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Minutes 07-22-99 MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN COMMISSION CHAMBERS, CITY HALL BOYNTON BEACH, FLORIDA ON THURSDAY, JULY 22, 1999 AT 7:00 P.M. PRESENT Shanna St. John, Chairperson Melody Green, Recreation Bob Borovy Superintendent Dorothy Davis Amy DeVries, Voting Student Charles Fisher Hattie Miller Stephen Waldman, Vice Chair ABSENT Mary Morera Laura Henley-Shephard, Alternate I. CALL TO ORDER Chairperson St. John called the meeting to order at 7:06 p.m. II. MOMENT OF SILENT PRAYER – PLEDGE OF ALLEGIANCE Chairperson St. John called for a moment of silent prayer and requested that Amy DeVries lead the members in the Pledge of Allegiance to the flag. III. APPROVAL OF AGENDA Chairperson St. John asked for a motion to approve the Agenda. Motion Ms. DeVries moved that the Agenda be approved. Mr. Fisher requested additions under New Business, Item VII.B. “Block Party on Ocean Avenue” and Item VII.C. discussion of future “Library Programming”. th Chairperson St. John added the following announcement: On Tuesday, July 27 at 3:00 p.m. at the Royal Palm Club House groundbreaking ceremonies will be taking place for the Gateway Boulevard Improvement Project. MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA JULY 22, 1999 Ms. DeVries amended her motion to approve the Agenda, as amended. Motion seconded by Mr. Fisher and carried unanimously. IV. APPROVAL OF MINUTES Motion Mr. Borovy moved that the minutes of the June 24, 1999 meeting be approved. Motion seconded by Ms. DeVries. Motion carried unanimously. V. ANNOUNCEMENTS/PRESENTATIONS A. TNT Concert Chairperson St. John announced that the TNT Concert would be held on Friday night, rd July 23 from 6:00 p.m. to 9:00 p.m. at Oceanfront Park. B. All America City Chairperson St. John announced that another All America City meeting would be held th on August 9 at 6:00 p.m. in the West Wing Conference Room. Please contact Ms. Green’s office if anyone is planning to attend. Chairperson St. John stated the last meeting was well attended by approximately 26 people. At the meeting, Ms. Green and Ms. Hooper reviewed their trip to Philadelphia. Ms. Green explained that the 30 finalist throughout the United States go to the host city to make their presentations and the City of Tallahassee was the winner this year. Ms. Green pointed out the various components that are necessary to enter the contest. A strategic plan is now being prepared for the City to make application in the year 2001. C. Aid to Victims of Domestic Abuse, Inc. – Linda Seneway Ms. Seneway was present this evening and was requested to take the podium. Chairperson St. John referred members to a letter included in their agenda packets th dated July 20. Ms. Seneway stated she was an advocate against domestic violence and is the Volunteer Coordinator at Aid to Victims of Domestic Abuse, Inc. Ms. Seneway stated that currently her organization is considering a merger with Women in Distress located in Broward County. Ms. Seneway said this would have a great impact upon the women and children of Boynton Beach and she was present this evening to seek the support of members of the Board to voice their opposition to any kind of merger. Ms. Seneway said that AVDA offers, besides providing a shelter, outreach programs and teen intervention programs. The new agency would be known as Women in Distress of Palm Beach County. Ms. Seneway also felt this could have a big impact upon their funding. 2 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA JULY 22, 1999 Chairperson St. John said she spoke with the Treasurer of AVDA who informed her that 12% of the program is designated to Boynton Beach residents and this year the City itself contributed $10,000. Therefore, this could have impact upon the program. Mr. Albert also indicated to her that the merger was premature and currently it is only being considered as an exchange of ideas. Ms. Seneway said there are 27 volunteers from Boynton Beach that have been with the Program for several years. Chairperson St. John said she would invite someone from the Board of Directors to speak at the next meeting in order to present their views on the merger. VI. OLD BUSINESS A. CDF Conference Chairperson St. John said she would have the report ready for the August meeting. Motion Mr. Borovy moved to table the CDF report until the next meeting. Mr. Fisher seconded the motion, which carried unanimously. Chairperson St. John announced that Steve Waldman, Dorothy Davis and Hattie Miller joined the meeting. thth B. Legion Circle Beautification – August 7 and 14 Mr. Borovy said things are moving alongwell. The two projects are Eagle Scout Projects. One is for the rotary in front of the American Legion, which is earmarked for a Butterfly Garden, and the second is the beautification of the building itself. Chairperson St. John listed the following sponsors and partnerships for the project: