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Minutes 03-24-09 MINUTES OF THE BOYNTON BEACH ARTS COMMISSION MEETING HELD ON TUESDAY, MARCH 24, 2009 AT 6:30 P.M., AT FIRE STATION #2, 2615 WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Barbara Ready, Chair Debby Coles - Dobay, Public Art Cheryl Arflin (arrived at 6:33 p.m.) Administrator Barbara Lentz Christine Moeller Nubia Richman (arrived at 6:30 p.m.) Anderson Slocombe (arrived at 6:27) Halena Wolf (arrived at 6:50 p.m.) Dana Cook, Alt. Donn Davenport, Alt. I. CALL TO ORDER Chair Ready announced some of the members Ms. Richman and Mr. Slocombe called Ms. Coles-Dobay to they would be late. The meeting was called to order at 6:25 p.m. II. ROLL CALL OF MEMBERS Self- introductions were made. III. AGENDA APPROVAL The following additions were made to the agenda: V. Announcements, Item C — Artavox VI. Public Art Projects, Item C. 2 — Library 6 -month Exhibit VI. Public Art Projects, Item C. 3 . - Sims Center Exhibit Motion Ms. Lentz moved to accept the amended agenda. Mr. Slocombe seconded the motion that unanimously passed. IV. APPROVE MEETING MINUTES A. Approval of January 17, 2009 Workshop Minutes Motion Mr. Slocombe moved to approve the minutes. Ms. Richman seconded the motion that unanimously passed. 1 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 B. Approval of February 24, 2009 Meeting Minutes Motion Ms. Lentz moved to approve the minutes. Ms. Moeller seconded the motion that unanimously passed. V. ANNOUNCEMENTS A. Meeting space and time After discussion, a majority of the members agreed the Arts Commission would continue to meet at Fire Station #2. B. April Eco Art Symposium — Stuart, FL — (email flyer 3/18) A flyer had been distributed regarding the South Florida Eco Art Symposium in conjunction with the Martin County Art Program and the South Florida Environmental Art Project. The event would be held April 2 to April 5, 2009. The Opening Day would feature speakers such Sam Bowers, Xavier Cortada, Michael Singer and other eco artists. Films and exhibits would be shown. Members interested in attending should let Ms. Coles -Dobay know. Members of the City's Green Team would also be attending. There was a fee associated with the event, but the cost was not confirmed. The event would be held at different locations and buildings. C. Artavox The Arts Commission previously approved Artavox. The event was moving forward in partnership with the Palm Beach County Cultural Council, the Artists of Palm Beach County, the County Art in Public Places organization, the Community Redevelopment Agency, and the City's Art in Public Places program. It was reported many in -kind contributions were received, and currently it appeared the only outstanding cost was $20 to $45 for the special permit. A schedule of activities was distributed as well as posted on the Palm Beach County Cultural Council website. The event information was posted there and included a call to artists. Invitations and posters would be sent electronically; howcver, the cvent was open to the public. The set -up and layout of the event was discussed as it was intended to create an intimate setting with the participants mingling with the artists. The Community Caring Center vendors would provide upscale hors dorves. The Community Redevelopment Agency would pay for two police officers to be on site and an electrician. They City staff will also provide clean -up services before and after the event. Total Wine agreed to act as servers and provide beverages at a significant discount, which the Palm Beach County Cultural Council would pay for. 2 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 The event, which is a County-wide celebration of the arts, afforded the City positive publicity. The event would be held May 20, 2009 from 5:30 p.m. to 8:30 p.m. Dress was casual chic and artsy. Last year, about 250 individuals attended. The Chamber of Commerce and other business leaders would also be invited. On a different note, it was announced Rick Beau Lieu was having an Open House on Thursday from 6:30 to 9:30 p.m. in the City designated Art and Warehouse District along Industrial Avenue. VI. PUBLIC ART PROJECTS A. Snow Auto Mural Project Artist Judy Dempsey and David Nau were present and information on the project was distributed to the members. Snow's Auto Repair was interested in having a mural painted on their wall and had to send a letter to Planning and Zoning for a minor site plan revision and pay a fee. Planning staff reviews the modification and forwards the project to the Arts Commission for approval. Written information on the scope, cost, materials and how the mural would be executed was provided. A conceptual idea, which was for marine life, was also provided. The wall would be power-washed, patched and sealed. All the basic prep work would be done to ensure the mural lasted. The location of the building on Federal Highway was reviewed and it was noted there was a nearby store that sold marine items. It was not known if the owner applied for a Community Redevelopment Agency Fayade Grant. A question was posed regarding what the Arts Commission's duties were in relation to the project. Ms. Coles-Dobay responded the project was before them for approval of the concept, the cost, the