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Agenda 07/14,15,16/2009 Budget Workshop The City of Boynton Beach rj ( (~' \\( "\- City Clerk's Office 100 E BOYNTON BEACH BLVD BOYNTON BEACH FL 33435 (561) 742-6060 FAX: (561) 742-6090 e-mail: prainitoj@ci.boynton-beach.fl.us www.boynton-beach.org NOTICE OF SPECIAL CITY COMMISSION MEETING TUESDAY, JULY 14, 15, and 16 2009 AT 1:00 P.M. LIBRARY PROGRAM ROOM 208 SOUTH SEACREST BLVD. BOYNTON BEACH, FLORIDA In accordance with Section 22 of the City Charter of the City of Boynton Beach and Florida Statutes you are hereby notified of a Special City Commission meeting to be held on July 14, 2009 from 1:00 p.m. until 5:00 p.m., and, if necessary recessed to continue to July 15 and July 16, 2009, at 1:00 p.m. to: 1. REVIEW PROPOSED BUDGET FOR FISCAL YEAR 2009/10; Jerry Taylor, Mayor Woodrow Hay, Vice Mayor Ronald Weiland, Commissioner Jose Rodriguez, Commissioner Marlene Ross, Commissioner NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDMDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTMTY CONDUCTED BY THE CITY. PLEASE CONTACT JOYCE COSTELLO, (561) 742-6013 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. 07/07/20094:38 PM c: City Mgr, City Atty, City Commission, Finance, Information Officer, Facilities, Chambers, S:\CC\WP\SPECIAL MEETINGS\Budget Meeting Notices\Year 2009\Budget Special Meeting - 07-14-15-16, 2009,doc America's Gateway to the Gulfstream Boynton Beach City Manager's Office Memorandum To: Mayor and City Commissioners From: Lori LaVerriere, Assistant City Manag# CC: Kurt Bressner, City Manager Date: July 7, 2009 Re: Supplemental Budget Workshop Information Attached you will find six (6) supplemental information items for the Budget Workshops scheduled for (7/14-7/16). Several items were direct requests from Commissioners while others are provided for your information. Included in the packet are: 1) CIP Priority List - At the request of Commissioner Ross (5/19/09 minutes attached), the Recreation and Parks Advisory Board prioritized the current CIP projects (minutes attached). Additionally, you will find a letter from the Education and Youth Advisory Board supporting the development of Congress Avenue Community Park. 2) Recreation Facility Use Report - This data now includes whether or not the entities using our facilities are for profit or not for profit. 3) Community Services Fund Analvsis - This report provides a list of the Miscellaneous Trust Funds in the City. The report indicates the balance of the funds, source of funds and purpose offunds. 4) Firefiahter Personnel- Funding ($348,967) for six additional fire personnel is not included in the proposed budget at this point. However, funding would be possible if Option 2, 3 or 4 were adopted. See attached justification/impact analysis. 5) Golf Course Restaurant - The attached memorandum summarizes a recommendation to contract out restaurant services at the Links golf course. 6) Cemetery Fund. This report is provided as a matter of information. As reported in the City Manager's Budget Memorandum the number of plots, crypts and niches available for sale are few. This report shows the space availability at our two cemeteries. Recreation and Parks Board Priority of Capital Projects PRIORITY PARK BUDGET STATUS REASON GRANT EXPIRATION AMOUNT DATE Permitting being approved by Funded with Park Impact Oceanfront ERM and DEP. Once Funds. Safety and 1 Boardwalk $2,400,000 approved will present to the maintenance issues. Town of Ocean Ridge City Council for their approval. The request for approval of Have spent $500,000 in FRDAP - 4/30/11 the contract with Ocean Gate design fees. Will lose LWCF - 4/30/12 Contractors, Inc. for $500,000 in grant funds that PBC - 5/4/12 2 Congress Avenue $2,900,000 construction of the park is on will not be available again. hold until budget workshops Regional draw. Will serve a much underserved population. Permits have been issued. Will lose $200,000 in grant LWCF -11/29/09 3 Jaycee Park $400,000 Request for bid for funds. Ready for bid. Boardwalk contractors has been sent to Procurement. Permits have been issued. Will lose $375,000 in PBC PBC - 11/19/10 4 Boat Club $417,500 Request for bid for bond funds that will not be Renovation contractors has been sent to available again. ADA Procurement. Issues. Hester Park Project on hold pending Nice to have but not a must 5 Landscaping $50,000 resolution of budget issues have. by the Commission in July. The IBI Group has completed Funded in total with FDOT FDOT - 12/20/1 0 the 60%construction plans funds. No savings to the Funded by Barton Greenway $116,070 which have been sent to City. Others FDOT for review. 