R96-140RESOLUTION NO. R96 -/~
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE CITY
MANAGER TO SIGN AND ACCEPT THE COPS MORE
GRANT NO. 96-CM-WX-1033 FROM THE UNITED
STATES DEPARTMENT OF JUSTICE, AND TO
APPROPRIATE $39,560 FROM THE GENERAL FUND
CONTINGENCY ACCOUNT TO SERVE AS THE
CITY'S LOCAL MATCH; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Boynton Beach Police Department
applied for and has been awarded a grant from the U.S.
Department of Justice, Office of Community Oriented Policing
Services under the COPS MORE grant program; and
WHEREAS, said grant is in the amount of $118,680, with a
local match of 25%, which match totals $39,560;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton
Beach, Florida hereby does authorize and direct the City
Manager to sign and accept the COPS MORE grant no. 96-CM-WX-
1033 from the U.S. Department of Justice and to appropriate
$39,560 from the General Fund contingency account to serve as
the City's Local Match.
Section 2. That this Resolution
effective immediately upon passage.
shall become
PASSED AND ADOPTED this /~ day of September, 1996.
ATTEST:
~Ci~ Clerk
C ommi s s i
Commissioner
(Corporate Seal)
COPS MORE AWARD
U.S. DEPARTMENT OF JUSTICE
OFFICE OF COMMUNITY ORIENTED POLICING SER VICES
Grant #: 96-CM-WX-1033 ORI #:FL05003
Applicant Organization's Legal Name: Boynton Beach, City of
Vendor #: 596000282
Authorized Official Name: Mayor Edward4iarme-~g
Contact Name: Chief Thomas M.
Address: P.O. Box 310
City, State and Zip Code: Boynton Beach, FL 33425
Phone Number: (407)375-6010
Fax Number: 0-
Award start date: December 1, 1995
Award end date: November 30, 1996
Award Amount: $118,680.00
Civilian Personnel Award: $0.00
Equipment/Technology Award: $118,680.00
Overtime Award: $0.00
Number of Redeployed Officers: 14.6
Number of Redeployed Officers: 0
Number of Redeployed Officers: 14.6
Number of Redeployed Officers: 0
D,.~c~~{~Sos Brann ~~
Date
By signing this award, the signatory official is
agreeing to abide by th~ Conditions of Grant Award
found on the reverse side of this document:
Signature of Official with the authority to accept this
grant award
Typed Name and Title of Official
Date
C.O.P.S.M.O.R.E. Change of Information Sheet
If you need to inform the COPS Office about changes or corrections, please type or print
the information on this sheet and return it with the signed Award. In addition to the
correction information, please always indicate your grantee organization's name OR/
identification number, and name of the Authorized Offical who signed the Award on this
sheet.
Organization Name: Boynton Beach, City of
ORI Identification Number: ~,05003
Authorized Official: Mayor Gerald Taylor
Law Enforcement Executive Name (Title, First Name, and Last Name):
Contact Person:
Address:
Chief Marshall Gage
City:
State:
Zip Code:
Phone Number:
Fax Number:
Government Executive Name (Title, First Name, and Last Name):
Address:
CitT:
State:
Zip Code:
Phone Number:.
Fax Number:
Number of Officers Redeployed Due to Civilian Hires:
Number of Officers Redeployed Due to Equipment/Technology:
Number of Officers Redeployed Due to Overtime:
TOTAL Number of Officers Redeployed:
III. CONSENT AGENDA
C.3
cc: Police
Finance
OFFICE OF THE CITY MANAGER
INTER - DEPARTMENTAL MEMORANDUM
TO: Carrie Parker, City Manager CO7�ia�e
FROM: Dale S. Sugerman, Assistant City Manager
DATE: September 9, 1996
SUBJECT: Acceptance of COPS MORE Grant #96 -CM -WX -1033
City Commission Meeting of September 17, 1996- Consent Agenda
This past year, the Police Department applied for a grant from the U.S. Department of
Justice, Office of Community Oriented Policing Services under the COPS MORE grant
program. I am pleased to tell you that we have been awarded a grant in the amount of
$118,680. This grant has a 25% local match which means that we will need to provide
$39,560 in addition to the Federal money. With this total of $158,240, we will be
purchasing computers and computer software for our police department. For the most part,
the purchases will be laptop computers which will go into the patrol cars, as well as some
hardware and software for the new Computer Aided Dispatch system to be installed during
the upcoming fiscal year.
Attached is a copy of the grant award from the Department of Justice. Could you please V
put this matter on the City Commission agenda of September 17, 1996 for consideration
and approval by the Commission? In addition, we will need to include in the Resolution the
$39,560 local match appropriation since that money does not exist in the current operating
budget. This grant program was announced after the adoption of the current budget.
The appropriate staff person from the Police Department will be in attendance at the City
Commission meeting to answer any questions about this request.
RECOMMENDATION
Authorize the City Manager to sign and accept the COPS MORE grant no. 96- CM -WX-
1033 from the U.S. Department of Justice and to appropriate $39,560 from the General
Fund contingency account to serve as the City's Local match.
J.
Dale S. Sugerman
Assistant City Manager
cc: Chief Marshall Gage
RESOLUTION NO. R6_
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE CITY
MANAGER TO SIGN AND ACCEPT THE COPS MORE
GRANT NO. 96 -CM -WX -1033 FROM THE UNITED
STATES DEPARTMENT OF JUSTICE, AND TO
APPROPRIATE $39,560 FROM THE GENERAL FUND
CONTINGENCY ACCOUNT TO SERVE AS THE
CITY'S LOCAL MATCH; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Boynton Beach Police Department
applied for and has been awarded a grant from the U.S.
Department of Justice, Office of Community Oriented Policing
Services under the COPS MORE grant program; and
WHEREAS, said grant is in the amount of $118,680, with a
local match of 25 %, which match totals $39,560;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton
Beach, Florida hereby does authorize and direct the City
Manager to sign and accept the COPS MORE grant no. 96- CM -WX-
1033 from the U.S. Department of Justice and to appropriate
$39,560 from the General Fund contingency account to serve as
the City's Local Match.
Section 2. That this Resolution shall become
effective immediately upon passage.
PASSED AND ADOPTED this day of September, 1996.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
ATTEST:
City Clerk
(Corporate Seal)
COPSMORE.Grant
9/11/96
= U.S. Department of .,..stice
Office of Community Oriented Policing Services
Office of the Director
1100 Vermont Avenue, NW
Washington. D C 20530
August 6, 1996
Edward Harmening
Mayor, Boynton Beach, City of
P. O. Box 310
Boynton Beach, FL 33425
Re: COPS MORE Grant#: 96 -CM -WX -1033
Dear Mayor Harmening:
I am pleased to inform you that your COPS MORE itemized budget has been approved.
Enclosed in this packet is your Grant Award, which you must sign to officially accept your grant. The
MORE Award document provides the total award amount and redeployment figures, as well as the award
amount and redeployment figures by type of award: civilian personnel, equipment and technology, and
overtime funding. On the reverse side of the Grant Award is a list of Conditions that apply to your grant. You
should read and familiarize yourself with these Conditions.
Also enclosed is your Grant Owner's Manual which summarizes and explains your COPS MORE grant.
It will assist you with the administrative and financial matters associated with your grant. The manual also
explains many of the Federal government's commonly used grant terms and answers many commonly asked
questions.
You will also find materials relating to payment methods and procedures for receiving your grant
funds. You should review the materials in your Grant Owner's Manual regarding the different methods of
payment available to you. Should you have any questions regarding payment methods or any other matter
discussed in the COPS Grant Owner's Manual, please do not hesitate to contact the COPS Office at 1- 800 -421-
6770. Information related to procurement with Federal funds are provided to assist you with equipment and
technology purchases under COPS MORE.
We have enclosed a mailing label for your convenience. Please use the label to return your signed
award and requests for payment information.
The COPS Office will continue to serve your needs in a responsive and innovative manner. With your
participation, I believe this office can accomplish its mission to provide local law enforcement with the
resources they need, and in a manner that reduces the burdens ordinarily encountered when applying for a
federal grant.
Congratulations on your award. On behalf of the COPS Office, we look forward to working with you
as you continue your community policing effort.
S'
AZ4/1
• seph E. Brann
irector, COPS Office
ry .s. Department of ,Justice
i \� • f
,.�
Mice ot justice Program
. l?
DATE: July 30, 1996 :rant Award # 96 -CM -WX -1033
TO: Debra Hoffmaster, Grant Monitor, COPS Office
FROM: tephazTakane, Financial Analyst, COPS Branch,
Office of the Comptroller
SUBJECT: Financial Clearance: Application # 6- 0681- FL -CM, for The
Boynton Beach, City of
A financial analysis of budgeted costs has been completed. Costs
appear reasonable, allowable and consistent with existing guide
lines. Exceptions /Disallowed Costs are noted below.
Cost
Category Equipment
Equipment: 158,240
Total Costs: 158,240
** *Disallowed Costs: 0
Grand Totals:
Federal Share: 118,680
Local Share: 39,560
Total Project Cost: 158,240
/KDM
POLICE DEPARTMENT MEMORANDUM # 95 -041
TO: Carrie Parker, City Manager
VIA: Ted Padich, Deputy Chief of Police
r ej2-
FROM: Kevin McGowan .e
DATE: March 16, 1995
RE: COPS MORE GRANT
Attached please find a copy of the Grant Application for COPS MORE. The Grant was signed by
Mayor Harmening per resolution on March 14, 1995 and mailed to the Department of Justice and
the Treasure Coast Regional Planning Council on March 15, 1995.
c: City Clerk
Att.
KM/km
APPLICATION FOR 2 OATE SUBMITTED Applicant ldenurier
FEDERAL ASSISTANCE March 15,_1_9_95 FL 05003
1. TYPE OF SUBMISSION: 3 OATE RECEIVED 8Y STATE State Application Identifier
ApplrcattOn Preapplicatron
❑ Ccnstruchon ❑ Construction
4 DATE RECEIVED SY FEDERAL AGENCY Federal Identifier
Non-Construction 0 Non Construction
S APPLICANT INFORMATION
Legal Name. Organizational Unit
C of Boynton Beach Boynton Beach Police Department
Address (prw city, county. state. and zip code) Name and telephone number of the person to be contacted on matters involving
City of Boynton Beach this application (give area code)
100 East Boynton Beach Blvd., P.O. Box 310 Chief Thomas M. Dettman
Boynton Beach, Palm Beach County, FL 33425 (407) 375 -6104
Fax (Lf7) '275 —AIRS
a. EMPLOYER IDENTIFICATION NUMBER MEIN): 7. TYPE OF APPLICANT: (enter appropnate letter in box) jJ
ram 6 O I 0 1 ` ` 0 12 1 t 8 12 l A State H Independent School Dist.
B County I State Controlled Institution of Higher Learning
C Municipal J Private Unrverslty
L TYPE OF APPLICATION:
0 Township K Indian Tribe
® New ❑ Continuation O Revision E. Interstate L Individual
F Intermunicipal M Profit Organization
tt Revision. enter appropriate Whorls) m boit(es) ❑ ❑ G Special Dtstnct N Other (Specify)
A Increase Award B Decrease Award C Increase Duration —
D Decrease Duration Other (s/34N/y/• 1. NAME OF FEDERAL AGENCY
Office of Community Oriented Policing
Services, U.S. Department of Justice
it CATALOG OF FEDERAL DOMESTIC 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
ASSISTANCE NUMBER: l 1 1 al 7 2 I 6
Making Officer Redeployment Effective
TITTLE. Public Safety and Community Redeploying 10.3 officer equivalents to
Policing Grants
Community Policing
12. AREAS AFFECTED BY PROJECT (cities. counties. states. etc
City of Boynton Beach, FL
13. PROPOSED PROJECT. 14 CONGRESSIONAL DISTRICTS OF
Start Date Ending Date a Applicant b Protect
6/1/95 5/31/96 FL 23rd Dist. FL 23rd Dist., FL 22d Dist.,
FL 19th Dist.
1S. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12312 PROCESS►
a Federal S 124,368 .00 a YES THIS PREAPPLICATIONWAPPLICATION WAS MADE AVAILABLE TO THE
STATE EXECUTIVE ORDER 12372 PROCESS FOP REVIEW ON
b Applicant = 41,456 . 00 DATE 3/15/95 ( Regional Planning Council)
c State t 00
0 NO ❑ PROGRAM IS NOT COVERED BY E 0 12372
d Local S 00
❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOP REVIEW
e Other $ 00
f Program Income S 00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT1
q TOTAL $ 00 ❑ Yes It 'Yes . attach an explanation ] No
165,824
11 TO THE BEST OF MY KNOWLEDGE ANO BELIEF ALL DATA IN THIS APPLICATION ARE TRUE ANO CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY THE GOVERNING BOOM OF THE APPLICANT ANO THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AwAR0E0
a T Name of Authorized Representative b Title c Telephone number
Edward Harmening Mayor (407) 375 -6010
a Signaturs Representative e Dale S•onec
Pr ev.ous Eations Not Usable Sianoaro Form ,: a C._V a , 1
P '�tA?Q b. '' _ C i ul ' ., Ii
COST EFFECTIVENESS WORKSHEET
The following worksheet is provided to help COPS MORE applicants demonstrate the cost effectiveness
of their proposal This will help insure that the equipment, technology, support resources or overtime will
result in a redeployment of current officers into community policing in a number equal to, or greater than
the number of officers which would result from COPS grants of the same amount for hinng new officers
Complete one worksheet for each item for which COPS MORE funds are being sought
For purposes of Line 1, "entry level salary" is the first years annual salary of a newly hired sworn law
enforcement officer for your department as of January 1, 1995
For purposes of Line 2. "fringe benefits" are the annual benefits of a newly hired swom law enforcement
officer, including health, FICA, social secunty, vacation, sick leave, retirement and workers compensa-
tion The cost of equipment, uniforms, vehicles and overtime should not be included
For purposes of Line 6, the "total federal grant funds being requested" is the total cost for each item for
which COPS MORE funds are being sought For example, if an applicant seeks to fund a certain number
of overtime hours, and to purchase a certain piece of equipment, one Redeployment Equivalency Worksheet
should be completed for each of these purposes, with the total cost of each separate purpose entered in
Line 6 of each Worksheet
The item which Line 6 of this Worksheet describes is Integrated CAD, RIMS and ABS Computer System
Redeploying 9.44 officer equivalents
Line 1 - Entry Level Salary: 1. $28,522
Line 2 - Fringe Benefits: 2 $10,089 .
