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Community Investment Funds 2009 VI.-CONSENT AGENDA ITEM L. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Date Final Form Must be Date Final Form Must be Date Final Form Must be Commission Meetinll Turned in to City Clerk's Turned in to Lceal Turned in to Procurement Dates Oflicc 0 September 1, 2009 August 17, 2009 August 12, 2009 August 10, 2009 I8J September 14, 2009 August 31, 2009 August 26, 2009 August 24, 2009 0 October 6, 2009 September 14, 2009 September 9, 2009 SePtember 7, 2009 0 October 20, 2009 Oct 009 SePtember 30,2009 Seotember 28, 2009 ,\)'- ~ NATURE O("O~ AGENDA[~ S~~ :l?~ AnnouncementslPresentations Administrative o o New Business o Le al D Unfinished Business o RECOMMENDATION: Authorize the use of$I,500,00 to The Children's Fund/Hispanic Human Resources Council from Commissioner Rodriguez's Community Investment Fund. EXPLANATION: Commission approval is requested for allocation of$I,500,00 to The Children's Fund to assist the Hispanic Human Resources Council to operate two child development centers in West Palm Beach, Both centers offer quality child care for low income, disadvantaged families and children at risk, PROGRAM IMPACT: Allocation of funds will assist the above program, FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-51 ]-95-47 Funds are budgeted for these types of activities, Each Commissioner has $] 0,000 in Community Investment Funds to allocate subject to Commission approval, AL TERNA TIVES: Decline to authorize the requested use, Department Head's Signature City Manager's Signature Assistant to City Manager Department Name City Attorney I inance S:\RULLETlN\FORMSIAGENDA ITEM REQUEST FORM DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 9, 2009 Requested by Mayor/Commissioner: Commissioner Rodriguez Amount Requested: $1,500 Recipient/Payee: The Children's Fund/Hispanic Human Resources Council Description of project, program, or activity to be funded: The Children's Fund assists HHRC to operate two child development centers in West Palm Beach, Both centers offer quality child care for low income, disadvantaged families and children at risk Dated: 1/1!o "l By: I"a-..--- {J~ Part II-Availability offunds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000.00. $2,100.00 has been used to date by the requesting Member, leaving a balance of available funds of $7,900,00, This request would bring the available amount down to $6,400.00, AccordinglYj III There are funds available as requested ;,. ~~e~e are insufficient funds av:~able ~?l1J t 1 Finance Director Dated: Part III- Eligibility Evaluation (to be completed by City Manager) Dated: ~ Cf -q- 60; o The proposed expenditure of funds will not result in improvement to private property; j/" The recipient/payee provides services within the City of Boynton Beach; o The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and r:f' Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose, C~M Ity anager By: S:ICity MgrlAdministrationlMAYORCOMICOMMUNITY INVESTMENT 2005-20061BLANK FORM REVISED05- 06,doc Page I of I Welsh, Pam From: jreguez@aoLcom Sent: Tuesday, September 08, 2009 10:01 PM To: Welsh, Pam Subject: Hispanic Human resources Childrens Fund Pam, please apply $1500 of my community funds to this non-profit You should have them on record as I've contributed to the children's fund in the past Best, Jose 9/9/2009 Community Investment Funds Spent 2008/2009 COMMISSIONER RODRIGUEZ Amt Total Organization Approved Spent Date Rodriguez 1,000 Education & Youth Advisory Board 04/21/09 850 Woman's Club 05/19/09 250 Boynton Hoops, Inc, 06/02/09 1,500 3,600 The Children's Fund/Hispanic HR Council Pending VI.-CONSENT AGENDA ITEM M. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Date Final Form Must be Date Final Form Must be Date Final Form Must be Commission Meetine. Turned in to City Clerk's Turned in to LCl!al Turned in to Procurement Dates Office 0 Se tember I. 2009 Au ust )7,2009 Au ust 12, 2009 Au ust 10, 2009 I8J Sc tember 14, 2009 Au ust 31, 2009 Au ust 26, 2009 Au ust 24, 2009 0 October 6, 2009 009 Se tember 9, 2009 Se tember 7, 2009 0 October 20. 2009 009 Se tcmber 30, 2009 Sc tember 28, 2009 NATURE OF AGENDA ITEM AnnouncemenlsIPresentations Public Hcarin o o New Business o Le at o Unfinished Business o RECOMMENDATION: Authorize the use of$I,750,00 from Commissioner Rodriguez's Community Investment Fund to assisI the Colonial Club Sections I and II with re-landscaping of Clubhouse and Pool, EXPLANA TION: Commission approval is requested for allocation of$I,750,00 to assist the Colonial Club Sections I and II with re-landscaping the Clubhouse and Pool due to the devastation caused by Hurricane Wilma. PROGRAM IMPACT: Allocation of funds will assist the above organization, FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47 Funds are budgeted for these types of activities, Each Commissioner has $10,000 in Community Investment Funds to allocate subject to Commission approval. AL TERNA TIVES: Decline to authorize the requested use, ~ Department Head's Signature City Manager's Signature Assistant to City Manager Department Name City Attorney I Finance S:\BULLETINU'ORMSIAGENDA ITEM REQUEST FORM,DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 10, 2009 Requested by Mayor/Commissioner: Commissioner Rodriguez Amount Requested: $1,750,00 Recipient/Payee: Colonial Club Section I and II Description of project, program, or activity to be funded: Assist Colonial Club Sections 1 and II to re-Iandscape areas around the Clubhouse and Pool due to Hurricane Wilma. Dated: 'i toloc; By: /~ CJ~ Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000,00, $3,600,00 has been used to date by the requesting Member, leaving a balance of available funds of $6,400,00. This request would bring the available amount down to $4,650,00, Accordingly/ :tf There are funds available as requested Q There are insufficient funds availabl~ '2iJrrenr Dated: q./I>.DQ By: ~ T Finance Director Part 111- Eligibility Evaluation (to be completed by City Manager) o The proposed expenditure of funds will not result in improvement to private property; o The recipient/payee provides services within the City of Boynton Beach; o The project, program or activity which is being funded wilJ occur in the City of Boynton Beach and participation is open to alJ residents of the City; and o Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose. Dated: By: City Manager S:ICity MgrlAdministrationlMA YORCOMICOMMUNITY INVESTMENT 2005-20061BLANK FORM REVISED05- 06,doc HHRCinc,com Page 1 of I Ilispclnic Iluman Hesollrces Council The Childrens Fund The Children's Fund, established in 1988, is one of HHRC's outstonding projects. The dedicated Steering COITImittl'c strives to develop ne\.\' and innovative funding alternatives to enhance present government funded programs, ClIl'rent1y, The Children's Fund assists HHRC to operole two child development ceuters in West Polm Beoch, Both centers offer Cjuolity ehild core for low ineorne, disClcIvantaged f;:ul1ilies ano children at risk. Providing child care and development scniC'es to ovel' 300 children ranging in age from infant to 5 years, HHRC also ensnres each child receives a nutritious breakfast, lunch and afternoon snack all a daily basis. A large number of children have been referred by the State Department of Children and Families clue to abuse, neglect or because they are considen~cl to be 'at risk'. Government funding is diminishing while the number of children requiring help continues to grow. The need for private funding is profound. Therefore it is vcry important that assistance from the private s(~cLor be obtained. Please take a moment to carefully consider this worthwhile project. http://www.hlucinc.com/c fund, html 7/1312007 HHRCinccom Page 1 of] llispanic IlulllCln Hesollrces Council Our Vision and Mission Investinu in Present (Inri Future Generations... Providinf) vVorld ClnssJ COlnprehensive Services to enlpOllJCr Children and Families in the COl1llnunity. HHRC has implclllented a variety of inlergenerational, multicultural service programs which in dude Quality Child Care, Senior Programs, Business and Economic Dcvcloplnent, Affordable Housing, Advocaey, Translation & Interpreter Services, Employment & Training, and Information and Referral, H)-IRC operates two Child Development Centers serving over 350 children and families, Both centers are Gold Seal Schools accredited by the National Association for the Edncation of Young Children (NAEYC) providing quality child care for low incorne, disadvantaged familles, and children ;It risk. The children range from infant to 5 years old. HHRC is a non-profit community based organization: estClblished in 1977 to Clddress the social service needs of the community ()ncl to improve cultural awareness and understanding among the residents of the coml1l11l1it:v. HHRC is an Agency of the United Way. http://www.hhrcinc.com/ 7/13/2007 HHRCinc,com Page 1 of 1 IlispdlliC Ilulllan nesollrces Council , ... \.~ ',I. :..1; II ~ \. t- ,(I 'So ~" c. Q.' -? ~ HHR ~ ~ /'v "'l " '<I, L'~' s~ ~\' -ACH c(j~ Contact Information HHRC is (l non-profit community hased nrganizatici\l., established ill 1977 to address the social scn..-jcc needs of the cOlnmUt11ty and to improve cultural awareness and understanding among the residents of the cOlllmunity. Hispanic J-ltuTIan RCSOUl"CCS Council, Inc. l427 S. Congress Ave:, West Palrn Beach, FL 33406 (561) 641-7400 or (561)641-4198 .Jorge Avellana, ExecutivE' Director .Judy M. Pierman, Deputy Director For more infnrll1<JLiol1 c,1I1: 56161]-7400 ht1n'//\\I\VW hhrcinc_c:()m/c()nt~c:t.h1-m 1 7/1312007 ~ VI.-CONSENT AGENDA ITEM K. