Agenda 07-16-09SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue • Delray Beach, Florida 33445
BOARD ':> ,; $ Telephone
City Council Members of 1'V'�! s (561) 272-7061 (561) 734-2577
Boynton Beach & Delray Beach Fax: (561) 265.2357
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NOTICE OF THE
QUARTER ANNUAL MEETING OF THE
SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT
AND DISPOSAL BOARD
TO:
ALL BOARD MEMBERS
DATE: THURSDAY, JULY 16, 2009
PLACE: SCRWT&DB
1801 NORTH CONGRESS AVE.
DELRAY BEACH, FL 33445
TIME: 5:00 P.M.
MR. KURT BRESSNER, CITY MANAGER, CITY OF BOYNTON BEACH
MR. DAVID HARDEN, CITY MANAGER, CITY OF DELRAY BEACH
MR. DICK HASKO, DIRECTOR OF ENV. SERVICES, DELRAY BEACH
MR. KOFI BOA TENG, DIRECTOR OF UTILITIES, BOYNTON BEACH
MR. ROGER SABERSON, BOARD ATTORNEY
MR, JOHN KOROSHEC, HAZEN & SAWYER
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PLEASE BE ADVISED THAT PURSUANT TO SECTION 3. 1Y ARTICLE 111, BY•
LAWS OF THE SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT
AND DISPOSAL BOARD, AS AMENDED BY RESOLUTION NO. 87-1, THERE
WILL BE A QUARTER/ANNUAL MEETING OF THE BOARD HELD THURSDAY,
JULY 16, 2009, AT THE S.C.R.W.T.& D.B. FACILITY IN DELRAY BEACH.
**** PLEASE CONTACT THE BOARD OFFICE ***
IF YOU ARE UNABLE TO ATTEND
272-7061 OR 734-2577
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SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue Delray Beach, Florida 33445
�SnWAiEk !q
BOARD
Telephone
City Council Members of (561) 272-7061 (561) 734-2577
Boynton Beach & Delray Beach t Fax: (561) 265-2357
www.scrwwtp.org
QUARTER ANNUAL MEETING
Foill"Immm
SOUTH CENTRAL REGIONAL
WA S TE WA TER TREA TMEN T
AND DISPOSAL BOARD
A. CALL TO ORDER
B. ROLL CALL
DATE: THURSDAY, JULY 16, 2009
AT. S.C.R.WT. & D.B.
AGENDA
C. PROOF OF NOTICE OF MEETING
1801 N. CONGRESS AVE.
DELRAY BEACH, FL 33445
TIME: 5:00 P. M.
D. ADDITIONS AND/OR DELETIONS TO AGENDA
E. ACCEPTANCE AND/OR CORRECTION TO MINUTES OF REGULAR MEETING
HELD APRIL 16, 2009.
F. REPORT OF OFFICERS, COMMITTEES AND EXECUTIVE DIRECTOR
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1. CURRENT FINANCIAL STATEMENTS (through June 2009)
a. Balance Sheet (ITEM Fla)
b. Budget Variance & Cash Projection (ITEM Fl b)
Year -to -Date Actual
C. Capital Projects Cash Projections (ITEM F1c)
QUESTIONS
MOTION TO ACCEPT CURRENT FINANCIAL STATEMENTS
2. EXECUTIVE DIRECTOR'S REPORT
a. Compliance and Operational Status Report (ITEM F2a)
Third Quarter Report
b. DEP annual Inspection (ITEM F2b)
C. Biosolids Pelletization Project (ITEM F2c)
d. Operating Permit (ITEM F2d)
e. Odor Complaint Log (April 17, 2009- June 30, 2009) (ITEM F2e)
f. Electrical Feeder Repair (ITEM Flt)
QUESTIONS
CITIZEN'S COMMENTS
MOTION TO ACCEPT EXECUTIVE DIRECTOR'S REPORT
3. BOARD ATTORNEY'S REPORT
QUESTIONS
MOTION TO ACCEPT BOARD ATTORNEY'S REPORT
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4. ENGINEER'S REPORT
a. HAZEN AND SAWYER (ITEM F4a)
1. Deep Injection Well System
2. Reclaimed Water System Expansion to 24 MGD
Construction
3. RAS, Sludge and Headworks Upgrade Construction
4. SCRWT&DB FY 200812009 Repair and Replacement
Project
QUESTIONS
MOTION TO ACCEPT ENGINEER'S REPORT
G. CONSENT AGENDA — Executive Director recommends approval (Board Members may
request that any item be removed for discussion.)
1. Authorization to renew contract with H&H LSD, inc. dated
September 16, 2007, for $19.40 and $10.23 per cubic yard for sludge
disposal services. Second year of a three renewal option.
2. Authorization to extend the term of the contract with Genapure Corporation
for lab services from August 1, 2009 through January 31, 2010. Original
contract term was October 19, 2007 through September 30, 2008 and
extended from October 1, 2008 through January 29, 2009, again from
January 30, 2009 through April 30, 2009 and again May 1, 2009 through
July 31, 2009.
