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Minutes 01-07-86MINUTES OF THE REGULAR CITY COUNCIL MEETING HELD AT CITY HALL, BOYNTON BEACH, FLORIDA TUESDAY, JANUARY 7, 1986 AT 7:30 P. M. PRESENT Nick Cassandra, Mayor Robert Ferrell, Vice Mayor Ezell Hester, Jr., Councilman James R. Warnke, Councilman Carl Zimmerman, Councilman Peter L. Cheney, City Manager Betty S. Boroni, City Clerk James W. Vance, City Attorney Mayor Cassandra called the meeting to order at 7:30 P. M. The Invocation was given by Rev. Michael Cassell, St. Joseph's Episcopal Church, followed by the Pledge of Allegiance to the Flag led by Councilman Hester. AGENDA APPROVAL Councilman Zimmerman requested Item B-1 under the Consent Agenda to be pulled for discussion and placed at the end. Mr. Cheney stated he would like to add under New Business a request by the Boynton Beach Elks Lodge No. 2576 for a Fun Arama Benefit Fund Raiser. He would like to add to an item under New Business on the Agenda which is the recommendation from the Recreation & Parks Board relative to funding from funds which the city is already receiving. He would like to amend the amount of'the All-Rite Paving bill, which should be $15,514.41. Mayor Cassandra requested the addition under Administrative, D - Budget Reports Submitted by the Finance Department. Councilman Hester stated he would like to add an item about the Food/Cheese Give Away Program and Mayor Cassandra replied that people are present to speak about this under Public Audience.- Councilman Zimmerman moved that the agenda be adopted as corrected, seconded by Vice Mayor Ferrell. Motion carried 5-0. ANNOUNCEMENTS Mayor Cassandra read a proclamation proclaiming January, 1986, as National Volunteer Blood Donor Month. Mayor Cassandra explained the procedure to the audience for speaking before the City Council. CITY MANAGER'S REPORT Proposed Architectural Plans for Capital Improvements Mr. Cheney announced that he anticipates at the next City Council meeting on January 21, just about all the basic use - 1 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 and office layout plans for the new buildings should be ready for review. If the Council concurs with these plans, then they will be ready to go into the next phase which is more precise drawings with designs and cost estimations. Closing of Utility Bond Issue Mr. Cheney reported since the last meeting, the utility bond issue was closed with about $10,000,000 refunded on old money and $10,000,000 of new money. Prior to the refunding, there was some discussion about what would be saved and he can report the refunding did save us about $756,000. This means the total debt service is about $756,000 less. It is not as much as we made the first time, but it is a con- siderable amount. The $84,000 figure which was suggested was calculated on the present day value on the long term flow of money. PUBLIC AUDIENCE Recognition of Martin Luther King, Jr. Birthday Mrs. Wilda Searcy congratulated and thanked Boynton Beach for recognizing'Martin Luther King, Jr.'s birthday on January 20. Code Enforcement Procedure Mrs. Wilda Searcy asked if it would be possible to have the Code Enforcement Board meet more often than once a month to update enforcement because it is getting behind. Councilman Warnke responded that it is very frustrating with the Code Enforcement Board that it takes two to three months with final fines and action taken. He has sent her copies of the Board's minutes and explained how there are legal restric- tions and they are doing the best they can. Mrs. Searcy stated according to the minutes, there are some cases since 1982 which have not been resolved. Councilman Warnke informed her there have been liens placed against some of the properties and added that it takes at least two to three months before fines go into place. Mrs. Searcy asked if things could be cleared up in six months and Councilman zimmerman replied that he has attended all the Code Enforcement Board meetings and for a long time, they did have long agendas; but for the last few meetings, the agendas have been shorter and more cases could be handled. The legal requirements must be met first though. - 2 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 Mr. Cheney fully explained the time element involved and the procedure required to be followed. He added that the pro- cessing work before a board meeting is tremendous and if the Board is going to meet twice a month, the Codes Enforcement staff would almost have to be doubled with the additional clerical work. He further explained how people correct violations just before a board meeting to comply, but then the violation re-occurs in a couple months. Mayor Cassandra referred to the time involved and stressed that the Code Enforcement Board is trying to clear up the problems. Food/Cheese