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Minutes 06-22-09 MINUTES OF THE RECEATION AND PARKS ADVISORY BOARD MEETING HELD ON MONDAY, JUNE 22, 2009, AT 6:30 P.M. AT THE SENIOR CENTER, BOYNTON BEACH, FLORIDA PRESENT: Betty Pierce-Roe, Chair Jody Rivers, Parks Superintendent William Orlove, Vice Chair John Allard Robert Lapin ABSENT: John McVey Janelle Sloan Betsey Walshein-Radin Corey Cook, Alternate I. CALL TO ORDER Chair Pierce-Roe called the meeting to order at 6:30 p.m. II. ATTENDANCE Chair Pierce-Roe called the roll. III. APPROVAL OF MINUTES FROM: May 18, 2009 Motion Mr. Orlove moved to approve the minutes. Mr. Allard seconded the motion that passed unanimously. IV. UNFINISHED BUSINESS A. Future Park Tours The Board agreed to include the following parks on the next tour: ?Girl Scout Park site ?Forest Hill Park ?Hibiscus Park 1 Meeting Minutes Recreation and Parks Advisory Board Boynton Beach, Florida June 22, 2009 ?Pioneer Canal Park ?Laurel Hills Park The members present agreed to tour the parks at the July 27, 2009 meeting. Ms. Rivers would poll the Board members not in attendance to determine their availability. The question was raised as to whether there was enough business to warrant monthly meetings. Ms. Rivers explained the number of meetings required to be held had been set by ordinance. While that could be changed, she recommended the item not be discussed until a full complement of the Board was present. V. NEW BUSINESS A. Prioritization of CIP Projects Ms. Rivers provided the members with a list of the park projects to be prioritized pursuant to the request of the City Commission. She noted funding sources for the following projects: ?Barton Greenway: Completely funded by the Florida Department of Transportation (FDOT). ?Boat Club Park Renovation: Mostly funded by the County. The City had allocated $35,000 which had already been spent on design fees. Funding of $375,000 had been approved through a County bond initiative. A restroom and picnic shelters would be replaced. The park was not yet ADA (Americans with Disability Act) compliant. The project had reached the procurement stage and was ready to bid out. The project would have to be completed within two years or the funding could be lost. ?Jaycee Park Boardwalk: $200,000 of this $400,000 project had been provided through a State grant that was no longer being funded. The project had reached the procurement stage and was ready to bid out. ?Oceanfront Park Boardwalk: Fully funded by the City in the Capital Improvement Plan (CIP) budget. A considerable amount had already been spent for the project to move through the permitting process. ?Palmetto Green: Funded by other agencies. The remainder of the projects on the list were being funded by the City. 2 Meeting Minutes Recreation and Parks Advisory Board Boynton Beach, Florida June 22, 2009 Ms. Rivers provided an update on the following projects: ?Congress Avenue Community Park: The project came in very low under the bid estimate. Grants in the amount of $500,000 had been received and $500,000 had already been spent on design fees. The project was shovel-ready. The contract had not yet been entered into as the item was tabled by the City Commission pending completion of the budget workshops. If construction of the park were deferred until next year, a $136,000 grant would be lost. ?Hester Park Landscaping: Fully funded by the City. No work has been performed on this project to date. A designer had been secured, but a contract had not yet been entered into. ?Meadows/Nautica: The project had been postponed indefinitely at the last Commission meeting and was not included in the five-year Capital Improvement Plan (CIP). ?Oceanfront Park Boardwalk: The project was being funded out of park impact fees and as such, it would not affect the General Fund. Staff had been working with the State on permitting for more than a year, and a considerable amount of money had been spent on design fees. The work was necessary as concerns pertained to safety issues. ?Pence Park Renovation: The project had just commenced and no monies had been spent to date. The existing softball field had been removed and the fencing was scheduled to be moved to the new multi-purpose field in approximately one week. Contract costs for the fence were lower than anticipated. Discussion ensued and it was determined the Boat Club Park renovations and Oceanfront Park Boardwalk projects were "must haves" based on ADA (Americans with Disability Act) and safety. It was agreed the following projects were the most important and should not be cut from the budget. They were ranked in priority as follows: ?#1 – Oceanfront Park Boardwalk ?# 2 – Congress Avenue Community Park ?#3 – Jaycee Park Boardwalk 3 Meeting Minutes Recreation and Parks Advisory Board Boynton Beach, Florida June 22, 2009 ?#4 – Boat Club Park Renovation ?#5 – Hester Park Landscaping Projects to be footnoted are follows as: ?Projects funded-by-others: Barton Greenway and Palmetto Park Greenway ?Projects underway: Pence Park ?Projects to be deleted: Meadows/Nautica Ms. Rivers would prepare another list for further consideration. The list would include the information discussed, the priorities set by the Board together with their reasons for doing so, and the items to be footnoted. Discussion on the Capital Improvement Plan (CIP) items would be included as part of the budget workshops in July. Ms. Rivers would provide the workshop dates to the Board. Pursuant to an inquiry from the Board, Ms. Rivers noted the City Commission, at its last meeting, determined it was not an appropriate time to open a bait shop with a not-for- profit partnership. No direction had been provided to staff. A question was raised regarding the 501(c)(3) Foundation. Ms. Rivers advised the Congress Avenue Community Park was to have been the Foundation's first project. Even if the City did not move forward with the project at this time, it could still be the focus of the Foundation as a first project. Staff previously had a kick-off meeting with the consultants and a list was being developed of potential steering committee members that would help identify potential board members for the Foundation. B.Monthly Report Ms. Rivers would provide the report to the Board. C. Items for the City Manager's Attention The City Manager would be provided a copy of the completed priority list. 4 Meeting Minutes Recreation and Parks Advisory Board Boynton Beach, Florida June 22, 2009 VI. NEXT MEETING: July 27, 2009 (If the parks tour will not be taken at the next meeting, the location will be determined and provided to the Board.) VII. ADJOURNMENT There being no further business to discuss, the meeting properly adjourned at 7:24 p.m. ~Ot---- Stephanie D. Kahn Recording Secretary 62909 5