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Minutes 10-27-09 MINUTES OF THE BOYNTON BEACH ARTS COMMISSION MEETING HELD ON TUESDAY, OCTOBER 27,2009 AT 6:30 P.M., AT FIRE STATION #2, 2615 WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Barbara Ready, Chair Anderson Slocombe, Vice Chair (arrived 6.41 p.rn.) Barbara Lentz Christine Moeller Nubia Richman Halena Wolf Dana Cook, Alt. Donn Davenport, Alt. Debby Coles-Dobay, Public Art Administrator ABSENT: Sherie Tengbergen I. CALL TO ORDER The meeting was called to order at 6:30 p.m. II, ROLL CALL OF MEMBERS Self-introductions were made. A quorum was present. '". AGENDA APPROVAL Motion Ms. Lentz moved to approve the agenda. Ms. Wolfe seconded the motion that unanimously passed. IV. APPROVE MEETINGMINUTES A. Approval of August 25, 2009 minutes There were two clarifications to the minutes as follows: On page 3, the Board the Arts Commission was referring to was the Community Committee of the Community Redevelopment Agency. On page 5, Ms. Pollack would speak with Arts Connection program on January 11, 2009. 1 Meeting Minutes Arts Commission Boynton Beach, FL October 27, 2009 Motion Ms. Richman moved to approve the minutes as amended. Ms. Lentz seconded the motion that unanimously passed. V. ANNOUNCEMENTS Motion Ms. Moeller moved to meet on November 24, and not meet on December 22, 2009. The motion was duly seconded and passed with Ms Lentz dissenting. The members decided to move the November meeting up one day to November 23, 2009 in order to accommodate the Thanksgiving Holiday. Motion Ms. Moeller moved to meet on Monday, November 23, 2009 instead of November 24, 2009 and not on December 22, 2009. Ms. Richman seconded the motion that unanimously passed. 11 was noted some members of the Arts Commission attended the Green Alliance meeting. Ms. Moeller reported many people were doing research and each department in the City has assigned someone to work to green things up. The Green Alliance was made of community members and was comprised of different disciplines. The members of the community were contributing to the City's recommendation for a Green Ordinance and were divided up into different teams focusing on different aspects, i.e. transportation, building, landscaping, etc. They contribute to the recommendations they bring forward to the City Commission. 11 was also noted the meetings were bi-monthly. Mary Jo Aagerstoun made a presentation as did Jason Bergman for Michael Singer's group. The dedication at the Library for the Hunters Run donation took place and the event was well attended. The art was purchased for permanent placement within the City and the donation from Hunters Run contributed to the acquisition. Two of the artists were in attendance. Mr. Slocombe left the meeting at 6:43 p.m. The Mayor, Vice Mayor and their wives, as well as the City Manager and others attended. Mr. Slocombe returned to the meeting at 6.44 p.m. VI. PUBLIC ART PROJECTS A. Fire Station #5 Public Art Grand Opening Event The Board Liaison reported the Grand Opening was well attended. The facility came in under budget. Chair Ready read a press release regarding the facility for the benefit of the members. The art served to educate the public on the purpose of the building and history of the Fire Department. 2 Meeting Minutes Arts Commission Boynton Beach, FL October 27, 2009 There was discussion of a prior Board conversation to add a video component to the second floor sculpture dedicated to those who lost their lives on September 11th. There were funds left in escrow and if the video was something the Board would like to add, they could do 50. After discussion, there was agreement the funds in escrow would be better used elsewhere. Other projects were forthcoming and if the planned new Police Station was constructed, the funds could be used there. B. Graffiti Mural Project The Graffiti project was underway at the Sims Center with the next session scheduled for October 29, 2009. Informational flyers were distributed to the members regarding what transpired over the last few graffiti sessions. The funding for the program came from the Youth Violence Prevention Program to teach at-risk, or youth in general, the difference between tagging and the positive effects of graffiti art. The October 15th session had a lot more youth. Many of the participants came from different areas and municipalities and it was interesting to learn how they worked as a group. Most of the youth knew the graffiti artists and each artist had their own style and identity. The instructors took sketches of ideas and concepts for the wall. Previously, the Board had selected themes of music, sports or heroes Music was universal and the youth embraced it. The instructors provided a written methodology to the media, which was read and included in the meeting materials. Ms. Lentz