Give Away Progra~ Mr. Joe Canitia stated he is in charge of fifteen volunteers distributing surplus food at the civic Center for the past year on the first Monday of each month. They received noti- fication from the city Manager that they would not be able to use the civic Center for distribution of food. This would cause an undue hardship on a lot of people. He explained how it would be difficult for many people to com- mute to the South Technical School on Congress Avenue. They appeal to the Council to be permitted to stay at the civic Center. He told about the distribution of food being handled quickly with no traffic hazards. He then presented a petition with 275 signatures requesting the change in location not to be made. Mayor Cassandra explained how it was felt there was a problem with the safety factor at the civic Center. Also, there is the concern that within three months, building will be started at the civic Center and the program will have to be moved then. Mr. Canitia agreed that construction defini- tely would be a traffic hazard, but until such time, they would request to be allowed to continue using the civic Center. Councilman Hester clarified that this is done only once a month and the bulk of the give-away is finished within a half hour period and Mr. Canitia agreed. Councilman Hester asked if most of the people walk there and Mr. Canitia ~ replied that many walk and ride bicycles._ .... Councilman Hester asked if therewas anywhere is this area where a safer place could be provided and Mr. Cheney advised that he has been talking to Mr. Peterman for several months about moving. He cannot support the idea of staying there longer. Normally there are 600 to 800 people every month - 3 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 and the parking lot is virtually full. Three departments have recommended the move: the Library, Recreation & Parks and Police Departments. If there are 400 people in cars within a half hour period, there is a traffic problem. If there are a sufficient number of people walking, we have offered to allow and staff ourselves a sub-outlet for the distribution in this neighborhood. There are many who drive and that is the problem. There is a lot of parking at South Tech or Congress Middle Schools. Either of these locations are easy to drive to and are much less congested. He enu- merated the number of parking spaces at the Civic Center, number needed for various programs, and pointed out the deficiencies. Mr. Canitia referred to these people being just as good as the people in the recreation programs and Mr. Cheney clarified that everyone is just as important, but explained there are on-going city programs. The City Manager referred to the original agreement being to try this program out and stated we have and still offer the program location for walk-ins. Mrs. Jenkins asked if the handicapped people had been con- sidered and hOw they would get to the other location and Mr. Cheney replied that if they drive, getting out of their car at South Tech will be no different than here; but if they are walking or bicycling, the program will continue here. Also, there is this program at the Day Care Center in the north end. We did volunteer to have a program for walk-ins at Wilson Center. Mayor Cassandra clarified that the concern is for those that walk or ride bikes and the City is willing to help those people. Regardless, the program will have to move because of construction. Mr. Jim Peterman, Administrator of the program, referred to the importance of working as a team and stressed that this program is for the citizens of Boynton Beach. He explained that each community is delineated carefully with meeting federal and state requirements. He feels it is a solution with the city accepting the responsibility for the sub- outlet for those people not having transportation to South Tech. He does not see a problem of a safety hazard. He is conCerned with a traffic hazard on Congress Avenue as there are many school buses in that area at that time. It is up to the people to make their hardships known. Councilman Zimmerman asked if they had decided where to move when construction began and Mr. Peterman replied that - 4 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 arrangements have been made and they can go to South Tech beginning next month, but the problem is the people who are unable to get to South Tech because of having no transpor- tation. Councilman Hester referred to the possibility of a church in the area being used, but concluded there would probably be a traffic problem. Mr. Cheney suggested the possibility of using Caloosa Park. Mr. Ralph Marchese suggested the use of Galaxy School and Mr. Cheney pointed out the traffic problem there. Mayor Cassandra asked the Council for any comments. Councilman