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Minutes 05-26-09 MINUTES OF THE PLANNING AND DEVELOPMENT BOARD MEETING HELD ON TUESDAY, MAY 26, 2009, AT 6:30 P.M. IN COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA PRESENT: Shirley Jaskiewicz, Chair Roger Saberson, Vice Chair Matthew Barnes Sharon Grcevic Candace Killian Jeff Lis Steve Myott Amber Barritt, Alternate Ed Breese, Principal Planner Jamila Alexander, Assistant City Attorney ABSENT: William Poznak, Alternate 1. Pledge of Allegiance Chair Jaskiewicz called the meeting to order at 6:32 p.m. Mr. Barnes led the Pledge of Allegiance to the Flag. 2. Introduction of the Board. Chair Jaskiewicz introduced the members of the Board. 3. Agenda Approval. Motion Mr. Myott moved to approve the agenda. Vice Chair Saberson seconded the motion that passed unanimously. 4. Approval of Minutes. Motion Mr. Myott moved to approve the minutes. Mr. Saberson seconded the motion that passed unanimously. 5. Communications and Announcements Planning and Zoning Report 1 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 1. Final disposition of the April 28, 2009 Planning and Development Board meeting agenda items. Ed Breese, Principal Planner, reported the request for the Ocean 95 Exchange Plaza Site Plan Time Extension was denied by the City Commission at its May 19, 2009 City Commission meeting. 6. Old Business None 7. New Business Attorney Alexander administered the oath to all who would be testifying. A. Imagine Charter School at Boynton Beach RezoninQ Attorney Alexander noted the City Attorney was a member of the firm of Goren, Cherof, Doody and Ezrol. A partner within the firm represented Imagine Charter School. As such, Attorney Alexander recused herself, and Attorney Leonard G. Rubin served as Board Attorney with respect to this item. (Attorney Alexander left the dais at 6:38 p.m.) 1. PROJECT: Imagine Charter School at Boynton Beach (REZN 09-002) Bradley Miller, AICP, Miller Land Planning Consultants, Inc. New Urban High Ridge LLC West side of High Ridge Road, approximately 0.25 miles north of Miner Road Request to rezone from Planned Unit Development (PUD) to the Single and Two-Family Dwelling (R-2) zoning district. AGENT: OWNER: LOCATION: DESCRIPTION: Imagine Charter School Conditional Use 2. PROJECT: Imagine Charter School at Boynton Beach (COUS 09-003) Bradley Miller, AICP, Miller Land Planning AGENT: 2 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 OWNER: LOCATION: DESCRIPTION: Imagine Charter School Heiaht Exception 3. PROJECT: OWNER: AGENT: LOCATION: DESCRIPTION: Consultants, Inc. New Urban High Ridge LLC West side of High Ridge Road, approximately 0.25 miles north of Miner Road Request for Conditional Use New Site Plan approval to construct a charter school on a 4.22-acre parcel in a proposed R-2 zoning district. Imagine Charter School at Boynton Beach (HTEX 09-001) New Urban High Ridge LLC Bradley Miller, AICP, Miller Land Planning West side of High Ridge Road, approximately 0.25 miles north of Miner Road Request for a height exception of nine (9) feet to allow decorative architectural features to exceed the maximum building height of 25 feet, for a total of 34 feet at its highest point. Chair Jaskiewicz suggested the three items be combined for discussion purposes, to be followed by three separate motions at the conclusion of the discussion. Attorney Rubin noted this was permissible. Hanna Matras, Senior Planner, presented the rezoning request as set forth in the staff report. The property owner previously requested a land use amendment and rezoning of the site from Medium Density Residential to Industrial (I) and rezoning from Planned Unit Development (PUD) to Industrial (M-1). In March 2009, staff was notified that a 4.22-acre parcel at the northern portion of the 18.44-acre property was to be sold to MG/3 Developer Group to be developed as a charter school. As a result of the pending purchase of the 4.22-acre parcel, the property owner had agreed to revise the Land Use Amendment portion of the pending application prior to its submittal to the City Commission for final adoption on June 22, 2009. The land use would remain as Medium Density Residential, while the balance of the property would be reclassified to Industrial (I) land use and the M-1 Industrial District. As the previous Planned Unit Development (PUD) zoning was no longer feasible, the applicant requested to rezone the property from PUD to R-2, Single and Two-family Dwelling District, which allowed the proposed use as a conditional use. Staff 3 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 recommended approval of the rezoning, as the request was consistent with the relevant policies in the Comprehensive ,Plan that allowed non-residential uses in residential land use districts if the use was a community facility. The request was also consistent with the policies of the Comprehensive Plan which encouraged the location of a public school close to residential areas. The proposed amendment would be beneficial to the City, given the shortage of public schools in the area and overcrowded classrooms, and would not create an additional impact on infrastructure. The