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Minutes 11-10-09 MINUTES OF THE SAFETY COMMITTEE REGULAR MEETING HELD ON MONDAY, NOVEMBER 10, 2009, AT 10:00 A.M. IN THE FIRE/POLICE TRAINING ROOM, BOYNTON BEACH, FLORIDA PRESENT: Mark Bobich, Chair Ray Altman, Vice Chair Catherine Cherry, Secretary Chuck Magazine Karen Abramson Warren Bazemore Jeremy Davis Chris Mitcheli Bevis Pigott Samantha Powers Jody Rivers Barbara Scott Rodney Vicki Safety Administrator Fire Rescue City Clerk Risk Management Library Public Works Golf Course Development Utilities ITS/GIS Recreation and Parks Police/Code Compliance FinancelWarehouse ABSENT: Pam Welsh/Carisse LeJeune Maibet Rosado/Dorothy Mack City Manager Human Resources I. Call to Order Chair Bobich called the meeting to order at 9:56 a.m. II. RollCall The Recording Secretary called the roll. A quorum was present. III. Acceptance of Minutes of 10/12/2009 regular meeting It was noted Rodney Vicki was present at the last meeting. Motion Ms. Rivers moved to approve the minutes. Mr. Magazine seconded the motion that unanimously passed. IV. Safety Committee Education and Training Program Chair Bobich explained they would discuss the Safety Manual later in the meeting. 1 Meeting Minutes Safety Committee Boynton Beach, FL November 10, 2009 V. Old Business A. Fire Drills Ms. Rivers reported some of the Park staff missed the training. Vice Chair Altman spoke with Fire and Life Safety and advised the fire drill paperwork did not need to go through him,; rather the paperwork could be sent directly to Chair Bobich. If a department was not conducting the training, Fire and Life Safety would contact the Department. In this manner, Chair Bobich could put the drills on record. The contact for Fire and Life Safety should go through Dispatch and an on-call inspector would be assigned. The main contact for the fire drill and extinguisher training would be Dispatch and the non-emergency number should be used to contact them. B. Proud to be a Safe Worker Awards None. C. Departmental Inspections & Safety Meetings Chair Bobich appreciated receiving the inspection reports online. He encouraged the members to check the Shared Drive to ensure their department was receiving credit for attending the meetings and submitting the inspections. D. Defensive Driver Course The courses were not usually scheduled in December and would begin again in January. If a department needed to schedule their employees for the class in December, they should contact Risk Management. Vice Chair Altman advised 11 recruits would be taking the class this week. E. Incident Review Board Referrals None. Mr. Magazine explained if the City did not have more than a couple of cases, they cancel the meetings and carry them over to the next month. They did not want to change the policy to have one meeting per month. The City has done well this year and would probably receive an award from the Safety Council for its efforts on reducing Workers' Compensation claims. The members were requested to encourage their departments to continue to work safely. Additionally, the Administrative Policy - Incident Report Form has changed. The two major issues were Facilities no longer had a specific membership on the Board and there was a time limit for an appeal. The City had instances when someone wanted to file an appeal six months after the Board reviewed the took place, which did not work well. There was a PowerPoint presentation on how to complete the Incident Report form on the Shared Drive. Members were encouraged to review the presentation. 2 Meeting Minutes Safety Committee Boynton Beach, FL November 10, 2009 F. Electrical Flame Resistant Uniforms This item remained on the table. G. Safety Manual - 2010 Edition - Final Draft for Committee Approval Chair Bobich explained the pages need to be numbered and they would be sending copies electronically. There was a typographical error on Specific Prohibited Actions pertaining to Alcoholic Beverages, paragraph #2, the third line. The sentence should read " . . . visibly imporiod imoaired. aRG an immediate. . . " Another change was in Operations in the Public Way. Throughout the document there was a reference to where things were located if they were not contained therein. It cites a reference to the Florida Department of Transportation's work standards. Staff would identify the specific document and incorporate it in the document. Office Safety. In Item 8, there was a recommendation to unplug a device that was smoking or shocking employees. It was suggested the item also be labeled as defective otherwise someone could plug it back in not knowing it was defective. Motion Ms. Cherry moved to approve the manual as amended. Ms. Scott seconded the motion that unanimously passed. Chair Bobich was thanked for his efforts. The manual would be put on the Shared Drive. Each department should have one copy for the office and the coordinator should print copies for their employees. A receipt woulld be sent to the employees who would sign for it. VI. New Business A. Departmental Safety Issues None. B. Other VII. Announcements None. 3 Meeting Minutes Safety Committee Boynton Beach, FL November 10, 2009 VIII. Next Meeting Date: Monday, December 14,2009,10:00 a.m. None. IX. Adjournment Motion Mr. Magazine moved to adjourn. Ms. Rivers seconded the motion that unanimously passed. The meeting adjourned at 10:12 a.m. QOJ:JVu'}Q lJkvuUj Catherine Cherry J Recording Secretary 12709 4