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Date final Form Must be Date Final Form Must be Date Final Form Must be Commission Meeting Turned in to Cit\' Clerk's Turned in to Le2al Turned in to Procurement Dates Officc 0 Sentcmber 1, 2009 AU2ust 17, 2009 AU2ust 12, 2009 August 10, 2009 I8J Sentcmber 14, 2009 Aupust 31, 2009 Aupust 26, 2009 August 24, 2009 0 October 6, 2009 Seotembcr 14, 2009 SeDtember 9, 2009 SePtembcr 7, 2009 0 October 20, 2009 r 6, 2009 Sentember 30, 2009 Sentember 28, 2009 ~ ~ AnnouncementslPrcsentati ons Public Hcarin o D New Business o Le al D Unfinished Business o .~ RECOMMENDA'rION: Authorize the use of$I,OOO,OO from Vice Mayor Hay's Community Investment Fund 10 assist the Schoolhouse Children's Museum, and $800,00 for the Boynton Woman's Club, EXPLANATION: Commission approval is requested for allocation of the following: . $1,000 for Schoolhouse Children's Museum to assist with general expenses and programs. . $800 for the Boynton Woman's Club to assist with general expenses, PROGRAM IMPACT: Allocation of funds will assist the above organization, FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47 Funds are budgeted for these types of activities, Each Commissioner has $10,000 in Community Investment Funds to allocate subject to Commission approval, Department Name ~ AL TERNA TIVES: Decline to authorize the requested use, Department Head's Signature S:\BULLETINlFORMSIAGENDA ITEM REQUEST FORM DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 8, 2009 Requested by Mayor/Commissioner: Vice Mayor Hay Amount Requested: $1,000 Recipient/Payee: Schoolhouse Children's Museum Description of project, program, or activity to be funded: Allocation of funds will assist the above center with general expenses for programs and operating the facility, Dated: 'j / <d 01 By: I'~ U~ Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000,00. $8,200.00 has been used to date by the requesting Member, leaving a balance of available funds of $1,800,00, This request would bring the available amount down to $800.00, Accordingly: ,0' There are funds available as requested o There are insufficient funds available as requ/ihr Dated: f.g'Of By: ~~ Fmance DIrector Part III- Eligibility Evaluation (to be completed by City Manager) .r The proposed expenditure of funds will not result in improvement to private yroperty; VThe recipient/payee provides services within the City of Boynton Beach; rn/The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and rJ!/f'roper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose, Dated: <1-~~cP, By: ~ City Manager S:\City MgrlAdministration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05- 06,doc EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 8, 2009 Requested by Mayor/Commissioner: Vice Mayor Hay Amount Requested: $800 Recipient/Payee: Boynton Beach Woman's Club Description of project, program, or activity to be funded: Allocation of funds will assist the above center with general expenses for operating the facility, Dated: 'I klo'! By: ~ u-c-LL Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000,00, $9,200.00 has been used to date by the requesting Member, leaving a balance of available funds of $800.00, This request would bring the available amount down to $0. Accordingly: 7 There are funds available as requested Dated: 0 ~?~reoa~ insufficient funds a:~ab~~ ( Finance Director Part III- Eligibility Evaluation (to be completed by City Manager) IlY"'The proposed expenditure of funds will not result in improvement to private property; Ill"'" The recipient/payee provides services within the City of Boynton Beach; I!r'" The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and Cl/Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose, Dated: 0, -2:;-OPf By: ,~ City Manager ~ S:ICity MgrlAdministrationlMAYORCOMICOMMUNITY INVESTMENT 2005-20061BLANK FORM REVISED05- 06,doc Page 1 of 1 Welsh, Pam From: Woody Hay [Whay@palmbeach,k12,fl,us] Sent: Tuesday, September 08, 2009 11 :33 AM To: Welsh, Pam Subject: Upcoming Activities Hi Pam, . Women Club on Fri 11/9 --- my wife & I will attend, . Children Museum on this Fri --- can not attend, I will be conducting a wedding ceremony, . What others am I missing?? Also, I understand I have $1,800 left in my discretionary fund; I would like to give $1,000 to the Children's Museum and $800 to the Women Club, Please see that these items get placed on the next agenda, Thanks." Vice Mayor Woodrow L, Hay (561) 436-8737 9/8/2009 Community Investment Funds Spent 2008/2009 VICE MAYOR HAY Total Organization Approved Arnount Spent Date Hay 500 Boynton Beach H.S, Aerospace Program 10/21/08 900 Boynton Beach H.S. Girls Basketball 10/21/08 500 PBC School Dist Education Network TEN. 11/05/08 300 Boynton Beach CRA Concert 1116/09 12/16/08 2,000 Heritage Awareness Celebration 04/07/09 500 Toussaint L'Ouverture High School for Arts/Social Justice 04/21/09 1,000 Boynton Hoops, Inc, 05/19/09 500 Poinciana Elementary Math/Science/Tech, Magnet School 06/16/09 1,000 Museum of Lifestyle & Fashion History 7/7/09 1,000 Education & Youth Advisory Board 7/7/09 1,000 Schoolhouse Children's Museum Pending 800 10,000 Boynton Woman's Club Pending ",.-----~-- - -~ --~ VI-CONSENT AGENDA ITEM J. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Date final Form Must be Date Final Form Must be Date Final Form Must be Commission Meetim.! Turned in to City Clerk's Turned in to Lc!:wl Turned in to Procurement Dates Office 0 September 1, 2009 Aueust 17, 2009 August 12, 2009 August 10, 2009 I8J September 14, 2009 August 31, 2009 August 26, 2009 August 24, 2009 0 October 6, 2009 September 14,2009 Seotember 9, 2009 September 7, 2009 0 October 20, 2009 Octob~r<(i, 2009 September 30,2009 September 28, 2009 ....\1 \~ NATUREO,J'..\ I\~~\ AGENDA 1~\1) S~'{ Announcements/Prescntations enda o D New Business o Le al D Unfinished Business o RECOMMENDATION: Authorize the use of$2,400,00 from Commissioner Weiland's Community Investment Fund to assist The Dancer's Alchemy, 1nc, and $2,500,00 for the Jayne E, Miller Nursing Scholarship Fund, EXPLANATION: Commission approval is requested for allocation of the following: . $2,400 for The Dancer's Alchemy to assist with the cost of advertising, printing posters and tickets, and other related expenses for this organization. . $2,500 for the Jayne E, Miller Nursing Scholarship Fund to assist in the education of nursing students. PROGRAM IMPACT: Allocation of funds will assist the above organization, FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47 Funds are budgeted for these types of activities, Each Commissioner has $ I 0,000 in Community Investment Funds to allocate subject to Commission approval. AL TERNA T1VES: Decline to authorize the requested use, Department Head's Signature k'M''''''~ru. City Attorney I Finance Department Name SIRULLETIN\FORMSIAGENDA ITEM REQUEST FORM DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 8, 2009 Requested by Mayor/Commissioner: Commissioner Weiland Amount Requested: $2,500 Recipient/Payee: Jayne E, Miller Nursing Scholarship Fund Description of project, program, or activity to be funded: Bethesda Mernorial Hospital Nurses Week, sponsorship of scholarship fund to assist in the education of nursing students, Dated: dr/v'] By: /~ tJ~ Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000,00. $5, I 00,00 has been used to date by the requesting Member, leaving a balance of available funds of $4,900,00, This request would bring the available amount down to $2,400,00, Accordingly: I<f' There are funds available as requested o There are insufficient funds available as re9L:fe() r Dated: ~. h .d/- By: ~(~~~ Finance Director Part I1I- Eligibility Evaluation (to be completed by City Manager) Dated: 9-95-67 iiT" The proposed expenditure of funds will not result in improvement to private property; vThe recipient/payee provides services within the City of Boynton Beach; o The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and Q/Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose, BY~. "y M"""g"~ S:ICity MgrlAdministrationlMAYORCOMICOMMUNITY INVESTMENT 2005-20061BLANK FORM REVISED05- 06,doc EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 8, 2009 Requested by Mayor/Commissioner: Commissioner Weiland Amount Requested: $2,400 Recipient/Payee: Dancer's Alchemy, Inc. Description of project, program, or activity to be funded: Allocation of funds will assist with the cost of advcrtising, printing posters and tickets, and other related expenses for this organization, Dated: r,!r/O'i By: f1~ wdL Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000,00, $7,600.00 has been used to date by the requesting Member, leaving a balance of available funds of $2,400,00, This request would bring the available amount down to $0. Accordingly: ~ There are funds available as requested [J There are insufficient funds availableias re ~teF>r7 Dated: If. to 'eIf By: ~ inance Director Part 111- Eligibility Evaluation (to be completed by City Manager) w/The proposed expenditure of funds will not result in improvement to private property; UV"The recipient/payee provides services within the City of Boynton Beach; [J The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and ijl/Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose, Dated: Cl-<6-cA BY:~ City Manager S:\City Mgr\AdministrationIMAYORCOM\COMMUNITY INVESTMENT 2005-20061BLANK FORM REVISED05- 06,doc Community Investment Funds Spent 2008/2009 COMMISSIONER WEILAND Amt Total Organization Approved Spent Date Weiland 1,000 Southern Dance 10/07/08 600 PBC School Dist Education Network TEN, 11/05/08 750 The Dancer's Alchemy, Inc, 03/17/09 2,500 Bethesda Memorial Hospital 04/07/09 250 Boynton Hoops, Inc, 06/02/09 2,400 The Dancer's Alchemy, Inc. Pending 2,500 10,000 Jayne E, Miller Nursing Scholarship Pending VI.