Zimmerman believed the solution with the city helping out with the walkers and bikers is about the only solution if it is agreeable to both sides. Mr. Cheney clarified that we do care about the program and will take the responsibility for it. It can be done with our staff or volunteers. Mr. Peterman agreed this was acceptable. Mayor Cassandra suggested that he meet with Mr. Cheney to work out the ground rules. CONSENT AGENDA A. Minutes Regular City Council Meeting Minutes of December 17, 1985 B. Bids Cleaning & Repainting of One (1) Eimco-Envirotech Potable Water Clarification Unit, Vacuum Filter Building & Two (2) Lime Silos - Utilities The Tabulation Committee recommends awarding the bid to Hi-Line Contractors in the amount of $27,969.42. C. Resolutions Proposed Resolution No. 86-A - Re: Final Plat Approval - Costa Bella (West of N.W. 10th Avenue, South of Skylake, North of Old Boynton Road) A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE FINAL PLAT FOR COSTA BELLA SUBDIVISION IN SECTION 20, TOWNSHIP 45 SOUTH, RANGE 43 EAST - 5 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 Proposed Resolution No. 86-B - Re: Release of Bond - Meadows 300, Plat 92 (North Congress Avenue) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BOYNTON BEACH, FLORIDA, RELEASING THE BOND FOR THE IMPROVEMENTS FOR THE MEADOWS 300, PLAT NO. 2, IN SECTION 7, TOWNSHIP 45 SOUTH, RANGE 43 EAST Proposed Resolution No. 86-C - Re: Release of Bond - Meadows 300, Plat ~3 (North Congress Avenue) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BOYNTON BEACH, FLORIDA, RELEASING THE BOND FOR THE MEADOWS 300, PLAT NO. 3, IN SECTION 7, TOWNSHIP 45 SOUTH, RANGE 43 EAST Proposed Resolution No. 86-D - Re: Release of Cash Bond - Excavation and Fill Restoration - Costa Bella (West of N.W. 10th Avenue, South of Skylake, North of Old Boynton Road) A RESOLUTION TO RELEASE THE CASH PERFORMANCE BOND POSTED FOR RESTORATION OF THE EXCAVATION WORK REQUIRED FOR THE PROPERTY KNOWN AS COSTA BELLA IN SECTION 20, TOWNSHIP 45 SOUTH, RANGE 43 EAST Proposed Resolution No. 86-E - Re: Release of Bond - Sky Lake, Plat #1 (Old Boynton Road) A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, ACCEPTING IMPROVEMENTS AND REDUCING THE PERFORMANCE BOND FOR PLAT I OF SKY LAKE RECORDED IN BOOK 39, PAGES 133 AND 134 IN THE RECORDS OF THE COUNTY CLERK, PALM BEACH COUNTY Proposed Resolution No. 86-F - Re: Release of Bond - Sky Lake, Plat 92 (Old Boynton Road) A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, ACCEPTING IMPROVEMENTS AND REDUCING THE PERFORMANCE BOND FOR PLAT II OF SKY LAKE RECORDED IN PLAT BOOK 46, PAGES 81, 82 AND 83, IN THE RECORDS OF THE COUNTY CLERK, PALM BEACH COUNTY D. Development Plans Consider request for Excavation and Fill Permit - Savannah Square (Subject to receipt of bond) The Technical Review Board reviewed this application in August and approval is recommended subject to the stipula- tions in Tom Clark's letter of August 23, 1985, Sgt. Galbraith's memo of August 22, 1985, and the receipt of an acceptable restoration bond in the amount of $30,000. - 6 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 Consider approval for Access Road to Plat ~3 (Walcott Drive) of Boynton Lakes The Technical Review Board has reviewed the plan and appro- val is recommended per Mr. Clark's memo of 12/31/85. E. Accept Donation from Castoff Square Dance Club A donation was received in the amount of $1,500 to be used for the Civic Center. Fe Consider request by Mrs. Jackie Winchester, Supervisor of Elections, to act as an additional person to our can- vassing board on election night, March 11, 1986 The City Clerk is in agreement with this request and would like City Council approval. Ge Approve requests for zoning approval for Alcoholic Beverage Licenses for: t. The Barbary Coast 3. 706 Boynton Beach Blvd. Boynton Beach, FL 33435 Publix Super Market 4711 N. Congress Ave Boynton Beach, FL 2. The Mexican Express 4. 901 N. Congress Avenue Boynton Beach, FL 33435 E-Z Market 1005 N. Seacrest Bi. Boynton Beach, FL The Deputy Building Official noted the requests are allowed by the zoning. H. ApproVal of Bills Please see attached list with correction noted for All-Rite Paving. Vice Mayor Ferrell moved to approve the Consent Agenda with the exception of Item B-1 and the minor change in the Approval of Bills. Councilman Hester seconded. Mayor Cassandra clarified that the motion was to approve Consent Agenda Items A-l, B-2, Resolutions Nos. 86-A, 86-B, 86-C, 86-D;, 86-E and 86-F, D-l, D-2, E, F, G-l, G-2, G-3, G-4, and H with the correction in the amount from $15,184.41 to $15,514.41. He also requested a letter of thank you to be sent to the CastOff Square Dance Club for their donation. Motion carried 5-0. - 7 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 B. Bids (Continued) 1. Demolition and