potential negative impact on the surrounding residential neighborhoods could be minimized through adequate screening and buffering in the project design. In response to the inquiry of Chair Jaskiewicz, Ms. Matras noted the requested rezoning would not affect the pending application to be presented to the City Commission on June 22, 2009. Kathleen Zeitler, Planner, presented the conditional use and new site plan approval request set forth in the staff report. The proposed charter school would offer grades kindergarten through eighth grade (K-8), with an anticipated enrollment of 900-1,000 students and would provide a needed transition of the industrial uses to the south and residential uses to the north and east. Staff evaluated the application using the conditional use review criteria. ' The applicant had worked with staff to sati~fy the criteria, including ingress and egress, traffic flow, vehicle staCking and pedestrian safety. Bus and car traffic had been separated as much as po?sible. Existing cars would be directed south, away from Lake Worth Christian' School. Pedestrian connectivity would be provided, including a cross-walk on High Ridge Road. Staff had recommended conditions of approval to mitigate the impacts and minimize conflicts such as staggering school hours, providing expediters through peak student dropoff and pickup times and, servicing dumpsters during non-school hours. Other site design features included limiting parking lot lights to be more compatible with adjacent residential areas and locating play areas away from residential areas to minimize noise. Traffic concurrency for the project was still awaiting approval by Palm Beach County. However, a condition of approval required that no building permits could be issued without traffic concurrency approval. The applicant had requested a nine-foot height exception for a small portion, of the school building. The mass of the building would not exceed the R-2 district maximum height limitation of 25 feet and would be compatible with the neighboring residential properties. Architectural tower features located on the front and rear building elevations, as well as the roof profile at the front entrance of the building would be 34 feet from ground level to their highest point. . 4 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 The property would include buffers consisting of canopy and palm trees, hedges and ground cover, and a combination of buffer walls and fencing to provide screening from adjacent properties. More than 47% of the site would include pervious landscaped area. The right-of-way east buffer is 10 feet wide with a three-foot berm, a six-foot fence, trees and shrubs on both sides of the fence, and a bioswale between the buffer and the school. The north and west buffer adjacent to the residen.tial area is seven feet high with a six-foot masonry buffer wall and heavy plantings. The south buffer is 2.5 feet high, but when the adjacent property to the south is developed as Industrial, an additional 15-foot buffer would be required. Based on the staff report analysis and compliance with development regulations and conditional use standards, staff recommended the request for a conditional use be approved, subject to all 24 conditions of approval. Staff also recommended a one-year time period be provided to initiate the project. Bradley Miller, Miller Land Planning Consultants, Inc., noted he represented MG/3. He was in agreement with all 24 conditions of approval attached to the conditional use application. Neither the rezoning nor the height exception requests included any conditions. Also present were Architect Gus Carbonell, Traffic Engineer Glen Hanks, Landscape Architect Leo Urban and Laura Mardyks, Principal of the existing charter school in Lantana. Mr. Miller reiterated the three-part application consisted of the rezoning from Planned Unit Development (PUD) to R-2 for the northern four acres of an 18-acre parcel for which an application was currently pending for Industrial use, removing four acres from the property. MG/3 Developers Group had purchased the four: acres and was fully committed to the four-acre site. The property was located halfway between Gateway Boulevard to the south and Hypoluxo to the north. Miner Road was to the southern portion of the 18 acres, 600 feet away from the site. To the south were light industrial and commercial uses at Gateway Boulevard. The required buffers would be placed around the perimeter seven feet to the north and 10 feet to the east along High Ridge Road, to the south 2.5 feet and seven feet to the west. In addition to the landscape buffer, there would be adjacent open space. Sunflower artwork would be placed on the southwest corner of the property which was based on the logo for Imagine Schools. The bioswale would be used for drainage and green designs were being promoted. A play area would be located in the northern enclave of the building. The architectural style to be used is Key West with Bahama shutters, tile roof and stucco finish. The overall building was limited to 25 feet, and the applicant had complied with this limitation. The architectural features would exceed the 25-foot maximum by nine feet and would require a height exception. However, the requested height exception was only required for a small portion of the roof of the school building. 