-CONsENT AGENDA ITEM I. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates o Sentembcr L 2009 I8J o o Date Final Form Must be Turned in to Citv Clerk's Office Au Dust 17,2009 Date Final Form Must be Date Fina! Form Must be Turned in to Legal Turned in to Procurement Au"ust 12, 2009 Au"ust 10, 2009 S;:;;iember 14, 2009 AUOuSl 31, 2009 Aupust 26, 2009 AllPust 24, 2009 October 6, 2009 Se ~ 14,2009 October 20,2009 _t..\ !'Mfcr; 2009 ~\5S SeDtember 9, 2009 SeDtembcr 7, 2009 Sentembcr 30, 2009 Sentember 28, 2009 NA TURE oCO AGENDA ITEM o o New Business o Le al D Unfinished Business o RECOMMENDATION: Authorize the use of$1 ,000,00 for the Community Caring Center, $350,00 for the Caridad Center and $1,000,00 for the Schoolhouse Children's Museum from Commissioner Ross's Community Investment Funds, EXPLANATION: Commission approval is requested,for allocation of the following: . $1,000 for Community Caring Center to provide food and help with general expenses, . $350,00 for Caridad Center to assist all low income families for free health services, . $1,000,00 for Schoolhouse Children's Museum to assist with general expenses and programs, PROGRAM IMP ACT: Allocation offunds will assist the above centers, FISCAL IMPACT: (Include Account Number where funds will come from,) 001-1110-51 J-95-47 Funds are budgeted for these types of activities, Each Commissioner has $10,000,00 in Community Investment Funds to allocate subject to Commission approval, ALTERNATIVES: Decline to authorize the requested use, Department Head's Signature ~M'""'"'' '"""'"" City A Department Name S:\BULLETINU'ORMSIAGENDA [TEM REQUEST FORMDOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 8, 2009 Requested by Mayor/Commissioner: Commissioner Ross Amount Requested: $1,000.00 RecipientlPayee: Community Caring Center Description of project, program, or activity to be funded: Funds are to be used to provide food and help with general expenses for operating the facility, Dated: 'I j,~/09 By:/~ t.J~ Part II-Availability offunds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000,00, $7,650.00 has been used to date by the requesting Member, leaving a balance of available funds of $2,350,00. This request would bring the available amount down to $1,350,00, Accordingly: _z( There are funds available as requested o There are insufficient funds available as req Dated: f.i.'df By: Part 111- Eligibility Evaluation (to be completed by City Manager) Dated: if The proposed expenditure of funds will not result in improvement to private property; ~ The recipient/payee provides services within the City of Boynton Beach; i/ The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and ~Proper safeguards will be implemented to assure that the public funds being appropriated will be uscd for the stated purpose, Ci~ Cf-~- J1 By: S:\City MgrlAdministrationlMAYORCOM\COMMUNITY INVESTMENT 2005-20061BLANK FORM REVISED05- 06,doc EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 8, 2009 Requested by Mayor/Commissioner: Commissioner Ross Amount Requested: $350.00 RecipientlPayee: Caridad Center Description of project, program, or activity to be funded: Allocation of funds will assist the above center to assist all low income farnilies for free health services. Dated: rI~/()q By: r'a.-.-.--.-- C-J ~ Part II-Availability offunds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000,00, $8,650.00 has been used to date by the requesting Member, leaving a balance of available funds of $1,350,00. This request would bring the available amount down to $1,000.00. Accordingly: J<f There are funds available as requested o There are insufficient funds avail~ale as re ues , Dated: f.li. Vf By: . ~ tnance DIrector Part 111- Eligibility Evaluation (to be completed by City Managcr) ~ The proposed expenditure of funds will not result in improvement to private property; uI The recipient/payee provides services within the City of Boynton Beach; o The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and a/'Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose, Dated: <=1- ~ - d1 By:-12.~~--e-- City Manager S:\City MgrlAdministrationlMAYORCOMICOMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05- 06,doc EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 8, 2009 Requested by Mayor/Commissioner: Commissioner Ross Amount Requested: $1,000,00 Recipient/Payee: Schoolhouse Children's Museum Description of project, program, or activity to be funded: Allocation of funds will assist the above center with general expenses for programs and operating the facility, Dated: 'i J<?/oc; By:/~ W~ Part II-Availability of funds (to be completed by the Financc Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000.00, $9,000.00 has been used to date by the requesting Member, leaving a balance of available funds of $1,000.00, This request would bring the available amount down to $0. Accordingly: ji1" There are funds available as requested o There are insufficient funds availab~~ () () Dated: 0.S$..or By: ~ Finance Director Part 111- Eligibility Evaluation (to be completed by City Manager) Dated:--3 - <6 - cJl I S:\City MgrlAdministrationIMA'WRCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM 06,doc .,/ The proposed expenditure of funds will not result in improvement to private property; tf The recipient/payee provides services within the City of Boynton Beach; 0/ The project, program or activity which is being funded will occur in the City V of Boynton Beach and participation is open to all residents of the City; and ~ Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose. BY:~~~~, ity Manager REVISED05- Page I of2 Welsh, Pam From: Sent: To: I Marlene Ross [marlene ross@yahoo,com] - I Tuesday, September 08,20098:50 AM Welsh, Pam I Bressner, Kurt; Ross, Marlene I Subject: RE: discretionary funds? OOPS! I Cc: $1,000 to Community Caring Center $1,000 to Schoolhouse Children's Museum $ 350 to Caridad Center $2,350 TOTAL (remaining balance of my discretionary funds) Thank you. MR --- On Tue, 9/8/09, Welsh, Pam <WelshP@.bbjT.us> wrote: From: Welsh, Pam <WelshP@bbflus> Subject: RE: discretionary funds? To: "Marlene Ross" <marleneJoss@yahoo,com> Cc: "Bressner, Kurt" <BressnerK@bbflus> Date: Tuesday, September 8, 2009, 7:25 AM Commissioner, Attached please find a listing of your Discretionary Funds spent for the 2008/2009 budget year and who they were appropriated to, You have not donated to either Schoolhouse Children's Museum or the Caridad Center, If you have any questions, please feel free to contact me, Thank you, Pam Wel'cfi adnWlM /Judiue CWo ill taut %~'o (Jf.fice 9/8/2009 Page 2 of2 561-742-6013 weMip@liIlf1!,l0 From: Marlene Ross [mailto: marlene_ross@yahoo.com ] Sent: Saturday, September OS, 2009 4: 12 PM To: Welsh, Pam Cc: Ross, Marlene; Bressner, Kurt Subject: discretionary funds? Hi, Pam, Can you please let me know on Tuesday if you're in the office if I have already given discretionary funds to the Schoolhouse Children's Museum during this budget year? Also, let me know about Caridad Center. I know that a balance remains to be designated and I would prefer to avoid duplication. Thank you, Marlene 9/8/2009 Community Investment Funds Spent 2008/2009 COMMISSIONER ROSS Amt Total Organization Approved Spent Date Ross 1,200 Boynton Beach I-!'S, Aerospace Program 10/21/08 300 Boynton Beach RS, Girls Basketball Program 10/21/08 500 PBC School Dist. Education Network TEN, 11/05/08 700 Boynton Beach CRA Concert 1/16/09 12/16/08 700 Galaxy Elementary FCAT Incentives 02/03/09 2,000 Heritage Awareness Celebration 04/07/09 500 Toussaint L'Ouverture High School for Arts/Social Justice 04/21/09 500 Boynton Hoops, Inc. 06/02/09 500 Poinciana Elementary Math/Science/Tech, Magnet School 06/16/09 750 Education & Youth Advisory Board 7/7/09 1,000 Community Caring Center Pending 350 Caridad Center Pending 1,000 10,000 Schoolhouse Children's Museum Pending J/ > " ~ 1''fYOl> i,;: ~ -_~: 'i-:~ ._c_~ t 'J.. ' ,-- "" "'''-;'N0~ CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORlVI VI.-CONsENT AGENDA ITEM O. Requested City Date Final Form Must be Date Final Form Must be Date Final Form Must be Commission Mcctin2 Turned in to Cit\' Clerk's Turned in to Lceal Turned in to Procurement Dates Office 0 Sc tember !, 2009 Au us! 17,2009 Au US! 12,2009 Au ust 10, 2009 I8J Sc !cmber 14, 2009 Au ust31, 2009 Au ust 26, 2009 Au ust 24, 2009 0 Octobcr 6, 2009 14,2009 Sc tcmber 9,2009 Se tembcr 7, 2009 0 Se tember 30, 2009 Se tembcr 28, 2009 '" &,,'? '- ':) ~O ~\'~ Public Hearin o Cit Mana er's Re ort o New Business o Le al D Unfinished Business o NATURE OF AGENDA ITEM RECOMMENDATION: Authorize the use of$1,500,00 for Sterling Village HOA from Commissioner Rodriguez's Community Investment Funds. EXPLANATION: Commission approval is requested for allocation of$I,500,00 for Sterling Village to assist HOA with project to light up their main entrance, for safety and esthetic reasons on Federal Highway, PROGRAM IMPACT: Allocation of funds will assist the above HOA, FISCAL IMPACT: (Include Account Number where funds will come from) 001-1 I 10-511-95-47 Funds are budgeted for these types of activities, Each Commissioner has $10,000 in Community Investment Funds to allocate subject to Commission approval. AL TERNA TIVES: Decline to authorize the requested use, Department Head's Signature ~C- P, Ity Manager's SIgnature Department Name Assistant to City Manager ~ C'~ Ity Attorney Fmance S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM,DOC '\ EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 10,2009 Requested by Mayor/Commissioner: Commissioner Rodriguez