100% funded by FDOT. No City funds required. ........ ~ tr:1 ~ ::f:I: - Funded by Others Underway Deleted Palmetto Greenway Extension Pence Park Renovation Meadows/N autica $400,000 $100,000 $600,000 The IBI Group has completed the 60%construction plans which have been sent to FDOT for review. 100% funded byFDOT. No City funds required. Conversion of the softball field to a multipurpose field has begun. Target completion date is end of July Project has been deferred with no out year determined. Funded in total with FDOT FDOT - 12/30/1 0 funds. No savings to the City. Underway. Must be completed. I I -I ! Meeting Minutes Regular City Commission Boynton Beach, FL May 19, 2009 Motion Commissioner Weila'nd moved to accept the report. Vice Mayor Hay seconded the motion that passed unanimously. VLI. Status report on location of existing churches on secondary roadways. Vice Mayor Hay was glad the Code was being reexamined as it pertained to churches. He noted many of them were built as neighborhood churches. If a hurricane occurred, the churches would not be able to rebuild because in order to rebuild the churches, you must be on a major roadway and have. a certain amount of footage. He expressed those churches should be grandfathered in. The matter would be heard by the Planning and Development Board on June 23, 2009. He encouraged all to attend the meeting. Motion Vice Mayor Hay moved to approve. Commissioner Weiland seconded the motion that unanimously passed. VIJ. Recreation and Parks updated CIP Project list. Commissioner Ross requested the Recreation and Parks Board provide the City Commission with a priority list of their park projects. She indicated the list was long and the projects would be examined in the near future. The list of projects was updated, but not prioritized. Motion Commissioner Ross moved the Recreation and Parks Board review the list and update it with a priority list of projects for the Commission to consider. Commissioner Rodriguez seconded the motion that unanimously passed. VI.L. Discretionary Fund Donation to Boynton Hoops by Vice Mayor Hay. Vice Mayor Hay advised this organization does great work with youth. He received a letter, which he distributed, and advised they were headed to the State Basketball Championship in Lakeland Florida. He wished to donate $1,000 to them and hoped other Commissioners would join in. Discussion followed. The organization is supposed to be a non-profit organization in Florida. Mr. Bressner indicated they could approve the donation subject to verification of the organization's status. Commissioner Weiland cautioned donations could only be used for certain items and not others. Motion Vice Mayor Hay moved to donate $1,000 subject to verification by the City Manager. Commissioner Ross seconded the motion that unanimously passed. 13 MINUTES OF THE RECEATION AND PARKS ADVISORY BOARD MEETING HELD ON MONDAY, JUNE 22, 2009, AT 6:30 P.M. AT THE SENIOR CENTER, BOYNTON BEACH, FLORIDA PRESENT: Betty Pierce-Roe, Chair William Orlove, Vice Chair John Allard Robert Lapin Jody Rivers, Parks Superintendent ABSENT: John McVey Janelle Sloan Betsey Walshein-Radin Corey Cook, Alternate I. CALL TO ORDER Chair Pierce-Roe called the meeting to order at 6:30 p.m. II. ATTENDANCE Chair Pierce-Roe called the roll. III. APPROVAL OF MINUTES FROM: May 18, 2009 Motion Mr. Orlove moved to approve the minutes. Mr. Allard seconded the motion that passed unanimously. IV. UNFINISHED BUSINESS A. Future Park Tours The Board agreed to include the following parks on the next tour: . Girl Scout Park site . Forest Hill Park . Hibiscus Park 1 Meeting Minutes Recreation and Parks Advisory Board Boynton Beach, Florida June 22, 2009 . Pioneer Canal Park . Laurel Hills Park The members present agreed to tour the parks at the July 27, 2009 meeting. Ms. Rivers would