materials, placement and other items. The Arts Commission's decision would be sent to Planning and Zoning who would include the approval in the process. Ms. Arflin expressed her concern of consistency and credibility of the group. She urged caution and expressed the members needed to move forward in a disciplined manner. Ms. Coles-Dobay responded this was the process established by Planning and Zoning. Ms. Arflin understood they were supposed to use a form. Mr. Slocombe explained the form did not come into play with this project as it did with new development and the fees. This was for when business voluntarily wanted a project. Ms. Arflin requested they develop a checklist of the various elements. Ms. Coles-Dobay agreed to do so. Ms. Lentz noted they did not put out a call to artists for this project and inquired why they had to approve it. Ms. Coles-Dobay explained Planning and Zoning does not want to approve murals. They prefer the Arts Commission approve them. Items such as the size of the project, if the price was fair, if the artist was a public artist, the amount of 3 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 work the - project encompassed were aspects the Arts Commission could review. It was noted the subject wall was 550 30 feet by 50 15 feet. Ms. Arflin expressed they needed a benchmark to compare the project against. Mr. Cook also inquired if the Arts Commission's decision would influence the Community Redevelopment Agency's decision to approve a facade grant. Ms. Dempsey explained the cost of a mural was based on square footage, which could run from $25 per square foot or more, depending on how talented the artist is. Ms. Dempsey charged $35 per square foot. It was noted there was a mural painted on the Pantry, but the cost $8,000. A mural painted in Pineapple Grove was about $25,000 to $30,000 and another mural on Second and Atlantic Avenue in Delray Beach was $18,000. Ms. Arflin explained if Planning and Zoning wanted the Arts Commission to tell them it was a good value, they should supply comparables. Ms. Coles -Dobay explained the Arts Commission was being asked to look at the aesthetics and whether it was appropriate. She noted value does not always mean price. The members discussed how to respond. Ms. Arflin felt more comfortable expressing an opinion. Ms. Coles -Dobay read from the Recommendations and Guidelines which contained criteria to use. The review was a service to the business. Ms. Arflin reiterated they needed to include comparables; however, Ms. Coles -Dobay advised the knowledge base of the Board was sufficient. Ms. Arflin felt the Arts Commission could not say whether it was okay to paint the mural; they were being asked to send a letter to Planning and Zoning, and they have to be careful what they approved. Conversation turned to approving only the aesthetics, and not price. Ms. Richman noted the project was an improvement. Mr. Davenport suggested an endorsement that a mural was an art form was appropriate. Motion Ms. Arflin moved to send a letter to Planning and Zoning saying the proposed art project is an approved art form. It appears to be appropriate for the place it is intended to be used, and that she (the artist) is a known public artist, and they are delighted to recommend the project. Ms. Lentz seconded the motion. Ms. Wolf arrived at 7:07 p.m. The motion was repeated for the benefit of Ms. Wolf; however, she did not vote. Mr. Davenport, who was sitting in her place, would vote on the motion. 4 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 Vote There was a vote on the motion. The motion passed 6-1. (Mr. Davenport, dissenting.) B. Earthweek Environment Art Exhibit in City Hall (e-mail flyer info 3/18) Ms. Coles-Dobay advised the City's Green Team put together events for Earthweek, which was April 20 through April 24, 2009. Commissioner Ross was anxious to have displays, seminars and educational forums for the City's Green Initiatives. Departments were asked to participate and distribute information on energy saving tips. Ms. Coles- Dobay was speaking to Artist Lucy Keshavarz who created an Urban Exotic exhibit and inquired if the Arts Commission could use the exhibit during Earthweek. Ms. Keshavarz agreed. The Green Team reviewed the information and thought the exhibit was acceptable. The six-item exhibit would be displayed in City Hall. A flyer detailing the exhibit was distributed to the members. Ms. Coles-Dobay had not seen the art, only the images. Mr. Davenport thought if the Arts Commission was going to endorse it, they should see it. It was noted Ms. Keshavarz displays in North Palm Beach. Ms. Arflin explained using the exhibit would violate their selection process. Ms. Coles- Dobay explained there were four methods of selection and she read from the Guidelines and Recommendations. Ms. Arflin noted the guidelines pertained to private projects, and the exhibit was a public art project. She read from the Guidelines and Recommendations that art could only be procured through a call to artists. She felt it was contrary to the Ordinance and everyone should be given an equal chance to display, otherwise the process was biased and they were abusing their power. Ms. Coles-Dobay responded the Arts Commission's duty is to recommend artist's art to