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Minutes 10-29-98 MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA ON THURSDAY, OCTOBER 29, 1998 AT 7:00 P.M. PRESENT STAFF Bob Borovy, Vice Chairman Melody Green, Recreation Director Amy DeVries, Student Charles Fisher Angela Girtman Marie Lengert Hattie Miller Stephen Waldman, Alternate ABSENT Shanna St. John, Chairperson Steven Kuehn, Student I. CALL TO ORDER In the absence of Chairperson St. John, Vice Chair Borovy presided at the meeting and called the meeting to order at 7:05 p.m. II. MOMENT OF SILENT PRAYER PLEDGE OF ALLEGIANCE Following a moment of silent prayer, Charlie Fisher led the Pledge of Allegiance to the Flag. III. APPROVAL OF AGENDA Vice Chair Borovy asked for approval of the Agenda as presented. MOTION Upon motion by Steve Waldman and seconded by Charlie Fisher, the Agenda was approved. Motion carried unanimously. MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA OCTOBER 29, 1998 IV. APPROVAL OF MINUTES Vice Chair Borovy called for a motion to approve the minutes of the October 7, 1998 meeting. MOTION Steve Waldman moved that the Minutes of the October 7, 1998 meeting be approved. Motion seconded by Marie Lengert. Motion carried unanimously. V. PRESENTATIONS, CORRESPONDENCE AND ANNOUNCEMENTS There were none. A. CDF Updates Vice Chair Borovy referred members to the updates attached to the agenda. VI. NEW BUSINESS A. Board Openings Ms. Lengert stated that there was an opening for a student on the Board. Also, Vice Chair Borovy noted that there was an opening for the position formerly held by Ms. Ita Murray. Mr. Fisher inquired what the process would be for an alternate on this Board to become a regular member and in particular Steve Waldman who has attended and participated in every meeting. Mr. Waldman was instructed to complete a new Board Appointment Form and submit it as soon as possible. VII. OLD BUSINESS A. Youth Council Mr. Waldman stated that there was no update on the Youth Council and that handouts will be available at the Board’s table at the Youth Expo. It is anticipated the direction the Youth Council will take can be determined after the Youth Expo. Ms. Lengert inquired if this Board was going to start and complete the Youth Council, or will the program be turned over. Mr. Fisher stated that the program would be turned over. Ms. 2 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA OCTOBER 29, 1998 Lengert expressed concerns that the Board is involved in too many projects at the same time. B. Butterfly Garden Vice Chair Borovy stated that the dedication for the Butterfly Garden will take place on st Saturday, October 31 at 10 o’clock a.m. Mr. Fisher inquired if the digital camera would be available for taking pictures. Mr. Fisher explained that by using the digital camera any pictures that are taken could be put on the web site or used for scanning purposes. Vice Chair Borovy stated that the Garden Club would be attending, as well as Mark Price. Ms. Green stated that her staff has notified everybody and it has been in the newspaper as well. Mr. Fisher inquired who would be cutting the ribbon. There was discussion that a representative from the Garden Club and from the Rotary should be included in the ribbon cutting ceremony. Ms. Green stated she would be present for the Rotary Club and as a liaison to this Board. Also, the current Rotary President, Kate Lindsey will be present. Ms. Green stated she will check with Chairperson St. John to make sure there are scissors and ribbon at the ceremony. Vice Chair Borovy stated that Item C, “Youth Expo” will be addressed last on the agenda, since this item will require most of the meeting time. C. America’s Promise Vice Chair Borovy stated that America’s Promise will be handled in the same manner as the Youth Council. Notices will be going out for the next meeting, which is scheduled th for Wednesday, November 18 at 6:30 p.m. at City Hall in the Mall. Ms. Lengert stated it was important that a member from this Board be on the committee. It is the intent of this Board to recruit persons to work on America’s Promise. This is a major project that incorporates many different aspects of the community. Mr. Fisher stated it is very important the Executive Committee be comprised of representatives from many different community groups and large corporations in order for the program to succeed. D. Child Safety Child Safety Program Mr. Waldman stated that the would be presented at the th December 10 meeting at 6:30 p.m. at the Library Program RoomMr. John . Becker from the American Red Cross and Assistant Fire Marshal Bob Borden will give presentations. Mr. Waldman informed members that Mr. Fisher has prepared flyers and they have been distributed. Ms. Green stated that flyers were also distributed at all recreational facilities. 