Clearing of City Property at 205 N.E. 1st Street Councilman Zimmerman referred to the recommendation on this item being only for the base bid and asked if there were any plans for the removal of the Kapok Tree or leaving some of the other trees for replanting later. Mr. Cheney informed him that if there was some way, the Kapok Tree ~will be taken out, but he doesn't believe many of the trees can be saved. Councilman Zimmerman stated he would like to see the Kapok Tree saved if it doesn't interfer with the building and Mr. Cheney replied that it is in the area where the parking garage will be built. Councilman Warnke referred to the difference between the base bid and Alternate ~1 and Mr. Cheney clarified that Alternate 91 is for the removal and relocation of desirable trees and instead of paying $6,000, we can remove them our- selves or grow them cheaper. Councilman zimmerman clarified that some of the better trees will be saved and Mr. Cheney agreed, if we can remove and save them. Mr. Zimmerman stated that only the building and trash will be cleared out and Mr. Cheney agreed. Councilman zimmerman moved to approve this base bid, seconded by Councilman Warnke. Motion carried 5-0. BIDS NONE PUBLIC HEARING NONE DEVELOPMENT PLANS Consider request submitted by Beril Kruger, agent for Roland Reinhardt, for site plan approval of an amended site plan to allow for the expansion of the existing restaurant (Bavarian Haus) from 160 licensed seats to 222 licensed seats and a request for a shared parking allocation. The Bavarian Haus is located on the east side of Congress Avenue, south of West Boynton Beach Boulevard (Tabled) Mr. Cheney requested this to remain on the table as he is meeting with Mr. Reinhardt trying to resolve this. - 8 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 LEGAL Ordinances - 2nd Reading - Public Hearing NONE Ordinances - 1st Reading Proposed Ordinance No. 86-1 - Re: Terms of Elective Offices Mr. Vance corrected the title to refer to Chapter 67-1118 and then read proposed Ordinance No. 86-1 by title: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BOYNTON BEACH, FLORIDA, PROPOSING THAT A REFERENDUM ELECTION BE HELD TO AMEND THE CHARTER OF THE CITY, AS ADOPTED BY THE FLORIDA LEGISLATURE AND BEING KNOWN AS CHAPTER 67-1118, SPECIAL LAWS OF FLORIDA, TO PROVIDE THAT, IF APPROVED BY THE ELECTORS OF THE CITY OF BOYNTON BEACH, THE ABOVE REFERENCED CHARTER SHALL BE AMENDED AS FOLLOWS: BY AMENDING SECTION 50 OF THE CHARTER TO PROVIDE A MAXIMUM OF FOUR (4) CONSECUTIVE TERMS OF OFFICE FOR ELECTED OFFICEHOLDERS RATHER THAN THE EXISTING MAXIMUM OF TWO (2) CONSECUTIVE TERMS; PROVIDING A BALLOT TITLE; PROVIDING THE OFFICIAL SUBSTANCE OF THE AMENDMENT TO BE PLACED ON THE BALLOT; DIRECTING THE CITY CLERK TO SUBMIT A CERTIFIED COPY OF THE ORDINANCE TO THE SUPERVISOR OF ELECTIONS; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Councilman Warnke moved that proposed Ordinance No. 86-1 be approved on first reading, seconded by Councilman Hester. Under discussion, Mayor Cassandra asked if in the discussion period at second reading, there is a feeling to reduce the four terms to three terms, can that be done and Mr. Vance replied that he will check on it, but thinks decreasing the number could be done. Mrs. Boroni then took a roll call vote on the motion as follows: Mayor Cassandra - Aye Vice Mayor Ferrell - No Councilman Hester - Aye Councilman Warnke - Aye Councilman Zimmerman - No Motion carried 3-2. Proposed Ordinance No. 86-2 - Re: Rezoning - St. Andrews ClUb, Inc. Mr. Vance read proposed Ordinance No. 86-2 by title: - 9 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING ORDINANCE NO. 80-19 OF SAID CITY BY REZONING A CERTAIN PARCEL OF LAND WITHIN THE CITY OF BOYNTON BEACH, FLORIDA, FROM R-3 (MULTIPLE-FAMILY DWELLING DISTRICT) TO REC (RECREATION DISTRICT), SAID PARCEL BEING MORE PARTICULARLY DESCRIBED HEREIN; AMENDING' THE REVISED ZONING MAP ACCORDINGLY; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Councilman Warnke moved that proposed Ordinance No. 86-2 be approved on first reading, seconded by Vice Mayor Ferrell. No discussion. Mrs. Boroni took a roll call vote on the motion as follows: Vice Mayor Ferrell - Aye Councilman Hester - Aye Councilman Warnke - Aye Councilman Zimmerman - Aye Mayor Cassandra - Aye Motion carried 5-0. Resolutions NONE Other NONE OLD BUSINESS NONE NEW BUSINESS Consider Recreation & Park Board recommendation concern- in~ Recreation & Park Capital Improvement Project Councilman Warnke made a motion to remove this recommen- dation from the table, seconded by Councilman Hester. Motion carried 5-0. Mr. Cheney referred to the Recreation & Park Board sub- mitting a recommendation for some additional capital impro- vement projects to be considered and stated they were basically those which were on referendum last