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Misc Board Records Page 1 of 1 Kahn, Stephanie Kahn, Stephanie Friday, January 18, 2008 10:58 AM Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; Greene, Quintus; Harris, Susan; Sherrod, Octavia; Swanson, Lynn; Tucker, Patricia Subject: Minutes of the January 8, 2008 CRA Meeting are attached Attachments: Minutes 01-08-08.pdf From: Sent: To: 1/18/2008 Cherry-Guberman, Catherine From: Sent: To: Subject: DJ Doody [DDoody@cityatty.com] Monday, February 04, 2008 9:33 AM Cherry-Guberman, Catherine RE: CRA Special 01-24-08 Meeting Thank you Catherine DJ DOODY Donald J. Doody Goren, Cherof, Doody & Ezrol. P.A. 3099 East Commercial Blvd. Fort Lauderdale, Florida 33308 954 - 771 - 4500; 954 - 771- 4923 (fax) ddoody@cityatty.com www.cityatty.com Disclaimer: This E-Mail is covered by the Electronic Communications Privacy Act, 18 U.S.C. ~~ 2510-2521 and is legally privileged. The information contained in this E-Mail is intended only for use of the individual or entity named above. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited. If you receive this E-Mail in error, please notify the sender immediately at the phone number above and delete the information from your computer. Please do not copy or use it for any purpose nor disclose its contents to any other person. -----Original Message----- From: Cherry-Guberman, Catherine [mailto:CherryC@ci.boynton-beach.fl.us] Sent: Monday, February 04, 2008 8:32 AM To: Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; DJ Doody; Greene, Quintus; Jenkins, Bobby; Sherrod, Octavia; Swanson, Lynn; Tucker, Patricia; wiser, Alina Subject: CRA Special 01-24-08 Meeting For your review . . . . Best, Catherine Cherry Recording Secretary 1 Page 1 of 1 Cherry-Guberman, Catherine Cherry-Guberman, Catherine Monday, February 04, 2008 8:32 AM Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; D.J. Doody; Greene, Quintus; Jenkins, Bobby; Sherrod, Octavia; Swanson, Lynn; Tucker, Patricia; Wiser, Alina Subject: CRA Special 01-24-08 Meeting Attachments: Minutes 01-24-08.pdf From: Sent: To: For your review. . . . Best, Catherine Cherry Recording Secretary 2/8/2008 r: eRA Board Meeting Final Agenda - 2-12-08 Page 1 of2 Prainito, Janet From: Jim Cherof Ucherof@cityatty.com] Sent: Friday, February 08,2008 12:02 PM To: Prainito, Janet; Bright, Lisa Subject: FW: CRA Board Meeting Final Agenda - 2-12-08 Please include this in any "read" file you keep for the public or press. James A. Cherof Goren, Cherof, Doody & Ezrol 3099 East Commercial Blvd., Suite 200 Fort Lauderdale, FL 33308 Telephone: (954) 771-4500 Facsimile: (954) 771-4923 www.cityatty.com Disclaimer: This E-Mail is covered by the Electronic Communications Privacy Act, 18 U.S.c. SS 2510-2521 and is legally privileged. The infonnation contained in this E-Mail is intended only for use of the individual or entity named above. lfthe reader of this message is not the intended recipient or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination. distribution. or copying of this communication is strictly prohibited. If you receive this E-Mail in error, please notify the sender immediately at the phone number above and delete the information from your computer. Please do not copy or use it for any purpose nor disclose its contents to any other person. From: Weiland, Ronald [mailto:WeilandR@ci.boynton-beach.f1.us] Sent: Friday, February 08, 2008 11:43 AM To: Bright, Lisa Cc: Taylor, Jerry; jreguez@aol.com; Ross, Marlene; Hay, Woodrow; Jim Cherof Subject: Fw: CRA Board Meeting Final Agenda - 2-12-08 Lisa, Please listen to the minutes tape of the meeting because I read the minutes and I do not see that direction. RonW -----Original Message----- From: jreguez@aol.com <jreguez@aol.com> To: Taylor, Jerry; Ross, Marlene; Hay, Woodrow; Weiland, Ronald CC: jcherof@cityatty.com <jcherof@cityatty.com>; Prainito, Janet Sent: Fri Feb 08 10:22:092008 Subject: Re: CRA Board Meeting Final Agenda - 2-12-08 TO: CRA Chair Taylor RE: Executive Directors 2008 MBO (Management By Objectives) I seem to recall from our last board meeting that we asked the Executive Director to clean up the MBO's and bring them back to the board for review and approval I dont see the finalization of these MBO's on this agenda.. Obviously timing is a factor here since these are the 2008 objective and if we wait until next month one quarter would have already passed. 2/8/2008 N: eRA Board Meeting Final Agenda - 2-12-08 Page 2 of2 I would please request that this item be added to the agenda. Regards, Jose Rodriguez Vice Chair -----Original Message----- From: Rodriguez, Jose <RodriguezJ@ci.boynton-beach.fl.us> To: jreguez@aol.com Sent: Wed, 6 Feb 2008 9:58 am Subject: FW: CRA Board Meeting Final Agenda - 2-12-08 Attached Message From: Bright, Lisa <BrightL@ci.boynton-beach.fl.us> To: Hay, Woodrow <hayw@ci.boynton-beach.fl.us>; Rodriguez, Jose <RodriguezJ@ci.boynton-beach.fl.us>; Ross, Marlene <RossM@ci.boynton-beach.fl.us>; Taylor, Jerry <TaylorJ@ci.boynton-beach.fl.us>; Weiland, Ronald <W ei landR@ci.boynton-beach.fl.us> Cc: Jim Cherof<jcherof@cityatty.com>; DJ Doody <DDoody@cityatty.com> Subject: CRA Board Meeting Final Agenda - 2-12-08 Date: Wed, 6 Feb 2008 09:58:00 -0500 Dear Board Members, Attached is the final agenda for next week's meeting. Lisa A. Bright Executive Director Boynton Beach Community Redevelopment Agency 915 S. Federal Highway Boynton Beach, FL 33435 561.737.3256 - Office 561.236.8838 - Mobile 561.737.3258 - Fax email: brightl@ci.boynton-beach.fl.us More new features than ever. Check out the new AOL Mail <http://o.aolcdn.com/cdn.webmail.aol.com/mailtour/aol/en- us/text.htm?ncid=aolcmp00050000000003> ! 