poll the Board members not in attendance to determine their availability. The question was raised as to whether there was enough business to warrant monthly meetings. Ms. Rivers explained the number of meetings required to be held had been set by ordinance. While that could be changed, she recommended the item not be discussed until a full complement of the Board was present. V. NEW BUSINESS A. Prioritization of CIP Projects Ms. Rivers provided the members with a list of the park projects to be prioritized pursuant to the request of the City Commission. She noted funding sources for the following projects: . Barton Greenway: Completely funded by the Florida Department of Transportation (FDOT). . Boat Club Park Renovation: Mostly funded by the County. The City had allocated $35,000 which had already been spent on design fees. Funding of $375,000 had been approved through a County bond initiative. A restroom and picnic shelters would be replaced. The park was not yet ADA (Americans with Disability Act) compliant. The project had reached the procurement stage and was ready to bid out. The project would have to be completed within two years or the funding could be lost. . Jaycee Park Boardwalk: $200,000 of this $400,000 project had been provided through a State grant that was no longer being funded. The project had reached the procurement stage and was ready to bid out. . Oceanfront Park Boardwalk: Fully funded by the City in the Capital Improvement Plan (CIP) budget. A considerable amount had already been spent for the project to move through the permitting process. . Palmetto Green: Funded by other agencies. The remainder of the projects on the list were being funded by the City. 2 Meeting Minutes Recreation and Parks Advisory Board Boynton Beach, Florida June 22, 2009 Ms. Rivers provided an update on the following projects: . Congress Avenue Community Park: The project came in very low under the bid estimate. Grants in the amount of $500,000 had been received and $500,000 had already been spent on design fees. The project was shovel-ready. The contract had not yet been entered into as the item was tabled by the City Commission pending completion of the budget workshops. If construction of the park were deferred until next year, a $136,000 grant would be lost. . Hester Park Landscapinq: fully funded by the City. No work has been performed on this project to date. A designer had been secured, but a contract had not yet been entered into. . Meadows/Nautica: The project had been postponed indefinitely at the last Commission meeting and was not included in the five-year Capital Improvement Plan (CIP). . Oceanfront Park Boardwalk: The project was being funded out of park impact fees and as such, it would not affect the General Fund. Staff had been working with the State on permitting for more than a year, and a considerable amount of money had been spent on design fees. The work was necessary as concerns pertained to safety issues. . Pence Park Renovation: The project had just commenced and no monies had been spent to date. The existing softball field had been removed and the fencing was scheduled to be moved to the new multi-purpose field in approximately one week. Contract costs for the fence were lower than anticipated. Discussion ensued and it was determined the Boat Club Park renovations and Oceanfront Park Boardwalk projects were "must haves" based on ADA (Americans with Disability Act) and safety. It was agreed the following projects were the most important and should not be cut from the budget. They were ranked in priority as follows: . #1 - Oceanfront Park Boardwalk . # 2 - Congress Avenue Community Park . #3 - Jaycee Park Boardwalk 3 Meeting Minutes Recreation and Parks Advisory Board Boynton Beach, Florida June 22, 2009 + #4 - Boat Club Park Renovation + #5 - Hester Park Landscaping Projects to be footnoted are follows as: + Projects funded-by-others: Barton Greenway and Palmetto Park Greenway + Projects underway: Pence Park + Projects to be deleted: MeadowsfNautica Ms. Rivers would prepare another list for further consideration. The list would include the information discussed, the priorities set by the Board together with their reasons for doing so, and the items to be footnoted. Discussion