programs. Ms. Arflin asserted that occurred after going through a detailed selection process through a call to artists' procedure. Ms. Arflin read from the Guidelines and Recommendations, page 41 of 46. Ms. Coles-Dobay explained they were Procedures for Artwork Selection. Ms. Arflin referenced Item C, Artwork for Private Projects may be selected in a variety of methods. Ms. Arflin explained the next page of the document, Artist Selection Methods for Commissioned Art Projects, that meet with the public art program indicated the methodology was a call to artists. The members explained the display was a temporary exhibit, and the pieces were not commissioned. Ms. Arflin inquired what the benefit of having an art display in City Hall was. It was explained it was for Earthweek. Ms. Arflin expressed exposure equated to value, and she inquired if it was appropriate for the Arts Commission to use its authority to give an artist the right to be exposed to the public. She explained the Arts Commission needed to follow the protocol. The work was a temporary exhibit that provided a benefit to the 5 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 artist. Other artists should be afforded the same opportunity. There was discussion adding more detail to the Guidelines and Recommendations regarding Temporary Exhibits was appropriate. The members acknowledged opportunities arise unexpectedly, and would continue in the future. Providing written details and/or a checklist regarding mural approvals was also suggested. Ms. Coles-Dobay again explained that was not part of the Ordinance; rather, the approval was part of the Planning and Zoning process. An eco art exhibit during Earthweek would add an extra layer to an event the City had planned. The Arts Commission discussed they needed to exercise caution to not show favoritism. In this instance the opportunity just arose; however, some of the members were familiar with the artist's work. Mr. Davenport explained if the Arts Commission endorsed the work, it was branding. Ms. Coles-Dobay acknowledged Ms. Arflin's point, but clarified the call to artists discussed different selection processes in the Guidelines and Recommendations for all projects and it was incorrect. As a Board, they should be able to recommend. As an example, the Arts Commission should be able to recommend a body of artists for the Library. The intention was allow them. Correcting the Guidelines and Recommendations before voting was discussed, as was including the offer of an opportunity to others. Ms. Coles-Dobay requested direction. A discussion ensued regarding whether changing the document would remove the Arts Commission's expertise. Ms. Arflin responded it would not, it was just going through the call to artist process. It was pointed out; however, the Avenue of the Arts was by invitation only in the first two years. Ms. Coles-Dobay requested direction on two issues. The Guidelines and Recommendations selection method is based on four different areas or strictly by call to artists and more research was needed as to the intention of the program. The Guidelines and Recommendation were modeled after other programs. Staff could research the model they built the program on as it pertained to private and City projects and put it on the next agenda. There was consensus to do so, as the program only addressed commissioned art and private projects. Mr. Davenport left the meeting at 7:31 p.m. Ms. Arflin suggested passing on this project. Mr. Slocombe noted as items arose the Arts Commission would address them, but it was important to keep an open mind and be flexible. Ms. Arflin explained, as public representatives, they had to ensure they did not do anything that showed favoritism. Mr. Davenport returned to the meeting at 7:33 p.m. 6 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 Motion Ms. Arflin moved to not participate in this project. Ms. Wolf seconded. A vote was taken. Ms. Lentz, Ms. Wolf and Ms. Arflin voted in favor. The Chair asked if there was an alternate motion. It was noted the Chair did not ask for a show of hands who opposed the motion. The Chair asked for a show of hands and Ms. Richman, Ms. Moeller and Ms. Ready dissented. It was noted Mr. Slocombe did not vote and the vote was tied. Ms. Coles -Dobay advised Mr. Slocombe was supposed to vote. Ms. Arflin advised Mr. Slocombe could abstain. There was no further discussion of the item. C. On loan sculpture placement 1. Mailbox sculpture Ms. Coles -Dobay explained this sculpture would be located at the beginning of the Avenue of the Arts and would hold flyers for the Avenue of the Arts program. Motion Ms. Arflin moved to not accept the offer of a loan on the mailbox. Ms. Lentz seconded the motion. The motion passed 4 -3, (Chair Ready, Ms. Moeller and Ms. Richman dissenting.) 