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Minutes 06-11-09 MINUTES OF THE CEMETERY BOARD MEETING HELD ON THURSDAY, JUNE 11, 2009 AT 6:00 P.M. IN COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA PRESENT: Dale "Harry" Hatch Karilyn Norem-Hohner Bonnie Glinski Tom Balfe, Parks Manager Jody Rivers, Parks Superintendent ABSENT: Janet Prainito 1. Call to Order The meeting was called to order at 6:02 p.m. 2. Attendance The Recording Secretary called the roll. A quorum was present. 3. Agenda Approval Motion Ms. Glinski moved to approve the agenda. Ms. Hohner seconded the motion that passed unanimously. 4. Approval of Minutes - April 9, 2009 Motion Ms. Hohner moved to approve the minutes. Ms. Glinski seconded the motion that passed unanimously. 5. Receipt of Revenue/Expense Sheets - March & April 2009 Motion Ms. Glinski moved to accept. Ms. Hohner seconded the motion that passed unanimously. 6. Receipt of Sales Reports - April & May 2009 Motion Ms. Glinski moved to approve. Ms. Hohner seconded the motion that passed unanimously. 1 Meeting Minutes Cemetery Board Boynton Beach, FL June 11, 2009 7. Unfinished Business A. Parks Division Reports - April & May 2009 The April report would be given next month. Mr. Balfe reviewed the May report. Motion Ms. Glinski moved to approve. Ms. Hohner seconded the motion that passed unanimously. B. Status report regarding engraving charges for benches at the cemetery Mr. Balfe advised he obtained three quotes on the colors the Board had previously selected. He also wanted to present Mario Ferrazoli & Sons, Inc. Mr. Ferrazoli makes limestone benches and he requested photos and pricing be presented to the Board. The limestone bench would match the pillars and fascia at the Mausoleum. The cost would be $950 The quotes for the "Diamond Pink" granite benches were $1,602 from Lake Worth Monument, $1,875 from Broward Monument, and $2,649 from A Monument and Casket Depo. Quotes for the Sunset Red granite bench were $1,559 from Lake Worth Monument, $1,875 from Broward Monument and $2,296 from A Monument and Casket Depo. Quotes for the Georgia Gray granite bench were $1,574 from Lake Worth Monument, $1,175 from Broward Monument and $1,695 from A Monument and Casket Depo. Quotes for the India Gray granite bench were $630.35 from Lake Worth Monument, $1,225 from Broward Monument and $1,148 from A Monument and Casket Depo $1,695. The Sunset Red and Georgia Gray granites were ruled out. Discussion ensued about the Diamond Pink, India Gray or limestone benches. Limestone does not require any special care. The quote given was for one bench. Ms. Hohner liked the Diamond Pink and limestone. Ms. Glinski had no objection to the limestone although the India Gray granite was less expensive. Mr. Balfe preferred to verify the bench was a solid limestone bench as opposed to layers of limestone put together in order to determine how durable it would be. It was suggested the Board select two benches and then Mr. Balfe could obtain the information and a decision could be made at the next meeting. Jody Rivers, Parks Superintendent, suggested, and the members agreed, Mr. Balfe would obtain the information and then conduct a telephone poll. Limestone can be inscribed. Mr. Balfe was aware the company does excellent work filling in inscriptions, but the Board would need to find a company to inscribe the limestone as Ferrazoli does not perform that service. C. Review Quotes for fence at Boynton Beach Memorial Park Mr. Balfe recommended using wind screening along with four-by-fours to screen the soil pit and equipment at the Cemetery. The wind screening would be 6 feet high, and would be black or green. This was the same type of screen used at tennis courts. Discussion followed the wind 2 Meeting Minutes Cemetery Board Boynton Beach, FL June 11, 2009 screen would have Firebush plantings, which take about a year to fully screen. The Cemetery had the screening in storage; they would only need to purchase posts. There was discussion they could install the screening and plantings. If it looked bad, the Board could still opt for a fence. Motion Ms. Glinski moved to approve. Ms. Hohner, because of the cost agreed to the wind screen, but announced it was not her first choice. Vice Chair Hatch agreed and the motion was unanimously passed. 8. New Business A. Discuss Establishing a fee for engraving crypt and niche fronts at the Boynton Beach Mausoleum (Tabled) Due to Ms. Prainito not being present, there was agreement to table this item to the next meeting. B. Discuss prices for crypts and niches at Boynton Beach Mausoleum Due to Ms. Prainito not being present, there was agreement to table this item until the next meeting. C. Discuss and make recommendations to the City Commission regarding a transfer fee for crypts and niches at Boynton Beach Mausoleum. (Tabled) Due to Ms. Prainito not being present, there was agreement to table this item until the next meeting. D. Approve the request of Donna La. Harmening for a refund of Lots 248 & 249, Block Replat at Boynton Beach Memorial Park, Addition #1 in the amount of $280. (Original purchase price was $350 less $70, which is 20% of the purchase price.) Motion Ms. Glinski moved to approve the request. Ms. Hohner seconded the motion that unanimously passed. E. Election of Board Chairperson Ms. Hohner nominated Mr. Hatch for Chair. Ms. Glinski seconded the nomination and Mr. Hatch was elected Chair. F. Approve the request of Joseph N. Pezzuto for a refund of Lot 304-B, Block N, Boynton Beach Memorial Park Addition #1 in the amount of $480. (Original purchase price was $600 less $120, which is 20% of the purchase price.) 