on the Capital Improvement Plan (CIP) items would be included as part of the budget workshops in July. Ms. Rivers would provide the workshop dates to the Board. Pursuant to an inquiry from the Board, Ms. Rivers noted the City Commission, at its last meeting, determined it was not an appropriate time to open a bait shop with a not-for- profit partnership. No direction had been provided to staff. A question was raised regarding the 501(c)(3) Foundation. Ms. Rivers advised the Congress Avenue Community Park was to have been the Foundation's first project. Even if the City did not move forward with the project at this time, it could still be the focus of the Foundation as a first project. Staff previously had a kick-off meeting with the consultants and a list was being developed of potential steering committee members that would help identify potential board members for the Foundation. B. Monthly Report Ms. Rivers would provide the report to the Board. C. Items for the City Manager's Attention The City Manager would be provided a copy of the completed priority list. 4 Meeting Minutes Recreation and Parks Advisory Board Boynton Beach, Florida June 22, 2009 VI. NEXT MEETING: July 27, 2009 (If the parks tour will not be taken at the next meeting, the location will be determined and provided to the Board.) VII. ADJOURNMENT There being no further business to discuss, the meeting properly adjourned at 7:24 p.m. ~Ol Stephanie D. Kahn Recording Secretary 62909 5 City of Boynton Beach Ed ucation and Youth Advisory Board Stephen Waldman Chair Mary Morera Vice Chair Paulette Ford Board Member Carol Lundquist Board Member Hattie Miller Board Member Lori Wilkinson Board Member Jose de la Torre III Alternate Robert Chiste Student Board Member Lisa Pierre Student Board Member The Education and Youth Advisory Board exists to act as a fact-finding and advisory board on all issues pertaining to the youth of the Boynton Beach Community. June 1, 2009 ',,,, ,/ 8'~""'=~-~----'-- ~to\ l'f1;~1(.2<~" "~ -' " ' i II l r!lA I i:" ~ Ct&~ \r \ ~~ lOti' ~ v- ~) i t1 \ :<1 " _",,_.- ~_\.l____"~Y'-'-""f'. ".-.,- -. -. . . .._.....'\&01 ....... ....~._.__h RECEIVED JUN 2 2009 erN MANAGER'S OFFICE . --.- ...- , ..-................-., I , i I \ " , , , \ :\ \: 1 ,.'':._t:lt.~.,.: t~ ~1~___.4- In jlllUIll'1ld ;:rM .......6,--0.-.--- ., Mr. Kurt Bressner, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, Fl 33425-0310 Dear Mr. Bressner: On Thursday, May 28, at the meeting of the Education and Youth Advisory Board, the Board passed a resolution supporting the development of the Barrier Free Park on Congress Avenue. In addition, the Board directed me to write this letter of support. It is the view of the members of the Advisory Board that the Barrier Free Park will provide an inestimable service to the children, parents and grandparents of Boynton Beach. Its development will allow for educational, cultural, and environmental learning. It will allow those people with disabilities to enjoy a unique and creative place to think, to learn and to have fun. This park will really be a jewel in the Boynton Beach community. Further, it is our understanding that grant monies have been made available which, if not used, will be lost. Given the economic times and because there has already been money appropriated, it makes good economic sense to go ahead with the park. Finally, I must tell you that the late Commissioner Ensler had made me aware of the benefits of this type of park several years ago. He had such passion for this park that he convinced me of its value. This park would be his legacy and mark again his service to our community. Thank you for your consideration in this matter. Sincerely, 4~k/~~ Steve Waldman, Chair Education and Youth Advisory Board xc: Mayor and City Commission 100 E. Boynton Beach Blvd., P.O. Box 310, Boynton Beach, FL 33425, (561) 742-6000 Recreation Facility Use Report Organization/Group/Agency Facility Hourly Annual Annual Cost Calculation Non Rate Value Profit PBC League of Cities Intracoastal $175 $262 1 day x1.5 hn y BBFF Benevolent Assoc. Intracoastal $175 $875 1 day x 5 hrs y Boynton Inlet Study Intracoastal $175 $1,575 9 hrs (3days' y PBCCMA Intracoastal $175 $2,450 18 hrs (3 days) y City