year and did not pass. The Recreation & Park Board recommended they be - 10 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 reconsidered and funded through a General Obligation Bond Issue approved by referendum. The City Council met in workshop session last night with the Recreation & Park Board and discussed pros and cons and ways to finance it. From that discussion, we moved into the possibility of a definite way of financing. We are talking now about proposed funding for additional capital improvement projects in the category of recreational and cultural projects. The City Manager continued that there are three funding methods. A General Obligation Bond Issue is subject to referendum and if passed, would provide immediate results. It would require an increase in the amount of money that citizens pay into the city. Another method is a Revenue Bond Issue which is not subject to referendum because it does not require additional money coming into the city, but uses money coming in an~programs it a different way to give cash imme~iately~ The third method is a pay as you go pro- cess using utility service taxes which are already on the books. These were put on the books with the ideas to use for capital improvements. This would not provide immediate results, but projects would be developed over a ten year period. Mr. Cheney stated from the discussion last night, he suggests possibly considering the second method. This does not require any added financial impact on the citizens. There will be no additional money coming into the city. Funds were approved by the Council. Last year, it was agreed to have 3.5% of the utility service tax added to the tax and we have been collecting it and it is allocated to capital improvements. With using this utility service income, the City Council is making a policy decision on the timing of the use of-these funds with the projects to be built as soon as possible. The suggestion is to use the $1,000,000 that we are now receiving in utility service taxes on an annual basis to be used for a $10,000,000 bond issue. Of that, $2,500,000 would be used for projects already committed and $7,500,000 would be available now. This is a very legitimate and acceptable bonding program. It is somewhat similar to a revenue sharing issue. It is money already committed to capital improvements, except we do it through a bond issue at today's cost. Mayor Cassandra clarified that the citizens would not be paying one penny more than they are paying now for these additional projects. Mr. Cheney then told about the plans included for Congress Avenue Community Park, Rolling Green Park and Rolling Green Elementary Community School. - 11 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 Mayor Cassandra asked if there would be money left for other projects with going to the maximum bond and Mr. Cheney replied that he didn't think so, but it depends on the final cost of the projects and the amount of interest earned. Mayor Cassandra suggested that direction be given to the City Manager regarding the method of financing. Mr. Cheney added if the Council decides to go with a General Obligation Bond with a referendum, the last opportunity to have the first reading would be January 21. At the January 21 meeting, he will have more detailed financial analyses from our finanCial advisor to make the figures more precise. Vice Mayor Ferrell made a motion to have the City Manager do the preparation on the basis of using General Revenue Bonds. Councilman Warnke seconded. Under discussion, Councilman Zimmerman stated he is not in favor to vote on this until he knows how many more years this utility tax will be extended. When voting in the additional utility tax, it was on a tem- porary basis to get $2,500,000. He asked if the amount coming in was about $1,000,000 per year and Mr. Cheney replied that we actually get $3,000,000 in utility service taxes and the 1/3 is $1,000,000. Councilman Zimmerman com- mented that if we floated a bond, the interest would double the amount we need and extend the current utility tax 18 years to get $9,000,000. Mr. Cheney agreed we would have 18 years of obligations. Councilman Zimmerman asked if we are sure of the utility tax coming in at a regular rate and Mr. Cheney replied affirmatively and the dollars to the city will increase as the size of the city increases with more industrial and commercial developments. Mr. Cheney continued that there will also be some inflation in utility bills. He explained as the city continues to grow, more space will be needed for public facilities. He does not see the utility service tax as a short term issue, but as a way to respond to our capital needs as the city continues to grow. Mayor Cassandra stated when the utility tax was increased, we all had wishes to see things done and enumerated