3 Meeting Minutes Cemetery Board Boynton Beach, FL June 11, 2009 Motion Ms. Glinski moved to approve the request. Ms. Hohner seconded the motion that unanimously passed. G. Approve the request of Filomena P. Jenkins for a refund off Lot 304-A, Block N. Boynton Beach Memorial Park Addition #1 in the amount of $480. (Original purchase price was $600 less $120, which is 20% of the purchase price.) Motion Ms. Glinski moved to approve the request. Ms. Hohner seconded the motion that unanimously passed. 9. Other It was noted there was no election of Vice Chair. Ms. Glinski nominated Ms. Hohner. Chair Hatch seconded the nomination and Ms. Hohner was elected Vice Chair. Ms. Glinski inquired about the disposition of the fountain. It was noted the item was not on the agenda and would be put on the next agenda. Mr. Balfe pointed out, if the Board waited another month, the price of the fountain would increase. Ms. Hohner also noted that with City Hall closed on Fridays, they could not schedule burials. Ms. Rivers explained services are scheduled through the City Clerk's office and could only be arranged Mondays through Thursdays. She indicated they were interested in receiving feedback from the funeral industry. There was discussion if there was a death on a Thursday, the funeral home could not schedule a service until Monday. If they schedule it on a Monday, there is a 48-hour requirement before burial, and one week would have passed. Ms. Hohner expressed that would create a problem. If a family was coming in on a Thursday and making arrangements out of state, the funeral home would be unable to provide them with information when the service would take place. It would create many problems. Ms. Rivers indicated the concerns of the funeral home industry needed to be put in writing. There would be more than one funeral home affected by the change, and that was a concern that needed to be brought to the attention of the decision makers. A. E-mail from Kurt Bressner with article from Sun-Sentinel regarding Sara Sims Cemetery There was no discussion about the e-mail from Mr. Bressner. Ms. Rivers reported she and Mr. Balfe met with the Utilities and Engineering Departments about having reclaimed water at Sara Sims Cemetery. During the next few months, the road along the south edge of the Cemetery, NE 9th Court will be abandoned and the property will enlarge the Cemetery. One of the boarded up multi-family homes on the north side of Sara Sims was purchased by the Community Redevelopment Agency and will be given to the City for the Cemetery. The Community Redevelopment Agency would purchase two more homes in 4 Meeting Minutes Cemetery Board Boynton Beach, FL June 11, 2009 foreclosure and the remaining two homes on the block would likely be sold to the Community Redevelopment Agency and given to the City, which would double the size of the Cemetery. Reuse water will be installed along the center of Seacrest, to the C-16 Canal. They can tap into the reuse water for Heritage Park at the base of Sara Sims Park, Sara Sims Cemetery and Sara Sims Park. The Community Redevelopment Agency would landscape the front of Heritage Park and part of the road that would be closed thereby creating an attractive front for Sara Sims Park. Access to the Cemetery was through 8th Avenue. At the moment there are about 200 plots available at Boynton Beach Memorial Park. Reuse water was onsite at Boynton Beach Memorial Park, and staff was finalizing the irrigation systems. Staff ordered supplies and was adding zones. The City received an excellent bid for sod from a reputable vendor, and it was anticipated the bid would be awarded on July 7,2009. In anticipation of the sod installation, staff would remove memorabilia from gravesites, which was minimal as equipment would be brought in. In addition to the sod, there would be a cost for day labor. Headstones needed to be raised and leveled. In the old section of the Cemetery, staff developed a way to stand, clean and shore up the headstones. It was reported reclaimed water cleans headstones stained by well water. Staff has begun removing old flowers and broken vases, and Cemetery visitors were being advised of the sodding work and to not bring as much memorabilia back. Discussion turned to the Board's concern that by not addressing the fountain, it would cost more money. Mr. Balfe agreed. Artistic Design wanted to obtain a one-day insurance policy to install the fountain; however, after considering the cost, the vendor was unable to do so. The next vendor was Andean, but he was unable to meet the City's insurance requirements. PerMarc Development Corp. met the requirements, but the cost was $4,150 and was only good for 30 days. Ms. Rivers noted the Board had already voted to install the fountain. She suggested giving direction to Mr. Balfe to do so. Once a purchase order was issued, the vendor could begin. There was consensus to direct Mr. Balfe to proceed with the fountain. 10. Future Agenda Items A. City Attorney to review Code section on the Cemetery for the purpose of updating archaic language, and add definitions. 11. Adjournment Motion Ms. Glinski moved to adjourn. Ms. Hohner seconded the motion that unanimously passed. The meeting adjourned at 6:48 p.m. {JMjjU';<JL dlvvJ~t Catherine Cherry Recording Secretary 5