Mgrs. PBL Intracoastal $175 $700 1 day x 4 hrs y Leadership Palm Beach Intracoastal $175 $3,675 21 hrs (2 days y PBC Legislative Meeting Intracoastal $175 $525 1 day x 3 hrs Y PBC School District Intracoastal $175 $1,312 1 day x 7.5 hr~ y Congressman Klein Intracoastal $175 $525 1 day x 3 hr~ y Boynton Fishing Club Boat Club $50 $900 1.5 hrs/month x 12 month< y Coast Guard Auxiliary Boat Club $35 $36,400 20 hrs/wk x 52 wk~ y Juvenile Transition Center Hester Center $35 $25,200 3 days x 6 hrs/day x 52 wk~ y Parenting Grandparents Senior Ctr. $80 $3,200 4 hrs/month x 10 month< y Boynton Camera Club Senior Ctr. $80 $7,000 8 hrs/month x 11 month< y Women's Circle Sr. Ctr. Parking Lots $10 *TBD Use will var) y YVpp Sims Center $40 $93,600 5 days x 9 hrs/day x 52 wk~ y Juvenile Offenders Program Sims Center $40 $4,800 1 day x 3 hrs/day x 40 wk< Y TOTAL ANNUAL VALUE $183,699 *The Agreement that allows Women's Circle to use Senior Center parking lots was recently ratified. Use ofthe parking lots by this agency will be coordinated to avoid conflicts with use of the building. Usage will monitored to determine annual cost. NOTE: Non profit agencies/groups/organizations are eligible for fee waivers based on the reciprocal benefit that their activities have on the community. As an example, the Coast Guard Auxiliary provides an invaluable service to boaters by providing safety programs, monitoring radio traffic, and aiding boaters in distress. For profit organizations/groups/agencies must pay a fee to use recreation facilities as identified in the Department's Revenue Policy Manual & Fee Schedule. ....... ....., tI:1 ~ ::ti:: tv : I Organizations (rental fees ~! Annual Value of I waived) Use Began Facility t:!our-'l Rate _~acility us~+~ ~nual Cost Calculation i ~ayin~_ Boynton Camera Club 2000 Senior Ctr ~ 50 $ 2,400 14 hrs/month x 12 months j ~oynton Fishin9 Club 2000 Boat Club --tt-~ 5~-$~-- 9OCJT1.5 hrs/month x 12 monthS! -~--- Coast Guard Auxiliary 1965? Boat Club-----. if 35 i~$ 36,400 120'hrslwk x 52 wks - i Juve.nil~ ~ransition ~E?~~F- ----199-8 HesterCente,:---j~__~~-$ 25,200 rfday'x 6-hrs ><40 wk~ ~ ____ yvpp 2007 Sims Center $ 40 1 $ 93,600 5 days x 9 hrs x 52 wks --1- -~- - ~--~ ----..-.-- -~---- ----...-,..-.--.-----~------ --- ---,----- ~------------- - .- I JLI".~'!il~ qf!~nc:lers p~9ra~_ .___~OO~+~ill1s fEln~r~~_._j $ 40 ' $ 4c~001 day x3 hrsx 40 wks ' I -~ ---------- Organizations that use I facilities more than one-time I ,"0",11y 1 -----I- F.c'"'L_ CRA --- ------t-- 151m' Ceole,-- -4, $35/hr for use of room -~---._._---~----- I I 'I. $35/hr for use of i Boat Club Park room _.~-----~-~- II' $50/hr for use of room 1F eas collected are based on rental agreements that are I submitted with I I requests to use the Round Dance 'Civic Center I building, X I -- -- 1 ---------- -H35ihr-touse - - - ---1 Timoth, M"oo'cLodg"- i _ _ (,e'Ie' Ceole, __ --r.... mom. . --- - X -- ~. - - -==- _ --1___ Revenue generated to date this year and all last year for rental of facility (includes private and organization rentaIS)+---- +---- ----- _____J~---- I ,-----.-.- ----.--------.~ -~ --,--- Facility~mEl_m tY 07-08 Rental Revenue Total _ _. FY 08-09 Rental Re,!,enu~ Total ('!'!!.') --=f~-~-- -,----- i~--=-=1!---- ~ ~.~=- 79~ - --=--= - - $ --=-. --ygoi~- ______- -- - -tJ------ 5,0~ _ __ ___ ----t-t-~ __ 4,923 1_ _ ___ _ _ $ 780 1 I $ 8,823 ! ---=~==Ir--~-----;~~~~ += ' tt - -- ~:;;~-+- , $ 1,290 i $ 4,587 I , $ 17,949 1 $ 32,838 CRA I jlntracoast~1 I Humana t-Se!lior Ctr.__ Jazzercise : Civic Center Lo,s Man9o~HOA , I Boat Club Manatee INCA Intracoastal CasJCJ.ff ~Cluare _[)anc:e!!i_+ : Civic Center Boat Club Civic Center Hester Center - ---~-~--~--- Intracoastal Clubhouse Senior Center Sims Center TOTAL Recreation Facility Use Report I Lln-'5ind : X -t-- -- . x j-.- -- . X I--u-- - l--- X __~ X , x -r i R.1e APPu4 I I ~ying __ In-Kind I l- I 1-------+ I 1 ' . j + I p35/hr for staff ! i i i $35/hrforstaff. $150' ! In custodial fees; , X X X I' Fees collected are based on rental I i agreements that are ,submitted with I requests to use the I-building __ _ ___~ n _X ; Fees collected are I based on rental agreements that are " submitted with ' ,requests to use the I I building, ! ~. 