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Minutes 03-24-09 MINUTES OF THE PLANNING AND DEVELOPMENT BOARD MEETING HELD ON TUESDAY, MARCH 24, 2009, AT 6:30 P.M. IN COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA PRESENT: Shirley Jaskiewicz, Chair Mike Rumpf, Planning Director Roger Saberson, Vice Chair Jamila Alexander, Assistant City Attorney Matthew Barnes Sharon Grcevic Candace Killian Jeff Lis Amber Barritt, Alternate William Poznak, Alternate ABSENT: Steve Myott 1. Pledge of Allegiance. Chair Jaskiewicz called the meeting to order at 6:30 p.m. Ms. Barritt led the Pledge of Allegiance to the Flag. 2. Introduction of the Board. Chair Jaskiewicz introduced the members of the Board. 3. Agenda Approval. Motion Vice Chair Saberson moved to approve the agenda. Ms. Barritt seconded the motion that passed unanimously. 4. Approval of Minutes. Motion Mr. Barnes moved to approve the minutes. Ms. Barritt seconded the motion that passed unanimously. 1 Meeting Minutes Planning and Development Board Boynton Beach, Florida March 24, 2009 5. Communications and Announcements A. Planning and Zoning Report 1. Final disposition of the February 24, 2009 Planning and Development Board meeting agenda items. Mike Rumpf, Planning and Zoning Director, reported the City Commission had approved the Land Development Regulations Rewrite, Group 6 deliverable. Staff would be moving forward for adoption and would continue to review the Rewrite, taking into consideration the comments made by the Board. Mr. Rumpf noted the City had recently adopted an ordinance amending the Land Development Regulations Sign Code pertaining to the display of temporary banners. Staff had discovered that the amendment contained an unintended, internal conflicting provision and wished to amend the Code to remove the inconsistency. The ordinance adopted was effective for one year and would sunset February 9, 2010. It permitted existing businesses to display a temporary banner for a 90-day period during any one year period. The intention of the ordinance was to allow more latitude and flexibility in displaying the banners within the time period set and throughout the property. The existing Code prohibited banners in setbacks. Staff's added text permitted the placement of banners throughout the property, with the exception of rights-of-way and buffers along rights-of-way. The earlier regulations precluded the display of banners from setbacks which had not been omitted from the amendment. If it had been the intent to preclude the banners from setbacks, it would have been redundant to preclude them from the rights-of-way buffers. Staff proposed to amend the Code by removing the word "setbacks." Mr. Rumpf noted the inconsistency had not been reported timely and could not be included on the agenda. Staff sought the Board's position on the proposed amendment, which would be brought before the City Commission. Motion Ms. Barritt moved to approve the strikeout of "setbacks" from the language. Ms. Grcevic seconded the motion that passed unanimously. 2 Meeting Minutes Planning and Development Board Boynton Beach, Florida March 24, 2009 6. Old Business None 7. New Business Attorney Alexander administered the oath to all who would be testifying. A. Sibia Building New Site Plan 1. PROJECT: Sibia Building (NWSP 09-001) AGENT: Francisco Perez-Azua, Perez Design, Inc. OWNER: HMRS, LLC LOCATION: 709 South Federal Highway DESCRIPTION: Request new site plan approval for a two-story commercial building of 10,347 square feet consisting of medical office, general business office, retail space and associated site improvements on a 0.661 acre parcel zoned C-3, Community Commercial. Kathleen Zeitler, City Planner, provided a review of the adjacent uses of the property, as set forth in staff's report. The two points of ingress and egress included the front th access from Federal Highway and the rear access from SE 4 Street. The proposed development consisted of medical and general (professional/business) office and retail space. The two-story building provided an under-story drive-through separating the ground floor space. The first floor consisted of general office and retail space, and the second floor, medical offices and physical therapy. The remainder of the site consisted of the 40 required parking spaces and landscaped areas. The Mediterranean building design resembled Spanish-style architecture with S-tile roofing, covered balconies, decorative aluminum railing, canvas awnings, ornamental aluminum grilles in stairway openings that matched the balcony railings and cross-hatched decorative scoring for visual interest. The Landscape Plan indicated a 6-foot buffer along Federal Highway, a 10-foot buffer and a pedestrian walkway along the north property line, except for where the building was proposed at the zero side setback. A 7½-foot buffer was proposed to be located th along SE 4 Street and along the south property line adjacent to the existing church buffer. Nearly 20% of the site would be pervious, consisting of landscaped and open space areas, with most plant material being native species. 