5 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, ,2009 Mr. Bradley noted that upon receipt of approvals, his team would begin the construction drawings, with the intent of opening for the 2010 school year. Chair Jaskiewicz inquired whether Mr. Bradley. would have any objection to a condition of approval requiring permits be pulled or that the work commence within a year. Mr. Braqley did not believe this would be an issue. He noted an 18-month period was provided for site plan approvals, and in order to vest the project, a building permit was necessary, as was the first inspection. Chair Jaskiewicz opened the public hearing. Edward Archer, 7383 High Ridge Road, understood a third access was to be provided for emergency vehicles, as High Ridge Road was owned by the County. Mr. Bradley explained another parcel had originally been considered for the school wherein the primary access point was High Ridge Road. The property was not in the City of Boynton Beach and would require annexation. The legalities which arose in annexing the property dealt with contiguous property already in the City and the issue of compactness. An easement or third access point was required to provide emergency access, and it had been necessary to approach the adjacent property owner for the easement. Mr. Bradley was not aware of any need for three access points for the property in question. In this instance, the property had already been annexed into the City, and the legal issues of compactness and contiguity were not pertinent. Glen Hanks, Glen Hanks Consulting Engineers, noted he was a registered Professional Engineer and Traffic Operations Engineer. In March of 2009, he had received a letter from Palm Beach County Traffic Engineering Division in response to his initial traffic study. The County had not indicated any concerns regarding the two access points to High Ridge Road. Chair Jaskiewicz inquired whether traffic control would be necessary at dismissal times. Mr. Hanks explained consideration was being given to extending the school zone from Lake Worth Christian, which would impose a 20 mile-per-hour speed limit. The other component considered was supervised crossing for pedestrians traversing High Ridge Road. Mr. Bradley verified traffic control would be implemented. Imagine School held operational control onsite. He contended the circulation pattern described earlier would result in automobile and pedestrian safety and provide access in the event of fire. Mr. Hanks added the pickup operations at the school's current location were excell~nt and ensured a smooth traffic flow. A component under consideration for the proposed site was to eliminate merges and conflicting traffic motions. Normal rules of right-of-way would apply. 6 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 Tara Archer noted she was the owner, along with Edward Archer and Jo Ann Archer, of houses at 7361, 7381, 7383 and 7395 High Ridge Road. She was in favor of the school if it were located on her property. The houses had been dormant w.ith the understanding the Imagine School would be built on her property. Chair Jaskiewicz pointed out that as a result Qf the current project, it was possible another prospect would occur in the near future. Ms. Archer contended motorists had not complied with the speed limit signage posted on High Ridge Road, nor were any signs posted, noting the school hours. Chair Jaskiewicz suggested the City look into these issues. Rachel Costigan, 6681 High Ridge Road, inquired whether the school would be provided City or well water, and where the nearest fire hydrant and police and fire stations were located. Mr. Bradley responded potable and City water would be provided. The fire station was located at Gateway and Congress, and the police station shared the City Hall location. Chair Jaskiewicz noted construction of new fire and police stations were anticipated in the near future. Mr. Bradley advised a fire hydrant was currently located on High Ridge Road and two hydrants would be installed at the site. No one else having come forward, the public hearing was closed. Listed below are questions and/or comments from the Board and the responses thereto: . Would there be a 20 mile-an-hour school zone flasher? Would that be controlled by the City or the County? Mr. Hanks explained Palm Beach County controlled the thoroughfare road and it would be at the discretio'n of Palm Beach County Traffic, Public Works and Land Development whether to approve or disapprove any school signal or school zone flashers. . Did the County, in its initial concurrency letter, indicate they would want a school zone designation? . '. Mr. Hanks responded negatively, adding a meeting or discussion with the County would be necessary in this regard. ' . It was suggested a condition be imposed directing the petitioner to ask the County for a designated school zone. 7 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 Mr. Bradley noted, he could have discussions with