Line 3 - Total (add Lines 1 and 2): 3. $38,611
Line 4 - Multiply Line 3 by .75: 4. $28,957
Line 5 - Enter amount on Line 4, or $25,000,
whichever is less: 5, $25,000
Line 6 - Enter total federal grant funds being
requested: 6. $118,680
Line 7 - Divide Line 6 by Line 5: 7. 4.75
The number on Line 7 is the number of full time swom officers that would be deployed to community policing for
one year if a COPS hiring grant were to be made in the same amount as the applicant's COPS MORE request
Applicants must show that at least this many officer -years in redeployment will result from
their proposal.
Appendix B - Redeployment Equivalency Worksheet
COST EFFECTIVENESS WORKSHEET
The following worksheet is provided to help COPS MORE applicants demonstrate the cost effectiveness
of their proposal This will help insure that the equipment, technology, support resources or overtime will
result in a redeployment of current officers into community policing in a number equal to. or greater than,
the number of officers which would result from COPS grants of the same amount for hiring new officers
Complete one worksheet for each item for which COPS MORE funds are being sought
For purposes of Line 1, "entry level salary" is the first year's annual salary of a newly hired sworn law
enforcement officer for your department as of January 1, 1995
For purposes of Line 2. "fringe benefits" are the annual benefits of a newly hired swom law enforcement
officer, including health, FICA, social security, vacation, sick leave, retirement and worker's compensa-
tion The cost of equipment, uniforms. vehicles and overtime should not be included
For purposes of Line 6, the "total federal grant funds being requested" is the total cost for each item for
which COPS MORE funds are being sought For example, if an applicant seeks to fund a certain number
of overtime hours, and to purchase a certain piece of equipment, one Redeployment Equivalency Worksheet
should be completed for each of these purposes, with the total cost of each separate purpose entered in
Line 6 of each Worksheet.
The item which Line 6 of this Worksheet Twelve (12) cellular telephones redeploying
.37 officer equivalents
Line 1 - Entry Level Salary: 1 $ 28,522
Line 2 - Fringe Benefits: 2. $10,089
Line 3 - Total (add Lines 1 and 2): 3 $38,611
Line 4 - Multiply Line 3 by .75: 4. $28,957
Line 5 - Enter amount on Line 4, or $25,000,
whichever is less: 5, $25,000
Line 6 - Enter total federal grant funds being
requested: 6 $ 4,584
Line 7 - Divide Line 6 by Line 5: 7. .18
The number on Line 7 is the number of full time swom officers that would be deployed to community policing for
one year if a COPS hinng grant were to be made in the same amount as the applicant's COPS MORE request
Applicants must show that at least this many officer -years in redeployment will result from
their proposal.
Appendix B - Redaploymint Egwvalancy Worksheet
COST EFFECTIVENESS WORKSHEET
The following worksheet is provided to help COPS MORE applicants demonstrate the cost effectiveness
of their proposal This will help insure that the equipment, technology, support resources or overtime will
result in a redeployment of current officers into community policing in a number equal to, or greater than
the number of officers which would result from COPS grants of the same amount for hiring new officers
Complete one worksheet for each item for which COPS MORE funds are being sought
For purposes of Line 1, "entry level salary" is the first year's annual salary of a newly hired sworn law
enforcement officer for your department as of January 1, 1995
For purposes of Line 2, "fnnge benefits" are the annual benefits of a newly hired sworn law enforcement
officer, including health, FICA, social security, vacation, sick leave, retirement and workers compensa-
tion The cost of equipment, uniforms, vehicles and overtime should not be included
For purposes of Line 6, the "total federal grant funds being requested" is the total cost for each item for
which COPS MORE funds are being sought. For example, if an applicant seeks to fund a certain number
of overtime hours, and to purchase a certain piece of equipment, one Redeployment Equivalency Worksheet
should be completed for each of these purposes. with the total cost of each separate purpose entered in
Line 6 of each Worksheet
The item which Line 6 of this Worksheet descnbes is 3 Mountain style Police Bicycles redeploying
.5 officer equivalents
Line 1 - Entry Level Salary: 1. 12f1.527
Line 2 - Fringe Benefits: 2. $10,089
Line 3 - Total (add Lines 1 and 2): 3 $38,611
Line 4 - Multiply Line 3 by .75: 4. $28.957
Line 5 - Enter amount on Line 4, or $25,000,
whichever is less: 5, $25,000
Line 6 - Enter total federal grant funds being
requested: 6 $ 3,000 .
Line 7 - Divide Line 6 by Line 5: 7. . 12
The number on Line 7 is the number of full time swom officers that would be deployed to community policing for
one year if a COPS hiring grant were to be made in the same amount as the applicant's COPS MORE request
Applicants must show that at least this many officer -years in redeployment will result from
their proposal.
Appendsx 8 - Redeployment Equivalency Worksheet
lh'punnrcru of lusrue
Office uf( nrrrmunui Oriented !Wit rrl ten urn
ASSURANCES
Several provisions of federal law and policy apply to all grant programs We (the Office of
Community Oriented Policing Services) need to secure your assurance that you (the applicant)
will comply with these provisions If you would like further information about any of the
matters on which we seek your assurance. please contact us
By your authorized representative's signature, you assure us and certify to us that. if the grant is
awarded, you will comply with all legal and administrative requirements that govern the
acceptance and use of federal grant funds. In particular, you assure us that
1 You have been legally and officially authorized by the 8 You will not on the ground of race color religion na-
appropnate governing body (for example, mayor or city coun- tional origin, gender disability or age unlawfully exclude
cil) to apply for this grant and that the persons signing the any person from participation in, deny the benefits of or ern-
application and these assurances on your behalf are autho- ployment to any person, or subject any person to discrimi-
rized to do so and to act on your behalf with respect to any nation in connection with any programs or activities funded
issues that may arise during processing of this application in whole or in part with federal funds These civil nghts re-
quirements are found in the nondiscrimination provisions of
2 You will comply with the provisions of federal law which the Omnibus Crime Control and Safe Streets Act of 1968,
limit certain political activities of your employees whose pnn- as amended (42 U S C § 3789(d)), Title VI of the Civil Rights
cipal employment is in connection with an activity financed Act of 1964, as amended (42 U 3 C § 2000d), the Indian
in whole or in part with this grant These restnctions are set Civil Rights Act (25 U S C §§ 1301 - 1303), Section 504 of
forth in 5 U S C § 1501, MAN the Rehabilitation Act of 1973, as amended (29 U S C §
794), Title II, Subtitle A of the Americans with Disabilities
3 You will comply with the minimum wage and maximum Act (ADA) (42 U S C § 12101, et sea ), the Age Discnmina-
hours provisions of the Federal Fair Labor Standards Act, ton Act of 1975 (42 U S C § 6101, et sea ), and Depart-
29 USC § 201, et seq , if they apply to you ment of Justice Non - Discnmination Regulations contained
in Title 28, Parts 35 and 42 (subparts C, D, E and G) of the
4 You will establish safeguards, if you have not done so Code of Federal Regulations
already, to prohibit employees from using their positions for
a purpose that is, or gives the appearance of being, mote- A In the event that any court or administrative
vated by a desire for private gain for themselves or others, agency makes a finding of discnmination on grounds of race
particularly those with whom they have family, business, or color, religion, national ongin, gender, disability or age against
other ties you after a due process heanng, you agree to forward a
copy of the finding to the Office of General Counsel, COPS,
5 You will give the Department of Justice or the Comptrol- P 0 Box 14440, Washington, DC 20044
ler General access to and the nght to examine records and
documents related to the grant B If you are applying for a grant of $500,000 or
more and Department regulations (28 CFR 42 301 elm )
6 You will comply with all requirements imposed by the require you to submit an Equal Opportunity Employment
Department of Justice as a condition or administrative re- Plan, you will do so at the time of this application, if you do
quirement of the grant, with the program guidelines, with not have a current plan on file
the requirements of OMB Circulars A -87 (governing cost cal-
culations) and A -128 (governing audits), with the applicable 9 You will insure that the facilities under your ownership
provisions of the Omnibus Cnme Control and Safe Streets lease or supervision which shall be utilized in the accom-
Act of 1968, as amended. with 28 CFR Part 66 (Uniform plishment of the project are not listed on the Environmental
Administrative Requirements), with the provisions of the Protection Agency's (EPA) list of Violating Facilities and that
current edition of the Office of Justice Programs Financial you will notify us if you are advised by the EPA indicating
and Administrative Guide for Grants, and with all other ap- that a facility to be used in this grant is under consideration
plicable laws, orders, regulations, or circulars for listing by EPA
7 In order to further effective law enforcement, you will. to 10 If your state has established a review and comment
the extent practicable and consistent with,applicable law, procedure under Executive Order 12372 and has selected
seek, recruit, and hire qualified members of racial and eth- this program for review, you have made this application avail -
nic minonty groups and qualified women in order to increase able for review by the State Single Point of Contact
their ranks within the swom positions in your agency
/ hereby cert fi' compliance with the above assurances that govern the application and use of Federal funds
Signature Date
Appendix B- Legal Assurances
Department ofJuvice
Office of( onsmumit ()mewed P(Ac:ng ten uc
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION
AND OTHER RESPONSIBILITY MATTERS; DRUG -FREE WORKPLACE
REQUIREMENTS; COORDINATION WITH AFFECTED AGENCIES; AND
NON - SUPPLANTING
Although the Department of Justice has made every effort to simplify the application process. other provisions
of federal law require us to seek your certification regarding certain matters Applicants should read the
regulations cited below and the instructions for certification included in the regulations to understand the
requirements and whether they apply to a particular applicant Signature of this form provides for compliance
with certification requirements under 28 CFR Part 69 "New Restrictions on Lobbying" and 28 CFR Part 67
"Government -wide Debarment and Suspension (Nonprocurement) and Government -wide Requirements for
Drug -Free Workplace (Grants)." and the coordination and non - supplanting requirements of the Public Safety
Partnership and Community Policing Act of 1994 The certifications shall be treated as a material representa-
tion of tact upon which reliance will be placed when the Department of Justice determines to award the
covered grant
1. LOBBYING cluded from covered transactions by any Federal depart-
ment or agency,
As required by Section 1352, Title 31 of the U S Code, and
implemented at 28 CFR Part 69, for persons entenng into a (ii) Have not within a three -year period preceding this appli-
grant or cooperative agreement over $100,000, as defined cation been convicted of or had a civil judgment rendered
at 28 CFR Part 69, the applicant certifies that against them for commission of '. ;and or a criminal offense
in connection with obtaining, attempting to obtain, or per -
(a) No Federal appropnated funds have been paid or will be forming public (Federal, State, or local) transaction or con -
paid, by or on behalf of the undersigned, to any person for tract under a public transaction. violation of Federal or State
influencing or attempting to influence an officer or employee antitrust statutes or commission of embezzlement, theft,
of any agency, a Member of Congress, an officer or em- forgery, bnbery, falsification or destruction of records, mak-
ployee of Congress, or an employee of a Member of Con- ing false statements, or receiving stolen property,
gress in connection with the making of any Federal grant,
the entenng into of any cooperative agreement, and the ex- (iii) Are not presently indicted for or otherwise criminally or
tension, continuation, renewal, amendment, or modification civilly charged by a govemmental entity (Federal, State, or
of any Federal grant or cooperative agreement, local) with commission of any of the offenses enumerated
in paragraph (A)(ii) of this certification, and
(b) If any funds other than Federal appropnated funds have
been paid or will be paid to any person for influencing or (iv) Have not within a three -year period preceding this ap-
attempting to influence an officer or employee of any agency, placation had one or more public transactions (Federal, State
a Member of Congress, an officer or employee of Congress, or local) terminated for cause or default, and
or an employee of a Member of Congress in connection
with this Federal grant or cooperative agreement, the un- B Where the applicant is unable to certify to any of the
dersigned shall complete and submit Standard Form — LLL, statements in this certification, he or she shall attach an
"Disclosure of Lobbying Activities," in accordance with its explanation to this application
instructions.
3. DRUG -FREE WORKPLACE (GRANTEES OTHER
(c) The undersigned shall require that the language of this THAN INDIVIDUALS)
certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under As required by the Drug -Free Workplace Act of 1988, and
grants and cooperative agreements, and subcontracts) and implemented at 28 CFR Part 67, Subpart F for grantees, as
that all sub - recipients shall certify and disclose accordingly defined at 28 CFR Part 67 Sections 67 615 and
67 620 —
2. DEBARMENT, SUSPENSION, AND OTHER RESPON-
SIBILITY MATTERS (DIRECT RECIPIENT) A The applicant certifies that it will or will continue to pro-
vide a drug -free workplace by
As required by Executive Order 12549, Debarment and Sus-
pension, and implemented at 28 CFR Part 67, for prospec- (i) Publishing a statement notifying employees that the un-
tive participants an pnmary covered transactions, as defined lawful manufacture, distribution, dispensing, possession, or
at 28 CFR Part 67, Section 67 510 — use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken
A The applicant certifies that it and its pnncipals against employees for violation of such prohibition,
(i) Are not presently debarred, suspended, proposed for (ii) Establishing an on -going drug -free awareness program
debarment. declared ineligible sentenced to a denial of Fed- to inform employees about —
eral benefits by a State or Federal court, or voluntarily ex-
(a) The dangers of drug abuse in the workplace,
Appendix C - Legal Certifications
(b) The grantee's policy of maintaining a drug -free work- B The grantee may insert in the space provided below the
place site(s) for the performance of work done in connection with
the specific grant
(c) Any available drug counseling, rehabilitation, and em-
ployee assistance programs and Place of Performance (Street address, city, county state
zip code)
(d) The penalties that may be imposed upon employees for Boynton Beach Police Department
drug abuse violations occurring in the workplace, 100 E. Boynton Beach Blvd.