2/8/2008 Page 1 of 1 Kahn, Stephanie Kahn, Stephanie Monday, April 07,2008 10:46 AM Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; Greene, Quintus; Harris, Susan; Sherrod, Octavia; Swanson, Lynn; Tucker, Patricia Subject: Minutes of the March 25, 2008 CRA Board are attached Attachments: Minutes 03-25-08.pdf From: Sent: To: 4/7 /2008 Page 1 of 1 Kahn, Stephanie From: Kahn, Stephanie Sent: Thursday, April 10, 2008 12:20 PM To: Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; Greene, Quintus; Harris, Susan; Sherrod, Octavia; Swanson, Lynn; Tucker, Patricia Subject: Minutes of the Special CRA Board Meeting of April 1 , 2008 are attached Attachments: Minutes 04-01-08.pdf For your review. Best regards, Stephanie D. Kahn Recording Secretary 4/1 0/2008 Page 1 of 1 Kahn, Stephanie Sent: To: Kahn, Stephanie Friday, May 23, 20089:39 AM Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; Greene, Quintus; Harris, Susan; Sherrod, Octavia; Swanson, Lynn; Tucker, Patricia Subject: Minutes of the CRA Special Meeting of May 20, 2008 are attached Attachments: Minutes 05-20-08.pdf From: For your review. Best Regards, Stephanie D. Kahn Recording Secretary 5/2312008 Page 1 of 1 Kahn, Stephanie ~__,_",,~~~_~,~'_____~'~_'~~'_'_'_'~'_'_~'~'_"~'_'N..~.~_'_m".~C From: Kahn, Stephanie Sent: Wednesday, June 18, 20086:18 PM To: Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; Greene, Quintus; Harris, Susan; Sherrod, Octavia; Swanson, Lynn; Tucker, Patricia Subject: Minutes of the CRA Meeting of June 10, 2008 are attached Attachments: Minutes 06-10-08.pdf For your review. Best regards, Stephanie D. Kahn Recording Secretary 6/1812008 Page 1 of 1 Cherry-Guberman, Catherine Sent: To: Cherry-Guberman, Catherine Tuesday, July 22, 2008 11 :28 AM Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; D.J. Doody; Greene, Quintus; Jenkins, Bobby; Sherrod, Octavia; Swanson, Lynn; Tucker, Patricia; Utterback, Theresa; Wiser, Alina Subject: July CRA Meeting Minutes Attachments: Minutes 07-08-08.pdf From: 7/22/2008 Page 1 of 1 Cherry-Guberman, Catherine From: LaVerriere, Lori Sent: Friday, August 15, 20084:29 PM To: Cherry-Guberman, Catherine Cc: Prainito, Janet Subject: RE: CRA meeting 8-12-08 Thank you very much for churning these out so quickly. I really appreciate it!! From: Cherry-Guberman, Catherine Sent: Friday, August 15, 2008 2:29 PM To: LaVerriere, Lori Subject: CRA meeting 8-12-08 Catherine Cherry Recording SeCI'etJuy 742-6763 8/1512008 Page 1 of 1 Cherry-Guberman, Catherine Cherry-Guberman, Catherine Wednesday, August 20,20089:18 AM Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; Greene, Quintus; Jenkins, Bobby; Sherrod, Octavia; Swanson, Lynn; Tucker, Patricia; Utterback, Theresa; Wiser, Alina Subject: CRA Budget Workshop of August 7,2008 Attachments: Minutes 08-07-08.pdf From: Sent: To: for your review . . . Best, Catherine Cherry 8/20/2008 Page 1 of 1 Cherry-Guberman, Catherine From: Cherry-Guberman, Catherine Friday, August 15, 2008 4:46 PM Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; Greene, Quintus; Jenkins, Bobby; Sherrod, Octavia; Swanson, Lynn; Tucker, Patricia; Utterback, Theresa; Wiser, Alina Subject: August CRA Budget Meeting of 08-12-08 Attachments: Minutes 08-12-08.pdf Sent: To: Please review . . . . Best, Catherine Cherry Recording Secretary 8/15/2008 Page 1 of 1 Kahn, Stephanie Sent: To: Kahn, Stephanie Friday, October 03, 2008 1 :37 PM Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; Greene, Quintus; Harris, Susan; Sherrod, Octavia; Tucker, Patricia Subject: Minutes of the CRA Meeting of September 2, 2008 Attachments: Minutes 09-02-08.pdf From: F or you r review. Best regards, Stephanie D. Kahn Recording Secretary 10/3/2008 Pyle, Judith Page 1 of 1 From: Pyle, Judith Sent: Monday, November 03,2008 11 :01 AM To: Bright, Lisa; Cherof, James; Buckley, Ashley; Harris, Susan; Copley, Judith; Tucker, Patricia; Atwood, Barry; Greene, Quintus; Sherrod, Octavia; l:wel,.;;" rJlI~ Subject: CRA Minutes from October 21 2008 Attachments: Minutes 10-21-08.pdf For your review Judith A. Pyle Deputy City Clerk 742-6062 11/3/2008 Page 1 of 1 Pyle, Judith Sent: To: Pyle, Judith Monday, November 03,20081:35 PM Bright, Lisa; Cherof, James; Buckley, Ashley; Harris, Susan; Copley, Judith; Tucker, Patricia; Atwood, Barry; Greene, Quintus; Sherrod, Octavia Subject: Minutes of 10-14-08 CRA meeting Attachments: Minutes 10-14-08.pdf From: For your review. Ashley, I'm aware that you got a copy of these from Tammy, but I needed to send to the entire group. I also gave hard copies to the Commission and City Manager. Judith A. Pyle Deputy City Clerk 742-6062 11/3/2008 Page 1 of 1 Kahn, Stephanie From: Kahn, Stephanie Wednesday, December 03, 2008 9: 11 AM Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; Greene, Quintus; Harris, Susan; Sherrod, Octavia; Tucker, Patricia Subject: Minutes of the CRA Board Special Meeting