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Minutes 10-12-09 MINUTES OF THE SAFETY COMMITTEE REGULAR MEETING HELD ON MONDAY, OCTOBER 12, 2009, AT 10:00 A.M. IN THE FIRE/POLICE TRAINING ROOM, BOYNTON BEACH, FLORIDA PRESENT: Mark Bobich, Chair Mike Landress Catherine Cherry, Secretary Chuck Magazine Karen Abramson Jeremy Davis Samantha Powers Warren Bazemore Mike Rumpf (arrived 10:05) Tom Balfe (arrived 10:05) Gary Ezell Rodnev Vicki Safety Administrator Fire Rescue City Clerk Risk Management Library Golf Course ITS/GIS Public Works Development Recreation and Parks Utilities FinancelWarehouse ABSENT: Pam Welsh/Carisse Lejeune Barbara Scott Maibet Rosado City Manager Police/Code Compliance Human Resources I. Call to Order The meeting was called to order at 9:57 a.m. II. RollCall Roll call was taken. A quorum was present. III. Acceptance of Minutes of 07/13/2009 regular meeting Motion A motion was made by Mr. Magazine to approve the minutes as written. Ms. Abramson seconded the motion that unanimously passed. IV. Safety Committee Education and Training Program A short safety training video was viewed. The video, entitled Power/iff Technique, provided five lifting techniques. The gist of the video was to keep the spine in a neutral position. The five powerlif! techniques are the wide stance lift, the tip the load, the tripod, golfer's bend and the lean bar techniques. 1 Meeting Minutes Safety Committee Meeting Boynton Beach, FL October 12, 2009 Chair Bobich would like all departments to view the video. V. Old Business A. Fire Drills Mr. Landress received an email from Vice Chair Altman regarding fire drills conducted by staff. The question was should staff contact the Fire Department when they pull the pull station switch for a planned fire drills. The answer was yes if the Safety Department Coordinator had a key to reset the pull station and had been trained to do so. Additionally, if the coordinator was trained, they need to contact Dispatch before they pulled the switch as well as notify the monitoring company. The coordinator will need to activate the alarm, reset it and then follow up with the monitoring company to ensure they got a reset on the system. If a coordinator would like training on the switches or fire drill training, Jake LeJeune could provide the training. Mr. Landress also reported Vice Chair Altman made revisions to the Safety Manual. Ms. Abramson reported the Library had a fire alarm due to a child pulling the switch. It was treated as a real fire drill and all occupants left the buildings quickly. Ms. Abramson would submit an evaluation form to Risk Management and the drill would count as a fire drill. B. Proud to be a Safe Worker Awards None. C. Departmental Inspections and Safety Meetings Chair Bobich appreciated the electronic versions of the safety inspections. He noted it was it was in keeping to the City's Green Initiative. D. Defensive Driver Course These courses are scheduled through November and then will start up again in January. E. Incident Review Board Mr. Magazine explained the representatives on the Board are comprised of individuals from Public Works and Facilities. Risk Management was asked to review the policy and submit it to the City Manager so one person would represent Public Works which includes Facilities. There were no objections noted and the policy would be forwarded to the City Manager. F. Electrical Flame Resistant Uniforms This item remained on the table. G. Safety Manual- 2010 Edition A revised draft was distributed to the members who were asked to review it. If there are any corrections needed, the members were asked to forward them to Chair Bobich. There were no other additions or corrections noted. 2 Meeting Minutes Safety Committee Meeting Boynton Beach, FL October 12, 2009 VI. New Business A. Departmental Safety Issues Mr. Magazine explained a major emphasis over the next year would be Safety Training and Lifting. The City has a good number of lifting injuries and it was hoped the video would help alleviate them. Departments were urged to view the video and the members should look forward to receiving additional information and training. B. Other Mr. Bazemore inquired about accident forms and pointed out it was revised in July of 2009. He inquired if they had to use it; however, he was advised the most recent forms should always be used. VII. Announcements Complaints have been received about employees failing to use turn signals and employees were urged to use them all the time. Additionally, the State was considering legislation regarding the use of cell phones while driving which was anticipated to be passed into law because the federal government would not allocate highway funds unless the States pass the legislation. In this regard, some departments were returning to the use of pagers. Employees cannot use cell phones unless they are hands free, nor can they text. These restrictions are contained in the new policy. If a call comes in while driving, pull over or return the call.. The City Commission approved moving forward with red light cameras; however, the State will be reviewing legislation on the matter in March as well. VIII. Next Meeting Date: Monday, November 9, 2009 IX. Adjournment There being no further business to discuss, the meeting properly adjourned at 10:33 p.m. ~~* (lJatif Recording Secretary 101409 3