Vehicle #) (License #)
ITEM VEHICLE DISPOSITION:
0 Transfer to (Receiving Department)
0 To Be Traded
0 Other (Lost, Stolen, etc.)
0 To Be Disposed
(Describe Disposal Method, Le., Action, Destroyed, etc.)
Date Disposed: Signature:
..........-..-..---..---......----.....------------......-........-.......-..-...-...-----....-----------..---...-..-----..----....------...-..----..----------...---------------.....................-------.......-...-..-..---......-----..----------.........---..-
~\~ \"\'L~\~
Signature of Originating Department Head (Date)
NOTE: FULL DISTRIBUTION OF THIS FORM
WILL BE DONE BY FINANCE ONLY AFTER
Signature of Receiving Department Head (Date) APPRO V AL AND VERIFICATION THAT ALL
REQUIRED SIGNATURES ARE PRESENT.
(Revised 4/87)
Signature of City Manager (Date)
tlxt.lJ A:s:st.I:S - I KAN:SI< t.KlU1:srU:SlllUN Kt.V u t..:S1
ORIGINATING DEPARTMENT SHOULD FILL OUT THIS FORM. IF ITEM IS BEING TRANSFERRED TO ANOTHER DEPARTMENT, THE SIGNATURE
OF THAT DEPARTMENT HEAD SHOULD BE SECURED PRIOR TO SENDING IT TO THE CITY MANAGER'S OFFICE FOR APPROV AL.
FROM: GOLF' - SCOTT W AHLIN 11/24/08
---
(Originating Departm en t) (Date)
ITEM DESCRIPTION (Other Than Vehicle): GOLF CAR A9705-557557 11837
_.._.._~--
(Serial #) (City Control #)
CLUB CAR BEIGE GOLF CAR
(Item Description, e.g., Size, Mfr, Color, etc.)
VEHICLE DESCRIPTION: ----~-_._-- .-
(Vehicle Year) (Vehicle Make) (I.D. #) (City Control #)
(Vehicle Description, e.g.. 2-Door, Marked Cruiser, Color, etc.) (City Vehicle #) (License #)
ITEM VEHICLE DISPOSITION:
0 Transfer to (Receiving Department) ____________________ -- - _.- .------.--.-----..--
0 To Be Traded ~'.- --...-----. -~----_.
0 Other (Lost, Stolen, etc.) ------- ..-----------..-.-.---.----. -.---- ',., ----'..- ------.-.------.-,.--.
0 To Be Disposed "_._____.... _._...__._____________._m_'__.. '.
(Describe Disposal Method, i.e., Action, Destroyed, etc.)
Date Disposed: ----.. -.------- Signature:
__ _ __ _ _ ______ _ __ _ ___". __ _____ ,"__ __ ___ _ _ _ __ _ ____ ___ _ __~. _ _ -. _ _ __ _ _ _ _. _ _ __ _ ",. _ _ _'_ _ _ _ _ _ __ _ __ _ _ _ _ __ _. ___ _ _ _ _ _ __ _ _ _ _ __ _._ _ _ _ ____,~~... _ _ _~. _,__~. _ _,~" ,0
_ \~L'-\\ ~t
Department Head ( ate)
NOTE: FULL DISTRIBUTION OF THIS FORf'v1
- ----....- - "VILI. BE DONE BY FINANCE ONL Y AFTER
Signature of Rec,~iving Department Head (Date) APPROVAl AND VERIFICA TION THAI AI i
REQUIRED SIGNATURES ARF PRESENI
__.___...._ _..__.__...___n__...___"_.__. (Revised 4/87)
Sign of Cit) Manager (Date)
VIII.-PUBlIC HEARING
CITY OF BOYNTON BEACH ITEM A.
AGENDA ITEM REQUEST FO~.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December] 6, 2008 December 1,2008 (Noon) o February 17,2009 February 2, 2009 (Noon)
~ January 6, 2009 December 15,2008 (Noon) o March 3, 2009 February 17,2009 (Noon)
0 January 20, 2009 January 5, 2009 (Noon) o March 17,2009 March 2, 2009 (Noon)
o February 3, 2009 January 19,2009 (Noon) o April 7, 2009 March 16, 2009 (Noon) (:;)
0 ~
GO
~ -<~
0 Announcements/Presentations 0 City Manager's Report ("") n""'1
0 0 , ''C:D
NATURE OF Administrative New Business P"Y;a
.. ~-<
AGENDA ITEM 0 ~ :x
Consent Agenda Legal ~:z::
;s.. ~---i
0 Code Compliance & Legal Settlements 0 Unfinished Business :I: 0)
\D i
[?g Public Hearing 0 ..
CJ'I ~>.... .
~
:t:
RECOMMENDATION: Please place this proposed ordinance on the January 6, 2009 City Commission agenda under
Public Hearing and Legal, Ordinances-First Reading, that revokes ordinance 05-044 and reverts the land use of the
Gulfstream Mall property from Special High Density Residential (SHDR) to Local Retail Commercial (LRC). Staff
recommends, and the property owner supports, the adoption of the proposed ordinance. See the explanation below and the
attached Development of Development Memorandum NO. PZ 08-102.
EXPLANATION: The Gulfstream Mall property was reclassified to SHDR and rezoned to PUD on August 2,2005. The
applications included land use/rezoning (LUAR 05-005) and new site plan approval (NWSP 05-0141) for the now expired
mixed - use project known as Heritage Club. The site plan included 19,538 square feet of commercial space and 166
residential units. The project's demise was caused by a severe downturn of the residential real estate market, a rebound of
which is unlikely to happen in the short term. The action to revert land use and zoning to their previous designations of Local
Retail Commercial and C-3 Community Commercial will allow such improvements on the property that the current market
would support. Given the amount of time elapsed from the approval of LUAR 05-005, the action is also consistent with the
provisions of the Code pertaining to the reverting of the PUD zoning.
PROGRAM IMP ACT: N/A
FISCAL IMPACT: N/A
ALTERNATIVES: o approve the subject ordinance leaving the current td use and zoning in place.
Develop ~
City anager's Signature
Assistant to City Manager ~
't-/~ ? City Attorney I Finance
PI nnmg an Z~g Director
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 09-
2
3 AN ORDINANCE OF THE CITYCOMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 RESCINDING ORDINANCE 05-044 WHICH
6, RECLASSIFIED THE LAND USE FROM LOCAL
7\ RET AIL COMMERCIAL (LRC) TO SPECIAL
8 HIGH DENSITY RESIDENTIAL (SHDR) A.
9 PARCEL OF LAND LOCATED AT THE
10 NORTHWEST CORNER OF SO liTH FEDERAL
11 HIGHWAY AND G ULFSTREAM BOULE V ARD;
12 RESTORING LOCAL RET AIL COMMERCIAL
13 (LRC) LAND USE TO THE PROPERTY;
14 PROVIDING FOR CONFLICTS, SEVERABILITY,
15 I AND AN EFFECTIVE DATE.
I
16 i
,
!
17 i WHEREAS, the City Commission of the City of Boynton Beach, Florida adopted
I
I
18 I Ordinance No. 05-044 which reclassified the land use of the property from Local Retail
1
I
19 I Commercial (LRC) to Special High Density Residential (SHDR)~ and
20 WHEREAS, the site plan expired August 2, 2007, after a one-year site plan time
21 I extension was granted~ and
I
i
22 WHEREAS, staff is requesting rescission of Ordinance No. 05-044 which will
23 restore the previous Local Retail Commercial (LRC) land use designation which would
24 allow improvements of the property otherwise limited by the restrictive current land use
25 district: and
I
26 WHEREAS, the property owner. Thirty Six Hundred Holdings. LLC.. is fully
2711 supportive of this request.
281, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
2911 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
30 Section 1. The foregoing Whereas clauses are true and correct and incorporated
s '\CA\Ordinances\Planning\Land UselResclsslon of land use- liulfstn:arn Mall 10).0441 doc
! - J-
I
:
I
I
,
I
I r I
I
i
1 herein by this reference.
2 Section 2. Ordinance No. 05-044 is hereby rescinded. The land use on the
3 property will revert to Local Retail Commercial (LRC).
4 Section 3. That the Land use Map of the City is amended to reflect this rescission.
S Section 4. All ordinances or parts of ordinances in conflict herewith are hereby
6 repealed.
7 Section 5. Should any section or provision of this Ordinance or any portion thereof
8 be declared by a court of competent jurisdiction to be invalid, such decision shall not affect
9 the remainder of this Ordinance.
10 Section 6. This ordinance shall become effective immediately upon passage.
11 FIRST READING this _ day of ,2009.
12 SECOND, FINAL READING and PASSAGE this _ day of ,2009.
13 CITY OF BOYNTON BEACH, FLORIDA
14
15
16 Mayor - Jerry Taylor
17
18
19 Vice Mayor - Jose Rodriguez
20
21
22 Commissioner - Ronald Weiland
23
24
25 Commissioner - Woodrow L. Hay
26 ATTEST:
27
28 Commissioner - Marlene Ross
29
30 Janet M. Prainito, CMC
31 City Clerk
32
33 (Corporate Seal)
S:\CA\OrdinanceSJ>lannin~and Use\Rescission ofland use- Gulfstream Mall (OS.044).doc
- 2 -
DEPARTMENT OF DEVELOPMENT
PLANNING AND ZONING
Memorandum PZ 08-103
TO: Kurt Bressner
City Manager ~
.. !
THROUGH: Quintus Greene
Development DirefLr
~i U
FROM: Michael Rumpf. ,.L .
Planning & Zonfv:;g Director
DATE: December 25, 2008
PROJECT NAME/NUMBER: Gulfstream Mall fka Heritage Club
LUAR 09-003
REQUEST: Request to revoke Ordinances 05-044 & 05-045,
to revert the land use classification from Special High Density
Residential (SHDR) to Local Retail Commercial (LRC) and to
revert the zoning from PUD Planned Unit Development to C-3
Community Commercial.
PROJECT DESCRIPTION
Property Owner: Thirty Six Hundred Holdings, LLC
Applicant/ Agent: City-initiated
Location: Northwest corner of the intersection of Federal Highway and
Gulfstream Boulevard (Exhibit "A")
Parcel Size: :t8302 acres
Existing Land Use: Special High Density Residential
Existing Zoning: PUD Planned Unit Development
Proposed Land Use: Local Retail Commercial
Proposed Zoning: C-3 Community Commercial
BACKGROUND
The above request is staff-initiated and applies to the expired mixed-use project known as
Heritage Club, located at the northwest corner of Federal Highway and Gulfstream Boulevard. The
current Special High Density land use and the PUD Planned Unit Development zoning were
conveyed on the property in 2005 through ordinances 05-044 and 05-045, respectively. The site
plan, which included 19,538 square feet of commercial space and 166 residential units, expired
August 2, 2007 after a one-year site plan time extension was granted on August 1, 2006. The
residential real estate market remains severely depressed and therefore unsupportive of projects
with a large residential component; commercial markets are negatively affected as well.
This action to revert land use and zoning is supported by the provisions contained in the Land
Development Regulations, Chapter 2.5, Section 10. Procedures for Zoning of Land to PUD,
paragraph C. The code stipulates that, if the "final development plan (....) has not been
commenced within eighteen (18) months of the date of zoning of land to PUD, then the PUD
classification (....) shall revert to original or highest zoning". Furthermore, the code provides for the
process applicable to such reversions. It determines that, should the applicant fail to proceed
within the time frame as described above, "the approval of rezoning shall be subject for review by
the City Commission". The said review requires that "the City Commission shall direct staff to
submit to the City Commission an application which will down zone the property to the original or
appropriate zoning district". It also allows the applicant to obtain an extension of the
commencement date for one (1) additional year, provided that the request for such an extension is
submitted prior to the expiration of the PUD classification. Please note that commencement time
frame in this section of the code pertains to the date of rezoning, rather than the date of the site
plan approval.