Palm Beach County, and that would be an acceptable condition. However, the decision would be at the discretion of the County. Mr. Bradley believed everyone was in favor of making the area safe. . It appeared people were being routed from the southeast to the northeast in a clockwise motion. How would people travel north on High Ridge Road? Mr. Hanks replied parents exiting the site would be required to turn south during peak hours. Left turns were not encouraged because of the close proximity to the crosswalk. Last-minute suggestions would be tweaked as discussions were held with the school principal, and the team would continue to improve on the traffic circulation with City staff and the City Engineer. . Were there any driveways east of High Ridge Road? Mr. Hanks replied there were no other driveways. The closest driveway was located approximately 170 feet to the south which was the entrance to Cedar Ridge. A two- way continual left-turn lane could be utilized by Cedar Ridge residents during their peak hour of 5:00 p.m., and by the school for the northbound left turns during the school peak hour of 3:45 p.m. As such, there would be no conflicting motion between the incoming traffic to the residential and the school. As Lake Worth Christian's hours commenced at 8:00 a.m. and dismissed at 2:50 p.m., and the charter school started at 9:00 a.m. and dismissed at 3:40 p.m., it was believed there would be no overlap of peak-hour traffic. . Upon dismissal times at Lake Worth Christian, are motorists directed to turn north? Mr. Hanks replied the signage called for right turns only. . There should be a traffic light at High Ridge and Miner Roads. . If traffic signals were installed, would the applicant contribute? Mr. Hanks noted the applicant's team had taken a look at the intersection of Miner and High Ridge Roads for the intersection criteria required by Palm Beach County. Pursuant to the County's Critical Movement Analysis (CMA), the applicant had complied with the County's current criteria. . Boynton Beach residents pay taxes to Palm Beach County. As such, all City residents should have input regarding signals on a County or City road. 8 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 . Do all grade schools in Palm Beach County automatically have school zone markers? Mr. Hanks advised in dealing with a charter school, some, but not all of the regulations have to be met. The placement, number and spacing of school signals for school zones would be pursued with the County. . Have you had any feedback from the neighbors at Lake Worth Christian and Cedar Ridge to determine the manner in which the new school would be welcomed? To date, neither staff nor Mr. Bradley had any direct contact with the residents. Notice of the proposed project had been provided by letter, posting onsite and in newspapers. It was requested the issue addressed earlier by Mr. Archer be revisited. Mr. Archer provided clarification regarding property ownership and his understanding as to the third lane. He noted his property was not located within City limits. Mr. Bradley noted at the time the applicant was pursuing the Archers' property, it had been revealed the County would have objected to the applicant's annexation request as the issue of compactness had not been satisfied. In addition, other issues existed with the Archers' property. The County's attorney advised if an easement was obtained from the adjacent property for the third connection, the County would recommend removing its objection to the annexation. It was noted while several charter schools had opened within the City, it had been a protracted period of time for the proposed school to open. The question was raised as to the criteria required to open a charter school. Laura Mardyks, 600 S. East Coast Avenue, Lantana, Principal at Chancellor Charter School in Lantana (an Imagine School), noted negotiations began less than two years ago, and it was hoped the new school would be built with ease and immediacy. In order for a charter school to open, an authorizer (in this instance; Palm Beach County) was necessary. A charter school was obligated to meet all benchmarks in proficiency standards as determined by the State. Chancellor paid a fee of 5% of its total income, which was based on State and Federal funding. Chancellor ,served 550 students, kindergarten through fifth grade (K-5). Ms. Mardyks shared concerns regarding the traffic flow, and as such, school officials were vigilant and committed to the safety of the students. The school also worked closely with the Lantana Police Department to ensure compliance with traffic flow and stacking requirements, and the new school would work closely with the Boynton Beach Police Department as well. Chancel,lor was marked by flashing lights. Chair Jaskiewizc hoped the flashing lights could be considered as a condition of approval for the new school and that a recommendation be 9 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, '.2009 made to the County to designate the site as a school district. Chair Jaskiewicz inquired whether the dismissal of earli~r grades had been considered. Ms. Mardyks noted the school, was