American Legion Post 164 - $1,000 Audubon Foundation for the Environment - $800 Burger King/Westwind Group – supplying sandwiches & drinks for 2 days Homrich Nurseries – donated 85 plants Boynton Botanicals- donated four 10’ Queen Palms Home Depot – unknown at this time Sam’s Club - $25 gift certificate Cone Law Firm – Ice cream for the ribbon cutting Fishbone Fred – Entertainment 3 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA JULY 22, 1999 City of Boynton Beach/Leisure Services Boy Scout Troop #304/Eagle Candidate Tom Morgan Boy Scout Troop #395/Eagle Candidate Jeff Borsos City of Boynton Beach Youth Volunteer Bank Boynton Beach Youth Council Boynton Beach Garden Club Sierra Club Frank Claps Chairperson St. John said that the list of donations should be complete by Monday. Members and volunteers should plan to be present at 9:00 a.m. on Saturday morning. Mr. Borovy presented a $100 donation to Chairperson St. John, which he received from his stepson. Chairperson St. John noted that the volunteers would be getting double hours since this is a neighborhood project. Also Board members will be requested to take turns at the sign-in table to check in the volunteers and assign the work. Mr. Fisher requested that a motion be made that this Board’s incidental expenses not exceed a certain amount of money. Mr. Borovy suggested a maximum expenditure of $100. Motion Mr. Fisher moved that the Board agree on petty cash expenditures not to exceed $100 total in connection with beautification of the American Legion. Motion seconded by Vice Chair Waldman. Discussion ensued on what supplies might be necessary for this Board to purchase. Chairperson St. John said she would contact the City’s Public Works Department to determine if they would like to become a sponsor of the event and if they could supply trash bags and gloves. Also, the tree trimmings will need to be picked up. Vice Chair Waldman did not think the Board would have to spend $100. Motion unanimously carried. C. Youth Expo Mr. Fisher circulated a flyer to the members for their review and comments that he prepared for a mailing. Ms. Davis asked if the theme for the Expo would be discussed this evening. Mr. Fisher 4 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA JULY 22, 1999 suggested this could be better discussed at a workshop after the Board concludes its next two projects. Chairperson St. John suggested that a workshop be set up before the American Legion th Project. After discussion, it was determined to hold a workshop on Friday, August 6 at 9:00 a.m. with the location to be determined. Chairperson St. John circulated a sign up sheet for members to complete to determine the time that members would be present on both dates. Ms. Green requested that the record reflect that this Board is appointed by the City Commission of Boynton Beach and in that capacity the Board cannot take a stand to represent a political interest, either as a Board or as a representative of the City of Boynton Beach. However, what the Board members do personally to support any cause is up to each individual member. This was in reference to the representative from AVDA who had spoken earlier. D. Youth Council, Mondays @ 6:30 p.m., Madsen Center Ms. DeVries reported that the Youth Council had their first fundraiser, which was a car wash. The purpose of the Youth Council is to allow youth to become involved with their community and help promote volunteerism. By-laws are currently being prepared and officers have been elected. The car wash took place at Sam’s Club and the proceeds from the car wash were $269.11. Vice Chair Waldman said he opened a bank account at NationsBank for the Youth Council. However, the Council could not accept the match of $200 from Sam’s Club because they are not a registered not-for-profit corporation (501.C.3). Consideration to become a not-for-profit corporation is being looked at. Ms. DeVries reported at the Friday night TNT Concert the Youth Council will be holding a bake sale. Donations are from Publix and Dunkin Donuts. Bottled water will also be sold. A dance is being planned for early January and the theme of the dance would be “anti-violence” awareness. Chairperson St. John said that she contacted Chief Gage who agreed to work with the Youth Council in assisting with the dance. The Civic Center is being looked at as a possible location. Also, discussions have taken place to hold another car wash at the Senior Center and the proceeds would be divided between the Senior Center and the Youth Council. Ms. Green announced that the grand opening for the Senior Center is being planned for th October 5. Chairperson St. John requested that the car wash take place prior to the grand opening and that flyers be prepared for distribution to the seniors in the City. Ms. 5 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA JULY 22, 1999 Green did not think it would be feasible to hold a car wash prior to the grand opening