2. Library 6 -month Exhibit Ms. Coles -Dobay explained the Artists of Palm Beach County operates are scheduled to contribute to the Arts Connection Program on June 15th. They had a panel discussion of issuing the call to artists for the Library within the Artists of Palm Beach County group, similar to the exhibit by the Boynton Camera Club. There are approximately 1,000 100 artists in the group. In addition to sponsoring the Art Connection Program, the organization would hold an open house, and conduct marketing and advertising for the Arts Commission. The Library exhibit would run from June through September. The Boynton Beach High School Student Exhibit would be held at the Sims Center during the summer. A discussion whether the artists had to be Palm Beach County residents ensued and Ms. Arflin explained if the Arts Commission agreed to the offer, they had to be willing to let other groups of artists have the entire space at the library for a display for six months. They could not pick and choose what organizations they wanted to offer public space to. Ms. Coles -Dobay noted they could post other organizations to participate. Ms. Arflin explained it would not be appropriate because it was giving preferential treatment to one organization. 7 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 Ms. Coles-Dobay explained part of the Ordinance speaks to integrating with art organizations, galleries and others. Chair Ready explained the Arts Commission could not send out a call to artists to the whole world. The scope could be narrowed, and focused on different forms of art, i.e. sculpture, painting, photograph. Ms. Arflin felt the call to artists should be issued to everyone and it was egalitarian. Ms. Richman noted the intention of the recent Boynton Beach Camera Club exhibit was to have a place to display the prints, not to sell them. A call to artists was issued to all artists the six months before. Ms. Nubia believed there were provisions for flexibility in the guidelines that made provisions for Mr. Singer and Ralphonso to educate the Arts Commission. The issue was discussed at length with the gist being the Arts Commission had to be careful to avoid the appearance of discrimination and there was agreement the Guidelines would be tweaked and discussed next month. The Arts Commission should not react to opportunities as they arose just because someone came to the Arts Commission. Chair Ready requested a motion whether it was acceptable or not for the Artists of the Palm Beaches to send out the call to artists for a section of the Library for the next six months. The membership of the Artists of the Palm Beaches included sculptors, painters, and other media, some of which already exhibited in the current Library exhibit, and were members of other arts organizations. The issue was artists in Broward County should be afforded the same opportunity. Ms. Arflin explained when a project is defined and a general call to artists is issued, there would be responses from all over. Mr. Slocombe noted this was no different than when the City issued an RFP. The request was open to everyone, but there were criteria and limitations attached to it. The Arts Commission could set parameters. He suggested having a list of items put on the agenda that the members could review each month. Discussion turned to the displays already established as an ongoing exhibit at the Library and whether the Arts Commission should determine the theme for the next six months. There would be times when limiting a project would be appropriate and approaching organizations that were specific to the project would be in order. The members come to the table with their biases and art was based on the members' level of awareness of it at that snapshot in time. Ms. Arflin expressed it was discrimination. Ms. Wolf suggested they write something in the Guidelines and Recommendation that they could approach groups and they were using one group at a time. 8 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 The mission of the Arts Commission is to improve and increase the arts. There was agreement of the mission but there was debate whether they were leaving themselves open to assertions of bias, which was an abuse of power. There needed to be transparency. Under the current Guidelines they could not, and there was discussion the Guidelines need to be rewritten. Chair Ready requested a motion and advised the Library was onboard with the Artists of Palm Beach County, which included the Arts Connection package. It was thought there would be no detriment to the progress of art in Boynton Beach to accept the proposal. Motion Ms. Lentz moved to accept what the Library is offering the Arts Commission to plan for Palm Beach County for the next six months from June until December. Mr. Slocombe seconded the motion that passed 5-2 (Ms. Arflin and Ms. Wolf dissenting.) 3 Sims Center Exhibit The members agreed this item simply allowed a public body to use the facility of another public body. Motion Ms. Wolf moved that the request passes and the Arts Commission allow it. Ms. Lentz seconded the motion that unanimously passed. D. Eco Art presentation for Avenue of the Arts 2009/10 Chair Ready noted the individual to make the eco art presentation left, and the meeting probably made him "freak out." Ms. Arflin inquired what eco art was. Mr. Cook explained he felt physically ill, and might have to leave. He indicated he would try and stay. The presenter for eco art returned. Ms. Arflin inquired if the presenter was a potential contributor to the project. Chair Ready responded affirmatively. Ms. Arflin inquired if it was appropriate for the Arts Commission to hear from one party. Mr. Cortada inquired if it was appropriate for the Chair to