left the meeting at 7:15 p.m. None of the images would be copyrighted images. Ms. Lentz returned to the meeting at 7:17 p.m. The members discussed their opinions and observations of the art, which the Board Liaison recorded. The Chair invited the members to attend the next session. C. Jaycee Park Interpretative Public Art Markers A Florida Inland Navigation District matching grant was obtained which would pay for the interpretive markers and the complete project. D. "The Family" Placement The Arts Commission had originally suggested the placement of the piece be located closer to the entrance of Jaycee Park, but there was a conflict with the sprinkler system. There was an area closer to the playground that was landscaped that had a live oak. After discussion, it was decided the piece would be located there. There was concern about the maintenance of the piece and how it would wear; however, the work could be repainted. E Melissa Markowitz sculpture dedication "When are you coming to visit?" The sculpture was placed in front of City Hall along with a prominent plaque and the artist wanted to hold a dedication and unveiling. The proposed dates for the dedication were December 9th or 10th from 5:00 p.m. to 7:00 pm. Thursday, December 10, 2009 was selected and it was noted the artist would pay for the catering. 3 Meeting Minutes Arts Commission Boynton Beach, FL October 27,2009 Ms. Richman left the meeting at 7:29 p.m. VII. Avenue of the Arts A Update A mock-up brochure with print was distributed The Avenue of the Arts program received a lot of positive press from the Palm Beach Post, the Sun Sentinel, Coastal Star, and Boynton Forum. The same information was also posted on the website. Ms. Richman left the meeting at 7.29 p.m. VIII. Exhibits A. Library Environmental Exhibit December 2009 - May 2010 At the last meeting, Lucy Kershavarz was trying to coordinate a library exhibit with an environmental theme. Norm Gitzen and Stanley Reese were also notified the Arts Commission was interested in receiving a proposal from them and to provide examples of their work in digital format. While Ms. Kershavarz's proposal was received, Mr. Reese wrote a note and had photographs and nothing was received from Mr. Gitzen and. Ms. Kershavarz had enough pieces for an exhibit but Stanley Reese only submitted two exhibits. Although he was encouraged to submit more, he only wanted to submit two. The members discussed the artists further and decided, by consensus, they would have pieces from Ms. Kershavarz and Mr. Reese. The Arts Commission had not put out a call to artists for the theme of environmental art, which was to complement the Avenue of the Arts Environmental Art theme and decided to have a shorter exhibit at the Library, while sending out a call to artists for additional environmental art. Upon further discussion, there was agreement to only have Ms. Kershavarz exhibit at the Library for two months Mr. Davenport/eft the meeting at 7:53 p.m. There was discussion two months would be enough to put out a call to artists Mr. Davenport returned to the meeting at 7:55 p.m. The criterion to use for the call to artists was discussed. Motion Vice Chair Slocombe moved to approve the Lucy Kershavarz exhibit for two months. Ms. Lentz seconded the motion that unanimously passed. B. Sims Center Ms. Coles-Dobay advised they were looking for theme ideas for exhibits at the Center. Staff at the Sims Center had approached her for ideas and inquired if they wanted to leave the exhibits at the Sims Center up to the staff there. There was discussion about putting out a call to artists 4 Meeting Minutes Arts Commission Boynton Beach, FL October 27,2009 with an ecological or green theme or something of that nature or they could pass out the call to artists on the day of the Arts Connection meeting and ask them to submit something. Ms. Coles-Dobay explained when a call to artists is issued, the information is distributed to all the artists of Palm Beach County. There was consensus to issue a call to artists, because a call was not issued for the Library exhibit; rather, the Arts Commission was approached and given information regarding who to contact. IX. Programs A. Art Connections Chair Ready expressed her hope that more of the committee members would attend the Art Connections programs as members should support the activities and functions they implement. B. Green Market AIPP Booth Chair Ready inquired if there was any interest in having a booth at the Green Market. This year's Green Market would have an emerging artists section, so it was a good time to participate in the market. II would provide an opportunity to speak with the public and inform them about the program. Names and contact information of interested individuals was gathered. Using volunteers to man a table was discussed as the members' schedules were