CONCLUSION I RECOMMENDATION
The Gulfstream Mall property was reclassified to Special High Residential land use and rezoned to
PUD in August of 2005, and thus the revocation of zoning proposed by staff clearly meets the
intent of the code. Also, consistently with the code's interpretation of the term "rezoning",
reversion to the previous zoning would include reversion to the previous land use classification.
The owner of the property, Thirty Six Hundred Holdings, LLC, is fully supportive of this request
which would allow improvements of the property otherwise limited by the very restrictive current
zoning district and land use. Therefore, staff recommends that the City Commission approve this
request.
If approved, the land use reversion and amendment will be sent to the Department of Community
Affairs (DCA) as required. Additional information pertaining to concurrency issues may be needed;
please note that the DCA does not provide a special process to accommodate such reversions.
However, the parcel size makes the request a small scale amendment which provides for minimal
involvement by the DCA.
S:\Planning\SHARED\WP\PROJECfS\Heritage Club @ Boynton Beach\Reversion LUAR 09-003\Gulfstream Reversion MEMO.doc
VIII.-PUBLIC HEARING
ITEM B.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting: Dates in to City Clerk's Office Meeting: Dates in to City Clerk's Office
o December 16, 2008 December 1,2008 (Noon) 0 February 17, 2009 February 2, 2009 (Noon)
[J January 6, 2009 December 15,2008 (Noon) 0 March 3, 2009 February 17,2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) 0 March 17, 2009 March 2, 2009 (Noon) 0
0 0 o=i
o February 3,2009 January 19,2009 (Noon) April 7, 2009 March 16,2009 (Noon) CX) =t-<
0 -<;;0
1""1
n n-"
I '03
0 ~
D AnnouncementslPresentations City Manager's Report ... ;&.-<
NATURE OF D Administrative 0 New Business ==- ='5%
Ul-l
::J: 00
AGENDA ITEM D Consent Agenda [J Legal '9 ~
D Code Compliance & Legal Settlements 0 UnfInished Business U1
~ Public Hearing D ... '.
RECOMMENDATION: Please place this proposed ordinance on the January 6, 2009 City Commission agenda under
Public Hearing and Legal, Ordinances-First Reading, that revokes ordinance 05-045 and reverts the zoning of the Gulfstream
Mall property from Planned Unit Development (PUD) to C-3 Community Commercial. Staff recommends, and the property
owner supports, the adoption of the proposed ordinance. See the explanation below and the attached Development of
Development Memorandum NO. PZ 08-102.
EXPLANATION: The Gulfstream Mall property was reclassifIed to SHDR and rezoned to PUD on August 2,2005. The
applications included land use/rezoning (LUAR 05-005) and new site plan approval (NWSP 05-0141) for the now expired
mixed - use project known as Heritage Club. The site plan included 19,538 square feet of commercial space and 166
residential units. The project's demise was caused by a severe downturn of the residential real estate market, a rebound of
which is unlikely to happen in the short term. The action to revert land use and zoning to their previous designations of Local
Retail Commercial and C-3 Community Commercial will allow such improvements on the property that the current market
would support. Given the amount of time elapsed from the approval of LUAR 05-005, the action is also consistent with the
provisions of the Code pertaining to the reverting of the PUD zoning.
PROGRAM IMPACT: N/A
FISCAL IMP ACT: N/A
ALTERNATIVES: approve the subject ordinance leaving the current la d use and zoning in place.
Develo
Assistant to City Manager CflL/
~/.tj~ L
Planning and Zo~irector City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
i
!
1 ORDINANCE NO. 09-
2 i
3 I AN ORDINANCE OF THE CITYCOMMISSION OF
i THE CITY OF BOYNTON BEACH, FLORIDA,
: I RESCINDING ORDINANCE 05-045 WHICH
6 REZONED FROM ('-3, COMMUNITY
71 COMMERCIAL TO PLANNED UNIT
8 DEVELOPMENT (PLJD) A PARCEL OF LAND
9 LOCATED AT THE NORTHWEST CORNER OF
10 SOUTH FEDERAL HIGHWA'\, AND
11 GULFSTREAM BOULEVARD; RESTORING C-3,
12 COMMUNITY COMMERCIAL ZONING TO THE
13 PROPERTY; PROVIDING FOR CONFLICTS.
14 SEVERABILITY. AND AN EFFECTIVE DATE,
15
16 WHEREAS, the City Commission of the City of Boynton Beach. Florida adopted
17 I Ordinance No. 05-045 which rezoned the property from C-3. Community Commercial to
18 Planned Unit Development (PUD); and
19 WHEREAS, the site plan expired August 2. 2007, after a one-year site plan time
20 extension was granted; and
21 WHEREAS, staff is requesting reSC1SSlon of Ordinance No, 05-045 which will
22 restore the previous C-3 zoning designation which would allow improvements uf the
23 property otherwise limited by the restrictive current zoning district and
24 WHEREAS, the property owner, Thirty Six Hundred Holdings. LLC.. is full:
,
25 supportive of this request.
26 I NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
I
27 I THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Ii Section 1. The foregoing Whereas clauses are true and correct and incorporated
2811 29 ! I herein by this reference.
Ii S:\CA\OrdinanceS\P]annin~Rezonin~ResClssion ofrezolllng- Gultslream Malli05-(45) doc
I
I' !-
I
I
! ,
i
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1 Section 2. Ordinance No. 05-045 is hereby rescinded. The zoning on the
2 property will revert to Community Commercial (C-3) zoning.
3 Section 3. That the Zoning Map of the City is amended to reflect this rescission.
4 Section 4. All ordinances or parts of ordinances in conflict herewith are hereby
5 repealed.
6 Section 5. Should any section or provision of this Ordinance or any portion thereof
7 be declared by a court of competent jurisdiction to be invalid, such decision shall not affect
8 the remainder of this Ordinance.
9 Section 6. This ordinance shall become effective immediately upon passage.
10 FIRST READING this _ day of ,2009.
11 SECOND, FINAL READING and PASSAGE this _ day of ,20m.
12 CITY OF BOYNTON BEACH, FLORIDA
13
14
15 Mayor - Jerry Taylor
16
17
18 Vice Mayor - Jose Rodriguez
19
20
21 Commissioner - Ronald Weiland
22
23
24 Commissioner - Woodrow L. Hay
25
26
27 ATTEST: Commissioner - Marlene Ross
28
29
30 lanet M. Prainito, CMC
31 City Clerk
32
33 (Corporate Seal)
S:\CA\Ordinances\Planning,Rezoning.Rescission ofrezoning- Gulfstream Mall (OS.045).doc
- 2-
DEPARTMENT OF DEVELOPMENT
PLANNING AND ZONING
Memorandum PZ 08-103
TO: Kurt Bressner
City Manager ~
.- !
THROUGH: Quintus Greene /
Development ~refLr
FROM: Michael Rumpf l ~ .0
Planning & Zon~g Director
DATE: December 25, 2008
PROJECT NAME/NUMBER: Gulfstream Mall fka Heritage Club
LUAR 09-003
REQUEST: Request to revoke Ordinances 05-044 & 05-045,
to revert the land use classification from Special High Density
Residential (SHDR) to Local Retail Commercial (LRC) and to
revert the zoning from PUD Planned Unit Development to (-3
Community Commercial.
PROJECT DESCRIPTION
Property Owner: Thirty Six Hundred Holdings, LLC
Applicant! Agent: City-initiated
Location: Northwest corner of the intersection of Federal Highway and
Gulfstream Boulevard (Exhibit "A")
Parcel Size: :i::8.302 acres
Existing Land Use: Special High Density Residential
Existing Zoning: PUD Planned Unit Development
Proposed Land Use: Local Retail Commercial
Proposed Zoning: C-3 Community Commercial
BACKGROUND
The above request is staff-initiated and applies to the expired mixed-use project known as
Heritage Club, located at the northwest corner of Federal Highway and Gulfstream Boulevard. The
current Special High Density land use and the PUD Planned Unit Development zoning were
conveyed on the property in 2005 through ordinances 05-044 and 05-045, respectively. The site
plan, which included 19,538 square feet of commercial space and 166 residential units, expired
August 2, 2007 after a one-year site plan time extension was granted on August 1, 2006. The
residential real estate market remains severely depressed and therefore unsupportive of projects
with a large residential component; commercial markets are negatively affected as well.
This action to revert land use and zoning is supported by the provisions contained in the Land
Development Regulations, Chapter 2.5, Section 10. Procedures for Zoning of Land to PUD,
paragraph C. The code stipulates that, if the "final development plan (....) has not been
commenced within eighteen (18) months of the date of zoning of land to PUD, then the PUD
classification (....) shall revert to original or highest zoning". Furthermore, the code provides for the
process applicable to such reversions. It determines that, should the applicant fail to proceed
within the time frame as described above, "the approval of rezoning shall be subject for review by
the City Commission". The said review requires that "the City Commission shall direct staff to
submit to the City Commission an application which will down zone the property to the original or
appropriate zoning district". It also allows the applicant to obtain an extension of the
commencement date for one (1) additional year, provided that the request for such an extension is
submitted prior to the expiration of the PUD classification. Please note that commencement time
frame in this section of the code pertains to the date of rezoning, rather than the date of the site
plan approval.
CONCLUSION IRECOMMENDA TION
The Gulfstream Mall property was reclassified to Special High Residential land use and rezoned to
PUD in August of 2005, and thus the revocation of zoning proposed by staff clearly meets the
intent of the code. Also, consistently with the code's interpretation of the term "rezoning",
reversion to the previous zoning would include reversion to the previous land use classification.
The owner of the property, Thirty Six Hundred Holdings, LLC, is fully supportive of this request
which would allow improvements of the property otherwise limited by the very restrictive current
zoning district and land use. Therefore, staff recommends that the City Commission approve this
request.
If approved, the land use reversion and amendment will be sent to the Department of Community
Affairs (DCA) as required. Additional information pertaining to concurrency issues may be needed;
please note that the DCA does not provide a special process to accommodate such reversions.
However, the parcel size makes the request a small scale amendment which provides for minimal
involvement by the DCA.
S:\Planning\SHARED\WP\PROJECfS\Heritage Club @ Boynton Beach\Reversion LUAR 09-003\Gulfstream Reversion MEMO.doc
IX. - CITY MANAGER'S
REPORT
CITY OF BOYNTON BEACH ITEM B
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final F01lTl Must be Turned Requested City Commission Date Final F01lTl Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 16, 2008 December 1,2008 (Noon) 0 February 17, 2009 February 2, 2009 (Noon)
~ January 6, 2009 December 15,2008 (Noon) 0 March 3, 2009 February 17,2009 (Noon)
0 January 20, 2009 January 5, 2009 (Noon) 0 March 17,2009 March 2, 2009 (Noon)
0 February 3, 2009 January 19,2009 (Noon) 0 April 7, 2009 March 16, 2009 (Noon)
0 Announcements/Presenta tions ~ City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approve Addendum to Tow Agreements with each Tow Contractor.
EXPLANATION: At the City Commission meeting of December 2,2008, the City Commission provided direction to staff
regarding towing services within the City. The City Commission approved a one year extension to the current Tow
Agreements. The Commission's direction will be accomplished through a separate Addendum to the Tow Agreements
between the City and each Tow Contractor. Although the motion approved by the City Commission indicated a one year
extension, for ease of tracking the Addendums, the additional contract period will run from January 6, 2009 (the date the
Commission will approve the Addendums) to December 31, 2009. In anticipation of Commission approval of these
Addendums and to expedite the process, the signature of the Tow Contractors will be solicited prior to the January 6, 2009
Commission meeting.