3 Meeting Minutes Planning and Development Board Boynton Beach, Florida March 24, 2009 Two tile murals were proposed for Public Art, one on the east building elevation between the front doors of the first floor retail space, and the other on the south building elevation near Federal Highway. The project was located within the Traffic Concurrency Exception area. Traffic Concurrency approval from Palm Beach County was still pending and would be required prior to the issuance of a building permit. Staff had reviewed the proposed project for traffic concurrency, utilities, police, fire, drainage, vehicular and pedestrian access, and circulation. Staff recommended approval with 30 conditions. Francisco Perez-Azua, architect for the project, provided a PowerPoint presentation showing various views of the building exterior, interior, elevations, stair and elevator towers, terraces, windows, and floor plans. Chair Jaskiewicz opened the public hearing. Mary Law, 625 S. Federal Highway, inquired as to the color of the building and was advised the tone closely corresponded to the drawing displayed on the easel. She inquired whether any provision had been made for on-site drainage, and Mr. Perez- Azua responded affirmatively. John Wheeler, civil engineer with Caulfeld & Wheeler, noted the site plan required all stormwater be retained on site. The building had been designed to comply with the site plan conditions and to prevent runoff. A large drainage system would be installed in the center of the property as well. Ms. Law suggested the City of Boynton Beach work with the Department of Transportation to upgrade drainage, and prevent runoff from Federal Highway onto the property in the area. Chair Jaskiewicz inquired whether the project included a retaining wall or fence around the property. Mr. Perez-Azua replied there would be no fence. However, the perimeter would be heavily landscaped. A fence would surround the property during construction, and a landscape buffer would be installed, isolating the site from the adjacent property. Ms. Law requested fencing be installed to prevent people from entering her property. A question arose as to the design criteria. Mr. Wheeler advised the criteria provided for a 100-year storm elevation for a pre-post analysis. Ms. Zeitler noted the project met the City's criteria. She explained detailed, finalized drainage plans would be submitted at the time of permit review. As to landscaping, no buffer or fence was required, as the site abutted commercial property. As noted earlier, the perimeter of the site would be heavily landscaped, and drainage would be accommodated. The applicant was required 4 Meeting Minutes Planning and Development Board Boynton Beach, Florida March 24, 2009 to secure a permit from the Department of Transportation and would be addressing the issue of water on the roadway. No one else having come forward, Chair Jaskiewicz closed the public hearing. A question was raised regarding the professional office and retail bays. Mr. Perez-Azua noted the area consisted of one retail and one office space, and tenants had already committed to rent the second floor. The lobby area would provide access to the retail bay. Access was also provided via Federal Highway. Concerns were raised for the south elevation, which was immediately adjacent to the church parking lot and very visible. Rather than having just the flat wall, it was suggested the score lines be removed, and relief be provided, especially at the pedestrian level, to create interest. Another suggestion was to plant bougainvilleas and vines to climb the side of the wall, adding colorful, visual interest and creating depth. It was believed consideration should also be given to the north elevation, which could influence the adjacent property as well. Mr. Perez-Azua noted the second floor had been recessed to allow the placement of canopies, and a recess had been created for the front of the building as well. Public Art would be added on the south elevation. Leo Urban, landscape architect with Urban Associates, noted there were two trees, a gumbo limbo and an oak, as well as a coco plum hedge existing on the adjacent property. Palm trees would be added to break up the wall expanse in the front area. Additionally, a "smart ET controller" would be used for water conservation, and would reduce the use of the reclaimed water by 85%. Other than the constructive comments made, the Board believed the project would be an asset and looked forward to the activity it would bring to the area. Chair Jaskiewicz inquired whether the applicant agreed to all 30 conditions of approval, and Mr. Perez- Azua responded affirmatively. It was anticipated the project would commence August 1, 2009. Motion Mr. Barnes moved to approve, subject to all 30 conditions. Mr. Lis seconded the motion that passed unanimously. 5 Meeting Minutes Planning and Development Board Boynton Beach, Florida March 24, 2009 8. Other Several months ago, the Board had approved uses for a charter school. At the time, the applicant had agreed to install a fence. To date, the fence had not been installed. Ed Breese, Principal Planner, noted staff would look into the issue. 9. Comments by Members Chair Jasciewicz suggested Board members submit a brief biography if they wished information be added during the "Introduction of the Board" portion of the meeting. 10. Adjournment Motion Ms. Barritt moved to adjourn. Ms. Grcevic seconded the motion that passed unanimously. The meeting adjourned at 6:58 p.m. ~~~ DI- Stephanie D. Kahn Recording Secretary 032609 6