going, to experiment with a staggered dismissal next year, dismissing by grade level at 10-minute intervals. It was questioned whether. the school was pursuing Leadership in Energy and Environmental Design (LEED) certification for the ,construction materials and the operation of the school. Mr. Bradley noted while LEED certification had been discussed, measures to begin the process had not been taken. He pointed out the design of the bioswale was a step in the right direction. Gus Carbonell, 1457 NE 4th Avenue, Architect, noted the landscaping had complied with many of the Leadership in Energy and Environmental Design (LEED) requirements. The building would be certifiable upon completion. At the present time, the glass in the building had been tinted, concrete and other materials used were locally produced, the wood roof was a renewable resource and many of the windows were shaded by Bahama shutters. It was noted the plans indicated the difference between the height of the parapet and the roof was approximately four feet. It was not understood how the four towers and gabled facade would screen mechanical equipment, and it was questioned whether the towers were as high as they were in order to be seen from I-95. Mr. Carbonell believed the intent of the' towers was to provide the building with movement. The varying heights and accent features of the towers and gables added a "playful" touch and reduced the monotony of the building. The mansard metal roof would hide the equipment. Mr. Bradley noted the towers were proposed as an architectural feature and were not intended to screen equipment. The gables, however, did screen the mechanical equipment. Below are additional questions and/or comments from the Board and the responses thereto:' ' . Is the roof metal? Mr. Carbonell responded the roof had been changed with the last rendering from metal to a flat cement tile, which was a richer material that would provide greater permanency. . Has the budget been established for the construction? Mr. Carbonell noted the budget process had been ongoing for a number of months. 10 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 . The details and appearance and architectural details of the building should be maintained during the development of the budget. What is the method of construction of the building? Mr. Carbonell noted the interior of the building would be tilt wall. . Are there any phases planned as the 500 student capacity increased to 900? Mr. Carbonell replied the construction would be completed at one time. . Is there any possibility the site would be changed again? Mr. Carbonell replied the project site had been locked in and the applicant had closed on the land. . How will the property be maintained over time? Ms. Mardyks noted Imagine School was part of a national management company located in 10 states, with five schools in Florida. Requests for Proposal (RFP) had been solicited seeking one company to be responsible for the maintenance. Imagine $chool's standards were high and superseded those of public schools. She suggested the Board review the following websites for information on the Imagine and Chancellor Charter Schools: www.imagineschools.com and www.chancellorlantana.com. Chair Jaskiewicz suggested conditions of approval be added requiring a permit be pulled within one year and that a recommendation be made to the County that a school zone be established at the site with the use of some type of signaling equipment. She believed the County would accede to the recommendation. Motion Mr. Saberson moved to approve the request to rezone from Planned Unit Development (PUD) to the Single and Two-Family Dwelling (R-2) zoning district. Mr. Barnes seconded the motion. Mr. Lis noted he would vote if the rezoning was conditioned upon the approval of the remaining two items. He did not believe the property should be rezoned without the specific use and other conditions tied to the rezoning. Chair Jaskiewicz commented the rezoning would preclude any other development on the subject property. Attorney Rubin explained the rezoning was in place and the three items before the Boar.d were based on separate criteria. In addition, the actions taken by the Board were in the form of recommendations for Commission approval. 11 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 The motion passed unanimously. Motion Mr. Myott moved to approve the request for a conditional use for a New Site Plan to construct a charter school on a 4.22-acre parcel in a proposed R-2 zoning district, subject to all staff comments and with the added comment that the Board recommend a school zone be established in front of the school with the appropriate signalization to make it as safe an environment as possible and that permits be pulled within one year. Ms. Grcevik seconded the motion. Mr. Barnes suggested the following substitute wording: "The applicants have requested the establishment of a school zone on High Ridge Road from Palm Beach County." Mr. Myott accepted the language as an amendment to his motion. Mr. Barnes did not believe the applicant should be required to pull a permit within a year, and that 18 months would