PROGRAM IMP ACT: Extend towing services contract for one more year with amendments.
FISCAL IMP ACT: With the amendments to the contract, staff anticipates a reduction in expenses relating to the towing of
Class A City fleet tows and roadside service calls. To date we've expended approximately $10,000 for Class A towing and
roadside service charges. Therefore, those expenses shall be eliminated. The contract rate for the towing of Class B, C and D
City tows will remain the same (a reduced rate). The Addendum also includes the adjustment of towing rates for vehicles not
owned or leased by the City to be adjusted up to the current Palm Beach County rates. The new rates are attached and will
serve as an exhibit to the Tow Addendum. The new rates will apply to vehicles towed at the request of the Police Department
and will therefore increase our expense by approximately 10%. For instance, calendar year to date we've spent approximately
$8,000 in police directed tow fees (not including storage), therefore, if that amount remained constant it would cost us $8,800
with the adjusted County rates. Fortunately, the County storage rates have remained the same.
AL TERNA TIVES:
I) Approve Addendum to Tow Agreements, effective January 6,2009 "\
2) No~~rove A,ddendum to Tow Agreements J/ fi
~ - /
-:;>SCA-~ i; t . ~. - . ( '-"--.... ./~~
Department Head's Signature City Manager's Signature
Assistant to City Manager ~
SIBULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Department Name City Attorney i Finance
SIBULLETINIFORMS'v\GENDA ITEM REQUEST FORM DOC
. .
1 RESOLUTION NO. R 09-
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 I THE CITY OF BOYNTON BEACH, FLORIDA,
5 APPROVING THE ADDENDUM TO AGREEMENT
6 FOR VEHICLE TOWING ROT A TION PROGRAM
7 I FOR A PERIOD OF ONE YEAR; AUTHORIZING THE
8 CITY MANAGER AND CITY CLERK TO EXECUTE
9 THE ADDENDUM TO AGREEMENT FOR VEHICLE
10 TOWING ROT A TION PROGRAM; AND PROVIDING
11 AN EFFECTIVE DATE. I
12
13 WHEREAS, on December 2, 2008, the City Commission provided direction to staff
regarding towing services and approved a one year extension of the current towing I
14
15 Agreements with some modifications; and
16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
17 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
18 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
19 as being true and correct and are hereby made a specific part of this Resolution upon
20 adoption.
21 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
22 approves the Addendum to Agreement for Towing Rotation Program and authorizes the
23 City Manager and City Clerk to execute the Addendums with each of the towing companies
24 in the current Agreement for Vehicle Towing Rotation Program, a copy of which is attached
25 hereto as Exhibit "A".
26 Section 3. That this Resolution shall become effective immediately.
27 I
S:\CA\RESO\Agreemenls\Addendum 10 Tow Agreement.doc
1 PASSED AND ADOPTED THIS day ()1 January. 2 ()(ll),
2 CITY OF BOYNTON BEACH. FLORID:\
3
4
5
--~-~_._.._.__._,_.-
6 Mayor - Jerry Taylor
7
8
~------
9 Vice Mayor -- Jose Rodriguez
10
11
12 Commissioner - Ronald Weiland
13
14
----~-
15 Commissioner - Woodrow L. Hav
16
17 : ATTEST:
__u__._.__.__~___
18 Commissioner - Marlene Ross
19
--
20 Janet M. Prainito. CMC
21 City Clerk
22
23
24
25 (Corporate Seal)
26
27
i
!
i 'S:\CA\RESO\Agreements\Addendum to Tow Agreement.doc
ADDENDUM TO AGREEMENT FOR
VEHICLE TOWING ROT A TION PROGRAM
This Addendum shall take effect on signature by both parties.
THE CITY OF BOYNTON BEACH, FLORIDA, a municipal corporation,
hereinafter referred to as "CITY",
and
hereinafter referred to as
"TOW CONTRACTOR".
WITNESSETH:
In consideration of the mutual terms and conditions, promises, covenants and payments
hereinafter set forth, CITY and TOW CONTRACTOR agree as follows:
1. The Agreement between the CITY and the TOW CONTRACTOR entered into the
_ day of , 2005 is amended, effective January 6, 2009, as follows:
SPECIAL TERMS AND CONDITIONS
1.1 APPROVED TOWING RATES - VEHICLES NOT OWNED OR LEASED BY
CITY
These following rates, or the rates for like services as established by the Palm Beach
County Commission, whichever is higher. A copy of the Palm Beach County Rate
Schedule is attached hereto as Exhibit "A". are the only rates that will be charged vehicle
owner~; under thi~; Agreement:
1.2 APPROVED TOWING RATES - CITY OWNED OR CITY LEASED VEHICLES
A. All CITY owned or CITY leased vehicles Class "A" will be towed and receive
road side assistance free of charge.
AB. All CITY owned or CITY leased vehicles Class "X' and "B" will be towed at fifty
(50%) percent of the standard charge(s) as set forth above.
I BC.
I All CITY owned or CITY leased vehicles Class ".\" and "B" requiring road
service as indicated in Section 1.11 of this Agreement will receive such services at
fifty (50%) percent of the standard charge(s) as set forth above.
I GD. All vehicles towed at the request of the Boynton Beach Police department as a
CA-}
crime scene vehicle. confiscated vehicle. forfeited vehicle. ~ll 1I1 an\ (,ther \\,
related to police business will be towed and stored at rotation fees.
ff:- E. All CITY owned or CITY leased vehicles towed under Class "C" or Class "])'
will be towed at $250.00 (plus $5.00 per mile for tows more than 1 0 miles from
Public Works Compound).
I I;:-L-AII vehicles towed at the request of Code Compliance, or any other department of
CITY in connection to City business. shall be towed at fifty (500/0) percent of the
contract rate and will be stored at fifty (50%) percent of the contract rate. as set
forth in Section 1.1 of this Agreement.
I F-,-G City shall be assessed fifty (50%) percent of waiting time charges.
I G:-H Companies that cannot or do not respond to City tows will lose their next rotation
slot for a retail tow. Documentation will be maintained by City Communications
I
29.0 TERM OF AGREEMENT.
This Agreement shall take effect as of the date the Agreement is ratified by Resolution of
the City of Boynton Beach City Commission, and shall terminate on December 31.2009.
unless suspended or telminated earlier in accordance with the procedures set forth in this
Agreement.huvc [~ term of two (2) year~; from that date. Thi~; Agreement ~;hall -he
automatically renewed for one (1) additional year, unless either party provides wrinen
notice \'13 certified mail to the other party \vithin thirty (30) day~; of the end of the yearl)
term. that the :\greement shall be terminated at the end of the term.
2. All other terms and conditions of the Agreement not specifically amended as
shown above shall remain in full force and effect for the balance of the term of the agreement.
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year
first written above.
CITY
BY:
City Manager
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
CA-2
STATE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared , as City Manager of the City
of Boynton Beach, Florida, and acknowledged he executed the foregoing Agreement for the use
and purposes mentioned in it, and that the instrument is his act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the
State and County aforesaid on this _ day of 2008.
NOTARY PUBLIC
My Commission Expires:
TOW CONTRACTOR
WITNESSES:
BY:
ST A TE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared , and acknowledged he/she
executed the foregoing Agreement for the use and purposes mentioned in it, and that the
instrument is his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the
State and County aforesaid on this _ day of 2008.
NOTARY PUBLIC
My Commission Expires:
CA-3
ADDENDUM TO AGREEMENT FOR
VEHICLE TOWING ROTATION PROGRAM
This Addendum shall take effect on signature by both parties.
THE CITY OF BOYNTON BEACH, FLORiDA a municipal corporation.
hereinafter referred to as "CITY",
and
hereinafter referred to as
"TOW CONTRACTOR".
WITNESSETH:
in consideration of the mutual terms and conditions, promises, covenants and payments
hereinafter set forth, CITY and TOW CONTRACTOR agree as follows:
I. The Agreement between the CITY and the TOW CONTRACTOR entered into the
- day of . 2005 is amended. effective January 6. 2009, as follows:
SPECIAL TERMS AND CONDITIONS
1.1 APPROVED TOWING RATES - VEHICLES NOT OWNED OR LEASED BY
CITY
The following rates, or the rates for like services as established by the Palm Beach
County Commission, whichever is higher. A copy of the Palm Beach County Rate
Schedule is attached hereto as Exhibit "A",
1.2 APPROVED TOWING RATES - CITY OWNED OR CITY LEASED VEHICLES
A. All CITY owned or CITY leased vehicles Class "A" will be towed and receive
road side assistance free of charge.
B. All CITY owned or CITY leased vehicles Class "B" will be towed at fifty (50%)
percent of the standard charge(s) as set forth above.
C. All CITY owned or CITY leased vehicles Class "B" requiring road service as
indicated in Section 1.11 of this Agreement wiii receive such services at tIft)
(50%) percent of the standard charge(s) as set forth above.
D. All vehicles towed at the request of the Boynton Beach Police department as a
crime scene vehicle, confiscated vehicle. forfeited vehicle, or in any other way
CA-I
related to police business will be towed and stored at rotation fees.
E. All CITY owned or CITY leased vehicles towed under Class "C" or Class "D"
will be towed at $250.00 (plus $5.00 per mile for tows more than 1 0 miles from
Public Works Compound).
F. All vehicles towed at the request of Code Compliance, or any other department of
CITY in connection to City business, shall be towed at fifty (50%) percent of the
contract rate and will be stored at fifty (50%) percent of the contract rate, as set
forth in Section 1.1 of this Agreement.
G City shall be assessed fifty (50%) percent of waiting time charges.
H Companies that cannot or do not respond to City tows will lose their next rotation
slot for a retail tow. Documentation will be maintained by City Communications.
29.0 TERM OF AGREEMENT.
This Agreement shall take effect as of the date the Agreement is ratified by Resolution of
the City of Boynton Beach City Commission, and shall terminate on December 31,2009,
unless suspended or terminated earlier in accordance with the procedures set forth in this
Agreement.
2. All other terms and conditions of the Agreement not specifically amended as
shown above shall remain in full force and effect for the balance of the term of the agreement.
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year
first written above.
CITY
BY:
City Manager
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
CA-2
STATE OF FLURIDA
COUNTY OF PALM BEACH
BEFORE ME. an officer duly authorized by law to administer oaths and take
acknowledgments, personally appearcd______~ . as City Manager of the ell\
of Boynton Beach. Florida, and acknowledged he executed the foregoing Agreement for the use
and purposes mentioned in it, and that the instrument is his act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the
State and County aforesaid on this ~ day of ______~_ 2008.
NOTARY PUBLIC
My Commission Expires:
TOW CONTRACTOR
WITNESSES:
BY:
"~---,._----_._-,-_._._.. ----- - ~
STATE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared . and acknowledged he/she
executed the foregoing Agreement for the use and purposes mentioned in it, and that the
instrument is his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and oflicial seal at in the
State and County aforesaid on this day of 2008.
~--
l\.rr\TA 0'''''' OTTDr rr
l'lVIJ>.I\..l rUDLl'--
My Commission Expires:
CA-3
EXHIBIT A
Palm Beach County
Maximum Non-Consent Towing Rates
Effective March 1, 2008
.