(iii) Making it a requirement that each employee to be en- Boynton Beach, FL 33435
gaged in the performance of the grant be given a copy of
the statement required by paragraph (i),
Check ❑ if there are workplaces on file that are not identi-
(iv) Notifying the employee in the statement required by fied here
paragraph (i) that, as a condition of employment under the
grant the employee will — Section 67 630 of the regulations provides that a grantee
that is a State may elect to make one certification in each
(a) Abide by the terms of the statement, and Federal fiscal year, a copy of which should be included with
each application for Department of Justice funding States
(b) Notify the employer in wnting of his or her conviction for and State agencies may elect to use OJP Form 4061/7
a violation of a criminal drug statute occurring in the work-
place no Later than five calendar days after such conviction, Check ❑ if the State has elected to complete OJP
Form 4061/7
(v) Notifying the agency, in wnting, within 10 calendar days
after receiving notice under subparagraph (iv)(b) from an 4. COORDINATION
employee or otherwise receiving actual notice of such con-
viction Employers of convicted employees must provide The Public Safety Partnership and Community Policing Act
notice, including position title, to COPS Program, P 0 Box of 1994 requires applicants to certify that there has been
14440, Washington, D C 20044 Notice shall include the appropnate coordination with all agencies that may be af-
identification number(s) of each affected grant, fected by the applicant's grant proposal if approved Af-
fected agencies may include, among others the Office of
(vi) Taking one of the following actions, within 30 calendar the United States Attorney, state or local prosecutors court
days of receiving notice under subparagraph (iv)(b), with probation or correctional agencies The applicant certifies
respect to any employee who is so convicted — that there has been appropnate coordination with all affected
agencies
(a) Taking appropriate personnel action against such an
employee up to and including termination consistent with 5. NON - SUPPLANTING
the requirements of the Rehabilitation Act of 1973. as
amended, or The applicant hereby certifies that Federal funds will not be
used to replace or supplant State or local funds, or funds
(b) Requiring such employee to participate satisfactorily in supplied by the Bureau of Indian Affairs, that would, in the
a drug abuse assistance or rehabilitation program approved absence of federal aid, be made available to or for law en-
for such purposes by a Federal, State, or local health. law forcement purposes
enforcement or other appropnate agency,
The applicant further certifies that funds required to pay the
(vii) Making a good faith effort to continue to maintain a non - federal or portion of the grant program shall be in addi-
drug -free workplace through implementation of paragraphs tion to funds that would otherwise be made available to or
(i), (n), (ni), (iv), (v), and (vi) for law enforcement purposes
As the duly authori.ed representative of the applicant, l hereby certifi' that the
applicant will comply with the above certifications
City of Boynton Beach, Boynton Beach Police Department, 100 E. Boynton Beach Blvd.
Boyn *ou BQCah, FL 33435
Grantee Name and Address
COPS MORE
Application Number and/or Protect Name Grantee IRSNendor Number
Edward HarmPning Mayor
Typed Name and Title of Authonzed Representative
Signature Date
Appendix C - Legal Certifications
DISCI OSURE OF LOBBYING ACTIVITIES
Complete this form Lo disclose lobbying activities pursuant 31 U S C 1352
(See reverse for public burden disclosure )
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
® a contract C a bid/offer/application a initial flung
b grant b Initial award a b material change
c cooperative agreement c post -award For Material Change Only:
d loan
e loan guarantee year quarter
f loan Insurance date of last report
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Subawardee, Enter
Name and Address of Prime:
14 Prime ❑ Subawardee
Tier , r( known
City of Boynton Beach
100 East Boynton Beach Blvd.
Boynton Beach, FL 33435
Congressional District, if known: FL 19 22 & 23 Congressional District, if known:
6. Federal Department/Agency: 7. Federal Program Name/Description:
Department of Justice
COPS office COPS MORE
CFDA Number, of applicable ( 7t
8. Federal Action Number, if known: 9. Award Amount, if known:
s
10. a. Name and Address of Lobbying Entity b. Individuals Performing Services
Of individual, last name, first name, MI) (including address of different from No 10a)
(last name, first name, MI).
NONE NONE
(attach Continuation Sheens) SF - LLL•A d necessary)
11. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply):
s NONE ❑ a retainer
❑ actual ❑ planned
❑ b one -time fee
12. Form of Payment (check all that apply): ❑ c commission
❑ a cash ❑ d contingent fee
❑ b to - kind, specify nature
❑ e deferred
value ❑ f other, specify.
14. Brief Description of Services Performed or to be Performed and Date(s) of Service, including officer(s),
employee(s), or Members(s) contacted, for Payment Indicated in item 11:
NONE
(Jrtach_cunlmuatirrn 5het CI LLL A d necessary)
15. Continuation Sheet(s) SF -ILL -A attached: ❑ Yes No
16. Information requested through this torm is author,itd bs 31 U S ( 7 ` ` - _ C
section 1 152 This disclosure of lobbying act,vanes ,s a matenal nitres., SI nature: , . � ✓
Canon 01 tact upon which reliance was plat bs the lit r n
di.. transaction was made or entered ruin Th.. d,.( lo.uo " '• uu.o Print Name: Edward Harmening
pursuant to 11 U S C 1352 This information ,. JI bt ' d In th.
Congrt ss sem. annually and will he avatlablt for I,uhht ,n.ln ■ Ans Title Mayor
M r son who lads to hlc the required dHCIOSUt,• shall he suhe • I fn J
penalty 01 not less than S10nt10 and not more than 51011110) tn• • ,■• h Telephone No.: (407) 375 — 6010 Date-.. -
sor h failure
Federigl Use • w' ^Z. - .. - Stand nil I „•
APPLICATION SUMMARY
1.) The City of Boynton Beach, Florida proposes to purchase one (1) Computer Aided
Dispatch (CAD) system, one (1) automated booking system, twelve (12) cellular
telephones and three (3) police mountain -style bicycles under COPS MORE to increase
the presence of existing sworn officers in community policing activities. Total federal funds
requested under this proposal are $124,368. These funds will result in 10.31 full time
equivalent officers engaged in community policing per year.
2.) The geographic location of this agency is near the southeast coast of Palm Beach
County, Florida, midway between West Palm Beach and Boca Raton. The number of
sworn officers performing law enforcement duties for this agency as of October 1, 1994
was 116, though 129 were budgeted for fiscal year 1995 (October 1, 1994 through
September 30, 1995). The Boynton Beach Police Department is a full service law
enforcement agency, providing round - the -clock patrol, investigations of all types of state
crimes and local ordinances, twelve (12) dedicated Community Policing Officers who
provide community policing services full -time to select areas of the city, crime scene
investigations, crime prevention programs, police athletic league programs, street -level
vice investigations, and two full -time D.A.R.E. officers. According to the 1990 census, the
agency serves a total population of 46,194. An April 1994 study conducted by the
University of Florida places the year -round population at 48,848. The total number of 1994
Part I index crimes was 5,031.
3.) The jurisdiction's five year community policing plan includes Integrating the
Community Policing philosophy department -wide, seeking more community input with
1
regard to priorities and methods of enforcement (empowerment), expanding the crime
prevention program to include patrol officers, expanding the Police Athletic League (PAL)
to include more young people, identifying and combatting environmental factors which
facilitate crime, and implementing a volunteer Citizens On Patrol (COP) program. The
officers redeployed to community policing will contribute to this plan by engaging in the
following activities: bicycle and foot patrol, community meetings, crime prevention
instruction, investigations and blight control activities. This plan was developed in
consultation with other area police departments and community groups including
homeowners associations, resident task forces, the Community Relations Board and
employee representatives. The major public safety needs that will be addressed through
the redeployment of these officers are a public sense of security, combatting street level
drug sales, violent crimes, and property crimes including auto theft, and tracking and
combating the illegal activities of juvenile gangs.
2
REDEPLOYMENT EQUIVALENCY SUMMARY
COPS MORE grant funds will be used for three primary purposes. The first and most
significant is to improve the efficiency of police officers in performing administrative tasks,
particularly data collection, report writing and other record keeping. The proposed computer
system is comprised of three major elements: Computer Aided Dispatch (CAD) including six (6)
personal computers for the communications division, Records Integrated Management System
(RIMS) including six (6) personal computers for the records division and twelve (12) laptop
computers for patrol officers, and an Automated Booking System (ABS). The entire system will
run from two mirrored file servers, facilitating backups and preventing data loss in case of
failure.
Officers currently spend an average of 40% of their shifts performing administrative tasks,
particularly report writing. Under the current system, reports are hand written by the officer,
checked by a supervisor and then typed into the records database by clerical personnel. This
system provides several opportunities for waste. First, officers frequently respond from call to
call, taking notes as they question victims and witnesses, and often not completing the report
from one call before being assigned the next.
The CAD system will allow the officer to know in advance the nature of the calls which
have been handled at the address. The officer will have at his disposal information which may
be relevant to the situation to which he is responding, and can ask specific questions to help in
assessing the current situation based on previous officer experience. An added benefit of CAD
is that the officer will have pedigree information already at his disposal, and will merely have to
confirm its accuracy while taking the report rather than attempting to obtain the information anew
from someone who may be reluctant to give the information. It is estimated that this system will
1
save approximately 30 minutes per officer per shift. At a minimum rate of 27 officer shifts per
day, this system is estimated to allow for 13.5 hours per day to be devoted to Community
Policing Activities, or 1.69 officer equivalents per year.
The RIMS with laptop computers for officers will enable officers to take reports without
redundancy, without omission of necessary information and will minimize the time needed to
review and rewrite unacceptable reports. Under this aspect of the system, an officer would be
assigned a laptop computer for the shift. The officer would take the computer to the scene of
a call for service, and would be guided through the reporting process by the computer. The
computer would require certain fields to be entered by the officer before moving on to the next
field, and would lead the officer through the elements of the reported incident by providing
alternative choices for the officer to select as applicable by touching the computer screen with
a pen device. Once the required fields and elements are completed, the officer could dictate
the remainder of the report including any unusual or unique information and or evidence. This
would be done through voice recognition software which can process 50 words per minute,
significantly faster than the officer could write the information. It is projected that the RIMS
would reduce by 2 hours per shift the amount of time an officer spent doing paperwork and make
that time available for increased community policing activities. At a minimum of 27 officer shifts
per day, the RIMS is projected to allow for the reallocation of 6.75 officer equivalents.
The ABS will contribute significantly to the reduction in administrative "down time"
associated with arrests. Currently, officers complete their arrest reports and forms by hand,
entering redundant information on various forms as many as seven times per arrest. The ABS
will allow for information to be entered only once, and then routed to all of the appropriate forms
as required. It is estimated that this benefit alone will save an average of 1.25 hours per felony
2
arrest, and .5 hours per misdemeanor arrest. Based on 1994 statistics, the ABS program has
the potential to save over 2,000 hours per year in reduced paperwork preparation time, or
approximately one (1) officer equivalent.
The entire proposed computer system will result in the redeployment of approximately
9.44 officer equivalents.
The proposed purchase of three police mountain style bicycles will enable officers
assigned to community policing duties to patrol their assigned neighborhoods in a more effective
manner, minimizing travel times to citizens' requests for service and maximizing the availability
of officers to handle multiple requests for service. The police department currently operates a
dozen bicycles, and the officers who operate them estimate that having the bicycle allows them
to cover twice the area they could cover on foot, and do it more efficiently. The bicycles also
provide additional opportunities for officers to interact with residents, particularly children, who
are interested in the bicycles and the officers who ride them. It is estimated that the purchase
of three (3) bicycles will provide redeployment of at least .5 officer equivalents.
The proposed purchase of twelve (12) cellular telephones will provide for more efficient
delivery of community policing services. These telephones will be assigned to officers
performing community policing activities. Under the current system, officers are frequently
contact by residents paging them, and in order to return the call, they must return to the police
station, or find an operating pay telephone. Both of these options require travel which detracts
from the time they are performing community policing. On a bicycle, the travel time to the police
station may be up to 30 minutes one way, and in some neighborhoods, there are no operating
pay telephones. Twelve telephones, even if they save only 15 minutes per officer per day would
result in the redeployment of .37 officer equivalents.
3
BUDGET SUMMARY
The proposed amount of federal expenditures over the one year grant period is
$124,368. The City of Boynton Beach will provide local matching funds of $41,456 or
25 %. These matching funds will come first from the Law Enforcement Trust Fund, and if
necessary, from CDBG funds.
The Law Enforcement Trust Fund is a repository for funds and proceeds of property seized
under Florida's Contraband Forfeiture Act. The Fund is primarily for purchasing equipment
which will improve service delivery and enhance investigative capabilities of the police
department.
This proposal includes three technology /equipment items: One Computer Aided
Dispatch (CAD) system with a Records Integrated Management System (RIMS) and
Automated Booking System (ABS), twelve (12) cellular telephones and three (3) bicycles.
The CAD, RIMS & ABS system will consist of two mirrored (to provide back -up
capabilities) file servers, twelve (12) workstations, twelve (12) laptop computers and
appropriate software including voice recognition software for report "writing ". The total
cost of $158,240 was determined by means of proposals submitted by suppliers which are
very familiar with the current computer systems within the Police Department and software
vendors. The elements of the CAD, RIMS &ABS system and their prices are: 12 personal
computers at $3,500 each = $42,000, 2 file servers at $15,000 each = $30,000, 12 laptop
computers at $3,000 each = $36,000, Computer Aided Dispatch software, Information
Management software, Laptop Incident Reporting software, installation and training:
$39,900, laptop voice recognition software $8,340 and automated booking software
1
$2,000.
The cost of twelve (12) cellular telephones, 12 at $382. each = $4,584, was
determined by competitive bid among suppliers and reflects the cost of the equipment only.
Taken into account were the actual cost of the telephones, monthly service fee and per -
minute usage charge. The supplier's price upon which this proposal is based is
considered to be the one with the lowest overall cost.
The cost of three (3) bicycles, 3 at $1,000 each, was determined by competitive bid
among suppliers. Taken into account were the actual cost of the bicycles and
maintenance histories of bicycles currently operated by Community Policing Officers in the
Boynton Beach Police Department. The bicycle specifications were determined based on
speed, agility, safety, durability and comfort.