prohibitive. There was consensus the program was worthwhile and they should participate. The cost to set up the tent each week from October until May was $300. X. Vision Planning A. Program Update . Michael Singer proposal An update was distributed containing the initiatives the members had discussed. Two projects were under consideration, one of which was the Michael Singer proposal for Harmening Park. Utilities had funds set aside for a proposal for a type of eco art to be placed there. The next step was to research funds for it once the concept was identified. The project could educate the public on water treatment, reuse and the value of water in our City. Mary Jo Aagerstoun was doing a project and was interested in cultivating eco art in South Florida through an artist apprenticeship program. Since she was a non-profit, she could pursue funding. At the workshop, the proposal she was interested in doing with the City was to bring another phase of the training and education to eco-artists and to work with the different community sectors, such as architecture, landscape planners, environmentalists, and planners. If this was something the members were interested in, she would give the go-ahead to pursue the issue and a more detailed discussion would follow at a later time. As to other programs the members would like to continue with, i.e. public art trees during the holidays, it was noted there was a call to artists issued for it in West Palm Beach. The concept, and to what extent to do it, was discussed during a workshop. II could be done in a similar fashion to the Festival of Trees held in Miami. 5 Meeting Minutes Arts Commission Boynton Beach, FL October 27,2009 As to the Michael Singer proposal, Harmening Park was a tiny park. Some members found it difficult to envision how Mr. Singer would have a project there, unless it encroached into the Water Treatment area. There was discussion the idea for the project and reason for the location was to connect it to the educational component of the East Water Treatment Plant and integrate it with how water is processed, which was the key component. Harmening Park was a small, passive park There was much discussion that the park was on a very visible corner but there was not much parking. Schools could give tours of the site. Further discussion included the park was on a dangerous intersection and was not a viable place to visit. There were many comments received which the Board Liaison recorded. Civic involvement could be built into the proposal. The members thought it was a good idea to plan ahead and have a project ready so when funds became available they would not miss out on an opportunity because they were unprepared. Motion Ms. Wolf moved that Ms. Coles-Dobay further investigate the possibility of this. Ms. Richman seconded the motion that unanimously passed. If funding was received, the proposal would return to the Arts Commission. . SFEAP (South Florida Environmental Art Program) Proposal Mary Jo Aagerstoun had submitted a proposal which the members reviewed. Motion Ms. Richman moved Ms. Coles-Dobay continue to investigate the apprenticeship program. Ms. Wolf seconded the motion that unanimously passed. B Public art project update (hold for discussion at future meeting) The members were asked to study the programs for the next meeting. XII. Unfinished Business The members were asked to come back with a recommendation for one person to sit on a subcommittee to help execute planning of some of the projects, such as the kinetic art. The holiday items the Board identified at the workshops were deferred. The members indicated the following individuals were or may be interested in serving on a subcommittee: Jerry Leeman Florence Roberts Jim Swick Betsy Chavez Andrea Holzman Chair Ready requested the members continue to search for volunteers and an email was sent containing information and what was needed. 6 Meeting Minutes Arts Commission Boynton Beach, FL October 27,2009 The empty storefront program was discussed, which involved artists placing artwork in the windows of vacant storefronts. Ms. Coles-Do bay explained it was just a matter of contacting the property management. They could provide names, or she could reach out to the Community Redevelopment Agency, or the Chamber of Commerce to help make the connection for them. The Promenade or other location could be used to begin the effort. At the next meeting, the various events would be reviewed and prioritized. The same format would be used for the projects they were discussing at the visioning sessions. Creating a Christmas Card and sending it out as the Arts Commission wanted was discussed. Putting <<The Family" on the card was suggested. XIII. Adjournment There being no further business to discuss, the meeting properly adjourned at 8:46 p.m. C~~~~ UJu.~ Recording Secretary 7