Agenda 01-15-09
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue · Delray Beach, Florida 33445
BOARD Telephone
City Council Members of (561) 272-7061 (561) 734-2577
Boynton Beach & Delray Beach Fax: (561) 265-2357
www.scrwwtp.org
QUARTER ANNUAL MEETING DA TE: THURSDA Y, JANUARY 15, 2009
OF THE AT: S.C.R.W. T. & D.S.
SOUTH CENTRAL REGIONAL 1801 N.CONGRESS AVE.
WASTEWA TER TREA TMENT DELRA Y BEACH, FL 33445
AND DISPOSAL SOARD TIME: 5:00 P. M.
AGENDA
A. CALL TO ORDER
B. ROLL CALL
C. PROOF OF NOnCE OF MEETING
D. ADDITIONS AND/OR DELETIONS TO AGENDA
E. ACCEPTANCE OR CORRECTIONS TO MINUTES OF MEETING HELD
OCTOBER 17,2008.
F. REPORT OF OFRCERS AND COMMITTEES
1. CURRENT FINANCIAL STA TEMENTS
a. Balance Sheet (through December, 2008) (ITEM F1a)
b. Budget Variance & Cash Projection (ITEM F1b)
Year-to-Date Actual -
c. Capital Projects - Estimated Cash Flow Requirements (ITEM F1c)
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d. Review draft of Audited 2007/2008 Financial Statements
Presented by Rachlin Cohen & Holtz - Jerry Chiocca
(ITEM F1D(1})
1. Acceptance of Fiscal Year 2007/2008 Audited Financial
Statement
(ITEM F1D(2)}
2. Motion to recommend that due to cash flow restraints
return of excess for the 2007/2008 Fiscal Year in the
amount of $522,405. City of Boynton Beach $305,540 and
City of De/ray Beach $214,865, which is normally returned
to Cities in February, be retained in Board's account until
funds become available.
QUESTIONS
MOTION TO ACCEPT REPORT OF OFFICERS AND COMMITTEES
2. EXECUTIVE DIRECTOR'S REPORT
a. Compliance and Operational Status Report (ITEM F2a(1))
Third Quarter Report
(ITEM F2a(2)}
Winners of the 2008 Domestic Wastewater Plant Operations
Excellence Awards from the Department of Environmental
Protection.
b. Biosolids Pelletization Project (ITEM F2b)
c. Operating Permit Application
d. Deepwell/24-MGD Expansion Construction Update (ITEM F2d)
e. Grant Update (ITEM F2e1) (ITEM F2e2)
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(ITEM F2f)
f. Odor Complaint Log (October 16,2008 - January 8,2009)
g. NOAA Update (ITEM F2g)
h. Delray Beach Reclaim/Ocean Outfall Tie-in Request (ITEM F2h)
QUESTIONS
CITIZEN'S COMMENTS
MOTION TO ACCEPT EXECUTIVE DIRECTOR'S REPORT
3. BOARD A TTORNEY'S REPORT
a. Interlocal AgreementlTemporary Construction Easement.
Boynton Beach Regional Forcemain. (ITEM F3a)
QUESnONS
MOTION TO ACCEPT BOARD A TTORNEY'S REPORT
4. ENGINEERS' REPORT
a. HAZEN AND SAWYER (ITEM F4a)
1. Deepwell Project Update
2. 24 MGD Reclaim Project Update
3. Globtec R&R Project
4. (FY 2008/2009) R&R Projects Update
. Sludge Holding Tank Diffused Aeration
QUESTIONS
MOTION TO ACCEPT ENGINEER'S REPORT
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G. CONSENT AGENDA: Executive Director recommends approval (Board Members may
request that any item be removed for discussion.)
1. Authorization to expend $36.289.39 on an emergency basis from repair and
replacement funds to:
a. Replace Administration's Network Switch Repair $9,827.00. Line Item
Number S535806.114, Equipment No. 050-17000.
Power Surge
b. Replace Blender Four Drive Repair $17.547.39. Line Item Number
S535806.15, Equipment No 030-11009.
Failure of Main Gear
c. Replace Four Cooling Fans for Blower Building at $1,333.75 each for a
total of $5,335.00. Line Item Number S535806.116, Equipment Number
023-11011,023-11012,023-11013, and 023-11014.
Original Fans from 1991.
d. Replace Ocean Outfall Valve Structure $3.580.00. Line Item Number
S535806.117, Equipment Number 070-10000.
Air Release Valve Cover Vibrated loose from Traffic.
2. Authorization to extend the term of the contract with Genapure Corporation for lab
services from January 30, 2009 through April 30, 2009. Original contract term was
October 19, 2007 through September 30, 2008 and extended from October 1, 2008
through January 29, 2009.
3. Authorization to accept and enter into a new contract with Luna Landscapina dated
March 1, 2009 with the ability to renew for two (2) additional one-year terms for the
sum of $ 831.00 per month for Lawn Services for the length of contract in the North
Area and additional sum of $586.00 per month for the length of the contract in the
South Area for a total of $1,417.00 per month.
4. Authorization for Roger Saberson to continue as Board Attorney and his fee to
remain at $195.00 per hour.
H. ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION
MOTION TO APPROVE CONSENT AGENDA
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I. NEW BUSINESS
1. EXECUTIVE DIRECTOR'S REVIEW COMMITTEE REPORT(ITEM 11)
(ITEM 12)
2. Request for renewal of auditing services of Rachlin, LLP for fiscal year
ending September 30, 2009, for an estimated amount of $36,500.00.