Rate'Type Rate
Private Property Impound Tow
Class A Flat Rate $111
Class B Flat Rate $195
Class C Flat Rate $277
Class D Flat Rate $277
No other fees may be imposed for the first 24 hours the vehicle is in the
care, custody and control of the towing operator, except: a) applicable
storage fees may be charged after the proper police authority has been
notified and the vehicle has been in the possession of the towing operator
for at least 6 hours and b) "extra time at scene" when a law enforce~ent
agency is called/involved and when the officer's name and badge number
and detailed explanation is provided.
Police Directed Tow
Class A $150
Class B $222
Class C - applies to non-commercial vehicles only $333
Class 0 - applies to non-commercial vehicles only $477
Per mile fee for Police Directed Tow
C lass A $6.50
Class B $7.75
Class C $9.00
Class 0 $11.00
Daily outdoor storage - vehicles 25' or less after first 6 hours $25
Daily outdoor storage - vehicles longer than 25' after first 6 hours $35
Daily outdoor storage - motorcycles, A TV =s, scooters, other small $15
personal vehicles after first 6 hours.
*Daily indoor storage - vehicles 25' or less after first 6 hours. $35
*Daily indoor storage - vehicles longer than 25' after first 6 hours. $50
Applies to non-commercial vehicles only.
*Daily indoor storage - motorcycles, A TV =s, scooters, other small $20
personal vehicles after first 6 hours.
IX. - CITY MANAGER'S
REPORT
CITY OF BOYNTON BEACH ITEM C
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting. Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16, 2008 December I, 2008 (Noon) o February 17,2009 February 2, 2009 (Noon)
i:8J January 6, 2009 December 15, 2008 (Noon) o March 3, 2009 February 17, 2009 (N oon)
o January 20, 2009 January 5, 2009 (Noon) o March 17, 2009 March 2, 2009 (Noon)
0 February 3, 2009 January 19, 2009 (Noon) o April 7, 2009 March 16.2009 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NA TURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: This item is brought before the Commission for discussion ofthe City's financial participation in
this event.
EXPLANATION: The Heart of Boynton Community Association, Inc. has submitted a special event permit application to
hold a Heritage Awareness Celebration on February 21,2009. The event is scheduled to take place along MLK Blvd. from
approximately NE 2nd Street to Seacrest Blvd., requiring closure of the road. The proposed hours of the event are 11 :00 a.m.
to 4:00 p.m.
Staff has met with the planning committee to discuss permit requirements. In addition to actively fundraising for the event,
the planning committee has requested financial assistance from the City (no specified amount to date). Attached is a copy of
the permit application, proof of insurance, estimated event budget, anticipated City staff/equipment expenses, etc. Staff has
identified $7,669 in personnel and equipment expenses to ensure a safe event. Event organizers anticipate the total event costs
to be $20,105, which does not include the $7,669 identified by the City.
PROGRAM IMP ACT: Depends on the level of staff personnel/equipment resources utilized for the event. Since this is a
weekend event personnel costs will be at an overtime rate.
FISCAL IMPACT: All special event funding has been eliminated from the City budget. However, staff has applied for and
received preliminary approval for recreation assistance funding from County Commission Chairwoman Addie Greene. The
grant is in the amount of$7,000 which requires a 100% match ($7,000) from the City, which could be in the form ofin-kind
services (personnel/equipment costs). The only other budgeted funding source would be the use of the City Commission
Community Investment Funds.
AL TERNA TIVES:
Staff seeks direction from the Commission as to what level offunding participation they desire. Available options:
NOTE: The estimated $20,105 event budget does not include the $7,669 in personnel/equipment costs the City has identified
for issuance of the event permit.
1) Utilize the county funding ($7,000) to offset the personnel/equipment costs the City would incur - leaving a balance
of $20, 105 for the event committee to raise.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
2) Utilize the county funding ($7,000) to offset direct expenses of the event (put it towards the $20,105) and have the
City personnel/equipment costs be borne by the respective departments. Departmental overtime budgets will be
impacted since this is a weekend event. Existing overtime budgets do not provide for this specific event-- ]eavlI1g a
balance of $13,105 for the committee to raise.
3) Utilize Community Investment Funds J
4) Do not provide any funding assistance. i
.- ~ I.
~I J Uc/1~
. c! '.' ' --l t (.A-... '-'-- . ~ ,-
Department Head's Signature City Manager's Sig'l'lature
Assistant to City Manager ___ C/11L--
"_...'-""-
Department Name City Attorney / Finance
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
EXHIBITS:
Page #
Application 1
Event Budget 6
City Expenses 9
Cost Estimates 11
Staff Memo to Commission 22
Request to CRA 23
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Breakdc'wn will be complete b\ [)att' '};' 71 ,/ Q9...... _ rll1~,' ~.:_~O:fl.'JII...:...... ..__
"'irernate date for your even', SRtl1rnRY, Eehruary_2lL._200.Si_.
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Phone (561 ) 732-1205 ______ _ !'hClll'
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~_";'ll~li~lted 1Iu[r:he~ r pan!,- :r'LP1t~ 2,000
1
C In OF BOY"-TO'\ BE \C H
\PPLlC\TIO'\ FOR SPECI-\L E\E'\T~
Ptlge :: of .3
1-->)edSC lIst tl-q- pLlnl~]))~11~t~ ,~'I~1 \ Ic\'.CI":-> hel",\ dlllil!:c,jllll. re~::tr~\ti \~ll ~rHrJnu:: f.::e:,)
\ cnd,~)r Ftes ',unl'-lL~! ~ I ~~ Per \__~_~~tll [~tI1l1~lled Re\tllUc'
~-q,ci \, end"I" 6 - 8 S50 s 300 - 5400 ____
-'crt \, end,r, r,'trw, ~__') --_~ SSO --~=-= ____ S 100_ ____ _
Tlc'!-,ets Rt!.-,I"tratl"ll ',umbel ( ",t pel f::stlrn~lted F'>,t:\ ,'11Ut:
ftLket F\t.'~I:-,U~HII!1: ~-e~
.l.ciult, N/A '0 ( ~ /
ChJidlell N/ A----- \- ------;- s / -
"enl"l, =N/ A ----=-=- c:--____L___~ --_-~~= S~_- ~_ __ '~
How \villthese le\enues he utillzeli' Any funds raised will_ be utilized ~assi.E...L needy residents who are
- ' unable t.o Dav household bills. -, ," f '
It the ploceeds (It the lequested event ale Intenlled \('1 <Iii ()r'ganlz~ltlon utI1el thall tTle ~\ppllc~In[. plelbt' 1'1(1\ Ide the tUllu\\'lng 111 l1lll1atlon
Benefiting Lllganlzallun _
Address ___ ____ ____ __ [,-11\ "tateZIIY ______ _
Contact Person Ph"ne
-_._~~----- ~
Terms of Agreement:
Total Estimated Donation: 5)
Event Logistics
\iill your nentl-equil'e wad closme" IKJ YES 0 NO If\es. please describe requested streets and times below
A map oOllis area /1111st he a((aclled.
Does the proposed area include fenced areas~ 0 YES [J NO (Requesting temporary fencing for the event area)
If yes, clearly indicate the exact areas to be fenced on the map. There are specific requirements regarding fencing on city property,
Wrll evenl require the u,e ,d'c!ectrll'w" KJ Yf\ 0 \i( I 1,l1l'~llll)n Near vendor location
Events requiring electriCity must hire an electl'lcian, licensed In the City nf Roynron Beach, (Please sholl locations on map)
"lame of ElectriCian _ Company]'.;ame Phone #:
The event promoter is responsible for clean-up of all event sites, The City of Boynton Beach will provide dumpsters for your event at your
request all dumpIng fees will be charged to the promoter hv the city If event site is not cleaned thorough/v. 21 clean-up charge will be
assessed \Vho wi]1 prOVide clean-up service durrng and after the event"
Company Requesting assistance of the City of Boynton Beach Phone {i'
N umber of dumpsters needed: 1 l,,,cation I please sh()\\ on map I To Be De te rmine d
Number oftempormy restroom facilities being placed To Be Determined
IThe minimum number nffacillties should be one per 20n persons. Please show on locations mapl
\\ ill music he pr0\'lded'.' iXl 1'1"') 0 NO "-i1lllher "f II)ud speakers To Be Determined
D.l. TiC Ti~lf: OF D~ Y TYPE OF \llISI('
Sat., February 2~, }009_ -1~~OO=~~:::-}:30 p.m. Live band music, jazz,-pop, choir, and e
~- ------~-~ - ~~
VO 4JfPLlFlED Ul 'SIC IS PER,1fITTED ~ T on P4RAS
\\ill f",ld ~lndl1l hevera"es he served,' 0 YE<., pt', '\( I It \'es 0 -\1c"j1<1\ 0 F""d
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PItJse enclose the applllpl'latc 11I'11-l'dllnL1~tI'\it' :ifJl,llc,1111l11 kl' 1",I\,lhIC':" I he I~ w, ',I: l':','\I~tl)r Ik I,
ReCl'eatlon and Pad,s Depanlllent
PO Su\, 3] 0, ] au E !ill\ l1tew Beach Bhd
BlwnlOn Beach, FL 33-+::'')-[1~ 10
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FOR STAFF l SE O'\lL\ \. ~.! \)1])' 11 \ 1',1- ,I I\, r I
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APPROVALS.
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mrpartmrnt of ~tatr
I certify from the records of this office that HEART OF BOYNTON COMMUNITY
ASSOCIA TION, INC. is a corporation organized under the laws of the State of
Florida, filed on October 23, 2008.
The document number of this corporation is N08000009821.
I further certify that said corporation has paid all fees due this office through
December 31, 2008, and its status is active.
I further certify that said corporation has not filed Articles of Dissolution.
Given under my hand and the
Great Seal of the State of Florida
at Tallahassee, the Capitol, this the
Twenty-third day of October, 2008
ft.ltl rt~. ,1!.:l1ramn-
~L'rrdc1r~r Df~tutl'
, ~ L.-
~ 0"
-.'--------... ..
ACORa CERTIFICATE OF LIABILITY INSURANCE ~.. '.......,..-\. - r- ...',_
~__ i L i J....2 / 2 G
:-R::'::"L':::fFl THIS CERTIFIClt.fE IS ISSUED AS A MA:rER OF INFORMA.TION
GLENN' S INSUAANCE AGENCY INC. ONLY AND CONFERS NO RIGHTS UPON THE CERT1f"ICATE
HOLDER THIS CERTIFICATE DOES NOT AME.ND, EXTEND OR
3086 Jog ROAd AL TER rHE COVERAGE AFFOROED BY THE pOLICIES BELOW
.- -----~~_.._---
Lake Worth, FL 33467-2053
(561)432-5984 INSURERS AFFORCING COVERAGE ',Aiel>
- ......-
',~;S~IR[C THE HEART OF' BOYNTON COMMUNITY _ NSU~ER A~ _IRONSliORE~I~$,
ASSOCIATION,INC INSUfl.EA ::
--
201 N.E 6TH AVE !N~UP~R (.
-- -
BOYNTON SEACH, FL 33435 IN81.)RE.P. C
1561-732-1205 I INSIJR.~R ( ---
----,-
COVERAGES
THE POLICIES OF INSU!lANCE LISiEO SELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE ~:)P THE POLICY PERloe INDICATED NOT\'\'IT'iST ;;'-N~C--'
ANY REQUIREMEN-, TERM OR CONDITiON OF ANY CONTRACT OR OTf1l;R DOC\JMiNr WII'rl RESPECT T:J WHICH THIS CERTI"ICATE MAY BE :,',SI- ED OR
MAY PERTAIN FIE INSuRANCE I\FFo~OeD BY THE POLICIES DESCRIBED HEREIN IS <;UA.JEC' ~o 0 ' T',E TE,~~S EXCLUSIONS MiD CONDITIO~jS ).. SW;~
PO:'ICIES AGGREGA IE LIMITS S~OWl1 IMY HAVE SEEN REDUCED BY PA,D CLAIMS
I~r~~! "---~- , POLICY EFfECTIVE POclCY ECXPIRATIO~ . ---- -~-~.-
T'1P i= 01'" INSURANCE POLlCY NUMBER --J-2" TE (','llNCO"'Y' DATEIMMlDDIYYI :"1"-1)IS
-_. --~-
GEf'oI~R.Al l 'A.~lury EACH OCCURf\ENCE .~ L Q 0 O_,J~P.O
;71 ~OMME"ClAL GENERAL L!A81c,TY DAMAGoE TO ~ENTE:O
FREMISES (Ea ocwr.""" I i S .5~QJ..900 .