3 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA OCTOBER 29, 1998 E. Web Site Mr. Fisher had nothing new to add. He is still waiting to get together with Ms. Farace at the Library. G. Community Relations Job Fair Mr. Fisher stated that 28 students participated and the students who participated were very enthusiastic. H. Open Forum th Mr. Waldman stated that the four Board Open Forum took place on October 26 at the Library. This Board gave presentations on the items that have been discussed this evening. Vice Chair Borovy stated that Mayor Taylor gave a presentation on what was happening in the City and the direction the City was going. Also, Ms. Lengert mentioned that there is an essay contest taking place for youth in the City which involves a $5,000 prize for the best essay on the oldest house in Boynton Beach. Mr. Fisher inquired when the next Open Forum would take place and who would be in charge of arranging the Forum. Ms. Green stated they are usually held on a quarterly basis. Ms. Green informed members that the City’s Recreation and Parks Board would like to be included in the Forums. Mr. Fisher suggested that someone from this Board should attend the next Recreation and Parks Board meeting and inform the members what transpires at the Forums. An invitation can be extended to the Recreation Board to attend and participate. Ms. Girtman stated she also thought it was this Board’s turn to host the Forum, but felt it was premature to say the Board would host the Forum if it were not the Board’s turn. Ms. Girtman suggested this should be confirmed before voting to host the Forum. Motion Ms. Lengert moved that this Board check with the other Boards to determine if the Children and Youth Advisory Board will be hosting the next Forum. Motion seconded by Mr. Waldman. Motion unanimously carried. 4 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA OCTOBER 29, 1998 I. Teen Center Vice Chair Borovy suggested that this item be tabled. Motion Mr. Waldman moved that Item VII. I (Teen Center) be tabled. Motion seconded by Amy DeVries. Motion carried unanimously. C. Youth Expo It was noted that the Youth Expo informational table would have to be staffed on Saturday10:00 a.m. to 6:00 p.m.Sunday between On , it would have to be staffed 12 noon and 4:30 p.m. between Vice Chair Borovy stated that the Boy Scout Troop 395 would be posting colors on Saturday and Troop 403 will post colors on Sunday. The Girl Scouts will be leading the Pledge of Allegiance to the Flag on Saturday and Sunday. Vice Chairman Borovy stated that the next item to be discussed would be the contests and asked Mr. Fisher for an update on the drama contest. Mr. Fisher stated he has three acts lined up for the competition. Chairman Borovy presented a sample of the trophies that will be given out. Vice Chairman Borovy stated that the trophy would increase in size for first, second and third place, with first place being the biggest. Mr. Fisher inquired if there were three children performing in the drama contest, would each child get a trophy. Vice Chairman Borovy stated that there would be one trophy for the group. Mr. Fisher inquired if each individual performer would receive some type of recognition. Ms. Green was under the impression that Chairperson St. John was going to provide her department with certificates and staff will order frames. Mr. Fisher stated that the certificate should indicate if the child finished in third or second place and not just state “in appreciation”. Ms. Girtman noted that since the awards will be given out at a later date, this should allow sufficient time for certificates to be printed with the first, second and third place winners’ names on individual certificates. Ms. Green also suggested that ribbons could be handed out to the winners. 5 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA OCTOBER 29, 1998 Ms. Green indicated that since the awards would be handed out at a later date, it would be possible for her staff to prepare certificates for the first, second and third place winners. Motion Mr. Fisher moved that a certificate be prepared for all first, second and third place winners to be distributed after the fact. Motion seconded by Amy DeVries. Motion unanimously carried. Ms. Green also reminded members that the winners receive bonds. Mr. Fisher noted that the drama contest winners do not receive bonds, but winners in all other categories receive bonds. With regard to the creative writing contest, Vice Chairman Borovy stated he was receiving essays and poetry and asked if there should be separate awards for each category. Mr. Waldman stated that the two categories should be kept separate, as they are two different types of writing. Motion Mr. Waldman moved that separate awards be provided for poetry and essay writing, contingent upon funds being available. Motion seconded by Mr. Fisher. Ms. Girtman inquired if there would be enough awards if these two categories were kept separate. Ms. Miller asked what the deadline was for receiving all the entries and was informed th that it was November 6. Also, Vice Chair Borovy stated that the judging could take place during the Expo and did not have to be done before. Motion unanimously carried. The next item under discussion was the ribbon awards and Vice Chairman Borovy inquired if the Board wanted to have rosettes on the ribbons for honorable mention, which would cost an additional 39¢ per ribbon. The ribbon alone costs $1.75. Motion Ms. Lengert moved that the ribbons awarded for honorable mention would include a rosette. Motion seconded by Steve Waldman. Motion unanimously carried. 