suffice. Attorney Rubin explained the conditional use section of the Code called for the establishment of a time limitation in which the applicant would be required to construct 25% of the total cost of all improvements. The motion by the Board should include a recommendation to the City Commission for a time limitation. Ms. Zeitler explained the time limitation would provide the applicant a period of a year within which to establish their site work prior to issuance of the building permits. As long as the applicant had completed 25% of the site work, the one-year timeframe would be satisfied. A building permit would be required to be pulled within 18 months for site plan approval. Mr. Myott restated his motion as follows: Motion Mr. Myott moved to approve the request for a conditional use of a New Site Plan to construct a charter school on a 4.22-acre parcel in a proposed R-2 zoning district, subject to all staff comments, with the addition that a school zone be established according to Palm Beach County standards, and that 25% of the improveme'nts be made within a one-year time period. Mr. Bradley expressed concern with the permit process. Attorney Rubin advised the conditional use would expire unless the threshold set forth in the Code was met. However, he believed a provision existed for an extension. It was suggested the timeframe be amended to 18 months. Mr. Myott agreed to amend his motion to reflect a time period of 18 months. Mr. Breese noted staff would be amenable to the 18- 12 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 month timeframe. However, he requested the motion be modified to reflect the County would establish the designation of the school zone. Motion Mr. Myott moved to approve the request for a conditional use of a new site plan to construct a charter school on a 4.22-acre parcel in a proposed R-2 zoning district, with a school zone that complies to County approvals, that 25% of all the improvements be made within an 18-month period, and that this approval is subject to all staff comments. Mr. Saberson seconded the motion that passed unanimously. Motion Mr. Barnes moved to approve the request for a height exception of nine (9) feet to allow decorative architectural features to exceed the maximum building height of 25 feet, for a total of 34 feet at its highest point. Ms. Killian seconded the motion that passed unanimously. 7. New Business (Attorney Alexander returned to the dais and resumed her position as Board Attorney at 8:34 p.m.) B. Calvary Chapel Master Plan Modification 1. PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Calvary Chapel (MPMD 09-001) David Frank of Precision Drafting & Design Calvary Chapel of Boynton Beach, Inc. 3190 Hypoluxo Road Request for approval of a modification of the approved campus master plan increasing the number of project phases from four to six to include the addition of an interim (temporary modular) school facility and a maintenance building, and updating the project build-out schedule. Calvary Chapel New Site Plan 2. PROJECT: Calvary Chapel (NWsP 09-002) 13 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 AGENT: OWNER: LOCATION: DESCRIPTION: David Frank of Precision Drafting & Design Calvary Chapel of Boynton Beach, Inc. 3190 Hypoluxo Road Request for approval of a 2,200 square-foot classroom building, as part of the new Phase II of the master plan with a Planned Unit Development (PUD) zoning district. Mr. Breese requested the Board's permission to combine the two items for presentation purposes, to be followed by separate motions at the conclusion of the presentation. There was no objection by the Board. Mr. Breese presented the request as set forth in the staff report. Calvary Chapel consisted of approximately 8.8 acres on the south side of Hypoluxo Road, west of Congress Avenue: The first phase of the project, the sanctuary and the accessory daycare, had already been constructed, as had most of the infrastructure on site and parking. Calvary Chapel was requesting the master plan be modified to accommodate a 2,200 square-foot, temporary modular classroom building in Phase II of the project. The applicant indicated they proposed the temporary building for a period of approximately three years until there were sufficient funds to construct the permanent classroom building. As a result in the changing needs of the Church and financial considerations, the ultimate build-out plan was changed from four phases to six. Phase III would consist of a 2,100 square-foot addition to the Church building for' youth recreation purposes, and a 400 square-foot garage/storage building. Phase IV was intended to be the permanent classroom building, a three-story, 45,000 square-foot classroom directly behind the Church. Phase V would consist of a 3,000 square-foot addition to the sanctuary, and Phase VI was intended for a two-story, 16,000 square- foot, 48-bed congregate living facility. Based on the non-impactful nature of the proposed modifications and construction phases, staff recommended approval of the Master Plan Modification. The new site plan would be for a 2,200 square-foot temporary modular classroom building located within the footprint of the proposed, permanent classroom building to the south and directly behind the Church building. The temporary classroom building would consist of fOur classes with four separate entries into the building. The required parking would consist of five parking spaces based on one parking space per 500 square feet of Classroom space which could be accommodateq in the 179 parking spaces on site. The school did not operate Wednesday evenings or Sunday? when Church services were held. ' Staff recommended approval of Phase II temporary modular classroom building, with the conditions noted. 