several. He believes it was agreed to pay as we go and take those which are most important first. This other way of doing it would give us money up front immediately to do these four items. There would be the same double payment on a General Obligation Bond if it was approved by referendum. Mr. Vance clarified that at this point, all he is going to do is prepare a resolution for the Council's consideration at the January 21 meeting. - 12 - MINUTES -,'REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 Councilman Warnke suggested that the multi-purpose recreation area should go with 2,000 seats now because it will be needed in the future. Mayor Cassandra advised this will be discussed further. Mayor Cassandra clarified that it was moved and seconded to direct the City Manager through the City Attorney to prepare the necessary legal papers to acquire money by a General Revenue Bond by using the utility tax increase which was set aside for capital improvements. Councilman Zimmerman questioned the amount and Mr. Cheney replied about a $10,000,000'bond issue. Mr. Vance stated that based upon this direction, he will prepare a resolution, but may not have all the financial information. Motion carried 5-0. Request by Boynton Beach Elks Lodge No. 2576 for Fun Arama Benefit Fund Raiser Mr. Cheney referred to the Elks Lodge submitting this request and distributed a memo relative to the conditions he thinks the City Council should impose. They want to hold this January 16 through 19 and it was received this after- noon. If the Council approves it, it should be approved on the condition that these things will meet our satisfaction. If these cannot be satisfied in time, then it would not be approved. A representative from the Elks Lodge came forward and they discussed adequate room for the carnival and parking. Mr. Vance advised the only way the City Council can approve this is with the several conditions outlined by the City Manager and place it in staffs' hands to see those conditions are adequately met. The representative explained that it was just submitted because this company just had these dates open to bring the carnival to Boynton Beach. Discussion ensued further about the area being limited and parking facilities not being ade- quate. Vice Mayor Ferrell suggested that the next time they should come in a lot earlier and then made a motion to approve it as long as the stipulations are complied with as the staff has laid out. Mayor Cassandra interjected that approval will have to be gotten within the next four days. Councilman Hester seconded the motion. Under discussion, Mr. Cheney referred to the certificate of insurance showing the Elks Lodge location and being dated March, 1985, and the representative replied that it must be a typographical - 13 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 error. Vice Mayor Ferrell added that it is probably a year long policy with each event getting a small rider. Mr. Vance stated he would like to have some form of resolution from Continental Casualty authorizing Mohawk Amusements to fill these in. Mayor Cassandra commented that he would hate to see the group or city be liable. Further comments were expressed regarding parking and the location for the rides. Councilman Zimmerman referred to the last contra:ct being signed on December 12, 1985, and questioned why it was just being submitted now and the representative replied that they wanted to have the carnival at the first of the year, but it was impossible for the members to approve. Then, they came back recently with a new date for the lodge. Mr~. Vance suggested that their attorney review the papers carefully. The representative clarified that he is here to see if the city would approve it and then he will go before the trustees of the lodge. Motion carried 5-0. ADMINISTRATIVE Consider replacement to fill vacant position on Employees' Pension Board (Councilman Hester) Councilman Hester made a motion to take this off the table, seconded by Vice Mayor Ferrell. Motion carried 5-0. Councilman Hester nominated Brenda Lee Williams, 337 N. E. 24th Avenue, to fill this position and told about her experience in banking. Vice Mayor Ferrell seconded the nomination. Nomination carried 5-0. Consider replacement to fill vacant position on Community Redevelopment Agency (Councilman Zimmerman) Councilman Zimmerman moved to appoint Mr. William J. DeMik, 712 S.W. 16th Street, and told about him being a retired attorney who has lived in the city for quite awhile. Councilman Hester seconded the motion and the motion carried 5-0. Consider Mayor and City Council attending National League of Cities Conference in Washington, D. C. - March 9 through March 11, 1986 Councilman Warnke suggested that since we just joined the National League of cities, it would behoove us to have