1 X ; $35/hr for use of I room 1 Lm--X~--f- I I X ! -t-------- I 1 ~JfRA _~r<i.f1!l_ j __ I - ---1--- x x Miscellaneoous Trust Fund Accounts Responsible Balance Balance Balance FUND PURPOSE OR RESTRICTION (HOW CAN IT BE SPENT?j Mise Trust Fund Account Department 9/30/2007 REVENUE EXPENSE 9/30/200B REVENUE EXPENSE 5/3112009 Designated - Funds received from community donations ANIMAL SHELTER DONATION Animal Control 85,342 19,559 (2,200) 102,768 1,025 (15,151) 88,642 funds used for maintenace of kennels and animals (veterinary care, food, etc.) Restricted: Per FS 318,21 funds are collected ($12.50) COMMUNICATIONS 1250 TRUST Communications 463,747 206,084 (220,858) 449,262 93,851 (119,126) 423,987 on traffic tickets for radio system operability-must be used for police automation purposes, Designated - Funds received from contractors or developers when requesting use of Special Inspector or Thresdhold I nspector for large projects where City staff SPECIAL INSPECTOR Development 154,809 32,592 (83,956) 103,512 - - 103,512 cannot support (i.e. Reniassance CommonsIPromenade). Funds are provided by the contractor or developer and held in escrow and paid out from City directly to the Special Inspector, SAFETY SEAT DONATIONS Fire 3,304 547 - 3,853 540 - 4,393 Designated - funds generated by donations for purchase of child safety seats to be placed in citizen's vehicles. Designated - Funds generated by fees charged for CPR TRAINING Fire 2,429 2,768 (3,099) 2,100 1,210 (1,243) 2,067 citizens taking CPR and AED courses; funds used to purchase training supplies for courses and compensate trainers, Designated - Funds generated from community FIRE RESCUE DONATIONS Fire 54,975 3,581 58,593 - - 58,593 donations: funds used to purchase items not funded in - budget for FD i.e. blood pressure cuffs for public BP's; electronic stethoscopes, map books, etc.) 60,707 64,545 65,052 CHILDREN'S MUSEUM DONATIO~ Library 1,687 48 - 1,736 - - 1,736 Designated - Funds received from community donations for support of Musuem programming, events, etc. Designated - Funds received from community donations, LIBRARY DONATION Library 251,379 26,887 (78,620) 199,173 6,913 (132,401) 74,285 memorials, Friends of the Library - funds used to purchase books, databases, furniture etc. LIBRARY FINES Library 179,594 41,165 220,901 22,847 - 243,748 Undesignated - revenue currently used for unbudgeted - capital expenditures - books, library computers, etc. 432,660 422,410 319,769 PLANT MEMORIAL TREE Parl<s 3,298 243 (315) 3,228 595 (480) 3,343 Designated - Funds received from community donations for the planting of trees in the City BOUNDLESS PLAYGROUND Parl<s 2,693 2,648 5,344 1,500 - 6,844 Designated - Funds received from community donations - funds to be used for pari< project development 5,991 8,572 10,187 Restricted - Funds received from sale of abandoned or unclaimed property that comes into the City's POLICE ABANDONED PROPERT'I Police 10,945 30,350 - 41,321 13,988 - 55,309 possession. Per FS 705.103 the property can be converted for Police use or sold at public auction and funds must be used for Police purposes. ....... ....., tI1 ~ =It: w S:\City Mgr\Administration\Lori LaVerriere\FY 2009-2010 Budget\ \ 691 Community Services Mise Trust Funds as of 5-31-09 \ 07-09 Details 1 M iscellaneoous Trust Fund Accounts VICTIM ADVOCATE Designated - Funds received from sale of donated cell Police 1,540 784 - 2,325 51 - 2,376 phones to fund the purchase of food and temporary shelter for crime victims. small percentage comes to City - FS 318.21requires LAW ENFORCEMENT EDUC. Police 20,900 12,200 (29,959) 3,143 8,769 (25,946) (14,033) funds to be used for law enforcement education and training. Restricted - Funds received from portion of forfeited FED FORFEITS-JUSTICE Police 132,253 20,744 (52,935) property seized during joint operations with other 100,134 46,754 (7,682) 139,206 agencies. Requires Commission approval to spend. Must be used for police purpose and cannot augment typical budget Items. FED FORFEITS-PROPERTY Police 21,354 - (21,354) - - - - To be deleted Restricted - Law Enforcement Trust Fund established by FS 932.7055 - Funds come from forfeited property the CONFISCATED MONEY-POLICE Police 191,121 192,893 (160,201) 223,961 73,756 (34,039) 263.678 City sells or