and that the car wash should be planned for a date after the grand opening. Chairperson St. John said she would contact the Senior Advisory Board in this regard. th After checking the calendar, it was noted that October 5 is not a Saturday and the grand opening is planned for a Saturday. Ms. Green will check on the exact date. Mr. Fisher inquired if the Youth Council at this time could be turned over. Chairperson St. John suggested this not take place until the Youth Council is presented to the City Commission. It was agreed that Vice Chair Waldman and Ms. Henley-Shephard would make the Youth Council presentation at the City Commission meeting scheduled for th Tuesday, August 17. Vice Chair Waldman also stated the Youth Council would like to participate in “Paint Your Heart Out Program” and wants to make a commitment to the community. Discussion ensued on the procedures that need to be followed in becoming a not-for- profit corporation. Ms. Green noted that someone over 18 years of age would have to sign the papers. Ms. Green said the Youth Council has the option of using the City and not becoming incorporated and the Council could have municipal status. This would be beneficial in that the Council would not have to pay sales taxes on any purchases. Vice Chair Waldman questioned if the Youth Council took this approach would they be subject to the Sunshine Law. Ms. Green said she would speak with legal department on this issue. Vice Chair Waldman noted the Delray Youth Council works through a city department. Ms. Green would like to see this Board continue to be involved with the Youth Council even after the Youth Council goes out on its own. The Recreation Department can also continue to offer assistance. Chairperson St. John would like the Youth Council to be under the umbrella of the Recreation Department and asked how this could be accomplished. Ms. Green said if this is the wish of this Board and the Youth Council, she could make this decision since the Recreation Department team members have already been working with the Youth Council and would be amenable to continue along these lines. Ms. Green suggested that the Youth Council place this issue on their agenda for a decision to be made and that a member of the Youth Council contact Ms. Carolyn Sims. Mr. Fisher said he would like to make a motion that the Youth Council notify this Board at its next meeting if they are choosing to go under the umbrella of the Recreation Department. In that case, this Board could then appoint a liaison between the Youth Council and this Board, who would meet with the Recreation Department. Mr. Borovy said he would agree to second this motion. 6 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA JULY 22, 1999 Vice Chair Waldman said that at previous meetings it had been discussed that the Youth Council would become independent and would another vote be in order for this Board to remain connected with the Youth Council. Vice Chair Waldman would like to inform the Youth Council that this Board, as well as the City, wished to remain involved with them. Mr. Borovy said this Board already indicated it wanted to be the mentor of the Youth Council. Motion Mr. Fisher moved that this Board adopt the Youth Council as a “daughter board” of this Board and that this Board be informed by its next meeting if the Youth Council would like to join this Board in that capacity. Motion seconded by Mr. Borovy. Ms. Davis said she needed clarification on the motion. Mr. Fisher said that this Board would like to sponsor the Youth Council from a mentoring point of view. The Youth Council would remain as a “sub-section’ of this Board. The second portion of the vote is to determine if the Youth Council would be agreeable to this. Motion unanimously carried. E. Teen Center Ms. Green said she had been requested to determine if the Madsen Center could be used as a center for teen activities. Currently shuffleboard and bridge takes place at the Madsen Center and the Youth Council meets there on Monday evenings. Ms. Green stated that as soon as the Senior Center opens there will be some possibilities of the Madsen Center becoming more available for a Teen Center. Ms. Green reported the following usage at the Madsen Center ? Non-residents utilizing the Shuffleboard - 247 ? Residents utilizing the Shuffleboard - 151 ? Hours of Operation: ? Monday -8:30 a.m. to 4:00 p.m. ? Tuesday – 8:30 a.m. to 2:00 p.m. and 5:30 p.m. to 9:30 p.m. ? Wednesday – 8:30 a.m. to 4:30 p.m. ? Thursday – 8:30 a.m. to 12:30 p.m. and 6:00 p.m. to 11:00 p.m. ? Friday – 8:30 a.m. to 4:00 p.m. and 5:30 p.m. to 9:30 p.m. ? Sunday – 12:30 p.m. to 4:30 p.m. and 5:30 p.m. to 9:30 p.m. Ms. Green did not want anyone to be under the impression that everything that is now taking place at the Madsen Center would be moved to the Senior Center. This is not 7 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA JULY 22, 1999 the case. If there were a possibility