at least one representative in Washington. He made a motion that a representative to the National League of Cities Conference by any member of the City Council be approved, - 14 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 seconded by Vice Mayor Ferrell. Mayor Cassandra clarified that it had been moved and seconded to send appropriate representation to the National League of Cities Conference. Motion carried 5-0. Budget Reports Submitted by the Finance Department Mayor Cassandra referred to receiving monthly budget reports and stated he would like to direct, with the Council's approval, to have the City Manager tell Grady Swann that quarterly reports with monthly reports the last quarter would be sufficient to save paper and people hours on the beginning portions. Councilman Warnke agreed there is a lot of paperwork going out, but from time to time there are transfers of funds to approve or it may be advisable to have flags to look at when going over. Mr. Cheney agreed this method could be tried. Councilman Zimmerman asked if much labor is involved and Mr. Cheney replied the computer print- outs are made monthly and there are the copies to xerox. This would result in saving paper and xeroxing time. The reports will still be made monthly. Councilman Zimmerman stated that he goes over them quite carefully, but would agree to quarterly reports. OTHER Reconsideration of Elks Lodge Request Councilman Warnke moved to reconsider the voting on the Elks Lodge proposition, seconded by Councilman Zimmerman. Motion carried 5-0. Mayor Cassandra clarified that another vote was going to be taken on the previous motion granted for the Elks Lodge. Mr. Vance clarified that legally it is a proper motion to reconsider because it is being done at the same meeting. He added that he has concern because this is not kiddy ser- vices, but is a bunch of pros. Mayor Cassandra replied that we did advise them of our concern and cautioned them. Councilman Warnke stated that after thinking about it, this was brought to the Council without prior review. After the vote was taken, he felt he could not go along with it. It was a little too much in haste. He feels personally it is better not to vote for it and has asked for reconsideration of the original mo~ion. Councilman Zimmerman commented that it is a poor location. Mrs. Boroni then took a roll call vote again on the original motion as follows: - 15 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JANUARY 7, 1986 Councilman Hester - Aye Councilman Warnke - No Councilman Zimmerman - Aye, as he is sure the staff will use all precaution necessary with the 7 restrictions required. Mayor Cassandra - Aye Vice Mayor Ferrell - Aye Motion carried 4-1. ADJOURNMENT Councilman Warnke made a motion to adjourn and the meeting was properly adjourned at 9:15 P. M. CITY OF BOYNTON BEACH ATTEST: - ~ ~P~c~F City -Clerk ~ Recording' Secretary (Two tapes) Mayor ~~~ ' ~~~C o ~ i~lma n Councilman - 16- AGENDA January 7, 1986 CONSENT AGENDA - ADMINISTRATIVE m Advantage W/Computers, Ine 6 Lotus 1-2-3 for $319.95 each. Pay from various departments. ime for Water Treatment Pay from Water & Sewer Rev---401-332-533-30-65 e Gas for Water Treatment Pay from Water & Sewer Rev---401-332-533-30-63 1,919.70 9,053.19 1,302.90 2 K-9 Container's for Police Dept. Pay from General Fund---001-211-521-60-82 1,840.00 All-Rite P~ving T Final. Payment Est. %7 Cherry Hill Roadway Improvement Project Phase IIB. Reimbursable from Community Redevelopment Palm Beach County~ Pay from General Fund---001-000-115-87-00 15,184.41 Bo0z, Allen & Hamilton, Inc. For services rendered in connection with the Boynton Beach Radio and Dispatch Systems--Phase II System De- sign (156 hours) Task 6 System Concept Design Pay from Utility Se~ice Tax Fund---302-195-519-40-63 10,900.00 Carsonite International Fencing for Parks Department Pay from General Fund---001-722-572-60-42 1,117.06 ClubCar Lease & Maintenenace of 30 carts for November, 1985· Pay from Golf Course---411-727-572-40-33 $ 596.50 " " " " 411-727-572-40-99 1,590.00 Total $2,186.50 2,186.50 Ernst &Whinney Professional services rendered for October and November, 1985 in connection with annual audit for'~V/E 9/30/85. Pay from General Fund ......... 001-131-513-40-66 $ 965.00 Pay from Water & Sewer Rev .... 401-393-539-40-66 855.00 Total $1820.00 COUNCIL APPROVE 1,820.00 -2- 10. 11. 12. 13. 14. 16 15. 16. 17. 