forfeited cash. Funds must be used for police purposes and cannot be used to supplement what is normally a budget item, Requires Commission approval to spend from this fund. SHOP WITH A COP Police - - - - 1,005 (60) 945 Designated - Funds received from community donations used to sponsor this program for youth at holiday time. Designated - Funds received from community donations EXPLORERS DONATIONS Police 1,830 52 - 1,884 - - 1,884 to support this program - Law Enforcement Explorer Post. Designated - Funds received from community donations K-9 UNIT DONATIONS Police 15 0 - 16 100 - 116 toward K-9 program - funds used to purchase two additional canines for unit. Designated - Funds received from community donations PAL DONATIONS Police - 1,234 1,235 25 - 1,260 to support the PAL Program (football, basketball, cheerleading) RESTITUTION-MULHEISEN Police 5,078 1,113 - 6,194 721 - 6,916 Not restricted - Funds being received as restitution of previous theft case by formed Evidence Custodian. Designated - Funds received from High Ridge POA POLICE DONATIONS Police 5,604 25,786 (25,000) 6,410 - - 6,410 towards the purchase of an armored vehicle as approved by City Commission, May 2008. Restricted - Duplicate account of Police Abandoned POLICE-UNCLAIMED FUNDS Police 14,386 14,603 (28,989) - 2,756 - 2,756 Property - to be deleted and transferred into PAP account. 405,025 386,623 466,821 ADVISORY BOARD ON YOUTH Recreation 17,810 2,016 (3,911) 15,926 2,700 (4,062) 14,564 Designated - Funds received from community donations for support of projects sponsored by Board. Designated - Funds received from community donations RECREATION DONATION Recreation 74,761 31,085 (58,790) 47,086 10,922 (6,651) 51,357 for specific recreation programs (as specified from donor). Designated - Funds received from community donations DONATIONS-SR CENTER Recreation 1,447 41 (363) 1,125 - (1.069) 56 for support of programs/improvements at Senior Center. Fund typically purchase items not funded by GF budget. 94,018 64,137 65,977 1,777,119 727,226 (832,124) 1,673,324 317,124 (377 ,607) 1,612,841 S:\City Mgr\Administration\Lori LaVerriere\FY 2009-2010 Budget\ \ 691 Community Services Mise Trust Funds as of 5-31-09 \ 07-09 Details 2 ITEM# 4 Boynton Beach Fire Rescue Budget FY2009/201 0 Six Additional Firefighters Background This request was referenced in the FY2007 -08 budget, and included in the FY2008-09 budget and deferred on pending the opening of FS#5. A New Personnel Request Worksheet is included in the FY2009-10 budget request. The reason that this request is for only one-unit staffing is that we already staff Rescue #5, which has been running out of FS#1 for the past year. This was a similar deployment strategy that we used during the construction of FS#4 to ensure adequate response while attempting to reduce our citywide response times. When FS#5 opens, we simply move Rescue #5 (truck, crew and equipment) to the new station. This requests deals specifically with the staffing of Engine #5. The estimated cost of adding six additional firefighters is $348,967. Based on our previous budget meeting, we were asked to evaluate the impact of not providing these six additional firefighters. This evaluation and analysis is listed herein. Determine the impact of not hiring additional personnel. This creates an issue with staffing all five fire stations adequately to provide the same level of service in all areas of the city. Currently, all four stations utilize a fire engine and a rescue (ambulance) vehicle for primary fire and EMS response within a respective zone. In the absence of six additional firefighters, FS#5's first due fire apparatus will need to be the Aerial Ladder ((100' Sutphen Platform) or Special Operations Unit (Heavy Rescue Vehicle) operating in an 'Alternative Response Configuration' (ARC). This means that these two units are staffed by the same three-member crew that determines which unit to roll based on the type of c~lI, and which renders the remaining unit useless for the period of time that this crew is on that call. For example, if the Ladder truck rolls on a call, and Special Operations is needed either at that same call or on a different call for a structure fire or auto extrication, it is 'out-of-service' with