recommend that a guest waiting for an hour be allowed to speak. Ms. Arflin responded it was important to take care of the business of the organization. Mr. Cortada pointed out he was just recognized and asked to sit at the meeting. He pointed out Ms. Arflin was not the Chair, 9 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 Ms. Ready was and he would like to speak, as it was his turn. Chair Ready gave Mr. Cortado the floor. Mr. Cortada noted he had never seen such a dysfunctional group and he was appalled at what he experienced. Ms. Arflin, Ms. Wolf and Mr. Davenport rose to leave. Mr. Davenport advised he buys corporate art, and Mr. Cortada could forget it. The three members left. Mr. Cortada explained his problem with the committee and advised he sits on other public art committees and the County Cultural Affairs Council. He commented what he saw today was a complete and utter lack of respect for the staff. This was not the way public art committees and public forums are managed. You do not invite an artist to a meeting and have them endure the kind of "crap" that he witnessed. It is not professional. He would never apply for a public art commission in Boynton Beach because he would be embarrassed to have the Arts Commission critique his work. He would be embarrassed to take part in this Art in Public Places process. Chair Ready requested he speak about eco art. Mr. Cortado explained he recognized that was why he attended the meeting, but he was not going to participate in the eco art project with this committee. Mr. Cortado explained as someone who was part of the cultural community in the State, he would like to show some ideas on how to make the process better so when an artist comes to speak, or when a call to artists is issued, they have a better way of framing it. Normally, the committee that selects the art across the State was not the same committee that was appointed by politicians. Usually there were professional experts and panelists to review art. This type of amalgamation of realities is not present here. Ms. Coles-Dobay explained they have two processes; one for the call to artists and another that finalizes the process. Chair Ready apologized to Mr. Cortado that the meeting got ugly. Mr. Cortado explained he would teach about eco art, but not on this committee with its siding, and he could not put his heart and his hands on this kind of silly process. He clarified he knew Ms. Coles-Dobay and it was staff who reached out to him. He had no concept of the Board or staff. He was not a friend of anyone present. He was a professional artist, from Miami who has exhibited all over the world, who has many commissions. He was just in Art America last month. He was a professional, self- employed working artist with a Chelsea gallery. He explained what he observed was myopic views of art that would never get Boynton Beach on the map culturally. A wholesale change was needed. He was trying to do a critique to the committee, and he wanted to get their attention and he acknowledged he was rather blunt. He was present to participate, and offer some options. It was incredulous to him the professionals could not reach out and curate a show, or partner 10 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 with cultural organizations to put an exhibit at a Library. He advised that was myopic. It was dysfunctional and a way the community, from a cultural point of view, stayed stagnant. The Arts Commission should reach out to staff and delegate, and report back. He expressed his frustration for having to sit and listen to minutia, that at the end of the day was not based on any rule, ethics, or all the issues, and that they were irrelevant and grasping at stars. He was prepared to go through a series of examples on how it could be handled based on the way the Miami Dade Cultural Affairs Council, where he serves did, or the way the Florida Arts Council, and the Non Profits Arts for Museums, or the way the museums did and art in public places that have commissioned his work did. Mr. Cortado was a member of all those listed organizations, and wanted to show the Commission some professionalism; not to attack them as a group. He exclaimed the process was absurd. Mr. Cortado was glad his comments were on the record because the Arts Commission would not retain a self-respecting artist to reply to the call. Ms. Coles-Dobay thanked Mr. Cortado for coming. Mr. Cortado wished the Commission good luck, said goodbye and advised he was not participating. Ms. Coles-Dobay explained they were trying to obtain a knowledge base the Arts Commission could operate on. Part of the problem was there were a lot of misconceptions regarding what was prepared, what the Arts Commission was supposed to be doing and what they were following. Some individuals on the Board had their feelings to take it in their own direction, which was a different direction, and the Board has been dysfunctional. Mr. Cortado urged the majority of the Board not to let a minority ruin an art professional, and artist, and urged the Chair to enforce things a little bit more and not have a wholesale attack on the administrator, as it was not fair. Mr. Cortado explained the reason he cannot participate was not because he did not want the Arts Commission to see