The City of Boynton Beach will provide matching funds in the amount of 25% of the
cost of the equipment proposed for federal funding.
Currently, the Boynton Beach Police Department is budgeted to purchase the
following technology and equipment in fiscal year 1995:
1. A computer network system with 18 workstations was purchased at a cost of
$78,362., drawn from the Law Enforcement Trust Fund.
2. Two (2) surveillance cameras for the booking area purchased for $600.
3. One (1) metal detector for crime scene investigations: $500.
4. Three (3) cellular phones for patrol supervisors: $1,146.
5. Sixteen (16) hands -free microphone sets for Special Response Team:
$4,000.
For Fiscal Year 1995, there is $351,000 budgeted for overtime, of which $177,000 has
2
already been expended. The budget for support resources is over $1.6 million. The grant
award should have no effect on either overtime or support resources. Should the
proposed grant be awarded, there will be additional unexpected costs associated with
maximizing the efficient use of the system, which the police department will necessarily
bear.
The Fiscal Year begins on October 1. The Federal Cognizant Agency is the
Department of Justice.
3
COMMUNITY POLICING STRATEGY
Item 1
The Boynton Beach Police Department has been committed to Community Policing
since 1989. What started as a two- officer Community Policing Unit working with a small
neighborhood has increased to a complement of twelve (12) full -time Community Policing
Officers, two sergeants and a lieutenant serving a dozen neighborhoods and several
thousand young people who reside throughout the City. The Community Policing Officers
are assigned to the most deserving neighborhoods, working closely with residents to bring
about improvement in the quality of life. These officers' efforts are concentrated in
approximately 20% of the geographic area of the City.
The Department is entering a new phase of its Community Policing Strategy,
planning to integrate the philosophy and activities associated with Community Policing on
a Department -wide basis. Initially, there will be several designated neighborhoods which
will be evaluated as pilots. Each designated area will be part of a larger zone. A zone is
a patrol officer's "beat" and constitutes 1.5 to six square miles in area. Officers assigned
to each zone outside the areas currently served by full time dedicated Community Policing
Officers will be required to develop and implement a community based plan to address the
neighborhood's needs. The officers will then be required to spend a specified minimum
number of hours each week addressing the neighborhood's identified needs.
To this end, patrol division supervisors are currently being trained in the philosophy
and concepts of Community Policing. The program will be expanded as experience,
manpower and budgetary circumstances permit, with the ultimate goal of full integration
1
of community policing within five years.
The Chief of Police, senior staff officers and the Community Affairs Division have
had regular and frequent contact with community groups, civic associations, merchant
associations, other public service agencies and local schools. For example, the Chief
holds town meetings twice per year at which he speaks on issues related to police -
community relations and solicits input on current and proposed police department
programs. Suggestions and comments are also taken at these meetings concerning the
more efficient delivery of police services.
The Chief and staff have an open -door policy for representatives of the community
and neighborhood groups. Officers and supervisors attached to the Community Affairs
Division (which includes the Community Policing Officers) participate in neighborhood
meetings and sit on several task force boards that address not only public safety issues,
but also more general quality of life issues.
The Boynton Beach Police Depart has to now addressed Community Policing as
a "specialty" assignment. The Community Policing Officers are selected on a competitive
volunteer basis. Since the assignments often require working irregular hours, the officers
who apply for the positions waive certain provisions of the labor contract, particularly those
requiring advance notice of schedule changes and the payment of overtime for schedule
changes made without the required notice. Talks are in the preliminary stages with
bargaining unit representatives to solicit input for the 5 -year Community Policing plan and
with regard to labor issues which will arise as Community Policing is integrated throughout
the department.
2
The Community Policing plan is consistent with statewide and local crime
prevention and control plans in that the emphasis on controlling conditions which facilitate
crime and eliciting more community support in detecting, preventing and solving crime.
Particular attention will be paid to repeat offenders and geographic areas which have
recurring incidents of criminal activity. In Palm Beach County, Byrne Grant funds are used
to support the Multi- Agency Narcotics (MAN) units. Municipal departments assign
personnel to this county wide drug enforcement unit and receive in return assistance with
drug investigations which the cities are unable to effectively combat with municipal
resources. Community Policing officers will be better able to identify such problems and
coordinate the assistance of the MAN unit.
Officers redeployed to Community Policing will be required to devote a specific
minimum number of hours per week to community policing activities, including, but not
limited to: forming neighborhood committees, identifying neighborhood concerns, planning
the implementation of the strategies developed by the neighborhood committees,
coordinating with other municipal service providers to assist with carrying out the terms of
the neighborhood strategies, making referrals to social service providers where
appropriate, conducting crime prevention meetings and soliciting community interest and
commitment to the community policing activities. In addition, the local officer will be
responsible for handling as many of the calls for service originating within the officers
community as possible, and following up on criminal complaints by conducting as much
of the investigation as possible without compromising optimum levels of service delivery.
As the integration of Community Policing advances, it is anticipated that officers will devote
3
increasing numbers of hours to the neighborhood effort. In the early stages of integration,
it is projected that more hours will be required for organizing, planning and soliciting
community support and participation. However, as participation and commitment by
residents grow, it is anticipated that neighborhood groups will become more empowered
and self- sufficient and less dependent upon their Community Policing Officer, who will in
turn have more time to devote to developing programs in adjacent neighborhoods.
Over five years, it is projected that several positions within the police department
will be civilianized in order to increase the law enforcement and community policing
presence within the jurisdiction. Further, the five year plan includes implementing a
Community Service Aide (CSA) program to handle routine calls for service which do not
require sworn police officers, such as traffic accidents, traffic control, lost and found
property and abandoned vehicles in areas not yet designated for Community Policing as
well as other non - confrontational, low risk situations. CSAs are projected to free up sworn
officers for up to 20% of their time which is now dedicated to such duties. The CSA
program will require dedicated patrol vehicles, laptop computers, radios, uniforms and
training. A Citizens on Patrol (COP) program is currently in the final planning stages and
is expected to be implemented within the next few months. This program will likewise
require dedicated patrol vehicles, but these vehicles will be those retired from the patrol
fleet. Radios and training will also be required for participants in this program.
4
Item 2
A COPS MORE grant will facilitate the reorientation of the Boynton Beach Police
Department toward a fully- integrated Community Oriented Policing department by
providing equipment which will allow officers to spend significantly less time performing
administrative duties including reports, activity and patrol logs, arrest paperwork and
analysis of crime trends in their assigned zones. The result will be that officers who
currently respond from call to call will have an average of 2.5 hours per shift to engage
in community oriented proactive activities such as those described in Item 1 of the
Community Policing Strategy described above.
Currently, patrol officers serve a reactive function. Frequently officers are required
to respond from call to call, many times not completing the paperwork for the first call
before responding to the next. This leaves little time for follow -up on crime reports and
causes reports to be incomplete or have errors and omissions which hamper the overall
effort of the department. When a report is submitted which is incomplete or contains
errors, the supervisor must complete or reject the report, which is frequently then
completed and resubmitted at the beginning of the officer's next shift. The proposed
computer system will significantly reduce the amount of time an officer spends completing
and correcting reports and the amount of time a supervisor spends reviewing and rejecting
reports for correction. Not only will the proposed computer system lead an officer through
the elements of a report by forcing the officer to fill in required fields and suggesting
alternatives for various requirements of various common reports, but the officer will not
have to write the report and enter and reenter redundant information. Additional notes
5
and comments will be entered by spoken word into the report data base. Therefore, a
routine crime report which currently takes approximately 40 minutes to complete would
take only 15 to 20 minutes. Of course this method of reporting would also lighten the
workload of civilian clerical personnel, who currently type the handwritten reports into the
computer report database, freeing them for more important and efficient duties.
The computerized reporting system would also allow patrol officers to conduct more
thorough initial investigations, for example, checking for local witnesses at the time the
crime is reported rather than leaving that facet of the investigation to be followed up by
detectives several days later. While conducting these door - to - door canvasses, the
officers would be able to alert neighbors of the victim to the potential of crime and suggest
ways to minimize the possibility of future victimization. Officers could also provide more
information to victims about available victim services including counseling and financial
assistance, and an overview of the criminal justice system and what the victim can expect
from it should an arrest be made and charges filed.
The Automated Booking System will also contribute significantly to the reduction in
administrative "down time" associated with arrests. Currently, officers complete their arrest
reports and forms by hand, entering redundant information on various forms as many as
seven times per arrest. The Automated Booking System will allow for information to be
entered only once, and then routed to all of the appropriate forms as required.
As discussed above in item 1, the time savings resulting from the proposed
computer system will allow officers time to engage in Community policing activities rather
than perform strictly reactive functions.
6
Item 3
As is common elsewhere in South Florida, drug sales and violent street crimes are
of particular concern in Boynton Beach. Part I crimes increased by nearly 13% in 1994
compared to 1993 with non - negligent homicide, thefts and auto thefts showing the largest
increases at 50%, 13 % and 79% respectively. It is difficult to quantify the "victimless"
crime of drug sales, but from all outward appearances, its incidence is also rising. Patrol
officers have had little success in combatting street drug sales by enforcement. Those
who are arrested are seemingly back on their corners before the arresting officer has
completed the arrest paperwork. Those who are convicted of drug sales face little time in
jail or prison because there simply is not enough space for corner drug dealers. Due to
recent court decisions, the State Attorney's Office is declining to file formal charges for a
large majority of drug arrests by uniformed officers.
The volume of calls for service has increased over the past few years, to a point
where officers frequently spend their shifts responding from call to call with little if any time
for proactive, rather than reactive, activities. It is becoming more and more evident that
traditional police methods and activities are no longer achieving desired results.
Therefore, greater emphasis must be placed on crime prevention and deterrence through
citizen involvement and police- citizen cooperation. The additional time which will be
afforded to officers when the computer system is operational will be used to cultivate and
nurture citizen involvement and cooperation.
7
Item 4
The Boynton Beach Police Department has been unable to address the above
described public safety needs without federal assistance for a variety of fiscal and
budgetary reasons. Despite the recent growth of the city in area and population, the tax
base has remained relatively stagnant due to decreasing property values in older sections
of the city. In addition to the stagnant tax base, a large judgment was entered against the
city in a land use lawsuit several years ago, and the city is paying off the judgment at a
rate of approximately $1,000,000 per year from tax revenues. As a result, increases in
salaries and services have necessarily been delayed, and only capital items which have
been absolutely necessary have been funded. The City Commission has refused to
increase taxes over the past four years.
Fortunately, the police department has had the Law Enforcement Trust Fund from
which to fund the purchases of needed equipment. However, the Law Enforcement Trust
Fund does not have a sufficient balance to fund the requested technology and equipment,
because of the recent $78,000 computer network system purchase.
8
Item 5
Presently, the Boynton Beach Police Department has several crime control
programs in place. The Directed Patrol Unit is a unit of the police department which
patrols and surveils areas which have recurring crime problems. They are assigned to
stakeout duty for burglaries, robberies and auto thefts and frequently perform saturation
patrols in areas with chronic drug sales. Frequently, this unit is assigned to combat
problems brought to light by community members or organizations. We also have a Vice
Unit which spends most of its time combatting street level drug dealing, gambling and
prostitution.
The Boynton Beach Police Department has for several years operated a Juvenile
First Offender program, under which juveniles accused of a first non - violent criminal
offense are diverted form the Juvenile Justice System and agree to certain conditions such
as maintaining or achieving acceptable performance in school, performing community
service, making restitution and participating in counselling if necessary. Participants in
this program must agree to the terms set out by the JFO officer, and the parents or
guardians must consent to the arrangement and conditions of the program, and must
agree to participate as much as necessary to achieve the intended results. This program
has been so successful in reducing recidivism among its participants, that the State
Attorney's Office has implemented the Juvenile First Offender Program county wide.
The police department also participates in a Recreation, Athletics and Police
program (RAP)and a Police Athletic League program. Under these programs, young
people are given an opportunity to participate in sporting activities which are not otherwise
9
available to them, while at the same time interacting with police officers. These programs
are supported in large part by local civic groups, local businesses and volunteers.
Inter - Governmental task forces which operate within the jurisdictional boundaries
include the Palm Beach County Sheriffs Office Multi- Agency Narcotics Unit and the South
Florida Drug Enforcement Administration Task Force. The Boynton Beach Police
Department assigns one sworn officer to each project. In return the City receives
assistance with investigations which are too large or complex to be undertaken solely with
municipal resources.
There is a two- officer crime prevention unit which coordinates and trains 20 local
crime watch groups and organizes the Citizens Police Academy, a ten week course which
introduces local residents and business people to the challenges faced by law
enforcement officers. Graduates of the Citizens Police Academy have been very
supportive of the Police Department and many have become active in neighborhood crime
prevention and control programs. The Crime Prevention Unit also has displays at local
community events such as fairs and crime prevention seminars.
Currently in the final planning stages is a program called Citizens On Patrol (COP),
under which neighborhoods and associations will recruit volunteers to patrol their own
neighborhoods. The police department will provide training, cars and equipment for use
by COP teams. Their activities will be overseen by the Crime Prevention Office except if
there is a Community Policing Officer assigned to the area, in which case that officer will
oversee the activities of the COP teams in the Community Policing Officer's Assigned area.
Recently instituted was a Combat Auto Theft (CAT) program. This is a program
10
under which area residents register their cars and authorize law enforcement officers from
any jurisdiction to stop the cars if they are observed being operated between the hours of
1:00 a.m. and 5:00 a.m. Enrolled cars are presumed to have been stolen if seen operating
between those hours, and owners are trained how to respond in case they are stopped by
police officers. Registration, owner training and administrative aspects of the CAT
program are being handled by the Crime Prevention Office, and patrol officers have been
trained in the enforcement aspects of this program.
All of these efforts will be strengthened when the redeployment effort is instituted.
Officers performing Community Policing Activities will solicit support for and participation
in the community based crime prevention and control efforts. Likewise, officers performing
Community Policing Activities will be able to draw upon the resources of the various
governmental and community based crime prevention and control programs to meet their
goals and objectives.
11
Item 6
As described above, the Citizens on Patrol program is in the final planning stages.