no crew. It is important to note that both of these units are designed as specialized units and not necessarily intended to respond to 'all' calls. This ARC concept is used today and will continue to be used for the Ladder Truck and Special Operations Unit, but not as the initial responding fire engine. In addition, a shift Captain (Echo 23) would need to be permanently assigned to that ARC instead of performing their current functions as the shift Captain. This would leave a significant void with respect to work assignments and scheduling that Echo 23 handles daily. Also impacted is oversight of the shift training that is coordinated by Echo 23, as well as Incident Command functions for simultaneous emergencies in the city, a regular occurrence. Not only would the NE zone of the City have a reduced level of service compared to other zones, but this configuration may cause delay in response times because of the inability of that unit (Aerial Ladder) to maneuver through traffic and into neighborhoods as well as our current Quints (shorter wheel base & single rear axle) do. This aerial truck cannot be removed from service and replaced by a smaller vehicle because it is the only Aerial Ladder in the response system as required by ISO and NFPA response standards. William L. Bingham It<-M dL 5 Memorandum Re: Date: Kurt Bressner, City Manager Lori Laverriere, Assistant City Manager Dan Hager, Golf Operations Manager Scott Wahlin, Golf Maintenance Manager Golf Course Restaurant July 6, 2009 To: Through: From: We have come to the conclusion that we should arrange to have an outside concessionaire run the golf course restaurant. The financial losses we experienced over the past two years have made in-house management untenable. We lost $108,000 in 07/08 and are on track to lose over $80,000 for 08/09. We budgeted to lose $56,000 this year and intended to have a plan in place to severely reduce this number for next year. We have determined that we do not have the economies of scale to support a full time manager and full time cook. We would like to approach next year's budget showing no revenues or expenses for the restaurant. We believe this would provide the vendor who wins this contract the best possible means for success. We are in the golf business where we have a proven track record of success. A restaurant is an amenity that we need to enhance the overall experience of our operation. We currently have two full-time employees working in the restaurant. . Gregory Richburg (#2027), Restaurant Manager, hire date: 9/29/97 . Letty Rostellini (#2763), Cook, hire date: 11/11/01 We do not have open positions at the golf course for which they may be considered. They are both outstanding employees, which is why we have tried as hard as we have to make the restaurant work. Gregory Richburg will interview for an open mechanic position in Utilities. We are currently seeking an appropriate alternative placement for Letty within the organization. She is eligible to receive a pension from the city. AVAlLABIUTY REPORT AS OF JUNE 30, 2009 ITEM# 6 BOYNTON BEACH MEMORIAL PARK ADULT LOTS FOR SALE SOLD AVAILABLE BLOCK B 219 219 0 C 219 219 0 D 219 219 0 E 219 219 0 F 219 219 0 G 208 208 0 H 44 44 0 I 132 132 0 J 82 82 0 K 87 87 0 M 336 336 0 N 1,357 1.357 0 0 1,346 1.346 0 R 848 848 0 S 1,002 1,002 0 W 380 380 0 (now includes 40 additional spaces, previously thought to be too sandv for sale) y 416 416 0 TOTALS 7,333 7333 0 (does include the 40 spaces in "W" noted above) ADULT LOTS FOR SALE SOLD AVAILABLE REPLAT REGULAR 220 220 0 CREMAINS 220 170 50 TOTALS 440 390 50 ADULT LOTS FOR SALE SOLD AVAILABLE REPLAT 2 REGULAR *278 189 89 CREMAINS 62 2 60 TOTALS 340 191 149 INFANT LOTS FOR SALE SOLD AVAILABLE BLOCK L 304 304 0 REPLAT L 79 8 71 TOTALS 383 312 71 I GRAND TOTALS I 8,496 I 8,226 I 270 *Adjusted number of lots for sale by 42 due to 3 sections of Replat 2 not being wide enough. *Boynton Beach Mausoleum - No crypts or niches available for sale by the City of Boynton Beach. ADULT LOTS 9'X4' INFANT LOTS 6'X4' Prepared: 7/1/20099:00 AM Figures as of 6/30/09 ARA SIMMS MEMORIAL GARDENS 659 212 150 56 447 94 C:\Documents and Settings\laverrierel\Local Settings\Temporary Internet Files\OLK5B\Cemetery Report 06-09 B.doc