of the Madsen Center being utilized, the game tables that are currently located in the Civic Center would be moved to the Madsen Center, which is a larger facility. Chairperson St. John requested that Ms. Green determine if the shuffleboard courts could also be available to the youth, as a great interest has been expressed in using them. Ms. Green requested that this request be held back until the details could be worked out. Mr. Fisher thanked Ms. Green and her staff for their assistance. Mr. Fisher asked if the land on Lawrence Road in front of Nautica Sound would be available for a park. Ms. Green spoke with John Wildner who indicated there are no plans to build a park on this land at this time. Ms. Green stated the Shuffleboard Club collects dues to cover their expenses and the City has received funding from the Club to resurface the Shuffleboard Courts. Ms. Green said no fee is charged for using the facility. The cost for maintaining the building is $71,000 annually. Also, it is not necessary to have a full time staff located at the Madsen Center. Mr. Fisher questioned why there were no fees being charged for the use of the Madsen Center. Ms. Green said the City looked at charging fees, but because of the type of use of the Madsen Center, the City opted not to charge fees. Ms. Green also stated there are many free programs throughout the City and this provides an important need in the City. Chairperson St. John stated the City needs a bigger Civic Center because it is impossible to schedule any events, as it is completely booked up. Chairperson St. John also requested if Ms. Green asked the City Commission on their views for having a Teen Center. Ms. Green said it is not appropriate for her to ask the City Commission at this point, because this request should originate from staff recommendation. Chairperson St. John asked if the issue should be tabled until the needs can be determined. Motion Ms. Davis moved that the issue of a Teen Center be tabled until a future date. Mr. Fisher seconded the motion. Ms. Miller inquired if the Teen Center issue had been discussed at the monthly Community Forums and Ms. Green was unaware of this. Ms. Davis said she attends most Community Forum meetings and has not heard the issue discussed. 8 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA JULY 22, 1999 The motion unanimously carried. F. Youth Violence Workshops No report Chairperson St. John referred members to the current issue of Visions, Views and City News, which includes an article by this Board. G. Web site – http:\\www.ci.boynton-beach.fl.us Mr. Fisher reported there are still problems with creating the files. Mr. Fisher requested that his new telephone number (954-217-4798) be added to the membership list. H. Open Forum Chairperson St. John said she has not contacted the Senior Advisory Board and will report on this next month. Chairperson St. John wished to share some information contained in the last Education Advisory Board minutes regarding the in-school suspension program that was introduced by Mr. David Fellows. The program has lost some of its funding for the counseling services and Mr. Fellows is in the process of locating grant funds for that part of the program. The minutes stated that Mr. Fellows would be asking for a salary of $8,500 per school because of all the time he has put into the program at the expense of his family. Chairperson St. John said she would furnish a copy of the minutes to each Board member and thinks this was suggested to Mr. Fellows by persons from whom he was seeking grant funding. Mr. Fellows indicated he discussed this issue with the City Attorney. The City Attorney said that Mr. Fellows could either resign or abstain from voting on issues pertaining to that program. Chairperson St. John had nothing to report on the Multi-cultural Festival being planned by the Community Relations Board. Ms. Miller reported that she attended the graduation of the Head Start children and that Commissioner Denahan was also in attendance. Ms. Miller suggested that next year it would be worthwhile for Board members to attend this ceremony. Chairperson St. John remarked that no one from the Recreation and Parks Board has attended any of the Board Forums to date. 9 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA JULY 22, 1999 I. Charter Revision th Ms. Green reported that the Charter revision will be on the August 17 City Commission Agenda for consideration after being reviewed by the legal department. Ms. Green said it would be in order for members of the Board to be present that evening. J. Bowling Tournament – Sunday, July 25, 1999 Vice Chair Waldman reported that registration will take place at 12:30 p.m. on Sunday and anticipates there will be a good turnout. Vice Chair Waldman also reported that he has spoken with CiCi’s Pizza and the cost for a large pizza would be $4.00. After discussion it was determined that 30 pizzas should be sufficient. Motion