of November 17, 2008 Attachments: Minutes 11-17-08.pdf Sent: To: For your review. Best regards, Stephanie D. Kahn Recording Secretary 12/3/2008 Page 1 of 1 Kahn, Stephanie From: Kahn, Stephanie Sent: Thursday, December 18, 20084:36 PM To: Atwood, Barry; Bright, Lisa; Buckley, Ashley; Chamber of Commerce; Copley, Judith; Greene, Quintus; Harris, Susan; Sherrod, Octavia; Tucker, Patricia Subject: Minutes of the CRA Board Meeting of December 9, 2008 Attachments: Minutes 12-09-08. pdf For your review. Best regards, Stephanie D. Kahn Recording Secretary 12/18/2008 The City of Boynton Beach City Clerk's Office 100 E BOYNTON BEACH BLVD BOYNTON BEACH FL 33435 (561) 742-6060 FAX: (561) 742-6090 e-mail: prainitoj@ci.boynton-beach.f1.us www.boynton-beach.org MEMORANDUM TO: Jerry Taylor, Chair Jose Rodriguez, Vice Chair Ronald Weiland, Board Member Woodrow Hay, Board Member Marlene Ross, Board Member James Cherof, eRA Attorney Lisa Bright, CRA Executive Director FROM: Judith A. Pyle Deputy City Clerk DATE: November 7, 2008 COPY: Kurt Bressner, City Manager SUBJECT: Minutes of Budget Workshop - August 7, 2008 As requested by Board Member, Ronald Weiland, at the CRA meeting held on November 5, 2008, attached are the minutes from the CRA Budget Workshop held on August 7, 2008. r~f Enclosure S:\CC\WP\Memos\CRA\Transmittal of Book of Interlocal Agreements.doc America's Gateway to the Gulfstream MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY BUDGET WORKSHOP HELD ON THURSDAY, AUGUST 7, 2008, AT 6:00 P.M. IN CITY COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA PRESENT: Jerry Taylor, Chair Jose Rodriguez, Vice Chair Woodrow Hay Marlene Ross Ron Weiland Lisa Bright, Executive Director James Cherof, Board Attorney I. Call to Order - Chairman Jerry Taylor Chair Taylor called the meeting to order at 6:00 p.m. II. Pledge to the Flag and Invocation Mr. Hay gave the invocation and Ms. Ross led the Pledge of Allegiance to the Flag III. Roll Call The above members were noted as present. Susan Harris, Finance Director, explained the board had previously discussed the impact of tax reform on the budget for the next fiscal year. She explained the TIF funds they received for this fiscal year totaled $9.5M. In the new budget year it would be $8.3M, a reduction of $1.2M. Staff would be looking to the board where to adjust or cut program allocations. Ms. Harris prefaced her comments by saying they reviewed what they expect TIF revenues to be in the next four years. The projections showed TIF funds without new construction at: ./ $8.3M for Fiscal Year 08/09 ./ $7.8M for Fiscal Year 09/10 ./ $7.9M for Fiscal Year 10/11 ./ $8.3M for Fiscal Year 11/12 ./ $8.7M for Fiscal Year 12/13 The figures with new construction would be different. It was noted there was no new construction for fiscal years 08/09 and 09/10, and most construction would occur between 2010 and 2013. The revenue generated in 2010 and 2011 from new Meeting Minutes Community Redevelopment Board Boynton Beach, Florida August 7, 2008 construction would be $3.2M, in 2011/12 it would be $3.3M and in 2012/2013 it would be $3.4M. The numbers were anticipated to change, but the current numbers represented their best estimate. The CRA assessed valuation figures were lower than the City's valuations. Part of the rationale for the budget deficit pertained to the impact of not having the southern properties in the CRA District amounting to $492K. Additionally, doubling the homestead exemption for some individuals reduced the revenue as did a correction on the assessed valuations for all residential and condominium units in Palm Beach County. The Property Appraiser did not reassess commercial or industrial properties, which impacted the revenues in addition to the market decline. The CRA only had two revenue sources which were the City, about 60% and the County which provided about 40%. The $8.3M TIF revenue had some allocations in terms of debt service and other items. There were contracts with the City for projects and services. There was an existing contract with Burkhardt for maintenance for hardscapes and landscapes on Boynton Beach Boulevard for $110K The CRA also pays the City about $40K for monthly maintenance and needed repairs. The CRA wanted to reduce that cost in the next year to $50K because they felt they could make the repairs on an as needed basis and for less than what they pay Burkhardt. The CRA Police Program had a $1 OOK reduction. The City-wide events were allocated for $451 K, which was the total cost of the events and the personnel costs. It was explained in prior years, the costs were shared with the City; however, last year the City discontinued funding those events. The Federal lobbyist fee was a shared expense with the City. The CRA, in light, of the economic environment, felt the service was not needed. Additionally, they felt the State lobbyist service should also be discontinued. An Interlocal Agreement with the City for Human Resource services was used very little. The cost was approximately $6K and it was used only for recruitment which was included in the agreement. It was suggested the commensurate cost for the service be added to the Benefits Interlocal Agreement and the Human Resources Agreement discontinued. There was further discussion about the Boynton Beach Boulevard Extension maintenance contract. The net proceeds of Bond 1 were $18M. The CRA paid $9M for the construction of the extension and the Promenade plus the purchase of some property known as the Hall Property which needed to be made a whole parcel to allow the construction. The debt service on that was $637K per year. When the project was constructed, the title to the property was turned over to the City and the CRA only pays for the maintenance and repair. 