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Minutes 07-09-09 MINUTES OF THE CEMETERY BOARD MEETING HELD ON THURSDAY, JULY 9, 2009, at 6:00 P.M. IN COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA PRESENT: Dale "Harry" Hatch, Chair Tom Balfe, Parks Manager Karilyn Norem-Hohner, Vice Chair Jody Rivers, Parks Superintendent Janet Prainito, Secretary Bonnie Glinski 1. Call to Order The meeting was called to order at 6:00 p.m. 2. Attendance Secretary Prainito called the roll. 3. Agenda Approval The following changes were requested: ?Item 7. "Unfinished Business," add Item C. "Status of the fountain" ?Item 8. "New Business," under Item A., include "pricing on emblems" in the discussion ?Item 8. "New Business," add Item E. "Discussion on Boynton Beach Mausoleum lift" ?Item 8. "New Business," add Item F. "Resodding of the cemetery" Motion Ms. Glinski moved to approve the agenda as amended. Ms. Norem-Hohner seconded the motion that passed unanimously. 4. Approval of Minutes – June 11, 2009 Motion Ms. Glinski moved to approve the minutes. Ms. Norem-Hohner seconded the motion that passed unanimously. 1 Meeting Minutes Cemetery Board Boynton Beach, Florida July 9, 2009 5. Receipt of Revenue/Expense Sheets – May 2009 Motion Ms. Glinski moved to accept. Ms. Norem-Hohner seconded the motion that passed unanimously. 6. Receipt of Sales Report – June 2009 Motion Ms. Glinski moved to accept. Ms. Norem-Hohner seconded the motion that passed unanimously. 7. Unfinished Business A. Parks Division Reports – April & June 2009 The April report will be provided at the next meeting. Mr. Balfe reviewed the June report. B.Status report regarding engraving charges for benches at the cemetery (Tabled) Mr. Balfe had communicated with Mr. Ferazzoli regarding the benches discussed at the last meeting. The ¾" limestone bench consisted of pieces laminated together and filled with concrete. Mr. Balfe's concern was that over time, the lime in the concrete could potentially leech through the seams. In a previous conversation with Chair Hatch, Mr. Ferazzoli had offered to assemble a bench for the Board's assessment, and he assured Chair Hatch that the pieces would not break. Chair Hatch suggested tabling the matter until the Board had an opportunity to examine the bench, and a determination could be made at that time. Motion Ms. Glinski moved to table. There was no second to the motion. Discussion ensued as to the texture of the limestone. Mr. Balfe noted the front edge was rough and hammered, and the seating component resembled the niche and crypt fronts at the mausoleum. He added the fascia and columns at the mausoleum were made of limestone. Mr. Ferazzoli had assured Chair Hatch he would have a bench ready for the Board's examination in a very short period of time. 2 Meeting Minutes Cemetery Board Boynton Beach, Florida July 9, 2009 Mr. Balfe had communicated with the vendor who currently inscribes the crypt and niche fronts at the mausoleum, and the vendor advised he could probably engrave a smooth finish, but would not be eager to engrave the limestone. As previously discussed, the cost of the limestone bench would be $950, the "India Gray" granite, $630 and the "Diamond Pink" granite, $1,602. It was noted the granite benches would have to be ordered in quantities of 10 while the limestone benches could be ordered from Mr. Ferazzoli individually. Mr. Balfe noted the original limestone color for the mausoleum pillars had been 10 to 15 shades lighter than the limestone currently on the fascia and pillars. The question arose as to whether Mr. Ferazzoli could attend the next meeting to address the Board's concerns, particularly those relating to engraving and leeching. Mr. Balfe would contact Mr. Ferazzoli and request his attendance at the next meeting. Motion Ms. Glinski moved to table. Ms. Norem-Hohner seconded the motion that passed unanimously. C.Status of the fountain Mr. Balfe had provided Finance with references and when the purchase order has been processed, the work will commence. It was hoped the fountain would be installed by the next meeting. 8. New Business A. Discuss establishing a fee for engraving crypt and niche fronts at the Boynton Beach Mausoleum, and pricing on emblems (Tabled) Mr. Balfe advised the engraving costs to the City would be as follows: ?Double crypt front (3 feet x six feet), with a full inscription - $85 ?Single crypt front (3 feet x 3 feet), with a full inscription - $70 ?Niche front with a full inscription - $45 Fees for various combinations of names and dates of birth and death were discussed, and it was suggested a set fee be established to cover all scenarios. 