Vice Chair Waldman moved that the Board authorize $120 to be spent for pizza for the th Bowling Tournament on Sunday, July 25. Motion seconded by Ms. DeVries, which carried unanimously. Mr. Borovy reported there would be four categories of trophies. Therefore, 12 trophies will be needed and the cost for the trophies would be $6.00 each. Motion Mr. Borovy moved that the Board authorize the expenditure of $72.00 for trophies for the Bowling Tournament. Ms. Miller seconded the motion. Vice Chair Waldman thought there were five divisions, not four. After consulting the flyer, it was determined that there were in fact five divisions. Mr. Fisher requested that the bumper category include five year olds and under. Mr. Borovy amended his motion to change the expenditure of $72.00 to $90.00. Ms. Miller seconded the motion, which carried unanimously. Ms. Green suggested that since the tournament is this Sunday that Mr. Borovy obtain a bill for the trophies that could be turned in as a confirmation purchase order for payment. K. Student Award Vice Chair Waldman said there was nothing to report. 10 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA JULY 22, 1999 Motion Vice Chair Waldman moved the matter be tabled until the next meeting. Motion seconded by Ms. Davis, which unanimously carried. L. Youth Volunteer Bank Chairperson St. John said that she mailed a packet last week to everyone on the Youth Volunteer Bank mailing list. Approximately 270 packets were sent out. Mr. Fisher inquired if the Board wanted to print a calendar for the year 2000 and after discussion, it was decided to print a new calendar. Mr. Fisher said that other items for inclusion on the calendar could be discussed at the next meeting. M. Fourth of July – Fundraising Chairperson St. John reported that $85 profit was made. Unfortunately, not all ice pops froze and therefore were not saleable. Chairperson St. John said that they also sold ice pops at the City camps. Chairperson St. John wished to thank Mary Jo and Scotty of the Boynton Beach Fish Market for freezing the ice pops and supplying the coolers and ice. Chairperson St. John suggested selling the ice pops at the G.A.L.A. next year and said she would like to give the remaining ice pops away at the Legion beautification on thth August 7 and 14. VII. NEW BUSINESS A. Directory of City Services Ms. Green will check when the new Directory would be available. Chairperson St. John would like something included about the City Advisory Boards in the new Directory. Also, she would like to have a paragraph included about the Youth Volunteer Program. B. Block Party Mr. Fisher noted there was a flyer included in this week’s Boynton Beach Times regarding a Block Party taking place as a special event to raise money for Kid’s Kingdom. Ms. Kim Kelly, owner of Café Barista, had made a presentation for the event at the prior Commission Meeting. Mr. Fisher inquired if the Board would be interested in selling something at the event or at least, hand out informational flyers about this Board. Chairperson St. John said that she and Vice Chair Waldman have already met with Ms. Kelly. Chairperson St. John said that there would be tables available for disbursement of information and that this Board could share a table with the Youth Council. Chairperson St. John noted that the event took place the same day as the 11 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA JULY 22, 1999 th Butterfly Garden planting which is August 14. The event will run from 3:00 p.m. to 11:00 p.m. on that date. Ms. Green noted that the City is providing police, fire and recreation services. Chairperson St. John inquired how the donation checks should be made out and Ms. Green said they could be made out to “City of Boynton Beach-Playground”. Vice Chair Waldman said he would coordinate the distribution of the flyers. It was suggested that a flyer about the Youth Council be prepared and distributed also. C. Library Programming Mr. Fisher said that when school starts, he would like to see this Board participate in some of the programs that are being offered at the Library. Mr. Fisher said the computer classes have been doing very well and they are always full. Mr. Borovy inquired if a card had been sent to Lora McGrath and Chairperson St. John said that she would be dropping the card off shortly. A fund has been set up to receive donations, as she has no medical insurance. Chairperson St. John distributed a flyer from Big Brothers-Big Sisters to members and suggested they might be interested in partnering with the Teen Club. Chairperson St. John distributed information on web sites that might be of interest to members. VII. PUBLIC AUDIENCE None VIII. ADJOURNMENT Motion Mr. Borovy moved that the meeting adjourn. Motion seconded by Vice Chair Waldman. The meeting properly adjourned at 10:00 p.m. Respectfully submitted, _______________________________ Barbara M. Madden Recording Secretary (three tapes) 12