2 Meeting Minutes Community Redevelopment Board Boynton Beach, Florida August 7, 2008 The 4th Street roadway improvements and the MLK corridor had no expense in this fiscal year, but would have an expense next fiscal year. The CRA had been carrying $1.8M for the 4th Street project in their fund balance since the Interlocal Agreement was issued, which was prior to the current Executive Director. The $1.3M for the MLK properties the City was anticipating payment on, would be made in the next year also. These were contractual obligations. Mr. Weiland noted the properties on MLK were acquired from the County as tax lien properties at a cost of about $60K. It was noted those funds were already included in the City Budget. The CRA had anticipated $492K in revenues from the Federal Highway Corridor properties being included in the CRA district. The Budget Highlights were reviewed as follows: The TIF revenues were reduced $1.2M, (11%) for the Marina. The CRA was moving forward with the marina construction through a county grant for its renovation. Some tenants would be moved and rental income would be decreased as a result of the construction. . Overall there was a 12% reduction in revenue in the upcoming budget year. The CRA reduced its administrative expenses by $125K which included salaries, benefits and administrative expenses for all its departments. The reduction included a 4% COLA for staff only. These include membership fees and travel. Only travel for career benefit purposes would be covered. The account was reduced approximately $27K. Vice Chair Rodriguez pointed out the City eliminated 50 positions, Palm Beach County School Teachers will not receive any increases, nor will the Delray Beach CRA Staff. The total of the COLA was about $2PK. It was noted one pOSition was terminated resulting in a reduction of about $40K. The City and other entities made sacrifices. It was noted the City allocated 2% for COLA and 1.5% for merit increases because of Union contracts. Ms. Bright explained they do not receive pensions and they based it on what HR advised them. There was discussion about the TIF revenues for 08/09. Ms. Harris explained two figures were represented because the CRA anticipated having to refund some TIF funds. Further discussion about the $20K for raises for eight employees was discussed. Ms. Harris explained it was 4% of whatever the current salary was and she distributed a listing of employee costs. Vice Chair Rodriguez noted the Delray Beach CRA budget was three times as large as this budget and their salary expenses, including the 3 Meeting Minutes Community Redevelopment Board Boynton Beach, Florida August 7, 2008 Executive Director, was nearly $50K less. The members wanted to revisit the raise issue. The CRA reduced their General Operating Expenses in the General Fund by 17%. These items having reduced budgets were legal fees, marina revenue, lobbying costs and professional service consultant fees. Overall the eRA would have reduced expenses in the general fund by 15%. Personnel costs, as a percent of the total general fund, were nearly 7.4%. . Budget projections were reviewed. Total revenues and other funding sources are $14.2M for 08/09. Adjustments needed to be made in current projects and programs due to a loss of $1.6M. Ms. Harris explained if they were going to work on the projects, they needed to transfer the funds out of Other Funding Sources. She explained they also have obligations they have to meet. She reduced fixed operating expenses in the general fund by 2.5% and in the outgoing years, it was increased by 5%. She removed the operating expense for the marina. This left a balance of nearly $3.4M. Ms. Harris suggested the projects and programs be reviewed for adjustments. The members believed the 4th Street improvements would experience a lot of development, which did not happen. The CRA's expenditures were for landscape and beautification, which the plan currently did not cover rather, most of the work would be for utility improvements. Chair Taylor thought the project could be deferred. Additionally, he explained they agreed to pay for some design work. Mr. Weiland explained he received complaints from residents. The design and engineering plans were ready, but the City would not move forward with the project because of the 500 Ocean Project. Back in 2002 and 2003, it was a City project and he wondered why the CRA was paying for it. Kurt Bressner, City Manager, explained the project was ready to go out to bid and in 2006, the former CRA board entered into an agreement with the City for $1.8M. Ms. Brooks explained the CRA met with Paul Fleming for clarification of documents they received. Mr. Fleming indicated the cost of the project would be $4.7M with overages up to $5.2M. The CRA explained the costs