Amount Requested: $1,500 Recipient/Payee: Sterling Village HOA Description of project, program, or activity to be funded: Funds will assist Sterling Village 1-l0A with project to light up their main entrance, for safety and esthetic reasons on Federall-lighway, Dated: '{ klJlo'i By:~t:J~ Part II-Availability offunds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000,00, $6,850.00 has been used to date by the requesting Member, leaving a balance of available funds of $3,150.00. This request would bring the available amount down to $1,650.00. Accordingly: o There are funds available as requested o There are insufficient funds available as re~. ' . f.lo./')9 BY:~ ' FInance Dlfector Dated: Part III- Eligibility Evaluation (to be completed by City Manager) o The proposed expenditure of funds will not result in improvement to private property; o The recipient/payee provides services within the City of Boynton Beach; o The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and o Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose, Dated: By: City Manager S:ICity MgrlAdministrationlMAYORCOMICOMMUNITY INVESTMENT 2005-20061BLANK FORM REVISED05- 06,doc , Page 1 of 1 Welsh, Pam From: jreguez@aoLcom Sent: Wednesday, September 09,2009 11 :07 PM To: Welsh, Pam Subject: Fwd please provide $1500 for Sterling Village, Best, Jose -----Original Message----- From: Sterling Village <sterlingcond@bellsouth,net> To: jreguez@aoLcom Sent: Wed, Sep 9, 2009 9:38 am To Jose, At the present time we desperately need to start a projecl to light up our main entrance, for safety and esthetic reasons on Federal Highway, The economic decline has had a major impacl on our senior and our community, Any help you could give in these endeavors would be greatly appreciated by my self and all our residents, If you have any questions please contact me at 561-732-4155, Thank you, Sincerely, James Lynch, President Sterling Village Condo 500 S, Federal Hwy B,B, FL 33435 9/10/2009 Community Investment Funds Spent 2008/2009 COMMISSIONER RODRIGUEZ Amt Total Organization Approved Spent Date Rodriguez 1,000 Education & Youth Advisory Board 04/21/09 850 Woman's Club 05/19/09 250 Boynton Hoops, Inc. 06/02/09 1,500 The Children's Fund/Hispanic HR Council Pending 1,750 Colonial Club Sections I and II Pending 1,500 8,350 Sterling Village Pending CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORl\," VI.-CONsENT AGENDA ITEM P. Requested City Date Final Form Must be Date Final Form Must be Date Final Form Must be Commission Meeting Turned in to Cit\' Clerk's Turned in to Le12.al Turned in to Procurement Dates Office 0 Se tember I, 2009 Au ust 17,2009 Au ust 12,2009 Au ust 10, 2009 I8J Se tember 14, 2009 Au ust 31, 2009 Au ust 26, 2009 Au ust 24, 2009 0 October 6, 2009 Se tembe 14,2009 Se tember 9,2009 Se tember 7, 2009 0 October 20, 2009 Se tember 30, 2009 Se tember 28, 2009 NA TURE o$:J(J AGENDA ITEM Public I-learin o o New Business o Le al o Unfinished Business o RECOMMENDATION: Authorize the use of$I,500,00 for the Boynton Isles Neighborhood Association from Commissioner Rodriguez's Community Investment Funds. EXPLANA nON: Commission approval is requested for allocation of $1 ,500,00 for the Boynton Isles Neighborhood Association to assist HOA in landscaping, repairing/refacing the existing monument sign and new lighting. PROGRAM IMPACT: Allocation of funds will assist the above HOA, FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47 Funds are budgeted for these types of activities, Each Commissioner has $10,000 in Community Investtnent Funds to allocate subject to Commission approval, Department Head's Signature ~ City Manager's Signature ALTERNATIVES: Decline to authorize the requested use, Department Name Background documents to Agenda Request: Exhibit A - Original Agenda Request from the September 18,2007 Commission Meeting asking for authorization of $1 ,300 for the Boynton Isles Neighborhood Association for cleaning canal which is publicly owned from Vice Mayor Rodriguez's Community Investment Fund. S:\BULLETINIFORMSIAGENDA ITEM REQUEST FORM DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Exhibit B - Minutes from the September 18,2007 Commission Meeting authorizing the use of$ I ,300 for the Boynton Isles Neighborhood Association from Vice Mayor Rodriguez's Community Investment Fund, Exhibit C ~ Direct Payment Requisition for $1,300 to Boynton Isles Neighborhood Association and copy of check #155603 to Boynton Isles, Exhibit D - Accountability letter and form to Boynton Isles stating that a check in the amount of $1 ,300 is enclosed and that the City Commission has a requirement of mandatory post expenditure reporting, Exhibit E - Original Agenda Request from the December 18,2007 Commission Meeting asking for reallocation of $1,300 for the Boynton Isles Neighborhood Association for landscaping, entryway enhancement, and neighborhood entry sign repair/replacement. Exhibit F ~ Minutes from the December 18,2007 Commission Meeting authorizing the reallocation of the $ I ,300 for Boynton Isles. Exbibit G - Documentation of conversation with Jeanne Wenzel asking if the Community Investments Funds could be used for something other than what was approved, Copy of letter and accountability form Ms, Wenzel had requested, S:\RULLETIN\FORMSIAGENDA ITEM REQUEST FORM DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 10, 2009 Requested by Mayor/Commissioner: Commissioner Rodriguez Amount Requested: $1,500,00 RecipientlPayee: Boynton Isles Neighborhood Association Description of project, program, or activity to be funded: Funds will assist the above homeowners association with landscaping, repairing/refacing the existing monument sign and new lighting, Dated: 'I/;"/rJ1 By: /',;2-,.,- c;J~ Part II-Availability offunds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000,00. $5,350.00 has been used to date by the requesting Member, leaving a balance of available funds of $4,650.00, This request would bring the available amount down to $3,150,00 Accordingly: o There are funds available as requested o There are insufficient funds available as re Dated:---S . In . d/ By: Part III- Eligibility Evaluation (to be completed by City Manager) o The proposed expenditure of funds will not result in improvement to private property; o The recipienUpayee provides services within the City of Boynton Beach; o The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and o Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose, Dated: By: City Manager S:ICity MgrlAdministrationlMAYORCOMICOMMUNITY INVESTMENT 2005-20061BLANK FORM REVISED05- 06,doc Community Investment Funds Spent 2008/2009 COMMISSIONER RODRIGUEZ Amt Total Organization Approved Spent Date Rodriguez 1,000 Education & Youth Advisory Board 04/21/09 850 Woman's Club 05/19/09 250 Boynton Hoops, Jnc, 06/02/09 1,500 The Children's Fund/Hispanic HR Council Pending 1,750 5,350 Colonial Club Sections I and II Pending Page I of I Welsh, Pam From: jreguez@aoLcom Sent: Tuesday, September 08, 2009 9:58 PM To: Welsh, Pam Subject: Fwd: sign.. Attachments: Boynton Isles eRA App0001 ,pdt Pam, please apply $1500 from our my community funds towards the Boynton Isles Neighborhood association, Thanks,. Best, Jose -----Original Message----- From: Tami Laing <tamilaing@bellsouth,net> To: jreguez@aoLcom Sent: Mon, Sep 7, 2009 4:04 pm Subject: RE: sign,. Jose, I hope u can help with this expense that we are incurring that will only go to beautify our community and the city, Let me know if you need anything else, The improvements are, of course, to include repairingjrefacing the existing monument sign, new lighting and landscaping. Estimated cost approx $3000 - $4000 I'll be out of the office all day tomorrow. My cell ph #561-251-3865 or iphone email is tam L@r:>ror:>ermitservices,com Thank you, Tami 9/9/2009 ~~Y~Te~ EastSide-West S',de-SeaS'lde Rena'lssance 2008/2009 COMMERCIAL FACADE IMPROVEMENT GRANT PROGRAM APPLICATION FORM Boynton Beach Community Redevelopment Agency Maximum Grant Amount is $15,000.00 (Please Print Or Type Only - Use Additional Sheets If Necessary) APPLICANT INFROMATION Name of Property Owner: Boynton Isles N.A., Inc. Address of Property Owner: c/O 937 Greenbriar Dr. City/State: Boynton Beach FL Zip Code: 33435 561-251-3865 Phone # Day: 561-251-3865 Evening: Legal owners and legal description of the property to be improved (please attach copy of warranty deed and lease, if applicable): Boynton Isles Plat 1& " , Located @ Federal Hwy & Greenbriar Dr. If Different from Property Owner Name of Business: Address of Business: City/State: Zip Code: Phone # Day: Evening: Type of Business: Community Improvement Years of Operation: 2 Number of Employees: ]0 IVolu~1 Payroll: 0 Number of Employees residing in Boynton Beach: 50 PROGRAM GUIDELINES The following guidelines are intended to inform a potential grant applicant of the extent and scope of the program. The purpose of the program is to encourage commercial property owners to upgrade their prope.rties by improving the external appearance of their business and to encourage businesses to invest in their operations, The result will halt deterioration, stabilize property values, improve and upgrade appearance of the area, and facilitate and encourage redevelopment activity in the target area. The following guidelines are applicable to this program: 1, The program is available only for property located within the Community Revitalization Areas of the Boynton Beach Community Redevelopment . . . . . I Agency (CRA), Note: See attached Fayade Grant Area,Map. . 2. The program is for commercial properties and businesses, The 'property owner must be the applicant However, if the property is currently leased to a tenant, then the Application and Agreementmust be jointly,executea by both the owner and the tenant. 