(ITEM 13)
3. Request acceptance of Mathews Consulting, Inc. proposal to Update Reuse
System Operating Protocol and O&M Manual for an estimated amount not to
exceed $20,000.
4. Authorization to enter into Contract with . in the
amount of $ subject to all provisions of the Contract
Documents, for Replacement of Headworks Bar Screen Removal
System. Purchase to be funded through the Board's Repair and
Replacement Fund. Funds previously approved in 2008/2009 Fiscal
Budget.
Executive Director will report to the Board at the meeting as to the bids received and his
recommendation.
5. Authorization to enter into Contract with . in the
amount of $ subject to all provisions of the Contract
Documents, for Replacement Clarifier Drives in Plant "A ". Purchase to
be funded through the Board's Repair and Replacement Fund. Funds
previously approved in 2008/2009 Fiscal Budget.
Executive Director will report to the Board at the meeting as to the bids received and his
recommendation.
(ITEM 16)
6. CONTRACT CLOSEOUYRNAL/YOUNGQU~T BROTHERS, INC.
WASTEWA TER TREA TMENT PLANT DEEPWELL INJECTION SYSTEM
Motion to approve a Contract Closeout in the amount of $106,004
decrease and final payment in the amount of $1,632,536.08 to
Youngquist Brothers, Inc. for the completion of the Wastewater
Treatment Plant Deep well Injection System. Original contract amount
$6,297,384.00 Final Contract amount $6,191,380.00.
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7. MOTION TO APPROVE A CONNECTION OF THE BOARD'S OCEAN
OUTFALL LINE TO THE CITY OF DELRA Y BEACH'S BOOSTER PUMP
STATION LOCATED AT 280 NORTHEAST 4TH AVENUE.
(Connection for possible future reclaim water delivery.)
8. MOTION TO APPROVE INTERLOCAL AGREEMENT AND TEMPORARY
CONSTRUCTION EASEMENT RELATED TO BOYNTON BEACH'S
REGIONAL FORCEMAIN.
J. UNFINISHED BUSINESS
K. PUBLIC AUDIENCE
L. ADJOURNMENT
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Agenda Item I1
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue · Delray Beach, Florida 33445
...
BOARD Telephone
City Council Members of (561) 272-7061 (561) 734-2577
Boynton Beach & Delray Beach Fax: (561) 265.2357
www.scrwwtp.org
NOTICE OF MEETING
TO: All Members of Executive Director's Review Committee
Mayor Jerry Taylor - City of Boynton Beach
Mayor Rita Ellis - City of Delray Beach
FROM: Commissioner Gary Eliopoulos, Chairperson
South Central Regional Wastewater Treatment & Disposal Board
DATE: January 15, 2009
RE: Executive Director's Review Committee/Board Attorney Review Committee
There will be a meeting of the Executive Director's Review Committee as well as the Board
Attorney's Review Committee on Thursday, January 15, 2009 at 4:30 pm. In the Executive Director's
Conference Room of the South Central Regional Wastewater Treatment & Disposal Board at 1801
North Congress Avenue, Delray Beach, Florida.
AGENDA
A. Call to Order
B. Roll Call
C. Board Attorney Review
D. Executive Director Review
1. Review of Plant Status - Review of 2007/2008 Accomplishments and
Acceptance of 2008/2009 Goals
(See enclosures)
E. Executive Director Requests
F. Committee Recommendations
G. Adjournment
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SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
BOARD Telephone
City Council Members of (561) 272-7061 (561) 734-2577
Boynton Beach & Delray Beach Fax: (561) 265.2357
www.scrwwtp.org
NOTICE OF THE DA TE: THURSDAY, JANUARY 15, 2009
QUARTER ANNUAL MEETING OF THE PLACE:SCRWT&DB
SOUTH CENTRAL REGIONAL 1801 NORTH CONGRESS AVE.
WASTEWATER TREATMENT DELRA Y BEACH, FL 33445
AND DISPOSAL BOARD TIME: 5:00 P.M.
TO:
ALL BOARD MEMBERS
MR. KURT BRESSNER, CITY MANAGER, CITY OF BOYNTON BEACH
MR. DA VID HARDEN, CITY MANAGER, CITY OF DELRA Y BEACH
MR. DICK HASKO, DIRECTOR OF ENV. SERVICES, DELRA Y BEACH
MR. KOFI BOA TENG, DIRECTOR OF UTILITIES, BOYNTON BEACH
MR. ROGER SABERS ON, BOARD ATTORNEY
MR. JOHN KOROSHEC, HAZEN & SAWYER
FROM:
THE CHAIRMAN OF THE BOARD
PURPOSE:
PLEASE BE ADVISED THA T PURSUANT TO SECTION 3.1, ARTICLE 1/1, BY-
LAWS OF THE SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT
AND DISPOSAL BOARD, AS AMENDED BY RESOLUTION NO. 87-1, THERE
WILL BE A QUARTER/ANNUAL MEETING OF THE BOARD HELD THURSDA Y,
JANUARY 15, 2009, AT THE S.C.R.W.T.& D.B. FACILITY IN DELRAYBEACH.
**** PLEASE CONTACT THE BOARD OFFICE ***
IF YOU ARE UNABLE TO ATTEND
272-7061 OR 734-2577
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