Under this program, volunteer resident groups will be provided a vehicle, radios and
training and will patrol their own neighborhoods. Suspicious activity will be reported to the
police department via radio. The volunteer COPs will be trained in techniques for
accurate and detailed observation, and to avoid becoming directly involved in
confrontations with suspects. Initially, it is planned that five (5) communities will be
provided with equipment and their volunteers trained.
Several community groups have donated supplies and equipment to the police
department, and have indicated a desire to continue assisting the department to acquire
necessary and beneficial items. For example, the Citizen Support Team has donated the
money necessary to acquire one police K -9 dog and the supplies necessary to build a K -9
training facility. The Boynton Beach Veteran's Council has donated money for the
purchase of a second K -9. The Hunter's Run Homeowners association has purchased a
television and VCR to be used for roll call training and the Golfview Harbor Homeowners
association has donated bicycles for Community Policing Officers to use on patrol.
Many area businesses have supported police - community activities, especially
activities involving young people. McDonald's and Target Stores have donated food and
equipment for camping trips organized and staffed by Community Policing Officers to
reward at -risk elementary students for achieving academic and behavioral goals in school.
Motorola has contributed significantly to the Police Athletic League.
Volunteers coach and chaperon the Police Athletic League teams and cheerleaders,
12
and the Recreation, Athletics and Police program frequently employs volunteer counsellors
and tutors.
Over the next five years the Boynton Beach Police Department expects that it will
maintain current levels of programmatic and financial support, particularly for Community
Policing style projects, which have been the beneficiaries of financial donations and
volunteer efforts at a much higher level than was ever anticipated. Specifically, it is
anticipated that volunteerism will increase more than enough than is necessary to achieve
community policing goals, and financial and in -kind donors will be found to meet the needs
of the community policing efforts.
13
Item 7
This proposal requests funds only for equipment which is needed to promote the
department wide integration of community policing within the police department. The items
requested will provide the basis for expanding the community policing effort throughout the
city. As the integration process progresses, the police department expects that work will
be performed more efficiently, resources will be assigned more efficiently and the
community policing effort will become self - sustaining both philosophically and fiscally. The
redeployment and reorientation effort and transition are expected to carry higher start-up
costs, but as reorientation and redeployment progress, costs are expected to stabilize.
The requested equipment should have relatively long useful lives, and repair and
replacement costs can be budgeted for the future. As officers become more familiar with
the proposed computer equipment and managers develop ways to broaden the
applications associated with the equipment, the computer system will become even more
useful in freeing officers from administrative duties. It will also become a more and more
useful tool for crime analysis and manpower allocation.
14
Item 8
Redeploying existing sworn officers to community policing is expected to have little
impact on other local criminal justice agencies. The courts and corrections are working
at capacity, and the State Attorney's Office has already implemented procedures to limit
its case load. The emphasis is on prevention, diversion and punishing repeat offenders,
particularly those who commit violent crimes. Any increases in the work Toads of
prosecutors should be offset by better case preparation and a higher level of cooperation
by victims and witnesses. Better case preparation should result in a higher percentage of
plea bargains and fewer trials.
With regard to corrections, the state system is said to be operating at capacity, with
a non - violent offender released early for every new commitment. Redeployment should
have very little effect on the state corrections system merely because of the relative size
of the city. It is hoped that any impact which redeployment has on the state corrections
system will be the result of committing career criminals to longer sentences. Currently the
Palm Beach County Jail has many empty cells due to a recent jail expansion. Most of the
impact on local corrections will be limited to pre -trial detention, however there is a public
policy of allowing all but the most dangerous and highest flight risk detainees to await trial
on bond or on personal recognizance.
Florida is very restrictive in the area of juvenile detention and incarceration, and
very few juvenile offenders are sentenced to juvenile facilities. More frequently, repeat
violent juvenile offenders are adjudicated as adults and, if sentenced to prison, are sent
to young offender facilities.
15
Item 9
The Boynton Beach Police Department has been poised to reorient to Community
Policing for several years. Budgetary constraints have been the primary reason for
allocating Community Policing Officers only to the most deserving neighborhoods, and
maintaining a separate Community Policing unit separate and apart from the Patrol
Division. COPS MORE funding will give the reorientation effort the financial boost it needs
to get underway.
16
APPLICATION FOR 2 OATS SUBMITTED Apobcant Idenhrier
FEDERAL ASSISTANCE March 15, 1995 FL 05003
1 TYPE OF SUBMISSION. 3 DATE RECEIVED BY STATE State Application Identitier
Applrcanon Preapplication
❑ Construction ❑ Construction
a DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
Non ❑ Non - Construction
S APPLICANT INFORMATION
Legal Nam& Organizational Unit
Ci ty of Boynton Beach Boynton Beach Police Department
Address (gm" city. county. slate and zip code) Name and telephone number of the person to be contacted on matters invoivinp
City of Boynton Beach this application (give ar a coos)
100 East Boynton Beach Blvd., P.O. Box 310 Chief Thomas M. Dettman
Boynton Beach, Palm Beach County, FL 33425 (407) 375 -6104
Fax (Gn7) '?,75 —AIRS �- T
8. EMPLOYER IDENTIFICATION NUMBER MIN): 7. TYPE OF APPUCAHT: (ont r appropnat• letter rn box) I I
i i 1 t A State H Independent School Dist.
t l r5 J I 9 6 0 0 1 0 12 1 8 2 8 County I State Controlled Institution of Magner Learning
C Municipal J Private University
L TYPE OF APPLICATION: D Township K Indian Tribe
® New 0 Continuation ❑ Reiman E Mtestate L Individual
F Intermunicipal M Profit Organization
if Revision. !Mgr appropriate letter(s) in boo(es) ❑ ❑ G Special Oistnct N Other (Specify)
A. Increase Award 8 Decrease Award C Increase Duration —
D Decrease Duration Other (specify) S. NAME OF FEDERAL AGENCY
Office of Community Oriented Policing
Services, U.S. Department of Justice
r0. CATALOG OF FEDERAL DOMESTIC 11. DESCRIPTIVE TTTLE OF APPLICANT'S PROJECT
ASSISTANCE NUMBER: J 1 1 e` 7 1 I 6
Making Officer Redeployment Effective
TITLE Public Safety and Community Redeploying 10.3 officer equivalents to
Policing Grants
Community Policing
12. AREAS AFFECTED BY PROJECT (talon. counties. states etc.)•
City of Boynton Beach, FL
13. PROPOSED PROJECT: 14 CONGRESSIONAL DISTRICTS OF
Start Date Ending Date a Applicant : b Pro(ect
6/1/95 5/31/96 FL 23rd Dist. . FL 23rd Dist., FL 22d Dist.,
FL 19th Dist.
-
tS. ESTIMATED FUNDING. 12. IS Al/Pt-CATION SUBJECT TO REVIEW SY STATE EXECUTIVE ORDER 12372 PROCESS'r
a Federal S 124,368 .00 a YES THIS PREAPPLICATIOWAPPLICATION WAS MADE AVAILABLE TO THE
STATE EXECUTIVE OROER 12372 PROCESS FOR REVIEW ON
b APINKant $ 41,456 . 00 DATE 3/15/95 ( Regional Planning Council)
c State S .00
b NO ❑ PROGRAM IS NOT COVERED BY E 0 12372
d Local 5 00
❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
e Other S 00
1 Program Income S 00 17. 15 THE APPLICANT DEUNOUENT ON ANY FEDERAL DEBT?
q TOTAL f 00 ❑ Yes II 'Yes ' attach an explanation n No
165,824
is TO THE BEST OF MY KNOWLEDGE ANO BELIEF ALL OATA IN THIS APPLICATIONAREAPPLICATION ARE tRUE ANO CORRECT. THE DOCUMENT HAS BEEN OuLY
•UTNORIZEO BY THE GOVERNING BOGY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS •wAROED
a T Name of Authonzed Representative b Title c Tetepr+one ^v"oe
Edward Harmening Mayor (407) 375 -6010
d S.gnature 9LA tthonzed Representative a Date S.g ^eC
f
• Prev.ous O.lions Not usable .— Siancard Form Je d O<<, a 99
P•psr' n " _ Cettular ., 1 "`
COST EFFECTIVENESS WORKSHEET
The following worksheet is provided to help COPS MORE applicants demonstrate the cost effectiveness
of their proposal This will help insure that the equipment, technology, support resources or overtime will
result in a redeployment of current officers into community policing in a number equal to, or greater than,
the number of officers which would result from COPS grants of the same amount for hinng new officers
Complete one worksheet for each item for which COPS MORE funds are being sought
For purposes of Line 1, "entry level salary" is the first year's annual salary of a newly hired sworn law
enforcement officer for your department as of January 1, 1995
For purposes of Line 2, "fringe benefits" are the annual benefits of a newly hired swom law enforcement
officer, Including health, FICA, social secunty, vacation, sick leave, retirement and worker's compensa-
tion The cost of equipment, uniforms, vehicles and overtime should not be included
For purposes of Line 6, the "total federal grant funds being requested" is the total cost for each item for
which COPS MORE funds are being sought For example, if an applicant seeks to fund a certain number
of overtime hours, and to purchase a certain piece of equipment, one Redeployment Equivalency Worksheet
should be completed for each of these purposes. with the total cost of each separate purpose entered in
Line 6 of each Worksheet.
The item which Line 6 of this Worksheet descnbesls Integrated CAD, RIMS and ABS Computer System
Redeploying 9.44 officer equivalents
Line 1 - Entry Level Salary: 1, $28,522
Line 2 - Fringe Benefits: 2. $10,089
Line 3 - Total (add Lines 1 and 2): 3. $38,611
Line 4 - Multiply Line 3 by .75: 4 $28,957
Line 5 - Enter amount on Line 4, or $25,000,
whichever is less: 5. $25,000
Line 6 - Enter total federal grant funds being
requested: 6)118,680
Line 7 - Divide Line 6 by Line 5: 7. 4.75
The number on Line 7 is the number of full time swom officers that would be deployed to community policing for
one year if a COPS hinng grant were to be made in the same amount as the applicant's COPS MORE request
Applicants must show that at least this many officer -years in redeployment will result from
their proposal.
Appendix B - Redeployment Equivalency Worksheet
COST EFFECTIVENESS WORKSHEET
The following worksheet is provided to help COPS MORE applicants demonstrate the cost effectiveness
of their proposal This will help insure that the equipment, technology, support resources or overtime will
result in a redeployment of current officers into community policing in a number equal to. or greater than,
the number of officers which would result from COPS grants of the same amount for hiring new officers
Complete one worksheet for each item for which COPS MORE funds are being sought
For purposes of Line 1, "entry level salary" is the first years annual salary of a newly hired sworn law
enforcement officer for your department as of January 1, 1995
For purposes of Line 2, "fnnge benefits" are the annual benefits of a newly hired swom law enforcement
officer, including health, FICA, social secunty, vacation, sick leave. retirement and workers compensa-
tion The cost of equipment, uniforms, vehicles and overtime should not be included
For purposes of Line 6, the "total federal grant funds being requested" is the total cost for each stern for
which COPS MORE funds are being sought For example, if an applicant seeks to fund a certain number
of overtime hours, and to purchase a certain piece of equipment, one Redeployment Equivalency Worksheet
should be completed for each of these purposes, with the total cost of each separate purpose entered in
Line 6 of each Worksheet.
The item which Line 6 of this Worksheet descnbesls Twelve (12) cellular telephones redeploying
.37 officer equivalents
Line 1 - Entry Level Salary: 1 . $28,522
Line 2 - Fringe Benefits: 2, $10,089
Line 3 - Total (add Lines 1 and 2): 3 $38,611
Line 4 - Multiply Line 3 by .75: 4. $28,957
Line 5 - Enter amount on Line 4, or $25,000,
whichever is Tess: 5. $25,000
Line 6 - Enter total federal grant funds being
requested: 6 $ 4,584
Line 7 - Divide Line 6 by Line 5: 7. .18
The number on Lane 7 is the number of full time swom officers that would be deployed to community policing for
one year if a COPS hiring grant were to be made in the same amount as the applicant's COPS MORE request
Applicants must show that at least this many officer -years in redeployment will result from
their proposal.
Appendix 8 - Redeployment Equivalency Worksheet
COST EFFECTIVENESS WORKSHEET
The following worksheet is provided to help COPS MORE applicants demonstrate the cost effectiveness
of their proposal This will help insure that the equipment. technology, support resources or overtime will
result in a redeployment of current officers into community policing in a number equal to. or greater than
the number of officers which would result from COPS grants of the same amount for hiring new officers
Complete one worksheet for each item for which COPS MORE funds are being sought
For purposes of Line 1, "entry Level salary" is the first years annual salary of a newly hired sworn law
enforcement officer for your department as of January 1. 1995
For purposes of Line 2, "fringe benefits" are the annual benefits of a newly hired swom law enforcement
officer, including health, FICA, social security, vacation, sick leave, retirement and worker's compensa-
tion The cost of equipment, uniforms, vehicles and overtime should not be included
For purposes of Line 6, the "total federal grant funds being requested" is the total cost for each item for
which COPS MORE funds are being sought For example, if an applicant seeks to fund a certain number
of overtime hours, and to purchase a certain piece of equipment. one Redeployment Equivalency Worksheet
should be completed for each of these purposes, with the total cost of each separate purpose entered in
Line 6 of each Worksheet
The dtem which Line 6 of this Worksheet descnbesis 3 Mountain style Police Bicycles redeploying
.5 officer equivalents
Line 1 - Entry Level Salary: 1. $28-572
Line 2 - Fringe Benefits: 2. $10,089
Line 3 - Total (add Lines 1 and 2): 3. $38,611
Line 4 - Multiply Line 3 by .75: 4. , $28.957
Line 5 - Enter amount on Line 4, or $25,000,
whichever is less: 5, $25,000
Line 6 - Enter total federal grant funds being
requested: 6. $ 3 , 000
Line 7 - Divide Line 6 by Line 5: 7. . 12
The number on Line 7 is the number of full time swom officers that would be deployed to community policing for
one year if a COPS hiring grant were to be made in the same amount as the applicant's COPS MORE request
Applicants must show that at least this many officer -years in redeployment will result from
their proposal.