,---r--- - I $
i_~ C CAlMS MAD!' .X' OCCUR i WreD EXP (Anyone Ogrwn) I 2,000
A I IRS12564 12/08/08 12/08/09 ~~~SONAL & ADIi INJIJf\Y I $ 1,000,000
-~- ~-- --- --~
GlONEAAl. AGGlllOGA'E ~ ') O_O_0.J9.~O_
-
G~NL AGGREGiI TE ~IMI~ PJ'f'lIES P!!R PRODUCTS. COMPtOP AGG ~.2i 000 ,000
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, POLICY JEeT -
, AUTOMOBILE UABllIT'( :;OMIlINiO 6ING.e \.IMiT
c---c S
L ANY"'VTO ' \i:.a ac:.clo.nl)
.-- ------- . --...-
I i AU OWNED AUTOS aOOIL y' INJURY 1
r-,
I : SCHEDUi.,O AUTOS 'Per person
I -
, HI~e:O AJTOS BODILY INJUA.'r
n NON.OWNEDAUros :::>s:'f:lC(;,dl!tr"'1l I
'-: ------------~._. .
,-J -- PROPERTY DAMAClE I
I"er.ccldenl!
i
I GA~GE LcAelLlTY AUTO ONl v_ EA ACCIDENT '!
!
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; ANY AU'O JTHER Ti<AN E....CC S
I i AUTO Oi'lL v I<I;>G $
! EXCESS/UMBRELLA LlA\l\~ITV -~_.. -~--'-
I "~CH OCCURRE,"CE 5
r--i OCCUR Cl CLAIMSMADE I "-_.__._._.__._.~..
I -"GGF\E (}A ~t s
I -.-.--- ..----
I I S
I ^-- : .---'--- .------<---------..
I ' DECUCTIBLE I $
-- -_.__._--~-
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WCSTA.IU. i IOn\- ........-
'NORK~RS COlo.\PEN8A TIONAND TORY LIMITS ;R :
I EMPLOYERS' Lw:lILlTV -----
I ~y PRoPRfETOR"flARTN'EAJE)(EC\JT1VE ~,L EACH ACCIDENT !
i OF.-tCr!.NMEfiWlJEA EXCwDEO? ' ~ c DISEASE - EA EMPLOy\;g $
1\1180, ".,crit)/l unellr "-""-.--- '-'--
SPECIAL PIl:OVISIONS ""low ' E.L DISEASE POLICy' liMIT $
-- --~.~_."~. .-..
I 'JTHEI<
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I
DESCRiPTION OF OPERATIONS f ~DCATIONS i VEHICLES I EXCLUSIONS ADDED By' ENDORSEME'-'T I SPEC lAC PROVISIONS
HOB HERI TAGE AWARENESS C2LEBRATION EVENTS r rEa 21,2009
CITY OF BOYNTON BEACH,COMHUNITY REDEVELOPE AGENCY,CAROLYN YOUNG 6.
I~Y FINKLESTEIN ARE AODTIONAL INSURED
~,-~.~
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY 0- THE AIlOVE DE5C'iIBED POLICIES 88 CANCElLEO BEfOR.E 7~'- DP'-_>T"'!,
, OAT8 THEREO' T'iE iSSUING INSURER WILL ENOE"VO~ yo >.\AI~~ DAn "'P'TIe'
CITY OF BOYNTON BEACH NQ;IC~ 'TO ""HE CEPT1~It:.J.TE hOl..:)ER N..lMEO TO THE ~eFT eUT Fft.,'lURE T:) CQ 5'2 SI
100 E.BOYNTON BEACH BLVD Mr>OSE ~.8 06Ll,';ATION :JR LlAe!lI~r ('.~ A,",'" KIP-;D !.I;;10N TI-1E lNS'jPE-t1 'r~' ,",,;;::t..;--::
BOYNTON BEACH FT... 33425 i AEflRESENTAT!VES t
561-367-7049 : ,L 7HDRIZED REPR~SENTAT~E-C ~ ~~
ACORD25(2001/06) @ACORDCORPORATION1988
5
Heart of Boynton Community Association
Heritage Celebration Event
Saturday, February 21, 2009
Purpose: To provide a signature event that captures the essence of Boynton Beach:5 Black History and
celebrates Black History Monthi the following budget was developed to cover the overhead expenses for the
event.
Inspirational Speakers $1,000
1. James Amps $500
2. Lamar Wright $500
School Chorus $1,000
1. Boynton Beach High School $200
2. Galaxy Elementary School $200
3. Poinciana Elementary $200 - Parking $200
4. Rolling Green Elementary $200
Youth Play Features/Clowns $900
1. V-2 Party $900
2. Busy Bees $1,200
Contracted Promoter $5,700
1. Dynamyk Entertainment $5,700
2. Roundtree Beats $6,000
Signage & Marketing $2,500
1. Urban Relations Marketing Group, Inc
Event Game Supplies $200
Double Dutch ropes and Hula Hoops
Marketing & Advertising $1,500
1. Urban Relations Marketing Group, Inc.
Port-o-Iets (10 Stalls) $1,890
1. Royal Restrooms $2,130
2. Friendly John $ $1,890
Sound Technician $1,500
1. Climax $ 1,800
2. Sound by Sensation $1,500
Event supplies for Pony feature $1,000
Hay for ponies, mulch, plants
Photographer /Videographer $1,000
Hershel Ford (305-5296)
6
Tra nsportation ~A.:i-
1. Mollv s Trolley 52,880
2. Professional Golf Car (6gS85 each= 5425
Schmitt Pony Ride Company (2) ponies 529(1
5145 per pony for (5) hours
(Company will supply liability insurancel
Children's Arts & Craft 5500
Awards 5500
(Plaques, certificates, troph ies)
Event Flyers $200
Grand Total ------------------------------------------------------ $20,105
7
Event Description
Inspirational Speakers
Speakers will speak about the different ways and means that they were motivated to
become successful in life. They will also emphasize things that will help others become
successful in life.
School Chorus
The chorus will display talents that are promoted in local schools and inspire others to
promote community enhancement.
Youth Play Features/Clowns
Play features will provide onsite fun by utilizing play features and clowns to entertain
youth 0 - 12 years old.
Contracted Promoter
The promoter will be the person in charge on booking the stage entertainment
throughout the day.
Signage and Marketing
Urban Relation Marketing Group will provide promotional materials to market the
Heritage Celebration Event throughout the City.
Port-o-Iets
Port-o-Iets will provide onsite restrooms for events spectators.
Sound/Technician
The sound technician will provide speakers, amplifier system and microphones for the
event stage.
Event/Supplies for Ponv Feature
Mulch and hay will be placed on the pony ride grounds; and plants will be used to
beautify the surrounding areas of the event.
Photoqrapher /Videogra pher
The photographer and videographer will take highlighted shots and videos of the event
throughout the day. A copy of the video and all photographers will be the property of
the HOA Association.
Transportation
The contracted company will provide transportation to and from the event area.
Schmitt Pony Ride Company
Two ponies provided by the company will provide rides for youth 5-12 years old.
8
Heritage (elee,ratlon Everr
Ci",' Staff OJertlr',e
Event Time: 11:00 a.m. - 4:00 p.m.
Set-Up Time: 9:00 a.m. - 11:00 a.m.
-- ..._--------. ,--~----~
Police Department Number of Event Hours Fee Per HOllr Tota! Cost
Employees -......--- - -
Event Security (25 ) (5) $45.00 $5,625
5 Supervisors
-----,_. 20 Officers
.----t ~- ~ ~--- ~-- ------~-~ --------
(1 Officer) Set-up $45.00 $90.00
Lhours
Estimated Police Department Event Cost: $5,715
.. ------------~_._. --. --_.. ._-~_._------_.__._- "- - ~._._-_.
Facilities Number of Event Hours Fee Per Hour Total Cost
Department Employees
-.------+--- ~ ------._-------._---
Electrical Assistance (1) $41.1 7 $205.00
Set-Up Hours $41.17 $82.00
2
un "-,-- Breakdow-n- ~. ___________'u ____....,..__. ~
541.1 7 $82.00
Hours 2 ----..-. - -----... ..---..-'-------- ------'--
--
Estimated Facilities Department Event Cost: $370
*Note: Materials such as; cords, temp power poles, and etc., cannot be estimated until a site layout for the
event is finalized. The generator used by Facilities on a regular basis is small; therefore the site layout will
determine what suitable for the event
~~~._~-
Fire Department Number of Event Hours Fee Per Hour Total Cost
Employees -----,-------------- --
(2) 5 $40.00 $400.00
Se rve-Ca rt
------ - -- -.-- ..........-. ~_.-- ----------------------_.--._--
Assistant Fire Marshall (1 ) 4 540.00 $160.00
Inspection of site and
vendor equipment I ..---------
Estimated Fire Department Event Cost: $560
~--_.._._'-~----_._.--_._- ---------_._~~._._-~._---
Recreation & Parks Number of Event Hours Fee Per Hour Total
Employees --,._---~_._.~--~~+-------~--~_._._~_..- --_..._,.~- Cost
Parks Division (6) (8) $1,024
Event Stage/Tent Parks Supervisor Stage Set-up/ i Crew Leaders $32.00
Crew Leaders Breakdown iVlamt. Workers 530.00
Maintenance Hours Malnt. Workers $19.00
I Workers Mamt. Worker $19.00
i Marnt Operator 528.00
i Maintenance
Operator
_.~_._-_._--------- ~--'----~-~----'-'~-'--'--- ---~--'-----'~
Park Supervisor (1) 8 Exempt Employee
Ground Maintenance ----------~----~---
-----------~---
Recreation (4) 5 Exempt Employees
Event Supervision Sr. Recreation
Manager
Recreation
Supervisors
Estimated Recreation & Parks Department Event Cost: $1,024
9
*Note: Due to possible damage or liability, the stage will need to be set up on Saturday morning.
Bleachers are now anchored in various City parks throughout the City; therefore unavailable for the event.
Cost Summary:
Police Department: $5,715
Fire Department: $560
Facilities Management: $370
Recreation & Parks: $1,024
ESTIMATED STAFF OVERTIME COST: $7,669
10
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.,
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~~~S.t..~~~,.J.l~~.