would change. Mr. Bressner explained the cost the CRA was obligated to pay under the contract was $1.8M. In October of 2006, the CRA authorized a reduction in the scope of the contract to reduce streetlights, which would decrease the amount by $500K. The CRA approved that change, and now the contract price was $1.2M. The amount the eRA has to pay is still $1.8M. Mr. Bressner expressed the project should go forward because there are stormwater, utility and drainage improvements needed. The project was moving through the design phase and the final engineering was completed in February of 2008. Mr. Bressner did not mind making a recommendation to the City Commission that the CRA share of this project be reduced to $1.1 M based on the elimination of costs that were eliminated. The actual cost was $1,123,000. He suggested, because TIF revenues were lagging, to 4 Meeting Minutes Community Redevelopment Board Boynton Beach, Florida August 7, 2008 defer the CRA's expense to the City until their Fiscal Year 2011, which frees up $1.8M from the budget, and covered the $1.6M deficit. He emphasized the project must move forward because the water and sewer improvements must be made. Ms. Bright also explained the CRA's share of the cost was offset by a subsidy from Commissioner McCarty in the amount of $300K earmarked for the project. Mr. Sressner explained he had not spoke with Mr. Fleming and would like to further review the matter and the grant. Ms. Bright explained the funds from Commissioner McCarty were from Gas Tax monies and was closed out. Originally the project scope presented to the board was from 4th Street from Ocean to 12th Street. The project currently extended to Boynton Isles. Mr. Bressner explained the Interlocal Agreement in 2006 allocated $250K to roadway and service improvements. The rest of the CRA's share was for stormwater and irrigation $500K, water mains $5K, power poles $200K and the street lighting $536K. the street lighting component of the agreement was removed. The agreement had a fairly minimal amount that was approved by the CRA and City Commission for landscaping. It is a project the CRA had authorized the $1.8M of work, and much of the work was necessary infrastructure work to support the development and redevelopment of the property. It was not just about landscaping and streetscaping. It was about providing the infrastructure to support the redevelopment in the core area of the Central Business District. Mr. Bressner recommended, although no development was presently occurring, they put in the needed infrastructure and it was unwise to undersize the utilities for the area. The areas added for reuse was added to the City's tab and the CRA's responsibility remained the same as specified in the contract. The members discussed Boynton Isles was added to the project under the City's CIP budget and the City's water reuse program also occurring along Federal Highway. The CRA budget projections showed a shortfall in 2011. It would not be known if deferring the cost to 2011 was beneficial until they conducted an analysis of the MLK Boulevard and whether they went forward with a Master Developers Agreement with Auburn Group. Phase I would be completed approximately 2011 and 2012 and the upfront funds in the second phase were $6M. Ms. Bright thought if tne CRA were in a position to bond in 2011, they could budget the remainder and they would allocate the $800K balance and the City agreed to accept the $300K gas tax fund grant this year. The members discussed the CRA office. Currently the CRA rented the space and could get a mortgage in the future. That mortgage amount was removed. The Homeowners Assistance Program was reVIewed. The members moved $200K from the budget. Special Events were reviewed. The events and associated budgets were: 5 Meeting Minutes Community Redevelopment Board Boynton Beach, Florida August 7, 2008 ./' The Holiday Extravaganza which was $170K and included the holiday parade, the tree lighting and the concert. ./' The Boat Parade was about $5K. ./' The Fourth of July event was $75K including the fireworks and the barge. There was brief discussion if the CRA would receive a credit from the vendor. Ms. Bright explained the board direction was to have a better event next year. ./' Oceanfront Park Concerts - $15K (five concerts at $3K) which the CRA was trying to get underwritten because the location was outside of the CRA district. ./' The main concert in Heritage Fest was eliminated saving $5K ./' All the events at the Sims Center with the Exception of Family Day were eliminated. ./' The Hispanic Chamber of Commerce seed money for a new event, a Cuban Art Show was $15K and was eliminated. Mr. Weiland preferred to see as many events as possible be underwritten and the balance split with the City. He explained they were City-wide events and wanted to see the event costs split with the City. Vice Chair Rodriguez disagreed and preferred to see those funds used towards housing. He explained comments will be made that jobs were eliminated, but the City has a parade. Mr. Weiland felt they could not cut the entire event budget. The Community Caring Center had requested support in the amount of $200K which was not addressed. There was discussion about moving funds for 4th Street, but