his slides. It was because as a professional, he would work with the Arts Commission professional. When he speaks to the professional and they have a contractual obligation of things he would produce, he did not want the art to be edited by the committee, because when you create art by committee, you get "crap." Art was an individual thing, and there needed to be respect for the process. Ms. Coles-Dobay explained they have a process, but it was being torn apart and diverted. It was breaking down the structure. Mr. Cortado explained he saw the committee and Ms. Arflin and it was disruptive. He questioned why it was allowed. It was noted the Commission members were volunteers. He took exception to the comment made by Mr. Davenport indicating "he collects corporate art and Mr. Cortado was finished." He wished there was mutual respect. He advised he would love to work with Ms. Coles-Dobay. In the very limited interaction from the one meeting he had with her, he found her to be professional. He advised the City has an incredible opportunity, but he could not work with Ms. Coles-Dobay knowing that anything he and she did 11 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 comes back to the committee and gets stuck in the quagmire. He apologized to the committee, thanked them and left at 8:12 p.m. The remaining members acknowledged something needed to be done or they would not be able to move forward and it had been this way for a long time. The members agreed Mr. Cortada's comments were humiliating and awful, but they needed it because the Arts Commission was going in the wrong direction. It was noted disruptive members could be removed and the disruptions occurred too often regarding the same issue. It was frustrating because everything was questioned. Although some issues were valid, it was recognized there would always be a perception that something or someone would have an advantage. The Guidelines and Recommendations are a work in progress. The same comments were always received, which were there was no reference to an item, the members did not know the cost, value or any other thing. An effort to bring in professionals to educate the members about different types of art would be invaluable because the information emailed to the members was not reviewed before the meetings. The members acknowledged Ms. Coles-Dobay did a great job. A suggestion was also made to have a frank discussion of what the Arts Commission was trying to accomplish, but it was thought nothing would change. The members discussed how to move forward. The issues were always about covering oneself and it was thought the individual would walk out if the members did not go forward with her proposal. There were months when there was very little accomplished. The Board lost several members in the past because of this issue, and some others almost left, but decided to stick it out. Ms. Lentz mentioned it was too much and she was physically shaking. Mr. Slocombe also advised if it continued he would leave. The meetings were confrontational, disruptive, diversional and non-productive. Further discussion revealed individuals could be distracted from what the intention of the document was. Pages 41 through 45 contained direction and the Commission needed to agree on it. It is the intention of the document there should be some flexibility. It was mentioned Mr. Cortada had advised it was almost ludicrous not to let the Artists of Palm Beach County issue the call to artists. The bigger picture was what was the methodology for the program. They wanted flexibility and to reach out to different organizations. For the monthly art program, it would require the Arts Commission had to have a year of programs approved ahead of time before she could execute and issuing a call to artists for that was not valid. Being excessively cautious was hindering the committee. The members agreed Mr. Cortada's comments were not appropriate, but he had a point. Ms. Coles-Dobay had received direction from the Board about looking over the Guidelines and Recommendations. She requested the members read the pages on the 12 Meeting Minutes Arts Commission Boynton Beach, Florida March 24, 2009 Art Selection and be prepared to discuss them and make decisions for all projects so this way there would be more flexibility to operate. Ms. Coles-Dobay asked if the members wanted to bring back the rest of the information for the Avenue of the Arts and other programs and the quarterly budget. The information was distributed and the members were asked to review it for the next meeting. It was suggested there should be a discussion of inappropriate conduct. There was consensus that it appeared Ms. Coles-Dobay was being attacked and it gives the feeling of distrust in general and for the administration and the program operation. Mr. Slocombe explained everyone brings their experience to the table. There was consensus to move whatever was remaining on the agenda to the next meeting agenda. VII. QUARTERLY BUDGET REVIEW VIII. VISION PLAN PROGRAMS AND EVENTS A. Programs and events (email flyer info 3/18) IX. UNFINISHED BUSINESS X. FUTURE BUSINESS XI. ADJOURNMENT There was consensus to adjourn. The meeting adjourned at 8:32 p.m. ~ClJ-lutJJ}~ QJwul Catherine Cherry 0 Recording Secretary 032508 13