"----_._-~ --- - --- ----- ---_._--"~ -------_._-_.._~ ,- ."-.---- _._--~----_.-
Date Tuesday. December 09, 2008
TO. Cheryl A Skinner
RE Event-February 21, 2009
VIA EMAIL: unity-andJove@yahoo.com
Thank you for your interest in Royal Restrooms of South Florida. Our upscale portable restrooms
are individual units with toilets, running water, vanities with granite tops and mirrors, air
conditioned; the perfect addition to any public needs Royal Restrooms of South Florida submits
the following proposal:
Rental of a 2-stall unit on February 21 , 2009
RENT AL AMOUNT................ ..... ..... ...... .............. ............ ...... ..$1 ,050.00 (plus sales tax)
(Includes delivery, setup, initial supplies, and pick up of unit)
Rental of a 3-stall unit on February 21. 2009
RENTAL AMOUNT.. ......... ...... ...... .., ................................ ...... ..$1,250.00 (plus sales tax)
(Includes delivery, setup. initial supplies, and pick up of unit)
Rental of a 10-stall unit on February 21 , 2009
RENT AL AMOUNT ............. ............ '" ....... ........... ...... ............. .$2,000.00 (plus sales tax)
(Includes delivery, setup, initial supplies, and pick up of unit)
Extra Costs (If reauested):
. Porter..... .......................... ......... ......... ........ ................$ 400.00
. Generator.... ........ ..................................................... ...$ 200.00
THANK YOU FOR YOUR BUSINESS
.~-- ---"--_.- ---- --- ~--,~_._- _ ----'- -...---------..---..-...
11
,~
Urban Relations Marketing Group, Inc.
Account Info: BID
Name Heart of Boynton Community Association c/o Dynamyk Ent. 11/5/2008
Address 5833 W Oakland Park Blvd # 280
City Lauderhill State Florida ZIP 33313
Phone (954) 305-1327
Contact Naisha Nicholas
.-- ---- - - "-.- ..-- .--..-- .._---" --. - -- -- -,--- -- ~-'-_..- -'.
.- Service De!;E.rjptic:>!l_ '-'-- ---"------,,--.--
I '
Planning of Advertisement
,Public Media Relations for Event
i Market Research
Sponsorship Attainment (if applicable)
"""''\. . ,.-;.;:. _':;'l~'l :~.
iWriting and Distributing Press Release
Evaluating Marketing Campaign
:Assist in delivering of approved strategies
: Managing Marketing/Advertisement Budget
: Gain Advertisement Opportunity
[Managing the production of marketing materials including posters, flyers, eel... !--.~~-
TOTAL
r--------.-~_
___ ~~oml>~e~ Pac~et.!;!e_ ______ - - -,--- ----...--- -~ --- ---_._~_._- - _______!.1,500 i ~_12QO.0Q.
Subtotal i,
_~hip2!0_g n/a ~.
Payment Check Tax Rate(s)
-~-'.._~-
Signature TOTAL $1,500.00
Name 0- __ ___
Urban Relations Office Use Only
--.---
Name
-- '- -..---.-- -- ~ --- -- -_..-- -~,---- ---- ---- .------.,-
50%Oeposit is due upon signing this agreement (30) days prior to the event.
50% balance due (07) days after event.
_____.._______u__ ----"
Urban Relations Marketmg Group, Ille 5833 W Oakland Park Blvd
12
Invoice No" ." [" r' 'J I
Dynamyk Entertainment, Inc. "..t.,};
BID FOR EVENT
Heart of Boynton Community Association, Inc. 11/5/2008
225 N.W. 12th Ave.
Boynton State Florida ZI P 33435
r
Attn Cheryl I
,
Service Description I
Stage Hosts (2 per stage)
Individual artists & groups comprised of
*Hip-Hop, R&B, Dance, Spoken Word (poetry),
*Inspirational (combination of singers, mimes or Gospel Hip-Hop), I
*Carribbean (Reggae, Creole), Latin (Reggaeton, Salsa-Hop) & Pop,
*Bands- Jazz, Contemporary & Caribbean (performing originals & covers)
"', ....,'..y , "
Location to initiate auditions (auditorium or similar)
Full control over arrangement of artists excluding signed bands & national acts I
Dynamyk Staff members on site I 8 am overseeing event facility & surroundings, I
Web Maintainence of myspace page with daily updates, blogs, images for event;
Street Team distributingof posters I flyers to tri-county area: TOTAL
Complete Pac:;~age $ 5,7QQ.00 $ 5,700.00
SubTotal
Shipping n/a
Payment Check Tax Rate(s) n/a I
Dlscount(s) (+/-
Signature TOTAL $5,700.00
Name
Dynamyk Office Use Only
Name
50%Deposit is due upon signing this agreement (30) days prior to the event
50% balance due (07) days after event I
I
Dynamyk Entertainment, Inc" Fort Lauderdale, Florida 33312-1846 !
i
~
13
I;, PROGOLFCARi! Page 1 of 2
RENTALS
. Prl;)/'esliionOlI Golf Car provides rentals on 01 daily, weekly. or monthly
. We have two and four PaSsenger cars on an onQOlng baSIs. Six pass
vehIcles are available on a limIted basls-
. Delivery and pickup are available for a fee,
Cont.,,;t I~ation nearest you for pricing and availability
Rental price List
Per day PQf Per week Per month
weekend
2-paS$enger :j;SS.OO $110.00 $160.00 $350.00
4-Passenger $65,00 $130.00 ~200.00 $425.00
Carryall 1 or 2 $75.00 $150.00 $200,00 $450.00
6-passenger $85.00 $170.00 $250.00 $450.00
Tournament t'le"t $40.00 n/a n/el n/a
GOlf Courses only
14
http://www.progolfear.col11Jrental.h1111 12/12/2008
Molly's Trolleys
2625 Mercer Ave
West Palm Beach. FL 33401
Ph: (561) 838-9511
Fax: (561) 838-9512
FAX- Page(s) Tuesda\'. December Ill), .2ll1l0
TO: From:
\k (:hen,1 Skl11nn \11 )]1\', .\ l()lh.':;lr. lUCVS
I-kart uf Hi lynrU!1 Beach COmmLl11ln; . \ssuc I ,Yl:n t ( ,I II )n..hn~H( 11'
1'.\ X #:
Dear Ms. Skinner:
Thank you for chartering a trolley for your event!
Enclosed is a contract for your revie,v.
Please remit a deposit amount of $600.00 due 12/22/2008
to reselTe your trolley for your event on: Saturday, February 21, 2009
A t this time, please:
1. Revie'\v your contract.
2. Sign yow: con tract.
'- -
3. Fax or ?viail your contract and invoice back to us.
4. Please "process" the deposit invoice.
Once we receive your signed contract and deposit back, we will send you a
confirmation letter and a copy of your contract.
The deposit is required prior to service. \X:e \\Till bill yoU after your event fur '.(llH final
payment, Finally, \.ve will telephone you the I\'londay before Hmr event (I) re,-lCW all
times and locations, and to verify directions. Please Jo nor hesitate ti) call if '.'flU haH'
j
any questlons.
Regards,
tf1(J/~ cfto.i,!/1(QI(
I\'lo11y Stahlman
/dlfn\ CEfiO() ~
15
MOLL YS TROLLEYS
561-838-9511
Dear Ms. Cheryl: December 9,2008
Hello there! I think I got everything together for you. Including: Rates, References, pictures.
Anyway- Yes. We consider ourselves "transportation experts" in Palm Beach County,
I manage events every week.
Important Information:
1.) We decided to go with three trolleys due to the number of guests expected to attend and
the not knowing the exact locations of the parking lots.
2) Once we know the locations of the parking lots, we will help determine the best route ror the
trolleys.
I enclosed a first draft. Anvway- I iust sketched it out to give you an idea.
\s I mentioned, generally, I found the way to do this- is to set up a sketch of what we think we
will need and then the week of the event everything falls into place (ie exactly how many
people etc.) and we make adjustments as needed. From your best "guestimate", at least get
deposits down on a few trolleys to hold them. ~
Next, Our Pricing- I wanted to point out that our pricing is ALL INCLUSlVE- that means
gratuity is included and tax is not applicable. Please keep this in mind when you are comparing
companies. MOST transportation companies charge an additional 20% gratuity. I wanted to
make you aware of these hidden charges- and that you compare "apples to apples".
We request a deposit of $200 per trolley for your event. We will bill you the week after your
event. I included a deposit request notice (that lists the details).
Clients use my company for a few reasons:
1) the trolleys are extremely cute (and clean and the drivers are helpful and great)!
2) the experience of my company- (we do this every week) We know what we are doing- and
we like to do it well!!! I can help you set up your transportation in a logical, efficient manner.
3) our reliabiiity - In fact-I personally (and my husband) oversee your transportation- and make
sure your guests are all taken care of.
Please do not hesitate to call with any questions.
Regards- Ken-i Gould, Molly's Trolleys
16
MOLL YS TROLLEYS
West Palm Beach, FL Ph: (561) 838-9511
-----.----- ~~_.._-~~_.~-,_._.._----,_._.__._-------_..-..._._--_.-..--- - L:t._
~
II Letters of Recommendation from our CORPORATE Clients!
I i
, ,
I i -~~~-,----~~~~._--~,..- ----_._._,--,--_.~...- - .'. '~-"'-' - --_.'--- -
,J Molly: Another successful event with your company. Thank you for providing excellent service
once again. Fondly- Terri McMunn
. Terri McMunn Columbia Hospital- Annual Corporate Holiday Party Shuttling
Thank you so much for all you did to make our trip from the Delray Beach Marriott to Chuck and
Harold's so much fun this past Friday night. Your trolley was absolutely adorable and Pat, the
driver, couldn't have been more professional. Our clients truly enjoyed this and I can say without
hesitation that I fully believe that it was the highlight of the seminar. Thank you also for your
professionalism and for all your help in assisting me to make the preparations. I enjoyed working
with you on this and look forward to using your services at another one of our seminars. Thank
you again for a job well done.
. Peggy Burkett Schultz, New Home Specialists- Conference Dinner Shuttle
Wanted to let you know how much our group enjoyed riding on your trolleys during the RAGA
Winter Conference in Palm Beach. Your staff was incredibly easy to work with and accommodating
to our guests needs. If we're ever in Palm Beach again, expect a call. Thank you again.
. Heather Cutler, Republican Attorneys General Association- Corporate Dinner Shuttle
On behalf of the NYSMA'48 Reunion group I have the pleasure of thanking you and your staff for
the part you played in last week's reunion. Your company should be proud of itself, and you.
personally, and your driver Sheryl, exemplify the quality. All participants felt your trolley and he
service was outstanding. You were prompt and complete. The trolley was comfortable and
clean. You provided value and character to our limited budget. Please also recall that we
compared you to almost every major bus service in the area. Above all, you and Sheryl did what
you promised and then some. You cooperated in every respect. Please pass the word that your
team performed well. Our out-of-state participants came from Arizona, the Carolinas, Virginia,
Massachusetts, New Jersey and New York. They all remarked that they did not realize our area
had such interesting and comfortable way of getting around the locale. Thank you.
. Arnold J. Rothstein, NYSMA'48- Reunion Event
Thank you for your wonderful service and customer service. I had no worries with you in charge-
your company was always a step ahead of me. You are terrific!
. Sharie Broadhead, Daughter's Wedding
Dear Molly: You are incredible- I am so appreciative of the fine job your company did for our
wedding. I am sorry I never had a ride but you are so detailed oriented which is how perfection jr
achieved. Thank You Thank You- Frances Dickenson
. Frances Dickenson- Wedding Weekend Guest and Wedding Party Shuttling
All original letters are on file with:
lIif....II,,''''' ,......"....,,"" ?t:?1::. IIlfft"'''^''' 11,,^......... IAI^",,#' 0...1...... O",..,..h CI ??Afl-f 11::.'::"\ Q?R_Ot::.-fof
17
2008-09 Shuttling Rate Chart Molly's Trolle~
Service & Rate Description West Palm Beach, FL
Ph: (561) 838-9511
SHUTTLING RATE SERVICES-
Need a fun, attractive and RELIABLE way to transport riders?
fu.qp worrying -Choose Molly's Trolleys for your event!
