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Minutes 06-24-99 MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN COMMISSION CHAMBERS, CITY HALL BOYNTON BEACH, FLORIDA ON THURSDAY, JUNE 24, 1999 AT 7:00 P.M. PRESENT Shanna St. John, Chairperson Carolyn Sims, Recreation Supervisor III Bob Borovy, Vice Chairman Dorothy Davis (arrived at 7:20 p.m.) Charles Fisher Hattie Miller Mary Morera Stephen Waldman Laura Henley-Shephard, Alternate ABSENT Amy DeVries, Student Steven Kuehn, Student I. CALL TO ORDER Chairperson St. John called the meeting to order at 7:05 p.m. II. MOMENT OF SILENT PRAYER – PLEDGE OF ALLEGIANCE Chairperson St. John called for a moment of silent prayer and requested that Vice Chair Borovy lead the members in the Pledge of Allegiance to the flag. III. APPROVAL OF AGENDA Chairperson St. John asked for a motion to approve the Agenda. Motion Ms. Henley-Shephard moved that the Agenda be approved. Motion seconded by Mr. Waldman and carried unanimously. IV. APPROVAL OF MINUTES MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH MEETING AGENDA June 24, 1999 Motion Mr. Waldman moved that the minutes of the May 27, 1999 meeting be approved. Motion seconded by Vice Chair Borovy. Motion carried unanimously. V. ANNOUNCEMENTS A. CDF Updates Chairperson St. John requested that members read the material included in their agenda packets and to contact their Representatives on issues they feel strongly about. B. TNT Concert th Chairperson St. John announced that the TNT Concert would be held on June 25 from 6:00 p.m. to 9:00 p.m. at Oceanfront Park. C. Racism Conference Chairperson St. John announced that there was a Race Amity Conference scheduled thth for June 25 through the 27 at FAU in Boca Raton and members were referred to the flyer in their packets. Chairperson St. John said this would tie in nicely with Youth Council issues and the cost is $10.00 per person. VII. OLD BUSINESS A. Youth Volunteer Bank Members were referred to the draft letter to be sent to this year’s sponsors requesting sponsorship assistance for the May 2000 Youth Volunteer Bank Awards Banquet. The back of the letter will contain pertinent information on the Youth Volunteer Bank Program. Chairperson St. John said separate letters would be sent to sponsors who donated last year, but did not donate this year, as well as to potential new sponsors. Members reviewed the financial statement of the Board, which was current through June 24, 1999. Chairperson St. John suggested that the hours be turned in at the beginning of the month of April instead of at the end of the month. Vice Chairman Borovy suggested that the hours be turned in during the middle of the month. Chairperson St. John said the stst year could begin on April 1 as opposed to May 1. Mr. Fisher noted this would make an 11-month year and Chairperson St. John said that would only happen this year. Mr. 2 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH MEETING AGENDA June 24, 1999 Waldman pointed out that the children would lose the hours for the Beautiful Palm Beach Clean up as that usually takes place in the middle of the month of April. Mr. Fisher suggested that instead of pushing the date back to the first of April, that other Board members assist Chairperson St. John in compilation of the hours and keep the date at the end of the month. This would alleviate a great deal of work for the Chairperson. It was agreed that this would be the method pursued for next year. Chairperson St. John suggested that a date for next year’s Banquet be set tonight. The dates of May 13, 2000 and May 20, 2000 were chosen and Chairperson St. John will determine if the Civic Center is available on either on of those dates. thth B. Legion Circle Beautification – August 7 and 14 Vice Chair Borovy said the Legion has already begun work. It has been determined that 15 gallons of paint are needed. Discussions have also taken place with City staff on the landscaping that would be needed. Tom Morgan, Eagle Scout candidate took the podium and said he was working on the American Legion as his Eagle Scout project. Mr. Morgan described to the members what he would be doing on the project, which included painting, cleaning of the grounds and landscaping. The old gate and fence would also be replaced. Mr. Fisher requested that Mr. Morgan prepare a simple summary of his project for the members since the project is so large, it would be good to have documentation. Chairperson St. John said she has been speaking with a nursery for donations and was informed as soon as the landscaping has been determined, a list should be turned into them. Chairperson St. John asked Mr. Morgan where he would obtain the necessary paint and he said he was going to approach either Lake Worth Paint Company or Home Depot. Vice Chair Borovy suggested the Board set a workshop date. It was also suggested that Mr. Morgan prepare a list of everything that he needs for the project and how many volunteers he would need for each phase of the project. Chairperson St. John said that there would be many volunteers throughout the City that would be available to help in addition to the Boy Scouts. workshopWednesday, After discussion it was determined that a would be held on th June 30 at the American Legion at 7:00 p.m. Vice Chair Borovy and Mr. Morgan would bring a list of the landscaping needed for both projects to the nursery. 