3, Eligible exterior improvements for this program include: . Painting . Shutters . Signage (located on the building or the property) . Awnings/canopies . Doors/windows . Landscaping around the building . Irrigation . Parking lot re-paving, re-sealing, re-striping . Exterior Lighting . Patio or decks connected to the building . . Exterior wall repairs (e,g, stucco, brick or wood repairS and. replacement) . ADA improvements 4, All work must be in compliance .with applicable.Boynton Beach Building Codes and all contractors must be 'Iicensed in Boynton Beach/Palm Beach County, If the Applicant(s), installs enhanced landscaping and or signage it must be in accordance with City Ordinance No. 98-43, 2 PROJECT INFORMATION Describe improvements to be done to the property, Attach the following items: . Project work write-up(s) describing in detail the scope of the project, . Plans or sketches if applicable, . Site plan and plant list for landscape projects, . Third-party cost estimates from three (3) licensed contractors, . Estimated time line, . Evidence of financial ability to pay for the project (approved loan, cash account, line of credit, etc,), . A minimum of.four (4) 3" x 5" color "before" photos of the project which must include "public views"; . Signage design with colors & materials proposed if applicable, . Project color chips I material samples if applicable, . And material specifications, Applicable documents must be attached for the Application to be processed, By signing this Application, I acknowledge that I have received and read a copy of the Program Agreement, and I understand and agree to comply with its content Witness. (Date) (Property owner's signature must be notarized) Witness (Date) Tenant/Business Owner (Date) eRA Director (Date) STATE OF FLORIDA, COUNTY OF PALM BEACH 5 BEFORE ME, an officer duly authorized by law personally appeared ~t4/1'4' PL~L to administer oaths and take acknowledgements, LtL,'n 0; who is personally known to me or produced as identification, and acknowledged he/she executed the foregoing Agreement for the use and pUflJoses mentioned in it and that the instrument is his/her act and deed, IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the Stale and County aforesaid on this day of q ,200_, NOTARYPUBLlC~ Q, 't-tc~\^ 9-0 My Commission Expires: q - r;;2- O~ NOTARY P1JBLINTATE OF FL9RlDA .,..""...... Kimberly A, Hemkei i W 1 Commission #DD471098 ;"~/ Expires: SEE 12. 2009 RO~lj'ED TIlRU ATLi\NTlC aONOrNG co., me. 6 , !' .,._~~~..,.;.f' "..>!'..-....,.-,.....""".,.... .~,".'.t..._.._,'.. ~~ "1',,,1-'r."'~~~.;j..~' .....~~;.....""- ..kv.}?'r.,1rit'~,i,~r.7...W..A(.;,_i1 11_ '<l~__ '..;:c, ~. ~'.'::~ ~,'~';"',i:"'~:*.'I;-.,..: :-'~;" I I I i I I I " ~ ." , '.' ,; , ~- )..~ -- .; '''''- . ~ '\ ; .;',- " ; A€W IitJl!nJ M1 ''r-1p< ,f I{; ~rRiM.~ cnf?5 C; /C!. tPi" ) #:0" - - . Mw' \ -, / }lEI ~';'T - --IS!.. --- " - - - . &,;V . ~ ,. . - BOYNT_ON " - " - -I . 'ISLES~-, ' < I - I .1 - ,- A Waterfront CommunitY - ~- . - \. - , - , - - '\: - - - ,- - " . - - - - - . . " , +0-0 <; -$- ,. :r.~ It! , j /-8" ~ FRONT ELEVATION ~PP/.JB? ~1i1!6, . 6Mt>E--+ 1"/;; ~o" - - a'?/"JJIIl.- Sf&,/ aJ/t7JJI ) TO ~W (f'/,161-I!=f),/C~ ..{ /1,8' r - - ~~ , , - , - - - ,--:; - - - - - -- ,. - , . , , . - - - - - , , - - - - - . , ,- - , , - - , - , , , ,- , - . , - , - - - I , - - - , - - - , ,~" .. <1, ,.~ ,. -~ REAR ELEVATION, SCHEME A Design Center 50-5 Boynton Isles Proposed Landscape @ Entryway Monday, September 07,2009 49 32,2- "'71: 49 X / 49Y"49 49 (' ,~' 49 f:' " 7'''',' ;' , 49 '\ "- 49 '49 ,1~ \~ · W",,'" (' 45 !J'i!~,." 49' ) . s.. ~ 49 :, tleX2746 'J ' ".49 ~!!l: {~~r~,r~, 45 '.' 11 49 49 (ke~C~Ju. r}\:(;r ~1;;.;-' II t~' /1 '/f~~}~9 49 1.\ . -,...,~ ",,:-:-.~-;-. 49 t::~}J.' 45 \\ ~"';:li f~X2'~49 49 49 49 ''r~.>~1' ~JPi .-) r:~~ 49 . , ; '33 jl-"-r'~", ,,~, ' "l~!\ I \ tX261 ~""'. f~'l" ~. :.. 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C' X26, ~ ""~I 49r 49 49 X25 f""y ~ ~~6 Ji jhY 49 Q- A'~'49 ~~49 49- 49 '1' 49, jI 49 49 "A }if'49 49 \49""r 8-5 49 49 49 50-5 49 49 49 49 49 49 49 41-1 !.,.no<-\ ( . \ lll\ (1: 0\ :..- I.CJ '~ '.;./" <:- tON \) . VI.-CONsENT AGENDA ITEM S. , - CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM EXHlBIT A Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeline. Dates in to City Clerk's Office Meetine Dates in to City Clerk's Office 0 August 21, 2007 August 6, 2007 (Noon.) 0 October 16,2007 October 1, 2007 (Noon 0 September 4, 2007 August 20, 2007 (Noon) 0 November 7, 2007 October 15, 2007 (Noon) [2;J September 18, 2007 September 3, 2007 (Noon) 0 November 20, 2007 November 5, 2007 (Noon) 0 October 2, 2007 September 17, 2007 (Noon) 0 December 4, 2007 November 19, 2007 (Noon) 0 AnnouncementslPresentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Bus iness AGENDA ITEM [2;J Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Authorize the use of$I,300,00 for the Boynton Isles Neighborhood Association from Vice Mayor Rodriguez's Community Investment Funds. EXPLANATION: Commission approval is requested for allocation of$1,300,00 for the Boynton Isles Neighborhood Association to assist HOA in cleaning canal which is publicly owned. PROGRAM IMPACT: Allocation of funds will assist the above HOA with the cleaning of the canal, FISCAL IMPACT: (Include Account Number where funds will come from) 001 -III 0-511-95-47 Funds are budgeted for these types of activities, Each Commissioner has $15,000 in Community Investment Funds to allocate subject to Commission approval. AL TERNA TIVES: Decline to authorize the requested use, Department Head's Signature kik. eM'S" Ity anager signature Department Name :tmt to City Manager , d~~ V'(.r"'1, <I City Attorney / Finance SIBULLETlN\FORMSIAGENDA ITEM REQUEST FORM DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September] 8,2007 Requested by Mayor/Commissioner: Vice Mayor Rodriguez Amount Requested: $] ,300.00 RecipientlPayee: Boynton Isles Neighborhood Association Description of project, program, or activity to be funded: Allocation of funds will assist the above homeowners association in cleaning the canal, Dated: 0] 1/ f( lo? By: ~ Ld/L-'- Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $] 5,000. $1 1,784 has been used to date by the requesting Member, leaving a balimce of available funds of $3,216. This request would bring the available amount down to $],916, Accordingly:/ .rA' There are funds available as requested o There are insufficient funds available as requested, Dated: q I IY loi By: ~ M-/4 /1',.. . .-( Inance Director Part 111- Eligibility Evaluation (to be completed by City Manager) Dated: .r The proposed expenditure of funds will not result in improvement to private property; B' The recipient/payee provides services within the City of Boynton Beach; ~OA. if The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and g Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose. q-Ib-Ol BY:~ City Manager S:ICity MgrlAdministrationlMAYORCOMICOMMUNITY INVESTMENT 2005-20061BLANK FORM REVISED05- 06.doc September 17, 2007 ML Jose Rodriguez Vice-Mayor City of Boynton Beach 100 East Boynton Beach Blvd, 33435 Dear Mr, Rodriguez: We have identified a projects within the neighborhood and your district and are requesting your support Homeowners who pay higher taxes to live on the water do not have 24/7/365 access to the water areas within three of our canals, These canals need to be dredged. At low tide there is less than six inches of water under some boats, and homowners are unable to get their boats off lifts unless the tide is high enough to get the needed clearance. The City contributes to the fill and problem by having water and sand run-off dumped into the canals, We recognize that you live in our neighborhood, but, where you live is not impacted by this condition so you will not benefit from any funds contributed to this project. Jeff Lis President, Boynton Isles Neighborhood Assoc. Bressner, Kurt From: Sent: To: Cc: Subject: Livergood, Jeffrey Tuesday, September 18, 2007 11 :02 AM Bressner, Kurt Kelley, David Boynton Isles Canals Attachments: Picture (Device Independent Bitmap) Kurt, Dave Kelley and I have researched two plats to try to determine ownership for the three finger canals in Boynton Isles, We found the following plats: 1, Boynton Isles, platted in 1957 2, Boynton Isles, Plat 2, platted in 1983 The 1957 plat clearly identifies that "the owner does dedicate also to the public, as public navigable waterways, the Canals as shown hereon," The 1983 plat is for a portion north of the northerly canal off Kenner / 7th, This plat states that "Maintenance of the canal is the responsibility of the Homeowner's Association," The problem with this is that the canal referenced was not included in the plat boundary so this really has no validity, So, we must revert back to the 1957 plat of Boynton Isles, This plat, as noted, dedicated the canals to the public, This is very generic because the pubiic can mean many entities, Interestingly, the plat was signed not only by the City but it also has a signature block for the Chairman of the Board of County Commissioners and a signature block for the County Engineer Not sure if this correlates to County ownership or responsibility for canal maintenance, Dave noted to me that historically, the FDEP has assumed responsibility for navigable waterways and the Corps of Engineers controls the Intracoastal Waterway, The referenced canals tie into only the Intracoastal, Essentially, from an Engineering and Platting perspective, Dave and I are not quite sure which public agency is the beneficiary of the canal