The following rate chart is utilized for constant shuttling between locations
(like a parking lot or festival shuttle) or for an event with lv1UL TIPLE
locations. Different rates apply (Layover Rate Chart), if the event includes
one extended layover (rest period). The prices listed are ALL INCLUSIVE
(IE includes Gratuity/Tax.) Don't hesitate to call with any questions.
Thanks - MOLLY, Molly's Trolleys
Notes:
· $160 an hour, 3 Hour Minimum. (from garage Shuttling
to garage) After the 3 hour minimum, rate is RATE CHART
$80 per hour, as listed on Shuttling Rate Chart.
· Includes Tax and Tip (Careful !!!- Most 3 hours = $480
Companies do not and add 200/0 gratuity!) 3.5 hours = $520
. Trolleys: 2 Styles, EITHER: 4 hours = $560
1) Enclosed and .i\ir-conditioned (30 pass) OR 4.5 hours = $600
2) Half Open- Half Enclosed (22-25 passenger) 5 hours = $640
· Service time is determined from Garage to 5.5 hours= $680
Garage. Molly's Trolleys is located in West 6 hours =$720
Palm Beach, Florida. (at Okeechobee & 195) 6.5 hours= $760
7 hours =$800
Molly's TrolleW 7.5 hours= $840
8 hours =$880
*RElIABlE SERVICE 8.5 hours= $920
* GREAT REFERENCES 9 hours= $960
* PROFESSIONAL DRIVERS 9.5 hours= $1,000
(Experienced, English Speaking, 10 hours= $1,040
11 hours= $1,120
Licensed, Back Ground Checks) 12 hours= $1,200
* 10 YEARS EXPERIENCE (T t1clude~ o-ratllltv)
18
Mollv's Trollevs HOURLY RATE CONTRACT
~ ..I ---------------------------
.:'.(j.2'l :dcrccr\ ','('nue: I ~aturda\', tThruan ~] 'I H jl!
I Date Requested:
\,'t>i J'.llm RC1Ch, rr, ).)-t( 11 I Hours Requested' -
lUam {II pm
I ' .
----------------------------
Ph ')(1[ g3S-~)S 11 "Flours Requested" includes garage to gara,!{e time
hlX ')(,i 1-\),'-', I)S 1::;
I t ! ,:,,", ,lLC rl- :--1 If I-
. . ... " ". - -.. - - . -.. - -. - . . .. .
Client Information T uda)' s Date - '; .2' 111'-;
. - - -. . - .- . . . . . - . . . . - ~ . . - . -
Heart (If B(>\'!ltun Beach C:ommunm .\s,~()c I dl Ph, 'lie
!\k (:hcr\'l Skinner [ 10111t, Phone ')(d -)~-3-(.~
\\(,rk Phl)[]t,
f':l" "1.1m1)c1'
. - . - ~ - - - - - - - . - . - . ~ - - . ~ . - - - . - . . . . . - ~ . - - . . - . . . - -
Service Description: Event Shuttlin~
- - - . - - - - . - ~ - - ~ - ~ . - . - - - . - . - . . - . - . . ~ - . - - . - . .' - .. '
Scheduled Itinerary: Hourly Rate: Sil(I()(,-
1 IJ-l 0:20am - Trolle\' travels ii-om \\1)R to Rovnton Beach
j():2Uam - Trolley arrives @ Deliverance Church # of Hours: ')
- Driver meets with coordinator to re\'1e'\.v route Cost per Trolley: $960.Ui I
lll:30am-6:30pm - Shuttle as directed (Event 11 am-6pm) # of Trolleys: .)
6:35pm - Driver meets w/ coordinator before departure Subtotal: S.2J~HU.1 II i
6:4U-7pm: Trolley travels from Boynton Beach to \XTB
- -- . . ~ .
Trolleys are enclosed, air conditioned, and seat 2(,-311, . \dded Expense S(J(J(
Hrs:l Oam-7pm=9hrs=$960/trolleyi"l=$288U A..ll InclusIve!
*1.Tsed 2008-20()9 rates as discount Less Discount $U,ili \
Der Reqwred:$200/trolley*"I=$600 bv 12/.22/(10 ~ w _ . . . . .
The Fine Print Estimated Total Due: $2,880.00
~ .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . . .. ... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. . ~ . ~ . - " . -
Deposit Requested: Please remit $600.00 due 12,22/20(1) to resen-e HjUr eVe111
Cancellation Poli(;y: In the event contracted servJee 1:, n, ,t reLjUlred the CUHomer 1., resp' 'nslble f, '1' " 520(1 cancelJatJllJ1
fee (per twllev) prc)'\;ided wntten nouce IS gIven 4') bus1l1ess Javs before Evenr Datt' If ,. than 4S bUSIness Jars wntten
nonce IS gIven, custi>mer IS responsIble for Half "f Estimated Total Due \per tmlln I If" rhan 14 busll1t's;; ciav, wntten
notice CUSt0111er resronsible fnr::> /3rJs "fEst Ti>ral Due (reI' tJ~ollev) If <rhan -' cia,'s wntlen notIce, I'annem due In fulJ
Additional Charges Policy: eustr ,mer acknowledges that conuact 1;; based up' >ll a c, mrracreJ flmL' tra,me ()n the d~t"
the event, if Your aemal setv"lce extends bev',od the scheduled mnerarv and rhe apprr 'pnate \1< ,lly',. Trl >lle\'s represenratJ\'"
has been conracteu, rhe cust, ,mer Will be resp' mSlbie f, ,r audH]ollal charges 1<, dC!l!e bef-,'1rung "Ile hi ,ur after rhe "r!i,'1na]
nn1e agreed up' '11 I f customer does 111 ,t c' ,ntact '>lir represenram;e I" ad)u;-;I the re1urn nme. the cusr, ,mer IS resp' 'nsibie
f, ,I' aJdItJ< ,na] charge, bei,'1nmg Immew.atelv afrer rhe Co mtracted rerum rlIne ,\ ddlfl' mal char~es are dernmmtd ,))] 1 ~
-
hour lI1Crelnent:-;
Promise to Consumer: :\1"Uy', T rollevs InaIntall1S i>ur \'eludes oIl a srnCl schedule In acci>rdance WIth mal1utacmrer',
specificatIons, and We expect them t" "perate sml)/ ,chI)' f, ,r nTn' event fl< 'wever, ,h, ,ule! c'mtracred ,erv1Ce be
Interrupted due r" an unf, ,rseen mechanICal Lulure, an Act "f C;, ,Ll, or anY I,ther rea" 'n, '\lo1h", Tn IUevs w111 pro'.-Ide a
qrr:r.ilar vehicle, ,r bus to comrlete the scheduled ItIneran'
I accept the above items.
](~--------------- ------------------
Ms. Chen'l Skinner '\lolli' Stahlman
Heart of Boynton Beach Communit r.lnlJy's TrolleY~
19
Molly's Trolleys INVOICE FOR
26251\Iercer ~-\venue DEPOSIT
\"Xlest Palm Beach, FL 33401 ----------------
I INVOICE NUMBER: I
Ph: (561) 838-9511 I I
Fax: (561) 838-9512 I 8007 I
I I
Today's Date: Tuesday, December 09,2008 L______~____J
BILL TO:
Name: Cberyl Skinner
Organization: Heart of Boynton Beach Community Assoc
Address:
City, State ZIP: EVENT TYPE: CE
DESCRIPTION
Service Description: Event Shuttling
Event Date: Saturday, February 21, 2009
Hours in use: 10am-7pm
Estimated Total Due: $2,880.00
Please make your deposit check out to: Molly's Trolleys. To expedite processing of your request,
please list your INVOICE NO on your check. Only a signed contract and deposit (paid by deposit
due date) secure your trolley and event date. We will send a CONFIRMA nON LETTER once we
receive and process your deposit and contract.
r - - - - - - - - - - - - - -....-.
Send your deposit check and sie:ned COPy of your contract to: I Deposit Due: $600.00. I
Molly's Trolleys 2625 Mercer Avenue I I
I Deposit Due Date: 12/22/2008 I
West Palm Beach, FL 33401 I INVOICE NO: 8007 I
I I
. - - - - - -- - - - - - - - - ---
For credit card payments, Please fill out the following information and return
r----------------------------------------l
I I
I Circle Type of Card: VISA AMEX MC DINERS I
I I
I I
I Card #: Expire Date: I
I I
: Print Name and Address of Cardholder if different than above: I
I
I I
I I
I I
i Amount to charge: i
I I
IX (Sign Here Please!) I
I I
~--------________________________________l
20
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Memorandum
To: The Heart of Boynton Community Association
From: Mary DeGraffenreidtl Senior Recreation Manager/Heritage Liaison
Date: December 4, 2008
Ref: Heritage Celebration Event Requirements
Please be informed that the City of Boynton Beach is requesting the following
information regarding the Heritage Celebration Event:
1. Description of Entertainment. (what kind of entertainment do you plan to have)
2. Itemized Budget for the event (What are your expenses)
3. Event Layout (Stage and vendor locations)
4. Proof of Liability Insurance (Must list MLK owner coverage for use of property)
5. Event Vendors (Will they be private or business vendors who possess the proper
liability insurance of 1,000,000).
The information requested must be completed prior to submitting to Commission
for approval. Therefore I am asking to have the information to me no later than
FridaYI December 12, 2008. If you require help I can be reach at (561) 742-
6642.
Requested Committee Information:
1. Port-o-Iets (see attached Information)
2. Stage Dimensions
Length: 40 feet
Width: 23 feet
Height: 3.5 feet
3. Vendor Applications (Distributed for approval)
4. Entertainment Application (Distributed for approval)
22
. ~~ ~~~lki--n ?3MJlnuvrdf? ~~dLitHt! c:J~~,.
, '( . ,01 ~ 0 n~ (' !J;.' ,v?(j (qef :4 ~o , ) 'r) - / -, " .-'" .' .
:::../{ ....(qq.l "(f;Jr.Mt ),';; ((Ito/UN" :.c; Oll/llk"/! '.' tYU'. ,'J. ,"Tlda ,},~4, ..j I,)o/j,' )~:_ 1.:-'(1)
,
ikcember I. 200x
Heart of Boynton Neighborhood Association
Heritage Awareness Celebration Committee
Dear Lisa Bright:
We are with the Heritage Awareness Celebration in 2009. This year the event vvill be
held on Martin Luther Kine: Jr. Boulevard in Boynton Beach Florida. We are asking
to use the Community Redevelopment Agency lots on Martin Luther Kine: Boulevard
for the Heritage Awareness Celebration in 2009. The property will be used on
February 21, 2009, the date of the event. The purpose of the event is to bring
awareness of the multi-cultural heritages in Boynton Beach. The event will provide an
awareness of the contributions made by different cultures and communities in Boynton
Beach.
\Ve knm,v that we can count on your support! We will be contacting you within the next
i 0 davs or vou can contact T\1s. Gertrude Sullivan. Thank vou for your time and
..' .' .! ...
consideration, We look forward to any support you can financiaUy provide the
Heritage Awareness Celebration in 2009.
I' ,n 3. f1 k .i f) ~=r \.' : ~_; ~~rl l\cl\Jarl~:e
y- ....., Ge:t~tl~j~ Su,lli.v~rl
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23
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,--:f:!~ ' &Ut!jr'hP'O)'l' (.:./h/M1Uil/'lif#~ ,.-/:p'V)(k!,U7./;UH11, ,In.e,,
GOI9v;;~ ~ '~'rr ':jJ; ']f" 0lk' i JO /'5- (-' / I -30 112-" ~
4J l~ ~ a8t 6 (':::flAf-erlUtt: ,;~ l:J'-tU\."Y/} ':"U:'5f,u1t, L~ "J.-Y.-t.. ',{l " c-.r-f.c () 00// I '"--'- (;0
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Lkrember 4, 200& -', ( . ) ,', j I ~ !