Appendix B - Redeployment Equivalency Worksheet
l>epurrnrenr of Jugs "
Office u(( ornmwun ( >rremeJl',Lune lenu s
ASSURANCES
Several provisions of federal law and policy apply to all grant programs We (the Office of
Community Oriented Policing Services) need to secure your assurance that you (the applicant)
will comply with these provisions If you would like further information about any of the
matters on which we seek your assurance, please contact us
By your authorized representative's signature, you assure us and certify to us that. if the grant is
awarded. you will comply with all legal and administrative requirements that govern the
acceptance and use of federal grant funds In particular, you assure us that
1 You have been legally and officially authorized by the 8 You will not on the ground of race color religion na-
appropnate governing body (for example, mayor or city coun- tional origin, gender, disability or age unlawfully exclude
cil) to apply for this grant and that the persons signing the any person from participation in, deny the benefits of or em-
application and these assurances on your behalf are autho- ployment to any person, or subject any person to discrimi-
rized to do so and to act on your behalf with respect to any nation in connection with any programs or activities funded
issues that may arise during processing of this application in whole or in part with federal funds These civil rights re-
quirements are found in the nondiscrimination provisions of
2 You will comply with the provisions of federal law which the Omnibus Cnme Control and Safe Streets Act of 1968
limit certain political activities of your employees whose pnn- as amended (42 U S C § 3789(d)), Title VI of the Civil Rights
cipal employment is in connection with an activity financed Act of 1964, as amended (42 U S C § 2000d) the Indian
in whole or in part with this grant These restrictions are set Civil Rights Act (25 U S C §§ 1301 - 1303), Section 504 of
forth in 5 U S C § 1501, et sea the Rehabilitation Act of 1973, as amended (29 U S C §
794), Title II, Subtitle A of the Amencans with Disabilities
3 You will comply with the minimum wage and maximum Act (ADA) (42 U S C § 12101, et sea ), the Age Discnmina-
hours provisions of the Federal Fair Labor Standards Act, tion Act of 1975 (42 U S C § 6101, et seq ), and Depart-
29 USC § 201, et seq , if they apply to you ment of Justice Non - Discnmination Regulations contained
in Title 28, Parts 35 and 42 (subparts C, D, E and G) of the
4 You will establish safeguards, if you have not done so Code of Federal Regulations
already, to prohibit employees from using their positions for
a purpose that is, or gives the appearance of being, mote- A In the event that any court or administrative
vated by a desire for pnvate gain for themselves or others, agency makes a finding of discnmination on grounds of race
particularly those with whom they have family, business, or color, religion, national ongin, gender, disability or age against
other ties you after a due process heanng, you agree to forward a
copy of the finding to the Office of General Counsel, COPS
5 You will give the Department of Justice or the Comptrol- P 0 Box 14440, Washington, DC 20044
ler General access to and the right to examine records and
documents related to the grant B If you are applying for a grant of $500,000 or
more and Department regulations (28 CFR 42 301 et seq )
6 You will comply with all requirements imposed by the require you to submit an Equal Opportunity Employment
Department of Justice as a condition or administrative re- Plan, you will do so at the time of this application, if you do
quirement of the grant, with the program guidelines, with not have a current plan on file
the requirements of OMB Circulars A -87 (governing cost cal-
culations) and A -128 (governing audits), with the applicable 9 You will insure that the facilities under your ownership,
provisions of the Omnibus Crime Control and Safe Streets lease or supervision which shall be utilized in the accom-
Act of 1968, as amended, with 28 CFR Part 66 (Uniform plishment of the project are not listed on the Environmental
Administrative Requirements), with the provisions of the Protection Agency's (EPA) list of Violating Facilities and that
current edition of the Office of Justice Programs Financial you will notify us if you are advised by the EPA indicating
and Administrative Guide for Grants, and with all other ap- that a facility to be used in this grant is under consideration
plicable laws, orders, regulations, or circulars for listing by EPA
7 In order to further effective law enforcement, you will, to 10 If your state has established a review and comment
the extent practicable and consistent with. applicable law, procedure under Executive Order 12372 and has selected
seek, recruit, and hire qualified members of racial and eth- this program for review, you have made this application avail -
nic minonty groups and qualified women in order to increase able for review by the State Single Point of Contact
their ranks within the swom positions in your agency
I hereby cert fir compliance with the above assurances that govern the application and use of Federal funds
Signature % Date
Appendix B- Legal Assurances
1 1 Depanmeni o1 Justice
Office of( ommmun (Inen(ed Policing ten ice,
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION
AND OTHER RESPONSIBILITY MATTERS; DRUG -FREE WORKPLACE
REQUIREMENTS; COORDINATION WITH AFFECTED AGENCIES; AND
NON - SUPPLANTING
Although the Department of Justice has made every effort to simplify the application process. other provisions
of federal law require us to seek your certification regarding certain matters Applicants should read the
regulations cited below and the instructions tor certification included in the regulations to understand the
requirements and whether they apply to a particular applicant Signature of this form provides tor compliance
with certification requirements under 28 CFR Part 69. "New Restrictions on Lobbying" and 28 CFR Part 67.
"Government -wide Debarment and Suspension (Nonprocurement) and GoNernment -wide Requirements tor
Drug -Free Workplace (Grants)." and the coordination and non - supplanting requirements of the Public Safety
Partnership and Community Policing Act of 1994 The certifications shall be treated as a material representa-
tion of tact upon which reliance will be placed when the Department of Justice determines to award the
covered grant
1. LOBBYING cluded from covered transactions by any Federal depart-
ment or agency,
As required by Section 1352, Title 31 of the U S Code, and
implemented at 28 CFR Part 69, for persons entenng into a (11) Have not within a three -year period preceding this appli-
grant or cooperative agreement over $100,000, as defined cation been convicted of or had a civil judgment rendered
at 28 CFR Part 69, the applicant certifies that against them for commission of fraud or a cnminal offense
in connection with obtaining, attempting to obtain, or per -
(a) No Federal appropnated funds have been paid or will be forming public (Federal, State, or local) transaction or con -
paid, by or on behalf of the undersigned, to any person for tract under a public transaction, violation of Federal or State
influencing or attempting to influence an officer or employee antitrust statutes or commission of embezzlement, theft.
of any agency, a Member of Congress, an officer or em- forgery, bnbery, falsification or destruction of records, mak-
ployee of Congress, or an employee of a Member of Con- ing false statements, or receiving stolen property,
gress in connection with the making of any Federal grant,
the entenng into of any cooperative agreement, and the ex- (111) Are not presently indicted for or otherwise cnminally or
tension, continuation, renewal, amendment, or modification civilly charged by a govemmental entity (Federal, State or
of any Federal grant or cooperative agreement, local) with commission of any of the offenses enumerated
in paragraph (A)(ii) of this certification, and
(b) If any funds other than Federal appropnated funds have
been paid or will be paid to any person for influencing or (iv) Have not within a three -year period preceding this ap-
attempting to influence an officer or employee of any agency, plication had one or more public transactions (Federal State
a Member of Congress, an officer or employee of Congress, or local) terminated for cause or default, and
or an employee of a Member of Congress in connection
with this Federal grant or cooperative agreement, the un- B Where the applicant is unable to certify to any of the
dersigned shall complete and submit Standard Form — LLL, statements in this certification, he or she shall attach an
"Disclosure of Lobbying Activities," in accordance with its explanation to this application
instructions,
3. DRUG -FREE WORKPLACE (GRANTEES OTHER
(c) The undersigned shall require that the language of this THAN INDIVIDUALS)
certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under As required by the Drug -Free Workplace Act of 1988 and
grants and cooperative agreements, and subcontracts) and implemented at 28 CFR Part 67, Subpart F, for grantees, as
that all sub - recipients shall certify and disclose accordingly defined at 28 CFR Part 67 Sections 67 615 and
67 620 —
2. DEBARMENT, SUSPENSION, AND OTHER RESPON-
SIBILITY MATTERS (DIRECT RECIPIENT) A The applicant certifies that it will or will continue to pro-
vide a drug -free workplace by
As required by Executive Order 12549, Debarment and Sus-
pension, and implemented at 28 CFR Part 67, for prospec- (i) Publishing a statement notifying employees that the un-
tive participants in primary covered transactions, as defined lawful manufacture, distnbution, dispensing, possession, or
at 28 CFR Part 67, Section 67 510 — use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken
A The applicant certifies that it and its pnncipals against employees for violation of such prohibition,
(i) Are not presently debarred, suspended, proposed for (u) Establishing an on -going drug -free awareness program
debarment declared ineligible, sentenced to a denial of Fed- to inform employees about —
eral benefits by a State or Federal court, or voluntarily ex-
(a) The dangers of drug abuse in the workplace,
Appendix C C. Legal Certifications
(b) The grantee's policy of maintaining a drug -free work- B The grantee may Insert in the space provided below the
place, site(s) for the performance of work done in connection with
the specific grant
(c) Any available drug counseling, rehabilitation and em-
ployee assistance programs and Place of Performance (Street address city county state
zip code)
(d) The penalties that may be imposed upon employees for Boynton Beach Police Department
drug abuse violations occurnng in the workplace. 100 E. Boynton Beach Blvd.
(in) Making it a requirement that each employee to be en- Boynton Beach, FL 33435
gaged in the performance of the grant be given a copy of
the statement required by paragraph (i)
Check ❑ if there are workplaces on file that are not identi-
(iv) Notifying the employee in the statement required by fied here
paragraph (i) that, as a condition of employment under the
grant, the employee will — Section 67 630 of the regulations provides that a grantee
that is a State may elect to make one certification in each
(a) Abide by the terms of the statement, and Federal fiscal year, a copy of which should be included with
each application for Department of Justice funding States
(b) Notify the employer in wnting of his or her conviction for and State agencies may elect to use OJP Form 406117
a violation of a criminal drug statute occurnng in the work-
place no later than five calendar days after such conviction, Check ❑ if the State has elected to complete OJP
Form 4061/7
(v) Notifying the agency, in writing, within 10 calendar days
after receiving notice under subparagraph (iv)(b) from an 4. COORDINATION
employee or otherwise receiving actual notice of such con -
viction Employers of convicted employees must provide The Public Safety Partnership and Community Policing Act
notice, including position title, to COPS Program, P 0 Box of 1994 requires applicants to certify that there has been
14440, Washington, D C 20044 Notice shall include the appropnate coordination with all agencies that may be af-
identification number(s) of each affected grant, fected by the applicant's grant proposal if approved Af-
fected agencies may include, among others the Office of
(vi) Taking one of the following actions, within 30 calendar the United States Attorney, state or local prosecutors court ,
days of receiving notice under subparagraph (iv)(b), with probation or correctional agencies The applicant certifies
respect to any employee who is so convicted — that there has been appropriate coordination with all affected
agencies
(a) Taking appropnate personnel action against such an
employee up to and including termination, consistent with 5. NON
the requirements of the Rehabilitation Act of 1973, as
amended, or The applicant hereby certifies that Federal funds will not be
used to replace or supplant State or local funds, or funds
(b) Requiring such employee to participate satisfactonly in supplied by the Bureau of Indian Affairs that would in the
a drug abuse assistance or rehabilitation program approved absence of federal aid, be made available to or for law en-
for such purposes by a Federal, State, or local health, law forcement purposes
enforcement or other appropnate agency,
The applicant further certifies that funds required to pay the
(vii) Making a good faith effort to continue to maintain a non - federal or portion of the grant program shall be in addi-
drug -free workplace through implementation of paragraphs tion to funds that would otherwise be made available to or
(i), (11), (iii), (iv), (v), and (vi) for law enforcement purposes
As the duly authort_ed representative of the applicant, 1 hereby certtfi that the
applicant will comp! with the above certifications
City of Boynton Beach, Boynton Beach Police Department, 100 E. Boynton Beach Blvd.
Boynton Beaah, FL 33435
Grantee Name and Address
COPS MORE
Application Number and/or Project Name Grantee IRS/Vendor Number
Edward Harmpning, Mnynv
Typed Name And Title of Authorized Representative
4 - s -�1 i, - / !/
j S
Signature Date
Appendix C - Legal Certifications
DISCLnSURE OF LOBBYING ACTIVITIES 4r,
Complete this form to disclose lobbying activities pursuant L„ 31 U S C 1352
(See reverse for public burden disclosure )
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a contract — a bid/offer/application a initial filing
b grant _ b Initial award b material change
c cooperative agreement c post -award For Material Change Only:
d loan
e loan guarantee year quarter
f loan Insurance date of last report
4. Name and Address of Reporting Entity: 5 If Reporting Entity in No. 4 is Subawardee, Enter
Name and Address of Prime:
14 Prime ❑ Subawardee
Tier , if known
City of Boynton Beach
100 East Boynton Beach Blvd.
Boynton Beach, FL 33435
Congressional District, if known: FL 19 22 & 23 Congressional District, if known:
6. Federal Department/Agency: 7. Federal Program Name/Description:
Department of Justice
COPS office COPS MORE I l
CFDA Number, if applicable ,
8. Federal Action Number, if known: 9. Award Amount, if known:
s
10. a. Name and Address of Lobbying Entity b. Individuals Performing Services
(if individual, last name, first name, MI) (including address if different from No l0a)
(last name, first name, MI):
NONE NONE
(attach Conunuatron Sheens) SF -tU -A, d necessary)
11. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply):
s NONE ❑ a retainer
❑ actual ❑ planned
❑ b one -time fee
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❑ a cash ❑ d contingent fee
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employee(s), or Members(s) contacted, for Payment Indicated in item 11:
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Iauach Cunnnuahun S sr ILL A rl necessary!