dedication in 1957, If one includes only those public agencies signatory to the plat, than by process of elimination then either the County or the City are the canal owners, It could very well be that the County signed this plat for this project located within the City for this very reason, County Commission minutes prior to 1999 are not on-line so I was unable to research those documents, I also researched City Commission meeting minutes, In 1973 there was discussion during public audience about canal maintenance and City responsibility with regard to same, Frank Kohl, then City Manager reported the following in the minutes: MI'. Kohl said from a request at a previous meeting when Council asked him to detennine how many homes ,were lOcated on 'canals, he learned there were 149 on Lake Eden, Go1fview Harbour, Mission Hill and Venetian Isle. There are approx:iJnately 65 homes maintained by Liike \vorth Drainage District at Goliview Harbour. He stated that in checking the plats, the ones that specifically list the s.treets, boulevards and canals dedicated .to the City are. Boynton Isles, . Golfvi:ew Harbour First Section; Golfview Harbour Second Section, Venetian Isle, Addition No..l -.Venetian Isle and Venetian Park. .It was noted that Chapel Hill was not included; nor Big Bass See ti an of Golfview Harbour. I am not aware of Mr Kohl's research that would lead him to believe that the Plat provided that the canals in Boynton Isles were dedicated to the City, Again, the plat states the canals were dedicated to the public with no definition of public since both the County and City signed the plat "Public" in this context could also mean the larger government agency(s) controlling the Intracoastal Waterway, I believe it necessary to solicit a legal opinion, I am sorry I am neither able, nor qualified, to provide a more definitive position, I clearly know where engineering ends and law begins, Jeff Jeffrey R, Livergood, P,E, Director of Public Works and Engineering City of Boynton Beach, Florida 561-742-6201 Please be advised that Florida has a broad public records law and all correspondence 10 me via email may be subject to disclosure. Under Florida records law, email addresses are public records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure, 2 Meeting Minutes Regular City Commission Boynton Beach, FL EXHIBIT B September 18, 2007 J. Authorize the use of $2,000 for MAD DADS of Greater Boynton Beach from Commissioner McKoy's Community Investment Funds. K. Authorize the use of $2,000 for the Boynton Regional Symphony Orchestra from Commissioner McKoy's Community Investment Funds. L Authorize the use of $1,000 for the Boynton Beach High School from Commissioner McKoy's Community Investment Funds, M, Authorize the use of $1,300 for the Caridad Center from Vice Mayor Rodriguez's Community Investment Funds, N. Authorize the use of $1,000 for the CDC Peacemaker Youth Program from Vice Mayor Rodriguez's Community Investment Funds, 0, Authorize the use of $584 for Save Old Boynton High from Vice Mayor Rodriguez's Community Investment Funds, P. Authorize the use of $1,300 for the Woman's Club from Vice Mayor Rodriguez's Community Investment Funds. Q. Authorize the use of $1,300 for the Poinciana Elementary School Observatory Fund from Vice Mayor Rodriguez's Community Investment Funds. R, Authorize the use of $1,300 for the Boynton Beach High School from Vice Mayor Rodriguez's Community Investment Funds, S. Authorize the use of $1,300 for the tlo,mtor1 ISles Neighborhood Association from Vice Mayor Rodriguez's Community Investment Funds, Motion Commissioner McKoy moved to approve the Consent Agenda with modification, Commissioner McCray seconded the motion, The motion passed unanimously, VI.D, Approve the updated Library Long Range Plan for 2007-2010, Commissioner McCray requested the Library Director give an overview of the plan, Craig Clark, Library Director, explained the long range plan is a three year rolling plan updated each year as required for grant applications. It provides staff a road map or guide to provide the quality of services to the community. It is the basis of the annual goals and objectives. Motion Commissioner McCray moved to approve Item VI.D, Commissioner Weiland seconded the motion, The motion passed unanimously, 9 o RETURN CHE~KTO DEPT. CM Office CITY OF BOYNTON BEACH DIRECT PAYMENT REQUISITION EXHIBIT C Please issue a check in the amount of $1,300,00 TO Boynton Isles Neighborhood Association 936 Brookdale Drive Boynton Beach, Florida 33435 FOR: Community Investment Funds $1,300,00 from Vice Mayor Rodriquez's fund, Commission approved 9/18/07 Requested By: City Manager Date: 09/19/07 Approvals: City Manager I / tc{h- FUND DEPT BASIC ELE OBJ AMOUNT 001 1110 511 95 47 1,300,00 1,300,00 Div Head Finance DepL 100 E, Boynton Beach Blvd, Boynton Beach, Florida 33435 Bank of America '""- ~~ 63-41630 ~ CHECK NO. 155603 ~~~.".' ,~ , .~ . CITY OF BOYNTON BEACH DATE: 09/21/;':>007 AMOUNT $ * * * * * * 1 ,300,00 PAY ONE THousm'ID THREE .~}DRED AND 00/100 DOLLARS ************************ VOID AFTER 60 DA YS PA Y TO THE ORDER OF BOYNTON ISLES NEIGHBORHOOD ASSOC 936 BROOK DALE DR BOYNTON BEACH FL 33435 ~ II' 0 0 ~ S S b 0 311' ': 0 b 30000 L, 7': ~ b ~ ~ 7 S 3 20 b II' CITY OF BOYNTON BEACH BOYNTON ISLES NEIGHBORHOOD ASSOC CHECK NO: 155603 DATe: INVOICE NUMBER DESCRIPTION AMOUNT 09/19/2007 INV91907 DONATION 1300,00 30YNTON ISLES NEIGHBORHOOD ASSOC 3594 TOTAL $****1,300.00 CITY OF BOYNTON BEACH THE ATTACHED CH~CK IS IN PAYtv1EI'JT OF ITEr,.1S DESCRIBED ABOVE IF NOT CORRECT PLEASE NOTIFY us PROMPTLY AT 561-742-6320. ,1, EXHIBIT D The City of Boynton Beach B''1:YCOl>, ,:J"' -~__ , -,:<h" >.. --..~. ~; '." ----.....-~ '-.'",. :,; -- ,-{ III '-- . X 0--- - (J ~ V' "'1"ON.0~ OFF/( 'H OF ,/,111",' ('r/'}" iH...L\'.-1 (;]~')! /()(J I..', lJO) '.vrj'O.\' /JF", I ('11 }JO[ 'J,J~'\ >l It f) 1-'. o. UOX :UO JJO L\,'j'OS lJf'.". U'I1. FIJJIN n.'l ;;:;.j.:!.J-{):JjO ('ITF ..H.,L\'.\(;El{.....; (JF1<'J('g. Clfi]) 7-l-:!.(j{)]() V,IX: c;rfJj 7-1-:!-(j(jf 1 1..'-.\1.1 If,: Jnn...'...,'s.\'/~'J..!f~.@;r '1. JJ{)) ',\"j'()S- H!.....\ ('11. F!.. (',"" 11'1 J 'II '. JJO) '_\"f'{).\'-UH.,t ('J I. ON(,' September 24, 2007 Boynton Isles Neighborhood Association 936 Brookdale Drive Boynton Beach, Florida 33435 Attn: Jeff Las, President HOA Dear Mr, Las: Attached please find a check in the amount of $1,300,00 from Vice Mayor Rodriguez's Community Investment Funds for cleaning of the canal in Boynton Isles Neighborhood Association, The City Commission approved a requirement of mandatory post expenditure reporting for all organizations/grantees that have received discretionary funds, This will ensure accountability and proper usage of donated funds, Failure to adhere to this requirement may result in your not receiving future funding, Please fill out the attached form and return in the enclosed envelope and return to Pam Welsh, City Manager's Office, City of Boynton Beach, PO, Box 310, Boynton Beach, Florida 33425-0310, If you have any questions concerning this new requirement for receiving discretionary funding, please do not hesitate to contact me, Thank you for your assistance Sincerely, I L,~<<0~N~1 Kurt Bressner City Manager _-UIERIC',-l'S GA TE'IJ:-l r TO THE GCLFSTRE,-lJI CITY OF BOYNTON BEACH DISCRETIONARY FUNDS ACCOUNTABILITY FORM Organization Name: Boynton Isles Neighborhood Association Amount Received: $1,300,00 (September 2007) Program/Event: Program/Event Date: Number of Boynton Residents Attended: Describe I-low Discretionary Funds Were Used: Please return this form in the enclosed envelope as soon as possible. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Dale Final Form Must be Turned Requested City Commission Meeline.Dates in to Citv CJerk's Office Mee[inl!Dates IZJ December 18. 2007 December 3, 2007 (Noon) 0 February] 9,2008 0 January 2. 2008 December 17, 2007 (Noon) 0 March 4. 2008 0 January 15.2008 December 31, 2007 (Noon) 0 March 18,2008 0 Fehrual)' 5. 2008 January 14,2008 (Noon) 0 April], 2008 VI.-CONsENT AGENDA _T'Tt:..ILt:_ EXHIBIT E Date Final Fonn Must be Turned in 10 City Clerk's Office February 4, 2008 (Noon) February 19, 2008 (NOo~ '-'"1 March 3, 2008 (Noon) (; I W March] 7 2008 (Noon) , :? '-- ...f "-< ..~ . 'I : ~J ".; ~:..; ':) 0 Announ cements/Presentations 0 City Manager's Report Cl NATURE OF 0 Administrative 0 New Business AGENDA ITEM IZJ Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 '-j 1 " ":) RECOMMENDA TION: Authorize the reallocation ofS I ,300,00 for the Boynton Isles Neighborhood Association from Vice Mayor Rodriguez's Community Investment Funds. EX PLAN A TION: Commission approval is requested for the reallocation of$1 ,300_00 for the Boynton Isles Neighborhood Association to assist the HOA for landscaping, entryway enhancement, and neighborhood entry sign repair/replacement vs, canal cleaning which $1,300,00 was previously approved by Commission on 911 8/07 for fiscal year 2006/2007, PROGRAM IMPACT: Reallocation offunds will assist the above HOA, FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47 Funds are budgeted for these types of activities, Each Commissioner has S I 0,000 in Community Investment Funds to allocate subject to Commission approval, These funds have been previously approved and no new funds are requested, AL TERNA T1VES: Decline to authorize the reallocation of these funds, ~~ partment Head's Signature ~~ City Manager's Signature ~ df~~e~ t ASSistant to City Manager ",Jc tI~-1.t- City Attorney / Finance SIBULLETINIFORMSIAGENDA ITEM REQUEST FORM.DOC EXHIBIT A COi\'IMUNITY [",VESTMENT FUND DlSBURSE'\1ENT REQUEST FORM Part 1- Summary uf Request Dale 01 Request September I g, 2007 Requested by 'vlayor/Commissioner: Vice Mayor I{odrigutz Amount Requested: $\'300,00 Recipient/Payee: Boynlon Isles Neighborhood Association Description of projcct, program, or activity 10 be funded: Allocation of lunds will assist the above homeowners association in cleaning the canal. Dated "//"'/0') ,~ . ,~ B ,j / d,' JL y: /~ (./(/ 1 r Part II-Availability of funds (to be completed by the Finance Dircctor) The annual appropriation of funds available to the requesting Member of the Commission listed above is 515,000, $11,784 has becn used to date by the requesting Member, leaving a balance of available funds of $3,216, This request would bring the available amount down to 5\,916 Accordingly: , r;( There are funds available as requested !J There are insufficient funds available as requested, ~ M-d~ 1/,.. , lnance DIrector Dated: q)IY!O/ . By: , --( Part III- Eligibility Evaluation (to be completed by City Manager) Dated: Q'" The proposed expenditure of funds will not result in improvement to private property; if The recipient/payee provides services within the City of Boynton Beach:I-\Gk if The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City: and ;)~' Proper safeguards \\'ill be implemenIed to assure that the public funds being appropriaIed will be Llsed for the stated p~lrpose, J \/ ,/J B\': ""ev1',,} \.,:.