;
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Heart of Boynton Neighborhood AssociaticTt J I i J~) I i
'. c"
Heritage Awareness Celebration Fundrai :;(~r
Dear:
We are with the Heritage Awareness Cdebra'tin:,n in 2009. This year the event will be hdd on
Martin Luther King Jr. Boulevard in Boynton B\:'acb Florida. This year we are asking for donations to
fund the event. The p.!lrpose of the event is to bring awareness of the multicultural heritages in
Boynton Beach. The event will provide awareness of the contributions made by different cultures and
communities in Bo:'nton Beach.
"Ve are v.rriting to ask you or your business to donate $100.00 or more to the Heritage Awareness
Celebration in 2009. This donation is tax deductible. Due to today's economic conditions the
Heritage Awarene~s Celebration in 2009 urgently need your donation. Please note that any donation
in the amou;, i)f $10, $20, $50 or more is vv'elcome.
,.... ,. '- 'e can COlli'lt on your financial support! We will be contacting you within the next 10
- -."..........,..... ,
days or you ( , contact Ms. Gertrude Sullivan. Thank you for your time and consideration. We look
fonvard to <; ; support you can fmancial provide for the Heritage Awareness Celebration in 2009.
Thank you for your support in Advance
Ms. Gertrude Sullivan - Heart of Boynton President
561-732-1205
Dr. Martha Meeks L!Qht -- Hi;mt of Bovnton Iv1ember
,~ .
56]-738-1522
24
.... ~..,
~~~ -
'~"i!?i ,Jf) ~ry('9iJ' . ,rh:? . ''/;- . 'l
<~;,;f .j2,?c":?/~t~. ~.:/ 0(1111<"'/1 S(t.rnmAl"tlUo/, ,;:;;M.o('l.dli1'/11,. J: 1(('.
- '-,'
/ j' iii~ cr . t- ,_/71-- /{1-)- ,,;-~:~i~_'!-;,<Ia j )./ '1, ~ <_'7() /) , }i./- I:.:!( J,)
; - r _~ 1(.JW1I j, ~~"'-e1i.tJ-(,~ (.0..... h~'ill.;ftJ.
:..:n1 hl:t 200g ; ,
/ .
;k~J;; of noynton NeighborhooJ AssI,clat!un
] l",: :: A..war(;ncss Ceitb:-,uiol1 FUl1cir~ii:<r
1: (.. ~ 1.
LJear:
;; are with the Heritage Awareness Cclebrztion in 2009. This year the event will
1,;:" held on Martin Luther King Jr. Boulevard in Boynton Beach Florida. We are
asking for donations to fund tbe event. '111(; purpose of the event. is to bring
;:lv:arcness of the multicultural heritages in Boynton Beacb, The to,'ent will provide
mvareness from the contributions made by different cultures and communities in
Bovnton Beach.
y"',; are writing to ask you or your business w d,onate S 1.000.00 or more to the
Ht':rita~c A\vareness Celebration in 2009, This donation is tax deductibk, Due
to toda,;"s economic conditions, the Heritage Awareness Celebration in 2009
urgently need donations. Pleasenol tat any donation in the amount of $1 00, $200.
$500 or is welcome.
V/c kno\" that we C811 ((mnt on your !lnanci;l! 'jUDportl \Vc will he contacting yuu
witbin :be next 10 days 01 ycm can comact Iv1". Crertmde SuHivan. Thank you for
your time and consideration, \Vc look forward [p any <;upport Y01J ';:m financially
provide for the Heritage Awareness Celebration in 2009
\Ve look fonvard to any suppo;'t you can financially pn~\'1de for [ht' Hedtage Awareness
Ceicbt atio1'J in 2009
Sinc~rel\.'
1\1s, Gertrude Sullivan
I+:3.rt of Boynton Presictcnt - 561-732-] 20,';
(k lviartha Meeks Light
Heart of Boynton Mernh::r - 561-738-1 52,~'
25
~
0 STAGE
D (l) 20' x 40' TENT
& CHAIRS
~
. (8) 10' x 10' TENS Z
~
FOOD & ARTS and
CRAFTS VENDORS ~
j D (10) PORTER POTTIES
D PARKING
. St. John's Church
. Sarah Sims Park
. NW 10th Ave
D LOCAL BUSINESSES
D RESIDENTS
PARKING
N /"..
w..' HEART OF BOYNTON HERITAGE CELEBRATION ~.
1 in. = 133.7 feet .."
u
s
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---- -- -- --_.- "
XII. - LEGAL - 2nd Reading
Non-Development
ITEM B.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlYi
Requested CIty Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to CJlV Clerk's Office
~' December 16, 2008 December], 2008 (Noon) 0 February 17,2009 February 2, 2009 (Noon)
')
/::.-1 l~e",cC J; d- O March 3, 2009
l8l January 6, 2009 /. December 15, 2008 (Noon) February 17,2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) o March 17,2009 March 2, 2009 (Noon)
0 February 3, 2009 January 19, 2009 (Noon) o April 7, 2009 March 16, 2009 (Noon)
0 Announ cern ents/Presentation s 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda ~ Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approve Ordinance amending Community Redevelopment Plan,
EXPLANATION: Section 163.361 allows the City Commission to modify the Community Redevelopment Plan from
time to time, Plan amendment is appropriate when clarification is required to support community Redevelopment Agency
programs, including the implementation of Community Policing Innovations. The amendments contained in this Ordinance
have been developed by the CRA Executive Director and her staff and have been recommended by the Agency Board,
PROGRAM IMPACT: The amendments implement the Downtown Master Plan, Community Policing Innovations
Programs an CRA participation in infrastructure improvements, which by their nature will advance the objectives of the
Community Redevelopment Agency,
FISCAL IMP ACT: None
AL TERNA TIVES: The Commission is authorized to amend the Plan to include all or none of the proposed
amendments,
~--"'<~:~~-_.._. ,<",/;/I.~ ~
Department Head's Signature ,
City Manager's Signature
Assistant to City Manager ~
City Attorney
Department Name City Attornt:y .: Finance
S:\BULLETINlFORMS\AGENDA ITEM REQUEST FORM. DOC
1 ORDINANCE 08-
---
')
3 A ORDINANCE OF THE CITY COMMISSION OF THE CITY
4 OF BOYNTON BEACH, FLORIDA APPROVING THE
) AMENDMENT OF THE COMMUNITY REDEVELOPMENT
6 PLAN TO INCORPOR~TE THE DOWNTOWN MASTER
7 PLAN AND COMPONENTS THEREOF REGARDING
8 I COMMlJNITY POLICING INNOVATION PROGRAM AND
9 FUNDING PROGRAMS FOR INFRASTRllCTVRE
]0 IMPROVEMENTS OR UPGRADES NECESSARY TO
I ] IMPLEMENT THE GOALS AND OBJECTIVES OF THE
]2 COMMUNITY REDEVELOPMENT PLAN WHICH INCLUDE
13 GREATER DENSITY AND ENHANCED PUBLIC SPACE:
14 PROVIDING FOR CONFLICTS, SEVERABILITY,
15 CODIFICATION AND AN EFFECTIVE DATE.
16
17 WHEREAS, Florida Statute ] 63.361 provides for amendment or modification of a
18 Community Redevelopment Plan: and
19 WHEREAS. the Community Redevelopment Agency Board has reviewed and
20 conducted a public hearing regarding the Downtown Master Plan and the Community
21 Policing Innovation Program and funding programs for infrastructure improvements or
II upgrades elements I thereof;
I" WHEREAS. the City Commission of the City of Boynton Beach. Florida finds that
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24 the amendment of the Community Redevelopment Plan will advance the intent. purpose. and
,- Igoals of the Community Redevelopment Agency as contemplated hy the Communil~
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26 Redevelopment Act of 1969.
27 NOW THEREFORE, IT IS HEREBY ORDAINED BY THE CITY COMISSION
28 OF THE CITY OF BOYNTON BEACH FLORIDA, THAT:
29 ! Section 1. Each "Whereas" clause set forth above is true and correCl and
30 I ~ncorporated herein by this reference.
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] Example: expenditures for upgrades and improvements to the City's 4tJ1 Street lmprovemcnt Porject
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1 Section 2. The City Commission of the City of Boynton Beach Florida approves
2 an amendment of the Community Redevelopment Plan to incorporate the Downtown Master
3 Plan, and the Community Policing Innovation Program and funding programs for
4 infrastructure improvements or upgrades elements contained therein.
5 Section 3. The City Commission of the City of Boynton Beach, Florida
6 specifically approves the amendment of the Community Redevelopment Plan by
7 incorporating the following language related to Community Policing Innovation Program and
8 funding programs for infrastructure improvements or upgrades:
9 Community Policing Innovation Program
10
II The CRA'S Community Policing Innovation Program shall endeavor to reduce
12 crime by reducing opportunities for, and increasing the perceived risk of
13 engaging, in, criminal activity through visible presence of police in the
14 community, including, but not limited to, community mobilization,
15 neighborhood block watch, citizen contact patrol, foot patrol, field interrogation,
16 or intensified motorized patrol.
17
18 Police officers of the Program shall collect and analyze data on crimes within the
19 CRA and provide the Agency with reports showing year-to-date crime figures.
20 Officers shall undertake actions that will be designed to reduce the numbers and
21 types of crime occurring in the CRA district.
22
?" Officers in the Program shall interact with business owners, property owners and
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24 residents of the CRA to determine their public safety concerns. Officers shall
25 have a presence at CRA events and shall attend community meetings to inform
26 residents of the Program. Officers shall monitor the CRA'S trolley for any
27 Issues.
28
29 Officers shall wear the CRA Program uniform when on duty.
30
31 Particular attention shall be paid to quality of life crimes that directly affect the
32 desirability of living or doing business within the CRA district.
33
34 The CRA shall fund the Program with TIF funds to the extent that is currently
35 acceptable practice according to the Florida Auditor General and the I
36 . . recommendation of the eRA'S independent auditor.
37
38
1 Intfastructure Upg:rades
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3 The CR.t\ shall undertake infrastructure upgrades as necessary to accommodate
4 higher density development as proposed by the Federal Highway Con-idol' PIaL
5 and the Downtown Master Plan. Infrastructure shall include \vater and seV,CI
6 lines. drainage. electrical and data svstems. roadwavs. transit stops :111\1
7 sidewalks.
8
9
10 Section 4. Each and every other provision of the Code of Ordinances not herein
11 specifically amended shall remain in full force and effect as previously enacted,
12 Section 5. All ordinances or parts of ordinances in conf1ict herewith be and the
13 same are hereby repealed.
14 Section 6. Should any section or provision of this ordinance or portion hereof an)
15 paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid,
16 such decision shall not affect the remainder of this ordinance.
17 Section 7. Authority is hereby granted to codify said ordinance.
18 Section 8. This ordinance shall become effective immediately upon its passage
19 and adoption.
20 FIRST READING this day of .2008,
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21
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1 SECOND, FINAL READING AND PASSAGE this day of
2 ,2008.
3 CITY OF BOYNTON BEACH, FLORIDA
4
5
6 Mayor - Jerry Taylor
7
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9 Vice Mayor - Jose Rodriguez
10
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12 Commissioner - Ronald Weiland
13
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15 Commissioner - Woodrow L. Hay
16
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18 Commissioner - Marlene Ross
19 ATTEST:
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j" Janet M. Prainito, CMC
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24 City Clerk
25
26
27 (CORPORATE SEAL)
28
29
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