15. Continuation Sheet(s) SF -LLL -A attached: ❑ Yes No
16. Inlormatron requested through this form n a uthpn/td bs Utl•• 31 U S C
152 This disclosure of lobbying acteeoes rs a material n Il resen � �
section 1 "` _
g Signature:
tattoo of tact upon which reliance was plated Ifs the ter r aho, when
the, transaction was made or entered info 1h„ dist losue is o otoo d Print Name: Edward Harmening
pursuant to 31 U S C 1152 This intormatIon v. ill hr reline• d I ih•
C.nngross servo annually and w411 he avarlablt for ouhhs t.o. An, Title Mayor
M rson who lads to hi, the required drsclosur• shall he whe • i to a n.I
Iw natty of not less than 5100110 and not more than 1.10011011 try • ,le Telephone No.: (407) 375 – 6010 Date..
such ladure
feder.) Use ♦• ' - .- - -. - - /lulhonren „u 1 n. • i F'. n
APPLICATION SUMMARY
1.) The City of Boynton Beach, Florida proposes to purchase one (1) Computer Aided
Dispatch (CAD) system, one (1) automated booking system, twelve (12) cellular
telephones and three (3) police mountain -style bicycles under COPS MORE to increase
the presence of existing sworn officers in community policing activities. Total federal funds
requested under this proposal are $124,368. These funds will result in 10.31 full time
equivalent officers engaged in community policing per year.
2.) The geographic location of this agency is near the southeast coast of Palm Beach
County, Florida, midway between West Palm Beach and Boca Raton. The number of
sworn officers performing law enforcement duties for this agency as of October 1, 1994
was 116, though 129 were budgeted for fiscal year 1995 (October 1, 1994 through
September 30, 1995). The Boynton Beach Police Department is a full service law
enforcement agency, providing round - the -clock patrol, investigations of all types of state
crimes and local ordinances, twelve (12) dedicated Community Policing Officers who
provide community policing services full -time to select areas of the city, crime scene
investigations, crime prevention programs, police athletic league programs, street -level
vice investigations, and two full -time D.A.R.E. officers. According to the 1990 census, the
agency serves a total population of 46,194. An April 1994 study conducted by the
University of Florida places the year -round population at 48,848. The total number of 1994
Part I index crimes was 5,031.
3.) The jurisdiction's five year community policing plan includes Integrating the
Community Policing philosophy department -wide, seeking more community input with
1
regard to priorities and methods of enforcement (empowerment), expanding the crime
prevention program to include patrol officers, expanding the Police Athletic League (PAL)
to include more young people, identifying and combatting environmental factors which
facilitate crime, and implementing a volunteer Citizens On Patrol (COP) program. The
officers redeployed to community policing will contribute to this plan by engaging in the
following activities: bicycle and foot patrol, community meetings, crime prevention
instruction, investigations and blight control activities. This plan was developed in
consultation with other area police departments and community groups including
homeowners associations, resident task forces, the Community Relations Board and
employee representatives. The major public safety needs that will be addressed through
the redeployment of these officers are a public sense of security, combatting street level
drug sales, violent crimes, and property crimes including auto theft, and tracking and
combating the illegal activities of juvenile gangs.
2
REDEPLOYMENT EQUIVALENCY SUMMARY
COPS MORE grant funds will be used for three primary purposes. The first and most
significant is to improve the efficiency of police officers in performing administrative tasks,
particularly data collection, report writing and other record keeping. The proposed computer
system is comprised of three major elements: Computer Aided Dispatch (CAD) including six (6)
personal computers for the communications division, Records Integrated Management System
(RIMS) including six (6) personal computers for the records division and twelve (12) laptop
computers for patrol officers, and an Automated Booking System (ABS). The entire system will
run from two mirrored file servers, facilitating backups and preventing data loss in case of
failure.
Officers currently spend an average of 40% of their shifts performing administrative tasks,
particularly report writing. Under the current system, reports are hand written by the officer,
checked by a supervisor and then typed into the records database by clerical personnel. This
system provides several opportunities for waste. First, officers frequently respond from call to
call, taking notes as they question victims and witnesses, and often not completing the report
from one call before being assigned the next.
The CAD system will allow the officer to know in advance the nature of the calls which
have been handled at the address. The officer will have at his disposal information which may
be relevant to the situation to which he is responding, and can ask specific questions to help in
assessing the current situation based on previous officer experience. An added benefit of CAD
is that the officer will have pedigree information already at his disposal, and will merely have to
confirm its accuracy while taking the report rather than attempting to obtain the information anew
from someone who may be reluctant to give the information. It is estimated that this system will
1
save approximately 30 minutes per officer per shift. At a minimum rate of 27 officer shifts per
day, this system is estimated to allow for 13.5 hours per day to be devoted to Community
Policing Activities, or 1.69 officer equivalents per year.
The RIMS with laptop computers for officers will enable officers to take reports without
redundancy, without omission of necessary information and will minimize the time needed to
review and rewrite unacceptable reports. Under this aspect of the system, an officer would be
assigned a laptop computer for the shift. The officer would take the computer to the scene of
a call for service, and would be guided through the reporting process by the computer. The
computer would require certain fields to be entered by the officer before moving on to the next
field, and would lead the officer through the elements of the reported incident by providing
alternative choices for the officer to select as applicable by touching the computer screen with
a pen device. Once the required fields and elements are completed, the officer could dictate
the remainder of the report including any unusual or unique information and or evidence. This
would be done through voice recognition software which can process 50 words per minute,
significantly faster than the officer could write the information. It is projected that the RIMS
would reduce by 2 hours per shift the amount of time an officer spent doing paperwork and make
that time available for increased community policing activities. At a minimum of 27 officer shifts
per day, the RIMS is projected to allow for the reallocation of 6.75 officer equivalents.
The ABS will contribute significantly to the reduction in administrative "down time"
associated with arrests. Currently, officers complete their arrest reports and forms by hand,
entering redundant information on various forms as many as seven times per arrest. The ABS
will allow for information to be entered only once, and then routed to all of the appropriate forms
as required. It is estimated that this benefit alone will save an average of 1.25 hours per felony
2
arrest, and .5 hours per misdemeanor arrest. Based on 1994 statistics, the ABS program has
the potential to save over 2,000 hours per year in reduced paperwork preparation time, or
approximately one (1) officer equivalent.
The entire proposed computer system will result in the redeployment of approximately
9.44 officer equivalents.
The proposed purchase of three police mountain style bicycles will enable officers
assigned to community policing duties to patrol their assigned neighborhoods in a more effective
manner, minimizing travel times to citizens' requests for service and maximizing the availability
of officers to handle multiple requests for service. The police department currently operates a
dozen bicycles, and the officers who operate them estimate that having the bicycle allows them
to cover twice the area they could cover on foot, and do it more efficiently. The bicycles also
provide additional opportunities for officers to interact with residents, particularly children, who
are interested in the bicycles and the officers who ride them. It is estimated that the purchase
of three (3) bicycles will provide redeployment of at least .5 officer equivalents.
The proposed purchase of twelve (12) cellular telephones will provide for more efficient
delivery of community policing services. These telephones will be assigned to officers
performing community policing activities. Under the current system, officers are frequently
contact by residents paging them, and in order to return the call, they must return to the police
station, or find an operating pay telephone. Both of these options require travel which detracts
from the time they are performing community policing. On a bicycle, the travel time to the police
station may be up to 30 minutes one way, and in some neighborhoods, there are no operating
pay telephones. Twelve telephones, even if they save only 15 minutes per officer per day would
result in the redeployment of .37 officer equivalents.
3
BUDGET SUMMARY
The proposed amount of federal expenditures over the one year grant period is
$124,368. The City of Boynton Beach will provide local matching funds of $41,456 or
25 %. These matching funds will come first from the Law Enforcement Trust Fund, and if
necessary, from CDBG funds.
The Law Enforcement Trust Fund is a repository for funds and proceeds of property seized
under Florida's Contraband Forfeiture Act. The Fund is primarily for purchasing equipment
which will improve service delivery and enhance investigative capabilities of the police
department.
This proposal includes three technology /equipment items: One Computer Aided
Dispatch (CAD) system with a Records Integrated Management System (RIMS) and
Automated Booking System (ABS), twelve (12) cellular telephones and three (3) bicycles.
The CAD, RIMS & ABS system will consist of two mirrored (to provide back -up
capabilities) file servers, twelve (12) workstations, twelve (12) laptop computers and
appropriate software including voice recognition software for report "writing ". The total
cost of $158,240 was determined by means of proposals submitted by suppliers which are
very familiar with the current computer systems within the Police Department and software
vendors. The elements of the CAD, RIMS &ABS system and their prices are: 12 personal
computers at $3,500 each = $42,000, 2 file servers at $15,000 each = $30,000, 12 laptop
computers at $3,000 each = $36,000, Computer Aided Dispatch software, Information
Management software, Laptop Incident Reporting software, installation and training:
$39,900, laptop voice recognition software $8,340 and automated booking software
1
$2,000.
The cost of twelve (12) cellular telephones, 12 at $382. each = $4,584, was
determined by competitive bid among suppliers and reflects the cost of the equipment only.
Taken into account were the actual cost of the telephones, monthly service fee and per -
minute usage charge. The supplier's price upon which this proposal is based is
considered to be the one with the lowest overall cost.
The cost of three (3) bicycles, 3 at $1,000 each, was determined by competitive bid
among suppliers. Taken into account were the actual cost of the bicycles and
maintenance histories of bicycles currently operated by Community Policing Officers in the
Boynton Beach Police Department. The bicycle specifications were determined based on
speed, agility, safety, durability and comfort.
The City of Boynton Beach will provide matching funds in the amount of 25% of the
cost of the equipment proposed for federal funding.
Currently, the Boynton Beach Police Department is budgeted to purchase the
following technology and equipment in fiscal year 1995:
1. A computer network system with 18 workstations was purchased at a cost of
$78,362., drawn from the Law Enforcement Trust Fund.
2. Two (2) surveillance cameras for the booking area purchased for $600.
3. One (1) metal detector for crime scene investigations: $500.
4. Three (3) cellular phones for patrol supervisors: $1,146.
5. Sixteen (16) hands -free microphone sets for Special Response Team:
$4,000.
For Fiscal Year 1995, there is $351,000 budgeted for overtime, of which $177,000 has
2
already been expended. The budget for support resources is over $1.6 million. The grant
award should have no effect on either overtime or support resources. Should the
proposed grant be awarded, there will be additional unexpected costs associated with
maximizing the efficient use of the system, which the police department will necessarily
bear.
The Fiscal Year begins on October 1. The Federal Cognizant Agency is the
Department of Justice.
3
COMMUNITY POLICING STRATEGY
Item 1
The Boynton Beach Police Department has been committed to Community Policing
since 1989. What started as a two- officer Community Policing Unit working with a small
neighborhood has increased to a complement of twelve (12) full -time Community Policing
Officers, two sergeants and a lieutenant serving a dozen neighborhoods and several
thousand young people who reside throughout the City. The Community Policing Officers
are assigned to the most deserving neighborhoods, working closely with residents to bring
about improvement in the quality of life. These officers' efforts are concentrated in
approximately 20% of the geographic area of the City.
The Department is entering a new phase of its Community Policing Strategy,
planning to integrate the philosophy and activities associated with Community Policing on
a Department -wide basis. Initially, there will be several designated neighborhoods which
will be evaluated as pilots. Each designated area will be part of a larger zone. A zone is
a patrol officer's "beat" and constitutes 1.5 to six square miles in area. Officers assigned
to each zone outside the areas currently served by full time dedicated Community Policing
Officers will be required to develop and implement a community based plan to address the
neighborhood's needs. The officers will then be required to spend a specified minimum
number of hours each week addressing the neighborhood's identified needs.
To this end, patrol division supervisors are currently being trained in the philosophy
and concepts of Community Policing. The program will be expanded as experience,
manpower and budgetary circumstances permit, with the ultimate goal of full integration
1
of community policing within five years.
The Chief of Police, senior staff officers and the Community Affairs Division have
had regular and frequent contact with community groups, civic associations, merchant
associations, other public service agencies and local schools. For example, the Chief
holds town meetings twice per year at which he speaks on issues related to police -
community relations and solicits input on current and proposed police department
programs. Suggestions and comments are also taken at these meetings concerning the
more efficient delivery of police services.
The Chief and staff have an open -door policy for representatives of the community
and neighborhood groups. Officers and supervisors attached to the Community Affairs
Division (which includes the Community Policing Officers) participate in neighborhood
meetings and sit on several task force boards that address not only public safety issues,
but also more general quality of life issues.
The Boynton Beach Police Depart has to now addressed Community Policing as
a "specialty" assignment. The Community Policing Officers are selected on a competitive
volunteer basis. Since the assignments often require working irregular hours, the officers
who apply for the positions waive certain provisions of the labor contract, particularly those
requiring advance notice of schedule changes and the payment of overtime for schedule
changes made without the required notice. Talks are in the preliminary stages with
bargaining unit representatives to solicit input for the 5 -year Community Policing plan and
with regard to labor issues which will arise as Community Policing is integrated throughout
the department.
2
The Community Policing plan is consistent with statewide and local crime
prevention and control plans in that the emphasis on controlling conditions which facilitate
crime and eliciting more community support in detecting, preventing and solving crime.
Particular attention will be paid to repeat offenders and geographic areas which have
recurring incidents of criminal activity. In Palm Beach County, Byrne Grant funds are used
to support the Multi- Agency Narcotics (MAN) units. Municipal departments assign
personnel to this county wide drug enforcement unit and receive in return assistance with
drug investigations which the cities are unable to effectively combat with municipal
resources. Community Policing officers will be better able to identify such problems and
coordinate the assistance of the MAN unit.
Officers redeployed to Community Policing will be required to devote a specific
minimum number of hours per week to community policing activities, including, but not
limited to: forming neighborhood committees, identifying neighborhood concerns, planning
the implementation of the strategies developed by the neighborhood committees,
coordinating with other municipal service providers to assist with carrying out the terms of
the neighborhood strategies, making referrals to social service providers where
appropriate, conducting crime prevention meetings and soliciting community interest and
commitment to the community policing activities. In addition, the local officer will be
responsible for handling as many of the calls for service originating within the officers
community as possible, and following up on criminal complaints by conducting as much
of the investigation as possible Without compromising optimum levels of service delivery.
As the integration of Community Policing advances, it is anticipated that officers will devote
3
increasing numbers of hours to the neighborhood effort. In the early stages of integration,
it is projected that more hours will be required for organizing, planning and soliciting
community support and participation. However, as participation and commitment by
residents grow, it is anticipated that neighborhood groups will become more empowered
and self- sufficient and less dependent upon their Community Policing Officer, who will in
turn have more time to devote to developing programs in adjacent neighborhoods.