{-,C-., ....... '- c') '1. -\ City \lanJg~r S:\Cily r}gr\Ajrn;~;stfaliGn\~,l4 YCKCOi...l\COM~'1UNITY jNVEsn,.~ENT 2005.2006\BL.:"NK FORrA R=VIS~D05. 05.dcc " Page 1 of I Welsh, Pam From: Jeff Lis [JeffLis@stilescom] Sent: Thursday, November 29, 2007 1 :20 PM To: Welsh, Pam Cc: jreguez@aoLcom; Jay Laing; Jeanne Wenzel Subject: Vice Mayor Rodriguez Community Investment Funds We are in receipt of check in the amount of $1 ,300 from Vice Mayor's accounL At a recent neighborhood meeting the question was asked whether or not these funds could be used for landscaping, entryway enhancement, neighborhood entry sign repair/replacement vs, canal cleaning", specifically given that $1,300 will not accomplish canal cleaning to the benefit of all residents, whereas the items mentioned would, Please let me know ASAP what needs to be done to convert the use of these funds, At this time I am holding the check waiting for a determination, Jeff Lis President Boynton Isles Neighborhood Association The information in this email and any attachments are confidential and may be legally privileged. It is intended solely for the addressee(s). Access to anyone else is unauthorized. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If this message has been sent to you in error, do not review, disseminate, distribute or copy it. If you are not the intended recipient, please delete this email. 11/29/2007 Meeting Minutes Regular City Commission Boynton Beach, FL EXHIBIT F December 18, 2007 5, Approve a contract with Urban Building Systems, Inc. of Palm City, FL for Bid #071-2412-07jJA "FIRE RESCUE STATION NO. 5 AND EMERGENCY OPERATIONS CENTER", in an amount not to exceed $9,993,500 without further City Commission approval. (Proposed Resolution No. R07-145) Vice Mayor Rodriguez pulled Item VLB,S, for discussion, C. Resolutions L Proposed Resolution No. R07-146 RE: Approving and authorizing execution of Task Order No, U07-17-3 with SFRN, Inc, for the preparation of a Stormwater Operation and Maintenance Manual in the amount of $38,322 from the Utilities CIP budget. 2. Proposed Resolution No. R07-147 RE: Approving and authorizing execution of an agreement with The Professional Medical Career Center to serve as a field training site for their Paramedic and Emergency Medical Technician (EMT) programs. 3, Proposed Resolution No. R07-148 RE: Approving and authorizing execution of an Agreement for Water Service Outside the City Limits with Happy Birthday, LLC, for the property at 1162 Highview Rd" Lantana, FL (Ridge Grove Add No 1 Lots 176), Commissioner Hay pulled Item VLC.3, for discussion. 4. Proposed Resolution No. R07-149 RE: Approving and authorizing execution of Amendment No. 1 to Task Order U07-1O-05, Kimley-Horn and Associates, Inc, in the amount of $60,133.12 providing for the completion of construction documents, permitting, bidding and construction phase services, Vice Mayor Rodriguez pulled Item VLCA. for discussion. 5, Proposed Resolution No. R07-150 RE: Approving and adopting a Travel Policy for the Boynton Beach City Commission similar to a recently adopted policy for the CRA Board, Commissioner Hay pulled Item VLC.5, for discussion, D, Approve the "PENINSULA, a IPUD" Record Plat, conditioned on the approval being the certification of the plat documents by H. David Kelley, ]r, (City Engineer and Survey and Mapper), E, Authorize the reallocation of $1,300 for the ~vntOIiI ISles Neighborhood Association from Vice Mayor Rodriguez's Community Investment Funds. Commissioner Hay pulled Item VI.E. for discussion, 6 Meeting Minutes Regular City Commission Boynton Beach, FL December 18, 2007 VI.C.3. Proposed Resolution No. R07-148 RE: Approving and authorizing execution of an Agreement for Water Service Outside the City Limits with Happy Birthday, LLC, for the property at 1162 Highview Rd., Lantana, FL (Ridge Grove Add No 1 Lots 176). Commissioner Hay questioned the requirement to provide water in the service area. Mr. Bressner responded the water service area had been outlined in the agreement with the South Florida Water Management District, There is a 25% surcharge on the water rates outside the Boynton Beach City limits. The parties also agree to annexation if the property becomes contiguous to the City limits and annexation is sought Motion Commissioner Hay moved to approve Proposed Resolution NO.R07-148. Commissioner Weiland seconded the motion, The motion passed unanimously. VI.C,4, Proposed Resolution No. R07-149 RE: Approving and authorizing execution of Amendment NO.1 to Task Order U07-1O-05, Kimley- Horn and Associates, Inc. in the amount of $60,133.12 providing for the completion of construction documents, permitting, bidding and construction phase services, Vice Mayor Rodriguez questioned why the expense would not be borne by the developer/owner, Mr, Bressner replied the utility lines were pre-existing and would continue to be maintained by the City. Motion Vice Mayor Rodriguez moved to approve Proposed Resolution No. R07-149. Commissioner Hay seconded the motion. The motion passed unanimously, VI.C.5. Proposed Resolution No. R07-150 RE: Approving and adopting a Travel Policy for the Boynton Beach City Commission similar to a recently adopted policy for the CRA Board. Commissioner Hay inquired if emergency travel could be accommodated within the parameters of the proposed Resolution, The CI:IrTeRt flreceeure was outliRed fer items te aflflear eR tl'1e ageRda fer Commission Jflflreval. There was agreement the City Manager could approve the expense and bring the item before the Commission after the fact, It was decided the City Manager and Finance Director signature would not be required on the request form, The City Manager would only sign the agenda cover sheet Motion Commissioner Hay moved to approve Proposed Resolution No, R07-150 with modification. Commissioner Ross seconded the motion. The motion passed unanimously. VIE Authorize the reallocation of $1,300 for the l:lO'i:ntOr:1 ISles Neighborhood Association from Vice Mayor Rodriguez's Community Investment Funds, 8 Meeting Minutes Regular City Commission Boynton Beach, FL December 18, 2007 Commissioner Hay requested a copy of the written guidelines for donations and Mr. Bressner agreed to provide both new Commissioners with the final version of the terms, Motion Commissioner Hay moved to approve Item VIE Commissioner Ross seconded the motion, The motion passed unanimously. VI.F. Approve renaming of Wilson Pool in honor of Mr. John Denson, original lifeguard and swim instructor at Wilson Pool. Wally Majors, Director of Recreation and Parks, presented a tribute to John Denson for his many years of dedication and service at the Wilson Pool. Mack McCray, former Commissioner, recalled his interaction with Mr. Denson as one his first students and agreed the recognition was long overdue, A plaque was presented to Mr. Denson and Mr. Majors invited everyone to attend the grand opening of the John Denson Pool and Sims Center at Wilson Park, Olivia Denson thanked the City and the past and present Commission, on behalf of her husband, for the recognition and honor. She indicated her husband was overly rejoicing with the tribute in his name. Motion Vice Mayor Rodriguez moved to approve Item VI.F. Commissioner Weiland seconded the motion, The motion passed unanimously, VI.G, Authorize the City Administration to proceed with taking all actions necessary to prepare for the implementation of the fire services special assessment for fiscal year 2008-09 and beyond in the event the City Commission ultimately determines to levy such assessment during the budget review and adoption process for the next fiscal year. Vice Mayor Rodriguez confirmed budget year 2007-2008 was the last year of the current assessment. Mr, Bressner concurred and explained in light of the uncertainty of future revenues, reauthorization notification had to be started if the assessment would be necessary in the 2008-2009 budget. Motion Commissioner Ross moved to approve Item VI.G. Commissioner Weiland seconded the motion. The motion passed unanimously, VII. CODE COMPLIANCE &. LEGAL SETTLEMENTS: None VIII. PUBUC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS 9 I \ EXHIBIT G May 19, 2008 Spoke with Jeanne Wenzel today regarding the $1300 from Vice Mayor Rodriguez's CIF approved at the 12/18/07 Commission meeting, This was a reallocation of funds from 9/18/07 for fiscal year 2006/2007, Ms, Wenzel wanted to know if Boynton Isles Neighborhood Association could use the funds allocated for something other than what was approved, I told her the funds had to be used for what was stated on request form and the Accountability Fonn had to be completed and returned to the City Manager's Office on how those funds were used, I sent Ms, Wenzel a copy of the Accountability Form and letter, :" The City of Boynton Beach Rp-:.V'Ok'::" ,:' - ~ ~'-"".:.' ,- - ~ - " . r' ..