6 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA OCTOBER 29, 1998 Motion Mr. Waldman moved that the trophies and ribbons be purchased from Manhattan Trophy. Motion seconded by Ms. Lengert. Motion unanimously carried. The next item for discussion was the purchase of plaques for the sponsors and how much to spend for all three sponsors. Ms. Lengert stated that the sponsors of the last Youth Expo only received certificates in a frame. Vice Chair Borovy stated that a certificate would not be appropriate for the amount of sponsorships that were given. Discussion of the cost of the plaques ensued. Motion Mr. Fisher moved that this Board approve spending $100 towards the purchase of three plaques for the sponsors. Ms. Lengert seconded the motion. Ms. Lengert stated that the plaque for Hunter’s Run should have the name Sid Rosen on it, since the donation was made in his memory. Ms. Green suggested the wording could be “Youth Expo’s Sid Rosen Photography Contest”. Vice Chairman Borovy said he would confer with Ms. Green prior to having the plaques made up. Motion carried unanimously. Ms. Green stated that $100 would not be sufficient to cover the cost of the three plaques. Mr. Fisher amended his motion to change the amount from $100 to $150. Ms. Lengert seconded the amended motion. Motion carried unanimously. Ms. Miller raised a question about where the art entries were to be brought. Mr. Waldman stated he was in charge of the art contest and the entries were being brought to the City Hall. However, Mr. Waldman offered to pick up any entries if it were necessary. Ms. Miller inquired who would be responsible for returning the entries. Ms. Lengert stated that any person who picks up an entry should be responsible for returning that entry. Ms. Girtman noted that this was not stipulated originally when entries were sought from the schools and since this statement was not mentioned at 7 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA OCTOBER 29, 1998 that time, the Board Member who picks up the entries should be responsible for returning them. Motion Ms. Girtman moved that all entries picked up by members of this Board from the various schools are the responsibility of that Board Member to return the entries. Motion seconded by Ms. Lengert. Motion unanimously carried. Vice Chair Borovy stated that Chairperson St. John is requesting that as many people as possible report on Friday at 7:00 p.m. Vice Chair Borovy also stated that Chairperson St. John has located a sound system and a screen. Ms. Green stated that the screen that the Recreation Department has would not be appropriate for inside use. Motion Mr. Fisher moved that Chairperson St. John be permitted to rent the backdrop, a second personal address system and tablecloths as needed. Mr. Waldman seconded the motion. Discussion ensued on whether tablecloths should be purchased for the tables. Ms. Lengert stated that paper tablecloths should be used and that money should not be spent on purchasing tablecloths. Mr. Fisher did not feel that paper tablecloths would present a professional appearance. Mr. Fisher stated that there are 20 tables and they are only 8 tablecloths short. Motion unanimously carried. (Vice Chair Borovy located in his notes the total rental cost of the items listed above is $154.50. Therefore, Mr. Fisher amended his motion to include the total cost of $154.50 and Mr. Waldman seconded the amended motion.) Vice Chair Borovy inquired about the status of judges for the contests. ? Vice Chair Borovy stated he had two judges ? Steve Waldman stated he had two judges ? Angela Girtman stated she had two judges ? Charlie Fisher stated he had two judges 8 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA OCTOBER 29, 1998 The next matter under discussion was refreshments. Mr. Waldman suggested having muffins and coffee available in the morning. Mr. Fisher suggested that the Board offer a hospitality table with free muffins. Ms. DeVries noted that some Board members will be at the Mall all day and there should be food available for the volunteers only. Ms. Girtman suggested that the break room remains a break room and should be set-aside only for Board members and volunteers to relax and have something to eat. Vice Chair Borovy inquired if there was a tall stepladder available from the City, but was uncertain of the exact size that was needed. Motion Mr. Fisher moved that there be a hospitality suite for the Board members and volunteers and that muffins, soda and coffee will be available. Ms. Girtman seconded the motion. Motion unanimously carried. Charlie Fisher volunteered to pick up the refreshments. Vice Chairman Borovy asked Ms. Lengert to secure in-kind coupons from McDonalds or from other establishments. Ms. Lengert stated she would try to secure these. Also, Vice Chair Borovy said that it would be appreciated if anyone on the Board could assist in this area as well. Mr. Waldman said he was trying to get something from the bowling alley. Also, Vice Chairman Borovy requested that Ms. Lengert contact Ms. Murray who indicated she would help. Vice Chairman Borovy stated that the winners of the creative writing would have their entries