it was noted next year's budget would be worse. Ms. Bright explained if the board was committed to the MLK project, they would have a bigger deficit. Ms. Adelsperger noted events generate redevelopment. It draws residents to an area. Ms. Bright requested the 4th Street project be completed by the spring of 2009 and the City could cover the CRAs portion of the cost until 2011. If nothing was encumbered for next year, the CRA would not be able to meet their obligations to Auburn, unless Auburn would consider deferring the project for another year. Tom Hinners, Auburn Group, explained whether they commence construction or not was contingent on the progress of the rezoning. It could move the initial phase back one year. The financial markets would be better. The company was acquiring parcels now but would need assurances the funding they needed would be there. The land the City owned was not needed by Auburn until he received his funding from the State, and they would need an agreement. If the first phase was moved back a year, the CRA would be buying the land and holding it until they received their tax credits. It could be deferred because the developer would not need the land for 18 to 24 months. 6 Meeting Minutes Community Redevelopment Board Boynton Beach, Florida August 7,2008 Mr. Bressner explained when the issue was discussed, the $1.3M was based on an estimate of current market value. He was surprised when he reviewed the proposed CRA budget that they would get paid $65K. It was in contrast to the policy recommendation of the board in May. Staff keeps coming back to this point. The City based their budget on assurances given to the City, that the funds would be available. The Professional Services budget was discussed. The marina redesign was $2M for construction. The project was at the conceptual level, not construction drawings, which were much more money. Staff reduced the funds from $900K to $500K, because they did not anticipate any large projects. It was unknown if they would need to hire an architect or engineer. Vice Chair Rodriguez suggested further reductions down to $300K. Ms. Bright noted the Southern Trolley Route and police would have cuts. The Police are not in the downtown Master Plan until 2013. The agreement with the Police will be changed because they are not allowed to purchase vehicles or bike equipment and their budget included another vehicle. There were many items up for grabs. Vice Chair Rodriguez was interested in seeing the rationale behind the numbers. Discussion followed about deferring the 4th Street costs; however, Vice Mayor Rodrigeuz was not in favor of doing so and believed the economic climate would continue to worsen next year. The trolley service was considered for further reductions. There were 383 riders per day in the n'orthern route. Ms. Bright suggested eliminating $15K for events, the seed money for a Cuban Art Show and Professional Services would be reduced to $300K. Mr. Bressner explained until he saw the terms of the grant for 4th Street and whether it required the scope of the project be changed and additional costs incurred there would be no savings. He also indicated if it required the City to add components to the project that were not currently in the project, they should not apply those dollars. After discussion, it was decided the CRA would pay the $1,123,394 for the 4th Street project and $1.3M for land on MLK this year. The other areas with cost adjustments were finalized as follows: ~ Eliminate the 211 East Ocean expenses of $750K ~ Removed $200K from the Homebuyers Assistance Program ~ Eliminate the requested support items for $480K (purchase Community Caring Center Land on 4th Street, Community Caring Center Building purchase, the Museum of Lifestyle and Fashion History Purchase of Land and the Green Market. ~ Professional Services budget reduced by $200K 7 Meeting Minutes Community Redevelopment Board Boynton Beach, Florida August 7, 2008 >> Eliminate $15K from Special Events for the Cuban Art Show Ms. Bright explained the CRA is not legally required to have a second budget hearing, and the regular CRA has been moved to September 2,2008 after the City Commission meeting. She would like to bring back the balanced budget at that time. Ms. Harris explained she would make the changes to the budget for the general fund and project fund. She would redistribute the revised budget to the members and call to ensure they had no issues. There was board consensus to allow the staff increases to remain. Mr. Bressner inquired about the disposition of the Old High School if it would remain in the City or the CRA. It was explained that item was contained in the general fund and the item would be addressed in October. There was a question on the travel line item costs; however, the number was not available. Ms. Harris would email the information to Vice Mayor Rodriguez. Ms. Harris explained this fiscal year she attended the financial software annual conference training session and the Florida Government Finance Officers Association and the Government Finance Officers Association because they were in Florida. She would only attend one conference going forward for professional purposes, as would the other departments. Ms. Bright also pointed out there were no discretionary funds for the board this upcoming year. Adiournment There being no further business to discuss, the meeting adjourned at 7:35 p.m. :';J#.i/l U'tJ. IlL.,IJf Catherine Cherry " Recording Secretary 080708 8 I ~~ ~~T 11 East Side"'West Side"'Seas'lde Renaissance PLEASE MARK YOUR CALENDARS! THE FOLLOWING IS A CHANGE IN THE eRA MEETING SCHEDULED FOR NOVEMBER The November CRA Board Meeting will be held on Thursday, November 6, 2008 @ 6:30 pm in Chambers due to the fact that the second Tuesday in November (11/11/08) is Veteran's Day. T:\.A.GENDAS, CON~ENT AGENDAS, MONTHLY REPORTS\CompletedAaenda Item Request Fomls by Meeting\FY 2007 . 