14 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 Chair Jaskiewicz inquired whether the modular building would meet hurricane standards. Mr. Breese replied it was necessary for the modular' structures to comply with Department bf Community Affairs (DCA) requirements for wind loading. Permits would be submitted to the City for tie-downs and electric water hookup. In response to a question pertaining to ramps and stairs, Mr. Breese noted the ramps were located on the west side of the building. The building, which would sit in a depressed area, would be more at ground level, with an existing sidewalk in front of the building. It was questioned whether the square-footage encompassed the lake and wet areas. Mr. Breese noted the 8.8 acres consisted of the entire site. He noted the buildable area included a considerable piece of property. George Marse, 4117 Floral Drive, noted the first phase of the Church had been completed approximately four years ago. It had been the intent at that time to build a three-story school, which had already been approved. However, the downturn in the economy had delayed the project. Mr. Marse wished to add first and second grade classes to the existing pre-school and a kindergarten. He had attempted to locate a portable that would be visually appealing and discovered a building that would meet their needs. The building would match the architecture of the existing facility, and would be situated to the west of the former classroom building. The property approved for the school had consisted of a larger footprint than necessary. Mr. Marse noted Phase VI was intended for a congregate living facility to be located on an additional 2.5 acres. While the facility had been approved in the original site plan, it would be necessary to secure the required funding at a future date. Mr. Breese noted there were four more phases that would require a separate review and approval by the Board. The necessary level of detail had been provided previously for Phase I and currently for Phase II. The issue at hand was the concept of placement of the structure on the property. Mr. Marse noted the buildable area encompassed approximately 3.5 acres of vacant land. Chair Jaskiewicz opened the public hearing. No one having come forward, the public hearing was closed. It was noted the master plan indicated the western boundary of the permanent school would match the western limit of the modular school as if it would be built on top. Mr. Marse explained the footprint was larger than the school itself. Part of the piOperty would encompass the courtyard in front of the building. The school would be built, the modular removed, and the courtyard would be built out over the summer. If that were 15 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 not possible, the modular would be removed and the entire building would be completed at once. Motion Mr. Myott moved to approve a modification of the approved campus master plan increasing the number of project phases from four to six to include the addition of an interim (temporary modular) school facility and a maintenance building, and update the project build-out schedule, subject to staff comments. Mr. Barnes seconded the 'motion that passed unanimously. Motion Mr. Myott moved to approve a 2,200 square-foot temporary modular classroom building, as part of the new Phase II of the master plan within a Planned Unit Development (PUD) zoning district. Ms. Grcevic seconded the motion that passed unanimously. C. Seacrest Garden Office Building Major Site Plan Modification 1. PROJECT: Seacrest Garden Office Building (MSPM 09-004) Jose Aguila of Curry Sowards Aguila Architects M.F. Seacrest Boulevard 2860 Seacrest Boulevard Request for approval for the construction of a 14,206 square-foot addition to an existing 1,693 square-foot building for a total of 15,899 square feet, on the site of an existing one-story dentist office within the C-1 Office Professional zoning district. AGENT: OWNER: LOCATION: DESCRIPTION: Mr. Breese presented the request as set forth in the staff report. The proposed three- story building would have understory parking with two floors of office above. Required parking for a general office was based upon one parking space per 300 square feet of gross floor area and one parking space per 200 square feet of gross floor area for a medical office. The applicant indicated he would prefer the option of having both medical and general offices within the building. The site plan indicated there were 68 parking spaces onsite, six of which would be handicap and 17 