3. Authorization to expend $82,118.47 on an emergency basis from repair and
replacement funds to:
a. Hillers Electrical Engineering for engineering work on five KV
Feeder Replacement $7,667.50 Line Item Number S535705.30a,
Equipment Number 014-16008
Five KV Feeder line was damaged
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b. Replace five KV Feeder $43,500.00 Line Item Number S535705.30,
Equipment Number 014-16008
Five KV Feeder line was damaged
C. Generator Rental during replacement of five KV Feeder line
$1,293.97 Line Item Number S535805.30a, Equipment Number
014-16008
Necessary to keep power to the Plant during replacement
d. Repair Centrifugal Pump $2,270.20 Line Item Number
S535806.127, Equipment Number 068-019.
Seal failed allowing water to enter bearing housing.
e. Repair in -plant sprinkler line $3,256.37 Line Item 5535806.128,
Equipment Number 060-1001.
Sprinklers and lines damaged during construction projects.
f. Replace golf course meters $5,482.96 Line Item S535806.129,
Equipment Number 071-17001 through 071-17006
Meters had deteriorated, replaced due to age, they were originally
installed in 1998.
g. Repair Reclaim air compressors $2,451.60 Line Item
5535806.130, Equipment Number 041-11003 and 041-11004.
Units worn out — originally installed in 1998.
h. Purchase of UHF Portable Radios and Batteries $955.00 Line
Item S535806.131, Equipment Number 068-021 and 068-022
Radios were water damaged, batteries no longer held a charge.
i. Replacement of Centrifuge #3 Feed tube $12,340.87 Line Item
S535806.132, Equipment Number 030-11006.
Feed tube replacement per 24, 000 hour preventative maintenance
schedule
j. Main Server Backup Upgrade $2,900.00 Line Item S535806.133,
Equipment Number 030-17001.
Insufficient capacity.
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4. Rescinding unassigned contingency on RAS, Sludge and Headworks
Upgrade Globetec Contract ($20,001.00)
MOTION TO APPROVE CONSENT AGENDA
H. ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION
L UNFINISHED BUSINESS
J. NEW BUSINESS
1. ACCEPTANCE OF 2009/2010 WASTEWATER AND RECLAIM
O&M BUDGETS AND WASTEWATER REPAIR AND REPLACEMENT
EXPENDITURES. (Repair and Replacement Fund)
a. Executive Summary (ITEMS J1a through J1d)
b. Salient Budget Features
C. O & M Budgets
d. Repair & Replacement Fund
2. AUTHORIZATION TO ESTABLISH WASTEWATER USER RATE TO
CITIES FOR FISCAL YEAR 200912010 AS FOLLOWS: (ITEM J2)
Operations & Maintenance
Reserves
TOTAL
(See Enclosure)
2009/2010
$ 0.9977/1,000 GAL.
$ 0.1940/1, 000 GAL
$ 1.1917/1, 000 GAL
3. AUTHORIZATION TO ESTABLISH RECLAIM USER RATE TO
CONSUMERS (Delray, Boynton and Plant) FOR FISCAL YEAR 2009/2010
AS FOLLOWS: (ITEM J3)
$0.16549/1,000 GALS
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4. ACCEPTANCE OF 2009/2010 ORGANIZATIONAL CHART AND SALARY
RANGE REVISION (ITEMS 14a, Job and 14c)
a. Organizational Chart
b. Salary Ranges
C. Laboratory Technician Job Description
5. AUTHORIZE, BUT NOT REQUIRE THE EXECUTIVE DIRECTOR TO
ENTER INTO CONTRACT WITH INTRASTATE CONSTRUCTION
CORPORATION IN THE AMOUNT OF $1,180,000.00 SUBJECT TO ALL
PROVISIONS OF THE CONTRACT DOCUMENTS, FOR THE
HEADWORKS AND STORMWA TER SYSTEM IMPROVEMENTS. TO BE
FUNDED THROUGH THE BOARD'S REPAIR AND REPLACEMENT
FUND. (ITEM J5)
6. AUTHORIZATION TO APPROVE HAZEN AND SAWYER'S WORK ORDER
09-001 FOR THE CONSTRUCTION SERVICES FOR THE HEADINORKS
AND STORMWA TER SYSTEM IMPROVEMENTS IN THE AMOUNT NOT
TO EXCEED $99,210.00. TO BE FUNDED THROUGH THE BOARD'S
REPAIR AND REPLACEMENT FUND. (ITEM J6)
7. AUTHORIZATION TO APPROVE HAZEN AND SAWYER'S WORK ORDER
09-002 FOR THE DESIGN AND BIDDING OF "A" PLANT CLARIFIER
REHABILITATION IN THE AMOUNT NOT TO EXCEED $98,980.00. TO
BE FUNDED THROUGH THE BOARD'S REPAIR AND REPLACEMENT
FUND. (ITEM J7)
L. ADJOURNMENT
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