2008 BOlU'd Mee1ings\08 09 ()2 eRA Board Meeting Septemi!er\Mark Your Calendar Fl)'er,doc 2008 CRA POLICE FORCE. Sgt. Joseph De Giulis William Muhleisen, Jr. Philip Antico Michael Brown Daniel Harvey starutes->\ le\v ~(a(U[es->2u(j..: ~hui.t''':-;'':::'ecr',--,~ _'_'~' '-" ......,....;..~.S.'::..'_::_t-- Page 1 of': Sonlinehi-. ".I...:l;oi'N:p:.::".....;~.~..t.I.i."F~,;._.... "'." : i\:'.=... uns ne ;:l~;:l" . .~-~r"'~~:fi8IM~ . View Statutes Search Statutes Constitution Laws of Florida Order Select Year: 12002" 11 The 2002 Florida Statutes Title XI COUNTY ORGANIZATION AND INTERGOVERNMENTAL RELATIONS Chapter 163 INTERGOVERNMENTAL PROGRAMS View Entire Chapter 163.356 Creation of community redevelopment agency.-- (1) Upon a finding of necessity as set forth in s. 163.355, and upon a further finding that there is a need for a community redevelopment agency to function in the county or municipality to carry out the community redevelopment purposes of this part, any county or municipality may create a public body corporate and politic to be known as a "community redevelopment agency." A charter county having a population less than or equal to 1.6 million may create, by a vote of at least a majority plus one of the entire governing body of the charter county, more than one community redevelopment agency. Each such agency shall be constituted as a public instrumentality, and the exercise by a community redevelopment agency of the powers conferred by this part shall be deemed and held to be the performance of an essential publiC function. Community redevelopment agencies of a county have the power to function within the corporate limits of a municipality only as, if, and when the governing body of the municipality has by resolution concurred in the community redevelopment plan or plans proposed by the governing bOdy of the county. (2) When the governing body adopts a resolution declaring the need for a community redevelopment agency, that body shall, by ordinance, appoint a board of commissioners of the community redevelopment agency, which shall consist of not fewer than five or more than nine commissioners. The terms of office of the commissioners shall be for 4 years, except that three of the members first appointed shall be designated to serve terms of 1, 2, and 3 years, respectively, from the date of their appointments, and all other members shall be designated to serve for terms of 4 years from the date of their appointments. A vacancy occurring during a term shall be filled for the unexpired term. (3)(a) A commissioner shall receive no compensation for services, but is entitled to the necessary expenses, including travel expenses, incurred in the discharge of duties. Each commissioner shall hold office until his or her successor has been appointed and has qualified. A certificate of the appointment or reappointment of any commissioner shall be filed with the clerk of the county or municipality, and such certificate is conclusive evidence of the due and proper appointment of such commissioner. (b) The powers of a community redevelopment agency shall be exercised by the commissioners thereof. A majority of the commissioners constitutes a quorum for the purpose of conducting business and exercising the powers of the agency and for all other purposes. Action may be taken by the agency upon a vote of a majority of the commissioners present, unless in any case the bylaws require a larger number. Any person may be appointed as commissioner if he or she resides or is engaged in business, which means owning a business, practicing a profession, or performing a service for compensation, or serving as an officer or director of a corporation or other business entity so engaged, within the area of operation of the agency, which shall be coterminous with the area of operation of the county or municipality, and is otherwise eligible for such appointment under this part. (c) The governing body of the county or municipality shall designate a chair and vice chair from among the commissioners. An agency may employ an executive director, technical experts, and http://www.leg.state.fl.us/statutes/index.cfm? App _mode=Display _ Statute&Search _ String:... 