understory parking. The proposed office building was depicted with a 60-foot front setback from Sea crest, a 10- foot setback from the professional office to the north, a 48-foot setback from the 16 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 residential to the south and a 147-foot setback from the residential to the east. The Seacrest Boulevard frontage would be enhanced with a seven-foot landscape buffer. The six-foot southern landscape buffer with a six-foot masonry wall would help to screen and buffer the abutting single-family homes. The applicant provided ,a view from the backyards of abutting homes showing the line of sight with the six-foot wall and 12-foot trees above the wall which screened the view of the building. Staff recommended additional Silver Buttonwood trees be planted within the south buffer to close any gaps shown in the landscape plan and to provide a dense landscape barrier from the backyards to the building. The proposed building was designed in a modern style with clean lines. The architect proposed wraparound eyebrow features suspended by stainless steel cables. The building would have a smooth stucco finish with a classic white paint. The architect also designed large balconies on the second and third floors, posting a cable railing system. The balc'onies were intended to have landscape planters to provide a "Zen" garden affect. Staff recommended approval with the conditions contained in Exhibit "C." In response to the inquiry of Chair Jankiewicz, Mr. Breese noted the project was not located within the CRA district. As such, the language contained in the recommendation pertaining to additional conditions recommended by the CRA Board would be stricken. Jose Aguila, Curry Sowards Aguila Architects, Delray Beach, noted the site was vacant with the exception of a dental office, Suite 101, formerly occupied by Dr. Shepherd. The existing bUild,ing housing the dental office would become a parcel in the overall condominium-professional office building to be constructed. It was Mr. Aguila's intent to modify the exterior facade, eyebrow, the "pink" color and existing elements so that it would appear the building had been constructed at one time. The stones would be removed and replaced with stucco. Mr. Aguila agreed to all 18 conditions of approval. Feedback from neighbors indicated there would be no objections to the project. Mr. Aguila also agreed to staffs request for landscaping to be added on the south side. Chair Jaskiewicz opened the public hearing. Henry J. Gary, 2862 S. Sea crest Boulevard, resides next door to the dental office. He expressed concern for the wall to be built and the view from his property. Mr. Aguila noted a six-foot high wall would' be constructed on both the north and south property lines, with three elevations and layers of landscaping to break up the visual monotony. Mr. Gary's view would consist of a painted, stucco wall and above that, landscaping from the property on the new site. The wall was required by the City's Code to separate the residential and commercial areas. The landscaping for the site had been 17 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 designed by the landscape architect for Morikami Park. Construction would take place during normal construction hours, and Mr. Aguila anticipated the project would be built in the near future within established guidelines. No one else having come forward, the public hearing was closed. Below are questions and/or comments by the Board, together with the responses; . During the renovation of the dentist's office, would new roofing material be applied? Mr. Aguila was unaware of the condition of the roof, but he assured the roof would be current and viable. . Would the building be Energy and Environmental Design (LEED) certified? Mr. Aguila responded negatively. The project could be LEED certified, but this would be at the discretion of the owner. . The "white" color would be very obvious, as the structure would be located on the high enp of the ridge. Mr. Aguila indicated the parcel had dropped and would not be as elevated as it appeared. There was a six-foot difference in grade between the northwest and southwest corners of the site. The building was clean and contemporary with a good deal of glass and eyebrows. . While the architectural features were good, an earth tone would be preferable to the color "white". Mr. Breese advised from staff's perspective, the color "white" was appropriate for the type of architecture utilized. Motion Ms. Grcevik moved that the request for the construction of a 14,206 square foot addition to an existing 1,693 square foot building for a total of 15,899 square feet, on the site of an existing one-story dentist office within the C-1 Professional zoning district be approved. Mr. Barnes seconded the motion that passed unanimously. 8. Other None 18 Meeting Minutes Planning and Development Board Boynton Beach, Florida May 26, 2009 9. Comments by members None 10. Adjournment Motion Ms. Grcevik moved to adjourn. Mr. Barnes seconded the motion that passed unanimously. The meeting adjourned at 8:54 p.m. c~~?'~~ 1) Stephanie D. Kahn Recording Secretary 052609 19