3 Meeting Minutes Cemetery Board Boynton Beach, Florida July 9, 2009 Motion Ms. Norem-Hohner moved to recommend to the City Commission that the City charge $200 per person for engraving of any crypt or niche fronts, to include the person's first name, last name, year of birth, year of death and a hyphen. Ms. Glinski seconded the motion that passed unanimously. Mr. Balfe suggested a flat rate of $15 be established for the emblems, whether on a crypt or niche. The fee would include only those emblems reflected on the list circulated to the Board. Any request for emblems that were not included on the list would require the Board's approval, and the cost could be determined at that time. A $75 fee was suggested in lieu of $15 to cover increases in engraving fees to the City. Motion Ms. Norem-Hohner moved to establish a fee of $75 for the emblems shown on the list. Emblems not included on the list would need to be approved by the Board, and a price would be determined at that time. Ms. Glinski seconded the motion that passed unanimously. B. Discuss prices for crypts and niches at Boynton Beach Mausoleum (Tabled) Jody Rivers, Parks Superintendent, noted staff had researched the costs of crypts and niches charged by mausoleums in Delray Beach, Boca Raton, Lake Worth and Palm Beach in comparison to fees currently charged by Boynton Memorial Park. She provided a list of recommended crypt costs which were based on an average of the costs researched and the location of the crypts. Ms. Rivers did not have information pertaining to non-resident crypt costs or resident and non-resident niche costs and would provide the additional information next month. As such, the Board agreed to have this item remain on the table until the next meeting. C. Discuss and make recommendation to the City Commission regarding a transfer fee for crypts and niches at Boynton Beach Mausoleum (Tabled) Ms. Prainito would discuss this issue with the City Attorney, as it was believed the current litigation could affect the sale and transfer of crypts and niches. It was agreed the item should remain tabled. 4 Meeting Minutes Cemetery Board Boynton Beach, Florida July 9, 2009 D. Discussion on the cost of cremains interment The fee for cremains interment at any time was currently $100. It had been the intent of the Board to increase the cost for cremains interments occurring on a holiday or weekend. It was noted the cost for in-ground burials on a weekday was $400 and $500 on Saturday, Sunday and holidays. Mr. Balfe suggested the cost for weekend and holiday cremains burials be increased to $200. Motion Ms. Norem-Hohner moved to charge $200 for weekend and holiday cremains burials. Ms. Glinski seconded the motion that passed unanimously. It was noted the increase would cover overtime costs for the cemetery workers. E. Discussion on Boynton Beach Mausoleum lift Mr. Balfe advised the mausoleum lift had not been operating properly and was in need of replacement. He had researched the item and discovered a battery-powered type of lift which was a good deal lighter than the current lift and offered various options. Mr. Balfe requested the Board's authorization to obtain quotes and bring the information back to the Board. The Board agreed on consensus. F. Resodding of the cemetery Ms. Rivers noted Commissioner Weiland had requested that the resodding contract be removed from the July 21, 2009 City Commission meeting agenda. He had been made aware of a zoysia sod that was anti-weed and might be more appropriate than the St. Augustine grass for the cemetery. Ms. Rivers advised the reuse water had been piped into the cemetery and the grounds had improved a great deal. It was questioned whether it was necessary to resod the entire cemetery. Ms. Rivers indicated the Links golf course manager, a sod expert, would be analyzing the ground cover at the cemetery. It was believed the weed problem would improve with the reuse water and fertilizer. Staff would be researching the zoysia sod and would have a better idea of the Commission's intent by the next Board meeting. As such, it was agreed the matter would be tabled until the next meeting. 5 Meeting Minutes Cemetery Board Boynton Beach, Florida July 9, 2009 9. Other None 10. Future Agenda Items A. City attorney to review Code section on the cemetery for the purpose of updating archaic language and add definitions. 11. Adjournment There being no further business to discuss, the meeting properly adjourned at 7:08 p.m. ~Q' Stephanie D. Kahn Recording Secretary 071309 --' 6