-=-.~ t ~- _~-:-.:, ~ lll"=-' :i: 0= . _lJ J- 'I' "'~ ,.d~ tON v' OFf"/( '1..' OF 7'IfJ<.' ('IT}" i\Lt.\'.,\ (:J,,'U [Uo /..'. JJOLVTOS JJh'/1 (,,// /Jot 'f,R\',/IIN> IJ.O. nos :f/O JJO L\"j'OS iU,,', \ (.'11, J,'JJ)J;,'lI )./1 :J:f.j.;!;)-U:JJO ('J'J'Y ,\!/L\',I(;J..'f.?',r..,' OFFf('h': CiaJ) 7-J:1-r;OlO /':-1 X: C;(jJ) 7-1-:!-(f(JJ 1 J~'~!\Ll ll.: lJIU,-,','-,',"":Vl,-'NI(@(:1.UO}"_Vrf'O,\'- !fJ..:.\('II.VL {'S' II'"'' I', JJO} '.V1'O:V-/JJ<,'A (,'If. ON(; September 24, 2007 Boynton Isles Neighborhood Association 936 Brookdale Drive Boynton Beach, Florida 33435 Attn: Jeff Las, President HOA Dear ML Las: Attached please find a check in the amount of $1,300,00 from Vice Mayor Rodriguez's Community Investment Funds for cleaning of the canal in Boynton Isles Neighborhood Association. The City Commission approved a requirement of mandatory post expenditure reporting for all organizations/grantees that have received discretionary funds, This will ensure accountability and proper usage of donated funds, Failure to adhere to this requirement may result in your not receiving future funding, Please fill out the attached form and return in the enclosed envelope and return to Pam Welsh, City Manager's Office, City of Boynton Beach, P,O, Box 310, Boynton Beach, Florida 33425-0310, If you have any questions concerning this new requirement for receiving discretionary funding, please do not hesitate to contact me. Thank you for your assistance, Sincerely, X:~~] Kurt Bressner City Manager AAfERfCA'S GA'TE71G! r TO THE GULPSTR10BI CITY OF BOYNTON BEACH DISCRETIONARY FUNDS ACCOUNTABILITY FORM Organization Name: Boynton Isles Neighborhood Association Amount Received: $] ,300,00 (September 2007) Program/Event: Program/Event Date: Number of Boynton Residents Attended: Describe I-low Discretionary Funds Were Used: Please return this form in the enclosed envelope as soon as possible. ~- CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOR1VI VI.-CONSENT AGENDA ITEM E. Requested City Commission Date Final Form Must be Turneu Requested City Commission Date Final Fonn Must be Turned Meeting Dates in to City Clerk's Office Meetine:Oates in to Citv Clerk's Office 0 August] 9,2008 August 4, 2008 (Noon) 0 OClObcr 21, 2008 October 6, 2008 (Noon) 0 September 2, 2008 August 18,2008 (Noon) I8J November 5, 2008 October 20, 2008 (Noon) 0 September 18, 2008 September 2, 2008 (Noon) 0 November 18, 2008 November 3,2008 (Noon) 0 October 7, 2008 September 15,2008 (Noon) 0 December 2, 2008 November 17,2008 (Noon) 0 A nnouncements/Presentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM I8J Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Authorize the use of$500.00 to The School District of Palm Beach County, The Education Network, T.E.N. from Commissioner Ross's Community Investment Fund. EXPLANATION: Commission approval is requested for allocation of5500.00 to The Education Network, T.E.N. to assist students in our community with first quality TV productions to showcase their talents. PROGRAM IMPACT: Allocation offunds will assist the above program. FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47 Funds are budgeted for these types of activities. Each Commissioner has $10,000 in Community Investment Funds to allocate subject to Commission approval. AL TERNA TlVES: Decline to authorize the requested use. Department Head's Signature ~"'"""" Department Name S:\BULLETIN\fORMS\AGENDA l1'E1'\'1 REQUEST fORM.DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: October 20,2008 Requested by Mayor/Commissioncr: Commissioner Ross Amount Requested: $500.00 Recipient/Payee: PBC School District, The Education Network T.E.N. Description of project, program, or activity to be funded: Allocation of funds will assist in funding students in our community with first quality TV productions to showcase their talents. Dated: la/d- oIOf> By: ~ {Jd"L Part II-Availability offunds (to be completed by the Finance Director) The annual appropriation offunds available to the requesting Member of the Commission listed above is $10,000. $1,500 has been used to date by the requesting Member, leaving a balance of available funds of$8,500. This request would bring the available amount down to $8,000. Accordingly: o There are funds available as requested o Thcre are insufficient funds available a /D.~.l:)~ By: Dated: Part 111- Eligibility Evaluation (to be completed by City Manager) Dated: if The proposed expenditure of funds will not result in improvement to private property; ~ The recipient/payee provides services within the City of Boynton Beach; ~The project, program or activity which is being funded will occur in the City _ ,)Jf Boynton Beach and participation is open to all residents of the City; and ta" Propcr safeguards will be implemented to assure that the public funds being I 0 ~;i":d;~ oc ""d fo, '::""Q~ P"~ City Manager S:ICity MgrlAdministrationlMAYORCOMICOMMUNITY INVESTMENT 2005-20061BLANK FORM REVISED05- 06.doc " THE SCHOOL DISTRICT OF PALM BEACH COUNTY, FLORIDA ARTHUR C. JOHNSON, Ph.D. SUPERINTENDENT The Education Network 505 S'OUTH CONGRESS AVENUE BOYNTON BEACH, FL 33426 TELEPHONE: (561) 738-2902 FAX: (561) 738-2901 October 16, 2008 Dear Mr. Weiland: On Saturday, November 8, 2008, Donald Trump's beautiful and exclusive Mar-a-Lago Club in Palm Beach will play host to a very special breakfast for The Education Network's (T.E.N.) very first fundraiser. If you have not been to Mar-a-Lago this is an opportunity to see this spectacular setting from the inside. T.E.N. is the TV production service for the School District of Palm Beach County located in Boynton Beach. In order to continue showcasing the accomplishments and talents of our students, arid to provide educational television to the schools and to the co=unity, there are three ways you can support us: 1) Purchase an individual ticket for Mar-a- Lago that includes breakfast, raffle and entertainment for $150.00 or purchase a table for $1500.00 that will acco=odate 12 guests. 2) Donate a gift certificate or door prize for the special raffle and your name and lor business will be published in our program and all promotional materials and will also be prominently displayed for everyone to see at the event. 3) Make a donation to T.E.N. to assist students in our co=unity with first quality TV productions to showcase their talents. All donations are tax deductible. If you have any questions please contact me at 561-738- 2972 or cell phone 561-315-4873 or by email kuppermani@palmbeach.k12.fl.us Thank you for your consideration of this request and whatever support you can provide to our students. Sincerely, .J Jayn~erman, Co=unity Relations Coordinator, T.E.N. Palm Beach County Schools - Rated' A' by the Florida Department of Education 2005 ~.par~ch.k12.fl.us_ . "''' j > 't3 ;bDU2ATIO~~E"ERYWHERE FOR EVERYONE SAVE THE DATE AND BOOK NOW! r?/~~ 9Yooembmc ~ 2008 TO ENJOY BREAKFAST, ENTERTAINMENT AND A SPECIAL RAFFLE AT 7rlf= Oil r Qjl ~,'-__1 u'te JJ/!!ICf/le-cv-~~ (!Jaw TO SUPPORT THE PRODUCTION OF HIGH QU EDUCATIONAL PROGRAMMING FOR OUR $150 PER PERSON $1,500 TABLE OF 12 MORE INFORMATION TO FOLLOW QUESTIONS, PLEASE CALL: (561) 738-2972 ; 1] 3 ;iED:uq~!!2h:~fY~~Y~BE~R FOR EVERYONE D " ~ ~ "'l"'Y" ~ . \ Check One: VISA' 0 Do .. 0 0$ D$ 150.00 1500.00 D$ 0$ $ UNIVERSAL CREDIT CARD AUTHORIZATION CREDIT CARD NUMBER _1_1 EXPIRATION DATE CARD SECURITY CODE NAME AS IT APPEARS ON YOUR CARD <_l DAYTIME PHONE MAILING ADDRESS - STREET CITY STATE I PROVINCE I COUNTRY POSTAL CODE Ticket For: E3: Education Everywhere for Everyone Breakfast Table of 12, Names: ............................................................................................................. .......................................................................................................................................... .......................................................................................................................................... For: addltional1ax deductible' donation for Children's Educational Television Programming _ $_ Science ....................................................................................................... _ $_ Mathematics................................................................................................. _ $---, Language Arts.. ................ ............................ .......... ................................. ....... _ $_ Multicultural ................................................................................................., _ $_ Other (please specify) ..................................................................................... For: Unrestricted Gift (Donation): TOTAL CHARGE AMOUNT X DATE YOUR SIGNATURE All money generated for this program is subject to the rules and regulations of the Palm Beach County School District PLEASE MAKE CHECKS PAYABLE TO: THE EDUCATION FOUNDATION OF PALM BEACH COUNTY PLEASE FAX ALL CREDIT CARD AUTHORIZATIONS TO KAY SAMSON AT (561) 738-2901 PLEASE KEEP A COPY OF THIS CREDIT CARD AUTHORIZATION FOR YOUR RECORDS A portion of your ticket price Is tax deductible 1 ~i~.N. ,,- THE EDUCATION NETWORK Of THE ScuOOL Dunlcr OF P AUt B!ACH CournT ENGAGING, INFORMATIVE, "EDUTAINMENT" TELEVISION...