3 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH MEETING AGENDA June 24, 1999 Ms. Davis inquired about recruiting volunteers and Chairperson St. John said a flyer would be sent to the entire youth volunteer bank. The flyer is included in the agenda packets. Two posters each will be placed in the three Burger Kings in Boynton Beach and a press release has been sent to the three newspapers. Mr. Waldman is the volunteer coordinator and his telephone number is listed on the flyer.Members reviewed the information on the flyer. Burger King will be furnishing food for both dates, which includes hamburgers and drinks. Chairperson St. John noted that Burger King serves Coca-Cola and she wrote Coca-Cola a letter asking if they could assist with furnishing water and/or a sport’s drink. Also, a preliminary letter has been sent to Home Depot and a sunscreen company asking them for donations. Also, Chairperson St. John contacted the Sun Sentinel to determine if they could assist with anything. Chairperson St. John thanked Mr. Morgan for taking on the project and for attending tonight’s meeting to update the Board. C. Youth Expo Nothing to report D. Youth Council – Every Monday @ 6:30 P.M. – Madsen Center Mr. Waldman announced that the Youth Council has been meeting every Monday at the Madsen Center. Officers have been elected. Projects and fundraising are being discussed. Mr. Waldman thinks the Youth Council officers should be introduced to the City Commissioners. Mr. Waldman asked what the relationship was between the Youth Council and the City Commission. Mr. Fisher noted that the City Commission has not endorsed the Youth Council. Chairperson St. John said that to date the City Commission asked this Board and the Education Advisory Board to make a recommendation and the Boards informed the Commission that this is viable and should be done. Mr. Fisher agreed that this Board should introduce the Youth Council to the Commission and ask the Commission to officially endorse it. Chairperson St. John suggested contacting Delray to determine how that City handled it. Vice Chair Borovy suggested asking the City for a Resolution endorsing the Youth Council. Also, Mr. Waldman noted that it was the prior City Commission that asked the Board to look into forming a Youth Council. Ms. Henley-Shephard said she would prepare a write-up that could be presented at the next City Commission meeting and Chairperson St. John said she would locate the Board’s original recommendation for the Youth Council. There was a consensus among 4 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH MEETING AGENDA June 24, 1999 th the members that a presentation on the Youth Council would be made at the July 20 City Commission meeting. Chairperson St. John said she would ask Ms. Green to determine the proper procedure to make a presentation to the Commission and Mr. Waldman and Ms. Henley-Shephard would prepare the actual presentation. E. Teen Center Chairperson St. John said she spoke with someone from the Boys and Girls Club and noted there is none in Boynton Beach. Mr. Fisher said he had previously asked about a partnership with the new YMCA and the City. Chairperson St. John envisioned using the old high school as a Boys and Girls Club, but the cost is approximately $14 million to restore that building. Chairperson St. John said that a great deal of the cost of the center could be funded through grants and partnership. There has also been talk about razing the Civic Center and a new two-store building being built in its place. Ms. Davis stated that a Teen Center would be a benefit to the entire community and this is something that Boynton Beach really needs. Mr. Fisher suggested ordering buttons that state “I Support a Boynton Teen Center”, similar to the Senior Center buttons. Chairperson St. John said she would ask Ms. Green for an official report on the proposed use for the old high school and for any other ideas on teen facilities. Chairperson St. John said that the Boys and Girls Club would staff the Center, pay for their own insurance and bring in their programs. This could be a great partnership. Mr. Fisher recommended that the Board draft a letter to Ms. Green to present to the current Commission to determine where they stand on a Teen Center. Motion Mr. Fisher moved that this Board present a formal letter through this Board’s City Liaison to the City Commission to determine where the Commission stands on the issue of a Teen Center. Motion seconded by Vice Chair Borovy. Motion unanimously carried. F. Youth Violence Workshops Chairperson St. John said she has not heard further from the Children’s Services Council. Ms. Sims had suggested holding a youth conference, which could include topics on youth violence and experts could be brought in. Mr. Fisher suggested tabling this item until more information is available to which the Board agreed. 5 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH MEETING AGENDA June 24, 1999 G. Web Site Chairperson St. John presented pictures of this Board’s web page for the members to review. Mr. Fisher also noted that the survey is on line and it can be completed and sent into the City. Chairperson St. John noted that there have been some wonderful responses to the survey and she read some of the responses she received. Chairperson St. John will compile the information received from the surveys and the Board can act on some of the requests. Mr. Waldman said he would try to obtain the registration form for the bowling tournament for inclusion on the web site. Chairperson St. John requested that the Madsen Center be listed as the official meeting place for the Youth Council. Mr. Fisher said that his home page address could be used until it is posted on the City’s site. Mr. Fisher requested that his home page be read into the record as follows: http://home.att.net/~c.m.fisher/youth/youth.htm. H. Open Forum Chairperson St. John reported the Open Forum went well and thanked members for attending. It was determined that the Senior Advisory Board would host the next Forum and originally the Forums were supposed to be held in January, April, July and October. Chairperson St. John said she would contact Betty Collins, Chairperson of the Senior Advisory Board to determine if they want to host the Forum in October, which could take place at the new Senior Center. If the Senior Board does not want to host the October Forum, this Board would host it. I. Charter Revision Members were requested to refer to the Charter revisions in their packets. At the Charter revision workshop the duties of the Board were reviewed and it was determined that some of the Board’s duties were outdated. The current duties that the Board now performs have been incorporated into the Charter, as well as duties that the Board would like to do. Mr. Fisher said this Board is more than a fact-finding Board and the original duties of the Board only focused on childcare. Chairperson St. John read the original duties of the Board and then read the proposed changes as follows: Development of programs that promote ongoing relationships with caring 1. adults . 