10/14/2002 statutes->V JeW Statutes->2UU",- _hi) 1 ,:;_~->Sec:'C'~ 356: '..)nl1ne S'~ns;-;]nr- ?age .:: of': such other agents and employees, permanent and temporary, as it requires, and determine their qualifications, duties, and compensation. For such legal service as it requires, an agency may employ or retain its own counsel and legal staff, An agency authorized to transact business and exercise powers under this part shall file wit!'" the governing body, on or before March 31 of each year, a report of its activities for the preceding fiscal year, which report shall include a complete financial statement setting forth its assets, liabilities, income, and operating expenses as of the end of such fiscal year. At the time of filing tt1e report, the agency shall publish in a newspaper of general circulation in the community a notice to the effect that such report has been filed with the county or municipality and that the report is available for inspection during business hours in the office of the clerk of the city or county commission and in the office of the agency. (d) At any time after the creation of a community redevelopment agency, the governing body of the county or municipality may appropriate to the agency such amounts as the governing body deems necessary for the administrative expenses and overhead of the agency, including the development and implementation of community policing innovations. (4) The governing body may remove a commissioner for inefficiency, neglect of duty, or misconduct in office only after a hearing and only if he or she has been given a copy of the charges at least 10 days prior to such hearing and has had an opportunity to be heard in person or by counsel. History. us. 2, ch. 77-391; s. 1, ch. 83-231; s. 6, ch. 84-356; s. 903, ch. 95-147; s. 4, ch. 98- 314; s. 41, ch. 2001-266; s. 4, ch. 2002-2.94. Welcome. Session. Committees. Legislators · Information Center · Statutes and Constitution. Lobbvist Information Disclaimer: The information on this system is unverified. The journals or printed bills of the respective chambers should be consulted for official purposes. Copyright @2000-2002 State of Florida. Contact us. Privacy Statement http://www.leg.state.fl.us/statutes/index.cfm? App _ mode=Display _ Statute&Search_ String:... 10/14/2002 statuteS--" \0 Ie\\' ~ld[U[eS-.--' _vv.:: OU i U_ - ..;';:1.:t.'0". _'::- ur',.'.'.!'.e Y),nsn'.re ~a.~c: . (I: S~"h'Shine_~~"'~M!~_ View Statutes Select Year: 12002 ... Search Statutes St(Jlute~ & ...,..;.....,,".:,,~ Con~tltutlOn '1 I, Constitution Laws of Florida Order ]I The 2002 Florida Statutes Title XI Chapter 163 COUNTY ORGANIZATION AND INTERGOVERNMENTAL INTERGOVERNMENTAL RELATIONS PROGRAMS 163.357 Governing body as the community redevelopment agency.-- View Entire Chapter (l)(a) As an alternative to the appointment of not fewer than five or more than seven members of the agency, the governing body may, at the time of the adoption of a resolution under s. 163.355, or at any time thereafter by adoption of a resolution, declare itself to be an agency, in which case all the rights, powers, duties, privileges, and immunities vested by this part in an agency will be vested in the governing body of the county or municipality, subject to all responsibilities and liabilities imposed or incurred. (b) The members of the governing body shall be the members of the agency, but such members constitute the head of a legal entity, separate, distinct, and independent from the governing body of the county or municipality. If the governing body declares itself to be an agency which already exists, the new agency is subject to all of the responsibilities and liabilities imposed or incurred by the existing agency. (c) A governing body which consists of five members may appoint two additional persons to act as members of the community redevelopment agency. The terms of office of the additional members shall be for 4 years, except that the first person appointed shall initially serve a term of 2 years. Persons appointed under this section are subject to all provisions of this part relating to appointed members of a community redevelopment agency. (2) Nothing in this part prevents the governing body from conferring the rights, powers, privileges, duties, and immunities of a community redevelopment agency upon any entity in existence on July 1, 1977, which has been authorized by law to function as a downtown development board or authority or as any other body the purpose of which is to prevent and eliminate slums and blight through community redevelopment plans. Any entity in existence on July 1, 1977, which has been vested with the rights, powers, privileges, duties, and immunities of a community redevelopment agency is subject to all provisions and responsibilities imposed by this part, notwithstanding any provisions to the contrary in any law or amendment thereto which established the entity. Nothing in this act shall be construed to impair or diminish any powers of any redevelopment agency or other entity as referred to herein in existence on the effective date of this act or to repeal, modify, or amend any law establishing such entity, except as specifically set forth herein. History.--s. 2, ch. 77-391; s. 75, ch. 79-400; s. 2, ch. 83-231; s. 5, ch. 84-356. Welcome · Session · Committees. Legislators . Information Center. Statutes and Constitution. Lobbvist Information Disclaimer: The information on this system is unverified. The journals or printed bills of the respective chambers should be consulted for official purposes. Copyright @2000-2002 State of Florida. Contact us. Privacy Statement http://www.leg.state.fl.us/statuteslindex.cfm?App_ mode=Display _ Statute&Search _ String:... 10/1412002