18. Florida EaSt Coast Railway Company Annual Signal Maintenance Fee, Beautification Lease and Insurance. Pay from General Fund---001-411-541-40-16 Inc. Concrete for Little League Field Pay from Utility Service Tax Fund---302-000-247-24-00 "State Contract No. 550-42-85-1" .IBM Corporation 3 Display Stations %529 Model for $1,035.00 each. Pay from various departments. Izod Golf & Tennis 63 Jackets for Pro Shop at Golf Course. Pay from Golf Course---411-000-142-01-00 ~ones Equipment Company 16 Smith & Wesson Revolvers for Police Department Pay from General Fund---001-211-521-50-42 $ 1250.76 " " " " ---001-211-521-60-1A 16.40.49 Total 2891.25 KAR. Printing Golf Course Cash Register Receipts. Pay from Golf Course---411-725-572-40-72 "Best of 10 Quotes" McGraw Edison Additional work required related to pinion gear from Eimco. Pay from Water & Sewer Rev---401-332-533-40-33 Metro Development Corp. of Boca Raton Refund of administration fee.(Re: Mahogany Bay) Pay from General F~nd---001-000-115-31-00 Miller & Meier & Associates Architectural Services Part I of Boynton Beach Municipal Facilities Project. Pay from various account numbers Building Improvement Fund. $ 2,175.00 3,354.00 3,105.00 1,435.30 2,891.25 3,823.20 2,024.93 1,220.00 29,687.16 COUNCIL APPROVED: MeetinS:._ -3- 19. 20. 21. 22. 23. 24. 25. 26. 27. Motion.Industries $ i Cabinet Controller & Bearings for Clarification Unit. Pay from Water & Sewer Rev---401-332-533_40_33 $ 1,046.60 " " ...... " 401-332-533-40-33 71.20 Total $ 1,117.80 Nalco Chemical Co. Ultrion 8109 for Water Treatment Pay fromm_Water & Sewer Rev---401-332-533-30-65 Neptune Meter Co. 100 Water Meters for Water Distribution Pay from 84/85 Budget---401-333-533-60-51 "Bid Item" Neptune Meter Co. 700 Water Meters for Water Distribution Pay from Water & Sewer Rev---401-333-533-60-51 "Bid Item" ~almBeach County Solid Waste Authority Use of County Landfill f~r November, 1985. Pay from Sanitation Fund-£-431-341-534-40-gA .palm Beach Newspapers' Inc. Various classified ads for Personnel Department. Pay from General Fund---001-135-513-40-75 Ranger Construction Co. Esr.%1 & F~-nal Work performed byRanger regarding Water Main Extension on Old Boynton Road - R & A Project No. 00642 Pay from Utility General Fund---403-000-169-01-00 S.G.-Phillips Constructors of Florida Est. %~ Construction of Plant Expansion Project-SCRWTD Plant, City of Boynton Beach's portion. Pay from Utility Capital Improve---404-000-115-93-00 Savage Construction Co.. Est. ~2 Water & Sewer Service - Windwar--d Sub. Contract for period 12/2/85 thru 12/23/85. Pay from Utility General Fund: 403-000-169-01-00 403-000-169-110-- Total $57,827.25 57,827.25 $115,654.50 1,117.80 5,411.40 19,882.00 25,640.00 59,340.75 1,446.85 3,938.69 314,388.19 115,654.50 COUNC, L APPROYgD: -4- 28. ~outh Central Reqional Wastewater Treatment Board City's portion of Regional Board bills for Plant Expansion. Pay from Utility '"!General Fund---403-000-169.12.00 29. .Stroebe~ Zine & Associates 50,000 Score Cards for Golf Course Pay from Golf Course---411-725-572-40-?2 Best of 5 quotes. 30. Trail Ford Tractor Co Parts for Sanitation Truck %80 and %91. Pay from Sanitation Fund---431-341-534-40-33 31. Unigax Inc. Supplies for Building Maintenance. Pay from General Fund, Golf Course and Vehicle Serviee FUnd· 32. Wilson Sportinq Goods Co Supplies for Golf Course Pro-Shop. Pay from Golf Course---411-000-142-01-00 33. CharlieAndrews Driver for Senior Citizens Club 3 wks. Pay from Federal RevenueSharing---320-641-564_40_SA Per Ordinance %73-15, passed 5/15/73 34. Willie Ruth McGrady Server for Senior Citizens Club . 3 wks. Pay from Federal Revenue Sharing---320-641-564-40-SA Per Ordinance 973-15, passed 5/15/73 $ 20,056.73 2,244.50 1,719.88 2,861.92 1,248.00 168.48 164.28 The bills described have been approved and verified by the department heads involved; checked and approved for payment by the Finance Department. Grady W.~irector I therefore recommend payment of these bills. erer L. Cheney, BOARD City Council Members of Boynton Beach & De[ray Beach SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD 1801 North Congress AvenUe · De]ray Beach, Florida 33445 January 2, 1986 Telephone 272-7061 734-2577 City of Boynton"Beach P.O. Box 310 Boynton Beach, FL 33435 REQUISTION NO.. 3 PLANT EXPANSION PROJECT :~i~' G/:-,:pHILL'iPS~COlqSTR~JTO '?OF: FLORIDA ....... TOTAL CONTRACT TO DATE: COMPLETED TO DATE: LESS 10% RETAINAGE LESS PREVIOUS PAYMEntS MATERIALS STORED ON SITE $9,497,777.00 $1,746,191.11 -$ 174,619.11 -$1,101,679.19 $ 158,883.56 ~MOUNT DUE THIS REQUISITION: $ 628,776.37 50% DUE FROM CITY OF BOYNTON: $ 314 ,388 ~ 19 TF~NK YOU. CONSTRUCTORS OF FLORIDA. PLEASE MAKE CHECKS PAYABLE TO S.C. PHILLIPS FORWARD TO BOARD. COUNCIL APPROVE:D: M E,M.O R A N D U M TO: Mr. Peter Cheney City Manager FROM: .Tom Clark January 6, 1985 to All-Rite Paving (correction) Reference is made to-my memo of January 3., 1986 regarding subject final pay estimate. A mistake was made.in tabulating the fin'al quantities for Bid I'tem 425-6, ADJUST VALVE BOXES, and two instead of five was shown at $110.00 each. Five is th~ Correct number and the final ~pay estimate as ~ndicated sh6uld'be increased by $330.00, f~0~ $i5,t84.4i to $15,514.41. TAC:ck Tom Clark