6 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH MEETING AGENDA June 24, 1999 2. Formulation of long and short range programming to benefit the children and youth “by involving parents, the business community, civic and of the community neighborhood organizations”. 3. Development of incentives and enhancements which would encourage the “safe places and structured activities in non-school hours”. development of… “and dissemination of information on local”, 4. Identification county, state and federal programs that provide beneficial services to children and their families. 5. Development of a child and youth advocacy program Motion Vice Chair Borovy moved to adopt the changes to the Charter, as amended. Motion seconded by Mr. Waldman. Chairperson St. John asked if there were any further comments on the revisions and noted the changes would be forwarded to Ms. Green with a recommendation that the City Commission revise the Board’s duties. Motion unanimously carried. Motion Mr. Fisher moved that this Board forward the revisions through the proper channels to the City Commission for adoption. Motion seconded by Mr. Waldman and unanimously carried. J. Bowling Tournament- Sunday, July 25, 1999 Mr. Waldman announced that there was a new Manager of the Boynton Beach Lanes and confirmed that all the arrangements for the tournament are in place. Mr. Waldman inquired about the trophies for the tournament and Vice Chair Borovy said they have already been ordered. Vice Chair Borovy will determine if the trophies would be donated or if the Board would be paying for them. Chairperson St. John requested that 300 flyers be prepared for mailing to all the members of the Youth Volunteer Bank. Mr. Waldman and Vice Chair Borovy will try to get the pizza donated for the tournament. K. Student Award 7 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH MEETING AGENDA June 24, 1999 Mr. Waldman said he would like this Board to create a student award for the outstanding senior who has made contributions to the community and that sponsors could be located. The Board could put in the initial contribution and Mr. Waldman suggested that the award be named the “Bob Borovy Student Citizen Award”. Mr. Fisher suggested that instead of an award a scholarship could be created with certain parameters. Mr. Waldman suggested that a sub-committee be created to set the criteria for the scholarship. Mr. Waldman also would like the award to be presented during a City Commission meeting since the student is being awarded for being the outstanding student of the community. Motion Mr. Fisher moved that this Board establish a scholarship in the name of Bob Borovy. Motion seconded by Steve Waldman and unanimously carried. A workshop meeting will be set at the next Board meeting. L. CDF Conference Chairperson St. John will make her report at the next Board meeting. VII. NEW BUSINESS A. Board Elections Chairperson St. John asked for nominations of Chair and Vice Chair. Motion Mr. Waldman nominated Shanna St. John as Chair. Ms. Henley-Shephard seconded the motion. There were no other nominations. Motion unanimously carried Motion Mr. Borovy nominated Steve Waldman as Vice Chair. Motion seconded by Ms. Henley- Shephard. There were no other nominations. Motion unanimously carried. 8 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH MEETING AGENDA June 24, 1999 B. Fourth of July – Fundraising Opportunity Chairperson St. John announced that Fourth of July festivities would take place at Boat Club Park from 6:00 p.m. to 10:00 p.m. The Board has been offered the opportunity to sell ice cream as a fundraising event. St. Joseph’s has offered an ice cream freezer for use. Chairperson St. John suggested selling pop ice, which can be purchased at Sam’s. A box of 150 pop ice costs $4.00 and they could be sold for 25¢ each. It was also suggested that ice cream could be sold. Chairperson St. John said that they would have to set up at 4:00 p.m. and could begin selling at that time. After discussion, it was decided to sell only pop ice. Motion Ms. Henley-Shephard moved that this Board expend up to $50.00 in purchasing 10 cases of pop ice to sell for fundraising purposes at Boat Club Park. Motion seconded by Mr. Waldman and unanimously carried. Members completed a sign up sheet on the times they could be present. Chairperson St. John informed members that Ms. Laura McGraff (from Mac ‘n Company) was in an automobile accident and has been unconscious for over a week. Chairperson St. John said she would like to send a card on behalf of the Board. A fund has been established for her medical costs at Fidelity Federal Bank in West Palm Beach. VIII. PUBLIC AUDIENCE None IX. ADJOURNMENT There being no further business the meeting properly adjourned at 8:55 p.m. Respectfully submitted, ________________________________ Barbara M. Madden Recording Secretary (two tapes) 9 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH MEETING AGENDA June 24, 1999 10