Over five years, it is projected that several positions within the police department
will be civilianized in order to increase the law enforcement and community policing
presence within the jurisdiction. Further, the five year plan includes implementing a
Community Service Aide (CSA) program to handle routine calls for service which do not
require sworn police officers, such as traffic accidents, traffic control, lost and found
property and abandoned vehicles in areas not yet designated for Community Policing as
well as other non - confrontational, low risk situations. CSAs are projected to free up sworn
officers for up to 20% of their time which is now dedicated to such duties. The CSA
program will require dedicated patrol vehicles, laptop computers, radios, uniforms and
training. A Citizens on Patrol (COP) program is currently in the final planning stages and
is expected to be implemented within the next few months. This program will likewise
require dedicated patrol vehicles, but these vehicles will be those retired from the patrol
fleet. Radios and training will also be required for participants in this program.
4
Item 2
A COPS MORE grant will facilitate the reorientation of the Boynton Beach Police
Department toward a fully - integrated Community Oriented Policing department by
providing equipment which will allow officers to spend significantly less time performing
administrative duties including reports, activity and patrol Togs, arrest paperwork and
analysis of crime trends in their assigned zones. The result will be that officers who
currently respond from call to call will have an average of 2.5 hours per shift to engage
in community oriented proactive activities such as those described in Item 1 of the
Community Policing Strategy described above.
Currently, patrol officers serve a reactive function. Frequently officers are required
to respond from call to call, many times not completing the paperwork for the first call
before responding to the next. This leaves little time for follow -up on crime reports and
causes reports to be incomplete or have errors and omissions which hamper the overall
effort of the department. When a report is submitted which is incomplete or contains
errors, the supervisor must complete or reject the report, which is frequently then
completed and resubmitted at the beginning of the officer's next shift. The proposed
computer system will significantly reduce the amount of time an officer spends completing
and correcting reports and the amount of time a supervisor spends reviewing and rejecting
reports for correction. Not only will the proposed computer system lead an officer through
the elements of a report by forcing the officer to fill in required fields and suggesting
alternatives for various requirements of various common reports, but the officer will not
have to write the report and enter and reenter redundant information. Additional notes
5
and comments will be entered by spoken word into the report data base. Therefore, a
routine crime report which currently takes approximately 40 minutes to complete would
take only 15 to 20 minutes. Of course this method of reporting would also lighten the
workload of civilian clerical personnel, who currently type the handwritten reports into the
computer report database, freeing them for more important and efficient duties.
The computerized reporting system would also allow patrol officers to conduct more
thorough initial investigations, for example, checking for local witnesses at the time the
crime is reported rather than leaving that facet of the investigation to be followed up by
detectives several days later. While conducting these door - to - door canvasses, the
officers would be able to alert neighbors of the victim to the potential of crime and suggest
ways to minimize the possibility of future victimization. Officers could also provide more
information to victims about available victim services including counseling and financial
assistance, and an overview of the criminal justice system and what the victim can expect
from it should an arrest be made and charges filed.
The Automated Booking System will also contribute significantly to the reduction in
administrative "down time" associated with arrests. Currently, officers complete their arrest
reports and forms by hand, entering redundant information on various forms as many as
seven times per arrest. The Automated Booking System will allow for information to be
entered only once, and then routed to all of the appropriate forms as required.
As discussed above in item 1, the time savings resulting from the proposed
computer system will allow officers time to engage in Community policing activities rather
than perform strictly reactive functions.
6
Item 3
As is common elsewhere in South Florida, drug sales and violent street crimes are
of particular concern in Boynton Beach. Part I crimes increased by nearly 13% in 1994
compared to 1993 with non - negligent homicide, thefts and auto thefts showing the largest
increases at 50 %, 13 % and 79% respectively. It is difficult to quantify the "victimless"
crime of drug sales, but from all outward appearances, its incidence is also rising. Patrol
officers have had little success in combatting street drug sales by enforcement. Those
who are arrested are seemingly back on their corners before the arresting officer has
completed the arrest paperwork. Those who are convicted of drug sales face little time in
jail or prison because there simply is not enough space for corner drug dealers. Due to
recent court decisions, the State Attorney's Office is declining to file formal charges for a
large majority of drug arrests by uniformed officers.
The volume of calls for service has increased over the past few years, to a point
where officers frequently spend their shifts responding from call to call with little if any time
for proactive, rather than reactive, activities. It is becoming more and more evident that
traditional police methods and activities are no longer achieving desired results.
Therefore, greater emphasis must be placed on crime prevention and deterrence through
citizen involvement and police- citizen cooperation. The additional time which will be
afforded to officers when the computer system is operational will be used to cultivate and
nurture citizen involvement and cooperation.
7
Item 4
The Boynton Beach Police Department has been unable to address the above
described public safety needs without federal assistance for a variety of fiscal and
budgetary reasons. Despite the recent growth of the city in area and population, the tax
base has remained relatively stagnant due to decreasing property values in older sections
of the city. In addition to the stagnant tax base, a large judgment was entered against the
city in a land use lawsuit several years ago, and the city is paying off the judgment at a
rate of approximately $1,000,000 per year from tax revenues. As a result, increases in
salaries and services have necessarily been delayed, and only capital items which have
been absolutely necessary have been funded. The City Commission has refused to
increase taxes over the past four years.
Fortunately, the police department has had the Law Enforcement Trust Fund from
which to fund the purchases of needed equipment. However, the Law Enforcement Trust
Fund does not have a sufficient balance to fund the requested technology and equipment,
because of the recent $78,000 computer network system purchase.
8
Item 5
Presently, the Boynton Beach Police Department has several crime control
programs in place. The Directed Patrol Unit is a unit of the police department which
patrols and surveils areas which have recurring crime problems. They are assigned to
stakeout duty for burglaries, robberies and auto thefts and frequently perform saturation
patrols in areas with chronic drug sales. Frequently, this unit is assigned to combat
problems brought to Tight by community members or organizations. We also have a Vice
Unit which spends most of its time combatting street level drug dealing, gambling and
prostitution.
The Boynton Beach Police Department has for several years operated a Juvenile
First Offender program, under which juveniles accused of a first non - violent criminal
offense are diverted form the Juvenile Justice System and agree to certain conditions such
as maintaining or achieving acceptable performance in school, performing community
service, making restitution and participating in counselling if necessary. Participants in
this program must agree to the terms set out by the JFO officer, and the parents or
guardians must consent to the arrangement and conditions of the program, and must
agree to participate as much as necessary to achieve the intended results. This program
has been so successful in reducing recidivism among its participants, that the State
Attorney's Office has implemented the Juvenile First Offender Program county wide.
The police department also participates in a Recreation, Athletics and Police
program (RAP)and a Police Athletic League program. Under these programs, young
people are given an opportunity to participate in sporting activities which are not otherwise
9
available to them, while at the same time interacting with police officers. These programs
are supported in large part by local civic groups, local businesses and volunteers.
Inter- Governmental task forces which operate within the jurisdictional boundaries
include the Palm Beach County Sheriff's Office Multi- Agency Narcotics Unit and the South
Florida Drug Enforcement Administration Task Force. The Boynton Beach Police
Department assigns one sworn officer to each project. In return the City receives
assistance with investigations which are too large or complex to be undertaken solely with
municipal resources.
There is a two- officer crime prevention unit which coordinates and trains 20 local
crime watch groups and organizes the Citizens Police Academy, a ten week course which
introduces local residents and business people to the challenges faced by law
enforcement officers. Graduates of the Citizens Police Academy have been very
supportive of the Police Department and many have become active in neighborhood crime
prevention and control programs. The Crime Prevention Unit also has displays at local
community events such as fairs and crime prevention seminars.
Currently in the final planning stages is a program called Citizens On Patrol (COP),
under which neighborhoods and associations will recruit volunteers to patrol their own
neighborhoods. The police department will provide training, cars and equipment for use
by COP teams. Their activities will be overseen by the Crime Prevention Office except if
there is a Community Policing Officer assigned to the area, in which case that officer will
oversee the activities of the COP teams in the Community Policing Officer's Assigned area.
Recently instituted was a Combat Auto Theft (CAT) program. This is a program
10
under which area residents register their cars and authorize law enforcement officers from
any jurisdiction to stop the cars if they are observed being operated between the hours of
1:00 a.m. and 5:00 a.m. Enrolled cars are presumed to have been stolen if seen operating
between those hours, and owners are trained how to respond in case they are stopped by
police officers. Registration, owner training and administrative aspects of the CAT
program are being handled by the Crime Prevention Office, and patrol officers have been
trained in the enforcement aspects of this program.
All of these efforts will be strengthened when the redeployment effort is instituted.
Officers performing Community Policing Activities will solicit support for and participation
in the community based crime prevention and control efforts. Likewise, officers performing
Community Policing Activities will be able to draw upon the resources of the various
governmental and community based crime prevention and control programs to meet their
goals and objectives.
11
Item 6
As described above, the Citizens on Patrol program is in the final planning stages.
Under this program, volunteer resident groups will be provided a vehicle, radios and
training and will patrol their own neighborhoods. Suspicious activity will be reported to the
police department via radio. The volunteer COPs will be trained in techniques for
accurate and detailed observation, and to avoid becoming directly involved in
confrontations with suspects. Initially, it is planned that five (5) communities will be
provided with equipment and their volunteers trained.
Several community groups have donated supplies and equipment to the police
department, and have indicated a desire to continue assisting the department to acquire
necessary and beneficial items. For example, the Citizen Support Team has donated the
money necessary to acquire one police K -9 dog and the supplies necessary to build a K -9
training facility. The Boynton Beach Veteran's Council has donated money for the
purchase of a second K -9. The Hunter's Run Homeowners association has purchased a
television and VCR to be used for roll call training and the Golfview Harbor Homeowners
association has donated bicycles for Community Policing Officers to use on patrol.
Many area businesses have supported police - community activities, especially
activities involving young people. McDonald's and Target Stores have donated food and
equipment for camping trips organized and staffed by Community Policing Officers to
reward at -risk elementary students for achieving academic and behavioral goals in school.
Motorola has contributed significantly to the Police Athletic League.
Volunteers coach and chaperon the Police Athletic League teams and cheerleaders,
12
and the Recreation, Athletics and Police program frequently employs volunteer counsellors
and tutors.
Over the next five years the Boynton Beach Police Department expects that it will
maintain current levels of programmatic and financial support, particularly for Community
Policing style projects, which have been the beneficiaries of financial donations and
volunteer efforts at a much higher level than was ever anticipated. Specifically, it is
anticipated that volunteerism will increase more than enough than is necessary to achieve
community policing goals, and financial and in -kind donors will be found to meet the needs
of the community policing efforts.
13
Item 7
This proposal requests funds only for equipment which is needed to promote the
department wide integration of community policing within the police department. The items
requested will provide the basis for expanding the community policing effort throughout the
city. As the integration process progresses, the police department expects that work will
be performed more efficiently, resources will be assigned more efficiently and the
community policing effort will become self- sustaining both philosophically and fiscally. The
redeployment and reorientation effort and transition are expected to carry higher start-up
costs, but as reorientation and redeployment progress, costs are expected to stabilize.
The requested equipment should have relatively long useful lives, and repair and
replacement costs can be budgeted for the future. As officers become more familiar with
the proposed computer equipment and managers develop ways to broaden the
applications associated with the equipment, the computer system will become even more
useful in freeing officers from administrative duties. It will also become a more and more
useful tool for crime analysis and manpower allocation.
14
Item 8
Redeploying existing sworn officers to community policing is expected to have little
impact on other local criminal justice agencies. The courts and corrections are working
at capacity, and the State Attorney's Office has already implemented procedures to limit
its case Toad. The emphasis is on prevention, diversion and punishing repeat offenders,
particularly those who commit violent crimes. Any increases in the work Toads of
prosecutors should be offset by better case preparation and a higher level of cooperation
by victims and witnesses. Better case preparation should result in a higher percentage of
plea bargains and fewer trials.
With regard to corrections, the state system is said to be operating at capacity, with
a non - violent offender released early for every new commitment. Redeployment should
have very little effect on the state corrections system merely because of the relative size
of the city. It is hoped that any impact which redeployment has on the state corrections
system will be the result of committing career criminals to longer sentences. Currently the
Palm Beach County Jail has many empty cells due to a recent jail expansion. Most of the
impact on local corrections will be limited to pre -trial detention, however there is a public
policy of allowing all but the most dangerous and highest flight risk detainees to await trial
on bond or on personal recognizance.
Florida is very restrictive in the area of juvenile detention and incarceration, and
very few juvenile offenders are sentenced to juvenile facilities. More frequently, repeat
violent juvenile offenders are adjudicated as adults and, if sentenced to prison, are sent
to young offender facilities.
15
Item 9
The Boynton Beach Police Department has been poised to reorient to Community
Policing for several years. Budgetary constraints have been the primary reason for
allocating Community Policing Officers only to the most deserving neighborhoods, and
maintaining a separate Community Policing unit separate and apart from the Patrol
Division. COPS MORE funding will give the reorientation effort the financial boost it needs
to get underway.
16
AGENDA MEMORANDUM �
MARCH 7, 1995
II. ADMINISTRATION
F. Authorization to submit COPSMORE Grant
Another facet of the Crime Control Act of 1994 ( President Clinton's Crime Bill) is a grant
that can be used for non -sworn personnel in the Police Department or for equipment for
Police Officers to use in Community Policing. The program is for one year federal funding
and the City is required to provide a 25% match. The match can be provided from CDBG
Funding or Law Enforcement Trust Funds.
If the City is interested in applying for this grant, I would suggest that we concentrate on
the equipment aspect, as that does not require an ongoing salary obligation, and that the
funds be matched from GBBO dollars. The deadline for grant submittal is March 17, 1995
and staff is requesting authorization to prepare and submit this grant.
Lew �n/G. v s
e a ,&,, At....,&,______
Carrie Parker
CP:smb
c: Wilfred Hawkins, Assistant to the City Manager
Police Chief Tom Denman
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