laminated. Vice Chairman Borovy informed the Board that storyteller, Javier Del Sole agreed to perform for a fee of $50.00 plus transportation. Mr. Fisher stated that Mr. Del Sole performed at the last Youth Expo and was informed that he would have a certain type of audience, since he is a professional. However, that did not happen and Mr. Del Sole normally receives between $350/$400 per show. 9 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA OCTOBER 29, 1998 Motion Mr. Fisher moved that Javier Del Sole be paid $50.00, plus transportation to perform at the Youth Expo. Motion seconded by Mr. Waldman. Mr. Fisher stated the reason for the token payment to Mr. Del Sole is that he is a professional. Ms. Miller did not feel that anyone should be paid to perform. Ms. Miller pointed out that if he was requested to perform at future events, the Board would have to continue to pay him. Mr. Fisher stated this time he would have a better stage and acoustics, plus a better audience. Mr. Waldman felt that Mr. Del Sole was actually donating his time by only accepting $50.00, which is $300 less than he ordinarily receives. Mr. Fisher stated that a time slot has been budgeted for Mr. Del Sole. Motion carried 6-1 (Ms. Miller dissenting) Vice Chairman Borovy stated that Amy DeVries has two friends from Atlantic High School who have agreed to videotape and take photos of the Expo. They have also agreed to edit the tapes. Vice Chairman Borovy suggested that the students should be paid $100 plus meals and stated if professionals were hired, the price would be much more. For clarification, each student would receive $50.00, for a total of $100. Ms. DeVries stated that the students agreed to do the videotaping, but do not have access to a video camera for the weekend. Vice Chairman Borovy indicated that Chairperson St. John has taken care of arranging for the video camera. Motion Mr. Waldman moved that this Board hire the two students from Atlantic High School for the purpose of videotaping the Youth Expo at a cost of $50.00 each, or a total of $100.00. Ms. Miller seconded the motion. Motion unanimously carried. Mr. Waldman gave an update on the tables and stated there will be 25 tables plus one general informational table on which various literature and material will be placed. Mr. Waldman stated the Palm Beach County Health Department is sending information regarding Kids Health Plan with kits. The State Attorney General’s Office has furnished handout material as well. Also, other groups have indicated that they will be sending material to be handed out. (The list of tables is attached to the minutes) Vice Chair Borovy informed members that flyers will be distributed at the Mall on st October 31 and asked for volunteers to assist in distributing the flyers. Angela Girtman stated she would help in this regard. 10 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA OCTOBER 29, 1998 Mr. Waldman informed members that he had spoken with the Ritz Camera people and they indicated that they would like to help in the future. Mr. Waldman stated that the next time the Expo is held, Ritz Camera should be contacted for either funding or assistance or both. Mr. Waldman stated that the We Change Foundation requested a screen and that Barbara Law from the Recreation Department located a screen at the Art Center that Mr. Waldman will pick up. Mr. Waldman wanted to thank the people from the Recreation Department for their assistance. Mr. Lengert inquired if the buttons that the Senior Advisory Board is selling to raise money for the new Senior Center could be sold at the Youth Expo. The cost of the button is $1.00. Vice Chairman Borovy stated that the Mall would not permit sales and that soliciting is not allowed. Vice Chair Borovy stated that Walden Books will give 10% off to any customer who purchases a book and a contribution of 10% from the sale will be donated to the Children and Youth Board. Mr. Fisher said that there will be coupons available and Chairperson St. John has the required forms. Ms. Green informed the Board that the Clerk’s Office has inquired if a Recording th Secretary is needed for the November 20 awards ceremony. Mr. Fisher stated that this is also the regular board meeting. Vice Chairman Borovy recalled that last year there was no time for a meeting with all the awards that had to be given out. Ms. Girtman stated that it would be important to have some type of meeting to let the public observe what the Children and Youth Board does for the community and feels that a Recording Secretary should be present. Ms. Green stated that all official meetings are supposed to have a Recording Secretary present for recording the minutes. Therefore, it was decided that a Recording Secretary should be present. VIII. PUBLIC AUDIENCE None. IX. ADJOURNMENT There being no further business, Vice Chair Borovy called for a motion to adjourn. 11 MEETING MINUTES ADVISORY BOARD ON CHILDREN AND YOUTH BOYNTON BEACH, FLORIDA OCTOBER 29, 1998 Motion Ms. Lengert moved that the meeting adjourn. Motion seconded by Ms. DeVries. Meeting properly adjourned at 8:45 p.m. Respectfully submitted, ___________________________ Barbara M. Madden Recording Secretary (two tapes) 12